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12/19/2000 - City Council RegularAGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING DECEMBER 19, 2000 6:30 P.M. L ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA & APPROVAL OF MINUTES III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. RECOGNITIONS & PRESENTATIONS Pa A. KATIE KOCH-LAVEEN, MN Teacher of the Year 'j B. KATIE TILLEY — Youth Contribution Award / b C. _ BEA BLOMQUIST AND SANDY MASIN — Recognition for Years of Service to the City of Eagan V. COMMENTS BY CITY COUNCIL, CITY ADMINISTRATOR & DEPARTMENT HEADS lA. GOALS 2000 Year -End Update VL STORM UPDATE po A. DECLARATION OF DAMAGED HOMESTEAD VII. CENTRAL PARK UPDATE VIII. CONSENT AGENDA PERSONNEL ITEMS 2001 LICENSE RENEWALS 2001 Joint Powers Agreement for the Dakota County Drug Task Force APPROVE the 2001 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility APPROVE Gambling Control Board Premises Permit Renewal Application for LaFonda Restaurant APPROVE Gambling Control Board Premises Permit Renewal Application for Valley Lounge EXTENSION to record the final plat for Gopher Eagan Industrial Park 7th Addition for Twin City Wire. EXTENSION to record the Planned Development Amendment for Lexington Hills Apartments. FINAL SUBDIVISION, Cliff Woods of Eagan for Mendota Homes. PROJECT 771, Receive Feasibility Report, Authorize Public hearing (Lexington Avenue — Upgrade) CONTRACT 00-03, Approve Final Payment/ Authorize City Maintenance (Galaxie Avenue, Old Sibley Memorial Highway, Lone Oak Circle — Street Rehabilitation) PROJECT 97 -DD, Acknowledge Completion / Authorize City Maintenance (Pine Tree Forest - Street & Utility Improvements) PROJECT 99 -EE, Authorize Development Agreement Time Extension (Eagan Pointe - Street & Utility Improvements) AUTHORIZATION to execute agreement with Xcel Energy for community center facility Project 99-M, Acknowledge Completion / Authorize City Maintenance (Hittner Addition — Utility Improvements) APPROVE the 2001 Special Revenue Fund Budgets, including the Housing Fund, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund and the Cable TV Franchise Fees Fund APPROVE the 2001 Burnsville/Eagan Telecommunications Budget DECLARATION of Reimbursement Resolution for Cedarvale Area Property Acquisition PROJECT 807, Authorize Feasibility Report, Dodd Road Trail (Diffley to Wescott) BUILDING SHELL PERMIT, (Pioneer Plastics) R.J. Ryan, 3660 Dodd Road APPROVE On -Sale Beer and Wine License — Madras Palace APPROVE Amusement License Application for Al Bakers p ribW. APPROVE Off -Sale Liquor License — Silver Bell Liquor J� I r% X. APPROVE On -Sale Malt Liquor License — Pizza Hut IX. 6:45 - PUBLIC HEARINGS P1) aA. PROPOSED 2001 General Fund Budget and Payable 2001 Property Tax Levy bB. VARIANCES — Adkins Association for Qwest — variances of 15' and 2' to the required 30' sideyard building setback for the construction of a 364 sq. ft. addition to an existing utility building, located at 680 Diffley Road in the NW 1/ of Section 25. P 4g3 C. VARIANCES — Adkins Association for Qwest — variance of 15' to the required 50' front yard building setback from a county road and a variance of 17' and 11' to the required 30' sideyard setback for the construction of a 404 sq. ft. addition to an existing utility building, located at 4175 Lexington Avenue in the SW Vaa of Section 23. ipe/ D. VARIANCES — Adkins Association for Qwest — variance of 5' to the required 50' front yard setback from a county road and a variance of 16' and 20' to the required sideyard setback of 30' for the construction of a 465 sq. ft. addition to an existing utility building, located at 1975 Diffley Road in the SW 1/ of Section 20. X. OLD BUSINESS pi, A. PROJECT 768, Receive Feasibility Report, Authorize Public Hearing (Northwood Parkway — Streets and Utilities) P 101 B. PROJECT 790, Receive Feasibility Report, Authorize Public Hearing (Central Parkway — Streets & Utilities) P/b3 ,� C. RECEIVE Cedar/13 Redevelopment Process Update D. RECEIVE Eagan Hotel Study E. 2001-2005 Part II Capital Improvement Budget %� t b� XI. NEW BUSINESS RESOLUTION approving the 2001 Fee Schedule establishing fees for various City services, supplies and materials COMPREHENSIVE Guide Plan Amendment, Rezoning and Preliminary Subdivision — Delta Development. A Comprehensive Guide Plan Amendment amending the use of approximately 6.7 acres from D -II, (0-6 units/acre), a Rezoning from R-1 (Single Family) to PD (Planned Development) and a Preliminary Subdivision/Preliminary Planned Development (Summit Hill) to create 60 condominium townhome units on six lots and one outlot for common property, located south of Diffley Road on the east side of Johnny Cake Ridge Road, north of Oak Ridge Family Housing Townhomes in the NW 1/a of Section 28. XI. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE XII. ADMINISTRATIVE AGENDA XIII. VISITORS TO BE HEARD (for those persons not on agenda) XIV. ADJOURNMENT XV. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. ' Page 1 MINUTES OF THE SPECIAL Mitf),IE EAGAN CITY COUNCIL GROUP 8 NEIGHBORHOOD MEETING FIARWAY HILLS/CAMELBACK/TWIN VIEW MANOR JULY 2000 STORMP.RQ,,VEMENT OPTIONS • 6:3O:M. Present: City Administrator Hp. �jg�$;. ilme # ilis Blomquist, Carlson & Mdsin; Councilmembers-elect Fields & Ti11e if or 6 i ;f isitVorks Colbert; City Engineer Matthys; Assistant City Engineer John Gorder; Mainrinson & Rich Brasch, Bonestroo, Rosene, Anderlik & Associates; 6 persons representing 6 properties. WELCOME AND INTRODUCTION The meeting began at 6:30 p:m *ki.Ry.oduction by Tom Hedges, City Administrator. PRESENTATION OF REP:" T. ? 'i ai& MEETING PURPOSE Mr. Mark Hanson, Bonestrog;:Rosene, Anderlik & Associates, presented the summary of the portion of "The July 2000 Storm" report on Area 8, Fairway Hills/Camelback/Twin View Manor, along with discussions of options — stormwater solution, Parkview Pond and storm sewer. Discussion included the need for significant grading and to have golf course owner agree to a lot of dirt and to place some •oncoo).f'Qw :.;Turn Colbert, Director of Public Works, explained the purpose of the meeti gi • • • %on from the residents to improve the report's analysis. • • ' Residents were given the opportunity xask qup ons or make comments regarding the presentation. Concerns included questions about back��,�,'','ci drainage issues, cost estimates, implications of proposed development of golf course as single family units, berming, re -grading and retaining wall options, and how to proceed expeditiously. Follow-up will be done by staff and letters will be sent when next steps can be taken. The meeting adjoumed at• ADJOURNMI' 1 Minutes of the Special Meeting of theagan City Council November 27, 2000f h •'' Page 1 •, ti•.• MINUTES OF THE SPECIAL l 1 f0:E EAGAN CITY COUNCIL GROUP 9 NEIGHS Y1 OOD MEETING WILDERNESS RUN/OAK CHASE JULY 2000 STORM ANALYSIS & IMPROAVEMENT OPTIONS EASTER LUT • ��VRAN 10WRCH Present: Mayor Awada, Blomquist, Carlson and Masin, Councilmembers-elect Fields and Tilley, City Adniiiiistrator Hedges, Director of Public Works Colbert, Assistant City Engineer Gorder, Superintendent of Utilities Schwanz, Water Resources Coordinator Storland, Mark Hanson and Rich Brasch of Bonestroo, Rosene, Anderlik & Associates, 27 persons representing 22 properties. WELC c . 1TRODUCTION • The meeting began at 6:30 gip. with', ap;•.;.introduction by Tom Hedges, City Administrator, and Tom Colbert, Directd;pti9s1K ?s explaining the purpose of the meeting was to present potential improvemegireceive feedback from the residents to further refine their preferences for improveiii hts. PRESENTATION OF REPORT DETAILS Mr. Rich Brasch of Bonest p.,;. 4e a,:idClik:& Associates, presented the 3yb: improvement options on the "Hill 1 .ts ft s 4 • He also explained the Nybro/Carlson system and the overflow pipe option. The otb 1 3�opti9sirs (out of 4) are not available to this system. The low residence on Nybro Lake v d still :impacted by July 2000 storm even with overflow pipe. The residents had the opportunity to ask questions and offer comments about the storm and the proposed solutions. Concerns included the relationship between Carlson, Quigley, Inver Grove Heights/east Eagan and Nybro, freeboard lengths, options to raise the elevation of Diffley and the impact of that. Additional comments include ;;terming questions, impact to trees, pumps and their maintenance, additional options with Ell-Who/has Lake and Blackhawk Lake as alleviation options and particul .; 9R ::.11wut.at:s. Staff will send letters of notice to residents when additional or new:;04e. • ADJOURi1T . The meeting adjourned at 9:05 p.m. 1 MINUTES OF THE NOVEMBER 21, 2000 REGULAR MEETING Councilmember Masin stated that on page 5, the following names should be corrected: Liz Bordsen, should be Lynne Bordsen, ¢J Bordsen should be Les Bordsen, and Mary Swenson should be Mary Simpson. She furthenCiiNg4Ahat the following be added to paragraph five: Ms. Roundtree asked Mayor Awada if she /lad'iiie iii'it *story report on Dodd Road Mayor Awada stated she had not read the report ;}after theUragraph on page 7: Mayor Awada asked for clarification from the staff on tiC.IMENNWWCine Roundtree provided the work order for the 1999 study on Dodd R ? e�8, 5aragraph 3, Mike Densen should be Mike Vincent Page 8, the motion in paragt�81ih'10 be modified to read: Councilmember Masin moved, Councilmember Carlson seconded a motion to direct the City Attorney to prepare a City Code amendment restricting the placement of election siggR. . ; 3{ ex4x.except for two designated sites per quadrant and limit the i sii per candidate per location. Aye: 4 Nay: 0 Councilmember Masin moved, Councaimber�'•,t 7lson seconded a motion to approve the minutes of the November 21, 2000 Regular Council mailing as amended. Aye: 4 Nay: 0 Councilmember Bakken abstained. MINUTES OF THE NOVEMBER 9, 2000 SPECIAL MEETING Councilmember Masin moved, Councilmemberakken seconded a motion to approve the minutes of the November 9, 2000 —Of, jppips as presented. Aye: 5 Nay: 0 Yt:..... ':tip :........ ..... MINUTES OF THE OCTOBER 304Q90 SPECIAL MEETING • Councilmember Blomquist suggested that on page 2, paragraph 8, .the second sentence be amended as follows: She referenced Colleen Hippler and lamented the lack of responsiveness by the City to their calls on the night of the storm. • RECOGNITIONS AND PRESENTATIONS Public Works Director ColberagajWOOtulated Bill Weitzel, Street Maintenance Employee for receiving a 1`t placeiMara as 0op rated snow plow operator in the. State. Mayor Awada presented Mr. Weitzel vtikll a plaque; COMMENTS BY CITCORISIMM ADMINISTRATOR & nEPARTME.WVEADS Councilmember Masin discussed a meeting that was held with residents to review the way the storm emergency was handled. Mayor Awada stated that this issue will be further discussed at the Council retreat to be held Decfttnk.12. Councilmember Blomquist stated that residents had called the Public Works Departrii6iitigtn&gjit ofthe storm, and in such cases, the Police Department should be called. • • Councilmember Carlson stated th igptre had made application to the Millennium Trail and will be followeMtiiiiIiiter from the City. The Council directed staff to send a letter of appreciation to Ms. iaindtree. STORM UPDATE City Administrator Hedges gff;50*Atmgi kqgap.gcl meetings will continue to be held through January and February. questions about the meetings to call City Hall. COMMUNITY CENTEaCEN*L PARK UPDATE City Administrator Hedges stated that work is being done by Focus Groups and that a joint meeting had been held with the City Council and the Focus Groups regarding Central Parkway. Mayor Awada stated that there will be 4th of July festivities on the site. CONSENT AGiiiitIA • Councilmember Masin askgfiffilifiiiiWiiiaRte pulled from the Consent Agenda. A. Personnel Items Item 1. It was recommended to accept the resignation of Nick Burt, Civic Arena/Cascade Bay Maintenance Worker. Item 2. It was recommended to approvtthiring of IL #ttf(: Ragner as a Civic Arena/Cascade Bay Maintenance Worker. %Y::• Item 3. It was recommended to approve the hiring of Mira McGarvey as the Administrative Secretary/Deputy City Clerk. Item 4. It was recommended to apprdgzitt:•:;. i£n . er as a seasonal recreation leader. Item 5. It was recommended to approve the hjsiRg of Hoj VVhittef as a seasonal skating instructor at the Civic Arena. y:.•ii :: •� moi. Item 6. It was recommended to approve the additioii'o#'the following language to the City of Eagan's Personnel Policy: "14.13 Use of sick leave for payment of employee's medical and dental expenses not covered by the City's health insurance coverage:gxyployees who have been with the City of Eagan at least five years and who have accrued and •tl...balance of over 160 hours of sick leave time will be allowed to trade accumulated sick Jeav6' +i: > 11ii:r•eimbursement fcr medical and dental expenses not covered by the City's health surance jipl a el . Accumulated sick leave used for this purpose will be reimbursed in cash 5:E:1 8iyss current rate of pay. Reimbursements will be taxable incgr tt# 4be ttnployee. To receive the cash reimbursement, the employee will fill out a voucher fordi'aiid submit proof of the expense to the Director of Human Resources. B. 2001 License Renewals for Tobacco. Trash Hauler. and Pet Shop Licenses. It was recommended to approve the licens;x.:#; i :oy, t:€p ;;d3e:; at.2001 for tobacco, trash hauler, and pet shop licenses. ......... .... C. Ordinance Amendment. Chapter 4 of theagan Citeode. Pulled from the Consent Agenda. D. Lawful Gambling Exempt Permit. It was recommend to approve lawful gambling exempt permit for Faithful Shepherd Catholic School to hold a raffle on January 27, 2001. E. Gambling Control Board Premises permit renewal. It was recommended to approve . Gambling control Board Premises Permit renewal for t' itagan High School Football Booster Club. f��• ::: • F. Local designation of DNR Pubfiefkft �Vas "Holz Lake". Pulled from the Consent Agenda. G. Aquatic Plant Restoration Program Application. It was recommended to endorse submission of a grant application to the Minnesota Department of Natural Resources to help fund restoration of a native aquatic plant buffer around Cedar pond in Cedar Pond Park. Eagan City Council Meeting Minutes December 4, 2000 ..... ... Page 4 .H. Extension for recording minor sub dj n, It was r> if imended to approve an extension for recording the Minor Subdivision for I. Project 804. Clearview Addition Storm Sewer. It was recommended to receive a petition requesting a storm sewer outlet for the Clearview Addition and authorize the preparation of a Feasibility Report by City Staff. J. Cray 2id Addition (Outlots A. B. & Cj& LtiOak�l t G) Easement Vacation. It was recommended to receive the petition to vacate blic draie and utility easements and schedule a public hearing to be held on January01;6,,2,OB•. K. Cell Net Lease Approval. It was recommended tb'ipprove a variance to the City's Fee Schedule, approve a Lease Agreement for Sclumberger/Cell-net communications Antennae (Sperry Reservoir) and authorize the Mayor and Deputy City Clerk to execute all related documents. L. Modification -FY 2000 CBDG Bu • • vr,;recommended to authorize a reallocation of $13,000 within the FY2000 Community Ilevelti ri 41, ck Grant (CDBG) budget from the Housing Rehabilitation Loan budget to ti \ escott yb} g§afety Services budget. M. Project 742R Assessment Agredsc6tt Woodlands). It was recommended to approve an Assessment Agreement %Project 742R (Wescott Woodlands — Streets and Utilities) with the Rahn Family Limited Partnership and authorize the execution of said agreement by the Mayor and Deputy City Clerk. ,• • Councilmember Masin movi;; @;CElson seconded a motion to approve the remainder of the consent agendg i ii:::: } a : } :; • • , C. Ordinance Amendment, Chapter 4 of the lin Cityjlgde. It was recommended to direct staff to initiate an ordinance amendment to Chaptotit, Secti#:.03, allowing unlicensed potential owners of new structures to install electrical wiring as aciifiult of electrical inspections services being shifted from the City's Protective Inspections Division to the State. Mayor Awada read the proposed amendment. Building Official Doug Reid discussed the background of the amendment. Councilmember Bakken mov . 4WR4* led a motion to direct staff to initiate an ordinance amendment to Chapter i'gi ?ti ' .#" ;:fi iitg unlicensed potential owners of new structures to install electrical wiring as a result of elecg 1 inspections services being shifted from the City's Protective Inspections Division to the Statei.i.: ye: 5 Nay: 0 F. Local designation of DNR Public Water Wetland #19-0064 as "Holz Lake". •Councilmember Masin asked about the historical significance of the name chosen. City Administrator Hedges stated the existing Manor Lake name is that of the development. PUBLIC HEARINGS PROPOSED BUDGE'lli a c''.... AX LEVY FOR 2001 (TRUTH IN TA ;ION & ►RING) City Administrator Hedges std gli than gone ijtte audience was present to inspire about the market value placed on thei A €}� tc ua f gave their name and phone number and they will contacted regarding when they can appeal tiievaluation with Dakota County. City Administrator Hedges stated that the City is required by State law to hold this truth in taxation public hearing to consider the payable 2001 property tax levy and the 2001 budget. He went on to review a visual presentatit:ptepared by Acting Director of Finance Tom Pepper. Mayor Awada opened the public be,•arui�: Rick Clark questioned the increas p: a t3z Steve Moburg asked for clari:kationregarding the transit tax. There was no further public comment. Mayor Awada moved, Cow l ; q)::§gpnded a motion to close the public hearing and set the levy and budge i b i i ...iiliOecember 19, 2000 City Council meeting. Aye: 5 Nay: 0 PROPOSED CEDARVALE SPECI SERV;#ES DISTRICT BUDGET AND PROPERTY TAX LEVIiiiiOR 2001. City Administrator Hedges reviewed this item. Mayor Awada opened the public hearing. ti Steve Moburg asked if thef4 ..":40 ;t1:A?' business. There was no further public comment. Councilmember Masin moved, Councilmembei Carlson seconded a motion to close the public hearing and set the levy and budget considerations for the December 19, 2000 City Council meeting. Aye: 5 Nay: 0 City Administrator Hedges int�dhizitem sting it was continued from the November 21, 2000 Council agenda. tiiiiiiiilliWiPgdaave a staff report, stating that the Council considered a similar subdivision propolt'or this Ai in June of this year, at which time the applicant requested a continuance of his apation to.jk able to revise the application in response to issues and concerns that Ilkag qd. ToWoposal has since been revised and incorporates several changes to the p :i... Brad Swenson, developer, stated he had met with the neighboring property owners and staff and felt he had addressed all the issues of concern. He reviewed the revisions made to the proposal and stated he had petitioned the City to conduct a feasibility study for improvements. Ilene Kennedy, 1415 Lone Oa'f i • 'fsmlejl of the subject property, gave a brief history of the property and expressed her support,.or'thiit::.. Anne Log, 1411 Lone Oak Lane? t 4i ci'rri over the wetland, storm drainage, and assessments for the improvemeligAgifeealihat the feasibility and cost analysis should be completed prior to the project beingajiproved. She further stated that she felt the developer should be responsible for the improvements. Bill Ober, 1459 Lone Oak Road, questioned the process of preliminary approval. He expressed concern over damage to fl144I0.fig$:.,ars from storm sewer drainage. Public Works Director Colbert discusthe state of Project 806, which had the Feasibility Report authorized by the Council ikiPctober enior Planner Ridley stated there had been no impact to the wetland. Councilmember Bakken asked about a Red Tail Hawk nest on the site. Mr. Swenson stated the site had been searched and no nest was found. Mayor Awada stated she feels the plans for the•ipject is much better than when previously submitted and that the concerns she had wefiesolved. She further stated that the storm drainage is a separate issue.f Councilmember Blomquist agreed with Mayor vada. Councilmember Carlson asked Mr. Swenson if the name Vincent Street, named in honor of Mr. Vincent Kennedy, could be changed to "Vince" or "Kennedy". Mr. Swenson asked Mrs. Kennedy which she would prefer. Mrs. Kennedy stated she preferred "Vince". Eagan City Council Meeting Minutes December 4, 2000 ..... .... Page 7 Mayor Awada moved, CounciAiiter Blomqui$ ? t nded a motion to approve a Preliminary Subdivision (Kennerick AdditK : 10,Vi f Single-family lots and one outlot on 8.63 acres located northwest of Pilot Knob and't Zak roads in the SE 1/4 of Section 4, subject to the following conditions: 1. The developer shall comply witA.;s44rd conditions of plat approval as adopted by Council on February 3, 1993:..... Al, BI, B2, B3, B4, Cl, C2, C3,D1, at;*,T1 f•'•`' 2. The property shall be platted. , , , • •':�; 3. Architectural designs and construction methods for new construction within the development should incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 DBA (use provisional land use performance standards) as compared with a noise level c : ..pNL. 4. The developer shall verify the com.pIfaikii etbacks of existing structures from new lot lines prior to final subdivision aliftroval. 5. The developer shall be subjecifig4iiiiigiiitemporary and permanent erosion control requirements in accordance vvitb City standards. Erosion control measures shall be properly installed and effectively maintained (particularly to the west of the proposed cul- de-sac where the topography,is steep) throughout the development process to prevent and minimize soil loss and impacts to down -gradient resources and water quality. 6. A public improvement from the acquisition of ponding easement over.HDP-1 shall be approv ,Jy the Wy Council prior to final subdivision approval for this development. 7. The applicant shall meet the City's water qualitpuirements by excavating from the nearby wetland (City Pond HDP -1) a minimum additional wet -pond volume of 0.47 acre- feet covering an area of 0.23 acres. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of six (6) feet, a 10:1 aquatic bench, and an outlet skimmer accordin '?dip City design standards. 8. With the exception of the OgrliggflyR,IAMAstructed stormwater treatment pond, a minimum 30=foot wide buf i**I i2rtti 0.i>; ibed vegetation outside the boundary of the wetland shall be maintained before, during;.si after construction. • 9. The existing houses on Lots 1 and 16 shall be connected to the City utility system (sanitary sewer and water main) as part of this development. 10. • All well and septic systems within the subdivision shall be abandoned in accordance with City and Dakota County standards. Eagan City Council Meeting Minutes December 4, 2000 fesii.:::i.:;:iniggatiii:in::1! ••• Page 8 s:;•• IliiiRE!: 11. The developer shall be responsibfE• �p �''di' • •blic street easement over Parcel 051-00 to allow for the extension of the public cu'1=ae-sac street prior to final subdivision approval for this development. 12. To ensure the protection of pr s. •: ao4lar .44ges; individual lot tree preservation plans shall be required for tote=3 ti# si5 • •;t'cat the time of building permit application. ..r 13. Tree protection measures (i. e:: e:kA red si ce or four foot polyethylene laminate safety netting) shall be i installOaiWbriiiikWat the perimeter of the Critical Root Zone, whichever is greater, of significant treesl woodlands to be preserved. This tree protection fence shall be installed prior to any grading or tree removal. 14. The applicant shall contact the City of Eagan Forestry Division to set up a pre - construction site inspection aikSL;five days prior to the issuance of the grading permit to ensure compliance with the aj5pYiti,' d. tre.P.reservation Plan and placement of tree protection fencing. r:: 15. The developer shall be responsit '1:cif:;l'iirks'dedication and a cash trails dedication for Lots 2-13 and 15-17. A vote was taken on the motion. Aye: 4 Nay: 0 Carlson abstained. NEW BUSINESS REZONING, PRELIMINA4' V:ii1;AM6 :1:ELOPMENT & PRELIMINARY • SUBDIVISION —?INSM iN REALTY.. City Administrator Hedges introduces$ us item. Senior Planner Ridley gave a staff report. Terry Wensmann, Wensmann Realty, stated he is willing to work with the neighboring property owners regarding landscaping. Councilmember Carlson asked about the insta 8cf k n of a stop sign on the private street. Mr. Wensmann stated there would be a stop sign insta'(£ d. • Earl Elting expressed conce?iY'firgd`figers>d traffic in the area. He asked who would be responsible for improvements once the road was clOrmined to be substandard for the amount of traffic. Mayor Awada stated that it would be up tc3#ie City Council to resolve the problem. Vern Schaaf, 520 Chapel Lane, expressed his opposition to the channeling of the traffic onto Chapel Lane. December 4, 2000 Page 9 • Beverly Evans, 537 Chapel Lane' fid:;that„ sane is the only access to the park and the increased traffic raises concerns for' ' g:.• iiildren walking to the park. Robert Tapp, 3323 Highway 55, distributed a letter on behalf of the residents on the Frontage Road outlining their concerns over the impact of the proposed development on traffic, safety of people walking to the park. €At&;..$aproperty is miszoned and is not consistent with the surrounding area. Mayor Awada addressed Mr. Tapp's coRiAaents aruul;*ated she does not think the increased traffic will severely effect • Cindy Klotzbach, 603 Chapel Lane, stated sheds concerned over headlights that will shine into her house, the increased traffic, and would like to see fencing along her property. She further stated she wants to see an agreement to these issues in writing and wants assurance that her property will remain private. Councilmember Masin stated she iZge sregarding the increased traffic on Chapel Lane. �sig'plan. Mr. Wensmann stated there will be Councilmember Carlson asked•.a.,bc 3 silt fencing installed to prevent erosic giiii � :::': Bill Klotzbach, 603 Chapel Lane, speaking on behalf of his neighbors, read a letter expressing concern over the increased traffic and noise. Lowell Bahrke expressed cg C cs ;t t : and its long term support of landscaping. • • ...:.. ........ .... Councilmember Carlson asked the resfilmjnts ifth�¢jt preferred trees or fencing to shield their property from the road. Some of the reSit'ients indi£$bed fencing, others indicated trees. Mr. Wensmann stated he felt that trees would be best. He ail:: that an irrigation system would be installed along with top soil and sod. Councilmember Carlson asked if there could be. .parking on one side of the frontage road. Public Works Director Colbert sated he would 10}o reserve that option to resolve the problem should there be one. He e,, laimed, t with t)1 iVinter odd/even parking ban, there would be no parking,on either sideeffiegeOW day. - Councilmember Carlson requested a tree be pied on the corner of the road adjacent to the park to keep drivers off the curb. .. Councilmember Masin questioned the grading plan. Mr. Wensmann discussed the grading plan and plans for a retaining wall. • Councilmember Carlson explainje..''development is actually one fourth the density that could be allowed on that pi'$p• this proposal is the best that she has seen for the subject property. Mayor Awada asked the developer if he would be willing to continue this issue until the next Council meeting and work with :4*MA;lilr,:finite landscape plan adjacent to their property. Councilmember Carlson state7'thait' W ss i has indicated he will work with the - residents and does not think the issue should be.Wntinuekitilr. Wensmann stated he is willing to work with the residents prior to the develop ?ref the ppzgerty and at the time the trees are actually planted. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve a Final Planned Development to allow the construction of 64 townhomes upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court within the northeast 'A of Section 12 subject to the conditions listed in tha.Rlnning report. Aye: 3 Nay: 2 (Councilmembers Blomquist and Masin felt the issued d tpe; continued). • Councilmember Carlson withdrevfte moth Mayor. Awada moved, Cou n�i$fi��igiiist seconded a motion to continue the consideration of a Final Planned to allow the construction of 64 townhomes upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court within the northeast '/. of Section 12 until the first meeting in January, 2001. Aye: 5 Nay: 0 CONDITIONAL U g.&..MIT — R. J. RYAN CONSTRUCTION City Administrator Hedges introduce . iis'itgii '''Senior Planner Ridley gave a staff report. • Councilmember Bakken moved, Coui imembe1 3lomquist seconded a motion to approve a Conditional Use Permit for outside overnight truck st ige at a 41,000 square foot warehouse facility to be located on property located south of AldrinDrive in the SW 1/4 of Section 11, lot 1, Block 1, Eagandale Corporate Center #5 subject to the following conditions: 1. This permit shall be recorded at the Day:o County Recorder's office. 2. Overnight outside %L,fiF, R+;of k CS:.aAdtiactor-trailers shall occur only at the loadingdocks on giAlig$�ing and. at a seven -stall pad at the southern portion of the parking area. 3. The bituminous surfacing shall be propgy maintained to prevent deterioration. 4. The developer shall submit a copy of the shared access and cross easement for review and approval by the City Attorney. 5. Any rooftop equipment shall be screened from view from the public right-of-way. Eagan City Council Meeting Minutes December 4, 2000 Page 11 6. All trash handling equipmetifiWiNliiiiiiiil within the building, or within an enclosure consistent with City Code design requirements. 7. The landscape plans shall be prepared by a registered landscape architect or certified nursery persoi;:is required for landscaped areas and shall be noted on the pl'aris'''' • • • • • �? 8. The applicant shall work with tj0 f ity sta$O#:revising the landscape plan to r:: provide better screeniuh 4 $• 1, ,' g.'''� proof of parking ad future building areas. 9. All runoff from impervious areas shall be directed to existing detention basins for treatment as per the master drainage plan for the development. 10. An ungraded, unmai•'nfdtuf'er extending at least 30 feet back from the delineated edge of all wenn t n t# rite shall be preserved. . 11. The erosion and sediment i iiitrgl..K tt #***identified on the grading plan dated June 30, 1998 shallbe £ iJ3c *S f :gt c ed areas with a slope greater than 4:1 shall be permanently 0$bg+16.0S in a perennial native grass cover using MnDot seed mix 20A or equivalent and this vegetation shall be left in an unmaintained condition. A vote was taken on the motj9p..Aye: 5 Nay: 0 • FINANCING DISCUSSION•FOR SThttMNVATER IMPROVEMENTS City Administrator Hedges discussed OA issue Ging staff is requesting direction regarding further consideration of financing optInns that jsfovide mitigation improvements for neighborhood areas impacted by the July 2000 super•storm. He went on to discuss financing alternatives. Councilmember Bakken moved, Councilmembcalasin seconded a motion to focus energy on obtaining state and federal funding. The Council discussed otho;;$ ilii litpag issuing revenue bonds secured by an increase in the storm water utility charge. It was•decidea to focus on state and federal funding until an actual amount is determined. Councilmember Bakken stated he would be willing to help out with lobbying for the funds. • A vote was taken on the motion. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes December 4, 2000 Page 12 ... DISCUSS SCOPE OF SIEi # E$.F�3.$� INEERING STORM WATER' •; ; *. PINION 1:011.0: City Administrator Hedges introduced this item. Public Works Director Tom Colbert discussed the Request for Proposal and Scope of Services. Mayor Awada moved, Councifiiielff3ergObt:itfOled a motion to approve the Request for Proposal to retain the services of a professiti f consuig firm to provide an independent review of "The Storm of July 2000 — Analysi§0Imprqment Options" (November 2Q00) prepared by Bonestroo, Rosene, AndsOktAi ► > Qiyes: 5 Nay: 0 ::::.... ADMINISTRATIVE AGENDA City Administrator Hedges discussed the request by City Councilmember Carlson and Mayor Awada to consider the changg;:gf R-1 standards from a 12,000 square foot and 85 foot wide lot to a 13,000 square foot and*t wide lot minimum with 10 foot sideyard setbacks on each side of the property. • Mayor Awada moved, Councilmeier pded a motion to direct this issue back to the Zoning Ordinance Update Sub- :�.Ay ' .5 Nay: 0 • The process and timetable for the City Administrator's performance was reviewed. Staff was asked to provide a form used by MNDOT to the Personnel Committee. V-4$ITORS TO BE HEARD Margaret Schreiner provided anuiidatO egaratiigrthe Eagan Foundation's Unmet Needs Committee in reference to the July 2000 supeAform. ADJdt kNMF} ' ' The meeting adjourned at 10:15 p.m. MBM Date City Clerk If you need these minutes in an alternative form sucfi Nnarge print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Piot Knob RcgEagan, MN 55122, (651) 681-460Q, (TDD phone: (651) 454-8535). •• The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 2000 SUBJECT: AGENDA INFORMATION FOR DECEMBER 19, 2000 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the December 19, 2000 City Council agenda, the minutes of the December 4, 2000 regular City Council meeting and the minutes of the November 27 and November 20, 2000 special City Council meetings, the following items are in order for consideration. Agenda Information Memo Regular Meeting of the Eagan City Council, December 19, 2000 RECOGNITIONS AND PRESENTATIONS A. KATIE KOCH-LAVEEN, MN TEACHER OF THE YEAR ACTION TO BE CONSIDERED: To formally recognize Katie Koch-Laveen for her selection as Minnesota Teacher of the Year. FACTS: • Ms. Koch-Laveen, a resident of Eagan, is a Chemistry teacher at Apple Valley High School in ISD 196. • She was selected by Education Minnesota for her excellence as an educator. • Ms. Koch-Laveen has taught at Apple Valley High School since 1976 and has done post -graduate work at eight Minnesota and Wisconsin colleges and universities. ATTACHMENTS: None. Agenda Information Memo Regular Meeting of the Eagan City Council, December 19, 2000 RECOGNITIONS AND PRESENTATIONS B. KATIE TILLEY, YOUTH CONTRIBUTION AWARD ACTION TO BE CONSIDERED: To formally recognize Katie Tilley for her selection as a recipient of the Youth Contribution Award. FACTS: • Katie Tilley, currently a first year student at the University of St. Thomas, was one of only two recipients of the Youth Contribution Award, an honor established by the Minnesota Community Education Association. • Ms. Tilley was recognized for her work combating teen use of tobacco and alcohol, including work with a statewide anti -tobacco campaign and lobbying at the State Legislature for the Brockway Bill, which make it a felony for an adult to provide alcohol to minors. ATTACHMENTS: Attached on pages if through S is a copy of the recent article about Ms. Tilley in the St. Paul Pioneer Press. 1 Y 11111!!: pilii! 1: INII401111! !I lasi!j:1;14k7:4 vivo pivarilli 11141v aplistogith2ti i iig id 1 Ilflft!1. e4) /If lilt a 4 . a il!IIIiiag 4g El Pl ilir I a �- r a 1111..411A Aldui im PAitAAiR4 kA 6514523504 => CITY OF EAGAN ,TELA,51681461, 12/11'00 14:54 Dec.11. 2000 2:02PM THE WALLACE GROUP No.4006 P. 3/3 6514523504 il!!!!! 11R i '51 t ilisih 11; 1 1 1 10 Ai i I ill! �� w 1. al I ; ll ii ill 'il qi11111. 3sa 11 1 Jai 4ii 1 0149.011. fit a283 1 W1 1 1i!LI!aIhIIIiI. 41112 fi 114:EIA 1 silifili4 gligi 1 11 1 1.11:14411 ::1-Gt It 42r66§.01 li-jail 1 11 !i1liiPIii!j 1 t111.. -t 1 it Iliijfi 1 LON Up k!IRIiMii ;11 i 1 cruf 11442 $ 14901• i hish19111411; 1 iiiiii.il w iii 1 => CITY OF EAGAN ,TEL=6516814612 0 W g o t4-4 i _illi lii 12/11'00 14:56 Agenda Information Memo Regular Meeting of the Eagan City Council, December 19, 2000 RECOGNITIONS AND PRESENTATIONS e.1. BEA BLOMOUIST AND SANDRA MASIN, RECOGNITION FOR YEARS OF SERVICE TO THE CITY OF EAGAN ACTION TO BE CONSIDERED: To formally recognize Councilmembers Bea Blomquist and Sandra Masin for their contributions to the City of Eagan FACTS: • Bea Blomquist has served the City of Eagan for eighteen years. She served on the Advisory Planning Commission from 1974-1979, as the Mayor of Eagan from 1980-1987 and as a member of the Eagan City Council from 1997-2000. • Sandra Masin has served the City of Eagan for seventeen years. She served on the Advisory Parks Commission from 1981-1989, and as a member of the Eagan City Council from 1993-2000. ATTACHMENTS: None. Agenda Information Memo Regular Meeting of the Eagan City Council, December 19, 2000 A. GOALS 2000 YEAR-END UPDATE FACTS: • The Goals 2000 document has been updated quarterly through the year to reflect the progress of the City Council and City staff on the goals and objectives. • To date, 59 objectives have been completed. These items do not include any activities related to the Super Storm of July 7, 8 and 9, the Community Center, or the three elections we had this year. • The remaining goals from Goals 2000 may be incorporated into the Goals 2001 document to be created in 1st quarter 2001; regardless, the Super Storm and the ongoing mitigation of its effects will continue to be the top priority for the City of Eagan. ATTACHMENTS: Attached on pages through % ) is an update memo regarding Goals 2000. Attached without page number is a copy of the Goals 2000 action plan and list of objectives. city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 13, 2000 SUBJECT: YEAR-END GOALS 2000 UPDATE As the year draws to a close, the City of Eagan has the opportunity to look back on 2000 and celebrate the many accomplishments of this exciting, surprising, and successful year. The Goals 2000 document was created to establish priorities for the City Council and staff as we work together on the work program objectives; it has been submitted to the Council for quarterly review as a reflection of our ongoing commitment to its purpose. To date, 59 objectives from the Goals 2000 document have been completed, but more importantly, our actions have been consistently governed by the guiding principles set forth in the five overarching goals adopted by the City Council. GOALS TO GOVERN BY The initial list of objectives which accompany each of the major goals for the City was created without the benefit of knowing the unanticipated needs of the community we would encounter in 2000. Although not formally included in the Goals 2000 document, several major unforeseen events, in combination with the staff and Council's commitment to the intent of the five goals, have demanded our attention and resources during the past year. It is with particular pride in our collective focus on the goals, and our clarity of purpose, that I draw attention to the time that was well spent handling the unexpected. The Super Storm of July 7, 8 and 9 Goal #5 states, "To identify the dynamic needs of our evolving community by addressing new issues with flexibility and openness," an unspoken guiding principle in the days, weeks and months following the rare and devastating downpour in July. Through the tumultuous months following the storm, the "dynamic needs" of the community were changing rapidly, ranging from immediate assistance and public safety needs to the need for extensive educational information about grants/loans, water damage and building permits to needing public forums for beginning the healing process by asking for and receiving answers about the storm, its effects and Eagan's options for the future. Grounded in the clear purpose of our goals, the City was, and continues to be, involved in uncountable measures to relieve the effects of the storm, including the initial state of emergency response, the coordination of immediate and continued debris removal, seeking and securing a federal disaster area declaration and the subsequent coordination of the 8 Federal Emergency Management Association (FEMA) and the Small Business Association, the management of a one -stop -shopping disaster relief office at City Hall for nearly five months, the coordination of community -wide information meetings, multiple direct-mail communications with residents, the initiation and completion of a comprehensive storm sewer system analysis and a rigorous schedule of community and neighborhood meetings. The neighborhood meetings, in particular, are also strong indicators of the key component of Goal #4, "...to align the efforts of the City Council with the expectations of citizens and needs of staff," and Goal #1, focusing on "improved communication opportunities." While we recognize the sobriety of this disastrous event, we also honor the accomplishment of these important goals in the wake of unanticipated public need. The Community Center/Central Park Goal #2 states, "To expand the City's opportunities for improving leisure and recreation times for all residents, especially youth, by creating recreational space, facilities and plans." In a marked, tangible way, this goal has been pursued diligently by the citizens of the community as they worked to pass the $15 million dollar referendum and by the City Council and staff as we take the first steps toward our collective vision for the Community Center/Central Park. These first steps have included "increased citizen and business involvement" (Goal #1) by developing a Partnerships/Operations team to coordinate corporate alliances and the appointment of 40 citizen participants on the focus groups to develop the program for the space. The realization of these goals has been the deliberate result of numerous meetings soliciting public input, regular updates at City Council meetings, a refining process designed to reflect the community's direct feedback and regular management of the consultants, engineers and construction manager. Although these steps could not be included as objectives in the original Goals 2000 document, their accomplishment is a credit to the goals that govern our priorities. Elections "To foster a healthy participatory governing process..." In 2000, Goal #4 and the democratic process called on the City of Eagan to facilitate an election three times during the year, in response to the Community Center referendum, Eagan's first-ever primary election and the national election in November. Each election brought with it a challenging workload that impacted several departments within the city between election administration (and recounting), code enforcement for political signs, and the intergovernmental obligations associated with fulfilling this goal. Elections, by their nature, are the essence of the goal established by the City Council to foster citizen participation. Organizational Transition Goal #5 establishes that the City will "identify the dynamic needs of our evolving community by addressing new issues with flexibility and openness." The unexpected departure of the Director of Finance offered a unique opportunity to reflect on the changing needs of the community and how the City of Eagan, as an organization, reflects those changing needs. The loss of a key member of the senior management staff, combined with 9 additional staff changes, has impacted the City's functioning capacity. Regardless, we continue to deliver the same level of service, but need to consider thoughtfully how the organization should be structured to best achieve the goal of identifying and responding to the changing needs of the community. OBJECTIVES COMPLETED In light of the workload generated by the unanticipated events of 2000, the 59 objectives completed from the Goals 2000 document have been executed according to the direction of the City Council and the community, but in the quiet manner of a staff committed to public service. Among the many accomplishments are: • Successful, seamless Y2K transition; • Completion of 2000 Census • Opening and Operating Cascade Bay for two successful seasons; • Participation in the Cedarvale Task Force/Redevelopment Study and subsequent progress including multiple public participation opportunities; • Recruit, Hire and Transition a new Chief of Police; • Plan and Host a Community Services Open House; • Prepare administrative procedure for minor subdivisions; • Acquired property for Central Area; and • Create 5 -year CIP for trail construction and implement Year I. This abbreviated list is only the beginning of the full list of accomplishments included for your review in the final update of the Goals 2000 document. Additional meetings by the City Council coupled with extra hours from a committed staff have yielded steady progress in our City and the completion of a record number of objectives. OBJECTIVES REMAINING The objectives established to implement the five goals outlined in the Goals 2000 document reflected the ambitious expectations of a growing community and the City Council they elected. Of the remaining objectives not "completed" as part of the year 2000 work program, it is important to understand that more than 50% of those objectives can be accounted for by the following: • The goals are ongoing/multi-year goals that will remain on the docket for future years if it is the desire of the 2001 Council; • The circumstances of the goal have significantly changed, making it either obsolete or require reconsideration by the staff and City Council; and/or • There are impediments outside the control of the City Council or staff that have slowed our progress toward these ends. These factors, combined with the unanticipated workload described above, account for the remaining objectives of Goals 2000. These continuing tasks may serve as the foundation for Goals 2001, to be created early next year. LOOKING BACK, LOOKING FORWARD The past year has been a full one, brinuning with challenges and successes, but overflowing with the uncompromising commitment to quality service delivery and citizen responsiveness that is a symbol of our community's strength. It is with pride and gratitude that I commend the city staff for their diligent implementation of these goals and objectives, as we weathered the storms, both literally and figuratively. As we reflect on our accomplishments this year, we also look to the year ahead with high expectations and firm commitment to our top priority, the ongoing mitigation of the effects of the Super Storm. Though we can never plan for the unexpected, we celebrate our renewed conviction that we will continue to work hard in the accomplishment of our goals. City Administrator Agenda Information Memo December 19, 2000 Eagan City Council Meeting • STORM UPDATE A. RESOLUTION REQUESTING DAMAGED HOMESTEAD PROPERTY TO BE REASSESSED ACTION TO BE CONSIDERED: To adopt the Resolution Requesting Damaged Homestead to be Reassessed. FACTS: • The resolution is necessary to request State assistance for providing tax relief to flood -damaged property owners. • Dakota County Assessor administers the tax reassessment and credit program. Staff is continuing to work with Dakota County to estimate total property loss in order to qualify the program for State review and approval. • In an October 27 mailing, the City provided an informational flyer to residents on the flood contact list that urged them to contact the Dakota County Assessor to qualify for flood relief. In order to do this, homeowners must provide documentation of structural loss, such as SBA loan documents or a storm -related building permit. Currently, the County Assessor has a list of approximately 100 property owners in Eagan that have flood damaged structural losses. • The Resolution Requesting Damaged Homestead Property to be Reassessed will be forwarded with estimated total loss data from the County Assessor to the State Executive Committee. The next Executive Committee meeting is March 7, 2001. Executive Committee approval of the request will authorize the Dakota County Assessor to provide property tax credits to flood -damaged homeowners. • The October 27 flyer stated that the Executive Committee was likely to review the application at its December 6, 2000 meeting. The information was not prepared in time for that meeting. • Dakota County Assessor has estimated that a property loss of $5,000 would result in a tax credit of approximately $35-$40 on a property owner's taxes payable in 2001. A loss of $15,000 would result in roughly $110 in tax relief. These estimates were run based on the State requirement that at least 25 properties have at least $5,000 in structural loss to qualify for the program. • Standard property tax statements will be sent to homeowners as scheduled in February. During the first couple months of 2001, the County Assessor will be /62 verifying qualified properties and making market value adjustments based on damages and/or improvements. • Following approval from the Executive Committee, the County Assessor will send amended tax statements prior to the tax payable date in May 2001 that reflects the disaster tax credit. ATTACHMENTS: • Resolution Requesting Damaged Homestead Property To Be Reassessed is attached on page/ 4 . • "Storm Damage and Property Tax: What's Happening?" flyer sent on October 27 is attached on pages /S through/6. /3 CITY OF EAGAN RESOLUTION REQUESTING DAMAGED HOMESTEAD PROPERTY TO BE ASSESSED WHEREAS, the City of Eagan experienced a disaster on July 7, and July 8, 2000; and WHEREAS, said disaster did cause extensive property damage to residential properties in the City of Eagan; and WHEREAS, the City of Eagan declared an emergency as a consequence of this disaster; and WHEREAS, the Minnesota State Statutes 273.123 provides for a reassessment of homestead properties damaged by a disaster upon application to the governor of the State of Minnesota and the state executive council; and WHEREAS, it appears that the minimum requirements of the aforementioned statute have been met and will be detailed in an upcoming damage assessment report. NOW, THEREFORE, BE IT RESOLVED by the City of Eagan that it does hereby request that the homestead property damage from the disaster that occurred on July 7 and July 8, 2000 be reassessed for the purpose of special tax credit for property damaged by a disaster under provisions of Minnesota Statutes 273.123. Adopted this 19th day of December, 2000. Motion made by: Seconded by: Those in favor: CITY OF EAGAN CITY COUNCIL By: Its Mayor Those Against: Attest: CERTIFICATION Its Clerk I, Holly N. Duffy, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 2000. Holly N. Duffy, Deputy Clerk /171 STORM DAMAGE AND PROPERTY TAX: WHAT'S HAPPENING? A thunderstorm on July 7, 2000, caused severe flooding in several cities in Dakota County. Staff from the effected cities, Dakota County and several federal agencies have been working together to identify those properties and compile damage estimates. This FACT SHEET was prepared to address the concern about how, or if, property taxes may be changed to reflect the damage caused by this disaster. Property owners who suffered a loss due to the storm were asked to contact their city as well as personnel from the Federal Emergency Management Agency (FEMA). Persons who contacted Assessing Services about property tax relief were advised to report their damage to city officials. The information provided Assessing Services will be cross-referenced with the other agencies. Two types of "disaster credit" for property taxes are allowed under Minnesota Law. The first option, described below, is ONLY for those properties that were not habitable due to the flood. The second option, which may cover the majority of properties involved, is still in the process of being approved and finalized. 1) `Local Option Abatement' - Property must be 50% or more destroyed and uninhabitable due to the disaster. This option is for both homestead and non -homestead property. • Taxes payable in 2000 may be abated if you could not occupy the property for the entire month of August, 2000 or longer. • For purposes of this law, if a structure is occupied or used for a fraction of a month, it is considered a full month. Therefore, the July 7th storm means the property, by terms of this law, was habitable for the entire month of July. • Contact Dakota County Assessing Services, 1590 Hwy. 55, Hastings, MN 55033 or call 651-438-4200, to begin the abatement process. • As soon as the City a' proves the property for occupancy, you must again contact Assessing Services s� the abatement process can be completed. 2) "Reassessment of a Homestead Property Damaged by a Disaster" (M.S. 273.123) • ONLY Homestead property is eligible for this property tax credit. • The local unit of government must make application to the Governor's Executive Council and the application for disaster credit must be approved by the Executive Council. Dakota County Emergency Management is preparing the application to the Executive Council. The Governor's Executive Council meets quarterly and is expected to review the application at their December 6, 2000 meeting. • Assuming the Governor's Executive Council approves the disaster application, the County Assessor will use information gathered by the various cities and county agencies to calculate a disaster credit on the property taxes payable in 2001. • Property owners have been advised to provide estimates of cost to repair the damage to their home, and document actual costs for any work completed. • The disaster credit would be based on the amount of market value loss caused by the disaster. The tax credit is based on five full months of the twelve-month year, or 5/12 of the tax on the amount of market value loss caused by the disaster. • If the disaster credit is approved by the Governor's Executive Council, qualifying property owners will see a disaster tax credit on the 2001 property tax statement. Communications will be published in area newspapers to inform citizens of the ruling by the Executive Council. If your property sustained damage from the flood of July 7, 2000, it is imperative your name is on the list at either your city or with the County Assessor. IF YOU ARE NOT SURE IF YOU ALREADY CONTACTED YOUR CITY, FEDERAL OR COUNTY AGENCY, YOU SHOULD SEND A LETTER WITH YOUR NAME, ADDRESS, PROPERTY IDENTIFICATION NUMBER, EXPLANATION OF DAMAGE AND VERIFICATION OF AMOUNT OF DOLLAR LOSS ON YOUR HOMESTEAD STRUCTURE TO: DAKOTA COUNTY ASSESSING SERVICES, 1590 HWY. 55, HASTINGS, MN 55033 This information may be used for a possible credit on your property taxes payable in 2001. • 2001 assessment, for taxes payable in 2002. By law, all real property in Minnesota must be valued at actual market value on January 2 of each year. If you took out a building permit to repair damages, a County Appraiser will likely visit your property before the end of 2000 to estimate the property's value as of January 2, 2001. This appraisal will form the basis for the taxes payable in 2002. The fact that the storm damaged your property in July 2000, does not necessarily mean your valuation for the 2001 assessment will be reduced. • If the structure repair has been completed — your overall property market value may also change to reflect the repairs. • If the structure repair is NOT completed by Januar 2, 2001, the County will estimate the amount of completion and the market value as of January 2° . • If you had storm damage, did not take out a building permit to repair the damage, and the damage has not been repaired, contact Assessing Services and an appraiser will inspect your home and estimate the market value as of January 2nd • Current market trends will also be reviewed for the 2001 assessment. Notification of the 2001 market value will again be sent to all property owners in mid-February 2001. If you have any question about your 2001 valuation shown on your valuation notice, please contact Assessing Services at 651-438-4200 or attend one of the "Open Book Meetings" that will be listed on that notice. /6 Agenda Information Memo December 19, 2000 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Accountant I -- ACTION TO BE CONSIDERED: To approve the hiring of Sheldon Libman as an Accountant I in the Finance Department. Item 2. Temporary Part-time Accounting/Accounts Payable Clerk -- ACTION TO BE CONSIDERED: To approve the hiring of Patricia Flynn as a temporary, part-time Accounting/Accounts Payable Clerk in the Finance Department. Item 3. Part-time Seasonal Winter Recreation Leaders -- ACTION TO BE CONSIDERED: To approve the hiring of Nick Williams, Lindsay Severson, Jessica Pothen, Landon Moyer, Megan Linville, Benjamin Koenke, Kyle Durant, Sara Bergherr and Doug Lindow as part-time seasonal winter recreation leaders. Item 4. Skating Instructors/Civic Arena -- ACTION TO BE CONSIDERED: To approve the hiring of Diane Vanderveer, Jennifer Machtemes, Janelle Wall and Megan Washburn as skating instructors at the civic arena. Item 5. Resignation/IT Technician Assistant -- ACTION TO BE CONSIDERED: To accept the letter of resignation from Jason Deal, IT Technician Assistant. Agenda Information Memo December 19, 2000 Eagan City Council Meeting B. 2001 LICENSE RENEWALS ACTION TO BE CONSIDERED: To approve the license renewals for the year 2001 for tobacco, trash hauler and pet shop licenses. FACTS: • The City annually licenses parties doing business in the above -referenced categories. These licenses are in order for review by the Council at this time. ATTACHMENTS: List of licensees requesting renewal is on page /? . /8 2001 COMMERCIAL FERTILIZER LICENSE RENEWALS AAA Lawn Service 15208 County Road 5 Burnsville, MN Viking Land Tree Care 9715 Fenner Avenue Delano, MN Tru Green 14360 Ewing Avenue Burnsville, MN 2001 TREE CONTRACTOR LICENSE RENEWALS 2001 TRASH HAULER LICENSE RENEWALS — CONTRUCTION/DEMO Veit Disposal Systems 14000 Veit Place Rogers, MN Cooper's Restaurant 4185 S. Robert Trail Eagan, MN Eagan Amoco 4205 Nicols Road Eagan, MN Holiday Inn Select 2700 Pilot Knob Road Eagan, MN G. Logan & Sons 1484 Inglehart St. Paul, MN 2001 TOBACCO LICENSE RENEWALS Tobacco Joint 1960 Cliff Lane Road Eagan, MN Blackhawk Liquor 4130 Blackhawk Eagan, MN 2001 AMUSEMENT LICENSE APPLICATIONS — NEW Al Baker's 3434 Washington Drive Eagan, MN 1 9 Agenda Information Memo December 19, 2000, Eagan City Council Meeting GI 2001 Joint Powers Agreement for the Dakota County Drug Task Force ACTION TO BE CONSIDERED: To approve a Joint Powers Agreement that would allow the City of Eagan to participate in the Dakota County Drug Task Force. FACTS: • The City of Eagan has participated in a Drug Task Force since 1987 by providing a fulltime investigator. • It is currently made up of the following consortium of governmental jurisdictions: Apple Valley, Burnsville, Eagan, Lakeville, South St. Paul, Savage, West St. Paul, Farmington, Hastings, Inver Grove Heights and the Dakota County Sheriff's Office. • The City if Rosemount is seeking approval from its City Council to join the cooperative. • The aforementioned governmental agencies have entered into a joint powers agreement to support and maintain the Dakota County Drug Task Force. ATTACHMENTS: The original copy of the Joint Powers Agreement. p /— p7 d ao t 2001 JOINT POWERS AGREEMENT DAKOTA COUNTY DRUG TASK FORCE The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes 471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Drug Task Force. 2. General Purpose. The purpose of this Joint Powers Agreement is to establish an organization to coordinate efforts to apprehend and prosecute drug offenders. 3. Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley City of Burnsville City of Eagan City of Farmington City of Hastings Dakota County City of Inver Grove Heights City of Lakeville City of Rosemount City of Savage City of South St. Paul City of West St. Paul 4. State and Local Assistance for Narcotics Control Program. The City of Burnsville, acting on behalf of the Dakota County Drug Task Force and its members, shall apply for funding under the State and Local Assistance for Narcotics Control Program ("grant funds"). The Burnsville City Manager shall be the "authorized official" as defined in the general policies and procedures for the program. 5. Administrative Board. 5.1 The governing board of the Task Force shall be constituted as follows: The police chief or sheriff of each party shall appoint one board member to serve at the chiefs or sheriffs pleasure. The Dakota County Attorney shall appoint one board member to serve at the County Attorney's pleasure. Board Page 1 ai members appointed by the police chiefs and sheriff must be full-time supervisory peace officers of the jurisdiction or office that appoints the Board member. 5.2 Board members shall not be deemed employees of the Task Force and shall not be compensated by it. 5.3 In January of each year, the Board shall elect from its members a chair, a vice -chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. The Board may adopt rules and regulations governing its meetings. Such rules and regulations may be amended from time to time at either a regular or a special meeting of the Board provided that at least ten (10) days' prior notice of the meeting has been furnished to each Board member. The Board shall operate by a majority vote of all members present. A quorum of two-thirds (2/3) of the members shall be required for all meetings. 6. Powers and Duties of the Board. 6.1 The Board will formulate a program to carry out its purpose. 6.2 The Board will coordinate intelligence between the members and the Task Force. 6.3 The Board shall appoint and supervise the Agent -in -Charge of the Task Force. The Board may appoint and supervise Team Leader(s) of the Task Force. This appointment will be with the concurrence of the agent's member agency. 6.4 The Board may cooperate with other federal, state, and local law enforcement agencies to accomplish the purpose for which it is organized. 6.5 The Board may make contracts, incur expenses and make expenditures necessary and incidental to the effectuation of its purpose and consistent with its powers. 6.6 The Board shall cause to be made an annual audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: (a) the financial condition of the Task Force; (b) the status of all Task Force projects; (c) the business transacted by the Task Force; and (d) other matters which affect the interests of the Task Force. Page 2 6.7 The Task Force's books, reports, and records shall be open to inspection by its members at all reasonable times. 6.8 The Board may recommend changes in this Agreement to its members. 6.9 The members may not incur obligations or enter into contracts that extend beyond the term of this Agreement. 6.10 The Board will purchase liability insurance which shall be payable from Task Force funds, and the Dakota County Drug Task Force may not take any actions under this Agreement until such liability insurance is in effect. 6.11 The Board may receive real or personal property by grant, devise, or bequest for the use of the Task Force. 7. Finances. 7.1 The members intend to fund the 2001 cost of operation of the Task Force totaling $803,643.00 as follows: (1) $251,579.00 from 2001 grant funds, and (2) $357,410.00 in matching funds from member cities and County. Matching funds shall fund the continued cost of maintaining the replacement officers for the full-time officer assigned by some members to the Task Force. Additional matching funds shall come from forfeiture funds, and $10,000.00 from the Dakota County Sheriff's contingent fund for drug and alcohol investigations. All funds will be spent in federally authorized program areas. 7.2 The Task Force's funds may be expended by the Board in accordance with this Agreement in a manner determined by the Board. The Board shall designate the City of Burnsville to act as depository for the Task Force's funds. In no event shall there be a disbursement of Task Force funds from the City of Burnsville depository without the signature of the Task Force Secretary/Treasurer, or the Chairman in the absence of the Secretary/Treasurer. 7.3 The Board shall receive a monthly financial report of all expenditures and receipts, and current fund balances from the secretary/treasurer. 7.4 The members shall contribute their grant funds and required matching funds to operate the Task Force. The required matching funds will be used to pay the 2001 salary and benefits of the full-time officer hired to replace the officer assigned to the Task Force by some members. 7.5 The Board shall adopt a budget based upon grantfunds, member matching funds and money made available from other sources. The Board may amend the budget from time to time. Page 3 .23 7.6 The Board may not incur debts. 7.7 The Task Force's obligation to reimburse members for any expense, furnish equipment, and the like is contingent upon the Task Force receiving at least $275,000.00 in grant funds in 2001. If grant funds less than that amount are received, the Board may reduce the level of expense reimbursement and cut back on equipment and other purchases otherwise required by this Agreement. 8. Agent. 8.1 Each member shall assign one experienced, licensed peace officer to serve on the Task Force as follows: Dakota County City of Apple Valley City of Burnsville City of Eagan City of Farmington City of Hastings City of Inver Grove Heights City of Lakeville City of Rosemount City of Savage City of South St. Paul City of West St. Paul Five (5) Full Time Equivalent (FTE) One (1) FTE One (1) FTE One (1) FTE One Seventeen -Hundredth (.17) FTE One Half (.5) FTE One (1) FTE One (1) FTE One Fifteen -Hundredth (.15) FTE One Quarter (.25) FTE One Half (.5) FTE Three Quarters (.75) FTE* *After July 1, 2001, this position will be staffed at One (1) FTE. 8.2 Agents shall not be employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be paid by that member, not the Task Force. 8.3 Agents will be responsible for drug investigation, including intelligence management, case development, and case charging. Agents will also assist other agents in surveillance and undercover operations. Task Force agents will work cooperatively with assisting agencies. 8.4 Agents will be supervised by the Agent -in -Charge or, in his/her absence, by the Team Leader assigned by the Agent -in -Charge to act in his/her absence. 8.5 The member appointing the Agent shall furnish the Agent a weapon and a vehicle and pay any lease payments, insurance, maintenance, and operating costs of the vehicle. 8.6 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the Full Time Equivalent staffing assigned to the Task Force as shown in 8.1. Page 4 ay 9. Agent -in -Charge and Team Leader(s). 9.1 From the full-time Agents assigned by members, an Agent -in -Charge shall be appointed by the Board and serve at its pleasure. The Agent -in -Charge must be a full-time, licensed supervisory peace officer of a member. The Agent -in - Charge shall remain an employee of the member city or County. 9.2 The Agent -in -Charge shall be in charge of the day-to-day operation of the Task Force, including supervising the Task Force's assigned personnel, subject to direction received from the Board. The Agent -in -Charge is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, petty cash management, and intelligence management. The Agent -in -Charge will be responsible to keep the Board updated as to the Task Force's activity, which would include major case development within member jurisdictions. The Agent -in -Charge will supervise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue over the case. The Agent -in -Charge will be responsible for all buy fund monies and petty cash funds and will provide Board members with a monthly accounting of all funds disbursed and a written summary of activity with the unit. 9.3 The Agent -in -Charge may exclude Agents from further Task Force involvement subject to review by the Board and approval of the member that assigned the Agent to the Task Force. 9.4 From the Agents assigned by members, a Team Leader(s) may be appointed by the Board, with the concurrence of the Agent's member agency, and serve at the Board's pleasure. The Team Leader(s) must be a full-time, licensed peace officer of a member and shall be paid a supervisor's salary by that member agency only during that time that the Agent -in -Charge is absent. The difference between the rate of pay, if any, the Team Leader(s) would normally have received from the member agency and the rate of pay for the member's first line supervisor, however, will be paid by the Task Force to the member agency. The Team Leader(s) shall remain an employee of the member city or County at all times. 9.5 The duties, responsibilities and authority of the Team Leader(s), while the Agent -in -Charge is absent, shall be the same as the Agent -in -Charge as described in paragraph 9.2. If there is more than one team leader, the Agent -in - Charge will assign one team leader to act as Agent -in -Charge while the Agent - in -Charge is absent. 10. Forfeiture, Seizures and Fines. Items that are seized by th•e Task Force may be used to support Task Force efforts. The use of these items must be approved by the Board. In the case of Federal forfeiture actions, established Federal Rules shall be followed. All remaining forfeited items shall be divided among Task Force members in proportion to the "full-time equivalent" contributions of each member of this agreement as set forth at paragraph 8.1 Page 5 herein. Fine or restitution monies ordered paid to the Task Force by Court Order shall be used to offset equipment or operating costs of the Task Force not funded by grant or matching funds. 11. Indemnification. Each member shall fully indemnify and hold harmless the other members against all claims, losses, damage, liability, suits, judgments, costs and expenses by reason of the action or inaction of its employees assigned to the Task Force to the extent not covered by insurance. This agreement to indemnify and hold harmless does not constitute a waiver by any member of limitations on liability provided by Minnesota Statutes, Chapter 466. 12. Duration. 12.1 This Agreement shall take full effect on January 1, 2001. All members need not sign the same copy. The signed Agreement shall be filed with the City of Burnsville, who shall notify all members in writing of its effective date. With the exception of paragraph 4 of this Agreement, implementation is also contingent upon receipt of grant funds. Prior to the effective date of this Agreement, any signatory may rescind its approval. 12.2 This Agreement shall terminate on December 31, 2001, unless extended by further written agreement of the parties. 12.3 This Agreement may be terminated at any time by the written agreement of a majority of the members. 12.4 Upon termination of this Agreement, all property of the Task Force shall be sold or distributed to the members in proportion to the "full-time equivalent" contributions of each member of this Agreement as set forth at paragraph 8.1 herein. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes 471.59. Approved by the City Council CITY OF APPLE VALLEY Page 6 0Q(p By Date of Signature Attest Date of Signature Approved by the City Council CITY OF BURNSVILLE Approved by the City Council By Date of Signature Attest Date of Signature CITY OF EAGAN By Date of Signature Attest Date of Signature Approved by the City Council CITY OF FARMINGTON By Date of Signature Attest Date of Signature Approved by the City Council CITY OF HASTINGS By Date of Signature Attest Date of Signature Approved by the City Council CITY OF INVER GROVE HEIGHTS By Date of Signature Attest Date of Signature Approved by the City Council CITY OF LAKEVILLE Page 7 .2 7 By Date of Signature Attest Date of Signature Approved by the City Council Approved by the City Council Approved by the City Council CITY OF ROSEMOUNT By Date of Signature Attest Date of Signature CITY OF SAVAGE By Date of Signature Attest Date of Signature CITY OF SOUTH ST. PAUL By Date of Signature Attest Date of Signature Approved by the City Council CITY OF WEST ST. PAUL By Date of Signature . Attest Date of Signature Approved by Dakota County COUNTY OF DAKOTA Board Resolution No. Dakota County Attorney's Office Dakota County Judicial Center 1560 Highway 55 Hastings, Minnesota 55033 Telephone: (651) 438-4438 K/K00-373 2001 DCDTF Page 8 By Don Gudmundson, Sheriff Date of Signature Approved as to Form: By Assistant County Attorney/Date Approved as to Execution: By Assistant County Attorney/Date Agenda Information Memo December 19, 2000 Eagan City Council Meeting D. APPROVE THE 2001 ENTERPRISE FUND BUDGETS, INCLUDING WATER, SANITARY SEWER, STREETLIGHTING, STORM DRAINAGE/WATER QUALITY, CIVIC ARENA AND AQUATIC FACILITY ACTION TO BE CONSIDERED: To approve the 2001 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility. FACTS: • The Enterprise Fund Budgets have been reviewed in detail by the City Council. • Some minor changes have been made to reflect certain adjustments directed by the City Council. • User fees support all these budgets. ATTACHMENTS: • Water, Sanitary Sewer Streetlighting, and Storm Drainage/Water Quality revenues and expenses are enclosed on pages 3 Q and 3/ . • Civic Arena revenues and expenses and other disbursements are enclosed on page • Aquatic Facility revenues and expenses and other disbursements are enclosed on page al. �9 2001 220 revenues -operation and non 12/13/2000 2001 Budget PUBLIC UTILITIES ENTERPRISE FUND DETAIL OF REVENUES Actual Actual Budget Budget 1998 1999 2000 2001 DEPARTMENTAL: Water 3711 Water Service Fees $3,483,711 $3,519,298 $3,585,000 $3,638,800 3712 Water Service Penalties 10,660 11,464 11,000 11,500 3713 Water Connection Permits 13,881 16,200 14,000 15,000 3716 Sale of Meters 77,122 89,718 85,000 87,500 3719 Water Tum Off/On Fee 4,650 4,905 4,000 4,500 3721 Constr Meter Permits 1,433 2,460 1,000 3,000 3722 Acct Deposit Not Refunded (15) (19) 0 _ 0 3,591,442 3,644,026 3,700,000 3,760,300 Sanitary Sewer 3741 Sanitary Sewer Service Fees 4,519,531 4,537,234 4,570,000 4,638,600 3742 Sanitary Sewer Penalties 12,873 13,840 13,000 13,500 3743 San Sewer Connection Permits 13,450 15,800 12,000 13,000 4,545,854 4,566,874 4,595,000 4,665,100 Street Lights 3771 Neighborhood Light Svc Fees 191,523 197,967 197,000 200,000 3772 Neighbrhd/Comm Lt Penalties 520 559 500 500 3775 Community Light Service Fees 154,853 157,369 159,000 161,400 346,896 355,895 356,500 361,900 Storm Drainage/Water Quality 3761 Storm Drainage Service Fees 710,683 756,323 765,000 776,500 3762 Storm Drainage Penalties 1,950 2,097 2,000 2,000 712,633 758,420 767,000 778,500 NON -DEPARTMENTAL: 3016 Assmt Penalties and Interest 1,826 1,629 1,500 1,600 3310 Federal Grant -Water Qual 0 4,486 0 0 3340 State Grant -Water Quality 0 0 0 4,000 3353 State PERA Aid 2,927 2,927 2,900 2,900 3361 County Cost Participation 3,167 3426 Developer Escrow Reimbursmt 10,450 17,683 11,000 11,000 3442 Maint Equipment and Personnel 2,317 1,874 200 1,500 3810 Interest on Investments 1,882,379 1,479,530 1,547,000 1,563,000 3812 Interest on Assessments 60,827 75,943 45,000 60,000 3814 Interest on MWCC 8,138 7,366 6,600 6,000 3820 Antenna Site Rent 161,379 173,860 173,200 279,700 3840 Sale of City Property 0 22,025 0 0 3858 Water Quality Dedication Fees 113,307 104,677 35,000 35,000 3865 Connection Charge -Water 631,388 472,526 450,000 475,000 3868 Conn Chg-Water Treatmt Plant 535,993 475,073 500,000 500,000 3880 Other Revenue 0 984 0 0 3920 Other Reimbursements 38,693 7,023 2,000 3,000 3980 Transfers In 0 0 0 0 3,449,624 2,850,773 2,774,400 2,942,700 GRAND TOTAL $12.646.449 8 $12.175.98q $12.192.900 $12.508.500 30 01220exp 2001 Budget PUBLIC UTILITIES FUND Comparative Summary of Expenses Actual Actual Budget Budget 1998 1999 2000 2001 OPERATIONS WATER Personal Services $580,955 $546,964 $581,400 $625,400 Parts & Supplies 219,354 176,438 228,800 213,800 Services & Other Charges 901,552 957,422 1,338,200 918,550 SANITARY SEWER Personal Services 286,985 290,571 319,800 330,800 Parts & Supplies 34,330 42,043 56,900 62,700 Services & Other Charges 266,266 317,914 311,700 297,600 MCES Service Charge 3,299,386 3,174,051 3,382,500 3,467,000 STREET LIGHTING Parts & Supplies 1,173 0 2,000 2,000 Services & Other Charges 291,594 293,840 317,300 342,600 STORM DRAINAGE/WATER QUALITY Personal Services 116,677 96,705 141,800 162,600 Parts & Supplies 42,341 51,801 63,500 70,650 Services & Other Charges 277,659 236,092 244.800 204.850 TOTAL OPERATING EXPENSES BEFORE DEPRECIATION 6,318,272 6,183,839 6,988,700 6,698,550 NON -OPERATIONS WATER Capital Outlay * 40,500 704,000 86,800 Construction-Supply/Storag * 50,000 50,000 0 Renewal/Replacement 83,707 1,102,000 425,000 75,000 Debt Service -Principal 800,000 825,000 520,000 535,000 Debt Service -Interest 1,157,692 991,014 182,900 171,200 Meter Purchases * 129,000 129,000 Interfund Transfers 68,369 0 0 0 SANITARY SEWER Capital Outlay * 25,500 21,300 16,000 Renewal/Replacement 9,182 20,000 20,000 55,000 STORM DRAINAGE/WATER QUALITY Renewal/Replacement 257,532 37,500 37,500 37,500 Capital Outlay * 8,100 18,100 25,800 Sys Expansion/Modification 537.559 125,000 380.000 455.000 TOTAL OPERATING AND NON- OPERATING EXPENSES BEFORE DEPRECIATION 9,232,313 9,408,453 9,476,500 8,284,850 DEPRECIATION EXPENSE 1,744.179 1,819.508 1,698,100 1.778.737 TOTAL EXPENSES $10.976.492 }11.227.961 $11.174.600 $10.063.587 Recorded as fixed asset acquisitions rather than expenses. 3/ 01 fd221rev-exp sum 2001 Budget CIVIC ARENA ENTERPRISE FUND Revenues Ice Rental (Exempt) Ice Rental (Non -Exempt) General Admission Arena Program Revenues Arena Merchandise Sales Skate Rental Skate Sharpening High School Game Receipts Arena Advertising Interest Contributions & Donations Dry Floor Revenue Cost Sharing Payments Grants & Aid Carpet Revenue Other Marketing Revenue (Coke) State PERA Aid Total Revenues 1998 Actual $ 259,675 82,696 29,069 96,133 42,134 2,087 6,019 1,845 15,279 22,105 1,136 0 50,000 250,402 0 6,650 Expenses and Other Disbursements Operating Expenses: Personal Services Parts & Supplies Cost of Merchandise Sales Services & Other Charges Subtotal Expenses 865,230 214,685 33,705 25,788 289,381 563,559 Reserve for Renewal and Replacement 30,000 Total Operating Expenses 593,559 Non -Operating Disbursements: Debt Service Payments 61,800 * Recorded as fixed asset acquisitions rath $ 655,359 1999 Actual $ 306,269 83,400 26,809 114,931 43,362 4,757 6,337 0 16,276 12,847 0 0 0 0 0 5,042 5,417 402 625,850 247,889 29,550 26,828 135,207 439,474 35,000 474,474 167,648 2000 2001 Budget Budget $ 313,000 78,000 26,000 103,600 49,500 4,500 6,700 0 15,500 0 5,000 1,000 0 0 13,600 0 616,400 249,700 37,600 27,500 126,600 441,400 50,400 491,800 124,600 $ 311,325 72,000 27,000 104,000 50,000 4,500 6,700 0 15,500 0 0 16,000 0 0 20,000 0 5,000 632,025 272,600 36,900 28,000 149,400 486,900 50,400 537,300 128,600 $ 642,122 $ 616,400 $ 665,900 3.2 01 fd222 rev_exp_sum Sheetl 2001 Budget Aquatic Facility Enterprise Fund REVENUES, EXPENSES AND OTHER DISBURSEMENTS Revenues Daily Admissions/Season Pass Group Sales Concessions Merchandise Coca-Cola Marketing Rental Interest Total Revenues Expenses Personal Services Parts & Supplies Cost of Merchandise Sales Services & Other Charges Sub -total Expenses Reserve for Renewal/Replacement Total Operating Expenses Non -Operating Disbursements Debt Service Payments Total Expenses/Non-Operating Disbursements 1999 Actual $ 727,103 73,837 174,400 2,159 5,417 0 7,170 $ 990,086 $ 515,059 81,246 109,540 97,968 803,813 25,139 828,952 139,072 $ 968,024 33 12/14/2000 2000 2001 Budget Budget $ 808,600 $ 763,000 70,000 110,000 188,000 221,500 1,000 0 5,000 5,000 1,000 0 $ 1,073,600 $ 1,099,500 $ 558,600 55,450 100,000 111,550 825,600 50,000 875,600 161,000 $ 565,700 63,000 100,000 162,500 891,200 50,000 941,200 158,300 $ 1,036,600 $ 1,099,500 Agenda Information Memo December 19, 2000 Eagan City Council Meeting E. APPROVE GAMBLING CONTROL BOARD PREMISES PERMIT RENEWAL FOR THE MENDOTA HEIGHTS ATHLETIC ASSOCIATION ACTION TO BE CONSIDERED: To approve the gambling control board premises permit for the Mendota Heights Athletic Association to be conducted at LaFonda Restaurant. FACTS: • Mendota Heights Athletic Association has submitted an application deemed in order by staff for activities to be conducted at LaFonda Restaurant during the year 2001. ATTACHMENTS: Attached without page number is a copy of the application. Agenda Information Memo December 19, 2000 Eagan City Council Meeting F. APPROVE GAMBLING CONTROL BOARD PREMISES PERMIT FOR THE MENDOTA HEIGHTS ATHLETIC ASSOCIATION ACTION TO BE CONSIDERED: To approve the gambling control board premises permit for the Mendota Heights Athletic Association to be conducted at the Valley Lounge. FACTS: • Mendota Heights Athletic Association has submitted an application deemed in order by staff for activities to be conducted at the Valley Lounge during the year 2001. ATTACHMENTS: Attached without page number is a copy of the application. Agenda Information Memo December 19, 2000 Eagan City Council Meeting G. EXTENSION FOR RECORDING FINAL PLAT TWIN CITY WIRE — MFI, INC. FOR GOPHER EAGAN INDUSTRIAL PARK 7TH ADDITION ACTION TO BE CONSIDERED: To approve a 60 day extension of the recording requirement for the Gopher Eagan Industrial Park 7th Addition (located north of Yankee Doodle Road and east of Highway 149 in the south Yz of Section 12). FACTS: > This Final Plat was approved by City Council action on October 17, 2000 as "Gopher Eagan Industrial Park 5th Addition". Following City Council approval, it was determined that the "5th" and "6th" Additions of the Gopher Eagan Industrial Park subdivision have already been used. Thus, the subject plat has been renamed "Gopher Eagan Industrial Park 7th Addition". ➢ According to the applicant, the requested extension is necessary to allow MnDot to fully review the plat. Such review apparently cannot be processed prior to the currently established December 17, 2000 plat recording deadline. ATTACHMENTS: (2) > Final Plat drawing, page 3 7 > Applicant correspondence, pages38 through39 36 DEC -07-2000 10:07 ME I ER iw „iU I NN ANDREW J. EISENZIMMER LEO M. OEMLER THOMAS D. WIE$ER CHARLES M. EICHLER JOHN C. OUNOERSON CHARLES O. ROULET MEIER, KENNEDY & QUINN C«ARTERto ATTORNEYS AT LAW SUITE 2200. NORTH CENTRAL LIFE TOWER 445 MINNESOTA STREET SAINT PAUL. MINNESOTA 55101-2100 TELEPHONE (651) 228.1911 FACSIMILE (651) 223.5483 Email: AEisenzimrner(a3mkglaw.com December 7, 2000 VIA FACSIMILE Ms. Marilyn Wucherpfennig Planning Aidc City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Final Plat Approval -Gopher Eagan Industrial Park 7th Addition Our File No.: 5248.1 Dear Ms. Wuckerpfennig: 6512235483 P.02/03 WILLIAM C. MEI' 11E20- lentil TIMOTHY P. QUINN (t*21.1est) ALOI& O. KENNEDY. JR. I am the attorney for Twin City Wire-MFI, Inc., the applicant in regard to the above referenced plat. On October 17, 2000, the City Council formally approved the plat. At this time, we are prepared to provide you with the items required by the City but we are experiencing an unanticipated difficulty and delay in obtaining the review by the Minnesota Department of Transportation (Mn/Dot). A preliminary copy of the plat was delivered to Mn/Dot in early November, but Mn/Dot apparently did not commence its review process until late November, after receiving a revised copy. We expect it to be at least two more weeks until that review by Mn/Dot is completed. I spoke to Bob Kirmus and he advised me to write to you so that the necessary extension may be obtained. This letter is being sent for that purpose. I understand from Mr. Kirmis that the matter can be placed in the City Council consent agenda at its meeting on December 19, 2000. I assume you can assure me that this is not a problem in that the plat approval had been for 60 days. 3 9' 6512235483 => CITY OF EAGAN ,TEL=6516814612 12/07'00 10:50 Qs MEIER, KENNEDY & QUINN Ms. Marilyn Wucherpfennigj December 7, 2000 Page 2 RE: Final Plat Approval -Gopher Eagan Industrial Park 7" Addition Our File No. 5248.11 b51�Gi�4bJ r. i�3/Y�J If you need anything further in regard to this request for extension, please let me know. Thank you. AJE/smc Cc: Mr. David Lentsch Mr. Harry Strong Mr. Robert Sikich ajelcwucher Best regards, MEIER, KENNEDY & QUINN, CHARTERED \. 3? TOTAL P.03 6512235483 => CITY OF EAGAN ,TEL=6516814612 12/07'00 10:50 Agenda Information Memo December 19, 2000, Eagan City Council H. EXTENSION FOR RECORDING PLANNED DEVELOPMENT AGREEMENT— (LEXINGTON HILLS APARTMENTS) — REACOR, LTD. ACTION TO BE CONSIDERED: To approve an extension for recording the Planned Development Amendment Agreement for a storage building for the Lexington Hills Apartments. FACTS: • The City Council approved the Planned Development Amendment to allow construction of the storage building on October 3, 2000. The City's approval of the PD Amendment included a condition that the PD Amendment Agreement be recorded within 60 days, which expired early in December. • Since the City's approval in October, Reacor has been working with City staff to finalize the architectural plans and PD Agreement, which are both now substantially complete, but the document is being circulated for signatures and has not been recorded. • Therefore, Reacor is requesting an extension of time to record the PD Agreement to January 31, 2001, which should allow ample time to obtain the necessary signatures and deliver the document to the County for recording. ATTACHMENTS: Letter from Reacor, Ltd., page Lf f D REACOR LTD. December 12, 2000 City of Eagan Attn: Pamela Dudziak, Planner Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Lexington Hills Apartments Dear Ms. Dudziak: Investment Real Estate Services VIA FACSIMILE AND U.S. MAIL 651-681-4612 We are hereby requesting a formal extension of time to record the Amendment to the Planned Development Agreement. This extension is being requested so that we may have additional time to finalize the plans, which are now substantially complete. Should you have any questions, please feel free to give me a call. Very duly yours,. t^ Thomas L. Klingen President c: Dr. A.W. Bhatti 1660 Highway 100 South Suite 135 Minneapolis, MN 55416 Tel: 612-595-0497 Fax: 612-595-0397 �f/ Agenda Information Memo December 19, 2000, Eagan City Council I. FINAL SUBDIVISION (CLIFF WOODS) — MENDOTA HOMES, INC. ACTION TO BE CONSIDERED: To approve a Final Subdivision (Cliff Woods) to create three single-family lots on 1.25 acres located at the southeast corner of Cliff Road and Galaxie Avenue in the NE'/4 of Section 32. FACTS: • The Council approved the preliminary subdivision on September 19, 2000. • All necessary documents have been received and are in order for execution at the regular meeting of the City Council on December 19, 2000. ATTACHMENTS: Final Plat, page gi CLIFF WOODS OF EAGAN - .1. slam...nd the Mika. Coumy Cmnquou. P101 pdm.ne., this p.l b. Nen .dd.oved t _. ,E pe CS ill 7 rq z•2 z z! 131 1/ 1 1/ ; 1I 1/ n J II 1/ 2>m /2, --. /1 v i/ \// 6 \,> , 0� x \3/a k.\ \ 4. to u 31Mint, - 2Iq± 8 // x r 93 Agenda Information Memo December 19, 2000 J. PROJECT 771, LEXINGTON AVENUE — TOWN CENTRE TO CLUBVIEW STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the draft feasibility report for Project 771 (Lexington Avenue — Town Centre Drive to Clubview Drive — Street, Utility & Trail Improvements) and schedule a public hearing to be held on January 16, 2001. FACTS: • On June 1, 1999, the City Council authorized the preparation of a feasibility report considering the divided urban upgrade of Lexington Avenue (County Road 43) between Town Centre Drive and Clubview Drive, including off-street bituminous trails and the reconstruction of the Yankee Doodle Road (County Road 28) and Lexington Avenue intersection. • The proposed improvements include the installation of two new traffic signals on Lexington Avenue at the intersections of Northwood Parkway/Neil Armstrong Boulevard and Clubview Drive. • This portion of Lexington Avenue is currently designated as a Municipal State Aid route and a `B' minor arterial providing access from the adjacent business and industrial developments in the northeastern portion of Eagan to the principal arterial transportation system. • The divided upgrade of Lexington Avenue was programmed for 2001 in the City of Eagan's 5 -Year Capital Improvement Program (2001-2005). • A draft feasibility report has been completed consisting of a divided urban street upgrade with off-street trails, associated utility improvements and traffic signal improvements and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • Informational open houses were held with interested property owners on September 14 and 28 to review the CIP concept proposal. Another neighborhood meeting will be scheduled to review the feasibility report details with the property owners in the adjacent area prior to the Public Hearing to further review and discuss the proposed improvements. ISSUES: • In their 1999 Capital Improvement Program, Dakota County had programmed the upgrade of this portion of Lexington Avenue in 2001. Due to the County Highway Department's workload, the Lexington upgrade was reprogrammed for 2002 in the County's latest CIP. The County's portion of the funding for this upgrade would not be available until 2002. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Information Memo December 19, 2000 K. CONTRACT 00-03, GALAXIE AVE, OLD SIBLEY MEM HWY, LONE OAK CIR STREET REHABILITATION ACTION TO BE CONSIDERED: To approve the final payment for Contract 00-03 (Galaxie Avenue, Old Sibley Memorial Highway and Lone Oak Circle - Street Rehabilitation) in the amount of $33,010.18 to Valley Paving, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 00-03 provided for the bituminous resurfacing of the streets as outlined and discussed in the feasibility reports for Project 780 (Galaxie Avenue), Project 782 (Old Sibley Memorial Highway) and Project 789 (Lone Oak Circle). The minor adjustment of utility structures, as well as the replacement of some curb and gutter sections, was also completed under this contract. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo December 19, 2000 L. PROJECT 97 -DD, PINE TREE FOREST ACTION TO BE CONSIDERED: To acknowledge the completion of Project 97 -DD (Pine Tree Forest — Street & Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Pine Tree Forest was constructed in the southeast corner of the City of Eagan, northeast of the intersection of Gun Club Road and 120th Street West. This development required the installation of sanitary sewer, water main, and storm sewer, as well as grading and new street construction, Pine Lane, Sycamore Drive and Spruce Street, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. S16 Agenda Information Memo December 19, 2000 M. PROJECT 99 -EE, EAGAN POINTE ACTION TO BE CONSIDERED: To authorize the time extension of the development agreement for Project 99 -EE (Eagan Pointe — Street & Utility Improvements) to July 31, 2001. FACTS: • Eagan Pointe is being constructed on the west side of Trunk Highway 149, between the intersections with Chapel Lane and Rolling Hills Drive. This development required the installation of sanitary sewer, water main, and storm sewer, as well as access improvements for TH 149, which are all being performed privately by the developer under the terms and conditions of the development contract agreement. • The developer, Brian Smith of Duke -Weeks Construction, is requesting a time extension to allow the completion of the right -turn lane and acceleration lane construction and lighting. • The time extension request has been reviewed by representatives of the Public Works Department and found to be in order for favorable Council action. ATTACHMENTS: • Letter from Developer, page 7 O . Y7 low .Duke weeks CONSTRUCTION November 30, 2000 Stan Lexvold City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 REFERENCE: Eagan Pointe Development Timing Dear Stan: RECEIVED pear•_; E This letter is to serve as Duke -Weeks request to extend the timetable for completion of site and road improvements for our Eagan Pointe development. The rough grading and utilities have been completed in accordance with the development agreement. We are currently designing the next two buildings and anticipate starting construction on them in the spring of 2001 at which time we will complete re -striping and signage requirements as defined on the plans approved by the county. Duke has executed a contract with NSP to install the three (3) 250 watt street lights. It is our understanding that NSP is waiting for city approval before starting the work. Duke will continue to follow up with NSP as necessary to ensure this work is completed by July 31, 2001. Please let us know if the timetable for completing these items as mentioned above is acceptable to the city. Sincerely, f2 Brian Smith Pre -Construction Manager Cc: Audie Tarpley Bob Smith Project File 9r Imo 1550 Utica Avenue Suuth Suite 515 Minneapolis, MN 55416 Phone: 612.543.2900 Agenda Information Memo December 19, 2000 Eagan City Council Meeting N. AUTHORIZATION TO EXECUTE AGREEMENT WITH XCEL ENERGY FOR COMMUNITY CENTER FACILITY Action: Authorize the execution of an agreement with Xcel Energy to provide electric and gas service to the Community Center facility. FACTS: • The new Community Center facility will need electric and gas service. An agreement with a single provider would be more efficient in billing practices. • Xcel Energy is the primary provider of electric service, and can also provide gas service. • Xcel Energy will provide an energy audit, electric and gas, of the building. • The Provider will work closely with site and facility design contractors TKDA and Damon Farber. • Xcel Energy will give the City a $3,000 incentive to be used upon opening of the facility. • This issue was discussed at the Facilities Design Team meeting on December 11, 2000. ATTACHMENTS: • Introductory letter, dated Dec. 5, 2000 p Ea 4z 9 " Xcel Energy- Xcel Energy 1700 E County Road E White Bear Lake, Minnesota 55110 December 5, 2000 Ken Vraa Director of Parks and Recreation City of Eagan 3830 Pilot Knob Rd Eagan, Minnesota 55122 Dear Mr. Vraa, Congratulations on the City of Eagan's proposed Central Park and Community Center. We at Xcel Energy would like to be your total energy provider for electricity and natural gas. The Electric Designer is Hank Drabczak at 651-458-1253. Hank and I will work together to assure a trouble-free service installation. Xcel Energy offers many programs and services designed to meet your needs, such as: • Single natural gas and electric service provider - this allows added convenience of receiving one monthly utility bill. • Joint trench installation — Xcel Energy will coordinate the installation of all small utilities (Le. natural gas, electric, cable television and telephone). • Competitive rates — Xcel Energy electric and natural gas rates for commercial and industrial customers are among the lowest in the nation. • Rebates — Xcel Energy has a number of electric and natural gas rebate programs available to help offset the up -front cost of acquiring the most energy-efficient equipment. • Local community presence — Xcel Energy has a service center conveniently located in Newport to quickly met any of your needs. • Incentive package — XceI Energy is offering the City of Eagan a 13,000 incentive for heating with natural gas. You can use this for your grand opening, or to buy equipment or supplies. It is to be used at your discretion. This incentive is good for 90 days and is to be paid when the gas meter is activated. • Energy Assets — Increase your overall benefit of the program by providing a single analysis of both your electric and gas systems as well as a combined incentive for total building energy conservation measures. Note these incentives are based upon pre -approval of the energy assets program. Consulting services valued at approximately $35,000 from XceI Energy and our Energy Assets consultants. Potentially 125,000 to $30,000 in electric and gas conservation incentives. $10,000 to $15,000 in ongoing annual energy savings. Our rates are low, and your benefits are high! I have enclosed an agreement for you to sign and return in the envelope provided so we can begin our design and permitting process. Please call me at 651-779-3156 if you have any questions. Thank you for considering Xcel Energy to be your total energy provider. Sincerely, Brian Mello/Sheri Rosenthal Xcel Energy Area Gas and Electric Representatives Agenda Information Memo December 19, 2000 O. PROJECT 99-M, HITTNER ADDITION ACTION TO BE CONSIDERED: To acknowledge the completion of Project 99-M (Hittner Addition — Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Hittner Addition was constructed southeast of the intersection of Nicols Road and Pin Oak Drive. This single-family development required the installation of sanitary sewer, water main, and storm sewer, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. S/ Agenda Information Memo December 19, 2000 Eagan City Council Meeting P. APPROVE THE 2001 SPECIAL REVENUE FUND BUDGETS, INCLUDING THE HOUSING FUND, THE POLICE FORFEITURE FUND, THE RECYCLING FUND, THE ECONOMIC RECOVERY GRANT FUND, THE CEDARVALE SPECIAL SERVICES FUND AND THE CABLE TV FRANCHISE FEES FUND ACTION TO BE CONSIDERED: To approve the 2001 Special Revenue Fund Budgets: the Housing Fund, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund. FACTS: • For financial reporting purposes, it is required that the City Council adopt each of these budgets. • The purpose of each fund is noted on the budget page. • The revenue sources and expenditure categories are listed as a part of the budget page also. • The Cedarvale Special Services Fund is supported by the Special Services District Tax Levy. There are no tax levies related to any of the other funds. ATTACHMENTS: • Housing Fund Budget on page S 3 . • Police Forfeiture Fund Budget on page 54 . • Recycling Fund Budget on page .S • Economic Recovery Grant Fund on page S-6 • Cedarvale Special Services Fund Budget on page S 7 . • Cable TV Franchise Fees Fund Budget on page St . 113 Housing Fund The purpose of this fund is to finance future housing -related. developments within the City. The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name to finance multi -family housing developments. The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997. A note issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds, which were to be repaid per the original agreement, was accounted for in this fund. At the end of 1998, the City sold its interest in the note to a third party for $1,200,000. Closing on the transaction was completed in early 1999. As a component of the transaction, the proceeds of the closing were loaned to the Aquatic Facility construction fund and will be repaid over 20 years with the final payment in October of 2018. Revised 1998 Actual 1999 Actual Funds Available, Beginning of Year $ (283,875) $ 1,064,641 Revenues: Housing Bond Fees 67,559 Property taxes - Tax increment 86,779 Interest on Investments 97,314 Sale of interest in Cinn Ridge not 1,200,000 Total Revenues 1,451,652 72,856 2,396 75,252 2000 2001 Budget Budget $ 1,192,534 $ 1,363,354 80,000 84,000 0 0 0 0 80,000 84,000 Other Financing Sources: Interest on Loan 59,085 56,820 55,980 Principal on loan 40,000 40,000 Total Other Financing Sources 0 59,085 96,820 95,980 Total Revenues and Other Financing Sources 1,451,652 134,337 176,820 179,980 Expenditures: Monitoring Fee 4,050 6,075 6,000 6,000 Cinn Ridge bond trustee paymen 86,779 0 0 Financial Charges 369 Interest expense 12,307 0 . 0 Total Expenditures 103,136 6,444 6,000 6,000 Funds Available, End of Year $ 1,064,641 $ 1,192,534 J-� $ 1,363,354 $ 1,537,334 114 Police Forfeiture Fund This fund was created to account for money received from the court system and restricted to police operations. It is expected that transfers will be made from this fund to the General Fund where eligible expenditures are made. Fund Balance, Beginning of Year Revised 1998 1999 2000 2001 Actual Actual Budget Budget $24,844 $27,077 $28,564 $29,864 Revenues: Fines & Forfeits 484 331 0 0 Interest on Investments 1,549 1,156 1,300 1,500 Donations 200 0 0 0 Total Revenues 2,233 1,487 1,300 1,500 Financing Uses: Transfer to Other Funds Total Financing Uses Fund Balance, End of Year 0 0 0 0 0 0 0 0 $27,077 $28,564 $29,864 $31,364 117 Recycling The Recycling Fund was created to account for the implementation and ongoing operation of the City's recycling program. All grant funds and related revenue and expenditures are consolidated into this fund to allow proper accounting and reporting for the program. Starting in 2001 all revenues and expenditures will be handled by the City of Burnsville. The new recycling coordinator housed in Bumsville will service both Eagan and Bumsville but all accounting and reporting will now be coordinated by Burnsville. Any personal services expenditures still relating to recycling and solid waste abatement activities are recorded in the Administration Department in the General Fund. Revised 1998 1999 2000 2001 Actual Actual Budget Budget Fund Balance, Beginning of Year $33,472 $27,656 $32,496 $25,766 Revenues: 3358 Solid Waste Abatement Grant 39,373 40,206 40,970 3810 Interest on Investments 2,291 1,819 2,000 3880 Other Revenue 155 0 0 Total Revenues 41,819 42,025 42,970 Expenditures: 4210 Office Supplies 32 46 100 4220 Operating Supplies - General 1,693 5,191 1,500 4221 Film and Film Processing 70 0 500 4270 Computer Software 136 0 500 4310 Professional Services 892 0 0 4330 Postage 5,209 4,060 7,200 4331 Telephone & Line Charges 0 28 0 4332 Matrix Service Repair 53 0 0 4337 Personal Auto/Parking 311 483 400 4340 General Advertising 1,150 1,377 1,800 4350 General Printing and Binding 11,966 3,657 11,640 4410 Miscellaneous 15 91 0 4411 Conference and Schools 318 160 700 4412 Local Meeting Expense 257 152 460 4414 Dues and Subscriptions 20 145 100 4450 Other Contractual Services 0 209 5,900 4570 Other Equipment (31) 0 0 4840 Merchandise for Sale (75) (75) 0 Other Financing Uses: Transfer Out 25,619 21,661 18,900 Payment to Bumsville Total Expenditures & Other Financing Uses 0 10,800 47,635 37,185 49,700 10,800 Fund Balance, End of Year $27,656 $32,496 $25,766- $14,966 6.r 118 Economic Recovery Grant Fund This fund opened in 1995 with a grant from the State to establish a revolving loan fund for local businesses for the purpose of economic development. Loan recipients must meet certain requirements as set forth by the State for this program. A ten-year $250,000 loan was made with State funds to an Eagan business in 1995 to initiate the program. The loan was paid in full in 1996. Under the terms of the agreement with the State, $100,000 in principal plus interest collected to the point of payoff, will remain in the fund for loans to other qualifying businesses. The balance of the principal was returned to the State. Available to loan out, Beginning of year Revised 1998 Actual 1999 Actual 2000 2001 Budget Budget $126,112 $125,131 $153,710 $184,410 Cash Inflows: Amount received from State 100,000 0 0 0 Loan repayment 13,860 15,919 22,700 5,457 interest 10,159 12,660 8,000 9,000 Cash Outflows: Amount loaned out Net Cash Inflow (Outflow) 124,019 28,579 30,700 14,457 125,000 0 0 0 (981) 28,579 30,700 14,457 Available to loan out, End of year $125,131 $153,710 $184,410 $198,867 119 Cedarvale Special Services Fund This fund was established in 1996 for the purpose of accounting for taxes collected and expenditures made pertaining to the Cedarvale area special services tax district established in 1995. The primary purpose of the tax district is to provide signage, sign maintenance and turf maintenance for the Cedarvale shopping center. Fund Balance, Beginning of Year Revised 1998 1999 2000 2001 Actual Actual Budget Budget 360 8,000 10,050 10,450 Revenues: Special Services District Taxes 11,402 5,478 5,000 3,000 Interest on Investments 152 362 400 450 Total Revenues 11,554 5,840 5,400 3,450 Expenditures: Parking 8 0 0 0 Mowing 3,010 3,010 3,000 3,000 Sign Maintenance 692 576 1,800 2,000 Insurance 204 204 200 0 Interest 0 0 0 0 Total Expenditures 3,914 3,790 5,000 5,000 Excess of Revenue over Expenditures 7,640 2,050 400 (1,550) Fund Balance, End of Year 8,000 10,050 10,450 8,900 57 196 Cable TV Franchise Fee Fund This fund was established to account for franchise fees paid to the City from Meredith Cable, Inc. The money is restricted for communications and cable television related activities, primarily the City's share of the funding of the Burnsville/Eagan Telecommunications Commission (BETC). Fund Balance, Beginning of Year Revised 1998 Actual 1999 Actual 2000 2001 Budget Budget $478,723 $688,158 $894,286 $1,152,886 Revenues: Cable TV Franchise Fees 316,650 351,670 350,000 400,000 Interest on Investments 42,123 39,080 40,000 50,000 Total Revenues 358,773 390,750 390,000 450,000 Expenditures: BETC Payment 80,153 68,418 90,700 96,020 Other 0 170 0 0 Other Financing Uses: Transfer to General Fund 69,185 116,034 40,700 40,700 Total Expenditures and Other Financing Uses 149,338 184,622 131,400 136,720 Fund Balance, End of Year $688,158 $894,286 $1,152,886 $1,466,166 S 4? Agenda Information Memo December 19, 2000 Eagan City Council Meeting Q. APPROVE THE 2001 BURNSVILLE/EAGAN TELECOMMUNICATIONS COMMISSION (BETC) AND THE BURNSVILE/EAGAN COMMUNITY TELEVISION (BECT) BUDGETS ACTION TO BE CONSIDERED: To approve the 2001 Burnsville/Eagan Telecommunications Commission (BETC) budget and the 2001 Burnsville/Eagan Community Television (BECT) budget. FACTS: • The cities of Burnsville and Eagan jointly fund the BETC budget on an annual basis from the member cities' retained franchise fees. The BECT budget is funded primarily from PEG fees. • The budgets are presented in the same format as in previous years. The BETC budget has two funds: a General Fund and a Local Programming Fund component. • The BETC budget is increased in total by $10,645 resulting from inflationary increases and other small adjustments. • The BECT budget is increased by $78,999. The primary increases are in personal services ($44,220) and rent ($29,019). ATTACHMENTS: • Enclosed on pages krU through budget summaries. S.? is a copy of the 2001 BETC and BECT 2001 PROPOSED BUDGET BURNSVILLE/EAGAN COMMUNITY TELEVSION SERVICE AREAS 2000 BUDGET 2001 . BUDGET 2001 BUDGET PERSONNEL SERVICES PERSONNEL SERVICES $262,339 $306,559 SUPPLIES & REPAIRS OTHER SERVICES & CHARGES CAPITAL OUTLAY $3,000 $2,200 $155,239 $109,815 $193,833 $109,000 TOTALS CAPITAL OUTLAY $500 $530,393 $609,392 BURNSVILLE/EAGAN TELECOMMUNICATIONS COMMISSION 2001 GENEO O INED SUMMARY RAL & L CAL PROGRAMMING BUDGETS COM] SERVICE AREAS 2000 BUDGET 2001 BUDGET PERSONNEL SERVICES $90,100 $98,600 SUPPLIES & REPAIRS PROFESSIONAL SERVICES OTHER SERVICES & CHARGES $1,000 $1,820 $35,550 $27,500 $45,350 $54,725 CAPITAL OUTLAY $500 $600 LOCAL PROGRAMMING ASSISTANCE $8,900 $8,800 TOTALS $181,395 $192,040 BETC - SUMMARY & TOTAL - 2001 GENERAL & LOCAL PROGRAMMING BUDGETS General Budget SERVICE AREAS PERSONNEL SERVICES 1999 ACTUALS 2000 BUDGET 2001 BUDGET PERSONNEL $41,944 $43,629 $43,825 $46,850 SUPPLIES & $173 $500 $500 REPAIRS $500 $1,320 REPAIRS PROFESSIONAL $75,285 $30,900 $25,500 SERVICES $4,650 $2,000 SERVICES OTHER SERVICES & $12,297 $24,500 $32,700 CHARGES $20,850 $22,025 CHARGES CAPITAL OUTLAY $2,143 $500 $600 TOTALS $133,528 $100,225 $106,150 Local Programming Budget SERVICE AREAS 1999 ACTUALS 2000 BUDGET 2001 BUDGET PERSONNEL $41,944 $46,275 $51,750 SERVICES SUPPLIES & $674 $500 $1,320 REPAIRS PROFESSIONAL $518 $4,650 $2,000 SERVICES OTHER SERVICES & $17,449 $20,850 $22,025 CHARGES LOCAL $5,952 $8,900 $8,800 PROGRAMMING ASSISTANCE TOTALS $66,539 $81,170 $85,895 1 6/ Agenda Information Memo December 19, 2000 Eagan City Council Meeting R. DECLARATION OF REIMBURSEMENT RESOLUTION FOR CEDARVALE AREA PROPERTY ACQUISITION ACTION TO BE CONSIDERED: To consider a Reimbursement Resolution for the City acquisition of a single-family dwelling at 3811 Alder Lane. FACTS: • At its meeting of November 6, 2000, the City Council authorized purchase of a single-family dwelling at 3811 Alder Lane. This parcel is adjacent to an area that is being considered for potential redevelopment and roadway improvements. • The resolution allows the City to qualify the property purchase as an eligible expense for reimbursement in the event that the property is included within a Tax Increment Finance district. ATTACHMENTS: • Resolution Declaring Official Intent to Issue Bonds to Reimburse Expenditures for Property Acquisition in Cedarvale-Highway Area is enclosed on page 425. 6a RESOLUTION CITY OF EAGAN DECLARING OFFICIAL INTENT TO ISSUE BONDS TO REIMBURSE EXPENDITURES FOR PROPERTY ACQUISITION IN CEDARVALE-HIGHWAY AREA WHEREAS, this Council and the City's Economic Development Authority have been considering the establishment of a redevelopment project in the Cedarvale-highway 13 area of the City and the City has acquired a single family dwelling in the area at a cost of $146,000. WHEREAS, this Council reasonably expects that it will reimburse the $146,000 cost of such acquisition with the proceeds of bonds. This resolution is a declaration of official intent within the meaning of Treas. Reg. § 1.150-2. NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota hereby approves the issue of bonds to reimburse expenditures for property acquisition in Cedarvale-Highway 13 area. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Deputy Clerk CERTIFICATION I, Holly N. Duffy, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 2000. Holly N. Duffy, Deputy Clerk Agenda Information Memo December 19, 2000 Eagan City Council Meeting S. PROJECT 807, DODD RD. TRAIL (DIFFLEY TO WESCOTT) ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report for the installation of an off-street trail along Dodd Rd from Diffley to Wescott Rd. FACTS: • On November 21, the City Council held a public hearing to consider potential improvements to Dodd Road. After considering several options, the Council determined that Dodd Road should remain in its current rural configuration but that an off-street trail should still be considered on one side. • Councilmembers Carlson and Bakken have requested that consideration of authorizing a new feasibility report for this improvement be placed on the December 19th agenda. • Due to the concerns expressed regarding the potential impact to adjacent properties and significant trees, a new feasibility report will focus on trying to balance the least impact with an economical alignment on the most appropriate side. It is proposed that both sides would be evaluated and presented for public consideration. This new report would incorporate all of the information that has been generated to date from the previous studies to minimize additional costs. • This newly proposed off-street trail will be more of a meandering path constrained by topography and trees similar to an internal park trail rather than an engineered trail segment of a major street upgrade. The Public Works and Parks Department will evaluate the most appropriate approach to the design and construction of this improvement. It is anticipated that a Landscape Architect Consulting firm would be retained to assist in the preliminary design and feasibility report preparation. C 9 Agenda Information Memo December 19, 2000 Eagan City Council T. R. J. RYAN CONSTRUCTION, INC. (PIONEER PLASTICS) ACTION TO BE CONSIDERED: To allow issuance of a building permit prior to platting of the property. FACTS: • The subject property (3660 Dodd Road) is located east of Hwy. 149 (Dodd Road), between West Group and the YMCA SE % of Section 13. The property is currently unplatted and 'vacant. • R.J. Ryan is in the process of applying for final plat approval and a building permit for this site. The processing of a final plat can take 30 to 45 days, and since this site is adjacent to a state highway, is subject to review by Mn/DOT. • It is our understanding that the applicant has filed a request for an access permit with Mn/DOT, however, we do not yet know if Mn/DOT will approve the access permit. • The applicant has indicated that a permit for construction of only the building shell is requested at this time, to be followed later with the required permits for the interior finish. • The City has already issued a grading permit for the excavation of this site to prepare it for construction. ISSUES: • If the Council chooses to allow construction to move ahead prior to platting, to ensure that platting does occur, the City can withhold the Certificate of Occupancy until platting is completed. ATTACHMENTS: Location Map, page 66 Letter from Tom Ryan dated December 13, 2000, page. gp 6s Location Map Eagan Boundary Street Centerline Irk' Parcel Area Building Footprint 1000 0 1000 2000 Feet Development/Developer: R.J. Ryan Construction, Inc. for Pioneer Plastics Application: Building Permit Pri • • tatting Location: 3660 Dodd Road pty Picture> City of Eagan ,MINNESOTA Community Development Department Map Prepared using ERSI ArcVisw 3.1. Parcel base map data provided by Dakota County Land Survey Department and is current as of November 2000. THIS MAP 15 INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are not r ible for errors or omissions. (tRj Ryan Construction, Inc. 6511 Cedar Avenue South • Minneapolis, Minnesota 55423 (612) 866-4632 • Fax (612) 866-0390 December 13, 2000 City Of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 Attn: Pamela Dudziak Re: Pioneer Plastics 3660 Dodd Road Eagan, MN Dear Pam: Please forward our request to the Eagan City Council to grant a building permit for construction of the Pioneer Plastics building before filing the final plat. Pioneer Plastics is currently located in Richfield and their current building has been purchased for the Best Buy redevelopment. Under the terms of the sale Pioneer is liable for a $1,000 per day holdover clause for every day they occupy the building after March 31, 2001. Their understanding is the maximum holdover allowed is 30 days before their building is razed. Because of hook-up requirements for their machinery, an interim move is not possible. Because of production requirements and commitments to ongoing customers, an extended shutdown could force the firm into bankruptcy. We are delivering to you today submittal documents required for final plat approval. We assure you we will work with you efficiently to complete the requirements necessary to final the plat. But our short time line and winter conditions require that be begin construction immediately. Thank you for your help and consideration. TR:jv Pioneer plastics -city of eagan let01 Sincerely, .J. RYAN CONSTRUCTION, INC. Tom Ryan 6% An Equal Opportunity Employer Agenda Information Memo December 19, 2000 Eagan City Council Meeting U. ON -SLE WINE, MALT LIQUOR AND SUNDAY LICENSE FOR PRIYA INTERNATIONAL, INC. ACTION TO BE CONSIDERED: To approve the on -sale wine, malt liquor and Sunday license for Madras Palace FACTS: • Priya International, Inc. has applied for an on -sale wine, malt liquor and Sunday license with the City of Eagan. • The officers of the corporation are Lakshminarayana Govindan and Suhil R. Lachhiramani. • The applicant plans on purchasing Madras Palace (located at 1260 Town Centre Drive). • The applicant has submitted the required documents except for the Certificate of Liquor Liability and workman's compensation insurance. Staff will not issue the license until these conditions are in compliance. The other documents have been reviewed and deemed in order by City staff. • The police have conducted an investigation on the principals and do not find any reason to deny the applicant the on -sale license. ATTACHMENTS: • Application enclosed without page number. Agenda Information Memo December 19, 2000 Eagan City Council Meeting V. APPROVE AMUSEMENT LICENSE APPLICATION FOR AL BAKERS ACTION TO BE CONSIDERED: To approve an amusement license application for Al Bakers. FACTS: • Mike Aspengren has submitted an application deemed in order by staff for activities to be conducted at Al Bakers during the year 2001. ATTACHMENTS: Attached without page number is a copy of the application. 69 Agenda Information Memo December 19, 2000 Eagan City Council Meeting W. OFF -SALE LIQUOR LICENSE FOR SILVER BELL LIQUOR, INC. ACTION TO BE CONSIDERED: To approve the off -sale liquor license for Silver Bell Liquor, Inc. FACTS: • Silver Bell Liquor, Inc. has applied for an off -sale liquor license with the City of Eagan. • The shareholders of the corporation are Balbir Shoker, Jaswinder S. Mundi, and Dhanna, Sigh. • The applicant plans on purchasing Silver Bell Liquor (located at 1983 Silver Bell Road). • They have submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation on the principals and do not find any reason to deny the applicant the on -sale license. ATTACHMENTS: • Application enclosed without page number. 70 Agenda Information Memo December 19, 2000 Eagan City Council Meeting X. ON -SALE MALT LIQUOR LICENSE — PIZZA HUT ACTION TO BE CONSIDERED: To approve the on -sale malt liquor and Sunday license for Sky Ventures, LLC FACTS: • Sky Ventures, LLC has applied for an on -sale malt liquor license with the City of Eagan. • The officers of the corporation are Le J. Engler, President Jeffrey T. Engler, Vice President, and Leonard Newman, Secretary. • The applicant purchased Pizza Hut Restaurant (located at 1325 Town Centre Drive. • The applicant has submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation on the principals and do not find any reason to deny the applicant the on -sale malt liquor license. ATTACHMENTS: • Application enclosed without page number. Agenda Information Memo December 19, 2000 Eagan City Council Meeting A. PROPOSED 2001 GENERAL FUND BUDGET AND PAYABLE 2001 PROPERTY TAX LEVY ACTION TO BE CONSIDERED: Approve the 2001 General Fund Budget and the resolution certifying the 2001 ad valorem property tax levy. FACTS: • The City is required by State law to hold a Truth -in -Taxation public hearing to consider the 2001 payable property tax levy and the 2001 budget. This hearing was held and closed on December 4, 2000. At the conclusion of the initial hearing (or continuation hearing, if one had been held), a subsequent hearing must be held to adopt the final payable 2001 budget and payable 2001 tax levy. • The final certifications must be made to Dakota County by December 28, 2000. • Parcel -specific notices showing the comparison of actual 2000 taxes to proposed 2001 taxes have been sent to each property owner in the City. In addition to the mailed parcel -specific notices, published notice is also required. That notice which invites property owners to attend the public hearing or to send written comments has been published in the Eagan This Week, Eagan Sun Current and Dakota County Tribune. This is beyond the legal requirement that requires publication in a newspaper that is circulated throughout the City. • No changes to the budget or proposed levy have been made to what was presented at the December 4, 2000 public hearing. • The City's tax capacity rate for the Truth -in -Taxation notices is 23.423 (City 20.311 + MVTA 3.112) compared to the 2000 rate of 24.458 (City 21.286 + MVTA 3.172). ATTACHMENTS: • Enclosed on pages 93 through % y is a copy of comparative summaries of revenues and expenditures for the General Fund. di • Enclosed on page "2.cis a copy of the resolution certifying the 2001 payable property taxes. r70. 2001 revsum 12/13/00 2001 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES 1999 2000 2001 Actual Budget Budget General Property Taxes $ 11,666,769 $ 12,343,200 $ 13,238,600 Licenses 166,656 156,800 165,800 Permits 1,278,561 569,000 577,300 Intergovernmental Revenues 2,365,643 2,312,900 2,361,300 Charges for Services 1,204,213 812,100 847,600 Recreation Charges 399,897 422,700 410,700 Fines & Forfeits 193,835 177,000 178,000 Other Revenues 606,788 396,900 508,700 Program Revenues 801,968 881,700 883,400 Transfers 202.106 127.700 109,300 TOTAL GENERAL FUND $ 18,886,436 $ 18,200,000 $ 19,280,700 93 2001 budexp to CC 11-21 2001 GENERAL FUND BUDGET COMPARATIVE SUMMARY OF EXPENDITURES 1999 Actual 2000 Budget 2001 Proposed GENL GOVERNMENT 01 Mayor & Council $ 106,878 $ 101,700 $ 103,200 02 Administration 727,125 768,300 671,300 03 Information Technologies 553,554 604,500 704,600 05 Finance/City Clerk 795,878 905,200 875,500 06 Legal 299,660 346,000 359,800 07 Community Development 1,304,667 1,314,800 1,400,400 09 Communications - - 178,800 10 Telecommunications 38,247 2,800 Gen Govt Total 3,826,009 4,043,300 4,293,600 PUBLIC SAFETY 11 Police 6,375,871 6,813,000 7,115,400 12 Fire 966.427 1.008.800 1.064.300 Public Safety Total 7,342,298 7,821,800 8,179,700 PUBLIC WORKS 21 Public Works Engineering 953,525 1,046,400 1,114,400 22 Streets & Highways 1,115,671 1,332,500 1,368,800 24 Central Svces. Maint. 381.829 434.700 457.200 Public Works Total 2,451,025 2,813,600 2,940,400 PARKS & RECREATION 31 Parks & Recreation 2,275,045 2,547,900 2,659,200 32 Tree Conservation 253.461 241.700 278.900 Parks & Rec Total 2,528,506 2,789,600 2,938,100 GENL GOVT BLDG MAINT 33 Building Maintenance 495,397 566,900 547,300 Total Expenditures - General Fund 41 Contingency—undesignated 16,643,235 18,035, 200 18,899,100 164,800 381,600 Total Expenditures + Contingency $ 18,200,000 $ 19,280,700 /7y 12/13/00 RESOLUTION CITY OF EAGAN LEVY OF 2001 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 19, 2000, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember , and seconded by Councilmember NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of 2001 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2001 as follows: City Services: Revenues: General Fund $13,238,600 Equipment Revolving Fund 700,000 Major Street Fund 1,000,000 General Facilities Renewal & Replacement 100,000 Subtotal Revenues 15,038,600 Debt: Community Center/Central Park bonds 1,400,000 EDA bonds 123,000 Assessments on City Property $ 65,000 Subtotal Debt 1,588,000 Subtotal City Services Transit Services Total City-wide Levy Cedarvale Special Services District Levy Dated: December 19, 2000 CITY OF EAGAN CITY COUNCIL 16,626,600 2,332,779 $18,959,379 SIM By: Its Mayor Attest: Its Deputy Clerk CERTIFICATION I, Mira B. McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of December, 1998. Mira B. McGarvey, Deputy City Clerk 9 c Agenda Information Memo December 19, 2000, Eagan City Council B. VARIANCE — Adkins Association (680 Diffley Road) ACTION TO BE CONSIDERED: Approval of variances of 2 feet and 15 feet to the required 30 -foot side yard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building located at 680 Diffley Road. FACTS: • The property is currently unplatted. It is zoned and guided Public Facility. • The property is 60 -feet wide and 130 -feet deep, with area coverage of 7,840 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building is non -conforming: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east), with a rear yard setback at 8'-10 %2". • The proposed addition would maintain existing non -conforming side yard setbacks. The rear yard and front yard setbacks would not be impacted. ATTACHMENTS: Staff Report, pages 97 through. PLANNING REPORT CITY OF EAGAN REPORT DATE: December 1, 2000 APPLICANT: Adkins Association PROPERTY OWNER: Qwest REQUEST: Variance LOCATION: 680 Diffley Road, Eagan, MN COMPREHENSIVE PLAN: Public Facility ZONING: Public Utility CASE: 25 -VA -14-11-00 HEARING DATE: December 19, 2000 APPLICATION DATE: November 20, 2000 PREPARED BY: Tanda Gretz SUMMARY OF REQUEST Adkins Association is requesting approval of Variances of 2 feet and 15 feet to the required 30 - foot side yard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building at 680 Diffley Road. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. Planning Report — Adkins Assoc. Variance December 19, 2000 Page 2 CODE REQUIREMENTS Public Facilities zoning requires a minimum 30 -foot side yard and rear yard setback. Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property should be platted. BACKGROUND/HISTORY The property is currently zoned Public Facility. EXISTING CONDITIONS The property is 60 feet wide and 130 feet deep, with area coverage of 7,840 sq. ft. The existing 364 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered by Eagan Alliance Church to the west and Praise Lutheran Church to the south and east. The existing building is non -conforming: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east). The rear yard setback is currently at 8'-10'/�". EVALUATION OF REQUEST The applicant is proposing to construct a 364 sq. ft. addition, to be located north of the existing 364 sq. ft. building. Such an addition would conform with the existing side yard setbacks. Rear and front yard setbacks would not be impacted by the proposed addition. A parking/turn-around area will also be relocated to the north of the existing building and will meet the required City setbacks for parking areas. City Code requires a 20 -foot front and rear yard setback, and a 5 -foot side yard setback for parking. Architectural details of the addition consist of brick that will match the existing building. The height and roof style of the proposed addition will also match the existing building. Three Colorado Blue Spruce are to be planted on the north side of the parking area. X7g Planning Report — Adkins Assoc. Variance December 19, 2000 Page 3 APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would double floor space and allow current and future demand for services to be met. SUMMARY/CONCLUSION A 364 sq. ft. addition to an existing 364 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting variances of 2 feet and 15 feet to the required 30 -foot side yard setback, to allow the addition to be constructed with the same side yard setbacks as the existing building. ACTION TO BE CONSIDERED To recommend approval of Variances of 2 feet and 15 feet to the required 30 -foot side yard setback for property located at 680 Diffley Road in the NW '/a of Section 25. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. 4. The proposed addition shall be constructed using materials to match the existing structure. Location Map Eagan Boundary Street Centerline Parcel Area ® Building Footprint o -tit- AsD��ei��44, esu arttAN. reme mai 6.10 latej owl vt1 43105/* mite Alfri „ilia. sa tipan o� �'�� pQ4s u0, Cg� RvW47 Q qt c , o.� ��, �l ��oJt'w��+a 60 4p�a �o awl cowl o;P Pi.77 GG��'►��:r�:IGi7 1, ��' �O ��cec a Dila Lit, �J •o� 10 :I/�.' 111 sv4, hevigemati' 11102-4Atte IN 4/1 �ial.a`o;� ►��.;�� ' ri ►1`000�� `�`,i% tz train nz�nt_a WOW448712, 471 goia—ozziNGGcONA ��GG�Grry 11.1 �aoe��eoe ��>q i :1 ck 1000 Development/Developer: Adkins Association Application: Variance Case No.: 25 -VA -1411 - City of Eagan MINNESOTA Conlw�rwNy OovoloProot D..anm wt Map plep•udtaIng E B a ti .M, 11. Fad bre nap do podded ey 0okota Caa.y Lands Bawl orprm.nt .d Is anal a. at Wants 2001 1000 THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and aro not responsible for errors or omissions. 2000 Feet W+ E NM ME. 11! a 41 ( Arra'.? runs MrD! M4 — — Z MIM AM. .1440 O 14- A 0 o. 141.101111‘, Via tOrarder WIN NeCXT ION MSC 1)r MOO AeOC1A11011 ""°s Qwest �w}�1-Iw . AIM� �r/►. �I �I • 1- 0 cD iN wri r z 11 Notrow'r war I 11 —_--_.J�---- � — v Wu mese is '6 sI ------------ -------------- III ----- ---1 4 11 7; 1 i; 1 11 11111; 1° 14 4411 Z14, 2,114 4114Hai i41 fil til i; ee 131 a Isle ;$ 111 111 11 111 3 2tok) ADDITION (C1) .. Howe .aoow►noo .. swum%Qwest _T Agenda Information Memo December 19, 2000, Eagan City Council C. VARIANCE — ADKINS ASSOCIATION (4175 LEXINGTON AVENUE) ACTION TO BE CONSIDERED: Approval of a 15 -foot variance to the required 50 -foot front yard setback on a county right- of-way, and variances of 11 feet and 17 feet to the required 30 -foot side yard setback, for the construction of a 404 sq. ft. addition to an existing 426 sq. ft. utility building located at 4175 Lexington Avenue. FACTS: • The property is currently unplatted. It is zoned Planned Development, and designated Neighborhood Business under the Comprehensive Guide Plan. • The property is 50 -feet wide and 120 -feet deep, with area coverage of 5,750 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building is non -conforming: side yard setbacks are currently at 12'-11 1/4" (north) and 18'-7 3/4" (south), with a rear yard setback of 22'-2". Rear parking setback is at 5'-7 %2" and is also non -conforming. • The proposed addition would necessitate a 15 -foot variance to the required front yard setback, and would maintain existing side yard setbacks. The existing rear yard, and rear parking, setback would not be impacted. ATTACHMENTS: Staff Report, pages 3y through 99 . 8'3 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 1, 2000 CASE: 23 -VA -13-11-00 APPLICANT: Adkins Association HEARING DATE: December 19, 2000 PROPERTY OWNER: QWEST APPLICATION DATE: November 20, 2000 REQUEST: Variance PREPARED BY: Tanda Gretz LOCATION: 4175 Lexington Avenue COMPREHENSIVE PLAN: Neighborhood Business ZONING: Planned Development SUMMARY OF REQUEST Adkins Association is requesting approval of a 15 -foot Variance to the required 50 -foot front yard setback from a county right-of-way for construction of a 404 sq. ft. addition to an existing 426 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 11 feet and 17 feet to the required 30 -foot side yard setback are requested. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. 8� Planning Report — Adkins Assoc. Variance December 19, 2000 Page 2 CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50 -foot setback along a county right-of-way. For the purposes of determining setback, public right-of-way includes the ten -foot trail easement along Lexington Avenue on this property. A minimum 30 -foot side yard and rear yard setback is required. Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property should be platted. BACKGROUND/HISTORY The property is zoned Planned Development. Records indicate in 1987 a 15 -foot variance to the required 30 -foot rear yard setback was granted, for an addition to be constructed west of the existing building. EXISTING CONDITIONS The property is 50 feet wide and 120 feet deep, with area coverage of 5,750 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered to the west and south by Holiday gas station and to the north by a City pump house, with which it shares driveway and turn -around space. The existing building is non -conforming: side yard setbacks are currently at 12'41 1/4" (north) and 18'-7 3/4" (south). The rear yard setback is currently at 22'-2". EVALUATION OF REQUEST The applicant is proposing to construct a 404 sq. ft. addition, to be located east of the existing 426 sq. ft. building. Such an addition would conform with the existing side yard setbacks, and would necessitate a 15 -foot variance to the required 50 -ft. setback for front yards bordering a county road. Rear yard setbacks, currently also non -conforming, would not be impacted by the proposed addition. gs Planning Report — Adkins Assoc. Variance December 19, 2000 Page 3 Parking and turn -around space exists to the north of the existing building. No additional parking is proposed. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition will also match the existing building. No additional trees are proposed. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would increase floor space and allow current and future demand for services to be met. SUMMARY/CONCLUSION A 404 sq. ft. addition to an existing 426 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 15 -foot variance to the required 50 -ft. front yard setback on a county right-of-way. In addition, variances of 11 feet and 17 feet to the required 30 -foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. ACTION TO BE CONSIDERED To recommend approval Variances of 15 -feet to the required 50 -foot front yard setback on a county right-of-way, and 11 feet and 17 feet to the required 30 -foot side yard setback, all for property located at 4175 Lexington Avenue in the SW 'A of Section 23. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. Planning Report — Adkins Assoc. Variance December 19, 2000 Page 4 4. The proposed addition shall be constructed using materials to match the existing structure. g 7 Location Map ••••••••• ogar• '1 • 1 a ' i 1 - • • • • Sukrect Site 21122;Xt1 IZapriO23 1 1 • • 4 Cagan Boundary Street Contealine Parcel Area EMI Building Footprint 4cIgkrf COO N. 47:‘ Mt• -w EICIMVICtrza> wa al ,,;:33:occr 4.4:,,‘441- detriat .•4 444VP * 1; 4 mg Sdi. El:4- I. 12.5C155.11> (N. VSA4 111.44 0 # t,‘ PI ItO tt Illj : f ETITIATIVE:4 K1) Ic••40 tig MA ill ! :P 41 a El Erg tirgC44.4N vrtt4A40 %le 4.4"iiiii ' 0 ri biNx1610 24 it* -0 r nunp.=7:p.m= rreiba.) gaol Lit, i1/44 ' , A 041 / teCark7k70 1/40; alra=ccocoaacQm , erzireammtrecr.in Eial.."-- V 1 1 Sita 1. • Development/Developer: Adkins Association Application: Variance Case No.: 23 -VA -13-11-00 4111tity of Eagan MINNESOTA C•••••••••ty 0••••1••••••• •••••••••• • 1000 • 0 ‘ 14.4". r It+.71 4. L:tv --.40b,,,, ..,... .1.-1 %,I*1•0* -4,4-_,.., lel t.'1•11 , g , ..., ..ii.iew L Mai CIL kr e6 VIC Ernillr_ "I;r47".44.Z;;12 rric41114‘.4) Iglit44)4747415511ED ClorN m----, 1 ---. urzazzasstivv, romft" ft.„, ..r1 ,1N r nest = ii ...... reenotzcZ5N9 4 ,fa L:Ccrd7a17C;'4Ne .74) . Mt= nal,,,4zwN %MOO.. ___s. • Id •• 1000 2000 Feel M ip Prepared using AICV•PII 3.1. Parcel bon trap das prodded by Waft Casty Land Sun/ mea arida affront is cf MO THIS MAP IS MINDED FOR RIPERIFICS USE ONLY Th. City of Megan and Dakota County do not gusrante• the accuracy of this information and are net responsible for *non or emissions. WE E NOIlIQQb' HlIM NV1d 9NIC1110g 1 4 1 '2: nav -- sacro -'" 01001.Y_ _.. _......lv _._...� _ _ a 011/102 117' arianee)' 11 .010 0 0 i (11' Vag 'axe 1 114114411 araIrs Ifteift 11 z a J 1 a ION (RSC A A1I $ r takvanfor Qwest. = � 9D Agenda Information Memo December 19, 2000, Eagan City Council D. VARIANCE — ADKINS ASSOCIATION (1975 Difflev Road) ACTION TO BE CONSIDERED: Approval of a five-foot variance to the required 50 -foot front yard setback on a county right-of-way, and variances of 16 feet and 20 feet to the required 30 -foot sideyard setback, for the construction of a 465 sq. ft. addition to an existing 474 sq. ft. utility building located at 1975 Diffley Road. FACTS: • The property is currently unplatted. It is zoned and guided Public Utility. • The property is 50 -feet wide and 90 -feet deep, with area coverage of 5,837 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building is non -conforming: side yard setbacks are currently at 14'- 13/16" (west) and 10'-4" (east), with a rear yard setback at 8'-4 1/8". • The proposed addition would necessitate a five-foot variance to required front yard setback, and would maintain existing non -conforming side yard setbacks. The existing rear yard setback would not be impacted. ATTACHMENTS: Staff Report, pagesP through7E'. 9/ PLANNING REPORT CITY OF EAGAN REPORT DATE: December 1, 2000 APPLICANT: Adkins Association PROPERTY OWNER: QWEST REQUEST: Variance CASE: 20 -VA -12-11-00 HEARING DATE: December 19, 2000 APPLICATION DATE: November 20, 2000 PREPARED BY: Tanda Gretz LOCATION: 1975 Diffley Road, Eagan, MN COMPREHENSIVE PLAN: Public Facility ZONING: Public Utility SUMMARY OF REQUEST Adkins Association is requesting approval of a five-foot Variance to the required 50 -foot front yard setback from a county right-of-way for construction of an 465 sq. ft. addition to an existing 474 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 16 feet and 20 feet to the required 30 -foot side yard setback are requested. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. 9� Planning Report — Adkins Assoc. Variance December 20, 2000 Page CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50 -foot setback along a county right-of-way. Public Facilities zoning requires a minimum 30 -foot side yard and rear yard setback. Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property should be platted. BACKGROUND/HISTORY The property is currently zoned Public Facility. Records indicate in 1987 a 17 -foot variance to the required 30 -foot rear yard setback was granted, for an addition to be constructed north of the existing building. EXISTING CONDITIONS The property is 50 feet wide and 90 -feet deep, with area coverage of 5,837 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered by Cedar Grove Baptist church to the west and north, and Diffley Commons Townhomes to the east. The existing building is non -conforming: side yard setbacks are currently at 14'-13/16" (west) and 10'-4" (east). The rear yard setback is currently at 8'-41/8". EVALUATION OF REQUEST The applicant is proposing to construct a 465 sq. ft. addition, to be located south of the existing 474 sq. ft. building. Such an addition would conform with the existing side yard setbacks, and would necessitate a 5 -foot variance to the required 50 -ft. setback for front yards bordering a county road. Rear yard setbacks would not be impacted by the proposed addition. A proposed parking/turn around area will also be relocated to the south of the existing building and will meet the required City setbacks for parking areas. City Code requires a 20 -foot front and rear yard setback, and a 5 -foot side yard setback for parking. Q� Planning Report — Adkins Assoc. Variance December 20, 2000 Page Architectural details of the addition consist of brick and decorative block, which will match the existing building. The height of the proposed gable roof line will also match the existing building. Five Colorado Blue Spruce are to be planted on the west side of the site. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would increase floor space and allow current and future demand for services to be met. SUMMARY/CONCLUSION A 465 sq. ft. addition to an existing 474 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 5 -foot variance to the required 50 -foot front yard setback on a county right-of-way. In addition, variances of 16 feet and 20 feet to the required 30 -foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. ACTION TO BE CONSIDERED To recommend approval of Variances of five feet to the required 50 -foot front yard setback, and 16 and 20 feet to the required 30 -foot side yard setback, all for property located at 1975 Diffley Road in the SW 1/4 of Section 20. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. 4. The proposed addition shall be constructed using materials to match the existing structure. 9y Location Map Q: i 1 *Ot (4 a 0 igi 0 c7 ©aril ° t+ Ems'► RatpUlti �4.--!t.rF,;•4 �O!eII'�erl9 ••••••••• 6•• rei .? , ftst 0. ©S,Siel ,�sts``i ' LIB ? Iter. 6e 11 ossa4� �sv ;� ii,o,m ui bSAel.� riff I trill aO erlLII BTI 1 Cl ELT C1 Els a N rJ 111 .�� IEmma'FPM fs+LOB 1 s 11;4'4'05! e 1.Vt,1i11k Eagan Boundary Street Centerline Parcel Area MI Building Footprint 042,0 4P Ra �G I1 �s `y'zQ�Ee� 1 1 tegegg:s7 `�7la 41 vn a� Aizia nvtOIL 1 0�C10©i 1not ©21 ISip Ls :��i ■Rt rte- 1 r L S4 AP •e • e_ - SA 'AA. • 0 - Min Lir • trip LI M [+S • LY L1 LRJ LIN L1• LR!Lail1LW LK j1U L1L/ 1 L A . ;LBF- 4 Sub"act Site 1r .s� tri `Ilev.\�0 1 Ler J.t'4 ., 5...), .!•4 OSS A`v14.v‘t40, 4.\ �;;004> 'wwyly .44110 AP/ '�A n �•..'a..� ilii it iT cam. • ■ M CUNIAIIIMMaj C7a1\C .7 Gaa111riaal • ■ • eQi en a ensi■■ 1:11.71- I is 1 1 es ■ME= f ars 1 .:2„,,,,,,,,,,,%it: , •1 4;44 o ` 44`a .- 4' _ipYt �♦ .d a7 r■ 1 i+:� 444 sem'. 4C..r AR; c:;; .: i ; C�Ji.� ,`r -is+ QsJ Boa• fiI `ei � tl��t J. �,Cm`�rs7:7114:,;—,,, � • 7� rl�J oo��:rr..-r-r r` _ ? /:Jy4 l�t7[ ♦ C Crrr'•�Vt + ' NUJ fsa.;� 444 WIWI WWI L]L]ML] 117: ti• I ii°111111171161r134 Development/Developer: Adkins Association Application: Variance Case No.: 20 -VA -12-11 1000 0 .r r us r r r r r r ' • • •w��1 teJua�te,� � JL ��J� i •e ^ V a.J `J1,05 `�•4 L`i `^ice' ♦�' r-~1.r7rp 1000 2000 FOM 411Itlity of Eagan MINNESOTA C•ara•any O•w••Na•a/ 0q•nra.•1 Map Rspasd ERSI Maim 11. Portal taw needles provided by Dakota Carty Lad &J y Department and Is current as d Naarrter 2000. THIS MAP I3 INTENDED FOR REFERENCE USE ONLY Tho City of Eagan and Dakota County do not guarantee the accuracy et this Information and aro not r Ibis for errors or omissions. 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' 1 I I 1 1 i . ii I 1 fl uppicum 1 Ids Wingi , j--::' ill& 1 gge sun 1 f 1 1 1 '1 1 1 1 I i , I 1 9° :I i (ROC 9) 6 VASgt il." itiill II trromoNua ALM" IV west MI be 0f e .11.1111... .10 .., $ 1 98." 1 1 Agenda Information Memo December 19, 2000 Eagan City Council Meeting OLD BUSINESS A. PROJECT 768, NORTHWOOD PARKWAY ACTION TO BE CONSIDERED: Authorize/Reject scheduling a Public Hearing for Project 768 (Northwood Parkway — Streets and Utilities) to be held on January 16, 2001. FACTS: • Project 768 provides for the construction of the proposed new alignment for Northwood Parkway from Pilot Knob Road at Highsite Drive to 35E through the Glen Pond Apartment complex. • The City had been in negotiations with the property owner to swap some recently acquired excess MnDOT property for the necessary street right-of-way for the new Northwood Parkway alignment. Unfortunately, these negotiations were not successful. • If Project 790 (Central Parkway) is to be completed, the intersection with Pilot Knob Road will have to be upgraded to accommodate the necessary signalization. This will require that, as a minimum, the westerly approach of the proposed Northwoods Parkway be completed as part of this project as well. • On October 3, 2000 a public hearing was held to consider proceeding with Project 768 (Northwood Parkway). That project was denied and there has been no further movement in positions on either side in the right-of-way land swap negotiations. ISSUES: • If Project 768 (Northwood Parkway) does not proceed concurrently with Project 790 (Central Parkway), Project 790 should be revised and expanded in scope to include that portion of Northwood Parkway necessary to accommodate the signalization of Pilot Knob Road. • If Project 768 (Northwood Parkway) does not proceed at this time or in the near future, consideration should be given to adopting an Official Map. This would have the benefit of protecting the proposed alignment of its future right-of-way that will begin to be defined by the intersection improvements of Pilot Knob Road and Central Parkway. ATTACHMENTS: • Alignment map, page /c . 9 9 lov Agenda Information Memo December 19, 2000 B. PROJECT 790, CENTRAL PARKWAY STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the draft feasibility report for Project 790 (Central Parkway—Street and Utility Improvements) and schedule a public hearing to be held on January 16, 2001. FACTS: • On April 17, 2000, city staff received a petition from Robert Falk, representing Duke -Weeks Realty, requesting the installation of sanitary sewer, water, and storm sewer improvements, as well as street construction and street lighting, for the development of the Country Joe Miller property west of Lockheed Martin, northwest of the corner of Pilot Knob Road and Yankee Doodle Road. • On April 18, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the new street construction of Central Parkway between Yankee Doodle Road (County Road 28) and Pilot Knob Road (County Road 31), including utility improvements to serve the adjacent developing properties. • On June 6, the residents of Eagan passed a tax referendum for the construction of a community center on the property the City of Eagan acquired from Duke -Weeks Realty north of the Central Parkway alignment. • An informational meeting was held on September 21 at City Hall for the adjacent property owners. Of the 4 Research and Development parcels and 1 Agricultural parcel proposed to be assessed, 11 persons attended the informational meeting. • On October 3, a Public Hearing was held and the feasibility report was formally presented. The Public Hearing was continued indefinitely to allow time for input from the Central Park Site Design Committee. • At a Council workshop meeting with various Focus group members on Monday, December 4, the design concept and alignment of Central Parkway was reviewed and discussed. The Mayor then directed that consideration of scheduling the public hearing process be placed on the December 19 agenda. • A draft feasibility report has been completed consisting of a landscaped parkway street and necessary utility improvements for the development of the Duke -Weeks property and Central Park and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. ISSUES: • Project 790 provides for the signalization of the intersection of Pilot Knob Rd. However, the original Feasibility Report assumed that the Northwood Parkway (Project 768) approach at the High Site Dr. intersection would occur concurrently. If Project 768 does not proceed on the same schedule, Project 790 should be revised and its scope expanded to include the minimum improvement of Northwood Parkway as necessary to allow the intersection to be built to its ultimate design standard. /o/ • If there is interest in opening the new Community Center by July 2002, it is necessary to approve this project as quickly as possible to allow adequate time for right of way acquisition and Municipal State Aid Funding approval. Also, longer delays can result in increased bidding costs of up to $100,000 per month based on the size of the contract. • If there is objection to right of way acquisitions or special assessments for the southern leg from the entrance to the new Community center to Yankee Doodle Rd, the project as a whole could be approved but constructed in phases under multiple contracts. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Information Memo December 19, 2000 Eagan City Council Meeting C. RECEIVE CEDAR/13 REDEVELOPMENT PROCESS UPDATE ACTION TO BE CONSIDERED: Receive update on proposed redevelopment of the Greater Cedarvale Area. FACTS: • The City hosted an open house on Tuesday, November 28, to share with the public refinements that have been made in the redevelopment concept for the Greater Cedarvale Area. In addition, the design option for realignment of the Silver Bell Road and Beau d' Rue Drive intersection was displayed, as was a chronology of important dates in the history of the Greater Cedarvale Area project and a Next Steps timeline. • Concept refinements were based on meetings with developers and market experts, phasing considerations, and preliminary financial feasibility analysis. • There were more than 65 interested residents and businesspersons that attended the open house. Written comments were received from a number of attendees. • Staff will review concept refinements and summarize comments received. Jim Prosser of Ehlers & Associates, the City's project management consultant, will be present to discuss next steps in the process. ATTACHMENTS: • Revised Concept Plan comparison matrix of the original Task Force elements with refined concept elements is enclosed on page M • Memo summarizin written and verbal comments received at the open house is enclosed on pages $hrough///. • Revised Concept Plan refinements by sub -area (correlating to the matrix) are attached without page number. /Gt 3 Development Area Village Plaza Concept Refined Concept Developer comments/explanation of Refinement & Approximate Build Out Cedarvale South Residential neighborhood with a variety of housing types. Mixed residential with density of approx. 12 u/ac. Developers and market research expert projected critical nexus between development density & intensity and any successful redevelopment project. Build out - 2004 Cedarvale West Full service hotel w/conference center and office with shared parking — Transit feature. Hotel/office with transit feature. Developers and market expert supported that the area would be appropriate for hotel and office; however, a full service hotel is very unlikely for the foreseeable future A mid -service hotel with some conference space is possible in the 5- 10 year range. Build out - 2010 Cedarvale Center Two story retail and office and central urban greenway "main street" concept. Multi -family along Beau D' Rue. Office and some retail and/or a renovation of the mall for multi-purpose and office space. Multi- family along Beau -D'- Rue. Mall owner's rep has shown concept plan for renovation and re -use of the mall structure as primarily office. Developers believe retail max should be around 50K SF — interest in housing will be almost immediate. Build out — Varies by use and aggressiveness of land acquisition. Cedarvale East Add recreational and entertainment uses to compliment Cedarvale Lanes and Jensen's. Same. Developers believe additional uses of this ilk may potentially draw from larger area but would be better supported subsequent to the addition of office/hotel/retail uses. Build out — 2005-2015 Road Realignment District Improve intersection, add public feature, and potential re -use of Silver Bell Center as `auto -mall'. Improve intersection and add `gateway' entrance design. Consider ,retail/office/housing mix. Renovate Silver Bell Center. General comments were that retail viability would hinge on new multi - family housing and office development in the area. The roadway realignment will generate redevelopment interest immediately in this area. Build out — 2001-2005 Cedarvale North Office complex; expansion of Tesseract. Corporate campus or office park. Tesseract remains; expansion not likely. This area stands alone and is not contingent on other development. To preserve redevelopment opportunities, the City should consider acquiring property under a lease back scenario. Build out — open (2001-2015) AO 9 city of eagan MEMO TO: MAYOR AWADA AND CITY COUNCIL MEMBERS FROM: Assistant City Administrator Verbrugge DATE: December 15, 2000 SUBJECT: Summary of Greater Cedarvale Area Concept Refinement Open House An open house was held on Tuesday, November 28, to share with the public conceptual refinements for the possible redevelopment of the Greater Cedarvale Area. The refinements reflect land use changes to the original Task Force "Village Plaza" concept plan presented to the City Council in November 1999. These refinements were made after conducting preliminary financial analysis and receiving feedback on the concept from several large developers and from market experts. Representing the City at the open house were Assistant City Administrator Verbrugge, Public Works Director Colbert, City Engineer Russ Matthys, and Senior Planner Ridley. Rusty Fifield of Ehlers and Associates, the City's project management consultant, was also present. More than 65 people attended the open house. This memo will provide a summary of the written comments received, as well as a summary of concerns and comments received verbally. The feedback received at the open house will be used for two purposes. First, to assist in preparation of the recommended development concept that will be used to guide development proposals. Second, to help guide the project team in the development process and project communications. Written Comments "The City Council needs to establish some firm time lines for the development and act on TIF if anything is ever going to get off the ground. I own the building on Beau D' Rue and Cedarvale Drive. I have tried to sell my building, but to no avail given the uncertainties. I had six serious buyers walk away due to the inability to get reassurance that the building will not be condemned or torn down in less than two years." — business owner "Photos and drawings look interesting. Pleased with what I see, so far. I compliment the City for work already put into this." — business owner "When? Cedarview Drive business needs to move or improve." — business owner /a S Greater Cedarvale Area Open House Comments December 15, 2000 Page 2 "It's amazing how much has been done before public viewing. It would be helpful to see an overlay of the road project on one of the concept phases for those who don't picture things easily. It was nice to be able talk to the people connected to the project. How is this going to affect our taxes? Mine are already up for 2001." — anonymous "Hold Trail at Beau D' Rue Dr." — anonymous "New neighbors will all be offices, hotels, and recreation. My front yard will be taken and only a small or no driveway will be left. I do not want my neighbors to be all offices. You might as well take my property and use it as office and move us." — resident "I am very impressed with the total concept. Obviously the only way a development could be accomplished is by the city developing the entire area versus developing each piece separately. I am interested in watching the progress." — land owner "We would prefer not having to move form our home on Silver Bell. We presently have a large garage for our RV and cars. If we have to move we would like another large garage. Most lots are so small and as retired people we enjoy gardening and would like space for this also." — resident "A large class A office in Cedarvale north is likely not feasible in the near future. A corporate build -to -suite is possible which may be class B or A office plus manufacturing. The apartment idea for Cedarvale north is a good idea there should be substantial demand. Something more substantial than a remodel of Cedarvale should happen to give the area more focus. Overall this is a good effort to try for balance and community sensitivity." — developer Additionally, two residents provided written comments after the open house. Those comments are attached to this memo. Verbal Comments Some of the more frequent comments heard by the staff and consultant are summarized below: • Not many comments about the overall concept. There seemed to be a strong feeling that something needs to happen. • There seemed to be some confusion about the progression of the planning process, with some question as to why there is now a different plan from the final Task Force "Village Plaza" concept. • People were unclear about the nature of a concept plan. • It was noted that the "lines" had moved and new properties were now in the plan. /06 Greater Cedarvale Area Open House December 15, 2000 Page 3 • The land between Cedarvale Boulevard and Highway 13 seems to fall between "bubbles" there seemed to be some question as to whether those in-between places were part of the and plan. • A lot of discussion about the Silver Be11/13 intersection, with questions regardin design capacity, impacts on adjacent property, and financing plans. g' • What will happen with Silver Bell north of Hi 3? • What is the plan to widen Highway 13 north of SSilver hway lBell? • Lack of focus on south access - Nicols/Diffley. • Will the City condemn property? • How is the price of property to be acquired set? • Some property owners seem to be thinking about selling and asked if the City will ac property as parcels become available even without a specific development plan? quire • How will the residential area south of Beau d' Rue Drive between Rahn and Nicols Roads relate to the existing adjacent neighborhood to the south? Will there be a buffer or green space connections? • WiIl there be roadway improvements on Beau d' Rue? • What's the finance plan? Impact on taxpayer? • What is the transit plan now that LRT seems unlikely? • Will Silver Bell Center be enhanced or replaced? Assistant City Administrator Attachments /e) 2 Dec 14 00 11:46a variman companies Stephen W. WaHick, ALA (651)- 681 - 8181 L1PE i-0 \MS Architecture, Planning, Interior Design 2089 Carnelian Lane Eagan. Minnesota 55122 December 14, 2000 Ms. Mayor Awada City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Subject: Cedarvale Redevelopment Dear Mayor: (763)543-5639 p.1 Thank you for the opportunity to share some comments regarding the Cedarvale redevelopment master plan. I attended the informational open house a couple of weeks ago and appreciated the quality of the information presented. As you know, Cedarvale's proximity to the Minnesota river makes it a prime location for creating a gateway to the state park as well as a gateway to the city of Eagan. My neighbors and myself are concemed about a couple issues in the proposed plan. The first is the proposed phase I development at the east end of Cedarvale. A one-story office building does not seem to fit with the ideas originally presented by the task force. The task force plan was proposing "east anchor" development uses that would appeal to recreational, entertainment, and neighborhood gatherings. Some of the more successful existing uses are Cedarvale Lanes, Grand Slam, and the Splatball arena. We would like to see quality development that attracts users to our area, enhances our existing bike and pedestrian paths, and gives us a sense of unity to our neighborhood. Quality is a major issue with all neighbors. We feel quality can be measured by how the development meets the needs of the surrounding neighborhood, not just a developer's economic concems. We understand the need for a significant tax base to make the T.I.F. work. Such commercial uses as mentioned above would generate taxes as well as attract future businesses to the area. The second concern was how existing businesses will be relocated to the Silver Bell retail mall. This scenario was discussed in the task force and at the open house, but it presents as many problems as it does solutions. Is this a viable option to keep oxisting businesses in the area? If not, what are other options? Any more detail in this area would be greatly appreciated. 7635435639 => CITY OF EAGAN /PK ,TEL=6516814612 12/14'00 11:30 vanman companies l lbJJ b`+J �ca� Page 2 of 2 The last concern was the design of the roads and intersections. The task force master plan concept showed some nice pedestrian walks and links across intersections to connect the Cedarvale redevelopment to surrounding neighborhoods and the river. We are concerned that the pedestrian routes are easy to find, safe, and attractive to use. The Cedarvale area has contributed such a great deal to the heritage of Eagan. And we understand that redevelopment will take years to reach it's full potential. We would like to respectively ask the City Council and staff to seriously consider these and future comments from the Cedarvale neighborhood in all decisions made regarding redevelopment. Thank you. Sincerely, \,,vdt 1(04., Stephe Wallick, AIA /0 9 7635435639 => CITY OF EAGAN ,TEL=6516814612 12/14'00 11:30 Page 1 of 2 Jamie Verbrugge From: DorisDahline@aol.com Sent: Thursday, December 14, 2000 2:49 PM To: Jverbrugge@cityofeagan.com Subject: Comments/Doris D. Dear Jamie, I would surely die if you took my home and Cedarvale failed again because it did not have proper access. It has been said in many ways by a lot of people of authority, that access is critical to its success. If I may use an anology; The pretty poster you show is the frosting on the cake. The landscaped walkways are the colored sprinklies. The cake recipe calls for 2 eggs (2 access roads). Adding 1 egg (Silver Bell) will hold the cake together (improve traffic flow some), but you need 2 eggs to make a good cake (a second access rooad - Nickols Rd - to allow for adequate traffic flow). Even then, with the proposed high density housing (your consultant said you need high density housing) it is still only 'adequate' because of the reality of the current highway infrastructure. Which brings us back to why it lost its vitality in the first place. If the goal is to improve the areas vitality, why do I hear double messages regarding the Light Rail/Transit station? The Competitive Centers analysis by Colliers Towle said," Transit is VITAL to the success of the redevelopment", and now, I was told by one of your staff members, "that the transit is so far out and that it may never happen"? [Just a thought, but what would happen if you did nothing to the area? When I had my own business, no one came in to revitalize me]. For those businesses that want to stay, they should be able too, and those that don't like it .... move on, as did the former business owners of Cedarvale. I question how you can proceed if you still "'hope' for a large west end anchor? To quote Amy Sherman of the Saint Paul Pioneer Press, Dec 10,2000: Most residents and business owners still have concerns about the plan. They all agree that the area could use a facelift. Maybe FACELIFT is the key word, not a grandiose body change! A big question is whether retail can make it. Hugh Fitzgerald said, "Retail isn't viable anymore and needs to be recycled into other uses". Your consultants have been saying the same thing and yet you continue to identify areas as 'Retail'. I was genuinely shocked at the November Open -house to see my acreage identified as 'Office/Retail' on your latest concept. In Amy Sherman's article, she stated, "the possible removal of 10 homes". Had I not been available to attend the Open -house, and actually see the new concept I would have freaked out then too. It would have been like reading my own obituary before I'm dead. I feel to release thhis kind of information to the press was in very poor taste. At the Open -house, I did not know and perhaps a lot of others did not know either, that we were expected to give written feedback for the City Council to review in their decision making. 1 suggest next time, this be communicated more clearly. //D 12/15/00 My Comments: Per Jamie Verbruugge, "The traffic feasibilityt study is probably the linch pin of what way the plan will go"... With so much weighing on the traffic analysis, I believe the survey conducted by SRF was premature and that a second, more accurate study should be conducted AFTER the STOP/GO light is activated on the intersection of Blackhawk//Hwy13. I would like to see Cedarvale and its businesses survive and succeed. I would like to see the focus at CEDARVALE where the task force had THEIR focus. It was Cedarvale's lack of vitality that was to be restored, not a take -over -of -the -whole -neighborhood!! I am requesting my home be exempt from this and future concepts. I will send an attachment tomorrow to support my request. Thank you Sincerely Doris Dahline 12/15/00 /1/ Page 2 of 2 Agenda Information Memo December 19, 2000 Eagan City Council Meeting D. RECEIVE EAGAN HOTEL STUDY ACTION TO BE CONSIDERED: To receive the Eagan Hotel & Lodging Market Outlook study. FACTS: • In March 2000, the City Council directed the Economic Development Commission to coordinate a study of the hotel and hospitality industry in the City of Eagan. The study was directed, in part, due to City Council concern that continued development of hotels in the community was creating market saturation. • The EDC and Eagan Convention & Visitors Bureau (ECVB) selected Compass International to conduct the study. Compass performed a similar hotel study for the City in 1997. • EDC Chair Julie Stackhouse, ECVB Executive Director Ann Carlon, and Compass International President George Zirnhelt will be present at the meeting to present study findings and recommendations for City Council consideration. ATTACHMENTS: • Executive Summary is attached on pages R3 through //g • Complete Hotel Study is attached without page number. //; Eagan Economic Development Commission EXECUTIVE SUMMARY • Current capacity of hotels in Eagan is 1482 rooms. This is significantly higher than the 1999 level of 925 rooms. Occupancy rates range by type of hotel from 60% to 73%, with an overall weighted rate in the low 70% range. • Local corporations anticipate increases in their needs for hotel accommodations and meeting facilities over the next five years. Most indicate a need for additional full service accommodations. • Of those corporations surveyed, most felt that a hotel developed near the intersection of highways 55 & 149 would be more useful for their needs than a facility in Cedarvale. • Development of a hotel in the Cedarvale area appears to be dependent on first developing some corporate demand in that area. • The demand for hotel accommodations in Eagan is driven primarily by visitors of local corporations. Demand generated by visitors to the Mall of America has decreased significantly. Future growth in demand is anticipated from new facilities in both Minneapolis and St. Paul (museums, sport facilities, and convention centers). Forecast Average Room Night Demand - Eagan 4; Projected Annual 1997 _ 1999 3 Growth 278 295 5% Hotel Type Full Service - Ave. Rm Nights / Day Capacity Occupancy % Extended Stay- Ave. Rm Nights / Day Capacity Occupancy % Budget- Ave. Rm Nights / Day Capacity Occupancy % Total- Ave. Rm Nights / Day Capacity Occupancy % 333 .�, 83.5 72.7 96 351 4.5% 120 458 80.0 76.7 331 249 4.675% 437;- 41 72.9 60.2 705 895 925 ''1278 M 76.9 10.0 000:2001: 2002':2003.` 2;2004 :.2005" 310 326 342 358 376 395 406 c. 406 406 :. 406 406 76.4 80.3 84.2 88.2 92.6 97.3 367 384 401 419 438 641 ; 641 731 731 731 57.3 59.9 54.9 57.3 59.9 260 273 286 299 414 414 z 414 414 62.8 65.9 69.1 72.2 937 983 1029 1076 1482 1482 : 1572 _' 1572 63.2 66.3 65.5 68.4 313 414 75.6 1127 1572 71.7 • Overall we see occupancy rates healthy although down from the 1997 level of 76.9%. With the addition of two new properties in early 2000, rates dip to the low 60's, then are seen to rebound through 2001-2005. One of the three hotels currently . approved is planned into this forecast. The other two planned hotels are currently too early in their planning stages to accurately predict opening dates. Compass International 5 /13 H:2130000 458 731 62.7 327 414 79.0 1180 1572 75.1 Eagan Economic Development Commission • Full service properties are currently experiencing 73% occupancy. Based on projected growth, we see occupancy rates gradually rising up into the 90% range in 2004 and beyond, indicating the need for additional facilities. • Extended stay hotels are also experiencing very healthy rates in 1999, however, with the addition of two hotels in early 2000 capacity increases to 641 rooms and occupancy drops to 57%. Occupancy rates improve until estimated opening of one of the three planned hotels in 2002 with 90 rooms. Occupancy rates drop to mid-50% and then slowly increase through the remainder of the forecast. • Budget hotels are currently experiencing occupancy rates in the low 60% range and are seen to increase quickly over the forecast to 79%. Compass International H:2130000 Agenda Information Memo December 19, 2000 Eagan City Council Meeting VII. OLD BUSINESS E. 2001-2005 CAPITAL IMPROVEMENT PROGRAM ACTION TO BE CONSIDERED: To approve Part II (Vehicles and Equipment) and Part III (Park Acquisition & Development) of the 2001-2005 CIP. FACTS: • Part II of the CIP (Vehicles and Equipment) is limited by the annual allocation as previously determined by the City Council. The dollar amount available for 2001 is $740,691. Department Heads have met as a group several times and have come to consensus on 2001 purchases funded by the Equipment Revolving Fund totaling $674,000. • Part III of the CIP (Park Acquisition and Development) was reviewed in May 2000 by the Advisory Parks Commission (APrC) and recommendations were made totaling $1,280,000 over the period 2001-2005. Part III is proposed as recommended by the APrC. • At the regular City Council meeting on May 16, 2000, Part III of the 2001-2005 CIP covering Utilities and Street Infrastructure was approved. Since that time, planning and preliminary work on those projects has begun. • Part I (General Government Facilities) has not been addressed in the context of the CIP. The primary project contemplated in the 2000-2004 CIP was the Central Park/Community Center, which has been addressed extensively outside the context of the CIP. ATTACHMENTS: • Attached on page is the detail of Part II — Vehicles and Equipment. • Attached on page /1 is the detail of Part III — Park Acquisition & Development. Revised 12/14/00 8:14 CIP - Part II VEHICLES AND EQUIPMENT O 0 m O U) en 0 c LL 0 'v0 W 0 0 0 N 0 0 m 0 0 Lif0 o W U U o o o o 01 0 O 0 00 o O 0 o N r r N O 0 0 tti v O O O O r C) 00000 0 000CO CD 0 CD CO 0) OJ r) YY Ni N - CI N M N 6- 6- 0 - 0 0 O O O 0 f9 o 0 o 0 O O N N 00 0 00 00 v 0 10 0 0 0 0 N O t0 GO O 0 t0 V i1) N o7 r- 046- O O O O O O O O O O O O O o O O O O O O O o O o a) o O a o o O N m l" ) OBD 0 (O0 N In t0 W 2 0 0000 00 ID 0 U 0 0 0000 C N O N O O 0 _u0,-0 p.-.- 01 f9 fA Election Equipment (Year 2 of 3) > O E U 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O C7 0 O OO fh 10 d 1n O N — N [7 N 6- 00 CO (9 m 7 W 63 c E �o 8 Pt ) t l E t c 0� Z- m o . W 60'0>8 gL±tV i3ag U. <Cl ,0 0. K Refurbish 2 1988 Peterbilt pumpers Plan -Size Plain Paper Copier 00 0 7 0 0 Ci C t0 N K d N 00 0 0 W O m P 0 W 0 00 O <O N r 69 n O in O f'1 O 0 it N D. €pa mY 0 or N 12 . 8 HL W t « a 'c d w N r> a m N n E d 0 — O • 'tic OW N N € H o N az 0 M) 1/2 -ton pickup (replace unit #216) O 0 0 O 0 0 O O 0 O N 0 0 N 0 0 N O 0 0 0 0 m c 0 r sr (0 r 0 n N 4, Amount available 0 mo t0 0 CO a tD e N 2001 Parks Development North Park Infrastructure $250,000 (Moved to 2002) 24400 (Moved to 2005) 30,000 Blackhawk Parking Lot Lights 50,000 Northview Parking Lot Lights 50,000 Lexington Diffley parking Lot Lights 75,000 Rahn Rink Lights 25,000 (Moved to 2005) 20,80 Playgrounds (2) 50.000 $500,000 2002 Parks Development Soccer Field Lights $150,000 Playgrounds (3) 75,000 Moonshine Park Development (Added) 120,000 Holz Farm Master Plan (From 2001) 20,000 $365,000 2003 Parks Development Carnelian Rink Lights $25,000 Clearwater Rink Lights 25,000 Captain Dodd Sun Shelter 25,000 Ridgecliff Sun Shelter 25,000 Playgrounds (2) 50,000 $150,000 2004 Parks Development (Moved to 2005) $ 25,000 Patrick Eagan Master Plan j 50,000 Northview Tennis Court Lights 50,000 (Moved to 2005) 20,000 Playgrounds (2) 50.000 $150,000 2005 Parks Development Asphalt Rink (From 2001) $ 20,000 Walnut Hill Trail (From 2001) 50,000 Rahn South Master Plan (From 2004) 25,000 Carlson Lake Dock (From 2004) 20,000 $115,000 //7 Agenda Information Memo December 19, 2000 Eagan City Council Meeting NEW BUSINESS A. 2001 FEE SCHEDULE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS ACTION TO BE CONSIDERED: To adopt a resolution approving the 2001 Fee Schedule establishing fees for various City services, supplies and materials. FACTS: • The Finance Department annually coordinates a review by all departments of the City's fee schedule. Recommended modifications are noted on the enclosed copy of the fee schedule. ATTACHMENTS: Q • Enclosed on page %/ 7 is a copy of the resolution. • Enclosed on pages / ao through /. / is a copy of a memo from Acting Finance Director Pepper noting certain changes. • Enclosed on pages /e).4 through / , is a copy of the proposed fee schedule. //8 CITY OF EAGAN RESOLUTION APPROVING THE 2001 SCHEDULE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related cost's through fees and reimbursement; and WHEREAS, a comprehensive review of all fees has been completed by City staff; NOW, THEREFORE, BE IT RESOLVED that the fees as listed in the attached shall be effective January 1, 2001. Motion made by: Seconded by: Those in favor: Those against: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Deputy Clerk CERTIFICATION I, Holly N. Duffy, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 2000. Holly N. Duffy, Deputy Clerk // 9 city of eagav MEMO TO: Tom Hedges, City Administrator FROM: Tom Pepper, Acting Finance Director DATE: December 13, 2000 SUBJECT: 2001 Fee Schedule Attached is a draft version of the 2001 Fee Schedule. Some of the changes reflect the usual nominal increases (e.g., water meter prices based on the City's cost, ENR index increases for street assessments and connection charges, etc.). Other changes for consideration by the City Council are itemized below: Page 3 Tobacco violation fees are prescribed by City Ordinance 6.34 Subdivision 19.H. 4,6 Minor Subdivision change was approved by Council on June 5, 2000. 5 Utility construction fee deletion was approved by Council January 19, 2000. 7 These Park Dedication fees were approved by the APrC on November 20, 2000. The fees are based on a Metropolitan survey average, which the APrC then increased by 10%. In prior years there was no distinction between the Park Dedication Fee for Commercial or Industrial classified properties. In 2001, separate rates are established as the result of the Metropolitan survey. 8,12 Met Council increased its sewer availability charge by $50. 13 The sanitary sewer utility user rate per 1,000 gallons is proposed for a decrease of 5 cents. The quarterly sewer bill on 20,000 gallons usage (average for a family of four) will drop by $1.00. 13 Storm drainage utility rates are increased by 3%. /02 13 The community and signal light rate for R3 residential property is proposed for a 2 cent increase. The charge for R3 property is scheduled at 80% of the R1/R2 property (1.70/Qtr X .8)=1.36. Corrections to the rate base cause a decrease to the R4 rate and an increase in the Non - Residential rate. 14 The radio meter read charge was approved by Council on January 19, 2000. 17 A damage deposit ($300) will be held for Park Shelters and Pavilions when reserved by School Organizations that have a Joint Powers Agreement with the City. The City has incurred repair costs to the shelters and pavilions during school -sponsored events. 18 The maximum ice -time rental rate is noted. (This rate does not supersede existing agreements with School Districts or Hockey Associations.) 22 Assistant City Engineer and Assistant City Administrator are added to the staff rate list. The rate for Senior Planner is increased to $60.00 per hour. 23 Antenna site rent is increased by 6% in accordance with the terms of existing rental agreements. 23 Certification fee of $25 per parcel for delinquent bills due the City. Examples are noxious weed removal and false alarms. 24 Increase the rate for notary seal for non -City business. Let me know if you have questions about any of the proposed changes. Thank you. city of eagan 5.- 1? .?•00 Approved by the City Council at its December ft, 4099 meeting. Fees are effective January 1, 2009: 1 Table of Contents Page Licenses and Permits Alcohol 1 Other 2 Development Review 4 Construction -related Permits 5 Developer Escrow 6 Other Development -related Charges Park, Trail, Water Quality Dedication 7 Tree Mitigation/Replacement 7 Inspections Fees/Permits Building Permits 8 Mechanical Permits 9 Plumbing Permits 9 Other Inspections 10 State Surcharge 11 Utilities Fees/Charges Connection/Availability Charges 12 User Rates 13 Other Utilities Fees 14 Water Meters 15 Street and Trail Special Assessment Rates 16 Other Assessment -related Charges 16 Parks and Recreation Charges 17 Police Department Charges 19 Fire Department Charges 20 Fire Department Training Room Rental 21 Equipment and Staff Rates 22 Miscellaneous Fees/Charges 23 Summary of Connection Charges 25 /a3 2000 FEE SCHEDULE LICENSES AND PERMITS Alcohol Sales: Beer Application and investigation Off -sale license On -sale license Temporary license Fee $ 350.00 (1) 75.00 350.00 25.00 Liquor Application and investigation 300.00 (2) Off -sale license 200.00 On -sale license 4,000.00 Sunday license 200.00 On -sale club license < 200 300.00 201-500 500.00 501-1,000 650.00 1,001-2,000 800.00 2,001-4,000 1,000.00 4,001-6,000 2,000.00 > 6,000 3,000.00 Temporary (up to 3 days) 150.00 Wine Application and investigation On -sale license Sunday license 200.00 (1) 400.00 100.00 Consumption and display 25.00 Daily sports or convention 50.00 Duplicate license 5.00 (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $350.00. (2) Also requires an escrow deposit of $1,000.00 for up to 5 persons requiring investigation plus $200.00 for each additional person if the investigation is conducted in Minnesota, or $2,000.00 for up to 5 persons requiring investigation plus $400.00 for each additional person if the investigation is conducted outside Minnesota. y 1 2000 FEE SCHEDULE LICENSES AND PERMITS (cont'd) Fee Adult establishments: Investigation $ 300.00 Annual license 5,000.00 Adult companionship/escort service provider: Investigation 300.00 Annual license (one license included w/ 850.00 adult establishment license) Amusement, mechanical 1-3 machines 4-9 machines 10-15 machines > 15 machines Contractors license — Plumbing or Sewer and Water Dance hall — initial investigation Dance hall — annual permit Dance, public — single event Dangerous dog registration Original registration, sign, and tag Registration renewal (2 -year) Development -related permits 25.00 200.00 350.00 500.00 Requires $1,000 escrow Requires $1,000 escrow per machine total total total MN Dept. of Health Master Plumbers Code Compliance Bond ($25,000), and MN Master Plumbers Certificate 300.00 300.00 50.00 25.00 25.00 See pages 4 through 7. Dog license (2 -year) 14.00 [Licenses are also available at all Eagan veterinary clinics.] Duplicate dog tag 2.00 50.00 Fertilizer, commercial turf applicator license Gambling — investigation Golf cart, motorized permit Golf driving range license Hunting, bow permit — resident Hunting, bow permit — non-resident 250.00 25.00 50.00 10.00 25.00 2004 FEE SCHEDULE LICENSES AND PERMITS (cont'd) Kennel permit — initial Kennel permit — renewal Massage therapy establishmt — investigation Massage therapy establishmt — license Massage therapist — investigation Massage therapist — license Paintball facility — investigation Paintball facility — license Parade permit Pawn shop — investigation Pawn shop — license Pet shop license Public utility maintenance vehicle permit Rubbish hauler — commercial, residential, recycling only, or construction/demolition debris 1st truck Each additional truck Fee 100.00 50.00 $ 300.00 300.00 200.00 50.00 50.00 150.00 25.00 850.00 12,000.00 100.00 25.00 50.00 25.00 Service station license 100.00 Shows (circus, carnival, etc.) Investigation License Stables license Tobacco sales license Tree contractor license vi o 14+7 o•t: s c t�Se C-t05ec,�.n� /C)4 3 50.00 25.00 50.00 100.00 25.00 includes 1 therapist license per owner p751-1 jai' Vidl•-how a 4.4% oh W I •w 211 ..ortj 04' ltd v.ol.f*oh at I rawlyt 3rd do d $ bJ4 Uvt*+ ASG" ✓. s/a 044 CAM tiVi. 0. a 'f lot.."/'. 1,04.n.4 I w f >E'fu_ i . c en pt rrt «�.� A ool Fct .54,4e J.. !€ (01,4 C. c a dtolet 10"- (,o-vOt l f d �s •° 0 F., 2006 FEE SCHEDULE DEVELOPMENT REVIEW For the charges below that require escrow deposits, refer to p.6 for the amount. Application Type Fee Escrow required? Comprehensive Plan amendment $ 300.00 Yes Conditional use permit (CUP)* 150.00 Yes Final planned development 100.00 Yes Final plat 200.00 Yes Final subdivision 100.00 Yes plus 3.00/lot Final subdivision extension 75.00 No Interim use permit (IUP) * Ob o+ v1 JIvIJtoh Planned development — annual review 150.00 Yes, when site plan is involved oo.00 yeJ 100.00 No Planned development amendment 150.00 Yes (separate from rezoning) Preliminary planned development 250.00 Yes Preliminary subdivision * 300.00 Yes Rezoning * 250.00 Yes Variance * 150.00 No Waiver of subdivision — duplex lot splits * 50.00 No Waiver of subdivision — single-family zoned * 300.00 No Waiver of subdivision — other * 150.00 Yes * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. /aso 4 1 200� FEE SCHEDULE DEVELOPMENT REVIEW (cont'd) Driveway agreement preparation Lot combination agreement Vacation proceedings Industrial revenue bond and multi- family housing bond processing Tax increment processing fee Fee $ 200.00 200.00 300.00 plus out-of-pocket City costs on replacement easements and/or transfer of property if handled outside normal subdiv. process 500.00 plus out-of-pocket City costs CONSTRUCTION -RELATED PERMITS Construction in City right-of-way/easement Driveway/sidewalk All other construction: Registration fee Excavation permit Grading/excavation If preliminary platted If not preliminary platted 0-5 acres each additional acre over 5 Renewal 500.00 plus out-of-pocket City costs 20.00 40.00 125.00 300.00 200.00 50.00 (600.00 maximum) 200.00 per i 200fiFEE SCHEDULE DEVELOPER ESCROW The City requires the following escrow deposits from developers. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred. Preliminary subdivision application OR Preliminary planned development OR Waiver of subdivision—other OR Comprehensive plan amendment Final planned development Final plat Final subdivision application –1-3 Tots Final subdivision application – 4 or more lots ail Or Ji•bd.v1.1 t 0 n Contract management < $150,000 estimated construction costs $150,001-$500,000 est constr costs > $500,000 estimated construction costs Conditional use permit (Not required if subdivision escrow has been collected as part of same application.) Interim use permit – when site plan is involved (Not required if subdivision escrow has been collected as part of same application.) Rezoning (Not required if subdivision escrow has been collected as part of same application.) /.30 6 Initial Escrow Deposit, $ 150.00 1,500.00 3,000.00 4,800.00 2,000.00 500.00 per acre minimum for single fam minimum for C/I and townhomes/multiples maximum 2,000.00 4,000.00 Say. or? 8% of costs 6% of costs 5% of costs 500.00 500.00 500.00 1,000.00 minimum 12,000.00 minimum 30,000.00 minimum 1 2000FEE SCHEDULE OTHER DEVELOPMENT -RELATED CHARGES Parkland dedication: Single-family Duplex Townhouse/Quad Apartments/Multiple Commercial/friar (post -1/1/83) ys 4 0 4476.90 Commercial/Industrial (pre -1/1/83) P 1,738.00 % ft d .44 + ft (f e.i f ://1113) '7" Trailway dedication: Commercial/Industrial Residential Fee 0 L 9- l, y 97 el, 17264490 /.3 G o 867.00 t, 36 t. -8C2.06 - Water quality dedication: Charges are based on the following per -acre Single-family Duplex Townhome Apartments, Schools & Churches Commercial/Industrial Excavation rate Tree mitigation/replacement: Refer to City Code section 11.10, subd. 15.1 for calculation. Individual trees Woodland areas /3/ 7 per unit per unit per unit per unit per net acre per net acre 948.00 per net acre 168.00 per unit land values: 30,000.00 30,000.00 34,875.00 38,054.00 56,000.00 3.00 per yard 120.00 per diameter inch 1.20 per sq ft of woodland i 2000 FEE SCHEDULE INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the 1997 UBC Fee Schedule. Permits are issued to specific Tots. All permit fees are rounded to the nearest dollar. A change in address or lot after issuance is subject to a $50.00 transfer fee. Permits with valuation exceeding $10,000 are subject to a Plan Check charge of 65% of the building permit fee. In addition, there is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with the building permit fees: Sewer availability charge (Met. Coun- 1, 150 J? cil Environmental Svcs — SAC chg) $499 (These fees are for Sewer availability charge (City) 100.00 single-family dwelling Water supply and storage (City) 94,09-9 —840.O0- permits; see pp.12 & 15 Water meter (5/8") 0 114.00 for fees for other Treatment plant charge Si 6 492-:69 construction types.) Building permit valuation Fee < $500 $ 30.00 501-2,000 2,001-25,000 25,001-50,000 50,001-100,000 100,001-500,000 500,001-1,000,000 > 1,000,000 30.00 plus 2.60/ $100 valuation* > $500 69.25 plus 14.00/ $1,000 valuation* > $2,000 391.75 plus 10.10/ $1,000 valuation* > $25,000 643.75 plus 7.00/ $1,000 valuation* > $50,000 993.75 plus 5.60/ $1,000 valuation* > $100,000 3,233.75 plus 4.75/ $1,000 valuation* > $500,000 5,608.75 plus 3.65/ $1,000 valuatn* > $1,000,000 Building permits for selected work at existing residences: Basement remodel/finish 60.00 Deck 60.00 Fireplace/fireplace stove 60.00 Demolition permit 60.00 * or fraction thereof /3ga 8 2000 FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Mechanical permits: The Inspections Dept must verify the classification of each multiple -residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) Fee Minimum fee $ 30.00 Add-on, modification or alteration 30.00 HVAC -- < 100,000 BTU/hour 30.00 HVAC -- each additional 50,000 BTU/hour or 6.00 fraction thereof Fuel/gas piping system 3.00 per outlet Commercial/Industrial/Apartment buildings Minimum fee 30.00 HVAC 1°/0 of contract price Process piping systems 30.00 Plumbing permits: The Inspections Dept must verify the classification of each multiple -residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) Minimum fee Add-on, modification or alteration Plumbing fixture Water softener Water heater Fuel/gas piping system Fixture rough -in Lawn sprinkler system Private sewage disposal system 30.00 30.00 3.00 30.00 3.00 3.00 1.50 3.00 75.00 Abandonment of private sewage disposal 30.00 system—demolition or turnaround Commercial/Industrial/Apartment buildings Minimum fee All plumbing 30.00 1% of contract price /33 9 each per outlet each each (includes 40.00 County permit fee) 1 200, FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Other inspections fees: Electrical permits Hair and nail salon inspection (issued on projects without an active building permit) Plan check (applies if valuation > $10,000) Moving permit—building Sign permit Wind energy, radio and TV tower permit Foundation permit Underground storage tank installation/removal Canceled permit processing fee Lot transfer fee Replacement building permit field card Duplicate certificate of occupancy Re -inspection fee After-hours/weekend inspection fee Address change after building permit issued Permit refunding fee Permit reprocessing fee (end of month permits) State of MN contractor license verification Fee Issued by the State 30.00 65% of building permit fee $ 75.00 plus cost of damage/ repairs. Escrow to be determined on case- by-case basis. 2.50 per square foot Based on value—see building permit fee schedule Based on value—see building permit fee schedule See mechanical permit fees 50% of plan check fee 50.00 5.00 5.00 50.00 per hr. – 1 hr minimum 50.00 per hr. – 2 hr minimum 50.00 15.00 20.00 5.00 Street name change application 100.00 plus out-of-pocket City costs /3y 1 2000FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) State surcharge on building, mechanical, plumbing permits: The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Value -based permits < $1,000,000 valuation 1,000,001-2,000,000 2,000,001-3,000,000 3,000,001-4,000,000 4,000,001-5,000,000 > 5,000,000 Fixed -fee permits Permit amount 1,000 or less Permit amount > 1,000 Fee .0005 x valuation 500 + .0004 x (valuation —1,000,000) 900 + .0003 x (valuation — 2,000,000) 1,200 + .0002 x (valuation — 3,000,000) 1,400 + .0001 x (valuation — 4,000,000) 1,500 + .00005 x (valuation — 5,000,000) /35- 11 .50 Permit fee x .0005 2 200P FEE SCHEDULE UTILITIES FEES--CONNECTION/AVAILABILITY CHARGES Trunk charges: Sanitary sewer oversize Unplatted and platted non-resid. Platted residential Water main oversize Unplatted and platted non-resid. Platted residential Storm sewer oversize Single-family Multi -family Non-residential Fee 0 It /q1S°�$ 1,870 94s - -eee- sA c, 0d -4;96e, 94 $ . -949- Lateral charges: Sanitary sewer Water main Single-family Multi -family and non-residential Storm sewer (based on pipe at 15' depth) 12" storm sewer 15" storm sewer 18" storm sewer 21" storm sewer 24" storm sewer Sanitary sewer availability (SAC): MCES portion—all property types City portion—all property types Water supply and storage: Residential Non-residential Treatment plant: All property types • D ti _. . . / / 0 408- . 3 4 4i9- yS. 7 0-44.,60 4 6. ►Q_45..4g. s1 ) o -56.S0 - S O. P c 49798 - per acre per lot per acre per lot per sq ft per sq ft per sq ft per centerline foot per centerline foot per centerline foot P 51.400- p 60-- p S'S•bo 48.20- p G s, y0 - p / / So° -1-71-9€439- , 100.00 4; .Q9- 100.00 er centerline foot er centerline foot er centerline foot er centerline foot er centerline foot per SAC unit * per SAC unit * Phos -040 per SAC unit * 3/frgo4;e9e- per acre S/ 2. per SAC unit * * SAC units are determined by Metropolitan Council -Environmental Services (MCES). NOTE: Accessory buildings in apartment complexes are not charged MCES SAC. /3' 12 2 200� FEE SCHEDULE UTILITIES FEES—USER RATES Sanitary sewer Residential and Commercial/Industrial (Usage is based on lower of winter quarter and current quarter water usage.) Quarterly administrative fee All usage Sewer -only (no water connection) New account deposit Water Residential and Commercial/Industrial Quarterly administrative fee All usage Hydrant/construction meter—minimum New account deposit Storm water drainage All properties except R3 R3 properties (20% credit) Street/signal lighting Neighborhood lights Single-family, twin homes (R1/R2) Townhomes (R3) Multiple residential Non -continuous Continuous (per LF basis) Continuous (per acre basis) Individual lights 100 WHPS 150 WHPS 200 WHPS 250 WHPS Community and signal lights R1 /R2 R3 R4 Non-residential Fee $ 2.30 per quarter /.75 -4-66- per 1,000 gallons(ntin 31 O°° *( 3 R 3x4&39- per quarter 15.00 7.70 per quarter 1.00 per 1,000 gallons 5.00 per day 15.00 C.4 -67e8- per REF/qtr 5, 0/– per REF/qtr 3.10 2.48 9.70 4.15 .127 17.60 18.85 30.50 30.25 41.70 1.70 t .3 4 •-•1-34- os 3zoS -440- 4. to 4 40-G.to- – per qtr/lot per qtr/unit per qtr/account per qtr/acre per qtr/LF per qtr/acre per light/qtr per Iight/gtr per light/qtr per light/qtr per unit/qtr per unit/gtr per unit/qtr per unit/qtr 1 2000 FEE SCHEDULE UTILITIES FEES—OTHER Water shut-off d,o m r€" t' -J Water meter removal/replacement/resealing Utility bill late charge L on delinquent utility bills Sewer permit—new or repair of existing Water permit—new or repair of existing Temporary construction hydrant meters (6 mo max) Permit fee Hydrant damage deposit Meter damage deposit 3" backflow preventer & cart damage deposit Trip fee (if required) Scheduled after-hours work CaII out -2.5 hour minimum Extended day Meter testing (charged only if meter tests correct) 5/8" through 1" 1 1/ through 2" All other sizes Fee $ 30.00 30.00 1.5% per month on unpaid balance 25.00 per parcel 50.00 50.00 40.00 200.00 700.00 1,800.00 30.00 OT labor rate plus 10% admin fee to max admin of 50.00 OT labor rate plus 10% admin fee 50.00 80.00 Contract cost plus 10% Water turn -on before all work satisfactorily completed (Fee includes refundable deposit of 170.00) 200.00 Private hydrants Maintenance/flushing Repair 30.00 Time and material /3 S 14 s 200 FEE SCHEDULE UTILITIES FEES—WATER METERS Fee Water meters (includes copperhorn/strainer, remote wire, and touch -pad meter) 5/8" x 3/" meter $ 114.00 3/4" meter 148.00 1" meter 193.00 1 1/2" meter 426.00 2" compound meter 1,761.00 3" compound meter 2,222.00 4" compound meter 3,459.00 6" compound meter 5,797.00 1 '/2" turbo meter 726.00 2" turbo meter 897.00 3" turbo meter 1,180.00 4" turbo meter 2,130.00 6" turbo meter 3,973.00 Replacement remote wire (over 50') .10 per foot Replacement outside touch -pad meter 13.00 #2 copperhorns only 16.00 Meter strainers only 2" strainer 3" strainer 4" strainer 6" strainer /3 15 267.00 345.00 531.00 668.00 1 2000FEE SCHEDULE STREET ASSESSMENTS Fee Residential -32' wide Street surfacing Street surfacing with grading S/9. OS 4-7795 per FF Street surfacing with storm sewer 51.70 59-50 per FF Street surfacing w/ grading and storm sewer 61.75 62.30- per FF Multiple and Institutional -44' wide Street surfacing 4/1 -6.8.40- per FF Street surfacing with grading go.o4*-7-87.25- per FF Street surfacing with storm sewer 87.50 -86.54 per FF Street surfacing w/ grading and storm seweries.75 483.35 per FF Commercial/Industrial Street surfacing ¢3,75 -8-1...&5 per FF Street surfacing with grading / U6. X0.1-64.10 per FF Street surfacing with storm sewer /14480 --1 12.29 per FF Street surfacing w/ grading and storm sewer /3z ‘p - per FF g 37,/5 - $ 30.36- per FF TRAIL ASSESSMENTS •? 7. ke Concrete -6' wide (includes $3.90/FF sod/grading) '--15, Bituminous -10' wide (includes $3.90/FF sod/grading) /1-6736- / g 7o 1$ -3&/.7o .J OTHER ASSESSMENT -RELATED CHARGES Reallocation of special assessments Assessment search Pending assessment report Final assessment report 150.00 10.00 25.00 .50 Copies of legal description, owners, etc. 1.00 /yo 16 per FF per FF per page (10.00 minimum) per page 1 2000 FEE SCHEDULE PARKS AND RECREATION CHARGES Residents Non-residents All facility rental fees and charges are subject to 6.5% State sales tax. The following facility rental fees require a $150.00 damage deposit, payable at the time of Fogis4f€AioaR4 re sir r v 4.141a K Trapp Farm, Thomas Lake, and Blackhawk Park pavilions: All day rental (10am-10 pm) $ 100.00 Half-day rental (10am-4pm, or 5-10pm) 70.00 Blackhawk kitchen 30.00 Enclosed park shelter buildings: All day rental (10am-10 pm) Half-day rental (10am-4pm, or 5-10pm) Athletic facilities/shelters: Fields -youth tournament (per field per day) Fields -all other users (per field per day) Lights, if required (per field per hour) Building cleaning (per day) Restrooms/bases/chalking (per reservation) 100.00 70.00 35.00 55.00 30.00 55.00 30.00 $ 120.00 90.00 30.00 120.00 90.00 45.00 75.00 30.00 55.00 50.00 Community room -City Hall (NOTE: after-hours rental is 2 -hour minimum): Youth groups -8 am to 4:30 pm deposit only Youth groups -after hours (per hr) 9.00 Local civic groups -8 am to 4:30 pm deposit only Local civic groups -after hours (per hr) 20.00 Other citizen groups Per hour rental Maximum one -day rental For-profit organizations Per hour rental Maximum one -day rental Oarn c g 4.. Oepv., % of lad, Z AT"'" Sc e I d,) 4'• «o#.' 41%af to 1.11 ctfy Bey v34. -ts- 20.00 200.00 50.00 350.00 1 N/3oo7 N/A N/A N/A N/A 50.00 350.00 50.00 350.00 It d""4"- cc. 7.0 1•01, f tee w t ,r O t.f j) p„K the Iftr,► f4. 7LL 0vi•••i dP Is., ZcfioM ttL o � t h,a�� dsro p1. fgvr/// iOM1 envBVey) f, /4/ 17 q 9 ref Illy' fo •viitoa..1 will 1° sy ref s.Ao.l. t 2000 FEE SCHEDULE PARKS AND RECREATION CHARGES (cont'd) Residents Non-residents The following charges are subject to 6.5% State sales tax: Sunshelters (per day) Picnic kit (requires $50.00 damage deposit) 3 items Each additional item Chuckwagon grill (per day) Canopy (per day) Extra picnic tables, each Athletic Facilities – restrooms, bases, Chalking (per reservation) Trapp Farm reserved tubing facility: 1-25 people (per hour rate) Each addl > 25 (per person per hour) (Note: maximum capacity is 100 people) Field/facility maintenance fees: Traveling youth teams (per team) Adult—up to 9 games (per team) Adult—more than 9 games (per team) Concessions permit (maximum of 3) Civic Arena rental Prime time --N0R rimetime $ 30.00 7.00 3.00 30.00 55.00 10.00 30.00 25.00 1.00 70.00 175.00 325.00 215.00 1 /VS.00 440.00- per hr. 18 $ 50.00 10.00 5.00 50.00 75.00 N/A 50.00 50.00 1.00 N/A N/A N/A N/A 44448. per hr. 1. 2000 FEE SCHEDULE POLICE DEPARTMENT CHARGES Fee Police/Fire reports: Accident report $ 4.00 Incident report Initial report 4.00 Subsequent additional pages .25 per page Weekly arrest report 20.00 per report Weekly accident report summary 10.00 per report Photos First print 10.00 Each additional .50 Viewing accident reports (commercial users) .50 per report Audio tapes 25.00 Video tapes 35.00 Other Police charges: Alarm panel 8.00 per month BCA urine or blood test kit 10.00 Driver's license printouts 5.00 Fingerprinting 10.00 Handgun application, permit to carry 10.00 "No Parking" sign bagging fee 50.00 Police records check/clearance letters Law enforcement agencies no fee ' Non -law enforcement agencies 5.00 Street closure 25.00 plus $25.00 deposit / S`3 19 1 2000 FEE SCHEDULE FIRE DEPARTMENT CHARGES Fire reports: Personnel/Equipment: Manpower Chiefs vehicle, rescue truck, grass rigs Pumper, tanker, emergency support vehicle Fee See Police reports, p. 19 Command vehicle, aerial Safety house: Within City limits Fire prevention (schools, daycare) Other special requests Outside City limits County Mutual Aid cities (house only) County Mutual Aid cities, manpower, supplies Others (house only) Others — House, manpower, material Hazardous material containment/cleanup: Personnel: First half-hour All time thereafter Supplies: First 20 lbs. absorbent All supplies thereafter Equipment First half-hour All time thereafter $ 9.00 150.00 200.00 500.00 no fee 25.00 125.00 150.00 150.00 200.00 per hr (1 hr min) per hr (1 hr min) per hr (1 hr min) per hr (1 hr min) per day per day per day per day + mileage + mileage + mileage + mileage no fee 9.00 per person per hour no fee actual cost no fee per equipment rates above Rescue boat 100.00 per hour (1 hr min) Hazmat trailer 100.00 per hour (1 hr min) / e7t 171 20 t 2000 FEE SCHEDULE FIRE DEPARTMENT TRAINING ROOMS Room deposit of $150.00 to be paid at time of registration (After -hour rental is a 2 -hour minimum) RESIDENT NON-RESIDENT Small Large Full Small Large Full Room Room Room Room Room Room Youth groups 8am-4:30pm deposit only Youth gps after hours (per hr) 9.00 12.00 15.00 Local civic groups 8am-4:30pm deposit only Local civic gps after hrs (per hr)15.00 20.00 30.00 Other citizen groups Per hour rental Maximum one -day rental For-profit organizations Per hour rental Maximum one -day rental 15.00 20.00 30.00 250.00 30.00 50.00 75.00 250.00 Audio Visual 75.00 Computer connection for and/visual 200.00 deposit Microsoft PowerPoint 125.00 /95- 21 N/A N/A N/A N/A 30.00 50.00 75.00 600.00 30.00 50.00 75.00 600.00 75.00 200.00 deposit 125.00 1 200 FEE SCHEDULE EQUIPMENT AND STAFF RATES Hourly Rate Equipment: Pick-up truck $ 22.00 One -ton dump truck 23.00 Single -axle dump truck 32.00 Tandem -axle dump truck 40.00 Tractor 15.00 Backhoe/loader 35.00 Front-end loader 60.00 Road grader 70.00 Street sweeper 41.00 Roller or paver 20.00 Air compressor 15.00 Sewer jetter or sewer rodder 130.00 Sewer vacuum -trailer or trailer 130.00 Groundsmaster mower 22.00 Pump, 6" 30.00 Pump, 8" 35.00 Skid loader 35.00 Chipper 15.00 Tanker 30.00 TV camera (1 hour minimum) 150.00 Staff rates: Department Directors 80.00 City Engineer/11v ,J#'N f Col -1 E h 5 44 • 60.00 Maintenance Superintendent 60.00 Design Engineer 55.00 Building Inspector 50.00 Park Planner 50.00 Maintenance Supervisor 50.00 Senior Planner-&A-Ae- GO 00 Public Works Coordinator 50.00 Water Quality Coordinator 50.00 Construction Supervisor 50.00 Utility Construction Inspector 40.00 Operations Analyst 40.00 Planner 40.00 Technician 40.00 Maintenance Person -regular 23.00 Maintenance Person -overtime 31.00 Intern 20.00 Survey crew (includes vehicle and equipment): 2 -person 70.00 3 -person 90.00 b v.V o iS,S,J4•nf c 4.? QJmins 44rsiz / y6 22 t 2000 FEE SCHEDULE MISCELLANEOUS FEES/CHARGES Animal pickup Animal impound Antenna—Radio and PCS: Application Site survey Document preparation and plan review Landscaping Site rent, 1-9 antennas Site rent, each additional antenna Audio tapes—Board/Council meetings City Plans/Policies: Central Area Plan Comp. Water Supply/Distribution Plan Comp. Sanitary Sewer Policy/Plan Comp. Storm Water Management Plan: Spiral bound 3 -ring binder Landscape Policy Shoreland Zoning Ordinance Sign Regulations Tree Preservation Policy Water Quality Management Plan Fee $ 15.00 4.00 500.00 500.00 2,000.00 actual costs *gf/S,0 , Se /.39 131.00 actual costs 3.00 50.00 50.00 35.00 50.00 3.00 3.00 3.00 3.00 50.00 per day over amount billed to City by animal pound per site per site per site escrow of $2,000 per site required per site per year per site per month Data processing reports actual cost + 10% False alarm charges—commercial and residential: First 3 false alarms per year Each false alarm after 3 /'ee schedule Invoicing charge Lodging tax Mailing labels C e r 1-%* Ga FI..2ti ret 9" LineaJ b11rs: wasds, f.I.t.c 9 23 no charge 75.00 2.00 15% 3% actual cost & IQ1w.J to max. of $10.00 of gross receipts + 10% 2000 FEE SCHEDULE MISCELLANEOUS FEES/CHARGES (cont'd) Fee Maps: City map (Lion's Club): First one free Each additional $ 1.00 Section maps: 1/2 section—property only 10.00 1/2 section—property and planimetric 50.00 1/2 section—property, planimetric, and contours 150.00 1/8 section—prop., planimetric and contours 40.00 1/2 section—aerial photo 6.00 '/ section—property only 5.00 Trunk water or sewer system map 2.50 Water quality classification map 5.00 Specialty maps Based on staff rates (p. 22) Zoning or Comp Guide maps: 11 x 17 color 5.00 22 x 34 color 15.00 34 x 48 color 25.00 GIS Utility As -Built (1/4 section -digital format) 40.00 Other digital data Based on staff rates (p. 22) Market analysis study 50.00 Notary ,/ ori_ C*,, (A/1'64°) seatryst- K "" , � First 5 Z Do -4700- each Each additional > 5 .50 each Patch - Eagan Historical Trail 1.00 Each Photocopies .25 per page Plans and Specifications 50.00 Research of City records (beyond readily 20.00 per hour available material) Returned check or ACH transfer fee 20.00 Sidewalk plowing 50.00 per lot per plowing Zoning letter Standard Specialty 10.00 Based on staff rates (p. 22) 1 2000 FEE SCHEDULE SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Page Sewer Availability Charge (SAC) 8 & 12 Water Supply & Storage 8 & 12 Water Meter 8 & 15 Treatment Plant Charge 8 & 12 Plumbing Permits 9 Building Permits 11 Trunk Oversize Charges Sanitary Sewer 12 Water Main 12 Storm sewer 12 Lateral Charges Sanitary Sewer 12 Water Main 12 Storm Sewer 12 New Account Deposits Sanitary Sewer 13 Water 13 Sewer permit -new or repair of existing 14 Water permit -new or repair of existing 14 /419 25 Agenda Information Memo December 19, 2000 Eagan City Council B. COMPREHENSIVE GUIDE PLAN AMENDMENT, PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (SUMMIT HILL) — DELTA DEVELOPMENT, INC. ACTION TO BE CONSIDERED: To direct that a Comprehensive Guide Plan Amendment to establish a D -III, Mixed Residential (6-12 units/acre) land use guide plan designation upon approximately 6.65 acres of land located south of Diffley Road and east of Johnny Cake Ridge Road, in the NW 1/4 of Section 28, be submitted to the Metropolitan Council for review and approval. Council action on the Guide Plan Amendment should be based on the relationship with the pending development applications for a Preliminary Subdivision (Summit Hill) and Preliminary Planned Development (for six 10 -unit townhome style condominium buildings). Formal Council action on these two items will be withheld until the Metropolitan Council has responded to the proposed Comprehensive Guide Plan Amendment. FACTS: • The applicant is requesting a change in the land use designation from D -II (Mixed Residential, 0-6 units/acre) to D -III (Mixed Residential, 6-12 units/acre). • The accompanying development application proposes a Preliminary Subdivision to create seven lots (six lots for construction and one lot as common property) and Preliminary Planned Development, rezoning the property from R-1 (Single Family Residential) to PD, for the construction of six 10 -unit townhouse style condominium buildings. • The property was zoned for multiple residential dating back to the mid- 1970's through 1999, when the City rezoned the property to R-1, single-family residential, to achieve consistency between the zoning and land use designations of the subject site. The land use designation of the property has remained consistent since the mid -1970's in that the maximum residential density applied to this property has been six units per acre. • Access into and through the site would be provided by a private street, which connects to Johnny Cake Ridge Road. A drainage pond is proposed to be constructed in the southwest comer of the development site. • The proposed 60 -unit development on 6.6 acres has a gross density of 9.1 units per acre. • The proposed buildings are three stories in height. Each unit contains two bedrooms and 1- 1/2 baths. Living, dining and kitchen space are located on the first level, with bedrooms on the upper level. The building design has recessed garages and a porch that extends out above the garage entrance from the first floor living area. • The APC held a public hearing on November 28, 2000, on the proposed Comprehensive Guide Plan Amendment, Preliminary Subdivision and Preliminary Planned Development, and recommended denial of all three requests for reasons stated in the APC minutes. / SD ISSUES: • Several residents in adjacent developments spoke at the public hearing and objected to the proposed development because of density, traffic, impact on schools, and height of the buildings. One resident also acknowledged a need for more affordable housing in Eagan. • The Developer questioned the conditions in the staff report requiring a cash park dedication. After further research, staff determined that this property fulfilled its park dedication requirement through a land dedication some years ago. However, a cash dedication for trails will still be required with development of the property. Therefore, condition #7 of Preliminary Subdivision approval in the staff report should be revised to reflect this. • The proposed subdivision presents acceptable plans for grading, drainage, utilities and other site development standards. However, the acceptability of the proposed D-1II (Mixed Residential 6-12 units per acre) land use designation and Preliminary Planned Development is a policy matter to be determined by city officials. • The plans for proposed Preliminary Planned Development are lacking some information such as architectural details, the landscape plan requires some enhancements, and the plans did not appear to satisfy some City Code standards such as for recreation space. This additional information can be provided on revised plans at the time of application for Final Planned Development, and if so desired, the plans for Final Planned Development can be brought back to the APC and Council for review prior to final approval. ATTACHMENTS: November 28, 2000, APC Minutes, pages Mihrough /5.3 Staff Report, pages [.S /through ire, Correspondence from Len &Diane Mathews dated December 14, 2000, pages/g/ through /4.,�, Advisory Planning Commission November 28, 2000 Page 8-'; ry +w COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING AND PRELIMINARY SUBDIVISION — DELTA DEVELOPMENT Planner Dudziak introduced this item and highlighted the information in the planning report dated November 22, 2000. She stated that Delta Development, Inc. is requesting approval of a Comprehensive Guide Plan Amendment from D -II (Mixed Residential 0-6 units per acre) to D -III (Mixed Residential 6-12 units per acre), a preliminary Planned Development rezoning the property from R-1 (Single Family Residential) to PD (Planned Development), and a preliminary Subdivision (Summit Hill) to create six lots and one outlot. The proposed development consists of six ten -unit townhome style condominium buildings on 6.65 acres. Mark Parranto, Delta Development, discussed the proposed project, including the layout of the interior, building materials, lighting, and pricing of the units. He stated that he felt the park dedication had been previously taken care of. Chair Heyl opened the public hearing. Mark Thompson expressed his opposition to the proposed project. He discussed concerns regarding density, increased traffic, and the lack of an overall fit into the neighboring area. Chair Heyl asked for a show of hands in the audience to indicate how many residents were in attendance regarding this matter and how many were in agreement with Mr. Thompson's comments. Everyone in the audience indicated their support of Mr. Thompson's comments. Five other residents spoke, expressing their concern over issues including the height of the buildings, capacities of the neighborhood schools, increased traffic and the need in Eagan for affordable housing. There being no further public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl asked Mr. Parranto to discuss the landscaping plan adjacent to the existing homes, the area on the south side of the site and the height of the buildings in relation to neighboring homes. Member Nosbush asked about the pond overflow. Member Tilley stated she felt the density of this project is too high to stay consistent with the existing area. Chair Heyl stated she felt this proposal was not in the best interest of the City due to its density. Advisory Planning Commission November 28, 2000 Page 9 Members Steininger, Ryan and Segal agreed that the project is too dense for the area. Members Segal also stated he felt the City needs to encourage more affordable housing. Members Steininger, Kaess and Huusko indicated that although they thought the proposed development was too dense, they also think typical single-family development is not dense enough for this site. The Commission also discussed the Medium Density (4-12 units per acre) land use designation assigned to this property in the Draft Comp Plan. The Commission recalled that the intent was to provide for development slightly more intense than the 2-3 units per acre of typical single-family development, and that a small -lot single-family zoning designation, which has yet to be created, would eventually be applied to this property. Member Huusko moved, Member Steininger seconded a motion to recommend approval of a Comprehensive Plan Amendment from D -II (Mixed Residential 0-6 units per acre) to D -III (Mixed Residential 6-12 units per acre), of 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW'/e of Section 28 subject to the conditions listed in the November 28, 2000 planning report. Motion failed 0-7. City Attorney Bauer stated it would be acceptable to make a motion to recommend denial. Member Segal moved, Member Tilley seconded a motion to recommend denial of a Comprehensive Plan Amendment from D -II (Mixed Residential 0-6 units per acre) to D - III (Mixed Residential 6-12 units per acre), of 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW 1/4 of Section 28. All voted in favor. Member Segal moved, Member Tilley seconded a motion to recommend denial of a Preliminary Subdivision (Summit Hill) to create six lots and one outlot on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/4 of Section 28. All voted in favor. Member Segal moved, Member Tilley seconded a motion to recommend denial of a Preliminary Planned Development to rezone the property from R-1 (Single -Family Residential) to PD (Planned Development) consisting of six ten unit townhome style condominium buildings on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW 1/4 of Section 28. All voted in favor. /.i3 PLANNING REPORT CITY OF EAGAN REPORT DATE: November 22, 2000 APPLICANT: Delta Development, Inc. PROPERTY OWNER: U.S. Postal Service REQUEST: Comprehensive Guide Plan Amendment; Rezoning/Preliminary Planned Development; Preliminary Subdivision CASE: 28 -PS -16-09-00 28 -CG -05-09-00 28-RZ-11-09-00 HEARING DATE: November 28, 2000 APPLICATION DATE: (Nov. 1, 2000) PREPARED BY: Pamela Dudziak LOCATION: South of Diffley Road and east of Johnny Cake Ridge Road PID No. 10-02800-023-50 COMPREHENSIVE PLAN: D -II, Mixed Residential (0-6 units per acre) ZONING: R-1, Single Family Residential SUMMARY OF REQUEST Delta Development, Inc. is requesting approval of a Comprehensive Guide Plan Amendment from D -II (Mixed Residential 0-6 units per acre) to D -III (Mixed Residential 6-12 units per acre), a Preliminary Planned Development rezoning the property from R-1 (Single -Family Residential) to PD (Planned Development), and a Preliminary Subdivision (Summit Hill) to create six lots and one outlot. The proposed development consists of six ten -unit townhome style condominium buildings on 6.65 acres. The site is located south of Diffley Road and east of Johnny Cake Ridge Road, adjacent to the Oak Ridge Family Housing development. AUTHORITY FOR REVIEW Comprehensive Guide Plan Amendment The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 2 city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. Planned Development Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." Preliminary Subdivision City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. /s� Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 3 F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The property is owned by the U.S. Postal Service, which acquired the land several years ago in anticipation of constructing a new retail service center in Eagan. For various reasons, the USPS did not proceed with development of the site and it remains vacant. A review of historical zoning maps shows that the property was zoned Agricultural until 1971, at which time it was changed to a C-2 zoning designation (heavy commercial). In 1972, an R-6 zoning designation (multiple residential) was applied. By 1974, the City had amended its zoning ordinance eliminating the R-6 designation and R-4 became the multiple residential zoning designation. The R-4 zoning designation for this property appears on the 1974 zoning map and the R-4 designation remained until 1999. The City's land use maps in 1974 and 1980 designated the property for R -II development (Mixed Residential of 3-6 units per acre). By 1993, the land use categories in the Comprehensive Guide /S6 Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 4 Plan had changed, however, the maximum intensity of development remained six units per acre under the D -II, Mixed Residentil (0-6 units per acre) land use designation. In 1998 and 1999, the City undertook a citywide update of its Comprehensive Guide Plan. It was noted during that review that the R-4 zoning of this property and the D -II land use designations were inconsistent. As a result, in order to achieve consistency with the City's land use plan, the property was rezoned to an R-1 (Single Family Residential) designation in 1999. In conjunction with the rezoning of this site, the City also rezoned the adjacent property to the north from an RB, Roadside Business to an R-1, Single Family Residential designation. The City's Draft Comprehensive Guide Plan (August 1999) has the property designated MD, Medium Density, for residential development at 4-12 units per acre. Earlier this year, the U.S.P.S. requested a rezoning of the property to an R-3 (Residential Townhouse) designation. The R-3 zoning request was denied by the City Council in May 2000, in part because the potential maximum density would exceed the allowed density in the current Comprehensive Plan (six units per acre under the D -II land use designation). EXISTING CONDITIONS The property is unplatted and undeveloped. The site contains slightly varying topography and some vegetation scattered throughout the property. The property has access from the west via Johnny Cake Ridge Road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Undeveloped; zoned R-1 (Single Family Residential); guided D -II (Mixed Residential, 0-6 units per acre) South - Multiple family residential; zoned PD (Planned Development); guided D -II East - Single family residential; zoned R-1; guided D -I (Single Family Residential) West - Single family residential; zoned R-1, guide D -I EVALUATION OF REQUEST Comprehensive Guide Plan Amendment: Description of Proposal — Delta Development is proposing to change the land use designation from D -II, Mixed Residential (0-3 units per acre) to D -III, Mixed Residential (6-12 units per acre) of approximately 6.6 acres located east of Johnny Cake Ridge Road and south of Diffley Road. Delta Development is requesting the land use change in conjunction with a development proposal to construct a 60 -unit townhome development. The proposed development consists of Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 5 six ten -unit buildings with access into and through the site provided by a private street which connects to Johnny Cake Ridge Road at the southwest comer of the development site. Compatibility with Surrounding Area — The site is surrounded by a variety of residential developments. To the west and northeast are single-family developments, to the south and southeast are townhomes. Although the 9.1 -unit per acre gross density of the proposed townhome development is within the range for the proposed D -III land use designation, it is a higher density than the surrounding residential neighborhoods. The densities of these adjacent neighborhoods range from just under two units per acre to just over five units per acre. Airport Noise Considerations - The development site lies outside of the airport noise exposure zones established by the Metropolitan Council. Preliminary Subdivision: Lots — The proposed subdivision would create six lots for the construction of six ten -unit townhome style condominium buildings, and one outlot to serve as common property for the development.. Each lot is 86 feet wide by 146 feet long, and each lot will contain one ten -unit building. Grading — The preliminary grading plan is acceptable. The existing site is open and generally slopes from north to south with relatively little variation in topography. The proposed grades of the buildings within the development will be approximately four to five feet above the grade of Johnny Cake Ridge Road to the west, and six to 14 feet below the existing houses of the Wexford Addition to the east. Storm Drainage — The preliminary storm drainage plan is acceptable. Storm water runoff from this development will drain via public storm sewer to a new storm water pond in the southwest comer of the site. This pond will drain to existing storm sewer within Johnny Cake Ridge Road. Wetlands/Water Quality — The site is located in the City's B -watershed, which is associated with Blackhawk Lake, a Class I (Direct Contact) waterbody, however, all stormwater runoff leaving the development would route through numerous ponds before entering the lake. Nevertheless, on-site ponding is required for stormwater treatment. The developer proposes to direct runoff from 6.3 acres of the site to a constructed treatment pond located in the southwest corner of the site. Untreated stormwater from 0.3 acres of the site is proposed to drain off-site into the existing stormwater system. The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of 48 percent, a minimum wet -pond volume of 0.695 acre-feet covering a minimum area of 0.29 acres is needed to treat the storm water generated by Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 6 6.3 acres of the development. The pond shall be constructed with a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond shall be constructed consistent with City of Eagan standards. A cash dedication in lieu of ponding is required for untreated stormwater draining from the remaining .3 acres of the development site. There are no wetlands on this site. Utilities — The preliminary utility plan is acceptable. Sanitary sewer and water main are readily available from pipe stubs within the Johnny Cake Ridge Road right-of-way to the west. Streets/ Access/ Circulation — The development is proposed to be served by private streets with a single public access in the center of the site onto Johnny Cake Ridge Road, a four -lane community collector roadway reconstructed in 1989. Johnny Cake Ridge Road was designed and constructed to accommodate adjacent land uses more intense (Roadside Business and R-4 Multiple Residential) than is now proposed in this area. The proposed development will generate an estimated 354 (177 in and 177 out) vehicle trips per day. The year 2000 traffic count on Johnny Cake Ridge Road in the area is 4,244 (two-way) vehicle trips per day. Current traffic volumes on Johnny Cake Ridge Road and Diffley Road warrant signalization of that intersection. The installation of a signal at this intersection will be a joint project between Dakota County and the City and is scheduled for summer 2001. With the reconstruction of Johnny Cake Ridge Road in 1989, a future street curb cut was constructed centered on the north property line of this site. The developer has been unable to coordinate with the adjacent property owner to the north to utilize this curb cut for both properties. The developer is instead proposing to construct a new curb cut for the private street approximately 350 feet to the south. This development should be responsible for the removal of the existing curb cut along the north property line and any pavement striping modifications necessary on Johnny Cake Ridge Road to accommodate the new curb cut. Easements/Permits/Rights-of-Way — The developer should be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. Landscaping — The landscape plan is discussed in the Preliminary Planned Development section of this report. Tree Preservation — There are no tree preservation issues associated with this development. Parks and Recreation — This development is responsible for a cash parks dedication and cash trails dedication, payable at the time of final plat at the rate then in effect. The rates in the 2000 fee schedule are $867 per unit for park dedication and $168 per unit for trails. /s9 Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 7 Planned Development: Within the proposed Planned Development zoning, both the developer and the City have greater flexibility in the overall design of the development and typical zoning standards do not strictly apply. However, to help the Advisory Planning Commission (APC) and City Council evaluate the proposed development plans, the R-3 (Residential Townhome) zoning district standards are used as a basis for comparison. Description of Proposal — Delta Development is proposing to construct six ten -unit townhome buildings. Access into the site would be provided via a private street. The private street connects to Johnny Cake Ridge Road. A drainage pond is proposed to be located at the southwest corner of the site. Term — Staff suggests a five-year term for the Preliminary Planned Development. Density and Building Coverage — The proposed 60 -unit development on 6.6 acres has a gross density of 9.1 units per acre. The R-3 zoning code requires a minimum lot size of 6,000 square feet per unit. Applying that standard, this site could support a maximum of 48 units, or a gross density of 7.3 units per acre. Additional density can be accommodated through the Planned Development zoning. The applicant's development proposal includes a change in land use to the D -III designation, which allows between six and 12 units per acre density. Maximum building coverage area is satisfied. The City Code sets the maximum building to lot area coverage ratio for residential development at 20%. The proposed development has a building to lot coverage ratio of 19.4%. Setbacks — The R-3 zoning district establishes minimum building setbacks of 50 feet from Johnny Cake Ridge Road, and 30 feet for side and rear lot lines. A 30 foot setback is also applied to the minimum distance between buildings within the development. The proposed site plan satisfies these building setbacks. The private road along the north edge of the development is set back 23 feet at it closest point to the north lot line, and the drive east of Building 5 is set back 28 feet from the east lot line. Off -Street Parking — The zoning code requires two parking stalls for each dwelling unit, one of which must be enclosed. Each unit will have a two -stall garage (either 19 or 20.5 feet in width), plus space for two vehicles on the driveway in front of the garage. An additional 24 overflow visitor parking spaces are provided throughout the development. With two garage stalls per unit, plus two driveway stalls per unit, and 24 visitor stalls throughout the development, total available parking for this 60 -unit complex would be 264 stalls. Emergency Access — The City Fire Marshal has reviewed the plans and indicated that emergency vehicle turnarounds need to be provided at the ends of the internal streets. The design of such turnarounds must meet City specifications and is subject to review and approval by the Fire Marshal. The Fire Marshal has suggested a hammerhead design, which will result in areas of /b Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 8 pavement extending closer to the adjacent properties at both ends of the northerly street and at the southeast corner of the site. The turnaround areas should be set back a minimum of five feet from the site boundary and should be signed "no parking." Building Design and Architecture — Dimensions and exterior materials were not included in the architectural drawings submitted. Also, the APC and Council should note that while the applicant is proposing a ten -unit building design for this site, the building elevations that were submitted show an eight -unit design. The architectural features are the same, however, the ten - unit building would have one additional interior unit. The Final Planned Development application shall include architectural plans prepared by a registered architect. The Final plans shall show the proposed 10 -unit building, elevations of all sides of the building, dimensions and exterior materials of the buildings. Samples of the exterior materials and colors shall also be submitted at that time. The proposed buildings are two stories in height, with a basement level consisting of a tuck - under garage and laundry/utility room. The applicant's narrative indicates that the units range from 1200 to just over 1300 finished square feet, and each unit contains two bedrooms and 1-1/2 baths. Living, dining and kitchen space are located on the first level, with bedrooms on the upper level. The building design has recessed tuck -under garages, and a porch that extends out above the garage entrance from the first floor living area. The building incorporates a gabled roof above the upper windows of each unit. The tuck -under garage design recesses the garage doors and makes their appearance on the facade less prominent. The interior units have recessed front doors that are accessible by stairway from the driveway. The roofed porches and recessed garages add depth and interest to the facade, but the design also requires that the support pillars for the porch be extended down to ground level on either site and in front of the garages. Exterior Building Materials — The applicant's narrative indicates that "maintenance free materials" will be used on the exterior and states that "siding and decks and patio fencing are vinyl." A color scheme for siding, roof and trim has not been provided at this time. As required by City Code, all exterior surfaces shall be treated as a front and have an equally attractive or the same architectural treatment, and details of the architectural materials shall be presented with the application for Final Planned Development. Landscaping — The landscape plan consists of a variety of deciduous, ornamental and evergreen trees. Black Hills Spruce and Austrian Pine are concentrated at the perimeter of the site, especially to the north and east as a buffer between the development and existing and possible future single-family homes, and between the development and Johnny Cake Ridge Road. Particular attention should be given to screening at the ends of the private street. The Final Landscape Plan shall be revised to enhance such screening to protect adjacent properties and the public right-of-way from headlight glare. The Preliminary Landscape Plan shows a few trees that appear to be within the ponding area in the southwest corner of the site. The Final Landscape Plan shall relocate these trees elsewhere on the site. /6/ Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 9 Each of the six buildings is proposed to have five or six trees planted around it, but aside from these trees, foundation plantings and other landscape features around the buildings are scarce. The plans show rock mulch around the building foundation and a few shrubs at the entrance of each interior unit. Additionally, the plans do not show the location of outside mechanical equipment such as air conditioning units. Screening should be provided for such equipment and it should be shown on the Final Landscape Plan. The City Code requires automatic irrigation for all landscaped areas and that the underlying grading contours be shown on the landscape plan. The City Code also requires that the landscape plan be prepared by a registered landscape architect or certified nurseryperson. This information must be included on the revised landscape plan at the time of application for Final Planned Development. Site Lighting — A site lighting plan was not submitted with the Preliminary Planned Development. The City Code requires that site lighting be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Such illumination shall be indirect and diffused and the source of light shall not be directly visible from off the property. Recreation Area — The City Code requires townhome and apartment developments to provide a minimum recreation area of 200 square feet for each two-bedroom unit, and that such recreation area be located at least 100 feet from any ponding area. Using this standard, a total of 12,000 square feet of recreation space would need to be provided within the site. The applicant did not address recreation space in the plans or narrative. The development plans do show an open and flat area in the southwest portion of the site. This open space is approximately 10,000 square feet in area, however, it is located adjacent to the proposed drainage pond and therefore, is closer than 100 feet to a ponding area. Deviations from the strict standards of the Code can be accommodated in a Planned Development. The applicant has indicated that the market for these multi-level two-bedroom units is working adults, and very few residents have children. For this reason, play equipment or a "tot lot" is not typically included. The APC and Council should discuss and comment on the recreation space provisions and if necessary, add an appropriate condition to the approval of the proposed Preliminary Planned Development. Other Site Design Requirements — Section 11.10, Subdivision 24 contains other specific site design requirements pertaining to multiple dwelling developments. In addition to recreation space and site lighting, this subdivision contains standards specific to the provision of walkways, storage space inside the building, platting of the property and public safety. All requirements set forth in this subdivision shall apply to this development. The developer shall submit detailed plans at the time of application for Final Planned Development demonstrating that these standards are satisfied. /6 a Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 10 SUMMARY/CONCLUSION Delta Development is requesting approval of a Comprehensive Guide Plan Amendment, Preliminary Subdivision (Summit Hill) and Preliminary Planned Development of approximately 6.6 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW '4 of Section 28. The proposed development consists of six 10 -unit townhome buildings. Access to the site would be provided by a private street having a single access to Johnny Cake Ridge Road. The proposed subdivision presents acceptable plans for grading, drainage, utilities and other site development standards. However, the acceptability of the proposed D -III (Mixed Residential 6-12 units per acre) land use designation and Preliminary Planned Development is a policy matter to be determined by city officials. The plans for proposed Preliminary Planned Development are lacking some information such as architectural details, the landscape plan requires some modifications, and the plans did not appear to satisfy some City Code standards such as for recreation space. This additional information can be provided on revised plans at the time of application for Final Planned Development, and if so desired, the plans for Final Planned Development can be brought back to the APC and Council for review prior to final approval. While the proposed development is not consistent with the current D -II land use and R-1 zoning designations for the property, it is consistent with the D -III land use designation proposed by the applicant, and with the City's Draft Comprehensive Guide Plan (August 1999) which designates the property for Medium Density residential development of 4-12 units per acre. ACTION TO BE CONSIDERED A. To recommend approval of a Comprehensive Guide Plan Amendment from D -II (Mixed Residential 0-6 units per acre) to D-lII (Mixed Residential 6-12 units per acre), of 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/< of Section 28. B. To recommend approval of a Preliminary Subdivision (Summit Hill) to create six lots and one outlot on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/< of Section 28. If approved, the following conditions should apply: Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, Bi, B2, B4, C1, C2, C4, D1, and El 2. The property shall be platted. /6.3 Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 11 3. This development shall be responsible for the removal of the existing curb cut onto Johnny Cake Ridge Road along the north property line and any pavement striping modifications necessary on Johnny Cake Ridge Road to accommodate the new curb cut. 4. A stormwater pond shall be constructed to treat runoff from 6.3 acres of the site area. The pond shall contain a minimum wet -pond volume of 0.69 acre-feet and shall have a minimum area of 0.29 acres. 5. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of six feet, a 10:1 aquatic bench, and an outlet skimmer designed according to City design standards. 6. In lieu of ponding to treat stormwater from 0.3 acres of the site, a cash dedication of $1,055.00 shall be required, and is payable at the time of final subdivision approval, prior to release of the plat for recording. 7. This development is responsible for a cash parks dedication and cash trails dedication, payable at the time of final plat at the rate then in effect. The rates in the 2000 fee schedule are $867 per unit for parks and $168 per unit for trials. C. To recommend approval of a Preliminary Planned Development to rezone the property from R-1 (Single -Family Residential) to PD (Planned Development) consisting of six ten - unit townhome style condominium buildings on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road in the NW 1/4 of Section 28. If approved, the following conditions should apply: 1. A written Preliminary Planned Development Agreement shall be executed and recorded with the County Recorder's office. 2. The property shall be subdivided and platted. 3. The owner/applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to issuance of a building permit. The following exhibits are necessary for the Final PD Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Site Lighting Plan 4. The term of this Planned Development shall be five years. Planning Report — Delta Development, Inc. (Summit Hill) November 28, 2000 Page 12 5. The ends of the internal streets should include emergency vehicle turnarounds and the turnaround areas shall be set back a minimum of five feet from the site boundary. Also, the turnarounds shall be signed "no parking." 6. The application for Final Planned Development shall include architectural plans prepared by a registered architect. The plans shall show the actual building to be constructed, elevations of all sides of the building, and identify dimensions and exterior materials of the buildings. 7. All exterior surfaces of the buildings should be treated as a front and have an equally attractive or the same architectural treatment. Details and samples of the architectural materials shall be presented with the application for Final Planned Development. 8. The Final Landscape Plan shall be revised to include the following: a) Preparation by a registered landscape architect or certified nurseryperson. b) Underlying grading contours. c) Enhanced screening to protect adjacent properties and the public right-of-way from headlight glare. d) Relocate plant materials that are shown on the preliminary plan to be within the ponding area. e) Screening of air conditioning and other similar equipment. f) Automatic irrigation for all landscaped areas. 9. As required by City Code, site lighting shall be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Illumination shall be indirect and diffused and the source of light shall not be directly visible from off the property. 10. All requirements set forth in Section 11.10, subdivision 24 of the City Code shall apply to this development. The developer shall submit detailed plans at the time of application for Final Planned Development demonstrating that these standards are satisfied. FINANCIAL OBLIGATION Summit Hill Preliminary Subdivision There are pay-off balances of special assessments totaling 50 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The City shows a deferred assessment on this parcel in the amount of 519,323. This assessment will be activated with development of the parcel. The assessment will be allocated to succeeding parcels. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE ' QUANTITY AMOUNT Water Lateral M. F. $22.55/F.F. 300 F. F. $6,765 Storm Sewer Lateral M. F. $27.15/F.F. 225 F. F. 4,109 Storm Sewer Trunk M. F. .108/Sq. Ft. 118,750 Sq. Ft. 12,825 TOTAL $23,699 /66 it .1'6 " 6 IE. s..4 �.��LJ..� a.J�t E iC 1�.. / ' 0.4 41 Ir , I:3' S 1111" tn'i,v ‘..P7a ri..7411110°C.6. Illbraholilk...7 /4F Opri 412.16 le i�i,� gni, --- ri rt i►lr Development/Developer: Summit Hill Application: Preliminary Subdivision, Rezoning, and Comp Plan Amendment Case No.: 28 -PS -16-09.00, 28-RZ-11-09-00, and 28 -CG -05-09-00 4111tity of Eagan MINNESOTA c.nma..Ity Development Department ESISI *Mew 31. Pared is cur °umoa Land nld county LRRid THIS MAP 1S INTENDED FOR REFERENCE USE ONLY The CI . of Eagan and Dakota County do not guaranteethe accuracy of this Information and are not responsible for errors or emissions. N W+E Current Zoning and Comprehensive Guide Plan Land Use Map Delta Development, Inc. Case Nos. 28 -PS -16-09-00 28 -CG -05-09-00 28-RZ-11-09-00 November 28, 2000 Zoning Map Current Zoning: R-1 Single -Family Residential ... D.. UN Foie ) Comprehensive Guide Plan Land Use Map ..' LLa, a0. 30 ),IPPW .OA., Location ► V%.,'-�%�= 10 ifts it � aft ♦14141, %ft. ®) C.tS.K .O. 30 (M.IL..Y ROAD) Current Land Use Designation: D -II Mixed Residential (0-6 units/acre) 41. City of Eagan Community Development Department remotion provided by Dakota Comity Laird sw00y D.pwt.w.at Srttroa Zoning ra.waoe..aw)tr..d by ay Stan. . ' THIS MAP 15 INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information. o, boo osootn000t K — /, / / \ / / •/ - / sl / •\ \\ // 4 / N. N \ / / • r 7 — i r. s.: �� / _ / / /1 1 �'° / / \\ i / / / _ r_ / \ i 1 / I ,. / ` �� — \ i� 1 ' s tiff rI HEDLUND =OM inWe Pnat IMO Mt -YM :NOLIdig.7S30 7Y037 1' 1WI 1 1.1 iv sus WW•WIL nonon � r M0.0 Pnr •• W Mw✓i n w}l.•.. MO "OM M{ .• 71 16(1 3, I PRELIM!. SUBDIVISION w, ear. /'� • �\ \ \ •••••",„ r ��\ / h �ti� N. / \ P ‘1" \\ / ‘\ \ ice_ ,� , \ \,:_:. ,.'41 l / 1 .,vim' '/ " \.}' N.' r:',.. / / P • ,) c) '\ \: \ ...',1,414. :F.. `It'd., 1 / aiouir c / / / / ` / / t. / / , /L.' \ I. t.4 9---)/r, lei \>^^a 1 A _ -1 f---- '5::.,---L-1 __ c^•`. . ^.11 14 t, 1,1-1'11 ' 11 :./ \. f \ \ `•N.��, i ,> 1 '4-,--e r Ih 1 rl.�C1 F: \ .- 1 i Y.LYQ 31/S / 20 N I PRELIM. SITE PLAN M w Summit H J" �� PrNim. Silt MonDeno [ —HEDLUND uora.- -.,ar 111•10.11••n ' �� `" IT • w• ••••••• D.. -" IP •w/..wr Homes Ced/14110 Orr. I/ski F., lirramosie Ism Sib ritro-4110 / 20 N I PRELIM. SITE PLAN / �1- ., / ' n ),..,.-.....\ N. / // '..r - / ,( ) ' / / / 1 `,y' / / N /. tr p'• J:, "filliiim mills ii'4441101 El Me *Ai WOW I lid ■■■111 'Rp ■ .aerial. 11111/1111- T uHB z r I iMiom Dom L 4116111: --5 om NMI .12 / / / / / / / / / / / •/ / / o ,' _J-., / / ... . l 4/Lr -r--1, /'\ 1 ^`` ^ 1 -1 ji- -I - :.• /L \C l\ sr, \ , 1 f, IBJ • `-, I ---~ \ _ LI ' ,--t IIti 1J ' 7 / r r I}} , i7 ` y :i. I .' i oo� iii -',, "O 1IIII 11 15 I 20i /7/ S. I PRELIM'. UTILITY PLAN 1 1 A l tt- ,•11/ h !/ a 1 "y /'• •l a / 3 :/ ��-�.'� ..j'�•`==tom �tci 1 h. P M• 't••"‘ .r ' ♦ 7 \ , (•-s• ) 1111 rlj f1 /e!'-(•1 '/: ._ `- �ti `. • / S' 1`1 •1 { r • if- ,`✓:/rJp. . \� tea, •1 i I / / 1 _' \. • '',1_i ...4;. -N.'•.'.,;. i .// 1 Summit Hi . Prelin. (pods• Plan Nita Homes Mt GM..I a."+ t IM.... 35111 i F-- ........ er �mn1.a al...c • 1.1 1.011.•1. 1N +1 9rJ1d ld 33N3d 1T1S HEDLUND sr maw gar 0,441. 0,14110 10\ yr.w 410 ( PRELIM. GRADING PLAN an ewe 11,n, r' \., s 011 O\. — )... ) 1 / 1•mi QORr _ 1 1 nme �"C� 1 t � Cs a .fie O__��' 1_ 1 O �J -. ..1:; r ��l� :.I 1 I i IP. :s.I o r 1 r• iiii■r • I L -.C1 e 15 isimiel , Q1 1 s ( 1 . �a� ! �.. �� a 'y1��Ut. __.—I 1tum �.�._./\ um 14 Oe 1 II 111111110 11 . f' iinaa. of li —�=�:=-- i ' l 11 I_ / •• fval. iisima Mal II• — T T j'q/ 0/ / / / / /•:. / '1 / / - / ` // / / N i1 4 O lj 9 1 1 1 ql! 111 1 RF tta 11 1 `".. Summll Hit PrNim. Site Plon 1.1 2 c WPMT WM Hanes 7102 Cwwe Orme 2.116 YwnwN. 55122 ({121 211-2500 DaR HEDLUND wY1 W K -- 1.11. 11.11011 fw72 140[ 1112) 001-411e0 /�3 ,� PRELIM. LANDSCAPE PLAN C A 4% i. • 41 11 El 41 HEDLUND MI t. aPe eiAl4 ' as ajieH ! t 11 W 0 111+11 10 is °fie /? � F EXISTING CONDITIONS sae 11.'IR ( i I'IlIIIIIIII Ill': FRONT L. ■1 11 - I1%. 71.r LI 4111 IIIIIIIIIIIII III; SIIDE /�S ELEVATIONS II .1•Nri FLOOR PLAN Li_ --- 4 t \ ? ? • 4I v V r_ FLOOR PLAN 11 0 119 FLOOR PLAN Ca Ww R• .Y d .. �..w ..r w M •mow M M am WO:» • -_I {LY. t,4YM, 411,n0 WO No WWI I� ONE 707N quql4 olgQ Vit != C) eH uw,., 6 • 1 iiiISSi 00114 LEGAL DESCRIPTION.• — leo inn Lebeibibe rin WWI SALOLAIn —�'1 s// `\ r'_— : / c / s // 1 /// �\ ��—_i__ 1 a 1 11 r , /1 1/ 1-' _ _i t IT t -.1 / / 1 / -1?:. / /. t - / /1 - !::..:::r�` ..,j , / J. /.:. c / — / 1 /• :%•:. /' / / 1 / -1 / • / / / / / 1 n t r -r n i ZIT -1 ... • --/ ;: • / 1 / / 1 . / 1 / t 1 k. 1 N 4 / . / y =.v0 / -- 'k 1 -- / • :,;: \ / �. \ �� . / / )\ \ \ // / �\ \ /• / / / 1\ `' / e. / / / / / \� kN / — / i N ij o I m m mZ 0 i 3 . ; z ••: • i DELTA DEVELOPMENT inc. October 3, 2000 Ms. Pam Dudziak City Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Ms. Dudziak, You have requested a brief narrative description of the development proposal for Summit Hill townhomes located on Johnny Cake Ridge Road south of Diffley. The following information is supplied to further explain the proposal. 1. The current Comprehensive Plan designation is apparently D -II, 3 to 6 units per acre. Our request is to designate the site D-3, 6-12 units per acre to accommodate a town home development of 62 units in 7 buildings. The current zoning is R-1, single family residential. The request is to rezone the site as R-3 Planned Unit Development to allow the proposed subdivision. A review of the Comprehensive Plans in our office, which go back to the original plan in 1980, show the site as D - III, 6 to 12 units per acre and revised to D -II it's current designation. The zoning has always been R-4, multiple family until a recent zoning change in January of this year, which made the zoning R-1. The current zoning is not in compliance with the Comprehensive Plan, which as I understand it, is the ruling designation according to recent changes made by the State Legislature. 2. We intend to do grading and site development in the spring of 2001, and construct the buildings during the balance of the year. Final completion is estimated to be in spring of 2002. 3. To the north the land was recently rezoned from RB, roadside business, to R-1, single family. To the northeast is R-1, which is developed with newer homes. To the southeast is R-3 townhome zoning which is fully developed as Woodgate Townhomes. To the South is a newer subsidized rental townhome development owned by Dakota County Housing and Redevelopment Authority. To the west is R-1 single family, which is fully constructed. 4. The land to the north was until recently zoned for commercial uses. It is now zoned for single family, and is the subject of a lawsuit contending that the rezoning was unconstitutional. It may be that the ultimate use of the property will be residential, or it may be that it will be commercial again. The three single family homes on the northeast will be facing the ends of the townhome buildings and will not be subject to any view which would be dissimilar to single family homes. The ends of our units have two story elevations, with only 1 bedroom /'79 REAL ESTATE DEVELOPMENT BUILDING 651 454 1600 FAX 651 454 8943 3902 CEDARVALE DRIVE EAGAN, MN 55122 (3 window that overlooks the side of the building. This is the same type of view that would be presented by a single family home. As shown on the landscape plan, a line of trees and shrubs is located between the single family homes and the townhomes. The townhomes to the southeast are the same type of use. The rental townhomes to the south are a similar type of use. The single family to the west is on the opposite side of a collector street. 5. We find that the majority of the residents of our homes are younger singles and married couples, mostly without children. In the previous developments that we have built, the number of families with children appears to be approximately 2% of the households. This is based on observations of the buyers by our sales persons. We would expect, therefore, 1 or 2 households with children. 6. Most of the homes that we build are two and three story units combined into 8 and 10 unit buildings. In order to provide more ponding, we will construct one four unit building consisting of only two story homes. Homes vary in size from 1200 to 1307 finished square feet. Each has a two car garage, and inside storage space. The interior has a large kitchen with pantry space, a living room and dining area, 2 bedrooms and 1 1/2 baths. Each home has a laundry, and is equipped with range and oven, dishwasher, refrigerator, and washer and dryer. End units have a patio Iocated off the country kitchen. Interior units have a 10 x 20 deck over the garage with a 9 foot patio door overlooking the deck from the living room, providing a light airy living area. The exterior of each building is built of maintenance free materials. The siding and decks and patio fencing are vinyl. All windows have Sound Transmission Coefficient of 33 or greater and have Low E gas filled energy efficient glass panels. I hope that this brief explanation helps you to understand our proposal. Should you have any questions, please feel free to call. Sincerely, Mark S. Parranto Vice President Len & Diane Mathews 4288 Pintail Court Eagan, MN 55122 Home 651-905-9890 Work 651-687-2885 November 21, 2000 Community Development Department 3830 Pilot Knob Road Eagan, MN 55122 Reference: Rezoning case # 28 -PS -16-09-00 Dear Sir or Madam, I am writing regarding the Proposed Summit Hill development by Delta Development on the Post Office land in the area of Johnny Cake & Diflley. I attended an informational session regarding this proposed development hosted by Delta Development on November 14 at Black Hawk Middle School. I was told at that session this development consists of six buildings with ten townhome units in each for a total of sixty units on 6.7 acres of land. We are homeowners in the Mallard Park development and our back yard is immediately across Johnny Cake Ridge Road from the parcel of land, which is being considered for rezoning. I have attended several previous Planning Commission & City Council meetings regarding this parcel of land. The impression I have from those previous meetings is the current owners of this property are primarily concerned with making a profit on their initial investment. They have demonstrated little concern about the community surrounding their property. hi fact, at one of the meetings I believe they threatened to use the land for a "truck depot" if it wasn't rezoned for townhomes. I believe the "planned development" rezoning that is being requested allows the developer quite a bit of freedom to do as they wish with the development. I believe rezoning this parcel for planned development is dangerous and definitely not in the best interest of the City of Eagan or the surrounding community! This land was rezoned to R1 (residential single family) some time ago. We very much feel the right decision was made when this property was rezoned to Ri "single family" home development. The reasons for this land to be RI are the same today as they were before: - Maintaining the current residents property values - Consistent with existing development in the area - Keeping traffic flow down in a elementary school area We continue to believe the use of this property for single family homes is best for the current residents of this area and the City of Eagan. In summary, we OPPOSE the rezoning, of this property from R 1 (residential single family) to planned development for townhomes. Thank you for the opportunity to provide input on this proposal. Regards, Len & Diane Mathews / V BY: DIED Original Message From: Len Mathews Jmailto:Imathews@@isd.net]<mailto:[mailto:ImathewsCaisd.neti> Sent: Thursday, December 14, 2000 10:27 PM To: Eagan City Council Subject: Rezoning case # 28 -PS -16-09-00 Len & Diane Mathews 4288 Pintail Court Eagan, MN 55122 Home 651-905-9890 Work 651-687-2885 December 14, 2000 Eagan City Council 3830 Pilot Knob Road Eagan, MN 55122 Reference: Rezoning case # 28 -PS -16-09-00 Dear Sir or Madam, I am writing regarding the Proposed Summit Hill development by Delta Development on the Post Office land in the area of Johnny Cake & Diffley. I attended an informational session regarding this proposed development hosted by Delta Development on November 14 at Black Hawk Middle School. I was told at that session this development consists of six buildings with ten townhome units in each for a total of sixty units on 6.7 acres of land. We are homeowners in the Mallard Park development and our back yard is immediately across Johnny Cake Ridge Road from the parcel of land, which is being considered for rezoning. I have attended several previous Planning Commission & City Council meetings regarding this parcel of land. The impression I have from those previous meetings is the current owners of this property are primarily concerned with making a profit on their initial investment. They have demonstrated little concern about the community surrounding their property. In fact, at one of the meetings I believe they threatened to use the land for a "truck depot" if it wasn't rezoned for townhomes. I believe the "planned development" rezoning that is being requested allows the developer quite a bit of freedom to do as they wish with the development. I believe rezoning this parcel for planned development is dangerous and definitely not in the best interest of the City of Eagan or the surrounding community! This land was rezoned to R1 (residential single family) some time ago. We very much feel the right decision was made when this property was rezoned to R1 "single family" home development. The reasons for this land to be R1 are the same today as they were before: - Maintaining the current residents property values - Consistent with existing development in the area - Keeping traffic flow down in a elementary school area We continue to believe the use of this property for single family homes is best for the current residents of this area and the City of Eagan. In summary, we OPPOSE the rezoning of this property from RI (residential single family) to planned development for townhomes. Thank you for the opportunity to provide input on this proposal. Regards, Len & Diane Mathews MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road Eagan, MN 55122 651-681-4700 651-681-4738 FAX DATE: December 13, 2000 TO: Chief Kent Therkelsen FROM: Detective Doug Matteson SUBJECT: Off Sale Liquor License, Silver Bell Liquor Balbir S. Shoker, managing partner of Silver Bell Liquor Inc., dba as Silver Bell Liquor has made application for an off sale liquor license with the City of Eagan. Balbir S. Shoker has a purchase agreement in place to purchase the existing Silver Bell Liquor, located at 1983 Silver Bell Road in the Silver Bell Shopping Center. This item is currently on the December 19, 2000 council agenda. I am unable to locate any criminal history on Mr. Shoker, or his other two partners in the cooperation and further, based on the background information that was provided with the application, I find no reason to deny the applicant the requested license. Chief, I conclude that the applicant has met the requirements in the criminal background investigation as set forth in the ordinance. " -`-� 444 Minnesota Department of Public Safety -,41.4.1%. LIQUOR CONTROL DIVISION f- 4 4a Cedar St., Suite 1001.. St. Paul. MN 55 10 1-2 156 is t;-.'` (6 12)296-6430 TTY(612)282-6555. OFF SALE INTOXICATING LIQUOR LICENSE APPLICATION FOR No license will be approved or released until the S20 Retailer ID Card fee is received by MN Liquor CootroL Workers compensat ion insurance company. Name LICENSEE'S SALES & USE TAX ID # C(n't'is L-a7.z ci'iii 's Th J Policy# O/' WMG —'7SS.3 / O 5 0`7 Ai. R7 / To apply for sales tax #, call 296-06 18 1 or 1-800-657-3777 apartner shall exewte this application. Name or D13A (;6i_.- L-i9uoR If a corporation, an officer shall execute this application If a artnershipL Trade SILU612 Licensee. Name (Individual, Corporation, Partnership) -3(Luc'r3( i_iclvc✓- ZN - License Location (Street Address & Block No.) t16s11al l lt- 6 6 LL IQ°iAD I.icense Period From To Applicant's I Ionic Phone 65 1- 6 33 = opal City• L iA &IAN . PAN County UiAkblA State Iv) lam. Zip Code Name of Store Manager (3AL-Ibig. 5. stAt'Ke-ice Business Phone Number 65t--113-54'7"1 D013 (lnd vidual Applicant) b3/04IS * If a corporation, state name, date of birth, address, title, and shares held by each officer. If a partnership, state names, address and date of birth of each partner. Partner Officer (First. middle. last) a Yui 1.4 l t . S • 5 how -C:4- DOB C31 al1J? Title Shares 3' Address, City, State. Zip Codc ea.° v. wu e f s' 11, S Partner Officer (First. middle. last) AASwti*3 0&.:1- 5 �rva �uDI DOB x101164 Title Shares 13 Address, City, State, Zip Code r M v..Lt� 3 4.) . 10? Partner Officer (Virg. middle. lag) (JrAaJt3A St NGtry DOB niloyis? Title Shares 33 Address, City, State, Zip Code �t)-as-a3 Aue ft3F tASTa1A - ri.e'J4.,12, . ((1c:05 -- lowPartner Partner Officer (First. middle, last) DOB Title # Shares Address, City, State, Zip Code 1. If a corporation, dale of incorporation capital . If a subsidiar .state incorporated otation. incorporated 0 No second so state in, amount paid in co y any other q . If r� and give purpose of is corporation building, so state. corporation undcr the laws of another state, floor, basement. etc.) or if entire authorizod to do business in the state of Minnesota? 0 Yes 2. Describe promises to which license applies; such as (first floor, 3. Is establishment located near any state university, state hospital, training school, reformatory or prison? 0 YesStNo If yes state approxitnatc distance. d. Name and address of building owner: ' Has owner of building a any right, any connection, directly or indirectly, with applicant? 0 Yes 0 No member of the governing body of the municipality in which this Iiceusc 5. Is applicant or any of the associates in this application, is to be is,lted? _i Yes ( (lo If yes. in what capacity? 6. State whether any person other than applicants has license is applied and if so, give name and details. 7. Have applicants any interest whatsoever, directly 11 -Yes - , No If yes. give name and address of establishment. TV> Te o w. t\ C ' it 'Tu LA$JT.. title or interest in the furniture, fixtures or equipment for which or indirectly, in any other liquor establislunent in the state of Minnesota? S i -A +M el'- V LA 7.- A Li et t) Ilii 416 . - ► : , _ .: u c , ' c-. .ere • (J 4 • 8. Arc the promises now occupied or to be occupied by the applicant entirely separate and exclusive from any other business egablisiunent? ; 1 Ycs 'to 9. State whether applicant has or will be granted. au On sale Liquor License iu coni unction with this Off Sale Liquor License and for the same premises. 0 Yes U. No S Will bc granted 10. State whether applicant has or will bc granted a Sunday Ou Sale Liquor License in coni unction with the regular Ou Salc Liquor License. ; Yes TtpIo U Will be granted 11. If this application is for a County Board (NT Sale License. state the distance in miles to the nearest municipality. 1. State whether applicant or any of the associates in this application. have ever bad an application for a liquor license rcj ected by any municipality or slate authority; if so, give dates and details. 2. I las the applicant or any of the associates in this application, during the five years immediately preceding this application ever had a license under the Minnesota liquor Control Act revoked for any violation of such laws or local ordinances; if so, give dates and details. 3. Ilas applicant. partners, officers. or employees ever had any liquor law violations in Minnesota or elsewhere, including State Liquor Control penalties? r_ Yes gNo Ifycs, give dates, charges and rural outcome./ 4. During the pa,-t license year, bas a summons been issued undcr the Liquor Civil liability Law (Irani glop) M.S. 340A.802. 2 Ycs GNo 1f yes. attach a copy of the summons. This licensee mug bare one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Cheri me U A. I.iquor Liability In,atrance (Dram Shop) - S50,000 per person, S100.000 more than one person; 510.000 property degruction; S50.000 and 5100.000 for loss of means of support. a U B. A airety bond from a surety company with minimum eovcragc as specified in A. a U C. A certificate from the State Treasurer that the licensee has deposited with the state, trust funds having market value of 5100.000 or S 100.000 in cah or securities. I certify that 1 have read the above questions and that the answers are true and correct of my own knowledge. Print name of applicant & title 61-)LQiQ- S- S4- 4Signature Applicant ��-Qta�. —�., Date (1107fau REPORT BY POLICEISHERIFF'S DEPARTMENT This is to certify that the applicant and the associates named hereat have not bean convicted within the past five years for any violation of 1 's of the State of Minnesota or municipal ordinances relating to intoxicating liquor except as follows: P'' plij) , Police/Sheriff's Dcp on$ 1 itic Signature _ PS 9136-94 Couuty Attorney's Signature , IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco, and Firearms. For information call (6 12)290-3496. MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road Eagan, MN 55122 651-681-4700 651-681-4738 FAX DATE: December 15, 2000 TO: Chief Kent Therkelsen FROM: Detective Doug Matteson SUBJECT: Wine and Malt Liquor License, Priya international, Inc. Lakshminarayanan Govindan, owner of Priya International Inc., dba as Madras Palace Restaurant has made application for an malt liquor and wine license with the City of Eagan. Mr. Govindan has a purchase agreement in place to purchase the existing Madras Palace restaurant , located at 1260 Town Center Drive. This item is currently on the December 19, 2000 council agenda. I am unable to locate any criminal history on Mr. Govindan, or his partner in the cooperation and further, based on the background information that was provided with the application, I fmd no reason to deny the applicant the requested license. Chief, I conclude that the applicant has met the requirements in the criminal background investigation as set forth in the ordinance. , `'- 'i • • •,. Minnesota Department of Public Safety do111 1J�►' �. LIQUOR CONTROL DIVISION �T . --s i 444 Cedar Si., Suite 100 L. Si Paul. MN 55 10 1-2 156 1 `•", . - .-' EVERY shall execute Workers %� (612)296- 6434 TTY (612)282-6555 - -' (6 APPLICATION FOR COUNTY/CITY ON -SALE WINE LICENSE (Not to exceed 14% of alcohol by volume) QUESTION MUST BE ANSWERED. If a corporation. an officer shall execute this application. If a partnership, a partner this application.(PS 9114.94) compensation inatrance company. Name Policy # • LICENSEE'S SALES & USE TAX ID # To apphv for sales tax #, call 296-6 18 1 or 1-800-657.3777 Vlicants Name(Busincss. Partnership. Corporation) C ---1‘t A- r r✓ C q4 Ait V ec _N c__ _ Trade Name or DBA N iN 0 Ia4rs P ..a -C e f Business Address k2C3d t\ C t &, Business Phone (( T) ( - S'6 Applicant's home Phone (L 1)(4 -of. -9 14 - City Coin ctl State zip Code_ _ KS1 Is this applic ion 4' Nei►• a s , C Transfer If a transfer, give name of forma miler License period From To If a corporation. give name. titk. address and date of birth of each officer. If apartnersh ip. give name, address and date of birth of each partner. Partner/Officer Name and title (IL MC S H--t•A 1 rt PrO-Y �r+Ar+ U ov i KD N4 Address 0L\ (4re_ca.dwQ(r tc (.om— ". 'M K NS- zi D 12.1 19. 6 S •- Partner/Officer Name and Title Gkta-tt, todkrraw,a,,.:. OtiovQA Address 8 -col S 194_e2. 2-NaNigvyo , ttturrcr. co D ilLeg 0a1 0 P 63 Partner/Of ser Name and Title Address DO13 Partner/Officer Name and Title Address DOB CORPORATIONS Dae ofnoapadim j to 21 -CO`) Sate ofnoorpadion qt.* • Celt 'ig(eNumbs 1 k . "cl _ji Is ‘dimauthaircdtodobusnessnhlimesaa? es C No lfa sub 'diary of x ctha corpora im. give name and address ofparat oorpartian BUILDING AND RESTAURANT Name ofbuildng Etta ateS ddrass} ( `, 1-' 01— cctk Are Propany Taxa deinc t? 0 Yes to Ilas the bu' ditgowma any aonneaim, deed or mdirea. wththe applicant? 0 Yes 04o 41 Rlxaural seeiigcapscty 41 110 Hours food will be available . 1 I `, c W— 1 (0 No. ofpeeple restaurant employs ‘ O No. ofmorahspa year rest aware will be span ( 2 ood sig bethe prneiple business? Will food w W7 { Cs 0 No Desaii+ethleenpremiiseesstoo be licensed/ �� Q 1 t- 011�d L_Ac c 1 ' —J } Li.0 -a LLn...1, Wale minima is it conj m a im w ih an ah a business(reso t,dc.), describe bush ess .1' ./ 0 OTHER INFORMATION ''''''Ll Yes 0 No 1. - 1 las the applicant or associates been granted an on -sale non -intoxicating malt beverage (32) and/or a "set-up" license in coaj unction with this wine license? 0 Ye3�i' No 2. Is the applicant or any of the associates in this application a member of the county board or the city council which will issue this license? If yes, in what capacity? . (If the applicant is the spouse of.a member of the governing body, or another family relationship exists, the member shall not • vote on this application.) ;:.:Ytri No 3. During the past license year, bas a summons been issued tinder the liquor civil liability(Dram Shop) (M.S. 340A.802). If yes, attach a copy of the summons. NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE S20 RETAILER ID CARD FEE IS RECEIVED BY MLC. _: Ycs s-Ni: 4. :.;arcs 7i No 5. Yes '�I4o 6. I CERTIFY T1IAT I BEST OF MY OWN l las applicant, partners, office's a employees ever had any liquor law violations in Minnesota or elsewhere. If so. give; names, dates, violations and finat outcome. Uoes any person other than the applicants, have any right. title or interest in the furniture. fixtures or equipment in the licensed premises' If yes, give navies and details e--\ a.4\ k- to v. . I lave the applicants any interests, directly or indirectly, in any other Liquor establishments in Minnesota? If yes. give name and address of the establishment. HAVE READ THE ABOVE QUES 'is . it- I as IAT THE ANSWERS ARE IRUE AND CO CT TO ry (.2 Cr) KNOWLEDGE.111A-7-7).. TRE Si '' • • 'cant Date The licenate must have one of the following: of . Liquor Liability Insurance (Dram Shop) $50.000 per person; S 100.000 more than out: person: S 10,000 property destruction; S50.000 and S100.000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. O B. A Surety bond from a surety company with minimum coverage as specified above in A. 3 C. A certificate from the State Treasvrcr that the Licensee bas deposited with the State.Trut Funds having a market value S 100,000 or S 100.000 in cash or securities. C Ycs 0 No IF 1 certify If no, LICENSE IS ISSUED BY THE COUNTY BOARD, REPORT OF COUNTY ATTORNEY that to the best of my knowledge the applicants named above are eligible to be licensed. state reason. Signature County Attorney County Date Ibis is to ccrti6. that the Laws of the State of Minnesota, Ordinances relating to REPORT BY POLICE OR SHERIFF'S DEPARTMENT applicant and the associates. named herein have not been con'victcd within the past five years for any violation of Municipal or County. Intoxicating Liquor, except as follows (i : t i`$ �9, t:47/ Signature r 4((4� d /%1 Title "DNC- Department Name 446ord gUe-E IMPORTANT NOTICE ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. THIS STAMP IS ISSUED BY THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS. FOR INFORMATION, CALL (612)290-3496 MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road Eagan, MN 55122 651-681-4700 651-681-4738 FAX DATE: December 15, 2000 TO: Chief Kent Therkelsen FROM: Detective Doug Matteson SUBJECT: Malt Liquor License, Sky Ventures, LLC Lee J. Engler, President of Sky Ventures, LLC., dba as Pizza Hut has made application for an 1'1alt Liquor license with the City of Eagan. Mr. Engler has a purchase agreement in place to purchase the existing Pizza Hut restaurant , located at 1325 Town Center Drive. This item is currently on the December 19, 2000 council agenda. I am unable to locate any criminal history on Mr. Engler, or his other two partners in the cooperation and further, based on the background information that was provided with the application, I find no reason to deny the applicant the requested license. Chief, I conclude that the applicant has met the requirements in the criminal background investigation as set forth in the ordinance. -DATE CITY OF EAGAN NEW ON SALE FEE 3830 PILOT KNOB ROAD RENEWAL _OFF SALE FEE EAGAN, MINNESOTA 55122 TEMPORARY TEMPORARY FEE 525.00 APPLICATION FOR MALT LIQUOR LICENSE PLEASE PRINT APPLICANT Sky vapt•ures . T.T,C . OWNER 's NAME Engler, Lee J . (Last) (First) (Middle) (Last) (First) (Middle) Address 12800 Industrial Park Blvd., #210 Address2517 Mayflower Avenue Minneapolis* 55441 Minnetonka, MN (A5 (City) (State) (Zip) (City) (State) p) Phone 617-559-7338 Birthdate Phone 612-593-0105 Birthdate 07/03/57 DBA NAME Pizza Hut MANAGER'S NAME Burmer. . Fred Edward Address 1325 Town Centre Drive Address 1915 Timbersline Spur (F) Str Eagan, MN (551eet 13 (Middle) Minnetonka, MN (55).505 (City) 651-688-2456 (State) (Zip) (C '612-559-7338 0/7 %57 (Zip) Phone Phone Birthdate HEREBY APPLIES FOR MALT LIQUOR LICENSE for the yeat;1001 , from i to 1c2- 4O0'. (month) (date) (month) (date) Event: Location: Town Centre Drive, Eagan. MN (for temporary license) (Address) STRONG BEER: Yes Ky__No Applicants who have an on -sale wine license, and have 50% gross earnings from food, may sell strong beer without an additional license. Applicants who elect to sell strong beer must carry liquor liability insurance. Are you the actual proprietor? Yes 0() No ( ) Are you the owner of the property of the business location? Yes ( ) No ( Has any other license of this kind been granted to you? Yes ( ) No K) Where (City) (Year) Are any taxes, assessments or utility bills for the premises unpaid or delinquent? Yes ( ) No (N. If yes. give reason. During the past year, has a summons been issued under the Liquor Civil Liability Law MS 340A.802? Yes ( ) No IC). If yes, attach summary copy Have you ever been convicted? Yes ( ) No (Xj City (Other than a traffic offense) Is this a ioint ownership or silent partnership? Yest) No ( ). If yes, please attach a listing of complete names, dates of birth, addresses and telephone numbers of everyone involved. S ee Personal Information forms I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SIGNATURE (First) (Full Middle) (Last) POLICE APPR SIGNED 4\ CITY COUNCIL APPROVAL FOR CITY USE ONLY NO ( ) YES ( ) NO ( ) DATED. SIGNED DATED: State of Minnesota Gambling Control Board Premises Permit Renewal Application LG214PPR Printed: 9252000 For 1#rd Use Only Amt Pd Check # Date License Number: B-02470-002 Effective Date: 3/1/1999 Expiration Date: 2/28/2001 Name of Organization: Mendota Heights Athletic Association Gambling Premises Information Name of the establishment where gambling will be conducted Valley Lounge 3385 Sibley Memorial Hwy Eagan, MN 55120 County: Dakota Note: Our records show the premises is located within the city limits Lessor Information Latt Inc 3385 Si MA �MEMo't1;t( M&y Dayto MN 55227/ .A,J Name of the property owner (If different): Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: 64 1,000 Bingo Activity Our records indicate that Bingo is not conducted on these premises. Storage Information 338S SI (31,2`i EMc)2i,o (. 14wy EA5AN, (Y ) S5 / 2-0 Dakota Bank 1060 Dakota Dr Mendota Heights, MN 55118 Bank Information Gambling Bank Account Number: 111478200 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name Address City, State, Zip Code Title John Carl 765 Lower Colonial Dr Mendota Heights, MN 55118 4Frealever MEM 8 az_ Tim Manahan 1390 Wachtler Mendota Heights, MN 55118 Chief Executive Officer go,3 SPu2/L 1031 tbEL+4WAra A-ve ME,unor4 Nfs MA" 5918 f4c/ 64rhg(ri.i, MM. (Be sure to complete the reverse side of this application) This form will be made available in alternative format (ie. large print, braille) upon request. Page 1 of 2 (Continued on Back) Acknowledgment Page 2 of 2 Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Authorization I hereby authorize the Gambling Control Board to modify the class of organization license to be consistent with the class of permit being applied for. Oath I declare that: 1. I have read this application and all information submitted to the board is true, accurate, and complete; 2. all other required information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and 7. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. Sign chief executive officer (Designee may not sign) ict 6-0 Date Local Unit of Government Acknowled ment and A On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. a tyy6y ) Print nam o Signature of city\; pe onn�nel receiving application az) Title Date For the township: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Print name of township Signature of township official receiving application Title Date For the county: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Print name of county Signature of county personnel receiving application Title Date The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this infonnation, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the information you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order, other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and XIII' OF EAGAN USEMENT S 0 PILOT KNOB ROAD - APPUCATION FOR CEN EERENEWAL 14X ID OO 353 1,//.7z EAGAN, MN 55112 1. Name of Applicant Mtkt A / s riakre✓\ First e Res. Address 13 90 G 5 C ; X 1r, I I vor-4I. .�1(f c cite- MN 5J.5 0 2 2. Business Address 13 q reet 51. (ro : A I ^ra.1N SI . (it.a�t, M t 3 State 550.g 2 Street City State Zip 8. Home Phone 651- 3f) 1- -7 3C -c) Business Phone (12- SR' -17 Y y 4. Date of Birth 212-61-71-1 Place of Birthj i b. Type of License: Individual X Partnership Corporation 6. If Partnership or Corporation list name, title, home address and phone, date of birth, place of birth, of each partner, officer and director. 7. Licensed Establishment A1 A LLe v 5 Name • 3434 kl a ', h+;. Street Phone L51-ySy 50 rid City State 8. Description of Business: .AL) R -f Zip 9. Name and Address of owner of premises where device is to be operatedKe ✓ 10. Name and Address of owner of d vi s)• I k L A c3cjo� Si��id TrA,1 S d.to�c� rein nen ,cito ci-V12 in SSo`62 L3 11. Have you ever been arrested or convicted of any crime or misdemeanor, other than a traffic offense: Yes No 12. For Amusement Device License (Continue list on separate sheet if necessary): t Itacriziwa Name of Manufacturer Ser.# Coon- Ar -<<,.(i Gam Z rrd•L(0 Tctii)do� FOR OFFICE USE ONLY: Receip #: Amount Pd. Date Recd: