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10/19/2009 - Advisory Parks & Recreation CommissionMonday, October 19, 2009 7:00 PM Eagan Municipal Center City Council Chambers IX. Call to Order and Pledge of Allegiance Adopt Agenda Approval of Minutes of Regular Meeting of August 17, 2009 Visitors to be Heard Director's Update Consent Agenda Development Proposals Old Business New Business X. Other Business and Reports A. Recreation Update B. Forestry Update C. Finance Committee Meeting Update XI. Communications XII. Round Table XIII. Adjournment AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA WORKSHOP 6:30 -7:00 PM Conference Rooms 2A B Cell Tower Location Review Census Complete Count Initiative Council Chambers Changes Pages 3 -4 Pages 5 -8 Pages 9 -21 Pages 22 -24 7:00 pm 7:01 pm 7:02 pm 7:03 pm 7:04 pm 7:09 pm 7:10 pm 7:11 pm 7:12 pm 7:13 pm 7:30 pm 7:45 pm 7:50 pm 7:51 pm 7:55 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Joint Workshop with City Council /APC Tuesday, November 10, 2009 Next Advisory Parks Commission Meeting November 16, 2009 ADVISORY PARKS COMMISSION 2009 -2010 MEETING SCHEDULE NAME Rebecca Aanning Thor Anderson Phil Belfiori, Chair Jennifer Dahlquist Bruce Goff Secretary Laurie Halverson, V Chair Duane Hansen Michael Palmer (Alternate) May 18 X X X X X X 0* Jun 15 Tour only X X X 0* X X X X Aug 17 X X X X X Oct 19 Nov 16 Dec 14 Jan 14 Thurs Feb 11 Thurs Mar 15 Apr 19 X present 0 absent 0* notified staff of absence prior to meeting Recreation Sub Committee Natural Resources Sub Committee Acquisition/ Development Sub Committee OPEN ISSUES: Alternative Funding Sub committee appointments (Sustainability/Green Initiatives) Emerald Ash Bore update by Forestry Division UPCOMING MEETINGS: November 10: Joint workshop with City Council and APC Embrace Open Space Presentation -Mark Schiffman Economic Development and Retail Market Presentation Peter Dugan or bno The 2010 Census Is here! The 2010 Census is on the horizon and the U.S. Census Bureau wants to ensure that everyone is counted. We are developing partnerships with tribal, state, and local governments; community -based organizations; faith -based groups; schools; businesses; the media; and others. Through these collabora- tive relationships, we can reach our shared goal of counting all residents in the 2010 Census. By being informed about the census and better understanding the census process, residents are more likely to respond to the census questionnaire. The Complete Count Committee (CCC) program is key to making this happen in communities all across the country. CCCs incorporate local knowledge, influence, and possible resources to educate residents and promote the census through a locally -based and targeted outreach and promotion effort. CCCs provide a vehicle for coordinating and nurturing a cooperative effort between local governments, communities, and the Census Bureau. Local governments and community organizations can help the Census Bureau get a complete count in 2010. Get Started WHO? Tribal, state, and local governments work together with partners in the community to form Complete Count Committees (CCC) to promote the 2010 Census in their communities. Community -based organizations also establish CCCs that reach out to their constituents. A Complete Count Committee is a team of com- munity leaders appointed by the highest- elected official or assembled by community leaders to develop and implement a locally -based outreach and awareness campaign for the 2010 Census. This team's primary focus is to promote the 2010 Census in a particular community and to ensure that every resident in that area is counted. Community leaders are most qualified to understand the best way to reach all popula- tions that reside in their area. The team is also best suited to mobilize community resources in the most efficient and cost effective manner. WHEN? The process starts NOW! Identify CCC leaders and budget resources where possible to pro- mote the census locally. Identify CCC members and establish your work plan. In 2010, you will be ready to implement your plan and lead your community to a successful census count. Its up to you! You know the best way to reach your community. Some activities could include: Census rally or parade Ethnic media luncheon Census unity forum for youth Interfaith breakfast and weekend events Early Involvement of Tribal, State, and Local Governments Is Crucial The Complete Count Committee turned out to be an excellent way to reach all segments of the commu- nity and educate them about the Census. Our efforts resulted In a mail -back response that was higher than anyone had anticipated." Albert Pritchett, Chairman, Complete Count Com- mittee, Cook County, Illinois Rapidly growing and diversifying cities need to realize just how critical a Complete Count e f f o r t is to getting the absolutely best count possible during the 2010 decennial enumeration to ensure their fair share of federal and state funding. The Census Bureau relies heavily on local Complete Count efforts to reach difficult to enumerate populations. Each city can tailor their Complete Count efforts to best meet the needs of their urban personality." Ryan Robinson, City Demographer, Austin, Texas "Forming a Complete Count Committee was indeed a labor of love for us. We followed the guide, formed the subcommittees and our entire city was energized. There is no doubt about the effectiveness of the Tell City Complete Count Committee. This was an effective program in bridging the gap between the community and the government. What a novel ideal" Louie Heitltemper, CCC Co- Chairman, Tell City, Indiana "With the 2010 Census quickly approaching, it is impor- tant that every citizen in our community be counted. The Complete Count Committee helps us mobilize resources, and ensure that Miami -Dade County gets its fair share of the federal funds and resources." Carlos Alvarez, Mayor, Miami Dade County "The Complete Count Committee included every seg- ment of our community. Some of the activities we incorporated in our CCC campaign were so successful in bringing everyone together that we have continued them as annual festivals. The CCC was indeed a strat- egy for building our community and learning more about our immigrant populations." Graham Richard, Mayor, Fort, Wayne, Indiana TO: FROM: DATE: ADVISORY PARKS COMMISSION JULI SEYDELL JOHNSON, DIRECTOR OF PARKS RECREATION OCTOBER 16, 2009 WORKSHOP 6:30 -7:00 PM CONFERENCE ROOMS 2 A B Cell Tower Location Review Census Complete Count Initiative Council Chambers Changes ITEM I: ITEM II: ITEM III: ITEM IV: ITEM V: ITEM VI: ITEM VII: ITEM VIII: ITEM IX: ITEM XI Call to order Approval of agenda Approval of minutes of August 17, 2009 Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. Director's Update Director Johnson will provide a brief overview of activities and events within the department. Consent Agenda There are no consent agenda items for the Commission to review Development Proposals There are no development proposals for the Commission to review. Old Business There are no Old Business items for the Commission to review. New Business There are no New Business items for the Commission to review. Other Business and Reports Staff will provide an overview and update on both the Recreation and Forestry Division operations. Chair Belfiori will provide a brief update from a recent meeting with the Council's Finance Committee pertaining to alternative funding. 1 ITEM XI: Communications Attached is a copy of the annual report from the Eagan Mens Chorus for your information. ITEM XII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIII: Adjournment REMINDER: November 10, 2009 Joint Workshop City Council and Advisory Planning Commission 5:30p.m. 2 OCTOBER 2009 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE Halloween Hodgepodge is Sunday, October 25 from 3 7 pm at the Eagan Community Center featuring a new 30 minute magic show (3 seating times), carnival games, trick or treating, crafts, monster mash dance and much more. Price is $3 per child and food donations will be collected at the door for a local women's shelter. Volunteers are being recruited for this event. Eagan Market Fest ended another successful season on September 16 Attendance increased by approximately 4,000 people over 2008. Plans and specifications for new Ellipse service building are being prepared. Soil borings determined there to be a need for some significant soil amendments which will occur this fall, it will delay starting on the building....a long warm fall would be helpful In October, the Eagan Athletic Association and Eastview Athletic Association began another basketball season of utilizing the ECC gyms for practices, games and tournaments. Lone Oak Days at Holz Farm was held September 26 and 27 1,209 people attended and experienced farm life as it was in the 1940's. SUPPORT ECONOMIC DEVELOPMENT The Eagan Community Center has seen a tremendous success with drop in, low cost programs. The Blast after- 5:OOpm admission has brought in over 2,000 visitors so far this year. The newly structured open gym program and $2 walking pass have also exceeded projections. Staff continues to work with a consultant to refine the project list for the use of a $657,100 Energy Conservation stimulus grant that City has been awarded Three local consignment sales were held in the ECC gyms in September and October. The sales are able to rent gym space during otherwise slow times. PROMOTE HEALTH AND WELLNESS Fall softball and flag football are wrapped up while basketball and volleyball are in mid season form. Winter sports information was sent out to teams with registration taking place in November: 5 Annual 55 +Senior Expo on Oct. 6 attracted 42 vendors and 300 participants and volunteers. PROTECT ENVIRONMENTAL RESOURCES Forestry staff has treated nearly 300 priority Ash Trees within parks to help protect them from Emerald Ash Borer. Additional trees will be treated in the spring. Fall application of fertilizer at park sites has been completed, it is part of the strategy to promote healthy turf thereby crowding out weeds, minimizing the need for herbicides The City largest tree contest was a success; the winners have been submitted to the Minnesota Native Tree Registry to see how they stack up. FACILITATE COMMUNITY CONNECTIONS The Eagan Hockey Association and Eagan High School hockey teams are practicing and beginning tryouts. This means the Eagan Civic Arena is hopping as it enters its peak busy season. The Minnesota Wild partnered with Let's Play Hockey to encourage people to drop off used hockey equipment in order to redistribute to those who need it. The Eagan Civic Arena was a drop site for used equipment. The after school program at Dakota Hills Middle School funded by Community Development Block Grant funding will start up in November. 3 PROVIDE RECREATION EXPERIENCES The adapted recreation program is partnering with ISD 196 Community Education to cross promote recreational opportunities for elementary aged students with disabilities. Eagan Parks Recreation will continue its focus on sports related programming and community education will focus on Yoga, one -day art classes at the Eagan Art House and life skills programs. The Blast, Eagan Art House and the Preschool staff collaborated on a free event called Preschool Preview. This is an opportunity for community members to bring their children to the Community Center and check out The Blast, talk to a preschool teacher and try a craft provided by the Art House. It brought in about 100 people and was a very successful event on September 9. Work on 2009 playground replacements is nearly complete, the last of the 4, Northview, is well underway. The Eagan Skate School is now accepting registrations for its first Winter session of skating lessons. Lessons begin at the end of October. Fall Preschool is in its fifth week of classes, over 200 children are registered! Oasis Middle School Dance on Oct. 2 had 76 bopping participants. Thirty 55+ Seniors traveled to Wabasha to experience the National Eagle Center, Nelson Cheese Factory and Lark Toys. Over 90 people listened to the smooth jazz sounds of Bill Evans and his New Orleans Jazz Band at the Eagan Community Center on September 27. This was another fun event sponsored by the Eagan Seniors. KUDOS TO STAFF: Despite the cool, rainy summer Cascade Bay had another safe (albeit slower than normal) summer thanks to a wonderful seasonal staff. Many compliments were received about their friendliness and professionalism. GENERAL ANNOUNCEMENTS The last weekend for park shelter reservations was October 10/11; water is off at all sites. Look for the winter brochure to be delivered the week of November 23rd. 4 C!ty of £aall TO: MEMO AGENDA ITEM: RECREATION DIVISION REPORT ADVISORY PARKS COMMISSION PREPARED BY: RECREATION SUPERVISORY STAFF Date: October 16, 2009 Agenda Item: Recreation Program Update Action Information Attachments x ITEM OVERVIEW: An update and overview of recreation programs and how Eagan residents `Discovered the Value' in Eagan during the months of May- October 2009. BACKGROUND/HISTORY: This month we are taking a little different approach to our report. At the April Commission meeting, the Discover the Value of Parks Recreation marketing campaign was introduced. At this meeting, Recreation Supervisory staff will tell several stories of how people in Eagan `Discovered the Value' of Eagan Parks Recreation. The Recreation Staff includes the following: Julie Anderson, Recreation Supervisor for Eagan Art House, Holly Champlin, Recreation Supervisor for Preschool Programs, Puppet Wagon, T -Ball and Holz Farm Special Events, Loudi Rivamonte, Recreation Supervisor for Seniors /55Plus and Teen programs, Kerry Phillips, Recreation Supervisor for Special Events and Adaptive programs and Paula Nowariak, Recreation Program Manager and supervises the Camps, Summer in the Park and Tennis programs. DISCOVER THE VALUE Building community has been a mission of Eagan Parks Recreation for several years. With the state of the economy and all the worries our residents have as they go about their day to day activities, Parks Recreation created the `Discover the Value' Campaign to remind residents of the value of Parks Recreation right here in Eagan, Minnesota. Whether it is signing up for a program, attending an event, or visiting one of the Parks or Facilities, Eagan has a lot to offer residents right in their own backyard. The `Value' in `Discover the Value' is not just monetary value of a free or low -cost activity, it also refers to the intrinsic value of the experience one receives from participating in an event or program. This intrinsic value is different for everyone but might include learning a new skill, experiencing the restorative powers of a yoga class or being in nature at one of our parks. The Campaign was rolled out at the Home Leisure show this past March and continued on through the summer and fall months. For more information check out the website at: www.DiscoverTheValueInEagan.com Themes The campaign is divided into four areas depicting the different areas of Parks Recreation as well as the seasons of the year when that area will be the focus. 1. Nature/Environment Spring 2. Entertainment/Events Summer 3. Destinations -Fall 4. Wellness- Winter Nature/Environment Discovering the Value (May October 2009) 61 youth took part in a total of four fishing clinics and one -all day workshop this summer. Using curriculum from the MinnAqua program, youth learned about how to protect lakes and water areas from pollution, learned about the types of fish and water life found locally and participated in nature and fishing activities throughout the day. Thirty (30) 55+ /Seniors participated in the Senior Eco Tour with visits to Lebanon Hills and Dodge Nature Center. Entertainment/Events 500 community members enjoyed a free patriotic concert on July 10 at the Eagan Rotary Band Shell featuring the 40- member Air Force Band of the Midwest from Peoria, Illinois. At the event veterans and active military were honored for their service by receiving lapel pins at the stage and the band played the theme songs from each military branch. Feedback was exceedingly positive for this first time event and many attendees asked staff to bring the band back for future performances. One heart-felt response was received in the form of a letter sent to the Mayor that highlighted one visitors appreciation for honoring his military service for the first time ever. Event partnerships were expanded this Summer and Fall to include a Market Fest partnership with Rasmussen College that included not only financial support and a give -a -way of pedometers, but set the foundation to build an ongoing volunteer partnership as well. Rasmussen students and staff are now regular volunteers at many of our special events including Market Fest, Senior Expo and the Halloween Hodgepodge and have committed to our upcoming year's events including the Garage Sale, Sweetheart Dance, Fun Run and the 2010 Market Fest event. A new partnership was developed with Genysis Credit Union to support the 2009 Halloween Hodgepodge through a financial support and an in -kind donation of trick or treat bags. Kowalski's donated some gift cards for Halloween candy. City County Credit Union gave a significant cash donation towards entertainment costs for Market Fest and Thisweek Newspapers Thisweek Live supplemented advertising of Market Fest Nineteen bags of groceries and fresh produce were donated to Eagan's Dakota Woodlands shelter as part of the Community Involvement Night at Market Fest. The donation was most appreciated especially since it is a rare occasion they get fresh produce donated. 4 Bands competed in the July 29 Battle of the Bands event held at Market Fest. The top two bands went on to compete at the Grand Battle held at the Dakota County Fair. The top two bands were also invited to perform at the State Fair. Holz Farm hosted their annual "Spring Festival" May 17 and 614 people came out to enjoy a wonderful day at the Farm. The Fall Festival, "Lone Oak Days" was held on September 26 and 27 and 1209 people enjoyed the 2 day festival. 38 hardworking Friends of the Farm volunteers, 5 City of Eagan Staff, 2 Chorus', 1 Concertina Club, 1 entertainer, 5 Eagan Ambassadors, a retired school teacher, a blacksmith, the Raptor Center, Pony Parties Express, and Hauth Enterprises (an animal vendor) made the event all possible. The puppet wagon had another fun filled summer!!! For 9 weeks beginning June 15, Seven different parks and 2 special appearances at Market Fest as well as the 4 of July Parade, 2,910 audience members enjoyed free shows, craft projects and singing and dancing with the puppets! The Eagan Art House hosted an exhibit of 20 years of Arbor Day posters at the Arbor Day celebration at Patrick Eagan Park in May. The Eagan Art Festival was a great success with 6,500 in attendance over the weekend of June 27 and 28. Nearly 100 artisans participated. The children's art tent focused on kinetic art, art that moves. Over 600 children created hands -on art projects that included mobiles. on Saturday and wire sculptures on Sunday. In addition, over 300 people of all ages participated in the community art projects at the Art Experience Tent. The Eagan Art House experienced an 18% increase in registrations for 2009 from Summer 2008 registration numbers. The youth summer camps were extremely popular. Over 200 people attended Celebrate Art at the Eagan Art House on August 30 This event included the opening of the Harvest of Art Community Art Exhibit, a pottery sale, outdoor firing of raku pottery, demonstrations and community art projects. The assembly of the community tile mosaic was completed at the event. Eagan Parks Recreation staff was present at the July 4 funfest. Staff played "Old Fashioned Games" with children that included gunny sack races, relay games, balloon stomp and ended with a coin hunt. In keeping with the celebration and honoring the colors of our country, a craft of red, white and blue bracelets was also offered. Destinations Eagan Market Fest was the destination for residents to be at this summer. In its third year, Market Fest was an incredible success with 4,000 more people participating over the previous year, for a total of 24,000 people. This year, close to 60 vendors participated well above, the 42 vendors in 2008 and the 10 -12 vendors in 2007. The focus on 2010 will be to add a few more unique vendors with locally produced, high- quality products the market does not already offer and to continue to make it one of Eagan's most popular summer attractions. Vendor recruitment will begin in January 2010 for the summer season. The Minnesota Recreation Parks Association honored the 2008 Market Fest event with an Award of Excellence which was presented to the City Council and staff in September. Market Fest can now say "Award Winning" with pride. 55+ /Senior drop -in hours at the Lone Oak Room increased by 590 visits this summer compared to 2008. Wellness A new running program called Beginning Women's Running Class is off to a running start! This Spring, recreation staff started this running program targeted for beginning women runners and attracted 73 runners. This program was held at Bridle Ridge Park and was taught by volunteer Juli Seydell- Johnson. For many of the participants they had no previous running experience. Classes include instruction on nutrition, running safety, clothing/shoes, race etiquette as well as a walking/running interval training program. Runners trained to be able to compete in local races. Many of the ladies participated and volunteered at the Eagan Fun Run '7. as well. Due to demand from participants, a summer session was offered so they could continue their training. This Fall, another class was offered and quickly filled to capacity with 25 runners. Many of the runners from our first session are now assisting the volunteer instructor as running guides encouraging a new set of beginning runners. Summer Preschool Programs were a whirlwind of activity, 400 children ages 0 -6 were able to participate in a variety of classes and camps. 355 children participated in summer 2008 preschool classes and camps, so numbers did see an increase of 12 The T -ball program also showed an increase in popularity this past summer. 205 children participated, with an additional 145 parents attending with the evening classes, which are parent/child t ball classes. This is a 25% increase since 2008, with 164 participants registered in T ball 55+ Senior Health and Wellness summer class registrations grew from 171 in 2008 to 359 in 2009 reflecting an increase of 110% from 2008. Summer in the Park is a 5 week program for youth ages 5 -12 that is held in neighborhood parks. In 2009, there were 609 participants down slightly from 2008 which had 664 participants. Games, crafts, fieldtrips are all part of this fun program that focuses on being outdoors in our Eagan parks. Camps saw a significant decrease in 2009 with 411 youth in Camp programs compared to 568 in 2008. This was somewhat anticipated and expenses and sessions offered were adjusted accordingly. Tennis o Adult Programs included Men's League, Women's League, Adult Club and Seniors /55 Plus lessons Drills. There were 66 people involved in these programs in 2009 compared to 42 in 2008. o Teens: There were 103 participants in the Team Tennis and SOR Camp programs. This compares to 111 in 2008. o The youth program included the Quick Start Tennis Camps for ages 5 -8, Pee Wee lessons for ages 3 -5 and lessons for ages 6 -14. There were a total of 326 youth involved in 2009 compared to 395 in 2008. o The SOR tennis tournament was a hit with 55 registrations in 2009 compared to 30 registrations in 2008. o Overall, tennis programs remained steady. In 2008 there were a total of 599 registrations and in 2009 there were a total of 570. City of Eagan Parks and Recreation AGENDA ITEM: EMERALD ASH BORER REPORT TO: Background Minnesota Infestation ADVISORY PARKS COMMISSION PREPARED BY: GREGG HOVE, SUPERVISOR OF FORESTRY ITEM OVERVIEW: Forestry Division Background and Strategic Plan for Emerald Ash Borer Emerald Ash Borer Emerald ash borer (EAB), Agrilus planipennis Fairmaire, is an exotic beetle that was discovered in southeastern Michigan near Detroit in the summer of 2002. The adult beetles nibble on ash foliage but cause little damage. However, the larvae (the immature stage of the borer) feed on the inner bark of ash trees, disrupting the tree's ability to transport water and nutrients. Emerald ash borer probably arrived in the United States on solid wood packing material carried in cargo ships or airplanes originating in its native Asia. Emerald ash borer is also established in Windsor, Ontario, was found in Ohio in 2003, northern Indiana in 2004, northern Illinois and Maryland in 2006, western Pennsylvania and West Virginia in 2007, Wisconsin, Missouri and Virginia in summer 2008, and Minnesota and New York in the spring of 2009. Since its discovery, EAB has: Killed tens of millions of ash trees in southeastem Michigan alone, with tens of millions more lost in Illinois, Indiana, Kentucky, Minnesota, Missouri, New York, Ohio, Ontario, Pennsylvania, Quebec, Virginia, West Virginia, and Wisconsin. Caused regulatory agencies and the USDA to enforce quarantines (Michigan, Illinois, Indiana, Maryland, Minnesota, Missouri, Ohio, New York, Ontario, Pennsylvania, Quebec, Virginia, West Virginia, and Wisconsin) and fines to prevent potentially infested ash trees, logs or hardwood firewood from moving out of areas where EAB occurs. Cost municipalities, property owners, nursery operators and forest products industries tens of millions of dollars. The information below is an excerpt from a Minnesota Department of Agriculture press release dated May 14, 2009. Minnesota officials find emerald ash borer infestation in St. Paul neighborhood Plans underway to quarantine firewood and certain ash material for Ramsey and Hennepin counties ST. PAUL, Minn The Minnesota Department of Agriculture (MDA) today announced the discovery of an emerald ash borer infestation (EAB) in St. Paul just northeast of the intersection of Interstate 94 and Highway 280. This is the first detection of the destructive tree pest in Minnesota. The infestation was initially reported to MDA by Rainbow Tree Care Company on Wednesday. After receiving the report and conducting an initial inspection, MDA submitted larvae from the infested trees to the U.S. Department of Agriculture (USDA) for confirmation as EAB. USDA made that preliminary confirmation this morning. MEMO Date: October 16, 2009 Agenda Item: X -B; Forestry Report Action Information Attachments x In response to this finding, MDA plans to issue a quarantine prohibiting the movement of firewood, ash nursery stock, ash timber or any other article that could spread EAB in Ramsey and Hennepin counties. This quarantine is expected to be followed by a federal quarantine within days. MDA staff will now conduct a thorough survey of trees in the surrounding area to assess the extent of the infestation. Information from this survey will help determine the response strategy implemented by state and local officials. The Minnesota Department of Natural Resources (DNR) and the USDA Animal and Plant Health Inspection Service (APHIS) are working closely with MDA in the response. EAB is an invasive beetle that attacks and kills ash trees. Its larvae kill ash trees by tunneling into the wood and feeding on the tree's nutrients. Since its accidental introduction into North America, EAB has killed millions of ash trees in 10 eastern states. With an estimated 900 million ash trees, Minnesota is a prime target for EAB. Earlier this year, MDA issued a quarantine for Houston County in response to an EAB infestation across the border in Wisconsin. The metallic -green adult beetles are a half inch long, and are active from May to September. Signs of EAB infestation include one -eighth inch, D- shaped exit holes in ash tree bark and serpentine tunnels packed with sawdust under the bark. While EAB spreads slowly on its own, it can hitch a ride to new areas when people transport firewood or other wood products infested with the larvae. Officials urge Minnesotans to take steps to keep EAB from spreading: Don't transport firewood, even within Minnesota. Don't bring firewood along on a camping trip. Buy the wood you need locally from an approved vendor. Don't bring extra wood home with you. Don't buy or move firewood from outside your area. If someone comes to your door selling firewood, ask them about the source of the wood. Watch for signs of infestation in your ash trees. If you suspect your ash tree could be infested by EAB, visit www .mda.state.mn.us /invasives /eab and use the "Do I Have Emerald Ash Borer checklist. City of Eagan Ash Tree Inventory Data Current park inventory reveals that within Eagan's city parks there are 776 existing ash trees. Average diameter of the ash trees is just less than 6 inches. Thirty-two percent (247) of the total 776 ash trees are located in three parks, Lexington Diffley, Northview, and Rahn. Most of these trees were installed within the last ten years for the purpose of screening and/or shade near athletic fields. Current boulevard tree inventory reveals that there are 3,600 existing ash trees (about 21% of the total amount of boulevard trees) growing within street boulevard areas. Average diameter of boulevard ash trees is approximately 24 To date there is no inventory on the amount of ash trees located in natural woodland areas, however it can be estimated that there are tens of thousands of naturally occurring ash trees in wooded areas (both public and private) within the City of Eagan. Management Strategies for Emerald Ash Borer City Forestry staff is recommending a three -phase approach to managing our existing park ash trees. The three phases include 1) chemical protection of priority ash trees, 2) removal of high -risk ash trees, and 3) monitoring the balance of our ash tree inventory. Chemical protection of priority ash trees Priority ash trees include those that are typically middle -aged or younger and are located in an area where they are performing a useful function. Examples would include 90 ash trees installed about 10 years ago in the pathway areas between the six baseball fields at Lexington Diffley Athletic Fields. These trees have now grown to the size where they are providing shade for game spectators and a visual screening for ball players. There are similar situations to this at both Northview Park (80 trees) and at Rahn Park (45 trees). /O. Chemical application to these trees involves a basal drench (slowly pour a measured amount of insecticide into the soil around the base of each tree) of an insecticide (active ingredient Imidacloprid), which is a systemic insecticide that provides 12 months of protection from EAB. This procedure has taken place on 300 high priority park ash trees (and trees at Cedar Grove boulevards) during the first week of October. The material cost for this application is $.50 per tree diameter inch ($3.00 for a 6" tree). This is an annual application that will need to be repeated each fall. Priority ash trees that are more mature 15" diameter) will be chemically protected against EAB with a tree trunk injection system (active ingredient Emamectin benzoate) that is directly injected into the trunk of larger ash trees during May /June. Costs per tree have not been calculated yet, but the injection procedure will be managed by city forestry staff. Removal of high -risk ash trees Forestry staff will survey and monitor larger existing ash trees for tree health, structural integrity, and the potential to be classified as a high -risk tree. High risk trees will be recommended for removal. The removal of high risk ash trees will be recommended and performed periodically throughout the year. The removed ash trees will be replaced as needed by a variety of deciduous or coniferous trees. An additional long -term benefit to removing high -risk trees is that there will be reduction in the "food source" for EAB as they eventually populate the area. Without a food source EAB will disperse to and breed in other areas. Monitoring the balance of our ash tree inventory The balance of the city' s ash trees will be carefully monitored for signs and symptoms of EAB infestations. These trees will be dealt with accordingly. AGENDA ITEM: 2009 TREE INSPECTOR'S REPORT TO: City of Eagan Parks and Recreation MEMO ADVISORY PARKS COMMISSION Date: October 16, 2009 Agenda Item: X -B; Forestry Report Action Information Attachments x PREPARED BY: STELLA COLLIER, CITY OF EAGAN TREE INSPECTOR ITEM OVERVIEW: The Forestry Division annually reports on the activities associated with the shade tree disease program and buckthorn removal assistance program. Background The primary responsibilities of the seasonal tree inspector include coordinating the shade tree disease program, administering the buckthorn removal assistance program, responding to customer concerns and general questions, participating in public education initiatives, and assisting with forestry staff projects. During the 2009 season, the tree inspector responded to over 300 customer requests, detected over 538 diseased trees, and coordinated over 68 buckthorn pickups. Following is the 2009 tree inspector's report which details the progress of the shade tree disease program, buckthorn assistance program, and other emerging issues of concern such as two -lined chestnut borer and emerald ash borer. 2009 TREE INSPECTOR'S REPORT City of Eagan Shade Tree Disease Program The City of Eagan shade tree disease program has been administered by the Parks and Recreation Department Forestry Division since the early 1970's and was originally established as a response to Dutch elm disease. Now, the program includes the detection and management of oak wilt as well as Dutch elm disease and is enforced by City of Eagan ordinance Sec.10.20 (Shade tree disease control and prevention). Through this program, the City of Eagan strives to suppress devastating shade tree diseases in order to maintain the valuable urban forests and natural landscapes that enhance the quality of life for people in the City of Eagan. The most effective strategy for managing shade tree diseases is through prevention. In the City of Eagan, promoting the prevention of further spread of Dutch elm disease and oak wilt is only possible through effective detection, public education, and execution of control methods. Page 1 of 10 /Z. The City of Eagan forestry staff work diligently to detect a large amount of Dutch elm disease and oak wilt on public and private property, but the City must also rely on private property owners and residents to help in detection; therefore, educating and engaging people is imperative. Opportunities to educate the public about shade tree diseases are ongoing and unique, including everyday direct contact with Eagan residents, the City of Eagan website, newsletters and other publications, school visits by the City Forester, Arbor Day, Be Green Eagan Night at Market Fest, and Eagan television (E -TV) broadcasts. Through these various methods of public education, people become aware, informed, and hopefully genuinely concerned about shade tree diseases and as a result may take an active role in detection and control efforts. City of Eagan forestry staff formally record in yearly field notebooks and also in an ongoing Access database detected Dutch elm disease and oak wilt infected trees on both public and private property. The following statistics are based on the collected data. DUTCH ELM DISEASE Dutch elm disease is a tree disease caused by the three types of Ophiostoma fungus and has the potential to infect and eventually lead to the death of most non -Dutch elm disease resistant elm species present in the City of Eagan. American elms have a low resistance and are the most susceptible to Dutch elm disease, rock and slippery (red) elms have moderate resistance, and Siberian elms have high resistance. The fungus can spread in two ways overland and underground. The overland, or aerial, spread is most common and requires a vector. The vectors are native and European elm bark beetles. The beetles breed in/on diseased elms which are dying or already dead and inadvertently pickup Dutch elm disease fungus spores, then the beetles fly to healthy elms to feed and inadvertently deposit the Dutch elm disease fungus spores. Underground spread of Dutch elm disease is not as common and occurs through shared root systems of elms in close proximity. There are three control methods available for managing Dutch elm disease. The first is through mechanical/physical barriers mechanical barriers (such as a vibratory plow) sever root connections between infected and healthy trees and in effect helps prevent the underground spread of Dutch elm disease. The second is through chemical barriers which can help prevent both the overland and underground spread of Dutch elm disease. Chemical barriers, such as applications of insecticides and/or fungicides, can act as a as a prophylactic against the beetles and/or Dutch elm disease fungus. Also, in early infected elms, chemical treatments along with the removal of any infected wood (therapeutic pruning) can be effective. The third and most widely employed method is sanitation. Sanitation involves the removal and proper disposal of infected dying and dead elm trees which reduces beetle populations and sources of the fungus Currently, the City of Eagan promotes and utilizes the sanitation control method. In some unique situations the City of Eagan may utilize other methods but ultimately the method, or methods, employed at each site has been dependant on time of detection, location and quality of tree(s) /site, and availability of resources. Under the sanitation method, once a tree is detected with Dutch elm disease the City of Eagan requires the property owner to remove and properly disposed of the tree within 20 Page 2of10 /3, days of official notification. Therefore, the more quickly an infected tree is detected the more quickly the infected tree will be eradicated, and as a result this helps prevent further spread of Dutch elm disease by decreasing the possibilities of healthy trees becoming infected. 2009 Dutch Elm Disease Detection Data During the 2009 season, a total of 480 Dutch elm disease infected trees were detected in the City of Eagan. The tree inspector detected 323 (67% of the total amount) Dutch elm disease infected trees across 84 locations, or infection centers, located on both private and public property; and the City of Eagan forestry staff detected 157 (33% of the total amount) Dutch elm disease infected trees in Eagan parks. Compared to 2008, the number of detected trees increased but the amount of infection centers decreased. However, the annual difference in the number of detected trees and infection centers is dependent upon many factors (such as recording methods, seasonal change in tree inspector, the amount of residents engaged in detection, and environmental fluctuations) and should not be considered the true trend of the spread of Dutch elm disease in the City of Eagan but rather an indicator of progress in detection. The total amount of detected Dutch elm disease infected trees from 1995 -2009 is 3,964 with an annual average of 265 (fig. 1). The total amount of detected Dutch elm disease infection centers from 1995 -2009 is 1,142 with an annual average of 76 (fig. 2). Also, the overall average number of infected trees per infection center from 1995 -2009 is 2.6 trees. 800 1 200 0 Total Number of Detected Dutch Elm Disease Infected Trees 1995-2009 (public and private property) Total Number 3,964 Annual Ave rage 265 199 199 199, 1.995 199 2 p00 20 0 1 20 02 20 03 2004 100510°6 2001 1002'20°9 Years IN Forestry Staff managed (parks) Note: different recording methods used prior to 2004 N TI recorded (public and private) Fgure 1: The total number of detected Dutch elm disease infected trees for each year from 1995 -2009. Page 3of10 200 180 160 140 120 100 80 60 40 20 0 Total Number of Tree Inspector Detected Dutch Elm Disease Infection Sites 1995 -2009. (public and private property) 19 95 1 99 6 Years Trend Line Figure 2: The total Number of tree inspector detected Dutch elm disease infection centers for each year from 1995 -2009. OAK WILT Oak wilt is a tree disease caused by the fungus Ceratocystis fagacearum and has the potential to infect and eventually lead to the death of all oak species present in the City of Eagan. Oaks in the red oak family, including northern red and northern pin oaks, have a much lower resistance to oak wilt than oaks in the white oak family, including bur and white oaks. The fungus can spread in two ways overland and underground. The overland, or aerial, spread is less common and requires a vector. The vectors are sap beetles in the Nitidulidae Family. These beetles feed on wounds on both infected and healthy oak trees and as they fly around visiting trees they unwittingly collect and deposit oak wilt fungus spores. Underground spread is most common and occurs through shared root systems. Oaks of similar species and in close proximity often share common root systems. Most new oak wilt infections are caused by the passing of the fungus from an infected tree to a healthy tree through grafted roots. Currently, there are four ways to control and prevent oak wilt. First is through sanitation which helps prevent overland spread of oak wilt and involves the removal and proper disposal of infected trees that may produce oak wilt spores. Second is by pruning oaks only during the months of November through March. Not pruning or wounding oaks during the high and low risk periods (April- October) reduces the possibility of introduction of the fungus by active vectors onto healthy oaks and helps prevent overland spread of oak wilt. The third way is through mechanical/physical barriers mechanical barriers (such as a vibratory plow) sever root connections between infected and healthy trees and in effect helps prevent the common underground spread of oak wilt. The fourth method is through chemical barriers which can help prevent both the overland and underground spread of oak wilt. Chemical barriers, such as systemic injections of Propiconazole, can act as a treatment for Page 4 of 10 /5, early infected white oaks, and as a prophylactic against the oak wilt fungus for both red and white oaks. The City of Eagan forestry staff has employed all four methods of control and prevention on various public properties throughout Eagan over the years. The method, or methods, employed at each site has been dependant on time of detection, location and quality of tree(s) /site, and availability of resources. To help Eagan residents bare the burden of trying to manage oak wilt, the City of Eagan implemented the oak wilt suppression cost share program. The program offers some financial assistance and monetary incentive to encourage Eagan property owners to help in the control and prevention of oak wilt in Eagan. 2009 Oak Wilt Detection Data During the 2009 season, a total of 215 oak trees across 87 locations, or infection centers, in the City of Eagan were detected as being infected with oak wilt. Of the 215 trees, 160 (74 were in the red oak family and 55 (24 were in the white oak family. Compared to 2008, the number of detected trees and infection centers increased. However, the annual difference in the number of detected trees and infection centers is dependent upon many factors (such as recording methods, seasonal change in tree inspector, the amount of residents engaged in detection, and environmental fluctuations) and should not be considered the true trend of the spread of oak wilt in the City of Eagan but rather an indicator of progress in detection. The total amount of detected oak wilt infected trees from 1993 -2009 is 2,608 and an annual average of 153 (fig. 3). The total amount of detected oak wilt infection centers from 1993- 2009 is 1,231 with an annual average of 72 (fig. 4). Also, the average number of infected trees per infection center from 1993 -2009 is 2.1 trees. Furthermore, from 2002 -2009, an overall average of 84% of the detected oak wilt infected trees have been in the red oak family and 16% in the white oak family (fig. 5). Total Number of Detected Oak Wilt Infected Trees 1993 -2009 Totai Number 2,608 Annual Average 153 Year Trend Line Figure 3: The total number of detected oak wilt infected trees each year from 1993 -2009. Page 5 of 10 /c' 120 100 u 80 60 d t 40 20 Total Number of Detected Oak Wilt Infection Centers 1993 -2009 Total Number =1,231 I II;B"11TB�1!11 Annual Average= 7Z 19931994 199519961990199$ 1999200020°12002200 0°42.0052006..000200 009 Year Trend line Figure 4: The total number of detected oak wilt infection centers for each year from 1993 -2009. 180 160 1140 120 7 80 g 60 Z 40 20 1 0 Total Number of Detected Oak Wilt Infected Trees by Family 2002 -2009 2002 2003 2004 2005 2006 2007 2008 2009 Year Red Oak Family 0 White Oak Family Figure 5: The total number of detected oak wilt infected trees by family from 2002 -2009 Oak Wilt Suppression Cost Share Program In an effort to provide some support to property owners in the often costly management of oak wilt, the City of Eagan allocated a $5,500 budget toward the oak wilt suppression cost share program for the 2009 fiscal year. (The City originally allocated $7,500 but that was reduced by $2,000 in September 2009) Residents are reimbursed on a first come first served basis, and applications for cost share reimbursement submitted after current funds are depleted are carried over to the next year. Through this program, property owners may be eligible to receive up to 35% ($500.00 maximum) reimbursement for each treatment action that may have been recommended or Page 6of10 required by the City of Eagan, such as root graft disruption (vibratory plowing), fungicide injection, or removal of potential spore producing red oak trees. In 2009, nineteen Eagan property owners requested cost share reimbursement and together had spent a total of $18,443 toward either one or more oak wilt control methods. $5,292 of the $5,500 allocated funds was used to fulfill the cost share requests (fig. 6). Therefore, 96% of the allocated funds were used, and on average property owners were reimbursed 29% of the total amount they spent on control methods. Of the total amount spent by property owners, $425 (2 was spent on vibratory plowing, $8,780 (48 was spent on fungicide injections, and $9,238 (50 was spent on tree removals. Of the total amount reimbursed to property owners by the City of Eagan, $149 (3 was used toward vibratory plowing, $3,425 (37 was used toward tree removals, and $2,070 (61 was used toward fungicide injections (fig. 6). The total amount that has been reimbursed by the City to Eagan to property owners from 2001 -2009 is $47,900. From 2001 -2009 the annual average reimbursement total is $5,322, and an average of 81% of the allocated funds are used (fig. 7). $10,000 $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 Total Amounts Spent by Property Owners on Oak Wilt Control Methods Compared to the Amount Reimbursed by the City of Eagan in 2009 V -plow Injection Removal in Amount Spent si Amount Reimbursed Total Amount Spent $18,443 Total Reimbursement $5,292 Figure 6: Total amounts spent by property owners on oak wilt control methods compared to the amount reimbursed by the City of Eagan in 2009 Page 7 of 10 $8,000.00 $7,000.00 56,000.00 $5,000.00 $4,000.00 $3,000.00 52,000.00 $1,000.00 $0.00 Oak Wilt Suppression Cost Share Program Budget and Reimbursement Comparison 2001 -2009 Total Reimbursement $47,900 Annual Avg Reimbursement $5,322 2001 2002 2003 2004 2005 2006 2007 2008 2009 Year Amount Budgeted Amount Reimbursed Figure 7: Oak wilt suppression cost share program budget and reimbursement comparison 2001 -2009 Buckthorn Removal Assistance Program Common or European buckthorn, and glossy buckthorn are two non native invasive buckthorn species found in the City of Eagan. European buckthorn was first brought to Minnesota from Europe in the mid -1800s as a very popular hedging material. It has since become a nuisance plant that is threatening the vitality of Eagan's native landscapes, forming dense thickets in forests, yards, parks, and roadsides crowding out and displacing native plants, shrubs and small trees. The Buckthorn Removal Assistance Program (BRAP) was implemented in 2001 to encourage and assist residential private property owners in the control of buckthorn on their own properties. The program is offered at not cost to Eagan property owners and involves the City of Eagan forestry staff regularly picking up and chipping buckthorn that has been cut and collected by program participants. The program is popular and continues to see an in crease in the number of new participants each year. In 2009, the tree inspector enrolled 50 new participants in the program making a grand total of 460 participant households in the program. To be considered a participant in BRAP, property owners must complete a brief onetime site visit with the City of Eagan tree inspector. During the site visit, the property owner and tree inspector identify and discuss buckthorn and buckthorn control on the property and designate an area on the property where the buckthorn will be picked up in the future. Once the property owner is considered a BRAP participant they can contact the City and request pickups as needed throughout each season. The City of Eagan Forestry Division dedicates each and every Monday during the months of May through November to accomplish the buckthorn pickups. Page 8 of 10 /9, As of September 30, 2009, the tree inspector conducted a total of 51 site visits and forestry staff completed 68 pickups, and approximately 63 cubic yards of buckthorn were chipped. Site visits and pickups will continue until mid- November or until weather permits. Lastly, it's important to note that the City recovers some of the minor costs of administering BRAP. Chipped buckthorn is collected and stored by the City for one year then it is used as mulch at various sites around the City. As a result the City receives cost savings toward the expense of otherwise purchasing commercial mulch products. Emerging Shade Tree Issues of Concern in the City of Eagan TWOLINED CHESTNUT BORER In addition to oak wilt, twolined chestnut borers (TLCB) also have the potential to infest and eventually lead to the death of all oak species in Eagan. Over the years, City of Eagan forestry staff has detected TLCB in dead and declining oak trees and consider TLCB an ongoing problem but do not have a management plan for TLCB under the shade tree disease program. Twolined chestnut borers are a secondary pest that infests oaks that are unhealthy and/or damaged by drought. TLCB can cause the rapid decline and death of oaks through their tunneling activities under the bark that hinder a tree's ability to transport life supporting nutrients. Two factors are leading to a seeming increase in tree deaths in Eagan caused by TLCB. First, the City of Eagan has been experiencing drought conditions for six years (2003- 2009). The lack of precipitation severely affects the trees by lowering their vitality and ability to ward off infections and infestations. Second, TLCB infested trees are not dealt with sufficiently, partly because the public doesn't know about TLCB and also because the City doesn't have a management plan for TLCB. When TLCB infested trees go ignored TLCB populations increase and the result is often more infested and dead trees. Additionally, TLCB infested trees exhibit similar symptoms to that of oak wilt making it difficult for City of Eagan forestry staff to correctly diagnose what a tree is suffering from and in turn prescribe an appropriate management tactic. Furthermore, it's not uncommon to find an oak wilt infected tree also infested with TLCB and in this scenario both problems need to be addressed. Like most shade tree diseases, the best strategy for managing TLCB is preventing new infestations, and this is most likely accomplished by keeping trees healthy through adequate watering, fertilizing, and other practices. The most effective control methods for TLCB are sanitation and insecticide treatments. Sanitation involves the removal and proper disposal of infested trees /wood to reduce TLCB populations, and insecticides may be used to prevent and treat TLCB infestations. Page 9 of l0 2O. EMERALD ASH BORER Emerald Ash Borer, a non native invasive beetle, was discovered for the first time in Minnesota on May 13, 2009 near University and Raymond Avenues in St. Paul. Emerald Ash Borer (EAB) has caused the death of millions of ash trees across Michigan, Ohio, Indiana, Illinois, Missouri, Pennsylvania, Maryland, West Virginia, Virginia, Wisconsin, and now Minnesota. An infestation of EAB in Eagan could cause extensive ash mortality throughout the City and ultimately lead to major changes in the composition and quality of Eagan's environment and natural landscapes. Emerald ash borers cause the rapid decline and death of ash trees through their tunneling activities, which are similar to the twolined chestnut borer, under the bark that hinder a tree's ability to transport life supporting nutrients. Adult beetles also feed on leaves but at this time it's uncertain what impact adult feeding has on tree health. City of Eagan staff began receiving calls from concerned Eagan residents the very next day the EAB discovery in St. Paul was announced. Since then, the tree inspector has conducted 43 site visits for EAB as requested by residents and has also actively looked for and examined EAB suspect trees throughout Eagan. So far no EAB has been detected in the City of Eagan. City of Eagan forestry staff continually communicate with residents regarding EAB, and in an effort to provide some readily available information to residents the forestry staff created an EAB info sheet and webpage for the City of Eagan website. Furthermore, forestry staff have participated in workshops and meetings with other Twin City metropolitan municipalities in an effort to stay informed and to communicate and collaborate on how to prevent, mitigate, and manage what is considered a potential real imminent and devastating episode. The most effective control methods for EAB are insecticide treatments and sanitation. Insecticide treatments may be used to prevent EAB infestations, and sanitation involves the removal and proper disposal of infested trees /wood to reduce EAB populations. In early October 2009, City of Eagan forestry staff completed preventative EAB treatments with insecticide on high value ash trees located along some selected boulevards and parks. Conclusion Shade tree diseases, such as Dutch elm disease and oak wilt, and invasive exotic species, such as buckthorn and emerald ash borer, have been and will continue to be a problem that is worth managing in the City of Eagan in order to maintain the highest quality natural resources and environment. Fortunately, the staff and programs currently in place in Eagan work to educate and involve the public and as a result are successful in helping to suppress the affect of shade tree diseases and invasive exotic species on the City and its residents. Finally, it's in the best interest of City managers to continue to improve on current programs and also seriously consider how to better address the growing and impending problems created by the twolined chestnut borer and emerald ash borer. Page 10 of 10 2/, I. Introduction EAGAN MEN'S CHORUS ANNUAL REPORT, 2008-09 The Eagan Men's Chorus is a group of men who enjoy singing and bringing musical enjoyment to the community. The Chorus was established as a community chorus under the auspices of the Eagan Parks and Recreation Department in 1999 after performing as a company sponsored Chorus under the Lockheed Martin Corporation and predecessors. The chorus was initially organized as the SperryAires under the Sperry Corporation in 1982. The Chorus has about 26 members and currently rehearses weekly during the school year from 7 8:30 P. M. at the Peace Reformed Church in Eagan. For the 2008- 2009: fiscal year the Chorus was directed by Mrs. Kathleen Andrews and accompanied by Mrs. IvaNell Monson. 2. Organization Structure The Chorus is governed by an Executive Committee which is elected by the members. Current officers are: Chorus Manager Paul Carlton Asst. Manager Norman Peterson Governor— James Andrews Secretary/Treasurer Richard Johnson Librarian Thomas Weyrick Activities Chairman James Andrews (Acting) 3. Chorus Activities for the 2008 -2009 fiscal year 9/21/08 POW /MIA Service at Ft Snelling 9/27/08 Holz Farm 10/25/08 Fall Mini -Sing with South St Paul and SineWave at Woodbury United Methodist Church 11/7/08 Special Olympics Award Dinner (National Anthem only) at. Inver .Grove Heights CC 11 /11 /08 Veteran's Day Prayer Service at Faithful Shepherd School in Eagan 11/12/08 Veteran's Day Recognition at Eagan Rotary Club Meeting 12/2/08 Presbyterian Homes in Bloomington 12/7/08 Holz Farm 12/12/08 Joint Christmas Concert with EWON at Peace Church in Eagan 12/16/08 Commons on Marice, Eagan 1 /18/09 The Wellington, St Paul 2/20/09 Keystone, Eagan 3/26/09 MPLS Veterans' Home 4/7/09 Edinborough Park, Edina 4/24/09 Big Sing `09 Adjudication at St John Neumann Church in Eagan 4/25/09 Big Sing `09 Concert at Inver Hills Community College .Pagel .of 2 2 2, 5/16/09 Holz Farm 6/4/09 Luncheon Concert at Lighthouse Church, Rosemount 6/4/09 Eagan Showcase 8/1/09 The Wellington, St Paul 8/9/09 Sunday Service at Peace Church in Eagan 4. Associations 5. Highlights EAGAN MEN'S CHORUS ANNUAL REPORT, 2008 -09 The Chorus continues to be an active member of the Upper Midwest District of the Associated Male Choruses of America. The Chorus normally has 3 major concerts per fiscal year, a Mini -Sing in the fall performed jointly with 2 other area AMCA Choruses, a Big Sing in late April hosted by one of the AMCA choruses in the Upper Midwest District involving all choruses in the district and a Spring Concert performed in the Eagan area as a fund raising event. This past year marked the first time that the chorus has hosted the Big Sing for the full district. 12 other choruses joined us for a very enjoyable and financially successful public concert on April 25th. Other activities open only to the participating choruses were held at St. John Neumann Catholic Church in Eagan on Friday evening and Saturday morning of that weekend. In view of the magnitude of the effort to host this event, the spring fund raiser was not -held this year. The proceeds from the Big Sing more than compensated for the normal receipts from a Spring. concert. 6. Administrative items It is the intent of the chorus to modify the fiscal year to match the calendar year to simplify the effort to maintain our status as a non-profit organization with both the Federal and MN State governments. A proposed amendment to that effect will be presented to the chorus membership and the sponsor in October of this year. If the change is approved to be implemented this year, an update to this report will be submitted to the sponsor in January, 2010 to address the activities of the chorus from September through Decemb of 2009. A summary of financial status is attached to this report. Submitted by: Paul Carlton, Chorus Manager Eagan Men's Chorus Page 2 of 2 Z�. !'1l• nWt„11 b i iw 1 2008 $1 642.23 lI J J I I_ 1: 2Q'8 Au a st 31 2009 934.35 INI Cie e •o N in e 1 075.10 $700.00 i 1 io ts sales b members l to I 1 IM sh o E r0 0 r stmas ro! ra $46.20 $313,25 i r es. red Ived $2 700.'0 11i1 OM -re M sv•s account $82;90 1 .f. l 1 y s m 1 20 Au st 31 2009 $8 351.18 NI :Mall Is 6220 es ro sae MusD MillAinil Vi'�a du s 481 739 WININICMIIMIEL 500 brj T r_ 78.99 $5 I'Th Elte renews fee Cr= n• t t sartldl•ation 60 IliWININIIIMIOIMINMENI 10 k se ce fee excess transactions 6.69 ['1_ 23* .5 Ya I pldiT.1 OPE 7 TI S $1 774.W0 M..._ la,;jj.$c slab �i $9,268.05 X71' "`:1 A ust 31 2009 $7 493.45 lGAN MIMI CHORUS FINANCIAL. REPORT 31 AUGUST 2009 Subject to approval ADVISORY PARKS COMMISSION EAGAN. MINNESOTA A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 17, 2009 with the following Commission Members present: Duane Hansen, Bruce Goff, Phil Belfiori, Laurie Halverson, and Jennifer Dahlquist. Members Aanning, Anderson and Palmer were not present. Staff included Director Juli Johnson and Paul Olson, Superintendent of Parks. Member Halverson moved, Member Hansen seconded, with all members present voting in favor to approve the agenda as presented. AP.PROVI Member Goff moved, Member Halverson seconded, with all present members voting in favor to approve the minutes of May 18, 2009. There were no visitors to be heard. DIRE Gl[I�AR lti APPROV OF AGE] INIJTE DEPART CONSENT;AGENDA D:A There were no Consent Agenda Items for the Commission to review. X0(9 ATE t)0 Director Johnson stated that Cascade Bay celebrated its 10 year anniversary, rain and all, with entertainment by Radio Disney and cake with Captain C. Breeze. She thanked commission members that came out to the event. It was also noted that Cascade Bay is still open for the next couple of weeks with an "all you can play for an entire day" mini golf special for $5.00. Fall softball leagues are underway with the summer league having only one or two rain cancellations. Eighty softball teams are registered for the fall season registrations for adult basketball, flag football, and volleyball are now being accepted. New playgrounds at Wescott Station and Quarry Park are finishing up and Rahn Park is currently underway with a rain garden being added. Northview Park is probably the oldest playground in the city and by the end of the fall season that will be replaced as well. Director Johnson indicated that the City has submitted two different federal grants for stimulus dollars; one for an overall city project for energy efficiency throughout all city buildings and one specifically for a geothermal application for the Civic Ice Arena for heating and cooling. She added that fewer calls are coming in regarding Emerald Ash Bore but staff is keeping a watchful eye. Buck Thorn however is spreading so the public was encouraged to call the city to take part in the removal program. Upcoming events and programs highlighted by Director Johnson included Lone Oak Days scheduled for September 26 and September 27, fall preschool registration, and preschool preview on September 9 from 9:30 11:30 am at the Eagan Community Center. Johnson also reminded the public that theEagan Community Center closes for its annual maintenance from August 31 September 7. This is when projects like the resurfacing of gym floors, carpet and equipment replacement as well as in -depth maintenance projects can be completed Advisory Parks Commission August 17, 2009 Page 2 Kara§ There were no Development Proposals for the Commission to review. There were no Old Business items for the Commission to review. R Paul Olson, Superintendent of Parks, presented to the Commission recommendations to be proposed to City Council for approval on September 8 in regards to the 2010 -2014 Parks CIP, 2010 Park Dedication Fees, and the 2010 Fee Schedule. Superintendent Olson reviewed several documents outlining the proposed projects for consideration along with a brief explanation on funding for the CIP. Member Halverson moved and Member Dahlquist seconded with everyone present voting in favor to recommend that the City Council approve the 2010 -2014 Capital Improvement Plan as presented. Member Goff moved and Member Hansen seconded with everyone present voting in favor to recommend to the City Council that the 2010 parks and trails dedication fees remain the same as the 2009 fees. Member Hansen moved and Member Halverson seconded with everyone present voting in favor to recommend that the City Council approve the 2010 fees and charges as presented. There were no Other Business and Reports items for the Commission to review. ►,O There were no Communication items for the Commission to review. RO There were no Round Table items for the Commission to review. aid With no further business to conduct, Member Dahlquist moved, Member Hanson seconded, with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:30 p.m. Secretary Date