10/06/1988 - Advisory Parks & Recreation CommissionMEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: SEPTEMBER 30, 1988
RE: OCTOBER 6, 1988 - ADVISORY MEETING
The Commission will again tour two parks before the Advisory Commission
meeting on October 6th. We will meet at the Municipal Building at 6:30 P.M.;
since darkness is setting in earlier, we will first visit Ohmann Park and then
the Thomas Lake shelter building project. The next stop will be the Public
Works building to show you the new portable warming house that recently
arrived. You will recall that this was purchased in lieu of renting a
temporary facility.
We will be returning to City Hall at 7:30; the Commission will meet in the
lower level of City Hall. Due to the Jewish holiday on October 4, the Council
moved its Council meeting to the 6th, and therefore we will not be able to use
the Council Chambers that evening.
One other brief note: I will be absent from the City beginning October 5th,
through October 10th, to attend the National Recreation and Park Association
conference in Indianapolis, Indiana. I have reviewed with staff the agenda
and each of them have been assigned a particular item for presentation
purposes. (Just don't get too accustomed to having me absent!)
There are three items under "Old Business" in which staff has prepared brief
memorandums on.
The first under "New Business" is the annual review of parks dedication.
Again, a separate memorandum has been prepared for your review. It would be
appropriate for the Advisory Commission to review the proposed parks
dedications for 1989, directing staff to prepare the revisions to the parks
dedication policy for adoption at the November or December Commission meeting.
PARKS DEVELOPMENT
Steve Sullivan will update you on the progress reports for parks projects that
are currently underway. A number of things have been happening in the last
several weeks and are rapidly moving towards late fall completion. We have
also provided you with a parks project matrix which will update you on the
work completed through the 1984 Parks Bond Referendum. You will note that in
addition to the items that we have completed, there are also items on that
list which were not initially identified in the referendum as projects. Steve
will also present to you the proposed 1989 project priority for development.
1.
This is a first draft, and we would appreciate comments from the Advisory
Commission so that we may begin to put this into a final format in order to
begin work this winter and early spring on these projects for completion in
1989.
COMMUNITY CENTER
There are several items under the "Community Center" including the "progress
report The Commission should appoint two members of the Commission to serve
on the Reaction Committee at this time. Staff expects the committee will
first meet on October 13th, for a background briefing concerning the project
and then on October 27th, for a meeting with the architects to review the
first concept plan.
Steve will be reviewing that concept plan with the Advisory Commission.
Chairman Carroll and Member Kubik, had an opportunity to meet with the
architects to review the concepts for comment. Staff has already had one
session to review the plans and has made several comments which will be sent
to the architects, collectively with the Commission's and that of the Focus
Groups.
There are several items under "Other Business and Reports" for your review.
It may be necessary for you to take official action on an item entitled
"Lillian McCarthy If not, certainly direction from the Commission would be
appropriate.
I trust your meeting will be successful. I have great confidence in the staff
in presenting the items on the agenda. We have discussed these in some detail
and I have complete confidence in their capabilities.
Res ge�tf /11y submitted,
Ken Vraa
Director of Parks Recreation
KV /bls
Thursday, October 6, 1988
6:30 P.M.
Eagan Municipal Center
AGENDA
ADVISIORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
A. 6:30 P.M. Tour of Ohmann Park, Thomas Lake Shelter, Portable Warming
House
B. 7:30 P.M. Regular Meeting Lower Level of City Hall
C. Call to Order and Pledge of Allegiance
D. Introduction of Newly Appointed Alternate; Theodore Billy
E. Approval of Agenda
F. Approval of Minutes of Regular Meeting of September 1, 1988
G. Consent Agenda
(1) Waiver of Plat Kraft, Inc.
(2) Roseagan Addition Holck Company
H. Old Business:
(1) Report RAAA and EAA merger /facilities use
(2) Snowmobile Position of Commission for 1988 -89 Season
(3) Proposed Lake Classification (Map) Defer to Special
Meeting
(4) Wading Pools
I. New Business:
(1) Annual Review of Parks Dedication
(2) Town Hall
J. Parks Development:
(1) Progress Report Parks Projects
(2) Parks Project Matrix
(3) First Draft: 1989 Project Priority for Development
K. Community Center:
(1) Progress Report
(2) Appointment of Members to Reaction Committee
(3) Time Line for Community Center: Oct. Feb. /Pre -Bond
3.
L. Other Business and Reports:
(1) Department Happenings
(2) Set Date for Park Representative Meeting (Thurs., Oct. 20)
(3) Update: Maintenance Management Program
(4) Informal Discussion Warming Houses
(5) McCarthy House
(6) Rahn Road Trail
(7) Unisys Trail
(8) Sitko Closing Interview
(9) Evergreen Park Well #12
(10) Roundtable
M. Adjournment
Subject to approval
MINUTES OF A REGULAR MEETING OF
THE ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
SEPTEMBER 1, 1988
A regular meeting of the Advisory Parks and Recreation Commission was
called to order at 7:30 P.M. on Thursday, September 1, 1988 with the following
Commission Members present: Michele Swanson, Wayne Sames, Sandy Masin, JoAnne
Alt, Bob Porter and Dick Carroll. Staff present included Director of Parks
and Recreation, Ken Vraa; Landscape Architect /Parks Planner Steve Sullivan;
Parks Superintendent, John VonDeLinde; Recreation Supervisor, Dorothy
Peterson; Parks Secretary, Cherryl Mesko and Parks Intern, Mel Bailey.
Commission Member George Kubik was not present.
AGENDA
Director Vraa asked that Rahn Trail, identified as Item #8 under New
Business, be added to the agenda. Sandy Masin moved, JoAnne Alt seconded with
all members voting in favor to accept the agenda as amended.
MINUTES FROM AUGUST 4, 1988 MEETING
Page 11, paragraph 6, the term "Purple Stripe" should be replaced with
"Purple Strife Wayne Sames moved, Michele Swanson seconded with all members
voting in favor to accept the minutes from August 4, 1988 as amended.
MINUTES FROM AUGUST 18, 1988 MEETING
Page 3, paragraph 4, last sentence, should be changed to reflect the
change from "to" to "too JoAnne Alt moved, Bob Porter seconded with all
members voting in favor to accept the minutes from August 19, 1988 as amended.
CONSENT AGENDA
The following consent agenda items were presented for approval. On a
motion by JoAnne Alt, seconded by Wayne Sames with all members voting in
favor, the Commission approved recommendation to the City Council of the
following items:
1. T.F. James Co. That this plat be subject to a cash parkland
dedication and that developer be responsible for an 8 foot wide
bituminous trail along the north side of County Road 30 and the
east side of County Road 31.
2. Opus Corporation That this proposal be subject to a cash
parkland dedication.
3. National Minerals Corporation -NSP That this proposal be subject
to a cash parkland dedication and a 5 foot wide sidewalk be placed
on the south side of Lone Oak Road.
5.
Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 2
WESCOTT SQUARE ADDITION
Steve Sullivan reacquainted the Commission members with this issue
noting that the Commission at it's August meeting has instructed the developer
to provide an open space within the Wescott Square Addition development and
show what recreational amenities they were going to include in this area. The
Commission also asked to see a layout of the proposed amenities to determine
if there was any basis for allowing a parkland dedication credit. In
Mr.Sullivan's conversation with the developer, the developer has expressed his
interest in providing these amenities at the beginning of the development.
Mr. Steve Behnke was present to represent the developer and New Horizon
Homes. He noted that they have adjusted 5 buildings on the site to have less
impact on the existing trees and vegetation. They feel that in providing the
recreational amenities in the development from the beginning this will help
with the marketing of the townhomes. The model building is in the
southeast portion of the development and the proposed recreational amenities
include a 20' x 20' sand pit which will accommodate a plat structure at a
later date. Further planned amenities include a second sand pit of comparable
size and a gazebo that would be placed in the area with trees which is being
planned as an outlot. The sand pits are designed for possible expanded use
depending upon the occupants of the townhomes. If the neighborhood becomes
primarily adult the pits will allow for the expansion of amenities such as
volleyball, horseshoes, etc. Once the homeowners association takes over they
can determine their priorities for amenities based on the residents' needs.
Member Sames questioned the distance from Wescott Station park. Steve
Sullivan responded by stating that Westcott Station was one -half to three
quarters of a mile and that the distance to the Woodlands School park was
three quarters of a mile. Mr. Sames asked what was going into Westcott
Station Park. Again, Mr. Sullivan responded by stating that this was a
neighborhood park and would have facilities similar to other neighborhood
parks but that a master plan had not yet been done for Wescott Station.
Steve Sullivan asked Mr. Behnke when the determination would be made as
to the placement of these amenities. Mr. Behnke responded by stating that the
first sand pit area would be planned and provided during the grading of Phase
I. During Phase II the gazebo, second sand pit and play structure would be
added. The plan is to have the amenities put in by the developer concurrent
with the development. Mr. Behnke noted that the size of the outlot in this
development was approximately 4000 square feet. By adding the initial
recreation amenities at the beginning of the development and allowing for some
flexibility in developing the future amenities the developer feels this will
best meet the needs of the future homeowners since it is unclear at this time
if that will include families with children or primarily adults.
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Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 3
As clarification, Dick Carroll noted that it was standard procedure for
the Commission to ask that play structures and recreational facilities be
provided in a multi family development of this size and could not see why a
credit should be given in this case. Mr. Behnke noted that they were not
looking for a parkland dedication credit, rather the developer wanted to
included the amenities up front instead of escrowing funds to do it at a later
date.
After further discussion, JoAnne Alt moved that the Commission recommend
acceptance of the plat as shown including two sand areas, one playground
structure and a gazebo. The motion further stated that the developer was to
be responsible for a cash parkland dedication and the installation of a 5 foot
wide sidewalk on the south side of Yankee Doodle Road. The motion was
seconded by Sandy Masin with all members voting in favor.
OAK MEADOWS
Director Vraa explained that the information in the packet relative to
Oak Meadows located north of Kingswood 2nd Addition was informational only.
The parkland dedication requirements have already been met thus no action is
required.
BRIDLE RIDGE PARK
NEIGHBORHOOD REPRESENTATIVES
Parks Planner Steve Sullivan briefed the Commission on the background of
the neighborhood interest in the development of Bridle Ridge Park. Steve
stated that he met with the neighbors on August 9, 1988 and discussed the
results of a neighborhood survey that Robin Fluin and Dale Ford spearheaded in
determining the needs of the neighborhood for their park. Mr Sullivan
explained to the residents that the plans were to grade the parking lot and
establish the trails this year. The residents' concern was the need for
playground equipment, the possibility of incorporating an open skating area
for this winter and the discussion of a wading pool.
Dale Ford representing the neighborhood addressed the Commission by
explaining that the neighborhood had formed an Ad Hoc park committee that
included Stone Bridge, Stone Bridge Hills, Stone Bridge Meadows area and the
Eagan Hills Farm area. Mr. Ford noted that based on the survey only they
showed 44 children in the 0 -4 age range indicating the need for facilities to
accommodate this age group. Their survey also noted the neighborhood's
interest in tennis courts and a wading pool. Based on their meeting with
Steve Sullivan they understand that the plans call for the turf to be
developed this fall with the playground being scheduled for next fall.
Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 4
Member Dick Carroll wanted to clarify for the residents the reasoning
behind this particular time frame. He noted that the turf needs to be
established before any of the long term park amenities can be installed. The
Commission takes a long hard look at the demographics each year in determining
priorities for park development and the Commission appreciates the
understanding of residents in accepting the timing of park development.
Member Alt stated she was pleased to see such interest in a neighborhood
park. She noted that the Commission has not in the past looked at the option
of installing a wading pool and asked if Staff could research this
possibility. Director Vraa stated that Staff would pursue this option and
report back to the Commission. Members of the Commission expressed their
concern about considering an amenity of this type in a neighborhood park
rather than a community park. The concern was based on the number of people
that would want to use an amenity like a wading pool resulting in more traffic
than a neighborhood park is designed to handle.
Mr. Ford asked about tennis courts since there was a strong interest
shown by the residents. Director Vraa stated that the nearest courts would be
at Northview Park after they are completed. He further stated that there are
existing established thresholds for facilities based on a per thousand capita
(one court per 1750 people). Currently the city is close to the threshold on
tennis courts but with the completion of Northview we should be over the per
thousand capita requirement. There will be a joint use agreement for the use
of the courts with School District 196, however this should not greatly impede
the use of the courts by the public.
Understanding the importance of playground equipment in this
neighborhood park, Director Vraa indicated that the residents shouldn't be
expecting this to be installed until closer to fall, 1989. He felt that the
possibility of having an open skate area for this winter was good. The
skating area could be placed in such a way so as to utilize the parking lot
lights for security.
Chairman Carroll congratulated the residents for their interest and
thanked them for their input. The Commission and City Council continues to
try to give the best facilities as fast as they can and the support and
understanding of the community is crucial.
Director Vraa noted for the record that a skating area will be installed
at Bridle Ridge Park this winter and if residents want more specific
information regarding the timing of playground equipment, that information
will be made available in the spring of 1989 after park schedules are
completed.
Advisory Parks and Recreaion Commission
Minutes of September 1,1988 Meeting
Page 5
NORTHVIEW PARK
NEIGHBORHOOD PETITION
Director Vraa explained that a petition was received on Friday
afternoon, August 26, 1988 from the neighborhood surrounding Northview Park
requesting that the planned lighted softball fields not be allowed to be
constructed. Mr. Vraa had had a conversation with Mark Schuldt who would be
representing the interests of the signers of the petition.
Mark Schuldt addressed the Commission and stated that he lives directly
across Northview Park Road from the proposed lighted ball fields. He stated
that the petitioners want to see how they can change the plans since the
people he's talked to have indicated they don't want the fields; specifically
the lights being planned for the fields. He further stated that the sign
doesn't say "Lighted Ball Fields it only says "Athletic Field" and his real
estate agent told him it would be a park.
Chairman Carroll noted that when someone is ready to purchase a homesite
the best source of information for any development plans surrounding a given
area would be the City. The plans were always there, from the time the land
was purchased, to develop lighted softball fields. There was a great deal of
time and money spent in researching sites that would be conducive to an
athletic facility. Flat level land is necessary for athletic fields and this
type of land is at a premium. Some of the only other options would be to
purchase commercial /industrial land which is cost prohibitive for this
purpose.
Mark Schuldt stated that the petitioners concern is not for the existing
fields; they want to know how they can stop the proposed expansion of lighted
softball fields. One suggestion he offered was to combine fields on school
property in conjunction with S.D. 196 so that the athletic facilities would
not come so close to residential areas.
As history, Director Vraa noted that there were a total of 20 sites that
were available to look at for possible athletic sites. May, 1986 was the
first time the Northview site was looked at for expansion purposes. In July,
1986 the Council approved the acquisition of this parcel with the closing
occurring in October, 1986. When the 3 softball fields were planned the
adjacent property was zoned R -4 and later downzoned to residential. The
developers of this property directly west of the expansion property were aware
of the planned lighted baseball fields at the time they decided to develop the
residential lots. Lexington Square Addition came to the city for the first
time in 1984. The plats first came in for the 3rd, 4th, 5th and 6th Addition
after the expansion property was considered for athletic facilities. The sign
designating this property as an athletic complex with lighted fields has been
in place for some time. In answer to the question of sharing school field
space, a drawing of the planned fields was shown to the audience noting the
school district has facilities packed as tightly as possible in the space
available and they, too, are short of fields for their planned uses. The City
and School District have entered into joint use agreements so as to use /share
facilities as much as possible.
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Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 6
Mr. Schuldt asked why there were no facilities for neighborhood
families. Mr. Vraa stated there are none at the present time but they are
being planned for this area. 9 to 12 tennis courts will be going into the
Northview Park, playground equipment will be installed in the park area as
well as a trail extension and picnic area. Some other possibilities being
considered are horseshoe pits and perhaps a volleyball court. A skating rink
will not be located in this park.
Another resident asked if it was possible to move the proposed softball
fields closer to the existing softball fields or put something else in it's
place feeling that there were enough fields already. Director Vraa explained
that the City has already spent in excess of $125,000 in grading the site and
the intention is to continue the development of this parcel as athletic fields
as was originally planned. The City is looking for additional sites for
athletic facilities because the growth of the city dictates the need for
expansion in this area. In response to a question regarding the timing for
development of this site, Mr. Vraa stated that the fencing would be installed
in the spring /summer of 1989 with the lighting being proposed for 1991 -1992
depending upon the need. Another resident asked if the city would be looking
at some new technology regarding the lighting of the field so as to have the
least impact on the adjacent neighborhood. Director Vraa assured the
residents that the city would be looking at all possibilities and the most
current technology in lighting would be considered providing it is not cost
prohibitive.
The traffic was another concern to the neighborhood; specifically the
impact the athletic field has on the constant flow of traffic. Again, Mr.
Vraa explained that Northview Road was built to a community feeder road
standard in anticipation of the traffic that would be generated by an athletic
facility.
Mr. Schuldt stated that he had moved into his home in December, 1987 and
although there was a sign denoting an athletic field site there was no
indication on the sign that there would be lighted fields until approximately
two weeks ago. Parks Superintendent John VonDeLinde noted for the record that
the existing sign with the words "lighted fields" was placed before the park
was graded in 1987.
Chairman Carroll thanked the residents for their interest and assured
them that the Commission was sensitive to their concerns. There will be
facilities installed in the future for small children in Northview Park and
the residents can also use Patrick Eagan Park just across Lexington Avenue for
family activities. Member Masin stated that the Commission could use any help
it can get in acquiring property for athletic sites and thanked the residents
for sharing their concerns with the Commission.
/0.
Advisory Park and Recreation Commission
Minutes of September 1, 1988
Page 7
SKATEBOARDERS PETITION
Eight skateboarders addressed the Commission with their request and a
petition to support a skateboard park in their neighborhood. There are 43
names on the petition indicating a genuine interest in this type of facility.
Tim Brummer stated that they cannot put ramps on the streets and the space
available for them to use their skateboards was very limited. They brought
copies of some ramps they would be interested in seeing constructed in a park
of this type.
Larry Frank spoke on behalf of the skateboarders noting that he had
constructed a small ramp /half -pipe in his back yard for his son and friends to
use. He stated he has an appreciation for the athletic abilities of
skateboarders and is concerned that there really isn't a place for them to
expand their skills. They are all aware of the liability issues but noted
that there were a number of successful skateboard parks in various parts of
the country that are currently operating.
After much discussion regarding the research that had been done to date
on the skateboard liability issue Director Vraa suggested that perhaps a
special event for skateboarders could be considered during the summer months.
This would give the Commission a feel for the number of people that would like
to participate in this sport. JoAnne Alt asked if Staff would look at this
option as a special event during the summer. Bob Porter suggested that the
4th of July may be a good time to do this.
ATHLETIC LIGHTING
Craig Gallop of Musco Lighting was present to update the Commission on
some of the newest technology in athletic lighting. He indicated the major
concern regarding athletic lighting was the light spillage onto adjacent
homeowners property. Until recently the only way to reduce the light spillage
was by use of louvers however this also resulted in the loss of light on the
field. Mr. Gallop also differentiated between spill light, the light that is
measurable from adjacent property and glare light, the light you see when you
look at a fixture. In the last six years there has been a great deal of
research done to try to control the amount of spillage. Their theory is that
the spill light comes from the lower 1/4 of the fixture whereas the field
light comes from the top 3/4 of the fixture. They feel that by redirecting
the lower 1/4 to the top 3/4 of the fixture it will then be directed down onto
the field. Mr. Gallop then showed a video to substantiate this theory.
Member Masin asked if this type of lighting is currently being used to
test out the theory. One of the systems has been installed in Rochester and
another is being planned for Minnetonka where homes are within 600 feet of the
fields. The question of extra cost was addressed by stating that installation
on a new field would cost approximately 5 -7% over sportscluster lighting;
Sportscluster 2 would be 5 -6% more whereas Level 8 would be 6 -8% more. Member
Carroll noted that it was important to look into this lighting option and that
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Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 8
perhaps a test site would be a start. Director Vraa indicated that time would
be spent looking into this lighting option and current installation would be
monitored for effectiveness.
MCCARTHY HOUSE
Director Vraa noted for the Commission that per the memo on this item,
it had been determined, after inspection, that this house had no historical
value. The house had been used in the past as storage for the Eagan Athletic
Association but it has since been emptied. Staff has researched the cost for
demolition which has been estimated at $3400 $4700. Additionally the well
will have to be capped. Member Masin questioned if Dakota County or the
Minnesota Historical Society had been contacted to inspect this property in
the event it had historical value. After further discussion, Sandy Masin
moved that if after checking with Dakota County and Minnesota Historical
Society there is no historical value to the home that the building be
demolished. The motion was seconded by Dick Carroll with all members voting
in favor.
DAKOTA COUNTY SOIL AND WATER CONSERVATION
Director Vraa explained that the information provided on this issue was
the preliminary report and the classification of ponds in the Eagan parks.
John Barton notes in his letter that there will be a public hearing on these
water bodies. Noting the magnitude of the information it was suggested that a
work session be scheduled to review it. A date has not been set for the
public hearing as yet but it was suggested that the work session take place
before the public hearing so the Commission could have some input. Wayne
Sames noted that there had been three meetings and that this was just a
partial list of the pond classifications. He asked if the Commission could
get a map showing all the ponds and their classifications. Mr. Vraa noted
that a storm sewer map would be prepared for the next Commission meeting.
TRUST FUND
Director Vraa explained that John VonDeLinde had prepared a position
paper and tried to broaden the range of possibilities in the use of this fund.
Mr. VonDeLinde noted that the report addressed various issues including
funding, the need for long range planning and the prioritization of
management. The report explores a wide range of alternatives at this point
and the Commission needs to direct Staff on how they should proceed. Member
Masin stated this was a tremendous idea but felt the Commission needed more
time to cover the many issues addressed in the position paper. Dick Carroll
commented on what an excellent job staff had done in putting this together but
concurred this item would take much more review and discussion along with a
great deal of cooperation with the City Council in making this work. One
Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 9
priority would be to make sure dollars were expended each year so that the
public would see that the money was being used for the purposes intended.
Wayne Sames recommended setting up a subcommittee after the Commission has had
an opportunity to review the position paper further. After further discussion
the item was tabled and would be reviewed further at a work session.
RAHN ROAD TRAIL
Director Vraa reminded the Commission that a request had been made to
install the trail link on Rahn Road south of Diffley to the Highline Trail now
that work was progressing with the realignment of Rahn Road. After further
discussion, Sandy Masin moved, Dick Carroll seconded with all members voting
in favor to recommend the installation of a bituminous trail on Rahn Road
south of Diffley to the Highline Trail.
PARKS DEVELOPMENT
An update of pending parks development shows that Thomas Lake shelter
building is still awaiting laminated beams in order to continue with the
construction. Slater Acres park has been rough graded and the rock has been
laid for the trailways. Ohmann Park is currently undergoing bulk grading and
the preliminary indication is that there will be sufficient topsoil to
complete the park.
TURF RESEEDING
With the extensive damage done to the turf following the drought this
summer, John VonDeLinde outlined for the Commission the procedure that would
be followed to try to re- establish turf. Aeration would be the first step,
followed by seeding, fertilization and broadleaf herbicide. Central
Landscaping will be doing the shallow disking and seeding but one full year of
turf establishment has been lost. The greening up of the parks after the last
rains is due to the crab grass that has grown. The new seed would not be able
to compete with the crab grass thus it will be destroyed with Round -up and
then seeding can begin.
NORTHVIEW PARK TENNIS COURTS
Steve Sullivan reviewed for the Commission the site at Northview Park
just south of Field 5 near the pond where the proposed tennis courts will be
installed. It is possible to get 12 tennis courts in this site but it may be
cost prohibitive because of the amount of grading necessary to make that
configuration work.
Mr. Sullivan reviewed Diagram A which shows 11 staggered courts similar
to the configuration of Blue Cross /Blue Shield courts. The playground area
would go directly adjacent to the tennis courts, pond and picnic area. This
plan is more a "pod" concept rather than "bank" style courts with two pods
containing 4 courts and one pod containing 3 courts.
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Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 10
Diagram B showed 10 courts in a "bank" configuration with the picnic
area to the north of the courts.
Diagram C again shows a "pod" design for 10 courts; one pod of 4 courts
and two pods of 3 courts. The stagger in this configuration allows the use of
the existing grade or with less grading than the other layouts require. The
playground would stay in the same area as Diagram A.
Mr. Sullivan noted that he felt Diagram C was the most cost effective
option at this point based on these preliminary drawings. In reference to the
cost for lighting and fencing, it would be more cost efficient to do a bank of
courts rather than the staggered layout but all other factors should remain
the same. The school district will be making the final determination on the
number of courts to be installed based on the cost estimates. Mr. Vraa noted
that in their considering more than 10 courts they may have to look at
extensive grading and development costs because of the topography of the land.
The consensus of the Commission was that the "pod" configuration was more
aesthetically pleasing and would tie into the existing topography better. Mr.
Sullivan noted that there was further work necessary on the plan and he will
proceed with the plans based on the Commission recommendations and comments.
COMMUNITY CENTER
Director Vraa reminded the Commission members that the next scheduled
design charette for the community center would be September 21, 22 and 23. An
agenda would be provided as soon as it became available.
HAPPENINGS
Director Vraa mentioned that the City of Burnsville would be hosting the
1989 Summer Star of the North Games and they have approached the communities
of Eagan, Apple Valley and Lakeville for field space during the event. Mr.
Vraa wanted to alert the Commission to the possible request from Burnsville
for Eagan facilities. There is some concern, however, regarding stopping the
use of Eagan's planned field use for this period of time. Sandy Masin asked
how Burnsville could have been awarded this bid without first having been able
to provide the facilities needed.
COMMISSION PICNIC
The date of Friday, September 23, 1988 was set for the annual Commission
picnic at Trapp Farm Park. The invitations will be sent out shortly and a
committee will be set up to handle the food. Volunteers will be needed to man
the grill!
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Advisory Parks and Recreation Commission
Minutes of September 1, 1988 Meeting
Page 11
OCTOBER AGENDA
Just as a reminder, Director Vraa advised the Commission that the Parks
Dedication Review and 1989 Parks Project Review will be handled at the October
Commission meeting.
Chairman Carroll stated the Commission was pleased to see that Dorothy
Peterson was back in action again after her recent surgery.
With no further business to conduct, Sandy Masin moved, JoAnne Alt
seconded with all members voting in favor to adjourn. The meeting was
adjourned at 11:10 P.M.
DATE SECRETARY
/5.
1. WAIVER OF PLAT KRAFT, INC.
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: STEVE SULLIVAN, LANDSCAPE ARCHITECT /PARKS PLANNER
DATE: SEPTEMBER 30, 1988
RE: CONSENT AGENDA OCTOBER 6, 1988
A waiver of plat in order to split Lot 2, Block 1, Eagandale Industrial
Park #8, into two lots for separate ownership located on Eagan
Industrial Road in the SE 1/4 of Section 3 located on Eagan Industrial
Road in the SE 1/4 of Section 3.
RECOMMENDATION
This proposal be subject to a cash parkland dedication.
2. ROSEAGAN ADDITION HOLCK COMPANY
A Comprehensive Guide Plan amendment changing the land use designation
from D -11 (24 acres approximately) to D -1 (15.5 acres) and GB (7.5
acres). A rezoning of 24.78 AG (agricultural) acres to 15.5 R -1 (Single
Family) acres and 7.5 GB (General Business) acres. A preliminary plat
consisting of six single family lots and one general business lot on
24.78 gross acres located along the west side of Hwy. 3 south of Farm
Road in the SW 1/4 of Section 36.
RECOMMENDATION
That this proposal be subject to a cash parkland dedication and an 8
foot bituminous trail be placed along the east side of Dodd Road.
MEMORANDUM
TO: ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DOROTHY PETERSON, RECREATION SUPERVISOR
DATE: SEPTEMBER 29, 1988
RE: FACILITIES STEERING COMMITTEE
BACKGROUND
The Commission may recall that in September of 1987, the department hosted a
meeting, the focus of which was to discuss growth and its impact on
facilities. Participants at the meeting included the boards of directors of
the Eagan Athletic Association, Rosemount Area Athletic Association, Community
Education directors and /or staff from School Districts 191, 196 and 197.
Mend -Eagan Athletic Association did not send a representative.
The primary result of that initial meeting was the formation of the facilities
steering committee whose membership represents the organizations named above.
The goals established for the committee included short term objectives such as
numbers of participants, field space available and equitable allocation.
Long term focus was identified as the integral purpose for the steering
committee. The construction of Eagan High School presented opportunities for
changed, co- operation and vigorous leadership.
PROGRESS TO DATE
The facilities steering committee has met six times in the past year.
Immediate facility needs have been identified and the needs of the
associations have been met. Additionally, the annual growth of programs has
affirmed the need for facilities under construction and for those in the
planning stages.
The short and long term are being addressed in the following manner.
Committees of three have been formed by the Rosemount Area Athletic
Association and the Eagan Athletic Association. These individuals have met
and have begun to form a base for co- operation and understanding.
Additionally, the issues that need to be addressed have been identified. The
boards of directors of the two associations have reached consensus regarding
vigorous pursuit of co- operation.
1
11.
ISSUES
EAA and RAAA are pursuing co- operative programs as early as January 1 with
their in -house basketball programs. This could include a common flyer,
interchangeable registration and divisions of play Eagan and Rosemount based.
Spring and summer programs will be addressed as soon as the elections for
board positions have been held in October and November.
This information, while positive and exciting, is included as an issue because
the long term aspects have not received significant discussion. Vision for
the future, unless carefully tended, could be overshadowed by the details of
the immediate.
THE NEXT STEPS
The Facilities Steering Committee will meet monthly for the next several
months. Membership will be expanded to include the four additional youth
athletic association members. The primary reason for this is to ensure that
meeting takes place, experience to date has been that individuals with very
busy schedules find it necessary to set and re -set meetings.
Focus on the long term can be accented at meetings with the City. This can
occur by asking devils advocate questions, proposing options and directing the
scope of the discussion.
By way of example: Participants listed the following desired outcomes for the
October meeting: Develop a strategy for basketball, develop a calendar for
1989 registration, consider a preliminary outline for spring and "where do we
go from here?
The agenda will also include a recap of goals for 1989. Staff is of the
opinion that the aura of consensus will be served by identifying the issues to
be resolved in 1989 the "where do we go from here" part.
Strategy will be to focus attention to brainstorming to 1992 etc., as part of
each monthly meeting. The desired outcome would be the identification of
lines of convergence and divergence. Additionally, the ultimate decision of
co- operative programs /two distinct programs oriented to City /two distinct
programs open market will find a forum for discussion and foment.
This approach outlines an active role for staff. That role is in reference to
process as facilitator, as spur perhaps, not decision maker!
Of ultimate importance in this entire process is serving the needs of Eagan
youth who participate in youth sports recognizing that in this time of dynamic
change in the community new alliances, new approaches and new ideas are to be
expected and courted.
DP /bls
2
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DOROTHY PETERSON, RECREATION SUPERVISOR
DATE: SEPTEMBER 30, 1988
SUBJECT: EAGAN SNOWMOBILE TRAILS
BACKGROUND
For a number of years, snowmobiles were authorized to operate in the corridor
of the Highline Trail and on Johnny Cake Ridge Road trail.
At the December 3, 1987, Advisory Parks Commission meeting, the recommendation
was made to discontinue use of the Highline Trail and Johnny Cake Ridge as
snowmobile trails.
City Council action on January 19, 1988 was to approve the recommendation
concerning snowmobile trails.
ISSUE
The Police Department has inquired as to how snowmobiles will be addressed
during the 1988 -89 season.
FOR DISCUSSION
The Commission may wish to review its 1987 recommendation and determine
whether the consensus remains. The Commission may wish to discuss other
snowmobile issue concerns.
FOR COMMISSION ACTION
A recommendation concerning snowmobile use in the City is appropriate at this
time.
iR.
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•
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LEGEND
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ROSEMOUN
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Consulting Engineers
St. Paul, Minnesota
FIGURE NO.10
1981
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eK't;d
TO: ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
MEL BAILEY, INTERN
DATE: SEPTEMBER 20, 1988
RE: WADING POOLS
ISSUE
The purpose of this memo is to inform the Commission of the relevant issues
with respect to wading pools.
DEFINITION OF A WADING POOL
A wading pool defined by the Department of Health means a pool used or
designed to be used exclusively for wading or bathing and having a maximum
depth of 24 inches.
BACKGROUND
As requested by the Commission at the September Advisory Commission meeting,
Mel Bailey, Parks Recreation Intern, under the direction of Ken Vraa,
Director of Parks Recreation, completed a study on wading pools.
Five area communities were contacted with known wading pools in operation.
Also, a local pool manufacturer was contacted to obtain an estimate on current
construction costs.
COMMUNITY INFORMATION
MEMORANDUM
The City of Minneapolis by far has the largest number of wading pools in the
metropolitan area with sixty -three (63). With a population of 372,000, this
breaks down to one (1) pool per 5,905 residents. This is a substantial number
compared to other communities. It should be noted that Minneapolis has forty
two (42) recreation centers which are strategically located to service every
neighborhood in the City. That converts to a recreation center within every
six block radius of a neighborhood. Compare this to the three block radius
that the wading pools service and it can be said that the City has a
substantial amount of pools. This figure can be justified somewhat
considering Minneapolis has a highly dense population. Also, these pools were
built at a time when cost and liability issues were more readily over looked.
St.Paul is on the other end of the spectrum of large cities with only four
wading pools currently in operation. These pools are typically larger than
Minneapolis, having an average of 25 ft. in diameter compared to 15 foot
diameter. This allows St. Paul to service a few more residents per pool than
Minneapolis, but not even close to the total volume of residents in
2 I-
Minneapolis. The largest difference between the two cities is the philosophy
of supervision. Minneapolis has a policy in which children must be
accompanied by adults to use the facility. St.Paul requires every wading pool
to be supervised by qualified lifeguards. The low number of pools is
therefore attributed to St. Paul's reluctance to pay for personnel and not to
assume liability in the way Minneapolis does.
On a smaller scale the City of Bloomington has two wading pools in operation.
One is part of a bigger pool complex, while the other is attached to a school.
The pool is used exclusively by groups, with a large percentage of these being
day care centers. The particular large group use is not surprising due to no
fee being charged.
Richfield is similar to Bloomington in that their wading pool is attached to
their larger swimming pool. Also, like Bloomington the wading pool has
indirect supervision. This means that the lifeguard at the larger pool also
has the responsibility of occasionally checking the wading pool.
St. Louis Park is the most unique of the smaller municipalities. Not in the
fact that they have a wading pool connected to a larger pool, similar to
Bloomington and Richfield, but by also having a separate and complete wading
pool facility. This complex has two twenty five diameter pools connected by
a 30' winding area. The City emphasizes a high amount of care in requiring
the pool to be supervised by a qualified lifeguard whenever in operation.
During peak use the City has two lifeguards on duty.
RESIDENTS SERVICED
By using a typical wading pool of 24 feet in diameter, a service number can be
estimated by using the standard of one swimmer per every five (5)square foot
area. The formula used for this estimation is 3.14 x 12 squared T 25= 18. So
the typical pool of 24 feet in diameter can service eighteen (18) people at
any one time.
SUPERVISION
As mentioned above, the cities contacted have varying degrees of supervision.
On one end of the scale there is Minneapolis who requires no supervision by
staff. In the middle there is Bloomington and Richfield who provide indirect
supervision by having lifeguards nearby, supervising their larger pools. On
the other end of the spectrum is St. Paul and St. Louis Park, which require
direct supervision whenever the wading pool is in operation.
The Minnesota Department of Health requires a qualified attendant, trained in
first aid and resuscitation, to be on duty at all times that the wading pool
is open for use. An exception to this rule is when no lifeguard service is
provided, a warning sign must be placed in plain view and shall state "Warning
No Lifeguard On Duty" with clearly legible letters at least four inches
high. In addition, a sign is required to state "children shall not use a pool
without an adult in attendance." Instruction regarding emergency calls shall
be prominently posted.
2,2.
In order to compute the cost of supervision the hours of use must first be
determined. The typical season runs from Memorial Day until Labor Day, which
converts to ninety -eight (98) days. The time the pools are open varies.
Minneapolis pools are open all day, Bloomington has the hours of 9:00 A.M. to
8:45 P.M., and St. Louis Park is open from 11:00 A.M. until 7 P.M. A
lifeguard's salary varies from $4.50 to $5.50 an hour. The cost of
supervision is obtained by multiplying the Average days X Time X Hourly rate
(98 days X 11 hrs X $5.00 hr.) resulting in $5,390 as a yearly supervision
cost. Other direct costs associated with these types of pools are
maintenance, electrical, and repairs. Some indirect costs are design and
engineering, park rangers and administration services.
WADING POOL COMPONENTS
The typical wading pool is 25 feet in diameter, with a depth varying from 18"
to 24 A continuous deck, free from obstructions, must be at least five feet
(and preferably eight or more feet wide and shall extend completely around the
swimming pool.
The Minnesota State Health code requires, in an addition to the above
components, dressing rooms, toilets, showers and a drinking fountain.
Dressing rooms are required to be used simultaneously by both sexes and must
be divided into two parts and separated by a partition, each designed for men
and women. Lockers are also to be provided and must be properly vented.
Toilet and shower facilities must meet the following fixture schedule.
Males Females
Urinals 1/75
Lavatories 1 /100 1 /100
Showers (minimum of two) 1/50 1/50
All persons using the wading pool are required to take a cleansing shower,
using soap and rinsing off. A bather leaving the pool to use the washroom
must take a second cleaning shower before returning to pool. The layout of
the building must be such that the pool users on leaving the dressing room
must pass the toilets and showers on route to the pool. This forces users to
take a shower before entering the pool.
A minimum of one drinking fountain is required to be located in walking
distance of the wading pool facility.
Access to the pool is required by the State Health Department to be controlled
by fencing. The fencing shall effectively prevent the entrance of children
and be without hand or foot -holds that would enable a child to climb over it.
The fencing has to be at least four feet high and entrances need to be
equipped with a self closing latching gate which is capable of being locked.
2 3.
MAINTENANCE
Every wading pool is required to be operated under the close supervision of a
designated operator. The Commissioner of Health may require a certificate of
competency obtained through attendance at a successful completion of a
swimming pool operator training course. Proper operating records, as required
by the Commissioner of Health, is required to be kept daily showing:
A. bather loads, totals
B. Peak bather load
C. Volume fresh water added
D. Operating periods of re- circulation pumps and filters and
corresponding rate -of -flow meter readings.
E. Amounts of chemical used
F. Disinfectant residuals
G. PH readings
H. Maintenance and any malfunctioning of equipment
These requirements are fairly extensive, thus requiring a substantial cost in
maintaining these facilities. Most of the communities contacted spend
approximately two (2) hours a day on maintenance tasks. This does not include
the time when the wading pools are closed due to repairs.
VANDALISM
FEES
One consideration worth mentioning is vandalism. This is evidenced more
readily in facilities with no direct supervision, and is compounded by many
wading pool facilities leaving the entrance gates open during the evening
hours. Also, surveillance during the evening hours is also sparse.
Minneapolis has had numerous problems with vandals. Their greatest problem is
from juveniles who often have beer parties near the facilities. From this
undesirable use, maintenance personnel often find broken glass in the wading
pools. When this occurs the pool has to be completely drained and thoroughly
cleaned and filled usually taking one full day.
This past year Bloomington has encountered problems by vandals who have poured
paint into the wading pools. This has caused down time in cleaning the pool
and also the cost of repair to the filtration system.
For the most part wading pools are offered free of charge to the public. This
encourages group use and it is found that most of the communities encounter
exactly that, a high proportion of group use, with day care facilities being
the most frequent users.
The wading pools in which a fee is charged are connected to a larger swimming
facility. Even then, only a nominal fee is charged. It is felt by the
operators of these connected facilities that if the wading pools were separate
facilities they too would be free of charge to the public.
COSTS
The cost of construction of wading pools vary substantially from community to
community. The most recent pool built that was inquired about was done in
Minneapolis in 1986. The cost was $102,000 and included a somewhat larger
than normal pool (40' diameter) and deck (12' continuous). Other inclusions
of this facility included a 4 ft. high fence enclosing the pool, pump house,
and on one side additional deck space and landscaping area. One component of
the pool which is required and the City did not provide for was a shower and
rest room facility. As often is the case in Minneapolis, the wading pool was
located near a recreation center which in turn has the above State Health Code
required components.
A less costly, but still larger than normal facility is the one built by St.
Louis Park in 1980. The cost of this wading pool was approximately $45,000.
This included two wading pools, 25 feet in diameter with a 30 ft. long winding
area (4 feet wide) connecting the two.
Gene Boyer, of Quality Pools and Spas of Savage, Minnesota was contacted to
give a cost estimate on wading pools. A rather low $10,500 price was quoted
for a pool which would be 24 foot in diameter. This estimate is for the pool
only. It would meet all state and local codes, although its use is primarily
for residential.
Staff has included a rough estimate of a wading pool using current
construction standards and costs.
Pool (complete)
8' deck (continuous)
6' fence
electricity (used to heat pool)
water (3/4" copperline)
Drain
Misc. Furnishings
Total:
MB /bls
24" Round Pool
$10,500
1,600
1,250
1,500
2,000
1,800
1,000
$19,650
X 1.25
11
1.
II
11
It
24' Square Pool
$13,125
2,000
1,563
1,875
2,500
2,250
1,250
$24,563
These costs, considering what other communities have paid for their wading
pools, might be on the low side. Especially since, the above cost estimate
does not include a building which would include rest rooms, showers, and a
dressing area.
FOR DISCUSSION
As requested, staff has compiled this report for the Commission. Hopefully,
the information will allow the Commission to give staff further direction on
the matter.
26
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2, b
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: SEPTEMBER 26, 1988
RE: PARK DEDICATION FEES
ISSUE
The Advisiory Commission annually reviews for recommendation to the City
Council adjustments to the Park Dedication Fees /Charges. Attached is the
current policy relating to those fees. The Commission is asked to again
review the fees and make a recommendation. Adjustments, if made, would be
effective January 1, 1989. Adoption of the recommendation would be at the
November 3rd Commission meeting, allowing staff time to revise the dedication
policy to reflect changes made.
OTHER COMMUNITIES
Staff has contacted other communities to review their fees as follows:
Plymouth
Lakeville
White Bear Single Family
Duplex
Apartment
Commercial /Industrial
Woodbury
MEMORANDUM
1987
Single Family 575.00
Commercial /Industrial 2700 /Ac.
Single Family 500.00
Duplex 1000.00
Apartment 335.00*
Commercial /Industrial 2500 /Ac
*Beginning in 1988 Lakeville also charges $135 per unit for a
"Trail Construction Fund
*Add $75 for each additional
Single Family
Duplex
Apartment
Industrial
Commercial
Office
375.00
750.00
250.00*
1500 /Ac
bedroom over one.
400.00
300.00
200.00
1988
575.00
2700 /Ac
550 135 $685
550 /Unit
2500 /Ac
500.00
1000.00
325.00*
2500 /Ac
450.00
350.00
200.00
1200 /Ac
1500 /Ac
1800 /Ac
1987 1988
Maple Grove Residential 394.00 454.00
Industrial 1350 /Ac
Commercial 2400 /Ac
Eagan Single Family 492.00
Duplex 462.00
Townhouse 396.00
Apartments 404.00
Commercial /Industrial .046 sq.ft.
($2003 /Ac)
Eagan's cash dedication is based on estimated land values for that zoning
class. For example, the 1987 and 1988 values by class and the resultant unit
dedication is as follows:
Class Value
Single Family $11,000
Duplex 13,000
Townhouse 15,000
Apts /Multiple 17,000
1987 1988
*Apartment fees may be reduced by up to 25 if the developer provides for
significant recreational facilities for its apartment dwellers.
LAND VALUES
Although there is no hard data to review on land values and if there was,
there would be exceptions to the contrary it appears that single family and
apartment property continued to show increasing values during 1988. Townhouse
or medium density housing continues to have a soft market. Consequently,
values are soft and increases in value are relatively small. If each of the
land values were increased by $500 (Five hundred dollars), the resultant cash
dedication would be as follows:
Single family
Duplex
Townhouse /Quads
Apartments
$514.00
480.00
408.00
415.00
471.00
445.00
382.00
392.00
.044 sq.ft.
Unit Dedication Value Unit Dedication
$471
445
382
392
$11,500 $492
13,500 462
15,500 396
17,500 404*
S Increase Increase
$22.00 4.4%
18.00 3.7%
12.00 2.9%
11.00 2.7%
ALTERNATIVES /DISCUSSION
There are many alternatives for establishing the land value, i.e. straight
dollar increase, percentage increase, etc., but what is important is a
consistant rational for establishing their values.
21•
Although no policy determination has been made regarding the Natural Resource
Trust Fund discussed at the last Commission meeting, the Commission may also
want to consider adding a straight dollar amount to each living unit, with
those funds marked for the "Future Trust Fund Adding $5, or $10 assuming
such a fund becomes operational.
COMMERCIAL INDUSTRIAL
An increase in commercial /industrial property is appropriate to be considered
at this time. 1988 rates are 4.6 cents per square foot and 2.3 cents per
square foot for property platted prior to January 1, 1983 $2,003 an acre.
An adjustment of approximately 5% to these rates would be .002 (4.8 cents per
square foot) resulting in a fee of $2,090 /Ac. (Each .001 is equal to $43.56)
FOR COMMISSION ACTION
The Commission is asked to comment /review the park dedication for 1989 for
adoption at the November 3, 1988 Commission Meeting. Direction to staff in
preparation of revisions to the parks dedication policy is sought at this
time.
Respectfully Submitted,
a
Ken Vraa
Director of Parks and Recreation
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MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
HONORABLE MAYOR AND CITY COUNCIL
ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: SEPTEMBER 27, 1988
RE: COMMUNITY CENTER UPDATE II
By way of these periodic memorandums, I have attempted to keep you abreast of
the progress being made on the community center and its planning. This is the
second such memorandum.
DESIGN CHARETTE #2
The second design workshop with Hastings Chivetta on September 22, 23, went
very well, despite the fact that we were not able to accomplish all that we
had set out to do. For example, that section of the architectural program
dealing with energy conservation, heat reclaim, and maintenance was not
reviewed, as prepared by the Focus team. The program statements dealing with
general spaces and administrative /office areas was covered in sufficient
detail; as were other program spaces previously covered but in the first
charette. Staff will be doing a final review of the energy maintenance
systems package before sending them off to the architects for their
incorporation into the architectural program.
The first concept plan for the building was developed and although it meets
many of the program criteria previously established, there remain several
issues that must be resolved. Perhaps this is why they call it the first
concept plan and not a final concept plan. It may be that the program will
have to be re- planned to delete certain spaces or ideal situations abandoned
due to unresol vabl a conflicts. At this time, it is too early in the review
process to abandon these ideal situations and relationships while reworking
the concept plan to accomplish these objectives.
Some success was achieved in reducing square foot needs by "stacking" and
combining functions. This is one of the tasks that staff and architect gave
serious thought to. Unfortunately, the square footage for many of the given
facilities are absolute requirements and can not be reduced. However, by
combining and stacking there has been an effort to consolidate and save on
square foot costs. For example, the space requirements for the ice arena are
a given, but team locker rooms can be housed beneath the seating sections
thus reducing some square foot costs. Another example is stacking the
gymnastics area over the locker rooms for the swimming pool. Stacking may
1
Jo
SITE PLAN
stacked over slightly smaller areas. This causes the smaller areas to
actually increase in size to meet the structural wall components, etc. Staff
will again be reviewing the first concept plan, as will the individual focus
teams. The Advisory Parks Recreation Commission will be making its comments
at the October 6th meeting. A workshop session to review the concept plan
with the Council is suggested.
It is our expectation that a new cost calculation will be done on this first
concept plan, using gross costs per square foot. After comments are received
by the architect, staff, Commission, Council and the Citizens Reaction
Committee. (See timeline) On October 27, the architect will begin to break
out costs by divisions. That is, cost estimating will be broken down into
units such as site work, grading, utilities, etc. It is during this critical
period in which hard -line decisions will need to be made regarding the
construction /development budget.
The architects have also been asked to consider how a concept plan could be
"phased if necessary. As future concept plans are revised and developed,
they will give this consideration and it will become more of a focus in their
work.
The site plan was revised, incorporating changes from the Police Department,
Engineering and Parks Recreation Department. This plan is to be reviewed by
Dakota County, Gary Erickson, of the Physical Development Division, to try to
obtain their consensus of the shared roadway between the City Municipal Center
and the Library. This meeting is tentatively scheduled for the week of
October 3rd. Revisions to the plan also created an additional twenty (20)
parking stalls. Originally, the program requirement was between 300 and 350
stalls for parking. The site plan also proposes to close off the current
access on Pilot Knob Road. The County Engineering Department has been
strongly urging this to happen; the Police Department feels that this can be
accomplished as long as the access onto Wescott Road is maintained at its
current location and the proposed traffic signals at Wescott and Pilot Knob
Road can be adapted to allow for police emergencies.
STATE OF MINNESOTA SWIMMING POOL REGULATIONS
Your director recently meet with the senior engineer, Milt Bellin, for the
Minnesota Health Department, on swimming pools to review state regulations
and the recreation concept vision for Eagan. Regrettably, the Minnesota rules
are 1971 vintage, and recognition of advances in technologies and pool designs
are not recognized by this code. It appears as if we will be expending a
great deal of effort with the state in design review and in seeking approval
for the Eagan pool. I've asked our architect to seek out a qualified and
recognized leader in pool regulation /health and sanitation of water field to
provide assistance should this become necessary.
2
31.
COMMUNITY CENTER TIMELINE
A tentative timeline has been developed and is continuing to be enlarged upon,
covering the next several months or pre -bond referendum. On October 6th, the
Council will be asked to appoint a reaction committee, with their first
meeting scheduled for October 13th. That meeting would involve background
information on how the City reached this stage in the plan. The second
meeting of the reaction committee would be on Thursday, October 27th, which
would include the architects, and a review of the concept plan(s) as well as a
suggested revisions.
A third meeting of the reaction committee would be on Tuesday, November 22nd,
at which time the architect should have a cost estimate for the project.
Staff is strongly recommending that a City Council and Advisory Parks
Recreation Commission workshop session be set for Tuesday, November 29th, with
the primary objective to review the architectural designs, costs, and the
action committee's recommendations. It will be at this time that final
direction to the architects concerning the schematic plans should be made by
the Council.
By Tuesday, December 20th, the architects will be able to respond to the
Council's direction from the November 29th workshop session and provide the
revisions as requested, also final cost estimates for the construction phase.
It would be at this time, and certainly no later than the first Council
meeting in January, that the bond referendum date could be set with a target
date for the referendum between February 21st and March 14, 1988.
As staff enlarges upon the timeline over the course of the next several weeks,
a copy will be provided to the City Council.
Respectfully submitted,
Ken Vraa
Director of Parks Recreation
KV /bls
3
32-
9/20/88
COMMUNITY CENTER TIME LINE
Thurs., Oct. 6, 1988 Council appoint Reaction Committee
Thurs., Oct. 13 First meeting of Reaction Committee
Background information or..How did we get
to this stage?
Thurs., Oct. 27 Meeting with Architects /Reaction Committee
Refinement of Program
Thurs., Nov. 3 Review by Advisory Commission
Tues., Nov. 22 Review of architectural design /cost estimate by
Reaction Committee
Tues., Nov. 29 City Council /Commission meeting: Workshop
Session
Review architectural design, cost and
Committee's comments.
Provide final direction to architects
Thurs., Dec. 8 Reaction Committee
Review and make recommendation to City
Council: Bond costs /total costs for
project. Funding.
Tues., Dec. 20 City Council to review proposal and
recommendation from Committee. Set up
referendum.
Thurs., Jan. 12 Reaction Committee to react /discuss Council
action.
Target Date for Referendum: February 21 to March 14, 1988
35.
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: SEPTEMBER 30, 1988
RE: DEPARTMENT HAPPENINGS
1. The softball managers fall meeting was held on September 20th. 23
managers attended. The summer's softball season was evaluated under the
general topic areas of communication, facilities and equipment. Local
rules, tournament and play -offs and "other Time was spent discussing
Northview Athletic /neighborhood issues. The softball managers are
interested in being good neighbors and suggested that a speed limit sign
be installed on Northview Park Road, curfew information be posted in the
park, strict observation of game time limits to ensure that field lights
are out soon after 10:00 P.M.
2. Work on the 1989 Activities Calendar has begun. Gold Star Printing,
Inc. of Lakeville submitted the successful quote. Graphic artist Rollie
Brandt is working on new collages for the cover, a design for 2 months
on a page and for the incorporation of "Discover Us!" on the cover and
to highlight activities.
3. The department will, in essence issue two Activities Calendars for 1989.
Volume I will be distributed in late November, covering December through
May; volume II will be distributed in May covering June through
November. The intent is to be as current as possible and to move
creativity closer to the time of the activity.
Distribution of the calendar will be improved to include apartment
residents this year. It will be exciting to provide the anticipated
increased demand for programs!
4. The department will be reviewing an umpires training tape. The intent
is to work with the umpire's association to provide improved preparation
for rookie umpires!
5. Parks and Recreation Director, Vraa; Recreation Supervisor, Peterson and
Parks Superintendent, VonDeLinde recently met with the users of the Goat
Hill Park baseball facilities. The results looked for include more
timely and complete communication, improved assistance from teams and
less costly time commitments for the department. A policies statement
is being prepared to clarify responsibilities.
6. The Eagan Stagedoor Performer's production of "End of the World"
although an artistic success, was not successful financially. The
department will calmly advise this creative, enthusiastic group of
volunteers as they evolve in the community.
7. Attention will soon be directed toward the hiring of seasoned staff for
the skating rinks, organizing the basketball and broomball leagues and
reviewing the policies and procedures for training and supervising the
winter outdoor recreation staff. Growth demands new vigor!
8. Beth Mundy has joined the department as an intern from the University of
Minnesota. She will be doing the Halloween Spook Trail and assisting
with other department functions.
9. The City attorney's office has made several contacts with the HUD office
in Washington trying to expedite the process of clearing title to the
property. A decision on a suggestion to sell the property to Eagan
while HUD retains any rights that it feels it may have against the bank,
has been suggested.
10. Fall programs began this past week with an overwhelming response. All
sessions of Tiny Tots filled as well as all Image That! classes.
Fitness and Fun and Games Kids Play were also popular classes for
preschoolers. The alternative for adding sites needs to be addressed
for winter.
11. A new class for 2 year olds and their parents was offered. One class
was offered and filled up and another class was added to accommodate
people on the waiting list.
12. Staff is gearing up for the Halloween Spook Trail on October 31st
(Volunteers are needed!) and also the children's Halloween Party to be
held on October 29th.
13. Registrations have been received for the School's Out Party to be held
on October 21st at the Rahn Park building. This is a new offering that
will allow participants to play games, have a pizza party and socialize
with their friends.
35
MEMO TO: EAGAN ADVISORY PARKS AND RECREATION COMMISSION
FROM: JOHN VONDELINDE, SUPERINTENDENT OF PARKS
DATE: SEPTEMBER 30, 1988
SUBJECT: PARKS MAINTENANCE UPDATE
The following report is provided as an informational item for the Commission.
It is intended to highlight some of the more notable projects and activities of
the Parks Maintenance division during the month of September.
Maintenance employees Gary Skogstad and Rich Pelletier completed
installation of supplemental irrigation heads and lines at Goat Hill Park.
These sprinklers were installed along the corridor between the major and
junior league fields and in the area of the bullpen and batter's tunnel.
This work was done to improve the quality of turf growth in these areas
and to enhance the overall appearance of this athletic site.
Work began on the Rahn Athletic irrigation installation as per
authorization of the Commission at their September meeting. Central
Landscaping was hired to install the mainline loop and water stub to the
irrigation mechanical pad. Maintenance crews have since begun work on
installation of the lateral lines and sprinkler heads and should be
completed with this work, including site cleanup, by the second week in
October. The next installation will be at Ohmann Park.
Maintenance workers Scott Eppen and Don Buecksler finished the new
playstructure within Rahn Park during the month of September. Included
with this is a main creative playstructure unit, reinstallation of an
existing arch swing and merry -go- round. This completes the cooperative
work installation agreement betweem the school district and the City at
the Rahn Park /school site.
Staff also completed installation of the new playstructure, pearock base
and perimeter at Meadowlands Park. This has proven to be an extremely
popular and heavily used site given the tremendous number of youth in the
Meadowlands Park service area. The only remaining item in conjunction
with the playground is installation of a backhoe digger.
Electrical service for operation of lake aerification equipment at Fish
and Schwanz Lakes was completed in September. It is anticipated that
these systems may be in use as early as December. Aeration equipment
will be located on the peninsula at Fish Lake and on the north side of
Schwanz Lake near the volleyball beach in Trapp Farm Park.
Delivery was taken on 40 new concrete waste containers in late September.
22 of these units were set out in the parks, on concrete pads that were
poured this summer. The remaining 18 will be installed as time permits
this fall.
36.
KEN VRAA
PAGE 2.
SEPTEMBER 30, 1988
Minor grading was done on the Ridgecliff Park pleasure skating rink area.
The objective of this work was to provide a flatter, more uniform surface
for flooding and ice maintenance purposes. There had been problems in the
past with sheet drainage towards the hockey rink.
A new permanent bulletin board was installed at the entrance to the Trapp
Farm Pavilion. This board will be used to post announcements about park
activities and reservations of facilities.
The colorcoating of tennis courts, was implemented in September. Courts
which are being cracksealed and resurfaced are: Woodhaven, Evergreen,
Pilot Knob and Oak Chase. Along with this work, ajustments are being made
to barrier gates with new concrete pads installed at the tennis court
accesses. This work is expected to be completed by early October and
conclude all items contained in this year's portion of the five -year
bituminous plan.
The archery range at Walnut Hill was put into full operation in September
bringing the number of available standards to the five.
Central Landscaping began work on the reseeding of parks contained under
the 1987 grading contract. Northview Park was regraded, seeded and
mulched, and work continues on the other parks including Carnelian, Vienna
Woods, Lakeside and O'Leary.
Excellent progress was made on implementation of the department's fall
turf maintenance program. Included in this was the reseeding of all
drought- damaged turf, as previously discussed with the Commission. This
work has now been completed with the exception of soccer fields, and Rahn
Athletic Park which will be seeded following irrigation installation.
Other components of the program, including aerification and weed spraying,
were completed in their entirety. Fall fertilization should be completed
by the first week in October. Dormant fertilization will be made on Class
I turf sites in late October.
Six temporary employees were hired for fall maintenance and forestry work.
These new employees have been primarily responsible for continuing the
mowing of parks, boulevards and public buildings. It is anticipated that
mowing will continue through the third or fourth week in October at which
time these employees will assist with other construction projects such as
irrigation. The department was fortunate to find six good candidates this
fall.
Support of the fall soccer leagues has been an important aspect of the
parks maintenance program. This year bantam soccer has expanded to
include ten sites and regulation soccer is being played at Rahn, Quarry,
Northview and Walnut Hill. Maintenance staff have been busy laying out
fields and maintaining lines.
37.
KEN VRAA
PAGE 3.
SEPTEMBER 30, 1988
Fall maintenance on ag -lime infields began in September. Efforts will be
directed at the Class A sites first (Goat Hill, Northview, and Rahn
Athletic) followed by the school sites and neighborhood parks.
In September, Dakota Inc. completed a thorough cleaning of all park
shelter buildings and litter pick up throughout the park system. Begining
the last week in September, Dakota Inc. initiated their routine
maintenance of buildings in support of the Tiny Tots and other youth
programs.
Maintenance on lighting systems was completed in September. This included
aiming, adjustment and replacement of lights at hockey sites, parking lots
and security lights.
City Forester Tom Schuster and his assistant concentrated on tree
replacement (resulting from the drought), pruning, fertilization, and
machine moving of stock from the Northview nursery.
u�„ additional questions or concerns that Commission members may have
d be directed to the Superintendent of Parks.
John VonDeLinde
Supe intendent of Parks
JKV/ ab
TO: ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: SEPTEMBER 29, 1988
RE: LILLIAN MCCARTHY PROPERTY
BACKGROUND
MEMORANDUM
This City has previously identified the 3.5 acre parcel owned by Lillian
McCarthy on Lexington Avenue and adjacent to Patrick Eagan Park for
acquisition.
Approximately two years ago Mrs. McCarthy considered selling her property, but
then decided against it.
Recently the City and County have attempted to negotiate a temporary easement
for storm sewer work and a permanent road right -of -way for planned expansion
of Lexington Avenue.
The City Attorney and Director of Parks Recreation recently met with Mrs.
McCarthy's attorney and daughter to discuss sale of the parcel to the City,
with an agreement allowing Mrs. McCarthy to remain in her house. Recently,
through her attorney, she decided not to sell the property.
ISSUE
Given the fact that Mrs. McCarthy is seeking some $48,000 for temporary road
easements of approximately 40,000 square feet for temporary and 13,500 square
feet for permanent; the department has considered trying to gain the parcel
through condemnation, and in effect pool the cost for acquisition between the
Engineering, County and Parks Recreation Departments. (See attachment for
easements)
DISCUSSION
The City and County have been in negotiations, and are in process of
condemnation for the needed easement and right -of -way for the above mentioned
projects. As mentioned, the cost for this is $48,000. Again, this is for
both a temporary and permanent taking of property.
It appears the department has several options, one of which is not to pursue
acquisition at this time, preferring to wait until some future time. Or, on
1
3q
Mrs. McCarthy's demise attempt to negotiate acquisition of the property with
the heirs of the estate. Another consideration might be to initiate
condemnation actions on the entire parcel, in hopes that Mrs. McCarthy would
reconsider selling, with the right to stay on in her home. However, the City
must be prepared to follow through with the condemnation action should one be
started, if there is no attempt on Mrs. McCarthy's part to negotiate. The
Commission should also understand that condemnation actions can be expensive.
It is certainly not the desire of staff to acquire the property only to
dislodge Mrs. McCarthy from her home. At the same time, we must look at this
as an opportunity to acquire the property; it will only become more expensive
in the future and possibly as difficult to acquire from her heirs as from Mrs.
McCarthy today. Further, the City will be paying for a temporary easement,
only to pay again at the time of acquisition. It would be more feasible to
join with the County, Engineering and Parks funding to acquire the entire
parcel at one time, rather than piece meal over the years.
RECOMMENDATION
Staff's recommendation is that we direct the City Attorney's office to begin
condemnation proceeding in conjunction with the Engineering Department and
County Highway Department, for the entire three and a half (3 -1/2) acre
parcel. Further, the City should be prepared to negotiate at any time with
Mrs. McCarthy providing for a life estate allowing her to stay and reside in
her home.
FOR COMMISSION ACTION
To recommend to the City Council a course of action in the acquisition of the
Lillian McCarthy property. These options include:
1. Not pursue acquisition at this time.
2. Begin condemnation proceedings, while seeking a settlement
on acquisition by negotiations.
KV /bls
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September 27, 1988
Mr. Ken Vraa
Parks and Recreation Director
Eagan City Hall
3830 Pilot Knob Road
Eagan, Minnesota 55122
Dear Mr. Vraa:
This letter Is written for two reasons. First, I want to
let you know how much our neighborhood has enjoyed the
tennis courts at Riddecliff Park. I hope you have seen how
popular the tennis courts have become. They are beautiful!
Thank you for your contribution in making these tennis
courts possible.
Secondly, I am enclosing a copy of the letter I sent to Mr.
Colbert concerning the traffic problem on Johnny Cake Ridge
Road and Covington Lane. Because it is so hard to safely
cross Johnny Cake, our use of Ridgecliff Park is being
compromised.
Thank you for your hard work in getting tennis courts in our
neighborhood. I also appreciate your time and consideration
concerning our traffic situation on Johnny Cake. I am
anxious to hear from you.
Sincerely,
.5Zwg>
Ann Uzendoski
1627 Covington Lane
Eagan, MN 55122
452 -0266
enclosure
,�E 2 g 1988
3t) o ec cn
3830 PILOT KNOB ROAD, P.O. BOX 21199
EAGAN, MINNESOTA 55121
PHONE (012) 459 -8100
September 28, 1988
Mr. Theodore Billy
4338 Sequoia Drive
Eagan, MN 55122
THE LONE OAK TREE ...THE SYMBOL OF STRErGTH AND GROWTH IN OUR COMMUNITY
VIC ELLISON
Mayor
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA McCREA
THEODORE WACHTER
Council Members
THOMAS HEDGES
City Administrotoi
EUGENE VAN OVERBEKE
City Clerk
Dear Mr. Billy:
On behalf of the Advisory Parks Recreation Commission members, department
staff and myself, I welcome you to the Advisory Parks Recreation Commission.
As you know, the City Council appointed you as an alternate member to the
Advisory Commission to fill out the unexpired term of Mr. David Hennes. As an
alternate member, you will continue to receive all of the packets and agenda's
that the Commission receives. However, your vote on issues will not count
unless there is an absentee of one of the seven Commission members.
As I am sure that you are aware, the Advisory Commission meets on the 1st
Thursday of the month, here at the Eagan Municipal Center. Our next
Commission meeting is on Thursday, October 6th. You will receive an agenda
and packet of information on the Tuesday preceding the Commission meeting.
During the summer months and up until October the Commission has
traditionally has taken a tour of the parks from 6:30 to 7:30 and then meeting
at 7:30 for the regular agenda. This will be the case for this next
Commission meeting.
To help you get acquainted with the Advisory Commission, I am enclosing some
information for your review. I will also have available for you at the next
Commission meeting a copy of the City's Park Systems Plan, which was completed
in 1984. Mr. Hennes still has that document, but I am sure he will be
returning it shortly, and we will pass it on to you.
If you would like, I would be happy to meet with you at your convenience to go
over some of the issues that the Commission has been facing, and will continue
to face over the next several months, in order to acclimate you to the
Commission. Again, this is entirely up to you.
Mr. Theodore Billy
September 28, 1988
Page Two
Finally, if you are ever unable to attend the Commission meeting, please
contact the department secretary, Cherryl Mesko.
Again, welcome to the Advisory Parks Recreation Commission. We hope that
you'will find your tenure enjoyable and a worthwhile experience.
S y el
iC en Vraa
Director of Parks Recreation
KV/bls
cc: Richard Carroll, Chairman
Advisory Parks Recreation Commission
rt
September 22, 1988
Woodeate Homeowners Association
City of Eagan
3830 Pilot Knob Road
Eagan, Mn. 55122
ATTENTION: DALE RUCKT
Dear Mr. Buckle:
1691 Hickory Hill
Eagan, Mn. 55122
The Board of Directors for the Woodgate Homeowner's Association wish
to state we are completely against the sidewalk and bike paths
proposed for Johnny Cake Ridge Road.
Woodgate has its own network of bicycle and hiking trails available
and we feel we do not need another system.
We feel it is extremely unfair to access the townhomes for this
system when we are not the only ones who would be allowed to use
the sidewalk and bike trail.
We strongly urge you to reconsider your decision.
Yours truly,
WOODGATE HOMEOWNER'S ASSOCIATION
Kathy Anderson
Secretary
4-5
ov
August 18, 1988
Mr. William
Assistant to City Manager
City of
43 Avenue, N.E.
MN 55
RE: Skateboarding Activity on City -owned Premises
Dear Mr.
I just had a telephone discussion with the City's agent -of- record,
advising me of concerns on the part of the City of
due to some skateboarding activity that is taking place in
an area near the City Hall building. Mr. requested that I
correspond with you concerning this situation and provide advisement
to you from a loss control /risk management standpoint.
This is a quite timely issue since we have encountered a number of
other communities in recent weeks who seem to be faced with a
"skateboarding dilemma" where skateboarding is either taking place
on city property or has become an intrusion to citizens because of
skateboarding activity occurring on street and sidewalk areas, as
well' as peripheral city parks.
There have even been some instances where organized skateboarding
groups, parents of youthful skateboarders, etc., have approached
city government requesting that the municipality provide a
skateboarding area under the theory that this will alleviate the
problems of "skateboard congestion" in public thoroughfare areas.
As part of your deliberations for handling this potential liability
exposure, I would like to present some thoughts and recommendations
in this regard.
First, in your particular case, it should be recognized that the
City could be construed to have actual and /or constructive notice of
the existence of this skateboarding activity on City property.
9 4
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North Star
Risk Services, Inc.
1401 West 76ch Street. Suite 550 NGnnezpolis, Minnesota 55423 (612) 861.8600 FAX (612) 861 -86+3
Mr. William
City of
August 18, 1988
Page Two
Because of the inherent extremely hazardous nature of skateboarding
activity in an uncontrolled environment (or even a controlled one,
for that matter!), it would seem imprudent to ignore this situation
and let it continue. Hence, it will probably be necessary for the
City to enact some increased enforcement of prevention of
skateboarding activity on City property.
I'll be the first one to admit that this is not necessarily going to
be one of the most pleasant tasks to undertake. The Minneapolis
police department began upscaled enforcement of skateboarding on the
Nicollet Mall more than a year ago and received some press and
television /radio media coverage which didn't always place them in a
good public relations light.
However, I think the City can take some steps to create a positive
light for enforcement of this activity. It is suggested that the
City look into initiating contact with citizens through the use of
such things as the official newspaper used by the City, community
access channels on the City cable TV system, and any other
appropriate media sources, such as a newsletter that may be printed
by the City for distribution to the citizens. Announcements can be
done in a positive manner to indicate the City's concern for the
safety of its citizens and the need for enforcement of this
skateboarding activity as it may affect City property. I would also
suggest that you keep close contact with your police department and
administrators (or other. City employees who may be doing enforcement
work) so that the best possible positive enforcement activity can be
accomplished. Again, the most serious violators will probably be
facing some type of fine or confiscation of their skateboards, and
this can lead to a nasty confrontation if it's not handled properly.
I mentioned earlier in this letter. of the fact that several other
communities have been approached by outside groups to petition city
government for creation of a skateboard facility, such as in a city
park, to provide a skateboard area for skateboard users.: This quite
often is done under the indication that such a facility would then
allow for a place for these people to go and would help to get them
off the streets, sidewalks, parking lots, and other public areas.
From a -loss control /risk management standpoint, I see a lot of flaws
in this type of .approach. 4
Mr. William
City of
August 18, 1988
Page Three
First, I question whether creation of such a facility is going to
significantly impact the use of skateboards in other public areas.
If a facility was created that presented a significant challenge to
draw a large number of skateboarders, taking them off the public
ways, the facility would have to be so large and complex that it
would create an administrative and risk management nightmare for the
city. A facility of this type would require full security arrange-
ments so that it could not be used unless it was under proper and
complete supervision by experienced persons. Even with that in
place,the exposure, because of the type of sport that this is, would,
in all likelihood, dictate an increased premium and /or deductible
structure to recognize the exposure from the standpoint of the
League of Minnesota Cities Insurance Trust.
On the other hand, if only a minor type facility is created say
a flat area which has been paved smooth to allow for skateboarding
activity, you would still have an increased exposure to public
property under the control of the city, and I really seriously doubt
if a minimal facility such as this would serve to attract significant
numbers of skateboarders to take the pressure off other public areas.
It seems from our initial research, that this type of exposure is
better handled in the private sector. Even with that, research
indicates that many, if not most, of the private skateboard facility
operators are currently operating without any significant liability
insurance coverage. This speaks at least briefly as to the type of
exposure presented here and raises the question as to why a
municipality should be expected to ignore that exposure simply to
provide a facility for what amounts to a limited number of
individuals in comparison to the total population who must face the
exposure as citizens and taxpayers.
Again, to the skateboarding enthusiasts this seems like a "bah
humbug" approach, but we have to keep our sensibilities and
recognize what type of serious exposure this is, and whether
public at large should be expected to support such an exposure,
financially or otherwise.
Mr. William
City of
August 18, 1988
Page Four
For your information, we are in the midst of a researching process
at this time, both through our offices and the League of Minnesota
Cities Insurance Trust legal department. This includes research
into accident and injury statistics involving skateboarding activity,
as well as what other governmental entities and programs are doing
to address this situation. Once that research and data has been
compiled, we should be in an even better position to provide
advisement in this area.
I hope that these comments and suggestions will give you some
insights to help you in your deliberations on this matter. I do
recommend that steps be taken to address the situation as soon as
possible to avoid potential claims from this hazardous activity.
Sincerely,
D vi L. rDr u g
Loss Control Manger
North Star Risk Services, Inc.
DLD /cp
cc:
Ellen Longfellow /Jack Hennen, League of Minnesota. Cities
George O'Connor, North Star Risk Services
1
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: KRAFT, INC
LOCATION: SE 1/4 OF SECTION 3
EXISTING ZONING: LI (LIGHT INDUSTRIAL)
DATE OF PUBLIC HEARING: SEPTEMBER 27, 1988
DATE OF REPORT: SEPTEMBER 20, 1988
APPLICATION SUMMARY
REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS
An application has been submitted requesting a Waiver of Plat in
order to split lot 2, block 1, Eagandale Industrial Park 8th
Addition into two parcels for separate ownership located
southwest of Eagan Industrial Road. There are no buildings on
this 9.9 -acre lot at this time. The southern 3.3 acres
(parcel B) will be purchased by Kraft, Inc., the parent company
of American Fruit and Produce which occupies the lot to the west.
The additional land is for future expansion possibilities.
Parcel A, the northern 6.6 acres, will continue to be marketed as
a buildable Light Industrial site.
In March 1987, revisions to the City of Eagan's Comprehensive
Storm Sewer Plan were recommended by the engineers for Opus
Corporation for this area. These revisions provided for
additional ponding due to the limited capacity of the existing
storm sewer system. i was recommended that a pond be provided
on this site and a drainage and utility easement was dedicated in
the northeast corner of proposed parcel A. However, the pond was
never built. Design considerations for the future pond are as
follows:
Pond Drainage Area Storage Outflow High Water Elevation
HP -3E 12.5 acres 1.4 acre ft 6.7 CFS
The future development on either parcel A or
necessitate the need for the development for the
area.
If approved, this Waiver of Plat shall be
applicable Ordinances and;
895
parcel B will
proposed ponding
subject to all
1. Parcel B shall be attached to the American Fruit and Produce
lot at the County Recorders Office (lots 2, 3, and 4,
block 5, Eagandale Center Industrial #1).
2. Development of proposed pond HP -3E is required prior to any
further site development on either parcel A or parcel B and
shall be in accordance with City storm water storage volume
requirements.
50
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APPLICATION SUMMARY
SITE PLAN
EXISTING ZONING:
CITY OF EAGAN
SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT,
REZONING, AND PRELIMINARY PLAT (ROSEAGAN
ADDITION)
APPLICANT:
LOCATION:
HOLCK COMPANY
SW 1/4 OF SECTION 36
A (AGRICULTURAL)
DATE OF PUBLIC HEARING: SEPTEMBER 77, 1988
DATE OF REPORT: SEPTEMBER 24, 1988
REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS
Separate applications have been submitted requesting a Rezoning
of 24.78 Ag (Agricultural) acres to 15.5 R -1 (Single family)
acres and 7.5 GB (General Business) acres, and a Preliminary Plat
for the Roseagan Addition located between Dodd Road and
Highway 3. This plat incorporates a small area in Rosemount and
consists of six Single Family lots and a General Business lot
currently occupied by a landscape contracting business. The
City's Land Use Plan designates this area D -II (Mixed
Residential, 0 -6 units per acre); therefore, the commercial
request requires a Comprehensive Guide Plan Amendment.
Four of the six Single Family lots will have access onto the
existing gravel Dodd Road and the other two will share a driveway
onto Highway 3. The Rosemount VFW abutts this plat to the
southeast. The site consists of open grassland and most of the
proposed house pads will provide nice off -site views into Lebanon
Hills Park to the west. These lots vary in size from 2.5r to 2.9
acres and will-have well and septic systems. Code minimi;um lot
size in unsewered R -1 areas is one acre. Since the proposed GB
lot does not have City utilities, an expansion of the existing
operation is not desired!. The existing use could remain in the Ag
zoning but if GB zoning is granted, the landscaping business
could be removed and replaced with any other GB- permitted, use.
51
GRADING /DRAINAGE /EROSION CONTROL: No site grading is proposed as
a part of the preliminary plat application. The existing
topography of the proposed site'ranges from a low elevation on
the northeast corner of the site of approximately 923 to a high
elevation of approximately 975 in the west central portion of
proposed Lot 5.
The majority of the site generated storm water run off is
conveyed generally overland to the existing low area (Pond LP -22)
located in the westerly adjacent Dakota County Park. Pond LP -22
is a designated ponding area in the City of Eagan's Comprehensive
Storm Sewer Plan.
UTILITIES: No water main or sanitary sewer service is available
to the proposed development. The development is proposing on-
site well and septic systems to serve each platted parcel. The
development will be responsible for obtaining all the City,
County and State approvals /permits associated with well and
septic system installation.
STREETS /ACCESS /CIRCULATION: Driveway access from State Trunk
Highway #3 is proposed in one location to serve proposed Lots 1
2 (see attached letter from MnDOT). Local street access is
readily available from Farm Road and Dodd Road on the north and
west respectively, and 120th Street West in Rosemount along the
south. Farm Road and Dodd Road are presently under public
contract to be upgraded to a 24' wide bituminous surfaced rural
section roadway.
EASEMENTS /RIGHTS -OF- WAY /PERMITS: The City will be requiring a
40' half right -of -way dedication for the westerly adjacent Dodd
Road and the northerly adjacent Farm Road.
The development is subject to additional requirements from the
City of Rosemount and the Mn Dept. of Transportation.
The development is responsible for obtaining all regulatory
agency permits within the appropriate time frame as required by
the affected agency.
ASSESSMENTS: A search of City special assessment records shows
that the parcels proposed for platting at this time have not
fulfilled any, or have been levied, any assessment for public
streets and utilities.
The following pending assessment is identified for the bituminous
surfacing of Dodd Road under Project #515:
PROJ. DESCRIPTION RATE QTY AMT
515 Dodd Road surfacing $5.80 /ff 1,370 $7,946
515 Farm Road surfacing 5.15 /ff 568 2,925
TOTAL PENDING ASSESSMENT OF RECORD $10,871
The following assessments are proposed as a condition of final
plat approval in accordance with special assessment policies in
effect at this time:
PROJ. DESCRIPTION RATE QTY AMT
Future
11
11
11
u
11
Sanitary Sewer Trunk
Water Trunk
Storm Sewer Trunk
Street
WAC Rate
Street
Storm Sewer Trunk
ROSEAGAN CONDITIONS:
$1,365 /acre
1,315 /acre
.056 /sq ft
48.05/fr ft
2, 015 /acre
111.70 /fr ft
.083 /sq ft
23.3 $31,804
23.3 30,630
688,248 36,477
1,100 52,855
7.5 15,112
270 30,159
326,700 27,116
TOTAL PROPOSED ASSESSMENT $224,153
y I
All final assessment obligations will be calculated based on the
quantities and dimensions in the final plat and in accordance
with the rates in effect at the time of final plat approval.
1. A shared driveway easement shall be provided for ,lots 1
and 2.
2. The well and septic system shall conform to WPC 40 standards.
3. No expansion of the existing landscaping business shall be
permitted.
4. ,These standard conditions of plat approval as adopted by Council
action on September 15, 1987 shall be compled with:
Al, B1, B3, C2, and El.
53.
STANDARD CONDITIONS OF PLAT APPROVAL
A. Assessments
1. This development shall accept its additional assessment
obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights -of -Way
1. This development shall dedicate 10' drainage and utility
easements centered over all common lot lines and adjacent
to private property or public right -of -way.
2. This development shall dedicate, provide, or financially
guarantee its proportionate share of the acquisition
costs of additional drainage, ponding, and ttility
easements as required by the alignment, depth, and
storage capacity of all required public utilities and
streets located beyond the boundaries of this plat or
outside of dedicated public right -of -way as necessary to
service this development.
3. This development shall dedicate all public right of -way
and temporary slope easements for ultimate development of
adjacent roadways as required by the appropriate
jurisdictional agency.
4. This development shall dedicate adequate drainage and
ponding easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
C. Plans and Specifications
1. All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes .and __engineering standards and policies, and
approved by staff prior to final plat approval.
2. A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with ;current
City standards and approved by staff prior to final plat
approval.
3. This development shall insure that all temporary dead end
public streets shall have a cul -de -sac constructed in
accordance with City engineering standards.
4. A detailed landscape plan shall be submitted on the
proposed grading plan and approved by staff prior to the
final plat approval. The financial guarantee shall be
included in the Development Contract and not released
until one year after the date of installation.
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
5. All internal public and private streets shall be
constructed within the required right -of -way in
accordance with City design standards.
D. Public Improvements
E. Permits
1. This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency.
R. Parks Dedication
1. This development shall fulfull its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. Other
Approved:
Revised:
LTS #2
STANDARD
1. If any public improvements are to be installed under a
City contract, the appropriate project must be approved
by Council action prior to final plat approval.
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission City Council
August 25, 1987 September 15, 1987
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STREET ASSESSMENT AT SINGLE FAMILY RATE 1100 F.F.
""m" STREET ASSESSMENT AT COMM./INDUSTRIAL RATE 270 F.F.
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1•OwNt_t. 1 u._
1 0 11ILC 40•4041•0
v" E •1E1 /If
Iw I.. •7c n
11
PACLIANNAIIY PLAT.
OWNEN•
OUN t OuS11NELL
36•441A .alaIEF7iE7N1=
4
.4 O AEA.
*EST END FISHING
AND HUN71NG CLI .NC
OWNER.
SLI4TON C. KOLA
ROSEAGAN
••Iw 1.4 ..•4•. Lot 1 1.1
Y• 1
1 1
Lot 1 1.1
RN. 441
WATER AVAILABILITY CHARGE 7.5 ACRES STORM SEWER TRUNK 326,700 S.F.
OILMAN H. SCHWANZ
4.....•.• r•• 14. 4_ 41 •...x.1 r'. -.•r
4
141441•4
•r :•41.•_.. ,1 1
•4•_�
111444.. •11 I• 441.
1:.1.4w.1 •4144 r....1
DEL.MAR H. SCHWANZ LAND SURVEYORS It
LP -50 t jLP -61.
___...8913 884 4
LP-69 8 3 6 888.5
887.8
893.0
1 2" LP -35 LP
LP-36 87p 5 879 0 34
864 5 885.0 J 888.5
L 27
_P -38
865.0
878.5
LP -2I 1' LP -24
N
902.5 883.2
903.0 r 886.0
LP -18
908.6
9/0.7
'.441.16 111111111•1111.% wA l r'
LP -46-
879.2
LP-37 '1�, 5 r.c_ u
878.3
8806
LP -17
1
1
city of eagan
PUBLIC
WORKS
DEPARTMENT
\4e
LP -l9
900.2
903.0
LP -66
LP -45
882.
LP -22
901.0
904.0
LP-64
8 940
LP -33
886.3
889.6`
12
1 2"
LP -65
LP-25
924.7
9270
MOW
LP -26
920.2
923.6
.1=06 MINN000
STORM SEWER
MASTER PLAN
LP -28
910.7
915.0
LP-47
908
9/0.6
LP-29
912.0
9/5.0
LP -23
925.3
LP -27
922.0
925.4
approved:
930.0 I
1
F I G I
standard
plate it
0.8/ 76.0
3.3 /58.0
020
2"
47.5/63.0 50.6/66.0
MID
20
=Ilk IMP MD
78.7/91.6
16"
112"
1
110201
88.4/99 0 S, 1
47.6/63 0
1 74.6/87C
1
93.7/104.0 1
1112"i
6"
1
1
112"
SUBJECT PARCEL
.7
83.5/94.0. I/ 8 3/95.0
194 1
awr.•• 11111-- IMID ONO
I
112"
1
1
1
1
i-'3r
12" .•.•'17 1
EOM MO MIN Ma ONO
60.9/ 74 0
FIG 3
N
city of eagan
PUBLIC
WORKS
DEPARTMENT
WATER
MASTER PLAN
approved:
standard
plate It:
56)
C- BB
c -z
city of eagan
PUBLIC
WORKS
DEPARTMENT
30"
C -DD
1
=MEM ._..1
1
IR SUBJECT PARCEL
S&NITARY SEWER
MASTER PLAN
C LL
18
t
L_1
1157‘
7
C -FF
GG
approved:
N
FIG *2
standard
plate