09/19/2000 - City Council RegularI. ROLL CALL PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA APPROVAL OF MINUTES
III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT)
IV. RECOGNITIONS PRESENTATIONS
e A. CONVENTION VISITORS BUREAU 2000 -2001 Marketing Plan and Budget
V. COMMENTS BY CITY COUNCIL, CITY ADMINISTRATOR DEPARTMENT HEADS
VI. CENTRAL PARK UPDATE
VII. CONSENT AGENDA
3 A. PERSONNEL ITEMS
2000/2001 D.A.R.E. and Police Liaison Agreement between School District #196 196 and the City of
P p y B. Eagan
pc C. FINAL SUBDIVISION, Slumberland
D. FINDINGS OF FACT, Conclusions Resolution of Denial Crane Creek Addition
1 E. FINAL PLAT and FINAL PLANNED DEVELOPMENT Life Time Fitness Addition, FCA Real
Estate Holdings, LLC
9/5 F. SUBMISSION of the 2001 Funding Application to Dakota County for the Community Landfill
Abatement Funds
"/8 G. PROJECT 784, approve Easement Acquisition Agreement (Louis Lane Street Utility
Improvements)
10 H. PURCHASE data network equipment for the Institutional Network (INET) along with
Independent School District 191 and the City of Burnsville
P 0 I. PROJECT 99 -J, acknowledge completion /authorize City maintenance (Southern Lakes West
Street Utilities)
J. HIRING of Stahl Construction Company as the Construction Manager of the Central Park
Community Center Complex
p K. METROPOLITAN 9 -1 -1 Board Non Disclosure Agreement
L. CONTRACT 00 -01, approve Change Order 2 (Water Treatment Facilities Masonry
Restoration)
AV M. TELECOMMUNICATIONS Antenna Lease Agreements 'pia EXTENSION for recording the Final Plat, Northwood Business Park 2nd Addition (Rock Cliff
Development)
e I
3 It O. RECEIVE petition /order public hearing right -of -way vacation (Robert O'Neill Homestead)
II. 6:45 PUBLIC HEARINGS
IX. OLD BUSINESS
f3
X. NEW BUSINESS
AGENDA
EAGAN CITY COUNCIL REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
SEPTEMBER 19, 2000
6:30 P.M.
CLARIFICATION of conditions of approval for Mega Excavating Conditional Use Permit
p yo A. REZONING Mendota Homes, Inc., of approximately 1.25 acres from A (Agriculture) to R -1
(Single Family) and a PRELIMINARY SUBDIVISION (Cliff Woods of Eagan) to create three lots,
located on the southeast corner of Cliff Road and Galaxie Avenue in the NE V of Section 32
XI. LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE
XII. ADMINISTRATIVE AGENDA
XIII. VISITORS TO BE HEARD (for those persons not on agenda)
XIV. ADJOURNMENT
XV. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least
96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
Updated 9/15/00 -11:35 a.m.
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
September 5, 2000
A regular fleeting of the Eagan Ci}jai ouncil was held on Tuesday; September 5, 2000 at 6:30 p.m.
at the Eagan Municipal Center. Present w'i v1ayor Awada and Councilmembers Masin, Blomquist,
Carlson and Bakken. Also present were Gyp:A t3 3:s04Iedges, Senior Planner Mike Ridley,
Director of Public Works Tom Colbert, anck: t ugherty.
TR OF OFFICE
Police Chief Therkelsen introduced Richard Evans, Thomas Fadden and Nathan Taarud and
highlighted each of their backgrounds. City Administrator Tom Hedges administered the oath of office
to the police officers.
A
City Administrator Hedges noteiftat itemak i r der Old Business regarding the appointments to
the Community Center Task Force and FogV,s:Ts:R1pswas lackin. information on applicants that had
been submitted via e-mail over the holi2t Cei#tc;Ii;2L�'u agreed to continue the issue until a
special Council meeting to be held September 19; 2 00fil:'
Councilmember Carlson moved, Councilmember•Bakken seconded a motion to continue the
appointments to Community Center Task Force and Focus Groups until a workshop to be held on
September 19, 2000. Aye: 5 Nay: 0
Councilmember Masin requested t1 t :i 9i i Tq d'n'sent Agenda regarding Project 779 and
item V of the Consent Agenda regar :a' ajSprovy}or Wescott Commons basketball court be
pulled from the Consent Agenda for diicus5i....
Councilmember Carlson moved, Counciiii?6tiiiipii.. ?r isep seconded a motion to approve the
agenda as amended. Aye: 5 Nay: 0
MINUTES OF THE AUGUST 15, 2000 SPECIAL MEETING
Councilmember Masin asked Mayor Awada if she owned a sign business. Councilmember Masin
stated she thought it might present a con t :Qf.g terest reg ng the Mayor's vote on a motion on page
three of the minutes regarding a public, sign ordinance. Mayor Awada stated
she did own a sign company but that ft :tad no'1 aI'nce to the sign ordinance issue.
Councilmember Bakken movgt ouncilygolber Carlson seconded a motion to approve tlie
minutes as presented. Aye: 5 Nay:
MINUTES OF THE AUGUST` 1S, 0 REG".4 4001/4q
Councilmember Bakken requested the following changes to the minutes of the August 15, 2000
meeting:
The first sentence in the third ItiRligfiph on pagi i t should be revised as follows: "Mayor
Awada stated that Personnel Item 7;*`e4i of the W$ loyment of David Koski, a utility
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE 2
maintenance worker, would be separated from the Consent Agenda and considered separately at the
request of Mr. Koski's attorney."
The first sentence in the third parag¢ph on page three should be revised as follows: "This item
was pulled from the Consent Agenda at tlfdguest of Mr. Koski's attorney."
After the first sentence in the sec under Minor. Subdivision Bruce
Konold (Konold Addition), the following �it�tici�fsfti}t #ji d: "All voted in favor."
Councilmember Bakken moved, fftor Awada seconded a motion to approve the minutes as
amended. Aye: 5 Nay: 0
VISITORS TO 8E BEARD
Tom King informed the Council:if a plat b Royal Oaks Realty on the border of Inver Grove
Heights and Eagan which had been previttsly revid and commented on by the Eagan City Council
had been revived and was being reviewea.1 y the hili?kr Grove Heights City Council He stated that
changes had been made regarding a thiraiccess byy of a private easement that he felt the Council
should be aware of. Councilmember mt :fix e i,cpJ .Aver the size of the easement and loss of
control by Eagan. City Attorney Doughy 391i#:Cftck into the matter and provide the
Council with further information.
COMMENTS BY CITY COUNCIL, CTIY ADMINISTRATOR AND DEPARTMENT HEADS
City Administrator Hedges stated that 1400 letters wR be going out to residents to inform
them that FEMA is extending their time in Eagan u41 :aloof the month and that loan applications
for storm damage from the July 7, 8 and
.0k: 1. t.kg:sti3:being accepted. He further stated that debris
pickup will also continue every Friday;;
CEN'T`1 :15;31 R!4.WDATE
City Administrator Hedges updated the Council iCgdience on the progress of the Central
Park. He stated that the architectural firm TDKA has been selected and will collaborate with a firm in
Columbus, Ohio.
A. Personnel Items
Item 1. It was recommended
maintenance worker.
Item 2. It was recommended
Item 4. It was recommended to approug:Ittg,
worker.
CONSENT AGENDA
to apprpve hiring of Thomas Stephes as a part -time building
to appratf2' llif1tiriitg'=1sauf #'fitaerson as a building inspector.
Item 3. It was recommended to approve the hiring of Bryan Duerr, Martha Wilfahrt and Lindsay Stemig
as seasonal park attendants.
Banaszewski as a seasonal park maintenance
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE3
Item 5. It was recommended to approve the hiring of Brad Champlin, Jeff Freeman and Ken Freeman as
seasonal football officials.
Item 6. It was recommended to approve the hiring of David Schomburg and Bruce Barry as seasonal
basketball scorekeepers.
B. Confirmation of Findings of Fact, Conclusions and Resolution of Denial Konold Addition. It was
recommended to confirm the Findings'iiimoggywozw Resolution of•Denial of the Minor
Subdivision request of Bruce Konold located north of Lone Oak Road and
west of Pilot Knob Road in the SE 1/4 o•§''. ion 4.
C. Resolution declaring October 8 -14, 2000 as "Building Quality Communities Week It was
recommended to declare October 8 -14, 2000 in the City of Eagan as "Building Quality Communities
Week
D. Verdant Hills 2nd Addition. It was re0) ended to approve the Escrow Agreement for the Verdant
Hills 2nd Addition and authorize the l t, or and puty City Clerk to execute all related documents.
E. Commercial Trash Hauler License foi' kimor Wieti System. It was recommended to approve a
commercial trash hauler license for 8:5R4I;3?bg
F. Permit Renewal to Operate Motorized Golf Cart, Michael Krolick. It was recommended to approve a
permit renewal to operate a motorized golf cart on designated streets for Michael Krolick.
G. Comprehensive Guide Plan Amendment and Rezoning City of Eagan. It was recommended to
approve and implement a Comprehensive Guide Plan Anpeittiment to establish a land use
designation of D -I, Single Family Wiiiately .46 acres of land located south of
Hwy. 55 and northeast of Black Oak D n?e,gitO :t43+2;3*� of Section 12.
H. Extension for Recording Final Subdivisig: er Atdition) Gene and Brenda Pfeifer. It was
recommended to approve a 60 day exten.46i> S td n8 the final subdivision for Pfeifer Addition.
I. Appointment Data Practices Coordinator. It was reconiiit to approve appointing
Administrative Secretary /Deputy Clerk Maria Karels as the City's Data Compliance Official in
conformance with the requirements of the Data Practices Law.
J. Project 779, Dodd Road Diffley Road to. Wescott Road Street Utility Improvements. This item gi
was separated from the Consent Age
K. Proj 742, Wescott Woodlands Fig 'IZoll. It was recommended to receive the Final
Assessment Roll for Project 742 (ott Wog
W�+,,c finds Street and Utility Improvements) and
schedule a public hearing to be he} In Octo15f ii 2000.
L. Project 790, Central Parkway Streef X ilitylltiproi i itts. It was recommended to receive the
draft feasibility report for Project 790 (Central Parkway Street and Utility Improvements) and
schedule a public hearing to be held on October 3, 2000.
M. Approve Right -of -Way Facilities Use A >;'r tricom. It was recommended to approve the
Right of Way Facilities Use AgreenvEgge f*Ei 3c., and authorize the Mayor and Deputy City
Clerk to execute all related docurij$
i: :i: :1 :Efi :I::::::::::
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE4
N. ROW Ordinance Amendment Authorize Publication of Summary. It was recommended to approve
the official summary of the Right of Way Ordinance as provided by the City Attorney's office.
O. Contract 00 -12, MVTA Eagan Transit Station Sanitary Sewer Improvements. It was recommended
to receive the bids for Contract 0042 (jt?l 7A Eagan Transit Station Sanitary Sewer Improvements),
award the contract to Design Excavatiitc., for the Base Bid in the amount of $88,555.00, and
authorize the Mayor and Deputy City clerk to execute all related documents.
P. Contract 00 -08, Utility Improvements `ti It was recommended to approve
the final payment for Contract 00-08 (pel Hill Baptist Church Utility Improvements) in the
amount of $3,264.30 to Burschville Cofuction, Inc., and accept the improvements for perpetual
City maintenance subject to warranty provisions.
Q. Project 96-X, Eagandale Corporate Center. It was recommended to acknowledge the completion of
Contract 96-X (Eagandale Corporate Center Grading Improvements) and authorize perpetual City
maintenance subject to warranty pro#i bns.
R. Project 709R, TH 13 /Blackhawk RoaCi Traffic Val Agreement. It was recommended to approve a
Traffic Control Signal Agreement forlictiject 70910TH TH 13 /Blackhawk Road Divided Four -Lane
Upgrade) with the Minnesota Depar(ti+� p tip nd authorize the Mayor and Deputy
City Clerk to execute all related doci2fiifs:.
S. Project 50, Hwy 55 /Blue Water So. Frontage Road. It was recommended to cancel Project 750
(Hwy. 55 /Blue Water South Frontage Road) and the public hearing scheduled for September 19,
2000 and authorize the preparation of a revised Feasibility Report for Project 750"R" (Hwy. 55 /Blue
Water Signal and Access Modifications).
T. Cinnamon Ridge 2nd Addition (Lot 1,•.$3,c.aS[ fit Vacation. It was recommended to approve
the corrected legal description of the viii ii6h of a pqs on of a public drainage and utility easement
for Lot 13, Block 1, Cinnamon Ridge 2 :Ai#t lien.
U. Park Planner Consultant Community Center/ Ceiifi4'roject. It was recommended to
recommend the hiring of Damon Farber Associates, Inc.'fi'it: he master parks planning for the Central
Park site.
V. Consent to sign for a 2 -year lease of basketball court space at 916 Wescott Square from John Sowards,
Theresa Sowards and J.A. Management. This item was separated from the Consent Agenda.
W. 2000 LOCAL Water Resources Ma eifiefit• it:Afplication, Metropolitan Council. It was
recommended to submit a grant ai3ication tca'Metropolitan Council to support development and
incorporation into city code ordines.
Councilmember Bakken mov#�- '�,Qi}i:2it$3ithiquist seconded a motion to approve the
consent agenda as amended. Aye: 5 Nay
In regard to Item J, Project 779, Dodd Road Diffley Road to Wescott Road Street Utility
Improvements, City Administrator Hedges provided an overview and stated that an informational
meeting is scheduled for September 18, 2Q9R00iLB,s be sent out. He further stated that the
public hearing for this item would be h i:£ t:A ;1i; QO.
Jim Yarosh, an attorney representing the citizens gip "Neighbors First" requested an extension
of one month before the neighborhoo{eeting to allow the.,up to gather more information in an effort
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE5
to offer informed ideas and suggestions in response to the draft feasibility report. The Council agreed to
a request for an extension of time. Public Works Director Colbert suggested that Council attend the
information meetings to help give direction to staff throughout the process in response to citizen
suggested alternatives.
Mayor Awada moved, Councilmei i i• Carlson seconded a motion to receive the draft feasibility
report on Project 779, (Dodd Road Diffley:to Wescott) and set a workshop date for October 26, 2000, a
public hearing on November 21, 2Q00 and egiaggfi.fRiATAfingonnational meeting before each
Council meeting. Aye: 5 Nay: 0
In regard to Item V, Consent to Sign fc la Lease of Basketball Court Space at 916 Wescott Square
From John Sowards, Theresa Sowards and 1.A. Management, City Administrator Hedges discussed the
liability for the basketball court space. City Attorney Dougherty stated that the City's general liability
coverage would include the leased basketball court space.
Councilmember Bakken moved, Cousmember Masin seconded a motion to authorize Mayor Pat
Awada to sign a lease agreement for bas14 all cour lace at 916 Wescott Square. Aye: 5 Nay: 0
'LTC i#NGS
VARIANCE DONOVAN BEa tit( 't, „'cTO THE 20% MAXIMUM LOT
COVERAGE ALLOWED IN AN R -1 I� SIIStNTfAL ZONING DISTRICT
City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a
staff report.
Mayor Awada opened the public hearing awing to speak. There being no one, she
closed the ublic hearing and turned the
p g .�,.;Q�?;Gk:*'tfie Council.
Councilmember Masin moved, Ma!ai tada se coded a motion to approve a variance for
Donovan Beverley Wolfe, of 2% to the 2OVii4X n:]ut coverage allowed in an R -1 (Single Family
Residential zoning district for Lot 7, Block 10, CedarCiio-.V 14 i ;P, located at 4093 Halite Lane in the SE 1 /4
of Section 20. Aye: 5 Nay: 0
APPOINTMENTS TO COMMUNITY CENTER TASK FORCE FOCUS GROUPS
Under the Adoption of the Agapi ;�vAt3+: ?{dp Hedges noted that this item was lacking
information on applicants that had be pbmitte' ;ta=e -mail over the holidayweekend. The Council
agreed to continue the issue until a spgcial Counciil''eeting to be held September 19, 2000. The
subsequent motion was made:
Councilmember Carlson wova: Vicbdtaaxxen seconded a motion to continue the
appointments to Community Center Task Force and Focus Groups until a workshop to be held on
September 19, 2000. Aye: 5 Nay: 0
OLD! BUSINESS
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE 6
AMENDMENTS TO THE DRAFT COMPREHENSIVE GUIDE PLAN CITY OF EAGAN
City Administrator Hedges provicieck an overview on this item. Senior Planner Ridley gave a
staff report and referenced the voluminou ;l*ters received and included in the Council packet.
Mayor Awada opened the meetin:;
Two residents spoke in favor of tkte.Ruggested changes in land use of the four areas citing the
need for affordable housing in Eagan for *first -time homebuyer, the elderly and employees who work
in Eagan.
A resident spoke in opposition to the change in land use of the site located in the SE Eagan /Gun
club area citing the following reasons which were also discussed at the Advisory Planning Commission
meeting:
Ample multi- family housinggeady e>t9 in Eagan
Incompatibility with the exisiirk area
Increase in traffic and safety..
Lack of capacity at Red Pine:0 fii
Decrease in property values
No access to other resources, i.e. bus lines, retail
Safety regarding the proximity of gun club
Several residents spoke against changing the land use,.signation in the SW Thomas Lake area
because multi- family is too dense and because of tiNogig1R npact on the water quality of Thomas
Lake. Other reasons for opposition incl .0.0: itice ns, potential drainage problems, and the
density impact on schools. i'
Two residents spoke in favor of the ehaii}ge .ise designation in the SW Thomas Lake area
because of topography and proximity to adjacent comes
Mayor Awada noted that a petition had been received from area residents opposing the change
in land use designation in the SW Thomas Lake area.
NEW BINESS
....US
Councilmember Bakken stated he did not support changing the land use designations in any of
the areas.
Councilmember Bakken movA i4ayor a seconded a motion to reaffirm the current
proposed guide plan land use designs.
Councilmember Blomquist st ;i
a b.* Q 3 **fordable housing in Eagan. She further
stated that there are infrastructure prObtaiictlianniiifirigiiiidressed prior to the land use designation
issues. Councilmember Bakken stated that the infrastructure issues were addressed in the concerns that
were previously discussed. He stated there is a waiting list for housing in Eagan and would not want the
City to repeat mistakes made by other areas in increasing density, but would rather focus on current
housing. Councilmember Masin stated itftuTe needs to be addressed before any more
development in Eagan occurs. She aske 'itk tlO .that could possibly be used for multiple
housing developments. City Achnini#Wir Hedges staf that staff is evaluating the Cedarvale area for
possible life cycle housing.
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE 7
Mayor Awada discussed the Metropolitan Council standards for livable communities. She stated
that the Metropolitan Council had asked the City of Eagan tb consider more multiple housing. She asked
the City Attorney about the legal authority of the Metropolitan Council in regard to denying the City's
Comprehensive Guide Plan. City Attorneyppugherty stated that the Metropolitan Council cannot
legally deny the City's plan. Mayor Awadif:i ted she supported the motion to make no changes to the
current proposed land use designations. da4iiicilmember Masin stated she was in favor of rezoning the
SE Eagan/Gun Club area. Councilmembetgligmlftsmokt4390t the issue is premature, that there are
other issues that need to be dealt with.
A vote was taken on the motion. ;We: 6: 3 Nay: 2. Coundlmembers Masin and Blomquist
opposed.
Mayor Awada stated that this action does not preclude multi- family housing in the future, but
would prefer the Council see specific development proposals.
FINAL PLANNED DEVELOPMENt;iESND PRARY SUBDIVISION (CRANE CREEK),
WENSMANN REALTY, TO ALLOW ME CON%iUCTION OF 64 TOWNHOMES (WITHIN 17
BUILDINGS) UPON A SITE LOCATIOOUTT-00 TRUNK HIGHWAY 55 AND EAST OF RITA
COURT IIY.W1;17 OF SECTION 12
City Administrator Hedges present'e'd' f'i :proposed subdivision. Senior Planner
Mike Ridley provided background on the proposal and discussed the recommendations of the Advisory
Planning Commission made at their August 22, 2000 meeting.
Mayor Awada opened the meeting for public comment:,.
A property owner, adjacent to the su.t49gc b) Ii poke referencing a petition that 80 90% of
the neighborhood had signed in opposit*giiklidIff6pogift development. Several other residents spoke
in opposition to the proposal citing trafl'it; ?ty for chiln, access, substandard road width,
assessments, emergency vehicle access, bu i%t
ffig;ty, possibility of the townhomes becoming
rental units, and lack of a trail.
Mayor Awada asked about the turn around radius for emergency vehicles. Senior Planner Ridley
stated it had been evaluated and was sufficient. Mayor Awada asked the residents to voice their opinion
regarding the current zoning of the subject property. Several residents stated they felt the zoning was
improper for the area.
Terry Wensmann, applicant, sta otitlittiiiiiidimits for the proposed development had
been decreased from the original plans cu potential number of children in the complex
versus the potential number if the dev'cigment w'cf 'single family. He stated there would be less
children in the townhome developme4pie furtMt %tated he would be willing to install fencing adjacent
to the single family neighbors.
The Council, staff and Mr. Wennsman held a discussion regarding the number of projected daily
trips to and from the proposed development, street size, and proper access into the development.
Mayor Awada stated that the City ho dxty to provide safe access to the site and suggested that
access could possibly be made via ChapsOfdi40; Councilmember Blomquist stated she felt
that the maximum number of units th4two'ilfj mainti{hf y on the streets would be 40 units.
Councilmember Masin stated she felttfieliroperty is impitttrly zoned and her main concern is safety.
fre
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE 8
Councilmember Carlson stated she felt the property should be down zoned. City Attorney Dougherty
stated that the City could rezone the property to a lower density designation.
Councilmember Blomquist made a motion to approve the final planned development and
preliminary subdivision to allow only 40 uxt5. City Attorney Dougherty stated that the Council cannot
reduce the number of units requested for 4oval unless the applicant is in agreement.
Councilmember Blomquist moved "'ijg~rpn seconded a motion to direct the
preparation of Findings of Fact, Conc1usid ii*A sign* for the final planned development
and Preliminary Subdivision (Crane Creek}; Wensmann Realty, to allow the construction of 64
townhomes (within 17 buildings) upon a 8 south of Trunk Highway 55 and east of Rita Court
in the NE 1 /4 of Section 12. Aye: 5 Nay: U
Councilmember Carlson moved, Councilmember Bakken seconded a motion to direct staff to
refund application fees to the applicant. Aye: 5 Nay: 0
Councilmember Carlson moved; yor Aw a seconded a motion to direct staff to review a
potential change to the guide plan desig ion. Ay i S Nay: 0
CERTIFICATION OF THA.pgyAtilil PROPERTY TAX LEVY
APPROVAL OF THE 2001 PRELllii i y: 0100a FUND OPERATING BUDGET,
APPROVAL OF THE TRT 1lsT HEARING DATES
AND CHANGE DECEMBER 2000 CITY COUNCIL MEETING DATE(S)
City Administrator Hedges presented an overview of the items.
Councilmember Bakken moved, Councilmemlrg a motion to approve
certification of the Preliminary 2001 Propeity.;T5:4:;1.y t Nay: 0
Councilmember Bakken moved, to membe tlomquist seconded a motion to approve the
preliminary 2001 General Fund Operating 13 i#ggt;: g; 5 Nay: 0
Councilmember Bakken moved, Councilmember seconded a motion to approve the
Truth -in- Taxation hearing dates of December 4, 2000 and December 11, 2000. Aye: 5 Nay: 0
Council Bakken moved, Councilmember Carlson seconded a motion to reschedule the December
5, 2000 City Council meeting date to December 4, 2000. Aye: 5 Nay: 0
City Administrator Hedges st ited that da Wneed to be set for Council workshops.
Mayor Awada moved, Count i
LEN
ed a motion to set two Council workshop
dates, for September 19, 2000 at 5:00 p tkai�'tcl'tft o> (;:2000 at 7:00 p.m. Aye: 5 Nay: 0
Councilmember Bakken moved, Councilmember Masin seconded a motion to hold a workshop
regarding Cedarvale on September 26, 2000 at 5:30 p.m. Aye: 5 Nay: 0
.NT
Councilmember Bakken moveif,' seconded a motion to adjourn the
meeting at 10:35 p.m. to an Executivikkission to discuss ths.Alomquist vs. City of Eagan assessment
EAGAN CITY COUNCIL MEETING MINUTES; SEPTEMBER 5, 2000
PAGE 9
appeal. Present were Mayor Awada and Councibnembers Masin, Carlson and Bakken, City
Administrator Tom Hedges, Director of Public Works Colbert, Acting Finance Director Tom Pepper, City
Attorney Mike Dougherty and Jack Clinton, attorney for the City of Eagan.
6
If you need these minutes in an altemative forch as large print, Braille, audio tape, etc., please contact the City of
Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535).
Date
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to r.pRf> color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regafti'D public tiK
e
`c.::•:"
.7,.......
City Clerk
MLM
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
September 14 2000
A special meeting of the Eagan City Council was held on Thursday, September
14 2000 at 1:00 p.m., at the Eagan M ao Rfe nt were Mayor Awada, and City
Councilmembers Bakken, Carlson e liiiiigiOas City Administrator Hedges and
Cyndee Fields.
VISITORS TO BE HEARD
There were no visitors to be heard.
CANVASS OF BALLOTS /S 'EMBL 12 2000 MUNICIPAL PRIMARY
Mayor Awada called ttio-ineetina order at 1:00 p.m. City Administrator Hedges
submitted the results of the Municipat:l :k pp. .pn September 12 2000. City
Councilmember Bakken moved and CbiitiY:tsA seconded a motion to approve the
results of the Municipal Primary Election, with all members voting in favor.
There being no further business, the meeting was adjourned at 1:05 p.m.
Date
Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681 -4600, (TDD phone: (651- 454- 8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard tor ;:oq cre .skt.5 p, national origin, sex, disability, age, sexual
orientation, marital status or status with re �0'pti$:�::
city of eagan
ADOPT AGENDA/APPROVE MINUTES
MEMO
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 15, 2000
SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 19, 2000 CITY COUNCIL
MEETING
After approval is given to the September 19, 2000 City Council agenda, the minutes of the
September 5, 2000 regular City Council meeting and the minutes of the September 14, 2000
special City Council meeting, the following items are in order for consideration.
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
ACTION TO BE CONSIDERED:
To approve the 2000 -01 Marketing Plan and Budget for the Eagan Convention Visitors
Bureau.
FACTS:
The by -laws of the Eagan Convention Visitors Bureau require City Council
approval of the operating budget.
Staff has reviewed the revenue projections and feels they are reasonable.
Ann Carlon, Executive Director of the CVB, will be present at Tuesday's Council
meeting to discuss the proposed budget and marketing plan.
ATTACHMENTS:
RECOGNITIONS PRESENTATIONS
A. CONVENTION VISITORS BUREAU
2000 -01 MARKETING PLAN AND BUDGET
Budget document and marketing plan enclosed without page number.
Eagan Convention Visitors Bureau
2000 -2001 Marketing Plan
2000 -2001 Board of Directors:
Chairman Michelle Steffens
Vice -Chair Patricia Spanheimer
Representative Michael Cocherell
Tim Dunn
Todd Byhre
Tom Hedges
Nita Murphy
John Isaacson
Jeff Hayes
Christin Soltis
Jason Mercord
Gary Highland
Jason Sloan
Kathy Dauer
Carol Thomas
Tim Staley
Gene Crapser
Jan Stapleton
Cindy Johnson
Ann Carlon
Eagan Convention Visitors Bureau
2000 -2001 MARKETING PLAN
Mission Statement: To promote Eagan as a preferred destination and to
advance the economic impact of tourism in the Eagan area.
2000 -2001 Goals Objectives:
1 Direct market the hotels telephone and email numbers
2. Increase Corporate advertising in feeder cities
3. Co -op advertising to increase ad frequency and occupancy
4. Increase sales missions and trade shows to larger, regional feeder cities
5. Increase Internet marketing promote monthly hotel specials through email
6. Improve internet site to include Jingle, video; 3 -D images
7. Add Cable -TV advertising to drive website inquiries
8. Create image that Eagan is your "value- added" destination
The Eagan CVB is responsible for promoting Eagan as a year -round business and leisure
destination to domestic and international travel trade producers, to increase overnight
stays and generate a greater economic impact for the Eagan area.
Strategies:
Through telemarketing, research and direct involvement of hotels, track where the
leisure and business travel business is coming from and target sales missions, advertising
and direct mail marketing. Develop monthly e-mail specials and send to list- agents,
consumers, meeting planners, group operators, etc.
We are increasing travel trade shows as an opportunity to generate weekend and soft
season business and to provide venues for our hotels to distribute their packages to the
consumers. These regional trade shows will be in conjunction with domestic sales
missions targeted to the key tour operators, travel agents and receptive operators to
generate leads and increase the Eagan area product for business and leisure travelers.
The travel agent market will also continue to be pursued in 2001 with packages and
monthly specials emailed to agents in our database. This too, is excellent business for
those slower times throughout the year. It is also an opportunity to reach out to the
business traveler. Packaging continues to be a trend in the travel trade and the more
partnering there is, the more successful we will be in developing off -season business.
We will add marketing efforts in the domestic motorcoach markets by attending the
National Tour Association and American Bus Association conventions to meet one -on-
one with motorcoach operators. In the U.S. alone, motorcoaches carry 774 million
passengers, easily surpassing the airline industry with 568 million. There are an
estimated 4000 companies with each motorcoach carrying an average of 20,000
passengers per year.
Produce and develop an advertising campaign to target key travel trade producers to
stimulate new corporate business to Eagan and extend leisure travel business.
Produce Cable -TV advertising tied -in to the video to increase internet traffic/bookings
and showcase our destination to the region.
Organize the Eagan portion of FAM tours for international and domestic tour operators
and travel agents, allowing them to experience our product first -hand.
Provide domestic and international travel trade producers with information on the Eagan
leisure product through automated systems.
Produce 2000 -2001 brochure to be distributed via direct mail and trade shows. Produce
direct mail campaigns to targeted key accounts throughout the world in our specific
markets showing Eagan as a year -round destination. Partner with other tourism entities
in various publications and websites promoting Minnesota.
To keep the Eagan image fresh and exciting, purchase new VIP amenities and create
definitive and identifiable image representative of the Eagan product at trade shows.
2000 -2001 Marketing Plan Research Trends Response
Vacations are becoming longer lifestyles have changed many business trips include
children people want to travel no more than 3 hours to get to their destination consumers
are prepared to pay a premium for convenience. American Traveler Survey (ATS)
Target Market: Primarily out -of -state consumers within a 300 mile radius who are
interested in traveling to the Twin Cities. Varying age and income $30,000 $120,000
Geographic Markets: Wisconsin, Iowa, Illinois, Minnesota, Nebraska, Missouri, Kansas,
Michigan, Canada, North and South Dakota, southern states, national international.
Our goal is to increase corporate and leisure visitation in Eagan through sales and
marketing efforts to domestic and international travelers. Through advertising inquiries from
leisure travelers and sales leads from travel agents, corporate, groups, meetings, trade shows,
reunions, sports groups, etc., our Eagan hospitality industry will have an opportunity to
increase awareness of their products and services.
Internet reservations systems add links to major travel destination sites including
Expedia, Travelocity, CitySearch, etc.
Attractions partnerships to provide discounts and tickets for our guests,
promoting "added value" in Eagan.
Eagan will use Cable television advertising to drive traffic to the website for
on -line bookings.
With the help of the hotels, we will determine low occupancy periods and use
proactive, immediate target advertising to fill rooms with value -added specials.
Co -op marketing with the hotels will help increase our message to the traveling
public through increased advertising, direct mailings and promotions.
Group Tour Marketing will increase with FAM Tours for qualified tour operators
and attending NTA and ABA.
Update Trade Show Booth with video and interactive promotions.
We are adjusting our marketing programs for 2000 -2001 to reflect the trends in the
marketplace, both domestically and internationally.
Marketing strategies designed to address the goals objectives:
Our advertising, when possible, will include the participating Eagan hotel phone numbers
and email addresses to encourage direct booking through ads placed by the Eagan
Convention Visitors Bureau. We will also contract with a clipping and monitoring service
to research our marketing efforts.
BROCHURE /COUPON BOOK Timeline COST
Leisure Market Distribute Official Visitor Guide which includes essential travel
information on attractions, accommodations, dining, events, recreation, etc.
1. Eagan's 2000 -01 Tourism Brochure Print 70,000 10/1-9/30/001 $25,000
Suggestion to offer advertising to reduce costs.
2. Eagan Coupon Book Print 70,000 10 /1- 9/30/01 $15,000
(attractions restaurants only- printed quarterly for Calendar)
Postage for direct mail fulfillment $23,000
3. Minnesota Brochure Distribution
I- 35South to Albert Lea Dec -Mar $40 /mo $160
Explore Minnesota Store Mall of America Av. 500 /day $250
AdLit Wisconsin I -90 -94 South May August $1,712
10m brochures
Evaluation: a) number of brochures distributed
b) number of telephone calls and coupons redeemed from brochures
Total $65,122
4. PRINT ADVERTISING Timeline
Leisure Group Corporate- International- Meetings Advertise in regional,
international magazines to attract visitors to Eagan.
AAA Travel Planner November 00
Better Homes Gardens Travel Central.
Mar Oct $2,839 per insert
Circ 7.6 mil Spent $2.5 billion on domestic vacations
Chicago Tribune Oct. /Mar /April
Brochure Pages Circulation 2.7 mil
Cincinnati Enquirer Brochure Page Sept. 10 /00 /April 01
Contact USA
Eagan Telephone Book 12/1/00
FM Greeter Summer Visitors Guide Fargo
Good Housekeeping March 01 Chicago/North Central
Home Away Travel Directory 4/c March 01 3"
Kansas City Star Brochure Page Oct. /Jan.
Mall of America Destination Planning Guide
Metro Iowa Plus Brochure Page March/May /Sept/Nov
940,534 subscribers in Iowa, 7th largest market in the U.S.
Cedar Rapids, Quad Cities, Des Moines, Dubuque, Iowa City,
Omaha, Sioux City, Waterloo
COST
national and
$3,612
$5,678
$4,755
$1,360
$150
$185
$200
$4,783
$5,425
$600
$500
$4,785
Midwest Living Sep -Oct 01 4" b/w 2 1/4" x 4" Circ. 852,000 $2,000
Nov -Dec 00 4" 4c 2 1/4" x 4" $3,440
Spring Mar /April 01 Travel Planner 4/c $4,335
Best Vacations 4" 4c $1,025
Midwest Vacation Guide Newspaper Insert-TMG
April Insert Midwest 4,100,00 $4,500
Fall/Winter Vacation Guide Newspaper Insert Sept. `01 $4,500
Circ. 4.1 million Des Moines, Kansas City, St. Louis,
Detroit, Chicago, Michigan, Minneapolis, Indianapolis,
Ohio, Madison and Milwaukee Sunday Newspapers
Brochure File Folder Mid -Jan 2001 625
Circ. 10,000 Tour Operators, Travel Writers, AAA
Milwaukee Journal Sentinal Brochure Pages Oct 00 /Mar 01 $2,270
Minnesota Meetings Events Dec 2000, Apr.2001 $4,350
3 issues of 25,000 to local, regional national
Meeting Planners ASAE, ATD, MPI, MBPA, SITE
Corporate Travel Agents, MN Film Board, RCMA, SME
Destination Minnesota Jan. $2,000
20,000 to Group Tour Planners UBOA
ABA, NTA, ACTA, Educational, Jack Rabbit, Jefferson,
Midwest Motorcoach, MN Chamber, Ontario Motorcoach
Annual Resource Directory 2001 $595
Minnesota Explorer Summer 1 col x 4" 4c $2,100
Listing $250 Fall $700 Winter 1 col x 4" 4c $3,050
Parade Magazine March 2001 (Deadline 1/3/00) $6,225
Circulation 3 5mil Midwest Regional
Twin Cities Business Monthly 2/01 1/9 Page $395
Twin Cities Visitors Guide Spr /Sum Fall/Win 11/2/99 -00 $4,981
375,000 circ. 6mil out of state visitors will have spent more than
$4 billion in the Twin Cities during 1998
USA Weekend Nov `00 Mar `01 $11,390
MN, WI, IL,OH,IA,KS,NE,ND,SD,MI circ.6,400,000
Wisconsin Trails Destinations May /June 01 and Sept 01 $750
Listings in Publications at no charge:
Meeting News Regional Guides /Convention Center Listing N/C
ASAE Directory "Who's Who in Assoc. Mgmt." N/C
Travel Agent Magazine Listing 2000 Directory N/C
Global Travel Billboard Directory N/C
Publication editorial stories included with advertising N/C
The 2000 Travel Tourism Market Research Handbook N/C
SUB -TOTAL $90,564
5. Advertising Agency Creative ad production/Flyers, Direct Mail $7,000
6. Co -op Advertising with Hotels in strategic markets
hotels can access co -op funds for ads, direct mailings, etc
placed in new and non competing publications.
6a Co -op Ad Partnerships with CVB's
St. Paul Roseville develop Chicago, IL market
"Minnesota's Capitol Connection"
Connecting you with hotels, new attractions shopping!
USA Today, Chicago Tribune
$25,000
$5,000
6b. Co -op Industry Partnerships (Costs in affiliated sections)
MOT Receptive Agents -LA NYC, Pow Wow,
Jack Rabbit Lunch, Winnipeg Show, ITB, FAM Tours
Bloomington Affordable Meetings
Burnsville- Icelandair Seminar
MSAE Golf Tournament Sponsor with Burnsville /Lakeville
South Minneapolis Bureaus Legislative and Tour Travel Show
SGMP National Conference June 2001, Kansas City MO.
Partner with Bloomington, North Metro, Duluth, St. Cloud, Rochester
RCMA Religious Conference Expo 1/30- 2/2/01 Milwaukee, WI
Partner with Bloomington, St. Paul and North Metro
Partner with Dakota County CVB's and Dakota Electric
7. Winter Promotion
Guests requesting the 25% discount from Oct 1 June 3 will receive
1. Mall of America Coupon Book $4 /ea x 3,500 $14,000
2. Camp Snoopy 6pt ride pass —5,000 tickets at $2.50 /ea
compared to regular $3.90 /ea $7,000
Guests with the Eagan Brochure Scratch -Off card (mailed)
Guest has a chance to win either the MOA Book,
Camp Snoopy Ride Pass or an Eagan Beach Ball 5,000 $4,000
Redeemable at Hotels throughout the year.
Newspaper ads $30,000
Coupon Ads in Newspapers for 10/00 -5/01 25% off specials
Iowa, Wisconsin, Minnesota, Nebraska
Illinois 2" x 4" ad 150 Newspapers throughout Ill.
Large, medium small markets including: Milwaukee,
LaCrosse, Eau Claire, Rochester, Fargo,
Des Moines, Omaha.
Evaluation: Measure number of hotel rooms booked from the ad specials conduct a
cost to room ratio to determine effectiveness of ad strategy.
TOTAL $55,000
8. Cable -TV Advertising in strategic markets Milwaukee, Madison $20,000
Des Moines use CNN, ESPN, HGTV, Weather Channel
9. Public Relations
Travel Trade Media Program MOT N/C
America Travel Journalists Association DAY Book Wire service $250
East -West News Bureau Membership e- newsletter to North
Travel Publicity Leads $177
Partyline Travel Media Leads $180
Travel Information Center: Sponsor displays during slow times $500
Christmas, 4 of July, Labor Day
Parades: Duluth Christmas City Parade; LaCrosse Octoberfest $200
Northfield -Jesse James Days, New Ulm, Austin
Hotels to furnish vans /drivers ECVB to produce banner
and pay entry fees Eagan Royal Ambassador may be in
attendance at selected parades
to trade pins with Royalty hand out brochures
Newsletter 4 /year Increase circulation $15,500
Slides Update slides for distribution $500
Warren. Assoc. 3 3/4 x 9 Mailer 2 slides 500 $1 $500
Clipping Service 4 months $1.000
TOTAL $18,807
10. Internet Advertising Hotel reservations are projected to grow from $31 million in 1996
to $938 million in 2000 and $2.4 billion by the end of 2002. 16.5 million U.S. adults or 20%
of current Internet users have used the Internet to make travel reservations in the past year.
Baby Boomers and GenXers are the age groups most likely to use the internet for
reservations for a family vacation. (Age 21 -52). WCCO Channel 4000 April, 1999
had .4% click through rate (avg .2 -.6 71,927 impressions and 291 clicks for $2,000
Advertising links: 1. www.homeandawavmagazine.com
hotlink Nov/Dec Mar -Apr Over 1 million hits per month
2. www.GH AtYourService.com Good Housekeeping hotlink March
3. www.midwestliving.com 3 web travel listings with hyperlink
Nov Dec/Mar- Apr /Sep -Oct
4. www.usaweekend.com hyperlink March, 2001
5. www.meetings- and events.com
weblink with www.freeRFP.com
a) www.leadblaster.com Global Travel Billboard Directory N/C
b) www.travelingusa.com hotlink member benefit N/C
c) www.seeamerica.org hotlink member benefit TIA N/C
d) www.hospitalitymn.com member benefit Hospitality MN N/C
e) www.officialtravelinfo.com hotlink member benefit IACVB N/C
f) www.exploreminnesota.com hotlink N/C
g) www.buses.org member benefit ABA N/C
h) www.ntaonlin.com member benefit NTA N/C
i) www.mn- tma.org member benefit TMA N/C
a) Chicago Tribune advertising link to website $400
b) Milwaukee Journal Destinations on Demand-jsonline.com $450
11 million impressions /mo 12 month contract
c) CitySearch $1,200
d) Expedia $1,500
e) Travelocity $2,500
TOTAL $6,050
11. Internet Web Site www.eagammn.com
Monthly Updates and hosting of site $5,500
Add 3D photos of hotel rooms, add Meeting Planners Guide,
Music, streaming video 3 days shooting web hosting $7,500
Increase links to our site from other sites, ie: TCFSA Rugby N/C
TOTAL $13,000
12. Metro Association of CVB's Dues $120
Statewide guide ad production, 800 connection, postage $285
TMG ad, postage and envelopes divided by all metro bureaus $570
Winter Promotion Direct Mail- Drive inquiries between Nov -Mar. $900
FAM in conjunction with Travel Counselor Inst. $60
OVG space at Explore MN store $27
TOTAL $1,962
13. Travel Trade Shows
a) Kansas City Travel Show 1/9 -14/01 $2,500
Booth $700 Sales Calls
b) Jack Rabbit Show 2/2 -4/01 Sioux Falls SD $1,200
Booth $450 Sales Calls
c) LaCrosse Sports Travel Show 2/8 -11 /01 $1,200
Booth $400 Sales Calls
d) Duluth Travel Show 2/14 -18/01 $2,000
Booth $525 Sales Calls
e) Des Moines Travel Show 2/28- 3/3/01 $2,000
Booth $550 Sales Calls
f) Red River Travel Show Fargo 3/1 -4/00 $2,000
Booth $700 Sales Calls
g) TIA International Pow Wow May 19 -23 FL. $2,500
Largest international show held in the US- partner MOT $1,000
h) MOT Sports Shows Chicago, Omaha, Milwaukee $200
Update Trade Show Booth Graphics signage $750
Trade Show Bags 2,500 with 8 sponsors at $250 /square $1,500
Trade Show give -aways and outfits for workers $3,000
TOTAL $19,850
14. Travel Agents
Travel Agent Promotion Promote Sleep Fly, Winter packages $1,000
Partner with Carlson Destination Marketing Services Directory
consumer promotions $2,500
Travel Agent FAMs (Tickets, food, etc.) $1,000
TOTAL $4,500
15. Corporate Marketing Sales Missions to Corporations, Travel Agents
and Meeting Planners
Feeder cities in Chicago, Milwaukee, Madison, Fargo, Kansas City, Duluth,
Des Moines, Austin, Omaha/Lincoln $6,000
(4 in conjunction with Trade Shows)
Promotional gifts/ Follow up $4,000
Corporate Travel Journals advertising regional $2,500
Sales Missions/Bookings /Direct Mail/Specialty items $5,000
FAM's Meeting Planners twice a year $800
Corporate Appreciation Party $8,000
(Invitations, postage, decorations, food, theme props, extra supplies)
SGMP National Conference June 2001, Kansas City MO. $1,300
Partner with Bloomington, North Metro, Duluth, St. Cloud, Rochester
TOTAL $27,600
16. Meetings Marketing The recent IACVB convention income survey
delegate spending is up nearly 4% totaling $218.43 per day per d
Sales calls, direct mail, telemarketing
Meeting Planners Guide 2,500 pcs.
Midwest Meetings Magazine Circ. 29,000 1/2 pg ad edit
12/1/00 Spring Issue Fall Issue ($1,850 /ea)
MSAE Expo May, 2001
MSAE Golf Tournament Partner with Burnsville /Shakopee
Affordable Meetings Midwest Expo 4/4 -5/01
Partner with Bloomington
TOTAL
17. Group Tour Marketing
Direct Mailings 6x/year plus postage
Group Tour Gifts
FAM tours Qualified Media reps Qualified Tour Operators
$100 Gift Certificates (12) $50 Rebates (10)
Group Tour Planner Update
Group Tour Planner —MOT 2000 -2001
Tour Operator Sales Calls
Eau Claire, Milwaukee, Chippewa Falls, plus existing
NTA Annual Meeting November, 2000 Salt Lake City UT
ABA Annual Meeting January, 2001 Baltimore, MD
estimates that
elegate.
$1,000
$12,000
$3,700
$500
$400
$2,500
$20,100
$1,500
$4,000
$900
$1,700
$1,000
$1,700
$3,000
$2,500
$2,500
Group Tour Committee Meetings 2x/year Annual Meeting $300
Minnesota Tour Travel Expo 2001 Partner with Southern CVBs $400
Minnesota Valley Birding Trail FAM $400
American Church Lists $300
Escortnotes.com Listing $500
TOTAL $20,700
18. Sports, School and Church Groups
Sports marketing Direct Mail Program State Tournaments $500
MN High School Mailing List 95
RCMA Religious Expo 1/30 2/2/01 Milwaukee, WI $1,200
Partner with Bloomington, St. Paul and North Metro
Disseminate Brochures in Bags $800
Trading Pins Ambassadors of Eagan $880
TOTAL $3,475
19. Military Reunions Produce new Brochure Direct Mail $3,000
Family Reunions Mailing labels from TRN -MN, WI, IA, IL 1,041 $1,041
TOTAL $4,041
20. International Marketing Asia
International travelers to the US spend $218 million per day
trip expenditures average $5,600 per travel party.
Asian FAM Media Programs with MOT $500
Japanese Receptive Operators LA partner with MOT -Feb 2001 $2,000
Conduct sales calls to Japanese receptive tour operators
Based in L.A. NYC
Japanese Guide ad 11 /1 /00 $1,800
150,000 circ. Japan is the top market for Minnesota
second only to Canada and they purchase more goods
TOTAL $4,300
21. International Marketing Europe
Icelandair Mid Atlantic Seminar Feb 8- 11,2001 $1,200
Trade show Sweden, Finland, Norway, Denmark, Iceland
Format features trade show and seminars hosted by exhibitors
Partner with Burnsville
European Advertising American Journal German $690
TOTAL $1,890
22. Canada Marketing sales calls to Thunder Bay (ACTA)
a) Twin Cities Show Thunder Bay 10/5 -6/00 Travel Trade Shows $550
b) Addison Travel Show Winnipeg March 2001 (Sales Calls) $2,000
Co- exhibit with MOT $500 plus travel
TOTAL $2,550
23. Outdoor Billboards -New board in Wisconsin on I -94 (pending) $10,864
24. Airport posters at carousels $5,500
25. Maps Travel Graphics, Eagan Lions Club $4,370
26. Video Produce 7 minute video for web, Travelago, booth, etc. $10,000
27. Events special promotions, festivals, direct mail, ads, parades $12,000
Partner relationship with the City of Eagan Parks Rec.
28. BEST organization funding $50
Legislative Breakfast November, 2000
29. Education MOT Annual Meeting 1/16 -18/01 $800
IACVB Staff 7/15 -18/01 $2,700
Annual Meetings/Education (MPI $250,
MSAE $250, MCTA $200, TMA $108,
SGMP $240,MACVB $410) $1,458
30. Travel Counselor Institute, April, 2001 Minneapolis North $500
Booth, 2 Registrations, 10min Presentation to Travel Counselors
31. Meetings Board of Directors, EHA, clients $800
32. Technology Updates new database system $1,200
33. Digital Camera $900
34. Computer Server Computer Training for staff $3,000
35. Wall Organizer for Brochures /rack cards $125
36. Annual Meeting Luncheon November 2000 $1,200
37. Research Conversion study Internet Reservations $1,000
38. Associations MACVB $475, IACVB $750, TMA $205,
TCTAA $450, MPI $300, NTA $485, ABA $425
MSAE $175, SGMP $250, TIA $450 ASTA $465,
Hospitality Minnesota $275, MCTA $225, PRSA $250
$5,180
39. Charitable Donations Rotary, city functions, events etc. $1,000
Sub -Total Marketing Advertising $479,158
OPERATIONS: PERSONNEL:
Rent $15,650 Wages $168,400
Utilities Cleaning $2,250 Payroll Taxes 16,000
Accounting Audit $4,500 Health Insurance 3,500'
Depreciation $5,050 SEP /IRA 5,200
Insurance $1,800 Sub -TOTAL 193,100
Supplies $7,500
Auto Expenses $5,500
Telephone $5,000
Reserve Fund $10,000
Administration Fee $4,200
Equipment Leases $4,500 (Telephone, Copier, Postage)
Equipment Maint. $2,000
Sub -TOTAL $67,950
2001 TOTAL $740,208
Estimated Income for 2000 -2001
3% Lodging Tax $690,850 (estimate 1.5% increase in ADR)
Membership Dues -cash 600 (4 Cash members 27 non -cash)
Advertising/Coupons 3,020
Events 5,000
MOT Co -op Fund 20,000
Investment Income 600
Money Market 20,000
TOTAL $740,070
Non -Cash Member Certificates $6,750
27 members $250
(Possibility of increased ad revenues by advertising in Brochures, Internet, etc.)
Income Comparison to:
Reserve Fund $85,000
1999 $654,500.00
1998 $555,930.00
1997 $446,435.00
1996 $349,851.00
1995 $278,957.00
1994 $176,842.69
2000 -2001 ECVB Marketing Plan Review
COMPONENT BUDGET
Advertising/TV/Internet $166,759.00 22.5%
Promotions $123,209.00 16.7%
Brochures /Coupon Books /Postage fulfillment $81,122.00 11%
Travel Trade Shows $32,650.00 4.4%
Co -op Promotions $30,000.00 4%
Sales Missions Corporate, Group, FAMS $21,860.00 3%
Events $12,000.00 1.6%
Education Associations, Meetings $11,908.00 1.6%
MARKETING BUDGET 64.8%
Personnel $193,100.00 26%
Operations $67,950.00 9.2%
OPERATIONS BUDGET 35.2%
Ann Carlon
SALES: Rhonda Omodt
Sue Hegarty
Roberta Ryan
ECVB Staff Assignments for 2000 -2001
Budgets, City Council, Payroll, Accounting, Board meetings
Advertising with direct hotel reservations quarterly
Coordinate Internet reservations bookings
Develop partnerships with MOT, CVB's, EDC, Wild, etc.
International marketing Japan, UK, Germany, Canada
Television ads Cable buy Chicago, Milwaukee,
Promotional Brochures, Video, TV
Co -op funding
Hotel co -op advertising
Research Hotel Bookings
Annual Meeting
Schedule Sales Missions to the main cities plus Des Moines, Milwaukee,
Kansas City, Fargo, Duluth, Madison, Austin, Omaha.
Schedule Trade Show Booth and Shows Kansas City, Duluth, Des Moines
MSAE, MCTA, SGMP, MPI Association meetings, Expo, Show etc.
Affordable Meetings SGMP Government rates pursue winter leads
Small meetings leads Boards, training, etc. telemarketing
Corporate sales leads work with sister hotels for leads
Meeting Planner and Travel Agent FAMS
Meeting Planner Guide
Travel Agent packages monthly
Corporate Appreciation Party
Newsletter Stories
Schedule Trade Show Booth and Shows LaCrosse, Jack Rabbit, Winnipeg,
Thunder Bay, Fargo
Sales Missions to Eau Claire, Milwaukee, Chippewa Falls plus existing
ABA NTA sales
Develop Media list with travel writers and send feature stories and press
releases on a regular basis clipping service
Media FAMs and Group Tour FAMS
Sports School Groups, Reunions marketing
Motorcoach Direct Mail and sales calls telemarketing
$100 and $50 rebates
Develop one major event to bring in out -of -state visitors
Work with Parks Rec. on scheduling sports events
Military Reunion Direct Mail
Develop packages with hotels events Internet updates
Membership sales cash or trade -outs
Newsletter writing and production
Schedule Trade Show Booth and Shows LaCrosse, TIC's
Update search engines on a monthly basis Technology update
Develop database of leisure inquiries by city or zip code for ECVB and
hotel use and mailing labels
Telephone requests and Inquiry table Occ Adr graphs
Assist Sales Direct Mailings for sales and newsletter
Coupon Book sold to Attractions Restaurants
Provide Extended Stay Properties leads from Chamber on people and
businesses moving to the area.
FAM trip for guest service personnel at Eagan hotels
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. PERSONNEL ITEMS
Item 1. Seasonal Park Maintenance Worker-
ACTION TO BE CONSIDERED:
To approve the hiring of Thomas Murry as a seasonal park maintenance worker.
Item 2. Seasonal Touch Football Official-
ACTION TO BE CONSIDERED:
To approve the hiring of Guy Dawson as a seasonal touch football official.
Item 7. Seasonal Recreation Leader-
ACTION TO BE CONSIDERED:
To approve the hiring of Noel Voss as a seasonal recreation leader.
Item 8. Seasonal Preschool Instructor/Recreation Leader-
ACTION TO BE CONSIDERED:
To approve the hiring of Melissa Franson as a seasonal preschool instructor /recreation leader.
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
B. APPROVE 2000/2001 D.A.R.E. AND POLICE LIAISON AGREEMENT
BETWEEN SCHOOL DISTRICT #196 AND THE CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve the 2000/2001 D.A.R.E. and police liaison agreement between School District
#196 and the City of Eagan.
FACTS:
For a number of years, the City and School District #196 have had agreements to
provide police officers to instruct elementary school students in D.A.R.E. and to act as
school liaison officers at the middle schools and at the high school.
ATTACHMENTS:
A copy of the agreement will be included with Additional Information in Monday's
packet.
zf
Agenda Information Memo
September 19, 2000, Eagan City Council
C. FINAL SUBDIVISION (SLUMBERLAND ADDITION) C.M.
ARCHITECTURE, INC.
ACTION TO BE CONSIDERED:
To approve a Final Subdivision to create two lots, on 6.7 acres located on Northwood Parkway
north of Byerly's and south of The Home Depot in the SE 1/4 of Section 10.
FACTS:
The Council approved the preliminary subdivision on April 18, 2000.
All documents have been signed and are in order for execution at the regular meeting of the
City Council.
ATTACHMENTS:
Final Plat, page 4
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Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
D. CONFIRMATION OF FINDINGS OF FACT, CONCLUSIONS
RESOLUTION OF DENIAL CRANE CREEK ADDITION
ACTION TO BE CONSIDERED:
D To confirm the Findings of Fact, Conclusions Resolution of Denial of the Final
Planned Development and Preliminary Subdivision request of Wensmann Realty to
allow the construction of 64 townhomes (within 17 buildings) upon a 13.7 acre site
located south of Trunk Highway 55 and east of Rita Court (within the northeast 1 /4 of
Section 12).
FACTS:
At its regular meeting on September 5, 2000, the City Council directed staff to
prepare Findings of Fact, Conclusions Resolution of Denial regarding the Final
Planned Development and Preliminary Subdivision request of Wensmann Realty to
be considered at the September 19, 2000 regular Council meeting.
ATTACHMENTS: (1)
Findings of Fact, Conclusions Resolution of Denial, pages d through
SEP.15'2000 11:32 612 432 3780
612 432 3780
SEVERSON SHELDON DOUGHERTY #7449 P.002 /004
BEFORE THE CITY COUNCIL.
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA
In Re: Application of Wensmann Realty and FINDINGS OF FACT,
J.G. Sander for Preliminary Planned CONCLUSIONS AND
Development and Preliminary Subdivision RESOLUTION
for Crane Creek Addition.
This matter came before the Eagan City Council at its meeting of September 5, 2000. The
Council received, considered and discussed the August 17, 2000, Planning Report, the minutes
of the public hearing held by the Advisory Planning Commission on August 22, 2000 and input
from City staff, testimony from the applicant and residents, together with all existing files,
records and prior proceedings and material as presented to the Council.
Based upon all the files, records and input which was presented at the meeting, the City
Council makes the following Findings of Fact, Conclusions and Resolution.
FINDINGS OF FACT
1. The application by Wensmann Realty and J.G. Sander (the "Applicant for the
Preliminary PIanned Development and Preliminary Subdivision for Crane Creek Addition is
properly brought before the Eagan City Council.
2. The Applicant presently owns 13.7 acres of land located south of Trunk Highway
55 and east of Rita Court (the "Property"), which land is vacant and consists of mature trees and
a pond.
3. The Property is presently designated D -III (Mixed Residential, 6 —12 units per
acre) under the City's Comprehensive Guide Land Use Plan and present zoning on the Property
is R -4 (Multiple Residential).
SEP.15'2000 11:32 612 432 3780
612 432 3780
SEVERSON SHELDON DOUGHERTY #7449 P.003/004
4. The proposed Preliminary Planned Development and Subdivision consists of the
creation of sixty -four (64) townhomes within seventeen (17) buildings. Fifteen (15) of the
proposed townhouse buildings contain four units while two structures are proposed to have two
units. (See Exhibit "A" attached hereto).
5. Access to the Property is by means of a frontage road along Highway 55 which
intersects with the northwest corner of the Property. The frontage road does not provide direct
access to Highway 55, but rather circulates any anticipated traffic from the Property through a
residential neighborhood to the west and southwest.
6. The Highway 55 frontage road is a 28 -foot wide (face to-face curbed) roadway
with a cul -de -sa adjacent to the Property.
7. The proposed development of the Property anticipated a creation of a private
street that would run from the Highway 55 frontage road cul -de -sac to the west edge of the
Property. The private street is depicted as a 28 -foot wide right -of -way.
8. Traffic generation from the proposed development of the Property is estimated to
be 375 total vehicles trips as determined by the ITE Traffic Generation Manual 5 Addition.
9. The City Code requires that all subdivisions meet City Code requirements.
10. Chapter 13 of the Eagan City Code regulating subdivisions states that 28 -foot
wide right -of -ways may accommodate low density development when the average daily trips is
estimated to be 300 vehicles or less.
CONCLUSIONS
1. The matter is properly brought before the Eagan City Council.
2. The proposed development plan exceeds the City standards for the average daily
trips that may be generated from the Property, through the use of a 28 foot wide right -of -way.
SEP.15'2000 11:32 612 432 3780
612 432 3780
SEVERSON SHELDON DOUGHERTY #7449 P.004/004
3. The proposed development lacks a secondary access, for the purpose of providing
an alternate means of ingress and egress to Highway 55 from the Property.
4. The Property continues to enjoy a viable use in a manner consistent with City
ordinances.
5. By the greater weight of the record and information presented, it is hereby
determined by the City Council of the City of Eagan that approval of the Preliminary Planned
Development is not warranted.
6. By the greater weight of the record and information presented, it is hereby
determined by the City Council of the City of Eagan that approval of the Preliminary
Subdivision is not warranted.
RESOLUTION
The City Council of the City of Eagan does hereby resolve that the Applicant's request
for a Preliminary Planned Development and a Preliminary Subdivision to be known as Crane
Creek Addition is hereby denied.
Dated at Eagan, Minnesota this day of September, 2000.
CITY OF EAGAN
By: Patricia E. Awada
Its: Mayor
By: Maria Karels
Its: Deputy Clerk
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
E. FINAL PLANNED DEVELOPMENT AND FINAL PLAT (LIFE TIME
FITNESS ADDITION) FCA REALESTATE HOLDINGS LLC.
ACTION TO BE CONSIDERED:
To approve a Final Planned Development to allow a 159 stall parking lot upon 2.4
acres of land located north of Cliff Road and west of Thomas Center Drive
(comprising the northern one third of Outlot A, Safari at Eagan 2nd Addition) within
the southwest Vs of Section 28.
To approve a Final Plat (Life Time Fitness Addition) combining the northern one
third of Outlot A, Safari at Eagan 2nd Addition with adjacent Lot 1, Block 1, Safari at
Eagan 2nd Addition.
FACTS:
At their regular meeting on May 16, 2000, the City Council approved a Preliminary
Planned Development Amendment to allow three commercial uses upon Outlot A,
Safari at Eagan 2nd Addition. The Planned Development allows the construction of a
10,000 square foot restaurant, a 35,000 square foot office development (within four
buildings) and a 159 stall parking lot upon the property. The Amendment was
prompted by the applicant's desire to expand the off street parking supply for the
Lifetime Fitness Health Club.
In conjunction with the Planned Development Amendment, the Council also
approved a three lot, Preliminary Subdivision (Safari at Eagan 3 Addition) that
coincided with the three proposed uses. The Preliminary Subdivision illustrates the
159 stall parking lot upon an independent and landlocked parcel (Lot 3).
No changes to the uses identified in the Preliminary Planned Development have been
proposed.
As a condition of Final Planned Development approval, the applicant shall be
required to enter into a Final Planned Development Agreement with the City
(expected to be executed by September 19, 2000).
ATTACHMENTS (3)
Approved Preliminary Planned Development, page ia.
Final Plat drawing, page /3
Site Plan, page /y
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Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
F. SUBMISSION OF THE 2001 FUNDING APPLICATION TO DAKOTA COUNTY
FOR THE COMMU1MMITY LANDFILL ABATEMENT FUNDS
ACTION TO BE CONSIDERED:
To approve the submission of the Cities of Burnsville/Eagan 2001 funding application for $83,560
from Dakota County to operate a recycling program for the Cities of Burnsville and Eagan.
FACTS:
Dakota County has funds available annually to help constituent cities promote and operate
landfill abatement programs.
The Cities of Burnsville and Eagan combined their recycling program as of March 2000. The
Cities of Burnsville and Eagan have prepared one application for both cities that will be
submitted to Dakota County. The application for the 2001 Community Landfill Abatement
Program follows Dakota County's solid waste guidelines and recommendations. The funds will
be used for the Cities of Burnsville and Eagan's annual recycling and waste reduction program.
The total proposed Burnsville/Eagan Landfill Abatement Program budget for 2001 is $105,078.
Dakota County has set their maximum share of the budget at $83,560 ($41,754 for the City of
Eagan and $41,806 for the City of Burnsville). It is proposed that each City add $10,759 to the
budget. The grant will fund a full -time recycling coordinator, a full -time recycling intern,
printing and distribution of recycling brochures, hosting events such as Earth Day, and
answering disposal questions from residents.
The specific work accomplished each year is reported to Dakota County in an end -of- the -year
report.
ATTACHEMENT:
Attached on pages l6 through 7 is the proposed 2001 residential recycling budget for the
Community Landfill Abatement application.
/5'
BUDGET BASE FUND
Administrative Costs:
Direct Salaries
Direct Mileage
Direct
Membership /Training
Subscriptions
Consultant Services and/or
Temporary Help
Software
Other (List Describe)
$35,000
$700
$1,200
$18,000
$18,000
$2,000
$53,000
$700
$1,200
$20,000
Promotional Education:
Printing Costs
Distribution Costs
Advertisements
Videos/Billboards
Promotional Items
Special Events (Displays,
Performance fees, Etc.)
Other (List Describe)
County Share Community Share*
$16,000
$7,000
$1,660
$3,000
$1,000
$1,518
TOTAL
$17,518
$7,000
$1,660
$3,000
$1,000
TOTAL
Amount of Base Fund
Requested from
County***
$83,560
$83,560
$21,518
Communities may list program contribution in this column (community
contributions are not required).
Unexpended 2001 Base Fund amounts may not be carried over to 2002.
Base Fund Request may not exceed that amount shown on page 2.
$105,078
Agenda Information Memo
September 19, 2000
G. PROJECT 784R, LOUIS LANE
EASEMENT AGREEMENT
ACTION TO BE CONSIDERED: To approve an Easement Acquisition Agreement for Parcel
10- 03800- 011 -01 (660 Lone Oak Road) regarding said easements for Project 784R (Louis Lane
Street and Utility Improvements) and authorize the Mayor and Deputy City Clerk to execute all
related documents.
FACTS:
Project 784R provided for the installation of streets and utilities for the upgrade of Louis
Lane in conjunction with the development of Cherrywood Knoll (Northeast 1 /4 of Section 12).
On May 2, 2000, the City Council authorized condemnation proceedings for the acquisition
of public right -of -way and easements for Project 784R, if necessary. New public easements
and right -of -way for Project 784R were required for the utility and street improvements.
Vern and Malvina Rosenberger are the owners of the property at 660 Lone Oak Road (Parcel
10- 03800 011 -01). The alignment of the sanitary sewer force main for Project 784R is along
the west property line of the Rosenberger's property.
An agreement between the City of Eagan and Vern and Malvina Rosenberger has been
prepared providing for the acquisition of these needed public easements. This agreement was
pursued to delete this parcel from further condemnation proceedings.
Public Works staff and the City Attorney's office have reviewed this agreement and found it
to be in order for favorable Council action.
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
H. PURCHASE DATA NETWORK EQUIPMENT FOR THE
INSTITUTIONAL NETWORK (INET) ALONG WITH
INDEPENDENT SCHOOL DISTRICT 191 AND THE CITY OF BURNSVILLE
ACTION TO BE CONSIDERED:
To approve the purchase of data network equipment for the Institutional Network (INET) along
with Independent School District 191 and the City of Burnsville.
FACTS:
Independent School District 191 and the Cities of Eagan and Burnsville have investigated the
feasibility of upgrading and replacing the Institutional Network (INET) equipment at the public
education and government access (PEG) facility.
This upgrade was originally placed in the 2001 budget. However, the current equipment is not
reliable and is no longer adequate for the growth and technology that the three organizations are
experiencing. Therefore, staff is recommending that the purchase be made in the year 2000.
The cost of the upgrade of the equipment will be split equally between the Cities of Eagan and
Burnsville and School District 191.
Eagan's share of the cost is $21,000 and will be paid for from franchise fees and/or some PEG
fees.
Agenda Information Memo
September 19, 2000
I. PROJECT 99 -J, SOUTHERN LAKES WEST
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99 -J (Southern
Lakes West Street Utility Improvements) and authorize perpetual City maintenance subject
to warranty provisions.
FACTS:
Southern Lakes West was constructed northeast of the intersection of Cliff Road (County
Road 32) and State Highway 3. This development required the installation of sanitary sewer,
water main, and storm sewer, as well as grading and new street construction, Alicia Drive
and Alicia Circle, which was all performed privately by the developer under the terms and
conditions of the development contract agreement.
The improvements have been completed, inspected by representatives of the Public Works
Department and found to be in order for favorable Council action for acceptance for
perpetual maintenance subject to warranty provisions.
a o
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
J. APPROVAL OF STAHL CONSTRUCTION COMPANY AS THE
CONSTRUCTION MANAGER OF THE COMMUNITY CENTER/CENTRAL
PARK.
ACTION TO BE CONSIDERED:
Approve Stahl Construction Company as the Construction Manager of the
Community Center /Central Park.
FACTS:
RFP's were available for construction management of the Community Center with
seven firms responding.
Four firms were interviewed on August 25, 2000 by Tom Hedges, City
Administrator, Ken Vraa, Director of Parks and Recreation, Bill Anderson, architect
with TKDA, and Russ Mathys, City Engineer.
Stahl Construction Company proposed a fee of $325,000 of an estimated $9,050,000
construction cost.
ATTACHMENTS:
Proposed fee breakdown, page cz2c)
Firm Name
Design
and Eng
Pre -bid,
Award
Constr.
Phase
Post Const./
Proj.
Closeout
Total
Field
Expenses
Grand
Total
Based upon
constr. cost of
Stahl
$67,500
$33,750
$112,500
$11,250
$225,000
$100,000
$325,000
$9,050,000
Fees for Construction Management Service- Stahl Construction Co.
Central Path Communitti Center Complex, Eagan, MN August, 2000
Agenda Information Memo
September 19, 2000, Eagan City Council Meeting
ACTION TO BE CONSIDERED: Council approval of the Metropolitan 9 -1 -1
Board Non Disclosure Agreement. The agreement requires the signatures of the
Mayor and Deputy Clerk.
FACTS:
Technology advancements have made it possible to identify the location of a
9 -1 -1 cell phone call and route the call to the appropriate Public Safety
Answering Point (Dispatch Center).
Previously these 9 -1 -1 cell phone calls went to the State Patrol and then had
to be transferred to the appropriate law enforcement dispatch center.
The Metropolitan 9 -1 -1 Board requires each Public Safety Answering Point
to sign a Non Disclosure Agreement governing the release of non public data.
This is to protect the technology and proprietary interests of the cell phone
companies.
The law firm of Severson, Sheldon, Dougherty Molenda, P.A. has reviewed
the Non Disclosure Agreement and recommends council approval.
ATTACHMENTS
K. M etropolitan 9 -1 -1 Board Non Disclosure Agreement
1) Cover letter review by Staci L. Herr, Assistant City Attorney. p i� y'
2) Memo from Nancy Pollock of the Metropolitan 91 1 Board, along with 2..5 1:
copies of the Non Disclosure Agreement for signatures.
TO: Captain Rick Swanson
FROM: Staci L. Herr, Assistant City Attorney
DATE: September 11, 2000
RE: Metropolitan 911 Board Non Disclosure Agreement
Upon the City's request, this firm has reviewed the attached Non Disclosure Agreement with
Metropolitan 911 Board, which is the most recent version. The changes between this version and
the prior version which this firm also reviewed, appear to be insignificant. Accordingly, this firm
maintains its opinion that the Agreement is sufficiently narrow to apply to only non public data.
In addition, as we discussed, the Agreement should be signed by both the Mayor and Deputy
Clerk I have faxed a sample signature page to Nancy Pollock, and she will incorporate the
signature page into the Agreement and forward it to you for execution by the City.
Please feel free to contact me should you have any further questions or concerns regarding this
matter.
SLH/wkt
Enc.
cc: James F. Sheldon, City Attorney
SEVERSON, SHELDON, DOUGHERTY
MOLENDA, P.A.
Memo
To: Capt. Rick Swanson, Eagan Police Department
From: Nancy Pollock, Metropolitan 911 Board
Date: 9/8/00
Re: Non Disclosure Agreement
Capt. Swanson
as
Metropolitan 911 Board
I had a conversation with Staci Herr regarding some modifications requested
to the Non Disclosure agreement between the Metropolitan 911 Board and
the City of Eagan. I have made the requested changes to the attached two
original documents enclosed.
Please return the two originals to me and upon execution of the document
with all signatures, I will forward a signed original to you for your records.
Thanks very much for your assistance.
Do not hesitate to call me if you have additional questions or comments. You
can reach me at 651- 603 -0106 or npollock @mn- metro911.org.
This Non Disclosure Agreement is dated this day of 2000 by and
between the City of Eagan and the Eagan Police Department "PSAP with an address at 3830
Pilot Knob Road, Eagan, Minnesota 55122, and the Metropolitan 911 Board, a governmental
joint powers entity, with an address at 2099 University Avenue West, Suite 201, St. Paul, MN
55104 -3431 (the `Board
Recitals:
Non Disclosure Agreement Between
Metropolitan 911 Board and the City of Eagan
WHEREAS, the Board from time to time enters into non disclosure agreements at the request of
telecommunications providers; and
WHEREAS, such non disclosure agreements require the Board to follow certain procedures in
the handling of Trade Secret Information received from such telecommunications providers: and
WHEREAS, such non disclosure agreements also impose upon the Board the obligation to
secure the cooperation of other parties with which it shares such Trade Secret Information in
order to ensure its confidentiality.
NOW THEREFORE, in consideration of the mutual covenants contained herein and for other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the parties agree as follows.
A. Scope.
1. As used herein, the term Trade Secret Information shall have the same meaning as
provided in Minnesota Statutes Section 13.37, subd. 1(b), and shall apply to
information which is: 1) marked as Trade Secret Information, 2) received by the
PSAP from the Board and 3) governed by a non disclosure agreement between
the Board and a telecommunications provider.
2. The term Trade Secret Information does not include information which is not
Trade Secret Information in the hands of the Board.
B. Use.
As a condition to receiving the Trade Secret Information, the PSAP shall not, without the
prior written consent of the Board or the telecommunications provider, use or disclose the
Trade Secret Information or any part thereof except as necessary for its official duties.
The Trade Secret Information shall not, without the prior written consent of the Board or
the telecommunications provider, be disclosed to any person or entity other than
employees or agents of the PSAP who need to know the Trade Secret Information. No
�6
other rights, and particularly no licenses, trademarks, inventions, copyrights, patents, or
any other intellectual property rights are implied or granted under this Agreement or by
the conveying of Trade Secret Information between parties.
C. Reproduction.
Trade Secret Information supplied is not to be reproduced in any form except as required
to accomplish the intent of this Agreement, or as may otherwise be required by law.
D. Return of Information.
In further consideration of the disclosure to be made by the Board, the PSAP agrees to
promptly redeliver to the Board upon request or upon termination and without relieving
PSAP of any obligation of confidentiality all written material containing any Trade Secret
Information (including all copies, extracts or other reproductions) except as required by
the Minnesota Records Retention Act or other law.
E. Protective Orders.
If the PSAP is requested to disclose any Trade Secret Information, it will promptly notify
the Board and the telecommunications provider and provide sufficient information to
permit the telecommunications provider to seek a protective order or take other
appropriate action. If, in the absence of a protective order, the PSAP believes it is
compelled as a matter of law to disclose the Trade Secret Information, it may disclose to
the party compelling the disclosure only the part of the Trade Secret Information as is
required by law to be disclosed (in which case, prior to such disclosure, the PSAP will
attempt to advise and consult with the telecommunications provider as to such disclosure
and the nature and wording of such disclosure, provided such consultation does not delay
the PSAP in disclosing such Trade Secret Information within an applicable time period
required by law).
F. Equitable Relief.
Because money damages may not be a sufficient remedy for any breach of the foregoing
confidentiality provisions, the affected telecommunications provider shall be entitled to
seek specific performance and injunctive and other equitable relief as a remedy for any
such breach in addition to all monetary remedies available at law or in equity.
G. No Warranty As To Accuracy.
The Board makes no representation or warranty as to the accuracy or completeness of the
Trade Secret Information.
H. Assignment.
These confidentiality provisions shall inure to the benefit of the respective parties, their
legal representatives, successors, and assigns.
a
I. Minnesota Law.
This Non Disclosure Agreement shall be governed by and construed in accordance with
the laws of the State of Minnesota.
J. Severability.
If any provision of this Non Disclosure Agreement is illegal or unenforceable, its
invalidity shall not affect the other provisions of this Non Disclosure Agreement that can
be given effect without the invalid provision. If any provision of this Non Disclosure
Agreement does not comply with any law, ordinance or regulation, such provision to the
extent possible shall be interpreted in such a manner to comply with such law, ordinance
or regulation, or if such interpretation is not possible, it shall be deemed to satisfy the
minimum•requirements thereof.
K. Effective Date and Term.
This agreement shall be effective on the latest date opposite the signatures set forth
below. The term of this agreement shall be until terminated by written agreement of the
parties.
IN WITNESS WHEREOF, the parties have executed this Non Disclosure Agreement
City of Eagan, a Minnesota municipal corporation
By: Patricia E. Awada
Its: Mayor
Date
By: Maria Karels
Its: Deputy Clerk
Date
STATE OF MINNESOTA)
)ss.
COUNTY OF DAKOTA
The foregoing instrument was acknowledged before me this day of 2000 by
Patricia E. Awada and Maria Karels, the Mayor and Deputy Clerk of the City of Eagan, a
Minnesota municipal corporation, on behalf of the municipal corporation.
Metropolitan 911 Board
c CIAl21-vc/_
Signature
jCeco-n b► ►2Fciz
Title
Date q f' 0 a Date
aP
Notary Public
Approved as to form:
Signature
Title
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
L. CONTRACT 00 -01, CHANGE ORDER (WATER TREATMENT FACILITY
RESTORATION)
ACTION TO BE CONSIDERED: Approve Change Order 2 to Contract 00 -01 (Water
Treatment Facility Masonry Restoration) and authorize the Mayor and Deputy City
Clerk to execute all related documents.
FACTS:
Contract 00 -01 provides for the masonry restoration of the south (Cliff Rd.) and north
(Coachman Rd.) Water Treatment Facilities. During the progression of the work, it
has been discovered that the scope of the previously approved work needs to be
expanded in some areas and reduced in others resulting in the need for a formal
change order to the contract. There are 4 major elements described as follows:
Part I. Upon removing isolated sections of brick at the North treatment plant, it
was discovered that the originally installed "through- wall" flashing was cut back
1" or more from the face of the brick, causing water to run directly into the cavity
of the wall instead of being directed to the outer face. Therefore approximately
164 ft. of base wall flashing along the north side only has to be removed and
reconstructed at an additional cost of $23,780.
Part II. With this base wall flashing being performed, it is no longer beneficial to
reconstruct the weep holes. The deletion of the weep holes results in a deduct of
$9,240.
Part III. At the north plant, approximately 105 individual bricks have to be
removed and replaced because of their cracked or deteriorated condition. This
results in an additional cost of 2,310.
Part IV. The original contract provided for the cutting and tuckpointing of the
masonry bond of the entire soldier (vertical) course brick section at the South
treatment plant. Upon further inspection during construction, it has been
determined that only approximately 15% needs to be repaired. This results in a
deduct of $30,690.
The overall impact to the current contract is a net deduct of $13,840. This proposal
has been reviewed by the City's consultant Engineer and representatives of the Public
Works Department and found to be in order for favorable Council consideration.
30
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
M. APPROVE TELECOMMUNICATIONS LEASE AGREEMENTS
ACTION TO BE CONSIDERED: Approve the telecommunication lease agreements
with Metricom for antenna installations on the Safari and Yankee Doodle Reservoirs and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
The City has received applications from Metricom for the installation of wireless
communications system antennas and ground support equipment to serve as data
translation stations for wireless equipment installations approved under the Wireless
Facilities Use Agreement at the 9 -05 -00 City Council meeting.
These applications have been reviewed by the City's radio communication consultant,
City Attorney's office and Public Works Department personnel and found to be
consistent with other past lease agreements and in order for favorable Council
consideration.
3/
Agenda Information Memo
August 19, 2000 Eagan City Council Meeting
N. EXTENSION FOR RECORDING FINAL PLAT (NORTHWOOD
BUSINESS PARK 2 ADDITION ROCK CLIFF DEVELOPMENT
ACTION TO BE CONSIDERED:
To approve a 30 -day extension for the recording of the final plat for Northwood
Business Park 2' Addition.
FACTS:
At its regular meeting of August 1, 2000, the City Council approved the final plat of
Northwood Business Park 2" Addition.
The representative for the owner has submitted a letter explaining the reason for the
requested extension.
ATTACHMENTS: 1
Letter from Gary Harris of John Oliver Associates, Inc." 33
3.2
sot West Travelers Tr•li Sofia 100
C/dlIngineerin/ dnraid/k. MN31337
Lana Surveying (Sit) 104 3041 Paz (1S) 114 1049
land Planning www./ollverassocatom
September 15 2000
Attn: Marilyn
Planning Department
City of Eagan
3830 Pilot Knob Road
Eagan MN. 55122 -1897
Fax: 651.681.4694 (1 page)
Re: Northwood Business Park 2 "a Addition Final Plat extension
Dear Marilyn:
Per our telephone conversation of this morning, I am hereby writing on behalf of
Jim Ostenson to request an extension for filing the filing the final plat of
NORTHWOOD BUSINESS PARK 2ND ADDITION. Jim is out of the country until
the end of September. The plat will be ready to file early in October. I have
included a check for $75 with the original of this request to cover the required
processing fee.
If this can be added to the council's September 19t agenda it will be appreciated.
Sincere
A Ift
ary f j's,
John Oliver Associates, Inc.
cc: Jim Ostenson
John Oliver Associates, Inc.
Offices in Elk River Burnsville
�33
Agenda Information Memo
September 19, 2000
FACTS:
O. ROBERT O'NEILL HOMESTEAD (LOT 5)
RIGHT -OF -WAY VACATION
ACTION TO BE CONSIDERED: To receive the petition to vacate public right -of -way and
schedule a public hearing to be held on October 17, 2000.
On September 7, 2000, City staff received a letter from Jack Hoeschler, attorney for Dart
Transit Company /Atlas Investment Company, requesting the vacation of the existing public
right -of -way for Mendota Road on Lot 5, The Robert O'Neill Homestead, southwest of the
northerly intersection of State Highways 55 and 149.
The right -of -way was originally dedicated as Mendota Road in 1904 as part of The Robert
O'Neill Homestead. Mendota Road does not exist as a public roadway in this location.
The purpose of the request is to allow Atlas Investment Company to replat Lot 5 as the Atlas
Addition for development of the site. The vacation of this right -of -way would clean up the
proposed plat by avoiding an underlying recorded dedication.
The request would vacate the portion of the existing right -of -way on Lot 5, as it has been
previously vacated on adjacent property. The right -of -way is not necessary for public road or
easement purposes.
Notices will be published in the legal papers and sent to all potentially affected and/or
interested parties for comment prior to the scheduled public hearing.
ATTACHMENTS:
Legal Description, graphic, page35
Location Map, page.,
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We hereby certify thot this sketch, pion or report
was prepared by me or under my instruction and
that 1 om o duly Registered Lond Surveyor under
the lows of the State of Minnesota.
SUNDE LAND SURVEYING, LLC.
By
DESCRIPTION OF PROPOSED VACATED MENDOTA ROAD
That port of Mendoto Rood os dedicated in THE
ROBERT O'NEILL HOMESTEAD, DAKOTA COUNTY,
MINNESOTA. occording to the recorded plot thereof,
lying between the northwesterly and southeasterly lines
of Lot 5 of soid THE ROBERT O'NEILL HOMESTEAD,
DAKOTA COUNTY, MINNESOTA.
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Doted this 14th day of September, 2000.
K. Barnes, R.L.S. Minn. Reg. No. 16456
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GIASSESSMENTS /EXHIBITS /742ASS_SUMMARY.dwg
MENDOTA WAGON RD.
TO BE VACATED
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MENDOTA WAGON ROAD
PROPOSED VACATION
346
9 -15 -2000
Agenda Information Memo
September 19, 2000 Eagan City Council Meeting
OLD BUSINESS
A CONDITIONAL USE PERMIT CLARIFICATION
MEGA EXCAVATING
ACTION TO BE CONSIDERED:
To Clarify the Conditions of Approval for a Conditional Use Permit allowing the
outside storage of various construction, landscape and refuse (hauling) related
equipment on property located at 4841 Biscayne Avenue, legally described as Lot 4,
Block 1 Halley's Addition in the SE 1 /4 of Section 36.
FACTS:
At their regular meeting on May 2, 2000, the City Council approved a Conditional
Use Permit to allow the outside storage of equipment upon the subject property
subject to the fulfillment of the following conditions:
1. The rights granted by the conditional use permit shall apply only to Lot 4,
Block 1 Halley's Addition.
2. A revised site plan shall be submitted which specifically defines outdoor
storage locations on the westerly 200 feet of the lot except for setback areas
the materials to be stored in such locations.
3. Materials stored on site shall be in accordance with revised site plan and be
limited to 16 rubbish trucks, 15 containers, 8 refuse containers and 2 storage
trailers and all inoperable equipment and spare parts shall be stored inside the
building or in storage trailers.
4. Outside storage within the front yard of the property shall be prohibited.
5. Outdoor storage areas west of the building shall be surfaced with bituminous
asphalt or crushed bituminous.
6. The outdoor storage area within Lot 4 shall be completely fenced.
7. The parking area east of the building shall be surfaced with bituminous
asphalt with concrete parking bumpers.
3 7
The requested conditional use represented an effort to correct present CUP violations.
The proposed materials to be stored and the diesel fuel storage tank presently exist on
the property.
Adjacent Lot 5 to the north of the subject property is also utilized by the applicant and
is subject to the terms of a separate conditional use permit for outside storage. While
the conditional use permit allows the storage of pallets and trailers on the property,
recent inspections have revealed that numerous materials, other than pallets and
trailers, are being stored on site. Specific materials being stored include, but were not
limited to, construction equipment, garbage trucks and supplies, and landscape trucks
and supplies.
ISSUES:
The applicant has requested clarification on the following two conditions:
1. Condition #3 (Storage Materials) The applicant wishes expand the list of
acceptable outside storage to include excavation equipment. Specifically, he
would like to store the following additional items on the subject property:
D. 5 dump trucks
3 bobcats
2 back hoes
2 bulldozers
2 scrapers
2 compactors
1 motor grader
2. Condition #4 (Fencing) Considering that the applicant utilizes both the subject
property and the adjacent property to the north, he would like to postpone the
erection of the fence between the two properties until such time when one or both
of the properties are sold.
Numerous outdoor storage violations (beyond the materials and quantities specified
by the Conditional Use Permit) presently exist on the property.
ATTACHMENTS (1)
Applicant correspondence, papa,
3 g
September 7, 2000
City of Eagan
To Whom it May Concern:
It was my understanding that I would be allowed to have
excavation equipment with garbage trucks in the storage
area behind the building at 4841 Biscayne Ave, Eagan, MN.
Also it was my understanding that I would not have to fence
the middle property line as long as I had a fence and berm
around all four sides of both properties. I would like a
clarification on these two points.
3 q
Thank You
—1 c '`Q-
Mark Pieper
o
Agenda Information Memo
September 19, 2000 Eagan City Council
X. NEW BUSINESS
A. REZONING, PRELIMINARY SUBDIVISION AND VARIANCE, (CLIFF
WOODS OF EAGAN) MENDOTA HOMES, INC.
ACTION TO BE CONSIDERED:
A. To approve a Rezoning from A, Agriculture, to R -1, Single family Residential, for
approximately 1.25 acres located at the southeast corner of Galaxie Avenue and Cliff Road in the
NE 1/4 of Section 32.
B. To approve a Preliminary Subdivision (Cliff Woods of Eagan) to create 3 single family lots on
approximately 1.25 acres located at the southeast comer of Galaxie Avenue and Cliff Road in the
NE 1/4 of Section 32, with a Variance to create two lots with access provided only by private
easement, subject to the conditions listed in the APC minutes.
FACTS:
The property is vacant and unplatted. The site is wooded with slight variations in topography.
This site contained a single family home until 1986, when the house was moved off the property.
The applicant proposes to create three lots for single family development.
Access to the site is proposed via a private drive serving all three lots. The driveway access
Galaxie Avenue at the southwest corner of the site.
Since Dakota County will not allow direct street access to Cliff Road, access to Lots 2 and 3 is
provided only by private easement for the proposed private drive, which requires a Variance.
The Advisory Planning Commission held a public hearing on August 22, 2000, and
recommended approval of the Rezoning, Preliminary Subdivision and Variance.
ISSUES:
The City Forester has expressed some concern about the sensitivity of the significant trees on this
site (many of which are large oaks) and their susceptibility to damage from construction activity.
The preliminary plans show 23 of the 29 significant trees on the site having some construction
encroachment within the critical root zone, and the City Code requires no encroachment, grade
change or construction activity within this protected zone. Therefore, the Forester recommends
that an additional condition be attached to approval of the Preliminary Subdivision that states as
follows: To ensure the survival of many large oak trees intended to be preserved within this site,
the applicant shall have a Tree Preservation Management Plan, prepared by a certified
consulting forester or arborist with experience in tree preservation as it relates to construction
activities. This tree management plan shall be submitted and approved by the City Forestry
Department prior to commencing any grading or construction activity and prior to final plat
approval.
ATTACHMENTS:
August 22, 2000 APC Minutes, pagesL f through 4.2
Staff report, pages4,3 through 1 Z
Eagan Advisory Planning Commission Minutes; August 22, 2000
Page 8
problems will be alleviated with another alternative in the future. She added that the City
Council agreed to construct the frontage road at a 28 -foot width. She noted that this
development is much smaller than the previous proposal. She mentioned that there are other
areas in the City where the traffic situation is less than desirable.
Member Steininger said he did not think the traffic problems would be alleviated unless the
Schaafs agreed to allow the road connection. He added that he thought it was important to solve
the traffic problem priot to approving this development.
The motion passed 4 -3. Steininger, Huusko and Tilley opposed.
REZONING PRELIMINARY SUBDIVISION MENDOTA HOMES, INC.
Chair Heyl opened the next public hearing of the evening regarding a Rezoning from A
(Agriculture) to R -1 (Single- family Residential), a Preliminary Subdivision to create three lots on
approximately 1.25 acres located at the southeast corner of Cliff Road and Galaxie Avenue in the
NE 1 /4 of Section 32 and a Variance to create two lots with access provided only by private
easement.
Planner Dudziak introduced this item and highlighted the information presented in the City
staff's planning report dated August 17, 2000. She noted the background and history, the existing
conditions and the surrounding uses of the subject property.
Pam Larkin stated that she was not opposed to the rezoning; however, she said that they would
prefer that the house be shifted to the north so that it is further from their property line. She
expressed some concern about the traffic flow.
There being no further public comment, Chair Heyl closed the public hearing.
DRAFT
The developer's representative stated that the street issue is the most difficult to resolve. She
added that the homeowners could add certain restrictions due to the private nature of the road.
She added that Dakota County would not allow access onto Cliff Road. She further added that
they have developed the best possible access to the site. She noted that they have agreed to move
the house as far north as possible and still meet setback requirements. She further noted that
they are accepting of the Larkins' desire to plant additional trees in the side yard easement. She
discussed the tree loss on this site and commented on the number of trees that will be installed.
Discussion occurred about a possible alternative access to this development. Member Tilley
asked if signage could be installed on Cliff Road informing motorists of the development.
Assistant City Engineer Gorder stated that staff could evaluate the feasibility of signage.
Member Huusko moved, Member Segal seconded a motion to recommend approval of a
Rezoning from A (Agriculture) to R -1 (Single- family Residential) of approximately 1.25 acres
located at the southeast corner of Cliff Road and Galaxie Avenue in the NE 1 /4 of Section 32.
All voted in favor.
Member Huusko moved, Member Segal seconded a motion to recommend approval of a
Preliminary Subdivision to create three lots, and a Variance to create two parcels with access
provided only by private easement, on approximately 1.25 acres located at the southeast corner of
Cliff Road and Galaxie Avenue in the NE 1 /4 of Section 32 subject to the following conditions:
`f/
Eagan Advisory Planning Commission Minutes; August 22, 2000
Page 9
GRAFT
1. The developer shall comply with these standard conditions of plat approval as adopted
by Council on February 3, 1993:
Al, 51, B2, B3, C1, C2, Dl, El, and H1
2. The property shall be platted.
3. Grading for the proposed house pads shall maintain slopes of a minimum of 2
4. A cash water quality dedication will be required in lieu of on -site ponding. In
accordance with City policies, the amount of the cash dedication is based on the cost of
the land and pond volume needed to reduce phosphorus export to undeveloped
conditions.
5. The final plat shall dedicate an additional ten feet of right of way to the County for Cliff
Road. Restricted access along the entire length of the development adjacent to Cliff Road
shall be dedicated on the final plat.
6. Cross easements for use and maintenance of the private drive shall be executed prior to
final subdivision approval and recorded with the final plat.
7. The applicant shall install 12 Category B trees (Sugar Maple and Greenspire Linden)
throughout the site as shown on the planting plan dated 8/8/00, which shall be revised
to show no trees planting within the public right -of -way.
8. To maximize survival chances of the large oak trees that the applicant is attempting to
preserve on this site, tree protection fencing shall be installed at the greatest distance
possible from the trees and also shall be inspected by the City Forestry Division before
any grading or construction on the site begins.
9. A cash park and trail dedication will be required and is payable prior to recording of the
final plat at the rate in effect at that time.
All voted in favor.
Member Huusko moved, Member Tilley seconded a motion to adjourn the August 22, 2000
Advisory Planning Commission meeting at 9:50 p.m.
y
Secretary
Eagan Advisory Planning Commission
SUMMARY OF REQUEST
AUTHORITY FOR REVIEW
Subdivision:
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: August 17, 2000 CASE: 32- RZ- 07 -07 -00
32- PS- 10 -07 -00
APPLICANT: Mendota Homes, Inc. HEARING DATE: August 22, 2000
PROPERTY OWNER: Amoco Oil Company PREPARED BY: Pamela Dudziak
REQUEST: Rezoning and Preliminary Subdivision
LOCATION: Southeast corner of Cliff Rd. and Galaxie Ave.
COMPREHENSIVE PLAN: D -I, Single Family Residential
ZONING: A, Agriculture
Mendota Homes, Inc. is requesting approval of a Rezoning from A (Agriculture) to R -1 (Single
family Residential), and a Preliminary Subdivision to create three lots on approximately 1.25
acres located at the southeast corner of Cliff Road and Galaxie Avenue in the NE Y. of Section
32. The proposal includes a request for a Variance to create two lots with access provided only
by private easement.
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
'f 3
Planning Report Mendota Homes, Inc.
August 22, 2000
Page 2
and retention are such that the site is suitable for the type of development or use
contemplated.
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement is not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the
public."
BACKGROUND/HISTORY
A single family home was constructed on this site in the 1950s. The house was moved off the
property in 1986 and according to City records, the remaining basement was filled in at that time
and the site is currently vacant.
Amoco Oil Company submitted a development application to the City in 1988 for a motor fuel
station, but the application was withdrawn and no action was taken by the City.
v y
Planning Report Mendota Homes, Inc.
August 22, 2000
Page 3
EXISTING CONDITIONS
The property is currently vacant and unplatted. The site is wooded with slight variations in
topography.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
North Single family residential; zoned R -1 (Single family Residential); guided D -I (Single
family Residential)
South Single family residential; zoned R -1; guided D -I
East Single family home; zoned A (Agriculture); guided D -I
West Daycare center; zoned PD (Planned Development); guided LB (Limited Business)
EVALUATION OF REQUEST
Compatibility with Surrounding Area The proposed development is consistent with the City's
Comprehensive Guide Plan, which designates this parcel, and those to the south, east and north
for D -I (single family residential) development. The proposal is also consistent the Draft
Comprehensive Guide Plan, which has those properties designated for LD (low density
residential).
The daycare center across Galaxie Avenue is a use that is considered compatible with residential
development. While it is acknowledged that Cliff Road is a major county road and carries
relatively high levels of traffic, development along both the north and south sides of Cliff Road
east of I -35E is primarily single family residential. The exceptions to this are the townhomes
southeast of Johnny Cake Ridge Road and the commercial businesses at Thomas Lake Center.
Airport Noise Considerations The development site lies outside of the airport noise exposure
zones established by the Metropolitan Council.
Density The proposed three -lot development on 1.25 acres has a net density of 2.46 units per
acre.
Lots The applicant proposes to create three lots, all of which exceed the 12,000 square foot
minimum lot area. The City Code requires lots to have a minimum street frontage of 50 feet,
which is satisfied. The purpose of this code requirement is to provide access to each lot,
however, a single shared access to the public street will be provided for this development
because of the site's location on a County Road and near a major street intersection.
4 S
Planning Report Mendota Homes, Inc.
August 22, 2000
Page 4
Setbacks The R -1 zoning district requires minimum setbacks of 10 feet for side yards (five feet
for garages), and 15 feet for rear yards. The minimum required structure setback is 50 feet from
Cliff Road, and 40 feet from Galaxie Avenue.
Landscaping A landscape plan is not required for single family residential development.
Grading The site is heavily wooded with relatively flat topography. Grading for the proposed
house pads should maintain slopes of a minimum of 2
Storm Drainage Storm water runoff from the development will be accommodated by existing
storm sewer systems in the area. No additional storm sewer improvements will be necessary.
Wetlands/Water Quality Because of the small size of this development, on -site water quality
treatment of stormwater is not practical. Therefore, a cash dedication will be required in lieu of
on -site ponding. In accordance with City policies, the amount of the cash dedication is based on
the cost of the land and pond volume needed to reduce phosphorus export to undeveloped
conditions and is expected to be about $2,091.
There are no jurisdictional wetlands on the development site.
Utilities The preliminary utility plan is acceptable. Sanitary sewer and water main of sufficient
size, depth and capacity are available at the intersection of Galaxie Court and Galaxie Avenue
approximately 140 feet south of the site. The developer is proposing to extend these utilities
north along the east boulevard of Galaxie Avenue to serve the development.
Access /Street Design Although all three lots have frontage on a public street, Dakota County
will not allow direct street or driveway access onto Cliff Road (County Road 32). Therefore, the
developer is proposing a single 16 -foot wide private drive from Galaxie Avenue to serve all three
parcels. The City Code states "As a general rule, the city shall not permit landlocked parcels or
parcels that are only served by private easements." Consequently, it is the determination of staff
that a Variance to this provision of the City Code is required for Lots 2 and 3, for which access
is provided only by private easement.
The use of the private drive minimizes the number of direct access points to Galaxie Avenue, and
its location at the southern edge of the development minimizes interference with vehicle
movements at the Cliff Road and Galaxie Avenue intersection. The private drive should be
constructed with a vehicle turnaround in accordance with City Engineering and Fire Department
standards. Cross easements for use and maintenance of the private drive should be executed
prior to final subdivision approval, and recorded with the fmal plat.
Easements/Rights of Way/ Permits Dakota County is requiring the dedication of an additional
ten feet of right of way for Cliff Road, which is shown on the preliminary plat. Restricted access
along the entire length of the development adjacent to Cliff Road should be dedicated on the final
plat for this development. As stated in previously, cross easements for use and maintenance of
1/6
Planning Report Mendota Homes, Inc.
August 22, 2000
Page 5
the private drive should be executed prior to final subdivision approval, and recorded with the
final plat.
Tree Preservation A tree inventory submitted with this application indicates that there are fifty
four significant trees on site, consisting primarily of oak and ash. As proposed, the development
will result in the removal of 23 significant trees, of 42.6% of the total. According to the City's
Tree Preservation Ordinance, the allowable removal is set at 40 With a proposed removal
greater than allowed under the ordinance, mitigation is required. The required tree mitigation
calculates to eight Category B trees, or any equivalent combination of Category A and C trees.
The applicant is proposing to install 12 Category B trees (Sugar Maple and Greenspire Linden)
throughout the site. Two of the replacement trees shown on the planting plan should be relocated
so that they are not within the public right -of -way.
To maximize survival chances of the large oak trees that the applicant is attempting to preserve
on this site, tree protection fencing should be installed at the greatest distance possible from the
trees and also should be inspected by the City Forestry Division before any grading or
construction begins.
Parks and Recreation A cash park and trail dedication will be required and is payable prior to
recording of the final plat at the rate in effect at that time. The dedication rates in the 2000 fee
schedule are $1,272.00 per lot for parks and $168.00 per lot for trails.
SUMMARY /CONCLUSION
Mendota Homes is proposing a Rezoning from Agriculture to R -1, and a Preliminary
Subdivision to create three single family lots on 1.25 acres located at the southeast comer of
Cliff Road and Galaxie Avenue. The proposed development also includes a Variance to create
two lots where access is provided only by private easement. The proposed development is
consistent with both the City's current and Draft Comprehensive Guide Plans and the proposed
development appears to satisfy City Code requirements.
ACTION TO BE CONSIDERED
To recommend approval of a Rezoning from A (Agriculture) to R -1 (Single family Residential)
of approximately 1.25 acres located at the southeast comer of Cliff Road and Galaxie Avenue in
the NE %4 of Section 32.
To recommend approval of a Preliminary Subdivision to create three lots, and a Variance to
create two parcels with access provided only by private easement, on approximately 1.25 acres
located at the southeast comer of Cliff Road and Galaxie Avenue in the NE %4 of Section 32. If
approved, the following conditions should apply:
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 3, 1993: Al, BI, B2, B3, Cl, C2, D1, El, and H1
s� 7
Planning Report Mendota Homes, Inc.
August 22, 2000
Page 6
2. The property shall be platted.
3. Grading for the proposed house pads shall maintain slopes of a minimum of 2
4. A cash water quality dedication will be required in lieu of on -site ponding. In accordance
with City policies, the amount of the cash dedication is based on the cost of the land and
pond volume needed to reduce phosphorus export to undeveloped conditions.
5. The final plat shall dedicate an additional ten feet of right of way to the County for Cliff
Road. Restricted access along the entire length of the development adjacent to Cliff Road
shall be dedicated on the final plat.
6. Cross easements for use and maintenance of the private drive shall be executed prior to final
subdivision approval and recorded with the final plat.
7. The applicant shall install 12 Category B trees (Sugar Maple and Greenspire Linden)
throughout the site as shown on the planting plan dated 8/8/00, which shall be revised to
show no trees planting within the public right -of -way.
8. To maximize survival chances of the large oak trees that the applicant is attempting to
preserve on this site, tree protection fencing shall be installed at the greatest distance possible
from the trees and also shall be inspected by the City Forestry Division before any grading or
construction on the site begins.
9. A cash park and trail dedication will be required and is payable prior to recording of the final
plat at the rate in effect at that time.
A. Financial Obligations
C. Plans and Specifications
STANDARD CONDITIONS OF PLAT APPROVAL
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights- of -Wav
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights -of -way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right -of -way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
1. All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead -end public streets shall have a
cul -de -sac constructed in accordance with City engineering standards.
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
H. Other
1T515
STANOARO.CON
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission City Council
Approved: August 25, 1987 September 15, 1987
Revised: July 10, 1990
so
Revised: February 2, 1993
FINANCIAL OBLIGATION Cliff Woods of Eagan Preliminary Plat
There are pay -off balances of special assessments totaling $0 on the parcels proposed for
platting. The pay -off balance will be allocated to the lots created by the plat.
At this time, there are no pending assessments on the parcels proposed for platting.
This estimated financial obligation is subject to change based upon the areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses
proposed for the property, the following charges are proposed. The charges are
computed using the City's existing fee schedule and for the connection and availability of
the City's utility system.
IMPROVEMENT
TOTAL -0-
USE RATE QUANTITY AMOUNT
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Development/Developer: Cliff Woods of Eagan
Application: Rezoning and Preliminary Subdivision
Case No.: 32- RZ- 07 -07 -00 and 32- PS- 10 -07 -00
City of Eagan
Gm.aany Development Department
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Location Map
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THIS MAP 1S INTENDED FOR REFERENCE USE ONLY
of Eagan and Dakota County do not guarantee the accuracy of this Information and are
not responsible for soon or omissions.
Eagan Boundary
Street Contort Intl
Parcel Area
Building Footprint
ZOO Fed
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Current Zoning and Comprehensive Guide Plan
Land Use Map
Mendota Homes, Inc.
(Cliff Woods of Eagan)
Case No. 32- PS- 10 -07 -00 32- RZ- 07 -07 -00
Current Zoning:
A
Agriculture
Zoning Map
N•
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Comprehensive Guide Plan
Land Use Map
Current Land Use Designation:
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Single Family Residential
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eee
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Location
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City of Eagan
Community Development Department
Parcel base
THIS MAP 1S INTENDED FOR REFERENCE USE ONLY
Tito City of Eagan and Dakota County do not guarantoo the accuracy of this Information.
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