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09/06/1984 - Advisory Parks & Recreation Commission 1 AGENDA ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA EAGAN MUNICIPAL CENTER 7:15 P.M. SEPTEMBER 6, 1984 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE. 2. APPROVAL OF AGENDA AND MINUTES OF MEETING OF AUGUST 2, 1984. 3. DEVELOPMENT PROPOSALS: a. Paul Anderson Flour Bin /Burger King b. Road Machinery Supply Sill Addition C. J.E. Parranto S W Industrial Acres d. Amoco Oil Oak Cliff 3rd Addition e. Dan Gustafson Forest Ridge f. Gary King King 1st 2nd Additions 4. OLD BUSINESS a. Kehne House 5. NEW BUSINESS a. North Park Acquisition 6. PARK BOND a. Play equipment criteria /analysis b. Tennis courts c. Rahn Park d. Northview Park lights e. Northview Park fence 7. OTHER BUSINESS /REPORTS a. 1985 LAWCON /L.C.M.R. b. Summer playground report set meeting of recreation committee C. Rahn Park ground breaking ceremonies d. 1985 proposed budget e. Full "tour" major facilities i MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: SEPTEMBER 4, 1984 RE: SEPTEMBER 6 COMMISSION MEETING After approval of agenda and the minutes of August 2, 1984, the first item for business for the Commission will be development proposals. The first four proposals are commercial/ industrial additions. Therefore, the Commission's recommendation should include the requirement for the City's cash dedication to be applied to these four developments. (See enclosed Planner's Report). The fifth item is by Mr. Dan Gustafson for the Forest Ridge Addition. This addition is approximately 20 acres in size and is currently zoned R -4 residential multiple. The development proposes 191 apartment units and 58 townhouse units. This development is to be located north of Duckwood Drive and east of the pro- posed extension of Denmark Avenue. This parcel is located in Park Service Section 15 and is to be serviced by O'Leary Park which is 1/2 mile to the east and Fish Lake Park, a special use park, located one quarter mile to the south. The developer intends to provide on -site amenities consisting of two tennis courts and a swimming pool area. Staff would suggest that based on the type of units proposed, the Commission review the plat for a tot lot. The Comprehensive Trail Plan also indicates a trail linkage along Denmark. Such a trail would be the responsibility of the developer and a requirement of the plat approval. The final item under "Development Proposals" is the King I and II Additions. Mr. Gary King is proposing to develop two five acre parcels into single family lots. These two additions are in Park Service District 26 and are located just immediately north of Schwanz Lake. Staff is recommending a land dedication from the King II Addition. This land dedication would be added to the parkland for Schwanz Lake Park. The remainder of the park dedication requirement would be fulfilled through a cash dedication. Staff will review all of the above development proposals at the Commission meet- ing. OLD BUSINESS: The first item of "Old Business" is the Kehne House study. Staff has prepared a separate memorandum concerning this subject and it is included in the parks packet. As commented on in the memorandum, the subcommittee has met with Mr. Sjobeck concerning the house at which time a complete review of possible cost and alternative floor plans were discussed. Members of the Special Issues Com- mittee and staff will expand upon the items contained within the memorandum. L t A separate memorandum has been prepared concerning the North Park Acquisition process. Please review this memorandum which staff is seeking approval for. There are several items under the "Parks Bond" agenda item. Two separate memo- randums have been included covering this topic item. Staff would like to review the progress of these items and get into a discussion relative to the installa- tion of play equipment. Members know there are numerous parks slated to have playground equipment installed and it is likely that some of this could be done yet this Fall. Members have previously asked for some type of a master scheduling for parks development. Time has not permitted staff to work out a preliminary schedule, but we will be doing so at the October /November meeting. The schedule will be tentative in nature, but will act as a guideline for staff and Commission. Under "Other Business and Reports staff has received word relative to the 1985 Lawcon /L.C.M.R. grant process. A separate memorandum has been included for your review. Additional discussion at the Commission meeting relative to this item is proposed. The summer playground program is now completed and the summer playground report has been prepared. Because it is likely that this report will get into discus- sion of the number of issues and topics, it is suggested that a meeting of the Recreation Committee be set to review its contents and perhaps provide new direc- tion for future years. Staff is asking that the Commission meeting be set some- time within the next three to four weeks. Also enclosed are some of the "proposed 1985 budget" materials along with the cover memorandum from the City Administrator. Staff will briefly comment on the 1985 proposed budget. The City Council has begun the budget review process which is generally concluded in October /November. As mentioned in the Park Bond Report, Rahn Park grading contracts will be let sometime in mid September. It would be appropriate to have ground breaking ceremonies for this, the first of the parks bond projects. As before, should the Commission members be unable to attend, your call to the office would be appreciated. Dire of Parks Recreation KV /js 1 1 r` MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA AUGUST 2, 1984 A regular meeting of the Advisory Parks Recreation Commission was called to order at 8:10 P.M. by Chairman Martin. The meeting was preceded by a tour of several parks in nearby communities. Members present were Fedde, Ketcham, Carroll, Bertz, Martin, Jackson, Thurston and Alt. Absent were Masin and Kubik. Parks and Recreation Director, Ken Vraa; Administrative Assistant, Liz Witt; Planning Assistant, Greg Ingraham; and Plan Consultant, Tim Erkkila, were also present. Peter Stalland, representing the developer, and a resident concerned with Blackhawk Park, were present for the Blackhawk Oaks Blackhawk Lake Addition. AGENDA On a motion by Jackson, seconded by Fedde, the agenda was approved as presented. MINUTES DATED JULY 12, 1984 Commission member Thurston moved, Bertz seconded, that the minutes be approved as presented. All voted in favor. DEVELOPMENT PROPOSALS A. Crossroads Of Eagan Informational Parks Recreation Director, Vraa, explained that the proposal is for eight quad units off Duckwood Drive. There is a trail in place on Duckwood and no park dedication is due. Director Vraa said the Commission could recommend that the developers designate space for recreational amenities, e.g. volleyball for adults or tot lots for children, dependent upon the age group using the facility. Director Vraa noted the Special Issues Committee was just setting up guidelines for this situation....the Advisory Parks Recreation Commission would recommend a recreational amenity and the Homeowners Association would determine the uses and would fund and maintain it. Planning Assistant, Ingraham, reminded the Commission that the units in Crossroads are rental, therefore, there would not be a Homeowners Association. Commission member Fedde moved, Ketcham seconded, the recommendation to the developer to provide sufficient green space for activities such as volleyball courts which the tenants could use. All voted in favor. B. Amoco Oil Winkler /Jackson P.U.D. f: Planning Assistant, Ingraham, said the developer is proposing to rezone 1.3 acres from Ltd. Business to NB (neighborhood business) to allow a service station. Park dedication on the Winkler /Jackson P.U.D. has been satisfied on the residential development, but not on commercial. Chairman Martin moved, Bertz seconded, to recommend the $.04 per square foot commercial /industrial park dedication. The motion carried unanimously. 1 1 C. Flour Bin International Planning Assistant, Ingraham, described the proposal as a free standing Flour Bin Restaurant, a service station, a Rapid Oil Change and a Child Care Center. He advised that the Planning Commission had continued this item and it will be on their August agenda. Director Vraa noted there is a trailway on Cliff Road. The item will be back on the September Parks Commission agenda. No action was necessary at this time. D. Windtree 4th, 5th, 6th, and 7th The original proposal has been changed to reflect the Parks Recreation Commission's desire to have better access to Windtree Park. The developers also propose to give Outlot B to the City and do not expect parkland dedication credit for the gift. Commission Member Carroll moved, seconded by Alt, to thank the developers for changing their proposal to provide the preferred access and for Outlot B. All voted in favor. E. Thomas Lake Place Jack Safar Planning Assistant, Ingraham, stated that a site north of Thomas Lake and south of the highline trail has been proposed for 238 apartment units in a two building complex. There is some discrepancy in the amount of parkland dedication outstanding on the Blackhawk P.U.D.. The developer has, however, pulled the boundary line back from the peninsula and made several other changes in the alignment resulting in 17.8 acres of park where the agreement calls for 21.58 acres. Parks Director, Vraa, is reviewing the acreage numbers C and suggesting changes to the developer to provide more parkland. Mr. Safar is agreeable to moving the tennis courts into the park if the City so desires. He would like the boundary south of the swimming pool area moved 20' further to the south to keep traffic away from the pool. Chairman Martin was in favor of the proposed boundary changes and wanted to know where the additional park acreage owed could be acquired. Director Vraa suggested that now is the time to make a final determination of parkland in the Blackhawk P.U.D.. After some discussion, the Commission decided the dedication could be reviewed at the time of the annual P.U.D. review in November. Chairman Martin moved, Carroll seconded, that the Parks Commission recommend: 1. The relocation of the boundary line as discussed and presented as the staff proposed. 2. That staff work with the developer as to the location of the tennis courts. 3. That City staff monitor erosion control during and after construction and that as many trees as possible are saved. 4. That the developer coordinate trail development with City staff keeping in mind the appropriateness for grant applications. The motion carried unanimously. 2 OLD BUSINESS BLACKHAWK OAKS /BLACKHAWK LAKE ADDITION Parks Recreation Director Vraa commented that the City Council had postponed action on this development until the Parks Recreation Commission resolved their concerns. He said that Mr. Peter Stalland had notified the Commission of his successful negotiation with the neighboring landowner so that the road will not encroach on park property at any point. Director Vraa said the Commission still had to resolve the problem of access to Blackhawk Park. Plan Consultant Erkkila presented an analysis of the Blackhawk Park terrain and three schemes for bringing in a road to the park. Scheme A would provide access off Palisade with the roadway curving with the terrain to a parking lot near the lake /wooded area. Scheme A would require cut and fill in excess of 10'. Scheme B would provide access from the south coming through a low area and proceeding north to the parking lot. Grading would be a major cost, but not as bad as Scheme A. Scheme C would also provide access from the south with the road following 35E R/W and then curving through the park following the natural terrain. The trail would be long, but would not require as much grading as the other two schemes. Schemes B and C would require obtaining easement or dedication from the adjacent property owners. Mr. Erkkila commented that the study pointed out the south access will not be easy to obtain or to do. In this respect, it should give the Commission an understanding of the relative importance of dealing with a west /north access and parking. Plan Consultant Erkkila said that he viewed the design /analysis priorities of the park as: 1. Better vehicular access. 2. Lakefront property. 3. Expand the picnic area. 4. Preserve the natural amenities in the park and neighboring parcels. 5. Cash dedication. Mr. Erkkila would like to fill out the parkland around the narrows of the lake, thus providing more lakeshore. He is optimistic that nearby land parcels may be obtainable because the property will be difficult to develop. Mr. Erkkila then presented four options for the Commission to consider: Option A would bring a road /parking lot /observation deck off the private road into the NW corner of the park. This plan would necessitate the taking of one of the Blackhawk Oaks lots. He did not like this option as the road has many twists and turns. The parking lot would cause some disruption. However, it was his opinion that Option B would be less disruptive and provides a better road to the park. Option B is a bike trail to be constructed in conjunction with the private road and then move into the park, perhaps to an observation deck. This would provide an opportunity to see a unique part of the park. Option C provides for the taking of .4 acre from Lot 4, Blackhawk Lake C Addition. This would enhance the NE corner of the park and preserve trees. Option D provides road access off Palisade. A small parking lot could be tucked in behind the houses or could be placed in the "tree nursery" or a larger lot near the lake /wooded area as shown in Scheme A. Chairman Martin still preferred a north access and wanted to know why Silver Bell Road couldn't be extended. Mr. Erkkila responded that was a possibility in the original proposal in 1982, but is not an option with the road alignment currently being proposed. Commission member Alt thought the City should opt for a south access and require a bike trail only in the north. She felt it was okay to save Blackhawk Park for later development. Commission member Thurston wanted to keep the City's options open for a north access even if not exercised. Chairman Martin did not want the north access eliminated and suggested a bridge be put in to bring the road across the steep terrain. In his opinion the Palisade access was less desirable, but he didn't like a public access off a private street which would be the case with a north access. He felt the Commission should make their decision at the August 2nd meeting. Peter Stalland, representing the developer, said they could live with a bike trail in the north and the .4 acres taking from Lot 4; but he could not live with a road /parking lot in the north. The project would not be funded if the north road access were a condition. He felt Palisade provided reasonable C access. Plan Consultant Erkkila preferred access from Palisade or Davenport. He did not recommend a north road access or building across steep ridges. He felt the Palisade access would require some cut with a large amount of fill, but is still preferable to a more extensive grading associated with a north access. Director Vraa said if the Commission recommends the north bike access, then construction should be part of a construction program. It's better to have the amenity in place before neighboring residences are built. He was of the same opinion if the Commission opted for the Palisade access with the parking lot to go in the nursery area. He said it is necessary to get vehicles into the park and eliminate the on street parking as is the case now. He felt the .4 acre from the Blackhawk Lake Addition would be a desirable addition to capture lakeshore. Commission member Thurston was concerned that if only a trailway is provided, there would be many more cars parked on the street. She felt a parking lot should be put in and it could be screened. She said Blackhawk is a community park and access must be provided for the community. It is not a private preserve for the neighborhood. Commission member Bertz was in favor of a parking lot in the nursery area. She hoped a looped road system is in the long range plans for the park. Commission member Carroll said the Palisade access would provide immediate in park parking. He felt the long range plans could provide for a south access and the large parking lot, plus a loop road could then be facilitated as shown by the concepts. Commission member Fedde t asked what effect the septic tanks would have on the lake. Director Vraa said that Public Works Director Colbert is reviewing these associated problems and will give a report to the City Council on August 7. After continued discussion and review, Commission member Carroll moved, Alt r seconded, the following recommendations: 1. The City obtain Option B, a trailway only in the north part of the park. 2. The trailway will be the developer's responsibility and will extend from Blackhawk Road along the private road to the west property line of the park. The trailway is to be 15' wide with a 5' green space along the road, an 8' wide trail bed and a 2' green space along residential property lines. 3. The City accept the .4 acre parcel as dedication from the Blackhawk Lake Addition. 4. Park access will be from 'Palisade with a parking lot (for approximately 20 cars) located in the tree nursery area. 5. The balance due in park dedication will be in cash. The motion carried. Commission member Carroll then moved, Bertz seconded, that the Advisory Parks Recreation Commission go on record that the long range plans for Blackhawk Park will include: 1. Access from the south (Scheme B) to a parking lot near the lake /wooded area. 2. Any potential developer in the area should know of the City's plan and place their structures accordingly. 3. That staff continue review with the intent of bringing the Parks System Plan and the Blackhawk Park P.U.D. up to date at the annual P.U.D. review. The motion carried. PARKS BOND UPDATE Parks Director Vraa will ask the City Council at the August 7 meeting for approval to grade four parks and provide lighting at Northview Park. Bob Rosene is doing the preliminary grading plans with City staff to monitor the field work. Not all four parks will be done at one time. Steel posts will probably be too expensive. Thirteen poles are needed and wood poles will cost between $105,000 and $115,000. Steel posts would cost about $35,000 more. Landscape Architect, Steve Sullivan, will start Monday, August 6. He will review bid documents of the four parks, tennis courts and play equipment. He will also attend Advisory Parks Recreation meetings. Commission Member Jackson requested a master schedule be prepared for Commission reference. Parks Director Vraa says there is one forthcoming so the City can maintain control of park improvement and development. OTHER BUSINESS A. Budget Parks Recreation Director Vraa said it is possible for some park improvement to be in place by late 1985. He felt more seasonal staff would he needed.. He also requested an additional 1/2 tire secretary and an assistant parks director. Additional equipment and material will be needed as a result of the parks development program. An expansion of some recreation is also anticipated. There is much more to be done with recreatfoaal programming. A LOGIS program for registration, ball field reservations, etc. is also a part of the 1985 budget request. B. Kehne House A meeting of the Special Issues Committee was set for August 16, 1984 to go C over Roger Sjobeck's report. C. School District 196 School Use School District 196 staff are still telling the Parks Recreation Directors to work a schedule out. Director Vraa is not entirely satisfied Eagan will be able to get its requested hours for residents. He is reviewing an alternative of time allocated according to community enrollment whereby Eagan would benefit greatly. He doubts that will happen. D. Annual Picnic The annual picnic will take place on Friday, September 7. E. Lexington South P.U.D. The Director reported that Jim Curry continues to move ahead on deeding parkland over to the City. He did request that an eight acre parcel to be given as a gift be named after his wife. Director Vraa advised him of the policy against such a request and no action was taken. F. Metro Parks Open Space Meeting Director Vraa will attend the meeting in Bloomington on August 8. No one was able to attend the earlier meeting. Director Vraa will report to the C Commission at the September meeting. ADJOURNMENT On a motion by Jackson, seconded by Bertz, the meeting was adjourned. Time of adjournment was 11 :35 P.M.. Dated: Advisory Parks Recreation Secretary CITY OF EAGAN SUBJECT: PRELIMINARY PLAT FLOUR BIN INTERNATIONAL APPLICANT: LYNN REIMER LOCATION: PART OF THE NW'k OF THE NEk SECTION 31, SE QUADRANT OF NICOLS ROAD CLIFF ROAD EXISTING ZONING: NB NEIGHBORHOOD BUSINESS DISTRICT DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 22, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: The original application submitted for the Flour Bin International consisted of 3.2 acres and contained four (4) commercial lots. This application has now been amended and will now consist of 3.2 acres and contain only 2 commercial lots. One is the location of the Flour Bin Resaturant and lot 2 is a proposed Burger King facility. COMMENTS The applicants have revised their original plan and now are proposing to con- struct only 2 restaurants on the 3.2 acre parcel. Accordingly the applicants are now requesting to plat only 2 lots of which lot 1 would consist of 78,428 square feet and contain the Flour Bin Restaurant consisting of 5,400 square feet or a 6.8% lot coverage. The proposed restaurant is to have 160 seats which would require 54 parking spaces. The applicants are in excess of the parking require- ment. The Burger King lot would contain 59,962 square feet and the building would consist of approximately 2,700 square feet and. a lot coverage of 4.5 The applicants are proposing 62 parking spaces which means there shall be no more than 186 seats allowed in the Burger King Restaurant. According to the square footage and size, the seating capacity of the restaurant is much smaller than that. The applicants indicated to the City Staff that they were proposing to change the use from a gas station facility to two restaurants. In explaining the Burger King Restaurant, which would have a drive -thru facility, Staff has indicated that a Conditional Use Permit would be required for the drive -thru portion of Burger King. As of this point there has not been an application submitted for the drive -thru facility. Secondly, in review of this plan they are proposing two (2) pylon signs, one for Burger King and one for the Flour Bin. Presently in scaling these two signs, there is not 300 feet of distance between the two signs being proposed, therefore, unless the applicants can demonstrate that there is 300 feet of distance between the pylon signs and still meet all the setback requirements according to the Sign Ordinance, only one pylon sign should be issued when the application for the signs is submitted. The last item Staff would like to mention is that the applicants did meet with the neighbors directly to the south. In this meeting it was brought back to the City that their main indication was that they would like to have as many trees ADVISORY PLANNING COMMISSION FLOUR BIN INTERNATIONL AUGUST 28, 1984 PAGE 2. saved as possible on the site. The applicants are proposing to save trees and retain the buffer between the existing residents and the commercial property. There should also be an additional landscape plan submitted with the plat in- corporating the southern buffer and enhancing it wherever possible. If the Preliminary Plat is approved, it should be subject to the following conditions: 1) A detailed grading, drainage and erosion control plan shall be submitted prior to approval of the final plat. 2) A detailed landscape plan shall be submitted and a landscape bond for an adequate amount should be submitted and not released until one year after the landscaping has been completed. 3) The applicant should apply for a Conditional Use Permit for the drive -up facility of the Burger King Restaurant. 4) The proper permits should be applied for in order to obtain signage for the two restaurants. 5) There shall be asphalt surfacing on the parking lot and concrete curbing shall be installed around the perimeter of the parking area. 6) A lighting plan shall be submitted and reviewed by City Staff. 7) Curb medians and islands shall be placed in accordance with the exhibit in order to channel the circulation. 8) The plat shall be reviewed by the Dakota County Plat Commission because of the access onto Cliff Road. 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Y ti yir` j �•11�� Ate. �1' I f 1 y R I '......'a ai..! ,�`r•• v J/✓• 4'7'*Vy' r` 1 Raw pet 4 r t 1 loc al, MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY "PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 22, 1984 SUBJECT: FLOUR BIN INTERNATIONAL PRELIMINARY PLAT, ADDITIONAL INFORMATION The Engineering Division of the Department of Public Works has the following additional comments to the original July, 1984 report regarding this proposed development for consideration by the Advisory Planning Commision and City Council. Again, a preliminary grading plan was not submitted with this application, subsequently Staff cannot comment oh the proposed grading at this time. As a condition of Final Plat, a detailed grading plan depicting two foot contour intervals and illustrating the proposed drainage for this development will be required. The plan that was submitted with drainage arrows only is not sufficient. In any event, no trunk storm sewer improvements or modifica- tions will be required by the City. UTILITIES Staff has no additional comments to make to the original Engineering Report regarding this paragraph. STREETS This development is proposing full access from Nicols Road at a point which appears to be directly opposite the entrance into Durnings Restaurant which is acceptable to Staff. Meanwhile, the right in and right out turning movements onto Cliff Road remain the same with a minor modification. This modification being a 10 foot center island dividing two 20 foot entrance drives. The main purpose of the center island is to provide space for vehicles exiting the Burger King drive -thru who need to go westbound on Cliff Road and must make their way over to Nicols Road due to the right in and right out movement at Cliff Road. Therefore, it is necessary for these vehicles to cross the one way northbound traffic from this parking lot to access the one way southbound roadway. It is felt by Staff and the developer that this 10 foot island will provide some room for the vehicles exiting the Burger King drive -thru to wait for incoming traffic to this development from Cliff Road. This is definitely not an ideal situation, however, due to the circumstances it appearsto be the most appropriate solution to a potential traffic problem resulting from the Burger King drive -thru. RIGHT -OF- WAY /EASEMENTS This paragraph has not changed from the original report. ASSESSMENTS This paragraph has also not changed from the original Engineering Report. With the exception of Item #4 which can now be deleted, due to the revised layout, all Engineering.recommendations will remain the same. ADVISORY PLANNING COMMISSION PRELIMINARY PLAT, FLOUR BIN ENGINEERING REPORT AUGUST 22, 1984 PAGE 2. I will be available to discuss any aspect of this report in detail with the Advisory Plannig Commission at the August 28, 1984 meeting. Respectfully submitted, Richard M. Hefti Assistant City Engineer RMH:jbd CITY OF EAGAN SUBJECT: PRELIMINARY PLAT CONDITIONAL USE PERMIT SILL ADDITION APPLICANT: ROAD MACHINERY SUPPLY MIKE SILL LOCATION: SOUTH OF SILVER BELL ROAD, PART OF THE NEt OF SECTION 19 EXISTING ZONING: L -1, LIGHT INDUSTRIAL DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 22, 1984 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER APPLICATION SUBMITTED: Applications have been submitted requesting Preliminary Plat approval for the Sill Addition and a Conditional Use Permit to allow outside storage on the property. A Variance is also required to allow a portion of the building to be placed within the 100 foot setback area when adjacent to a Resi- dential District. ZONING AND LAND USE The existing industrial zoning would allow the manufacturing and repair uses proposed by Road Machinery. Outside storage and sales require a Conditional Use Permit. The 13.9 acre site is bounded by Highway #13 to the south, Silver Bell Road and single family homes are to the north and vacant industrial land to the east and west. BACKGROUND This site has been under consideration previously in July of 1978 and February of 1980. The first proposal was for three industrial lots served by a cul -de -sac off of Silver Bell Road. The 1980 proposal eliminated the cul -de -sac and con- sisted of one building on one 13.9 acre lot. The current request is essentially the same as the 1980 proposal which was approved by the Council but never con- structed. Since the proposal is the same as the 1980 plat, the July 1980 report is enclosed. The applicants are in the process of receiving specific building design proposals from various firms. It is expected that more detailed design information will be available around the time of the August 28th meeting. PROJECT SUMMARY The applicants wish to construct a 79,000 square foot building to house their service, parts and office needs. The building would cover approximately 14% of the site, 35% is the allowed maximum. The parking provided on the site would accomodate 174 the number satisfied the City Code requirements. ADVISORY PLANNING COMMISSION SILL ADDITION AUGUST 28. 1984 PAGE 2. A portion of the building would intrude 50' into the 100' setback area along Silver Bell Road. The remainder of the structure will be 102' from the right -of- way. An exterior storage sales area is proposed for the south and west portions of the site. The entire site will be fenced and the outside storage area will be a gravel surface. If approved the conditions from the 1980 report should remain with these additional items. 8) Specific building and site plans shall be submitted for Staff review prior to any City approvals. 9) Revised landscaping and drainage plans shall be submitted to help mitigate the conflict between the industrial use and the adjacent re- sidential area. 10) Recently there has been the construction of a Naegele billboard on the subject parcel, if the plat contains the building and sign on the the lot, the sign should be removed. IIII i r I I iii• a ��'�I, ill a■ rr nl �i �:L•T•Il�.'1111!.1. r y PD r R '��o i. Balin C. 82-1 1 11 IIIii mm Pull JUN PV I ZMIL MM Cis I•� a. u1 �l�l��,,� H'GH u■ ■ILIA IA�1= mane low u a MA Ins A11111,11, Pill CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT; VARIANCE CONDITIONAL USE PERM] APPLICANT: 141CHAEL R. SILL LOCATION: THE WEST 952 FEET OF THE NE w of SECTION 19 EXISTING ZONING: I -1 LIGHT INDUSTRIAL DISTRICT) DATE OF PUBLIC HEARING.: FEBRUARY 27, 1980 DATE OF REPORT: FEBRUARY 21, 1980 REPORTED BY: DALE C. RUNKLE CITY PLANNER Application Submitted: The first application submitted,is for a revised preliminary plat which would consist of one lot and contain approximately 13.9 acres. The second application is for a 50 foot front setback variance to allow the.proposp" facility to be located 50 feet from the property line, instead of the required 10i feet when it abuts .a residential district. The third application submitted is a request for outside storage for sales and service for trunks and machinery. Comments: 1. Mr. Sill appeared before the Advisory Planning Commission in the Summer of 1978 for preliminary plat and site plan approval for the Michael R. Sill Addition. The proposed plat consisted of three lots with the cul -de -sac serving the property. Mr. Sill presently has revised the preliminary plat to contain only one lot and is proposing to move the Road Dachinery and Supply Company to the City of Eagan. At this time Mr. Sill had also applied for 60 foot setback variance and had received approval becausE of the extensive berming and landscaping which he was proposing to do along Silver Bell Road. Mr. Sill is now requesting a 50 foot setback variance with the same amount of landscaping which he had proposed earlier. 2. The plat consists of 13.96 acres and would contain one lot. The applicant is proposing to dedicate a 40 foot half right -of -way for Silver Bell Road. Presently Mr. Sill and the City are checking the possibility of adding a small triangle of pro- perty which is located in the Northwest quadrant of parcel to the plat. There is also a possibility for this small triangular portion to the East of the proposed parcel to also be added to the plat. Presently Mr. Sill does not own these parcels but will acquire them if possible in order to plat the entire parcel land north of the new alignment of Highway 13, south of Silver Bell Road and east of Highway 36 (Cedar Avenue) MIC R. SILL FEBRUARY 21, 1980 PAGE TWO Site Plan Review: 1. The proposed building would contain.open mezzanine, 3,500 square feet; service area, 41,800 square feet; parts 17,700 square feet; and office of, 15,900 square feet for a total of 78,900 square feet. The building would cover 13.9% of the lot, which is under the 35% lot coverage. The parking ratio for this facility should contain 174 parking spaces. This was calculated from the floor footages listed above. According to the proposed parking plan, the proposed facility is only proposing to contain 15,900 square feet of office. If additional office space is provided in the open mezzanine in the future, additional parking shall be required. 2. There are two proposed ac6esses off of Silver Bell Road to provide access to this facility. The proposed landscape plan is providing between a 6 and 8 foot berm along Silver Bell Road along with four foot Colorado Spruce which provide a year round buffer, approximately 10 feet in height, between the parking and loading facilities along Silver Bell Road. The applicant is also proposing landscaping on berming the majority of the area around the entire site. The southern portion of the site abuts new Trunk Highway 13 and Cedar Avenue is the area proposed for open storage. The applicant is proposing to provide a security fence around this entire area. 3. According to present ordinances, one additional variance and conditional use permit could be needed. The additional variance would be required to delete asphal surfacing from the storage area. The applicant is proposing to provide a crushed rock base and dust control measures to keep the dust to minimum. Whenever loading areas are proposed within 300 feet of any residential district, a conditional use permit shall be required. According to the proposed site plan, the applicant has mitigated this problem as providing the berming and landscaping necessary. If approved the site plan shall be subject to the following conditions: 1. The applicant shall try to include the triangular portions to the east and the triangular portions to the west to the proposed plat. Note; the applicant has the site plan showing how he would develop this facility if he could include this additional property. 2. The parking areas shall have a bituminious surfacing with the concrete curbing around the perimeter. The storage area shall be required to have a crushed rock bas and dust control shall be implemented on this area. 3. There shall be no storage of equipment on the north side of the building. 4. The plans shall be reviewed by the Minnesota Highway Department, because the proposed plat abuts the State Highway. 5. The proposed facilities shall be limited to 15,900 square feet of office un- less additional parking spaces are provided. 6. A $2,000 landscape bond shall be submitted and not released until one year after the landscaping has been completed. Because of the sensitive area along Silver Bell Road, Staff shall determine within one year if adequate landscaping has been provided. If landscaping has not been provided, additional landscaping shall be required. MICHAEL R. SILL FEBRUARY 21,_19$0 PAGE THREE 7. All easements shall be required in accordance to the recommendations of the City Staff. Engineering Recommendations 1. The service area entrance drive should be relocated to conform to the °existing intersection of Wuthering Heights Road. 2. All utility relocations and /or removal shall be at the developers expense. All utilities subsequently located within the property limits of this plat will become the private maintenance responsibility of the developer. 3. A revised grading, drainage and erosion control plan must be submitted and approved by City Staff prior to final plat application. 4. A 40 foot half right -of -way must be dedicated for Silver Bell Road. 5. Written comments must be received from MnDOT indicating no objection to the drainage into Trunk Highway 13 right -of -way. MEMO TO: ADVISORY PLANNING COIMUSSION c/o DALE' RUNKLE CITY PLANNER FROM: THOMAS A. COLBERT DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT SILL ADDITION (MICHAEL R. SILL) The Public Works Department has the following comments in regards to consideration of the above referenced proposed plat: UTILITIES: Utilities to service this proposed plat had previously been installed under Improvement #232A for the old Sill Addition configuration, consisting of a cul -de -sac off of Silver Bell Road. These utilities consisted of sanitary sewer, water main, and storm sewer. With the new revised preliminary plat that is being proposed, certain sections of these utilities will have to be removed and /or relocated as a financial responsibility of the developer. GRADING AND DRAINAGE: The grading and drainage plan that was submitted (February 15, 1980), provides for the eastern portion of this plat to be handled by surface drainage into the proposed new Trunk Highway 13 north drainage ditch. A revised grading plan will have to be submitted showing the proper drainage swale to convey this surface run -off. Because this water is being directed into ItnDOT right -of- way, it would be appropriate to receive their comments as to this drainage plan prior to final plat approval. The remainder of the drainage will be handled by surface run -off or an internal storm sewer system connecting to the existing storm sewer in the northwest corner of the plat. They are providing an on -site storm water detention ponding area in the northwest corner to contain a fifty year storm, while releasing it into the storm sewer system at a controlled rate. This will prevent any overloading to the existing storm sewer system along Cedar Avenue. STREETS AND SITE PLAN: Access to this proposed plat will be by way of Silver Bell Road. Zhis road is proposed to be upgraded during 1980 to a standard improvement section. The entrance drive to the service area on the north side of this plat should be relocated further to the east to align with existing Wuthering Heights Road. This will assure proper sight clearance for this entrance drive and provide the desired four way intersection effect. EASEMENTS AND RIGHTS -OF -WAY: Sufficient right -of -way should be dedicated for Silver Bell Road to provide for a 40 foot half right -of -way. Because the old Sill Addition plat was never recorded at the County, there will be no requirement for vacation of right -of -way or easements based on the old_ configuration. Appropriate 10 foot drainage and utility easements should be dedicated adjacent to all property lines. SILL ADDITION FEBRUARY 22, 1980 PAGE TWO I will be available to answer any questions regarding this plat at the Planning Commission of February 27, 1980. Respectfully submitted, C 7 Thomas A. Colbert, P.E. Director of Public Works TAC /jlr w► Y I t s r•.Nw n. Nr rnr •r. 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PARRANTO LOCATION: PART OF THE SWk, SECTION 19, SOUTH OF NEW TRUNK HIGHWAY #13 NORTH OF OLD SIBLEY MEMORIAL HIGHWAY EXISTING ZONING: L -1, LIGHT INDUSTRIAL DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 23, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted requesting Preliminary Plat approval for S W Industrial Acres, consisting of approximately 16.85 acres and containing 3 industrial lots located in part of the SWk of Section 19, lying south of new trunk highway #13 and north of old Sibley Memorial Highway. COMMENTS In review of this particular site, Easy Mini Storage is located on Lot 1 of the proposed plat. In constructing Easy Mini Storage it was a condition of the building that the area be platted in order to create a lot and block configur— ation for this facility. The applicants are fulfilling this criteria by platting the rest of the 16 acres and developing two additional lots. Access to the development will be a cul —de —sac off of Old Sibley Memorial Highway which would provide access to all three industrial lots proposed. Staff has had an inquiry from another developer requesting to build on Lot 3 of the proposed plat. There may be some requests for developing Lot 3 in the very near future. In review of-the plat, the lots will have very good visibility from new Trunk Highway #13. The City should try to encourage landscaping and good development within this area because of the visibility of these remaining lots. If approved, the plat should be subject to the following conditions: 1) The plat be reviewed by the Minnesota Department of Transportation because the plat abutts state right —of —way. 2) The plat be subject to commercial park dedication on the undeveloped lots. 3) There shall be a detailed grading, drainage and erosion control plan submitted to the City Staff prior to attaining Final Plat approval. 4) All other City ordinance shall be adhered to. I now no mow wAM VFW Nam i NONE i ��I� 1��1 Om 0 loa tv GB 83 2 11 JUN R pg long HIGH in SCHOOL Ion in Mos M a ��►I ��i %��inn� Ci x,:11 t r 11 ��11■ /lam" C i►'u.:!!!!!■■�� =j� 'I�1 1��, t .r. r..r �a •ay I ��i�� fi 1 fi l7rlt.;113,►1 w MUM AII�III�III �L I LOT 1 5.68 Ac.) O, I ,01 00e LOT 2 1 1 (2.94 Ac.) Ck 07 ra Irs 278.9± 1 �O 294 ROAD (0. 35 Ac.) I le O le a p NVI LOT 3 6.98 Ac.) i e 'i f G 0 MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 23, 1984 SUBJECT: S W INDUSTRIAL ACRES PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council. GRADING /DRAINAGE The existing topography over this proposed development consists of flat terrain over Lots 1 and 2 and the northerly portion of Lot 3. The southerly and easterly portions of Lot 3 ,slope rather rapidly upward toward old Highway 13. Subsequently, the natural drainage pattern is northerly toward an existing pond constructed as a part of the Cedar Avenue freeway improvements. This pond has an outlet to the Minnesota River. This pond is designated as pond AP -6 on the Eagan Master Storm Sewer Plan as shown by Figure 1. The preliminary grading plan as submitted by this development limits the grading to the construction of the cul de sac. As a result, the existing drainage pattern will not change. However, storm water runoff from the proposed road will be required to be collected by storm sewer located within the road and diverted through storm sewer to pond AP -6. The grading for the proposed street connection to old Highway 13 will require an 8% grade due to the existing steepness of the topography. However, City Codes require the first 100 feet from street intersection to be at a maximum grade of 2 Therefore, either variance would be required or the proposed intersection should be shifted further to the northeast so that the 2% approach grade will not be exceeded. In any event, a detailed grading and erosion control plan will be required to be submitted to staff for approval prior to final plat approval. UTILITIES Water main and sanitary sewer of sufficient size, capacity and depth exist within the vacinity of this proposed development to provide service to it. Water main exists on the easterly side of old Highway 13 as a 12 -inch trunk main. Sanitary sewer is in place also along the east side of old Highway 13 and is an 8 main. Extension of both the sanitary sewer and water main to this proposed development will be required as a condition of final platting. To accomplish these extensions, it will be necessary to cross old Highway 13. Subsequently, this roadway may be closed for 1 or 2 days for this construction. Since this is a dead end roadway, at least one lane of traffic must be maintained throughout these operations to provide for emergency vehicles. Since this area is zoned for industrial uses, staff recommends the minimum size for the watermain completed with this development be 8 diameter to provide adequate fire flows. S W Industrial Acres Preliminary Plat August 23, 1984 Page Two STREETS Access to this proposed development will be provided from old Highway 13. Old Highway 13 is a dead end rural road section with a 24' wide bituminous pavement and bituminous paved shoulders. The ultimate construction for Trunk Highway 13 will probably be a 36' wide urban section street. Staff recommends the proposed street be a minimum of 36' wide as measured from face of curbs since this area is zoned for industrial usages. The 50' radius on the cul de sac as proposed is adequate. As referenced earlier under the discussion regarding the grading, staff feels the street intersection as proposed should be shifted easterly to provide for the 2% approach grade this will result in relocating this intersection at least 200' northeasterly and possibly further. Subsequently, this street entrance will be too close to the entrance which is existing for the E -Z Mini Storage area. However, this problem could be solved by relocating this access onto the proposed street end abandoning the present access to old Highway 13. The only other alternative is to grant a variance to this development which will result in additional cost during the winter months due to additional salting and sanding at the intersection as proposed by this preliminary site plan. RIGHT -OF- WAY /EASEMENTS The 60' public right -of -way as shown for the street will be the only right -of- way required to be dedicated on the final plat. in addition to the 5' drainage and utility easements which are shown adjacent the west lot line of lot 1, the east and the south lot lines of lot 2, and the north lot line of lot 3 a 5' drainage utility easement will be required adiacent to all remaining lot lines with the exception that a 10' utility easement be dedicated adjacent all public right -of -way. A minimum of a 15' utility easement will be required between lots 1 and 2 for storm sewer. ASSESSMENTS All trunk area related assessments for this proposed development have been previously levied. Therefore, the only responsibility this development will have will be for the costs of installation of public utilities and streets. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the August 28, 1984, meeting. Respectfully submitted, Richard M.. Hefti, P.E. Assistant City Engineer RMH /sl ENGINEERING RECOMMENDATIONS FOR S W INDUSTRIAL ACRES PRELIMINARY PLAT 1. Either a variance be granted from the 2% approach slope regulation at the intersection of the public street end old Highway 13 or this inter- section be shifted northeasterly to accomodate the 2% approach slope. 2. A detailed grading and erosion control plan should be submitted to the Engineering Department for approval prior to final platting approval. 3. Storm sewer will be required to collect runoff from this development and transmit into pond AP -6. 4. This development will be responsible for the installation of streets and utilities for this development. 5. A 60' right -of -way shall be dedicated on the plat for the public street. 6. Easements of sufficient width shall be dedicated over the storm sewer required between the public road and pond DP -6. 7. A 10' utility easement will be required to be dedicated adjacent all public right -of -way with 5' drainage and utility easements being dedicated adjacent all remaining lot lines. 8. The public streets shall be named prior to final plat approval. 9. All costs associated with the installation of the streets and utilities will be the sole responsibility of this proposed development. y y h CP- 9 r a: 698.0 iWEADOJI i V tiQ y y O 700.0 2q•_ C A A �r a .1. ^•w `r� /i� r +C it C 715. i -9 7/ 8. IA C 6. r F 2 J CP 84C FOX I 850 C-d a RIDGE 1L w CPI 769.0 8200 822 828. q z CErjAL Z 1NOUSTRIAI 'AR/ of CP 6 j o J i i -b 0 971 0 P 8060 �eml o l \R IDGEVI JP AP U s 6 A -bbbS pP 11 AP 39 l/ �yA-kk BL 6963 709 Bi i bb� A-h ��j AC C 3 0. �i i2 y2 S AP- 38� 838.0 N N!FAP- CENTER BP I f >''i BF m I A-m. 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'916 B-fS: v6 1, B9B 926. a pp3 /oI ;I I •••'_�P�2��,s20A o a w I .J A,arSa' A N DRIV 931.0 AP -111 -f AP- t 9340 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT OAK CLIFF 3RD ADDITION APPLICANT: AMOCO OIL COMPANY LOCATION: OUTLOT E, OAK CLIFF, SLATERS ROAD CLIFF ROAD EXISTING ZONING: LB UNDER PD, WINKLER— JACKSON PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 22, 1984 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER APPLICTION SUBMITTED: An application has been submitted requesting Preliminary Plat approval of Oak Cliff 3rd Addition which consists of 1 commercial lot for a service station and 1 outlot on 8.9 acres. ZONING LAND USE The parcel is zoned LB, Limited Business District, under the Winkler— Jackson Planned Development. On August 21, 1984, the City Council approved an amendment to the P.D. Agreement to allow thisuse on the parcel. The property across Cliff Road is the multi family portion of Cinnamon Ridge. Highway ##77 (New Cedar Avenue) lies to the east of the site and the Neighborhood Business portion of the Planned Development is to the west. COMMENTS The service station lot would- contain a convenience store /car wash building and a four bay service building on approximately 1.1 acres. A 7.8 acre outlot occupies the remainder of the site. The buildings and canopy cover 14% of the site and City Code allows for up to 20% lot coverage. The proposal meets all the setback requirements for buildings and parking. The pylon sign (which would require a Conditional Use Permit) would have to be a minimum of 10' from the property line. Fifteen parking spaces are shown on the site plan, City Code would require a minimum of 19. Sufficient area exists on the north curb line to add the needed spaces. Due to the large amount of impervious surface (68 fairly extensive landscaping should be used to soften the impact of the hard surface. If approved, the Preliminary Plat should be subject to the following conditions: 1) A detailed landscape plan shall be submitted for approval by the City Staff along with an adequate landscape bond which will be released one year after the landscaping is completed. ADVISORY PLANNING COMMISSION AMOCO OIL COMPANY OAK CLIFF 3RD ADDITION AUGUST 28, 1984 PAGE 2. 2) The number of parking spaces be increased.to.20. 3) The plat should be subject to review and approval by the Dakota County Plat Commission and the Minnesota Department of Transportation since the plat abuts county and state roads. 4) The plat shall be subject to the review and recommendations of the Advisory Park Commission for Park Dedication requirements. 5) The minimum required building setback shall relate to any canopy, weather protection, pump island or building. 6) The sale or rent of motor vehicles, trailers, campers, boats and other items which are not kept entirely within the building shall require a Conditional Use Permit for an approved open sales lot. 7) A minimum twenty (20) foot landscaped yard shall be provided along all abutting public rights -of -way lines, except where approved driveways occur. 8) All goods offered for sale on the motor fuel station site, other than those generally required for the operation and maintenance of motor vehicles, shall be stored sold and displayed within a building. 9) All trash, waste material and unwanted motor vehicle parts shall be stored within a separate enclosure behind the building or within the building. 10) The outdoor lighting system shall be approved by the City and shall be so designed to prevent any undue light being directly visible from the public right -of -way or abutting lots. t�tl� N N Ok a. 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'�ty {0.�. ii ��'+.��y_y(, 1 ��R�,y�y .�.�tyy��.�(�('p�(y �j��_ ;1 4�.�� t �1 "!>i PS�Y j 'tij,° f1�1 •k,if n' +7 /yY' `l 7�4�{yr,41Y i a�+�yl '4' 4t+��x'p� '�Y'7�. �Y r iyY /yr� w -4" A'y�Y y��ilO,F+sY�: �'.N.'p+�,k'•''�', a r.?'y L'j Y •s c A JN is 1r S d �i f ti g,, fC i'• n� ,d of 1 7t'1 Y, <t v' 't >f ,.r�', 1:. a'�•. f..5., t:?(`$ r,R. s', t`y�.. �a.Fl g.. ;rr..., a .J07 °'L y� :.>_�bi: t... r. «'r -t MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C RUNKLE CITY PLANNER FROM: RICH HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 22, 1984 SUBJECT: OAK CLIFF 3RD ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council. GRADING /DRAINAGE The topography over this proposed development slopes rather uniformly from the northwest corner to the southeast corner. Subsequently, the existing drainage over this proposed development flows towards the southeast onto MnDOT right -of -way for the Cedar Avenue Freeway. The grading as proposed by this development will not change the existing drainage pattern and will not pose any significant problems to downstream areas due to the limited size of this proposed development. All drainage will be directed by curb and gutter to the southeast corner of this proposed development to be collected by a catch basin and outlet overland through a 12" storm sewer. Adequate riprapping and erosion control measures will be implemented to minimize any problems resulting from storm water runoff through this proposed pipe. The grading for this development also proposes matching into right -of -way along Cliff Road which is under the jurisdiction of Minnesota Department of Transportation. Subsequently, this development will be required to obtain a permit from MnDOT to perform any grading operations within the right -of -way for Cliff Road. UTILITIES An existing sanitary sewer lateral lies east of Slaters Road which is of sufficient size and depth to provide service to this proposed development. A 12" trunk water main lies west of Slaters Road which is of sufficient size and capacity to provide service to this proposed development. Figure 1 illustrates the relationship of these utilities to this development more clearly. It will be necessary to provide a water service line to this proposed development. This may be accomplished either of two ways. One way would be to open cut Slaters Road and install a 6" service crossing from the existing 12" trunk water main. This would result in an undesirable patch for Slaters Road which was constructed only four years ago. The other alternative would be to extend a 6" water service north from an existing 6" water crossing located approximately 300 feet south of this proposed development. This would eliminate the costly and unde- MEMO TO ADVISORY PLANNING COMMISSION PAGE 2 sirable cutting of Slaters Road and also provide water service to property immediately to the south of this proposed development which will require water service at some date in the future. Staff would prefer the second alternative. If the water main is extended, the plans and specifications for the water main extension shall be prepared by a registered engineer and submitted to the Engineering Department for approval unless the developer wishes to petition this installation of this water main under City contract. STREETS Access to this proposed development is provided off of Slaters Road. Although Cliff Road borders the northerly boundary of this proposed development, access onto it is not allowed. Staff has concerns regarding the northerly access onto Slaters Road. This proposed access is only approximately 130 feet from the southerly eastbound lane of Cliff Road. Subsequently, staff is concerned regarding future access problems due to a limited stacking distance between this driveway and Cliff Road since this intersection will be signalized in the future. However, staff realizes the limitations on this proposed development regarding access onto Slaters Road and subsequently feels that while this situation is not desirable, it probably will suffice with a minimum of future inconvenience to motorists attempting access onto Slaters Road from the north driveway of this proposed development. Staff would recommend that the maximum width for each driveway entrance be for two 12 foot traffic lanes or 24 feet in width. Furthermore, the curb cuts which will be required for this develop- ment shall be constructed in accordance with City guidelines and under the supervision of City authorized personnel. RIGHT -OF- WAY /EASEMENTS All right -of -way for Slaters Road and Cliff Road have previously been dedicated or obtained. Subsequently, no new right -of -way will be required with this development. A 30 foot drainage and utility easement exists along the westerly 30 feet of this proposed development. A 10 foot drainage and utility easement will be required along the north lotline adjacent the Cliff Road right -of -way and a 5 foot drainage and utility easement will be required adjacent the east and southerly property lines. ASSESSMENTS All trunk area assessments have been levied over this parcel. Subsequently, no additional assessments will be required to be collected as a condition of the final plat. MEMO TO ADVISORY PLANNING COMMISSION PAGE 3 I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the meeting of August 28, 1984. Respectfully Sub fitted, �7 Richard M. Hef, P.E. Assistant City Engineer RMH /jj ENGINEERING RECOMMENDATIONS OAK CLIFF 3RD ADDITION PRELIMINARY PLAT 1. This development shall be responsible for the construction of a 6" water service line to this property either under private contract or public contract. 2. If the water main is installed under private contract, the plans and specifications shall be prepared by a registered engineer and submitted to the Engineering Department for approval. 3. If the water service is to be constructed under a public contract, then this development will be responsible for submitting a petition for the water main installation. 4. The curb cuts for the driveway entrances shall be made in accordance with City guidelines. 5. The driveway widths shall be 24 feet maximum. 6. A 10 foot drainage and utility easement shall be dedicated along Cliff Road with a 5 foot drainage and utility easement dedicated adjacent the easterly and southerly property lines. 7. All costs associated with this development shall be the sole responsibility of this development. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT FOREST RIDGE APPLICANT: DAN GUSTAFSON LOCATION: EAST k of the SE'k of the NW'k of SECTION 15 EXISTING ZONING: R -4, RESIDENTIAL MULTIPLE DISTRICT DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 21, 1984 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER APPLICATION SUBMITTED: An application has been submitted for Preliminary Plat approval for Forest Ridge. The plat consists of 191 apartment units and 58 town— house units on 20 acres of land located north of Duckwood Drive and east of the proposed extension of Denmark Avenue. ZONING AND LAND USE The parcel is zoned R -4, Residential Multiple Dwelling District. The Comprehen— sive Guide Plan designates the parcel as R —III, Mixed Residential Area. The property to the east is single family residential and to the south is a pro— posed 4 —plex- development. Vacant R -4 land lies to the west, while vacant com— mercial land is to the north. The land is rolling with scrub brush and grasses covering the majority of the site. Mature trees form the eastern border of the site. COMMENTS The 249 units give the site a density of 12.5 units per acre. The proposed structures meet ail the setback requirements of an R -4 district except for the townhouses around the pond area, which do not have the required 25 setback to the private drive. The applicant will be revising this area to bring the units into code compliance. The apartments occupy the southern portion of the site while townhouses are pro— posed for the northern third of the site. The apartment buildings are similar to the units under construction at Surrey Gardens on Yankee Doodle Road. The garages are on grade with 1 garage and 1k surface parking spots provided per unit. The townhouses each have a two car garage and three additional parking spaces for every four units. The applicant intends to offer the entire project as rental housing. The first phase will contain 93 apartment units along Duckwood Drive and 30 townhouses along the east property line. The recreation area will be built with the first phase. The remainder of the units will be constructed as a second phase in approximately two years. ADVISORY PLANNING COMMISSION MEETING PRELIMINARY PLAT FOREST RIDGE AUGUST 28, 1984 PAGE 2. The apartment buildings will be three story walkout type with the entry gained from the 2nd floor. The one and two bedroom units range in size from 675 to 900 square feet. The townhouses will all be three bedroom, 1,150 square foot units. Access to the units will be from a 32' private loop drive with a 24' private drive serving the townhouses. If approved the preliminary plat should be subject to the following: 1) Park dedication shall be accomplished in accordance with the require- ments established by the City Council after review by the Eagan Advisory Park and Recreation committee. Said approval shall also contain the requirements for the construction of an asphalt trail along Denmark Avenue. 2) A detailed landscape plan and outdoor lighting plan shall be submitted to and approved by the City Staff prior to construction. 3) Concrete curbs shall be constructed along the perimeter of all outside parking areas and access roads. 4) Structure setbacks to the private drives will be adhered to. 5) A tot lot /play area shall be provided near the proposed recreation area. 6) An appropriate water level shall be maintained for the pond area to retain its function as an amenity and drainage pond. 7) The approval is subject to the preparation and approval of an Environmental Assessment Worksheet (EAW). f�:Jt••ttt:�,� �X-I i 5210 USA IL •t..t1 1� p CITY limb rV �t.l.�lll 1111 POW I Al 1 TT L: ii-- __fit l. i �=1� 1 DENMARK AVENU rxer•xto rox, none FOREST RIDGE OF EAGAN FOREST RIDGE ENGINEERING j';;' PARTNERSHIP COMPANY, INC. rd PRELIMINARY UTILITY PLAN ".or .u. •IM a, w rlvNaf. nx•O01• still rx a. -1000 uo•x �1ti t 5i !f'i' y�n3 y i j� f t� it '1 i li ii q r r 3 J V al Aw 94 =IF It is or al v v d O� live \I MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 23, 1984 SUBJECT: FOREST RIDGE ADDITION, PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this development for consideration by the Advisory Planning Commission and City Council. GRADING /DRAINAGE The existing topography for this development consists largely of rolling grassland with hills and depressions. As can be seen from Figure 1, this development is located within two major drainage districts. Approximately the southern one -third of this development drains generally southerly and is located within major drainage district J. The remaining two- thirds of this development drains northerly into major drainage district D. Downstream storm sewer for this portion of the major drainage district J is in place to provide gravity flow to the Minnesota River. Subsequently, any storm sewer lateral construction to accommodate the drainage from the development located within the J drainage district, can easily be accommodated. Unfortunately, this is not the case for the remainder of this site which lies within district D. The downstream drainage from this development located within major drainage district D is not presently in place. This would be constructed with the improvements of Denmark Avenue. However, the eventual discharge point for storm sewer in this area is pond DP -4 which is located on property owned by Robert O'Neill. Subsequently, since this is private property, easements would have to be acquired by the City. To obtain these easements would probably result in condemnation proceedings. Therefore, staff would recommend that a 54 -unit building in the townhouses not be constructed until the downstream storm sewer can be constructed and the above referenced easement obtained. The proposed grading over this development will not significantly alter the major drainage patterns as referenced above. However, the proposed grading surrounding the pond will encroach on some of the ponding area required for storage of storm water runoff. This pond will require 3.8 acre feet of storage between the elevations of 890 and 894. Subsequently, this develop- ment will have to provide for additional storage volume for the area surrounding the pond which is encroached upon by the grading. Also, the elevation of the 54 -unit building will have to be increased as the 894 elevation is the same as the high water level for the storage pond. The lower level elevation should be at a minimum of 897.0 to provide for a three -foot freeboard from the high water elevation of the pond. Lastly, near the northeast corner of this development, an existing storm sewer outlets from the Duckwood Estates development. Subsequently, it will be this development's responsibility to extend this existing storm sewer to the normal water elevation of the pond. RICHARD M. HEFTI /DALE C. RUNKLE APC AUGUST 23, 1984 PAGE TWO UTILITIES Figure 2 depicts the existing utilities which are located within Duckwood Drive. These utilities are of sufficient size, capacity and depth to provide service to this proposed development. These utilities consist of a 24 -inch trunk water main located within Duckwood Drive and a 12 -inch trunk water main located within Denmark Avenue. Sanitary sewer consists of an 8 -inch lateral line within Duckwood Drive and a 12 -inch trunk sanitary sewer within Denmark Avenue. If this development is approved, the extension of the 12 -inch trunk sanitary sewer line to the north within Denmark Avenue would be required. Subsequently, it shall be this development's responsibility to petition for the extension of this sanitary sewer trunk. If the internal utilities are to be installed privately, then the plans and specifications shall be prepared by a registered engineer and submitted to the Engineering Department for approval. The upgrading of Denmark Avenue complete with utilities will be the responsibility of this development to petition for. Staff recommends that final plat approval not be granted until the Council approves the Denmark Avenue improvement project. STREETS The existing street bordering the southerly boundary of this proposed develop- ment is Duckwood Drive. Duckwood Drive is a city collector street built to its ultimate design section, that being a 44 -foot wide bituminous paved roadway with concrete curb and gutter. This development will require the extension of Denmark Avenue north of Duckwood Drive. Denmark Avenue is classified as a city community collector street and subsequently will have to be built to a 9 -ton, 44 -foot wide bituminous surface street with concrete curb and gutter and a 6 -foot concrete sidewalk along the east side which will be the responsibility of this development. Staff has no objection with the proposed accesses along the proposed Denmark Avenue. However, the access onto Duckwood Drive does not appear to be in alignment with the cul de sac located within the Cross Roads of Eagan develop- ment which has previously been approved. Staff would recommend that these streets be in alignment. It would appear from the drawings that a shift of approximately 20 feet to the east for the private drive from this development would be required to bring it into alignment with the Cross Roads of Eagan cul de sac street. The private drive layout appears to provide for adequate traffic circulation. However, as proposed, there is not an adequate setback from the private drive to the townhouse units. Code requires a 25 -foot setback from the street to the units. In addition, there is not adequate separation between the two rows of six townhouses on each side of the private drive located just north of the tennis courts. Staff would recommend a minimum separation distance between units, based on code, of 74 feet. This results from 25 -foot setback for each row of units plus a 24 -foot driving lane. RICHARD M. HEFTI /DALE C. RUNKLE APC AUGUST 23, 1984 PAGE THREE RIGHT -OF- WAY /EASEMENTS As a condition of final platting, this development will be responsible for dedicating a 40 -foot half right -of -way for Duckwood Drive, and a 40 -foot half right -of -way for Denmark Avenue. A ten -foot utility easement will be required to be dedicated adjacent all public right -of -way. In addition, a 5 -foot drainage and utility easement will be required to be dedicated adjacent the east and north property lines of this development. Also, easements of sufficient widths will be required to be dedicated over all public utilities constructed within this development. Lastly, a ponding and drainage easement will be required to be dedicated encompassing the 894 high water elevation for the storm water holding pond. ASSESSMENTS In researching assessment records for this proposed development, it was discovered that trunk storm sewer assessment has not yet been levied nor is pending. In addition, our research indicated this development was assessed at the residential street assessment rate for the improvement of Duckwood Drive. Subsequently, since this development is a multi family development it will be responsible for the full multi- resident assessment based on the multi resident rate. City policy states that the upgrading of assessments shall be based upon the difference between the multi family street equivalency assessment rate and the single family street equivalency assessment rate which are in affect at the time of final platting. The following table summarizes the assessments which are the responsibility of this proposed development using the 1984 rates. Of course, the final assessment responsibility will be determined using the rates in affect at the time of final platting. ASSESSMENT SUMMARY TABLE DESCRIPTION QUANTITY RATE AMOUNT Trunk Area Storm Sewer 756,202 SF $0.057 /SF $43,104 Upgrading Street Assessment 620 FF 26.96/FF 16,715 (Residential to Multiple) TOTAL $59,819 (1) Multiple ($57.45) Residential ($30.49) MEMO TO ADVISORY PLANNING COMMISSION AUGUST 23, 1984 PAGE FOUR This development shall be responsible for its share of the cost of upgrading Denmark Avenue, complete with utilities, and all costs associated with installing improvements within this development. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the August 28, 1984, meeting. Respectfully Submitted, iL Richard M. Heft P.E. Assistant City Engineer RMH /JJ r ENGINEERING RECOMMENDATIONS FOREST RIDGE ADDITION PRELIMINARY PLAT 1. A detailed erosion control and grading plan complete with 2 -foot contour intervals and drainage directional arrows shall be submitted to the Engineering Department for approval. 2. A portion of this development lying within major drainage district D shall not be allowed to develop until the necessary downstream storm water facilities are constructed. 3. This development shall be responsible for extending the storm sewer from Duckwood Estates to the storm water retention pond. 4. This development shall provide a minimum of 3.8 acre -feet of storage between the 890 and 894 elevations for the storm water retention pond. 5. This development shall petition for the improvements of street and utilities for Denmark Avenue. 6. The Denmark Avenue street and utility improvement project shall be authorized by Council prior to final plat approval. 7. If installed privately, the plans and specifications for the public utilities located within this development shall be prepared by a registered engineer and submitted to the Engineering Department for approval. 8. The private street entrance on Duckwood Drive shall be shifted easterly to line up with the entrance to the Crossroads of Eagan development. 9. A minimum separation between townhomes located opposite each other along the private drives shall be 74 feet. 10. The unit shall be set back a minimum of 25 feet from the private streets. 11. The lower elevation for the 54 -unit apartment building shall be a minimum of 897.0. 12. A 40 -foot half right -of -way shall be dedicated for Duckwood Drive and Denmark Avenue. 13. A 10 -foot utility easement shall be dedicated adjacent all public right -of- way and a 5 -foot utility and drainage easement shall be dedicated adjacent the east and north property lines of this development. 14. Easements of sufficient width shall be dedicated over all public utilities installed within this development. 15. This development shall be responsible for its trunk area storm sewer assessment and the upgrading of the street assessment for Duckwood Drive at the rates in affect at the time of final platting. 16. This development shall be responsible for its share of the cost for the improving of Denmark Avenue with streets and utilites and all the costs for the internal public utilities and streets. 874 0 12' VIE 78.0 p 2 698.0 r r fADmy BO1 1f -T 74.0 12 700.0 w I 770 '�EMAY "A t _.:INDJ 7RIA{.' L:PA- Nsea /J, DP US Po DP_3 E=R I( iSUtrsaTo \/884.0 CP -8 SERV870. 0 QB /.O .l 870 715.0 1 890.0 J 4 1 7/B.o s LS.-a CP-4 S Y T\ ti a 84 K 00 NQU I! 'RGR o 11 V Ie f DP -6 DP'-!3 »o i I 857.3 \ge2. �C -p CP 5 869.0 84 II 85 DP 5.7 B• l a ua' B71.I�it`� 12• DT I 862.0 CP-3 =8760 L.S. -6 840.0 I DP 5 lsf A, G' EASEM 84 GE 8 2.0 N j 4 CP 1'� DP 4 L.S. 7 c 868.0 e R r/ YANKEF1 874,Q ROAD D'P( 1S- �O_-s CO. P'1 �28 765.0 j r✓U 30 769.0 I 42 SURREY A I�� h •D-�ll of r_ CP 2 za ,.0 =o aTH Au, n _Y DP r 820.0 /HEIGHTS 848.0 ��DGI 822� l i li D I j DP q I Y P i �^C N� 864.0 1, D 888 0 12 DP -7 II 806.0 I 88? 3 I 877.. 0 J 795.0 843.7 P IL O R n^s y I 1 JP-13 �bbb`it I K e IDG�c`_ 806.0 850.0 866.0 JP -45 992.2 J ti X24 F K 140 p JP I r 8720 1 8 9 7 1 I B940 839.2 j JP 4TH J 1, 8470 Y Ikil JP-42 c� .0 Eil W" -J /o 687 1 12 LS-14 888.4- O Q HILLS a A Ak aJP 15 9860 8900 AP o 8 l ti /y� %A a 8 44 JP I 838.0 r LS:2 l 5 15.7 JP-44 �2 ,TER8 BP I, y BP .QCN ©BAYS R3N B3o0 890.7 k! fir 7976 BLACKHAWK B aOAO J J r_ •R ^chi 4K PARK I J 1 JP- 5 1 s� 2 2 0 JP- 825.0 79 W 1794.0 `828.0 8208 8B� SKQND L 8Z7 f d I f Ad'2 v 8oe B o a� 862.0 81.0. 6 6 Y J Iz S IP r 81t.3�� II i O L.S. -12 /858 L -13 I 8/4.0 r 8 -,F- JP 9 r Aro Y 2T c;, A s r=t b P3$ 822 JP B16.6 870.6 JP-35 820.0 v OJl �k -t 820.0 18732 869.4 f J-dd JF 881 3 Hi A 8'e r� e2 a 12' 872.4 893.0 BP I CA 1 12/. A p 4 882.0 r JP- 3'7 JP -48 �e• JP -7 PATRICK J BB6.0 N p q AtL s2 872.0 0 875 874 C 59. JF A ^AN v C 875 am 2 64. �AP BP 25 I el BP-4 J y.2 0 886.3 O 9240 8700 8200 B9 O �B -s 9300 BBOD LP-63 �Y 925 3 I' o i 856.0 (�l: 940.0 G S. A 85 hQac I B�d� 80 �/l 7 -rt BP- 24 924,d BP S LP -44 o/ 8740J ,a4ee w,fL, LP -43 I .8835 8530 r 850.8 909.7' x Dy e.ao -L. ritwJ 853.0 92 0.0 88 5 s/ I Nf, BP1 886 L BP 23 LP-42 93t3 P -8 I 0 835.0 8940 B 1 �7�• �890 �.aC41 842,0 8 t p� gg 88513 ti "80�.;' 1 9030 bb "B P- 4. V m�C•cH'� I ��1_�• fB960'Y/r�zr .BP +8 Q75 89 1 l •ify f a --7�� LP-40 910©- LS+3 9/ y�.r a °902 \r y t r--•f 40 P :41'!x` i 90 0 3 'uN LS:28 884.0 n v .0 3 9 2 O iPR -ytv\ s ca r 8 f 888.0 %S;:RO i 1 j 1 LP 44-,- 8900 ,1p9 -BP-f3 p f' 8p-8 BP-1` I y� 898.0 921.0 -890 +Zn 7H�M f 9023 9070 Y P 39.' V 900.0 �?,AP*40 Bp�r r�ti 926.0 n \r��LF 9063 909.0 E 1 -i '895.51 II li B9B. �CLBpit Y -�S.A 92QO5�... �P 3 n 6 „az4o SI 92fi0 d ''906 12 '�'r"I�-1 .:•9?�- �(Y "�w?>39iFi 1 (B-o ,��t4�- 1rn�•� 68.0 C4L7J�D� M J2 M r -1. LP-3' BP- if BP CLI F r 931.0 gg u3�Ri 33 Q- a 70 B P_32 1 9380 9�4 F 6 D B r 12' LS.-26 8 934 I 0 N� 1` Q 'I 14Jj y ,G. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT REZONING KING 1ST ADDITION APPLICANT: GARY KING LOCATION: SOUTH OF HACKMORE DRIVE IN PART OF THE NW'k OF SECTION 25 EXISTING ZONING: A AGRICULTURAL DISTRICT DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 21, 1984 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER APPLICATION SUBMITTED: Applications have been submitted requesting a rezoning from A, Agricultural District, to R -1, Residential Single Family District and Preliminary Plat for 8 lots on 5 acres of land. ZONING AND LAND USE The existing agricultural zoning would allow one dwelling on the five acre parcel. The proposed R -1 zoning would allow a density of up to three units per acre. The parcel is bordered by Northview Meadows and Sunset 4th Addition on the west and north. Agricultural land lies to the east and south. Also, to the south is the King 2nd Addition proposal which is addressed in a separate report. The site is a steep slope with a mix of oaks and grasses on it. The land has a high point of 968 at the west edge and a low point of 907, five hun- dred feet away on the east property line. A house and various accessory build- ings currently occupy the parcel. COMMENTS The proposed plat calls for eight single family lots which average 24,000 square feet in size. The smallest lot is at the 12,000 square foot lot minimum and the largest is 52,500 square feet. All the lots meet or exceed the 85 foot lot width requirement. The existing house is to remain on Lot 4. Access to the lots will be off of the extensions of Hackmore Drive and Golden Meadow Road. Four of the lots would front on Hackmore, three on Golden Meadow and Lot 4 is double fronted. Street elevations for Golden Meadow and Hackmore are currently being prepared by the City's consulting engineers. The parcel's steep slopes makes grading and proposed house elevations an area of prime concern which has yet to be addressed. If approved, the Preliminary Plat should be subject to the following conditions: 1) A detailed grading, drainage and erosion control plan shall be submitted r for review and approval by the City Staff. 2) The plat should be subject to the Park Commission's review and re- commendations. ADVISORY PLANNING COMMISSION KING 1ST ADDITION AUGUST 28, 1984 PAGE 2. 3) A Development Agreement shall be entered into and signed by the applicant prior to final plat application. 4) No driveways shall exceed 12% slope. lvJ 1 A r i GB C. S. A. H. ik 30 1 r AUDITOR'S SUED. NO. 42 PD 74-1 A I KWOOD GHT A PK R -1 o R- R-1 OVERHI� �a likkk �.11"�`� a7 t Syv�l�•�� a 1► ��f''�.>�y/�.j- R Q. a tii i ::tea �r y FFLEY ROAD couNrr ""STATE AID HIGHWAY! t �I�f 40".10 ok t lw th �t.•�r �r .ar +a.f►n 1 rrir e r 021 -26 .I••^ I I sir .�s7s+r i .may.• i 11A rCVrnr •f +r IN I fn .I• _r1_. -41 ss Yom l,.{...�. R A D a0 i; fit LA OA 1ARM" r n r 1'..` :'O:',�� 1 T i•► .r.r.,� iii a +r' v v f p. yr ia_ �s t o i i c mow... a A J _r. 4040 2 Of t A •:a •Q f any Q Ik 21- T ISET ADDITIONS,/ i y O 40.40.. SKETCH OF KING PROPERTY :i►. t F t A I YY I2�900S.[ Rr s A 500S. H zj All O 0 I 0 uwhEK-- DL•'VF.1 Opl.R: Gary D. Rina h �I'i a 1 790 R4ckmore Drive h t 1 1 Eagan, LW 55121 P Phone: 454 -6363 PARTIAL LFt►h DL ,,.R�, Part th'e South Nalf of l� Northw.•nt Quarter of Section 25„ a 'b O TownsbiP�27 Ranse 23 Dakota Ito n Ih� Couty, Minnesota 1 ,.p' ..•50 b' Cootainiat approximately 10 acres d. p. x.409 �\0 PRESENT ZuX 1otp6 PRUPUSED Zu�ItiGc R sing is family p n,•Imnr II. >ahwans, La pd Surveyors, Ipc. .y 1:750 S Robert Trail Rozomon,µ it 3506! BMW 1. MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 22, 1984 SUBJECT: KING 1ST ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council. GRADING /DRAINAGE The existing topography for this proposed development consists of hilly, wooded terrain. This development is located almost exclusively on the east side of a hill whose summit is 968 at the west property line and slopes generally easter- ly to a low area at a 908 elevation along the easterly property line. Sub sequently,this 60 foot elevation difference provides for excellent drainage over this development. A preliminary grading plan was not submitted as a part of this application. Apparently, the preliminary grades along Golden Meadow Road, which are in the process of being determined, as still unavailable at this time. Consequently, it is difficult for the developer to set grades for this internal lot. Grading for Golden Meadow Road and Hackmore Drive are being proposed to be accomplished under City Contract are feasability reports have been prepared for Hackmore Drive and are in the process of being prepared for Golden Meadow Road. It is not anticipated that the development will alter the existing drainage nor will any extensions or modifications be required to the City's trunk storm sewer system. UTILITIES The utilities to provide service to this proposed development have not yet been extended westward along Hackmore Drive from the Sunset 1st and 2nd Additions, or westerly along Golden Meadow Road from the Sunset 3rd Addition. However, the developer has petitioned the City for the extension of utilities within both Hackmore Drive and Golden Meadow Road. Presently, a feasability report on the installation of streets and utilities has been prepared for Hackmore Drive and one is currently being prepared for Golden Meadow Road. STREETS Hackmore Drive borders this proposed development along the north and Golden Meadow Road borders this development along the south. Presently, each road is classified as non existent roadway. However, west of this development, Hackmore and Golden Meadow Road have been constructed to their ultimate design sections for residential streets with the development of the Northview Meadows Addition. The. developer of this property has petitioned the City for the extension of both Hackmore Drive and Golden Meadow Road. As previously mentioned, a feasa- bility report has been complete for Hackmore Drive and a feasability report for Golden Meadow Road stret improvement is being prepared at this time. Subsequent- ly, Staff would recommend that both Hackmore Drive and Golden Meadow Road public ADVISORY PLANNING COMMISSION KING 1ST ADDITION ENGINEERING REPORT AUGUST 22, 1984 PAGE 2. improvements be approved by Council as a condition of the final plat. RIGHT -OF- WAY /EASEMENTS A 30 foot half right -of -way for Hackmore Drive and Golden Meadow Road currently exist as highway easements. The 30 foot half right -of -way for Hackmore Drive and Golden Meadow Road shall be the responsibility of the developer to dedicate with his final plat. A 10 foot utility easement shall be dedicated adjacent to all publicly dedicated right -of -way. Furthermore, a 5 fool drainage and utility easement shall be de- dicated adjacent to all lot lines which are not adjacent to public right -of -way. The developer shall also dedicate sufficient easement for any public utility which may be required within the proposed development. ASSESSMENTS All trunk area related assessments have been levied or are pending on this de- velopment. No trunk funds will be required resulting from the development of this parcel. This development shall be responsible for its share of assessments resulting from the Hackmore Drive and Golden Meadow Road street utility im- provement projects. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the August 28,1984 meeting. Respectfully submitted, /7 Richard M. Hefti, P.E. Assistant City Engineer RMH:jbd attachment ENGINEERING RECOMMENDATIONS KING 1ST ADDITION 1. A detailed erosion control plan and a grading plan showing 2 foot contour intervals and directional drainage. 2. Hackmore Drive and Golden Meadow Road public improvement projects must be approved by Council prior to final plat approval. 3. A 30 foot half right -of -way shall be dedicated for both Golden Meadow Road and Hackmore Drive. 4. A 10 foot utility easement shall be dedicated adjacent to all public right of -way with a 5 foot drainage and utility easement dedicated adjacent to all remaining lot lines. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT REZONING KING 2ND ADDITION APPLICANT: GARY KING LOCATION: SOUTH OF GOLDEN MEADOW ROAD IN PART OF THE NWk OF SECTION 25 EXISTING ZONING: A AGRICULTURAL DISTRICT DATE OF PUBLIC HEARING: AUGUST 28, 1984 DATE OF REPORT: AUGUST 22, 1984 REPORTED BY: GREG H. INGRAHAM, ASSISTANT PLANNER APPLICATION SUBMITTED: Applications have been submitted requesting a rezoning from A, Agricultural District, to R -1, Residential Single Family District and Preliminary Plat approval for 5 single family lots on 5 acres of land. ZONING AND LAND USE The existing agricultural zoning would allow one dwelling on the five acre parcel. The proposed change to R -1 would allow a density of up to three units per acre. The property is surrounded by agricultural land with the King 1st Addition pro- posal located across Golden Meadow Road to the north. The site is primarily a low area and pond with a slope up to Golden Meadow. Grasses and mature oaks cover the slope. COMMENTS The proposed Preliminary Plat consists of five (5) single family lots which average 38,000 square feet each. The smallest lot is 19,500 square feet and all the lots meet the 85' lot width minimum requirement. Approximately, 58% of the parcel is occupied by a drainage easement at the rear of the proposed lots. The portion of the property along the extention of Golden Meadow Road is quite steep 25% slopes). The slopes make grading and drainage an important issue which ha not been resolved yet. The applicant is waiting for road elevations to be established prior to preparing his grading plan. If approved, the Preliminary Plat should be subject to the following conditions: 1) A detailed grading, drainage and erosion control plan shall be submitted for review and approval by the City Staff. 2) The plat should be subject to the Park Commission's review and recommendations. 3) A Development Agreement shall be entered into and signed by the applicant prior to Final Plat approval. 4) No driveways shall exceed 12% slope. MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: AUGUST 23, 1984 SUBJECT: KING 2ND ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council. GRADING /DRAINAGE The existing topography over this site consists of the southwesterly side of a ridge which runs from the southeast to the northwest along Golden Meadow Road. The summit of this ridge is approximately at an elevation of 944. This ridge slopes rather steeply toward Schwanz Lake which has a controlled water elevation of 879. This 65 —foot difference in elevation tranlates into a slope of approximately 22 Subsequently, an erosion control plan must be submitted by the developer and put into place prior to any grading over this area. A detailed grading plan indicating two —foot contour intervals shall be submitted for staff review prior to final plat approval. Staff cannot comment on a preliminary grading plan since one was not submitted with this application. It is staff's understanding this is because the grades on Golden Meadow Road which are presently being established by the City's consulting engineering firm have not yet been made available to prepare a grading plan for this development. Nonetheless, it is anticipated the grading will not adversely impact any existing drainage nor will it require any modifications or extensions of the City's trunk storm sewer system. UTILITIES As with the 1st Addition, this developer has petitioned the City for preparation of a feasibility report for installation of streets and utilities along Golden Meadow Road. This feasibility report is being prepared at this time by our consulting engineering firm and the preliminary indications are that the area may be served by extending utilities from the Sunset 3rd Addition area. The -only recommendation staff has is that the public improvement project for Golden Meadow Road be approved by Council prior to final plat approval. STREETS Currently, Golden Meadow Road exists as a highway easement and may be classified as a nonexistent roadway adjacent this proposed development. Golden Meadow Road is stubbed to the east line of the Northview Meadows Addition which is approximately 400 feet west of this proposed development and also stubbed to the east line of the Sunset 3rd Addition. A previously referenced feasibility report also addresses improvement of Golden Meadow Road between these two points. This road will be constructed to City design standards for residential streets. 4 RICHARD M. HEFT /DALE C. RUNKLE APC AUGUST 23, 1984 PAGE TWO RIGHT OF WAY /EASEMENTS This development will be responsible for dedicating a 30 -foot half right of way for Golden Meadow Road as a condition of the final plat. A 10 -foot utility easement will be required to be dedicated adjacent all public right of way with a 5 -foot utility and drainage easement adjacent all remaining lot lines. In addition, a ponding and drainage easement which should encompass the 882.5 high water level for Schwanz Lake shall be dedicated with this plat. ASSESSMENTS All trunk area related assessments have either been previously levied or are pending. This development will be responsible for its share of the assessments for 100% of the costs involved in the Golden Meadow Road improvement project. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at their meeting on August 28, 1984. Respectfully submi ted, Richard M. Hefti, P.E. Assistant City Engineer MEMO TO: THE ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: AUGUST 21, 1984 SUBJECT: KEHNE HOUSE BACKGROUND: The Special Issues Committee of the Commission have been reviewing the issue of the Kehne House for several months at several different times. Mr. Roger Sjobeck of the Adkins Associates was hired in late March of 1984 to perform an analysis of the House and to develop optional floor plans with cost estimates which would make it suitable for a public facility. On Thursday evening August 16th, the Special Issues Committee met with Mr. Sjobeck to review his work. AUGUST 16TH DISCUSSION: Mr. Sjobeck reviewed the original house plan which contains about 2,000 square feet. He indicated that his analysis indicates that there is indeed problems with the heating system, restrooms and the house's accessibility for handicapped. In reviewing the floor plan, Mr. Sjobeck pointed out the loadbearing walls and the need to upgrade the ceiling installation along with windows to make the house heat efficient. In reviewing two options to the home, Mr. Sjobeck pointed out that each option would have to provide for ramp access. Restrooms could be provided for handicapped which would provide for the 5 foot turning radius but which would provide for only one person at a time. Members agreed that this did not appear to be a problem and was suitable for this facility. The existing living room and first bedroom could be combined to create an enlarged gathering /eating place. Other room arrangements were noted. Option two was similar to option one but opens the building up more removing additional interior walls creating larger spaces. Another difference included the installation of a heatalator fire- place and revisions to the restrooms. After review of the options Mr. Sjobeck detailed the cost analysis for the house. (See attachment) He indicated that these cost estimates were realistic and in some instances might be actually above what the required work would cost. He also indicated that there are a number of items which the City might decide that it could do itself if it wished to proceed with the projects. Most of these was in the demolition or removal of items in the existing structure. In response to questions, Mr. Sjobeck indicated that new ceiling and roof installation material itself would produce an R value of 28 perhaps a total roof /ceiling value of 32. Another 2" would produce 7 additional R values at a cost of perhaps $1,500. Questions relative to replacement of windows, restrooms, walls and demolition were responded to by Mr. Sjobeck. Kehne House August 21, 1984 Page 2 After discussion of the cost and options it was noted that the refurbishment would amount to between $32 and $35 per square foot, which was much less expensive than new construction. Roger Martin commented that the cost of the house relative to the area produced was realistic but that the City does not have a begging need for the facility at this time. Sometime in the future this space will be necessary but that its use today might be premature. Discussion about possible uses for the facility continued which include conference center, ski chalet, art center, Athletic Association uses, office space, continued house rental or office rental opportunities. REVIEW OF OPTIONS: There continues to be a number of options for which the City could pursue relative to this residence. The original option list which was presented and reviewed some time ago now includes new options. The original options and the new options are as follows: Option 1 Demolish all the structures and convert to passive parkland. This is a rather simplistic solution but would do away with the uniqueness and the value that the home could provide for other uses in the park system. Option 2 Sell the house and have it removed from the park. This option is not feasible. Removal from the site would result in demolition of a substantial portion of the house because it is built into the ground. Therefore, this option is not feasible. Option 3 Rehabilitate the house in order to sell it, lease the land to the new owner. As is, the house would require substantial refurbishment in order to be sold. Leasing the land may not be possible because of past grant and aid money the City has received for Patrick Eagan Park. Further, because the house is situated so deeply into Patrick Eagan Park sale /lease would become a hindrance for future parks development. Option 4 Rehabilitate the house and use it for City Administra- tive functions. With the new City Hall being occupied, immediate need for such space is at an all -time low. Again, like other use options, as identified under option 5, this space need may be in the future rather than at present. Option 5 Convert the house to recreational uses. Conversion to a public facility could include such uses as a cross country ski chalet, nature center building, meeting facility and public and private group rentals. Kehne House August 21, 1984 Page 3 Another option was explored at the August 16th meeting. This option came about as a result of discussion relative to the timing and need for this facility by the City. Because it is presumed that no dire need exists today but is presumed to exist in perhaps 3 to 4 years an option of "Minimal Refurbishing" to allow its occupancy as either home rental or private rental was discussed. Therefore, Option 6 Upgrade the structure for continued house rental or private rental. Improvements to the home would include the new rigid installation for the roof and roofing, window and door replacement, new access ramp, fireplace heatalator system, a new septic tank system and minimal improvements to the restrooms. These structural changes will, presumably, make the home more usable and rentable now as well as being improvements that would be lasting for future City use. At such time that the City may require the facility, additional remodeling ie. flooring, restrooms, heating system, could then be added /upgraded to a public facility level. In the meantime significant energy conservation measures could be implemented. An increase in rental fees to help off -set these improvements was also discussed. Approximate cost to do these improvements is $30,000. USE /PARKING: Several uses for the facility have been discussed. A partial refurbishment as discussed in option 6 would permit continued use of the Home for rental. (Note: Currently the City rents the Home for a total 9f $500 per month of which $175 per month is allocation for "Fund Costs the actual rent is $325 per month. The City must pay 30% of this to the County as "Real Estate" tax) The rental could be continued until such time as the facility undergoes additional refurbishment /conversion for full public use. Besides home rental, the House could be used for private business rental ie. office space. Recreational uses are limited only by our imagination: Group meetings, retreat center, conference center, nature center, Administration office, ski chalet, crafts, arts, music, senior center, continued to be mentioned as a logical use in part or in whole. Limiting the use of the facility may be its access and parking. Staff has reviewed this, in a preliminary manner, and believe the space available could provide for between 20 and 45 parking spaces. To produce as many as 45 stalls, removal of some existing trees and grading would have to occur. A more conservative approach to the site for parking would reduce the number to 20 -25. Staff will be prepared to address the parking issue at the Commission meeting. Kehne House August 21, 1984 Page 4 FUNDING: Funding to do some, any or all of the improvements suggested was also discussed at the August 16th meeting. Some work could be done by City forces or volunteer groups reducing the hard dollar cost. The Dakota County Vo -Tech center might also be able to do some work as a "Project Financial assistance from foundations or governmental sources was also discussed. It appears unlikely that this facility, without a specific designated use, would be able to attract any funding. Despite the slim chance of this being a possibility, additional review and research should be performed before this source of possible funds is discarded. Internal funding, that is sources from the City, are as follows: The general fund budget, which is derived from the general mill levy on propery taxes, does not appear to be a viable source. With the growth of this City the general fund budget is stretched to meet the needs of all operational departments. Therefore, it is likely that funding for the facility could come from the general fund. Other sources of the City funding might come from the Federal revenue sharing dollars. The Director of Parks Recreation is unaware of commitments of these dollars. However, any request would have to be evaluated and considered along with other potential sources for this funding. The third possible internal funding source is from the City's parksite acquisition and development fund. The parksite fund balance has been growing as a result of cash dedications over the past several months. Utilization of these monies, however, must be closely tied to a recreational benefit. The City must avoid any expenditures of funds for uses other than acquisition or parks development or at the least give the appearance of doing so in the face of public scrutiny. ACTIONS TO BE CONSIDERED: The Advisory Commission is asked to review the various options for use of the facility as well as possible funding sources /requests. It would be desirable to forward a recommendation to the City Council for their review in order that some improvements might be facilitated yet this year. The staff is aware that the current residents are extremely anxious to hear of the City's decisions relative to this house. Director of Parks Recreation KV /sl KEHNE HOUSE PARKING ANALYSIS CONCEPT A l 39 STALLS i 1 KEHNE HOl _cE PARKING ANALYSIS CONCEPT B 20 STALLS MEMO TO: THE ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: AUGUST 23, 1984 SUBJECT: PROJECT 583 ACQUISITION OF NEW NORTH ATHLETIC FIELDS BACKGROUND: The Parks Bond Referendum contained funding for the acquisition of a "New North" Athletic Field needed by the late 1980 The general location of this site has been defined within the Park Systems Plan although specific park boundaries are yet to be determined. The Commission has previously discussed the importance of the acquisition of this site and directed staff to begin this process. Staff is now recommending the hiring of an agent to act in behalf of the City to make contact with the current landowners and begin the negotiation /acquisition process. NEGOTIATION PROCESS: Discussion by staff and Commission has concluded that it would be best for the City to use a agent as someone to negotiate the acquisition rather than direct contact by the City. The skills of this individual plus the fact that the City would remain in the background were seen as essential elements to this acquisition process. In review of the general area for this new athletic site, it appears that there are two and possibly a third landowner which might be affected. Pending further review and analysis with the Systems Plan Consultant and staff a more definitive park location will be determined, with alternative, before the owners are contacted. The following process and time estimates are outlined as follows: 1. Analysis: Data collection and review of factors which have a bearing on the value of the site. General Site Review: Review /determination of possible alternatives for park size /shape. (Note: The City's Parks Consultant will be involved in this review and site determination process in order to insure that the needs of the City can best be met.) Time Estimate: 4 5 hours. Project 583 Position of New North Athletic Fields August 23, 1984 Page 2 2. Inital Contact: Initial inquiries to determine (decision makers) of the affected land parcels and initial interest to sell. Estimated Time: 6 hours. 3. Purchase Negotiations: Negotiation process to determine price, acreage location, as well as other factors can then be initiated. Estimated Time: 20 hours. 4. City Consultation: It is envision that there will be several meetings involving the staff, Commission and City Council to discuss the negotiation process, possible alternatives and general review. These consultations come after the initial contact has been completed and during the early part of the purchase /acquisition process. Estimated Time: 6 hours. Total Estimated: 36 -37 hours. A time frame for the process to be completed has not been estimated. Such a time frame can be constructed after other factors have been assessed. COST: Mr. Mark Parranto, a local real estate developer who has done appraisals for the City of Eagan as well as being involved in numerous large land track sales has indicated he would be willing to perform negotiation work for the City. Staff suggesting an hourly rate of $50 per hour. Staff believes this fee to be reasonable and certainly better than a "Commission" sales arrangement. As members know, real estate agents generally work off of a percentage basis based on sales price which would be considerably more expensive than this hourly rate. ACTION TO BE CONSIDERED: To approve the arrangements with Mr. Parranto in the outline as proposed at a fee of $50 per hour. Director of Parks Recreation KV /sl MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: STEPHEN SULLIVAN, PARK PLANNER DATE: AUGUST 31, 1984 RE: 1) PLAYGROUND REVIEW CRITERIA 2) FALL PLAYGROUND PROJECT ANALYSIS BACKGROUND As pointed out within the Park Systems Study, there is need for new play equipment within the City's parks. The in- migration of young families, the changing areas of concentrated populations and the lack of up -to -date total play areas, support this need. Currently, 12% of Eagan's population is children five years old or younger. Approximately 20% of the population is between the ages of 6 and 15. REVIEWING PLAY EQUIPMENT The current state of the art play equipment is the modular system. The modular system takes individual play stations (slide, swing, climber) and links them together as one unit by the use of decks or other play apparatus. This is atypical of the traditional playground which is of separate components used generally by one or two children at a time. a. SAFETY In reviewing play equipment, staff feels the number one concern is safety. The Consumer Product Safety Commission has determined that the majority of all playground injuries occur with falls. A safe play structure should provide: 1. Adequate enclosures with proper safety rails. 2. Space around the equipment allowing an area where a child won't fall on something (fall zone is typically 8 12' on all sides of the structure). 3. A base around play equipment which has some flex (i.e. pea gravel, sand). 4. Entrance and exit location which are not in conflict with other play stations. 5. Challenging, yet minimal risk play stations. 6. Smooth joints, connectors and edges. 7. Non -slip walkway areas. b. LEARNING DEVELOPMENT Play equipment should support spontaneous play behavior consistent with each child's physical and mental level. In order for a playground to be developmentally appropriate for all ages it should present as many play events at as many skill levels as possible. The working acquaintance of play with childrens age and stages has been studied by the major manufactures of the modular systems and was the key to the development. Their expertise will be drawn upon by the City, therefore providing an educated and intimate approach to every playground. c. CHALLENGE Remember the first time you climbed the ladder on a large slide. The ladder was a physical challenge, but once at the top the mental challenge of letting go and flying down was just as much of a concern. Children need to have both physical and mental challenges. Children need to work on their balance skills by using beams, climbing nets and tire swings. Climbers and ladders provide challenges and growth in regards to coordination. Children also develop strength by other types of play stations. A properly designed playground should provide challenge with limited risk. d. CREATIVITY A creative play structure is not one which has a clever or artistic design, but is one which the child can be creative in its use. The child can use the equipment in a novel way. It has been found that creative play structures are used for a longer play period and by more diverse age groups. By adding features or play events that can be manipulated (i.e. sand) allows opportunity for added creativity. e. GROUP INTERACTION A total play environment should provide social interaction among playmates. The traditional playground is biased towards one kid at a time events. A properly designed playground should provide: 1. multi —child play events. 2. staging areas next to play stations allowing safe waiting and social communication areas (i.e. platforms). 3. active areas and quiet areas which provide the opportunity for observation from one area to other sections of the structure. f. CIRCULATION It has been found that by connecting play activities this increases the time spent on a playground. A play structure should provide to the child the ability to flow from one play station to another. It is easier for a child to sustain a game or fantasy when one can move from one activity to another without interruption. g. INSTALLATION MAINTENANCE The project cost and time of installation can be influenced by the type of structure. Typically, if contracted, the cost of installation can range from 15- 20% cost of the unit itself. As well, if installation is preformed by City forces, some product installation may be more time intensive than others. The materials spectrum for modular systems are of either wood, metal or a combination. Each should be reviewed in regards to strength, durability, appearance, connector system and finish. h. COST Reviewing play structures based on cost efficiency, a unit should provide the highest quality and quanity of play for the dollar. It is also important that extra costs are not incurred due to play apparatus being redundant to other play equipment within another park in the same service area or providing more than what is needed within that service area. PLAYGROUND IMPLEMENTATION The Systems Study points out that eventually 27 parks will be improved with playgrounds. Staff has reviewed 12 parks and found several which are readily adaptable this fall for playground implementation. The shortness of the remaining construction season makes it neceesary to choose parks which currently have playground beds or have areas ideally suited for playground implementation. a. PARADOT PATH WOODHAVEN PARK These parks are located within the same service area. Both are located in a growing and high concentrated population area. Currently, 5,773 people reside within this service area. Paradot Path currently has no play facilities. The access, soils, topography, drainage and site area allow for playground development. Woodhaven Park currently has an existing playground. With minimum disturbance, the existing equipment could be removed and a new structure installed. There will be a need to provide variety and not duplicate playground amenities within these two parks. b. HIGHVIEW PARK /COUNTRY HOME PARK /LEXINGTON PARK /SOUTH OAKS PARK These parks contain existing traditional playgrounds. With minimal disturbance, the existing equipment could be removed, the play bed realigned and the new structure installed. Much of the existing play equipment is obsolete, dangerous or worn out. It is possible that some existing equipment could be utilized within the proposed play areas. c. EVERGREEN PARK Evergreen Park is located within a high population and growth service area, supporting 1,973 residents. Currently, a playground is located within the park. The play area is plagued with poor drainage holding up to 6 of water after a hard rain. It would be necessary to remove the existing equipment, regrade for improved drainage, realign the playing bed and install the play equipment. d. RIDGECLIFF PARK Ridgecliff Park is a recently developed park which is graded and turf is established. Currently, no facilities have been implemented within the park. If so desired, the park is conducive for playground installation prior to overall development. e. CINNAMON RIDGE Cinnamon Ridge Park is a developing park which is currently being final graded. The developer is responsible for placing an asphalt path and pad within the park site. This area will be ready for playground installation prior to the access trail if deemed necessary. RECOMMENDATIONS Staff asked of the Commission approval for the design, purchasing and installation of play equipment as outlined within this memo. k& G* Par Pla ne SS /js MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: AUGUST 30, 1984 RE: PARKS DEVELOPMENT PROGRAM Staff will be reviewing a number of items for the Advisory Commission relative to the parks development program. Before reviewing the list of items to be discussed and reviewed by the Advisory Commission, staff would like to comment on the fact that within the last six weeks, much of the work has been on a "fast track" systems approach. This method has been essential in order to attempt to get some project work underway during the fall of 1984. It will be staff's intent to return to a more normalized and systematic approach to the development process which will include project review by the Advisory Commission prior to bid letting. TENNIS COURTS The 1984 operational budget contained funding for refurbishment of tennis court surfaces. In addition, the parks development program contained money for the repair and resurfacing of other courts. Consequently, staff prepared specifica- tions and bid documents for repair (2 mat overlay) and resurfacing of Evergreen, Oak Chase and Woodhaven tennis courts. In addition, resurfacing of tennis courts at Pilot Knob, Highview, Country Home and Lexington Park were bid simultaneously. Five bidders submitted quotations of which C H Construction was the lowest with a submitted bid of $38,862. Staff believes this to be an acceptable bid and has awarded the project to them. With this contract, 11 tennis courts will have been repaired and resurfaced. Staff would be happy to provide additional information relative to the tennis court contract in terms of the work to be completed if the Commission should have an interest. RAHN PARK Grading plans for Rahn Park encountered some delay as a result of a storm water problem. This problem surfaced when a finaled elevation for the pond in Rahn Park was determined at 886. In order to get positive drainage from the parking lot area, a catch basin for this parking lot could not be set any lower than 886.5. In developing a preliminary grading plan around this elevation, the site was approximately 50,000 yards short of material in order to achieve the park plan as approved. Consequently, it was necessary to review several alterna- tives in an effort to keep the grading cost within budget while at the same time maintaining the integrity of the approved plan. In order to balance the project on site, it was necessary to move the entrance road approximately 110' to the south from its previous location. This modification, along with deeper cuts into the hillside in the southwest corner of the park, will mean that there is sufficient material on the site to achieve a necessary balance. Staff will review this in greater detail at the Advisory Commission meeting. Relative to the timing of the project, advertisements have already been placed announcing the project. Plans and specifications are near completion and will be available to potential bidders immediately following the Labor Day weekend. Bid opening has been set for Thursday, September 13 and award of the bid at the City Council meeting on September 18. Plans are for completion of the project by November 30. This phase of the contract is primarily for grading. Staff estimates that ap- proximately 50,000 cubic yards of material will be moved on the project. In addition to the base grading of the park, the contractor will be responsible for providing the subbase for the roadway and parking lot as well as the storm water catch basins and line. Fine grading, seeding and the infield material are also specified. Unique to this project will be staff's inclusion within the seeding specification of the City providing seed and fertilizer. Generally contracts outline the type of seed mix to be utilized on each park site. However, in this instance a different approach is being taken. Soil samples from the site will be taken prior to seeding with the analysis to determine the best mix of seed. (Other factors will also be included such as usage patterns, maintenance factors, etc.). This method will insure that we get the best mix and proportion of seed to the site as is possible. As with the tennis courts, staff will be happy to provide the Commission with additional details relative to the project and the modifications that have been necessitated. NORTHVIEW ATHLETIC FIELDS Bids and specifications have been prepared for the lighting of the four athletic fields at Northview Park. Bid opening has been set for 1 o'clock on Tuesday, September 4. These specifications are based on a Musco sports lighting system. This lighting system will consist of 12 poles, which are 70' in height. Staff anticipates that because field lighting is something of a specialty, there will be between three and four bidders on the project. It is estimated that the cost for both installation and material supplies will be $105,000. Prior to letting bids for the lighting, staff did a complete review of the ball field layout. During this review process, it was determined that the park could be enhanced by some adjustments to the backstops and infield layout. Staff has proceeded with this realignment which will have the affect of increasing and improving upon field dimensions on field 1 and 2. Staff will briefly review these field adjustments along with the lighting plans at the Commission meeting. Out of play fences were also part of the bond referendum program. The out of play fence was to be erected on all fields at Northview as well as field #5, when converted from baseball to softball. Plans and specifications for this fencing are now being prepared to be let this fall. Staff believes there is a sufficient amount of work to be done to warrant good, competitive bids. Again, staff will provide the Commission with additional information relative to quantities and cost at the Commission meeting. Director of Parks Recreation KV /js MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: AUGUST 29, 1984 RE: FISCAL YEAR 1 85 LAWCON /L.C.M.R. GRANT APPLICATIONS Staff has recently received word from the Minnesota Department of Energy and Economic Development regarding the three grant applications for financial assistance (Capricorn, Coachman and Schwanz Lake) for parks development. The State will be funding approximately 29 of the 210 applications received. The 210 applications were valued at nearly 18 million dollars. Unfortunately, the City's applications for the development of Coachman and Capricorn Park were not ranked. However, the good news is that the grant application for Schwanz Lake Park was ranked fourth over all and is, therefore, being considered for both Federal and State funding. The next step is for staff to prepare a final grant application. A meeting to review this process will be held on September 7 at which time additional details required in the final grant application will be known. Staff anticipates that the final application will be due by the third week in October. Relative to funding, because the application appears to be considered for both State and Federal monies, the City could now expect approximately $140,000 in aids. Members will recall that the parks bond referendum provided for $390,000 in development funds, some of which is duplicated by the grant application. Staff will be preparing a "new budget" for Schwanz Lake which will integrate the two funding sources at some future time. Assuming the final grant application for Schwanz Lake is approved, there should now be sufficient funding to complete those items which were left out of the bond referendum development program. For example, the amphitheater which was shown in the Parks Master Plan was not included for funds in either the bond fund or grant project. A "shifting" of dollars will mean that this facility can be included in the development plan. Other enhancements might be to the main picnic shelter building which was previously funded at a limited $50,000. The additional funding can now provide for a larger, more accomodating structure for bigger groups. Finally, additional play equipment expenditures befitting a larger community park can also be included in addition to other amenities such as parking lot lighting, sand court volleyball, etc.. SUMMATION: The City has received preliminary approval of its Schwanz Lake Park grant application. Staff will be required to submit a more detailed park plan and grant application by October of 1984. A review of the application is expected to be completed by the Spring of 1985. Staff currently anticipates the amount of the grant to be in the neighborhood of approximately $140,000. ADVISORY COMMISSION REVIEW ACTION: No action by the Advisory Commission is necessary at this time, however, at the October meeting, the Commission is expected to recommend to the City Council that it approved the submittal of a final grant application for Schwanz Lake Park and a final Parks Master Plan. Direc or of Parks Recreation KV /js PARKS AND RECREATION Personnel services in the Parks and Recreation Department were increased by 1.5 employees, proposing an assistant director for parks and a one -half time clerk typist. The City Administrator has reviewed the request of the Park Department and while agreeing with the Assistant Director for Parks position, the clerk typist has been reduced to a .25 person to coincide with the same revision in the Protective Inspections Department from a one -half clerk typist position to a .25 position. Also, the seasonal maintenance employee hours were increased from $52,850 to .$62,140. A signifi- cant increase proposed in the Parks Department under operating expenses was landscape material from $8,000 to $14,000. This amount was reduced by the City Administrator with the understanding that the reduction would be funded through the Park Site Development Acquisition Fund as an alternative. Other increases within the Parks and Recreation Department occur because of an increase in seasonal recreational services that are provided by that Department. Traditionally the City Council has enjoyed reviewing the programs that are offered in the Parks Department and a copy of those programs is listed with revenue projections and proposed expenditures as a review item in this chapter of the budget. Due to the lighting of Northview Athletic field, additional winter warming house facilities and other operations that spin off the park referendum as well as ongoing park improvements and develop- ment, energy costs and other operating costs will increase accord- ingly. There are several items of capital outlay proposed for the Parks and Recreation Department. Some minor improvements at the community room consisting of approximately $850 for a counter, sink and cabinet. A portabl 'gation system proposed at $10,000 which will be used at athletic fields and can be transported to any of the new park areas where turf establishment is required. Proper turf development is important in all community parks and athletic fields and due to the high cost for providing underground irrigation systems or the extreme if no irrigation is provided re- establishing turf as a result of extreme dryness. The irrigation system would be used in field areas where a great concentration of use is foreseen. In addition, there are some furniture items for the Department added to the capital outlay proposal. The mobile equipment proposed for 1985 consists of a large capacity tanker or street flusher trunk. The current unit is showing significant signs of deterioration. With the additional rinks that will be opening during the winters of 1985 -1986, additional capacity for flooding is required. The tanker trunk will not only be used for winter maintenance, but will also be used for tree nursery stock during summer months. It can also be used as a second unit for the street and water department if a serious breakdown should occur when streets are flushed or for other particular uses. A second vehicular unit to be purchased is a parks tractor with cab and bucket. With additional ballfield development, the Department will require one of its tractors to be used exclusively for dragging operations /winter maintenance. This leaves the Department with only one working tractor. A third tractor unit, equipped with cab and bucket, suitable for winter and year -round use, is increasingly becoming necessary with the volume of parkland. Also, a cement mixer with a trailer is requested for setting playground equipment, both new and existing. This equipment could also be used in the Street Department for setting rings for manhole covers. It is possible that if this item is to be further considered in the budget, it could be split with the Street and Utility Departments. Also requested is an airless paint sprayer for painting park shelter buildings, hockey rinks. Two (2) Toro Groundmasters are also proposed, one of which would be a replacement and the other being a new, additional equipment item. The request is obvious in the sense that addition- al parkland is being acquired and neighborhoods adjacent to the new parklands throughout the community want their property maintain- ed the same as all other parkland is maintained throughout the City. A trailer is proposed to haul the units. Enclosed as additional material is a copy of the personnel services for the Parks and Recreation Department and also, capital outlay sheets for all items of equipment that were requested as a part of that departmental budget. City Administrator 1984 CITY OF EAGAN ROPTION 021 DIVISION• BUDGET YORKSHEET -BT OBJECT AS OF 8 -08 -84 PAGE 27 01 GENERAL DIV 31 PARKS AND RECR =ATION OBJECT DESCRIPTION 1984 1985 1985 1985 1982 1983 1984 Y -T -O EST DEPT MGR COUNCIL ACTUAL ACTUAL APPROP 05 -31 -84 ACTUAL REQUEST RECOMMD ADOPTN. 4110 SALARIES 6 WAGES- REGULAR 160807 179845 219870 79558 I 262490 I 257220 I I ,6.. ,0 -6 ,6. 1111 ACCRUED LEAVE TIME 26820 30662 13843 I I I I -6- 4112 OVERTIME- REGULAR 3483 4435 6000 1503 I 6000 I 6000 I I ,0,0,0,0.- ..•.,0•• 4130 SALARIES 6 WAGES -TEMP 36185 42462 52850 13905 I 59500 I 62140 I I •-•---------•--6------------•-•---6-6,6----- -3_9_9_9--------------- 414U ACCRED RETIRE BENEFITS 25238 28628 34840 12757 I 37060 I 36770 I I 415 _9 -2"12"_9 -3-3_9_9 -2832• U ACCRUED INSUR BENEFITS 21294 28183 30 13288 I 31130 I 3 0 0 4 0 r 0040 I I TOTAL PERSONAL SERVICES 2T382T 314215 341880 134854 I 396180 I 392170 I I ............,6..---,6,6-------------- 4210 OFFICE SUPPLIES 461 696 600 495 I 800 I 700 I I 6-••-•--••----•--•-------•-------•-------•--------------------- 4211 PRINTED MATERIIL 43 13 400 101 I 400 I 250 I I r i22U OPERATING SUPPLIES•GEN:R 994 941 1000 1335 I 1800 I 1500 I I -•-•-••--,6..-.-6..-,6,6,6--------------------------------------------------------------- ,6 ---,6,6----------------------------------- 4,221 MOTOR FUELS 11251 11103 12880 3695 I 13130 I 13130 I I --.........•.-6 ...............,0......,6,0....---6-6..-,6...,6,6---•--------------•--•----------•-•------••----•-----------•------------ 4122 LUBRICANTS ANO ADDITIVES 1052 1371 1130 319 I 1350 I 1350 I I 4223 CLEANING SUPPLIES 193 till 200 109 I 200 I 200 I I .••--------••--•-------.........-6 ..............,6.-6----------------------------------------------- 4224 CLOTHING t PERSONAL EQUIP 622 450 700 48 I 1350 I 1350 I I ...•.,6-,6"1..,6....,6-6---- --.--"1------ -.----.--.--..,6....•....------6-..- 4225 SHOP MATERIALS 812 524 600 201 I 600 I 600 I I -6.. 4226 CHEMICALS 6 CHEMICAL PROD 1103 1174 1450 960 I 2200 I 2200 I I 4230 REPAIR i MAINT SUPPLIES 2884 4363 2000 160 I 3200 I 3200 I I 4231 EQUIPMENT PARTS 6352 8741 6600 2591 I 7000 I 7000 I I 1232 TIRES 574 686 850 45 I 1 r 1 I 4133 BUILDING REPAIPS 588 413 500 157 I 500 I 500 I I 4135 LANDSCAPE MATER 6 SUPP 6824 9915 8000 1846 I 14000 I 11000 I I -3-3_9_9--- -3_9_9_9-- 4236 SIGNS i STRIPIAG MATER 2509 1844 2150 240 I 2150 I 2150 I I ......,0.-6...,0 ..........................,6...,0,0.......,0-.,6....-....----•••--•--•----•-----••-6•--•---•--------------•--•--•------------ 423T RECREATION EQUIP SUPPLIES 7568 8324 11800 649 I 12650 I 12650 I I 4238 ATHLETIC FIELD SUPPLIES 5299 1961 9600 1197 I 11000 I 11000 I I i14U SMALL TOOLS 434 562 650 151 I 650 I 650 I I 01 GENERAL OV 31 PARKS AND RECREATION 27 1984 CITY OF EAGAN {OPTION 021 DTVISIION BUDGET WORKSHEET -BY OBJECT AS OF 8 -08 -84 PAGE 28 01 GENERAL DIV 31 PARKS AND RECREATION OBJECT DESCRIPTION 1984 1985 1985 1985 1982 1983 1984 Y -T -D EST DEPT MGR COUNCIL ACTUAL ACTUAL APPROP 05 -31 -84 ACTUAL REQUEST RECOMMO ADOPTN. r TOTAL SUPPLrREPAIR t MAIN 49586 59312 61110 20299 I 74130 1 70580 1 I •.....•r•••••----••-•••-.....-••-.--•.•.•.. 4310 PROF SERVICES- SENERAL TO 503 500 427 I 1000 1 500 I I 4319 PROF SERVICES- INSTRUCTORS 16673 18582 25940 5490 I 26750 I 26750 I 1 --•••-•-•-.....--•--••--•••r-....•- 4321 POSTAGE 291 140 350 520 1 800 1 600 I I 4322 TELEPHONE 1866 2066 1200 682 1 2000 I 2000 I I .r------------- 4532 USE OF PERSONAL AUTO 789 1067 890 214 L 1020 I 1020 I I r..............,.....•......-------------------------------------- r-- -r 4341 EMPLOYMENT ADVERTISING 78 236 100 43 I 150 I I I r 435U GENERAL PRINT t BINDING 137 1176 900 553 I 2050 I I --•--------•----•-•-----•--•-•---•------..•---••--.r.---•------• 4360 INSURANCE 4955 4542 4990 3554 I 5240 I 5240 I I r r-------------------- r----.------------------------------ w 4371 ELECTRICITY 2683 2782 2900 1421 1 4400 I .3800 I I 4376 GAS SERVICE 2021 2073 2200 513 I 2900 I 2500 I I 4379 WASTE REMOVAL 334 412 850 59 1 8501 85011 4381 AUTOMOTIVE EQUIP REPAIR 1858 2996 1850 370 I 2000 I 2000 1 1 r 4382 OTHER EQUIPMENT REPAIR 1198 1709 300 184 I 950 I 950 I I 4383 BUILDINGS REPAIR 2925 72 600 I 500 1 500 1 I N 4386 COMMUNICATION SYST M4INT 1107 721 1000 318 I 1000 I 1000 I I 4392 BUILDING RENTAL 100 290 250 220 I 4 400 I I ----------------r-. 4393 MACHINERY t EOLIP RENTAL 4� 215 600 266 I 400 I 400 I I r r 4410 MISCELLANEOUS 375 803 3760 I 1200 I 1200 1 I r -I-- r 4411 CONFERENCES t :CMOOLS 1304 1602 2110 39D I 2060 I 2060 I I •---•--------•-----I-------•-•-•---••-0--1---•---•--I------•---•--------- 4412 pUES t SUBSCRIFTIONS 200 219 240 205 I 240 I 240 I I 4415 REFERENCE MATERIALS 31 95 100 13 I 100 I 100 I I 4419 TAX FORFEIT WRITE-OFF 7 I I I I -...r... ............-.-.•.•.----.---•------r---------.-•--------.--.--------------------------------- 443U OTHER CONTRACTUAL SERVICE 8243 11091 8250 2690 I 15030 I 15030 I I 4433 TONING CHARGES 60 I I I I 01 GENEP DV 31 PARKS AND RECREATION 28 1984 CITY OF EAGAN (OPTION 021 DIVISION BUDGET WORKSHEET -BY OBJECT AS OF 8 -08 -84 PAGE 29 01 GENERAL DIV 31 PARKS AND RECREATION OBJECT DESCRIPTION 1984 1985 1985 1985 1982 1983 1.984 Y -T -D EST DEPT MGR COUNCIL ACTUAL ACTUAL APPROP 05 -31 -84 ACTUAL REQUEST RECOMMD ADOPTN. TOTAL OTHER SEFVICES t CH 47285 53512 59880 18139 I 71040 I 69190 I I 452U BUILDINGS 486 I I I I 453U OTHER IMPROVEMENTS 6243 15396 15500 I 10850 I 10850 I I 455U FURNITURE t FI)TURES 1000 I I I I 456U OFFICE FURNISHING t EQUIP 40 405 4150 557 I 1550 I 1550 I I 4570 OTHER EQUIPMENT T808 6062 500 775 I I I I 458U MOBILE EQUIPMENT 10949 2660 5030 3466 I 110430 I 110430 I I r.. r.. ra......----------------------- rr...r.r.rr..r•- rrr------ TOTAL CAPITAL OUTLAY 25040 25009 25180 5798 I 122830 I 122830 I I TOTAL AMOUNTS THIS DIVISION 3i�5738 452048 468050 1T9090 I 664180 I 654770 I I 01.GENERAL DV 31 PARKS AND RECREATZ'ON 29 PROPOSED EXPENDITURES FY 1985 RECREATIONAL PROGRAMS SUMMER IN THE PARK 4130 Temporary part -time salaries 10,750 4237 General Supplies Crafts 1,200 4237 General Supplies Equipment 350 4237 General Supplies Other 200 4430 Contractual Service Buses /Field Trips 2,500 4237 General Supplies 200 TINY TOTS 4110 Temporary part -time salaries 3,000 4237 General Supplies Crafts 600 4237 General Supplies Equipment 500 4319 Contractual Services Instructors (appx. 15 sect. 8,250 $550 sect.) WARMING HOUSE PROGRAM 4130 Temporary part -time salaries 14,600 4237 General Supplies 250 PLAY WAGON 4110 Temporary part -time salaries 1,250 4237 General Supplies Crafts 150 4237 General Supplies Equipment 165 4237 General Supplies Other 35 REC -T -BALL 4130 Temporary part -time salaries 500 4237 General Supplies 325 DOG OBEDIENCE 4319 Contractual Services 600 4237 General Supplies 50 EAGANETTES FUN WITH DANCE 4130 Temporary part -time salaries 1,500 4430 Contractual Service 125 4237 General Supplies 200 SPECIAL EVENTS /SEMINAR /TRIPS TOURS 4319 Contractual Service 100 4237, General Supplies 300 4430 Contractual Service Entertainment 1,700 GOLF LESSONS 4319 Contractual Service Instructor 400 4237 General Supplies 75 Proposed Expenditures FY 1985 Page 2 TENNIS LESSONS 4319 Contractual Service Instructors 750 4237 General Supplies 100 CROSS COUNTRY SKI 4319 Contractual Service Instructor 300 4430 Contractual Service Equipment Rental 250 BROOMBALL LEAGUE 4319 Contractual Service Officials 1,500 4237 General Supplies 350 4430 Contractual Service (sanction) 150 WOMEN'S SOFTBALL LEAGUE /TOURNAMENT 4319 Contractual Service (Officials) 2,000 4237 General Supplies 1,100 4430 Contractual Service (Sanction, state fees) 850 MEN'S SOFTBALL LEAGUES /TOURNAMENT 4319 Contractual Service (Officials) 8,000 4237 General Supplies 4,500 4430 Contractual Service (Sanction, state fees) 2,300 CPR CLASSES 4319 Contractual Service 150 TEENS (FRIDAY FUN) 4130 Temporary part -time salaries 300 4430 Contractual Service 500 COUPLES KITTENBALL 4319 Contractual Service 1,000 4237 General Supplies 800 VOLLEYBALL 4392 Contractual Rental 250 BOWLING 4319 Contractual Services 150 Proposed Expenditures FY 1985 Page 3 ICE SKATING 4319 Contractual Services 50 1985 RENTALS 4430 Satellites 5,000 BASKETBALL LEAGUE 4319 Contractual Service (Officials) 1,000 4237 General Supplies 350 VOLLEYBALL LEAGUE 4319 Contractual Service (Officials) 1,000 4237 General Supplies 350 DANCE LESSONS 4319 Contractual Service 1,000 4237 General Supplies 100 SENIOR CITIZENS PROGRAMS 4430 Contractual Service 1,000 4237 General Supplies 300 COMMUNITY ROOM 4319 Contractual Service 500 4237 General Supplies 100 TOTALS 4319 Contractual Service $26,750 4430 Contractual Service 9,375 4130 Temp. part -time salaries $31,900 4237 General Supplies $12,650 4430 Satellites 5,000 1985 REVENUE PROJECTIONS DEPARTMENT OF PARKS RECREATION PROGRAM ESTIMATE 1984 REVENUE 6/30/84 PROJECTED 1985 I I I Tiny Tots I 5,600 I 4,861 7,200 I I I I I I Dog Obedience I 750 I 445 I 600 I I I I i I Cross Country Skiing 500 I 601 I 500 I I I I I I Tennis I 1,000 I 450 I 600 Golf Lessons I 450 I 480 I 450 I I Summer in the Park I 1,800 I 1,604 I 1,800 I Eaganettes Dance I 285 I 409 I 300 I I I I I I Rec -T -Ball I 450 520 500 I i I i I Broomball 1,200 I 1,750 I 1,900 I I I I I I I Volleyball (open) I 200 I 185 I 400 I Volleyball (league) I 0- I -.0 I 1,000 I i I I i I Men's Softball /tourna- I 12,200 12,044 13,500 ments I I I I Men's 35 Softball I 1,500 I 1,637 I 1,500 I I I I I I Women's Softball I 4,000 I 3,500 I 4,000 I I I I I Basketball i 0 i 0 i 500 Kittenball I 2,300 1,615 1,500 I I I CPR I -0- I -0- I 100 I I I Bowling I 150 I 96 I 150 I I 1 I I Other (Trips, Tours, 250 423 I 950 SR's, Community Room) I I I I I Senior Citizens 0 I 32 200 I I i I I i Trips Tours I 250 I 186 I 250 I I I I I Basketball i 0 i 60 i 200 Picnic Kits I 100 80 I 120 1985 Revenue Projections Page 2 PROGRAM ESTIMATE 1984 REVENUE 6/30/84 PROJECTED 1985 Friday Fun 0 65 100 Community Room 0 0 100 TOTALS 34,185 30,624 35,370 Fence Fee 3,500 3,960 3,640 Proposed Part -Time Employee Salaries FY 1985 Recreational A B C D E Recreational Leader III $4.50 4.75 5.00 5.25 5.50 Recreational Leader II 4.25 4.50 4.75 5.00 5.25 Recreational Leader I 4.10 4.25 4.50 4.75 5.00 Recreational Aide II 3.90 4.10 4.30 Recreational Aide I 3.55 3.70 Maintenance A B C D E Part -Time II $4.25 4.50 4.75 5.00 5.25 Part -Time I 3.55 3.70 3.85 4.00 Contractual $8.00 (or negotiable) Description of Categories Recreation Leader III Teachers or other adults; play- ground leaders. Recreation Leader II College graduates may have com- parable playground experience. Recreation Leader I College students; playground leaders, may have experience as aides or in comparable programs. Recreation Aide II High school graduates; playground aides. Recreation Aide I High school students; playground aides. Part -Time II College students for park main- tenance or warming house attend- ants. Part -Time I High school students or graduates maintenance or warming house attendants. EAGAN PARKS RECREATION DEPARTMENT MOBILE EQUIPMENT REPLACEMENT SCHEDULE 1985 1989 The Mobile Equipment Replacement Schedule is intended to be used as a planning tool. Annually updated at the time of budget prep- aration, the replacement schedule attempts to show major equipment items requiring replacement in the coming years. This will help to approach long range financial planning by forecasting and distributing the impact (cost) of large equipment purchases over a period of years. The replacement schedule takes into consideration such factors as age of equipment, miles (hours), use patterns, repair costs, anticipated repair costs and optimization of trade -in value. The schedule does not reflect new purchases or equipment needs as a result of growth. EAGAN PARKS RECREATION DEPARTMENT MOBILE EQUIPMENT REPLACEMENT SCHEDULE 1985 1989 UNIT YEAR VEHICLE 1984 1985 1986 1987 1988 1989 300 1981 Ford Wagon 11,000 301 1982 Chev S -10 12,000 302 1979 Dodge 12,000 (4) See Budget Detail 304 1981 Ford 3/4 T 4x4 15,000 305 1976 Ford Crew Cab Replaced 1984 (1) 310 1980 Ford 1 T W /Plow 18,000 311 1978 Ford 1 T W /Plow Replaced 1984 (1) 312 1975 Ford Street (2) See (2) 50,000 Flusher Budget Detail 313 1980 Ford Stake Body X 321 1972 Ford Tractor X 322 1975 Ford Tractor X 323 1979 John Deer W /Deck X 331 1978 Groundsmaster (3) See W /Cab Budget Detail 332 1979 Groundsmaster (3) See Budget Detail 333 1983 Groundsmaster X W /Cab 327 1980 Toro 7 -Gang X Mower Rebuilt Engine in 1983. TREE CONSERVATION The most significant change in the forestry budget is the reduction of equipment rentals. As the City Council recalls, a minimum of $1,200 was budgeted and used for rental of a tree spade for transplanting purposes. A tree spade was acquired last year and therefore, this equipment rental has been reduced to $100.00 The capital outlay request of $8,000 is used primarily for tree and plant material. The Director of Parks and Recreation has carefully emphasized that the role of the forestry program has long ago shifted from an enforcement operation of the dutch elm disease and oak wilt problem to a department of reforestation and tree maintenance. Work includes the inspection and care of planted tree stock at park and public facilities, i.e., library, city hall, fire stations, etc., as well as in city parks. All planting, staking, wrapping, pruning, watering and fertilization is the result of the forestry program. While inspections for tree sanitation is made, it is generally done at the request of residents who are concerned about dying or ailing trees or by individuals registering concern over possible infection by affected trees in nearby areas. The Parks and Recreation Advisory Commission is supportive of a forestry program. The City has utilized "growing areas" at Pilot Knob Park, Patrick Eagan Park and Northview Park. The Director of Parks and Recreation has indicated that a signifi- cant difference occurs between nurseries and growing areas. A nursery requires considerable discing, fertilization, water, prun- ing and necessary labor to maintain the stock. On the other hand, growing areas are often the conglomeration of plant material which has been adequately spaced or planted with care to varieties and growth materials. During 1984, questions were raised regarding the feasibility of pursuing programs for the reprocessing of wood chips and also establishing a compost site available to the community. A report entitled "Chipper /Supplemental Budget Information" is attached. A special compost report is forthcoming and will be distributed with additional Budget Information. Enclosed is a copy of the personnel services for the Tree Conserva- tion budget. 1, City Adminis ratoY' 1984 Cl. OF EAGAN SOPTION 021 DIVISION BUDGE) wORKSHEET -BY OBJECT AS OF 8 -08 -84 AGE 30 01 GENERAL DIY 32 TREE CONSERVATION OBJECT DESCRIPTION 1984 1985 1985 1985 1982 1983 1984 Y -T -O EST DEPT MGR COUNCIL ACTUAL ACTUAL APPROP 05 -31 -84 ACTUAL REQUEST RECOMMO AOOPTN. 4110 SALARIES i WAGES REGULAR 11136 8276 26740 2151 1 27670 I 27670 1 I .r..- .r.....r.. w---------------•------------•-----------------•---------------------------------------------------------------- i111 ACCRUED LEAVE TIME 1690 1269 331 I I I I 4130 SALARIES 6 WAGES -TEMP 64 80 11 I I I I r-.....---•-•------------•-----••-r-----------------------•------•---------------•-------------------------------- 414U ACCRUED RETIRE BENEFITS 1569 1169 3340 3U3 I 3130 1 3130 I I •.•--•---•-•••••••--.r••..• r------•--.r•-••r------ --r i15U ACCRUED INSUR EENEFITS 1557 1264 3260 336 I 3090 I 3090 I I r.-------------•--------.-r----.-....-•-•-----------------.-------------------- TOTAL PERSONAL SERVICES 16016 12058 33340 3132 I 33890 I 33890 1 I 4210 OFFICE SUPPLIES 50 1 50 I 50 1 I --------------•----......r.---- 4220 OPERATING SUPPLIES -GENER 276 89 500 68 I 250 I 250 1 I •-r---•• 4221 MOTOR FUELS 883 779 700 172 I 750 I 750 I I 4222 LUBRICANTS AND ADDITIVES 9 50 I 50 I 50 I I r -r ---N N- 1221 CLOTHING 8 PERSONAL EQUIP 85 24 90 T 150 I 150 T I w I 0 4229 COMN SYSTEM PARTS 100 I 100 I 0 I I 50 1230 REPAIR d MAINT SUPPLIES 3 12 100 I SO .-.I 50 I I 4231 EQUIPMENT PARTS 86 102 200 2 I 250 I 200 I I 4t3S LANDSCAPE MATERIALS 6644 4 50 I 50 I 50 I I 4240 SMALL TOOLS 12 141 130 5 I 100 I 100 1 1 r...-------..........-. TOTAL SUPPLrREFAIR 6 MAIN 1989 1160 1920 297 I 1800 I 1750 1 I 4321 POSTAGE 31 60 80 I 50 I 50 I I SENERAL PRINT i BINDING 50 I 1 I I 4360 INSURANCE 90 129 120 203 I 130 I 130 I I 4382 OTHER EQUIFMENT REPAIR 56 I I I I r... r--.--------....•---------------- 4393 MACHINERY t EQUIP RENTAL 236 1200 I 100 1 100 I I -r. N 4110 MISCELLANEOUS 30 100 I 100 I 100 I I r-.r....-.....•----------------------------------------------------.--------------.-•.-----------------.------- CONFERENCES 6 :CMOOLS 25 25 30 I 30 I 30 I I 4412 DUES i SUBSCRIPTIONS 10 I 10 1 10 I I 01 GENERAL DY 32 TREE CONSERVATION 30 1984 CITY OF EAGAN i0PTION 021 DIVISION BUDGET WORKSHEET -BY OBJECT AS OF 8 -08 -84 PAGE 31A 01 GENERAL DIY 32 TREE CONSERVATION OBJECT DESCRIPTION 1984 1985 1985 1985 1982 1983 1984 Y -T -D EST DEPT MGR COUNCIL ACTUAL ACTUAL AmPROP 05 -31 -84 ACTUAL REQUEST RECOMMD ADOPTN. TOTAL OTHER SERVICES i CH 412 270 1590 208 I 420 I 420 I I i53U OTHER IMPROVEMENTS 5079 7000 I 8000 I 7500 I 1 457U OTHER EUUIPMENI 494 I I 1 1 ****TOTAL CAPITAL OUTLAY 494 5079 7000 I 8000 I 7500 I I 24911 18567 43850 3637 1 44110 I 43560 I I 01 GENERA OW 32 TREE CONSERVATION 31" PARK TOUR BEGINS AT 5:30 P.M. FROM: EAGAN MUNICIPAL CENTER RETURN AT 8:00 P.M. (BOX LUNCH PROVIDED)