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04/04/1985 - Advisory Parks & Recreation Commission REMINDER THE ADVISORY COMMISSION IS TO REVIEW THE PARCEL OF LAND NOW BEING PROPOSED FOR THE ATHLETIC SITE. WE WILL MEET AT THE LOCATION AT 6:15 P.M.. ACCESS TO THE PARCEL IS ONE QUARTER MILE SOUTH ON HIGHWAY 3 FROM THE INTERSECTION OF CLIFF AND HIGHWAY 3. THERE IS A SMALL GRAVEL ROAD INTO THE AREA. COMMISSION WILL MEET FROM APPROXIMATELY 6:15 TO 6:45 IN ORDER TO RETURN TO THE REGULAR COMMISSION MEETING BEGINNING TIME AT 7:00 P.M.. AGENDA ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA EAGAN MUNICIPAL CENTER 7:00 P.M. APRIL 4, 1985 1. ROLL CALL APPROVAL OF AGENDA 2. APPROVAL OF MINUTES FROM MEETING OF MARCH 7, 1985 3. DEVELOPMENT PROPOSALS a. Blackhawk Glen Sienna Corp. b. Splashland Water Park c. Summerfield Addition Tri -Land Properties d. Art Perri Lot split e. Eagan Center First Addition James Curry f. Galaxie Court M.G. Astleford g. Lind Addition M.G. Astleford 4. OLD BUSINESS a. King First Addition b. Federal Land Company rezoning of 20.6 acres SW 1/4 of Section 30 c. Parkland Park Service Section #14 School Dist. 196 purchase 5. NEW BUSINESS a. Park naming Schwanz Lake Park b. Skating /winter program report c. Cross- coun'�,ry ski report /grooming equipment d. LAWCON grant application FY 1986 recommendations to proceed e. 1985 89 C.I.P. 6. PARK DEVELOPMENT PROGRAM a. Building design /architectural selection process b. Athletic site acquisition discussion, information c. Update and status report 7. OTHER BUSINESS REPORTS a. Park System Plan b. Northview lights c. April 24th joint Commission meeting Apple Valley, Burnsville 8. ADJOURNMENT SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA MARCH 7, 1985 Chairman Martin called the meeting to order at 7 :08 P.M. Present were members Masin, Bertz, Fedde, Martin, Ketcham, Caponi Kubik. Members Alt, Thurston Carroll had notified the Commission they'd be unable to attend. Also present were Parks Recreation Director, Ken Vraa; Landscape Architect, Steve Sullivan; Department Intern, Scott Morgan; and Administrative Assistant, Liz Witt. AGENDA Three items were added to "Other Business Reports Commission member Fedde moved, Bertz seconded, to approve the agenda as amended. All voted in favor. MINUTES FEBRUARY 7, 1985 A typo on page two was noted Item A should read 11 2 1/2 acres Chairman Martin noted that Parks Recreation Director Vraa was also present at the Joint Community Commission Meeting. Commission member Bertz moved, Fedde seconded, to approve the minutes as corrected. All voted in favor. FEBRUARY 21, 1985 Commission member Bertz moved, Masin seconded, to approve the minutes as presented. All voted in favor. DEVELOPMENT PROPOSALS A. Frontier Midwest Hampton Heights Residential Director Vraa noted there are 192 single family units proposed with 60 -65' lot widths. He said the Advisory Planning Commission voted 4 -3 to approve the development with a recommendation to increase the lots to 65 Director Vraa noted that there was a land swap negotiated with the owner to the south who will be coming in with a proposal next month. In response to a question regarding the possibility of obtaining a land dedication, the Director indicated the City could only expect 3+ acres for Hampton Heights. He recommended the City require a trail along Coachman Road all through the development and a cash dedication for the number of units. 1 r ADV PARKS REC COMM MARCH 7,1985 Commission member Kubik noted that this is a densely populated area of the City and needs more park area than other park service areas. He also stated that there is a heavy population turnover at Pilot Knob School, indicating that many residents move in and out of the area at a fast clip. Member Fedde stated he felt a land dedication would be appropriate because of the small lots and obvious density. When asked about the possibility of obtaining more parkland in the area, Parks Director Vraa said the most that could be acquired would be eight acres. There was a general discussion by the Commission of this idea. The Director responded to a request for information, indicating there was apparently 32 acres combined in the nearest neighborhood parks, which shall meet projected population needs. He reminded the Commission that the land is zoned R -2 and is being used at that density, but with single family homes at smaller lots. After further discussion, it was the consensus of the Commission that the heavy density, small lots and limited green space places a great deal of pressure on the park services in the area. Members expressed concern with the quality of life in Eagan and were generally opposed to developments like Hampton Heights in the community. They did not like such a heavy concentration of people in one small area of the City. George Kubik moved, Caponi seconded, that if the City Council approves the C proposed project, then the Commission recommends cash dedication and a trail along Coachman Road throughout the plat. All voted in favor of the motion with the exception of Commission member Masin. She was opposed to the proposed development and felt the land should be used to a lesser intensity. B. Northwest Airlines Northwest Airlines 1st Addition Commercial Northwest Airlines is proposing to build a 267,000 square foot building at the present time and outlot 84 acres for future development. Parks Recreation Director Vraa said that cash dedication is the consideration here. He noted the developer plans some trailways and cross country skiing on -site. Commission members were pleased with the landscaping efforts of Northwest Airlines. Commission member Kubik moved, Masin seconded, to accept cash dedication for the site to be constructed. Cash dedication requirement for the outlot will be determined at the time it is platted. The motion carried. C. UPS UPS 1st Addition Commercial UPS is proposing to construct a 324,000 square foot distribution center. Included in their plans is a large ponding area for water run -off. Chairman Martin commented that new E.P.A. regulations call for provisions for run -off from parking lot for this size development. This would cover oil leaks from cars. Director Vraa said there are internal code requirements which address spill prevention and control measures. In response to a question regarding landscaping, he said he expects the developer to have a good landscaping plan. Sandy Bertz moved, Fedde seconded, to recommend cash dedication. The motion carried. E ADV PKS REC COMM MARCH 7, 1985 D. Opus Corporation Eagandale Office Center Commercial Director Vraa stated that Opus is replatting this parcel to accommodate four office buildings and a restaurant; by doing so they have reduced the intensity of development from that originally platted. Commission member Kubik moved, Bertz seconded, to recommend cash dedication for the replat. The motion carried. E. M.G. Astleford Galaxie Court Commercial This proposal calls for mini storage in the vicinity of Galaxie, Cliff and 35E. It has been continued by the Planning Commission. The Commission members agreed they did not like the vast amount of impervious surface shown on the plan and felt there should be provision for green space. The Commission discussed cash dedication if the proposal is approved by the City Council. Discussion ensued regarding the status of the landscaping policy and the appropriateness of this type of commercial use in a neighborhood area. Commission member Caponi also expressed the desire to have more communication with the Planning Commission so that each body knows where the other is coming from. He continued saying that from the brief time he has been on the Parks Commission, there is a real sensitivity for sites and how they are developed. He questioned what the Planning Commission evaluates and whether or not there is a strong guide to be followed. It was suggested a Commission member attend Planning Commission meetings on a rotating basis to express Parks Commission concerns. No action was taken. Staff was asked to review the issue to see what alternatives might be available. Parks Director Vraa said the landscaping plan is being finalized. F. M.G. Astleford Lind Addition Commercial This proposal calls for 11 warehouse/ storage buildings near Federal Drive and Yankee Doodle. The Planning Commission continued this item. After a brief review, Commission member Fedde moved, Martin seconded, to defer action on both Astleford proposals until the Planning Commission has made their recommendation. The motion carried. G. Overhill Properties Overhill Farm 2nd Addition This is a revised plat calling for 17 single family lots. The Director explained there was an excess land dedication made with Overhill Farm 1st Addition, therefore there is a "credit" available. A cash dedication of $3,819.00 shall be made for the balance of the parks dedication. Chairman Martin moved, Fedde seconded, to recommend cash dedication in the amount of $3,819.00 for Overhill Farm 2nd Addition. All voted in favor. 3 ADV PKS REC COMM MARCH 7, 1985 OLD BUSINESS A. Oak Chase Park Play Equipment Plan Staff has made several changes in the Oak Chase Park plan based on comments at the February 21 meeting. An 8' trail was brought in from the Wilderness Run/ Oak Chase Road intersection. A low berm was sloped towards the playground and a bench was placed to block possible movement from the play area to the street. The play equipment was placed so the focus was internal and not towards the street; both of the modifications should improve the safety factor that has been of concern. Provision was made for one security light in the park and staff is checking on the status of a light at the intersection. The Commission recommended that the trail be brought through the park and onto Oak Chase Road to provide the park access from the south. Chairman Martin moved, Caponi seconded, to accept the plan as amended. The motion carried unanimously. PARK DEVELOPMENT A. Fish Lake Park Plan Review Steve Sullivan, Landscape Architect, made the presentation on Fish Lake Park. He said it will be a part of the 1985 spring grading contract. He explained the modifications from the original plan, indicating that the size of the parking lot has been reduced. Of major concern is to reduce the impact on the adjacent properties to as little as possible. It was noted that the City will have to obtain a trail easement so the trail can go around the edge of the lake to the peninsula which has oak trees and is planned as a pleasant, quiet area. Mr. Sullivan indicated that if an easement couldn't be obtained, it might be possible to have the trail go over a boardwalk to reach the peninsula. Commission member Caponi did not like the idea of a boardwalk so close to the shoreline. It would appear to be an illogical move on the City's part. He was in favor of seeking an easement from the landowner as the first alternative. Steve Sullivan recommended a pathway through the woods which could be a picnicing area. He completed his comments by stating a resident had contacted him about an island in Fish Lake which presents possible recreational uses. He said the area between the mainland and the island is filled with trees which are decayed and would have to be removed. Chairman Martin said he too had been contacted and asked that staff research as to whom the island belongs. It was speculated that the "island" was a result of an increase in the water elevation. Commission member Kubik said the City would have to closely police an island so it wouldn't become a haven for beer parties. He suggested the launching area be specifically a canoe launch or small boat launch and it be posted that no motors are allowed. Commission member Kubik moved, Masin seconded, to accept the Fish Lake Park plan as presented; that staff try to obtain the trail easement to allow access to the peninsula and research the ownership of the island and possible benefits of its use. The motion carried. ADV PKS REC COMM MARCH 7, 1985 B. Cost Estimate Review Spring Park Projects The Director of Parks and Recreation explained the cost estimating procedure for the four parks in the spring project. In addition to the cost estimate for spring work, a re— estimating of future work was also made. These figures are refinements of previous figures and not necessarily unit costs. After additional explanation on how costs were obtained, the Director explained each park cost in detail. 1. Fish Lake Park The spring estimate figure of $29,753 is somewhat over budget, but the future items estimate is lower so the total costs are approximately $9000 less than projected. 2. Goat Hill Park Costs were increased for landscaping, play structure, lighting and the lower parking area added. Total costs are $37,000 under original projections. 3. Walnut Hill Park Cost estimates were increased for the play structure, lighting and archery targets, but the overall costs are down $20,000 from original projections. 4. Schwanz Lake Park A picnic pavilion was added, increasing costs by $100,000. However, a grant in the amount of $165,000 was awarded Eagan so the overall estimates are about the same as projected. After discussion, on a motion by Chairman Martin, seconded by Fedde, the Commission recommended that the City Council proceed with bids on the four parks. All voted in favor. There was some discussion about a water facility at Schwanz Lake. Director Vraa said the architectural landscaping class from the University will be presenting their projects in an all —day session in late March. All Commission members were invited to attend. Commission member Caponi indicated he would be interested in the presentations. C. Athletic Site Acquisition Update The Director explained he has had recent contact and discussion on all three search sites. The Ohman property is not available. The Peterson property on Dodd Road has an interested seller and the price is $10,000 an acre. However, there are other considerations. Site 10E appears to be too costly and irregular in shape. Staff will continue to negotiate on the Peterson site and an analysis of the site prepared. Commission members decided to look at the site at 6:15 P.M. on April 4. 5 ADV PKS REC COMM MARCH 7, 1985 OTHER BUSINESS REPORTS A. Commission Objectives Director Vraa reviewed the 1983 and 1984 Commission objectives. He noted the only goal not realized either year was a tour of special use facilities. Commission members outlined 1985 objectives: 1. Tour new construction at four parks (July or August). 2. Meeting with other City commissions (set for April 24, 1985). 3. Have a joint meeting with the Planning Commission possible agenda items: a liaison person who attends both meetings and communicates Commission concerns. 4. Equipment demonstration (spring or fall). 5. View potential new park areas. 6. Tour various park buildings (decide after viewing slide show). 7. Tour special use facilities (not a high priority objective). 8. Park dedication fees: review in October and have more support material available. B. District 196 Elementary Site Acquisition Director Vraa explained the school district is interested in acquiring a centrally located site for an elementary school. They are looking at a 35 C acre site near Lexington /Deerwood. The school would take approximately 15 acres with the remainder available for parkland. This is the general search site for a neighborhood park. Director Vraa will keep the Commission apprised as negotiations proceed. C. Budget Director Vraa distributed copies of the 1985 City Budget. He noted that $17,000 shown for towing charges should be "Other Contractual Services He stated that the Park Site Acquisition Development Fund started with a $304,000 balance in 1984. Interest and park dedication fees contributed $304,000. A $31,175 grant was received for Fish Lake Park for total available revenues of $639,600. The Park Systems Plan study and other expenditures totaled $35,100, leaving a starting fund balance for 1985 of $604,500. He anticipates that $1,069,000 will be available in 1985 minus $436,480 in expenditures, primarily park improvements which are committed funds. D. Next Meeting Date Because a special party is planned for departing Public Works Director, Tom Colbert on March 21, the next meeting date will be March 28. E. Blue Cross /Blue Shield Parkland Parks Recreation Director Vraa noted that Blue Cross /Blue Shield is preparing a response to the City's request for early park dedication. A cost figure is yet to be agreed to. ADV PARKS REC COMM MARCH 7, 1985 F. Winter Fun Weekend The Commission commended Dorothy Peterson on her efforts to make the Feb. 9 -10 outdoor recreation event so enjoyable. Members felt the weekend was highly successful and should be an annual event. ADJOURNMENT On a motion by Fedde, seconded by Ketcham, the meeting was adjourned at 10:17 P.M. Dated: Advisory Parks Recreation Secretary MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: APRIL 2, 1985 RE: APRIL 4 COMMISSION MEETING There are seven development proposals before the Advisory Commission on April 4. The Planning and Engineering Departments report to the Planning Commission are included within the packet. Relative to parks dedication, Blackhawk Glen is a single family residential development for 111 lots. This development is located in Park Service Section #16 to be serviced by Blue Cross /Blue Shield Park. The development is also relatively close to Blackhawk Park and Quarry Park. In reviewing this preliminary plat application, staff is recommending that the applicants be responsible for cash dedication, for a sidewalk /trail on Ashbury Road extending from the west to the east terminating at Blackhawk Hills Road, for a trail connection extending north from the intersection of Ashbury Road and the proposed Coachman Road. This trailway would link up on Coachman to the north to Yankee Doodle and from Ashbury to Birch Pond and Blue Cross Road to the east. Commission should also consider a trailway on Blackhawk Hills Road to the east from the intersection with Ashbury Road. The second item before the Advisory Commission is a proposal for rezoning and preliminary plat for Splashland Water Parks. The applicant proposes to rezone 33.16 acres from agricultural and general business to a planned development district to allow for a recreational water park and entertainment facility. Ordinarily as a commercial development, this plat would be responsible for the usual and customary cash dedication requirement for commercial and industrial property. However, since the nature of this plat is for recreational amenities, a reduction in this cash dedication requirement bears consideration. The City of Eagan's commercial and industrial policy for park dedications allows for credits for ponding and inclusion of recreational amenities within a particular plat up to 75 In making its recommendation, the Advisory Parks Recreation Commission may wish to consider reducing its cash dedication based on proposed recreational use for this area. Tri —Land Properties, Mr. Brad Swenson, is proposing development of the Summerfield Addition. This development is in Park Service Section #26 and is immediately east of Schwanz Lake. The proposed addition replaces the former Oakwood Heights 3rd Addition which had been preliminarily approved for 25 duplex lots. The Summerhill Addition proposes single family homes with zero lot lines. Staff is recommending that the development be responsible for a trailway on Wilderness Run Road and for a short trailway from Summerfield Lane north to the proposed future highline trail to be built by the City. Because this development is within the Lexington South P.U.D., there shall be no cash or land dedication requirement. The fourth item before the Advisory Commission is a Waiver of Plat /lot split for Mr. Art Perri. This lot split is at the intersection of Oak Chase Road and Oak Chase Way. Staff is recommending that a cash dedication requirement for the additional one lot be a condition of approval. Mr. Jim Curry is proposing a preliminary plat for Eagan Center within the Lexington South planned development commercial area. Because it is part of the P.U.D., this preliminary plat shall be responsible for a cash dedication requirement consistent with the Lexington South P.U.D. /Parks Dedication Agreement. Such cash dedication shall be paid at the time of the building permit. The applicant should also be responsible for the construction of an 8' bituminous trailway north from Patrick Road to Outlot "A Items F and G were continued items in the March 7 Commission meeting and consisted of a preliminary plat application for mini storage buildings. The Advisory Planning Commission has recommended denial of these plat applications to the City Council. However, the applicant may proceed to the City Council. with the Planning Commission's negative recommendation. It would be appropriate for the Advisory Parks Recreation Commission to review these plats and to make a cash dedication requirement consistent with the City's commercial and industrial policy. OLD BUSINESS: There are three items for discussion under "Old Business." For the first two items, staff has prepared a memorandum for Commission review. The third item relates to School District #196's tentative offer to purchase 15 acres of property for an elementary school. This is the same location the City has designated for a neighborhood park. Staff will make a verbal presentation concerning the issue and possible need to make a "joint purchase" for park /school property. NEW BUSINESS: There are five items for consideration under "New Business." Item #1 is the official naming of the area currently defined as Schwanz Lake Park. Staff has done extensive research into the land ownership of this area and has prepared a separate memorandum which is enclosed in the packet for Commission review. Item #2 is a report on the winter skating and winter sporting activities in the department. It would be appropriate for the Commission to review this item and if necessary, defer items of interest to the recreational subcommittee for further study. The report highlights the seriously deteriorating conditions of the park shelter building. Item #3 under "New Business" is a report on cross country skiing and grooming equipment. Again, a separate memorandum is enclosed for your review which discusses the necessity of the Commission to review the status of cross country ski trail grooming and track setting equipment. Item #4 is discussion of a LAWCON grant application for Fiscal Year 1986. Members will find an enclosed memorandum relative to this issue. The final item under "New Business" is the discussion of the preparation of the 1985 -1986 Capital Improvements Program for parks and parks related equipment and facilities. The City is developing a revised five —year C.I.P. of which the Parks Recreation Department is to prepare its section. Staff would like to briefly cover this item at the April 4 meeting, although no written material has yet been prepared. If necessary, this item could be deferred to a second meeting in April for review and discussion. PARKS DEVELOPMENT PROGRAM: As directed from the March 27 Commission meeting, staff has prepared a memorandum regarding building design and an architectural selection process for park shelter buildings. Specifically, this design and architectural selection process would address the buildings proposed at Schwanz Lake Park, but which would also consider the park shelter buildings at Northview, Goat Hill and Rahn athletic facilities. The second item under "Parks Development Program" will be the discussion of the proposed athletic site acquisition. Although the Commission will have visited the site just prior to the April meeting, this agenda item will provide an opportunity for some discussion and review by the Commission. The final item under the "Parks Development Program" will involve an update and status report by the Director of Parks Recreation and the Landscape Architect /Parks Planner. There are a number of items in progress which may be of interest to the Commission. At this time, there are only three items to be considered under "Other Business Reports." If time permits, Commission member Masin may also wish to update the Advisory Commission on activities surrounding the City celebration. Should members of the Commission have any questions regarding any of the items on the agenda, please feel free to contact the office. Respectfully submitted, Director of Parks Recreation KV /js CITY OF EAGAN SUBJECT: BLACKHAWK GLEN REZONING PRELIMINARY PLAT APPLICANT: SIENNA CORPORATION ROD HARDY LOCATION: PART OF THE NE'k OF THE SWk, SECTION 16 EXISTING ZONING: A (AGRICULTURAL) R -1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING: MARCH 26, 1985 DATE OF REPORT: MARCH 19, 1985 REPORTED BY: PLANNING ENGINEERING DEPTS APPLICATION SUBMITTED: The first application is a request to rezone approx. 61.6 acres from A (agricultural) R -1 (residential single district) to an R -1, Planned Development, which will allow a variety of lot sizes within the Blackhawk Glen development. The second application submitted is a request for Preliminary Plat for Blackhawk Glen Addition, which will consist of approx. 61 acres and will contain 111 single family lots. ZONING LAND USE: Presently, the parcel has two different zonings. The property that abutts Blackhawk Hills Addition, on the south west, contain an R -1 zoning classification. The remainder is presently zoned A (agricultural). The Comp. Guide Plan designates the entire parcel as an R -1 District, which would allow a density of 0 3 dwelling units per acre. This development contains 1.8 dwelling units /gross acre or 2.13 lots per net acre, which is within the density allowed in an R -1 land use district. COMMENTS: The past policy that the APC and CC have reviewed allowing an R -1 P.D. or lots that deviate from the 12,000 S.F. standard, is the precedent has been not to allow an R -1 P.D. in areas designated as an R -1 land use density. The last example where an application was submitted, requesting a deviation from the R -1 zoning in an R-1 land use area, was the Windtree Addition. In this particular circumstance the APC denied the request to allow an R -1 P.D. and required the applicant to meet the R -1 zoning standards. The applicant is trying to provide a buffer zone and provide increased lot sizes in the area of 1/2 acre to 1 acre, which abutt the Blackhawk Hills Addition. Once the tier of large lots have been created, the applicant is then proposing lots with a minimum of 10,000 S.F. and 75' width for the remainder of the development. The breakdown of 111 lots proposed; 14 would be of the estate category in the 1/2 acre to l acre size, 97 would deviate from the R -1 standard. The second issue is the property to the north NE of this development, which has had a higher intensity use either approved or proposed. Therefore, this development would then be the transition from the very large lot development of Blackhawk Hills, on the south west, to the high density developments to the north east. The Commission will have to decide if the buffer and transistion being created would allow for the unique use of the land to allow the R -1 P.D. in this location. BLACKHAWK GLEN, REZONING PRELIMINARY PLAT MARCH 26, 1985 PAGE 2. The main access would be from Blackhawk Hills Rd. with a loop connection over to Birch Pond Rd. With this development, the City should be looking at providing the secondary access out to Blue Cross Rd or continuing Birch Pond Rd through the Blue Cross property to provide this second connection. The applicant has provided the stub connection to the north that was suggested when the property was reviewed. The same situation would hold true with this development as Outlot A is proposed to be developed with the property to the north and a corner of the property in the NW .would have to be acquired from the property owner to the north in order to develop in accordance with this proposed plan. Presently, no matter what kind of develoment would occur to the north, it is anticipated that this land swap or sale will be made in order to better utilize the property. STREETS: Access to this proposed plat is by Blackhawk Hills Rd. from the south Birch Pond Rd. from the west. The City will require a petition to construct proposed Ashbury Rd. from the proposed west lot line of Lot 1, Block 1, to the west, to Blue Cross Rd. The City will require that excess right -of -way over 60' in width on the north side of Blackhawk Hills Rd. abutting proposed lots 46, 47, 48 and 49 of Block 4 be vacated. The City will require a petition requesting said vacation of excess right -of -way. 1. UTILITIES DRAINAGE SANITARY SEWER: There is sanitary sewer available to serve this development, except there is a low area around Pond C.P. 11 which can not be served by gravity flow. The City will require the Developer to petition for the necessary lift station and force main and this cost for said lift station and force main will be the responsibility of the sanitary trunk fund. STORM SEWER: The storm sewer trunk system from Pond C.P. 11 to C.P. 10 will need to be constructed in order to provide this proposed development with an adequate storm sewer system. The City will require the Developer to petition for the above mentioned storm sewer system and this cost would be the responsi- bility of the storm sewer trunk fund. WATERMAIN: There is an existing 8 watermain in the Blackhawk Hills Rd. to serve this proposed plat. The City master water distribution map indicates that there is an 18 watermain required to be constructed from the west lot line of Lot 1, Block 1, to Birch Pond Rd. The City will require the developer to petition for said watermain and said watermain is the responsibility of the watermain trunk fund. The properties abutting this trunk watermain will be assessed for lateral benefit and the cost per lin. ft. will be addressed in the Feasibility Report. CITY TRAIL: The City's Comprehensive Trail System indicates that there is to be a trail constructed along the north side of Blackhawk Hills Rd. which will be the responsibility of this development. This item will be reviewed by the Park Commission., PLAT: Proposed Lots 1, 2, 3 4, Block 1, shall be platted as an outlot unless the property to the north of the proposed north plat line as indicated as part of Lots 1, 2, 3 4, Block 1, can be incorporated into this plat. BLACKHAWK GLEN, REZONING PRELIMINARY PLAT MARCH ­26, 1985 PAGE 3. ASSESSMENTS: This development will be responsible for all trunk area assessments and lateral benefit from existing utilities. The City will be making an assess- ment search to determine the amount of trunk area assessments and lateral benefit from trunk assessments for utilities. This will be due at the time of final platting and will be addressed in the Feasibility Report. CONDITIONS: If this Preliminary Plat Rezoning is approved, it shall be subject to the following conditions: 1. A Planned Development Agreement be entered into specifically approving the plan dated 3 -6 -85, allowing only 111 single family lots. 2. The City should try to work with Blue Cross /Blue Shield in order to extend Birch Pond Rd. through to Blue Cross Dr. 3. The land swap on the north would have to take place for this development. 4. The plat shall be subject to the Standard Plat Conditions. 5. The City will require a petition for proposed Ashbury Rd., sanitary sewer lift station and force main, storm sewer outlet for Pond C.P. 11 and the necessary 18" trunk watermain to be constructed in Asbury Rd. as noted __in this report. 6. The City will require a trail constructed along the north side of Blackhawk Hills Rd. 7. 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T 7 8 lu C 0!ITLOT B DATE REVISIONS IT I 9 BDDK /PAGE BLACKHAWK LAKE PROJECT NO 511.1 SCALE FILE NO. 1 I p AID too' SHEET I OF J I i CITY OF EAGAN SUBJECT: SPLASHLAND WATER PARKS REZONING PRELIMINARY PLAT APPLICANT: SPLASHLAND WATER PARKS, INC. LOCATION: PART OF THE SOUTH z OF THE SWk OF SECTION 19, LYING WEST OF CEDAR AVENUE EXISTING ZONING: A (AGRICULTURAL) GB (GENERAL BUSINESS DISTRICT) DATE OF PUBLIC HEARING: MARCH 26, 1985 DATE OF REPORT: MARCH 18, 1985 REPORTED BY: PLANNING ENGINEERING DEPARTMENTS APPLICATION SUBMITTED: The first application submitted is a request to rezone approx. 3316 acres from A (agricultural) GB (general business district) to a Planned Development District to allow a recreational water park and enter- tainment facility. The second application submitted is a request for Preliminary Plat of Splashland Water Park which would consist of approx. 33.16 acres and would contain 1 lot for the recreational water park facility containing approx. 30.3 acres. The remainder of the plat would be road right -of -way and Outlot A, which is in the very SW portion of the property on the west side of old highway #13. ZONING LAND USE: Presently, the parcel is zoned general business and agri- cultural and has had a planned development on a portion of this overall property. The PD in effect established a hotel /office facility or a higher intensity commercial use for this property. The Comprehensive Guide Plan designates this parcel as GB (general business) LB (limited business) as a guide for the development, therefore, this property has been intended to be used for some type of commercial purpose. COMMENTS: In review of this parcel, the first issue Staff had is in regard to the impact of a water park on the surrounding properties. The parcel is located on the west side of Cedar Av., north of Diffley Rd. on the north west by Old Highway #13. There is existing commercial and industrial develop ment north and west of this site which has been in existence for some time. The only real impact this facility may have is on the property directly south of Diffley Rd., which is the Metcalf Jr. High. It appear that the Splashland Water Park will be in operation for approx. 102 days out of the season. The only impact may be in the spring or fall when the school is in operation and the Water Park will be open on weekends. The main operation for this facility would be during the summer months and the school would be closed. In review of the access for this development. When Cedar Av. was constructed, the state obtained easements and did not allow right -of -way except for the access which is shown on the property. The applicants feel that this access is adequate for the facility. The main access would provide an entry to the parking lot where 99% of the vehicles would be going that would attend the waterpark facility. The parking lot is proposed to contain approximately SPLASHLAND WATER PARKS MARCH 26, 1985 PAGE 2 750 spaces to a maximum of 925 and would provide 16 bus spaces on the very northern portion of the parking lot. The parking has been determined from studies done by the applicants for other waterparks and facilities throughout the country. There is also a secondary access off of the main drive which would be for service and emergency vehicles to enter directly into the activity area. The applicant is proposing to construct a number of slides and pools in the first phase of development along with the major concession buildings, parking lot- and general concession areas. The total valuation of first phase develop ment excluding land, would be between 4 5 million dollars. The second phase development would include the wave pool and a number of other slides and water activities. The total value of the facility would be around 10 million dollars, excluding land costs. As stated earlier, -the applicants are proposing to have a 102 day season with a few days being weekends in the beginning of the year and extending into weekends through September. The majority of the time this facility will be open will be the June /July /August months and the time would be approx. 9 10 a.m. to early evening, which would allow two shifts of people per day to attend this facility. The applicants have done a great deal of market research to determine the feasibility of a facility of this nature and can provide that information at the Public Hearing. GRADING /DRAINAGE Existing drainage over this proposed development is generally northeasterly towards Cedar Avenue. Although a preliminary grading plan was not submitted, it is staff's understanding the proposed grading will not alter the 'existing drainage pattern. This proposed development is located within Maior Drainage District A, as illustrated by Figure 1. As can be seen from Figure 1, the downstream storm system for this proposed development has been completed. Subsequently, this proposed development will not require any trunk storm sewer improvements. However, this development will be responsible for obtaining the necessary permits from MnDOT to work and discharge storm water onto their right —of —way. Staff recommends either the permit or written response from MnDOT be required as a condition of the final plat. SANITARY SEWER The existing 8 sanitary sewer line located within old Highway 13 is of sufficient capacity and depth to provide service to this proposed development. The capacity should not be an issue because the waste water generated from this proposed use will be from showers, toilets and restaurant facilities. Backwash water from the filters for the various pools will be able to be, discharged directly into the storm sewer. The depth of existing sanitary" sewer at old Highway 13 will provide service for on —slab buildings at an elevation of approximately 874. This appears to be sufficent for this proposed development. No sanitary sewer trunk improvements will be required as a result of this proposed development. SPLASHLAND WATER PARKS MARCH 26, 1985 PAGE.3 WATERMAIN A 12" watermain is stubbed under the Cedar Avenue Freeway to the east boundary of this proposed development. An existing 12 watermain also cuts across the westerly portion of this proposed development and is stubbed at County Road 30 (Diffley Road). The City's water Master Plan depicts these two 12" lines to be connected as illustrated in Figure 3. With the completion of this loop, a pressure reducing valve will be required on the existing 12" line located along old Highway 13 because this line crosses a pressure zone boundary. Therefore, this development will require the City to complete the 12" trunk main loop and also install a pressure reducing station as a condition of final platting. This development will be required to construct a 6" watermain from the 12" trunk to Old Sibley Highway to provide for future looping. STREETS Streets abutting this proposed development include Diffley Road along the south, Old Highway 13 and Old Sibley Highway along the northerly boundary and Cedar Avenue Freeway along the easterly boundary. Cedar Avenue Freeway is currently under MnDOT's Jurisdiction as is also Old Highway 13. However, Old Highway 13 is scheduled to be turned back to the City in the near future. Meanwhile, Diffley Road (County Road 30) is under Dakota County,,iurisdiction while Old Sibley Highway is under the City's jurisdiction. When the Group W plat, located northwest of this proposed development, was approved, they were required to upgrade Old Sibley Highway to City standards up to Group W's most westerly driveway. This resulted in approximately one -half of the Group W footage being improved. Because this proposed develop- ment obiected- to being assessed for any improvements to Old Sibley Highway, an agreement was reached to install as much roadway as could be built based on Group W's assessable frontage. Then the remainder of Old Sibley Highway, from where the Group W project ended, would be the responsibility of this development to complete up to the NE corner of the Group W property. As for the remainder of Old Sibley Highway, staff recommends it be paved with bituminous surfacing to the driveway for the gas company. This will eliminate dust created by the gas company's vehicles causing problems for this development. Staff does not feel upgrading the remainder of Old Sibley Highway to the Cedar Avenue Freeway right -of -way is _justified due to the limited amount of traffic that will be using this roadway. As for old Highway 13, staff does not feel it will have to be upgraded because this development is posing no main access from it. Finally, although County Road 30 is built to its ulimate design cross section, staff would recommend to the County that it considers construction of a right -hand turn lane at the main access point of this proposed development. If the County concurs, all costs for the turning lane improvements should be the responsibility of this development. RIGHT -OF- WAY /EASEMENTS A minimum of a 65 -ft. half right -of -way should be dedicated for County Road 30. Additional right -of -way may be required SPLASHLAND WATER PARKS MARCH 26, 1985 PAGE 4 to accommodate the turning lanes. A 33 —ft. half right —of —way will be required to be dedicated for Old Sibley Highway. All additional right —of —way has been obtained through MnDOT for old Highway 13 and a portion of Diffley Road. A 20 —ft. utility easement will be required to be dedicated over the alignment for the 12" and 6 watermain. All other easements will be required as specified by code. ASSESSMENTS It appears trunk area water and sanitary sewer have been assessed over this proposed development. Trunk area storm sewer has been assessed on Parcel 010 -05, leaving Parcel 011 -54 and 011 -57 remaining to be assessed. Also, lateral benefit from trunk watermain was assessed on Parcel 011 -57. However, since the proposed use of the parcels comprising this proposed development may have changed since the time of assessment, staff will research these rates to determine if an upgrading of these assessment rates will be required. CONDITIONS 1. A Planned Development Agreement be entered into using the exhibits presented at the March 26, 1985 meeting being the principle land use exhibits for this Planned Development. 2. The APC shall review the past history of this facility and review the proposed expansion to determine if adequate parking has been set aside for the first phase of development. 3. The term of the Planned Development shall exceed no more than 5 years unless proper extensions have been requested. 4. The Standard Conditions of the Preliminary Plat shall pertain to this development. 5. This shall be reviewed by the Park Commission and subject to their recommendations. 6. This development shall obtain a permit and /or written response from MnDOT regarding working within and discharging storm water upon MnDOT right -of -way. 7. The 12" watermain loop must be completed and a 6 watermain stubbed out to the north property line at a location designated by staff. 8. A pressure reducing station must be constructed along old Highway 13 as'•depicted on the Master Water Distribution Plan. 9., This development will be responsible for upgrading the remainder of Old Sibley Highway from where Group W terminated construction to the northeast corner of the Group W property, and also for the bituminous surfacing of Old Sibley Highway past the natural gas company's driveway. 10. If required by the County, turning lanes will be required for Diffley Road at the expense of this development. 11. A 20' utility easement will be required over the 12" and 6 watermain. 12. A 65' half right -of -way for County Road 30 shall be dedicated and a 33 -ft. half right -of -way shall be dedicated for Old Sibley Highway. 13. This development shall be responsible for trunk storm sewer assessments over Parcel 011 -54 and 011 -57 at the rates in effect at the time of final platting and any upgrading of assessments resulting from upgrading and zoning. •i °4 eat I j�f it j ✓t. l�� J/j L I Ll NS R I A DQ HO LS He L I yn, FY 2� 1 r wF l I S i C�7 C P1 V 4Q A R f L I 4 L Aq EEN Ul r` w 7; r t rr> Bae -l. 'EG#� iF i r. f PF P a NB HIGH 00' R 2 SCHOOL P r 4 f R 3C 32 di oqw p SPLASHLAND WATERPARK pE 7 191 1 ac j a0 2 K MINAI 9 cU 1A PARK 1, �C v C -d r f 24 j cp -10 r ti 790.0 �,V R 7 802.0( i CP -7 j �a 765.0 769.4 4 I c"j z a 'r AP 27 qq A c 796.3 -i e A 802.4 c Ji: 2A 6 AP -39 -n AP -38 SWO, tiA -kk C; (600.0! e 696.3 A -hb 9494_ 802; E 7036 it c. AP 5 �-mm A A.� g i a'p,At� nP� BI6t2,"�f�' i 5 B1 R� i J 800.6 i AP 6 A R =u 042 Pr'-_e A o A Q Ca3 a3C"i"F` 7� f O r j` l 7 2 7 Fr aV G, 'N A� �lr u A p A v `siF c, c, FA 3 6 �j 8636 A 88 t— LNfnz AP M --AP 51 N N a 87� 0 R ps. t"' y T AP• 7, _.890 SUBJECT PARCEL SPLASHLAND FIG. 1 city of eagan STORM SEWER a s t andard- l PUBLIC WORKS cc DEPARTMEN MASTER PLAN s CITY OF EAGAN SUBJECT: SUMMERFIELD ADDITION PRELIMINARY PLAT APPLICANT: TRI -LAND PROPERTIES BRAD SWENSON LOCATION: SWk OF SECTION 25, NW QUADRANT OF WILDERNESS RUN RD DODD RD EXISTING ZONING: R -2 UNDER THE LEXINGTON SOUTH PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: MARCH 28, 1985 DATE OF REPORT: MARCH 21, 1984 REPORTED BY: PLANNING ENGINEERING DEPTS APPLICATION SUBMITTED: An application has been submitted requesting Preliminary Plat approval of the Summerfield Addition consisting of approx. 11 acres and containing 38 single family lots. ZONING LAND USE: Presently the parcel is zoned R -2 with a density of 3 6 dwelling units per acre within the Lexington South Planned Development. The Comprehensive Guide also designates this parcel as an R -II, which would allow a density of 3 6. units per acre. The application contains 3.4 units per acre on the gross area and 4 units per acre for the net area. BACKGROUND: In May through July of 1983 there was an application for Oakwood Heights 2nd Addition, which consisted of 25 duplex lots, or 50 dwelling units.. There were cpnsiderable issues regarding this development and the outcome was approval of 25 duplex lots or 50 dwelling units. Attached is a copy of the plat which was approved. The applicant is presently requesting to eliminate the duplex lots and ;roplat the area into Summerfield Addition which would consist of zero lot line concept of single family homes. The applicant is proposing to construct 38 lots for 38 single family units. This would be a decrease of 12 dwelling units from what was originally allowed in 1983. The applicant is proposing to use the same street design and alignment because plans and specifications have already been prepared for the internal street system. To review the surrounding properties. Directly to the east is a duplex develop- ment, Oakwood Heights 2nd addition, first phase and directly to the south is Fawn Ridge which consists of a small lot single family development. To the north is the NSP powerline easement. Therefore, the parcel being considered is in an area where development has already occurred all around and this is the remaining parcel to be developed in this area. It appears that the applicant could reduce one lot on the northern tier and straighten out obscure lot lines which would make the home more perpendicular to the street that what presently exists. Instead of the 38 single family lots, the applicant reduced the number to 37 and some of the lot lines the north side of Summerfield Lane. SUMMERFIELD ADDITION PRELIMINARY PLAT MARCH 28, 1985 PAGE 2. Besides reducing the density from a duplex development to a smaller lot single family, the applicants are also looking at an amenity package that would be put in with the construction of this development. The applicants are looking at providing a sprinkler system for the lawns and landscaping that would be part of the base price of the unit along with breezeway or patio off of the side and back. The applicants are working a cost package of these amenities and will be able to discuss in detail what the exalt amenity package will be with this development. The lot savings in the reduction of some of the lot size and width, will be added back into this development with amenities trying to create a new market and type of housing product in the City of Eagan. STREETS: The access for this proposed development is from Wilderness Run Rd. from the south and Dodd Rd. from the east. UTILITIES: Sanitary sewer, water and storm sewer service is available to serve this development. ASESSMENTS: Special assessments for trunk area water, sanitary sewer and storm sewer have been assessed for this development. The City is in the process of reviewing the special assessments for lateral benefit from existing utilities which would be the responsibility of this development if they have not been previously assessed. CONDITIONS: 1. 37 single family lot be allowed versus 38 lots. 2. The amenity,package be a requirement with this development proposal. 3. The standard preliminary plat conditions be applied to this development proposal. 4. A ponding easement shall be provided for that portion of Pond L.P. 32 within this plat. 5. An 8' blacktop trail shall be installed at the Developer's expense along Dodd Rd. Wilderness Run Rd. in accordance with City standards. 6. The City will require utility and drainage easements 10' in width adjoining all streets, side and rear lot lines. The easements that are to be adjoining the side and real lot lines on the adjacent lot where -there is proposed to be a home with a zero lot line, except Lot 1, Block 2. j txJ q 3 ft qy t r r 1 'y i re•: 3 f t 4 c AUDITOR'S SUM NO. 42 ±,S f r- 1f Y P At r �r +8 eK Ufa D A e a -.a r 0. r tit T S i OAKS a t. tt' g.,dj�eq,��a ty,� P '°n'°�< �1 3 f °4.s l.J Vs("r 1".. PAR li SS.. 1\ f /�.af E i E f ca A Co rte. r••-r T �Y a A? P K D 1 A L L MAR E cam___ ADD. 7 d r,` r �y I 1 3Z qy V 7 70 70 70 66 7. 65 )o cs 7o Bo 8 9 1 13 14 IS 16 17 IB 19 2 0 12 "t qo 10 SCALE: I" 50' II I) 904 9q 9/i 9V 9N Yz0 Y 9 9t 6 70 6s 70 6f Pp 6s 70 70 9of SUMMERFIELD LANE 17 16 9zo A C le h 3 T E' D A T A 2 r 13 LEGAL DESCRIPTION: V OUTLOT B, OAKWOOD HEIGHTS SEC01. ADDITION, Except I e 40 rtn 160 1 x ZONING: I U D- R -2 i r ACREAGE: 1 aC. 182.906 50. CT. 1 sQ 12 to �IW 1.80 ac. or 70.400 SO- II UNITS: 38 SINGLE FAMILY UNITS 1 W ��NESS R DENSITY: 4 UNITS /NET AC. 3.75 unl[; /9 DEVELOPER: JIM CURRY TRI -LAND PRCPFW SURVEYOR /ENGINEER: TRI -LAND CO. I 1 f f l•n'u i 50 f0fMFMT i IY I f•n�sTa 1 1 1 a C`, 1 /10 .t..•. rl,.a• 1 I�.r.` .4 ••A` 1 =3 tau/ i y 1 1 f�rsu• t If,l /ef 1 rf.r t .n.us` O S M if,♦3� 11� B I t It WILDERNE 1 11I1f RUN If o 1�•». ^r .I r 1 p 11 r I�r•• ...rry e/� i 1 1 i' r,.. :f r n• li it u. V 1 �iri .r +:..r L. •r •.r..... �i I 11• aY•r .M r e q. 1•..... ...r .`�4 1 •1 •r r 1•� r 1 ..I 1•'•• :...r •(ice -r .r y..l 0 e+ .1 n: rl I.rr «..r. r irT I 1...• ru r i F i�.0 I. p... 1� 11' 11'.:n 1 it 1 N r.e •.n i t,p Nr •4: 1 11 r^ 1,.r. ;1• •11 N• rl M L...• .I r• 111 1 IM •e•..11.11/ t•IF• -11 F• !•1 1 •1�1 X� 11 1 Ir«... N N H i tr1 el r.1 r_' t IeN. M•,7 f tTr11 t't H lI TI IN I IN... «Lq N Ron( io.1.•L.. I.......1 PRE4- ItAINARY SAT ENGI�IEERINO r. 1 OF ;;1 I Co MPANY INC. -�9+� C"TRYSIK ��P�RS l��_ ..•1 L:..r.,l...+..,..._. /..1.3/1/1 "Is 4 .•liwsi «Lui. OAK WOOD EIGH 3RD ADDITION ^3- CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: ART PERRI LOCATION: LOT 1, BLOCK 2 OAK CHASE 1st ADDITION EXISTING ZONING: E ESTATE DISTRICT DATE OF PUBLIC HEARING: MARCH 28, 1985 DATE OF REPORT: MARCH 21, 1985 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER REVIEWED BY: DALE C. RUNKLE, CITY PLANNER PROPOSAL SUMMARY: The applicant is requesting a waiver of the platting require ments in order to split the 1.6 acre parcel into 2 lots. The existing house is located on proposed parcel "A" which would be approximaely 40,000 square feet in area. Parcel "B" would be approximately 30,000 square feet. City Code requires a minimum lot size of 20,000 square feet in this zone. The original lerge size of Lot 1, Block 2 was due to a low area north of the current home location. This lot division should split that low area between the two parcels. If approved the Waiver of Plat shall be subject to the following conditions: 1. All City ordinances and requirements shall be adhered to. r i.. Y 1• 4 R K P F d''r tY.1.– y u I i 3 f 2 KENSM y� A PLACE i q l PD Or i `/.a°^..\•,�; �.,.,•t $�76�' 1 t t b .�...w.... A =UT 8 y't FXA �iY l Y•E'./ 1 t i ,./j i A >1 OAK CHASE i f 1 �'`�'--r4 `I 't---' v ��j.ai —t �il /.".c.x+ t l f t 5 •a� ad ��.1 S44 P i h 1. r i ARKVIEw G OLF Dry KO TA COURSE COUN u; PARK EXCEPYi(- A A I;J PARK) TRI -LAND INC. Certificate of Survey for SURVEYING SERVICES ART PERRI Eagan, Minnesota 55121 Oq� i 31° 3 3q i I=50� I LEGAL DESCRIPTION: SSB, q PARCEL L� at Dart m Lot 1, Block 2, Op.c u se f Add itlon, Lying SO r'y of Uhe ollow ±i ne: O Said tine begins at a noint on O the west line of said Lot 1 c distant 221.1 ree c No,r oir 0.10a che sotheFsc corner nl: said Lot 1; chenc^ South 7{ degree 29 m1;,�ltes i seconds East 212.50 feet to the west Iine o�� said Lo-c and there terminating. 0 O 3 o S 2 N CY PARCIEL F N11 that part o; Lot 1, Block 2, ��S0 Oak Chase Firs Addition, Lying 0 o Northerly of h:= following z described line: Said lisle bogins at a oo= on W the (Jest line or said Lot 1 Q distant 222.15 feet North of 3 the southeast corner of said v A 0 Lot 1; thence Sou 73 degrees 29 Minutes i4 seconds East 212.50 feat to the !vest i i ne N 0.90 oc. n of said Lot 1 a��d ::here N O terminating a 0 Cl) 0 O to N89 35'37E 180.00 I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a Brad wenson Mn. Reg No. 15235 ley duly Registered Land Surveyor under the Date' 3/3/85 Laws of the State of Minnesota. CITY OF EAGAN SUBJECT: Eagan Center Preliminary Plat APPLICANT: James Curry LOCATION: Southeast Quadrant of Diffley Road Lexington Ave. South EXISTING. ZONING: Lexington South Planned Development_ (Commercial.) DATE OF PUBLIC HEARING: March 28., 1985 DATE OF REPORT: March 18, 1985 REPORTED BY: John S. Voss, Planning Consultant PROPOSAL SUMMARY: A Preliminary Plat for the.first phase development of Eagan Center as been submitted. The plat would encompass approximately 12 acres including public streets. Only one (1) lot,(Lot 1, Block 1) is proposed for development with the re mainder of the property to be platted into.public streets and outlots. BACKGROUND: The proposed "Eagan Center" plat is a part of the Lexington South Planned Development which was executed in June of 1976. The original Lexington South.Planned Development designated an approximate 169 acre commercial area at this location to be developed with CSC, GB and LB uses. In June 1984, Mr. Curry submitted an amendment to the Lexington South Commercial Area" which, in effect, was a further refinement of the Land Use Plan submitted with the.. original Lexington South Planned Development. In August of 1984, the Planning-Com- mission recommended approval of the amendment to the .Lexington South Planned Develop- ment Agreement to establish a concept plan of the 194.7 acre commercial portion the Lexington South Planned Development, subject to the preparation of a Circulation Plan, a revision wherein Lot "F" was to be designated for Limited Business use and subject to final review by the Advisory Planning' Commission of the amended draft of thePlanned Development Agreement. In September 1984, the City Council approved of the overall concept for the Eagan-Cen- ter but determined that the first phase development on proposed Lot 1, Block 1, for a Neighborhood Convenience Center, must include a minimum of 20,000 square feet as re- quired in the "CSC" District under the Zoning Ordinance #52. Mr..Curry.is now comply- ing with that requirement wherein he is requesting approval to construct a 20,000 square foot retail shopping center as the first phase development on Lot], Block l.of the Eagan Center Addition. Subject: Eagan Center Preliminary Plat (Commercial) Date: March 18, 1 985 Page 2 ZONING AND LAND USE: As related above, it appears that the proposed plat and first phase development are consistent with the Planned Development Zoning of the property subject to the approval, by the Cfty, of amendment to the "Lexington South Planned Development Agreement', which would incorporate the concept plan approved by the City in September 1984. PRELIMINARY PLAT: The Preliminary Plat for the first phase of the Eagan Center area appears to be well designed and consistent with the overall cencept plan approved by the City in September 1984: Orrly one (1) Lot Lot -1 Block -L_ which totals- about 2.3 acres would be developed with the remainder of the approximate 12 acre area to be platted into outlots and dedicated for public street. SITE PLAN: A Landscape Plan /Site Plan has also been submitted for the first phase development which would be "a 20,000 square foot retail shopping center. The site plan appears to be generally well designed, however, certain matters still need to be resolved, namely; 1. The developer is providing 120 parking stalls where the Ordinance requires a minimum of 133 stalls (one stall for each 150 square feet of building area) 2. It would be desirable in a high- volume /high traffic area, to have back -to -back parking stalls and driveways be a minimum of 65 feet rather than 62 feet as shown. This could be accomplished by reducing the parking lot: setback along Lexington Avenue. 3. The developer is proposing a driveway to Lexington Avenue along the edge of the site with a "traffic island in the dedicated right -of -way. This matter will have to be reviewed and approved by the Dakota County Highway Department and the developer is proposing a driveway over a portion of Outlot "A" which would not be platted at this time. It is assumed that future development of Outlot "A" would share this driveway and the matter of the "cross easement" and a driveway over unplatted property would need to be reviewed by the City Attorney. 4. A provision should be made for the development of a sidewalk along Center Drive (Outlot "B and at such time as that street is Bevel ope& -There should be a guarantee with this first phase development that sidewalk will be constructed by the owner of this property. ARCHITECTURE: The applicant has submitted architectural elevations of the building which show "burnished block, single scored treatment on all sides of the building. The applicant also chose the location for individual signs. It is understood that this development will have to meet the minimum requirements of the Sign Ordinance. Under the Zoning Ordinance provisions for the CSC District, the City must 'approve of the overall plan for the retail shopping center, including architecture... Subject: Eagan Center- Preliminary Plat (Commercial) Date: March 18, 1985 Page 3 ARCHITECTURE CONV D. The rear of the building will face Center Drive which is expected to be a major in- ternal street. As such, there is a concern about screening the rear entrances to the building and providing proper architectural treatment. In this`regard, the developer is proposing berming and landscaping along the rear of the building, as well as consistent architectural treatment along all sides of the building. ACTION ON APPLICATION: 1. If the Preliminary Plat is approved, it should be subject to the following 'con- ditions: A. A name, such as "Eagan Center First Addition", should be established. B. The proposed street names should be approved or revised. C. Approval would be subject to approval by the Dakota County Plat Committee, including the proposed traffic island and right- turn.restriction on the proposed northerly access.to the shopping center (Lot 1,. Block D. A provision /guarantee shall be made for a- future.sidewalk on Lot.14, Block 1, along future Center Drive. 2. The "Site Plan" for the proposed shopping center needs to be revised as related above to meet minimum requirements and good design, namely;, A. 133 parking shahs are required where 120 are shown B. Back -to -back stalls should be 65 feet where 62 feet are -shown 3. The "Lexington South" Planned Development Agreement shall be revised and subject to review by the Eagan Advisory Planning Commission.: Said Agreement, at.a minima,. shall include; A. A revised bicycle/pedestrian circulation plan, providing for sidewalks: or a pathway along Diffley Road, Lexington Avenue South and..both sides.of 41 -1 internal streets except for one side along St. Stephens`Road and- irescott Hills Drive. B. A commitment of architectural review by the Planning Commission of all- CSC.... development as required by the Zoning Ordinance. Subject: Eagan Center Preliminary Plat (Commercial) Date: March 18, 1985_ Page 4 C. A revised Concept /Land. Use Plan- approved in August 1984-for the Eagm; Center commercial area showing Lot "F as LB only. D. A reservation about the future construction of Wescott Hills Drive leading south of the Eagan Center area. E. A commitment to providing a detailed landscape plan for every development simi l ar to that provided for Phase one. CITY OF EAGAN SUBJECT: Eagan Center Preliminary Plat APPLICANT: James Curry LOCATION: Southeast Quadrant of Diffley Road Lexington Avenue South EXISTING ZONING: Lexington South Planned Development (Commercial) DATE OF PUBLIC HEARING: Narch 28, 1985 DATE OF REPORT: Narch 18, 1985 REPORTED BY: Public Works, Engineering Division GRADING /DRAINAGE Existing topography over this site exists of flat farm land with a very gradual slope to the northeast. Subsequently, very little grading will be required to prepare this site for development. This proposed development is located within major drainage district J as indicated in Figure 1. Parking lot drainage is proposed to be collected in catch basins located within the parking lot and transmitted to the existing -storm sewer line located within Lexington Avenue. This line eventually dis- charges into pond JP -29 which does not have a positive outlet at this time. However, it is not anticipated this development will generate enough storm water runoff to necessitate the installation of a positive outlet for pond JP -29. Connection into the existing storm sewer near the northwest corner of this proposed development will require a permit from the County to cut into Lexington Avenue to connect to the existing storm sewer system. This permit must be obtained prior to final plat approval. SANITARY SEWER An existing 8' sanitary sewer line is in place along the east side of Lexington Avenue outside of the paved surface. This sewer is deep enough and has the capacity to accommodate this proposed development. WATER MAIN Water main for this proposed development is located along the west side of Lexington Avenue and consists of a 20" diameter line. An existing hydrant lead is in place approximately 150' south of Patrick Road. The hydrant may be relocated and a water main extended from this hydrant lead to provide service to this development. STREETS Lexington Avenue is the existing street which borders this proposed development on the west. Lexington Avenue is classified as a minor arterial street and is under the jurisdiction of the Dakota, County Highway Department. Subsequently, the proposed access for Patrick Road will have to be approved by the County Highway Department. ENGINEERING REPORT /EAGAN CENTER Page Two Patrick Road lines up with the proposed public road that is a part of the Kensington Place development directly west of this proposed development. The width of Patrick Road should be a minimum of 40' wide. This development is proposing to access onto Lot l from Patrick Road. This access is located approximately 120' east of Lexington Avenue and should provide sufficient stacking distance along Patrick Road. This development is proposing another access onto Lexington Avenue immediately north of this proposed development to be considered as a right -in and right -out only. In reviewing this item with the Dakota ,County Traffic Engineer, he felt it was an inappropriate time to construct this right -in, right -out because Lexington Avenue is not divided. Without a median within Lexington Avenue, traffic could make a left -hand turn from this right -hand turn only exist thereby causing a potentially hazardous condition. Similarly, it would not be appropriate to construct a right -.hand turn lane onto Patrick. Road at this time for this development. Rather, the Dakota County Traffic Engineer suggested that points of access at the right -in, right -out location be requested for future construction of the right- in ,right -out when it is appropriate. Staff does not feel it is necessary to have 2 accesses into the parking lot. The parking lot will provide adequate room for vehicles to turn around. A secondary access,, if necessary, can be provided by the service drive at the rear. of the building. RIGHT -OF -WAY /EASEMENTS: The applicant has submitted a traffic count projection for the total development of his property that lies east of this proposed development. The projection, upon full development, is approximately 70,000 trips per day :being generated from this area. These amount of trips will require upgrading of Lexington Av. and Co. Rd. 30 to 4 lane divided roadways with turning lanes. Therefore, Staff is recommending that ultimate right -of -way be dedicated with this plat for both Lexington Av and Diffley Rd. The half right -of -way required will be 65 The 80' right -of -way for Patrick Rd. as proposed by this development is,suffi- cient. ASSESSMENTS: In reviewing our assessment records, trunk area water and trunk area storm sewer assessments were not levied over this proposed development. In addition, this develoment should also be responsible for lateral benefit from trunk watermain along Lexington Av. These assessments are summarized in the following table: ASSESSMENT SUMMARY TABLE Estimated 1985 Description Quantity Rate Amount Trunk Area Water 2.41 Ac $1,190 Ac. $2,868 Trunk Area Sanitary Sewer 2.41 Ac. $1,190 Ac. $2,868 Lateral Benefit from Trunk -190 (1) $19.57/FF $3,718 Watermain TOTAL $9,454 ENGINEERING REPORT /EAGAN CENTER Page three March 28, 1985 Distance from north line lot 1 to 8 crossing The final assessment amount will be determined using rates in effect at ;the, time of final platting and on final plat areas. ENGINEERING CONDITIONS: 1. A permit will be required from Dakota County Highway Dept. to connect to the storm sewer within Lexington Av. and also the necessary access locations for Patrick Rd. and the proposed right in /right out location., 2. Watermain shall be 8 diameter extended from the 8" lateral stubbed across Lexington Av. 3. A 65' half right -of -way shall be dedicated for Lexington Av. and Diffley Rd. 4. An 80' right -of -way shall be dedicated for Patrick Rd. 5. This development will be responsible for trunk area water and sewer assess- ments along with lateral benefit from trunk watermain assessments at the rates in effect at the time of final platting. 6. All costs associated with this development shall be the sole responsibility of this development. 7. This development is responsible for construction of an 8' bituminous trailway along Lexington Av. from Patrick Rd. the north line of Lot 1. a f EE v A r PARK PF R -1 2 IL M r KENSING N A ARk KWOC g,� J d f J n E o .r'� r^- T•m6 i 1 .y f f r�� r. -r..r d i tj I J 1 A�� f -Lot 'L t.. i E ,t .s--_• st'".... 1 i'..t.: f H I I:. i i lgth 14 D, 7 77 �J d�� a It f P F =4 R K X I E YV ....rte.• G OLF DA. ,Q TEA ,OU PA R K i �r EXCEPT R- P K .'NO INC�_!_�CEG A N P ��/`j I 3160611 oo01111T M1NI.TIat M NN Nfl N too 1xlMIlH N Netlon ft' R Tw 11 V. lap. N. Da.t. Coat1, 111—wo. 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MINNESOTA 11111.11 oolooloolooloolool 1, e FUTURE STREET K i NYa NNYras uY1r I PLANT LIST KEY COYYON NAM{ 0lNO0 {1!01!0 MOOT TY.0 012{ NO. 20,000 00. FT. eUILDINO i Q n{N{uv 9461 h 604r-HILLS WftZE refA q aKeAlh e-r- :-34 L 9 D 5 1YFLLytl1 r.Itli;5N 1�V! 1 C- •'WI ly Pe'f -1 /1 I° C 'M iE [lA�. IILL:.W I1v)INV.f rfw/N I Ir.. i Vr'[U +r ,mil- CI1�lY.1> i�1 =N1Yi �f Y'ICF>• I�'Y01 3' `/i� 0 E E Y P rIT:7R- �Urdllt K- Nn [i /icwrtr KYEtfEMW tlµlo Z jn [w evN MTT FE U r V i a 1 e r r jj1► �t� +'r 1 e e 1 I tolu -1. LIE E F F E B LEXINGTON AVE. SOUTH T 0 0. I M rr M1M Y\Y \ON MR. JIM CURRY L N ;,M„p�,,, 4617 UPPIR TIRRAQI EAGAN CENTER LANDSCAPE PLAN ODINA, MINNNOTA 16/00 i SITE DATA 1 FUTURE TREET u uu x.0 wm I I .w�xc r o xo cruouo T u> er•Lu 1 s roru uo arms wxlw a.o. rxux[o o[vewri0:.n x. e. 40 80. T. BUILDING j LEGEND Q I �a» u[v. 1 i 1 71 1 j PI 11 w.xxou vx I I 1 I I 1 I 1 I LEXINGTON AVE. SOUTH i Yr• I,w r.» xOr0[ ,YOIYII \AN i MR, JIM CURRY MIO»gNle, 4011 UPP €R T €RRAOE EAGAN CENTER SITE PLAN rl NI 90INA, MINN €00TA 00406 a EAGAN CENTER PART OF LEXINGTON SOUTH PUD JAMES CURRY INVESTMENT CO. BICYCLE PEDESTRIAN CIRCULATION PLAN M— MN���-- ON ILAT 00M o ul d M Li J O I6TMCA 006 o o U i E, UT7 MTA Mi/101E LAW AMA W PAMELA A RMMTO LAO 007 ARKA PofcltL op 0T. 070/000'0 0060 6 •,..7 ..IMK 0 Lo 9.7 LIP it.ts Le 14.0 Lo 1 C w is 1E CKIL 3 3 i C A 1 v ••,.s M 23.0 CR I a 11.0 GC /10 To rAL 167.0 ovo6 A wa76vw, 6666.. �.7 «.7.6s u• 67.2 «•a.o7 26.3 u., 7 nc u.1 37.3 7 I+Llon CAC/LA .26.7 «I M7pt,_ CACno It «1 MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: APRIL 1, 1985 SUBJECT: PARKS DEDICATION REQUIREMENT KING ADDITION BACKGROUND In August of 1984, Mr. Gary King proposed the King 1st Addition. He is now proposing to advance this plan to a final plat. In its previous review, the Advisory Parks and Recreation Commission had proposed to acquire a land dedication which would be incorporated into Schwanz Lake Park. The parcel to be acquired is adjacent to the property now being purchased from Mr. Murr. REQUIRED DEDICATION Mr. King will be platting 10 acres; an existing home will occupy a 106,000 sq.ft. lot and is, therefore, exempt from the dedication requirements. The result is that nine new lots will comprise 7.708 acres to result in a parks dedication of .77 acres or an equivalent cash dedication. PROPOSED AREA TO BE ACQUIRED The area to be acquired (see map) is approximately 1.08 acres in size, but is entirely below the high —water level. Parks dedication requirements provide for a 50% credit for property given that is below this high —water level, provided that 70% of the gross area being dedicated for parks purposes is abo ve the high —water mark. This proposed dedication does not meet this criteria. If the 70% requirement is waived and the 50% credit formula extended on the 1.08 acres, the resultant dedication is equivalent to .54 acres or .23 acres short of the required dedication within this plat. This would represent approximately 71% of the required park dedication with this plat. Mr. King has indicated that he is willing to make the 1.08 dedication in complete fulfillment of the parks dedication requirement. Although the proposed parcel to be acquired is below water, it appears that the southern tip was, at one time, above the water line and would be used for parks purposes. Members will recall that it was their intent to acquire this parcel for that reason, recognizing that the southern tip might be used for park purposes even if it were privately held. REVIEW OF ALTERNATIVES 1. The Commission can accept the 1.08 acres dedication as complete fulfillment of the parks dedication requirements for the King 1st Addition. This would mean waiving the 70% dry —land requirement. 2. Commission could waive the 70% requirement and issue only 50% dedication credit for the 1.08 acres. This plat would then be responsible for additional cash dedication (approximately $1,188). 3. The Commission could recommend a cash dedication rather than acceptance of the proposed land /water dedication. Because the parcel is entirely below water and the lake is Department of Natural Resources controlled, water activities can still prevail. COMMISSION ACTION The Advisory Commission is requested to review the alternatives and after discussion of the pros and cons, make a recommendation relative to the dedication of the King Addition. Director of Parks Recreation KV /kf MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION STEPHEN SULLIVAN, LANDSCAPE ARCHITECT /PARKS PLANNER DATE: APRIL 1, 1985 RE: FEDERAL LAND COMPANY REZONING OF 20.6 ACRES RAHN PARK BACKGROUND: Federal Land Company has previously requested a Comprehensive Guide Plan change from mixed residential to commercial and rezoning of 20.6 acres from agricultural to commercial P.U.D.. The parcel is located within the northwest quarter of Cliff and Rahn Road immediately south of Rahn Park. Adjacent land uses include the Dakota County Court Facility to the south; across Cliff Road, an undeveloped community shopping center zoned to the east and an office to the west. The initial proposal was deferred by the Advisory Parks Recreation Commission with no formal action being taken. This item was deferred because the Planning Commission had also deferred the item for 60 days. Attached is a copy of the initial layout plan submitted with the rezoning request. At the initial review, the Commission made comment regarding the large amount of impervious surface, the minimal area of landscaping and the impact to the existing parks and trees. Concern was also expressed whether a Guide Plan change to commercial from mixed residential best suited the adjacent parkland. Federal Land Company is pursuing its current request for Comprehensive Guide Plan changed from mixed residential to commercial and rezoning from agricultural to commercial planned development. EXISTING CONDITIONS: Staff has reviewed the proposed site and adjacent parkland and is providing the Commission with the following evaluated information: The adjacent parkland is characterized as rolling terrain with slopes ranging from 7 -20 A 12 -15% wooded ridge line with a vertical change of r,,;Faroximately 20' lies beyond the south property line adjacent to the proposed development. Several small ponds lie within the southern one -half of the park site. These uncontrolled ponds are watershed for this area of the park. It can be assumed that the pond levels fluctuate based on the time of the year. Rahn Park is heavily wooded adjacent to the proposed 20 -acre site for rezoning. Interior to the park, the vegetation consists of poplar, elm and maple, with a few scattered oaks. Along the south property line are mainly 12 -30" oak trees. Also within this southern portion of the park are several unmaintained paths. Many of these paths were established by the public with most leading to the small ponding areas. The proposed site is characterized with a rolling terrain with slopes ranging from 5 -10%. Approximately one -half of the site drains to the north into the park with the remaining drainage to a pond located within the southwest corner of the site. The parcel is covered with mostly grasses and offers minimal wildlife habitat. The northern 100' of the parcel, like the park, is sporatically covered with 12 -30" oaks. PROPOSED LAND USES: Currently, 20 acres of the 60 —acre park is under development as athletic fields. Of the remaining 40 acres, 15 -20 acres is also devoted to active park use. The remaining 20 acres, or the south half, has no Comprehensive Park Plan. The rolling terrain, ponds and heavy vegetation, lends itself to possible trail type use or scattered picnic use. Further analysis and evaluation is necessary before specified uses and layouts for the park can be determined. It would appear, however, that adequate acreage exists for any further parks development. The developer has not provided a specific site plan other than that which was originally submitted with the rezoning request. Without such a detailed layout plan, it is difficult to evaluate the developmental influences on the park either as commercial or as residential. While it is generally recognized that residential development adjacent to neighborhood and community parks is preferred, commercial development can be compatible. In either case, it is not the zoning or the intended use that affects the park, but rather the layout and actual development itself that can be compatible /incompatible. In reviewing the initial concept /sketch plan proposed for and with this rezoning request, there are several concerns raised. These would also be considerations for multiple residential development: 1. To provide for an orderly transition of land use between the park and proposed parcel. 2. Screening of undesirable visual elements such as mechanical equipment, trash receptacles and in the case of commercial development, loading docks, parking lots and advertising signs. 3. Layout which would preserve existing land form and significant tree vegetation on this parcel. Without a revised site plan, it is impossible to determine whether the significant oaks along the parcel's north property line will be preserved or destroyed with this development. A tree inventory indicating size, type and location would provide the Commission with the necessary information to objectively evaluate the importance plant materials have to the park and to the proposed development. In the past, the Commission has shown concern for the amount of impervious surface material within a given plan. The sketch plan provided creates a significant amount of hard surface and additional runoff (approximately eight acres currently drains into the park), which is of some concern. Here the Commission may consider the following: 1. Developer shall provide for detailed storm water plans insuring that the parkland will not be influenced by having additional or concentrated water runoff into the park. 2. Impervious areas be reduced and replaced with landscape areas reducing runoff and visual impact. SUMMATION: Federal Land Company is requesting rezoning of 20.6 acres from agricultural to commercial planned development. The City's Comprehensive Guide Plan currently shows this as multiple residential. The 20 —acre site has a rolling terrain with significant vegetation consisting primarily of 12 -30" oaks along the north property line. The development of this parcel as multiple residential or as commercial could be complimentary or adversely impact the park based upon the development scheme. The submitted sketch plan for the proposed commercial area raises concern over the amount of impervious material, possible loss of significant amount of vegetation, visual impact and the significant amount of storm water draining to the park. FOR COMMISSION REVIEW ACTION: At this time, the developer is seeking onl a change in the zoning and Comprensive Land Use Plan. A preliminary plat has not been submitted, and therefore, the Commission is not reviewing this for park dedication purposes. It would be appropriate for the Commission to review and discuss the rezoning and provide its recommendation to the City Council concerning parks, parks impact and possible park dedication needs. e A+-4 N PA IZ IL (3` aces s) DAY CA.aE CEAJ TE(C I i OFF /GQ B✓ /LG/✓6r k"—' I CoMMEec.A� Lar I IL STO26S i i 57'02cS C33,500 Sq fT.) I NL p4 o P p C1 CS 0 Q LEI Q C7 L Q L7 C7 Ll C_7 Q M Q 1 LJ L A 0 C C] Cl CI ❑LTG C] C OR /uG I e�aeuL.a re•N 5r.arxM SA/5 r /TUT /OAJ z TAu2aNT 57 (ZSOOO sQ.f() Cam. V �y e/cwr -/u, L,cwr -our awcr rxraa sacnou x�.ew�: CLIFF l'OA Paz.., rrsp r,a.�r, lyores Y rqL 5/1E A¢sA: 20.61 Rc2�s PRC ►APAG BY: •,CErA/L FLOa2 ARPA JB� OOC 3p. Fr Ge i/L✓ PLw /✓p ASiO4 SHG. TT VSN�LYLfl.L AGGU ii b2i /QS WOOOO¢4Y M;UNaiorA Co o Sur2RUflL GP1uLpnpu� Cq¢L ..�wL6 P¢�/K/RtL P quu6R. Ijul II Sq UAI� PUD 3 C- Oki C -S SKE7�GFf �LAdJ FO,� f} \`J, scnLS P�OPDSEO C�MMC2Gl�iL �1AAJ�l�D UN�?` T�E�/ �LD�MEtilT N ioucorsKCrL/l2i4�oU$<i) E a96Ai/ M1ilNESprA MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION SCOTT A. MORGAN, RECREATION /ADMINISTRATIVE ASSISTANT DATE: MARCH 20, 1985 RE: PARK NAMING TRAPP FARM/SCHWANZ LAKE BACKGROUND PURPOSE: In official action taken by the Eagan City Council at a regular meeting held on February 7, 1984, in reviewing the proposed Trapp Farm Park /Schwanz Lake Park, a recommendation was given to further research the history of ownership of land of both the Trapp and Schwanz families. The Commission is to make a recommendation after their review. The City Council felt there might be tension if Schwanz, Trapp, or some other family name is used for this park without a thorough research of land ownership. If a family name is to be used, it should clearly be the name of the family who either originally settled the property or has had ownership to the property longer than any other family. The following information is a study in accordance with the request of the Commission and City Council pertaining to the Trapp and Schwanz families which, at one time, both owned land now part of the park unofficially named "Schwanz Lake." This information is meant to aid the Commission in their decision by providing information on property borders, length of homestead and some interesting facts about the families. HISTORY OF OWNE$SHIP: (See attachment.) SUMMATION OF HISTORY: Schwanz family have owned property since 1880 which has encompassed most of the lake. Trapps have owned property since 1922. The majority of the park was once Trapp land. OPTIONS ALTERNATIVES: The Commission may wish to review the following alternatives and points to consider in naming the park: Alternative A: Schwanz Lake Park 1. Naming the park after the lake, Schwanz Lake, is consistent with past park naming practices i.e. O'Leary Park. 2. Unofficial name already has communitywide name recognition, i.e. name on maps and articles in the newspapers. 3. Schwanz family one of the longest land owners in the area. 4. The name "Schwanz" may cause and become a source of confusion because of similar sounding "Schultz" beach in Dakota County Park and "Schwanz Park" in Rosemount (two to three miles further on Dodd Road.) Alternative B: Trapp Park or Trapp Farm Park 1. Trapp family members owned the majority of what has been parkland and lived there until just recently. 2. Trapp is also an appropriate name to honor the first settlers who were trappers. 3. There is a road in Eagan already named "Trapp." Alternative C: Choose a new name, i.e. Park" 1. Avoids recognition of either family and generally adheres to Commission criteria to not name parks after individuals. Alternative D: Name the park after Schwanz /Trapp and then name a feature of the park after the Trapps (or vice versa), i.e. Schwanz Lake Park and the Trapp Trail, Trapp Tot Lot, Trapp Pavilion and Trapp Hill. 1. Both families are given recognition in the park. 2. Is it appropriate to name a pavilion after someone who has not participated in its development? Alternate E: Name the park "Trapp Park" or "Trapp Farm Park" and the lake "Schwanz Lake 1. The, park, as Trapp, reflects the fact that the majority of the land was once the Trapps." 2. The lake, long known as Schwanz, remains "Schwanz" and is a significant natural feature of the park. 3. Both family names are given recognition. ACTION REQESTEN: To determine the appropriate name for the park and recommend it to the City Council. /js y l, 'ti Q� .'1 �O 6 g X1 j �5� �.El y a a4 4„ 'o pfd j7►r �F» -,gam- n 05 �a ys f` F 4 .1 0 1 OIL *p s ;\s cr��� 020 -29 ob I- a 404"m 38 cy "3• 114 T �i f '�of /'�`ev`.. ee OI• /r /PO os e d Pc„�1� �J../ 0,30 -29 jip P"A F 023x'75 6 d Jk It S1 Ip fy ifs E P 3 ARK LAND. TRAPP LAND ANZ LAN Ail L4tu iw +hI6 Loma t t%V% t Corwer He.s w vw►erou-5 owvvtcs if .I,teeeyt!! •'MIT. AVr �i•, I s 1 L 3 SCHWANZ FAMILY PARK LAND OWNERS James A. Smith (earliest recorded land owner) Sold To Julius A Schwanz March, 1880 Julius A Schwanz died June, 1903, (49 yrs. old) leaving land to his sons and wife in January, 1904. Wilhelmina Schwanz (Wife), Walter Schwanz, Arthur Schwanz and Charles Schwanz Wilhelmina Walter Arthur Charles Sold to Walter Schwanz in 1907. Charles Schwanz died leaving land to Edward Schwanz in 1913. Edward Schwanz (was a juvenile) Walter Schwanz died leaving all land to Wilhelmina Schwanz, June, 1924. Wilhelmina Schwanz Wilhelmina Schwanz died leaving the land to Theodore Schwanz and some to Edward Schwanz in 1967. Theodore Schwanz Edward Schwanz died leaving his land to Marvin Schwanz and George L. Johnson in 1971. Marvin Schwanz and George L. Johnson All Sold Land in 1977 to City and Land Developers. SCHWANZ FAMILY TREE Julius A. and Wilhelmina Schwanz (Had Nine Children) Oldest Fred Julius W. Wilhelmina Harry Son was Ray, whose wife was Freta Schwanz. There son was Marvin. Charles -Son was Edward Helen Arthur Theodore Walter Youngest The Schwanz family occupied some of the land, which we refer to as Schwanz Lake, for 97 years. The Schwanz family came over on a boat from Germany in the early 1800's and first settled in the Minnehaha area. Julius A. and his wife, Wilhelmina, moved into Eagan in 1880. Julius A. was well known and the City Veterinarian. His wife was the City mid -wife. Julius A. was also one of the original founders of the Lone Oak Trinity Lutheran Church. Julius and Wilhelmina had a large family and always gathered at the lake for their family get- togethers. The same lake that the children used to play in almost took the life of Theodore Schwanz, but thanks to the heroics of Arthur Schwanz, Theodore was saved. The Schwanz family always prided themselves on being active and concerned Eagan citizens, and the current family members would be proud to have the park named after their family name. Schwanz Information Sources 1) Hastings County Registry of Deeds 2) Interview with Freta Schwanz (wife of Ray) and Donnene Wenzel (daughter of Freta) on March 8, 1985, at the Larry Wenzel home. TRAPP FAMILY PARK LAND OWNERS Catherine McMahone and James McDonough Sold To Charles F. Trapp in April, 1922 Charles Sold to His Son Louis F. Trapp Some in 1935 and the Rest in 1940 Louis F. Trapp Sold Land To George Trapp and Louis Trapp, His Two Sons in 1978 George Trapp and Louis Trapp Sold Land To Developer in 1979 TRAPP FAMILY TREE Charles F. Trapp Son Louis F. Trapp Sons George Trapp Louis A. Trapp The Trapp family occupied much of the land which is referred to as Schwanz Lake Park for 57 years. Long before the Trapp family moved into the area, one of Eagan's first settlers, whose name is unknown, occupied the land inside the park. The interesting thing about this settler was that he was a trapper and ran his trapping line down by the lake. The Trapp family was also very community minded and did a number of things in order to promote its progress. Charles Trapp was responsible for the building of many of Eagan's first roads. Charles and his two sons also donated the first city hall stove and supplied all of the wood for it and the city school. The current family, like the Schwanz, would be proud to have the park named after their family name. Trapp Information Sources 1) Hastings County Registry of Deeds. 2) Interview with George Trapp, February 27, 1985, at the old George Trapp farm house. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DOROTHY PETERSON, RECREATION SUPERVISOR DATE: MARCH 26, 1985 RE: WINTER PROGRAM REPORT BACKGROUND: The purpose of this memo is to brief the Advisory Commission on the winter program activities conducted this past season and to once again call attention to the seriously deterioriating conditions of many of the department's skating facilities. A thorough review of the condition of these "temporary" structures is suggested and a planned improvement or replacement program be initiated. SKATING RINKS: The department has continued its classification and priority system for rinks under the "A "B and "C" rating system which was begun several years ago. Staff has reason to believe that the system works well for the public, as well as for staff administration. All skating rinks were open as planned on December 22. Skating ponds at Burr Oaks and Cedar Pond Park were open approximately one week later. Rinks were closed only for three to four days during this skating season as a result of a serious melt in January followed by extreme cold conditions. Savings in the budget from these days closed were used to extend the skating season at "B" and "C" classified rinks beyond the stated closing dates. Minimal snowfall amounts and seasonal temperatures, combined with the addition of a fourth Groundsmaster, provided some of the best skating surfaces for the recreational and hockey skater. An earlier start for two of the maintenance men provided for a more efficient rink cleaning and flooding which was completed earlier in the day. All of these conditions contributed to what appears to be high skating levels and attendance during the winter season. In general, all rinks showed improvement or continued usage patterns except for a slight downturn at Woodhaven Park. Following is a summation of attendance at the various sites: CLASS "A" RINKS: The attendance at Rahn remains high primarily due to the concentration of hockey team practices at the site. Pleasure rink usage is at the typical "C" rink level, 6 -12 users. Well Site was, as anticipated, the most heavily used facility in the City. The small warming house is hard pressed to handle 50 -80 people at a time. CLASS "B" RINKS: Attendance at Carnelian continued to be at the solid "B" level, 15 -40 skaters, depending on the time of day. Woodhaven's attendance fluctuated considerably. Typically, there were 3 -12 skaters with only four (4) dates recorded in which attendance was 25. This is a marginal "B" site and could be downgraded to "C Close review of next year's attendance figures may well determine the reclassification of this site. Pilot Knob's attendance was strong, i.e. 20 -30 skaters the first week of the skating season. In January attendance slipped to 8 -15 skaters being the usual number. This neighborhood, more than any other, has serious attendance problems in cold weather. The lack of any wind break at the site could be identified as a factor. CLASS "C" RINKS: If it were not for broomball being scheduled at Highv iew attendance figures would be zero, two's and three's. As with Cedar Pond, justification to close the site is possible. Program wise, however, if a new adult broomball site cannot be identified, Highview is needed. Lexington enjoyed excellent attendance figures this winter, consistently in the 25 -40 skater range. The temptation is to elevate to Class "B however, the scaled down, temporary boards is a detriment in terms of the public's expectations if the classification is raised. WARMING HOUSES: Many of the existing warming houses date back to about 1972 or earlier. These were meant to be "temporary" facilities used until such time as a more permanent and fitting structure could be constructed. Because of their age and use, many of the structures are beginning to deteriorate to severe conditions and ancillary problems with maintenance are being encountered. Members may recall that in 1983 staff had to rebuild the entire floor in the Woodhaven shelter building because of rotted floor joists. Following is a summation of problems associated with each site for Commission review: Well Site The plywood floor has significantly worn because of the large group of skaters using the site. In addition, some of the floor joists appear to be rotting as the floor is not firm and sways with the number of people standing in the building. It is thought that this is one of the original temporary shelter buildings. The electrical wiring to the building is a Romex cable which the City electrical inspector has requested be replaced at the earliest opportunity. Woodhaven Park Despite the repair to the floor two years ago, the floor is visibly separated from the wall on the north side of the building. This may be a result of improper placement of shelter supports and the temporary nature of the repairs that were made. Woodhaven has also been plagued with four service repair calls to the furnace. Failure of the regulator and a faulty propane tube connection were to blame. This heating unit, as with other units of a similar design in other facilities, is showing signs of significant rust and wear. 2 Carnelian An electrical fire on February 15, 1985 burned the electrical service panel to the building and the hockey lights. Again, electrical problems are beginning to materialize at all of the skating rink facilities and appear to be a result of the use of aluminum wire and due to the fact that the service boxes are located outside. Exposure to the elements has caused breakers to fail, as appears to be the cause of this incident. The City's electrical inspector is making assessment of damages and will be suggesting a more permanent method of repair. The building at Carnelian is showing the effects of age and incidences of vandalism. Structurally, however, the floor members seem to be reasonably stable. The hockey boards at this location are noticeably deteriorating. Members will recall that a few years ago the department staff had to replace the entire east side of the hockey boards. Currently, both ends of the hockey rink and the west side are beginning to tumble in, rot, and are a source of constant repair in the winter months. Lexington The hockey boards are temporary boards and, as such, are in very poor condition. Despite the consolidation of the materials used at Woodhaven from a year ago and those of Lexington, the City will be facing the decision as to whether to replace these boards with new boards or to abandon the hockey rink at this location entirely. The shelter building at Lexington has been subject to frequent vandalism and abuse. Roof shingles have been torn off; the amber roof light has been demolished and both interior and exterior markup are common. The furnace at the Lexington facility has required two repair service calls this winter, although the problems were basically routine in nature. Rahn Park Rink lights suffer from sporatic incidences of being inoperable. Despite being checked before the start of the '84 winter season by an electrician, continued problems seem to be plaguing the hockey rink lights. The electrican and staff are uncertain of the cause for this sporatic failure and may attribute the problems to the underground aluminum wiring. The hockey boards at these two facilities are still in reasonably good condition. SUMMATION: Overall attendance during the 1 84 skating season was very good, certainly an improvement over the previous year. The City is facing increasingly frequent repairs to its warming house facilities brought about by the aging process. The condition of the Lexington hockey rink is the most serious, along with the electrical problem at Carnelian. WINTER SPECIAL EVENTS: The weekend of February 9 and 10 was selected for a new avenue of program offering by the Department of Parks Recreation. Historically, the weather is mild during the second week of February; weather was not to be a factor in success or failure. The scope of the special events was to be low key, i.e. a multitude of staff was not required to conduct activities. The site selected for an event was to have in place what the event required. Fishing contest Carlson Lake Park: Public access and the lake which is know to have crappies and sunnies in it. Moonlight cross country skiing The Blue Cross /Blue Shield cross country ski trail easy access, excellent parking, a short trail which made setting out the illuminarea approximately an hour's task. Winter picnic sliding party Schwanz Lake was the natural site to select with development eminent and the need to introduce the community to that super sliding hill. PUBLICITY: The December City newsletter had the initial announcement of the events. Follow up articles were submitted to the Chronicle and This Week two weeks prior to the event. In addition, contact was made with Mc Donald's Restaurants who absorbed the cost of photocopying a flyer which they circulated as a bag stuffer during the week prior to the events. MAINTENANCE: Two weeks prior to the events, maintenance needs for site and equipment preparation were communicated to parks maintenance. In addition, manpower needs during the events were identified. The cooperation and enthusiasm from maintenance was outstanding. PARKS RECREATION COMMISSION MEMBERS: Assistance from Commission members was requested for the events. The Commission's response was terrific. Enthusiastic, knowledgable and energetic parks oriented people helped to spread "good will" all weekend. STAFF: Preparation was primarily "detail" such as plans for the cider, prizes for the fishing contest, candles, white bags, etc.. There was no hectic, frantic aspect to preparation, just one concern "What if we've planned a party and no one comes THE EVENTS: Fishing contest: Thirty -eight people registered; nine crappies 112 oz. or less were caught. Method #1 for keeping the cider hot, i.e. a kettle on a barbeque grill was not entirely satisfactory. Numerous neighbors to Carlson Lake stopped by to visit over a cup of cider. They were curious about what was going on. Approximately 70 individuals were greeted by Parks Recreation at the fishing contest. Cross country skiing: The weather was perfect, a mild 25 degrees with a gentle snowfall. Traffic on Yankee Doodle Road slowed to see the "effect" of the illuminarea on the ski trail. Twenty -eight skiers took part and enthusiastically proclaimed enjoyment of the event. Method #2 for keeping the cider hot, i.e. preheated in thermos type containers, worked well. 4 Winter picnic skiing party: The Chronicle photographer estimated the crowd at 50 people; what he did not see was the number of people who arrived after he left. Parks Recreation estimate is 200 people in and out during the afternoon. Some folks did picnic; others enjoyed the fire and hot cider as a break from their dozens of trips up and down the hill. Commission members and staff alike could not resist the hill and were noted in various configurations of joined inner tubes. When the preheated cider was gone, method #3 went into effect "Kettle on the open fire!" Men's broomball league: The adult men's broomball league, consisting of 12 teams, continued again this winter, the sixth season. Twelve teams is the maximum capacity for the league with two teams being turned away because of insufficient space. Due to the favorable weather and ice conditions, all games were completed as scheduled. For the first time, a league tournament was run. This event was favorably reviewed by the participants. Unlike broomball leagues in other communities, behavior has not become a problem in Eagan. The department closely monitors play and constantly emphasizes the recreational aspect of the sport. Until new facilities are available and identified as broomball sites, this popular league cannot expand. The demand on ice time for hockey practices, informal play and the newly emerging sport of boot hockey, along with the dozen of requests for casual broomball games, occupies the ice rinks during the remaining evenings during the prime skating season. COMMISSION DISCUSSION: At the Advisory Parks Recreation Commission meeting, staff will review the major elements of this report and highlight the problem areas mentioned. Staff will be seeking direction concerning the problem areas pointed out in the report. /js 5 MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM KEN VRAA, DIRECTOR OF PARKS RECREATION 74 SCOTT MORGAN, RECREATION /ADMINISTRATIVE ASSISTANT DATE: MARCH 22, 1985 RE: CROSS COUNTRY SKI TRAIL GROOMING BACKGROUND: In recent years, with the introduction of lightweight cross country ski equipment, there has been a tremendous resurgence of interest in the sport. The City of Eagan is no exception; it offers ideal terrain for a variety of experiences that can accommodate the beginner and expert skier alike. At present, the department is having its trails groomed at three locations Blackhawk, Patrick Eagan and Blue Cross /Blue Shield. GROOMING /TRACK SETTING "Snow grooming" is a type of snow shaping or management, and to fully understand it, you must first understand the substance. Snow is a plastic and compressible substance, subject to drifting, scouring, icing and melting. Fresh unpacked snow is a blanket of air spaces. Temperature measurements an inch or two below the surface are usually near 32 degrees F. Anytime snow is compressed, as when a ski creates a track, an instantaneous melting occurs. The new configuration, exposed to below freezing temperatures, recrystalizes to form the rut or groove in which subsequent skiers may follow. Good trail management requires that ski trails be set by a track setting device. A track setting device can consist of more than track setting equipment. It is preferred that a track setting component comprise a grooming device referred to as cutterblades or racks. The grooming racks are pulled ahead of the track setting component. These prepare the snow for tracks by chopping frozen snow, old tracks, or an unlevel surface making it smooth and ready to be track set. Although trail grooming requires equipment, track setting can be done two different ways: 1. After each snowfall, one or more cross country skiers may set the track by "breaking trail" or skiing each of the trail routes. This should be done as early as possible after the snow stops falling before colder temperatures "set up" or harden the snow. This method is not desired because tracks are not consistently set and time and lots of energy is needed. This method does not allow trails to be groomed. 2. The second and best method of compaction is to pull a track setting,trail grooming sled with a snowmobile or snow tractor. (A snow tractor is a twin track machine that looks like a bulldozer, but is lighter and has rubber tracks.) The grooming part of the sled rakes the snow towards the center and spreads it out to the sides so that the surface is level and sets the track with two pram shaped objects. Most snowmobiles have all they can handle pulling a track setting sled without rakes in one pass. In hilly terrain a snowmobile is useless and a snow tractor is required. A snow tractor is also required when a dual track sled is going to be used. In the past, the ski trails have been groomed by the Dakota County Parks Department and by the Eagan Parks Recreation staff. The relationship with the county was discontinued after the 1982 -83 season for the following reasons: 1. Poor quality track setting and grooming 2. Unreliable 3. Could not conform to any set schedule or set and groom trails for any special purposes U. Their trails came first After this experience, the City invested in a used twin —track snowmobile and sled which could set tracks, but had no grooming capabilities. Although the quality of the trail was somewhat substandard, the convenience and accessibility of the equipment proved to enhance the City's reaction to the cross country ski program. Having equipment available for staff use gave the department freedom to program a wide range of winter skiing activities. With the loss of the snowmobile,just before the start of the ski year, the department hastily contracted with the City of Lakeville to perform t'i.; -'rooming and track setting for the City. Lakeville did quality work and groomed City trails after each snowfall, but always groomed their trails first. This arrangement helped the department out when the City needed it, but it constricted staff's freedom. As an example, this winter a moonlight skiing program was planned for Saturday, February 9, 1985. If it would have snowed or the trails were in poor condition or vandalized that day, the program may have been cancelled or run at a substandard level because Lakeville wouldn't have been able to respond to groom the trails on a Saturday, or any other short notice situation.. ISSUE: The problem facing the City is the future and quality of the City's ski trails and programs. As park development increases and the length and number of cross— country ski trails increase in existing parks and future parks (Burr Oak, Highline and Schwanz), the Commission must decide on some clear direction to have staff pursue in order to meet the future trail grooming needs. AVAILABLE OPTIONS: 1. Continue to contract with an outside agency Lakeville is presently charging the City $27.00 per hour for grooming and track setting. An increase in the fee is likely for next year. Pro's: a. Less expensive in the short run. b. No expensive equipment to maintain. C. Perform quality work. d. No capital investment by the City. Con's: a. More expensive in the long run. b. City trails will have low priority. c. No flexibility. d. No convenience. e. No control over trails and programs. f. May not be interested in continuing to groom City trails as their system grows. g. May not be able to meet City's future needs. 2. Purchase new or used snow tractor /snowmobile and /or track setter /groomer a. New snow tractor top of the line $20,000 plus b. New small snow tractor or Alpine snowmobile $6,000 $20,000 c. Used snow tractor depending on size $1,000 $15,000 All above tractors could be used with existing City track setter d. New or used grooming track setting device $1,000 $5,000 Some groomer and track setters require a larger snow tractor than others. Pro's a. Staff would have flexibility to maintain trails when desired and needed. b. Unlimited program possibilities, i.e. races. c. Could have multi -use, i.e. snow removal. d. Expandable, i.e. depending on size of snow tractor, could pull twin groomer and track setter. e. May contract out to other cities for a fee. f. Less expensive in the long run. Con's a. Initial cost of equipment. b. Cost of maintenance. c. Cost benefit fact for limited use equipment. ACTION REQUESTED The Commission is asked to discuss the issue and its importance to the City's cross country ski program and to provide guidance and direction to staff. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: APRIL 1, 1985 RE: PRELIMINARY GRANT APPLICATION LCMR/LAWCON FY 1986 Staff has recently received application materials and attended a meeting regarding the preliminary application process for FY 1986 LAWCON /LCMR funding. From the materials received and the presentation, it appears that there have been several significant changes in the grants program. Perhaps the most significant change is that grants for athletic facilities are now under a separate application process which will be ranked separately from all other grant applications. However, funding levels for the athletic portion of the application process are limited providing for a maximum of $40,000 combined assistance. Further, state grant limitations provide that cities may receive only one grant per biennium for LCMR funds. There have been other changes in the criteria for grant reviews. Special populations, interorganizational cooperation and redevelopment grants are receiving increased priority. To the advantage of Eagan, comprehensive planning, site quality and growth areas are also recognized as significant ranking criteria. An overall impression the staff has received after its review of this information is that both the federal and state governments are "tightening" their procedural guidelines and policies with this program. In fact, the Director of Parks Recreation recently attended a Financial Management Seminar of LAWCON /LCMR recipients in which a 110 page manual of assorted title guidelines was issued for recipients to follow. While this department and City have generally followed good accounting practices in regard to completing the obligations of the grant, new guidelines are imposed regarding purchasing procedures, awards, etc.. POSSIBLE APPLICATIONS: The City of Eagan has several possible applications for receiving grant funding. The Commission has previously identified Blackhawk Park acquisition as having high priority. Commission may also wish to consider other possible parks such as Coachman, Heine Pond or other. However, staff is of the opinion that Blackhawk Park still remains as the highest probable park area to receive funding. BLACKHAWK EVALUATION: The acquisition of additional land for incorporation into Blackhawk Park meets several of the LAWCON /LCMR criteria for site, quality and preservation of lake and shoreline. Development potential for the park for fishing, boating, trails and general recreational priorities add to the probable success of such a grant application. However, the lack of a suitable, planned access to the park will negatively impact grant consideration. Staff has met with Mr. John Kline who represents Mr. Leo Murphy regarding an access to the south. Mr. Murphy is currently involved in an appeal of the award from MnDot for taking a portion of his property for I -35E. Consequently, Mr. Kline was reluctant to foresee future dedication of property or sale for road access from the south. It would appear that the City will have to wait until such a time as development is proposed for this parcel, or sale to a different owner, before there will be significant headway in the resolution of the south access problem. Department staff will be happy to review this in greater detail with the Advisory Commission if they so desire. In order for the grant application to proceed for this acquisition, it would be necessary for the City to hire a state approved appraiser to develop preliminary cost acquisition estimates. MATCHING FUNDS: It would be necessary for the City to determine its source of matching funds for any grant application. Members will recall that if LAWCON funds are available and the City qualifies, the City will be responsible for only 25% of the acquisition cost. If, however, the City does not get LAWCON funding and is only entitled to LCMR funds, the City must match the grant for 5010. At this time, staff believes the acquisition cost to be in excess of $225,000. RECOMMENDATIONS: Staff is recommending ti the City proceed with a preliminary grant application for the acquisition of additional land for Blackhawk Park. Funding to match state and federal funding would be from the City's Park Site Acquisition and Development Fund. Staff is also recommending that a state approved appraiser be hired at this time. COMMISSION REVIEW: The Advisory Parks Recreation Commission is requested to review the 1986 LAWCON /LCMR proposal and the request of federal and state funding. Alternatives to the Blackhawk Park acquisition proposal should also be considered at this time. A motion to approve /disapprove would be appropriate with a formal resolution to be prepared for enactment at the Commission's May 2 meeting. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: APRIL 1, 1985 RE: PARK SHELTER BUILDING DESIGN /ARCHITECTURAL SELECTION At the conclusion of the Commission's meeting on March 28, direction was given to staff to develop a scope of services for design services and a selection process for a consulting architect to work with the Advisory Parks and Recreation Commission and staff for the building construction phase of park shelter buildings. SCOPE OF SERVICES OUTLINE Responsibility for the architect would be broken down into two parts consisting of a total of six phases. Part I would consist of architectural program development, schematic design phase, and design development phase. The program development would require the architect to review the draft programs as prepared by the Advisory Parks and Recreation Commission for the various park shelter buildings. The program would be revised or added to at this phase to insure that the architect, commission, and staff had agreed upon a program for the building(s). In the schematic design phase, the design process proceeds to the point that the architect will review with the City, alternative approaches for design and construction of the projects. Schematic design documents consisting of drawings which illustrate the conceptual scale, form and relationship of the project components, are developed. Initial or probable cost of construction estimates are also made at this phase. Based on an approved schematic design, the architect will then prepare design development drawings which will determine and describe the size and character of the building as to the architectural, structural and mechanical systems. Greater detail in design components, such as materials and aesthetics, will be discussed and determined during this design development phase. As before, the architect will submit to the City a further statement of probable construction cost. It is during the design development phase that the Advisory Commission can best determine if it wishes to continue utilizing architectural services for Part 2 of the building construction program, or decide to use the "package" building systems. The package building systems will be thoroughly discussed during the design development phase and reviewed as an alternative to complete architectural design structure. Should the Commission decide that it wishes to proceed with architecturally designed building, the architect would be commissioned to proceed with Part 2 of the program. This would consist of the development of construction documents, bidding and negotiation phase, and finally, construction administration. Under the construction document phase, the architect would be responsible for preparation of adjustments within the scope of the project or project budget. Final drawings and specifications, which set forth the detail requirements of the construction, would be prepared. This would also include the preparation of bidding information, bidding forms, conditions of the contract and agreement between the owner and contractor. Finally, the architect will submit to the City, final specification documents and a cost estimate. Once accepted, architect shall assist the City in obtaining bids or a negotiated construction proposal for the actual work. Awarding and preparing contracts would also occur within this phase of the architect's responsibility. After the award of the contract, the architect would be responsible for construction administration. During this phase, the architect would represent the City during construction, visiting the site periodically, maintaining construction scriedules, quality control and, if necessary, the architect will be responsible for providing technical expertise for solving problems which arise during construction. The extent of the architect's reponsibility terminates when the final payment to the contractor is made. In summation, staff is recommending that the Advisory Parks and Recreation Commission proceed with the commissioning of an architect to work with the City on Part 1, i.e., program development, schematic design phase and design development phase for the park shelter buildings. SELECTION PROCESS Staff is recommending that it follow a similar process as used for the hiring of the Park Systems Plan Consultant. Basic steps will involve: 1. Screening of background resumes from architects who appear to have desired capabilities to perform this work. 2. The selected firms are invited for an interview. Prepatory to this interview, these firms are supplied additional information including a scope of services outline, draft program statements, etc. Firms are requested to submit their approach to the problem, as well as their fee structure for Part I and for Part II if the Commission decides to retain the services of the architect. 3. Final interviews would be by committee which may consist of a member of the Council, a representative of the Advisory Parks and Recreation Commission, and staff member. TIME LINE In order to meet a fall construction start for the Schwanz Lake Park facility buildings, the following time frame is suggested: 1. Advisory Parks and Recreation Commission's recommendation to City Council to proceed with selection of an architect to perform various responsibilities associated with the design of park shelter buildings. 2. City Council action April 16 to proceed. 3. Assuming approval of the City Council, to have solicitation and review of architectural resumes for project. 4. Staff interviews of firm selection of three finalists by May 10. 5. Interviews of finalists and selection of successful firm the week of May 20. 6. Selected firm is under contract to proceed. 7. Program design statement reviewed with Advisory Parks and Recreation Commission first week in June. 8. Schematic design is prepared by June 21. These schematic designs are reviewed within a two —week period and further direction conveyed to the architect concerning refinement into the design development phase. 9. Design development completed within three weeks with probable construction cost estimates. Allowing time for reviewals in the completion of this work, it is estimated that this could be done by July 21. 10. Preparation of construction documents and advertisement for bids through September lst with a probable award of a construction contract between September 15th and October 1st. SUMMATION Selection of an architect /consultant on the project could be completed and design work available for review by approximately mid to late June. Approvals to proceed with construction documents and bidding will allow contractor to be selected between September 15th and October 1st. FIRST —PHASE CONSTRUCTION Staff is of the opinion that Schwanz Lake Park should receive first priority for building construction. It would seem probable that these buildings, in particular the pavillion, could lend itself to a late fall construction start. However, other park shelter buildings including those at Northview, Capricorn and Rahn are such that construction could be delayed until spring or even later. In fact, the Northview site should logically wait until major utilities are brought into the site, i.e., sewer and water. The site at Rahn will not be physically ready to be used until some time in 1987. The building at this location should be available at that time. Goat Hill Park on the other hand,should have its building available for use as a winter warming house by the winter of 1986 1987. RECOMMENDATIONS Staff is recommending that the Advisory Parks and Recreation Commission review and approve the format for the selection of an architect under the two —part, six —phase approach. Director of Parks Recreation KV /js