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01/17/1985 - Advisory Parks & Recreation CommissionEAGAN MUNICIPAL CENTER 7 :00 P.M. JANUARY 17, 1985 TENTATIVE AGENDA ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA 6 :30 P.M. RECREATION COMMITTEE BEER /CONCESSION POLICY 7 :00 P.M. 1) BLACKHAWK PARK CONCEPT PLAN REVIEW TIM ERKKILA 2) PROPOSAL FOR BLUE CROSS /BLUE SHIELD PARK EARLY ACQUISITION 3) PROPOSED LANDSCAPE POLICY DRAFT REVIEW 4) EROSION CONTROL /WATER QUALITY PRESENTATION TOM COLBERT 5) P.U.D. AGREEMENT EAGAN HEIGHTS COMMERCIAL 6) ADJOURNMENT MEMO TO: ADVISORY PARKS RECREATION COMMISSION U FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: JANUARY 15, 1985 RE: COMMISSION MEETING JANUARY 17, 1985 The second meeting of the Advisory Parks Recreation Commission on January 17 will be preceded by a meeting of the Recreation Committee beginning at 6 :30 P.M.. The Recreation Committee meeting will review and discuss the beer /concessions policy which was formerly discussed by the Advisory Commission in November. Enclosed in the packet is a brief memorandum regarding this item. There are several items on the regular agenda for the Advisory Commission beginning at 7:00 P.M.. Tim Erkkila will present variations of a Concept Plan for future development of Blackhawk Park. Members will recall that the Commission had requested that basic plans be developed to begin to determine use functions for the park. The second item on the agenda concerns the early acquisition of the parkland within the Blue Cross /Blue Shield P.U.D.. Enclosed is a memorandum concerning this item. The third item for the Commission concerns the proposed landscaping policy. Department staff has been working on this for a period of weeks now and would like to present the draft policy for Commission review. Staff is suggesting that this draft receive refinement by the Advisory Commission before being presented as a draft to the City Council. Members will find the material enclosed. Time permitting Director of Public Works, Tom Colbert, will be present to discuss in an informal manner, erosion control and water quality procedures and requirements of developers within the community. Members had previously requested the informal discussion and Mr. Colbert has indicated his willingness to do so. The final item for discussion concerns the P.U.D. Agreement for Eagan Heights Commercial Park. At this time, there appears to be some issues developing that need to be resolved regarding the parks dedication requirements within the P.U.D.. Staff would like to make the Commission aware of these items if time permits. MEMO TO: RECREATION SUBCOMMITTEE ADVISORY PARKS RECREATION COMMISSION 'Kt/ FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: JANUARY 14, 1985 RE: CONCESSIONS BACKGROUND: At the November 1st Advisory Parks Recreation Commission meeting, Commission reviewed a staff memo concerning the beer policy and concessions operations at Northview Park. General discussion by the Commission ensued with the suggestion to staff to review five areas of concern. General direction from the Commission was also given to staff and to prepare a draft report for review by the Recreation Committee. REVIEW: Community surveys indicate that beer sales (3.2 beer) are issued on a temporary license only. Communities that issue permits for beer limit them to civic, non profit groups and residents. The Eagan City Ordinance provides for the issuance of a temporary license for beer consumption up to four days in length. Consequently, beer sales would be permitted in City parks with a temporary beer license and the approval by the Eagan City Council. A SUGGESTED POLICY RATIONALE: Staff sees no change in the existing City policy. It appears unlikely that there would be continuous beer sales operation during the week at any park or athletic complex. However, the temporary license would allow for beer sales at special events such as a tournament. Such a license would require the approval of the City Council and Director of Parks Recreation which would allow control over the organization which might want such a use license. Inasmuch as control is still in the hands of the City, a change in policy does not appear necessary. FOOD CONCESSIONS: At this time, staff and Commission have both indicated that there is no interest on behalf of the City in offering food concessions at Northview Athletic Fields. Again, however, concessions at special events such as a softball tournament appears to be the major interest amongst individual players and softball teams. Staff is suggesting that with the design of a shelter building at Northview, the design incorporate concessions opportunities of a "temporary" or "flexible" nature. That is, the building would provide for electrical outlets of sufficient size and number and perhaps, a portion of a covered area and subfloor which would facilitate the movement or set up of a series of tables, counters, etc. from which a concessions could be operated. This would follow similar type arrangements as in the past for league tournaments. Staff is suggesting that in providing concession opportunities, the league be given first opportunity to operate the concessions. Profits from the concessions would be solely that of the league. Generally these profits are used to promote league operations as well as supplementing improvements to the fields. Should the league not be interested in operating a concessions, the next priority would be for individual teams. These teams would again operate the concessions for profits, but the profits would be used only by that team. Should the league or individual teams not be interested, the third priority for assignment of concessions would be for a profit making venture. Under the circumstances, however, staff would suggest that a percentage of the profits revert to the City to compensate the community for expenses associated with the electrical usage, cleaning up, or other items associated with the construction of the concessions operations. It appears unlikely that the concessions would fall to the third priority for operation. However, the general guideline establishing "profit ventures" as a third priority seems reasonable. This policy could be extended to other park areas such as Capricorn or Rahn Park in which potential concessions operations could develop in future years. Again, the league or youth association could be given first priority and opportunity to operate a concessions for special events assuming that the profits are used for interleague funds and programs. SUMMATION: The existing beer policy and City ordinances covering beer sales within City parks appears to be adequate and appropriate. Staff, Commission and Council have sufficient control of beer sales concessions which limit sales to special events and to groups who meet City criteria. Food sales concessions at athletic facilities appear to be needed only during special events. Priority for concessions and opportunities should include first the league, then individual teams, and finally, profit making ventures. A portion of the profits should be considered to go to the City to defray associated costs with the concessions should the concessions be operated by a profit venture. The City should consider providing limited concessions space and fixtures for temporary or portable counters at its community athletic field locations. It is also suggested that there be consideration for vending (pop) which seems to be the single most requested item at ball field locations. Vending machines could be operated by the City with a contracted vendor. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: JANUARY 14, 1985 RE: BLUE CROSS /BLUE SHIELD PARK BACKGROUND: Within the Blue Cross /Blue Shield Planned Development, the City has designated a 12 acre site for the development of a neighborhood park. Staff has been working with representatives from Blue Cross /Blue Shield in an attempt to acquire the 12 acre park site in advance of any development activities by BC /BS. P.U.D. AGREEMENT: The Blue Cross /Blue Shield P.U.D. covers 122.8 acres. Of this amount, 77.8 acres has been designated for residential development. The 10% parks dedication requirement provides for 7.78 acres. In addition, the P.U.D. agreement provided for the City to acquire by purchase 4.22 acres in order to obtain a 12 acre park site. Terms of the agreement stated that acquisition by purchase would be through a negotiated sale or by determination of the fair market value by an independent appraiser. With the enactment of the commercial and industrial dedication requirement in 1983, a portion of the P.U.D. designated for limited business is now subject to this policy. Consequently, the 7.5% C.I. dedication requirement applied to the 33 acres designated for limited business results in additional parks dedication of 2.47 acres. Combined with the residential requirement, this would yield a parkland dedication of 10.25 acres or a difference of 1.75 acres short of the 12 acres required. AUTHORIZATION TO PROCEED WITH AN OFFER: At this point, discussions with the representatives from Blue Cross /Blue Shield have been both preliminary and informal. However, I am of the opinion that most of the issues have been reviewed during this discussion phase and now feel it appropriate to make a formal, request and an offer to Blue Cross /Blue Shield for an early dedication of this park property. The department is seeking authorization to prepare a proposal with the following elements: 1. The City request early parks dedication of 10.25 acres of parkland (7.78 acres residential dedication requirement and 2.47 acres of commercial dedication requirements). 2. That the City purchase 1.75 acres to complete the 12 acre site at a cost of $10,000 per acre or $17,250. 3. That the City do the necessary survey work and preparation of the legal description for title to the property. City to bear all cost. 4. Abstract of existing property be brought up to date and such cost be borne by Blue Cross /Blue Shield. 5. At time of conveyance of property, the owner shall pay all taxes, assessments and pending assessments. 6. With the park construction project, City to do rough grading on the road extending from Blue Cross /Blue Shield Drive to the southwest corner of the park property. Cost for acquisition of the 1.75 acres would be borne by the park site Acquisition and Development fund. Development cost for the park is part of the parks bond referendum and has been currently programmed for $289,000. DISCUSSION: The development of Blue Cross /Blue Shield Park was formerly ranked as a high priority park for development. Located within Parks Service Section #16, there is no park within this section. Additional residential development appears to be imminent. Staff has received a preliminary plat for 195 single family homes and inquiries for a possible application for an additional 40 acres of property in the very near future. Discussion with Blue Cross /Blue Shield indicates they are not intending to proceed with any development of their property within the next two to three years. Therefore, staff feels that the early parks dedication request should be made. COMMISSION ACTIONS: It would be appropriate for the Advisory Commission to review staff's request for authorization to proceed with a request for early parkland dedication within the Blue Cross /Blue Shield P.U.D. and to review the proposal by which the City would acquire this park property. Such recommendation should go to the City Council for Council action.