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06/05/1980 - Advisory Parks & Recreation CommissionMINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PARK COMMITTEE EAGAN, MINNESOTA JUNE 5, 19800 A regular meeting of the Eagan Advisory Park Committee was held on June 5, 1980, at the Eagan City Hall. Those present were Committee Members Tilley, Radl, Martin, Thurston, McNeeley, Loken, Johnson and the newly appointed Committee Member Dick Pettit. Also present were City Administrator Hedges, City Planner Runkle and the newly appointed Parks and Recreation Director, Ken Vraa. Committee Members Carroll and Thomas were absent. MINUTES In a motion by Thurston, seconded by Loken, with all members voting in favor, regular minutes of the Advisory Park Committee meetings of April 3 and May 1, 1980,and the April 17, 1980, special meeting were approved. ADOPTION OF AGENDA Committee Members offered two (2) additional items to be considered as Other Business on the agenda, consisting of the following: a. E edar Athletic Association Policy for Soccer Field Usage, and b. A Recent Letter from the Metropolitan Council concerning Upcoming Open Space Meetings. In a motion be Thurston, seconded by Tilley, all members voting in favor, the agenda for the June 5, 1980, Advisory Park Committee meeting was approved with the two addi— tional items. NAMING OF PLAY WAGON The City Administrator stated that only two (2) names were submitted as a result of soliciting names by the way of the City Newsletter for the purpose of naming the new play wagon. The names submitted were: "Wagon 0' Fun" and "Eaganmobile After discussion on the two names submitted and other names offered by the Parks and Recreation Director and Committee Members, the name sent by Jimmy Janousek was modified; and in a motion by Thurston, seconded by Tilley, with all members voting in favor, the name "Eagan Wagonful 0' Fun" was selected. The. City Administrator was directed to send a letter to Mr. Janousek to inform him that his name was selected. NAMING OF PARKS The City Administrator presented the criteria that was adopted several years ago by the Advisory Park Committee for the purpose of naming Eagan parks. Committee Members reviewed the criteria and felt that additional consi— deration for naming parks should be given before parks are named for identifica— tion purposes. Parks and Recreation Director Vraa provided Committee Members with a copy of a memorandum that suggested some additional guidelines and a process for the naming of City parks. After further consideration and discussion on the issue, Chairman Martin asked that a sub committee be appointed to study the guidelines and process for naming parcels of public land dedicated for park Advisory Park Committee Minutes June 5, 1980 Page Two use throughout the City. Committee members Thurston, Radl, Loken and Johnson volunteered for the sub committee. COLOR FOR PARK SIGNS Committee Member Tilley stated that she had asked to have this item placed on the agenda to allow the Advisory Park Committee to have input on the selection of a color code for all park signs. Committee Member Tilley stated that she prefers a brown sign with yellow lettering, similar to colors used in state parks throughout Minnesota. Chairman Martin stated that a green earth tone color was also popular for identification signs in parks in various areas Park and Recreation Director Vraa suggested a stain for the signs as opposed to paint for maintenance purposes and also that natural earthern tones be used for aesthetic reasons. After further discussion on the matter, a sub committee was appointed by Chairman Martin, consisting of Committee Members Loken, Radl, Johnson, Tilley and Thurston, to meet with Parks and Recreation Director Vraa to further study and determine a color for park signs to be erected throughout the City. PARK DEVELOPMENT PLAN AND CIP The City Administrator suggested that, with the appointment of a new Parks and Recreation Director and also several new members to the Advisory Park Committee during 1980, it might be well to review the Park Development Plan and Capital Improvements Program for the Park Department one additional time before it is submitted to the Metropolitan Council for final review. Chair- man Martin asked that the Park Development Plan and CIP for the Park Department be placed on the next Advisory Park Committee Agenda which would allow the newly appointed Parks and Recreation Director an opportunity to review the material for presentation to the Committee. RESOLUTION /LAWCON FUNDING The City Administrator stated that the Federal Administration is requesting that over $110,000,000 in fiscal year 1980 be rescinded for parks and preservation grant funds. This action has resulted in a halt to all LAWCON grant programs and also impacts the Urban Park Rehabilitation Grants and Historic Preservation Grants. The City Administrator further stated that he has received a letter from the legislative chairman of the Minnesota Recreation Parks Adminis- tration Association asking that cities pass a resolution requesting the release of 1980 LAWCON funds in addition to restoring the 1981 LAWCON funding. After discussion on the matter, in a motion by Martin, seconded by Loken, with all members voting in favor, the City Administrator was directed to recommend to the City Council submission of a resolution asking that LAWCON funding for 1980 be released and also that the same funding be restored for 1981. Advisory Park Committee Minutes June 5, 1980 Page Three JULY PARK MEETING In a motion by Loken, seconded by Tilley, with all members voting in favor, the next regularly scheduled Advisory Park Committee meeting was changed from July 3 to July 10, 1980, due to a potential conflict with the July 4 holiday weekend. PRELIMINARY PLAT BLACKHAWK WOODS City Planner Runkle stated that application was reviewed by the Advisory Planning Commission for a preliminary plat entitled "Blackhawk Woods" consisting of 1.7 acres containing three (3) single family lots at the May 27, 1980, APC meeting. He explained that the plat is quite small, adjoins the Hillandale Additon #1 on Blackhawk Road, and further explained that it is the recommendation of the staff that a park donation in the amount of $300 per lot be required in lieu of park land dedication. After further review and in a motion by Radl, seconded by Pettit, with all members voting in favor, it was the recommendation to the City Council that a park donation in _the amount of $300 per lot be required for each lot platted within the "Blackhawk Woods" de- velopment. PRELIMINARY PLAT BRAUN'S SUNRISE ACRES The City Planner stated that an application was submitted to the Advisory Planning Commission to consider a preliminary plat for Braun's Sunrise Acres, consisting of approximately 3.8 acres and containing four (4) single family lots at their May 27, 1980, meeting. He further stated that it is the staff's recommendation that a park donation in the amount of $300 per lot be received from the developer for each of the four lots platted as Braun's Sunrise Acres. In a motion by Thurston, seconded by Tilley, with all members voting in favor, it was the recommendtion to the City Council that a cash donation be received for the four (4) single family lots known as Braun's Sunrise Acres. C.A.A. SOCCER FIELD Committee Member Radl asked that the City Administrator write a letter to Independent School District #191 and the Cedar Athletic Association to provide information that the City of Eagan does not charge for soccer fields located within the City. Committee Member Radl stated that she had received calls from several residents who were told by the School District and the Board Members of the C.A.A. that the City charged for use of soccer fields within the community. Committee Members asked that the City Administrator write a letter providing clarification that the City does not charge for the use of soccer fields to various organizations. Advisory Park Committee Minutes June 5, 1980 Page Four at 9:00 p.m. MET COUNCIL LETTER Chairman Martin read a letter from the Open Space Commission of the Metropolitan Council stating that two meetings will be held in June to address various park and trail concerns. He stated that he can attend the first informal hearing scheduled for June 11 and Committee Member Johnson volunteered to attend the public hearing scheduled for June 26. A report is to be given at a later meeting by Committee Members Martin and Johnson regarding their atten- dance at these meetings. PETITION FOR RECREATION EQUIPMENT LAKESIDE ESTATES The City Administrator read a letter from Mr. Richard A. Bertz, residing at 550 Atlantic Hills Drive, which included a petition signed by a majority of the residents in the Lakeside Estates Addition requesting recrea- tional improvements to the park land open space within their subdivision. The petition specifically requested a softball diamond with backstop, tot lot for toddlers, and swings, slides, jungle jims and other suitable paraphernalia. The Advisory Park Committee reviewed the request and it was dtermined that there are not funds within the Park Department budget for 1980 for purposes of developing any of these improvements and that these items should be considered for the 1981 budget. The City Administrator was directed to respond to Mr. Bertz that his request will be taken under advisement and given consideration as a part of the 1981 budget process. ADJOUNRNENT In a motion by McNeeley, seconded by Loken, the meeting was adjourned DATED: June 3, 1980 TLH Advisory Park Committee Secretary