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10/06/1983 - Advisory Parks & Recreation Commission3795 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454 -8100 city oF ecigcin October 19, 1983 Mr. Jon Gurban, Director Apple Valley Parks Recreation 14200 Cedar Avenue South Apple Valley, MN 55124 Dear Mr. Gurban: On behalf of the members of the Eagan Advisory Parks and Recreation Commission, I want to extend my appreciation for your hosting the joint meeting between our two groups. The evening was both informational and socially enjoyable. We sincerely hope that the two committee's will be able to meet again on topics of mutual interest. Again, thank you for hosting. And please extend my appreciation to your committee. RM /bp Best regards, Roger Martin, Chairman Eagan Parks F, Recreation Commission THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk MO TO: ADVISORY PARKS AND RECREATION COMMISSION 1 FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: SUB COMMITTEE MEETING; OCTOBER 25th October 19, 1983 Sub- Committee Meeting A sub committee meeting, chaired by Carolyn Thurston, is scheduled to meet on Tuesday evening, October 25 at 7 :00 P.M. at the parks office. The purpose of the meeting will be to review informational material on park bond issues. Members not on the sub- committee are welcome to attend. Joint Commission Meeting A letter to the Apple Valley Parks Committee thanking them for hosting the joint meeting on Tuesday has been sent on behalf of the commission. From the reaction of both groups, it appears that a future meeting of the two commissions would be a benefit to both groups. Possible expansion to in- clude other neighborhood communities will be looked into when a specific agenda is developed. Eagan will act as the host community for this future meeting. Megatrends At the recent National Conference for Recreation and Parks, Michael Annison, Vice President of the Nasibitt Group, Inc. was a featured speaker. If you've read the best selling book Megatrends, you are aware of the Nasibitt Group. Mr. Annison delivered a half -hour talk on the major trends facing the nation; from industrial to an information society; from forced technology to high tech /high touch; from short term to long term; from a either /or society to a multiple option society; from institutional help to self help; centralization to decentralization; from hierarchies to networking; from representative to participating democracy; from national to world economy; moving from north to south. Mr. Annison, in a rapid fire delivery, informed, challenged, motivated and provided insights into understanding the implication of megatrends. A cassette recording copy of the speech given is available to members at the parks office. If you would like to borrow it for your own use for a day or two, I would be happy to loan it out. Just let me know. cc: Honorable Mayor and City Council Tom Hedges, City Administrator MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS f RECREATION DATE: OCTOBER 7, 1983 RE: TOUR OF PARKS /SPECIAL MEETING A quorum was not present at the regular meeting of October 6, 1983. There- fore no official action could be taken on any of the agenda items. Therefore, the Chairman has set a special meeting for the Commission on Saturday, October 15 immediately following the previously scheduled parks tour. The Commission is asked to meet at 8:30 A.M. at the City Hall. The Commission will return no later than 11:00 so the Commission can meet on the agenda items for October 6 which require action or direction to be given. The joint meeting with the Apple Valley Committee is still scheduled. The meeting is to be "hosted" by Apple Valley and an agenda for that meeting will be mailed out next week when completed. Hope to see you on the 15th. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: OCTOBER 6, 1983 COMMISSION MEETING After the roll call, the approval of the agenda and the minutes of September 1, 1983 meeting, the review of several development proposals. The first development proposal is the Westbury Addition by Gabbert Development Company. This proposal is immediately north of Patrick Eagan Park and encompasses approximately 58 acres. A separate memo pertaining to the park issues within this development is within the packet. Also included in the packet is a separate memo regarding an amendment to the planned unit development for Cinnamon Ridge by Zachman Homes. The third item is the proposed Century Addition which is a commercial /industrial development located on Yankee Doodle Road. the planner's report is included for review. It is anticipated that a cash dedication requirement would be made on this proposal. Old Business: A separate memo is included for Commission review regarding a request by Mr. Stalland for an extension of Silver Bell Road to the north- east corner of Blackhawk Park to service the park and his property. Mr. Stalland is seeking the Commission's participation in a petition to the City for the work to be completed. The second item under old business is in re- gards to the Systems Plan Study. Included in the packet is a separate memo and an attachment for the last page of the "Funding and Implementation" section. It would be appropriate for the Commission to review this page and make corrections or changes as they may feel is appropriate. Other related issues regarding the Systems Plan Study have been addressed in the memo. Staff will be willing to respond to questions or elaborate on that memo at the Commission meeting. New Business: With the completion of the contract agreement with L.A.W.C.O.N. for Rahn Park, the City is now free to move ahead with the consultant selection and the detailing of plans and specifications on this project. Staff has in- cluded a separate memo which addresses these issues with a recommendation to proceed with the negotiations for a work agreement with Mr. Erkkila to do the plan work. Also under new business is the annual review of the cash dedication requirements as requested at the September meeting. Staff has performed a review regarding parks dedication requirements and has included a packet item for Commission review. Also included as a separate memo is an item regarding the future of the Kehne House which is located on Deerwood Drive and Patrick Eagan Park. It would be appropriate for the Commission to discuss the future of this house and provide some possible direction to the City staff regarding the future of use for this house. Other Business /Reports: Staff has been made aware of possible filing of a preliminary plat proposal for the land parcel immediately to the north of Capricorn Park. Staff has met with the project planner and has several concerns regarding the implications of the development of this parcel with that of Capricorn Park. If time permits staff would like to review as an informational item the impact of this development on Capricorn Park. Page 2 Staff has received the staff's grant rankings for the 1984 L.A.W.C.O.N. /L.C.M.R. grant applications. The City of Eagan's Fish Lake Park has been ranked 3rd in this grant category. The Metropolitan Parks and Open Space Commission is expected to make a final recommendation on October 17 before passing this on to the Metropolitan Council of October 27. City staff expects that this ranking will be approved and the City of Eagan will be asked to submit a final grant application for Fish Lake Park. The Commission is aware there are many obstacles yet to clear before the grant receives final approval by the various levels of administrative review, however at this time it would appear that the grant has an excellent opportunity of succeeding and for the City to be awarded the funds. Should time permit, it may be appropriate for the Advisory Commission to begin discussion of strategizing for a potential park bond issue in 1984. It may be appropriate at this time for the Commission to appoint a sub committee to work with the Director of Parks and Recreation to review ideas and suggestions with the intent of refining them to a manageable program. It is envisioned that this sub committee will be in existence for a brief time until a determination is subsequently made to pursue such a bond issue, and a method for additional community involvement. Time permitting, staff would like to elaborate on the role of responsibility of this sub committee's work and the extent of which it would become involved at this time. Also included for Commission review at this time is an informational memo regarding some of the parks maintenance activities that have been taking place or what is about to happen in the parks department. A final reminder that on Saturday, October 15, a parks tour has been planned. The tour will begin at 8 :30 A.M. departing from the Eagan City Hall. The tour will review approximately 3 to 4 park sites in the communities of Apple Valley and Burnsville before returning at noon. Also on your calendar should be Tuesday evening, October 18, at 6:00 P.M. for a joint meeting of the Apple Valley Parks and Recreation Committee. An agenda has not been prepared for this meeting. A separate agenda will be prepared and mailed to Commission members. /bp Respectfully submitted, Ken Vraa, Director Parks and Recreation EAGAN CITY HALL 7:00 P.M. October 6, 1983 4. OLD BUSINESS 5. NEW BUSINESS 6. OTHER BUSINESS /REPORTS 7. ADJOURNMENT AGENDA ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA AND MINUTES OF SEPTEMBER 1, 1983 3. DEVELOPMENT PROPOSALS (A) Westbury Addition Gabbert Development (B) Cinnamon Ridge Amendment to P.U.D. Zachman Homes (C) Century Addition Donald Klober (A) Silver Bell Road /Blackhawk Park (B) Systems Plan Study (A) Rahn Park Consultant Designation /Detail Plans Specifications (B) Annual Review Parks Dedication (C) Kehne House (D) (A) Capricorn Park /Land Teck (B) Fish Lake Park Preliminary Grant Ranking (C) Funding of Parks Program (D) Parks Maintenance (E) October 15th Parks Tour /October 18th Joint Meeting with Apple Valley (F) Other MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: PROPOSED PRELIMINARY PLAT WESTBURY ADDITION October 1983 Background: Staff has received a preliminary plat for the proposed Westbury Addition by Gabbert Development Corporation. The proposed development is located in park service section 22. The development proposal occupies approximately 58 acres and is bounded by Lexington Avenue on the east, Wescott Road on the north, and Patrick Eagan Park to the south. The parcel is part of the Lexington South Planned Unit Development. The developer is proposing a mix of 129 single family lots, and 28 duplex lots. The Advisory Planning Commission has not reviewed this proposed preliminary plat, there- fore the planner packet has not been prepared. The developer is requesting review by the Advisory Parks and Recreation Commission before presentation to the Planning Commission because of several park issues. The Lexington South Planned Unit Development agreement calls for approxi- mately 8.4 acres of park land to be dedicated for park purposes within this parcel. This acreage was to provide for a lineal parkway connecting Wescott Road to Patrick Eagan Park. (See attachments) This proposed park land dedication is dominated by severe changes in topography and heavy vegetation. Several ponds, which are part of the storm water ponding, are also part of the park land dedication. Issues: The proposed plat for Westbury proposes some changes to the park land dedication boundaries from that which was originally indicated in the Lexington South Planned Unit Development. The amount of park acreage has increased from 8.4 to a proposed 11.4 acres. This acreage increase is largely a result of plat configuration in order to meet topographic features. The additional 3 acres are not significant for active park purposes because of steep bank and heavy wooded area. The most significant change in the park land boundaries is in the southwest corner of the proposed plat. Here the developer is showing a cul -de -sac which interrupts the continuous link of park land between Wescott and Patrick Eagan Park. Review and Discussion: As part of the City's Comprehensive Trails System, the developer should be required to include a bituminous trail along Lexington Avenue from Wescott Road to the limits of his plat. The second item for discussion by the Commission will be the determination of whether the park land dedication, as originally provided in the P.U.D., provides for is still necessary to provide for a continuous link between Wescott Road and Patrick Eagan Park. Staff is concerned that the difficult topographical terrain, vegetation and ponding areas will make the establish- ment of the trail extremely difficult and expensive. If the Advisory Commission takes the position that this trailway is essential, then the placement of the cul -de -sac becomes an issue and a change in the plat will become necessary. If the trailway is not deemed essential, or an alternative can be developed, and the placement of the cul -de -sac in the southwest corner if found not to have an impact upon the park land, then no change is necessary. Staff has discussed with the developer an alternative method of moving people through the development to the park area. This includes the provision of including a trailway between lots 15 and 16. This trailway could be accessed through some type of internal bikeway, sidewalk, or other type of route designation, allowing homeowners to be channeled to the park. This trailway brings people into the park at an open area; without the difficulty of going over difficult topography. Other Issues: Park service section 22 has not had a neighborhood park specifically defined, other than a future park to be obtained as part of a potential land dedication. This would be located in the parkway which would connect the Civic Center site to Patrick Eagan Park. Because of the projected limited population within this park service district a neighborhood park is envisioned to be limited to a "basic neighborhood facility." Other optional park amenities are seen as being provided by adjacent service districts. Acquisition and development of a neighborhood park for this service section is expected to be at some time in the distant future. Therefore, staff is suggesting that the Commission review the possibility of including the provision for installation of a tot lot and play equipment apparatus upon a portion of the land to be dedicated within this plat. This play area could be located behind lots one (1) through seven (7) in block one (1) of the proposed addition. A trail connection from an adjacent street to this would be necessary. An area of sufficient size could be cleared on a plateau which might provide for limited facilities of this nature. After review of the proposed plat and discussion of the issues touched upon in this memo, the Advisory Commission should review this plat for inclusion of the following conditions. 1. A bituminous trail along Lexington Avenue. 2. Resolution of the issue regarding the cul -de -sac in the southwest corner. 3. The necessity of providing a trail link in the parkway connecting Wescott Road to Patrick Eagan Park; or for providing an internal trailway within the development. 4. The necessity and desirability of providing for play apparatus in this park service section. 5. Additional acreage proposed to be dedicated above that which is called for in the P.U.D., is not used in P.U.D. calculations for park land dedication. Should members of the Advisory Commission have questions in regards to this plat, I would be happy to respond to your questions. .e4 r e t7.4 s QE r f /A S PRELIMINARY ORA WESTBU MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION Ocotber 1983 RE: ZACHMAN HOMES CINNAMON RIDGE PLANNED DEVELOPMENT Background: The Cinnamon Ridge Planned Unit Development was first approved in the fall of 1981. The planned unit development provides for parks dedi- cation of two separate park areas. The first park area is approximately 6 acres in size and is located on the north end of the development under the NSP highline. The second park area consists of approximately 21 acres which is located centrally within the development. At the time of the preliminary plat review it was determined that only partial credit would be awarded for the park located beneath the NSP highline. In total, the park given resulted in credit of 62.5 percent towards the fullfillment of the park dedication requirement. The remainder is to be paid as a cash dedication. Revisions: There have been several revisions to the Cinnamon Ridge Planned Unit Development. These revisions have resulted in a fewer number of units developed. The original development agreement contained 600 dwelling units; 300 units multiple and the remainder in single family, twinhomes, cluster homes and condominium units. If the currently proposed revision is approved, the revision to the development agreement will result in a reduction to a total of 561 living units. The remaining living units to be platted re- mains at 300 multiple dwellings. As a result of the reduction in the number of living units for Cinnamon Ridge development, a recalculation of the remaining cash dedication require- ments is necessary. Staff has recalculated the entire parks requirement as being $152,792 in cash less 62.5 percent for the land dedication. The result is a cash dedication requirement of $57,297. This amount would be payable up- on the platting of the 300 multiple units. Should the density or the cash dedication requirements change at any time prior to the platting of this parcel, the remaining cash dedication requirement would also change. Park Land Development: The development of the central park area is also the responsibility of Zachman Homes. This area is to be graded, seeded, and a trail installed(along with other park amenities) are to be included. These shall remain as a condition of plat approval. Staff has been concerned about the lack of any grading work in this central park area. As of the writing of this memo, no activity has taken place towards the completion of this phase of the agreement. Mr. John Anderson of Zachman Homes, however, has contacted the office and has assured the City this grading would be taking place and completed this year. Commission Action: It would be appropriate for the Advisory Commission to accept as an amendment to the Cinnamon Ridge Planned Unit Development, the revision in the cash dedication requirements, payable at the time of platting of the area zoned as R -4. BACKGROUND COMMENTS CITY OF EAGAN AMENDMENT TO THE CINNAMON RIDGE PLANNED DEVEL- SUBJECT: OPMENT AND REVISED PRELIMINARY PLAT, CINNAMON RIDGE 4TH, 5TH AND 6TH ADDITION APPLICANT: ZACHMAN HOMES INC., JOHN ANDERSON LOCATION: OUTLOT H, CINNAMON RIDGE 3RD ADDITION EXISTING ZONING: TOWNHOUSE UNDER A PLANNED DEVELOPMENT DISTRICT DATE OF PUBLIC HEARING: SEPTEMBER 27, 1983 DATE OF REPORT: SEPTEMBER 22, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: The first application submitted is a request to amend the Cinnamon Ridge Planned Development to reduce the density from nine 8 -plex buildings (72 units) to 27 twinhome buildings (54 dwelling units),or a reduction of 18 dwelling units, on Outlot H, Cinnamon Ridge 3rd Addition. The second application submitted is a request to replat Outlot H, Cin- namon Ridge 3rd Addition from nine 8 -plex buildings to 27 twinhome buildings and will be phased into Cinnamon Ridge 4th, 5th and 6th Addi- tions. In 1981, Zachman Homes had approval of the Cinnamon Ridge Planned De- velopment which consisted of approximately 72 acres and contained 600 dwelling units. 300 dwelling units would be made up of single family, single family cluster, twinhome and 8 -plex units. The other 300 units were contained in a parcel in the southeast portion of the development which would be an apartment complex. Since 1981, there has been a lot of construction and development within the Cinnamon Ridge Planned De- velopment. From the original approval, the applicants reduced the den- sity from the original proposal by changing the 8 -unit complex to town- house or twinhomes on the inside of the loop of Cinnamon Ridge Trail. It is staff's understanding that these townhomes or twinhomes have been a success, and now the applicants are requesting to replat Outlot H, Cinnamon Ridge 3rd Addition from coach homes, or 8 -plex buildings, to 27 twinhome or townhome buildings. Outlot H contains approximately 7.52 acres and would be proposed'to have 27 townhome /twinhome buildings, 54 dwelling units, served by 3 private cul -de -sacs to provide access to these units. In Outlot H, the applicant is proposing to reduce the density by 18 units from the original planned development approval. The new density in the overall CITY OF EAGAN AMENDMENT TO THE CINNAMON RIDGE PLANNED DEVELOPMENT SEPTEMBER 27, 1983 PAGE TWO planned development would be a total of 266 dwelling units, or a total planned development of 566 dwelling units for the entire Cinnamon Ridge Planned Development. In reviewing this request and the planned development agreement, the 4th Addition was initially agreed to be the time when the Metcalf con- nection would be made and also the second access to Cliff Road. The applicant has requested that the City review this issue, and if this revision to the planned development is made for the twinhome lots, that the applicants be allowed to extend the time for the connection vs. put ting these connections in with the start of the first phase. The Engi- neering Department is reviewing this and will make specific comments in regard to these connections. If approved, the preliminary plat should be subject to the following conditions: 1) A revision be made to the planned development agreement spelling out the changes in the use and density for this particular phase. 2) A development agreement shall be completed and signed prior to construction of the 4th Addition. 3) An exact time line be established as to when the roads or connec- tions will be made for: RMH /jach A) Metcalf Drive B) The access to Slater's Road 4) There shall be a homeowner's association established which would control the maintenance and provide for maintenance of the pri- vate drives. 5) All other City Code requirements such as setbacks, lot coverage, etc. shall be adhered to. DCR /jach ENGINEERING RECOMMENDATIONS 6) All easements as required by staff shall be dedicated on the final plat. 7) All utility and street construction shall be in accordance with plans and specifications as approved by City staff. 8) The Metcalf Drive connection shall be constructed as a 28' wide street concurrent with this development. MEMO TO: FROM: DATE: SUBJECT: CINNAMON RIDGE 4TH ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for considera- tion by the Advisory Planning Commission and City Council. DRAINAGE /TOPOGRAPHY Grading over this proposed development has been in progress. Once completed, the drainage will be from south to north, eventually ending up in Pond AP -21, as shown in Figure 1. The future drainage will be collected within internal streets and directed towards Cinnamon Ridge Trail which presently contains storm sewer. The storm sewer has been installed and designed to accommodate the future runoff from this de- velopment. UTILITIES THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER RICHARD M. HEFTI, ASSISTANT CITY ENGINEER SEPTEMBER 19, 1983 Utilities of sufficient size, capacity and depth are in place within Cinnamon Ridge Trail to provide future service to this proposed devel- opment. They consist of a 6" water main, an 8" sanitary sewer and a 24" storm sewer. The proposed utilities consisting of sanitary sewer and water main are of sufficient size, capacity and depth to provide service within this future development. If these utilities are to be constructed private- ly, the plans and specifications shall be prepared by a registered en- gineer in accordance with the City's design and construction standards. STREETS Cinnamon Ridge Trail provides existing access to this proposed develop ment. This City street is constructed to its ultimate design cross section being 34' wide with concrete curb and gutter and bituminous surfacing. Future internal access to this proposed development will be made through private cul -de -sacs. The width of these cul -de -sacs shall be a minimum of 28' and have concrete curb and gutter. These cul -de -sacs are with- in City standards for length of 550'. The plans and specifications for street improvements shall also be pre- pared by a registered engineer in accordance with City design and con- struction standards. RIGHT OF WAY /EASEMENTS All public right -of -way has been previously dedicated as a part of the Cinnamon Ridge 3rd Addition. Subsequently, no further right -of -way ENGINEERING REPORT CINNAMON RIDGE 4TH ADDITION PRELIMINARY PLAT SEPTEMBER 27, 1983 PAGE TWO will be required with this proposed development. Easements of sufficient width will be required over all City utilities. In addition, a 10' utility easement shall be dedicated along all public right -of -way with a 5' drainage and utility easement being dedicated along all exterior lot lines and a 10' utility and drainage easement dedicated over all internal lot lines. ASSESSMENTS All assessments for trunk area related facilities have been levied. MISCELLANEOUS As a condition of final plat approval, the Metcalf Drive connection should be accomplished concurrently with development of the proposed Cinnamon Ridge 4th Addition as required under the original Cinnamon Ridge Addition final plat approval. This was stated as Condition No. 13 which required a 28' road for the Metcalf connection and be con- structed as a part of the phase three development. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at its September 27th meeting. Respectfully submitted, Richard M. He 1, P.E. Assistant City Engineer RMH /jach i CLIFF CLAR s r 1 G 0 ct cn Ui cr _J L 't uJ X• a_ w RD. FIG. 1 0 883 11 --r—_,,,--____• ..........-----13 MID AMERICA GAS 885 CO RD 32 CEDAR RIDGE EASEMENT ERIN DRIVE T2 ERIN DRIV W ET TAP IRCLE uJ z E uJ CC NET TAP (Vow. 84 FIRST CHANGE APPROVED PROPOSED 4TH, 5TH, AND 6TH ADDITION 0 F o 0 0 ru ZACHMAN HOMES INC. 1 ORIGINAL PLANNED DEVELOPMENT 1 T.H.17 NA NO LAN! T.H.77 OG OD LAN& 0� 4 O 1 CINNAMON RIDGE EAGAN, MINNESOTA 1 1... I 1 CANTIl11 AVE 1 EC i LAND USE SKETCH PLAN CITY OF EAGAN SUBJECT: PRELIMINARY PLAT CENTURY ADDITION APPLICANT: DONALD B. KLOBER, CENTURY 21 REALTY LOCATION: LOT 1, BLOCK 2, FOX RIDGE ADDITION EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS DISTRICT) DATE OF PUBLIC HEARING: SEPTEMBER 27, 1983 DATE OF REPORT: SEPTEMBER 22, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted for a pre liminary plat, Century Addition, which consists of approximately 3.99 acres and would contain 5 commercial lots located on Lot 1, Block 2, Fox Ridge Addition. ZONING AND LAND USE Presently, the parcel is zoned NB (Neighborhood Business District) and would allow a variety of commercial uses. The Comprehensive Guide Plan designates this particular parcel as R -4 (Residential Multiple District) with a density of 12+ units per acre. Since the zoning does exist on the property, the zoning would supersede the Comprehensive Guide Plan for this particular parcel. COMMENTS The preliminary plat, Century Addition, consists of approximately 3.99 acres and is proposed to contain 5 commercial lots. It is staff's un- derstanding that the applicant has purchased the property and proposes to construct his real estate office building on Lot 2, Block 2 of the proposed plat. It is the staff's understanding that there may also be a funeral home looking to purchase Lot 1, Block 2. In review of the City Code, a funeral home mortuary is allowed in a Limited Business District but does not specifically address this use in a Neighborhood Business. Since it is allowed within a Limited Business District, it would seem that it could also be appropriate in a NB (Neighborhood Business District). There are no specific development plans for Lots 1 -3, Block 1, Century Addition. However, these lots would be created which could be market- ed for uses which would be allowed within an NB (Neighborhood Business District) The applicant is proposing to provide access to this plat from Coach- man Road. The applicant is proposing to plat a looped street which would have access from Coachman Road and looped down and tie into CITY OF EAGAN CENTURY ADDITION PRELIMINARY PLAT SEPTEMBER 27, 1983 PAGE TWO Yankee Doodle Road. The concern City staff has is in regard to the access onto Yankee Doodle Road. This access should be reviewed by Dakota County and subject to their comments. The applicant does not have any detailed building plans at this par- ticular time for the office he wishes to construct. However, any construction on the lots would be subject to all of the City Code re- quirements in regard to parking, setbacks, lot coverage, etc. If approved, the preliminary plat should be subject to the following conditions: 1) A development agreement be entered into and signed prior to the application for final plat. 2) Detailed grading, drainage and erosion control plans shall be submitted and reviewed by City staff prior to final plat appli- cation. 3) A detailed landscape plan which should include buffering along the northern edge of the property shall be submitted and review- ed by City staff, and an adequate landscape bond shall be submit- ted and not released until one year after the landscaping has been completed. 4) Adequate rights -of -way shall be dedicated for Yankee Doodle Road. 5) The plat should be subject to Dakota County Plat Commission's review and comment because the plat abuts Yankee Doodle Road. 6) The plat should be subject to the Park Commission's review and comments for park dedication for commercial property. 7) All other City Code requirements shall be adhered to in the con- struction of buildings on the proposed plat. ENGINEERING RECOIM2ENDATIONS 8) An internal storm sewer system shall be constructed discharging southerly under County Road 28 into CP -2 as the sole responsibil- ity of this development in accordance with approved City plans and specifications. 9) Sanitary sewer and water extensions to service this plat shall be the responsibility of this development in accordance with City approved plans and specifications. 10) No access be allowed to County Road 28 and access onto Coachman Road shall maintain a 152' setback from the centerline of County Road 28. CITY OF EAGAN CENTURY ADDITION PRELIMINARY PLAT SEPTEMBER 27, 1983 PAGE THREE 11) An additional 5 feet of right -of -way shall be dedicated for County Road 28. 12) All utility easements as required by staff shall be dedicated on the final plat. 13) Coachman Road must be ordered for upgrading to its ultimate design prior to final plat approval. 14) This development shall assume its trunk area storm sewer assess- ment liability in accordance with the rates in effect at the time of final plat approval. RMH /jach MEMO TO: ADVISORY PLANNING COMMISSION DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: SEPTEMBER 19, 1983 SUBJECT: CENTURY ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council. DRAINAGE The drainage for this proposed development currently is to the south into a low area adjacent to Yankee Doodle Road. In addition, the Bunker Hill Apartments also discharge their storm sewer into this low area. The water appears to pond here and it appears no culvert is in place under Yankee Doodle Road to drain the water to the south into pond CP -2 (see Figure 1). Subsequently, a culvert underneath Yankee Doodle Road will have to be constructed as a condition to final plat approval. Although the grading over this lot appears to be minimal, a detailed grading and erosion control plan should be submitted. UTILITIES A 6 -inch watermain is in place just north of the north property line of this proposed development with a 16 -inch trunk waterline along the west edge of Coachman Road. Meanwhile, a 9 -inch sanitary sewer is in place east of Coachman Road and also a 9 -inch sanitary sewer line abuts the northeast corner of Lot 1, Block 1, of this proposed development. The latter sanitary location would be the most feasible due to its depth. The developer does not have any plans for the utilities at this time. The only requirement, if this work istp be done privately, is that the watermain be looped and that plans and specifications be prepared by a registered engineer in accordance with City design standards. STREETS This proposed development is bordered by Coachman Road on its eastern boundry and Yankee Doodle Road on its southern boundry. Yankee Doodle Road is under Dakota County's jurisdiction and is presently a two -lane, rural section road with an average daily traffic volume of over 10,000 vehicles per day. Meanwhile, Coachman Road is a City street surfaced with 24 feet of bituminous. Coachman Road should be upgraded to its ultimate design section, that being 44 -foot wide with bituminous pavement and concrete 0 3� WET TAP DOODLE WELL NO. 7 1) i8 LETENDRE 4- SF F Sr!T ?4 PL QO PUMPHOUSE NO. 6 WET TAP �J ?f f 39 "4 •r.g• WYD. 5 G.V. SEE 5HT 24 oer 7.•.i••r cr IS 804.• f C. r1 L., 0.L= NM 1,D0 T'O +Y• •111L° r r, fs j r +r 71. r r. 9 C 1s ENGINEERING REPORT ADVISORY PLANNING COMMISSION September 19, 1983 Page 2 curb and gutter, in the very near future. Due to the tremendous amount of traffic on Yankee Doodle Road, it is a high priority for upgrading by Dakota County. Although the exact timetable has not yet been determined, it is proposed it willbe widened to a four -lane roadway with the concrete median, similar to the roadway in front of Yankee Square. Staff would prefer not to see the proposed street connection to Yankee Doodle Road due to the voluminous amount of traffic on that road. Staff would prefer to see an internal system of private streets which loop in and out to Coachman Road, maintaining a 150 -foot setback from the centerline of Yankee Doodle Road. The Dakota County Traffic Engineer also recommends against new access points on Yankee Doodle Road due to the heavy traffic. Interior streets, whether public or private, shall be constructed in accordance with City design standards. RIGHT OF WAY /EASEMENTS Sufficient right -of -way for Coachman Road has previously been dedicated with the Fox Ridge Addition. Yankee Doodle Road presently has a 50 -foot half right -of -way, however, an extra five feet should be dedicated to comply with current County requirements. A ten -foot utility easement shall be required adjacent to all publicly dedicated right -of -way, centered over all interior lot lines, and around all exterior lot lines. In addition, easements will be required over City utilities not within public right -of -way. ASSESSMENTS Trunk area storm sewer assessments have not yet been levied over this proposed development. Subsequently, this development will be responsible for its trunk area storm sewer assessment at the rates in effect at the time of final plat approval. Currently this would amount to approximately $11,245 (3.99 acres x 43,560 square feet per acre x 6.47 cents per square foot). All costs for installation of internal utilities and streets shall be the sole responsibility of this development. I will be available to discuss in detail, any aspect of this report with the Advisory Planning Commission at the September 27, 1983, meeting. Respectfully subm tted, RMH /kf Richard M. Hef P.E. Assistant City Engineer MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: SILVER BELL ROAD /BLACKHAWK PARK October 1983 Background: In 1982, the Advisory Committee reviewed the preliminary plat proposal for Blackhawk Oaks. At the time, the committee recommended to the City Council that a road easement, of minimal width, be a condition for approval of the plat along the north propery line of this plat. This easement would allow for an extension of Silver Bell Road east for a potential road or trail access into Blackhawk Park. This access would be at the northwest corner of the park. An exact determination or design of a trail or parkway road has not been established. The recommendation for an easement was to provide for a possible need for an access at some- time in the future. October of that year, the preliminary plat was approved by the City Council including the committee's recommendation for the road. easement. At the November meeting of the Advisory Committee, Mr. Peter Stalland presented a petition for construction of Silver Bell Road extension to Blackhawk Park to service property owned by Mr. Stalland, which is immed- iately north of Blackhawk Park. (See attachment). In order for the road to be constructed a public hearing and feasibility report was ordered in; one third of the affected /benefited property owners must sign a petition. Currently, there are four (4) property owners affected i.e. Eagan Parks and Recreation, Blackhawk Oaks, Mr. Cy Barry and Mr. Stalland. Mr. Stalland is seeking the park committee's concurrence, by way of resolution /motion to petition with him for the road project once again. Review: At the time of review by the Advisory Committee of Blackhawk Oaks, the Commission was merely anticipating the need for an extension of Silver Bell Road to the northwest corner of Blackhawk Park, either for car or pedestrian. At the November 1982 meeting and the first request to join in a petition for the road, members commented that the construction of the road was premature, that no preliminary plan was available for review concerning the Stalland property. The lack of a definitive plan for Blackhawk Park, the question of a roadway width for parks purposes versus the roadway width for development purposes, assessment costs, etc. were reasons stated for the rejection to participate. (Attached for your re- view are the November 4, 1982 minutes relating to the discussion of that item.) At this time, staff is not aware that Mr. Stalland has prepared a concept plan for the development of his property, nor have plans been initiated for Blackhawk Park. Consequently, many of the issues relative to the need and type of road for park needs has not yet been determined. Mr. Stalland will be available at the Commission meeting to present his request and to answer Commission questions regarding this issue. Action to be Considered: To recommend to the City Council approval /denial, City participation in the petition to construct an extension of Silver Bell Road to the northwest corner of Blackhawk Park. A 1P r5 4. CAL L F t 1 r, -4 t it 4r,} 9 t ,1 Faye ,L. ��r ♦e6 4 It 3 rl k BLACKHAWK OAKS PROPERTY a i 3 f 1 F `.vs 1 STALLAND PROPERTY C r 1 111 S1 I AE Ai* 7 r c MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: PARKS SYSTEM STUDY; MISCELLANEOUS ISSUES October 1983 Systems Plan Consultant, Tim Erkkila and staff met September 20th with the purpose of reviewing the proposed revisions to the Systems Plan study. Members had responded with their corrections on sections assigned to them. These changes were transferred to a single master copy. This copy was given to Mr. Erkkila for revision purposes. Revisions to the ten park site plans are currently underway and will be completed within the next couple of weeks. The "graphics" are essentially completed and are ready for reproduction. For Commission review, attached to this memo, is the last page of the Funding and Implementation section. The page has been revised at the direction of the Advisory Commission and is presented for your review. The Commission is asked to review this page, make any appropriate changes, as may be necessary, to approve of it for its inclusion in the plan book. The Director of Parks and Recreation has asked the City Administrator to place on the November 1st City Council agenda public hearing for the Systems Plan. At the close of that public hearing, approval and adoption of the plan by the City Council would be appropriate. Printing of the document can then proceed as appropriate. The two remaining documents called for in the Scope of Services with the consultant pertain to Maintenance and an Outline for the review and updating process. Work on these two sections will begin following the public hearing process. It is anticipated that these two sections can be completed in a relatively brief time period. Staff has done an initial draft of an "Excutive Summary" of the Systems Plan which was suggested at the last meeting. Following review and modification, the summary will become an attachment to the Systems Plan Book. A draft should be available for the Advisory Commission's review at the November Commission meeting. Should members of the Commission have any questions in regards to the remaining efforts needed for the processing of the Systems Plan study, staff will respond at the Commission meeting. The total cost of projected park needs through the 1990 planning framework h: $5,400,000 for Development and Expenses 620,000 for Acquisition by Purchase 1,680,000 for Acquisition by Dedication $7,700,000, or an estimated $8 million to allow for phased implementation This could be funded as follows: $2,000,000 from dedication (land and money) 6,000,000 from all other sources (grants, bonding, revenue sharing, or other sources) The total estimated cost (of $8,000,000) assumes a 1990 time frame, with a planned population of 37,000, and recreation standards being satisfied 100 Further, the exact source of "other" funding sources is not determined at this time; consequently the actual method of implementation to be used will depend on future City decisions on the chosen implementation time frame, the funding sources available at that time, and any corrections to previous assumptions such as population growth, and priorities within the individual park site plans. MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION RE: RAHN PARK; ATHLETIC FEILD DEVELOPMENT Ocotber 1983. Background: Contract agreements for the development of Rahn Park athletic fields have been signed and forwarded to State Parks and Recreation Grants section for processing. It is anticipated that the City will receive the completed documents and a check in the amount of 79,750 in the next several weeks. The City now has the authority to charge expenditures, associated with this project, to the grant. The site plan prepared for the Rahn Park grant submission was done by the Systems Plan Consultant, Mr. Erkkila as a separate contract. The extent of that contract was to provide for the park design and initial cost esti- mating. Staff is now seeking concurrence by the Advisory Commission and Council to enter into an agreement with a consultant to begin detail plans and specifications for the development of Rahn Park. Because of Mr. Erkkila's familiarity with the park project, high quality and acceptability of his work performance on the Systems Plan with the City, staff is recommending that Mr. Erkkila be retained for this work. Although the source of City funds for the matching of the L.A.W.C.O.N. grant has not yet been determined, the preparation of detail plans can still pro- ceed. A site survey is necessary before detail planning can begin, and several soil samples should also be taken this fall. On completion of this preparatory work the development of final plans can be done through the winter months. This will allow for a less hectic review process than if everything is done in the spring. Further, with the completion of the de- tail plans in the winter, construction contracts could be let in the spring of 1984 or at such time as the City is prepared to move ahead on the project. Staff has had discussion with Mr. Erkkila to discuss the development of these detailed plans and specifications and the contracting of this work by phases. 1. Phase I would be the site survey, soil samples and data collection. 2. Phase II would include base mapping and detail plans. 3. Phase III the preparation of specifications and bid documents. 4. Phase IV would include construction supervision and contract administration. This approach is being taken because of the variable factors with the project and the necessity to begin collection of site data. Because the source of matching funds has not been determined, a specific bid letting date or time line for construction has not been established. This can be done later and worked into a schedule which would not be dependent upon completion of the design work. Staff has also asked Mr. Erkkila to be "flexible" and work with the City breaking down the construction contract into several contracts, with the City acting as the general contractor. Typically, major park projects are let under one contract to a general contractor, who then may sublet various aspects of the projects to other sub contractors. While this is generally an expeditious method, it should be noted that general contractors usually add in a cost for this in the bid. The Director of Parks and Recreation has worked under both situations, i.e. letting out the entire project to a general contractor and the City acting as the general contractor. It is my belief that the City, acting as the general contractor, is the superior method and much more cost effective. Consequently, staff has intentions of proceeding with the planning and development of the park bids and speci- fications under this plan. Commission Action: The Director of Parks and Recreation would like to dis- cuss with the Advisory Commission these issues however, more importantly, would like authorization by the Commission to enter into an agreement with Mr. Erkkila to provide the necessary services to proceed with the construction documents for the development of Rahn Park athletic fields. MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION Ocotber 1983 RE: KEHNE HOUSE PATRICK EAGAN PARK Prior to the special meeting of the Advisory Parks and Recreation Commission and City Council on August 30th, the Advisory Commission and Council members visited the Kehne House located on Deerwood Drive and Patrick Eagan Park. The house became the property of the City of Eagan several years ago when park land was acquired. Since that time the City has been renting the home. Income from the rental, generally helps offset necessary and needed repairs. Issue: At this time, the Kehne House has deteriorated and the question of the short range and long range plans for use of the home becomes a question. The most noticeable defects in the facility include the following items. The existing furnace is an oil burning furnace supplying hot water heat. The furnace itself is in poor condition and the radiant heating pipes, which are in the floor, have become clogged and corroded and are not functioning as designed. The furnace itself is also in need of repair. The master bath- room has leaky plumbing with corrosion eating through the plumbing. New fixtures are also necessary. The bathroom walls, which are sheet rock, have become wet, are deteriorated and in generally poor condition. The existing fireplace was built at a time in which energy was abundant and there is no flu stack in the chimney causing a heat loss. Windows are "home -made" and single pane. In the winter time there is constant heat leakage. Tile steps leading into the home are deteriorating and are in need of repair. Generally, if the house is to be continued to be used on an in term basis for rental, it will have to be brought up to code. The question facing the City is what are some of the short term and long range possibilities for this house, their costs, and how will those costs be funded? The City Administrator has asked the Chief Building Inspector and I, to begin the process of review of the home. Because the house is part of City park land, the issue is being brought to the attention of the Advisory Commission. Commission Discussion: The Commission is asked to discuss alternatives that they would like to see explored as possible use's for the home. Dependent upon the outcome of their discussion, the Commission may wish to appoint an ad -hoc study committee to assist City staff in the review of alternatives. MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION October 1983 RE: PARKS MAINTENANCE ACTIVITIES Background: In a conversation with Chairman Martin of the Advisory Commission, it was suggested that an additional memo periodically be supplied to the Advisory Commission regarding activities of the parks maintenance division might be appropriate. Therefore, the purpose of this memo is to inform the Commission of some of the activities of the maintenance staff have accomplished, or being worked on, or being planned for during the next several weeks. In addition to the routine maintenance items such as mowing, striping of soccer fields, care and maintenance of equipment, the department has installed bike route signs on Rahn Road extending from Beau D'Rue to Cliff Road. Cross walks were painted at all major street intersections of the Highline Trail, the constructed projects at Woodhaven Park was reseeded, a volume of work was done to control erosion from the parking area to the west. Work began at the Carnelian hockey rink to rebuild the north wall. The wall was caving in as a result of some rotting of the wood timbers and boards as well as soils pushing against the rink. Work included the excavation of soils around the boards, removal and drill- ing holes, placing 4 x 4 posts and new planking material and permitting the boards to be cleaned and painted and some back filling will take place. Pilot Knob Park the chain link fence separating the pumphouse and park has been removed and prepared for a bituminous trail to connect the park up with the cul -de -sac off of Red Cedar Road. At Northview Athletic Fields the temporary fence has been removed, minor grading taking place in anticipation of the erection of the permanent fence. In addition, ag -lime was brought in for infields and spread and the fields prepared for winter. The athletic fields have been airified and on the west soccer field, the field has been airified, top dressed, reseeded and fertilized. The fall weed spraying program is approximately 65% complete. Also completed at the Woodhaven Park is the grading work in anticipation of the construction of a permanent hockey rink. These sites should be fine graded the week of September 26th and construction to begin immediately. All materials have been ordered and are in, in anticipation of work to begin. The fall fertilization program began September the 12th. Reforesta- tion work has amounted to the planking of plant material at approximately 15 locations within the park system. In addition, staff has reviewed and redeveloped a landscaping plan for the City Hall site of which the department will be responsible for. Work anticipated during the remaining month of September and into the first part of October includes the construction of the hockey rink at Woodhaven, erection of the temporary boards at Lexington Park, repair, maintenance and painting of all hockey rinks as is necessary. A major project for the department will include the landscaping at the City Hall site. The department will be responsible for fine grading, sodding, seeding, fertilizing and installation of all plant materials. (Weater per- mitting) Planting of dormant materials will also began in October. Antici- pated is the checking out of all playground equipment as part of the fall inspection program. Trails system should be swept in its entirety within the next two weeks as well. As members may recall the department is now down to its regular full time staff with all summer crew members having left the summer mowing crew during the early weeks of September. Other routine maintenance items include picking up of trash in the parks, mowing, equipment repair, materials pick up. Hopefully, this will give you an idea of some of the items that the staff is involved in, in an abbreviated form.