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07/07/1983 - Advisory Parks & Recreation CommissionJuly 20, 1983 ADVISORY PARKS & RECREATION COMMISSION MEMBERS EAGAN TELEPHONE TERM EXPIRES Roger Martin 454-8921 Ch) 456-4654 Cw) 12-83 4435 Oak Chase Road Eagan, MN 55123 Carolyn Thurston 454-5843 12-85 4454 Oak Chase Way Eagan, MN 55123 Richard Carroll 452-7597 4485 Oak Chase Lane Eagan, MN 55123 George Kubik 452-3887 (h) 725-3592 (w) 3053 Pine Ridge Dr. Eagan, MN 55121 Douglas McNeely 452-3475 (h) 2060 Shale Lane Eagan, MN 55122 Mike Fedde 452-2966 (h) 733-6206 (w) 1662 Norwood Dr. Eagan, MN 55122 Sandra Masin 452-3411 (h) 1795 Carnelian Lane Eagan, MN 55122 Joanne Alt 452-6745 (h) 370-1713 (w) 1758 Bluebill Cir. Eagan, MN 55122 Sandy Bertz 452-5062 550 Atlantic Hills Dr. Eagan, MN 55123 William C. Jackson 452-9291 (h) 853-2068 (w) 1790 Karis Way Eagan, MN 55122 12-84 12-85 12-85 12-83 12-83 12-85 12-84 12-84 3795 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454 -8100 Dear Sandy: city of Cagan July 22, 1983 Sandy Bertz 550 Atlantic Hills Dr. Eagan, MN 55123 On behalf of Roger Martin, Chairman of the Advisory Parks and Recreation Commission, members of the Advisory Commission and department staff, I want to welcome you to the Commission. I'm certain you will enjoy your tenure on the Commission and find the work both challenging and rewarding. BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk To help familiarize you with some of the recent activities of the Commission, I have taken the liberty of sending you minutes and agenda packets from the last two commission meetings for June and July of this year. Also enclosed are items that the Advisory Commission has previously prepared entitled the "Commission Members Code and Job Description." Per- haps this will also assist you understanding the role and responsibility of the Commission and individual members. As you probably know, the Advisory Commission has been deeply in- volved in a Comprehensive Parks System Plan. This effort has been in progress since April of last year and now is in the latter phases of being completed. While a great deal of work has been accomplished, there is still much work that must be completed before the document will be completed. When the study is ultimately accepted the document can be used as a "working blue print" for overall development of the City's park system for the next five to ten year period. The loose leaf binder entitled the "City of Eagan Parks System Plan" is for your use during your tenure on the Commission. This is currently in draft form and represent the work by the Commission on the plan. Also enclosed for your reviewal is the City's Bicycle Trails Plan document which was completed in 1981, And some recent brochures prepared by the department "Parks Need Friends Too." After you have had an opportunity to review these materials or any time during your term as a Commission member you have any questions please feel free to contact me. I would like to suggest that you and William C. Jackson, the second member appointed at the same time with you, might want to meet with me to review in some detail certain segments of the Parks System Plan which the Commission and Council sees as significant policy decisions. I THE LONE OAK TREE. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Sandy Bertz July 22, 1983 Page 2 believe such a meeting will be beneficial to you, shorten your orientation to the System Plan and allow you to participate fully in the discussions regarding the remaining sections of the document. Please feel free to contact me to arrange for such a meeting. As to the next Commission meeting, the Commission meets the first Thursday of the month. The next meeting is scheduled for August 4, 1983 at 7 :00 P.M. at the Eagan City Hall. You will receive a packet of information before each Commission meeting containing the tentative agenda and any support material to assist you concerning the items to be presented. If you haven't received this packet by Tuesday evening prior to the meeting, please advise me on Wednesday. Again, Welcome to the Advisory Commission. Sin i Kent a, Director Parks and Recreation City of Eagan cc: Roger Martin, Chairman Advisory Parks E Recreation Commission 3795 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454 -8100 city of eagan MEMO TO: HONORABLE MAYOR, CITY COUNCIL TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS F. RECREATION DATE: JULY 11, 1983 RE: SYSTEMS PLAN STUDY UPDATE BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk At the July 7th, 1983 Advisory Commission meeting, the Advisory Commission reviewed the Park Site Development Summary as prepared by the systems plan consultant and staff. After discussion regarding the prioritization and development cycles for the 37 park sites under consideration and, the nec- essary funding to implement this plan, the Commission made several recommenda- tions for changes to the consultant and staff. The Commission asked for these changes to made and the draft of the Implementation Strategies to be prepared and brought back to the Advisory Commission for their review before presentation to the City Council. After the review by the Advisory Parks Commission, a joint meeting between the Commission and Council will be in order to review the Park Site Development Summaries and Implementation section of the systems plan study. Another issue to be discussed at that joint meeting will be the final review and recommendations of the preferred park concept plan as prepared for ten (10) neighborhood parks. Council members have previously received reductions of these park concept plans and, attached to this memo is the analysis and recommendation of the consultant and Advisory Commission concerning the individual preferred park plan. Review of these park concept plans with this additional information will assist the City Council at the future Council/ Commission meeting. A tentative date for the Council /Commission meeting has not yet been established. This date will be dependent upon the completion and review of the work by the Advisory Commission and the availability of the City Council for a joint meeting. I'll be working with the City Administrator to establish that date once the material has been completed and reviewed by the Commission. As always, should you have any questions regarding the systems plan study at this time please feel free to contact me. cc: Roger Martin, Advisory Parks Chairman Advisory Parks Recreation Commission Tim Frkkila, Systems Plan Consultant THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN CITY HALL 7:00 P.M. JULY 7, 1983 5. Old Business 6. New Business TENTATIVE AGENDA ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA 1. Call to order and Pledge of Allegiance 2. Approval of agenda and approval of minutes of June 2, 1983 3. Presentation: Development Plans Lebanon Hill Regional Park 4. Development Proposals a. Advance developer Sun Cliff Addition b. Knob Hill Office Site Revised Preliminary Plan c. U.S. Homes Preliminary Plat Revision Lexington Place a. System Plan Study Park Site Development Summary b. DeBoer Park Preliminary Concept Plan c. Park name Committee Report a. Northview Athletic fields Fence proposal b. Bicycle Trail Bike route designation c. Fiscal 1984 LAWCON Grant application Authoriza- tion to submit Grant. 7. Other Business /Reports a. Woodhaven Park Shelter b. Commission Appointment MEMO TO: ADVISORY PARKS RECREATION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION July 1983 RE: JULY COMMISSION MEETING Following the call to order and approval of agenda and the minutes of June 2, Mr. Bob Rosene will be making an informational presentation on the development plans currently being readied for bids for Lebanon Hills Regional Park. The development project is part of the Dakota County Parks work and is assisted by a grant from the Metro Council Parks and Open Space Commission. Under development proposals, there is a proposed plat for the Sun Cliffe Addition as part of the Eagan Hills West P.U.D. A separate memo and planners report are enclosed. Two additional plats are proposed revisions. Knob Hill office site, which is commercial property subject to the new dedication requirements. And, Lexington Place which the commission has previously reviewed. The City Planner's report is enclosed regarding these two additions. OLD BUSINESS: Systems Plan Consultant Tim Erkkila will be present at the meeting to review the preliminary development summary. Mr. Erkkila has prepared development and acquisition cost estimates for thirty -seven parks under study. The Director of Parks and Recreation has then prioritized and categorized the development into five phase or cycles. Staff and consultant will be reviewing park cost estimates and phasing cycles for revision and modification as may be necessary. Mr. Erkkila has also completed a "blob concept plan" for DeBoer Park including the land proposed to be given as a gift with the Duckwood Trails Development. After review and comment by the Commission, Mr. Erkkila will be preparing a revision within the same detailing as previous park plans. The final item under old business is a report from the committee on park names. A memo is enclosed regarding this particular item. NEW BUSINESS: A proposal has been discussed for the permanent fencing of Northview Athletic Fields. This proposal and background are discussed in a separate memo. Also proposed for Commission review and recomiendation, is the completion and signing of bike routes. Again, a separate memo is enclosed for Commission review. The final item under new business is the Commission recommendation and approval to submit a L.A.W.C.O.N. application for fiscal 1984. This application must be filed by August 3rd. Again, a separate memo is enclosed. Page 2 enclosed. Also to be brought to the Commission's attention is the Council's time table for appointment of new members to the Commission. And, the recent resignation of Tom Gustafson, creating a total of two vacancies on the Commission. As always, if you are unable to attend please advise the office. PAUL H. HAUGE BRADLEY SMITH Ms. Barbara Schmidt Eagan Park Director 3501 Coachman Road Eagan, MN 55122 Re: Time for Park Dedication payments Surrey Heights Dear Barb: Ken Damlo referred to our office your question about whether park dedication for Surrey Heights is complete. The checks have apparently come in at intervals that do not coincide with the platting of the different additions, however, it appears that the total amount of cash dedication meets City requirements. Prior to the increase in cash dedication form $40 to $100 per lot, the developer paid the following amounts: 5 -30 -72 11 -14 -72 1 -17 -72 1 -11 -73 4 -09 -73 156 units The various additions for Surrey Heights have had the following number of units: 1st 56 units 2nd 48 units 3rd 20 units 4th, 5th, 6th together 32 units PAUL H. HAUGE ASSOCIATES, P.A. ATTORNEYS AT LAW 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL), MINNESOTA 55122 July 21, 1978 $2240 56 units $1280 32 units $160 4 units $1280 32 units $1280 32 units 156 units AREA CODE 612 TELEPHONE 454-4224 Confusion has apparently come in because some of the payments were given long before final plat approval and because some of the payments covered more than one addition. Also, the preliminary plat of Surrey Heights Fourth Addition was originally for 44 units in 1973, but it was later split into 4th, 5th, and 6th with the total reduced to 32 units in 1977 and 1978 when they were replatted. page 2 July 21, 1978 Ms. Barbara Schmidt The question about all of this is whether the City can now require more dedication for Surrey Heights 4th, 5th, and 6th since the cash requirement went up to $100 per unit before final plat approval. Ordinance 10.05 Subdivision 3, stated as amended on April 6, 1971, that cash dedication "shall be paid when application is made for a building permit This was in effect when the cash was paid for 4, 5, and 6, and because of this the dedication was not yet due when it was actually paid. However, in September of 1973, the ordinance was amended to require cash dedication not later than at the time of final plat approval or granting of the first building permit in the subdivision, whichever is sooner. The dedication was paid prior to either of these times and it was apparently accepted by the City, even though it was paid so early, so the City will be hard pressed to justify asking for a higher dedication for the replatting, unless there was an understanding in 1973 that this dedication could be increased at a later time when construction actually began. In general, if park dedication is pre -paid and accepted by the City, under the present ordinance the City will probably not be able to later ask for more cash because the dedication requirements are subsequently raised. If park dedication is pre -paid, the City should decide at that time whether to accept the park dedication. If a change in requirements is then being discussed, it might be best either to accept the dedication as partial payment pending final decision on the change or to ask the developer to wait until after a final decision before making park dedication. BS:cdg cc to Tom Hedges Ken Damlo Very truly yours, Bradley Smith MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: EAGAN HILLS WEST PLANNED UNIT DEVELOPMENT ADVANCED DEVELOPERS SUN CLIFF ADDITION JULY 1983 Background: An application has been received for a preliminary plat for the Sun Cliff Addition as part of the Eagan Hills West Planned Unit Development. This proposed addition is located east of Beaver Dam Road and bounded by the High Line Trail on the south, County Road 30 on the north and Blackhawk /I35E on the east. This development consists of approximately 89 acres and is in Park Service Area 30E. The develop- ment agreement for Eagan Hills West provided for a neighborhood park of approximately 13.5 acres. With the approved platting of the Sun Cliff Addition, the City would receive park area of approximately 12.5 acres. Planned Unit Development Agreement: The agreement for the park plan within the PD was to have been a total of 40.7 acres of which 32.6 acres credit is to be given. (Dedication credit is less than that which is actually given as a result of the deduction for power line easement and ponding areas.) Attached to this report is an exhibit from the develop- ment agreement showing the proposed areas to be dedicated for park land was prepared for the 1980 annual PD review. Also included is Exhibit F from the development agreement. Development and Dedication to Date: Development within the Eagan Hills West PUD has been limited to the Meadowlands residential area. This particular development consisted of 161 lots and approximately 64.7 acres. The City received approximately 10.1 acres of dedicated land under the NSP highline with the Meadowlands development. At the time of dedication, a portion of the land beneath the NSP easement was involved in the taking for the I35E right -of -way; therefore, the developer provided an easement for the construction of the High Line Trail in this vicinity. With the comple- tion of the taking for I35E, that portion of the High Line Trail can now be deeded to the City. This transfer of title is now in progress. There is an exception "C," which consists of approximately i of an acre within the High Line Trail corridor which the City has not yet received. This was reserved for a potential street crossing of the High Line. This will no longer be a possibility, and the exception should he received by the City as a condition of plat approval. The total acreage of the NSP easement previously dedicated to the City; along with exception "C" and the remaining parcel not taken with the 35E right -of -way would approximate 12 acres. This is equivalent to 6 acres of park dedication. Therefore, the ratio of land platted to park land dedicated is relatively equal. This Development: The Sun Cliff preliminary plat intends to dedicate 12.5 acres of park land to the City in the area previously described in the Eagan Hills West Planned Unit Development Memo July 1983 Page 2 planned unit development. There is a reduction of approximately one (1) acre from that which was previously proposed, which can be contributed to alignment of the roadways. Staff has reviewed the proposed park land dedication and its reduction and feels that it can still accommodate the basic park elements as identified in the parks system plan. As a neigh- borhood park, this facility would be developed with one scheduable soft- ball field and one soccer field. These elements seem feasible, except that the north -south oriented soccer field may be somewhat cramped. The only other two remaining concerns relative to this park is access to the park from the proposed Bear Path Trail. It might be desirable to alter this access to be directly across from Sun Cliff Road where there is a possibility of a direct access to the park. The other concern is relative to an area centrally located in the park adjacent to the High Line Trail. This is identified as a marshy area. This area may have an affect on future park development, requiring additional cost to facilitate park plans. The Sun Cliff Addition also affects other dedications previously pro- posed in the P.U.D. Specifically, a trail link with neighborhood park area to a pond /passive park in the northern edge of this plat. The elimination of this trail acreage, the reduction in size of the neigh- borhood park, and potential further reductions of proposed dedications to the pond /park in the north portion of the plat, should be resolved. Action To Be Considered: The Advisory Commission should review the proposed Sun Cliff Addition and the affected park lands making the recommendation concerning the plat and shortages of park dedication requirements for total P.U.D. fulfillment. SifA LE LANE -HIGH N E TrAiL Rop.rtis. RAHN Rd.—' 1-35W oo" 3.168 AG 4. I j Exclnal A 3.501 AC. oo" We• oo" Io 3.698 AC. Itc 7 200 1 300' -OW (Dedicated Areas are described by reference to Exhibit C, Eagan Hills West Planned Development Agreement, dated 1979) Dedicated Area Acreage Dedicated Park Dedication Credit 1. Northern States Power Co. Easement 2. Passive Park (Pp) 3. Northern Natural Gas Co. Easement 4. Park and Wetland B 6. Active Park (Pa) 7. Trail (30' wide) 8. Area South of Trail within Northern State Power Co., Easement contiguous with Wetland C TOTAL EXHIBIT F to EAGAN HILLS WEST PLANNED DEVELOPMENT AGREEMENT dated 1979 Dedicated Areas Requirements and Credit Eagan Hills West 12.12acres 6.06acres 5.67a 2.2a 4.68a .61a 13.49a 0.86a 0.44a 5.67a 1.1a 4.68a .30a 13.49a 0.86a 0.44a 40.07acres 32.60acres The Dedicated Areas shall be dedicated at the time of final plat approval containing each parcel of the land to be dedicated to Eagan pursuant to Section 10 of the Eagan Hills West Planned Development Agreement dated 1979. It shall be dedicated by so stating on a final plat, conveyance by quit claim deed or the granting of an easement, at Eagan's discretion. If any portion of the Dedicated Area is conveyed by deed or easement, the deed or easement shall contain a provision of fifteen years' duration stating that the land conveyed shall revert to the grantor or its assigns at such time as the land is no longer used or held by Eagan for public purposes. Developer, at its expense, shall provide an abstract of title or owner's duplicate certificate of title for any portion of Dedicated Area conveyed by deed. s au 1 J H. ;'f ,`..Y,1,• A Dunn di Crory Cuonnurrih WEST Planned unit D.v lopm.M fht T I i t h a Tt u5ac_ Dunn C1,seP Neal U.I.I. Man.OsrnaeW. Ins. 4Ma Viking Delve.1111,66.114111nn. aw9a 1999 Annual P.D.D. Mvnw A it 1 EXHIBIT C, D t .m Slat" t p__ j__ :t i 1 Land UN Park and Open Space Ea..m.M DNk.t•d 19 Park !:f' t r 111• irwi�awlrlr�rD��