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06/05/2000 - City Council RegularAGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING MONDAY, JUNE 5, 2000 6:30 P.M. VA) L ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA & APPROVAL OF MINUTES III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. RECOGNITIONS & PRESENTATIONS j� a A. PRESENTATION of certificates to recipients of Girl Scout Silver Awards / V. COMMENTS BY CITY COUNCIL, CITY ADMINISTRATOR & DEPARTMENT HEADS Pq A. REVERSE 911 Public Safety Program ir1 B. NSP Powerline tree removal VI. CENSUS 2000 UPDATE/COMMUNITY CENTER REFERENDUM UPDATE VII. CONSENT AGENDA pg, A. PERSONNEL ITEMS / B. CONTRACT 99-03, approve final payment (Yankee Doodle Reservoir - Refurbish & Repaint) f/3 C. LICENSE RENEWALS, service station, amusement device, commercial fertilizer and tobacco P / 6 D. CONTRACT 00-01, approve plans, authorize ad for bids (Cliff Rd. Water Treatment Facility — Exterior Restoration) VP? E. CONTRACT 00-06, approve final payment (Pond BP -12 — Water Quality Improvements) / 8 F. TOBACCO LICENSE for Richard's, 4185 South Robert Trail ? G. CONTRACT 00-10, approve plans, authorize ad for bids (Wescott Rd. — Surface Treatment & Restriping) 42D H. CONTRACT 0041, receive bids/award contract (Fish Lake Water Quality Improvements) lipJ I. PROJECT 751, authorize feasibility report (Dodd Road Upgrade - Cliff Rd to Butwin Rd) a J. PROJECT 759R, authorize revised feasibilityreport (Beau d'Rue Dr. — Street Rehabilitation) 3 K. PROJECT 779, authorize feasibility report (Dodd Road Upgrade - Diffley Rd to Wescott Rd) fat,/ L. PROJECT 793, receive petition/authorize feasibility report (MVTA Eagan Transit Station — Sanitary Sewer Improvements) 6 M. PROJECT 794, authorize feasibility report (River Hills 9th — Street Rehabilitation) .21 N. PROJECT 795, authorize feasibility report (Beacon Hill, Brittany Adds., Johnny Cake Ridge Add., & Covington Ln — Street Rehabilitation) pa O. PROJECT 796, authorize feasibility report (Cedar Cliff & Mari Acres — Street Rehabilitation) /p 29 P. PROJECT 797, authorize feasibility report (Letendre Adds. — Street Rehabilitation) io3 b Q. PROJECT 798, authorize feasibility report (Canterbury Forest & Wedgewood 1st — Street Rehabilitation) fat R. PROJECT 799, authorize feasibility report (Eagandale Center Industrial Park, Eagandale Office Park, Eagandale Blvd & Corporate Center Dry — Street Rehabilitation) pia S. PROJECT 800, authorize feasibility report (Cedarvale/Village Plaza - Access Reconfiguration) 33 T. PROJECT 801, authorize feasibility report (Silver Bell Rd — Street Rehabilitation) 3y U. PROJECT 802, authorize feasibility report (Pilot Knob Rd & Duckwood Dr. — Intersection Improvements) fa35V. VACATE portion of Murphy Parkway 4/W. RECEIVE petition/order public hearing — easement vacation (Kingswood Ponds) F � FINAL PLANNED DEVELOPMENT of Lot 2, Block 1, Oak Cliff Ninth Addition — Haskell's SY.FINAL PLANNED DEVELOPMENT of Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition — Cedar Cliff Properties ,,,,31AMEND 2000 Fee Schedule tf AA. SHOWS LICENSE, for an Arts Festival and Run/Walk on July 29, 2000 at the Art House/Patrick Eagan Park int? BB. ACCEPTANCE of LCTS grant from School District 197 for Youth at Risk Programs ^,?CC. ACCEPTANCE of consultant selection to conduct Lodging Industry Study P b j VDD. FINAL SUBDIVISION (Pine Tree 5th Addition) Lundgren Brothers Construction, Inc. /•EE. FINAL SUBDIVISION (Pine Tree Pass 6th Addition) Lundgren Brothers Construction, Inc. VIII. 6:45 PUBLIC HEARINGS IX. OLD BUSINESS A. rcs7 X. NEW BUSINESS as9 A. p P69 B p9qc. p 3O. p3?E. PROJECT 754, Hilltop Estates (Street Overlay) PROJECT 783, Wilderness Park (Street Overlay) PROJECT 780, Galaxie Avenue (Street Overlay) PROJECT 781, Vienna Woods (Street Overlay) PROJECT 782, Old Sibley Memorial Highway (Street Resurface) PROJECT 789, Lone Oak Circle (Street Overlay) GARAGE MOVE Clyde Roe, of a 20 x 26 garage from 3401 Highway 55 to 524 Chapel Lane, legally described as Lot 18, Burrview Acres VARIANCE Sue Tom Pfannenstiel, of 10' to the required 30' setback from public right -of -way in a R -1 (Single Family) zoning district for Lot 5, Block 5, Weston Hills Second Addition, located at 505 Weston Hills Place in the NE Y4 of Section 36 VARIANCE —Tom Rian, of 12' to the required 30' setback from public right -of -way in a R -1 (Single Family) zoning district for Lot 1, Block 5, Hills of Stonebridge, located at 3892 Stonebridge Drive N. in the NE V4 of Section 24 VARIANCE Roberta Tim Cole, of 4 percent to the required 20% maximum lot coverage in a R -1 (Single Family) zoning district for Lot 10, Block 2, Stoney Point 2nd Addition, located at 1570 Lakeview Curve in the SE'/ of Section 16 RESOLUTION of Condemnation, Imre Property REZONINGS of City -owned property REZONING —U.S. Postal Service /Bale Anderson, Ltd., of approximately 6.72 acres from R -1 (Residential Single Family) to R -3 (Residential Townhouse) for property located on the east side of Johnny Cake Ridge Road north of Oakridge Townhomes in the NW Vi of Section 28 CONDITIONAL USE PERMIT Visual Impact, to allow a pylon sign on Lot 1, Block 1, Gopher Eagan Industrial Park 5th Addition, located at 580 Yankee Doodle Road in the SE Y4 of Section 12 CONDITIONAL USE PERMIT APT Mpls., Inc., to allow a 120' monopole and a VARIANCE to the required 300' setback on Lot 1, Block 1, Chapel Hill Baptist Church Addition, located at 4888 Pilot Knob Road in the SW Y4 of Section 34 PLANNED DEVELOPMENT AMENDMENT Cedar Cliff Properties, LLC, amending the use of Lot 1, Block 1, Oak Cliff 9th Addition from a restaurant to retail commercial, located at 2270 Cliff Road, between Penn Cycle and Superamerica in the NW of Section 31 and FINAL PLANNED DEVELOPMENT AMENDED PRELIMINARY SUBDIVISION, (Effress 2nd Addition) of approximately 23 acres and an AMENDED PRELIMINARY PLANNED DEVELOPMENT, including the REZONING of approximately 1.5 acres from NB (Neighborhood Business) to PD (Planned Development), located east of Pilot Knob Road between High -Site Drive and Marice Drive in the SW 3 of Section 10 CONTRACT 00 -09, receive bids /award contract (Various Government Buildings Reroofing) 1357F. XI. LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE XII. ADMINISTRATIVE AGENDA XIII. VISITORS TO BE HEARD (for those persons not on agenda) XIV. ADJOURNMENT XV. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. Updated 6 -2 -00 1:00 p.m. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota May 16, 2000 A regular meeting of the Eagan city Council was held on Tuesday, May 16, 2000 at 8:00 p.m. at the Eagan Municipal Center. Present vi§0e. Mayor Awada and Councilmembers Masin, Blomquist, Carlson and Bakken. Also present wengefty Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert,,a 1 Ji u.$heldon. Chief of Police Kent Therkelse firoduced Officer Hugh Curry. Deputy City Clerk Karels administered the Oath of Office to Officer Curry. 'AGENDA Councilmember Bakken movgt ouncilipeptber Carlson seconded a motion to approve the agenda as presented. Aye: 5 Nay: MINUTES OF THE MAY 2, 2000 E.ofi4iN ECt )1YIIC DEVELOPMENT AVi'HORTTY MEETING Councilmember Carlson i': movei i:,+pgxc%ee,.en seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 MINUTES. OF THE APRIL 11, 5I'ECIAL; MEETING Councilmember Bakken moved, Councilmember Cg on seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 MINUTES Opt iiiM 2,1t REGULAR MEETING Councilmember Bakken moved, t*t gmbei Carlson seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 VISITORS TO BE 1HErXRE Resident Margo Danner commented on the new runway at MSP International Airport and encouraged anyone who lives within a mile of Cedar Avenue to attend two informational meetings being conducted by MAC on May 23 from .00 p.m. to 8:00 p.m. at the Community Room in City Hall and on May 25 from 5:00 p.m. to 8:00 p ut ;1ctfi .Ro o.C3i.fAanquet Facility. She also encouraged the City to send letters to residents who 100oirgipet#is informing them of the upcoming meetings. She further encouraged reStAtits to vt'Yes" on June 6 for the community center bond referendum. She mentioned that the ziends of the Central Park will be conducting a rally and informational open house at the Cenf Sark sit igi June 3 from 12:00 p.m. to 3:00 p.m. and extended an invitation to the public to attend. Jim Blair stated that for the past five years he has been cablecasting for the City. He said that June 1 would be his last day working for the City and thanked the City Council for the experience. Cindy Fields, 4725 Weston Hills Drive, 4gc},that she ran for the School Board last fall and there were 14 candidates. She spoke in suppg4104;ection and added that it will help eliminate the people who are not serious in running Lff: i'elecfaroTitts.. Paul Carlyon, 3906 Canter Glee, Drive, also spoke ii5;5upport of a primary election and stated that it will provide an opportunity fcgite public to get to qnv the candidates better. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE2 Michael Vincent, 3786 Windtree Drive, commented on possible misrepresentations that have been made when the Council has been discussing the "confidential documents" related to a lawsuit against the City of Eagan, Mayor Awada and Councilmembers Carlson and Bakken. He added that a number of explanations have been offeiRas to why he received documents that were marked confidential. He submitted a letter thafaead into the record and asked Recording Secretary Karels to ensure that his comments were included c a p D tt was placed in the Administrative file.) Mayor Awada questioned if a teffei' s'$btinig844: to residents in the Cedar Grove area with regard to the upcoming MAC mugs. City Administrator Hedges stated that no discussion has occurred at the staff level with regard finding out notification of the upcoming meetings; however, he added that information has been published in the newspapers and the resident newsletter. Councilmember Masin suggested that information be placed on channels 15 and 16. City Administrator Hedges stated that a community journal piece could be produced that would show dips of the meetings on May 23 and 25. Assistant City Administrator Jamie Verbrugge stated that a community journal is planned for June. City AdministratorUtdges said that the newsletter could contain a feature story about the North /South runway. Cou4 with the notification methods as discussed. COMMENTS BY CITY!COUNC i') Y A MI STRATOR DEPARTMENT HEADS Councilmember Masin movecir 9tlopf'fli6' ?fy'vf' sville's process for recording City Council minutes. Mayor Awada stated that the Council had agreed that motions would not be made under "Comments by City Council." Councilmember Masin fequested a copy of the minutes from the meeting where the Council had taken that action. Mayor Awada added that any two Councilmembers or the Mayor can add additional items to the agenda the Friday or Monday before the Council meeting. Councilmember Masin said she thought the Council codsomething during a meeting. Councilmember Carlson suggested it be discussed}. t i� a1'City Council meeting. Councilmember Bakken stated that an item could be addect;3ii}}i:aise441n emergency but said this item could wait for a future meeting. Mayor Awada reitei );ed that Counember Masin could add this item to a special City Council agenda as long as she had.a.003 id.for hei' *equest and advance notification is given. Councilmember Carlson said she would b 2'tii►'i#1ii% 1Q 4iscuss being a second to Councilmember Masin's request following the meeting. Councilmember $ak tj y','a if lle was concerned about following procedures and added that he did not want to forego provieg the public with an opportunity to be informed about this item. A. Personnel Items A news clip from Channel 5, featuring the Building Inspection /Fire Marshal, regarding structural /design changes the staff had recommended at the Promenade Oaks apartment complex was shown. CENSUS <240(CCO 5U §lwTERi. ktFERENDUM UPDATE City Administrator Hedges std that rests have been received from Boy and Girl Scout groups to help cleanup the Central F5 .s}kR:•. it ,d.Rd they will be cleaning up the site on May 20. He noted that there have been calls .j ild: tiisifh (:enter hotline. cONSENT AGENDA Item 1. It was recommended to approy, :?l i ifi 1:401* ,er f Bolint, Ranae Thorman, Jessica Ofstedahl, Thomas Halter, Amber Cohen, Nikki tle, Allison tditiatiarnie Gulsvig and Paul Buske as seasonal lifeguards for Cascade Bay. Item 2. It was recommended to appi'Ai the hiring. ,g :#toth, Dane Sandvik, Jenna Clark and Lauren Wilken as seasonal concessio &c'E,?, EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 3 Item 3. It was recommended to approve the hiring of Josh Mills, Crystal Creighton and Kathryn Hern as seasonal guest services workers for Cascade Bay. Item 4. It was recommended to appro4Ae hiring of Nicholas Lough, Bryce Zachery, Justin Page, Sean Cosgrove and Nick Boland as seasonalWrations /maintenance workers for Cascade Bay. iin.. an and Richard Runde as seasonal Item 5. It was recommended to appro�ae: dyB i� x }?�;�t�; fo restry technicians. Item 6. It was recommended to approice;t?►e hiring of Paul Robertson as a seasonal park attendant. Item 7. It was recommended to approve the hiring of Alexis Drews, John O'Toole and Jeffrey Van Overbeke as part -time seasonal park maintenance workers. Item 8. It was recommended to approf,►:.he hirin of Aaron Mlynek as a seasonal water resources assistant.' Item 9. It was recommended to appro+O'ghe hiri>tgf Mira Broyles as a temporary recording secretary. Item 10. It was recommended to apprpt; i 'aretz as a temporary planning intern /weed inspector. Item 11. It was recommended to approve the hiring of Carl RAScher as a temporary building inspector. Item 12. It was recommended to accept the letter of resignation from Kevin Crooks, utility maintenance worker. Item 13. It was recommended to approv i'e'.1 'rofile (TSP) adjustments for the Community Development Department GIS Techni :l"i'oriiT tinge oto Range H, the Community Development Clerical Technician II to Clerical Tech p;.end the £aimmunity Development Secretary's TSP to H exempt range and the change in title to (i> §t?eox. Item 14. It was recommended to approve the City of Eagaif: t'scade Bay Drug and Alcohol Testing Policy. B. Amend policies and procedures governing application, review and recommendations regarding grant of competitive cable franchises. It was recommended to approve amendment to the City's policies and procedures governing application, rexiAwAnd recommendations regarding grant of competitive cable franchises. C. Contract 00 -07, approve traffic sigingreem2dI'H 13 /Blackhawk Road). It was recommended to approve a traffic control signal agreenitmpttior Coact 00-07 (TH 13 /Blackhawk Road Divided Pour- Lane Upgrade) with the Minnesota Di cartme t..0;:k ;ansportation and authorize the Mayor and Deputy City Clerk to execute all related docuitj;: D. Contract 00-11, approve plans /authorize ad for bids (Fish Lake Water Quality Improvement). It was recommended to approve the plans for Contract 00-11 (Fish Lake Outlet Pumping Station Water Quality Improvements) and authorize the advertisement for a bid opening to be held at the Eagan maintenance facility at 10:30 a.m. on Thus 4 W.}; E. Project 742, approve easement acqu#oii agreementcott Woodlands Carriage Hills Golf Course Utilities). It was reconunendeiflii approve and Easement Acquisition Agreement for parcels 10- 01400- 010 -25 and 10- 01400-010 -50 (Carriage Hills Country tb) regarding said easements for Project 742 (Wescott Woodlands Street ancfAtitlity authorize the Mayor and Deputy City Clerk to execute all related document;i;:; EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 4 F. Contract 00 -07, approve limited use permit (TH 13 Trail). It was recommended to approve a Limited Use Permit for Contract 00 -07 (TH 13 /Blackhawk Road Divided Four -Lane Upgrade) with the Minnesota Department of Transportation and authorize the Mayor and Deputy City Clerk to execute all related documents. G. Contract 00 -08, receive bids/award c9AtTact,( ha3egiip Baptist Church Utilities). It was recommended to receive the bids for C4 '88 'c.kut Baptist Church Sanitary Sewer Water Improvements), award the contekt �8'i eeiiiiruction for the Base Bid in the amount of $29,584, and authorize the Mayor and uty City Clerk to execute all related documents. H. Contract 98 -24, approve Change Order No. 2 (Blue Water Road /authorize ad for bids (Lone Oak Circle Street Overlay). It was recommended to approve Change Order No. 2 to Contract 98 -24 (Blue Gentian Road and Blue Water Road Street and Utility Improvements) and authorize the Mayor and Deputy City Oerk to execute all related documents. I. Project 789, receive feasibility reporitgfheduleWlic hearing /authorize ad for bids (Lone Oak Circle Street Overlay). It was recommendeitlD receivq: {e feasibility report for Project 789 (Lone Oak Circle Street Overlay), schedule a public hemig to beilii d on June 5, 2000, authorize the preparation of detailed final plans and spedfications„ 4nd au graze the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, June 15, 2000. J. Proclamation, observing Pause for Pledge of Allegiance on Tune 14 at 6:00 p.m. It was recommended to proclaim June 14, 2000 at 6:00 p.m. to be a time to "Pause for Pledge of Allegiance" in the City of Eagan. K. Final Plat, Oak Hills Church Oak Hills Church, Inc., 11 recommended to Final Plat, (Oaks Hills Church Addition) to allow the creation of a 2.5 A,cxe iiiiii3:d4 6 acre outlot upon 7.1 acres of land located south of Yankee Doodle Road an4•g t aci titan Road in the NW 1 /4 of Section 16. L. On -Sale liquor license for Cooper's Rgitanpt}t It v*e8 recommended to approve the on -sale liquor license for Cooper's Restaurant, Inc. Councilmember Bakken moved, Councilmember'Caiiiim seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 11313LIC HEARINGS APPROVE 5 YEAR CAPTT/lti:,:WPROVEMENT PROGRAM (2001 2005), :PARKS) City Administrator Hedges pi: ii.ided an bvi<iview on this item. No one was present in the audience for this item. Mayor Awada opened the pu i i i it2,:joji�ishing to speak. There being no one, she closed the public hearing and turned the discussion back to the Coundl. Councilmember Bakken moved, Councilmember Carlson seconded a motion to adopt the 5 -Year 2001 -2005) Capital Improvement Program Part III (Excluding Parks) and authorize its implementation. Aye: 5 Nay: 0 PROJEC•J~?9KTH 55 BLt?IVATER ROAD (ACCESS MODI)E'IC`.ATIONS SOLltii FRONTAGE ROAD) City Administrator Hedges liS*14.4?,d;.alt Sii.his item. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 5 Mayor Awada opened the public hearing to anyone wishing to speak. The attorney representing Mary Imre, 2805 Dodd Road, expressed concern about the lack of access to TH 55. There being no one else wishii;tg: o speak, Mayor Awada dosed the public hearing and turned the discussion back to the Council. Councilmember Carlson asked 'tit'*is't6titjt:tlnding involved. Director of Public Works Colbert noted that MnDOT's gra year is from July 1, 2000 to July 1, 2001 and the funds are programmed for this timeframe. Councilmember Carlson moved, Councilmember Bakken seconded a motion cancel Project 750 (Hwy. 55 Blue Water Road Access Modifications). Aye: 5 Nay: 0 VACATE PUBLIC DRAINAGE Agg UTILITY EASEMENT (LOT 27, BLOCK 1, CANTERBURY FOREST) AND VA i.. CE alitG HAUPT, 1067 TIFFANY DRIVE City Administrator Hedges pi'Aiirided artWrview on this item. Senior Planner Ridley gave a staff report. Mayor Awada opened the puMlic7iearirig Eb anyoiie'iWishing to speak. There being no one, she closed the public hearing and turned the discussion back to the Council. Mayor Awada moved, Councilmember Bakken seconded a motion to approve the Vacation of a portion of the public drainage and utility easements within Lqi 27, Block 1, Canterbury Forest, and authorize the Mayor and City Clerk to execute all relat .4 i ents. Aye: 5 Nay: 0 Councilmember Bakken movgitCarlson seconded a motion to approve a Variance of 1.5 feet to the required fi46::ftriit'side yard :;back for a garage addition at 1067 Tiffany Drive, legally described as Lot 27, Block;; e�bwy 1�brest, located in the SW 1 /4 of Section 26 subject to the following conditions: 1. If within one year after approval, the variaii€ shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obsa3R i�: i Aye: 5 Nay: 0 ng pior to beginning construction. The proposed di' itaal be c using materials to match the existing structure. ti VARIANCE CUSTOM HOMES, INC. (4521 ALICIA DRIVE) City Administrator Hedges prov}d&t(:b?i,ioHt. on this item. Senior Planner Ridley gave a staff report. Mayor Awada opened the pubihc hearing to anyone to speak. Kathy Trimble, representing .iRJ 1c p wit* ome buyer, stated that this lot barely meets the minimum requirements fo >:.yStf3Clit:::�,�,52, that they angled the garage in an EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 6 attempt to get a small backyard. She suggested that as the lot sizes in Eagan get smaller the Council might want to consider possible deviations. Jennifer Wilson, home buyer, commented on the special conditions associated with this lot. She noted that the lot is odd shaped,smalli4 by water. She added that the hardship is that there is only a small portion of the lot t:an be used for a yard. She further added that they meet all the setback requirements and the neighbors do n ot have an issue with the variance. There being no one else wishingt6 closed the public hearing and turned the discussion back to the Council. Councilmember Carlson moved, touncilmember Bakken seconded a motion to approve a 1 percent Variance to the maximum 20 percent lot coverage requirement applied to Lot 13, Block 1, Southern Lakes West located in the SE 1 /4 of Section 25. PROJECT 742, CANCEL FINAL ASSESSMENT HEARING (WESCOTT WOODLANDS STREETS AND UTILITIES) City Administrator Hedges provided an over tiv.;:Fiik,:lis item. Councilmember Carlson movgd i i ti tMasin seconded a motion to cancel the final assessment hearing for Project 742 (W Sc.etf Woodland$ s;i Streets and Utilities). Aye: 5 Nay: 0 CONSIDER LOCAL PRIMat'i :ELECTION City Administrator Hedges provided an overview on this item. Mike McGynn,1451 Blackhawk Lake Drive, expressed his support for a primary election and added that a primary will help clarify tllg ttg and grO ftAhe voters with a better opportunity to consider the candidates. Ryan Kaess, 886 Wescott Trait' also exprelg his strong support for a primary and said that it is important to have the majority of the lens in 1 2:i<ommunity voting for the people who are serving the City. Michael Vincent, 3786 Windtree Drive, expressed liis support for a primary. Susan Widmar, 3716 Blackhawk Lake Court, said that she was representing the Eagan OPEn and commented that four of 11 cities around the area Nye primaries and added that three of those four cities have charter commissions. She notgfkoku Q En is committed to the formation of a charter commission and added that the coahmi5>yi}i:wioiilii'Bitly serve to audit City procedures. Councilmember Masin said tliaE at the last City COiail meeting Karen Flood had reminded the Council that they had discussed the f iation of a task forcffp address election issues. She stated that the Council should appoint a task forig; loi�lc.at tha:pcAtfty of becoming a charter city. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE7 Councilmember Carlson asked why the Eagan OPEn would petition for a charter city rather than asking the City to check into the possibility. She stated that she supported a primary election and added that it will help reduce. the amount of lawn signs around the City. She further stated it will give the people who initially file and later decide they are not interested in running for office an opportunity to bow out of the race. She further adieiE,that it gives the public an opportunity to get to know the candidates better. Councilmember Blomquist sty Wif igi #i ;f ;p;O lem with a local primary. She added that she envisions the City of Eagan becoa ea iiiiti t: :itkina3d she was grateful for the people who have taken the lead on this matter. SI $tated that part of the purpose of circulating a petition is to educate the public. Councilmember Masin stated that the City Council could ask for a charter commission and asked Councilmember Carlson if she would be willing to second a motion to that effect. Councilmember Carlson suggested that Councilmember Masin talk to her about this matter after the meeting. Councilmember Carlson mov Counci i umber Bakken seconded a motion to approve a resolution that elects to hold a munid primal ection in accordance with Minnesota Statute 205.065, directs that all action required under Elie statute Betaken, resolves that the first municipal primary election be held in the year 2000 in acQOtt; gi %i t *tc4 and is effective for all ensuing municipal elections until it is revoked. Councilmember Blomquist stated that approximately18 months ago the City Council started to address election issues but added that this is so little so late. She further added that there is a whole lot more that the Council needs to do other than just approving a.primary election. Councilmember Masin said she opposed this action and said she would prefer tQ key+ the Council's original promise and appoint a task force or give support to a charter40:0 itifnember Bakken stated that he has mixed feelings about a primary; however, theANWONIO:ciififtli the negatives. A vote was taken on the motion,,.417; 3 Councilmember Masin opposed and Councilmember Blomquist abstained) Councilmember Blomquist said she was abstair ii:ause she would like to see.the City consider a charter commission. DRIVEWAY ACCESS REQUEST COLLECTOR STREET (DENMARK AVENUE GARY BISBEE) City Administrator Hedges prpi` 9AtO s 'this item. Director of Public Works Colbert gave a staff report. Mayor Awada asked if the COgicil had *Tr approved a similar request. Director of Public Works Colbert stated that some cornpii* .....y.. gr ntgd a secondary access to collector streets.; however, the property owners must s t• the future street assessments ;ft#„� b2t l: associated with the secondary access. Gary Bisbee, 1261 Windcrest Avenue, stated that he wanted to move his shed from the side of the lot to the back of the property and also wanted a parking space for his motor home. Senior Planner Ridley stated that it would be possible for.* X'41;40 1 et setback requirements. He noted that the new Recreational Vehicle Ordinance wcifaitliii to be parked on the property as long as it was properly screened. Mr. Bisbee ac i3:fhat he is reiti g the berm on his property and will be constructing a fence after the berm haZ'seen leveled. He fer added that he is going to construct a retaining wall adjacent to his neighbQt :rd a fence along th*Iltack of the property. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 8 Councilmember Blomquist noted that this is not the first property that has been granted driveway access on to a minor collector. She noted that some residents have not even come to the City Council to get a permit for a similar request. She further noted that Mr. Bisbee has done some nice landscaping and installing a simple dr{Yeway is better than ruining the existing landscaping. Councilmember Carlson askectSediv often the driveway would be used. Mr. Bisbee said he would be using it about once per week,:.Cc)}r44.1ggi hes. lrlson stated that if this area is going to get that much use Mr. Bisbee is probably i t}:>i s g <4 jc Bisbee said that he plans on repairing the sidewalk once the berm is removed. Masin said tlrpically when a development is constructed the City asks for the installation of berms. She questioned if property owners needed permission to remove the berms. Director of Public Works Colbert stated that this berm was' constructed as a buffer between single family and multi- family developments. He added that property owners do have the freedom to landscape their property as they see fit and minor changes can be made to the topography of the lot as long as it does not adversely impact drainage flj i? S or utilities. City Administrator Hedges noted that there is no protective easement on berms. Counc1iember iinquist stated that the worst example of the removal of berms is along Lexington Avenue v Ere all tht sidents installed fencing. Councilmember Blomquist moued,.cpmemlbgrMasin seconded a motion to approve a request for a new driveway access onf t ?c f and authorize City staff to execute all related right -of -way permits. Councilmember Bakken stated that he was opposed to the motion and added that he is not concerned about the temporary use but rather the long -term use. He said he was also concerned about the precedence this would set. Mayor Awada said she was opposed for the same reasons. A vote was taken on the motion. Abe; 3 Mayor Awada and Councilmember Bakken opposed) COMPREHENSIVE GUIDE PLA 'bIpM1rft AND PRELIMINARY SUBDIVISION City Administrator Hedges provided an overview oii:'fhis item. Senior Planner Ridley gave a staff report. Tony Lund, applicant, said that this is a straightforward subdivision. Mayor Awada inquired about flog f#dor anii.pc}j ontour in this area. Assistant City Administrator Jamie Verbrugge said N fft+ig$tikfiYi 7ficated in the 60 DNL and noise zone IV. He added that the subdivision is not Opeal usir, ""ever, he stated that it is allowable. He said that there are restrictions on home construir[ion in this 8fea. Senior Planner Ridley stated that the draft Guide Plan denotes this as a special *if. Mayo ,wads said that if this area is reguided to single family now then it would also be re lo •�¢e2►.at..A future date when the City Council adopts the Comprehensive Plan update. Councilmember Carlson said that these homes would be constructed according to sound regulations. She stated that this might not be the best use for the property in the long term. Mr. Lund said that the single fan ii ,s th built according to the standards set forth by MASAC and the City. Mayor Awada iaf'4ti'L"iia3 been working on redeveloping the Cedarvale area and this area requesteW6e removed Miiglihe study. She said that the City Council took them out of the redevelopment a eWbut not out of th6'Special area. She further said that since this area will be located within a noise ing t zone buyout or iftklation will eventually occur. She said that the Council did indicate that this areiW*141.swipliktefikrtily for the short term. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 9 Mr. Lund stated that currently there are two homes on one lot. Councilmember Carlson stated that the two new homes would be brought up to certain standards, which would be a positive. She added that for the short term this area will remain residential but in the long term it will likely be something else. Counciimember Blomquist motes; Councilmember Carlson seconded a motion to approve a Comprehensive Guide Plan Amendmerg .}.,suf,gg ted use of 1.3 acres of land located north of Silver Bell Road and east of Nicole Roam titg*W i,i Section 18) from IND, Limited Industrial to D -1, Single Family (0-3 units /acre). Councilmember Carlson said it A her understanding that this property is not Limited Industrial. Mayor Awada stated that it is currently guided Industrial but is proposed to be Special Area. Councilmember Carlson questioned if it could be changed from Limited Industrial to Special Area. Mayor Awada asked if the two existing homes were uninhabitable. Mr. Lund stated that one of the homes was uninhabitable. Mayor Awada asked if the Council could restrict future subdivision from occurring in an area that is subject to Wane noise. City Attorney Sheldon stated i#t it woule possible but it would be necessary to start with a comprehensive and detailed Comprelsive Gui2:Plan Amendment involving fine tuning of the special area. Mayor Awada stated that is,.cogyitYie included in the Plan. Sheldon noted that the Council could include standards that tt ¢L );i iorder to subdivide in these areas. Senior Planner Ridley noted that there are six or seven areas in Eagan that are classified as Special Area and further definition will occur once the Guide Plan update is complete. He added that the zoning and Comprehensive Guide Plan need to be consistent. A vote was taken on the motion. Aye: 5 Councilmember Blomquist mguecd;gitigit Carlson seconded a motion to approve a Preliminary Subdivision entitled "Spetip fuigs" 1oc*d in the southeast 1 /4 of Section 18 subject to the following conditions: 1. The developer shall comply withfft ei taif;3�?ed conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, E1 2. The property shall be platted. 3. The developer shall bs:S �tK #i2'ttdonment of any well or septic systems within the subdivisiogfeaccolAkt and County requirements. 4. An Individual Lot eserv* Plan shall be required for Lot 1 and for Lot 2. 5. Tree protection measi (,:p: i !ge:<g1#ei fence or four foot polyethylene laminate safety netting) shall be inst.11ed'if'CPie Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved. 6. The applicant shall contact the City of Eagan Forestry Division to set up a pre construction site inspection prior to the issuance of the grading permi to ensure compliance 40:44 p6 0....:1 ;ee Preservation Plan and placement of tree protection fencing. 7. The proposal shall ject to a cash parlg dedication and a cash trails dedication. 8. City OffiRak make a t g l gB 2g9ifii ing the eight airport noise stipulations. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 10 Aye: 5 Nay: 0 9. Architectural designs and construction'methods for new construction within the development incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 DBA ..compared with a noise level of 60 DNL. This will require an inside noise level red of at least 15 DBA.(DNL level minus required DBA level). 10. In lieu of on -site pondij elog nt.shall meet the City's water quality requirements via a ??R;:...... 11. The developer shall recd information against the deed notifying future buyers that the property is located wipligi an airport noise corridor. PRELIMINARY SUBDIVISION (SAFARI AT EAGAN 3R ADDITION) AND A PLANNDEVELOPMENT AMENDMENT City Administrator Hedges pz wided an. rview on this item. Senior Planner Ridley gave a staff report. Gary Krueger, 4532 South Marl :lk% ::lives behind Lifetime Fitness and the property owners agree with most of the proposal: they would like to ensure that a berm and fence are constructed on the northwest corner of the property where the parking lot will be located. He further said that they would like to have the berm on the north side of the fence landscaped with evergreens and pines and also would like Lifetime Fitness to maintain the fence. He requested that the Council ensure that that the property is developed the way it js supposed to be and also ensure that the elevation of theland stay as proposed. Senior Planner Ridley stated tbi f wl iit sure that the completion of the fence and berm is a requirement of Phase I of the devikipiiient. He ad Aid that Lifetime Fitness will maintain the fence. Councilmember Carlson stated that they ayR.the right to develop this property. Mayor Awada noted that this development will be less jixi b i i er the current Planned Development. Councilmember Bakken moved, Councilmember Pfii n seconded a motion to approve a Preliminary Planned Development Amendment to allow three commercial uses upon approximately 7.0 acres of land located north of Cliff Road and west of Thomas Lake Center Drive in the southwest 1 /s of Section 28 subject to the following conditions: 1. The City shall approve tbtt:af t V at Ea preliminary subdivision and the developer shall satisfy ikVit kW.Apiiitf hereto. 2. The Preliminary Plarifd DeveloNi shall approve the following uses on site: A 10,000 square parking lot. Two 12,000 square foot office buildings (two stories), two 5,500 square foot office buildings (one story) and associated off street parking upon a single lot Parking lot expansion for Lifetime Fitness (to be combined with Lot 1, Block 1, Safari at Eagan 2nd Addition) 3 The developer shall s d' `re' t y i Planned Development Agreement with the City in accordance w ction 11.40 Su.;fi of the City Code prior to the Final Planned Development applicatftrii. 4. The term of the Pre 1> ;;yP ed. lre ent shall be 10 years from the date of City Council EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 11 Aye: 5 Nay: 0 5. Prior to Council consideration of Final Planned Development for Lots 1 and 2, the following plans shall be submitted: Final Subdivision; Final Site Plat; Final Lighting Plait Final Utility P3 Final Grading;:ti aibeHl :�6r trol Plan Final Signage. Final Building vations 6. Prior to Council consideration of Final Planned Development for Lot 3, the following plans shall be submitted: Final SubdiviO Final Site Plan:: Final Lightin#n Final Utility P. Final Grading rainage bt•trosion Control Plan Final Landsca fr 1% 7. The Applicant shall prepare and the City Attorney shall review and approve cross parking and access easements for the development. 8. Proposed Lot 3 shall be combined with the adjacent Lifetime Fitness lot (Lot 1, Block 1 Safari at Eagan 2nd Addition) as part of tl3g. 1 al Subdivision as approved by the City Attorney. 9. No more than one pyJti :siiafbe W o wed upon proposed Lot 1. All site signage sign shall be in accoriai4.waththe CitjjiSign Code. 10. All trash enclosures shall be attar c oiti te:;Erincipal building(s) and meet the requirements of the City Code. 11. Perimeter lights shall be 18 feet with shields. 12. Heating /cooling units shall be located on the interior sides of the office buildings and screened from view of the Fdential area. 13. The restaurant shall irii.Wbdoii: it a ust system. 14. There shall be no sep irate liar arg.i in the restaurant. 15. Additional landscapli fi8f c #►e south side of the restaurant's access d rive. 16. There shall be no security lights on the back of the office buildings. 17. Completion of the fence an4 **coping shall precede or occur concurrently with the first phase of develg 1:;18P. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 12 Councilmember Bakken moved, Mayor Awada seconded a motion to approve a Preliminary Subdivision (Safari Heights 3rd Addition) located north Of Cliff Road and west of Thomas Center Drive in the southwest 1 /4 of Section 28 subject to the following conditions: 1. The developer shall coiiip with these standard conditions of plat approval as adopted by Council on Februarji;;:• 993: Al, Bl, B2, B3, 2. Proposed Lot 3 shall beArtbined with the adjacent Lifetime Fitness lot (Lot 1, Block 1, Safari at Eagan 2^d Adt tii¢n) as part of the Final Subdivision. 3. The developer shall be responsible for the necessary improvements at the Thomas Center Drive Beacon Hill/Cliff Road intersection to provide a dedicated southbound right -turn lane, including pavement markings and signal loop detector revisions. 4. The Final Subdivision j ll proviiii0 drainage and utility easement over Pond BP -39 up three feet above its calited higayater level. 5. The development shau be r §ms).1e for obtaining all necessary permits from regulatory agencies, iris tF i# p fiefs Pipeline and Dakota County, prior to Final Subdivision apprdir f:• Aye: 5 Nay: 0 CONSIDER ARC RECOMMENDATION REGARDING PART 150 LAND USE OPTIONS City Administrator Hedges provided, .o a %t this item. Assistant City Administrator Jamie Verbrugge gave a staff report. Discussion occurred regarding t1ae A;Figgeri Disclosure Policy. Mayor Awada stated that it should be made very clear that the proposeif' I£ght; ifel t affect small portions of Eagan that are located within the noise zones. Assistant City AdriiiiiikrWy:erbrugge suggested that a joint meeting of the ARC and the City Council be held to discuss these iss`:(ids. Mayor Awada moved, Councilmember Masin seconded a motion to approve the recommendation from the Eagan Airport Relations Commission to support inclusion of Land Use Measure 9 (LU -9), with the restrictions, and Land Use Measure 10 (LU -10), for new construction only, in the updated Metropolitan Airports Conu i:sit%FAR Pazt454.Study. Aye: 5 Nay: 0 'E AGENDA RESOLUTION AUTHQING T *ISSUANCE AND SALE OF $1,565,000 MULTIFAMILY AIS .ci k .c:Yl 1IAEFUNDING BONDS City Administrator Hedges provided an overview on this item. Councilmember Masin moved, Councilmember Carlson seconded a motion to approve a resolution authorizing the issuance and sale of $1,5,65,000 Multifamily Housing Revenue Refunding bonds (Crossroads of Eagan Project FH;,4c loan) Series 2000A, and $120,000 Taxable Multifamily Housing Revenue bonds (C c, t'as FHA insured mortgage loan) Series 20005. Aye: 5 Nay: 0 Z(33 1G ORDINANC1r DATE City Administrator Hedges p i#L �l 'Mike Qi his item. EAGAN CITY COUNCIL MEETING MINUTES; MAY 16, 2000 PAGE 13 Councilmember Blomquist moved, Councilmember Masin seconded a motion to authorize the hiring of the Hoisington Koegler Group, Inc. at a base amount of $12,875 to work with staff under the direction of the APC and City Council to_update the City's Zoning Ordinance. Aye: 5 Nay: 0 PROJECT i2HAPEL HILL BAPTIST CHURCH APPROVE SETTLEMENTAW3EpalgANA ACQUISITION Director of Public Works ColgeifliffiVaiiilfiWriikFigv on this item. Councilmember Bakken mov4aoundlmember Carlson seconded a motion to approve the settlement agreements regarding the easement acquisition costs with the property owners of Parcels 10- 03400- 010 -51 and 10- 03400-021 -51 for Project 787 (Chapel Hill Baptist Church Utility Extensions) and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0 CITY CMRACT 99-07, SAFARI RESERVOIR EFIJRB REPAINT) Director of Public Works Colt provid;an overview on this item. Councilmember Carlson mov gi t tei i :.81acken seconded a motion to approve the contractor's request for extended operating houis'for Tf Coatings, Inc., from 7:00 a.m. to 7:00 p.m., Sundays, including Memorial Day, until the scheduled completion date of June 9, 2000. Aye: 5 Nay: 0 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY CDUNCIL Eagan, Minnesota April 25, 2000 A special City Council meeting was held on Tuesday, April 25, 2000, in the City Council Chambers of the Eagan City Hall. t cii#b lQ order at 5:00 p.m. Those present were Mayor Awada and City iii id }i $$fb�nquist, Carlson, and Masin. Also present were City Administrator HONes, Assistant City Administrator Duffy, Director of Finance VanOverbeke, Director of 1?h1ic Works Colbert, City Engineer Matthys and Senior Planner Ridley. agenda. AGENDA ADOPTION The agenda was approved Wresented. Mayor Awada announced that the City Council would move upstairs to the Comma tty Roort approximately 6:15 p.m. so the Advisory Planning Commission meeting cou :$e telecigive. A tape would be made of the remainder of the Council meeting and played ori:i•$b1e. MUD There were no visitors wishing to address the City .Council regarding items not on the PRESENTATION BY EHLERS City Administrator Hedges exp 000;t$#;.1 resentatives from Ehlers Associates, Sid Inman and Rusty Fifield, would m4k iiiiiisiis'seritatiot$;>regarding their firm assisting in project management for the Village Plaza Redeyftment I cn. Mr. Fifield gave background on the firm and listed recent redevelopment expefiei'ic :j;:n described additional projects and mentioned that Ehlers Associates is the only i; department that only handles redevelopment. Mr. Fifield told the Council that redeVinent is complicated and that they bring experience of knowing what worked and what did not work in other communities. He added that they would advise the Council as to what was possible and the Council would then decide what to do. Mr. Fifield then listed keys to redevelopment in the Cedarvale area. Councilmember Blomquist ststBti:#tat her gseates$ concern for the area was road access. She requested that Ehlers and Ass Asscaffiliiifiii*pt*Witiall determine what can and cannot be done. Councilmember Masin state iat it isiitiOttant to work with the businesses and residents. She asked if other comziiunities haaWorking partnerships for visioning. Mr. Inman said that developers would providput. 1-1;Rgded that they would use newsletters and other communication devices to commurigiAfwgeNt§tvpRununity meetings and updating the progress throughout the project. emiii4igati tsist said that one of her concerns was that residents did not continue to go to Cedarvale but went to other retail developments. Mr. Inman said that the firm would need to determine what would work in the market and that the Council may not like what the firm will recommend. Eagan City Council Special Meeting Minutes April 25, 2000 Page Two workshops for new clients. Counmber Carlson asked if the firm would also handle City- wide TIF projects. City Administrator Hedges said that the Cedarvale area would be the main emphasis but that the firm could Oigi'iti#ii; %icts. Councilmember Bakken s that there had been a lot of community participation to date. He asked for further detailq *ewsletters and the scope of services. Mr. Fifield said that they would sit down with the Council and find out what they wanted the firm to do. He added that there were many techniques to use. Mr. Inman said that, in most cases, people do not know what is happening so they would need to provide a lot of communication. Councilmember BlomquiNCid she yyted to see the prices for the firm's services. Mayor Awada referred her to the:ge in thgiioposal where they were listed. Mr. Fifield said they would sit down with staff ari3.wvork oub&aetailed budget. Councilmember Blomquist said that that was what she wanted to-M. Councilmember Bakken rt iCdix a}itg kkr Carlson seconded a motion to retain the firm of Ehlers Associates to assist with project management and advise the City Council on the structure required in implementing the Village Plaza Redevelopment Plan. The motion passed unanimously. DISCUSS LOCATIONS FOR.EIgJ Y MONUMENTS City Administrator Hedgesstaik" ...I:t e. rpose of this agenda item was to discuss possible locations for entry monufi#6 "§eiiior Pl er Ridley displayed a map showing five possible locations located on publ;c.rOMAway 6f tity owned property. These were at the I- 35E and Cedar Avenue /Highway 79 11 d hway 55 at the Inver Grove Heights border, the I- 494/I -35E /Highway 55 interchange, the and Highway 13 interchange, and Pilot Knob Road at the Apple Valley /Rosemount bordZi•?:He informed the Council that MnDOT will not allow entry monuments in interchanges and that the monuments cannot be accessed from an interstate. He asked the Council if they wished staff to look for other locations on private property. Mayor Awada asked him to check on other locations and options. Councilmember Carlson suggested negotiating easements before discussing purchasing land. Senior Planner Ridley asked if the kiec orjc ofeas h :04:gfentioned were the ones the Council wanted investigated. Councilmepit#ii f:ei'i*;1i #0taili:was a good place to start and that staff should also look for appropriate Wions orate property. Senior P l a n n e r Ridley asYof if he s1 J continue to look at the City owned property at Cedar Avenue and Highway 13 y. A2�3 t, :it.l .0! rees. Councilmember Masin she had heard complaints about the billbd�'f f '?ii�tI411Vii bitoft and that she was concerned about removing trees. She stated she would like to see something that would blend in and not look like billboards. Mayor Awada said her idea was to place the monuments on high ground but with a good design. Councilmember Carlson suggested that the Council let staff advise them whether placement was possible in various locat ;b:.t#iep determine a design. Councilmember Blomquist suggested that staff also iiffi i0�dministrator Hedges asked the Council if they wanted staff to look at privagl ;operty and arsZiiiiktosts but not at dimensions or designs at this point. The Council indicated'approval. Eagan City Council Special Meeting Minutes April 25, 2000 Page Three Councilmember Masin sta$: thought the Council should seek public input as to what they thought would be appriiiiiiite. Mayor Awada stated they would do that after they found out if it was possible to find.$ i e.liomicouncilmembeF Blomquist suggested a contest. Councilmember Bakken ski 4d4k:i#,aement costs. At this point in the meetirsg vlayor Awada informed the public watching the meeting on cable television that the City Coumcinneeting would be moved up to the Community Room so that the Advisory Planning Commission meeting could be telecast live beginning at 6:30 p.m. The remainder of the special City Council meeting would be taped and replayed on cable. The Council took a brief rgws and reconvened in the Community Room. STREET REHAB'ATIOIOVERLAY FINANCING POLICY City Administrator HedBq.explAing the City Council had directed a study during 1999 of the City's Special cial Assessni* i �.;ilO #keteconstruction and rehabilitation of the City's street infrastructure. He sfaf tt't7i`at'i'liiei!f0'r dPublic Works Colbert had been working with an independent attorney and appraiser team to make an objective analysis of the policy. He stated that the consultants would make the presentation. Director of Public Works Colbert introduced the consultants who had performed the independent study to analyze the policy from a legal perspective, attorney Bruce Malkerso}t.and appraiser Steven Hosch. Their report was distributed to the Council on April 9, ..004.141 each to provide an oral executive summary of the report. Mr. Malkerson stated tha(1 rgviewed th ity's written policies regarding the reconstruction of local streets. He sfatiitlig*M:b s opinion that the policy was well written and that he had suggested only a few langua t'liitiig5;:;#3d:d that he had included summaries of various legal cases in his report. He said he had reitfi li e City's Pavement Management Plan and that he was impressed by the plan. He stated that there was legal authority to assess for maintenance of streets. He added that he did have some suggestions for the process when addressing assessments. Mayor Awada said that there.hadkeen som9 cgntyoversy regarding the policy and asked Mr. Malkerson his legal opinion of: iip i p alkerson stated that it was an excellent policy, but he added that it was a;; cou.novoeision to have such a policy. Councilmember Blomquist said that the controveiSy'was reallyttgarding the benefit to property value. She asked if the City could levy assessment$d meet benefit rule. Mr. Malkerson answered that normally 90 -95% of the time thin xo :iii p was a benefit. He added that a city must follow good uniform proce iii i tifig f:0 k gan did that. Mr. Malkerson said that the City of Eagan did not assess 100% of the costs. He added that the value of the property must go up at least to the value of the special assessment and that in most cases it does. Eagan City Council Special Meeting Minutes April 25, 2000 Page Four market data and had found increafti§n prices over the assessment amount. Councilmember Blomquist asked if he had taken info consideration anything besides the actual prices: Mr. Hosch replied that he had looked at just plc t ;t ilpyt i ket activity. Mr. Hosch added that he had provided the Council with a seie7oi:aiessed what was required to perform a market value appraisal DirectoritRublic Works Colbert said that the Council had also asked for an opinion whether there was 8: assessment benefit from overlays and patches. Mr. Hosch stated it was his opinion that they generally do create value. Councilmember Blomquist stated that one of the most highly criticized techniques of the City was to let streets deteriorate and then come in and do a total reconstruction. She stated that the City did not charge for sealco She said she believed that homeowners were charged more because the streets had not been tained Bakken asked Iler which streets she thought the City had purposelj d et go. OftiOcilmember Blomquist answered Woodgate and Keefe. She said she was not critics ii ig the C1#„ She said the criticism comes from residents who believed the streets were not main i gd,: td:AWtfo•:{t;tk.f.}c.had to pay more. Mayor Awada asked staff to respond. Director of Public Works Colbert replied that the City of Eagan was undergoing a transition. He stated that.the older streets were not built to standards and that all the streets that had been reconstructed were not built to standards. He added that the City of Eagan has since implemented a total pavement management program that does not include total reconstruction. Blomquist aske4i.i, ie way the policy was geared, when the street is not repaired, cost residents more. I ifiAl son replied that he saw nothing in the policy that indicates staff lets streets .4.4 I? $i so;tlaey could come in later and totally reconstruct the streets. He added d#1 City doekiinuch to preserve the streets. Councilmember Masin asked 'ft #t* ation on an extended scope of the study and for clarification on MIS language on using re#7i¢00.ination. Mr. Hosch replied that the data showed both sales of new homes and resale inforiita iiin, and that by using the data regarding new home sales, you can evaluate the entire market. Therefore, the best way to look at time and market is to look at specific resales. Councilmember Masin asked which figure was best; was it the time adjusted price differential, given the market. Mr. Hosch replied that at this particular time he would say yes. Councilmember Masin asked about the mistakes in the first report. Mr. Hosch replied that therq. f4f&;dciple ty, tos, b. t there were no mistakes in the figures. He added the typos have now bee,ipidii: Councilmember Blomquistsaid her on pre -study questions had not been answered. Mr. Hosch explained that they ha 'I: rformdEE ase one of the study and would need to go on to a phase two in an expanded stud :10: WO& Mayor Awada stated that Councilmembers Blomquist and Masin had asked for the study and that the Council now needs to come to some resolution on the subject. She stated that she believed it was good the City had done the study, but that the City had just spent $15,000 to have people tell us that we are doing it right. i tctf :P.ublic Works Colbert explained the process by which the consultants were hire ig:0:dgfl 3 i iasin said she had been under the impression that the Council wouldf iid'out about tilt idy and its cost before it was done. She said it made sense to her to do an eti*ivation of a procg :$o make sure we were doing a good job. Eagan City Council Special Meeting Minutes April 25, 2000 Page Five Councilmember Blomquist said slii3)elieved it was a good thing that they had done the study. However, she added, the study rearms that there are time, inflation and other factors involved which meant that the CitrpileflA(4j:KOA R.Absolute amount for an assessment. Councilmember Carlson asked gow much the study had cost from start to finish and suggested the Council do job costNan the future. Mayor Awada agreed. Councilmember Blomquist asked about overlays. o indlmember Carlson stated that the debate had been about reconstruction. She said that overlays had been discussed as part of the maintenance policy and that, hopefully, will prevent reconstruction in the future. Councilmember Bakken ripped the discussion and stated that from a legal standpoint the City has a solid policy. All mp fibers agriCtwith him. He stated that the study shows that when road improvements are dorfiggle valukg property goes up. He said that he did not think it necessary to study more proper He adji that the process is not an exact science but it tended to hold up in the courts. Councilmember Masin saidltifitY6f1.11iTifgiiitiiiiii nearly eight years the Council had been able to address the issues and the study should have been done sooner. She asked Mr. Hosch what the differential of the figures would be.between a phase one and future phase two study where the Council could receive specific detail. Mr. Hosch replied that he did not think the results would vary but he could not respond without furer detail. Councilmember Masin asked if the figures were safe. Mr. Malkerson absx.. and stated that since the figures would not change much, it did not make. tb ph se two of the study. Councilmember Masin saad'ttie.Council needed a policy of what could be spent without Council overview: Mayor Awada ask* :i'kee.tbe Council directs staff to do a project, does the Council want them to come back with a it would cost before proceeding with the project. Councilmember Masin said yes. DireCi6tiffitAiblic Works Colbert apologized if he had misunderstood. He said he thought he had the Council's direction to proceed with the study and had provided informational memos regarding the status of the project. He said he did not realize that the Council had wanted cost estimates beforehand and noted that he had even been asked several times by the Council when they would see the report Councilmember Carlson said the Council needed to take resp }J to ve Q45 direction. Councilmember Blomquist said the Council had not received t d C-0 q; tWi: nd that was the problem. Councilmember Carlson said the.)�',Qtfhcil n&: ask direct questions. Councilmember Carlson }moved ancMlyor Awada seconded a motion that the last year and a half be summarized in a migO.fe and price included. City Administrator Hedges stated for the project in perspective. He stated that the City had been reconstructing streets since 1991 and there had been a lot of projects. He added that, if the Council looked back over the number of projects, the cost of the study was insignificant compared to the cost of the projects. He stated that the City had looked for the best and unbiased consultants. City Councilalgtntpt .$Jomquist stated that it cost more to bond for public improvement reconstruction t :tc# c;GO:R? iiiif y and not assess. The earlier motion then passed unanimously. Mayor Awadit:$fa'itd that thiti:r debate was whether to raise taxes and pay for the projects with the addittaki tax money or t4,gntinue with the assessment process. Councilmember Carlson stated tlFinance Director VaRpverbeke had brought the Council Eagan City Council Special Meeting Minutes April 25, 2000 Page Six figures that showed how much eaf n Ouse's taxes increased. Councilmember Blomquist asked to see these figures. Councilmember'1! itken stated that the majority of the Council felt this was an equity issue and that a new systenMM ;b@ q5e residents who had paid under the old system. The Council then took a b kf break. PART III CIP (2001 -2005) DISCUSSION (EXCLUDES PARKS REC. PART III) City Administrator Hedges :#old the City Council that he has tried to move consideration of the Capital Improvements Prob (CIP) #r'*a.rlier in the year, especially Part III that concerns construction of infrastructure, in 414.er to allcd" the City Council to review the proposals and to start the process for construction Wier. PuDWorks Director Colbert said that a draft was being presented that evening for C. c input and discussion and that formal approval of this part of the CIP w i tw it;t fi ;May 16 City Council meeting. He explained that there were two majoi'5aits fltilS'sectioii 6f the CIP: 1) Streets and Highways, and 2) Utilities. He stated the draft covered a five -year program with an approximate cost of $46.5 million. Director of Public Works Colbert touched on the lyghlights of the program that would significantly affect the City of Eagan and asked direction. Mayor Awada asked for Council input regarding South Dodd $Qacl%ttatwad:Btfieduled for either 2001 or 2002. Councilmember Masin stated that 0gttie ilieie :}7revious controversy regarding this project and suggested the Council schedule a RO hborho4meeting to receive input. Councilmembers Carlson and Blomquist agreed. CoiiiidgOlitiitq stated that the direction for this project needs to come from the people. Director of1 c itx :Colbert informed the Council that residents are calling with concerns about failing se•t3i~iMems and development inquiries. Mayor Awada suggested the Council hold another neighborhood meeting on the project. Councilmember Carlson stated that the neighborhood wanted a cul de sac because of speeding traffic. Director of Public Works Colbert told the Council that the project was now scheduled for 2002 and that it would have to be moved up to 2001 in order for staff to work on it this summer. Mayor Awada moved and Councilmmktm Carlson Sect}nded a motion to move the project to 2001. There was Council consensy ltisi §:thagOrg 2001. There was also Council c f(Sensus to"fiifve the Trunk Highway 149 project to 2002. There was Council conse;#1 4 i p i tbg i; reef project to "future." Staff was directed to discuss this project wi>Ii:Ifit R and if agreement is reached to bring consideration of a time frame back to the Council. Regarding the North Dodd Road project that was scheduled for 2004, Councilmember Bakken stated the road was currently dan,Fgxb.sznd he would like to consider a full urban upgrade. Councilmember Carlson dit itOWW rrently unsafe, especially for pedestrians and she would like to move the prp9e(f tip as soonn asc bible. Councilmember Bakken said he would like to see the project dons iifher also. Mayoi;i?iyi•ada asked if staff could handle the project Eagan City Council Special Meeting Minutes April 25, 2000 Page Seven sooner and Director of Public Worgtolbert said yes. There was Council consensus to move the project to 2001. Councilmember Carlson aiSOMFAtjAleirtflagitiiterrunent had not approved financing that the City had requested for Tng* Highway 149. Director of Public Works Colbert replied it was because there were other roa cCi? the metropolitan area with greater need. Councilmember Carlson asked why the Beau D'R&Iii•oject was scheduled for 2001 when the City had not yet worked with the consultants on a plan for the Cedarvale area. Director of Public Works Colbert replied that a realignment of the road was not proposed in the plans for this particular project. Councilmember Carlson asked if the City was performing traffic counts for the Lone Oak Road project. Director of Public Works:glibert replied that the County has that project programmed for 2002. Councilmember Masin ced how ritAkee Doodle Road could be adjusted to six lanes with the existing retaining walls. raiector of lic Works Colbert replied that traffic counts require six lanes and that the walikgould higio come down. Director of Public Works C new category, Trailways, and described seven proposed segments Of iiiili4iS: Carlson expressed concerns about the planned trailway linking Wescott Woodlands and Wescott Hills Drive in the vicinity of Carriage Hills Golf Course. A resident from the area asked if they would have a chance to see the proposed plan prior to construction. Director of Public Works Colbert said yes and that the trail would be physically separated from the private road..Ugther resident expressed concerns about golf balls coming at high speeds where the patt Director of Public Works Colbert explained that without a trail, there yp He explained that, at this time, they are only programming the schedule okffiiitiiiiiA;en* and the exact design will be done later. A resident asked if the trail would fle:p121.:14in win* Councilmember Carlson said the City might need to consider this to preveffq3400ifricipkwalking on the private drive to slide at the golf course. A resident said the owners of tfig*tRilaiiki.clid not want people sliding there and that plowing the trail would invite them. Mayor Awalf•a:Aked the residents' preference of no path or an enclosed path so people could not leave the path. A resident answered that they were concerned about keeping people on the path, but the path needed to be plowed for safety reasons. The Couriciltoncurred with the time frames listed for trailway improvements. Director of Public Works C9),10W.tism dessaf340:ight proposed traffic signals. Mayor Awada asked if the City was goinffi:04,ft tiktOop signs at Lexington Avenue and Nqrthwood Parkway. Director ofiNblic WeriggOlbert explained that Dakota County does not put up temporary stop signs. Ma A4vada‘fic6ved and Councilmember Carlson seconded a motion to have staff request that mota Coft put up stop signs at this location. The motion passed unanimously. CouncilmegiSsrMs0§gORkgther signals near the postal facility would be placed at Clubview or diqiiiiititxPriii•aiii:13tinifilic Works Colbert replied that Dakota County was doing a study to see which location would be better for traffic. The Council concurred with the time frames listed for traffic signals. Eagan City Council Special Meeting Minutes April 25, 2000 Page Eight CAL PRIMARY DISCUSSION City Administrator Hedgee#49q t welatmikthat the City had received an E -mail from a resident suggesting the posS3piAtif r Qcy ion for local candidates and that he had forwarded a copy to the CounF in an informative memo. After receiving the copy, Councilmembers Carlson and Bak had requested that a discussion of holding a primary election be placed on the April 25 geitda. He said that Director of Finance /City Clerk VanOverbeke had researched the possibility of holding -a primary election and had provided information to the Council concerning what the City needs. to do if they want to consider holding a primary election. Councilmember Carlson said she was for holding a primary and that a number of other cities do so. She1 it gave the voter a chance to vote twice. Director of Finance /City Clerk VanOverbektiAblained itail the Council could create a primary election by either amending the ordinance or :;passing %solution to do so. Councilmember Carlson sp es *d•.4Co wj) should receive public comments regarding this issue. Councilmen 0:14ii *a e: o ncerned because campaigning would begin earlier and that would mean more camps gri expenses for candidates. She also said the Council should receive input from the public. Councilmember Blomquist asked if Councilmember Carlson was thinking about holding the election this year or two years from now. Councilmember Carlson replied that she was thinking about this year because it would give voters i chance to learn more about fewer candidak? Councilmember Blomquist replied that she did not care when it would start but the did need public input. She added that people feel strongly about electigpsAiiI:g I% &concerns about making a decision on the matter quickly. Councilmember bktsfl$tlne incil should put the item on a regular meeting agenda and ask the peoe'tg onide inp: Councilmember Masin said the input would need to be received quickly bec Si l:: 'er sjgTt to be made soon in order to hold a primary this year. She asked if publicizing ia:664 :ff #4for this issue would dilute the publicity for the upcoming referendum. City Admiiiiiii r Hedges explained that the City would not do anything more on the referendum except appoint election judges. Councilmember Carlson stated she did not think the City would incur a major cost because the primary election was already scheduled for other offices. She suggested calling the cities that hold local primaries to fir00 4e adva4 q§ disadvantages. Mayor Awada suggested that questions should bi ei#ii wJ 1 er the top four candidates had to spend more money. Councilmeuf Masin'sted also asking how long the cities had been holding primaries and if there ha] beensubs liititial changes in the number of candidates. Mayor Awada stated that the number ofilititciidateiMI been increasing in Eagan. Councilmember Bakken said that the more he rea's $cth3ti;f d1.g,i .w in favor of a primary. He said he saw it as opening up the process iflsd''agir aitiiifi#i isssue warranted public input. Councilmember Bakken moved and Councilmember Carlson seconded a motion to place consideration of a primary election on the May 16, 2000 regular City Council meeting agenda and to publicize that the Council was seeking public comment regarding the issue. The motion passed unanimously. Eagan City Council Special Meeting Minutes April 25, 2000 Page Nine FORMAL ETHI:COMPLAINT AGAINST MARSHALL TANICK Mayor Awada expressed hes steem#At1i:ip;#lTAlichael Vincent•lawsuit, there were confidential and privileged docurKiWiiititimogomon given to the Mayor, City Councilmembers and City Admintrator that had been turned over to Michael Vincent's lawyer, Marshall Tanick. She said that Miktinick had been asked to reveal the source of these confidential documents and did ntt; She said she was very concerned about how Mr. Tanick had gotten the documents. Councilmember Blomquist said.this matter had been discussed in an executive session and she thought it was confidential information. Mayor Awada said the ethics violation had not been discussed. She referenced a memo from Cliff Greene with a list of issues. Councilmember Carlson said she itRught this was a huge problem to not know who is passing out private and confidential docu>tlts and t3tbCouncil needed to find out. Councilmember Bakken said that, speaking as an a; piney, he kks a duty to police his profession. He explained that, when an attorney receives colgtiential #4 privileged documents from the other side of a lawsuit, he needs to properly dispgse &i to notify the other party. He said that Mr. Tanick did neither so he had an olfl£ ?to:04:4 i. c5i;rce. He said the City has a need to know what is going on internally. 'Coiifiariii6iiirliei'B]bft uist stated that the other Councilmembers kept saying documents in the plural and asked the number of documents. Mayor Awada replied that there were numerous documents on file with Cliff Greene and that she would get the number from Mr. Greene. Councilmember Masin said the City hasyEiedtk: i ged through the mud during the last year and that the lawsuit was finally settled:;fiested that the issue be ended and the Council get on with its business. $.41b .*wai4a'rep d that the persons who were sued had done nothing wrong and did not fir ig the lawsuit:pii themselves. She said she was concerned that the acquisition of the documents•li ;Mi 0c,.k,could affect the City's insurance and also the City staffs' and Council's trust of others hi e:j'ted to be sure that a person in the same room was not handing over private and confidential''if& i"ents to others. Councilmember Blomquist stated that there was no proof that any of them gave the documents to others. Mayor Awada said she not accusing anybody but they needed to find out who, and Mr. Tanick needed to be faced with his ethics obligation. Councilmember Carlson saidAtc had no protection from frivolous lawsuits and that all they could do a .this iet elves and the City. She said it did not make sense that someone would t to give is tnlents to a person who was suing the City and that they needed to get to the boil' if of it. CdQiicilmember Masin said that this was discussed.in an Executive Session, and she tho'iggit that opiW the attorneys had said something about resolving the issue and she had t. :y4cou.W 9Asit. Mayor Awada replied that this type of action was not discussed. Cour 3iA7*ilib i As RIi#d that this action was something the Council needed to do in order to insure continuing insurance coverage through the League of Minnesota Cities Insurance Trust (LMCTT) and to protect the City's integrity. Councilmember Masin stated that heard some of this information before and commented that maybe Mayor Awscif 440 Bakken.and Carlson had heard it from their attorneys. CouncilmemJ $ginquist'stMthft at she did not know what documents were being referred to and that allaligkriew was that $t& ive of them and the City Administrator had had them. She said she was tugoing to agree to smd taxpayer dollars on this. Mayor Eagan City Council Special Meeting Minutes April 25, 2000 Page Ten Date Awada said it would not cost mozgOo file a complaint. Councilmember Blomquist asked who would file the complaint. Mayor AkOicla replied that City Attorney Sheldon would. Councilmember Blomquist replie61:01044ymk14:0.6t:Mney. Councilmember Bakken said that it would not cost much money, an8*Rigle the City s insurance coverage was dropped, it would cost the City a gat deal of money. Mayor Awada moved and Councilmember Carlson secondelMnotion to direct Jim Sheldon to file an ethics complaint regarding the issues that Cliff GrEtis4 outlined in his memo with the State Ethics Board. The motion passed on a three to two vote. (Blomquist and Masin opposed) The meeting was adjourned at approximately 9:00 p.m. ...tity Clerk city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 2, 2000 SUBJECT: AGENDA INFORMATION FOR JUNE 5, 2000 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES MEMO After approval is given to the June 5, 2000 City Council agenda, the minutes of the May 16, 2000 regular City Council meeting, and the minutes of the April 25, 2000 special City Council meeting, the following items are in order for consideration. Agenda Information Memo June 5, 2000 Eagan City Council Meeting ACTION TO BE CONSIDERED: No action required. FACTS: ATTACHMENTS: RECOGNITIONS PRES NS A. PRESENTATION OF GIRL SCOUT CERTIFICATES TO RECIPIENTS OF GIRL SCOUT SILVER AWARDS The Girl Scout Council informed the City that six young women from Eagan have achieved the distinction of being a Girl Scout Silver Award recipient. The Girl Scout Silver Award is the highest achievement a Cadette Girl Scout (in grades 6 -9) may reach in Girl Scouting. The award focuses on personal development, leadership and community service. The following were invited to attend the June 5, 2000 City Council meeting to receive a certificate of recognition: Brianna Anderson -Vogt, Heather Klug, Sarah Kucker, Claudia Liddle, Jessica Van Stralen and Shari VanPuyvelde. Letter from the Girl Scout Council on page 3 April 28, 2000 Patricia Awada Mayor of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mayor Aweda: A recent national study, Defining Success: American Women, Achievement, and the Girl Scouts, revealed that Girl Scouting has played a significant role in the lives of today's employees, civic leaders, spouses, and mothers. In fact, nearly two thirds of the women of achievement had been Girl Scouts in their youth, compared to 41% of American women overall. It is my pleasure to inform you that young women from your community recently attained an achievement that marks them as leaders of tomorrow. The enclosed roster provides their names and contact information, and indicates which award they have earned. The Girl Scout Gold Award is the highest award in Girl Scouting. It is available to Senior Girl Scouts in the 9 through 12 grades. To achieve this leadership award, girls must meet three prerequisites in the areas of leadership, skill development, and career exploration. They must also plan and implement a significant leadership project involving 50 hours of community service over four months. The reach of a Girl_ Scout Gold Award project is often far, touching the lives of people in our own community, and also in places as far away as North Dakota and Guatemala. The Girl Scout Silver Award is the highest achievement that a Cadette Girl Scout (in grades 6-9) may reach m Girl Scouting. Like the Girl Scout Gold Award, the Girl Scout Silver Award focuses on personal development, leadership, and community service. We hope that you will recognize the Girl Scout Gold and/or Silver Award recipients in your community by presenting theme with a plaque, mailing a certificate or personal letter, or mentioning their accomplishments at your next city council meeting. Some cities have chosen to hang a permanent plaque in city hall to commemorate their Girl Scout Gold Award recipients. Plaques such as these can be updated on an annual basis. I thank you in advance for recognizing the outstanding achievement of the award recipients in your community. Should you have any questions or wish to learn more about leadership opportunities in Girl Scouting, please contact Program Manager Mary Gwen Thompson at 651- 251 -1227. Thank you for your consideration. Sincerely, Andrea Speoht Communications Director Enclosure Funde4 ;n part ov 'J' "te Scrwny all or party o'4noio C! Ufa. Dr %ota. rlal Mnt 'r y 4nd Wash.nyton <nvivo trr rtunntsar„ a NI ?ur*ett. R:er.:.,.oik, and }t. r.t)N criuntltl i ,W 4constn. 1-TTV /11 r 3 Girl Scouts Where Girls Grow Strong. ••••,1 i r .1 f1I, I w n Girl Scout Council of St. Croix valley 400 South Robert Street 5t. Paul, Minnesota 55107 651 -227 -8835 Or 800- 845 -0787 voice /TTY 651-227-7533 Fax www.girlscoutscv.org Agenda Information Memo June 5, 2000 Eagan City Council Meeting COMMENTS BY CITY COUNCIL, CITY ADMINISTRATOR DEPARTMENT HEADS A. REVERSE 911 PUBLIC SAFETY PROGRAM ACTION TO BE CONSIDERED: To provide direction to the City Administrator and Chief of Police regarding budgetary consideration for a Reverse 911 system. FACTS: City Councilmember Bakken received information on a new "Reverse 911" system, which is a computerized calling program that allows police to call a significant number of people each hour with a recorded message. The system can be used to notify hundreds of residents of crimes in their neighborhoods or upcoming Crime Watch meetings and other pertinent information. The Police Department, under the direction of the Chief of Police, has reviewed examples of the Reverse 911 system in other communities and will provide additional information for budgetary consideration in 2001 per direction of the City Council. ATTACHMENTS: Enclosed on pages S through is a copy of a story that appeared in the Athens Banner Herald, Athens, Georgia, entitled "Reverse 911 system in service." This article will provide some insight regarding the new system. Reverse 911 system in service Taxable value of Athens property Increases Moore's Ford memorial today Access road through Green Acres scrapped 30 people ready to be Oconee County administrator Survivors kick off Sixth Annual Relay for Life Coca -Cola sponsors new refreshment center, scholarships at UGA Class of '38 returns Fourth Street Elementary students honored for Encouragement In Science essays 18 Road Thunder Stereo Sound Challenge comes to Beechwood Sunday Church events "Voice of the Georgia Bulldogs" remembers Sinatra Leisure Services holds summer sports registration today Atlanta mayor gets recommendation for ending support for Freaknik INS halts onion sweep; Coverdell, Kingston to Intervene New toll -free areas for rural phone customers Despite salary hike, Georgia teachers still 27th in nation Government showdown with Microsoft may alter computing or not Looters burn to death in rioting devastating Indonesia's capital At summit. Story posted Monday, 20- Apr -98 08:34 :31 Online Athens Reverse 911 system in service Software allows county to send messages to residents by phone By Lee Shearer Staff Writer Don't be surprised if you get a recorded telephone call from the Athens- Clarke Police Department soon. It's just the department's new "reverse 911" system, a computerized calling program that allows police to call up to 450 people an hour with a recorded message. On -line for two weeks, the system already has notified hundreds of Athenians of crimes in their neighborhoods or upcoming Crime Watch meetings. Athens is the third city in the state to install the system, after Carrollton and Albany, said Sgt. Joe Walter, head of the Police Department's Crime Prevention Unit. The principles behind the system are simple, Walter said. Stored in the computer at police headquarters are detailed street maps of Athens, paired with the contents of the Athens phone book. The system's software allows a programmer to specify a particular area, then send a message to all the listed telephones in that area. The system also can sort through the data in a different way. For example, police can notify every convenience store in the city if there's been a string of robberies, or notify all downtown businesses if someone has been targeting the downtown area with check forgeries,. Police anticipate the main use of the 530,000 system will be to alert residents about crime in their neighborhoods. Last week, the system called about 70 residences on Boulevard Avenue to notify them about a pair of burglaries that had just occurred. Police Chief Jack Lumpkin had a similar system in Albany, where he was chief of police before assuming the job in Athens a little more than a year ago. 'We used it extensively," he said. it is no panacea, as is true of most things, but it will be a help. It's another tool to alert citizens to information that will be of benefit in their daily lives and improve their chances of not being a victim of crime He said in Albany, "probably the most appreciative group was senior citizens," especially during a series of nighttime burglaries in an area where a significant number of older persons lived. Using reverse 911, police were able to notify area residents of developments in the investigation, and to pass on steps residents might take to avoid becoming targets, he said. The plan for how the Athens Clarke system will be used is still developing, Lumpkin said. "We'll tailor it according to the resources we have and http://www.onlineathens.corrill998/042098/0420.allemergencyltml Page 1 of 3 5/16/00 xevclC 711 system in service Page 2 of 3 w leaders turn from economics to world crises Asia, utility downturn slow U.S. industrial production G8 summit diverts attention to Southeast Asia Farmers sue government to get ban on hemp lifted Transportation negotiators stall over projects, drunken driving Derby winner Is favored after injury to a main rival After week of tests, India declares itself a nuclear weapons state Lawyer: Mom whose kids were taken had drunken driving arrests 'Seinfeld' ratings point to 76 million viewers VW recalls New Beetle because of wiring problem what the citizens tell us they most want,' he said. Lumpkin hopes to set up a "senior watch" for older people liming alone. Under the voluntary program, the system would call each person's number at a certain time every day, and the person on the other end would enter a numerical code signaling that everything is OK If there is no answer, officers will be dispatched to check in person. Walter foresees another use. "I'm thinking of doing a series of crime prevention things on it," he said. "It's a great system. You're limited only by your imagination," said Cpl. Bobby Patterson of the Carrollton Police Department, which installed the system more than a year ago. Carrollton routinely uses the system for things like notifying residents about street repairs that might cause traffic disruptions or when an area's water will be turned off for line maintenance. The uses seem endless, he said. "We use it to notify people in case of an emergency, for example when there's an escapee or a missing child, or an Alzheimer's patient in a nursing home who's wandered away," Patterson said. Carrollton police also have used it to notify people in a neighborhood when there's an outstanding warrant on someone in the neighborhood. Carrollton's system is similar in size to Athens' and costs $3,600 a year to maintain under a contract with the Sigma Micro Corp., the company that sells the system, he said. Athens Clarke contracts with the company as well. The system calls only numbers that are listed in the phone book, but people with unlisted numbers can become part of the system by calling Walter during business hours at (706) 613 -3330. Residents also can choose not to be part of the system, but in the first year of operation at Carrollton, only one man called to asked to be removed from the calling lists, Patterson said. There are things the system cannot do. It's too slow to notify people about tornadoes and other fast- moving weather systems, Patterson said. But "it's a plus to the community," he said. "It saves a lot of time, a lot of money and a lot of effort." 0 News I Sports I Opinions I Marquee 1 DogBytes Home I Interact 1 Archives 1 Links 1 Classifieds 1 Gallery 1 Search TheWIRE 1 Yellow Pages plus I Datelines I AutoMall 1 GameStorm Food I Athens Magazine I Discover Athens I Education I Survey I Subscribe! The FAQ 1 Ad Rates Site Design 1 Feedback 1 PressCard attics Mess ATHENS B,4WBR•HERALD Copyright 1998 Athens Newspapers Inc. http://www.onlineathens.cona/ 5/16/00 Agenda Information Memo June 5, 2000 Eagan City Council Meeting ACTION TO BE CONSIDERED: B. NSP POWER LINE TREE REMOVAL To provide direction to Northern States Power Company requesting a public informational meeting for the purpose of informing residents adjacent to the NSP power lines for the company to present their intentions and plan for either trimming or clear- cutting trees within their power line easements. FACTS: The City was notified by Northern States Power (Wright Tree Service) of their intent to trim vegetation underneath overhead power lines within their easement areas. As stated in the May 12 Informative Memo, "Fast growth vegetation that gets too close to the power lines can cause problems to electrical service." As a part of NSP's notification to the City, a crew will be starting on the east side of the community and was planning to begin last week, depending on weather and work volume. NSP has the right to trim or remove trees within the power line easements. Pat Cline, Community and Local Government Relations Manager for Northern States Power Company, will be present and has expressed his willingness to schedule a public informational meeting. Mr. Cline will comment on behalf of NSP. Agenda Information Memo June 5, 2000 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Seasonal Lifeguards/Cascade Bay- ACTION TO BE CONSIDERED: To approve the hiring of Nikki Smith, Ashley Crunstedt, Amber Paukner, Kristin Reither, Dionne Cordell, Lauren Deiman, Kelsey Biagi, Lindsay Larson, Alison Bailey and Michael Brumbaugh as seasonal lifeguards for Cascade Bay. Item 2. Seasonal Concessions Shift Leader /Cascade Bay- ACTION TO BE CONSIDERED: To approve the hiring of Patrick Budion as a seasonal concessionaire for Cascade Bay. Item 3. Seasonal Operations/Maintenance Shift Leaders/Cascade Bay- ACTION TO BE CONSIDERED: To approve the hiring of Brad Kassha and Evan Tepper as seasonal operations /maintenance shift leaders for Cascade Bay. Item 4. Seasonal Operations/Maintenance Workers/Cascade Bay- ACTION TO BE CONSIDERED: To approve the hiring of Matt Rielly and Michael Peterson as seasonal operations /maintenance workers for Cascade Bay. Item 5. Seasonal Parks Maintenance Workers- ACTION TO BE CONSIDERED: To approve the hiring of David Streefland, Tom Irvin, Paul Anderson, Maria Struve, Adria Carlyon, Jake VanPutten, Nova Butor and Rachel Waldera as seasonal park maintenance workers. get Agenda Information Memo June 5, 2000 Eagan City Council Meeting Item 6. Part -time Seasonal Concessions Worker- ACTION TO BE CONSIDERED: To approve the hiring of Lucas Behnke as a part seasonal concessions worker. Item 7. Seasonal Utility Maintenance Workers- ACTION TO BE CONSIDERED: To approve the hiring of Brittany Kaufman and Lea Taylor as seasonal utility maintenance workers. Item 8. Utility Technical Intern- ACTION TO BE CONSIDERED: To approve the hiring of Cary Gangl as a utility technical intern. Item 9. Seasonal Recreation Assistant- ACTION TO BE CONSIDERED: To approve the hiring of Megan Driscoll as a seasonal recreation assistant. Item 10. Seasonal Recreation Leader- ACTION TO BE CONSIDERED: To approve the hiring of Kacie Nitz as a seasonal recreation leader. Item 11. Seasonal Tennis Director- ACTION TO BE CONSIDERED: To approve the hiring of Julie Stumne as a seasonal tennis director. Item 12. Seasonal Horticultural Worker- ACTION TO BE CONSIDERED: To approve the hiring of Molly Martin as a seasonal horticultural worker. Agenda Information Memo June 5, 2000 Eagan City Council Meeting Item 13. Part -time Seasonal Ballfield Attendants ACTION TO BE CONSIDERED: To approve the hiring of Eric Hansen and Nicholas Scharffbillig as part -time seasonal ballfield attendants. Item 14. Seasonal Streets Maintenance Worker- ACTION TO BE CONSIDERED: To approve the hiring of Molly Hibbard as a seasonal streets maintenance worker. Item 15. Engineering Intern- ACTION TO BE CONSIDERED: To approve the hiring of Brian Connolly as an Engineering Intern. Item 16. Part -time Clerical Technician III/Engineering-- ACTION TO BE CONSIDERED: To approve the hiring of Lisa Larson as a part Clerical Tech III in Engineering. Item 17. Part -time Clerical Technician III/Central Services Maintenance- ACTION TO BE CONSIDERED: To approve the hiring of Michelle Lutovsky as a part -time Clerical Tech III in Central Services Maintenance. Item 18. Combination Building Inspector- ACTION TO BE CONSIDERED: To approve the hiring of Timothy Fadden as a combination building inspector. /d Agenda Information Memo June 5, 2000 Eagan City Council Meeting Item 19. Time Spent Profile Revision ACTION TO BE CONSIDERED: To approve the Time Spent Profile Revision for the Assistant City Administrator/Director of Human Resources from Compensation Range N Exempt to 0 Exempt effective with the April 1 pay period. FACTS: The consultant hired by the City to perform a compensation study recommended that a number of positions' Time Spent Profiles (TSPs) be reviewed during the first three months of 2000. The review of all those TSPs, with the exception of that of the Assistant City Administrator/ Director of Human Resources, was accomplished and formal Council action on five positions' TSP revisions was taken on April 4, 2000 with any revisions in compensation to be effective with the April 1 pay period. Due to workloads, the consultant and the City Administrator were not able to complete the review of the TSP of the Assistant City Administrator/Director of Human Resources position at that time. That review has now been completed and it is the recommendation of the consultant that the TSP for that position be revised from N Exempt to 0 Exempt retroactive to the April 1, 2000 pay period. Item 20. Resignation/Police Officer- ACTION TO BE CONSIDERED: To accept the letter of resignation from Police Officer Jon Moldstad. Agenda Information Memo June 5, 2000 City Council Meeting ACTION TO BE CONSIDERED: To approve the final payment for Contract 99 -03 (Yankee Doodle Reservoir Refurbish Repaint) in the amount of $29,500.50 to Swanson Youngdale, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: B. CONTRACT 99 -03, YANKEE DOODLE RESERVOIR REFURBISH REPAINT Contract 99 -03 provided for the refurbishing and repainting of the 5- million gallon Yankee Doodle Reservoir as outlined and discussed in the inspection report for Project 773 prepared by AEC Engineering, Inc. dated January 8, 1999. The work has been completed, inspected by representatives of the Public Works Department and found to be in compliance with the approved plans and specifications and is in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo June 5, 2000 Eagan City Council Meeting C. LICENSE RENEWALS FOR SERVICE STATION, AMUSEMENT DEVICE, COMMERCIAL FERTILIZER AND TOBACCO ACTION TO BE CONSIDERED: To approve the license renewals for service station, amusement device, commercial fertilizer and tobacco. FACTS: The City annually licenses parties doing business in the above referenced categories. The licenses are in order for review and approval by the Council at this time. ATTACHMENTS: List of renewals attached on page Y /3 Eagan Amoco 4205 Nicols Road Eagan, MN Eagan E -Z Stop 4195 Nicols Road Eagan, MN Oasis Market #518 3390 Coachman Road Eagan, MN Oasis Market #576 3150 Dodd Road Eagan, MN Oasis Market #375 1424 Yankee Doodle Road Eagan, MN PDQ 4198 Pilot Knob Road Eagan, MN SuperAmerica #4049 4200 East Highway 13 Eagan, MN SuperAmerica #43351 1379 Town Centre Drive Eagan, MN Mobil (formerly Total) 2000 Rahncliff Court Eagan, MN Holiday Stationstore #318 3044 Holiday Lane Eagan, MN Holiday Stationstore #68 1065 Diffley Road Eagan, MN Yocum's Market 1579 Cliff Road Eagan, MN 2000/20001 SERVICE STATION LICENSE RENEWALS Rudy's Sinclair 3946 Nicols Road Eagan, MN Cedar Cliff Amoco 4600 Slater Road Eagan, MN Oasis Market #594 1286 Lone Oak Road Eagan, MN Oasis Market #590 4250 Lexington Avenue Eagan, MN McG's Inc. 1969 Silver Bell Road Eagan, MN Tom Thumb 1815 Diffley Road Eagan, MN SuperAmerica #4182 1406 Yankee Doodle Road Eagan, MN SuperAmerica #4464 2250 Cliff Road Eagan, MN Mobil (formerly Total) 4206 Nicols Road Eagan, MN Holiday Stationstore #247 3615 Pilot Knob Road Eagan, MN Holiday Stationstore #232 4595 Nicols Road Eagan, MN CDL dba Davanni's 1980 Cliff Lake Road Eagan, MN Cedarvale Lanes 3883 Beau D'Rue Drive Eagan, MN Mediterranean Cruise Highway 13 Cedar Avenue Eagan, MN Valley Lounge 3386 Sibley Memorial Highway Eagan, MN Joe Senser's 3010 Eagandale Road Eagan, MN Pizza Hut 1325 Town Centre Drive Eagan, MN Stark's 3125 Dodd Road Eagan, MN Piccolo's 4162 Pilot Knob Road Eagan, MN TruGreen LandCare 357 Ulysses Street' Minneapolis, MN 55413 Tobacco Joint (formerly Tobacco Pride) 1960 Cliff Lake Road Eagan, MN 2000/2001 AMUSEMENT DEVICE LICENSE RENEWALS 2000 COMMERCIAL FERTILIZER LICENSE RENEWALS 2000 TOBACCO LICENSE RENEWALS /S Cherokee West 4625 Nicols Road Eagan, MN LaFonda's 3665 Sibley Memorial Highway Eagan, MN Richard's 4185 Robert Trail Eagan, MN Old Chicago 1312 Town Centre Drive Eagan, MN Wal -Mart 1356 Town Centre Drive Eagan, MN Grand Slam 3984 Sibley Memorial Highway Eagan, MN Diamond T Ranch 4889 Pilot Knob Road Eagan, MN TruGreen Chemlawn 14360 Ewing Avenue Burnsville, MN Agenda Information Memo June 5, 2000 Eagan City Council Meeting D. CONTRACT 00 -01, CLIFF RD. WATER TREATMENT FACILITY ACTION TO BE CONSIDERED: Approve the Plans and Specifications for Contract 00 -01 (Cliff Rd. Water Treatment Facility Exterior Restoration) and authorize the advertisement for a bid opening to be held on Thursday, June 29, 2000. FACTS: Earlier this year, the City settled a lawsuit regarding the premature failure of the exterior masonry of the Cliff Road Water Treatment Facility. The money from this settlement has been placed in an interest bearing escrow account to finance the City's expenses incurred in the repair work. As part of the City's ongoing building maintenance program, these plans also incorporate similar repair items for the Coachman Rd. Water Treatment Facility, but on a much smaller scale. On March 21, the City Council authorized the preparation of detailed plans and specifications. These plans have now been completed and are being presented to the City council for their approval and authorization to solicit competitive bids. Due to this unique restoration work and the uncertainty of cost, the bid package incorporates several alternatives to allow the City the flexibility to remain within the settlement budget when awarding the final contract. /6 Agenda Information Memo June 5, 2000 City Council Meeting E. CONTRACT 00 06, POND BP 12 WATER QUALITY IMPROVMENTS ACTION TO BE CONSIDERED: To approve the final payment for Contract 00 -06 (Pond BP- 12 Water Quality Improvements) in the amount of $3,643.86 to Webster Grading, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: Contract 00 -06 provided for the expansion of Pond BP -12 at the northeast corner of Cliff Road and Lake Park Drive near Thomas Lake for water quality purposes. The work included excavation, installation of an outlet skimmer structure and related restoration. The work has been completed, inspected by representatives of the Public Works and Parks Departments and found to be in compliance with the approved plans and specifications and is in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 7 Agenda Information Memo June 5, 2000 Eagan City Council Meeting F. TOBACCO LICENSE FOR RICHARD'S, LOCATED AT 4185 SOUTH ROBERT TRAIL ACTION TO BE CONSIDERED: To approve a tobacco license for Richard's located at 4185 South Robert Trail. FACTS: The City is in receipt of a tobacco license application from Richard's for the above referenced location. The application has been reviewed by staff and is in order for consideration by the City Council. ATTACHMENTS: Application enclosed without page number. /8 Agenda Information Memo June 5, 2000 Eagan City Council Meeting G. CONTRACT 00 -10, WESCOTT RD. RE- STRIPING ACTION TO BE CONSIDERED: Approve the plans for Contract 00 -10 (Wescott Rd. Restriping) and authorize the advertisement for a bid opening to be held on June 29, 2000. FACTS: In 1999, the Council approved Project 766R for the reconstruction and signalization of the Wescott Rd. intersection with Lexington Ave. In order to minimize the right of way acquisition from the adjacent property owners, this project required the re- striping of Wescott Rd. changing it from a 4 -lane undivided road to a 2 -lane road with a common center left turn lane and safety/bike lanes on both sides. The old striping could not be completely removed without incurring significant damage to the existing street surface. This created some minor confusion for the travelling public. In order to eliminate this confusion, this contract will resurface all of Wescott Rd. with an asphalt "slurry" seal which will "paint" over the old surface. All new striping will then be installed with minor revisions based on observed traffic patterns. The previous common center left turn lanes will be replaced with a striped center median with individual left turn lanes where most appropriate helping to eliminate some of the previous confusion and violations. /9 Agenda Information Memo June 5, 2000 11. CONTRACT 00 11, FISH LAKE WATER OUALITY IMPROVEMENTS ACTION FOR COUNCIL CONSIDERATION: To reject all bids received on June 1, 2000 for City Contract 00 -11, Fish Lake Outlet Pumping Station, and to authorize staff to review other options to achieve desired water quality improvements in Fish Lake. FACTS: Fish Lake is one of only six of the City's Class I (highest quality) lakes with potential to support direct contact recreation, such as swimming. A diagnostic /feasibility study of Fish Lake was conducted in September 1994 to analyze water quality impairments and to review a set of remedial measures to improve the lake's water quality. The study identified "temporary winter drawdown of the lake" as a viable alternative to control curlyleaf pondweed populations, which impair lake water quality when they dieback in early summer, releasing phosphorus available to algae. The City entered into agreements with the Minnesota Pollution Control Agency in June 1995 and June 1996 to fund a Clean Water Partnership Project for Fish Lake, the work plan for which included a water level drawdown for aquatic plant management. The City projected a capital improvement project cost of $50,000 for the installation of an outlet pumping station to facilitate temporary winter drawdown of the lake. On May 16, 2000, City Council approved plans and specifications by engineering consultants Bonestroo, Rosene, Anderlik, and Associates for an outlet pumping station with an estimated cost of $76,370. The City opened bids from two contractors on June 1, 2000, one for $99,336.96 and another for $243,949.54. a 0 Agenda Information Memo June 5, 2000 I. PROJECT 751, DODD ROAD CLIFF ROAD TO BUTWIN ROAD ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by Bonestroo, Rosene, Anderlik and Associates for Project 751 (Dodd Road, Cliff Road to Butwin Road Street and Utility Improvements). FACTS: The segment of Dodd Road is located between Cliff Road (County Road 32) and Butwin Road at the border with the City of Rosemount. On October 6, 1998, the City Council authorized the preparation of a Feasibility Report to identify the proposed scope, cost estimate, financing and schedule for potential street and utility improvements on this street segment. On June 29, 1999, the City Council received an update from staff regarding the two neighborhood meetings held with the property owners and the proposed traffic calming options. Based upon comments from the property owners, the City Council delayed the proposed improvements until 2002. On May 16, 2000, the City Council adopted the Public Works Department's 5 -Year Capitol Improvement Program (2001 -2005) including the upgrade of Dodd Road and the construction of sanitary sewer, water main, and storm sewer for 2001. Based on this CIP schedule, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report to define the scope, cost, schedule and method of financing the upgrade of this street and utility installation. Agenda Information Memo June 5, 2000 J. PROJECT 759R, BEAU D'RUE DRIVE ACTION TO BE CONSIDERED: Authorize the preparation of a revised feasibility report by the City Engineer for Project 759R (Beau d'Rue Drive Street Rehabilitation). FACTS: On October 20, 1998, the City Council authorized the preparation of a Feasibility Report to identify the proposed scope, cost estimate, financing and schedule for this project. On March 2, 1999, a public hearing was held regarding the street recycling improvements proposed for Beau d'Rue Drive. Due to the uncompleted Cedarvale/Village Plaza Redevelopment Study and the uncertainty of the future alignment of this street, the project was denied. The Study has since been completed and it determined that this street would remain in its current location. On May 16, 2000, the City Council adopted the Public Works Department's 5 -Year Capitol Improvement Program (2001 -2005) for the public infrastructure. The rehabilitation of Beau d'Rue Drive and the incorporation of landscaping/median improvements, as recommended in the approved Cedarvale/Village Plaza Redevelopment Study, are programmed for 2001 in this CIP. Based on this CIP schedule, it would be appropriate for the City Council to authorize the preparation of a revised Feasibility Report by the engineering staff to further refine the scope, cost, schedule and method of financing these proposed improvements. Agenda Information Memo June 5, 2000 K. PROJECT 779, DODD ROAD DIFFLEY ROAD TO WESCOTT ROAD ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by Bonestroo, Rosene, Anderlik and Associates for Project 779 (Dodd Road, Diffley Road to Wescott Road Street and Utility Improvements). FACTS: The City has been receiving increased requests for the installation of an off street trail along Dodd Road between Diffley and Wescott Roads. Due to the severe topography of this rural road section, such a trail is not feasible without upgrading Dodd Road to a standard urban street section. On June 29, 1999, the City Council directed staff to evaluate phasing opportunities for the potential urban upgrade of this section of Dodd Road at the first available work session. The proposed upgrade included trails on both sides of the street. The preliminary engineering study was presented to the Council earlier this year and formally discussed at the workshop for the CIP on April 25. On May 16, 2000, the City Council adopted Part III of the 5 -Year Capitol Improvement Program (2001- 2005), including the upgrade of this segment of Dodd Road in 2001. Based on this CIP schedule, it would be appropriate for the City Council to authorize Bonestroo, .Rosene, Anderlik and Associates to prepare a Feasibility Report to further refine the scope, cost, schedule and method of financing the upgrade of this street. .„Q3 Agenda Information Memo June 5, 2000 ACTION TO BE CONSIDERED: To receive the petition and authorize the preparation of a feasibility report by the City Engineer for Project 793 (MVTA, Eagan Transit Station Sanitary Sewer Improvements). FACTS: On May 19, 2000, city staff received a petition signed by Beverly Miller and Cathy Busho, representatives of the Minnesota Valley Transit Authority (MVTA), requesting the installation of sanitary sewer improvements for the MVTA Transit Station at the southeast corner of Pilot Knob Road (County Road 31) and Yankee Doodle Road (County Road 28). Due to the proposed project being requested by the sole benefiting property owner, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report to determine the scope, cost, schedule, and method of financing the construction of the requested sanitary sewer improvements. All of the sanitary sewer improvements and associated work that staff is proposing to include within the feasibility report would be assessable. The costs of these improvements would be completely assessed to the Minnesota Valley Transit Authority. ATTACHMENTS: Petition, page L. PROJECT 793, MVTA EAGAN TRANSIT STATION SANITARY SEWER IMPROVEMENTS ay LSA DESIGN INC .2 97 11: :7 EAGAN Et G +°_':A1 [EU s 3397 -133 PETITION CATION /SU$DIVISION �i `V �S ¶5'nl IJ kJ e, the ndersigned, owners of the real property adjacent to r �hn (Street) or within; 1 1N 16 E W 1V,N1\15 ir r TI 07J Subdivision. he e eby petition for: Si ;nature) Street Improvements Sanitary Sewer Water Supply Storm Sewer Stret Lights Other (Explain) 0 mt 8 .ists/FttsdevFm.doc 5197 3397433 tee payment for all costs incurred in the preparation of this feasibility report. gaature of Lind Qwner Address of Property FOR CITY USE ONLY Petition No.' Date Received Presented to Council ro /DU e understand that this petition does not in itself request the installation of these improvements but, _ra er, request the preparation of a feasibility report in which the estimated costs of these im.rovernents wil be tabulated. IIWe understand that upon receipt of this petition and the preparation of requested easibility report, a public hearing will be held at which time we may voice our su•port or based on the costs as prepared in said feasibility report. If e requested improvements are denied for construction at the time of publiF hearing, I/We hereby gu e hereby waive our rights to the public hearing and request that detail plans and specifications be Bred simultaneously and also guarantee their respective costs if the project is not awarded. /1 1- 1 P. 02 NO.953 P 1 •'nn? A Agenda Information Memo June 5, 2000 M. PROJECT 794, RIVER HILLS 9 ADDITION ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 794 (River Hills 9th Addition Street Rehabilitation). FACTS: On May 16, 2000, the City Council adopted Part III of the 5 -Year Capitol Improvement Program (2001- 2005), excluding Parks and Recreation, for the public infrastructure. A portion of that document provides for various street rehabilitation improvements, including the recommendation of a structural overlay for the streets within the River Hills 9 Addition. In order to complete the public hearing and public improvement bidding process in a time frame that will allow the City to receive the most favorable bids for the 2001 construction season, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the engineering staff to identify the scope, cost, schedule and method of financing the rehabilitation of these streets. Agenda Information Memo June 5, 2000 N. PROJECT 795, BEACON HILL, BRITTANY ADDS., JOHNNY CAKE RIDGE ADD. COVINGTON LANE ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 795 (Beacon Hill, Brittany Additions, Johnny Cake Ridge Addition and Covington Lane Street Rehabilitation). FACTS: On May 16, 2000, the City Council adopted the Public Works Department's 5 -Year Capitol Improvement Program (2001 -2005) for the public infrastructure. Part of said document provides for various street rehabilitation improvements, including the recommendation of a structural overlay for the streets within the Beacon Hill, Johnny Cake Ridge, and Brittany Addition neighborhoods. Based on this CIP schedule, it would be appropriate for the City Council to authorize City staff to prepare a Feasibility Report to further refine the scope, cost, schedule and method of financing the rehabilitation of these streets. Agenda Information Memo June 5, 2000 ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 796 (Cedar Cliff Additions and Mari Acres Additions— Street Rehabilitation). FACTS: O. PROJECT 796, CEDAR CLIFF MARI ACRES On May 16, 2000, the City Council adopted Part III of the 5 -Year Capitol Improvement Program (2001- 2005), excluding Parks and Recreation, for the public infrastructure. A portion of that document provides for various street rehabilitation improvements, including the recommendation of a structural overlay for the streets within the Cedar Cliff and Mari Acres Additions. In order to complete the public hearing and public improvement bidding process in a time frame that will allow the City to receive the most favorable bids for the 2001 construction season, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the engineering staff to identify the scope, cost, schedule and method of financing the rehabilitation of these streets. as Agenda Information Memo June 5, 2000 ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 797 (Letendre Additions Street Rehabilitation). FACTS: P. PROJECT 797, LETENDRE ADDITIONS On May 16, 2000, the City Council adopted the Public Works Department's 5 -Year Capitol Improvement Program (2001 -2005) for the public infrastructure. Part of said document provides for various street rehabilitation improvements, including the recommendation of a structural overlay for the streets within the Letendre/McRae neighborhood. Based on this CIP schedule, it would be appropriate for the City Council to authorize City staff to prepare a Feasibility Report to further refine the scope, cost, schedule and method of financing the rehabilitation of these streets. a 9 Agenda Information Memo June 5, 2000 Q. PROJECT 798, CANTERBURY FOREST WEDGEWOOD FIRST ADD. ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 796 (Canterbury Forest and Wedgewood First Addition— Street Rehabilitation). FACTS: On May 16, 2000, the City Council adopted Part III of the 5 -Year Capitol Improvement Program (2001- 2005), excluding Parks and Recreation, for the public infrastructure. A portion of that document provides for various street rehabilitation improvements, including the recommendation of bituminous recycling for the streets within the Canterbury Forest and Wedgewood neighborhoods. In order to complete the public hearing and public improvement bidding process in a time frame that will allow the City to receive the most favorable bids for the 2001 construction season, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the engineering staff to identify the scope, cost, schedule and method of financing the rehabilitation of these streets. 3 0 Agenda Information Memo June 5, 2000 R. PROJECT 799. EAGANDALE CENTER INDUSTRIAL PARK ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 799 (Eagandale Center Industrial Park, Eagandale Office Park, Eagandale Blvd and Corporate Center Drive Street Rehabilitation). FACTS: On May 16, 2000, the City Council adopted the Public Works Department's 5 -Year Capitol Improvement Program (2001 -2005) for the public infrastructure. Part of said document provides for various street rehabilitation improvements, including the recommendation of a structural overlay for the streets within the Eagandale Center Industrial Park and Eagandale Office Park. Based on this CIP schedule, it would be appropriate for the City Council to authorize City staff to prepare a Feasibility Report to further refine the scope, cost, schedule and method of financing the rehabilitation of these streets. 3/ Agenda Information Memo June 5, 2000 Eagan City Council Meeting S. PROJECT 800, CEDARVALE/VILLAGE PLAZA ACCESS MODIFICATION- ACTION TO BE CONSIDERED: Authorize the preparation of a Feasibility Report for Project 800 (Cedarvale/Village Plaza Access Modification) by SRF Consulting Group Inc. FACTS: During 1999, the City Council commissioned a study regarding the potential for redevelopment of the Cedarvale area. The result was a concept plan referred to as the Village Plaza. During the discussion of this concept proposal at the workshop session on April 11, the Council expressed concerns regarding the limited access that currently exists at Hwy 13 and Silver Bell Rd and its ability to handled the proposed development generated traffic. They concurred with the need to conduct the necessary traffic studies to identify the required transportation improvements affecting the intersections of Silver Bell, Beau d'Rue and Cedarvale Blvd near Hwy 13. This potential access modification was included in the recently adopted Capital Improvement Program for 2001. It would now be appropriate for the council to authorize the preparation of a detailed feasibility report to further refine the scope, cost, schedule and method of financing these potential improvements. 3c2 Agenda Information Memo June 5, 2000 T. PROJECT 801, SILVER BELL ROAD ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report by the City Engineer for Project 801 (Silver Bell Road Street Rehabilitation). FACTS: On May 16, 2000, the City Council adopted Part III of the 5 -Year Capitol Improvement Program (2001- 2005), excluding Parks and Recreation, for the public infrastructure. A portion of that document provides for various street rehabilitation improvements, including the recommendation of a resurfacing for Silver Bell Road. In order to complete the public hearing and public improvement bidding process in a time frame that will allow the City to receive the most favorable bids for the 2001 construction season, possibly in combination with other proposed improvements in the CedarvaleNillage Plaza area, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the engineering staff to identify the scope, cost, schedule and method of financing the rehabilitation of these streets. 33 Agenda Information Memo June 5, 2000 Eagan City Council Meeting U. PROJECT 802, PILOT KNOB RD.& DUCKWOOD DR. ACTION TO BE CONSIDERED: Authorize the preparation of a Feasibility Report and detailed Plans and Specifications by SRF Consulting Group Inc. for Project 802 (Pilot Knob Rd Duckwood Dr. Intersection Improvements). FACTS: In 1996, the City made an application for Federal and regional funding to finance the proposed Duckwood Drive overpass and interchange with 35E. Although this major interchange project did not get approved, a smaller segment of it was subsequently approved providing for the addition of a third southbound lane on Pilot Knob Rd between Yankee Doodle Rd. and Duckwood Dr. This lane addition would involve widening the Pilot Knob bridge over 35E along with reconstructing the intersection of Duckwood Dr. to provide a double left turn lane for northbound Pilot Knob Rd. The funding was approved for construction in the year 2001. This project has been in the City and County's Capital Improvement Programs for 2001 for the past 3 years. In order to meet this schedule to receive approximately $500,000 in Federal funding, the Engineering design work must begin. SRF prepared the original funding application and also designed the similar Yankee Doodle Rd. improvements. Dakota County has agreed to have Eagan be the lead agency for this contract. 3f Agenda Information Memo June 5, 2000 V. MURPHY FARM 2 ADDITION RIGHT -OF -WAY VACATION ACTION TO BE CONSIDERED: To approve the vacation of a portion of public right -of -way within Murphy Farm r Addition and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: On March 16, 2000 City staff received a petition from Ray Miller, Millerville, Inc., owner of Murphy Farm 2 Addition, requesting the vacation of a portion of existing public right -of- way at the northeast corner of Deerwood Drive and Murphy Parkway. On April 4 the City Council received the petition and set a public hearing for May 2 to consider vacating said portion of the public right -of -way. On May 2 the City Council held the public hearing for said right -of -way vacation. After the close of the public hearing, the Council continued action on the vacation of a portion of the Murphy Farm public right -of -way to the June 5, 2000 City Council meeting. The right -of -way was acquired as part of a turnback of state right -of -way for Interstate 35 -E at the request of Mr. Miller in order to develop Murphy Farm 2 Addition. Any vacation of this right -of -way automatically returns it to the Minnesota Department of Transportation. The purpose of the request is to allow Millerville, Inc. to construct a monument sign for the Murphy Farm Additions. The desired location of the proposed monument is within the existing right -of -way. The remaining right -of -way for Deerwood Drive and Murphy Parkway not included with the proposed vacation is equal to or greater than the existing adjacent right -of -way area. The approval of the request would vacate the desired portion of the right -of -way, returning it to MnDOT. Mr. Miller will have to pursue the acquisition of the right -of -way needed to construct the monument sign through MnDOT. This vacation request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: Legal Description and graphic pages 36 and 32 Location Map, page 3g 36 City of Eagan, Minnesota Description of Vacated Public Right -of -Way (part of Murphy Parkway adjoining Lot 1, Blk. 1, MURPHY FARM 2ND ADDITION) That part of Murphy Parkway, a public right -of -way originally defined on the MINNESOTA 'DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 19-49, according to the recorded plat thereof, Dakota County, Minnesota, and adjoining westerly of Lot 1, Block 1, MURPHY FARM 2ND ADDITION, according to the recorded plat thereof and described as follows: Beginning at the northwest corner of said Lot 1; thence South 34 degrees 45 minutes 51 seconds East on an assumed bearing along the southwesterly iine of said Lot 1, a distance of 107.58 feet; thence North 72 degrees 49 minutes 10 seconds West, a distance of 94.36 feet; thence Northeasterly along a non tangent curve, concave to the southeast, having a radius of 246.48 feet, a central angle of 15 degrees 37 minutes 35 seconds, a chord of 67.01 feet ,a chord bearing of North 25 degrees 27 minutes 26 seconds East, a distance of 67.22 feet to the point of begi nning. e. 34. "3 0 0 O a CIR. el RIVERTON LAKE 'L. B. RIOG o J FL mv 3 IVERTON PT. eR /OCR CIR. E TC e' LISAOE WAY BLACKHAWK E KE p C CIR' .o PARK 0s COUN IR. az SrRPENTINE DR IVTN• CIR. 44 LOCATION PARKWAY cc N c, GOD 7 1 c p�. 7 p DAVENI.RTD PT. 2 0 N i G LW 9T x WK. ONTI DONEGAL 41, CINNABAR p QP I AVE. CT. hE 1 O SART LL AVE E CT. AB :R TR. 4 .1- MURPHY 'S 0 4 I DEE DR. -n 0 R. Vii/ (..0 ta'k �P `�S I RD. BLK WK RIDGE G 3 W AY 0 B LKHWK o ewC,K a g RID E CT. a SKATER �P�o�-' H gWK m s BLAC AWK :LACKHAWK TR. TACONITE T IL y Tp E• LUESTONE DR] c Alp NEC 14 LN.I CARNELIAN PARK c 0 z MEp 01'�LARK a H E 4 fEAD KATHRYN CIR �Q GTy P 4. y ROAD 1. MEADOWLARK SKYLARK L 4. MEADOWLARK WAY TR S LVER BELL RD. O UTHPOINTE TERR. City of Eagan 0 z CO. RD. 30 3 3g W W L LD g 1 SUMAC PT. 2.YEW PT. 3JUNIPER PT. 48OULDER RIDGE S.FIR PT. 04 1C. DR. O 0 0 DR. DIFFLEY ROAD EAG MURPHY FARMS 2nd EASEMENT VACATION LOCATION MAP w z IiJ S KINGS E N• OCK [CT. DRIVE DEERWOOD PATH CASH ELL 0 z 3 -29 -00 Agenda Information Memo June 5, 2000 ACTION TO BE CONSIDERED: To receive the petition to vacate a drainage and utility easement, and schedule a public hearing to be held on July 5, 2000. FACTS: On May 10, 2000, City staff received a request from Crawford, LeVander, Gillen and Miller, P.A., representing Douglas May, property owner, to vacate a portion of a public drainage and utility easement within Lot 5, Block 2, Kingswood Ponds 1 Addition. Mr. May is planning to construct a new house at this location. The 18' wide drainage and utility easement was originally dedicated to the City as part of the Kingswood Ponds development. A storm sewer pipe was constructed along the adjacent property line. The purpose of the request is to allow Mr. May to construct a new house. The configuration of the proposed house would encroach upon the existing drainage and utility easement. The portion of the easement proposed to be vacated is not required for maintenance of the existing storm sewer pipe. The request would vacate an 8' wide portion of the existing easement needed to construct the new house. ATTACHMENTS: W. KINGSWOOD PONDS 1 ADDITION (LOT 5, BLOCK 2) EASEMENT VACATION YO Location map, page Proposed Easement Vacation, page 39 VIOLET LANE FEDC CT. DIFFLEY ROAD KI C UTTE ESZ a anr�e CRESTRIDGE LN. "FIS LAK DEERW000 K DE ARK MOSFO HILLS DR. WESCOTT 1 DONEGAL y u l C T. 0 u HY h'A G: VACAT10NS /KWDODPONDS215 City of Eagan YANKEE DOODLE ROAD qo AVE if PROMENADE PL w PROJECT LOCATION DRIVE CRESTVIEW LN. 1 EA�STERTER LN.�I 1 I EASEMENT VACATION LOCATION PLAN Lot 5, Block 2, KINGSWOOD PONDS 2nd MAY 13, 2000 FIGURE 2 Lot 5 Lot 4 i ro /r p• N. G P o W�� B1k 2 t ok )Gp5 2° o $o a 1RI1Z GS City of Eagan EASEMENT VACATION Lot 5, Block 2, KINGSWOOD PONDS 2nd May 12. 2000 �f/ Agenda Information Memo June 5, 2000 Eagan City Council Meeting X. FINAL PLANNED DEVELOPMENT (HASKELL'S WINE AND SPIRITS) ACTION TO BE CONSIDERED: To approve a Final Planned Development to allow a 10,100 square foot liquor store upon a 2.5 acre site located south of Cliff Road and west of Slater Road on property currently platted as Lot 2, Block 1, Oak Cliff 9th Addition (within the NW of Section 31). FACTS: The proposed use is consistent with the previously approved "Winkler /Jackson" Preliminary Planned Development that called for retail commercial use of the subject property. In December of last year, the City approved the Oak Cliff 9th Addition, a two lot commercial subdivision within which the subject site lies. The proposed development calls for the construction of a single story, 10,100 square foot building upon the property. No outside storage of materials, other than trash handling /recycling containers, will exist on the property. On January 18, 2000, the City Council granted a liquor license for the proposed use. The Final Planned Development Agreement is in order and expected to have been executed by June 5, 2000. ATTACHMENTS (2) Site Plan/Landscape Plan, page 1 1.5 Building Elevations, page 51 t/3 M rw llilJ Q W Cb CF 1 a a ti t 7 1 1 1 T Q Agenda Information Memo June 5, 2000 Eagan City Council Meeting Y. FINAL PLANNED DEVELOPMENT CEDAR CLIFF PROPERTIES, L.L.C. ACTION TO BE CONSIDERED: D To approve a Final Planned Development to allow the construction of four office buildings totalling 21,600 square feet in size upon a 2.6 acre site located north of Cliff Drive and east of Nicols Road on property currently platted as Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition subject to the conditions in the APC meeting minutes. FACTS: The 2.6 acre site in question comprises a portion of the Cedar Cliff Planned Development that was approved in 1980 and calls for office /commercial use of the subject property. In March of this year, the City approved the Cedar Cliff Commercial Park 51h Addition which converted the property from an outlot (as part of the Cedar Cliff Commercial Park 3rd Addition) to a single lot eligible for building permit issuance. The submitted site plan illustrates four single story office buildings. The westerly structure measures 6,600 square feet in size while the three other structures measure 5,000 square feet. At their regular meeting on May 23, 2000, the Advisory Planning Commission considered the Site Plan for the Final Planned Development and recommended approval subject to the conditions listed in the APC minutes. ISSUES: Approval of the Final Planned Development shall be subject to the execution of a Final Planned Development Agreement. ATTACHMENTS (2): Minutes of the May 23, 2000 APC meeting, pages Wthrough Staff report, pages VIthrough �{S Advisory Planning Commission May 23, 2000 Page 17 OTHER ITEMS DRAFT SITE PLAN FOR FINAL PLANNED DEVELOPMENT CEDAR CLIFF PROPERTIES, LLC Planner Kirmis discussed the proposed site plan which consists of four office buildings upon a 2.6 acre parcel of land located north of Cliff Drive and east of Nicols Road. He highlighted the information in the City staff's planning report dated May 17, 2000. He noted the background and history, existing conditions, and surrounding uses of the subject property. Mr. Kirmis stated that the proposed office uses and design appear compatible with existing and anticipated surrounding uses. The Commission agreed with the proposed site plan. Member Huusko moved, Member Kaess seconded a motion to approve a site plan for Cedar Cliff Properties, LLC to allow the construction of four office buildings upon a 2.6 acre parcel of land located north of Cliff Drive and east of Nichols Road, legally described as Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition subject to the following conditions: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 2. The following exhibits are required for the Final Planned Development Agreement: B. Final Site Plan C. Final Landscape Plan D. Final Building Elevations and Signage Plan E. Lighting Plan 3. The varieties of evergreens along the site's northern boundary shall be mixed to avoid the potential spread of disease. 4. Additional screening/landscaping shall be provided along Cliff Drive to screen proposed off street parking areas: 5. The outside storage of materials, other than trash handling/recycling containers, shall be prohibited. 6. Retail sales activities shall be prohibited. 7. The developer shall provide evidence of private ingress/ egress easement covering access to the existing parking lot to the west for review and approval by the City Attorney prior to the issuance of the first building permit. Y6 Advisory Planning Commission May 23, 2000 Page 18 DRAFT 8. A cash water quality dedication of $12,294 shall be required prior to the issuance of the first building permit. 9. The proposed development shall be subject to cash park and trail dedication prior to the issuance of the first building permit. All voted in favor. Member Steininger asked if the Commission members could receive a copy of the APC minutes prior to City Council consideration of items reviewed at the APC meeting. Senior Planner Ridley stated the minutes could be provided sooner but amendments could not be made until the next meeting as the Commission as a whole would have to approve any changes. The Commission agreed that more detail of discussion by Commission members should be recorded in future minutes. Member Nosbush moved, Member Segal seconded a motion to adjourn the May 23, 2000 Advisory Planning Commission meeting at 8:55 p.m. Secretary Eagan Advisory Planning Commission REPORT DATE: May 17, 2000 APPLICANT: Cedar Cliff Properties, LLC PROPERTY OWNER: Vernon R. Colon REQUEST: Site Plan for Final Planned Development LOCATION: Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition COMPREHENSIVE PLAN: LB, Limited Business ZONING: PD, Planned Development SUMMARY OF REQUEST Cedar Cliff Properties L.L.C. is requesting Site Plan approval to allow the construction of four office buildings upon a 2.6 acre parcel of land located north of Cliff Drive and east of Nicols Road. The property is legally described as Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition. In total, 21,600 square feet of office space is being proposed on the subject site. Approval of the Site Plan would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming Final PD Agreement. BACKGROUND/HISTORY PLANNING REPORT CITY OF EAGAN The 2.6 acre site in question comprises a portion of the Cedar Cliff Planned Development that was approved in 1980 and calls for office /commercial use of the subject property. In March of this year, the City approved the Cedar Cliff Commercial Park 5 Addition which converted the property from an outlot (as part of the Cedar Cliff Commercial Park 3rd Addition) to a single lot eligible for building permit issuance. Y8' CASE: 30- FD- 08 -04 -00 HEARING DATE: May 23, 2000 PREPARED BY: Bob Kirmis Planning Report Cedar Cliff Professional Park May 23, 2000 Page 2 EXISTING CONDITIONS The site is relatively flat and was rough graded as part of previous area development. There is no significant vegetation or wetlands within the interior of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Single Family Residential (Cedar Cliff 3' Addition), zoned PD, Planned Development and guided D -II, Mixed Residential (0 -6 units /acre) South Cedar Cliff Shopping Center, zoned PD, Planned Development and guided NB, Neighborhood Business East New Horizon Day Care, zoned PD, Planned Development and guided LB, Limited Business West Cedar Cliff Office Building, zoned PD, Planned Development and guided LB, Limited Business EVALUATION OF REQUEST Compatibility with Surrounding Area The subject site is bounded on the north, east and west by Commercial/office type uses similar in character and intensity to that being proposed. Provided that adequate buffering/screening along the site's northern boundary (adjacent to residential uses), the proposed use appears to be compatible with existing surrounding uses and anticipated uses in the area. Lots The lot in question measures 2.6 acres in size and exceeds minimum area requirements of the parallel LB, Limited Business zoning district. Site Plan The submitted site plan illustrates four single story office buildings. The westerly structure measures 6,600 square feet in. size while the three other structures measure 5,000 square feet: Off -street parking is dispersed throughout the site and is to be shared amongst office users. Setbacks Although the Zoning Code does not have specific setback requirements for a Planned Development, all buildings meet or exceed standard setback requirements which would be applied to similar uses in other zoning districts (i.e. the LB zone), including the 30 foot setback from the adjacent residential zoning district. Landscaping The landscape plan appears to provide adequate screening along the site's northern boundary (adjacent to the residential uses). Specifically, a berm and a row of Black �9 Use Ratio Required Spaces Office (17,280 NSF) 1 space per 150 NSF 115 Planning Report Cedar Cliff Professional Park May 23, 2000 Page 3 Hills Spruce trees (6 feet in height) have been proposed. While such trees are expected to provide an effective visual screen, it is recommended that the varieties of evergreens be mixed to avoid the potential spread of disease. Additional plantings have been also been provided along Cliff Drive (five American Linden trees). Some question exists however, whether such plantings will successfully screen off -street parking. According to the City Code, all off -street parking areas must be screened from view of streets by either berms, fences walls, plantings or a combination thereof. As a condition of Site Plan approval, it is suggested that additional screening be provided along Cliff Drive. Off -street Parking As calculated below, a total of 115 off -street parking spaces are required of the proposed office /showroom development: As shown on the site plan, a total of 115 off -street parking spaces have been proposed which satisfies applicable City requirements. In accordance with State requirements, ample handicap parking has been provided. All off street parking stalls have been found to comply with minimum dimensional requirements of the City. Airport Noise Considerations The subject site lies outside of the airport noise exposure zones. Building Materials According to the submitted building elevations, the proposed office buildings are to be finished face brick, glass and EFIS (exterior insulating finish). Painted column accents are also to be provided at the corners of the structures. Building Coverage With a proposed building coverage of approximately 19 percent, maximum building coverage requirements of the parallel LB District (20 percent) have been met. Outside Storage As a condition of PD approval, outside storage of materials, other than trash/recycling containers stored within an enclosure, will be prohibited. Mechanical Eauipment No rooftop equipment is shown on the submitted plans. Any rooftop equipment should be screened from view of all public rights -of -way. Trash Enclosure One centrally located outdoor trash enclosure has been proposed to serve all four buildings within the development. The enclosure is attached to a building which satisfies city code requirements. Planning Report Cedar Cliff Professional Park May 23, 2000 Page 4 Site Lighting According to the submitted lighting plan, light standards measuring 30 feet in height are to be provided along the perimeter of the site (adjacent to off -street parking areas). As a condition of Final PD approval, all exterior lighting must be hooded and directed to deflect light away from adjacent properties and rights -of -way. Signage According to the Sign Code, up to one freestanding ground sign is allowed per building. As shown on the site plan, two ground signs have been proposed on the site each proximate to an access from Cliff Drive. Grading The site was graded with previous development and is open. Minimal grading will be required to prepare the site for proposed building and parking lot construction. Storm Drainage Existing storm sewer is stubbed from Cliff Drive and is available for use by this development. Utilities Existing sanitary sewer and water main are stubbed from Cliff Drive and are available for connection by this development. Streets /Access /Circulation Public street access to the development is available from Cliff Drive to the south. Connection to the existing parking lot to the west (Lot 1, Block 1 Cedar Cliff Commercial Park Addition) is also proposed. The developer should provide evidence of private ingress /egress easement covering access to the existing parking lot for review and approval by the City Attorney prior to the issuance of the first building permit. Wetlands/Water Quality Because of the limited size of the proposed development, on -site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with City Policies, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. In lieu of on site ponding, a cash water quality dedication of $12,294 will be required prior to the issuance of the first building permit. Parks and Recreation The proposed development will be subject to cash park and trail dedication at the time of the first building permit. SUMMARY /CONCLUSION The applicant is requesting Site Plan approval to allow the construction of four office buildings totalling 21,600 square feet in size upon a 2.6 acre site located north of Cliff Drive and east of Nicols Road. Planning Report Cedar Cliff Professional Park May 23, 2000 Page 5 The proposed office uses and design appear compatible with existing and anticipated surrounding uses. ACTION TO BE CONSIDERED To recommend approval of a Site Plan to allow the construction of four office buildings upon a 2.6 acre parcel of land located north of Cliff Drive and east of Nicols Road and platted as Lot 1, Block 1, .Cedar Cliff Commercial Park 5th Addition. If approved, the following conditions should apply: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 2. The following exhibits are required for the Final Planned Development Agreement: B. Final Site Plan C. Final Landscape Plan D. Final Building Elevations and Signage Plan E. Lighting Plan 3. The varieties of evergreens along the site's northern boundary shall be mixed to avoid the potential spread of disease. 4. Additional screening/landscaping shall be provided along Cliff Drive to screen proposed off street parking areas. 5. The outside storage of materials, other than trash handling/recycling containers, shall be prohibited. 6. Retail sales activities shall be prohibited. 7. The developer shall provide evidence of private ingress/ egress easement covering access to the existing parking lot to the west -for review and approval by the City Attomey prior to the issuance of the first building permit. 8. A cash water quality dedication of $12,294 shall be required prior to the issuance of the first building permit. 9. The proposed development shall be subject to cash park and trail dedication prior to the issuance of the first building permit. C ca Location Map Eagan Boundary Stumpf Centerline Parcel Area Building Footprint Lzai 1. wr,0410A �JLl it kla \'lk OV 1 4 1 7 r7 pAS in it a o Li .Ifl`. firptA Dill c rail non tua u!' 1 C V u X\ P Iry ov I Ell LIPLI n 1 >s�EI<7 •E ,d ur r- L��t7 Q;d /I�iGoGO, IMEMISICIP �N v ;>I eJ �a. „op trP� �.�r�� v �Ila Ltry i4�4y t�tal vtirr :1 i al 1riiaiiAA t.r, LlI kiens59555_ .._.,.JD er Sub ect Site I e`M 1 a {psLs tILJf PIA El /SOU 4 lrJ HrJ lie gra l:l'rGV =GGS 0 0 1 ma. v1geooD =C3DE a.... a oeeee�a�aa,c� rip/ F.: r_ r r r_ an p,tegg64 Are k Ira .4; ATE 1 or f I ti '7 4 4. rw1i I oa .C:G :�r n [t p �C NUJ G. •t o ED u a 1: a■ L•1 CC I 1 11 uQ gSgign T j 1000 1000 PA. 2000 Feet Development/Developer: Cedar Cliff Commercial Park Application: Final Planned Dev t Case No.: 30 -FD -08 -0400 City of Eagan C.uune.tty D.velapmaet Depart_..t Yap Prepared using ERa1 ArcView 3.1. llama Mw Pap dats provldad ay Mete County Land Survey ()spanner* and le e_nnt ee of January 2000. THIS MAP IS INTENDED FOR REFERENCE USE ONLY Tile City et Engels and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Cedar Cliff Commercial Park Land Use Map Case No. 30 -FD -08 -0400 Zoning Map IINIIIIj IN ill P PPP 0 .aii1 P !4 PD R•4 Current Zoning: PD Planned Development ��A 111 III CM Rd NB PF Ma M. 12011 /-at LB Il k A LB 111108 PD poi i•i.t.t•iti.t i111IM uI 1 Comprehensive Guide Plan Land Use Map r wil IN E�g1ir'W� C P lop ;111WS:$0, LB I all alll Current Land Use Designation: LB N di LI-IV 111 es e1M Rd Limited Business 6B NB 7 1 1.4-04 11, 1Iltr)I 1����>•t•i•lt���1�, �1�1� M. tea. Port V�. 1 N 11 rarer y Grant, w.. r.. Sabat. L./ swrw w 1113/00. ..a araM y dt..d City Stan. LarM MISUe THIS MAP is TENDED FOR REFERENCE USE ONLY w e City of Eagan Z IN CommuMty DevNopmenf Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S 1 1 TWIN HOMES 1' EXHIBT CD 1 PROPOSED LAND USE 1 DEDICATED AREAS PARK PROPOSED PARK r T I i it *4 iC•9t a 9aia s.i. 0 46 V HOMES MES 1 IY }.ice I OFFICE COMMERCIAL 2•1 .Z. •w Z OFFICE COMMERCIAL 1 PRELIMINARY PLANNED DEVELOPMENT 3. c,c aAT OL)4. a•++ Amu as fi6T IG l •o 2•T• laaVerYI OEtT.O•Aml n .s.. •.IS .t r... 110. I.••a 1609 PRELIMINARY PLAT f SCALE: .X... DATE: auwsT it on NOI'.Tx POINT: RANN PAIUL ADDITION saes *cats :."...e" w.•. Al t.-.- ..•I i• w•. 1w:Ir 1111 00 00 M:.I. 9• M sta. •t• n 1 99 K/ 0.9.•••. ••••••T 0 RESIDEUTIAL DEVELG ?I•:ENT f-0 •Ca$ .....I 4..a9 6.0 9...110 u9/ ms. s te r•.; .0..•9 w. C.. 9 909 9 10 LIP 00000 Y Wall 610 ..P Mal. O 60. •I• 1111 t•ls 1r�1 .1 Y• w 9 /C 9 ..00 .I •Ylw •t 01•0 1P •Y •1101 COt.:ME DEVELOP::EuT um KJtf) •M...wa. 7 61 M 1 w 1100•09 •4 9 1'19 o.; :I t I a IPLI i ='Wfj it T 0 1 1 i t 1 1 I 11 111111 1 S.6 SITE PLAN 3a Professiona lz, i; ti LANDSCAPE PLAN SS` BUILDING ELEVATIONS �c.wt6M I N SS` BUILDING ELEVATIONS J a i A) 11 113 11 M 1 1 3 q z J 0 Q U U z cc 0 W H Z 0 O Q w U az LL Q 3 6 U we a Qa O g W U o S z cr W 0 Q 2 S I. ratiesucusraisroN0 Aro p 4 ti fi �S. 1 1 ,a13 11 h aaj 4a e, aaa i 8 GRADING AND DRAINAGE PLAN 8 66 6/ I1!PP 0 2 z3 11 1 5 k !t 0 UTILITY PLAN O 0 a 1 J e 1 'J r WI VOL ..I 111•••11. R 11191 MR M r11w idilw' r V ill inii;i 1 O 0 a 1 J e 1 'J r Agenda Information Memo June 5, 2000 Eagan City Council Meeting Z. AMEND CITY OF EAGAN FEE SCHEDULE ACTION TO BE CONSIDERED: Amend the 2000 Fee Schedule to accommodate the new Minor Subdivision application procedure with an application fee of $200 and an escrow of $500. FACTS: The City Council recently adopted a Minor Subdivision procedure. The current Fee Schedule does not acknowledge the procedure. Similar to the Final Plat procedure, the fee proposed is a $200 application fee plus a $500 escrow. ATTACHMENTS: None 63 Agenda Information Memo June 5, 2000 Eagan City Council Meeting AA. SHOWS LICENSE, FOR AN ARTS FESTIVAL AND RUN/WALK ON JULY 29, 2000 AT THE ART HOUSE/PARTICK EAGAN PARK ACTION TO BE CONSIDERED: To approve a shows license the Dakota County Arts Humanities Council to hold an Arts Festival and Run/Walk on July 29, 2000 at the Art House/Patrick Eagan Park. FACTS: The Dakota County Arts Humanities Council has applied for a shows license to hold an Arts Festival and Run/Walk on July 29, 2000 at the Art House/Patrick Eagan Park. The purpose of the activity is to promote music and art activities in the community. ATTACHMENTS: License application enclosed without page number. z v Agenda Information Memo June 5, 2000 B B. -C-G ACCEPTANCE OF LCTS GRANT FROM SCHOOL DISTRICT 197 FOR YOUTH AT RISK PRORAM FOR COUNCIL ACTION: To accept an LCTS Grant from School District 197 for $19,500 for fiscal year July 1, 2000 to June 30, 2001. FACTS: The Youth Development Program has made application to school district 197 to secure funds from the Local Collaborative Time Study for program development at Quarry Park The amount of the funds is $19,500 Funds must be used between July 1 2000 and June 30 2001 which coincides with the school districts fiscal year Funds will be used in the Quarry Park neighborhood for youth and families in the high renter occupied area near Yankee Doodle and Coachman Road. The department has previously received funding from district 196 LCTS for program development in the Westcott Commons neighborhood. Airti- t T AWCtx L o 41 ds May 22, 2000, Dear 2000 LCTS Grant Applicants, Congratulations! The Grant Review Committee has completed the funding review process for the 2000 LCTS Grant and you have been awarded $19,550.00. Over $137,296.60 had been requested to be funded. The committee funded a total of $133,296.40 to the 8 different grant proposals. I am enclosing the review form for your grant. You will notice that it highlights the amount you requested, the amount that was funded, and also comments from the review committee. Thank you for your participation in this program that benefits the children and families of District 197. Good luck with your programs during the coming year! Sincerely, Beverly Fritz Director of Community Education 66 Agenda Information Memo June 5, 2000 Eagan City Council Meeting CC. CONSULTANT SELECTION/LODGING INDUSTRY STUDY ACTION TO BE CONSIDERED: To Accept the request of the Economic Development Commission to retain Compass International Research Information Services in the amount of $5,800 to conduct a lodging industry study, recently authorized by the City Council. FACTS: On March 21, 2000, the City Council directed the EDC and the Convention Visitors Bureau to conduct a comprehensive study of Eagan's lodging industry. The Council expressed particular interest in: Locations of the City that may be underserved in rooms and locations of the City that are saturated with rooms or may soon face room saturation in any hotel class; The City's major traffic arteries (I -35E, I-494, Cedar Avenue, Hwy 55 -149) and whether hotels on these roads serve different markets or hotel users; The opportunity for economic growth in the area, including potential new businesses or attractions that might generate the need for an increase in hotel rooms in any geographic area of Eagan and the ideal mix of hotels in these areas; Extent to which a new area attraction is needed to ensure the visibility of existing and potential new Eagan hotels; Safety concerns as identified by the Eagan Police Department; The interest of the City in ensuring the healthy redevelopment of the Cedarvale area. Representatives from the EDC and CVB sought proposals from three consulting firms with prior experience in the local lodging industry. Based on interviews with each of the firms, the EDC and CVB recommend engaging Compass International Research Information Services. The project budget of $5,800 submitted by Compass represents the least cost alternative of the proposals submitted. Moreover, Compass conducted the 1997 lodging study for the City and the CVB and is very familiar with the City's lodging industry. It should be noted that the project budget includes a $3,000 discount for community support. 6� Agenda Information Memo June 5, 2000 Eagan City Council Meeting DD. FINAL SUBDIVISION (PINE TREE PASS 5TH ADDITION) LUNDGREN BROTHERS CONSRUCTION, INC. ACTION TO BE CONSIDERED: To approve a Final Subdivision (Pine Tree Pass 5th Addition) consisting of six single family lots and one outlot located in the northeast 1/4 of Section 33. FACTS: The Preliminary Subdivision was approved by Council action on December 16, 1997. The financial guarantees and Development Contract are expected to be in order and ready for execution by the Council meeting on Monday. ATTACHMENTS (1): Final Subdivision drawing, page 6� Q 0o >G w SHEET 2 OF 2 SHEETS Agenda Information Memo June 5, 2000 Eagan City Council Meeting EE. FINAL SUBDIVISION (PINE TREE PASS 6TH ADDITION) LUNDGREN BROTHERS CONSRUCTION, INC. ACTION TO BE CONSIDERED: To approve a Final Subdivision (Pine Tree Pass 6th Addition) consisting of twenty five single family lots and one outlot located in the northeast 1/4 of Section 33. FACTS: D The Preliminary Subdivision was approved by Council action on December 16, 1997. The financial guarantees and Development Contract are expected to be in order and ready for execution by the Council meeting on Monday. ATTACHMENTS (1): Final Subdivision drawing, page 21 Agenda Information Memo June 5, 2000 Eagan City Council Meeting PUBLIC HEARING A. PROJECT 754, HILLTOP ESTATES STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 754 (Hilltop Estates— Street Overlay). FACTS: The streets proposed to be improved within the Hilltop Estates neighborhood were constructed in 1978 and provide access to 113 single- family lots, 68 townhouse/ condos, Beautiful Savior Lutheran Church, and the Hilltop Plaza shopping center. The structural overlay for the streets within the Hilltop Addition is programmed for 2000 in the City's 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1997. On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements within the neighborhood. On January 5, 1999, the City Council received the feasibility report and postponed the street improvements for re- consideration in the 2000 construction season to maximize the cost benefits or our Pavement Management Program. On May 2, 2000 an updated feasibility report for Project 754 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 30 at 6:30 p.m. at the Fire Administration Building. Of the 184 properties proposed to be assessed, 5 owners representing 5 properties (about 3% of total notified) attended the informational meeting. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages 93 through 9S Project Information Summary, page Minutes From Informational Neighborhood Meeting, pages 92 through 99 7.2 L 0.0 •••••70- �a.4c�rl 9 4, wit 1 *4• t �o r -i r 1 I 11 ,tI I" bl I .V 1 31 L -V�• .'•'s�;zrr•aoosasIIs 1 -c L I �I 1 I J inr 11 r' I. Il: 4' iI O 5 1I I aones s1 s/ u4,a, a te =i` 1° I s i l I k f 1 j ,7rt s ue =J Is ig N l b E r! I �"g'" R ._„R 'J L `l 11 •1 1 b .."1." R SNd �'ww• '411,•10i. rv�, Ills 1 .s" •b• t v L 5 I Y F Ig I r J ores tu R.t{,•1•ay i n a r'a 1 I•It 7 t 4 .r ow l c) F- CD 0 a ALMON ri b S VII 90'099 I LL6 1\VISIVV 00 0 IVI I .•0 r rs•" Re- 1 Is R z %t so J 'J3 City of Eagan Report for Hilltop Estates Street Improvements City Project No. 754 Eagan, Minnesota May 2000 May 31, 2000 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Hilltop Estates Street Improvements Report City Project No. 754 Dear Mayor and City Council: Attached is our report for the Hilltop Estates Street Improvements, City Project No. 754. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, -4 e67.6 john P. Gorder Assistant City Engineer Reviewed By: Reviewed By: lic Works Dept. o Finance ept. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. P. Gorder Date: 7 3/' 2tYX Reg. No 22813 5731 00 Date 0 GO PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Administrator E. J. VAN OVERBEKE City Clerk MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122-1897 PHONE: (651) 681 -4600 FAX: (651) 681 -4612 TDD: (651) 454 -8535 city of =man THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer www.cttyofeagan.com MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122 PHONE: (651) 681 -4300 FAX: (651) 681 -4360 TDD (651) 454 -8535 Letter of Transmittal/Certification Table of Contents TABLE OF CONTENTS Introduction 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 2 Proposed Improvements 3 Easements/Permits 3 Cost Estimate 3 Assessments 4 Street Resurfacing 4 Public Facilities 4 Commercial/Industrial Properties 5 Residential (R3 Townhouses/ Condos) 5 Residential (R1 Single Family) 5 Assessment Financing Options 6 Revenue Source 7 Project Schedule 8 7s Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll LIST OF APPENDICES Appendix C Figures 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section Mill and Overlay 76 May 2000 Introduction Street Improvement Report Hilltop Estates Berry Ridge Rd, Blueberry Circle, Blueberry Court, Blueberry Knoll, Blueberry Lane, Hilltop Lane, Raspberry Ct, Raspberry Lane Strawberry Lane) Eagan, MN As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The roadways within Hilltop Estates have been identified for street resurfacing improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. The streets within the project area consist of 1 miles of 32 -foot wide residential roadways constructed in 1978. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4 -6 years, again at 12 -14 years, with a bituminous overlay at approximately 20 years. Overlaying the roadways located within the project area, which are presently at or near the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has helped to extend the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the more expensive reconstruction category. These streets have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are most appropriate. The City of Eagan's maintenance records indicate that these streets were last seal coated in 1989. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1998 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, (PMP), removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. Scope This project provides for resurfacing (edge mill and overlay) approximately 1.5 miles of roadway located within the Hilltop Estates development. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, and adjustment/replacement of manhole /gate valve castings. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2000 2004) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: EI Recommended Improvement 56 100 Routine Maintenance /Crack Seal/Seal Coat 36 55 Patch/Repair and/or Overlay 0 35 Reconstruct The 1999 PCI ranking for the roadways included in this project have a neighborhood weighted average pavement condition rating of 57 which is near the ranking of the "Patch/Repair and/or Overlay" category. The higher rating is due to the preparatory maintenance performed by City Crews in 1998. Proposed Improvements The proposed street improvements are shown on Figure 3. A six -foot width of existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1 inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a local residential street. The combination of repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 14% (0.4 miles) of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a 5% contingency and indirect costs of 30 which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Edge Mill and Overlay $155,380 Repair Existing Concrete Curb Gutter $66,860 Total $222,240 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for local residential streets. A preliminary assessment roll is included in Appendix B. Street Resurfacing Repair Existing Concrete Curb and Gutter Public Facilities (Churches, Schools) ?es Assessed Ratio City Mill and Overlay Public Facilities (Churches, Schools) 75% 25% Commercial/ Industrial 100% 0% Low Density Residential (R -1, R -2, R -3) 50% 50% Neighborhood Parks 50% 50% 0% 100% The assessment policy states that 75% of the mill and overlay costs are assessable for public facilities, in this case Beautiful Savior Lutheran Church l (Lot 1, Block 1 Beautiful Savior Lutheran Church Addition). Based on this policy, the Church is proposed to be assessed on a front foot basis (818 feet 968 total f.f. two 75 foot corner lot credits) with proposed total assessment of $6,040. This is calculated as follows: 1) Beautiful Savior Church 818 ft. 15,778 ft.(total front footage) 5.18% 2) [$155,380 (Mill and Overlay Cost) x 75% x 5.18 $6,040 3) Rate $6,040/ 818 f.f. $7.39/ f.f Commercial/Industrial Properties Commercial/Industrial properties (Hilltop Plaza), having access and frontage adjacent to the portion of Hilltop Lane to be improved, are to be assessed calculated by the amount of front footage (437 feet). The assessment policy states that 100% of the mill and overlay costs are assessable for commercial/industrial properties, in this case Hilltop Plaza (Lots 2 and 3, Block 1). The estimated assessment for Hilltop Plaza is $4,300, calculated as follows: 1) Hilltop Plaza 437 ft. 15,778 ft.(total front footage) 2.77% 2) [$155,380 (Mill and Overlay Cost) x 100% x 2.77 $4,300 3) Rate $4,300 437 f. f. $9.84/ U. Residential (R 3 Townhouses/ Condos) All R -3 zoned residential properties having access to streets within the project area are proposed to be assessed based on areas with frontage to the streets common to the townhouses/ condos. This is calculated by the amount of frontage adjacent to each of these properties (The Pines, Alpine Court Co -op, Hilltop of Eagan). The City's assessment policy states that 50% of the mill and overlay costs are assessable to these residential properties based on a normal residential width street (32 feet). The estimated rate per front foot to be assessed based on the City Assessment Policy is calculated as follows: 1) The Pines Condominium No. 69 front footage 503 feet Alpine Court Co -op front footage 253 feet Hilltop of Eagan Condominium No. 53 front footage 236 feet Total 992 feet 2) 992 feet 15,778 ft (total front footage) 6.29% 3) $155,380 (Mill and Overlay Cost) x 50% x 6.29% $4,890 4) $4,890 992 front footage $4.93/ FF Residential Lots (R 1 Single Family) 113 single family residential properties (including Berry Patch Park access along Berry Ridge Road), as shown on Figure 2, having access to the roadways located within Hilltop Estates to be improved, are proposed to be assessed. The City's assessment policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). The estimated cost per single- family residential lot to be assessed based on the City Assessment Policy is $583/ lot and is calculated as follows: 1) 13,381 Front Footage 15,778 (Total Front Footage) 84.81% 2) 155,380 (Mill and Overlay Cost) x 50% x 84.81% $65,890 (Total Single Family Assessment) 3) $65.890 (Total Assessment) $583/ single family lot 113 Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest rate for the assessed amounts: Single Family Residential Lot $583 Principal Interest Cost Per Year Per Year Per Year First Year $117 $41 $158 Fifth Year $117 $8 $125 Revenue Source A summary of revenue sources is listed below: Mill and Overlay Repair Ex. C &G Project Property City Cost Assessment Contribution $155,380 $81,120 $74,260 $66.8601( $66,860 Total $222,240 $81,120 $141,120 The City's Major Street Fund will finance the estimated project deficit of $141,120 (63.5 Project Schedule Present Draft Feasibility Report to City Council/ Order Public Hearing May 2, 2000 Neighborhood Meeting May 30, 2000 Public Hearing June 5, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing October, 2000 First Payment Due with Property Tax Statement May, 2001 i 7 Item Unit Est. Qty. Unit Price Est. Cost Mobilization L.S. 1 $1,500 $1,500 Mill Bituminous Pavement S.Y. 11,330 $0.70 $7,930 Type 41 Wear Course Mixture Ton 3,080 $29.00 $89,320 Bituminous Material for Tack Coat Gal. 1,450 $1.50 $2,180 Adjust Valve Box Each 16 $100.00 $1,600 Repair Valve Box Top Section Each 1 $300.00 $300 Adjust Frame Ring Casting (Manhole) Each 46 $200.00 $9,200 Traffic Control L.S. 1 1,800.0 $1,800 Subtotal $113,830 5% Contingencies 5,690 Subtotal $119,520 30% Indirect Costs $35,860 TOTAL $155,380 Item Unit Est. Qty. Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 2,500 $4.00 $10,000 D412 Concrete Curb and Gutter L.F. 2,500 $12.00 $30,000 B618 Concrete Curb and Gutter L.F. 90 $12.00 $1,080 Sod w/Topsoil S.Y. 830 $5.00 $4,150 Bituminous for Driveway Patching S.Y. 250 $15.00 $3,750 Subtotal $48,980 5% Contingencies $2,450 Subtotal $51,430 $15,430 30% Indirect Costs Total $66,860 TOTAL PROJECT COST $222,240 I. Bituminous Street Overlay Appendix A Preliminary Cost Estimate Hilltop Estates Street Overlay City Project No. 754 II. Repair Existing Concrete Curb Gutter Parcel P.I.N. Lot Equivalent Unit Assessment Total Berry Ridge Add. Block 1 Lot 1 1362 Berry Ridge Rd. 10- 13800- 010 -01 1 $583 $583 Lot 2 1366 Berry Ridge Rd. 10- 13800 020 -01 Subtotal 437 Lot 3 1370 Berry Ridge Rd. 10- 13800- 030 -01 i i i Lot 4 1374 Berry Ridge Rd. 10- 13800 040 -01 Subtotal 818* L ot 5 4156 Hilltop Ln.. 10- 13800- 050 -01 Subtotal 5 $2,915 Hilltop Estates Block 1 Lot 1 1251 Berry Ridge Rd. 10- 33000 010 -01 1 $583 $583 Lot 2 1257 Berry Ridge Rd. 10- 33000 020 -01 Lot 3 1263 Berry Ridge Rd. 10- 33000 030 -01 -V Lot 4 1269 Berry Ridge Rd. 10- 33000 040 -01 Subtotal 4 $2,332 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total Hilltop Plaza Dlock 1 Lot 3 4194 Pilot Knob Rd. 10- 33100- 031 -01 169 268 $9.84 $9.84 $1,663 $2,637 Lot 2 4168 -4188 Pilot Knob Rd. 10- 33100- 020 -01 Subtotal 437 $4,300 Beautiful Savior l Add. Lot 1, Block 1 10 13525 010 01 818* $7.38 $6,040 Subtotal 818* $6,040 Appendix B Preliminary Assessment Roll Hilltop Estates Street Overlay City Project No. 754 *Includes two 75 foot corner lot credits. Hilltop Estates Block 2 Lot 1 1281 Berry Ridge Rd. 10- 33000 010 -02 1 $583 $583 Lot 2 1287 Berry Ridge Rd. 10- 33000 020 -02 Lot 3 1293 Berry Ridge Rd. 10- 33000 030 -02 Lot 4 1297 Berry Ridge Rd. 10- 33000 040 -02 Lot 5 1301 Berry Ridge Rd. 10- 33000 050 -02 Lot 6 1305 Berry Ridge Rd. 10- 33000- 060 -02 Lot 7 1311 Berry Ridge Rd. 10- 33000 070 -02 Lot 8 1317 Berry Ridge Rd. 10- 33000 080 -02 Subtotal 8 $4,664 Parcel P.I.N. Lot Equivalent Unit Assessment Total Hilltop Estates Block 3 Lot 1 1327 Berry Ridge Rd. 10- 33000 010 -03 1 $583 $583 Lot 2 1333 Berry Ridge Rd. 10- 33000 020 -03 Lot 3 1337 Berry Ridge Rd. 10- 33000 030 -03 Lot 4 1341 Berry Ridge Rd. 10- 33000 040 -03 Lot 5 1345 Berry Ridge Rd. 10- 33000 050 -03 Lot 6 1349 Berry Ridge Rd. 10- 33000 060 -03 Lot 7 1353 Berry Ridge Rd. 10- 33000 070 -03 Lot 8 1359 Berry Ridge Rd. 10- 33000 080 -03 Lot 9 1367 Berry Ridge Rd. 10- 33000 090 -03 Lot 10 1373 Berry Ridge Rd. 10- 33000 100 -03 Subtotal 10 $5,830 Hilltop Estates Block 5 Lot 1 4195 Blueberry Ln. 10- 33000- 010 -05 $58 $583 Lot 2 1280 Raspberry Ln. 10- 33000- 020 -05 Lot 3 1284 Raspberry Ct. 10- 33000- 030 -05 Lot 4 1288 Raspberry Ct. 10- 33000- 040 -05 Lot 5 1292 Raspberry Ct. 10- 33000 050 -05 Lot 6 1296 Raspberry Ct. 10- 33000 060 -05 Lot 7 1300 Raspberry Ct. 10- 33000 070 -05 Lot 8 1304 Raspberry Ln. 10- 33000 080 -05 Lot 9 1308 Raspberry Ln. 10- 33000 090 -05 $6 Parcel P.I.N. Lot Equivalent Unit Assessment Total Hilltop Estates Block 5 (Continued) Lot 10 1312 Raspberry Ln. 10- 33000 100 -05 Lo,.11 1316 Raspberry Ln. 10- 33000 110 -05 Lot 12 1322 Raspberry Ln. 10- 33000 120 -05 Lot 13 1328 Raspberry Ln. 10- 33000 130 -05 Lot 14 4160 Strawberry Ln. 10- 33000 140 -05 Lot 15 4168 Strawberry Ln. 10- 33000 150 -05 .Lot 16 4176 Strawberry Ln. 10- 33000 160 -05 Lot 17 4184 Strawberry Ln. 10- 33000 170 -05 Lot 18 4185 Strawberry Ln. 10- 33000 180 -05 Lot 19 4175 Strawberry Ln. 10- 33000 190 -05 Lot 20 4165 Strawberry Ln. 10- 33000 200 -05 Lot 21 4159 Strawberry Ln. 10- 33000 210 -05 Lot 22 4149 Strawberry Ln. 10- 33000 220 -05 Lot 23 4139 Strawberry Ln. 10- 33000 230 -05 Lot 24 4129 Strawberry Ln. 10- 33000 240 -05 Lot 25 4121 Strawberry Ln. 10- 33000 250 -05 Lot 26 4115 Strawberry Ln. 10- 33000 260 -05 Lot 27 1330 Berry Ridge Rd. 10- 33000 270 -05 Lot 28 1340 Berry Ridge Rd. 10- 33000 280 -05 Lot 29 1346 Berry Ridge Rd. 10- 33000 290 -05 Lot 30 1350 Berry Ridge Rd. 10- 33000 300 -05 Lot 31 1354 Berry Ridge Rd. 10- 33000 310 -05 Lot 32 1358 Berry Ridge Rd. 10- 33000 320 -05 Subtotal 32 $18,656 Hilltop Estates $lock 6 Lot 1 1260 Berry Ridge Rd. 10- 33000 010 -06 1 $583 $583 Lot 2 1270 Berry Ridge Rd. 10- 33000 020 -06 Lot 3 1284 Berry Ridge Rd. 10 33000 030 06 Lot 4 1290 Berry Ridge Rd. 10- 33000 040 -06 Lot 5 1294 Berry Ridge Rd. 10- 33000 050 -06 Lot 6 1298 Berry Ridge Rd. 10- 33000 060 -06 Lot 7 1302 Berry Ridge Rd. 10- 33000 070 -06 Lot 8 1306 Berry Ridge Rd. 10- 33000 080 -06 Lot 9 1310 Berry Ridge Rd. 10- 33000 090 -06 Lot 10 1318 Berry Ridge Rd. 10- 33000 100 -06 Lot 11 4116 Strawberry Ln. 10- 33000 110 -06 Lot 12 4124 Strawberry Ln. 10- 33000 120 -06 8� Parcel P.I.N. Lot Equivalent Unit Assessment Total Hilltop Estates Block 6 (Continued) Lot 13 1323 Raspberry Ln. 10- 33000 130 -06 Lot 14 1319 Raspberry Ln. 10- 33000 140 -06 Lot 15 1315 Raspberry Ln. 10- 33000 150 -06 Lot 16 1309 Raspberry Ln. 10- 33000 160 -06 Lot 17 1303 Raspberry Ln. 10- 33000 170 -06 Lot 18 1295 Raspberry Ln. 10- 33000 180 -06 Lot 19 1285 Raspberry Ln. 10- 33000 190 -06 Lot 20 1281 Raspberry Ln. 10- 33000 200 -06 Lot 21 4147 Blueberry Ln. 10- 33000 210 -06 Lot 22 4139 Blueberry Ln. 10- 33000 220 -06 Lot 23 4135 Blueberry Ct. 10- 33000 230 -06 Lot 24 4131 Blueberry Ct. 10- 33000 240 -06 Lot 25 4127 Blueberry Ct. 10- 33000 250 -06 Lot 26 4123 Blueberry Ct. 10- 33000 260 -06 Lot 27 4117 Blueberry Ln. 10- 33000 270 -06 Lot 28 4109 Blueberry Ln. 10- 33000 280 -06 Lot 29 4103 Blueberry Ln. 10- 33000 290 -06 Lot 30 4087 Blueberry Ln. 10- 33000 300 -06 Subtotal 30 $17,490 Hilltop Estates Block 7 Lot 1 4070 Blueberry Ln. 10- 33000 010 -07 1 $583 $583 Lot 2 4078 Blueberry Ln. 10- 33000 020 -07 Lot 3 4086 Blueberry Ln. 10- 33000 030 -07 Lot 4 4094 Blueberry Ln. 10- 33000 040 -07 Lot 5 4102 Blueberry Ln. 10- 33000 050 -07 Lot 6 4110 Blueberry Ln. 10- 33000 060 -07 Lot 7 4118 Blueberry Ln. 10- 33000 070 -07 Lot 8 4126 Blueberry Ln. 10- 33000 080 -07 Lot 9 4130 Blueberry Knoll 10- 33000 090 -07 Lot 10 4134 Blueberry Knoll 10- 33000 100 -07 Lot 11 4138 Blueberry Knoll 10- 33000 110 -07 Lot 12 4142 Blueberry Knoll 10- 33000 120 -07 Lot 13 4146 Blueberry Knoll 10- 33000 130 -07 Lot 14 4150 Blueberry Cir. 10- 33000 140 -07 Lot 15 4154 Blueberry Cir. 10- 33000 150 -07 Lot 16 4158 Blueberry Cir. 10- 33000 160 -07 8 s' Hilltop Alpine Court Co -op Block 1 P.I.N. Front Footage F.F. Assmt. Rate Total Hilltop Estates Block 7 (Continued) 4170 Hilltop Lane 10- 33050- 102 -03 1 $583 $583 4170 Hilltop Lane 10- 33050 103 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 201 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 202 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 203 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 204 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 301 -03 1 $583 $583 4170 Hilltop Lane 10- 33050- 302 -03 $13,409 4170 Hilltop Lane 10- 33050- 303 -03 4170 Hilltop Lane 10- 33050- 304 -03 4170 Hilltop Lane 10- 33050 401 -03 4170 Hilltop Lane 10- 33050- 402 -03 4170 Hilltop Lane 10- 33050- 403 -03 4170 Hilltop Lane 10- 33050- 404 -03 Parcel P.I.N. Lot Equivalent Unit Assessment Total Hilltop Estates Block 7 (Continued) Lot 17 4162 Blueberry Cir. 10- 64560- 030 -07 1 $583 $583 Lot 18 4166 Blueberry Cir. 10- 33000 180 -07 1 $583 $583 Lot 19 4170 Blueberry Cir. 10- 33000 190 -07 1 $583 $583 Lot 20 4174 Blueberry Cir. 10- 33000 200 -07 1 $583 $583 Lot 21 4178 Blueberry Cir. 10- 33000 210 -07 1 $583 $583 Lot 22 4186 Blueberry Ln. 10- 33000 220 -07 1 $583 $583 Lot 23 4194 Blueberry Ln. 10- 33000 230 -07 1 $583 $583 Subtotal 23 $13,409 Parcel P.I.N. Hilltop— Alpine Court Co-op Block 1 4165 Hilltop Pt. 10- 33050- 101 -04 4165 Hilltop Pt. 10- 33050 102 -04 4165 Hilltop Pt. 10- 33050 103 -04 4165 Hilltop Pt. 10- 33050 104 -04 Berry Patch Park City of Eagan 10 33000 010 I 1 1 $583 $583 89 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total Hilltop of Eagan- Condominium 53 Block 1 Lot 101 4183 Hilltop Pt. 10- 33050 101 -01 Lot 102 4185 Hilltop Pt. 10- 33050- 102 -01 4165 Hilltop Pt. Lot 103 4187 Hilltop Pt. 10- 33050- 103 -01 4165 Hilltop Pt. Lot 104 4189 Hilltop Pt. 10- 33050 104 -01 4165 Hilltop Pt. Lot 105 4191 Hilltop Pt. 10- 33050 105 -01 4165 Hilltop Pt. Lot 106 4193 Hilltop Pt. 10- 33050- 106 -01 4165 Hilltop Pt. Lot 107 4195 Hilltop Pt. 10- 33050 107 -01 4165 Hilltop Pt. Lot 108 4197 Hilltop Pt. 10- 33050 108 -01 4165 Hilltop Pt. Lot 201 4186 Hilltop Pt. 10- 33050- 201 -01 4165 Hilltop Pt. Lot 202 4188 Hilltop Pt. 10- 33050- 202 -01 Subtotal Alpine Co -op Lot 203 4190 Hilltop Pt. 10- 33050- 203 -01 Lot 204 4192 Hilltop Pt. 10- 33050- 204 -01 Lot 205 4194 Hilltop Pt. 10- 33050- 205 -01 Lot 206 4196 Hilltop Pt. 10- 33050- 206 -01 Lot 207 4198 Hilltop Pt. 10- 33050- 207 -01 Lot 208 4200 Hilltop Pt. 10- 33050- 208 -01 Subtotal Hilltop of Eagan Condo 53 236 $4.93 $1,165 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total Hilltop Alpine Court Co -op Block 1 (Continued.) 4165 Hilltop Pt. 10- 33050 105 -04 4165 Hilltop Pt. 10- 33050 016 -04 4165 Hilltop Pt. 10- 33050- 201 -04 4165 Hilltop Pt. 10- 33050- 202 -04 4165 Hilltop Pt. 10- 33050- 203 -04 4165 Hilltop Pt. 10- 33050- 204 -04 4165 Hilltop Pt. 10- 33050- 205 -04 4165 Hilltop Pt. 10- 33050- 206 -04 Subtotal Alpine Co -op 253 $4.93 1 $1,245 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total The Pines Block 1 The Pines Block 1 1389 Berry Ridge Rd. (13 -unit condo) 1381 Berry Ridge Rd. (13 -unit condo) 1389 Berry Ridge Rd. 10- 75825- 007 -02 1381 Berry Ridge Rd. 10- 75825- 1389 Berry Ridge Rd. 10- 75825- 012 -02 1381 Berry Ridge Rd. 1389 Berry Ridge Rd. 10- 75825- 013 -02 -02 1389 Berry Ridge Rd. 10- 75825- 001 -02 75825- 021 -02 1389 Berry Ridge Rd. 10- 75825- 002 -02 1381 Berry Ridge Rd. 10- 75825- 1389 Berry Ridge Rd. 10- 75825- 003 -02 1381 Berry Ridge Rd. 1389 Berry Ridge Rd. 10- 75825- 006 -02 -02 1389 Berry Ridge Rd. 10- 75825- 004 -02 75825- 023 -02 1389 Berry Ridge Rd. 10- 75825- 005 -02 1381 Berry Ridge Rd. 10- 75825- 1389 Berry Ridge Rd. 10- 75825- 010 -02 1389 Berry Ridge Rd. 10- 75825- 011 -02 1389 Berry Ridge Rd. 10- 75825- 008 -02 1389 Berry Ridge Rd. 10- 75825- 009 -02 Parcel P.I.N. The Pines Block 1 1381 Berry Ridge Rd. (13 -unit condo) 1381 Berry Ridge Rd. 10- 75825- 020 -02 1381 Berry Ridge Rd. 10- 75825- 016 -02 1381 Berry Ridge Rd 10- 75825- 021 -02 1381 Berry Ridge Rd. 10- 75825- 017 -02 1381 Berry Ridge Rd. 10- 75825- 022 -02 1381 Berry Ridge Rd. 10- 75825- 023 -02 1381 Berry Ridge Rd. 10- 75825- 024 -02 Parcel P.I.N. The Pines Block 1 (Continued) 1381 Berry Ridge Rd. 10- 75825- 018 -02 1381 Berry Ridge Rd. 10- 75825- 025 -02 1381 Berry Ridge Rd. 10- 75825- 026 -02 1381 Berry Ridge Rd. 10- 78525 014 -02 1381 Berry Ridge Rd. 10- 75825- 015 -02 1381 Berry Ridge Rd. 10- 75825- 019 -02 Subtotal The Pines 503 $4.93 $2,480 TOTAL ASSESSMENTS $81,120 G: 1998FEASIBILITY REPORTS/HILLTOP ESTATES 4; City of Eagan C: FEASJ :EP_2000/FMLLTOP_ESTATES/ HILLTOP ESTATES CITY PROJECT 754 LOCATION MAP 2 Figure 1 .04 OVO8 8ON)I 1O1Id n 1 1 1 w 0 w w cc 1- 1— z w w w �v Q w U g w D a. z i- w w co 60' ROW 32' TYPICAL q 6" CROWN G: FEAS_REP_2000/HILLTOP ESTATES /754XSEC 2 BITUMINOUS SURFACE 6 GRAVEL BASE EXIST. TYPICAL SECTION 60' ROW 32' TYPICAL 1 1/2" BIT. OVERLAY q EDGE MILL 6' -8' WIDE (BOTH SIDES) 2*- BITUMINOUS WEAR COURSE 6 GRAVEL BASE PROPOSED TYPICAL SECTION i EXIST. MOUNTABLE CURB GUTTER REMOVE REPLACE EXIST. MOUNTABLE CURB GUTTER AS NEEDED City of Eagan HILLTOP ESTATES STREET OVERLAY PROJECT 754 TYPICAL SECTION Figure 3 Preliminary Project Schedule 1997 October 6, `98 May 2, 2000 June 5, '00 June 5,`00 June 20, `00 July 5, `00 September 1, '00 September 15, '00 October 17, '00 May 15, `01 Preliminary Costs Feasibility Report $155,380 66,860 $222,240 81,120 (36 $141,120 (64 Proposed Special Assessments Proposed Assessments: $583 per single- family lot (113 residential lots) $7.39 per front foot of frontage for Public Facility (Beautiful Savior Lutheran Church) $9.84 per front foot of frontage for Commercial Facilities (Hilltop Plaza) $4.93 per front foot of frontage for Town Houses /Condominiums (992 linear feet) Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 5 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost; (Assumed 7.0% Interest) Single Family Lot $158 per year lst year $125 per year 5th year HILLTOP ESTATES PROPOSED STREET IMPROVEMENTS PROJECT 754 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City Council/Order Public Hearing Public Hearing Council Orders or Denies Project Approve Plans Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1 Installment Payment Due With Real Estate Property Taxes Bituminous Mill and Overlay Repair Existing Concrete Curb Gutter Proposed Total Project Cost Proposed Assessed to Property Owners Proposed Financed by the City of Eagan 96' $13.17 per month l st year $10.42 per month 5 year Attendance: Russ Matthys, City Engineer. 5 persons representing 5 properties (see attached sign -in sheet). CITY PROJECT NO 754 INFORMATIONAL NEIGHBORHOOD MEETING HILLTOP ESTATES STREET IMPROVEMENTS TUESDAY, MAY 30, 2000 6:30 P.M. TRAINING ROOM (2 FLOOR) FIRE ADMINISTRATION BUILDING A. Welcome and Introduction City Engineer Matthys welcomed the property representatives. B. Presentation of Project Details City Engineer Matthys provided a project presentation, including details such as construction, costs, schedule and assessments. C. Questions /Comments 1. How much inconvenience will there be for each property? How do I get access during construction? The bituminous milling and overlay improvements are relatively quick with regards to the amount of time that is spent in any one location. It will take a few minutes to mill the pavement in front of your driveway and 20 to 30 minutes during paving operations when you shouldn't drive on the new bituminous surface. Other than those two instances, you will have full access to your driveway. We will ask that you don't park vehicles on the street for a few days to allow the work to progress on a timely basis. 2. Where are the condominium owners supposed to park if we can't be on Hilltop Lane? We don't have adequate off street parking as it is. Staff will coordinate efforts to provide adequate parking during the construction with the condominium residents. Is there a contact person for the Association that we may get in contact with? (Geri Hrimnak, 4170 Hilltop Lane #103) 3. How are the assessments for the condominiums distributed? Do those with access to Hilltop Point (Private Street) have to pay? The property descriptions for the individually owned condominiums each include the outlying property adjacent to Hilltop Lane, even those that only have access to Hilltop Point. For this reason, all 9 owners have been notified of the proposed improvements. Ideally we would only assess those with direct access to Hilltop Lane. With the assistance of the Association, we will attempt to accomplish this at the assessment hearing. 4. What about any differences in the assessments due to some condominium buildings having individually owned condos and some being all rentals? The assessments are calculated the same for each of the multiple residential properties, on a front foot basis. 5. Why did the original street section only have 2" of bituminous? That was apparently the standard at the time of construction. It has lasted pretty well to this point and the overlay will provide a good bituminous section for the next 20 years. 6. What if the electric company has to come into the neighborhood to replace their lines after the project and tears up the streets? The private utility companies have caused damage to our driveways in the past. The utility companies have to obtain permits from the City to work within the public right -of -way. The City Council is currently considering new City ordinances that specifically address your concerns and other similar ones regarding the private utility companies. With the new ordinances we would be able to regulate the work and restoration of these utility companies. The meeting adjourned at 7:30 p.m. F: \GROUP\ENGINEER1Russ Matthys\'00\Misc\Minutes Hilltop Estates.doc NAME 1. 2 .G?e ic; Nm k 3. J Cow_ l■ a -a 4. 5. 6. 7. 8. 6,L eSG,t_T d ©11 A.igO.J 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS /SIGN -IN. Sheet INFORMATIONAL NEIGHBORHOOD MEETING HILLTOP ESTATES TUESDAY MAY 30, 2000, 6:30 P.M. 99 ADDRESS 9/ 7G �3 y/ a q -17i a.w 4 //,p j/ it t 1 /(1.1-- 1-h eS S7tuas may ,4�✓E- Agenda Information Memo June 5, 2000 Eagan City Council Meeting B. PROJECT 783, WILDERNESS PARK ADDITION STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 783 (Wilderness Park Addition— Street Overlay). FACTS: The streets proposed to be improved within the Wilderness Park Addition neighborhood were constructed in 1977 and provide access to 68 single family lots. A structural overlay for the streets within the Wilderness Park Addition is programmed for 2000 in the City's 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1997. On August 17, 1999, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements within the neighborhood. On May 2, 2000 the feasibility report for Project 783 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 18 at 6:30 p.m. at City Hall. Of the 68 properties proposed to be assessed, 2 owners representing 2 properties (about 3% of total notified) attended the informational meeting. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages /0/ through Project Information Summary, page Minutes From Informational Neighborhood Meeting, pages /9 through /00 /o/ City of Eagan Report for Wilderness Park 1 st Addition Street Improvements City Project No. 783 Eagan, Minnesota May 2000 MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN. MINNESOTA 55122 -1897 PHONE: (651) 681 -4600 FAX. (651) 681.4612 TDD: (651) 454 -8535 city of =man May 19, 2000 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Wilderness Park Addition Street Improvements Report City Project No. 783 Dear Mayor and City Council: Attached is our report for the Wilderness Park Addition Street Improvements, City Project No. 783. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, ohn P. Gorder Assistant City Engineer Reviewed By: Dept. of Reviewed By: Finance Dept. P Wig« Works Date Ada I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. c -1 6c71 hn P. Gorder Date: 5 111- 0 Reg. No. 22813 S Date 51p c) 00 PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Aominrstrotor E. J. VAN OVERBEKE City Cierk THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer www.cltyofeagan.com MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN. MINNESOTA 55122 PHONE: (651)681 -4300 FAX: (651) 681 -4360 TDD;(651)454 -8535 Letter of Transmittal /Certification Table of Contents TABLE OF CONTENTS Introduction/ Maintenance History 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 2 Proposed Improvements 3 Traffic Calming Concerns 3 Easements/Permits 3 Cost Estimate 3 Assessments 4 Street Resurfacing 4 Residential Lots 4 Assessment Financing Options 5 Revenue Source 5 Project Schedule 6 lso-3 Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll LIST OF APPENDICES Appendix C Figures 1 Location Map 2 Street Improvement/ Assessment Area Map 3 Typical Section Mill and Overlay May 1999 Improvement Report Wilderness Park 1 Addition Eagan, MN Introduction/ Maintenance History 'As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A five -year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Wilderness Park 1st Addition has one mile of 32 ft. wide streets with concrete curb and gutter and has been identified for street resurfacing improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. These streets were constructed in 1977 as part of a residential development. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4 -6 years, again at 12 -14 years, with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Wilderness Park 1 Addition, which is presently at the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. These streets have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are most appropriate. The City of Eagan's maintenance records indicate that these streets were last seal coated in 1993. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1999 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, (PMP), removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately one mile of roadways located within the Wilderness Park 1st Addition. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, and sanitary/storm sewer manhole casting adjustment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2000 2004) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 100 Routine Maintenance /Crack Seal/Seal Coat 36 55 Patch/Repair and/or Overlay 0 35 Reconstruct The 1999 PCI ranking for the portion of Wilderness Park 1 Addition discussed in this report has a neighborhood weighted average pavement condition rating of 53 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). /06 Proposed Improvements The proposed street improvements are shown on Figure 3. The existing street section consists of a 3 1/2" bituminous surface supported by a 4" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1' -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 20% (0.4) of the existing concrete curb and gutter will have to be replaced. Traffic Calming Concerns City staff has received a complaint about perceived excessive speeds and conflicting turning movements at the intersection of Dunrovin Place and Carlson Lake Lane. At the Neighborhood Meeting, the concern was not raised among the residents attending. Staff will continue to attempt to gauge the extent of concern within the neighborhood regarding this issue and evaluate the traffic at this intersection. Traffic Calming measures (i.e. a center island), may be included with this project to address the concerns. Costs for these possible traffic calming measures are not included in this report due their uncertainty. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a 5% contingency and indirect costs of 30 which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Edge Mill and Overlay $76,170 Repair Existing Concrete Curb Gutter $51.320 Total $127,490 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Street Overlay Mill and Overlay Low Density Residential (R -1, 2, 3) Repair Existing Concrete Curb and Gutter Residential Lots Assessed Ratio City 50% 50% 0% 100% All residential equivalent properties (68 total) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $560 /per lot and is calculated as follows: $76,170 (Mill Overlay Cost) x 50 68 lot equiv. $560 /'8' 5 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot $560 Principal Interest Cost Per Year Per Year Per Year First Year $112 $39 $151 Fifth Year $112 $8 $120 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $76,170 $38,085 ($38,085) Repair Existing Curb $51.320 -0- ($51.320) Total $127,490 $38,085 ($89,405) The City's Major Street Fund" will finance the estimated project deficit of $89,405 (70.1 /0 9 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing May 2, 2000 Neighborhood Meeting May 18, 2000 Public Hearing June 5, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing Fall, 2000 First Payment Due with Property Tax Statement May, 2001 //o 7 Item Unit Est. Qty. Unit Price Est. Cost Mobilization L.S. 1 $1,500 $1,500 Mill Bituminous Pavement S.Y. 5,500 $0.70 $3,850 Type 41 Wear Course Mixture Ton 1,500 $29.00 $43,500 Bituminous Material for Tack Coat Gal. 900 $1.50 $1,350 Adjust Valve Box Each 2 $100.00 $200 Adjust Frame Ring Casting (Manhole) Each 15 $200.00 $3,000 Adjust Catch Basin Each 3 $200.00 $600 Traffic Control L.S. 1 $1,800 $1,800 Subtotal $55,800 5% Contingencies $2,790 Subtotal $58,590 30% Indirect Costs $17,580 TOTAL $76,170 Item Unit Est. Qty. Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 2,050 $4.00 $8,200 D412 Concrete Curb and Gutter L.F. 2,050 $12.00 $24,600 Sod w/Topsoil S.Y. 540 $5.00 $2,700 Bituminous for Driveway Patching S.Y. 140 $15.00 $2,100 Subtotal $37,600 5% Contingencies $1,880 Subtotal $39,480 $11,840 30% Indirect Costs Total $51,320 I. Bituminous Street Overlay Appendix A Preliminary Cost Estimate Wilderness Park 1 Addition Street Overlay City Project No. 783 II. Repair Existing Concrete Curb Gutter Total Project Cost $127,490 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Wilderness Park 1 Addition $lockl Lot 1 1255 Carlson Lake Ln. 10- 84250- 010 -01 1 $560 $560 Lot 2 1253 Carlson Lake Ln. 10- 84250- 020 -01 Lot 3 1251 Carlson Lake Ln. 10- 84250- 030 -01 Lot 4 1249 Carlson Lake Ln. 10- 84250- 040 -01 Lot 5 1247 Carlson Lake Ln. 10- 84250- 050 -01 Lot 6 1245 Carlson Lake Ln. 10- 84250- 060 -01 Lot 7 1243 Wilderness Park Cir. 10- 84250- 070 -01 Lot 8 1 241 Wilderness Park Cir. 10- 84250- 080 -01 Lot 9 1239 Wilderness Park Cir. 10- 84250- 090 -01 Lot 10 1237 Wilderness Park Cir. 10- 84250- 100 -01 Lot 11 1235 Wilderness Park Cir. 10-84250-110-01 Lot 12 1233 Wilderness Park Cir. 10- 84250 120 -01 Lot 13 1231 Carlson Lake Ln. 10- 84250- 130 -01 Lot 14 1225 Carlson Lake Ln. 10- 84250 140 -01 Lot 15 1221 Carlson Lake Ln. 10- 84250 150 -01 Lot 16 1219 Carlson Lake Ln. 10- 84250 160 -01 Lot 17 1217 Carlson Lake Ln. 10- 84250 170 -01 Lot 18 1215 Carlson Lake Ln. 10- 84250 180 -01 Lot 19 1208 East Balsam Trail 10- 84250 190 -01 Lot 20 1212 East Balsam Trail 10- 84250- 200 -01 Lot 21 1216 East Balsam Trail 10- 84250 210 -01 Lot 22 1218 East Balsam Trail 10- 84250- 220 -01 Lot 23 1222 East Balsam Trail 10- 84250- 230 -01 Lot 24 1226 East Balsam Trail 10- 84250- 240 -01 Lot 25 1230 East Balsam Trail 10- 84250- 250 -01 Lot 26 1234 East Balsam Trail 10- 84250- 260 -01 Lot 27 1238 East Balsam Trail 10- 84250- 270 -01 v Appendix B Preliminary Assessment Roll Wilderness Park 1st Street Overlay City Project No. 783 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Wilderness Park 1 Addition Block 1 (Continued) Lot 28 1244 East Balsam Trail 10- 84250- 280 -01 1 $560 $560 Lot 29 1248 East Balsam Trail 10- 84250- 290 -01 I Lot 30 1254 East Balsam Trail 10- 84250- 300 -01 �i' Subtotal 30 $16,800 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Wilderness Park lsc Addition Block 2 Lot 1 1258 Carlson Lake Ln. 10- 84250- 010 -02 1 $560 $560 Lot 2 1256 Carlson Lake Ln. 10- 84250- 020 -02 f I Lot 3 1254 Carlson Lake Ln. 10- 84250- 030 -02 i i Subtotal 3 $1,680 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Wilderness Park 1st Addition Block 3 Lot 1 1250 Carlson Lake Ln. 10- 84250- 010 -03 1 $560 $560 Lot 3 1246 Carlson Lake Ln. 10- 84250- 030 -03 Lot 4 1244 Carlson Lake Ln. 10- 84250- 040 -03 Lot 5 1242 Carlson Lake Ln. 10- 84250- 050 -03 Lot 6 1240 Carlson Lake Ln. 10- 84250- 060 -03 Lot 7 1238 Carlson Lake Ln. 10- 84250- 070 -03 Lot 8 1236 Carlson Lake Ln. 10- 84250- 080 -03 Lot 9 1234 Wilderness Park Crt. 10- 84250- 090 -03 Lot 10 1232Wilderness Park Crt. 10- 84250 100 -03 Lot 11 1230 Wilderness Park Crt. 10- 84250 110 -03 Lot 12 1228 Wilderness Park Crt. 10- 84250 120 -03 Lot 13 1226 Wilderness Park Crt. 10- 84250 130 -03 Lot 14 1224 Wilderness Park Crt. 10- 84250- 140 -03 Lot 15 1222 Carlson Lake Ln. 10- 84250- 150 -03 Lot 16 1220Carlson Lake Ln. 10- 84250 160 -03 Lot 17 1218 Carlson Lake Ln. 10- 84250- 170 -03 Lot 18 1216Carlson Lake Ln. 10- 84250- 180 -03 Lot 19 1214 Carlson Lake Ln. 10- 84250 190 -03 Lot 20 1212 Carlson Lake Ln. 10- 84250- 200 -03 r► //3 Lot 21 1210 Carlson Lake Ln. 10- 84250- 210 -03 1 $560 $560 Lot 22 1208 Carlson Lake Ln. 10- 84250- 220 -03 Lot 23 1206 Carlson Lake Ln. 10- 84250- 230 -03 Lot 24 1204 Carlson Lake Ln. 10- 84250- 240 -03 v v Subtotal 23 $12 880 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Wilderness Park 1 Addition J3lock 4 Lot 2 1249 East Balsam Trail 10- 84250- 020 -04 1 $560 $560 Lot 3 1245 East Balsam Trail 10- 84250- 030 -04 Lot 4 1239 East Balsam Trail 10- 84250- 040 -04 Lot 5 1235 East Balsam Trail 10- 84250- 050 -04 Lot 6 1229 East Balsam Trail 10- 84250- 060 -04 Lot 7 1225 East Balsam Trail 10- 84250- 070 -04 Lot 8 1219 East Balsam Trail 10- 84250- 080 -04 Lot 9 1215 East Balsam Trail 10- 84250- 090 -04 Lot 10 1211 East Balsam Trail 10- 84250 100 -04 Lot 11 1207 Carlson Lake Ln. 10- 84250- 110 -04 Lot 12 1205Carlson Lake Ln. 10- 84250- 120 -04 Lot 13 1203 Carlson Lake Ln. 10- 84250 130 -04 Subtotal 12 $6,720 Total Lot Equivalents Total Assessments 68 $38,085 G: 2000 FEASIBILITY REPORTS/WILDERNESS PARK/ WILDERNESS PARK I ST ADDITION icy C City of Eagan G: FEAS _REP2000/WALD_PARK /MAPS/LOCA11ON WILDERNESS PARK CITY PROJECT 783 LOCATION MAP 0 DATE 9 -23 -99 0 r Figure 1 <',1 E 1 1 /6 ill Z O w U) CC CO NQ H 2 w 2 co Y N cc W At (0 co ti Z .DW IX ce O °o §w w IX I- V) City of Eagan 1 1/2" BIT. OVERLAY- G:FEAS_REP_2000 /WMLD_PARK /MAPS /783XSEC 60' ROW 34' TYPICAL 2 2341 BITUMINOUS WEAR COURSE 6 CLASS 5 GRAVEL BASE EXIST. TYPICAL SECTION 60' ROW 34' TYPICAL 6" CROWN 6" CROWN EDGE YLL r -r woE 00114 SIDES) 2 2341 BITUMINOUS WEAR COURSE 6 CLASS 5 GRAVEL BASE PROPOSED TYPICAL SECTION EXIST. MOUNTA CURB GUTTE REMOVE RE EXIST. MOUNT CURB GUTT AS NEEDED ERNESS PARK STREET OVERLAY PROJECT 783 TYPICAL SECTION BLE R PLACE A BLE ER Figure 3 Preliminary Project Schedule WILDERNESS PARK ADDITION STREET OVERLAY IMPROVEMENTS PROJECT 783 August 17, `99 City Council Authorizes Feasibility Report May 2, `00 Present Feasibility Report to City Council/Order Public Hearing June 5, '00 Public Hearing Council Orders Plans Specs or Denies Project June 5, `00 Approve Plans Specifications June 20, `00 Award Contract July, `00 Construction Begins September, '00 Construction Completed October, '00 Final Cost Report October, '00 Final Assessment Public Hearing May 15, `01 1st Installment Payment Due With Real Estate Property Taxes Preliminary Costs Feasibility Report $76,170 $51,320 $127,490 Street Overlay Improvements Repair Concrete Curb Proposed Total Project Cost $38,085 (30 Proposed Assessment to Property Owners Proposed Special Assessments Proposed Assessment: $560/ lot Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 5 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost: (Assumed 7.0% Interest) Proposed Assessment $560 $150 per lot per year 1 year $12.50 per lot per month 1 s` year $120 per lot per year 5 year $10 per lot per month 5 year Attendance: John Gorder— Assistant City Engineer, 2 people representing 2 properties. See attached sign in sheet A. Welcome and Introduction Gorder provided the attendees with a brief history of the City's Pavement Management System, the rationale for the project, and an overview of the project. He explained the public improvement process, the proposed project cost, assessments, construction, and schedule. B. Questions /Comments: 1. Kathy Koral, 1215 Carlson Lake Lane„ presented a letter from her and her husband outlining a storm drainage problem through their part of the neighborhood at the corner of Balsam Trail and Carlson Lake Lane. Her husband was unable to attend this meeting. Runoff from large storms will over top the catch basins in the neighborhood above them (Orion Lane and Andromeda Way) and drain down through their neighbors' yards, over Carlson Lake Lane and through their yard. They are concerned that modifications will be done to the street grades on Carlson Lake Lane under this project to make the problem worse. City staff will contact Mr. Koral in the near future to meet with him in the neighborhood to review the problem and any possible solutions. The overlay improvements should actually slightly help the situation by raising the centerline grade of Carlson Lake Lane, thereby directing more water to stay in the gutter line of the street. Staff will also check to make sure that the storm sewer system serving Orion Lane and Andromeda Way are functioning properly. 2. Kathy Bednark, 1226 East Balsam Trail, is planning on replacing her driveway and wanted to coordinate the replacement with the street improvements. She wanted to know if she could hire the City's contractor to replace the driveway when they were on the job. Past experience with the contractors on these projects is that they do not generally like to perform this type of work. However, they sometimes can refer the homeowner to a driveway contractor to do the work. The curb and gutter replacement should be coordinated with the homeowner's driveway replacement. City inspection staff will be available to the residents before and during construction to coordinate these type of matters. The meeting adjourned at 7:25 p.m. WILDERNESS PARK ADDITION STREET IMPROVEMENTS CITY PROJECT NO. 783 INFORMATIONAL NEIGHBORHOOD MEETING 7:00 P.M., May 18, 2000 r�9 NAME ADDRESS 1. 2 ice `l�a�o cam' 2. 1(cd Ike P n Alec? C /o? /S n t isevi //c CA/ 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FO RMS /SIGN -I N. Sheet INFORMATIONAL NEIGHBORHOOD MEETING WILDERNESS PARK ADDITION THURSDAY, MAY 18, 2000, 7:00 P.M. /J0 Agenda Information Memo June 5, 2000 City Council Meeting C. PROJECT 780, GALAXIE AVENUE STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 780 (Galaxie Avenue Street Overlay). FACTS Galaxie Avenue was constructed in 1982 to a width of 44 feet. The street is an inter community major collector also providing direct access to adjacent properties and a regional park (Lebanon Hills Regional Park). Galaxie Avenue is also a Municipal State Aid route which connects Cliff Road (County Road 32) to the Eagan/ Apple Valley border and continues south to McAndrews Road (County Road 38), within Apple Valley. The structural overlay for Galaxie Avenue, from Berkshire Drive to the Apple Valley border, is programmed for 2000 in the current 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1997. On August 17, 1999, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements on this portion of Galaxie Avenue. On May 2, 2000, the feasibility report for Project 780 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 25 at 6:30 p.m. at City Hall. Of the 10 parcels proposed to be assessed, none of the property owners attended the informational meeting. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages 2 through /39 Project Information Summary, page /9/) ia/ Galaxie Avenue Berkshire Drive to the Eagan /Apple Valley border Street Improvements City Project No. 780 Eagan, Minnesota May 2000 /07a City of Eagan Report for May 26, 2000 city of eagan Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Galaxie Avenue Street Improvements Report City Project No. 780 Dear Mayor and City Council: Attached is our report for the Galaxie Avenue Street Improvements, City Project No. 780. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, .7- -4 John P. Gorder Assistant City Engineer Reviewed By: Reviewed By: MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 551 22 -1 897 PHONE: (651) 681 -4600 FAX. (651) 681 -4612 TDD: (651) 454 -8535 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. P. Gorder Date. 5 oo THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer www.cfyofeagan.com Reg. No. 22813 PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Administrator E. J. VAN OVERBEKE City Clerk MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN. MINNESOTA 55122 PHONE: (651) 681.4300 FAX: (651) 681 -4360 TDD: (651) 454 -8535 Letter of Transmittal /Certification Table of Contents TABLE OF CONTENTS Introduction 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 2 Proposed Improvements 3 Easements/Permits 3 Cost Estimate 3 Assessments 4 Community Parks 4 Low Density Residential (R -1, 2, 3) 4 Assessment Financing Options 5 Revenue Source 5 Project Schedule 6 1 aY Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll LIST OF APPENDICES Appendix C Figures 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section Mill and Overlay May 2000 Introduction/ Maintenance History Street Improvement Report Galaxie Avenue (Berkshire Drive to the Eagan/ Apple Valley border) Eagan, MN As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Galaxie Avenue (Berkshire Drive to the Eagan/Apple Valley border) has been identified for street resurfacing improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. Galaxie Avenue (Berkshire Drive to the Eagan/Apple Valley border) is a 44- foot wide Municipal State Aid neighborhood collector roadway constructed in 1982. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4 -6 years, again at 12 -14 years, with a bituminous overlay at approximately 20 years. Overlaying this portion of Galaxie Avenue, which is presently approaching the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that this street was last seal coated in 1990. The street has experienced problems with the wear surface becoming brittle and is beginning to require more maintenance than expected. Resurfacing the street will prevent further decay of the pavement. The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working ia6 order and that no major repairs are necessary other than replacement of various manhole castings. Scope This project provides for resurfacing (full street width mill and bituminous overlay) of approximately 0.65 miles of Galaxie Avenue. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, and the casting adjustment/replacement for sanitary/storm sewer manholes. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing this streets at a later date. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2000 -2004) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PC1 Recommended Improvement 56 100 Routine Maintenance /Crack Seal /Seal Coat 36 55 Patch/Repair and/or Overlay 0 35 Reconstruct The 1999 PCI ranking for the portion of Galaxie Avenue discussed in this report has a weighted average pavement condition rating of 49 which falls under the category of "Patch/Repair and/or Overlay." 2 /22 Proposed Improvements Record plans of the project area indicate that the existing street section consists of approximately 5 inches of bituminous surfacing over 12 inches of aggregate base. The original construction included a top layer of bituminous surface (about 1 inch) that has since become brittle and will require extensive maintenance if not replaced. The proposed street improvements are shown on Figure 3. The entire existing bituminous surface will be milled 1-1/2-inch deep to accommodate a 1-1/2-inch bituminous resurfacing. The 1 -1/2 inch resurfacing depth is necessary to ensure proper replacement in accordance with current industry standards. The resurfacing, combined with the existing street section, will continue to provide a street section consistent with Municipal State Aid standards for a neighborhood collector roadway. The proposed construction will be done under traffic with no detours anticipated. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 3% of the existing concrete curb and will have to be replaced. The small percentage of concrete curb removal and replacement relative to other overlay projects in residential areas is due to few driveways taking access directly onto this stretch of roadway. Proposed improvements to the sanitary sewer system include replacement of existing manhole castings within the bituminous pavement with castings in accordance with current City standards. All adjacent properties have fully developed. Therefore no utility service extensions are proposed under this project. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. 3 /c2 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a S% contingency and indirect costs of 30 which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Mill and Overlay $92,200 Repair Existing Concrete Curb Gutter $13,040 Sanitary Sewer Improvements $6.970 Total $112,210 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for collector roadways. All assessment costs will be revised based on actual final costs. A preliminary assessment roll is included in Appendix B. Assessment Policy Assessed Ratio City Mill and Overlay Low Density Residential (R -1, 2, 3) 50% 50% Community Parks 75% 25% Repair Existing Concrete Curb and Gutter 0% 100% Sanitary/Storm Sewer Improvements Low Density Residential (Existing Residential Subdivisions) All residential equivalent properties as shown on Figure 2, having access to the portion of Galaxie Avenue to be improved are proposed to be assessed calculated by the amount of front footage adjacent to these. residential properties. The City's Assessment Policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). Galaxie Avenue is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to obtain the residential street equivalent. The estimated cost per residential lot to be assessed based on the City Assessment Policy is $416/lot and is calculated as follows: I) R -1 Residential property 770 f. f. 6,888 feet (total ff.) 11.17% 2) $92,200 (Mill Overlay Cost) x 50% x 32/44 x 11.17% 9 lot equivalents $416/lot ia q 0% 100% Community Parks Community Parks (Lebanon Hills Regional Park) as shown on Figure 2, having frontage adjacent to the portion of Galaxie Avenue to be improved, are proposed to be assessed calculated by the amount of front footage (2,635 feet). The Assessment Policy states that 75% of the mill and overlay costs are assessable to community parks. The assessment rate per front foot is calculated as follows: First Year 1) Community Parks 2,635 feet 6,888 feet (total f.f.) 38.24% 2) $92,200 (Mill Overlay Cost) x 75% x 38.24% 2,635 front footage $10.04/F.F. 3) Total Estimated Assessment $26,455 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. Single Family Residential Lot $416 Principal Interest Cost Per Year Per Year Per Year $83 $29 $112 Fifth Year $83 $6 $89 5 /3 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Resurface $92,200 $30,200 ($62,000) Repair Existing Concrete $13,040 -$0- ($13,040) San. /Stm. Sewer Improvements $6,970 -$0- ($'6.970) Total $112,210 $30,200 ($82,010) The City's Major Street and Utility Funds will finance the estimated project deficit of $82,010 (71 6 131 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing May 2, 2000 Neighborhood Meeting May 25, 2000 Public Hearing June 5, 2000 Municipal State Aid Approval June, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing Fall, 2000 First Payment Due with Property Tax Statement May, 2001 i3 Item Unit Est. Qty. Unit Price Est. Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 16,300 $0.75 $12,230 Type 41 Wear Course Mix Ton 1,375 $29.00 $39,880 Bituminous Material for Tack Coat Gal. 815 $2.00 $1,630 Adjust Valve Box Each 2 $150.00 $300 Pavement Striping L.S. 1 $8,000 $8,000 Traffic Control L.S. 1 $3,500 $3,500 Subtotal $67,540 5% Contingencies 3,380 Subtotal $70,920 30% Indirect Costs $21,280 TOTAL $92,200 Item Unit Est. Qty. Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 500 $5.00 $2,500 B618 Concrete Curb and Gutter L.F. 500 $12.00 $6,000 Sod w/Topsoil S.Y. 120 $5.00 $600 Bituminous for D/W Patching S.Y. 30 $15.00 $450 Subtotal $9,550 5% Contingencies $480 Subtotal $10,030 30% Indirect Costs $3,010 Total $13,040 I. Bituminous Street Overlay Appendix A Preliminary Cost Estimate Galaxie Avenue Street Overlay City Project No. 780 II. Repair Existing Concrete Curb Gutter /3-3 Item Unit Est. Qty. Unit Price Est. Cost. Rem. Repl. Frame Ring Casting Sanitary/Storm (M.H.) Each 12 $425.00 $5,100 Subtotal $5,100 5% Contingencies $260 Subtotal $5,360 30% Indirect Costs $1,610 Total $6,970 III. Utility Improvements Total Project Cost /3 y $112,210 Parcel P.I.N. Lot Equivalent Unit Assessment Total Safari Estates Block 2 P.I.N. Equivalent Assessment LEBANON HILLS REG. PARK 2,634 Lot 1 4830 Safari Pass 10- 65850- 010 -02 1 $416 $416 Subtotal 1 $416 Parcel P.I.N. Lot Equivalent Unit Assessment Total Berkshire Ponds Block 3 Lot 17 4773 Galaxie Ave. 10- 13750 170 -03 1 $416 $416 Lot 18 4779 Galaxie Ave. 10- 13750 180 -03 1 $416 $416 Lot 19 4785 Galaxie Ave. 10- 13750 190 -03 1 $416 $416 Subtotal 3 $1,248 Parcel P.I.N. Lot Equivalent Unit Assessment Total Park Ridge Block 3 Lot 17 4750 Galaxie Ave. 10- 56750- 170 -03 1 $416 $416 Subtotal 1 $416 Parcel Front Footage F.F. Assmt. Rate Total Dakota County COMMUNITY PARK Parcel P.I.N. Equivalent Assessment LEBANON HILLS REG. PARK 2,634 $10.04 $26,455 Subtotal $26,455 Parcel 014-50 Appendix B Preliminary Assessment Roll Galaxie Avenue Street Overlay City Project No. 780 10- 03200 014 -50 /3S 1 $416 $416 Subtotal 1 $416 Lot Unit Total Parcel P.I.N. Equivalent Assessment Parcel 014-50 Appendix B Preliminary Assessment Roll Galaxie Avenue Street Overlay City Project No. 780 10- 03200 014 -50 /3S 1 $416 $416 Subtotal 1 $416 Parcel P.I.N. Lot Equivalent Unit Assessment Total Park Ridge2nd Addition Block 1 Lot 6 4772 Galaxie Ave. 10- 56750- 060 -01 1 $416 $416 Lot 7 4778 Galaxie Ave. 10- 56750- 070 -01 1 $416 $416 Lot 8 4786 Galaxie Ave. 10- 56750- 080 -01 1 $416 $416 Subtotal 3 $1,248 TOTAL LOT EQUIVALENTS TOTAL SINGLE FAMILY ASSESSMENTS TOTAL ASSESSMENTS 9 $3,745 $30,200 /36 1 an s J Z 4/ 0 k l7 ck Q GIFEAS_ REP_ 2000 /GAL_AVENUE /MAPS /780_OVERLAY GOVT LOT 1 SEC. 10 'DD. Q COUNTY OF DAKOTA Z Q 010 -51 -Ari STREET OVERLAY gm ASSESSMENT AREA C I) City of Eagan GALAXIE AVENUE STREET OVERLAY ASSESSMENT PROJECT 780 Date 11/15/99 Figure 2 /3 2 PROJECT LOCATION 11 FEASJtEP1000 /GAL. AVENUE/AIAPS/7801GC APPLE VALLEY 4(4 City of Eagan GALAXIE AVENUE CITY PROJECT 780 LOCATION MAP DATE 10/15/99 Figure 1 43 g 1 1/2" BIT. OVERLA'F G:FEAS_REP_2000 /GAL_AVENUE /MAPS /780XSEC 80' O" or 100' -0" 44' TYPICAL g. 3/4 BITUMINOUS SURFACE —2 BITUMINOUS BINDER 2" BITUMINOUS BASE 6" GRAVEL BASE EXISTING 6" CRUSHED LIMESTONE BASE EXIST. TYPICAL SECTION 80' 0" or 100' -0" 44' TYPICAL 1 1/2" MILL FULL WIDTH OF EXISTING BIT. REMOVE REPLACE 1 1/4" EXISTING BITUMINOUS BINDER EXIST. B6 -18 C &G 2" EXISTING BITUMINOUS BASE AS NEEDED 6" EXIST. CL. 5 GRAVEL BASE EXISTING 6" CRUSHED LIMESTONE BASE PROPOSED TYPICAL SECTION EXIST. B -618 CURB GUTTER City of Eagan GALAXIE AVENUE STREET OVERLAY PROJECT 780 TYPICAL SECTION Date 11/15/99 Figure 3 /39 Preliminary Project Schedule 1996 August 17, `99 May 2, 2000 June 5, '00 June 5, `00 June 20, `00 July 5, `00 September 1, '00 September 15, '00 October 17, '00 May 15, `01 Preliminary Costs Feasibility Report 92,200 13,040 6,970 $112,210 30,200 (27 82,010 (73 Proposed Special Assessments GALAXIE AVENUE PROPOSED STREET IMPROVEMENTS PROJECT 780 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City Council/Order Public Hearing Public Hearing Council Orders or Denies Project Approve Plans Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1 Installment Payment Due With Real Estate Property Taxes Bituminous Mill and Overlay Repair Existing Concrete Curb Gutter Sanitary /Storm Sewer Improvements Proposed Total Project Cost Proposed Assessed to Property Owners Proposed Financed by the City of Eagan Proposed Assessment: $416 per single family lot (9 residential lots) Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 5 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost: (Assumed 7.0% Interest) $112 per year l st year $9.33 per month 1 S year 89 per year 5 year $7.42 per month 5 year Agenda Information Memo June 5, 2000 Eagan City Council Meeting D. PROJECT 781, VIENNA WOODS ADDITION STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 781 (Vienna Woods Addition— Street Overlay). FACTS: The streets proposed to be improved within the Vienna Woods Addition neighborhood were 'constructed in 1980 and provide access to 169 single family lots, a neighborhood park and an office building. A structural overlay for the streets within the Vienna Woods Addition is programmed for 2000 in the City's 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1996. On August 17, 1999, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements within the neighborhood. On May 2, 2000 the feasibility report for Project 781 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 25 at 6:30 p.m. at the Fire Administration Building. Of the 171 properties proposed to be assessed, 1 owner representing 1 property (about 0.6% of total notified) attended the informational meeting. Correspondence from 2 property owners was also received by City staff prior to the meeting (see attached). All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages /I through ay Project Information Summary, page 6s- Minutes From Informational Neighborhood Meeting, pages Property Owner letters, pages/ r through& 9 through 2 Vienna Woods/ Rahn Ridge Additions Street Improvements City Project No. 781 Eagan, Minnesota May 2000 /ycz City of Eagan Report for MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122 -1897 PHONE: (651) 681 -4600 FAX: (651) 681 -4612 TDD: (651) 454 -8535 city of ecigcin May 24, 2000 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Vienna Woods/ Rahn Ridge Additions Street Improvements Report City Project No. 781 Dear Mayor and City Council: Attached is our report for the Vienna Woods Rahn Ridge Additions Street Improvements, City Project No. 781. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, John P. Gorder Assistant City Engineer Reviewed By: Reviewed By: Dept. of Finance D I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. hn P. Gorder Reg. No. 22813 PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Administrator E.J. VAN OVERBEKE City Clerk THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer www.cityofeagan.com MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122 PHONE: (651) 681 -4300 FAX: (651) 681 -4360 TDD: (651) 454 -8535 Letter of Transmittal/Certification Table of Contents TABLE OF CONTENTS Introduction/ Maintenance History 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 2 Proposed Improvements 3 Easements/Permits 3 Cost Estimate 3 Assessments 4 Street Resurfacing 4 Commercial/ Industrial 4 Neighborhood Parks 4 Residential Lots 4 Assessment Financing Options 5 Revenue Source 6 Project Schedule 7 Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll LIST OF APPENDICES Appendix C Figures 1 Location Map 2 Street Improvement/ Assessment Area Map 3 Typical Section Mill and Overlay May 2000 Introduction/ Maintenance History Improvement Report Vienna Woods/ Rahn Ridge Additions Eagan, MN As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A five -year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1 -3/4 miles of 33' wide streets within the Vienna Woods and Rahn Ridge Additions have been identified for resurfacing improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. These streets were constructed in 1980 and 1985 respectively as part of adjacent development. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4 -6 years, again at 12 -14 years, with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Vienna Woods and Rahn Ridge Additions, which are presently at or near the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are most appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1989. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1999 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, (PMP), removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately I3/4-miles of roadways located within the Vienna Woods/ Rahn Ridge Additions. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, sanitary/storm sewer manhole casting adjustment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2000 2004) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 100 Routine Maintenance /Crack Seal/Seal Coat 36 55 Patch/Repair and/or Overlay 0 35 Reconstruct The 1999 PCI ranking for the portion of Vienna Woods/ Rahn Ridge Additions discussed in this report have a neighborhood weighted average pavement condition rating of 57 which falls near the rankings of the "Patch/Repair and/or Overlay" category. This PCI ranking was taken after the necessary preparatory maintenance works by City crews this past construction season. PCI rankings taken before the preparatory maintenance work fell within the "Patch/ Repair and/or Overlay category. Proposed Improvements The proposed street improvements are shown on Figure 3. The existing street section consists of a 3" bituminous surface supported by a 10" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1 Y2 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 10% of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a 5% contingency and indirect costs of 30 which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Edge Mill and Overlay $138,130 Repair Existing Concrete Curb Gutter $50,150 Total $188,280 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Street Resurfacing Mill and Overlay Low Density Residential (R -1, 2, 3) 50% 50% Commercial/ Industrial 100% 0% Neighborhood Parks 50% 50% Repair Existing Concrete Curb and Gutter Commercial/Industrial Properties Assessed Ratio City 0% 100% Commercial/Industrial properties (Rahn Ridge 2 Addition), having access and frontage adjacent to the portion of Pin Oak Way to be improved, are to be assessed calculated by the amount of front footage (216 feet). The assessment policy states that 100% of the mill and overlay costs are assessable for commercial/industrial properties, in this case Rahn Ridge 2nd Addition (Block 1, Lot 1). The policy states that commercial/industrial properties are to be assessed based on the full width of the street adjacent to the property. The proposed assessment is calculated as follows: 1) Rahn Ridge 2" Addition 216 F.F. 15,016 ft.(Total F.F.) 1.44% 2) [$138,130(Mill and Overlay Cost) x 100% x 1.44 216 $9.21/F.F. 3) $9.21/ F.F. x 216 ft. $1,990 Neighborhood Parks Neighborhood parks (in this case Kettle Park) having access and frontage adjacent to the portion of Pin Oak Way to be improved, are to be assessed calculated by the amount of front footage (450 F.F.). The assessment policy states that 50% of the mill and overlay costs are assessable to neighborhood parks. The proposed assessment is $2,070 and is calculated as follows: 1) Kettle Park 450 F.F. /15,016 ft. (Total F.F.) 3.0% 2) $138,130 (Mill Overlay Cost) x 50% x 3.0% $2,070 i�9 Residential Lots All residential equivalent properties (169 total) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $390 /lot and is calculated as follows: 1) [$138,130 (Mill Overlay Cost) $1,990 (Rahn Ridge 2 Addition Assessment)] x 50% $2,070 (Kettle Park Assessment) $66,000 (Total Residential Assessment) 2) $66.000 (Total Residential Assessment) $3901 lot 169 Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot $390 Principal Interest Cost Per Year Per Year Per Year First Year $78 $27 $105 Fifth Year $78 $6 $84 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $138,130 $70,060 ($68,070) Repair Existing Concrete $50.150 -$0- ($50,150) Total $188,280 $70,060 ($118,220) The City's Major Street Fund will finance the estimated project deficit of $118,220. 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing May 2, 2000 Neighborhood Meeting May 23, 2000 Public Hearing June 5, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing Fall, 2000 First Payment Due with Property Tax Statement May, 2001 5"7"(›2 Item Unit Est. Qty. Unit Price Est. Cost .Mobilization L.S. 1 $1,500 $1,500 Mill Bituminous Pavement S.Y. 12,400 $0.70 $8,680 Type 41 Wear Course Mixture Ton 2,650 $29.00 $76,850 Bituminous Material for Tack Coat Gal. 1570 $1.50 $2,360 Adjust Valve Box Each 16 $100.00 $1,600 Repair Valve Box Top Section Each 2 $300.00 $600 Adjust Frame Ring Casting (M.H.) Each 39 $200.00 $7,800 Traffic Control L.S. 1 $1,800 $1,800 Subtotal $101,190 5% Contingencies $5,060 Subtotal $106,250 30% Indirect Costs $31,880 TOTAL $138,130 Item Unit Est. Qty. Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 1,910 $4.00 $7,640 D412 Concrete Curb and Gutter L.F. 1,910 $12.00 $22,920 Sod w/Topsoil S.Y. 600 $5.00 $3,000 Bituminous for D/W Patching S.Y. 185 $15.00 $2,780 Remove/Replace Storm Sewer Casting Each 1 $400 $400 Subtotal $36,740 5% Contingencies $1,840 Subtotal $38,580 30% Indirect Costs $11,570 Total $50,150 S. Bituminous Street Overlay Appendix A Preliminary Cost Estimate Vienna Woods/ Rahn Ridge Street Overlay City Project No. 781 II. Repair Existing Concrete Curb Gutter S3 Total Project Cost $188,280 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1 Addition Blockl Lot 1 2129 Pin Oak Dr. 10- 81950- 010 -01 1 $390 $390 Lot 2 2121 Pin Oak Dr. 10- 81950- 020 -01 Subtotal Subtotal 450 Lot 3 2117 Pin Oak Dr. 10- 81950- 030 -01 Lot 4 2109 Pin Oak Dr. 10- 81950- 040 -01 Lot 5 2103 Pin Oak Dr. 10- 81950- 050 -01 Lot 6 2097 Pin Oak Dr. 10- 81950- 060 -01 Lot 7 2091 Pin Oak Dr. 10- 81950- 070 -01 Lot 8 2089 Pin Oak Dr. 10- 81950- 080 -01 Lot 9 2083 Pin Oak Dr. 10- 81950- 090 -01 Lot 10 2077 Pin Oak Dr. 10- 81950 100 -01 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total City of Eagan J<ettle Park Kettle Park 10- 62751- 010 -01 450 $4.60 $2,070 Subtotal Subtotal 450 $1,990 $2,070 Parcel P.I.N. Front Footage F.F. Assmt. Rate Total Rahn Ridge 2 Addition Block 1 Lot 1 2005 Pin Oak Drive 10- 62751- 010 -01 216 $9.21 $1,990 Subtotal 216 $1,990 Appendix B Preliminary Assessment Roll Vienna Woods/ Rahn Ridge Street Overlay City Project No. 781 /S� Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1 Addition Block 2 1 $390 $390 Lot 1 4701 Oak Way 10- 81950- 010 -02 1 $390 $390 Lot 2 4709 Oak Way 10- 81950- 020 -02 Lot 13 2059 Pin Oak Dr. Lot 3 4717 Oak Way 10- 81950- 030 -02 81950 130 -01 Lot 4 4725 Oak Way 10-81950-040-02 2053 Pin Oak Dr. 10- 81950 140 -01 Lot 5 4733 Oak Way 10- 81950- 050 -02 Lot 15 2047 Pin Oak Dr. 10- Lot 6 4741 Oak Way 10- 81950- 060 -02 Lot 16 Lot 7 4749 Oak Way 10- 81950- 070 -02 10- 81950 160 -01 Lot 8 4757 Oak Way 10- 81950- 080 -02 Lot 9 4765 Oak Way 10- 81950- 090 -02 16 $6,240 Lot 10 4771 Oak Way 10- 81950- 100 -02 Lot 11 4775 Oak Way 10- 81950 110 -02 Lot 12 4774 Oak Way 10- 81950 120 -02 Lot 13 4770 Oak Way 10- 81950- 130 -02 Lot 14 2116 Vienna Ln. 10- 81950- 140 -02 Lot 15 2110 Vienna Ln. 10- 81950 150 -02 Lot 16 2104 Vienna Ln. 10- 81950 160 -02 Lot 17 2096 Vienna Ln. 10- 81950 170 -02 Lot 18 2088 Vienna Ln. 10- 81950- 180 -02 Lot 19 2080 Vienna Ln. 10- 81950 190 -02 Lot 20 2074 Vienna Ln. 10- 81950- 200 -02 Lot 21 2066 Vienna Ln. •10- 81950- 210 -02 Lot 22 2071 Kings Rd. 10- 81950- 220 -02 Lot 23 2073 Kings Rd. 10- 81950- 230 -02 Lot 24 2077 Kings Rd. 10- 81950- 240 -02 Lot 25 2083 Kings Rd. 10- 81950- 250 -02 Lot 26 2105 Kings Rd. 10- 81950- 260 -02 Lot 27 2107 Kings Rd. 10- 81950- 270 -02 Lot 28 2109 Kings Rd. 10- 81950- 280 -02 Lot 29 2111 Kings Rd. 10- 81950- 290 -02 Lot 30 2115 Kings Rd. 10- 81950- 300 -02 Lot 31 2119 Kings Rd. 10- 81950- 310 -02 Lot 11 2071 Pin Oak Dr. 10- 81950 110 -01 1 $390 $390 Lot 12 2065 Pin Oak Dr. 10- 81950 120 -01 Lot 13 2059 Pin Oak Dr. 10- 81950 130 -01 Lot 14 2053 Pin Oak Dr. 10- 81950 140 -01 Lot 15 2047 Pin Oak Dr. 10- 81950- 150 -01 Lot 16 2041 Pin Oak Dr. 10- 81950 160 -01 Subtotal 16 $6,240 Lot 32 2125 Kings Rd. 10- 81950- 320 -02 1 $390 $390 Vienna Woods 1" Addition Block 3 Lot 1 2116 Pin Oak Dr. 10- 81950- 010 -03 1 Subtotal 32 Lot 2 2108 Pin Oak Dr. $12,480 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1" Addition Block 3 Lot 1 2116 Pin Oak Dr. 10- 81950- 010 -03 1 $390 $390 Lot 2 2108 Pin Oak Dr. 10- 81950- 020 -03 Lot 3 2102 Pin Oak Dr. 10- 81950- 030 -03 Lot 4 2098 Pin Oak Dr. 10- 81950- 040 -03 Lot 5 2094 Pin Oak Dr. 10- 81950- 050 -03 Lot 6 2090 Pin Oak Dr. 10- 81950- 060 -03 Lot 7 2082 Pin Oak Dr. 10- 81950- 070 -03 Lot 8 2076 Pin Oak Dr. 10- 81950- 080 -03 Lot 9 2070 Pin Oak Dr. 10- 81950- 090 -03 Lot 10 2064 Pin Oak Dr. 10- 81950- 100 -03 Lot 11 2043 Kings Rd. 10- 81950 110 -03 Lot 12 2049 Kings Rd. 10- 81950- 120 -03 Lot 13 2057 Viburnum Tr. 10- 81950- 130 -03 Lot 14 2065 Viburnum Tr. 10- 81950- 140 -03 Lot 15 2069 Viburnum Tr. 10- 18950 150 -03 Lot 16 2075 Viburnum Tr. 10- 18950- 160 -03 Lot 17 2085 Viburnum Tr. 10- 18950 170 -03 Lot 18 2091 Viburnum Tr. 10- 18950 180 -03 Lot 19 2099 Viburnum Tr. 10- 18950- 190 -03 Lot 20 2107 Viburnum Tr. 10- 18950- 200 -03 Lot 21 2113 Viburnum Tr. 10- 18950- 210 -03 Lot 22 2119 Viburnum Tr. 10- 18950- 220 -03 Subtotal 22 $8,580 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1 Addition Block 4 Lot 1 2118 Viburnum Trail 10- 81950 010 -04 1 $390 $390 Lot 2 2112 Viburnum Trail 10- 81950- 020 -04 1 $390 $390 /St Lot 3 2106 Viburnum Trail 10- 81950- 030 -04 1 $390 $390 Lot 4 2100 Viburnum Trail 10- 81950- 040 -04 Lot 5 2092 Viburnum Trail 10- 81950- 050 -04 Lot 6 2086 Viburnum Trail 10- 81950- 060 -04 Lot 7 2078 Viburnum Trail 10- 81950- 070 -04 Lot 8 2072 Viburnum Trail 10- 81950- 080 -04 Lot 9 2062 Viburnum Trail 10- 81950- 090 -04 Lot 10 2063 Kings Road 10- 81950 100 -04 Lot 11 2065 Kings Road 10- 81950 110 -04 Lot 12 2067 Kings Road 10- 81950 120 -04 Lot 13 2075 Vienna Ln. 10- 81950- 130 -04 Lot 14 2081 Vienna Ln. 10- 81950- 140 -04 Lot 15 2087 Vienna Ln. 10- 81950 150 -04 Lot 16 2093 Vienna Ln. 10- 81950 160 -04 Lot 17 2099 Vienna Ln. 10- 81950- 170 -04 Lot 18 2105 Vienna Ln. 10- 81950- 180 -04 Lot 19 2111 Vienna Ln. 10- 81950 190 -04 Lot 20 2117 Vienna Ln. 10- 81950- 200 -04 V Subtotal 20 $7,800 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1 Addition Block 5 Lot 1 2042 Pin Oak Way 10- 81950- 010 -05 1 $390 $390 Lot 1 2044 Pin Oak Way 10- 81950- 010 -05 Lot 022 2046 Kings Road 10- 81950- 022 -05 Lot 021 2048 Kings Road 10- 81950- 021 -05 Lot 031 2050 Kings Road 10- 81950- 031 -05 Lot 032 2052 Kings Road 10- 81950- 032 -05 Lot 4 2054 Kings Road 10- 81950- 040 -05 Lot 4 2056 Kings Road -10- 81950- 040 -05 Lot 052 2058 Kings Road 10- 81950- 052 -05 Lot 051 2060 Kings Road 10- 81950- 051 -05 Lot 061 2062 Kings Road 10- 81950- 061 -05 Lot 062 2064 Kings Road 10- 81950- 062 -05 Lot 071 2066 Kings Road 10- 81950- 071 -05 Lot 072 2055 Vienna Ln. 10- 81950- 072 -05 Lot 082 2049 Vienna Ln. 10- 81950 082 -05 Lot 081 2051 Vienna Ln. 10- 81950- 081 -05 Lot 091 2043 Vienna Ln. 10- 81950- 091 -05 Lot 092 2045 Vienna Ln. 10- 81950- 092 -05 V /S7 /3"e I Subtotal 18 $7,020 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Vienna Woods 1 Addition Block 6 Lot 011 2042 Vienna Ln. 10- 81950- 011 -06 1 $390 $390 Lot 012 2044 Vienna Ln. 10- 81950- 012 -06 Lot 2 2048 Vienna Ln. 10- 81950- 020 -06 Lot 2 2050 Vienna Ln. 10- 81950- 020 -06 Lot 031 2054 Vienna Ln. 10- 81950- 031 -06 Lot 032 2072 Kings Road 10- 81950- 032 -06 Lot 4 2074 Kings Road 10- 81950- 040 -06 Lot 4 2076 Kings Road 10- 81950- 040 -06 Lot 5 2078 Kings Road 10- 81950- 050 -06 Lot 5 2080 Kings Road 10- 81950- 050 -06 Lot 062 2082 Kings Road 10- 81950- 062 -06 Lot 061 2084 Kings Road 10- 81950 061 -06 Subtotal 12 $4,680 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Rahn Ridge Block 1 Lot 022 2017 Pin Oak Dr. 10- 62750- 022 -01 1 $390 $390 Lot 021 2019 Pin Oak Dr. 10- 62750- 021 -01 Lot 032 2021 Pin Oak Dr. 10- 62750- 032 -01 Lot 031 2023 Pin Oak Dr. 10- 62750 031 -01 Lot 042 2025 Pin Oak Dr. .10- 62750- 042 -01 Lot 041 2027 Pin Oak Dr. 10- 62750- 041 -01 Lot 052 2029 Pin Oak Dr. 10- 62750- 052 -01 Lot 051 2031 Pin Oak Dr. 10- 62750- 051 -01 Lot 062 2033 Pin Oak Dr. 10- 62750- 062 -01 Lot 061 2035 Pin Oak Dr. 10- 62750- 061 -01 Subtotal 10 $3,900 /3"e Parcel P.I.N. Lot Equivalent Unit Assmt. Total Rahn Ridge Block 2 Lot 011 2004 Vienna Ln. 10- 62750 011 -02 1 $390 $390 Lot 012 2006 Vienna Ln. 10- 62750- 012 -02 Lot 021 2008 Vienna Ln. 10- 62750 021 -02 Lot 022 2010 Vienna Ln. 10- 62750- 022 -02 Lot 031 2012 Vienna Ln. 10- 62750- 031 -02 Lot 032 2014 Vienna Ln. 10- 62750- 032 -02 Lot 042 2016 Vienna Ln. 10- 62750- 042 -02 Lot 041 2018 Vienna Ln. 10- 62750 -041 -02 Lot 052 2020 Vienna Ln. 10- 62750- 052 -02 Lot 051 2022 Vienna Ln. 10- 62750 051 -02 Lot 062 2024 Vienna Ln. 10- 62750- 062 -02 Lot 061 2026 Vienna Ln. 10- 62750- 061 -02 Subtotal 12 $4,680 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Rahn Ridge Block 3 Lot 012 2005 Vienna Ln. 10- 62750 012 -03 1 $390 $390 Lot 011 2007 Vienna Ln. 10- 62750- 011 -03 Lot 021 2009 Vienna Ln. 10- 62750- 021 -03 Lot 022 2011 Vienna Ln. 10- 62750- 022 -03 Lot 031 2013 Vienna Ln. 10- 62750- 031 -03 Lot 032 2015 Vienna Ln. 10- 62750- 032 -03 Lot 041 2017 Vienna Ln. 10- 62750 041 -03 Lot 042 2019 Vienna Ln. .10- 62750- 042 -03 Lot 051 2021 Vienna Ln. 10- 62750 051 -03 Lot 052 2023 Vienna Ln. 10- 62750- 052 -03 Lot 062 2025 Vienna Ln. 10- 62750- 062 -03 Lot 061 2027 Vienna Ln. 10- 62750- 061 -03 Subtotal 12 $4,680 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Rahn Ridge Block 4 Lot 012 2028 Vienna Ln. 10- 62750- 012 -04 1 $390 $390 Lot 011 2030 Vienna Ln. 10- 62750 011 -04 Lot 022 2032 Vienna Ln. 10- 62750- 022 -04 Lot 021 2034 Vienna Ln. 10- 62750 021 -04 Lot 031 2036 Vienna Ln. 10- 62750- 031 -04 Lot 032 2038 Vienna Ln. 10- 62750- 032 -04 Subtotal 6 $2,340 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Johnson 1" Addition Block 1 Lot 1 2145 Kings Rd. 10- 39850- 010 -01 1 $390 $390 Subtotal 1 $390 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Hittner Addition Block 1 Lot 1 4710 Hittner Pointe 10- 33250- 010 -01 1 $390 $390 Lot 2 4720 Hittner Pointe 10- 33250- 020 -01 I Lot 3 4730 Hittner Pointe 10- 33250- 030 -01 j Subtotal 3 $1,170 Parcel P.I.N. Lot Equivalent Unit Assmt. Total Hittner Addition Block 2 Lot 1 4705 Hittner Pointe 10- 33250- 010 -02 1 $390 $390 Lot 2 4731 Hittner Pointe 10- 33250- 020 -02 1 $390 $390 Subtotal 2 $780 /6D G: 2000 FEASIBILITY REPORTSNIENNA WOODS/ VIENNA WOODS I ADDITION /6/ Parcel P.I.N. Lot Equivalent Unit Assmt. Total Jean Addition Block 1 Lot 1 2090 Kings Road 10- 38600 010 -01 1 $390 $390 Lot 020 2086 Kings Road 10- 38600- 020 -01 1 $390 $390 Lot 020 2088 Kings Road 10- 38600- 020 -01 1 $390 $390 Subtotal 3 $1,170 TOTAL LOT EQUIVALENTS TOTAL SINGLE FAMILY ASSESSMENTS TOTAL ASSESSMENT 169 $66,000 $70,060 G: 2000 FEASIBILITY REPORTSNIENNA WOODS/ VIENNA WOODS I ADDITION /6/ L cg cg I Z I W 0 WESTWOO LANE NANCY CIR. PIN BURNUM TR RAHNCLIFF COVINGTON A CT. I I t e 1k RIDGE CIR. RD. ERIN DR &FEAS REP_2000 /VIENNA VmDS /MAPS /781_LOCATION Q. ENTER v APPLE VALLEY i Q Project Location CO. RD. 32 ECREST CIR. PUBLIC WORKS DEPARTMENT City of Eagan VIENNA WOODS CITY PROJECT 781 PROJECT LOCATION DATE 9 -23-99 FIGURE 1 /6,2 N c z m HITTN R AD D. T O 11 N 2 L J 1 �l�1 1 1 Gra rigi Mini/ NM l wmplopm,;NE--ii lk rail Emplimi--• c -10-=-..., ■-•maimi Rigiirriii as 3 givi*tallaii 4 �1�III�7ii `I 4 mm m o A, Sao /6.3 60' ROW 3" BITUMINOUS SURFACE 10 GRAVEL BASE EXIST. TYPICAL SECTION 60' ROW 1 1 /2" BIT. OVERLAY L G: FEAS_REP _2000/VIEN _WOOD S/M AP S/781 XSEC 32' TYPICAL 32' TYPICAL q. 3" BITUMINOUS SURFACE 10 GRAVEL BASE EDGE MILL 6' -8' WIDE (BOTH SIDES) y PROPOSED TYPICAL SECTION EXIST. MOUNTABLE CURB GUTTER REMOVE REPLACE EXIST. MOUNTABLE CURB GUTTER AS NEEDED City of Eagan VIENNA WOODS STREET OVERLAY PROJECT 781 TYPICAL SECTION nitre 3 /6 Preliminary Project Schedule 1997 August 17, `99 May 2, 2000 June 5, '00 June 5, `00 June 20, `00 July 5, `00 September 1, '00 September 15, '00 October 17, '00 May 15, `01 Preliminary Costs Feasibility Report $138,130 50,150 $188,280 70,060 (37 $118,220 (63 Proposed Special Assessments VIENNA WOODS /RAHN RIDGE ADDITIONS PROPOSED STREET IMPROVEMENTS PROJECT 781 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City Council/Order Public Hearing Public Hearing Council Orders or Denies Project Approve Plans Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1st Installment Payment Due With Real Estate Property Taxes Bituminous Mill and Overlay Repair Existing Concrete Curb Gutter Proposed Total Project Cost Proposed Assessed to Property Owners Proposed Financed by the City of Eagan Proposed Assessment: $390 per single family lot (169 residential lots) Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 5 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost: (Assumed 7.0% Interest) $105 per year 1 year $8.75 per month 1 year 84 per year 5` year $7.00 per month 5 year /ds Attendance: Russ Matthys, City Engineer; Jeff Gebhard, Graduate Engineer (MnDOT). 1 person representing 1 property (see attached sign -in sheet). A. Welcome and Introduction Matthys welcomed the property representative. B. Presentation of Project Details Matthys provided a project presentation, including details such as construction, costs, schedule and assessments. C. Questions /Comments CITY PROJECT NO 781 INFORMATIONAL NEIGHBORHOOD MEETING VIENNA WOODS STREET IMPROVEMENTS TUESDAY, MAY 23, 2000 8:00 P.M. 2 FLOOR CONFERENCE ROOM 1. Are assessments different for each property? Commercial and high density residential properties are assessed at a different rate, but the single- family residences are assessed at the same rate. 2. I bottom out when I come out of my driveway. Can you fix that? We'll take a look at the problem and see what can be done when construction takes place. The meeting adjourned at 8:40 p.m. F: \GROUP\ENGINEER\Russ Matthys \'99\Misc1MInutes Vienna Woods.doc 66 NAME 1. el-e(44 I7./Ati f 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS /SIGN- IN.Sheet INFORMATIONAL NEIGHBORHOOD MEETING VIENNA WOODS TUESDAY MAY 23, 2000, 8:00 P.M. /67 ADDRESS J 4 4701 S CC.X.0< (xJ City Of Eagan Russ Matthys, P.E., City Engineer 3830 Pilot Knob RD. Eagan, MN. 55122 -1897 John R. Braun 2030 Vienna Lane Eagan, Minnesota 55122 -2331 USA Home Phone 651 -686 -6466 Dear Mr. Matthys: Re: Project 781, Vienna Woods street overlay Russ, thanks in advance for taking the time to review my comments. My inability to attend the public meeting has prompted me to address my concerns regarding this project. I must say in advance that I am OPPOSED to the overlay, I have a feeling that many of my neighbors are opposed also. After speaking with them I hope they will attend the meeting to voice that opposition. Perhaps there is something that I am not seeing- -but at this time I simply don't view our roadways in this neighborhood as requiring the overlay. I must admit that the areas near Rahn Cliff Rd. as well as Nicols and Pin Oak have had major usage due to all the construction. Based on where I live -I would prefer that my portion go towards sound abatement of the nearby 35E in my backyard. Better yet I understand that the state paid Eagan huge sums to allow the 35E corridor in Eagan be raised to 70 MPH. Beacuse of that spped limit raise and with the increased traffic, well imagine sitting in your backyard- -place a running lawnmower between you and your visitors lawn chairs that's how it is in our backyards. I realize that this noise has noting to do with the addressed project however I am more concerned about traffic noise than I am an overlay on a perfectly good street. For the record, at this time I remain opposed to the proposed project 781. Please thank your maintenance staff for the terrific job especially snow removal over the winter months! Sincerely, John R. Braun /6g May 22, 2000 Agenda Information Memo June 5, 2000 City Council Meeting E. PROJECT 782, OLD SIBLEY MEMORIAL HIGHWAY STREET RESURFACING ACTION TO BE CONSIDERED: Approve Project 782 (Old Sibley Memorial Highway— Street Resurfacing). FACTS Old Sibley Memorial Highway (old Highway 13) was constructed by MnDOT in phases over a number of years to a width of 38 feet. This cul -de -sac was turned back from MnDOT to the City for maintenance responsibilities in 1980 and provides access to a number of platted and unplatted commercial/ industrial properties. The resurfacing of Old Sibley Memorial Highway is programmed for 2000 in the current 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1994. On August 17, 1999, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements on Old Sibley Memorial Highway. On May 2, 2000, the feasibility report for Project 782 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 25 at 6:30 p.m. at City Hall. Of the 10 parcels proposed to be assessed, 3 people representing 3 properties (30% of total notified) attended the informational meeting. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages '7/ through Project Information Summary, page Minutes From Informational Neighborhood Meeting, pages /D a through 9& To: Russ Matthys, P. E. Fkr-d Regarding your letter of May 16 proposing Project #781, Vienna Woods, Street overlay. I will not be able to attend the meetings to discuss this project. However, I would like you and the City Council to know that I am opposed to the proposed expenses and Special Assessments at this time. Thank you for sharing my thoughts with the appropriate parties. Sincerely, William E. Woodruff 2063 Kings Rd. /69 Old Sibley Memorial Highway Street Improvements City Project No. 782 Eagan, Minnesota May, 2000 19/ City of Eagan Report for MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122 -1897 PHONE: (651) 681 -4600 FAX: (651) 681-4612 TDD (651) 454 -8535 city of =man May 26, 2000 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Old Sibley Memorial HighwayStreet Improvements Report City Project No. 782 Dear Mayor and City Council: Attached is our report for the Old Sibley Memorial Highway Street Improvements, City Project No. 782. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Reviewed By: Reviewed By: John P. Gorder Assistant City Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date hn P. Gorder Date: '7 2 co Reg. No. 22813 PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Administrator E. J. VAN OVERBEKE City Clerk THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer www.cityofeagan.com MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122 PHONE: (651) 681 -4300 FAX: (651) 681-4360 TDD:(651)454 -8535 Letter of Transmittal/Certification Table of Contents Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll TABLE OF CONTENTS Page Introduction 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 3 Proposed Improvements 3 Easements/Permits 3 Cost Estimate 4 Street Overlay 4 Assessments 4 Commercial .5 Assessment Financing Options 5 Revenue Source .5 Project Schedule 6 Appendix C Figures 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section Overlay LIST OF APPENDICES May 2000 Street Improvement Report Old Sibley Memorial Highway Eagan, Minnesota Introduction/ History i As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Old Sibley Memorial Highway (formerly Highway 13) has been identified for street overlay improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. Old Sibley Memorial Highway is a rural section roadway with no curb gutter, and storm sewer but ditches to accommodate drainage. It was originally constructed by MnDOT in phases to a width of 38 feet (two 12 -foot wide driving lanes with two 7 -foot wide shoulders) as part of the State highway system. This roadway was turned back from MnDOT to the City for maintenance responsibilities as part of Highway 13 re- alignment in 1989. The photograph on the following page shows a portion of the existing rural section roadway, with ditches (Photo 1). Photo 1 Old Sibley Memorial Highway looking south from near Cedar Avenue The street in this project has been rated many times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as bituminous milling, patching and crack sealing has occurred at appropriate intervals during the life of this pavement section. The photograph below (Photo 2) shows the typical condition of the roadway. .1.` i Idme...4, ,L• .7•4t 1.11,44 4 -.2 .4 af-Ar 4: Photo 2 Looking south on Old Sibley Memorial Highway s Scope This project provides for resurfacing (full street and bituminous overlay) of approximately 2,000 feet of Old Sibley Memorial Highway, north of Old Sibley Highway. Figure 2 illustrates the project area. Existing sanitary sewer and water main utility lines are located within the east ditch of Old Sibley Memorial Highway and will not be affected by this project. Feasibility and Recommendations This project is necessary to create a safer driving surface, increase rideability and improve drainage. This project is cost effective in that the proposed improvement will increase the property values of adjacent properties, reduce maintenance and facilitate continued economic growth in the area. This project is feasible from an engineering standpoint and is in accordance with the Goals and Objectives established in the City's Pavement Management Program. This project is in accordance with the Five -Year Capital Improvement Plan (2000— 2004) for the City of Eagan. It is recommended that the project be combined with other street improvement projects within the City. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition of each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 -100 Routine Maintenance/ Crack Seal/ Seal Coat 36 -55 Patch/ Repair and/ or Overlay 0 -35 Reconstruct The 1999 PCI ranking for the portion of Old Sibley Memorial Highway discussed in this report is 28 which falls within the ranking of the "Reconstruct" category. However, the low ranking is due mainly to the poor condition of a top surface pavement mixture utilized by MnDOT at time of original construction. This project will remove that surface and replace it with an acceptable surface bituminous layer. Proposed Improvements The proposed street improvements are shown on Figure 3. The existing street sections within the driving lanes consist of 5 -6" of bituminous surface supported by 8 -9" of gravel base. The shoulder lanes (7 feet on both sides) consist of 2" of bituminous surface supported by 10 -14" of gravel base. The original construction included a top layer of bituminous surface (about 11/2 inch) that has since become brittle and will require extensive maintenance if not replaced. The proposed street improvements are shown on Figure 3. The entire existing bituminous surface will be milled 11/2" 'deep to accommodate a 11/2 inch bituminous resurfacing. This will continue to provide a street pavement section consistent with current City standards for a commercial/ industrial street. The City's Utility Maintenance Department has evaluated the existing sewer and water distribution systems in the area and has determined that they are in good working order and no major repairs or improvements are necessary. Easement/Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required as part of this project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a 5 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Bituminous Street Reconstruction .$80,860 Assessments Assessments are proposed to be levied against the benefitted properties for the total improvement with costs allocated in accordance with the City of Eagan's current Assessment Policy. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Bituminous Streeet Recon. Commercial Assessed Ratio City 100% 0% All the properties shown on Figure 2 having frontage (with the exception of Lot 2, Block 1, S W Acres) along the improved street are proposed to be assessed. Due to the unusually narrow width of portions of some the assessable parcels, it is proposed to assess that frontage of a property that has a minimum of 100 feet in depth, as measured perpendicular to Old Sibley Memorial Highway. Properties with reduced frontage under this method of measurement include Parcels 017 -50, 013 -56, Lot 1, Block 1 Group W Addition and Lot 1, Block 1 Preusse 2 Addition. Lot 2, Block 1, S W Acres (Lovegreen Property 479 front footage) is not proposed to be assessed because of its unavailability of access to Old Sibley Memorial Highway due to very steep topography. Commercial/Industrial The commercial property along Old Sibley Memorial Highway will be assessed on a front -foot basis. The following calculation was used to determine the assessment rates: $80.860 (Total Estimated Cost) $22.80 F.F. 3,547 (Total Frontage) Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over fifteen years with the interest rate determined by the results of the bond sale used to finance the improvements. Revenue Source A summary of revenue sources is listed below: Bituminous Recon. Project Property City Cost Assessment Contribution $80,860 $66,780 $14,080 The City's Major Street Fund will finance the estimated project deficit of $14,080 (17.4 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing May 2, 2000 Neighborhood Meeting May 25, 2000 Public Hearing June 5, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing Fall, 2000 First Payment Due with Property Tax Statement May 2001 Item Unit Est. Qty. Unit Price Est. Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement (1' /2 S.Y. 8,600 1.00 $8,600 Common Excavation C.Y. 200 20.00 $4,000 Type 31 Base Course Mix Ton 450 $30.00 $13,500 Type 41 Wear Course Mix (1' /2 Ton 800 $30.00 $24,000 Bituminous Material for Tack Coat Gal. 500 $2.00 $1,000 Traffic Control L.S. 1 $1,800 $1,800 Pavement Striping L.S. 1 $2,000 $2,000 Seeding w/ mulch Acre 1.5 $2,000 $3,000 Subtotal $59,900 5% Contingencies 3,000 Subtotal $62,200 30% Indirect Costs $18,660 Total $80,860 Bituminous Street Resurfacing Appendix A Preliminary Cost Estimate Old Sibley Memorial Highway Street Improvement City Project No. 782 Address P.I.N. Front Footage Rate/ F.F. Total Assessment Commercial/ Industrial Preusse Addition Block 1 Lot 1 10- 59100- 010 -01 32 $22.80 $730 Lot 2 4131 Old Sibley Mem. Hwy. 10- 59100- 020 -01 448 $22.80 $10,215 S W Industrial Acres Block 1 Lot 1 4025 Old Sibley Mem. Hwy. 10- 65790- 010 -01 300 $22.80 $6,840 Outlot A 10- 65790- 010 -00 104 $22.80 $2,370 Group W Addition Block 1 Lot 1 4155 Sibley Mem. Hwy. 10 31000 010 01 280* $22.80 $6,385 Preusse 2 Addition Block 1 Lot 1 Lot 2 365* 300 $22.80 $22.80 $8,320 $6,840 �r ,platted Parcels 050 -52 017 -50 013 -56 4151 Old Sibley Mem. Hwy. 10- 01900 050 -52 10- 01900- 017 -50 10- 01900- 013 -56 35 831* 234* $22.80 $22.80 $22.80 $800 $18,950 $5,335 TOTALS 2,929 $66,780 Appendix B Preliminary Assessment Roll Old Sibley Memorial Highway Street Improvement Project City Project No. 782 *Front Footage only where lot is equal or greater than 100' in depth. Note: Non assessed front footage due to insufficient lot width (less than 100') and topography 3,547 feet 2,929 feet 618 front feet 83 PROJECT LOCATION GPROJDRAWINGS /782SIBLEY /7820LDSIBLEY HAZEL .p O RD. I I CEDAR RIDGE CIR C 411D4 ECM BA S.CRANT M.:OVE 6. KYLE MIA" 7. NAPER LhY LN Z C 2.JAN E CH COQ 3. OVERLAND CO. RD. 32 SILVER BELL RD. 7 J' TACONITE 0 RD. 0I W JC O �3ut EP t c CP' cc 1. BUCKLEY 2. CASEY T 3. MICHAEL PT. CLIFF LAKE 6 If 7// ,'r CKHAWK DEER POND CIR. ROAD 4 -25 -2000 PUBUC WORKS DEPARTMENT City of' Eagan OLD SIBLEY MEMORIAL HIGHWAY STREET IMPROVEMENTS PROJECT 782 Figure 1 CITY OF EAGAN OLD SIBLEY MEMORIAL HIGHWAY ASSESSMENTS PROJECT 782 STREET IMPROVEMENTS FIGURE 2 a 5 -22 -2000 GIFEAS_ REP_ 2000 /OLD_SIBLEY /MAPS /782_ASSESS2 NS' PGI''s\A LEGEND (XXX F.F.' STREET IMPROVEMENTS PROPERTY FRONT FOOTAGE G:FEAS_REP_2000 /OLD_SIBLEY /MAPS /782XSEC CITY OF EAGAN OLD SIBLEY MEMORIAL HIGHWAY EXISTING PROPOSED TYPICAL SECTIONS STREET IMPROVEMENTS PROJ. 782 /8h I Figure 3 R/W R/W 7' 1 1/2" BITUMINOUS OVERLAY R.O.W. VARIES 5 BITUMINOUS 8 -9" CI. 5 AGGREGATE EXISTING SECTION 24' EXISTING R.O.W. VARIES 38' EXISTING 1 1/2" MILL FULL WIDTH of EX. BITUMINOUS EXISTING 8" 14" CI. 5 AGGREGATE 7' TYPICAL SECTION STREET RESURFACING R/ 11/2 -2" BITUMINOUS 10 -14" CI. 5 AGGREGATE R/W 11/2' —2 2330 BITUMINOUS BASE COURSE (SHOULDERS ONLY) Preliminary Project Schedule 1998 August 17, `99 May 2, 2000 June 5, '00 June 5, `00 June 20, `00 July 5, `00 September 1, '00 September 15, '00 October 17, '00 May 15, `01 Preliminary Costs Feasibility Report 80,860 80,860 69,950 (87 10,910 (13 Proposed Special Assessments OLD SIBLEY MEMORIAL HIGHWAY PROPOSED STREET IMPROVEMENTS PROJECT 782 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City Council/Order Public Hearing Public Hearing Council Orders or Denies Project Approve Plans Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1 Installment Payment Due With Real Estate Property Taxes Bituminous Mill and Resurfacing Proposed Total Project Cost Proposed Assessed to Property Owners Proposed Financed by the City of Eagan Proposed Assessment: $22.80 per front foot (3,068 feet assessable frontage) Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 15 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost: (Assumed 7.0% Interest) $3.25/f.f. per year 1 year $0.27/f.f. per month l year $1.63/f.f. per year 15` year $0.14 /f.f. per month 15 year /87 CITY PROJECT NO 782 INFORMATIONAL NEIGHBORHOOD MEETING OLD SIBLEY MEMORIAL HIGHWAY STREET OVERLAY THURSDAY, MAY 25, 2000 4:30 P.M. CONFERENCE ROOM Attendance: Russ Matthys, City Engineer, John Gorder, Assistant City Engineer; Jeff Gebhard, Graduate Engineer (MnDOT). 3 people representing 3 properties (see attached sign -in sheet). A. Welcome and Introduction Matthys and Gorder welcomed the property representatives. B. Presentation of Project Details Matthys and Gorder provided project details such as construction, costs, schedule and assessments in an informal presentation. The informal presentation was due to the small group and the intermittent arrival of the representatives. C. Questions /Comments 1. What is the total cost of the project? The total project cost is estimated to be $80,860, which translates into an assessment rate of approximately $22.80/ front foot. 2. How did you come up with the price of $22.80/ff? The price comes from the total project cost ($80,860) divided by the total assessable frontage length. The assessable frontage length was explained as the length of street frontage where the property's depth is greater than 100 feet. 3. Is the City of Eagan responsible for frontage that is not being assessed due to inadequate depth and steep topography? Yes, the city is responsible for the property at the same rate as the other properties, $22.80 ff. This equates to approximately $14,000. 4. I don't think my property is increasing in value $22.80/ ff. This figure is consistent with the city's special assessment policy that has been in place for about 8 years. This policy was also analyzed recently by an independent party, and it was found to be a very sound investment policy with actual benefits exceeding the assessments. 5. Are all projects in the CIP assessed? Both assessable and non assessable projects are in the CIP. 8'8 6. What happens if this is not approved this year? There are a couple of options and depends on what the Council wants to do. The project could be put off until next year, there could be maintenance done on a regular basis, or the road can be left alone and deteriorate to the point that it is unusable. 7. What are the payment options? There are two options, pay in full up front (30 days after the Final Assessment Hearing) or pay in installments with interest over a 15 year period at a current interest rate of 7 The meeting adjourned at 5:40 p.m. F:\GROUP■ENGINEER\Russ Matthys \'99\Misc\Minutes Old Sibley.doc /7? NAME ADDRESS 1. 6- 1 3.2 PO 2. al els 3,. 3. d� 1SS 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORM S /SIGN -I N. S heet INFORMATIONAL NEIGHBORHOOD MEETING OLD SIBLEY MEMORIAL HIGHWAY THURSDAY MAY 25, 2000, 4:30 P.M. /90 Agenda Information Memo June 5, 2000 City Council Meeting F. PROJECT 789, LONE OAK CIRCLE STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 789 (Lone Oak Circle— Street Overlay). FACTS This portion of Lone Oak Circle was constructed 1969 to a width of 38 feet. The street is a local roadway providing access to a number of commercial/ industrial properties. The structural overlay for Lone Oak Circle is programmed for 2000 in the current 5 -Year CIP (2000 -2004) and has been part of the City's Capital Improvement Program since 1993. On December 4, 1996, as part of the adjacent Lone Oak Road (Co. Rd. 26) upgrade improvement, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements on Lone Oak Circle. The Lone Oak Circle portion of the improvements were deleted from the Lone Oak Road project in 1999 and re- scheduled as part of the City's CIP for the 2000 construction season. On May 16, 2000, the feasibility report for Project 789 was presented to the City Council and a Public Hearing was scheduled for June 5 to formally present and discuss the report with the neighborhood. The simultaneous preparation of detailed plans and specifications and the scheduling of a bid date of June 15, 2000 for the project were also approved by the City Council. An informational meeting was held on May 30 at 4:30 p.m. at City Hall. Of the 8 parcels proposed to be assessed, none of the property owners attended the informational meeting. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: Feasibility Report, pages through all Project Information Summary, page oQ 9/ /9c2 City of Eagan Report for Lone Oak Circle Street Improvements City Project No. 789 Eagan, Minnesota May 2000 May 31, 2000 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Lone Oak Circle Street Improvements Report City Project No. 789 Dear Mayor and City Council: Attached is our report for the Lone Oak Circle Street Improvements, City Project No. 789. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, "yr-, -4 John P. Gorder Assistant City Engineer Reviewed By: Reviewed By: MUNICIPAL CENTER 3830 PILOT KNOB ROAD EAGAN. MINNESOTA 55122 -1897 PHONE: (651) 681 -4600 FAX: (651)681 -4612 TOD:(651)454.8535 city of =man lic Works /93 Dept. of Finance c. Equal Opportunity Employer www.cttyofeogan.com I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. kin P. Gorder Date: 5'31-00 S /3 Date Date 00 THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Reg. No 22813 PATRICIA E. AWADA Mayor PAUL BAKKEN BEA BLOMQUIST PEGGY A. CARLSON SANDRA A. MASIN Council Members THOMAS HEDGES City Administrotor E. J VAN OVERBEKE City Clerk MAINTENANCE FACILITY 3501 COACHMAN POINT EAGAN. MINNESOTA 55122 PHONE: (651) 681 -4300 FAX:(651)681 -4360 TOO: (65I) 454 -8535 Letter of Transmittal/Certification Table of Contents TABLE OF CONTENTS Introduction 1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 2 Proposed Improvements 3 Easements/Permits 3 Cost Estimate 3 Assessments 4 Street Resurfacing 4 Commercial/Industrial Properties 4 Assessment Financing Options 5 Revenue Source 5 Project Schedule 6 /9 y Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures LIST OF APPENDICES 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section Mill and Overlay 4 Detail Plate Commercial Industrial Concrete Entrances /?s May 2000 Introduction Street Improvement Report Lone Oak Circle (New alignment to Cul de Sac) Eagan, MN As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. A portion of Lone Oak Circle in northeast Eagan has been identified for street resurfacing improvements in 2000. Figure 1, located in the back of this report, illustrates the project location. Lone Oak Circle is a 44 -foot wide (face -to -face of curb) commercial/ industrial roadway constructed in 1969. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4 -6 years, again at 12 -14 years, with a bituminous overlay at approximately 20 years. Overlaying the roadway located within the project area, which is presently in relatively good condition given its age, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has helped to extend the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the more expensive reconstruction category. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are most appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1989. The Public Works maintenance program typically includes extensive patching and crack sealing prior to the overlay. During the 1998 construction season, the Public Works crews, as part of the /t6 Preparatory Pavement Management Plan, (PMP), removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. Scope The portion of Lone Oak Circle near Lone Oak Road was re- aligned and reconstructed as part of the Lone Oak Road reconstruction project in 1999 and is not included in this project. This project provides for resurfacing (edge mill and overlay) of Lone Oak Circle from the re- aligned portion north approximately 550 feet. Figure 2 illustrates the project area. Included in this project are the replacement of damaged curb and gutter, and adjustment/replacement of manhole /gate valve castings. Also included are the removal and replacement of all existing bituminous commercial entrances with concrete aprons per current City standards. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2000 2004) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street.The general categories which define PCI rankings are as follows: EU Recommended Improvement 56 100 Routine Maintenance /Crack Seal/Seal Coat 36 55 Patch/Repair and/or Overlay 0 35 Reconstruct /97 The 1999 PCI ranking for this portion of Lone Oak Circle included in this project has a average pavement condition rating of 57 which is near the ranking of the "Patch/Repair and/or Overlay" category. The higher rating is mainly due to the preparatory maintenance performed by City Crews in 1998. Proposed Improvements The proposed street improvements are shown on Figure 3. A six -foot width of existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1%- inch bituminous overlay. The overlay, combined with the existing street section, will continue to provide a street section consistent with current City standards for a commercial/ industrial street. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. The existing bituminous driveway entrances for Lots 3 -8, Eagandale Center Industrial Park #2 onto Lone Oak Circle are in disrepair and proposed to be replaced. The entrances will be reconstructed with concrete entrance aprons in accordance with Eagan Standard Detail 440, as shown on Figure 4. Damaged and substandard catch basin castings will be removed and replaced. No other repairs to the City utility system are necessary. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 12% (0.03 miles) of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Mi Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2000 construction costs and include a 5% contingency and indirect costs of 30 which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Edge Mill and Overlay $22,660 Repair Existing Concrete Curb Gutter $4,630 Storm Sewer Casting R R $2,610 Replace Bituminous Aprons with Concrete Aprons $23.120 Total $53,020 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for Commercial/Industrial streets. A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay Commercial/ Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Storm Sewer Casting R R 0% 100% Driveway Entrance Improvements 100% 0% /q9 Commercial/Industrial Properties Commercial/Industrial properties (8 lots total, Lots 3 8; Block 1 of Eagandale Industrial Center #2, and Lots 1 2; Block 1 of Bob Martin Addition), having access and frontage adjacent to the portion of Lone Oak Circle to be improved, are to be assessed on an lot equivalent basis. The assessment policy states that 100% of the mill and overlay costs are assessable to commercial/industrial properties. The estimated mill and overlay assessment for the affected lots is $2,835/ lot and is calculated as follows: Also, the adjacent properties (Lots 3 8; Block 1 of Eagandale Industrial Center #2) are proposed to be assessed the total cost of entrance reconstruction improvements on area of driveway installed. The total entrance improvement assessment per lot is tabulated in Appendix A, and is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances in accordance with current City standards. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest rate for the estimated mill overlay assessed amounts: First Year Fifth Year $22,680 8 lots $2,835/ lot Estimated Assessment $2,835 Mill Overlay Principal Interest Cost Per Year Per Year Per Year $567 $198 $765 $567 $40 $607 O Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $22,680 $22,680 -0- Repair Existing Concrete C &G $4,630 -0- $4,630 St. Sewer Cstg. R &R $2,610 -0- $2,610 Concrete Aprons $23.120 $23.120 -0- Total $53,020 $45,780 $7,240 The City's Major Street Fund and Utility Fund will finance the estimated project deficit of $7,240 (13.7 Project Schedule Present Draft Feasibility Report to City Council/ Order Public Hearing May 16, 2000 Neighborhood Meeting May 30, 2000 Public Hearing June 5, 2000 Approve Plans and Specifications June 5, 2000 Award Contract June 20, 2000 Project Completion September, 2000 Final Cost Report October, 2000 Final Assessment Hearing Fall, 2000 First Payment Due with Property Tax Statement May, 2001 Item Unit Est. Qty. Unit Price Est. Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 880 $1.00 $880 Type 41 Wear Course Mixture Ton 320 $29.00 $9,280 Bituminous Material for Tack Coat Gal. 200 $1.50 $280 Adjust Valve Box Each 2 $200.00 $400 Adjust Frame Ring Casting (Manhole) Each 3 $250.00 $750 Traffic Control L.S. 1 $2,000 $2,000 4" Solid Line White Epoxy L.F. 970 $0.50 $490 4" Dbl. Solid Line Yellow Epoxy L.F. 500 $1.00 $500 Subtotal $16,600 5% Contingencies $830 Subtotal $17,430 30% Indirect Costs $5,230 TOTAL $22,660 Item Unit Est. Qty. Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 170 $5.00 $850 D618 Concrete Curb and Gutter L.F. 170 $12.00 $2,040 Sod w/Topsoil S.Y. 100 $5.00 $500 Subtotal $5,600 5% Contingencies $280 Subtotal $5,880 30% Indirect Costs $1,760 Total $7,640 I. Bituminous Street Overlay Appendix A Preliminary Cost Estimate Lone Oak Circle Street Overlay City Project No. 789 II. Repair Existing Concrete Curb Gutter Item Unit Est. Qty. Unit Price Est. Cost Remove Bituminous Pavement S.Y. 69 $3.00 $210 Type MV 4 Wear Course Driveway Patching TONS 3 $65.00 $180 Common Excavation C.Y. 16 $7.00 $110 Aggregate Base Class V TONS 4 $15.00 $60 7" Concrete Driveway Entrance S.Y. 57 $39.00 $2,230 Saw Bituminous Pavement L.F. 22 $3.00 $70 Sod w/ Topsoil S.Y. 22 $4.00 $90 Subtotal $2,950 5% Contingencies $150 Subtotal $3,090 30% Indirect Costs $930 Total $4,020 Item Unit Est. Qty. Unit Price Est. Cost Salvage Casting Assembly Each 3 $80.00 $240 Install Casting Assembly Each 1 $185.00 $190 F &I C.B. Casting Neenah R- 3290 -A Each 1 $350.00 $350 Reconstruct Drainage Structure L.F. 5 $300.00 $1,480 F &I C.B. Casting Neenah R- 3067 -V Each 1 $350.00 $350 Subtotal $2,610 5% Contingencies $130 Subtotal $2,740 30% Indirect Costs $820 Total $3,560 Item Unit Est. Qty. Unit Price Est. Cost Remove Bituminous Pavement S.Y. 68 $3.00 $200 Type MV 4 Wear Course Driveway Patching TONS 3 $65.00 $170 Common Excavation C.Y. 16 $7.00 $110 III. Storm Sewer Casting Removal Replacement IV. Install Concrete Entrance Aprons A) Eagandale Industrial Center #2 Lot 3, Block 1- 2950 Lone Oak Circle B) Eagandale Industrial Center #2 Lot 4, Block 1— 2950 Lone Oak Circle Oy Item Unit Est. Qty. Unit Price Est. Cost Remove Bituminous Pavement S.Y. 118 $3.00 $350 Type MV 4 Wear Course Driveway Patching TONS 4 $65.00 $290 Common Excavation C.Y. 28 $7.00 $190 Aggregate Base Class V TONS 7 $15.00 $100 7" Concrete Driveway Entrance S.Y. 98 $39.00 $3,820 Saw Bituminous Pavement L.F. 64 $3.00 $190 Sod w/ Topsoil S.Y. 43 $4.00 $170 Subtotal $5,120 $260 5% Contingencies Subtotal $5,380 30% Indirect Costs $1,610 Total $6,990 Aggregate Base Class V TONS 4 $15.00 $60 7" Concrete Driveway Entrance S.Y. 56 $39.00 $2,180 Saw Bituminous Pavement L.F. 21 $3.00 $60 Sod w/ Topsoil S.Y. 22 $4.00 $90 Subtotal $2,880 5% Contingencies $140 Subtotal $3,020 30% Indirect Costs $910 Total $3,930 Item Unit Est. Qty. Unit Price Est. Cost Remove Bituminous Pavement S.Y. 83 $3.00 $250 Type MV 4 Wear Course Driveway Patching TONS 4 $65.00 $230 Common Excavation C.Y. 19 $7.00 $140 Aggregate Base Class V TONS 5 $15.00 $80 7" Concrete Driveway Entrance S.Y. 67 $39.00 $2,620 C) Eagandale Industrial Center #2 Lot 5, Block 1— 2926 Lone Oak Circle D) Eagandale Industrial Center #2 Lot 7, Block 1— 2955 Lone Oak Circle aos Item Unit Est. Qty. Unit Price Est. Cost Remove Bituminous Pavement S.Y. 60 $3.00 $180 Type MV 4 Wear Course Driveway Patching TONS 3 $65.00 $200 Common Excavation C.Y. 14 $7.00 $100 Aggregate Base Class V TONS 5 $15.00 $70 7" Concrete Driveway Entrance S.Y. 46 $39.00 $1,800 Saw Bituminous Pavement L.F. 25 $3.00 $80 Sod w/ Topsoil S.Y. 22 $4.00 $90 Subtotal $2,510 5% Contingencies $130 Subtotal $2,630 30% Indirect Costs $790 Total $3,420 Saw Bituminous Pavement L.F. 29 $3.00 $90 Sod w/ Topsoil S.Y. 22 $4.00 $90 Subtotal $3,490 5% Contingencies $170 Subtotal $3,660 30% Indirect Costs $1,100 Total $4,760 E) Eagandale Industrial Center #2 Lot 8, Block 1— 2965 Lone Oak Circle 06 Total Entrances $23,120 Project Total $56,980 Parcel P.I.N. Street* Assessment Entrance Assessment Total Eagandale Industrial Center #2 Block 1 Lot 3 2950 Lone Oak Circle 10- 22501- 041 -00 $2,835 $4,020 $6,855 Lot 4 2950 Lone Oak Circle 10- 22501 041 -00 $2,835 $3,930 $6,765 Lot 5 2926 Lone Oak Circle 10- 22501- 050 -00 $2,835 $6,990 $9,825 Lot 6 2929 Lone Oak Circle 10- 22501- 066 -00 $2,835 -0- $2,835 Lot 7 2955 Lone Oak Circle 10- 22501- 065 -00 $2,835 $4,760 $7,595 Lot 8 2955 Lone Oak Circle 10- 22501- 080 -00 $2,835 $3,420 $6,255 Subtotal $17,010 $23,120 $40,130 Bob Martin Addition Block 1 Lot 1 2965 Lone Oak Circle 10- 14600- 010 -01 $2,835 -0- $2,835 Lot 2 2975 Lone Oak Circle 10- 14600 020 -01 $2,835 -0- $2,835 Subtotal $5,670 $5,670 Total Industrial/Commercial Assessment $45,780 Street Assessment 1 Lot Equivalent $2,835 (Unit Cost) G:2000FEASIBILITY REPORTS/LONE OAK CIRCLE Appendix B Preliminary Assessment Roll Lone Oak Circle Street Overlay City Project No. 789 ao� j NO SCALE 0 G: FEAS_REP_2000 /LONE OAK CIRCLE /LOCATION t, 1 PROJECT LOCATION DOM ONIS LM. a R. c City of Eagan LONE OAK CIRCLE CITY PROJECT 789 LOCATION MAP Date 5 -1 -00 Figure 1 G FEAS_AEP_000/LONE OAK aNaE, PS/b'OtLAr 1 City of Eagan IJ 1 tip /1/ 0,4, F c :g A A,t 012 -01 i 1 1 1 1 1 1 2995 1 =MN NEM 2929 6 2955" 080 -00 7 c :,0 ASSESSMENT AREA STREET OVERLAY o LONE OAK CIRCLE CITY PROJECT 789 STREET OVERLAY ASSESSMENT 4- F4f 'v0 5 2926 A--� 2 2950 LONE OAK ROAD r 4 3 Date 5 -1 -00 NO SCALE Figure 2 G: FEAS_R EP _2000 /LONE OAK CIRCLE /MAPS /XSEC 60' ROW 44' TYPICAL c_ 3" BITUMINOUS WEAR SURFACE 6" CLASS V AGGREGATE BASE 18" CLASS IV AGGREGATE SUB -BASE EXIST. TYPICAL SECTION 60' ROW 44' TYPICAL 1 1/2" BIT. OVERLAY 3" BITUMINOUS WEAR SURFACE 6" CLASS V AGGREGATE BASE 18" CLASS IV AGGREGATE SUB -BASE PROPOSED TYPICAL SECTION EDGE MILL r 6' -8' WIDE (Typ.) I EXIST. B -618 CURB GUTTER REMOVE REPLACE EXIST. B -618 CURB GUTTER City of Eagan LONE OAK CIRCLE STREET OVERLAY PROJECT 789 TYPICAL SECTION Date 5 -1 -00 Figure 3 ago EGRESS LANE ROADWAY WIDTH(F -F) DWY WIDTH LIGHT TRUCK RADIUS DWY WIDTH SEMI TRUCK RADIUS 12' 36' 20' 34' 25' 12' 44' _28' 20' 32' 25' 12' 44' .28' 30' 30' 12' 48' 30' 30' 34' 35' 12' 52' 28' 25' 34' 30' 26' 30' 32' 35' 22' 36' 38' 20' 44' 25' 22' 44' 38' 20' 42' 25' 40' 30' 22' 48' 40' 30' 44' 35' 22' 52' 38' 25' 44' 30' 36' 30' 42' 35' NOTE: SEE ABOVE CHART FOR REQUIRED RADIUS ENTRANCE WIDTHS. RAD. —B6 Curb CONTRACTION JOINT G:DE AIL PLATES/E440 PUBLIC WORKS DEPARTMENT City of Eagan 11 SECTION A -A No Scale .4 A a 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED ACROSS EXISTING C &G, REMOVE EXISTING C &G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 2. CONCRETE APRON TO BE REQUIRED FOR ALL ENTRANCES. PLAN NO SCALE NOTE: 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. Max. 4. COMMERCIAL INDUSTRIAL CONCRETE ENTRANCES MAXIMUM 8' BETWEEN JOINTS 12' -6" EXPANSION JOINT 3. CONTRACTION JOINT PATTERN TO BE DETERMINED BY ENGINEER. 4. REQUIRED MIX DESIGNATION 3A32 FIGURE 4 REVISED 2/99 STANDARD PLATE 440 Preliminary Project Schedule 1993 December 4, `96 May 16, 2000 June 5, '00 June 5,`00 June 20, `00 July 5, `00 September 1, '00 September 15, '00 October 17, '00 May 15, `01 Preliminary Costs Feasibility Report 22,660 4,630 2,610 23,120 53,020 45,780 (86 7,240 (14 Proposed Special Assessments LONE OAK CIRCLE PROPOSED STREET IMPROVEMENTS PROJECT 789 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City Council/Order Public Hearing Public Hearing Council Orders or Denies Project Approve Plans Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1 Installment Payment Due With Real Estate Property Taxes Bituminous Mill and Resurfacing Repair Existing Concrete Curb Gutter Storm Sewer Casting Remove Replace Replace Bituminous Aprons with Concrete Aprons Proposed Total Project Cost Proposed Assessed to Property Owners Proposed Financed by the City of Eagan Proposed Assessment: $2,835 per lot (8 Commercial/Industrial Lots) Prepayment option with no interest available for 30 days after Assessment Hearing Any unpaid balance is certified to county to be collected with property taxes over 15 years Interest rate is calculated on any remaining unpaid balance at the end of each year Assuming no prepayment, annual cost: (Assumed 7.0% Interest) $751 per year 1 year $62.58 per month 1 year $604 per year 5 year $50.33 per month 5 year a Agenda Information Memo June 5, 2000 Eagan City Council Meeting ACTION TO BE CONSIDERED: ATTACHMENTS: Planning Report, pages a/ and 215 Location map, page gib GARAGE MOVE CLYDE ROE To approve a building move permit to relocate a 20' x 26' detached garage from 3401 Highway 55 to 524 Chapel Lane. FACTS: The subject site is a parcel consisting of a single family dwelling. A site inspection by the Protective Inspections Division revealed that the garage is structurally sound; however, a new concrete foundation will be required. The proposed placement of the garage meets City Code lot coverage and setback requirements. ai3 REPORT DATE: MAY 26, 2000 APPLICANT: CLYDE ROE PROPERTY OWNER: REQUEST: BUILDING MOVE PERMIT SUMMARY OF REQUEST AUTHORITY FOR REVIEW PLANNING REPORT CITY OF EAGAN LOCATION: 524 CHAPEL LANE (10 15600 181 00) LOT 181, BLOCK 0, BURRVIEW ACRES COMPREHENSIVE PLAN: D -1, SINGLE FAMILY ZONING: R -1, RESIDENTIAL SINGLE FAMILY HEARING DATE: JUNE 5, 2000 PREPARED BY: DALE SCHOEPPNER Mr. Roe is requesting a building move permit to relocate a 20' x 26' garage from 3401 Highway 55 to 524 Chapel Lane. City Code Chapter 4, Section 4.10, gives the Protective Inspections Division authority to issue permits to move a building out of the City and authorizes the City Council to issue a permit to move a building to a location within the City. City Code, Chapter 4, Section 4.10, Subd. 13 states that a moving permit shall be denied for any one of the following: A. The applicant has not complied with any requirement of this section. B. Moving the building would endanger persons or property in the City. C. The building is in such a state of deterioration or disrepair or is otherwise so structurally unsafe that it would constitute a danger to persons or property in the City. D. The building is structurally unsafe or unfit for the purpose for which it is moved. E. The equipment for moving is unsafe and persons and property would be endangered by its use. F. The building or its use would not be in compliance with zoning, building codes or other provisions of the City Code G. If the building to be moved is in substantial variance with either the established or the expected pattern of building development within the neighborhood to which the building is to be moved. Comparative age, bulk, architectural style and quality of construction of both the building to be moved and the other buildings in the neighborhood shall be considered in determining whether a building is in substantial variance. If the building to be moved is more than ten years older than the oldest building situated on lands abutting the land to which the building is to be moved, such fact shall be evidence that the building to be moved is in substantial variance. EXISTING CONDITIONS The subject site is a parcel consisting of a single family dwelling constructed in 1960. EVALUATION OF REQUEST Mr. Roe is requesting that a moving permit is issued to him for the purpose of relocating a garage from 3401 Highway 55 to 524 Chapel Lane. The proposed placement of the garage meets City Code lot coverage and setback requirements. A site inspection by the Protective Inspections Division revealed no additional modifications would be required to meet the current code criterion; however, a building permit will be required for a new concrete foundation for the structure. Police Chief Thorkelson and City Engineer Matthys have reviewed and granted their approvals as required in Section 4.10, Subd. 4c. It appears that this proposal meets the criteria as outlined in City Code Section 4.10, Subd. 13, to be issued a building move permit. SUMMARY /CONCLUSION Mr. Roe is requesting a permit to move a 20' x 26' detached garage from 3401 Highway 55 to 524 Chapel Lane. ACTION TO BE CONSIDERED To approve a building move permit to move a garage from 3401 Highway 55 to 524 Chapel Lane subject to the following: 1. The applicant is awarded the structure as a result of the bidding process which will occur on June 20, 2000. 2. A foundation permit is issued prior to construction. 0/S Eagan Boundary St reel Area boa Location Map Building Footprint el y a il l t c aft an k ad t o 1 E de 1E2: D Sub'ect Site V''''' ra k M 1 I r a�7d BP., 0 \ph, it, 1 C�� C� reosi© r. mmm a..n 11l 1'1i�/ e' l .0G* an nom no [T MI p t teem 2000 Feet 1 99 'A �C3 Qom iii tt P2 ©wv NZ EP 4.11r 0 ti, r .t. s. r C ara 'em a Q :iyy r •A tscaroeeoaaaa 1 1 y b. 41 6 F.a 0, (g onn Pollre ••^1.111 i 1000 0 1000 Development/Developer: Roe (524 Chapel Lane) Application: Budding Move Case No.: DI6 City of Eagan Community Development Department Map Prepared using ERSI htcVlew 3.1. Parcel base reap data provided by Dakota County Land Survey Dsparbnnt and Is current as of January 2000 THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are not responsible for errors or omissions. N W E S Agenda Information Memo June 5, 2000, Eagan City Council H. VARIANCE SUE TOM PFANNENSTIEL (505 WESTON HILLS PLACE) ACTION TO BE CONSIDERED: To approve a Variance of ten feet to the required thirty -foot setback from a public right -of -way for a garage addition at 505 Weston Hills Place, legally described as Lot 5, Block 5, Weston Hills Second Addition, located in the NE 1 /4 of Section 36. FACTS: The Pfannenstiel's are proposing to construct a third stall addition to their garage at 505 Weston Hills Place. The existing garage is set back 32 feet from the property line abutting Weston Hills Drive. The proposed third -stall addition would extend 12 feet out from the existing garage, resulting in a setback of 20 feet from the public right -of -way, ten feet less than the minimum setback required by the City Code. The Pfannenstiel's have stated that the garage addition is needed to provide indoor storage space for a third vehicle that would otherwise be parked on the street. ATTACHMENTS: Location map, page a� n Planning Report, pages ',through p( ow 2 Location Map Eagan Boundary Street Centerline Parcel Area Building Footprint ,e 0 'Ali s s®, Ia`n LII slit P liff RAY LA,Se iima■mb Al 'Wilk 4i11111116. Au Ilk a7 DR. V YAMIE aVE. p IW c Ili 111111 Oe III14 i 4, ATM I 1._. Aral c Wye v._ wit Sub'ect Site I wit. ®1 TODD AVE 1141 I 1 4 04 1441111 Z IP° iti' rt IH M0111 /1101111eilippr 1 17 1111 0! ft 4 "4111 a s, D® mo l E'14 ,�P1 ,r V 1 e CAROL t I RE ►IME W C NAUVDO LANE P 4 NNW z 8 MDr NM.e.. e SA ME w.r FARM ROAD 1 1000 0 1000 2000 Feet Development /Developer: Sue and Tom Pfannenstiel Application: 505 Weston Hills Pla Case No.: 36- VA- 06 -05 -00 p n/ ity of Eagan Community Development Department Map Prepared using RSI 3.1. Parcel base map data provided by Dakota County Land Survey Department and is current as of January 2000 THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. N V' E 5 REPORT DATE: May 24, 2000 APPLICANT: Sue Tom Pfannenstiel SUMMARY OF REQUEST AUTHORITY FOR REVIEW PLANNING REPORT CITY OF EAGAN ai9 CASE: 36- VA- 06 -05 -00 HEARING DATE: June 5, 2000 PROPERTY OWNER: Sue Tom Pfannenstiel PREPARED BY: Pamela Dudziak REQUEST: Variance LOCATION: 505 Weston Hills Place COMPREHENSIVE PLAN: D -I Single Family Residential ZONING: R -1, Single Family Residential The Pfannenstiel's are requesting a ten -foot Variance to the required 30 -foot setback from a public right -of -way for property at 505 Weston Hills Place, legally described as Lot 5, Block 5, Weston Hills Second Addition, in the NE '/4 of Section 36. City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS The City Code requires a minimum building setback of 30 -feet from the property line abutting a public right -of -way. Planning Report, Sue Tom Pfannenstiel June 5, 2000 Page 2 BACKGROUND/HISTORY Weston Hills Second Addition was platted in 1993, and the house was constructed in 1994. The property is zoned R -1, single family residential. EXISTING CONDITIONS The subject lot is located at the northwest corner of Weston Hills Drive and Weston Hills Place. Driveway access to the lot is from Weston Hills Place. The existing house faces Weston Hills Place and has an attached two -stall garage on the east side adjacent to Weston Hills Drive. The existing garage is set back 32 feet from the Weston Hills Drive right -of -way. EVALUATION OF REQUEST The applicant is proposing to construct an addition to the existing attached garage. The placement of the existing home on this corner lot is such that the addition would extend nearer to the Weston Hills Drive right -of -way, resulting in a setback of 20 feet. The proposed addition is 12 feet wide and 22 feet deep, bringing the total garage space on the lot to 704 square feet. APPLICANT'S ESTIMATE OF HARDSHIP The applicant has submitted a narrative explaining the reasons for the requested Variance. The applicant states that additional storage space is needed for a third vehicle which otherwise is parked on the street. The applicant also states that of the 23 properties within the notice area (200 feet from the site), 19 contain three -stall garages. The proposed garage addition would be constructed to match the architecture and materials of the existing home. SUMMARY /CONCLUSION In summary, the applicant is requesting a Variance to construct an addition to the existing attached two -stall garage on a corner lot. The existing garage is set back the minimum required 32 feet from the Weston Hills Drive right -of -way, and the proposed 12 -foot addition would have a resulting setback of 20 feet from the right -of -way. ACTION TO BE CONSIDERED To recommend approval of a 10 -foot Variance to the required 30 -foot setback from a public right -of -way for property at 505 Weston Hills Place, legally described as Lot 5, Block 5, Weston Hills Second Addition, in the NE1/4 of Section 36. If approved the following conditions apply: 0 ao Planning Report, Sue Tom Pfannenstiel June 5, 2000 Page 3 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to beginning construction. 3. The proposed addition shall be constructed using materials to match the existing structure. aa/ SURVEYOR'S CERTIFICATE HOME EXIST HOUSE a' S EA GAN z REVI EWED ELEV. ob039✓ M 100.00 949.T 1 O 981.2 DRAINAGE a UTILITY EASEMENT PER PLAT LOT 5 T 1961.4 9525) 951.3 I N HOE I „948,4 95 .2 I S 89° 42' 30" W �`�5a.o i� 9820 962,0 1 O 30 OAR ,1 efsi.E.e) bRIVEWA -1T9 8 8.00 S 89° 42' 2' 948.1 WESTON HILL S NOTL'' NO SPECIFIC BOILS 1NVEBTIQATiON HAS SEEN COMPLETED ON THIS LOT BY JAMES R. HILL, INC. THE SUITABILITY OF 901L9 TO SUPPORT THE SPECIFIC HOUSE PROPOSED 16 NOT THE RESPONSIBILITY OF JAMES R. HILL, INC. DENOTES PROPOSED SURFACE DRAINAGE O DENOTES IRON MONUMENT SET it DENOTES IRON MONUMENT FOUNT) X000.0 DENOTES EXISTING ELEVATION (000.0) DENOTES PROPOSED ELEVATIO BY CHASE San 7 10 ti Y 30" W' 0 .8 6 11 TkiwoR 9 x• 90 00 00 12.00 1 w w 949.9 EAG A NT _I ;N(: ^II EPT DEFT. NOTES BUILDING DIMENSIONS SHOWN ARE ATION OF STRUCTU E ON Y. LO C- PLANS t15R BUILDING a FOUNDATION DIMENSIONS. SCALE: 1 INCH 30 FEET PROPOSED GARAGE FLOOR 96 FEET ROPOSED LOWEST FLOOR —10'. 7 FEET OPOSED TOP OF BLOCK FEET Nouse a ?Se R FEET 644rA6E a Q 0 FEET WE HEREBY CERTIFY TO HOMES BY C THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: Lot 5 Block 5, WESTON HILLS .SECOND ADOITION,according to the recorded plot thereot,.Dokoto County, Mlnnesoto. IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN. AS om .r. W.,. t u.o 7 •r u ri A V i1I. incr. 1 0n'x BENCH MARK TOP OP PIPE ELEV..96l .13 Planning Report, Tom Rian June 5, 2000 Page 3 ACTION TO BE CONSIDERED To recommend approval of a 12 -foot Variance to the required 30 -foot setback from a public right -of -way for property at 3892 Stonebridge Drive North, legally described as Lot 1, Block 5, Hills of Stonebridge in the NE /4 of Section 24. If approved the following conditions apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to beginning construction. 3. The proposed addition shall be constructed using materials to match the existing structure. ,„2,2 kal. Planning Report, Tom Rian June 5, 2000 Page 2 BACKGROUND/HISTORY The Hills of Stonebridge Planned Development was initially approved in 1987. The R -1 zoning district standards were applied to this single family development. The house was constructed in 1991. EXISTING CONDITIONS The subject lot is located at the southwest corner of Stonebridge Drive N. and Brockton Curve. The existing house has an attached two -stall garage that faces Stonebridge Drive N. and the existing driveway access is to Stonebridge Drive N. The garage is on the Brockton Curve side of the lot and at its closest point is set back 30 feet from the lot line abutting the public right -of- way. There is also a six -foot privacy fence along the Brockton Curve side of the property. EVALUATION OF REQUEST The applicant is proposing to construct an addition to the existing attached garage. The placement of the existing home on this corner lot is such that the addition would extend nearer to the Brockton Curve right -of -way, resulting in a setback of 18 feet at its closest point. The proposed addition is 12 feet wide and 30 feet deep. APPLICANT'S ESTIMATE OF HARDSHIP The applicant has submitted a narrative explaining the reasons for the requested Variance. The applicant states that additional storage space is needed for a boat, utility trailer, wheelchair trailer, lawn mower and other lawn and recreational items. The applicant also states that the covenants pertaining to the property prevent the construction of a detached shed. The applicant indicates that they "enjoy the home, the neighborhood and the community" and because of special features that were built into this home, moving is "extremely undesirable." The applicant adds that the proposed addition will allow items such as the "boat, trailers, riding lawn mower and other lawn care items" to be removed from the yard and stored within a building, improving the appearance of the property and the "facade and value of our home." SUMMARY /CONCLUSION In summary, the applicant is requesting a Variance to construct an addition to the existing attached two -stall garage on a corner lot. The existing garage is set back the minimum required 30 feet from the Brockton Curve right -of -way, and the proposed 12 -foot addition would have a resulting setback of 18 feet from the right -of -way at its closest point. aa6 SUMMARY OF REQUEST AUTHORITY FOR REVIEW PLANNING REPORT CITY OF EAGAN REPORT DATE: May 23, 2000 APPLICANT: Tom Rian PROPERTY OWNER: Tom Rian REQUEST: Variance LOCATION: 3892 Stonebridge Dr. N. COMPREHENSIVE PLAN: D -]I Mixed Residential (0 -6 units /acre) ZONING: PD, Planned Development Tom Rian is requesting a 12 -foot Variance to the required 30 -foot setback from a public right of -way for property at 3892 Stonebridge Drive North, legally described as Lot 1, Block 5, Hills of Stonebridge in the NE 1 /4 of Section 24. City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS The City Code requires a minimum building setback of 30 -feet from the property line abutting a public right -of -way. ass CASE: 24- VA- 07 -05 -00 HEARING DATE: June 5, 2000 PREPARED BY: Pamela Dudziak Location Map Eagan Boundary :ar=iaerline Building Footprint AIII Re DR WO P F e I:WV 111 WM-- 1 0 1 1 1 In ii i 1111. •-�e cl� a: e -Ea YI DRENTwO ly P.'11 N •WI, wdCOTT ROAP— S— t, 1111 WE L DD Site %Ili, 11 uNE r ®1 Ai 4 ®p►i s 0 .listlitabaa s a AP, 4 4 �i�'�.� :mei/ a: arm lial Is- t low oss *raw 4‘• Atit ...Nits o 1:400 k 44 0 Offirt'l 4$114:& 1 I r# 1 V S 6 41 4 4 4 4r v a' A P IL --1/ ar „tp Ask-*4 oi *1 b NI re a 4.• k VW) e PM. 4 0 j �j 1 iii #4 0 4' DR y Tea f.e0• WI 41 llll� Eiro r r t f 1000 0 1000 2000 Feet Development /Developer: Tom Rian Application: 3892 Stonebridge D Case No.: 24- VA- 07 -05 -00 City of Ea Communky De ve t.p ment DMPsrtment Map Prepared using ERSI ArcVlew 3.1. Parcel base map data provided by Dakota County Land Survey Depanment and Is cunent as of January 2000. THIS MAP IS INTENDED FOR REFERENCE USE ON The City of Eagan and Dakota County do not guarantee the accuracy of th is Information and are not responsible for errors or omissions. N E S Agenda Information Memo June 5, 2000, Eagan City Council I. VARIANCE TOM RIAN (3892 STONEBRIDGE DRIVE NORTH) ACTION TO BE CONSIDERED: To approve a Variance of 12 feet to the required thirty -foot setback from a public right -of -way for a garage addition at 3892 Stonebridge Drive North, legally described as Lot 1, Block 5, Hills of Stonebridge, located in the NE 1 /4 of Section 24. FACTS: The Rian's are proposing to construct a third stall addition to their garage at 3892 Stonebridge Drive North. At its closest point, the existing garage is set back 30 feet from the property line abutting Brockton Curve. The proposed third -stall addition would extend 12 feet out from the existing garage, resulting in a setback of 18 feet from the public right -of -way at its closest point, twelve feet less than the minimum setback required by the City Code. Mr. Rian's narrative states that the garage addition is needed to provide indoor storage space for a boat, trailers, lawn mower and other equipment. ATTACHMENTS: 1 Location map, page 01 d Planning Report, pagesaaShrough 3/ aa3 eeeee 5P nal i F 0� A may a Tom &Mary JoRian 3892 Stonebridge Dr. N Eagan. MN 55123 Home: 651- 686 -0984 Office: 612- 469 -7445 April 24 2000 Pamela Dudziak, (Planner) City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 -1897 RE: Written Narrative for Variance Request The purpose of this narrative is to request a variance to allow for the construction of an additional garage stall on the property legally described as "Lot 1, Block 5, Hills of Stonebridge The narrative will also discuss the reasons associated with the desire to add the additional garage stall and discuss the effects the project will have on the neighborhood. Current Status: The residence legally described as "Lot 1, Block 5, Hills of Stonebridge" is located on the corner of Stonebridge Drive and Brockton Curve. The residence faces North toward Stonebridge Drive and is accessed from Stonebridge Drive. The residence currently has a two -stall garage. The garage is positioned 30' off of the property lines that runs along Stonebridge Drive and Brockton Curve. Variance Request: We are requesting a 12' variance to build a garage addition. The garage addition will connect to the existing two stall garage. The existing garage sits on the 30' setbacks from the property lines boarding Brockton Curve and Stonebridge Drive. Both property lines are 10' off of the road curbs. The new garage addition would sit 18' off of the property line bordering Brockton Curve and 28' from the edge of Brockton Curve. The addition would face Stonebridge Drive and sit 31' from the property line bordering Stonebridge Drive and 41' off of the edge of Stonebridge Drive. The garage addition would be constricted of the same materials as the existing house. Schedule: If the variance is approved, a bid would we awarded as soon as possible. Construction would begin as soon as possible based on contractor availability. Reasons For Additional Garage Stall: (Hardship) The main reason we wish to add a 3` garage stall is to give us the ability to store our boat and other equipment in the garage. We currently store the boat in the yard. It would be more aesthetically pleasing to store the boat in a garage stall, be more secure and prevent wear and tear on the boat caused by sitting out in the elements all year. We would also like to store a utility trailer, wheel -chair trailer, riding lawn mower and other miscellaneous lawn equipment in the garage. Two cars and numerous lawn and recreational equipment currently occupy the garage. There are covenants against building sheds so we have no room for indoor storage of these items. Effect on Neighborhood: Many of the neighborhood homes have 3 stall garages so adding the 3' stall would fit well with current neighborhood architecture. The garage would be built to maintain the architectural integrity of the house. Brockton Curve angles away from our property so a good site line along Brockton Curve to the south would be maintained with the garage addition. As this is a corner lot, site lines to the north are not effected. ago Summary: We built this home in 1991. We enjoy the home, the neighborhood and the community. We have looked into building a new home or purchasing an existing home and have found these options are extremely undesirable for us. We built this home with special features to provide a relative confined to a wheel chair accessibility and accommodations to allow for extended visits. It is almost impossible to find an existing home with proper accommodations for functional wheel chair accessibility. Building a new home is expensive and forces us farther out of the community. We have our daughter enrolled at the new Faithful Shepherd Catholic School and wish to stay close to the new school. We feel this addition will benefit the neighborhood by improving the facade and value of our home. In addition, it will also get items like our boat, trailers, riding lawn mower and other lawn care items out of the yard and into the 3` garage stall. This will allow for a more organized, well -kept residence and neighborhood and reduce security risks. a3i Agenda Information Memo June 5, 2000 Eagan City Council Meeting J. VARIANCE (LOT COVERAGE) ROBERTA AND TIM COLE ACTION TO BE CONSIDERED: D To approve a 4 percent Variance to the maximum 20 percent lot coverage requirement applied to Lot 10, Block 2, Stoney Pointe 2 Addition located in the SE'/ of Section 16. FACTS: D The subject 10,515 square foot lot is zoned R -1, Single Family Residential. The Stoney Point 2 Addition was approved in June of 1988 with a variance to allow numerous lots to be less than 12,000 square feet in size (the minimum required by the City Code). D With a building coverage of 21 percent, the home presently exceeds the maximum 20 percent lot coverage requirement of the City Code. D The applicants are proposing to construct a 320 square foot bedroom addition to their home resulting in a lot coverage of 24 percent. D According to City records, no other variances have been approved within the subject subdivision (Stoney Point 2 Addition) to exceed the maximum 20 percent lot coverage requirement. The City did however, approve a variance to the City's lot coverage requirements for a property within the Blackhawk Glen 1 Addition (located directly west of the subject property) in May of 1999 to allow coverage of 24.5 percent. Like the subject property, the lot was undersized at 10,192 square feet. D If the home in question were presently located on a standard 12,000 square foot lot, a lot coverage of 19 percent would exist while the proposed bedroom addition would escalate the building coverage to 21 percent. D According to the applicant, the hardship for the requested variance is based on the following factors: 1. A desire to accommodate the space needs (bedroom) of the family and remain in the current location; 2. The backyard of the property is unusable due to steep slopes; 3. View of the proposed addition from neighboring properties would be obscured by mature vegetation; 4. The home would remain in scale with other homes in the neighborhood. ATTACHMENTS (1) Staff report, pages 213trough a 9.3 .33a SUMMARY OF REQUEST PLANNING REP ORT CITY OF EAGAN REPORT DATE: May 24, 2000 APPLICANT: Roberta and Tim Cole PROPERTY OWNER: Roberta and Tim Cole REQUEST: Variance (lot coverage) LOCATION: Lot 10, Block 2, Stoney Point 2n Addition COMPREHENSIVE PLAN: D -II, Mixed Residential (0 -6 units /acre) ZONING: R -1, Single Family Residential Roberta and Tim Cole are requesting approval of a four percent Variance from the maximum 20 percent lot coverage requirement for a single family residential property located at 1570 Lakeview Curve (Lot 10, Block 2, Stoney Point 2n Addition). Specifically, the applicants are proposing to construct a 320 square foot addition to their home resulting in a lot coverage of 24 percent. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards therein if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. c.)33 CASE: 16- VA- 08 -08 -00 HEARING DATE: June 5, 2000 PREPARED BY: Bob Kirmis Planning Report Cole Variance June 5, 2000 Page 2 CODE REQUIREMENTS The subject property is zoned R -1, Single Family Residential. According to section 11.20 Subd. 6.F of the City Code: All buildings including accessory buildings together (within residential zoning districts) shall not cover more than 20 percent of the site area. As mentioned previously, the applicant is proposing to construct a 2,550 square foot building footprint upon a 10,515 square foot lot resulting in a lot coverage of 24 percent. EXISTING CONDITIONS The Stoney Point 2 11d Addition was approved in June of 1988 with a variance to allow numerous lots to be less than 12,000 square feet in size (the minimum required by the City Code). Lots within the Stoney Point subdivisions (1 and 2n Additions) range in size from 9,375 square feet to 49,300 square feet in size with an average lot measuring 13,900 square. The lot in question is occupied by a single family dwelling and measures 10,515 square feet in size with a buildable area of 5,225 square feet (following imposition of setbacks). With a building coverage of 21 percent, the home presently exceeds the maximum 20 percent lot coverage requirement of the City Code. The site is bordered on all sides by single family homes upon lots of similar size. According to the applicants, contact has been made with neighboring property owners who have voiced general support of the project. EVALUATION OF REQUEST The applicants are proposing to construct a 320 square foot addition (a bedroom) to the rear of their existing residence. The proposed addition would increase the amount of building coverage on the property from 21 to 24 percent. The addition is to be finished in horizontal lap siding to match the existing home. According to City records, no other variances have been approved within the subject subdivision (Stoney Point 2n Addition) to exceed the maximum 20 percent lot coverage requirement. It should be noted however, that the City did approve a variance to the City's lot coverage requirements for a property within the Blackhawk Glen 1 Addition (located directly west of the subject property) in May of 1999 to allow coverage of 24.5 percent. Like the subject property, the lot was undersized at 10,192 square feet. a3� Planning Report Cole Variance June 5, 2000 Page 3 For comparative purposes, the following is a summary of lot coverage of homes that surround the subject site: Direction North South East West Address 1574 Lakeview Curve 1566 Lakeview Curve 1567 Lakeview Curve 1556 Ashbury Place Note: Coverage calculations are estimates based on City Property Data System (PDS) information For further comparison, it is considered appropriate to to consider the proposed building coverage in relation to the standard 12,000 lot size imposed in R -1 zoning districts. If the home in question were presently located on a standard 12,000 square foot lot, a lot coverage of 19 percent would exist while the proposed bedroom addition would escalate the building coverage to 21 percent. APPLICANT'S ESTIMATE OF HARDSHIP Lot Coverage 15 percent 19 percent 13 percent 12 percent According to the applicant, the hardship for the requested variance is based on the following factors: 1. A desire to accommodate the space needs (bedroom) of the family and remain in the current location; 2. The backyard of the property is unusable due to steep slopes; 3. View of the proposed addition from neighboring properties would be obscured by mature vegetation; 4. The home would remain in scale with other homes in the neighborhood. SUMMARY /CONCLUSION The applicant is requesting a four percent variance from the maximum 20 percent lot coverage requirement imposed in residential zoning districts. Building coverage on the subject property presently exceeds maximum coverage requirements of the City Code. A determination of whether or not the applicant has sufficiently demonstrated hardship however, is considered a policy matter to be determined by City Officials. aas Planning Report Cole Variance June 5, 2000 Page 4 ACTION TO BE CONSIDERED To approve or deny a four percent Variance to exceed the maximum 20 percent lot coverage requirement for Lot 10, Block 2. Stoney Point 2n Addition. a36 Location Map Eagan Boundary Street Centerline Parcel Area Building FootprlM E a Sub ect Site p 101.1.0 IAN 1007917,1 11111MO NY. AS 1 i t a 'Ago n m i l 5:3 .dilly Q f 4 7A 4 itett 44.Sill f° �1j ��L r alibi. Nit al V®'.1 d b �3 GQ n s n o V CE p Pri 1 it F� �wc© e /iuYwP IMO on a 4 ©e� os oo Bog WA■ ∎iii alrykt I ©�Ga+© '7 Aaluktrifti _A IMIF. e g !le too r ���_n a rs 4 noe P• -1°Acil il OW* rin al Mb tip LID ial m °e Q�, v' 4VN an r oc et 6L� 1-3_, 1701111■■■I F room I rttoi j it. 4 G ...—A- 1000 0 1000 2000 Feet Development/Developer: Tim and Roberta Col Application: Variance Case No.: 16- VA- 08 -05 -00 City of Eagan Community Development Department Map Prepared using ERSI ArcView 3.1. Parcel base map data provided by Dakota County Land Survey Department and is currant as of January 2000. THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not msponsibie for anon or omissions. N N O X000.0 (000.0) (WS .q) Rwc.. milt* s +s• es %Asa I, Miv. P1o.., 0 0 O r A /..A KEVIEW CURV rfs.� 174.1 i 4 PROPoS t PRIVlwAY 911.6 15.00 N 0° I I'0b" E (880.5) 6A W6s 1 22.17 r PRoPoSSD House n I I �-1 L/L /I I DENOTES PROPOSED SURFACE DRAINAGE DENOTES IRON MONUMENT SET DENOTES IRON MONUMENT FOUND DENOTES EXISTING ELEVATION DENOTES PROPOSED ELEVATION r 44.0 iirtmgivaw 1� 1 -1 AtA /l/ r• AI i\ I -1V v I\ S,4.1 075.3 4 (i3/54) f d O 3 gir I s L LOTIO k DRAINAGE 13 UT/L1TY EASEMENT PEI? PLAT 5 1--- -ms 2 x 8 5 15.00 N O 11' 06" E 0 0 O it S{Nc. ,MARL .7s. Or 1464 &ay. •.76.54 SCALE: 1 INCH 30 FEET PROPOSED GARAGE FLOOR •eo .6 FEET PROPOSED LOWEST FLOOR g -iz.q FEET PROPOSED TOP OF BLOCK 881.0 FEET WE HEREBY CERTIFY TO E.F Kl UVNT HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: Lot 10, Block 2, STONEY POINT 2ND ADDITION, according to the recorded plot thereof. Dakota County, Minnesota. IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 4TH DAY OF TVAPOSeo duIMS SIw.lw11 ■v&a SIGNED: JAMES R. HILL, INC. By TAKW PROM THE 4RADI616 /LAM Mt =WILY Pawl ZMD AOO/TOs1 PRtPRREO BY PIOIJLEJ. W�sIWEttI AA10 LASTLI►TED II s•es. Date SITE PLAN VG D JOHN C. LARSON, LAND SURVEY MINNESOTA LICENSE NUMBER 19828 'tom E ROOF: ENGINEERED ROOF 12" TGI'b *24" O.. 1/2" OSB SHEATING W/ CLIPS 15 LB. ROOFING FELT ASPHALT SHINGLES (MATCH HOUSE COLOR 4 STYLE) FROST FOOTING 42" BELOW GRADE, Min. w xo w= MATCH EIXSTING OVERHANG 2. SIDE ELEVATION 1. REAR ELEVATION FF. MASONITE LAP SIDING a39 12 MASON1TE LAP SIDING EXIST'G HOUSE I I r J z e DATE 04/01/00 SCALE °Ruw J. D. P. x's 2021 SHEET 3. SIDE ELEVATION HT9 SCAL BUIDING ELEVATIONS 1C 1 1 1 f N. L-- ROOF: ENGINEERED ROOF 12" TGI'b *24" O.. 1/2" OSB SHEATING W/ CLIPS 15 LB. ROOFING FELT ASPHALT SHINGLES (MATCH HOUSE COLOR 4 STYLE) FROST FOOTING 42" BELOW GRADE, Min. w xo w= MATCH EIXSTING OVERHANG 2. SIDE ELEVATION 1. REAR ELEVATION FF. MASONITE LAP SIDING a39 12 MASON1TE LAP SIDING EXIST'G HOUSE I I r J z e DATE 04/01/00 SCALE °Ruw J. D. P. x's 2021 SHEET 3. SIDE ELEVATION HT9 SCAL BUIDING ELEVATIONS To: City of Eagan From: Tim Roberta Cole 1570 Lakeview Curve Eagan, MN 55122 651- 683 -9940 Re: Application for Building Permit Dear City Council Members, Date: May 11, 2000 We are asking for your reconsideration in regard to a building permit applied for to expand our home at the above address.We are a growing family and currently have 2 young children. Our home has only 2 bedrooms on the upper level, one of which is very small.We need to either expand our home to fit our growing family or search for another home elsewhere.We really do love our neighborhood and in addition, our family business has 2 locations here in Eagan which gives us more reason to want to stay. We have been in our neighborhood for eleven years and really don't want to have to leave. Our lot is 10,515 sq. feet, of which our house and garage cover 2,230 sq. feet. We request that the following points should be taken into consideration: 1) This addition would give us the bedroom necessary for us to remain at this location 1) The addition would not be visible from street 2) Our backyard is unuseable land because of its very steep slope and has never been sodded 3) View for neighbors behind us is completely obscured by a row of approximately 50' -60' spruce trees 4) Neighbors on either side would have no negative potential impact from addition or blockage of views 5) House would remain in scale with homes in the rest of the neighborhood in size and value We greatly appreciate your review of this decision and hope you will reconsider in our favor. Sincere g(Al citAx Tim Cole Roberta Cole a �o APPLICANT CORRESPONDENCE tic tiesb �'-ee, ,e,1c,wre, (f-, n/lCLde. tyAD (Jt May 11, 2000 Eagan City Council 3830 Pilot Knob Road Eagan, MN 55122 RE: BUILDING PERMIT FOR 11M AND ROBERTA COLE To Whom It May Concern: We, the undersigned, wish to let the City Council of Eagan know that we have no concerns regarding the addition to the home of the above named located at 1570 Lakeview Curve, Eagan. We feel that the addition will not only add value to their home, but also to that of the neighborhood. Please do not hesitate to contact us at (651)452 -6830 should you have further questions. It is our hope that you will grant the building permit to Tim and Roberta. Thank -you for your time! Regards, Todd D. Johnson Carol A. Johnson aya Date: May 11, 2000 To: City Council Members The reason for writing this letter is to inform you that we, the Shishkins family, residing at 1566 Lakeview Curve, Eagan MN 55122 have absolutely no objections or concerns with the fact that our neighbors, the Coles, residing at 1570 Lakeview Curve, Eagan MN 55122 plan to add additional unit to their house. We are aware of their plan, and we are asking the City Council to approve their petition. Michael and Anna Shishkin a 22 0 Agenda Information Memo June 5, 2000 Eagan City Council Meeting OLD BUSINESS A. ACQUISITION OF PROPERTY CITY OF EAGAN ACTION TO BE CONSIDERED: To approve a resolution authorizing the use of Eminent Domain to acquire the Imre parcels located along Lawrence Avenue and Lindy Lane and generally west of the pond, from R -1 to Business Park (BP). FACTS: In addition to determining the fate of the City -owned parcels, the City Council also took action at the April 4, 2000 Special Council Meeting regarding the remaining property west of the pond. The Council action stated that the Imres and Wispark were to be given 30 days in which to negotiate the sale of the Imre property generally located west of the pond. And further, if no deal was struck in that time period, City staff was to begin condemnation action to acquire the parcels for redevelopment purposes. During the 30 day time period, Wispark had made an offer that was rejected by the Imres (correspondence attached). Therefore, Council action on the attached resolution will formally begin the condemnation action. ATTACHMENTS: (7) Resolution, pagetW Area map, page _a_4 4 Minutes, April 4, 2000 Special Council Meeting, page y7through a g April 14, 2000 Wispark Letter of Intent, page �Q through ;2 April 20, 2000 Wispark explanation of offer, page through a sy April 24, 2000 Imre response, page .25�� May 8, 2000 Wispark letter to the City, page aS�,4 612 432 3780 SENT BY: 6- 1- 0 14:01 Adopted this day of June, 2000. ATTEST: By: Maria Karels Its: Deputy Clerk Vs' SEVERSON SHELDON 651 681 4694 2/ 2 By: Patricia E. Awada Its: Mayor A RESOLUTION AUTHORIZING EMINENT DOMAIN PROCEEDINGS FOR THE ACQUISITION OF PROPERTY WHEREAS, the City of Eagan has undertaken to assist in the redevelopment of land generally located at the northwesterly intersection of Highways 55 and 149 within the City of Eagan, (hereinafter the "Project and WHEREAS, in order to complete the Project, the City must acquire fee title from affected property owners; and WHEREAS, to assure the timely redevelopment in connection with the Project area, the City desires to authorize the City Attorney to proceed with eminent domain under Minnesota Statutes Chapter 117, including the use of quick -take method authorizing Minn. Stat. §117.042, should it be necessary, to acquire the property needed to complete the Project. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Eagan, County of Dakota, State of Minnesota, that: 1. That the law firm of Severson, Sheldon, Dougherty Molenda, P.A. is hereby authorized to negotiate for the purchase of the lands necessary for the improvements associated with the Project 2. Should a negotiated acquisition prove unattainable, the City Attorney is hereby authorized to use the power of eminent domain, under Minnesota Statutes Chapter 117, including the use of the quick -take method authorized in Minn. Stat. §114.042, to acquire all lands necessary for the construction of the improvements in connection with the Project, including the property legally described as: Lots 5 and 6, Block 1, Kollofskis Plat; Lot 2, Block 2, Kollofskis Plat; Lots 1, 2, 3 and 4, Block 3, Kollofskis Plat; Lot 6, Robert 0 Neill Homestead, lying North of Highway 55; and Lot 5, Robert 0 Neill Homestead, lying North of Highway 55. 9,4 PROPERTY OWNERSHIP N MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA April 4, 2000 A Special City Council meeting was held on Tuesday, April 4, 2000 in the City Council Chambers of the Eagan Municipal Center Building. The meeting was called to order at 5:07 p.m. and those present were Mayor Awada and City Councilmembers Bakken, Carlson and Masin. Councilmember Blomquist joined the meeting at 5:10 p.m. Also present were Assistant City Administrator Verbrugge, Senior Planner Ridley, Director of Public Works Colbert, Director of Finance VanOverbeke, and City Administrator Hedges. AGENDA ADOPTION The agenda was approved as presented. VISITORS TO BE HEARD There were no visitors wishing to address the City Council for items not on the agenda. KOLLOFSKI ADDITION PROPERTY DISPOSAL City Administrator Hedges introduced the Kollofski Addition Property Disposal item and asked that Senior Planner Ridley provide additional background covering the issues before the City Council. Mr. Ridley noted that the primary issue was how the City intended to dispose of the property it had acquired and is still holding in the Kollofski Addition. He explained the two exhibits in the City Council packet showing the Tax Increment Financing (TIF) District and the location of parcels owned by the City, Wispark and the Imres specifically on the west side of the tip of the pond. Mr. Ridley noted that Wispark is interested in acquiring the City property as well as the Imre property to continue the development of the Grand Oaks Business Park. Mayor Awada acknowledged that representatives of both Wispark and the Imres were in the audience and asked them to share their perspectives on the issues before the City Council. Mr. Greg Miller, Regional Director for Wispark, stated that his firm has a strong interest in acquiring both the City land and the Imre holdings west of the tip of the pond to allow completion of their development in that area. He also stated that there have been numerous discussions about acquiring the Imre property east of the tip of the pond. Wispark has an interest in seeing the quadrant cleaned up and both they and the Imres want the TIF options preserved on the east side as well. Mr. Brent Brunn of the Real Estate Company, CRESA, spoke representing the Imres. He stated that their position is in line with Wispark's and that they understand that it is in their best interest to enter into discussions with developers; the only question being the timeline. He stated that the Imres are looking for a site to relocate TMI Coatings. Mayor Awada inquired of Mr. Brunn, if the Imres have concluded that they do not want to be in the development business. Councilmember Masin asked how long that conclusion might have been in place. Mr. Brune responded that for the last couple of months they have been working on a site selection. Councilmember Masin also asked whether or not anything has happened in the past year and Mr. Brune stated that definitive action has been taken to find a new site. Councilmember Blomquist inquired about what is precipitating the potential move. Mr. Brunn said that the Imres have been aye holding the land for expansion but that they probably were not going to be able to do that at that location. Councilmember Carlson suggested that there are really two independent actions and that one can move without the other. The tip of the pond separates the areas into East and West components for all practical purposes. Mayor Awada noted that the issues included the City's ownership of five parcels and that they should be sold to Wispark or the Imres. A second issue is how to deal with the parcels that the Imres own in that area on the west side of the pond, if the City parcels are sold to Wispark. Finally, what are the TIF issues on the east side and what can we do to accrue the benefit from keeping those parcels in the TIF. Mr. Ridley and Mr. Verbrugge described the TIF constraints regarding both four -year and five -year limitations in the TIF law. Mr. Miller volunteered that Wispark will discuss the east side options with the Imres. Councilmember Masin inquired of Mr. Brunn as to whether or not the Imres had any action plan to keep the east side parcels in the TIF. He responded that he was not aware of anything. Councilmember Carlson again suggested that the discussion be focused on the west area. Mayor Awada suggested that the City Council follow the recommendations of the Advisory Planning Commission to sell the City parcels to Wispark and allow for private negotiations between the Imres and Wispark for Wispark to acquire the Imre holdings on that side of the pond with the City assisting in assembling the parcels by using condemnation, if necessary. Councilmember Carlson suggested that the negotiations have been going on for a year and only two additional weeks should be allowed prior to the City becoming involved. Mr. Bruhn stated that 30 days would be a more reasonable time for the negotiations and that the City should hold off on the disposal of its property for that period of time also. Councilmember Masin inquired about what the City would need to do in this process. Mr. Verbrugge responded that the City would need to assist through condemnation, if the parties could not negotiate an agreement. Councilmember Blomquist asked what the problem is with leaving the Imres building and business as it is at this time. Mr. Verbrugge responded that there are none, if that is the desire of the City Council. He noted that that the property was used in the test for setting up the TIF District. Councilmember Carlson inquired about whether or not the Triangle Building was "blighted" and also met the test. Mr. Miller responded that the outside industrial storage is the problem m the area, not the Triangle Building. He noted that, if Wispark were able to acquire the site, they would try to keep that building. Mayor Awada again requested that the discussion be focused on the property on the west side of the tip of the pond. Councilmember Masin noted a potential problem, if the negotiations have not been successfully completed in the 30-day period. Mayor Awada moved to sell the City parcels to Wispark at fair market value and to allow the Imres and Wispark 30 days to negotiate a sale of the Imre holdings on that side of the pond to Wispark. If no deal is struck in that time period, the City staff is to begin condemnation action. Councilmember Carlson seconded the motion noting that this provided for an orderly process in which to deal with this situation. Councilmember Blomquist noted the trouble with this action is are we forcing the Imres out of this location. Mr. Brunn responded that it is not their wish to leave but that they see that their time is limited and that they need to take some action now. Mr. Miller pointed out that this action is not forcing the Imres to leave, as it does not impact their operations on the east side. Councilmember Masin asked whether or not the Imres have made any attempt to contact the City or the City Council in an attempt to bring a resolution to these issues. No one was aware of any attempts to make contact with either the City or the City Council. Councilmember Carlson noted that she had called Mr. Miller and determined that one company had spent a lot of time and money and that this thing must move forward as it is already one year later. The motion was approved on a 4 -1 vote with Councilmember Blomquist voting against the motion. Discussion continued about what, if anything, could be done on the east side to maintain TIF eligibility. Mr. Verbrugge noted that he had discussed with bond Counsel what activities needed to be undertaken to prevent the four -year TIF limitation from beginning. He reported that the requirement was for substantial work that basically means moving dirt. Councilmember Masin inquired about whether or not assembling parcels would keep them in the TIF. Mr. Verbrugge responded that it would not. Councilmember Carlson asked what the City is going to lose, if those parcels are not kept in the TIF. Mr. Verbrugge explained that the potential loss had to do with an adjustment to the base value and would affect the amount of increment that could potentially be gained from development. Councilmember Blomquist stated that TMI Coatings has been a taxpayer for many years and the City should look out for their interest and look to see what can be done to clean up the land. Councilmember Carlson noted that the City should exhaust all possibilities and that to have this area fall out of the TIF was not good. She stated that the City must get creative. Councilmember Masin expressed two concems in that she doesn't want to force the Imres out and that we cannot go back and create a new district so we need to maximize the return on what we have at this time. She commented that the Imres have made no effort to get this resolved and the City must get what we can now. Mayor Awada moved and Councilmember Bakken seconded a motion that staff be directed to come back in one week with options about how to address TIF issues on the east side of the pond. The motion was approved 5 -0. There was no other business. The meeting adjourned at 6:00 p.m. April 4, 2000 Date OTHER BUSINESS ADJOURNMENT (99 City Clerk EJV Ma'v` 18 20133 1 813 ya_ '841'8 W1SPAP1 No.3 P. WISPARK CORPORATION 860 Blue Gentian Road, Suite 175, Eagan, MN 55121 April 14, 2000 Ms. Mary Imre TMI Coatings 2805 Dodd Road St. Paul, MN 55121 RE: LETTER OF INTENT TO PURCHASE VACANT LAND LOTS 5 6, BLOCK 1; LOT 2, BLOCK 2; LOTS 1,2,3 4, BLOCK 3 KOLLOFSKI'S PLAT, DAKOTA COUNTY EAGAN, MINNESOTA (65i)406 -8054 Fax: (651) 406.8170 Dear Mary: Pursuant to the city council's decision at their April 4, 2000 meeting, we contacted your representative, Bill Tobin, to ascertain how you wanted to proceed regarding our acquisition of your property west of the tip of the pond. Bill requested that we submit an offer to you rather than trying to retain a mutually acceptable appraiser to determine the purchase price, which would have been our preference. Therefore, please consider this letter as our Letter of Intent with respect to the purchase of the above- referenced real property (the "Property TMI Coatings is the owner of the Property "TMI" or "Seller and WISPARK Corporation "WISPARK "or "Buyer will be the purchaser. Certain material aspects of the proposed agreement between TMI and WISPARK are as set forth below: 1. Property. The land legally described as Lots 5 6, Block 1; Lot 2, Block 2; Lots 1,2,3 4, Block 3; Kollofski's Plat, Dakota County. 2. Buyer. WISPARK Corporation is the wholly owned real estate subsidiary of Wisconsin Energy Corporation. WISPARK is engaged in the business of purchasing and developing real property. 3. Purchase Agreement. Based upon the Letter of Intent, TMI and WISPARK shall endeavor to enter into a definitive Sale and Purchase Agreement (the "Purchase Agreement for the purchase of the Property. 4. Purchase Price. The purchase price to be paid by WISPARK to TMI is Two Dollars f $2.00) per developable square foot (the "Purchase Price as determined by the survey to be obtained by Buyer pursuant to Paragraph 6 below. The Purchase Price Ma v 1$ _'0Y. 1: 38?M1 612 '';42-9419 WISPAR4 No 3698 P 6 Ms. Mary Imre April 14, 2000 Page 2 shall be paid as follows: (a) upon execution of the Purchase Agreement, WISPARK shall pay $25,000 earnest money (the "Earnest Money to an Escrow Agent agreed upon by TMI and WISPARK; and (b) the remainder of the Purchase Price shall be paid at closing. The Earnest Money shall be fully credited against the Purchase Price, or otherwise distributed pursuant to the terms and conditions of the Purchase Agreement. 5. Closing. The closing of the transaction contemplated herein shall occur on or before June 1, 2000 unless postponed or extended in writing by TMI and WISPARK. 6. Survey. Buyer, at its sole expense, shall have the Property surveyed within 30 days after the execution of this Letter of Intent (see attached letter to Gary Germond of Sathre- Berquist). 7. Conditions. WISPARK's obligations under the Purchase Agreement shall be contingent on certain conditions, including without limitation the following: Title. TMI holding Property, on the date of the closing, free and clear of all encumbrances except as approved by WISPARK Tests. WISPARK being satisfied with the results of soil tests, engineering and environmental inspections, and other inspections and tests conducted on the Property as deemed necessary by WISPARK. Governmental Approvals and Zoning. WISPARK obtaining all zoning and governmental approvals necessary to develop the Property with office or office/service center buildings. Adjacent Property Acquisition. WISPARK's executing an agreement with the city of Eagan for the acquisition of the parcels, which they own in the area of the Property. 8. Real Estate Taxes. TMI shall pay real estate taxes due and payable in the years prior to the year of closing, including deferred and Green Acres taxes. Real estate taxes due and payable in all years after the year of closing will be paid by WISPARK. Real estate taxes due and payable .in the year of closing will be prorated to the date of closing between TMI and WISPARK. Seller shall pay all levied, pending and deferred special assessments. 9. Acceptance. Seller shall notify buyer, not later than April 19, 2000, if the terms of this Letter of Intent are acceptable, at which time Buyer will prepare the Purchase Agreement for signatures of TMX and WISPARK. If the terms are acceptable, please execute the copy of this Letter of Intent enclosed herewith (where indicated below), and return the executed copy to WISPARK at 860 Blue Gentian Road, Suite 175, Eagan, MN 55121, Attention: Gregory S. Miller (fax 651- 406 8170). asi May.18. 2001 1:39PM 612 ;942 -9419 WISPARK No.3693 P. 7 Ms. Mary Imre April 14, 2000 Page 3 If you have any questions or concerns, please call me at (651) 406 -8051. Sincerely WIS i ORPORATION /kjr go CUM, CPM VP /Regional Director AGREED ACCEPTED this day of 2000. By: Print Name Its: �S� b1ay.18. 1 _'8PR4 61 9.12-9.119 WISPRK t.1.2699 P. 2 WISI'ARK CORPORATION 860 Blue Gentian Road, Suite 175, Eagan, MN 55121 April 20, 1999 Mary E. Imre TMI Coatings 2805 Dodd Road Eagan, MN 55121 RE: Letter of Intent to Purchase Vacant Land Dear Mary: (651) 406 -8050 Fax: (651) 406 -8170 I received a call from Bill Tobin and Brent Brunn of CRESA Partners who advised me that you were very disappointed with our offer of April 14, 2000, to purchase your property west of the tip of the pond. I was also disappointed that you would have this reaction to our offer since our offer was made in good faith based on our knowledge of land costs and values in this area of Eagan. As you know, our preferred method of settling this matter was to select a mutually acceptable appraiser so that we could have an independent third party determine the value. As this was not acceptable to you, we tried to construct a "good faith" offer that would serve as a basis for our negotiations. Since you have not formally responded to our offer, I felt some background on our land activities in this area might be helpful to the process. By way of background, we have purchased land from four separate parties to accumulate the land we currently own for development. These acquisitions were done so that we could obtain an overall cost basis of no more than $2.00 per developable foot. We achieved this by paying some people more than $2.00, and some less than $2.00, based on the relative values of their parcels to the overall development plans as well as the ultimate use of these sites. The $2.00 basis is important because we incur significant additional costs in special assessments, grading costs, park improvements, and soft costs (environmental engineers, attorneys, surveyors, architects, capitalized interest, etc.) to get land planned and platted. We also are required by the City to construct NURP ponds to hold all of the run -off from the development, as the large pond is now a protected wetland. This reduces the developable areas of the property while also adding costs. aS3 May.1 :ij 1:3 PM1 61::•;1::-9419 WISPAPK, Mary Imre April 19, 2000 Page Two P. 1 Land is only one component of a building's cost. In order for rents to be competitive, costs must be kept within those of other competitive developers. As you may or may not know, the owners of the Spectrum property have been attempting to sell their property for the better part of two years at $3.00 per foot and have not been able to complete a transaction. During this same time Gary Holmes of CSM Corporation purchased the remaining land in the Waters for $1.50 per foot after Welsh Companies had exposed the transaction to the market for quite some rime. In terms of sales, we have only been able to sell one parcel to date. That was to Stringer Business Systems for $2.79 per square foot. That sale-required us to split the cost of their NURP pond as well as pay all the special assessments for Blue Water Road. The other sites we have developed have been contributed to our buildings at our basis (between $2.35 and $2.80 per square foot). At these values, given increasing construction costs, our rents are still the highest in the market. Therefore we are not able to pay any more for the land and keep the overall economics of our buildings competitive. I hope this helps you gain a better understanding of the basis for our offer price and that we are able to sit down and work this out pursuant to the City Council's direction. As always, we would be more than willing to meet with you at your convenience to discuss this matter. Sincerely, WISP CO RATION egory S. 0 i11er, CCIM, CPM VP/Regional Director Cc: Bill Tobin a sy May.18. 200i7 1 3SPM 61 942-941 9 'W'13PMS:K rirJ..3698 F. COATINGS, INC. April 24, 2000 Gregory S. Miller, CCIM, CPM Vice PresidentlRegional Director Wispark Corporation 860 Blue Gentian Road Suite 175 Eagan, MN 55121 Re: Letter of Intent to purchase vacant land Dear Greg: Thank you for your Letter of Intent to purchase vacant land dated April 14, 2000 and your follow up letter dated April 20, 2000 explaining how you arrived at your purchase price. As you know, we have retained Shenehon and Company to do an appraisal of all of my property including the "west" property for which you submitted an offer. My understanding is that you would also have an interest in purchasing at least the balance of the vacant land, if not also the improved parcels. While we did request an offer from you, and it is true that we were disappointed in the offer, I think it is now prudent for us to wait until we have received the appraisal to determine how we want to proceed. Sincerely, Mary Imr Cc: William Tobin Ki /prop/mItor/mlllwlsparkltr 2805 Dodd Road St. Paul, Minnesota 55121 1519.651- 452 -8100 FAX 651 -452 -0598 http://www.tmicoatings.com S7 4.% C10 Ai fib. WISP ARK CORPORATION (651) 406 -8050 860 Blue Gentian Road, Swte 175, Eagan, MN 55121 Fax: (651) 406 -8170 May 8, 2000 Mr. Mike Ridley City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: ACQUISITION OF CITY AND IMRE LAND Hwy 55 and Blue Water Road Eagan, MN Dear Mike: Pursuant to the decision reached by the City Council on April 4, 2000, we have been attempting to negotiate a purchase of the Imre property that is situated west of the tip of the pond in the above referenced area. We have made an offer to the Imre's which they declined. We subsequently sent them a letter detailing the basis for our offer. They have advised us that they have hired an appraiser to value their property. They are scheduled to meet with their appraiser May 12, 2000 to receive their value. We have indicated to Mary Imre that we are waiting for their counter offer. More than 30 days have now elapsed which was the time frame established by the City Council for resolution of this matter. Should we not be able to reach an agreement with the Imre's by May 19, 2000, we would request that the City commence condemnation proceedings on the Imre parcels pursuant to the City Council's direction. Your attention and consideration regarding this matter are appreciated. Sincerely, WIS C RPORATION reg S. i11er,tCIM, CPM VP/Regional Director Cc: Mary Imre Bill Tobin X56 Agenda Information Memo June 5, 2000 Eagan City Council Meeting B. REZONING CITY -OWNED PROPERTY ACTION TO BE CONSIDERED: To direct staff to initiate the rezoning of five City -owned parcels located in north- central Eagan along Lawrence Avenue and Lindy Lane from R -1 to Business Park (BP). FACTS: The City acquired the five parcels and caused the removal of all structures as part of the Highway 55/149 TIF District. The parcels are currently zoned R -1 and guided BP. As directed by Council action on April 4, 2000, the City has been negotiating a purchase agreement with Wispark Corporation for the sale of the City -owned parcels. Wispark is requesting that the sale of the property be contingent on the City rezoning the parcels (to BP) to be consistent with the Business Park Guide Plan designation. ATTACHMENTS: (1) Map of current ownership, page 4 p5g asp 200 i y GO 443 �aS 0 WISPARK CORP 200 400 600 Feet PROPERTY OWNERSHIP N asp Agenda Information Memo June 5, 2000 Eagan City Council Meeting X. NEW BUSINESS A. REZONING U.S. POSTAL SERVICE/BALE ANDERSON LTD. ACTION TO BE CONSIDERED: To approve a Rezoning of 6.3 acres from R -1, Single Family Residential to R -3, Residential Townhouse located south of Diffley Road and east of Johnny Cake Ridge Road, in the NW 1/4 of Section 28. FACTS: The subject site is excess property owned by the United States Postal Service (USPS). The USPS originally acquired the property several years ago for purposes of building a new retail service center. For various reasons, the USPS did not proceed with development of the site. On September 7, 1999, the City Council rezoned the subject property from an R -4, Multiple Residential to an R -1, Single Family designation. The rezoning of the property was necessary to rectify an inconsistency between the City's zoning regulations (which include the zoning map) and existing land use plan as mandated by the Land Planning Act. In conjunction with the rezoning of the subject property, the City also rezoned the adjacent northerly property from an RB, Roadside Business to an R -1, Single Family Residential designation. At their regular meeting on May 23, 2000, the Advisory Planning Commission held a public hearing to consider the Rezoning and recommended denial. ISSUES: APC members stated that there had been no significant changes in circumstance since last year and that the R -1 zoning designation was still appropriate. ATTACHMENTS (2): Minutes of the May 23, 2000 APC meeting, pages through C6/ Staff report, page through a66 S 9 Advisory Planning Commission May 23, 2000 Page 3 PUBLIC HEARINGS REZONING U.S. POSTAL SERVICE/BALE ANDERSON, LTD. DRAFT Chair Heyl opened the first public hearing of the evening regarding a rezoning of approximately 6.72 acres from R -1 (Residential Single Family) to R -3 (Residential Townhouse) for property located on the east side of Johnny Cake Ridge Road north of Oakridge Townhomes in the NW of Section 28. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated May 11, 2000. Mr. Kirmis noted the background and history, the existing conditions and the surrounding uses of the subject property. He stated that considering the subject use is bounded on the east and west by single family residential dwellings and on the north by property zoned for future single family use, a question exists as to whether the proposed R -3 zoning designation (and resulting residential densities) is compatible with surrounding uses in the area. Bill Sheehan of Bale Anderson, Ltd., representing the U.S. Postal Service discussed the history of the subject property, stating that there was a substantial reduction in the value of the property when the City Council rezoned the subject property from an R -4, Multiple Residential to an R -1, Single Family designation in September 1999. He stated that by rezoning the property to R -3, the Postal Service could recoup some of their losses on the property. Two members of the public spoke, questioning how much the Postal Service originally paid for the parcel and how often property can be rezoned. Mr. Sheehan stated that the property had been purchased for approximately $500,000 originally and that the Postal Service is only trying to minimize its losses. Chair Heyl explained there is no limit on the number of times property can be rezoned, as the Comprehensive Guide Plan reflects the current needs of a specific area and those needs can change. Chair Heyl closed the public hearing. The Commission discussed the proposed rezoning. Chair Heyl felt that the zoning of the subject area had been reviewed extensively in August 1999 and should remain R -1, Single Family. Members Segal, Steininger, and Kaess felt they could better evaluate the proposed rezoning if a proposal from a developer were submitted. Member Tilley felt the area should remain zoned R -1. Member Steininger moved, Member Huusko seconded, a motion to recommend approval of a rezoning of approximately 6.72 acres from R -1 to R -3 for property located on the D6o Advisory Planning Commission May 23, 2000 Page 4 DRAFT east side of Johnny Cake Ridge Road north of Oakridge Townhomes in the NW '/4 of Section 28. Member Segal stated he would prefer that the applicant request a continuance to bring this item back before the Commission with a proposal for development. The vote approve the rezoning failed 1 -6. Member Kaess voted to approve. Member Segal moved, Member Steininger seconded a motion to recommend denial of a rezoning of approximately 6.72 acres from R -1 to R -3 for property located on the east side of Johnny Cake Ridge Road north of Oakridge Townhomes in the NW 1/4 of Section 28. The vote was 6 -1 in favor. Member Kaess voted nay. abi REPORT DATE: May 11, 2000 CASE: 28- RZ- 01 -04 -00 APPLICANT: Bale, Anderson, Ltd. HEARING DATE: May 23, 2000 PROPERTY OWNER: United States Postal Service PREPARED BY: Bob Kirmis REQUEST: Rezoning LOCATION: South of Diffley Road along of Johnny Cake Ridge Road in the NW 1/4 of Section 28 COMPREHENSIVE PLAN: D -II, Mixed Residential (0 -6 units per acre) ZONING: R -1, Single Family Residential SUMMARY OF REQUEST Bale, Anderson, Ltd. is requesting approval of a Rezoning of a 6.7 acre, unplatted parcel of land located south of Diffley Road and east of Johnny Cake Ridge Road from R -1, Single Family Residential to R -3, Residential Townhouse. The property is owned by the United States Postal Service. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY PLANNING REPORT CITY OF EAGAN On August 12, 1999, the APC held a public hearing regarding the City's Comprehensive Guide Plan Update. In regard to the subject property, the APC recommended that the subject site be guided for MD, medium density residential use (4 -12 units /acre) and that "small lot" single family homes be developed on the site. The City Council subsequently agreed with the 06a Planning Report U.S. Postal Service Rezoning May 23, 2000 Page 3 The acceptability of the proposed land use is a policy matter to be determined by City Officials. Development Plans A specific development for the property in question has yet to be brought forward. Future development of the subject property shall be subject to applicable City Code requirements. SUMMARY /CONCLUSION The Land Planning Act stipulates that the guided land use and zoning designation of property must be consistent. The rezoning of the property to an R -3 designation is consistent with its existing Guide Plan designation (provided residential densities do not exceed six units per acre). As a result of the recent rezoning of the subject property (to an R -1 zoning designation), both the APC and City Council have determined that single family dwellings should be developed on the site. If the rezoning is approved, future development will proceed through the subdivision and building permit process and must comply with the performance standards of the R -3 district. ACTION TO BE CONSIDERED To recommend approval of a Rezoning of a 6.7 acre, unplatted parcel of land located south of Diffley Road and east of Johnny Cake Ridge Road from R -1, Single Family Residential to R -3, Residential Townhouse. a6a Current Zoning and Comprehensive Guide Plan U. S. Postal Service Land Use Map Case No. 28 -RZ -01 -04-00 Zoning Map V i1/ ,t 41t' PD a ''1111 6R.A.N. NO. 30 (DIFFUY ROAD) EY ROAD) R -1 wil moo Fr NI Fr Aast Current Zoning: R -1 Family residential �sia Flop*046,01 N. 00 11.. F..t 1.4 4. WAYLIF A 6* ►fir. 0 lrri" S eft PF ®®R7ms Comprehensive Guide Plan Land Use Map V N r 41 r4gli EY ROAD) C.S.A.K. NO. 30 (DIFFLEY ROAD) mi ll Ma 1 4, D-III Current Land Use Designation: D-11 Mixed Residential (0 -6 units /acre) ∎A, oumweiwow ��vilik�,� �I, D-II IN ,M.''t. tia■i wAyro fe all a.. N. 12410 FM ��1 m �m»V:e� p CO, IYY c 1 Fare') k... asap Weans Sy Dy Dakota Casty Land Survey D.p.r6..rrt 1/03/00. 0. N fe.att.a asatat')nd y a City staff. Zoning Ia.r City of Eagan 2 E THIS MAP IS INTENDED FOR REFERENCE USE ONLY W Community Development Depamnent The, Clty of Eagan and Dakota County do not guaranties the, accuracy of this information. S 50 f4 fl Met MI N. DEPT. OE TRANSPORTION RI j ff_w JQ. \I i y or -so DOWNING mart NAP. CAM POI 00C. &PI 111c.S2 PG 433 MSC. ILCORaS a6S SITE VICINITY EASE. 328 65 3 r Community Development Department 3830 Pilot Knob Road Eagan, MN 55122 Reference: Rezoning case 28- RZ- 01 -04 -00 Dear Sir or Madam, Len Diane Mathews 4288 Pintail Court Eagan, MN 55122 Home 651 -905 -9890 Work 651 -687 -2885 May 14, 2000 We are homeowners in the Mallard Park development and our back yard is immediately across Johnny Cake Ridge Road from the parcel of land which is being considered for rezoning. We OPPOSE the rezoning of this prouer R1 (residential single family) to R3 (residential townhomes). We bought our home because we wanted to live in a community of single family homes. We very much felt that the right decision was made last year when this property was rezoned to R1 "single family" home development. The reasons for this land to be R1 are the same today as they were last year: maintaining the current residents property values consistent with existing development on three sides keeping traffic flow down in a elementary school area We continue to believe the use of this property for single family homes is best for the current residents of this area and the City of Eagan. Thank you for the opportunity to provide input on this proposal. Regards, Len Diane Mathews t" oU`d ab6 CORRESPONDENCE Agenda Information Memo June 5, 2000 Eagan City Council B. CONDITIONAL USE PERMIT VISUAL IMPACT ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow construction of a pylon sign on property located at 580 Yankee Doodle Road, legally described as Lot 1, Block 1, Gopher Eagan Industrial Park 5 Addition, in the SE 1/4 of Section 12, subject to the conditions in the APC minutes. FACTS: The property contains a 120,000 square foot office /warehouse on that was constructed last year on the 8.7 -acre parcel. The City Code allows one free standing sign per building. By definition in the Sign Code, any sign which projects more than seven feet above ground level is considered a pylon sign and requires a conditional use permit. The proposed sign is 12 feet in height and eight feet wide. The proposed sign is made of aluminum with a matte black finish and will be internally lit. The sign area consists of backlit plexiglass letters for the building name, and panels for the individual tenants. The sign will be located at the northwest corner of the site just east of the main driveway entrance. A landscape plan has also been submitted showing shrubs around the base of the sign. The Advisory Planning Commission held a public hearing on May 23, 2000, and recommended approval of the Conditional Use Permit, subject to the conditions listed in the APC minutes. ATTACHMENTS: May 23, 2000, APC Minutes, pages 0- tkretirgh Staff report, pages 06 9 Advisory Planning Commission May 23, 2000 Page 5 The applicant was not present. All voted in favor. CONDITIONAL USE PERMIT VISUAL IMPACT Chair Heyl closed the public hearing. DRAFT Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow a pylon sign at 580 Yankee Doodle Road, legally described as Lot 1, Block 1, Gopher Eagan Industrial Park 5 Addition, located in the SE of Section 12 and NE 1/4 of Section 13. Planner Dudziak introduced the item and highlighted the information presented in the City staff's planning report dated May 15, 2000. Ms. Dudziak noted the background and history, the existing conditions and the surrounding uses of the subject property. She stated that the proposal appears to satisfy the performance standards for pylon signs in the Sign Code and the proposed internally lit sign appears compatible with the surrounding area and should not have a detrimental effect on traffic or surrounding properties. Chuck Thorkildson, a resident in the area stated that allowing a pylon sign would be unfair to the residents in the area. Chair Heyl addressed Mr. Thorkildson's concern stating that the proposed sign meets City Code requirements and that the businesses in the area need to have signage. Member Segal moved, Member Tilley seconded, a motion to approve a Conditional Use permit for Industrial Equities to allow a pylon sign at 580 Yankee Doodle Road, legally described as Lot 1, Block 1, Gopher Eagan Industrial Park 5 Addition, located in the SE 1/4 of Section 12 and NE %4 of Section 13 subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The internally lit pylon sign shall not exceed 12 feet in height and shall comply with the plans dated Sept. 13, 1999. 3. The pylon sign shall be located in the northwest corner of the site, as shown on the site plan received 09/09/99 and shall be set back at least 10 feet from all property lines. The sign shall be erected and maintained in such place and manner so as not to obstruct driver vision. 4. A landscape plan for foundation plantings around the sign shall be submitted with the sign permit application. REPORT DATE: May 15, 2000 APPLICANT: Visual Impact PROPERTY OWNER: Industrial Equities REQUEST: Conditional Use Permit LOCATION: 580 Yankee Doodle Road COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I -1, Limited Industrial SUMMARY OF REQUEST PLANNING REPORT CITY OF EAGAN CASE: 12- CU- 04 -03 -00 HEARING DATE: May 23, 2000 PREPARED BY: Pamela Dudziak Visual Impact is requesting approval of a Conditional Use Permit to allow a pylon sign at 580 Yankee Doodle Road, legally described as Lot 1, Block 1, Gopher Eagan Industrial Park 5` Addition, located in the SE 1 /4 of Section 12 and NE 1 /4 of Section 13. AUTHORITY FOR REVIEW City Code Chapter 4, Section 4.20, Placement, erection and maintenance of signs, provides that pylon signs are considered a conditional use and as such, are subject to all conditions, regulations and fees required for conditional uses. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the a69 Planning Report Visual Impact May 23, 2000 Page 2 essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The site is located east of Hwy. 149 and south of Yankee Doodle Road. This site consisted of several lots that remained vacant until 1999 when it was replatted as a single 8.7 -acre parcel and a 120,000 square foot office warehouse building was constructed. EXISTING CONDITIONS The site is located south of Yankee Doodle Road at the end of its eastward extension from Hwy. 149. Access to the site is provided from Yankee Doodle Road at the northwest corner of the property. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Office /warehouse under construction; zoned PD (Planned Development); guided BP (Business Park) in the Draft Comp Plan a �o Planning Report Visual Impact May 23, 2000 Page 3 South Warehouse /truck terminal; zoned I -1 (Limited Industrial); guided IND (Limited Industrial) East Vacant; zoned A (Agricultural); currently guided IND, but guided BP in the Draft Comp Plan West Gravel pit; zoned I -1; currently guided IND, but guided BP in the Draft Comp Plan EVALUATION OF REQUEST Sign Code Requirements The City's Sign Code allows one free standing ground sign per building. Any free standing ground sign which projects more than seven feet above ground level is considered a pylon sign. The Sign Code further defines "pylon sign" as a business sign erected on freestanding shafts, posts or walls which are solidly affixed to the ground, and which projects more than seven feet above ground level. Pylon signs, when authorized, are considered a conditional use, as defined in the zoning chapter and are subject to all conditions, regulations and fees required for conditional uses." Performance Standards The performance standards for pylon signs are as follows: No pylon sign may be located within 300 feet of any other pylon sign, measured on the same side of the street. No pylon signs shall project more than 27 feet above the lot level, roadway level, or a specified point between the two levels as determined by the council. The level used shall be based upon visibility factors from the adjacent roadway(s). No pylon sign shall exceed 125 square feet in area per side. All free standing signs must maintain a minimum setback of ten feet from all property lines. Proposed Sign The proposed sign would be located at the northwest corner of the site. The sign structure is 12 feet in height and 8 feet wide (96 square feet). The proposed sign is made of aluminum with a matte black finish, and will be internally lit. The sign area consists of backlit plexiglass letters for the building name, Eagan Distribution Center, at the top with panels for individual tenant names below. Site Plan The sign is proposed to be located at the northwest corner of the site. The site plan indicates that the 10 -foot minimum setback will be satisfied. There are no other pylon signs within 300 feet of the proposed sign, and none along Yankee Doodle Road east of Hwy. 149. Landscaping The landscape plan shows deciduous and evergreen shrubs around the base of the sign. A sign permit is required prior to installation of the sign and the landscape plan should be included with the permit. .2 9r Planning Report Visual Impact May 23, 2000 Page 4 SUMMARY /CONCLUSION The proposal appears to satisfy the performance standards for pylon signs in the Sign Code. The proposed internally lit sign appears compatible with the surrounding area and should not have a detrimental effect on traffic or surrounding properties. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit for a pylon sign on property at 580 Yankee Doodle Road located south of Yankee Doodle Road east of Hwy. 149, legally described as Lot 1, Block 1, Gopher Eagan Industrial Park 5 Addition, located in the SE' of Section 12 and NE '/4 of Section 13. If approved, the following conditions apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The internally lit pylon sign shall not exceed 12 feet in height and shall comply with the plans dated Sept. 13, 1999. 3. The pylon sign shall be located in the northwest corner of the site, as shown on the site plan received 09/09/99 and shall be set back at least 10 feet from all property lines. The sign shall be erected and maintained in such place and manner so as not to obstruct driver vision. 4. A landscape plan for foundation plantings around the sign shall be submitted with the sign permit application. a 2,2 FINANCIAL OBLIGATION 12- CU- 04 -03 -00 Lot 1, Blockl, Gopher Eagan Industrial Park SthAddition There are pay -off balances of special assessments totaling on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. IMPROVEMENT TOTAL USE RATE QUANTITY AMOUNT Location Map Eagan Boundary Street Centerline Parcel Area Building Footprint xsur MIL Tmer+'v Immillellae Subject Site 1 1000 1000 2000 Feet Development/Developer: Visual Impact Application: Conditional Use P Case No.: 12 -CU- 04-03 -00 City of Eagan Community Development Department Map Prepared using ERSI ArcView 3.1. Parcel base map data provided by Dakota County Land Survey Department and is current as or January 2000. 1, THIS MAP 1S INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Visual Impact Land Use Map Case No. 12 -CU- 04-03 -00 Zoning Map bay o :rig.,;'• *viol u. *0 ...Fr, g■■ s„•.1 tai■■..: 1r ■.Ilii���. i I wifinommuura P° Current Zoning: 1 -1 Limited Industrial ro w law Pr `MID .e Location GOO 0 1100 1100 Foot 11111 %0N11 0 s o .P45$ PO r M V WAIL Pe P Comprehensive Guide Plan Land Use Map w° i• pl' WS 'I* tell ES mar eg ii IND I eat 44 ,i Ela', IND Current Land Use Designation: IND Limited Industrial 1140 �'r ll 4 WD O w S Location IND A •Run i s ,I,, A-. e•• see t r..e I. A 9 s 4 ,0,0.1 bane map a aN by Dakota County Land Surrey Department 1/03/00. i rnm n.d wing I.f.tlea malntal by City Staff. City of Eagan Z w E THIS MAP 13 INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S Ili ~CI di Oo7. Is OW.% If OOIL .es Oooi •Je 0114 le 001% as oor% or OOI% et awn 1 /e own '1R soon' Z Ave i i .LY O: J .Y9' 6 AVE 1 9 AVE 1 L Ad9 1 9 Avg 1 S AH9' 4 Ave 1 .W9' Z AVE 1 Ave 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1$I r r ._I I 1 I v I' I' Mrl yr1lINO 1•..011• .MMrlINDIMe r••••• IOW rw I1Y.1./ MOM •rlr NOIMOSSY 111/15301 SU31678 &81u& 7rinsno n ..v• --,w s..o i weltrus C' N L` r O O O O O L` L La_ ti L� L. L La. LL I., W t+.1 V` 1 1 N I 1 I N N O W OO a 1 V N N N N N N N N 0 c c l a 0 00' 0000000000 0 C 0 0 0 0 0 N.00 O O O ^'1 CO O X X X X I- ni LO CO LC i0 CC N t0 t0 tO LO i M co N O; C: 1 0 0 t, 0+0+ QI� O N 1 1 I 1 Q O In Iv 0 to 0 Z a N en c 1 t0 N co 01 W N r U pp C W W u tJ O Ce M CD m CO CO CO 00 CO CO CO 2 t.1 5 3 Z <j i N CUm 4 ZjYW o r" 2 00E L^ V1 C1 I— U 1. 000 Pig 1M, .1 lth lii I I I.1 I I i1 11 SITE PLAN 9 /V'd Kt :r, (VM -d:11 �F ELEVATION 6rrT'Et'd3S l 5c41.4- ti _MN aAA :614117111 0M�Y 3401 NIRE MM 1S36!. WORE (61IJ MORE (6124254117 01292S-SiS: ;rte I 010 047.411L 1 i rrtd Choices.? S/outvot 1.4.4oru,r Pc4v (cro" .f NO.627 P02 Iaj 002 14 :04 w w.►�.. I3tsric iscA M$NS H T "•••11 reg. l re LANDSCAPE PLAN Agenda Information Memo June 5, 2000 Eagan City Council C. CONDITIONAL USE PERMIT APT MINNEAPOLIS, INC. ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow construction of a 120 -foot monopole telecommunications tower and a Variance to the required 300 -foot setback, for property located at 4888 Pilot Knob Road, legally described as Lot 1, Block 1, Chapel Hill Baptist Church Addition, in the SW 1/4 of Section 34, subject to the conditions in the APC minutes. FACTS: The property is zoned Public Facilities and contains an 8,500 square foot church in the south central portion of the site, with parking to the north and northeast of the building. The monopole is proposed to be located off the east end of the parking lot. The tower is proposed to be painted dark brown to blend in with the surrounding trees. APT proposes to design the tower to accommodate at least one additional user as required by City Code. The equipment shelter is proposed to be 8' by 12'. Details relative to other requirements of the City Code are discussed in the attached Planning Report. The plans show no removal of significant trees associated with the construction. This request includes a Variance because the proposed location of the tower is less than 300 feet from the adjacent property to the north, which is zoned Agricultural and contains a single family home. The proposed setback of the tower from the residential property is 164 feet. The Advisory Planning Commission held a public hearing on May 23, 2000, and recommended approval of the Conditional Use Permit and Variance, subject to the conditions listed in the APC minutes. ISSUES: The location for the tower is roughly midway between the north and south property lines, at a high point on the property and in a clearing. Locating the tower further south to increase the setback from the north lot line would place it at a lower elevation and into a more wooded area of the site. The APC determined that the variance was warranted based on the applicant's explanation of the service coverage needs, pole height and tree loss issues. The City has received correspondence from Dakota County Parks regarding the potential "negative visual effect on Lerbanon Hills Regional Park" and whether alternative locations have been fully explored. The property owner to the north has also expressed concerns about the location and visibility of the proposed tower. ATTACHMENTS: May 23, 2000, APC Minutes, pages through .9$/ Staff report, pages•? g .through Letter from Dakota County Parks, page 303 a�9 Advisory Planning Commission May 23, 2000 Page 6 DRAFT CONDITONAL USE PERMIT AND VARIANCE APT MINNEAPOLIS, INC. Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow a 120 -foot monopole telecommunications tower and a setback Variance for property located at 4888 Pilot Knob Road, legally described as Lot 1, Block 1, Chapel Hill Baptist Church Addition, in the SW 1 of Section 34. Planner Dudziak introduced the item and highlighted the information presented in the City staff's planning report dated May 16, 2000. She noted the existing conditions and surrounding uses of the subject property. She further stated that APT indicated their service lacks coverage along Pilot Knob Road in the southern portion of the city, that they are unable to identify a suitable existing tower for co- location and that this new tower is necessary to meet their technical performance needs and provide coverage to their customers in this area. She stated that as required by city ordinance, the proposed tower would provide co- location potential for other users. Peter Coyle of Larkin, Hoffman, Daly Lindgren, Ltd. representing APT, discussed the proposed tower, and request for a setback variance. He stated that APT had searched the area for other possible locations but had been unsuccessful. He further stated they had worked closely with Chapel Hill Baptist Church to determine the location of the tower and that they would landscape the area as much as possible. He stated that the normal height of such a tower is 160 feet to 200 feet, but in consideration of the Church and the neighborhood they were limiting the tower to 120 feet. Daryl Schumacher, representing Chapel Hill Baptist Church, stated the church had been approached a year ago regarding the location of the monopole and the church had turned them down. He went on to state that the current proposal is less intrusive to the area. Ms. Shindledecker, property owner to the north of the subject property, stated she had not been approached by the church or the applicant regarding the location of the monopole. She also questioned if the monopole would cause television and radio signal interference. Mr. Coyle stated that there would be no television or radio signal interference. Chair Heyl closed the public hearing. Member Tilley stated she felt a neighborhood meeting should have been held. Senior Planner Ridley stated that all property owners within 350 feet of the subject property had been notified via mail. Member Nosbush asked if the applicant had discussed other sites with City staff. Planner Dudziak stated there are limitations to site location due to zoning restrictions. Chair Heyl stated she felt that due to hardship, she sees a need for the variance. Member Nosbush questioned the actual hardship for the variance. Steve Ramburg, a radio frequency engineer explained that a frequency analysis had been conducted and there is a definite need for the monopole in the subject area. Advisory Planning Commission May 23, 2000 Page 7 Planner Dudziak stated that the proposed driveway is currently proposed as gravel but should be paved. The Commission agreed to add the paving of the driveway as an additional condition. Member Segal moved, Member Tilley seconded a motion to approve a conditional use permit to allow a 120 foot monopole and a variance to the required 300 foot setback on Lot 1, Block 1, Chapel Hill Baptist Church Addition, located at 4888 Pilot Knob Road in the SW 1 /4 of Section 34 subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. As required by City Code, the 120 -foot antenna tower shall accommodate the applicant's antennae and at least one additional comparable antennae for other communication providers; accept antennae mounted at varying heights; and allow the future rearrangement of antennae upon the tower. 3. The tower and accessory equipment building shall comply with the general standards outlined in City Code Section 11.10, Subdivision 31, F. 4. The equipment building shall be constructed with a brick exterior in a color to blend in with the surrounding area. 5. The lease area shall be secured with a security fence and landscaped as shown on the Site Plan dated 4- 12 -00. The barbed wire on the fence shall not be angled outward. 6. The monopole tower shall be painted dark brown. 7. The driveway access to the monopole shall be paved. All voted in favor. Chair Heyl requested that the applicant and/or a representative from the church meet with Ms. Schindeldecker. a s� SUMMARY OF REQUEST AUTHORITY FOR REVIEW PLANNING REPORT CITY OF EAGAN REPORT DATE: May 16, 2000 CASE: 34- CU- 05 -04 -00 34- VA- 05 -04 -00 APPLICANT: APT Minneapolis, Inc. HEARING DATE: May 23, 2000 PROPERTY OWNER: Chapel Hill Baptist Church PREPARED BY: Pamela Dudziak REQUEST: Conditional Use Permit Variance LOCATION: 4888 Pilot Knob Road COMPREHENSIVE PLAN: PF Public Facilities ZONING: P Public Facilities APT Minneapolis, Inc. is requesting a Conditional Use Permit (CUP) to allow a 120 -foot monopole telecommunications tower and a setback Variance for property located at 4888 Pilot Knob Road, legally described as Lot 1, Block 1, Chapel Hill Baptist Church Addition, in the SW 1 /4 of Section 34. Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the asp Planning Report APT Minneapolis, Inc. May 23, 2000 Page 2 essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Variance City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. EXISTING CONDITIONS The site is located on the east side of Pilot Knob Road, about Y2 -mile south of Cliff Road. The property contains an existing 8,500 square foot church in the south central portion of the site, and two parking lots north and northeast of the building. as3 Planning Report APT Minneapolis, Inc. May 23, 2000 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Single family residential; zoned A (Agricultural); guided P (Parks) South Lebanon Hills Regional Park; zoned P (Parks); guided P (Parks) East Lebanon Hills Regional Park; zoned P; guided P West Diamond T Ranch and single family residential; zoned A; guided D -I (Single Family Residential) EVALUATION OF REQUEST Site Plan The proposed monopole tower will be located at the east end of the site, about 40 feet beyond the east parking lot. Access to the tower location will be provided via an easement over the church's existing driveway and parking lot. The leased area for the tower and equipment is is approximately 40' by 40' and will be enclosed by a chain link fence with barbed wire at the top. The barbed wire should not be angled outward. The property abuts property zoned Agricultural containing single family homes to the north, and Lebanon Hills Regional Park to the south and east. The tower is proposed to have setbacks of 164 feet from the north property line, 188 feet from the south property, and 145 feet from the east property line. The setback from the north property line does not satisfy the 300 -foot minimum setback from a residential use district and for this reason, a setback Variance is requested. The Variance is discussed later in this report. To the west across Pilot Knob Road is the Diamond T Ranch, which is guided for future single family residential development. Code Requirements City Code Chapter 11, Section 11.10, Subd. 31 sets forth the regulations for the installation of antennae and construction of towers. Subdivision 31 -F contains general standards applying to all towers and antennae regarding illumination, signage, security, screening, location and color, design, and building permit requirements. The proposed tower must comply with these general standards. Additionally, Subdivision 31 -D(2) states that freestanding towers and antennae in non residential use districts shall be subject to the following requirements. An assessment of this proposal relative to these provisions follows each item. a) The combined height of any freestanding tower and antennae or satellite dishes mounted thereto shall not exceed: (ii) 125 feet, measured from ground elevation of the tower to the highest point of the tower- antenna/satellite dish combination, provided the tower is designed to: �8� Planning Report APT Minneapolis, Inc. May 23, 2000 Page 4 (A) Accommodate the applicant's antennae and at least one additional comparable antennae for other communication providers; (B) Accept antennae mounted at varying heights; and (C) Allow the future rearrangement of antennae upon the tower. The proposed tower is 120 feet in height. The submitted narrative states that the tower will be designed to meet these standards to accommodate at least one additional user and allow for the future rearrangement of antenna at different heights. b) All setback requirements for any accessory equipment building or structure shall be met as set forth in this chapter, provided the minimum setback distance of the tower from any property line of a parcel or lot within a residential use district shall be equal to two times the height of the tower or 300 feet, whichever is greater. The proposed equipment building satisfies setback requirements for the Public Facilities zoning district. However, the proposed tower is set back only 164 feet from the north lot line, which abuts a residential use district, rather than the minimum 300 feet. Consequently, this proposal includes a Variance request for this setback and the applicant's narrative describes the APT's justification for the Variance. The submitted narrative describes that APT and other wireless communication providers have a lack of coverage in this area of the city that is "attributable to the rolling topography of the region." The applicant further describes the difficulty they have had in finding suitable and available sites to service this area of the city because of the city's "stringent Telecommunications Ordinance," and "restrictive setback Ordinance." The proposed location of the tower is at a high point of the property in a clearing that is accessible from the existing parking lot. The property is 375 feet wide. The chosen location is roughly midway between the north and south property lines. Locating the tower further to the south would place it at a lower elevation and into a more wooded area of the site. c) The tower shall be located in the rear yard. The proposed tower is located in the rear yard of the lot. d) The tower shall be self supporting through the use of a design that uses an open frame or monopole configuration. The applicant's proposal is for a self supporting monopole. e) Permanent platforms or structures, exclusive of the tower or antennae, that increase off site visibility are prohibited. The plans do not show any extraneous platforms or structures associated with the tower. The tower is proposed to be painted dark brown to blend in with the surrounding trees. a ss Planning Report APT Minneapolis, Inc. May 23, 2000 Page 5 f) Existing vegetation on the site shall be preserved to the greatest possible extent practical. The proposed tower is located in a clearing east of the parking lot, existing vegetation to the north and south will remain. g) Accessory equipment associated with freestanding towers and antennae shall be located within an equipment building constructed of materials and color compatible with principal building and surrounding area or within an equipment encasement not exceeding l0 feet (w) x l0 feet (I) x S feet (h) in size. APT proposes to construct an 8' x 12' equipment building. The plans show the equipment building to be painted dark brown, however, a detail of the equipment building was not provided so the proposed materials are not specified. Other such equipment buildings within Eagan have been constructed of brick material, which requires less maintenance than a painted surface. Although the exterior materials of the equipment building were not specified, it should be constructed with a brick exterior in a color to blend in with the surrounding area. h) The applicant shall provide a color manipulated "as built" photograph of the tower as proposed for the location. The applicant has provided the photo simulation. i) No new tower shall be permitted unless the city council finds that the equipment planned for the proposed tower cannot be accommodated at any preferred co- location site. The city council may find that a preferred co- location site cannot accommodate that planned equipment for the following reasons: (i) The planned equipment would exceed the structural capacity of the preferred co- location site, and the preferred co- location site cannot be reinforced, modified, or replaced to accommodate the planned equipment or its equivalent at a reasonable cost, as certified by a qualified radio frequency engineer; (ii) The planned equipment would interfere significantly with the usability of existing or approved equipment at the preferred co- location site, and the interference cannot be prevented at a reasonable cost, as certified by a qualified radio frequency engineer; (iii) A preferred co- location site cannot accommodate the planned equipment at a height necessary to function reasonably, as certified by a qualified radio frequency engineer; or (iv) The applicant, after a good faith effort, is unable to lease, purchase or otherwise obtain space for the planned equipment at a preferred co- location site. The applicant's narrative states "No other existing structures exist in the area suitable for co- location of APT's antennas." Additionally, the narrative indicates that "APT is unable to locate on an existing tower structure within its documented search ring that would provide the technical performance required for seamless coverage Therefore, APT finds it necessary to construct its own tower with future collocation potential, as described in APT's plans." APT has also submitted a memo from Steve Ramberg, their radio frequency engineer, describing the coverage this proposed tower will provide. The a sp Planning Report APT Minneapolis, Inc. May 23, 2000 Page 6 narrative also indicates that the tower would be located 200 feet from the nearest residential structure. There is an antenna tower on the Parkview Golf Course near Cliff Road that was constructed within the last few years. This tower apparently does not meet APT's service needs. Also, the Parkview tower is less than 100 feet in height, and therefore, is not required by city ordinance to accommodate additional users. Gradine/Storm Drainage Grading is limited to an area approximately 40 feet by 40 feet that contains the tower and equipment, and includes a 180 -foot access drive extending eastward from the parking lot to access the tower and equipment. Tree Preservation The plans show no removal of existing significant trees. Compliance with the tree preservation ordinance will be confirmed at the time of building permit application. Landscaping The plans indicate seven Black Hills Spruce trees will be planted on the west and north sides of the lease area containing the tower and equipment for screening purposes. SUMMARY /CONCLUSION APT, Minneapolis, Inc. is requesting approval of a Conditional Use Permit and a setback Variance to construct a 120 -foot monopole communications antennae tower on the property of the Chapel Hill Baptist Church. APT indicates that their service lacks coverage along Pilot Knob Road in the southern portion of the city, that they are unable to identify a suitable existing tower for co- location and that this new tower is necessary to meet their technical performance needs and provide coverage to their customers in this area. As required by city ordinance, the proposed tower would provide co- location potential for other users. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit (CUP) to allow a 120 -foot monopole telecommunications tower, and a Variance to the required 300 -foot setback for a tower from a residential use district, for property located at 4888 Pilot Knob Road, legally described as Lot 1, Block 1, Chapel Hill Baptist Church Addition, in the SW 1/4 of Section 34. If approved, the following conditions apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. As required by City Code, the 120 -foot antenna tower shall accommodate the applicant's antennae and at least one additional comparable antennae for other communication providers; accept antennae mounted at varying heights; and allow the future rearrangement of antennae upon the tower. cg? Planning Report APT Minneapolis, Inc. May 23,'2000 Page 7 3. The tower and accessory equipment building shall comply with the general standards outlined in City Code Section 11.10, Subdivision 31, F. 4. The equipment building shall be constructed with a brick exterior in a color to blend in with the surrounding area. 5. The lease area shall be secured with a security fence and landscaped as shown on the Site Plan dated 4- 12 -00. The barbed wire on the fence shall not be angled outward. 6. The monopole tower shall be painted dark brown. FINANCIAL OBLIGATION- 34- CU- 05 -04 -00 Lot 1, Block 1, Chapel Hill Baptist Church Addition There are pay -off balances of special assessments totaling $20,288 on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. The property owner recently requested that utility service be extended to the property. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. IMPROVEMENT Water Availability Charge TOTAL USE RATE QUANTITY AMOUNT P. F. $3,090.00 /Ac 8.41 Ac $25,987 $25,987 Location Map Eagan Boundary Street Centerline Parcel Area Building Footprint A a coo B771.-‘ LIS ti 0 o _1943 .3 1 i mn CEng Er• �O rises o v p A ;a eon" =e�'� e IL,- 1 N 4 •4���� a o 1 1 b LJ lop a, dw,,D �.o n H17.'�� V a q. 7 OtatIO flit) ov i i i i i i ■1221 'mill ■II Mg PP 1471t "'IPA �O© V V n on vi: in *1 4 4tir� C PI 4 1.3 a un c oo r o w PD A r 0 4 �ooa©�e000�� ry n il l 44 x'100. �DC� liki i G' 0 o�:A� u niu v� �U��q 1 44l i a m I. Ir.* comkgri Sub ect Site o 3 i 1000 0 1000 2000 Feet Development/Developer: Aerial Communications Application: Conditional Use P It Case No.: 34 -CU -05 -0400 c 2 9 D 4Kity of Eagan Cemtne ■ny Development Department Map Prepared using EReI AreVNw 3.1. Parcel base map data preview! N by Dakota County Land Survey Department and Is current as of January 2000. L.: t THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are L s not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan APT Minneapolis, Inc. Land Use Map Case No. 34- CU- 05 -04 -00 Current Zoning: P Public Facilities Zoning Map •00 BOO 1200 Post j I 1 �I�Ti1"i j y \C 11 l 11 NW' 1M) r Pg m e rib t a r it iernwv I pi Oa los in .4 el ark MAN 1141 4C .r .r Location li� �s aa. ■■■t% i •.1 Comprehensive Guide Plan Land Use Map Current Land Use Designation: PF Public Facilities N• N0 1200 rest =MIL]) I 1 IIII IiiIJIp 44 vs t. wow tN D III■ di 41 0.50 r USE 4° t. NMI IOW MIN a k i it1t INV sa City of Eagan Community Development Department Parcel base ntap 1•1000a11•0 provided by Oaketa County Laid $arny Deportment 1/03/00. Z.nlq lnhnnatNn ralnt•Jned by Clty Stan. 1 THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. W�E w. rtv.• ou.• 1 i OWN MN v 0;1 n uli i_ 1 1M IMMO/ lM 1 f 1 (LANDSCAPE PLAN e I` 1 a 1• 1 't 1 1 '1 lie 1:0111 1104 us s 1 nit ../1tA.ON.,, 1 1 1 1 1 Mb W ELEVATIONS a 1 11 1 1 '_I1L 1 1 1 1 1 1 1; 1 1 1 1 \1 1 1 1 1 1 I WPM II it 11 litt. 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HOFFMAN GERALD H. FRIEDELL EDWARD J. DRISCOLL GENE N. FULLER JOHN D. FULUAER FRANK I. HARVEY CHARLES S. MODELL CHRISTOPHER J. DIET2EN LINDA H. FIBER THOMAS P. STOLTMM MICHAEL C. JACKMAN JCWM E. DE1 JON S. SVMERREWSK THOMAS J. FLYNN JAMES P. WIN N TOCOI. FREEMAN GERALD L SEC( JOHN B. LLNDOLAST DAYLE NOLAN JOHN A COTTER' PAUL B. PLUIETT ALAN L. KILDO W KATHLEEN M. PICOTTE NEWNANI MICHAEL B. LEBMON GREGORY E KORSTAD CiARY A VAN CLEVE DANIEL L BONUS TIMOTHY J. KEAE ALAN M. ANDERSON MICHAEL W. SCN.EY ROHM I. KREPS TERRENCE E. BISHOP GARYA RE O% CJRISTOPIER J. H ARRISTNAL KFJCEL J. OHLROGGE BRUCE J. DOUGLAS WLI JAM C. GRIFFITH, JR. JOHN R. HILL PETER J. COYLE LARRY D. MARTIN JANE E. BREMER JOIN J. STEM/WAGE/4 MIGIAEL A SMITH April 18, 2000 Ms. Pam Dudziak Planning Department City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Pam: LARKIN, HOFFMAN, DALY LINDGREN, LTD. ATTORNEYS AT LAW 1500 NORWEST FINANCIAL CENTER 7900 XERXES AVENUE SOUTH BLOOMINGTON, MINNESOTA 55431 -1194 TELEPHONE (612) 835 -3800 FAX (612) 896 -3333 Re: APT Minneapolis, Inc. /Chapel Hill Baptist Church CUP and Variance for 120 -foot monopole ACREW F. PERRN F EOERICK W. PAMPA RENEE 1.. JACKSON VNLUAM 0. TIORNTON ANN M. MEYER CNUSTOP EA K. LJIRUS DOUGLAS IL RAKER STEPHEN A KARNSKI TI AIAB F. ALEIIMCER INEL T. KMLEC SHARMA NWLOREN JCHN F. MOS AOMA NNTA NICHOLAS Al VUETSTRA C. ERIC HANES JOHN E TONER JAMES M. 111.1M0 DANIEL J. EALL.NTIFE JOIN A MACK JEFFREY D. GAMMA SONYA R. WAUi9CMME/0 JOSEFN J. FITTANTE. R. CYPTILA M. KLAUS MARK 0. CNWSTOPIERSON M. OVINE MAWCN NEAL J. IANCHETT TAMARA O'NEILL MORELAND JAMES A. MCGREEVY. IM THOMAS A DUMP TODOA TAYLOR OF COLN8EL JAMES P. LARKIN JACK F. 0KV 0. KENNETH UICOREN ALLAN E MUlYMN JOSEPH GRIS MAO ADAPTED N WISCONSIN 0,&Y AOMSITED N CALIFORNIA Our firm represents APT Minneapolis, Inc. "APT in connection with its development of personal wireless communications facilities "PCS within the Twin Cities Area and the State of Minnesota. APT's system needs require it to construct a PCS facility within the City of Eagan, Minnesota (the City) on property owned by Chapel Hill Baptist Church, located at 4888 Pilot Knob Road "the Site The purpose of this letter is to request approval from the Eagan City Council of APT's PCS telecommunications facility as described below. APT is a wireless telecommunications company with its headquarters in Chicago, Illinois and a regional office in Minneapolis, Minnesota. APT has worked diligently with local units of government throughout the state of Minnesota to construct telecommunications facilities, including towers, which meet the needs of APT's PCS system, as well as the aesthetic and safety requirements of local jurisdictions. Pursuant to the Telecommunications Act of 1996 "the Act APT and several other companies were chosen by the Federal Communication Commission "the FCC to develop PCS systems within the United States. PCS systems allow greater communications opportunities for consumers. The FCC believes such communications opportunities enhance the quality of life for all citizens. Ms. Pam Dudziak April 18, 2000 Page 2 LARKIN, HOFFMAN, DALY LINDGREN, LTD. Under the Act, local units of government retain the right to make traditional land use judgments regarding the location, height and design of telecommunications facilities. However, local units of government cannot regulate towers or antennas in a way that prohibits the provision of wireless telecommunication services. Moreover, the FCC has exclusive jurisdiction over the regulation of the environmental effects of radio frequency emissions from PCS facilities and primary jurisdiction over the regulation of radio signal interference among users of the radio frequency spectrum. Attached please find executed Application and Deposit Agreement for a 120 -foot monopole telecommunications tower at the Site. Specifically, APT is seeking City approval of a Conditional Use Permit (CUP) for a 120 -foot monopole tower and a setback variance. Included with the Application are six (6) sets of APT's plans including: (1) Site Plan; (2) a diagram of the proposed tower and antenna structure; (3) ALTA survey; and (4) list of abutting property owners within 350 feet of the Site. This submittal for the Site complies with the City's Telecommunications Ordinance as follows: Site Requirements APT's proposed tower is required to allow service delivery along Pilot Knob Road and the surrounding area. APT has a documented gap in coverage along Pilot Knob Road attributable to the rolling topography of the region. APT's problem is not unique; other wireless carriers have the same difficulty covering Pilot Knob Road. APT believes that some of these carriers will be able to use the proposed tower, if approval is granted by the City. APT has been searching for a suitable location in the region for several years. The proposed Site satisfies APT's technical coverage requirements, while offering the best opportunity to site a PCS tower in conformance with the City's stringent Ordinance requirements. No other existing structures exist in the area suitable for co- location of APT's antennas. The tower will be sited in the backyard area of the church property, behind an overflow parking lot, in a densely wooded portion of the Site. The ground installations should not be visible from any adjacent property. Setbacks and Separation Requirements The Site measures approximately 1130 feet deep by 375 wide, at the back property line. The tower is proposed to be sited 164 feet from the north property line, 188 feet from the south property line and 145 feet from the east property line. The City's Telecommunications Ordinance requires a setback of 300 feet or twice the height of the proposed tower, whichever is greater. It is not possible to site the proposed tower in such a manner as to comply with the required setback. APT is unable to identify another suitably zoned property that achieves necessary coverage objectives for Pilot Knob Road. The enclosed memo from Steve Romberg, an APT radio frequency engineer, describes the coverage to be provided by the proposed tower. At the hearing a map will be provided that will demonstrate how this proposed telecommunications facility will supplement APT's current service. This document also describes the geographic service area of the proposed facility. Ms. Pam Dudziak April 18, 2000 Page 3 Collocation /Sharing of Facilities APT is unable to locate on an existing tower structure within its documented search ring that would provide the technical performance required for seamless coverage. APT currently has an antenna array on five (5) water towers located within the City. These antenna locations are not sufficient to meet APT's coverage requirements south of Cliff Road. Therefore, APT finds it necessary to construct its own tower with future collocation potential, as described in APT's plans. APT's proposed tower will be 120 feet in height. The City's Telecommunications Ordinance requires that the tower be designed structurally to accommodate the applicant's antenna and comparable antenna for at least one (possibly two) additional users. APT strongly supports the City's collocation policies; its tower structure will allow for the future rearrangement of antenna on the tower and the acceptance of antenna to be mounted at different heights. Engineering The engineering report requirements of the City's Telecommunications Ordinance are satisfied by the enclosed documents. The plan sheets describe the tower height and design. The plans describe a facility to be constructed in conformance with applicable, structural and electrical standards. Antenna locations are described on the plan. The tower is proposed to be 120 feet tall and, accordingly, will not require lighting per Federal Aviation Administration standards. Landscaping/Site Plan Variance Justification LARKIN, HOFFMAN, DALY LINDGREN, LTD. APT will construct its tower and related facilities in a manner that is compatible with the surroundings. The tower Site Plan will comply with all landscaping and screening requirements set by the City. APT will use its best efforts to utilize building materials, colors, textures, screening and landscaping that will blend the facilities with the .surrounding natural features and environment to the greatest extent possible. The tower will be constructed, painted and treated to meet the requirements set by the City. APT has attempted to establish suitable telecommunications facilities to cover Pilot Knob Road south of Cliff for nearly a year. The City has a very stringent Telecommunications Ordinance which severely limits suitable and available sites for consideration by APT and other wireless companies. The Site is appropriate for development of a telecommunications tower under the City's Telecommunications Ordinance. APT seeks a Variance only from the City's restrictive setback Ordinance. In all other respects, the proposed tower complies with the City's Ordinance. In reviewing APT's requested Variance, the City must consider and make findings confirming that the application will not: a) Impair an adequate supply of light and air to adjacent property. a99 1 Ms. Pam Dudziak April 18, 2000 Page 4 LARKIN, HOFFMAN, DALY LINDGREN, LTD. The tower facility will not impede or effect the supply of light or air to adjacent property. b) Unreasonably increase the congestion in the public street. Access to the tower facility will be via the existing access to the Site. APT sends a technician to check the tower approximately once a month. c) Increase the danger of fire or endanger the public safety. The proposed tower does not pose any public safety hazard. d) Unreasonably diminish or impair established property value within the neighborhood. County and local assessors are in agreement that telecommunications towers do not impair property values. Enclosed documentation substantiates this point. e) Disrupt the traditional practices or social cohesiveness of the community. The proposed tower will not impact on the traditional practices of the community; the tower will, however, have a positive impact on the ability of APT consumers to utilize their wireless telephones both from their automobiles and their homes. f) Or in any other way be contrary to the intent of this chapter or other applicable City Code provisions. APT's proposed tower requires a variance solely for the purpose of complying with the City's stringent setback requirements. APT is unable to identify and secure rights to any other suitable location and /or existing tower structure. Absent the Variance, APT customers will continue to suffer dropped calls along Pilot Knob Road. The tower will sited at least 200 feet from the nearest residential structure. The tower complies in all other respects with the City's Telecommunications Ordinance and related land use policies. Ms. Pam Dudziak April 18, 2000 Page 5 Sinc Pe er Coy e, for LARKIN, HOFFMAN, DALY LINDGREN, LTD. APT looks forward to working with the City to develop the proposed tower at the Site, in compliance with the City's requirements. Please call me if you have any questions regarding APT's CUP and Variance Applications. LARKIN, HOFFMAN, DALY LINDGREN, Ltd. Enclosures cc: Mike O'Rourke Steve Katkov Brian O'Connor, Esq. 0571812.01 Date: 04 /17/00 To: Steve Katkov From: Steve Ramberg, RF Engineer Aerial Communications, In RE: Berean Baptist Church, Eagan As you are aware, we continue to receive complaints of poor coverage in the city of Eagan. Investigation into those complaints illustrated a hole in our coverage area south of Cliff Road and east of Johnny Cake Ridge Road. Significant expansion in housing along with our growing customer base has taken place in Eagan. Our need to increase coverage to meet demands for service has grown in proportion to that growth, which warrants the need for a new cell tower. A number of factors contribute to the selection of a suitable placement of a tower. Factors weighed into each analysis include tower height, terrain, foliage and building density. The area south of Cliff Road and north of McAndrews presents challenges given the terrain and dense foliage. There is an existing tower located on Cliff Road on the Parkview Golf Course, however limited height prevents us from overcoming terrain and foliage heights to the southwest. Another site which was considered was a municipal water tower located on the Valleywood Golf Course. This site is also rather limited in height and will not allow us to reach the residential neighborhoods west of Johnny Cake Ridge Road. The church property has a clear line of sight path to the neighborhoods, which is our primary objective. Aerial Communications towers can be designed for co- location. Use of the church property will provide the necessary coverage as requested by our customers and is an ideal location for other communication companies to co- locate. 3oa AERIAL COMMUNICATIONS. INC. 6000 WEST 76TH STREET. SUITE 400 MINNEAPOLIS. MN 55439 612.833.4000 PHONE Pam Dudziak From: Forrest, Johnny [JOHNNY.FORREST @CO.DAKOTA.MN.US] Sent: Tuesday, May 23, 2000 4:29 PM To: 'pdudziak @ci.eagan.mn.us' Subject: FW: Note to fax or e-mail to Eagan about proposed cell phone tower near LHRP Original Message From: Forrest, Johnny Sent: Tuesday, May 23, 2000 3:37 PM To: Blair, Bruce Subject: Note to fax or e-mail to Eagan about proposed cell phone tower near LHRP Dear Ms. Dudziak: Thank you for providing Dakota County Parks information about the requested conditional use permit and variance for a 120 foot monopole proposed to be sited on Lot 1, Block 1, Chapel Hill Baptist Church Addition. The County Parks Department has concerns about how this project could have a negative visual effect on Lebanon Hills Regional Park. We are also concerned about the precedent- setting nature of variances of this type, should this variance be granted. We trust that in considering the conditional use permit and variance requests that the City will carefully evaluate the feasibility of placing the tower at existing public utility locations, such as atop or adjacent to the city water tower at Valleywood Golf Course in Apple Valley. If the City decides to grant the permit and variance, it would seem that a reduction in the proposed height of the tower should be one of the conditions of the variance. Thank you for considering these comments from Dakota County Parks. Johnny Forrest Senior Planner- Natural Resources 3013 Agenda Information Memo June 5, 2000 Eagan City Council Meeting D. PLANNED DEVELOPMENT AMENDMENT/FINAL PLANNED DEVELOPMENT CEDAR CLIFF PROPERTIES, L.L.C. ACTION TO BE CONSIDERED: To approve a Planned Development Amendment/Final Planned Development to allow the construction of a 8,680 square foot retail strip center upon 1.1 acres of land located south of Cliff Road and west of Slater Road on property currently platted as Lot 1, Block 1, Oak Cliff 9th Addition subject to the conditions in the APC meeting minutes. FACTS: The proposed retail commercial use constitutes a change from the previously approved "Winkler /Jackson" Preliminary Planned Development that called for the construction of a 4,500 square foot restaurant on the subject property. In December of last year, the City approved the Oak Cliff 9 Addition, a two lot commercial subdivision within which the subject site lies. Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming Planned Development Agreement. At their regular meeting on May 23, 2000, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. ISSUES: Approval of the Planned Development Amendment/Final Planned Development shall be subject to the execution of a Final Planned Development Agreement. ATTACHMENTS (2): Minutes of the May 23, 2000 APC meeting, pages3ththrough3_06 Staff report, page s3C hrough 3a/ 304/ Advisory Planning Commission May 23, 2000 Page 10 PLANNED DEVELOPMENT AMENDMENT CEDAR CLIFF PROPERTIES, LLC Chair Heyl opened the next public hearing of the evening regarding a Planned Development Amendment amending the use of Lot 1, Block 1, Oak Cliff 9 Addition from a restaurant to retail commercial, located at 2270 Cliff Road, between Penn Cycle and Superamerica in the NW of Section 31. Planner Kirmis introduced the item and highlighted the information presented in the City staff's planning report dated May 16, 2000. He discussed the background and history, existing conditions and surrounding uses of the subject property. He stated that the use and design appear compatible with existing and anticipated surrounding uses. Greg Lokken representing Cedar Cliff Properties reviewed the proposed retail strip center. He requested that parking stalls on the south side of the building be nine feet in width in an effort to provide more spaces. He also expressed concern that the berm in the county right -of -way screens the property and may actually block the visibility of the proposed building. Chair Heyl asked Mr. Lokken what type of businesses are planned for the proposed strip center. Mr. Lokken stated there would be four to six service type businesses. There was no public comment. Chair Heyl closed the public hearing. 30� DRAFT Design Engineer John Gorder addressed Mr. Malack's question regarding the berm along Cliff Road. He stated that the applicant could apply to Dakota County for modification to the berm. The Commission agreed that nine foot parking stall widths on the south side of the buildings would be acceptable. This will be added as condition number 14. Member Segal, moved Member Tilley seconded a motion to approve a Planned Development Amendment for Cedar Cliff Properties, LLC amending the use of Lot 1, Block 1, Oak Cliff 9th Addition from .a restaurant to retail commercial, located at 2270 Cliff Road, between Penn Cycle and Superamerica in the NW of Section 31 subject to the following conditions: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits are required for the Final Planned Development Agreement: Advisory Planning Commission May 23, 2000 Page 11 A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 3. Uses within the building shall be limited to those allowed within the NB, Neighborhood Business district. 4. Either the one way drive lane (on the east side of the building) shall be expanded to 24 feet in width or angled parking stalls (rather than 90 degree stalls) shall be provided. 5. One additional handicap parking stall shall be provided to satisfy State requirements. 6. Additional screening/landscaping shall be provided along Cliff Road and Oak Cliff Lane to screen proposed off street parking areas. 7. The proposed retail center shall match the adjacent Super America and Penn Cycle stores in both color and materials. 8. All trash/recycling containers shall be stored within the principal building. 9. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 10. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights -of -way. 11. All rooftop mechanical equipment shall be screened from view of all public rights -of- way. 12. All signs shall meet Sign Code requirements. 13. The developer shall be responsible for a cash parks and cash trails dedication at the time of building permit. 14. The parking stalls on the south side of the building shall be nine feet in width. All voted in favor. 306 DRAFT REPORT DATE: May 16, 2000 CASE: 31- PA- 06 -04 -00 APPLICANT: Cedar Cliff Properties, L.L.C. HEARING DATE: May 23, 2000 PROPERTY OWNER: Cedar Cliff Properties, L.L.C. PREPARED BY: Bob Kirmis REQUEST: PD Amendment/Final PD LOCATION: South of Cliff Road and west of Slater Road (Lot 1, Block 1, Oak Cliff 9` Addition) COMPREHENSIVE PLAN: NB, Neighborhood Business ZONING: PD, Planned Development SUMMARY OF REQUEST PLANNING REPORT CITY OF EAGAN Cedar Cliff Properties, L.L. C. is requesting approval of a Planned Development Amendment to allow the construction of a 8,680 square foot retail strip center upon 1.1 acres of land located south of Cliff Road and west of Slater Road on property currently platted as Lot 1, Block 1, Oak Cliff 9th Addition. The subject site lies between Super America and Penn Cycle. The proposed retail commercial use constitutes a change from the previously approved "Winkler /Jackson" Planned Development that called for the construction of a 4,500 square foot restaurant on the subject property. Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 307 Planning Report Oak Cliff Center May 23, 2000 Page 2 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUND/HISTORY The subject site is part of the Winkler /Jackson Planned Development (PD) that was approved in July of 1982. The original planned development overlays 92 acres of land south of Cliff Road and west of TH 77 and included a mixture of commercial and residential uses including a 4,500 square foot restaurant upon the subject property. In 1991, the adjacent Super America was developed while Penn Cycle, which also borders the site, was developed in 1995. In December of last year, the City approved the Oak Cliff 9 Addition, a two lot commercial subdivision within which the subject site lies. EXISTING CONDITIONS The subject site is presently a vacant, platted lot. The property was rough graded as part of previous area development. Oak Cliff Lane which borders the property on the south is a private street (Oak Cliff Lane) which was constructed to provide internal access within the commercial development as part of the Oak Cliff 7 Addition. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Cinnamon Ridge; zoned PD, Planned Development and designated D -IV, Mixed Residential (12+ units /acre). South Commercial/Single Family Residential; zoned PD, Planned Development and designated NB, Neighborhood Business and D -II, Mixed Residential (0 -6 units /acre). East Super America/Amoco; zoned PD, Planned Development and designated NB, Neighborhood Business. West Commercial; zoned PD, Planned Development and designated NB, Neighborhood Business. Planning Report Oak Cliff Center May 23, 2000 Page 3 EVALUATION OF REQUEST Compatibility with Surrounding Area The subject site is bounded on the south, east and west by commercial uses. While the proposed retail use represents an obvious change to the previously proposed restaurant use, it is considered to be of similar intensity and appears compatible with uses in the area. Site Plan The submitted site plan calls for the construction of an 8,680 square foot retail center on the site. The building is proposed to be centrally located on the property with off- street parking provided on the north, south and east sides of the structure. According to the applicant, parking on the south side of the building is to be designated employee parking. Two -way vehicular circulation has been proposed on the north and south sides of the building while a one way route has been proposed along the east side of the structure. The site is to be accessed from the west via the existing north/south drive aisle (shared with Penn Cycle). An additional egress from the site has also been proposed on the south side of the site (to Oak Cliff Lane). Setbacks Although the Zoning Code does not have specific setback requirements for a Planned Development, the proposed retail center meets or exceed standard setback requirements which would be applied to similar uses in other zoning districts where a retail commercial use is allowed (i.e. NB, Neighborhood Business zone). Landscaping The landscape plan indicates that off street parking areas are to be screened via a row of Mugo Pine trees (along Cliff Road) and Amur Maple Trees along (Oak Cliff Lane). New vegetation is also to be provided along the western side of the building where Flowering Crabapple and Spirea have been proposed. While the proposed parking lot screening is considered positive, some question exists however, whether such plantings will successfully screen off street parking. According to the City Code, all off street parking areas must be screened from view of streets by either berms, fences walls, plantings or a combination thereof. As a condition of Planned Development approval, it is suggested that additional screening be provided along Cliff Road and Oak Cliff Lane. Building Materials According to the submitted building elevations, the proposed retail center is to be finished in brick, rock -faced block, and EIFS (within sign panels). Pre finished metal canopies have also been proposed over the building's entryways. Specific building colors have not been specified. 3 09 Use Ratio Required Spaces Retail store (8,680 square feet) 1 space for each 150 square feet of floor area 57 Planning Report Oak Cliff Center May 23, 2000 Page 4 The City Code does not establish specific building material requirements for structures within PD, Planned Development zoning districts. As a Planned Development however, the City has the ability to impose specific building material requirements. Considering that Penn Cycle and Super America (which border the subject site) exhibit identical finish colors and materials, it is recommended that the proposed retail center match such buildings in both color and materials. Building Height The Zoning Code does not establish a maximum height requirement for Planned Developments. The proposed single story retail center is to measure 18' in height and is comparable in height to the adjacent Super America and Penn Cycle structures. The proposed building height is also less than the maximum 20 foot requirement applied in the parallel NB zone. Mechanical Equipment No rooftop equipment is shown on the submitted plans. Any rooftop equipment should be screened from view of all public rights -of -way. Trash Enclosure According to the applicant, all trash is to be stored indoors. Off Street Parking A total of 57 off street parking spaces are required and have been provided by the proposed retail center: While an adequate off street parking supply has been provided, the site plan is deficient in the number of handicap stalls. According to State requirements, a parking lot having 57 spaces must not have less than three handicap stalls. As a condition of planned development approval, one additional handicap parking stall should be provided. An additional concern exists in regard to the amount of backing area provided for the off street stalls proposed along the east side of the building. Although the proposed single drive lane is acknowledged, the proposed 16 foot drive lane width is not considered sufficient to accommodate necessary vehicle backing/maneuvering. To address this concern, either the drive lane should be expanded to 24 feet in width or angled parking stalls (rather than 90- degree stalls) should be provided. Off street parking stalls measure 18 feet in depth and ten feet in width, which is consistent with code requirements. Site Lighting In accordance with City Code requirements, a site lighting plan has been submitted for review. The plan shows a mixture of shoebox fixtures (30 feet in height) along the perimeter of the parking lot. All exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights -of -way. 3 /D Planning Report Oak Cliff Center May 23, 2000 Page 5 Signage While the site plan does not illustrate any ground signs, the submitted building elevations indicate that wall signage is to be provided on the north side of the building. To be consistent with other signage within the planned development (Super America and Penn Cycle), it is recommended that wall signage be individualized channel letters (rather than panel -type signs). As a condition of planned development approval, all signs must meet the requirements of the Sign Code Grading The site has been previously graded as part of surrounding development. Minimal grading will be required to prepare this site for further development. Storm Drainage Existing storm sewer is available within the private street for connection by this development. Utilities Sanitary sewer and water main was constructed with previous development and is y available for connection within the private street along the south edge of the site. Streets /Access /Circulation Access is available from private streets within the Oak Cliff development. The private streets currently serve adjacent businesses and connect to Slater Road along the east edge of the site (full access) and Cliff Road along the north side of the development (right -in only). Water Quality There are no jurisdictional wetlands upon the subject property. Parks and Trails Th developer shall be responsible for a cash parks dedication and a cash trails dedication at the time of building permit. SUMMARY /CONCLUSION The applicant is requesting a Planned Development Amendment to allow the construction of an 8,680 square foot retail. strip center upon 1.1 acres of land located south of Cliff Road and west of Slater Road. The proposed use and design appear compatible with existing and anticipated surrounding uses. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow the construction of a 8,680 square foot retail strip center upon 1.1 acres of land located south of Cliff Road and west of Slater Road on property currently platted as Lot 1, Block 1, Oak Cliff 9th Addition. If approved, the following conditions should apply: 31/ Planning Report Oak Cliff Center May 23, 2000 Page 6 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 3. Uses within the building shall be limited to those allowed within the NB, Neighborhood Business district. 4. Either the one way drive lane (on the east side of the building) shall be expanded to 24 feet in width or angled parking stalls (rather than 90 degree stalls) shall be provided. 5. One additional handicap parking stall shall be provided to satisfy State requirements. 6. Additional screening/landscaping shall be provided along Cliff Road and Oak Cliff Lane to screen proposed off street parking areas. 7. The proposed retail center shall match the adjacent Super America and Penn Cycle stores in both color and materials. 8. All trash/recycling containers shall be stored within the principal building. 9. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 10. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights -of -way. 11. All rooftop mechanical equipment shall be screened from view of all public rights -of -way. 12. Wall signage shall be individualized channel letters (rather than panel -type signs). All signs shall meet Sign Code requirements.. 13. The developer shall be responsible for a cash parks and cash trails dedication at the time of building permit. 31a Location Map Eagan Boundary Street Cantor line Parcel Area 11111 Building Footprint Sub ect Site 1000 0 1000 2000 Feet Development/DeveloPer: Cedar Cliff Properties, LLC Application: Planned Cleve lopm endment Case No.: 31-PA-06-04-00 City of Eagan Common My Devetemnont DopErtsnont 1 11 Map Prepared using E w 3.1. Parcel base map date provided CM Dakota County Land Survey Department and is current as of January 2000. TIDE MAP If INTENDED FOR REFERENCE UBE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Cedar Cliff Properties, LLC Land Use Map Case No. 31 -PA -06 -0400 Zoning Map %/1111111�� i S ko 1111 PD Current Zoning: PD Planned Development CUR Rd LI PD 111 Ns Flak PD LB a��lir� M• N• 12 1 r..t ■Als eine* IR an Irdi Wri1il PD p�� 11/11 TILT IA bill: 1.6, 0 t. *v a. Comprehensive Guide Plan Land Use Map inIllW EN LB S e iia IF lli Cliff Rd ai Current Land Use Designation: NB Neighborhood Business Ls F i'� A OW 4 1 C r I, 11M /..t Nil �11 1it•t•�li as .om" s Mar INI •h r I If N ►eel W. Inf.nN.t1.. NI .t t• County Land Survey tl.'.re.• 1103/00. N Zoning IM.n.. W d w.. provided by 1.•.C. Olellp 1.1N and updated IVy vet NatO F f W E City of Eagan 2. THIS MAP IS INTENDED FOR REFERENCE USS ONLY Community Development Department The City et Eagan and Dakota County do not yuarantoo ten accuracy of this Information. S 1 R .1 b oa 1 g YO 00 r t t Sulk few$ r 1 1 1 1 3IS PREVIOUSLY APPROVED PLANNED DEVELOPMENT v N i .0102 •Met -;0 .0 .0 -.0S £9•l1Z 3 .9£,10.0 S b b -.1 i I. I of .I 11 0 i 10 )CIVEIL3S 0440'1 I 20121351 1 t� NTVAN'S ilVAI 06 r -.6 ,b9 .0 -5 a .0-.01—'-'-'-"- u>•,s.l 01.1003 jgr9L3S 9NI)/d-- 1 of .0 .SZ Ri gI'R 1 11 1, NI 1S'9ZZ M .9Z.10.0 N 1S•9ZZ M .Zti,£Z.0 N ,o z W 0 U u N W 0. 0 0 O 1 1 I Z J J 0 0 N 11 U N te o to o ,n n u o O 1- m S W Cr CC 0t, zz oi cc ;711, N U N SITE PLAN PLANTING SCHEDULE QTY. KEY COMMON NAME BOTANICAL NAME SIZE MTHD REMARKS 13 CRABAPPLE. FLOw'EF.ING MAL IUS RED SPLENDOR 2' CAL. E S 11 ANTHONY WATERER SPIREA SPIREA x BUMALDA 'ANTHONY WATERER' 18' BB 9 MAPLE. AMUR ACER, GINNALA 2' CAL. BB 19 (j MUGG. PINE 24' BB PROPOSED BUILDING 8,680 S.F. FFE 973.8 3/ 9 OAK CLIFF LANE r$704 U NC TyMMG .Ml LANDSCAPE PLAN 4, i F -1 1 i 41 I L rrj Aft: 1-7 g" 3 BUILDING ELEVATIONS r FLOOR PLAN Z J 0 0 U cc W�� w Z Wa Uwg LL g Q J U o w z p 0 cc Z J cc 0 \t' or mit 01 !!4 i t h4 1 Z 1 i 1 '9 itt !II GRADING AND DRAINAGE PLAN Q CC Fg z w o U w Ez LL JZ a Qa. 0 11 N �KU 0 1 li ail t J l?, UTILITY PLAN Agenda Information Memo June 5, 2000, Eagan City Council E. AMENDED PRELIMINARY SUBDIVISION (EFFRESS 2 ADDITION) AND AMENDED PRELIMINARY PLANNED DEVELOPMENT GLEN POND APARTMENTS/LARRY WENZEL ACTION TO BE CONSIDERED: A. To approve an amended Preliminary Subdivision (Effress 2 Addition) to create four lots on approximately 24.6 acres located east of Pilot Knob Road between Marice Drive and High Site Drive in the SW 1 /4 of Section 10, subject to the conditions listed in the APC minutes and as identified under Issues below. B. To approve a Preliminary Planned Development Amendment that includes rezoning approximately 1.5 acres from NB to PD, subject to the conditions listed in the APC minutes. FACTS: Earlier this year, the City approved a Preliminary Subdivision and Preliminary Planned Development for this site. Those plans were predicated upon a land agreement whereby Mr. Wenzel would receive land to the east of his existing parcel consisting of Marice Drive (which would be vacated) as well as excess MnDOT right -of -way land between Marice Drive and I -35E, and the City would receive he necessary right -of -way for the future Ring Road (Northwood Parkway) through the site. The amended preliminary subdivision proposes to vacate Marice Drive east of Sherman Court and realign the street directly north of Sherman Court to intersect with the future Northwood Parkway. This revised alignment isolates the ponding areas, and allows the buildable land south of the future Northwood Parkway to be combined into a single larger and more regular shaped parcel (shown as Lot 1, Block 3) than in the previous preliminary subdivision. The revisions to the preliminary subdivision and realignment of the street segment north of Sherman Court necessitated some design changes to the proposed apartment development on the northern portion of the site. The proposed apartment development remains four buildings, three- stories each, and a total of 228 units. The southwesterly building was reoriented and the main driveway into the development shifted to the west to align with the new street segment. The modified plans for the apartment development also resulted in the play lot being relocated to the northwest corner of the site, and a reallocation of the required recreation space in several locations throughout the development. The proposed Lot 1, Block 3 contains right -of -way and land with two different zoning designations, and it is now proposed that this parcel be included with the Preliminary Planned Development. Since there are currently no development plans for this parcel, the Planned Development would designate this parcel for development with uses and performance standards consistent with the Limited Business zoning district. The Advisory Planning Commission held a public hearing on May 23, 2000, and recommended approval of the amended Preliminary Subdivision and amended Planned Development, subject to the conditions listed in the APC minutes. 3aa ISSUES: Several items not reviewed in the Planning Report remained unchanged from the previous submittal, however, the conditions attached to the previous approval remain included. The amended development plans include revised tree mitigation and landscape plans. The adjustments in the plans for the proposed apartment development have resulted in a decrease in the removal of significant vegetation. However, the revised tree replacement and landscape plan show a significant reduction in proposed plant materials. The combined planting plan should be revised to increase the total amount of plant materials on the site, and subject to staff review prior to final subdivision approval. ATTACHMENTS: May 23, 2000, APC Minutes, page through 3.22 Staff Report, pages3 3 023 Advisory Planning Commission May 23, 2000 Page 12 T AMENDED PRELIMINARY SUBDIVISION, AMENDED PRELIMINARY PLANNED DEVELOPMENT AND REZONING GLEN POND APARTMENTS Chair Heyl opened the next public hearing of the evening regarding an Amended Preliminary Subdivision, (Effress 2 Addition) of approximately 24.6 acres and an Amended Preliminary Planned Development, including the rezoning of approximately 1.5 acres from NB (Neighborhood Business) to PD (Planned Development), located east of Pilot Knob Road between High -Site Drive and Marice Drive in the SW 1 /4 of Section 10. Member Huusko abstained from participating in this item. Planner Dudziak introduced the item and highlighted the information presented in the City staff's planning report dated May 17, 2000. She noted the background and history, existing conditions and surrounding uses of the subject property. Dick Krumm. representing Glen Pond Apartments discussed the changes made to the proposed plan. He stated that tree mitigation and building elevation issues are still being worked on with City staff. Dennis Troien, attorney for Lawrence Wenzel, owner of the subject property, questioned special assessments. Chair Heyl stated those issues would have to be worked out with City staff and the City Council. There was no public comment. Chair Heyl closed the public hearing. The Commission agreed that the amended plan is more acceptable. Member Segal moved, Member Steininger seconded a motion to approve an amended Preliminary Subdivision consisting of four parcels on approximately 24.6 acres located east of Pilot Knob Road between Marice Drive and High Site Drive in the SW of Section 10 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, B2, B3, B4, C1, C2, C3, C4, D1, and El 2. The property shall be platted. 3. On the final plat the parcel containing the pond and wetland shall be platted as an outlot, and Lot 1, Block 3, shall be platted as Lot 1, Block 2.• 4. The applicant shall acquire fee title to all land within the proposed subdivision, including the land currently owned by MnDOT, prior to final subdivision approval. 3 ark Advisory Planning Commission May 23, 2000 Page I3 5. The developer shall be responsible for the relocation of the street section of Marice Drive from the Sherman Court/ Marice Drive intersection north to Northwood Parkway, as shown on the preliminary site plan. 6. The developer shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 7. The developer shall dedicate public right -of -way for future Northwood Parkway, as shown on the preliminary plat. 8. The developer shall dedicate restricted access along the entire length of both sides of the development adjacent to Northwood Parkway, except in the areas of the proposed private driveway and the relocated Marice Drive right -of -way, as shown on the preliminary site plan. 9. Public street access for Lot 1, Block 3 shall be in direct alignment with the west leg of the Marice Drive/ Sherman Court intersection. 10. The Marice Drive and High Site Drive right -of -way within the development shall be vacated prior to final subdivision approval for this development. 11. The combined planting plan for Lot 2, Block 1, and Lot 1, Block 2, shall be revised to exclude mitigation planting from Lot 1, Block 3, and to increase the total amount of plant materials. Additional plantings can be provided on the eastern portion of the site to better buffer between the development and I -35E. This revised plan shall be subject to staff review prior to final subdivision approval. 12. Tree preservation and mitigation shall be determined separately for Lot 1, Block 3 at the time of development of that parcel. 13. This development shall meet its water quality requirements through creation of treatment ponding. The specific details of the location and design of the water quality pond will be subject to review and approval of the City Water Resources Coordinator prior to final subdivision approval. 14. Park and Trail dedication requirements shall be fulfilled as recommended by the APrC. 15. Trail access shall be provided from the development to Pilot Knob Road. All voted in favor. Advisory Planning Commission May 23, 2000 Page 14 DRAFT Member Segal moved, Member Steininger seconded a motion to recommend approval of an Amended Preliminary Planned Development, including the rezoning of approximately 1.5 acres from NB (Neighborhood Business) to PD (Planned Development), located east of Pilot Knob Road between High -Site Drive and Marice Drive in the SW 1/4 of Section 10 subject to the following conditions: 1. The following uses are allowed within this Planned Development: Lot 2, Block 1 Four, three -story apartment buildings totaling 228 units Lot 1, Block 3 Uses allowed in the Limited Business zoning district 2. The performance standards required for development of Lot 1, Block 3 shall be those that apply to the LB zoning district. 3. Final development plans for Lot 1, Block 3, shall be subject to review and approval by the Advisory Planning Commission and City Council. 4. A final Planned Development Agreement shall be required for each lot prior to construction. The following plans are required for the Final Planned Development Agreement and shall be consistent with the Preliminary Planned Development: Final Site Plan Final Building Elevations Final Landscape Plan Final Signage Plan Final Site Lighting Plan 5. The property shall be subdivided and replatted. 6. The developer shall ensure that the building plans materials and construction of the building improvements are such that they will provide an interior sound level of 45 dBA, as compared with a noise level of 65 DNL. 7. As required by City Code, all exterior building surfaces shall be treated as a front and have an equally attractive or the same architectural treatment. As part of the Elevation Plan submittal for Final Planned Development, the applicant shall modify the proposed architectural design and exterior materials to be consistent with that used on the currently existing Glen Pond apartment buildings. 8. The final landscape plan shall show underlying grading contours and must be prepared and signed by a registered landscape architect or certified nurseryperson. 9. All site signage shall comply with applicable provisions of the City Sign Code. 10. All trash and recyclable storage areas shall be contained within the buildings. Outside storage of trash and recyclables shall not be allowed. Advisory Planning Commission May 23, 2000 Page 15 DRAFT 11. All requirements set forth in Section11.10, Subdivision 24 of the City Code shall apply to this Planned Development. The applicant shall submit detailed plans at the time of Final Planned Development demonstrating compliance with these standards. All voted in favor. 377 PLANNING REPORT CITY OF EAGAN REPORT DATE: May 17, 2000 CASE: 10- PS- 07 -04 -00 10- RZ- 02 -05 -00 APPLICANT: Glen Pond Apartments HEARING DATE: May 23, 2000 PROPERTY OWNER: Lawrence Wenzel PREPARED BY: Pamela Dudziak REQUEST: Amended Preliminary Subdivision Planned Development Amendment LOCATION: SW Y4 Section 10 COMPREHENSIVE PLAN: CA, Central Area ZONING: PD, Planned Development, and NB, Neighborhood Business SUMMARY OF REQUEST Larry Wenzel, representing Glen Pond Apartments, is requesting approval of an amended Preliminary Subdivision and Preliminary Planned Development Amendment that includes the rezoning of approximately 1.5 acres from NB to PD, for property located east of Pilot Knob Road between High Site Drive and Marice Drive in the SW 1/4 of Section 10. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. 3.2e Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 2 D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Planned Development: Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. 3a9 Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 3 BACKGROUND/HISTORY Earlier this year, the City approved a Preliminary Subdivision and Preliminary Planned Development for this site. Those plans were predicated upon a land agreement whereby Mr. Wenzel would receive land to the east of his existing parcel consisting of Marice Drive (which would be vacated) as well as excess MnDOT right -of -way land between Marice Drive and I -35E, and the City would receive the necessary right -of -way for the future Ring Road (Northwood Parkway) through the site. The City held a public hearing for the proposed vacation of Marice Drive on May 2, 2000, but withheld final action on the vacation. EXISTING CONDITIONS The property is vacant and wooded with little variation in topography. There is a pond on the west end of the site and a wetland southeast of the pond. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Glen Pond Apartments; zoned R -4 (Residential Multiple), guided CA (Central Area) South Marice Manor /Sidney's; zoned LB (Limited Business); guided CA East I -35E West Lockheed Martin; zoned RD (Research and Development); guided CA EVALUATION OF REQUEST Amended Preliminary Subdivision: Preliminary Plat The preliminary plat shows revisions to the previously approved Preliminary Subdivision Plan south of the proposed Northwood Parkway right -of -way. With the amended preliminary subdivision, Marice Drive would be vacated east of Sherman Court and realigned to directly north of Sherman Court to intersect with the future Northwood Parkway. This revised alignment isolates the existing pond and wetland and future ponding area (shown as Lot 1, Block 2), and allows the buildable land south of the future Northwood Parkway to be combined into a single larger and more regular shaped parcel (shown as Lot 1, Block 3) than in the previous preliminary subdivision. This lot is 1.9 acres in area. Because it is to be used entirely for ponding purposes, the parcel shown as Lot 1, Block 2 should be an outlot on the final plat, and Lot 1, Block 3, should then be Lot 1, Block 2. Also, since the development plans include current right -of -way and land owned by MnDOT, the applicant must 3 3 0 Planning Report Glen Pond Apartments (Effress rd Addition) May 23, 2000 Page 4 acquire fee title to all land within the proposed subdivision, including the land currently owned by MnDOT, prior to final subdivision approval. Grading The preliminary grading plan is acceptable with some modifications. The existing site is moderately wooded with little variation in topography. A majority of the site will be disturbed in preparation for the proposed apartment and parking lot construction on Lot 2, Block 1. The site generally slopes from northeast to southwest. Storm Drainage The preliminary storm drainage plan is acceptable. Storm water runoff from the development will be drained via storm sewer to a proposed storm water pond to be constructed adjacent to the existing wetland. This pond will drain to Pond CP -5, an existing pond near Pilot Knob Road located on the same parcel. Utilities The preliminary utility plan is acceptable. Public sanitary sewer and water main service are readily available for connection in Marice Drive (to be vacated as street right -of -way) within proposed Lot 2, Blockl and Lot 1, Block 3. Streets /Access /Circulation The developer has accommodated the alignment of Northwood Parkway, a segment of the planned "Ring Road," through the site in the plans for the development. The alignment is compatible with the placement of a planned freeway overpass at I -35E and future signalization of the High Site Drive and Pilot Knob Road intersection. This segment of Northwood Parkway is scheduled for construction for 2001 in the latest City Captial Improvement Program (2001- 2005). The site plan and preliminary plat reflect the land agreement (under current negotiation) between the City, MnDOT and the developer that would exchange excess MnDOT property along I -35E as well as a vacated portion of Marice Drive, for the Northwood Parkway right -of -way north of Marice Drive within the site. This development proposal involves the vacation of Marice Drive right -of -way east of Sherman Court within Lot 1, Block 3 and Lot 2, Block 1. The developer should be responsible for the construction of the realigned street section (commercial/ industrial street with trail) of Marice Drive from the Sherman Court/ Marice Drive intersection north to Northwood Parkway, as shown on the preliminary site plan. Public street access to the apartment development is proposed from the north onto High Site Drive from the driveway through the existing apartment site (Lot 1, Block 1) to the northwest. Public street access will also be available from Northwood Parkway. This southern access into the development has been shifted to the west to align with the realigned Marice Drive intersection with Northwood Parkway. With this realignment of the southern access, concerns about through- traffic within the site have been alleviated, and a second access to High Site Drive should be provided at the east end of High Site Drive. Easements/ Permits Right -of -Way The developer should be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 3.3/ Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 5 The developer should dedicate public right -of -way for future Northwood Parkway, as shown on the preliminary plat. With the planned use of future Northwood Parkway as a community collector roadway, the developer should dedicate restricted vehicle access along the entire length of both sides the development adjacent to Northwood Parkway, except in the areas of the proposed private driveway and the relocated Marice Drive right -of -way, as shown on the preliminary site plan. Also, public street access for Lot 1, Block 3 should be in direct alignment with the west leg of the Marice Drive/ Sherman Court intersection. The Marice Drive and High Site Drive right -of -way within the development should be vacated prior to final subdivision approval for this development. Wetlands There are three wetlands associated with this site. One is located in the northeast corner of the site, but it is a former borrow site for fill material and is not a protected wetland. The other two wetlands are located in the southwest portion of the site and are protected under state law. The applicant is not proposing to drain or to fill either jurisdictional wetland at this time. Any changes in the plans that would include filling or draining of the protected wetlands will require compliance with the Minnesota Wetland Conservation Act. Water Quality This development is located in the City's C- watershed and will generate stormwater that, after routing through a series of nutrient traps and sediment basins, will eventually reach Gravel Pit Lake (CP -9), one of the city's Class II waterbodies a priority ranking for indirect contact recreation. This development is proposed to meet its water quality requirements through creation of treatment ponding by expanding the existing wetland on the site. In their previous review of this development proposal, the APrC recommended that impervious coverage be limited to no more than 40% of the 10.64 acres north of Northwood Parkway, and 30% south of Northwood Parkway. The specific details of the location and design of the water quality pond will be subject to review and approval of the City Water Resources Coordinator prior to final plat approval. Parks and Recreation Park and trail dedications shall be fulfilled through a cash dedication. These dedications should be fulfilled as recommended by the APrC. Trail access should be provided from the development to Pilot Knob Road. In their review of the previous development proposal for this site, the APrC recommended that any significant changes to the plans not consistent with the APrC's recommendations would warrant additional review by the APrC. City Parks Department staff determined that this revised proposal did not warrant additional review by the APrC at this time. The final plans will be subject to staff review and approval prior to final subdivision approval. 33c) Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 6 Planned Development Amendment: With the revised configuration of the streets and lots south of Northwood Parkway, some design changes were made to the proposed apartment development and are discussed below. Those elements of the proposal that remained unchanged from the previously approved plan (building elevations, trash storage, etc.) are not included in this report, but the conditions attached by the City Council with the previous approval of the Preliminary PD pertaining to those items are still listed at the end of this report. Density The proposed apartment development still consists of four buildings and 228 units in the same unit mix previously proposed (36 efficiency, 72 one bedroom, 100 two- bedroom, and 20 three- bedroom units). The site area used for density calculations also remains the same and with credits for pond areas and underground parking, the proposed net density is 16.24 units per acre. Access The southwesterly building has been reoriented to allow the access to the development from Northwood Parkway to be moved to the west to align with the relocated Marice Drive. The reorientation of the buildings also eliminated concerns about through- traffic if an access were provided to High Site Drive in the northeast portion of the site and the developer has indicated the final plans will be revised to include an access to High Site Drive. Recreation Space The modified plans for the apartment development resulted in the play lot being relocated to the northwest corner of the site. Additionally, some of the 47,600 square feet of required recreation space is now provided in other areas of the development whereas the previous Preliminary PD designated one large area for recreation space. Use /Zoning The previously approved Planned Development included two parcels south of Northwood Parkway. The westerly of those two parcels was constrained by the existing pond and wetland and the triangular configuration of the buildable portion on the east end of the parcel. The easterly of the two parcels consisted of the remnant of one of the MnDOT parcels separated from the rest of the development by the Northwood Parkway and existing Marice Drive right -of -way. The westerly parcel was included in the previous Preliminary Planned Development and designated for Limited Business (LB) uses; the easterly parcel retained the existing Neighborhood Business (NB) zoning. Lot 1, Block 3 contains existing right -of -way and land with two different zoning designations. It is proposed that this parcel be included within the Preliminary Planned Development. Since there are currently no development plans for this parcel, appropriate uses should be designated within the Preliminary Planned Development. The adjacent Marice Manor property is zoned Limited Business, and with the development of the proposed apartments to the north, the uses and performance standards of the Limited Business zoning district seem to be appropriate for this parcel. Therefore, the Preliminary Planned Development should specify that the uses and performance standards should be those that apply to the Limited Business zoning district. The 333 Planning Report Glen Pond Apartments (Effress 2nd Addition) May 23, 2000 Page 7 final development plans for Lot 1, Block 3, also should be subject to review by the Advisory Planning Commission and City Council. Setbacks Because the buildgins exceed 35 feet, additional setbacks of 16.5 feet would be required or the typical R setback. Consequently, the required setback from a public right -of- way is 66.5 feet and side yard setback is 46.5 feet. All buildings appear to satisfy these setbacks with one exception. The southeasterly building satisfies the 50 -foot setback from Northwood Parkway right -of -way, but not the increase 66.5 -foot setback. Deviations from setback requirements are considered a policy matter and can be approved as part of a Planned Development. Landscaping With the previously approved plans, the City Council waived strict adherence to the tree replacement requirements (which state that tree mitigation is to be provided in addition to required landscaping), in favor of a combined landscape and tree mitigation plan that would result in a generously planted development site. Therefore, in consideration of the City Council's determination with the previous submittal, the proposed landscaping is evaluated in conjunction with the tree mitigation plan for the overall effect of both landscape and mitigation plantings on the site. In reviewing the revised combined landscape and tree mitigation plan with the previously approved plan,. the revised plan shows 217 trees (down from 330) and 226 shrubs (down from 376). Although areas of preservation have increased with this revised plan, this is a significant reduction (about 35 in the proposed plantings on the site. The combined planting plan should be revised to exclude mitigation planting from Lot 1, Block 3, and to increase the total amount of plant materials. Staff suggests additional planting be provided on the eastern portion of the site to better buffer the development from I -35E. This revised plan should be submitted for staff review prior to final subdivision approval. Tree Preservation Modifications in the proposed site plan for the apartment development on Lot 2, Block 1, have resulted in a decrease in the significant vegetation to be removed from the site. Consequently, the amount of tree mitigation needed to satisfy ordinance requirements has decreased accordingly. Because development plans for Lot 1, Block 3, are uncertain at this time, tree preservation for that parcel should be considered independently. For this reason, the inventory of significant vegetation should exclude Lot 1, Block 3, and that parcel also should not be used for any mitigation plantings. The City Forester has indicated that this adjustment to the tree inventory requires the relocation of some of the proposed mitigation trees off of Lot 1, Block 3, and results in an additional 22 Category B trees for mitigation purposes. As discussed above, the City Council previously waived strict adherence to the tree replacement requirements in favor of a combined landscape and tree mitigation plan that results in a generously planted development site. Since more of the existing vegetation is being preserved on the site with this revised plan, some reduction in the overall planting can be expected. However, as discussed above, the net reduction in plant materials with this revised plan seems excessive. Therefore, the combined landscape and mitigation plan should be revised as discussed in the 33y Planning Report Glen Pond Apartments (Effress 2 °d Addition) May 23, 2000 Page 8 landscape section of this report and subject to staff review and approval prior to final subdivision approval. Other Section 11.10, Subdivision 24 contains specific site design and development requirements pertaining to multiple dwellings and commercial developments. All requirements set forth in this subdivision should apply to this development. The applicant should submit detailed plans at the time of Final Planned Development demonstrating that these standards are satisfied. Several items not reviewed in this report (i.e. building height, building architecture, lot coverage, trash storage, signage, etc.) remained unchanged from the previous submittal, however, the conditions attached to the approval of the previous Preliminary Planned Development are included at the end of this report. SUMMARY /CONCLUSION Glen Pond Apartments is requesting approval of an amended Preliminary Subdivision and amended Preliminary Planned Development. The amended preliminary subdivision proposes to vacate Marice Drive east of Sherman Court and realign it directly north of Sherman Court to intersect with the future Northwood Parkway. This revised alignment isolates the existing pond and wetland and future ponding area (shown as Lot 1, Block 2), and allow the buildable land south of the future Northwood Parkway to be combined into a single larger and more regular shaped parcel (shown as Lot 1, Block 3) than in the previous preliminary subdivision. This reconfiguration of the parcel boundaries and right -of -way south of Northwood Parkway necessitated some modifications to the site plan for the proposed apartment development. These changes involved reorienting the southwesterly building and relocating the southern access to the proposed apartment development. The site plan modifications resulted in adjustments to the tree preservation impacts, designated recreation space and setbacks. The reconfiguration of the parcel boundaries also necessitates the inclusion of the parcel shown as Lot 1, Block 3 into the Planned Development. Within the amended Preliminary Planned Development, this parcel would be approved for uses consistent with the Limited Business zoning district. Since there are no development plans for that parcel at this time, the final development plans for that parcel would be subject to review by the APC at the time of development. ACTION TO BE CONSIDERED A. To recommend approval of an amended Preliminary Subdivision consisting of four parcels on approximately 24.6 acres located east of Pilot Knob Road between Marice Drive and High Site Drive in the SW Y4 of Section 10. 3 3S Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 9 Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, B2, B3, B4, Cl, C2, C3, C4, D1, and El Platting 2. The property shall be platted. 3. On the final plat the parcel containing the pond and wetland shall be platted as an outlot, and Lot 1, Block 3, shall be platted as Lot 1, Block 2. 4. The applicant shall acquire fee title to all land within the proposed subdivision, including the land currently owned by MnDOT, prior to final subdivision approval. Streets /Access /Circulation 5. The developer shall be responsible for the relocation of the street section of Marice Drive from the Sherman Court/ Marice Drive intersection north to Northwood Parkway, as shown on the preliminary site plan. Easements/Rights -of -W av/Permits 6. The developer shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 7. The developer shall dedicate public right -of -way for future Northwood Parkway, as shown on the preliminary plat. 8. The developer shall dedicate restricted access along the entire length of both sides of the development adjacent to Northwood Parkway, except in the areas of the proposed private driveway and the relocated Marice Drive right -of -way, as shown on the preliminary site plan. 9. Public street access for Lot 1, Block 3 shall be in direct alignment with the west leg of the Marice Drive/ Sherman Court intersection. 10. The Marice Drive and High Site Drive right -of -way within the development shall be vacated prior to final subdivision approval for this development. Landscaping/Tree Preservation 11. The combined planting plan for Lot 2, Block 1, and Lot 1, Block 2, shall be revised to exclude mitigation planting from Lot 1, Block 3, and to increase the total amount of plant materials. Additional plantings can be provided on the eastern portion of the site to better buffer between 3 3 6 Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 10 12. Tree preservation and mitigation shall be determined separately for Lot 1, Block 3 at the time of development of that parcel. Water Quality/Wetlands 13. This development shall meet its water quality requirements through creation of treatment ponding. The specific details of the location and design of the water quality pond will be subject to review and approval of the City Water Resources Coordinator prior to final subdivision approval. Parks and Recreation 14. Park and Trail dedication requirements shall be fulfilled as recommended by the APrC. 15. Trail access shall be provided from the development to Pilot Knob Road. B. To recommend approval of a Planned Development Amendment which amends the existing Preliminary Planned Development and includes the rezoning of approximately 1.5 acres from NB to PD. Uses the development and I -35E. This revised plan shall be subject to staff review prior to final subdivision approval. 1. The following uses are allowed within this Planned Development: Lot 2, Block 1 Four, three -story apartment buildings totaling 228 units Lot 1, Block 3 Uses allowed in the Limited Business zoning district 2. The performance standards required for development of Lot 1, Block 3 shall be those that apply to the LB zoning district. 3. Final development plans for Lot 1, Block 3, shall be subject to review and approval by the Advisory Planning Commission ,and City Council. Agreement 4. A final Planned Development Agreement shall be required for each lot prior to construction. The following plans are required for the Final Planned Development Agreement and shall be consistent with the Preliminary Planned Development: Final Site Plan Final Building Elevations Final Landscape Plan 332 Planning Report Glen Pond Apartments (Effress 2 Addition) May 23, 2000 Page 11 Final Signage Plan Final Site Lighting Plan Platting 5. The property shall be subdivided and replatted. Airport Noise 6. The developer shall ensure that the building plans materials and construction of the building improvements are such that they will provide an interior sound level of 45 dBA, as compared with a noise level of 65 DNL. Building Elevations 7. As required by City Code, all exterior building surfaces shall be treated as a front and have an equally attractive or the same architectural treatment. As part of the Elevation Plan submittal for Final Planned Development, the applicant shall modify the proposed architectural design and exterior materials to be consistent with that used on the currently existing Glen Pond apartment buildings. Landscaping 8. The final landscape plan shall show underlying grading contours and must be prepared and signed by a registered landscape architect or certified nurseryperson. General Performance Standards 9. All site signage shall comply with applicable provisions of the City Sign Code. 10. All trash and recyclable storage areas shall be contained within the buildings. Outside storage of trash and recyclables shall not be allowed. 11. All requirements set forth in Seciion11.10, Subdivision 24 of the City Code shall apply to this Planned Development. The applicant shall submit detailed plans at the time of Final Planned Development demonstrating compliance with these standards. 3 38' A. FinancialOblicaations C. Plans and Specifications STANDARD CONDITIONS OF PLAT APPROVAL 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights- of -Wav 1. This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights -of -way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right -of -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead -end public streets shall have a cul -de -sac constructed in accordance with City engineering standards. 3 LTS%5 STANOARD.CON H. Other 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 3yc Revised: February 2, 1993 FINANCIAL OBLIGATION EFFRESS 2ND ADDITION There are pay -off balances of special assessments totaling $2,024 on the parcels proposed for platting. The pay -off balance will be allocated to the lots created by the plat. At this time, there are pending assessments on the parcels proposed for platting. The pending assessments total $31,020. The pending status is at the request of the State of Minnesota Highway Department. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT Trunk Storm Sewer Water Trunk Sanitary Sewer Trunk TOTAL USE RATE QUANTITY M.F. $.108 /Sq.Ft. 251,130Sq. Ft. M.F. $1,960/Ac. 1.86 Ac. M.F. $1,870 /Ac 1.86 Ac. 3 AMOUNT $27,122 3,646 3,478 $34,246 Location Map 0 I1 v 11 a e :you uci 6u0 u :c:c��c�000cc ooala City of Eagan C.mrnaalty Development Department �1 r1 r1 1000 Development/Developer: Effress 2nd Additon Application: Preliminary Subdivision and Rezoni Case No.: 10 -PS -07 -0400; 10- RZ- 02 -05 -00 1000 CI Eagan Boundary f Street Centerline Parcel Area Building Footprint Map Prepared using ERSI Arc View 3.1. Parcel base map data provided by Dakota County Land Survey Department and V current as of January 2000. THIS MAP 1S INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. 2000 Feet Current Zoning and Comprehensive Guide Plan Land Use Map Glen Pond Apartments (Effress 2nd Addn.) Case Nos.10- PS- 07- 04 -00; 10 -RZ -02 -0500 Zoning Map II MIN p ix Erg. t.., t., A (1......,;...... o pplu mill Current Zoning: PD &NB Planned Development Neighborhood Business I lt R. a° L il a NV Fs SEI 121111 E Ali Air ii LIR IN t.� 1 1n s Comprehensive Guide Plan Land Use Map NAT CA CA Mill. aig..a .I�tapj o w R 0� Location I I if))011 Current Land Use Designation: CA 41/ GA Central Area I 1 CA For Bari M I`..� �M I Mali f piih Parcel Mw map Survey r Innnatlea /•s ad Survey O.•f�•wl ,roLO• Utility Mom r' ntalnad try City Staff. City of Eagan E Community Development Department THIS MAP 1S INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S 3 Yy EXISTING CONDITIONS 3Y SITE PLAN (AMENDED) I aq C 1 i SITE PLAN (PREVIOUS) sdrirrom 0.. 0 Z..: N LJ Li_ Z 0 1 3V? 1 0•04 131.1 o. GRADING 111. 1 1' 1 1 1 3�O UTILITIES 3 1 fp C� 1 1 1, I Qi111111 X1 TREE INVENTORY k' 0000I09IXI •r.. .•••■•M 799 CLIME foe I .4. Al I w� CFI 1 .r. ....w. vw...ww ..n -4.— .a r F•+. }O V Mmoo k.7000 ME= NNO990G 1 St It TREE MITIGATION r E ME 0200 ...a VIM r. 3,11g 0177 I O*w..1 lI.w. J C 70. 000WCO: ?77 OM MOM 131 11 1 !I; I 1 r 11 IMMO ONO 353 LANDSCAPE ceD �I� e E 3 t Pi 04 00 dg, •o hag 1 1 11 3 2 rii! d il II 11 LANDSCAPE/MITIGATION (COMBINED) 3S6 Agenda Information Memo June 5, 2000 Eagan City Council Meeting NEW BUSINESS f CONTRACT 00 -09, MUNICIPAL BUILDINGS RE- ROOFING ACTION TO BE CONSIDERED: Receive the bids for Contract 00 -09 (Municipal Buildings Re- roofing), award the contract to the lowest responsible bidders and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: On May 2, the City Council approved the plans and specifications for the re- roofing of the following various municipal buildings; A) Well houses #1,2,3,4 6 B) Central Maintenance Facility C) City Hall/Municipal Center D) Coachman Rd. Water Treatment Facility. To maximize the City's flexibility to achieve the lowest possible cost, the contract was broken down into the above referenced sub contracts for each facility because of the different type of roof structures. On Friday May 26, formal bids were received. The following low bids were submitted: 00 -09A (Well Houses), G S Roofing ($41,900) 00 -09B (Municipal Center), G S Roofing ($69,900) 00 -09C (Central Maintenance Facility), Nieman Roofing Inc.($109,836) 00 -09D (Coachman Water Treatment), Walker Roofing Inc.($89,260) All bids will be reviewed for their accuracy and compliance with the bid specifications and any deviations will be noted at the time of Council consideration. The Coachman Rd. North Water Treatment Plant and the 5 Well Houses have a combined budget of $145,000 in the Utility Enterprise Fund. The combined low bid for these 6 buildings is $131,160, which is $13,840 (9.5 under budget. ISSUES: The Municipal Center and the Central Maintenance Facility general government buildings have a combined budget of $130,000. The combined low bids for these two buildings are $179,736 which .is $49,736 (38 over budget due to a sub -roof structure at Central Maintenance which has to be removed. While both buildings are in need of repair /replacement, it has been determined that the Central Maintenance Facility is in greater need and should be done first. The Council has two options: 1) Adjust the 2000 General Fund with an increase of $50,000 for the Renewal Replacement Fund; or 2) Reject the bids for Contract 00 -09C (Municipal Building) and direct it to be reconsidered in the 2001 Budget. ATTACHMENTS: Bid Tabulation, page, Bid Review /recommendation, pages 3S1 through 360. 3 IContract# 00 -09D North Water Treatment I Base Bid 1 00•00Z'S£Z$ I 00 "029'66$ I 00'609'S£ l 1 00.09`1721$ 1 00'6LZ'9£1.$ 1 00'09z`68$ 1 00'069'0Z IS I $134,655.00 1 1 $131,423.00 1 1 00.000'0£ 1$ %l£ $130,552.00 1 %L£ 1 1 Alt. Deduct 2 4 1 00'090'L$ 1 plq ou 00'009'L r 0 1 00'000'17$ I plq ou 4 $14,000.00 I p!q ou 1 plq 4 Alt. Deduct 1 $11,741.00 I plq ou 1 00'006'P$ $18,700.00 I 00'9£8'6$ I plq ou oo oos'£$ I plq ou p!q ou [Contract# 00 -09B 1 Central Maintenance' Base Bid 1 $146,767.00 pig ou $131,280.00 1 $152,740.00 $109,836.00 I plq ou I $109,900.00 pig ou 1 plq ou .000'99$ %69 00'1799'99$ %v9 1 Alt. Deduct 1 I 1 00 piq ou 00'0017`9$ 00'S99`L$ $12,325.00 1 I 00'002'21$ 00'009'9$ plq ou 1 plq ou Contract# 00 -09C Municipal Building Base Bid $127,680.00 1 plq ou 00'001`£8$ 1 00'9ZZ`S8$ $102,150.00 $88,440.00 00'006'69$ 1 plq ou piq ou .000`99$ 1 $71,840.00 1 %E 1 Contract# 00 -09A Well Buildings Base Bid 1 $78,000.00 1 $48,575.00 oo p'os$ oo'oz l `9L$ l 00•oo0`17v$ pq ou 1 0 0'00 9` 6S 1 plg ou 1 piq ou 1 $15,000.00 1 L %6L L oo•000'0gs 1 %9l L, 60oowOO/ta Contractor 1 Interstate Roofing I Palmer West Cons. I I All Weather Roofing I McPhillips Roofing 1 Nieman Roofing 1 Walker Roofing 1 G&SRoofing I J.A. Dalsin Roofing I Dalbec Roofing F jafipne 1 I low bid (over+ /under -)1 I Engineering Estimate I I low bid (over /under -il to Z O co g 0 r- 612 639 1828 05/31/2000 10:28 612 639-1828 May 31, 2000 Mr. Thomas A. Colbert, P.E. Director of Public Works Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 -1897 ROOF SPEC INC PAGE 02 Dear Mr. Colbert, RECEIVED MAY 3 :l 7090 SUBJECT: CITY CONTRACT #00-09 VARIOUS MUNICIPAL BUILDING RE- ROOFING ROOF SPEC INC. 2400 Prior Avenue No. St. Pool, MN 55113 (651) 639 -0644 We have reviewed the proposals provided for the re- roofing of the various Municipal Buildings and make the following recommendations: 1. We reconunend that the contract for the re- roofing of the Well Buildings, city contract #00 -09A, be awarded to the apparent low bidder G S Roofing for the amount of $41,900.00. 2. We recommend that the contract for the re- roofing of the Central Maintenance facility, city contract #00 -09B, be awarded to the apparent low bidder for the base bid Nieman Roofing for the amount of $109,836.00. Although the roof systems proposed in the alternate deducts are acceptable, it is our opinion that the savings would be minimal in relation to the extension of service life of the roof system. Alternate deducts #1 and #2. Include the use of a ballasted EPDM membrane with a design life of approximately 15 years. The base bid incorporates a fully adhered EPDM membrane and has a design life approaching 20 years. It is therefore our opinion that the most effective long term roofing solution would be the base bid. 3. We recommend that the re- roofing of the Municipal Building, city contract #00 -09C, be post -posed until spring of 2001. It will be necessary to perform periodic remedial repairs to the base tlashings and seams to ensure the roof remains in a watertight condition until re- roofing is accomplished. 4. We recommend that the contract for re- roofing of the North Water Treatment Plant, city contract #00 09D, be awarded to the apparent low bidder Walker Roofing for the amount of $89,260.00. ca. P_, 1, M�nno.ot tlrnra, new rota Salt Lake Clty, Utah CONSULTING SPECIFICATIONS DESIGN CONSTRUCTION MANAGEMENT INSPECTIONS TESTING AN cencknions end rssenurnndodong ew mobinitted as the confidential prspat 0 of ew #ismi tiny wpbs or foerottle.s on rained pendn9 our wrilan opprovel. 612 639 1628 05/31/2000 10:28 City of Eagan Page Two Due to budget constraints, it was only possible to re -roof either the Municipal Building or the Central Maintenance Building. We have evaluated the condition of each roof system and have estimated the cost to maintain the Central Maintenance Building to be approximately $8,000.00 $12,000.00 and the cost to maintain the Municipal Building approximately $3,000.00 $5,000.00. Further, the Central Maintenance Facility is currently experiencing leakage, where as the Municipal Building is not leaking. Additionally, the Central Maintenance Facility is in generally worse condition is more likely to have unanticipated leaks than the Municipal Building. Therefore, we recommend that the funds original allocated to re -roof the Municipal Building be diverted to re -roof the Central Maintenance Facility. We would also recommend that the repairs for the Municipal Building be negotiated with Neiman Roofing, the low bidder for the Central Maintenance Facility at such a time as re- roofing of the Central Maintenance Facility is performed. Upon being notified that the above recommendations are approved, we will issue contracts to the respective low bidders. If you should have any questions or require further information, please contact our office. Respectfully, Roof Spec, Inc. Tim Pekron Project Manager CC: Howard Favilla 612 -639 -1828 ROOF SPEC INC 3 b0 PAGE 03 esdgation Fee Fee [Shows: public show, movie, caravan, circus, carnival, exhibition, ttheater]�- I old hereby make application for a Os F�°S� t 1 c h� ZA /Wilk I, .11 �7 Y aPP 1 name type of show Sul aq ago /dates ?bH- I l oo tt lu 'L Y 40∎Ic P I a6lC 1c d, 18,+k The purpose of the event hours location b prn m os\ e. rnU S f c. ay-. art a -l'v t`l 'es i e 0m►n (t f4 t 1 I represent 140)-a �.-t a iuni- Y�S' t U Cl1/� 1T1 e l..(?tiv 1 1 u se �am of brgaaization license from the City of Eagan, which will take place on o FOR CITY USE ONLY: Police Approval CITY OF EAGAN Date i t2 .00d APPLICATION FOR SHOWS LICENSE 4 41.61 o II- 0 61(\ 1 557,24 phone Names and addresses of radon officers: 144-y �5 1 C& 0 y. 750 1Io LQYle_ Eino, v s5 n 7�a (1�s7-YsYks �y T 14 Bkik 1.'335q0 4414 ile 631 61 4 /V Y ie &use 3r/o Rle0y\ WCA 20ah 4 name fi-ki)Q.ne, 173,c17 Fasi aur 14 I ssikt 4167 name address Phone Pers on in charge of event: S a SO Yl t name t nae middle name ivs Av- 3 1-a n �a h a 31 l 73 address phone P �i A" Soy _1� -woo burlafdate social security number during the hours of MAKE CHECK PAYABLE TO: CITY OF EAGAN. Licenses are issued for a specific period and will be issued to qualified individuals or firms only. Failure to provide true and correct information shall constitute a violation of the ordinance in question and in addition to penalties, the license of any applicant may be revoked. sssss sssssss sssss sssssssssssss ss ssss sssssssssssss ssss ss ssssss sssssssssssssssssssssssssssssss sssss SAG /co Date City Clerk Approval Date 4.91 aer license APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS Applicant Ran da. I I M L J GooPjP- Birthday 2 11 1470 Resident Address /A8 8 /Q L- $11 lint- PA T/-L Z- G .H. m h 5SO 7 7 street city state zip Business Address /$S Souli.) go661ef T►RAZL L AGA/.1 PI- S S street city state zip Home Phone ASV- 5S Z- 003 Z Business Phone 6S 5 S Z Sct 1 Z Business name in Eagan where tobacco is to be sold P i Clicw Business address in Eagan where tobacco is to be sold 91 SS 5007/4 TL Og6i2T 1R- F UL. 6 phi d M41 SS TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) Cigarettes, cigars and other smoking tobacco Snuff, plug and other chewing tobacco Clippings, cuttings and sweepings suitable for chewing or smoking Pipes and other tobacco related devices Cigarette papers and wrappers PACKAGING OF TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) Individual pack or can Two or more packs or cans packaged together Full cartons LOCATION OF TOBACCO PRODUCTS WITHIN BUSINESS: (Check all that apply) Self- service merchandise Over the counter Accessible to store clerk only SEPARATE LICENSES SHALL BE ISSUED FOR THE SALE OF TOBACCO PRODUCTS AT EACH FIXED PLACE OF BUSINESS. TOBACCO SALES TO ANY PERSON UNDER THE AGE OF EIGHTEEN (18) YEARS IS UNLAWFUL AND IS GROUND FOR SUSPENSION OR REVOCATION OF LICENSE. I (WE) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNEOSTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY t.OWLEDGE AND BELIEF. Pr DATE g-a-zoto AUTHORIZED SIGNATURE City Council Approval Date CITY OF EAGAN 3820 PILOT KNOB ROAD EAGAN, MN 55122 -1897 FOR OFFICE USE ONLY Date Issued New Renewal