01/18/1994 - City Council RegularREGULAR METING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
JANUARY 18, 1994
6:30 P.M.
I.
II.
IV.
F.13 •.
AGENDA
6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE)
6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
6:45 - DEPARTMENT HEAD BUSINESS (BLUE)
6:55 ,. CONSENT AGENDA (PINK)
PERSONNEL ITEMS
LICENSE;, Plumbers
RATIFY Joint Powers Agreement, 1994 Dakota County Landfill Abatement Funding
EXTENSION, Recording of Final Plat, Autumn Ridge 4th Addition
TEMPORARY Beer License, West Publishing Men's Party, February 5, 1994
ORDINANCE Amendment to Chapter 10, Section 10.40, Subd.1, Adopt Minnesota Uniform Fire
Code
RESOLUTION in Support of Dakota County Water Resources Education Plan and Policy
Starement
APPROVE Termination Agreement for Temporary Easement (Lot 1, Block 1, Pondview)
PROJECT 646, Receive Feasibility Report/Order Public Hearing (Blue Cross Road -
Overlay)
PROJECT 660, Receive Feasibility Report/Order Public Hearing (Wilderness Road 1-4
Additions - Street Restoration)
EXTENSION and Modification of Minimum Bid, Lexington Meadows RFP
RESOLUTION Amending Aggregate Principal Amount of Ecity of Eagan, Minnesota,
Multifamily Housing Revenue Refunding Bonds (Surrey Garden Apartments Project)
RESOLUTION Amending Aggregate Principal Amount of Ecity of Eagan, Minnesota,
Multifamily Housing Revenue Refunding Bonds (Aspenwoods of Eagan Apartments Project)
7:00 - 1994 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS (GREY)
TI
P•� D.
f) E
Advisory Commission
Appointments (Residents)
Acting Mayor
Legal Newspaper
PUBLIC HEARINGS (SALMON)
City Council Meeting Dates
Council Meeting Procedures
Standing Committee
Appointments (Council)
PROJECT 662, Cedar Grove 7, 8, 10, 11, and Applebaum Additions - Street
PROJECT 665, Blackhawk Road Street Rehabilitation/Improvements
FINAL ASSESSMENT ROLL, Project 658, Cedarvale Area - Streetlights
OLD BUSINESS (ORCHID)
UPDATE, Civic Arena Project
Rehabilitation
VIII. NEW BUSINESS (TAN)
e t'A. REZONING, Good Value Homes/Pondview Townhomes, of approximately .8 AG (Agricultural)
acres to R-3 (Townhouse) located east of I -35E, north of Englert Road in the SE 1/4
of Sec 16
/(CjB. PRELIMINARY PIAT, Good Value Homes/Pondview Townhomes, of approximately 12.5 acres
Oconsisting of 29 townhouse units located east of I -35E, north of Englert Road in the
/ SE 1/4 of Sec 16
6e C. PRELIMINARY PLAT, Silver Bell 2nd Addition/Norman Vogelpohl, consisting of
r` approximately 30.3 acres containing one 1.6 acre lot and an Outlot for future
development located along the west side of Kennebec Drive in the SE 1/4 of Sec 18
IX.
XI.
XII.
XIII.
ADDITIONAL ITEMS (GOLD)
PROJECT 647, Receive Report/Order Public Hearing (Englert Road - Streets & Utilities)
PROJECT 670, Receive Petition/Order Feasibility Report, Plans & Speci.fications (Silver
Bell 2nd Addition - Streets & Utilities)
CONTRACT 92 -PP, Acknowledge Completion/Authorize City Maintenance (Town Centre 100 -
Eleventh Addition - Utilities)
RESOLUTION, Allocation of 1994 Community Development Block Grant Funds
LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
ADMINISTRATIVE AGENDA (GREEN)
VISITORS TO BE HEARD (for those persons not on agenda)
ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its
programs, services, activities, facilities and employment without regard to race, color,
creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for persons with disabilities
will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours
is received, the City of Eagan will attempt to provide such aid.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 14, 1994
SUBJECT: AGENDA INFORMATION FOR THE JANUARY 18, 1994
CITY COUNCIL MEETING
IADOkiv................•.......................n...isii:i:•:iihh.M1............M1v......M1.M1.M1.....
After approval is given to the January 18, 1994 City Council agenda and the regular meeting
minutes for the January 4, 1994 City Council meeting, the following items are in order for
consideration.
.....................................................................................................
..................................................................................................
.....................................................................................................
There are no items under Department Head Business for consideration at this time.
1
Agenda Information Memo
January 18, 1994 City Council Meeting
There are eleven (11) items on the agenda referred to as consent items requiring one (1)
motion by the City Council. If the City Council wishes to discuss any of the items in further
detail, those items should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
PERSONNEL ITEMS
A. PERSONNEL ITEMS
Item 1. Seasonal Parks Maintenance Worker -- It is the recommendation of Superintendent
of Parks VonDeLinde that Randy Bryant be hired (reactivated) as a seasonal parks
maintenance worker.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the hiring of Randy
Bryant as a seasonal parks maintenance worker.
Item 2. Assistant Utility Billing Clerk -- In official action at the January 4, 1994 Eagan City
Council meeting, the Council approved the hiring of a person to be recommended by the
Director of Finance as Assistant Utility Billing Clerk. For the Council's information, the
person so recommended is Mary Ann Olson.
ACTION TO BE CONSIDERED ON THIS MATTER: To ratify the hiring of Mary Ann
Olson as Assistant Utility Billing Clerk.
Item 3. Seasonal Winter Recreation Leader -- Due to the return to college of a seasonal
winter recreation leader, it was necessary for City Administrator Hedges to approve the
hiring of a replacement. That replacement is Dan Olson.
ACTION TO BE CONSIDERED ON THIS MATTER: To ratify the hiring of Dan Olson
as a seasonal winter recreation leader.
Item 4. Early Retirement/Temporary Mechanical Inspector -- The City has received a letter
of resignation from Robert H. Wieken, the City's temporary mechanical inspector, indicating
that he has elected to take early retirement under the State of Minnesota's early retirement
option program. The requirements of this program stipulate that the Council must take
official action in order to fill a position vacated under the program. Since there is currently
a reorganization study being performed in the Community Development Department, it
would be appropriate at this time for the Council to reserve the right to fill the vacancy in
the future if the Council determines that this is an appropriate action for the City.
Agenda Information Memo
January 18, 1994 City Council Meeting
ACTION TO BE CONSIDERED ON THIS MATTER To accept the resignation of the
Temporary Mechanical Inspector, Robert H. Wieken, and to reserve the right to fill this
position in the future.
Item 5. Affirmative Action Plan -- In the past, the City of Eagan has chosen to submit its
Affirmative Action Plan to the State of Minnesota for certification. The certification
requirements of the State stipulate that all plans must be updated every two years. Assistant
to the City Administrator Duffy has updated the City's plan as required. Two major areas
of the plan required updating this year in order to conform to legislation. The first area was
that in which census figures are used to determine goals for female and minority employees
in various classifications. In the past, 1980 census figures have been used. However, 1990
census figures are now available which indicate the amount (percentages) of qualified
females and minorities in each of the job classifications. Those new census figures were
used in the update. Those new figures indicate that the City employment force continues
to show under -utilization of one female in each of the Technical, Groundskeeping/Forestry,
and Precision Production/Repair job categories. Also, under -utilization of one female is
indicated in the Executive/Administrative/Manager job classification. This is in spite of the
fact that no under -utilization was indicated in previous plans and in spite of the fact that the
City hired a female as Director of Community Development. This is because there was a
significant increase in the percentage of qualified females between 1980 and 1990 in this job
classification. There is no under- ilization of minorities indicated in any of the job
classifications. Enclosed on page for the Council's information is the page from the
plan incorporating these new censu figures. The City will continue to actively attempt to
attract applications from qualified females and minorities for all job classifications. The
other areas of the plan which needed to be updated were the sections of the plan where
protected classes were listed. 1993 legislation required the addition of "sexual orientation"
to these lists. This has been done. The entire updated document is over fifty pages long.
It is not being sent to the Council at this time because very few revisions were made and
those have been explained above. However, if any member of the Council would like to
examine the plan in its entirety, please contact City Administrator Hedges.
ACTION TO BE CONSIDERED ON THIS MATTER To approve the updated City of
Eagan Affirmative Action Plan/1994 and authorize its submittal to the State of Minnesota
for certification.
3
AVAILABILITY/UTI LIZATION/UNDERUTILIZATION
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UTILIZATION
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AVAILABILITY
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TECHNICIANS
PROTECTIVE SERVICES
2 6 26
SOURCE Of AVAILABILITY X: RESEARCN i STATISTICS OFFICE, MINNESOTA DEPARTMENT Of JOBS i TRAINING
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•
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Agenda Information Memo
January 18, 1994 City Council Meeting
Item 6. Temporary Part -Time Seasonal Engineering Aide --It is the recommendation of
Assistant City Engineer Foertsch that Clark Wicklund be reactivated as a temporary part-
time seasonal engineering aide.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Clark
Wicklund as a temporary part-time seasonal engineering aide.
6
Agenda Information Memo
January 18, 1993 City Council Meeting
PLUMBERS LICENSES
B. Licenses, Plumbers --City Code requires the licensing of plumbers working within the
community on at least an annual basis. Enclosed on pages T7 through 9 is a list of
plumbers whose applications are in order for consideration at this.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as
presented.
c�
PLUMBER LICENSES FOR APPROVAL - YEAR 1994
1. AAA ABBOTT PLUMBING & HEATING INC.
2. ALTA LTD.
3. AQUA CITY PLUMBING INC.
4. B3&MPLUMBING &HEATING
5. BLAYLOCK PLUMBING CO.
6. BODEKER PLUMBING & HEATING
7. BONFE'S PLUMBING SERVICE
8. BRUCKMUELLER PLUMBING
9. BUDGET PLUMBING CORP.
10. CENTURY PLUMBING INC.
11. D.C. MECHANICAL
12. DAKOTA PLUMBING & HEATING INC.
13. DALBY PLUMBING
14. LEON DUDA PLUMBING SERVICES INC.
15. FARMINGTON PLUMBING & HEATING
16. FIVE STAR PLUMBING INC.
17. G R MECHANICAL
18. GENERAL PLUMBING & HEATING INC.
19. GENZ-RYAN PLUMBING & HEATING CO.
20. RAYMOND E. HAEG PLUMBING INC.
21. TOM HESSIAN PLUMBING INC.
22. HOKANSON PLUMBING & HEATING INC.
23. HUTTON & ROWE, INC.
24. JERRY'S PLUMBING
25. LAKESIDE PLUMBING & HEATING INC.
26. LEVAHN BROTHERS INC.
27. MCDERMOTT MECHANICAL INC.
28. MAIN LINE PLUMBING
29. MATTHEW DANIELS INC.
30. METROPOLITAN MECHANICAL CONTRACTORS INC.
31. MID-CITY MECHANICAL CORP.
32. DICK MOTZ PLUMBING
33. JIM MURR PLUMBING INC.
34. NORTHLAND MECHANICAL CONTRACTORS INC.
35. NOVA-FROST INC.
36. P & D MECHANICAL CONTRACTING CO.
37. PEINE PLUMBING & HEATING INC.
38. PENN PLUMBING
39. PLUMM INC.
40. PLYMOUTH PLUMBING
41. PRIOR LAKE PLUMBING
42. R C PLUMBING
43. REINKE PLUMBING
44. RICHFIELD PLUMBING CO.
45. RICHIE'S PLUMBING
46. RIDGEDALE PLUMBING
47. SALZER PLUMBING
48. SAUBER PLUMBING & HEATING CO.
49. SCHERER PLUMBING
50. DALE SORENSEN COMPANY
51. SOUTHTOWN PLUMBING INC.
52. STAR PLUMBING & EXCAVATING
53. SUBURBAN PLUMBING
54. SWANSON & SCHIAGER PLUMBING CO.
55. THOMPSON PLUMBING CORP.
56. VALLEY PLUMBING CO. INC.
57. WELD & SONS PLUMBING
58. WENZEL PLUMBING & HEATING INC.
59. WES' PLUMBING & HEATING
60. WESTONKA MECHANICAL CONTRACTORS INC.
For January 18, 1994 City Council Meeting
Agenda Information Memo
January 18, 1993 City Council Meeting
RECYCLING FUNDING JOINT POWERS AGREEMENT
C. Ratify Joint Powers Agreement, 1994 Dakota County Landfill Abatement Funding --
Enclosed on pages i( througho2D is a copy of the joint powers agreement covering the
County's 1994 funding of the City's solid waste abatement activities. The agreement
incorporates the City's landfill abatement funding application approved by the City Council
and submitted in October of 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To ratify the joint powers agreement
for the 1994 Dakota County Landfill Abatement Funding as presented.
SECOND AMENDMENT TO 1992 JOINT POWERS AGREEMENT
BETWEEN DAKOTA COUNTY AND
THE CITY OF EAGAN FOR
1994 LANDFILL ABATEMENT FUNDS
This Agreement is between Dakota County (hereinafter "County") and
the City of Eagan (hereinafter "Municipality"), through their Board and
Council, respectively.
WHEREAS, effective January 1, 1992, the County and the
municipality entered into a Joint Powers Agreement (hereinafter
"Agreement") in order to provide for cooperation between the County and
the Municipality to implement and operate a local comprehensive
landfill abatement program; and
WHEREAS, the Agreement was in effect from January 1, 1992; and
WHEREAS, the First Amendment to this Agreement was executed in
December, 1992 to provide Landfill Abatement Funds for 1993; and
WHEREAS, on June 29, 1993, by Resolution No. 93-558 , the Dakota
County Board of Commissioners adopted its Community Abatement Funding
Program Guidelines; and
WHEREAS, on November 2, 1993, by Resolution No. 93-872, the Dakota
County Board of Commissioners approved the 1994 Community Funding
requests for abatement activities in 1994; and
WHEREAS, the parties wish to amend the Agreement to provide
funding for 1994 to enable both parties to continue to enjoy the mutual
benefits it provides; and
WHEREAS, Paragraph 18 of the Agreement provides that any
amendments, alterations, variations, modifications, or waivers shall be
valid only when reduced to writing duly signed by the parties.
NOW, THEREFORE, in consideration of the mutual covenants contained
herein, the parties agree that the Agreement is hereby amended as
follows:
1. Paragraph 2, of the Agreement shall be amended to read as follows:
2. Term. This Agreement shall be in effect from January 1,
1994, and shall continue in effect until terminated in accordance
with the provisions herein. This Agreement may be amended in
accordance with paragraph 18, by the attachment and incorporation
of subsequent years' approved funding applications.
2. Paragraph 3 of the Agreement shall be amended to read as follows:
3. program. The Municipality shall implement and operate a
local comprehensive landfill abatement program in 1994 that
substantially complies with the current program guidelines for
Community Landfill Abatement Administration and Education as
approved by County Board Resolution No. 93-872. The Municipality
must demonstrate that a recycling program is: currently in
operation in its municipal buildings; that the program is
consistent with the approved Dakota County Solid Waste Master
Plan; and that the Targeted Community Program outlined in the
Dakota County Recycling Implementation Strategy, as amended, is
maintained. The Target Community Program for single family
dwellings includes at least bi-weekly recyclables collection using
a recycling container. All multi -family dwellings must also have
recycling containers available. Under both programs, newspapers,
magazines, cans (food & beverage), 3 colors of glass, corrugated
cardboard, and plastic containers with a neck must be collected
for recycling and other such items as required by County Board
resolution. The program must be designed to meet or exceed an 20%
residential recycling rate. Not more than 15% of the recycled
materials, by weight, can consist of yardwaste or Christmas trees.
The Municipality shall implement the activities substantially as
set forth in its 1994 Funding Application, attached as Exhibit 1,
as approved by the County. The Dakota County Physical Development
Director or his designee shall have the authority to approve
modifications to the Municipality's program and funding as
requested by the Municipality, as long as the amount payable under
this Agreement does not exceed the amount approved by the County
Board and so long as the proposed modifications are consistent
with the County's guidelines.
3. Paragraph 4 of the Agreement shall be amended to read as follows:
4. payment Schedule and Annual Report. Upon receipt and
approval of progress reports as prescribe by the County, the
County will pay the Municipality the grant amount approved by the
County Board for 1994 in two (2) equal installments on the
following dates:
1. February 1, of the grant year
2. August 1, of the grant year
By January 30 of the year following the grant, the Municipality shall
submit its Annual Report in the form prescribed by the County. The
County shall evaluate the Municipality's performance pursuant to this
Agreement. The following evaluation formula shall be utilized:
o 20% of residential wastes recycled
(3.75 points per 1% of waste abated).
Only 15% of tonnage used to calculate
recycled wastes may be yardwaste or
Christmas trees.
75 pts.
o Conducted promotional program as outlined 25 pts.
in application and approved by County.
The amount payable in 1994 shall not exceed Thirty-seven Thousand Four
Hundred Thirty-two and No/100 Dollars ($37,432.00).
The Dakota County Physical Development Director or his designee shall
have the authority to approve modifications to the grant so long as the
proposed modifications do not exceed this amount and are consistent
with the County's guidelines and the Municipality's request.
4. A new paragraph twenty-one shall be added and shall read as
follows:
21. It is understood and agreed by the parties that the 1994
Community Landfill Abatement Funds used to reimburse the
Municipality will be available for reimbursement only so long as
the County is able to collect the landfill surcharge which funds
the reimbursement.
5. The remaining paragraphs of the Agreement, as amended by the First
Amendment, shall remain in full force and effect until terminated
in accordance with the provisions herein.
3 I `'
Page 2/EAGAN CITY COUNCIL MINUTES
September 21, 1993
B. Proclamation. Adult Literacy Week. September 27 - October 3
It was recommended that the week of September 27 - October 3, 1993, be proclaimed as Adult Literacy
Week in the City of Eagan.
C. Proclamation. Waste Reduction Week. September 27 - October 2
It was recommended that the week of September 27 - October 2, 1993, be proclaimed as Waste
Reduction Week in the City of Eagan.
D. Application. Dakota County Community Landfill Abatement Funding
It was recommended that the City's application for funding through the Dakota County Community
Landfill Abatement program be approved.
E. License. Liquor. Change Managers for Holiday Inn. 2700 Pilot Knob Road
It was recommended that the liquor license in the name of Holiday Inn/John Zavada be approved.
F. Contract 92-09. Acknowledge Completion. Final Payment and City Maintenance (Great Oaks
Addition - Streets & Utilities)
It was recommended that the completion and final payment of Contract 92-09 (Great Oaks &
Woodlands North 2nd Additions - Streets & Utilities) be acknowledged and perpetual City maintenance
authorized subject to all related warranty provisions.
G. Vacate Public Utility Easement (Town Centre 70 - 2nd & 11th Additions)
It was recommended that the vacation of drainage and utility easements be approved as described within
Town Centre 70 - 2nd & 11th Additions and its recording simultaneously with the final plat for the Town Centre
70 - 15th Addition authorized.
H. Final Plat. Lakeview Trails 2nd Addition
It was recommended that the final plat for Lakeview Trails 2nd Addition be approved.
I. Final Plat. Autumn Ridge 4th Addition
It was recommended that the final plat for Autumn ridge 4th Addition be approved.
J. Final Plat. Town Centre 70 - 15th Addition
It was recommended that the final plat for Town Centre 70 - 15th Addition be approved.
K Authorize Appointment of New Hearing Examiner. Tobacco License for Suspension
It was recommended that Joyce Pruitt, Administrative Intern, be appointed as hearing officer to pursue
enforcement of Section 6.34 of the City Code and to reschedule the hearing.
Attachment 1
1994 Landfill Abatement Funding Application
II. Overview of 1994 abatement activities
Weekly curbside collection of recyclables is available for
single family and four unit households the same day as trash
collection. A number townhome complexes are also served.
Residents are supplied with two stackable containers for
recyclable materials. The materials collected curbside
include: newspapers, glass, food and beverage cans, plastic
bottles, corrugated cardboard, and magazines. Some haulers
do collect additional materials.
Residents living in multi -unit housing complexes (5+units)
also have the opportunity to recycle. Collection systems
vary from complex to complex. The most common system is the
use of 90 gallon containers placed adjacent to or near trash
enclosures.
There are drop-off opportunities for aluminum cans and
plastic (LDPE) grocery and produce bags. The local Cub Food
Store and Rainbow Foods collect plastic bags.
There is a recycling program in operation in City Buildings.
All of the items in the curbside program are collected.
with the change in refuse haulers, the City has been able to
add additional types of paper to its office paper recycling
program. With the work of an in-house committee, the City
of Eagan is always examining ways to reduce waste in its
daily operations. An aluminum can recycling program
continues in City parks.
On January 1, 1993, the City's business recycling ordinance
went into effect. Refuse haulers are required to offer
recycling service to their business and commercial
customers. Haulers must pick up at least two of the items
from business that are collected in the curbside program.
A yard waste compost site, run by a private vendor, operates
in Eagan near Yankee Doodle and Elrene Roads.
The City's Maintenance Facility is participating in a Source
Reduction Grant, coordinated by Dakota County and a
consulting firm. The Grant is funded by the OWM.
The City is continually increasing its purchasing of
recycled materials each year. This policy will take a
written form in 1994.
E. Describe any commercial/industrial recycling activities you will
undertake in 1994 (this is not a required program).
See Attachment 3.
F. Describe program specification public education/promotional
activities that will be undertaken in 1994.
- residential: a minimum of one written communications must
be sent to each household in 1994.
See Attachment 3.
- institutional (schools): a minimum of 4 presentations must
be made in schools in 1994.
See Attachment 3.
- commercial/industrial
See Attachment 3.
G. Describe your in-house recycling/procurement program.
See Attachment 3.
IV. Work Plan
Dakota County will distribute any approved funding in two equal
payments, provided communities meet specified development
objectives. Please provide a work plan for 1994 and highlighted
the objectives to be met by the following dates:
See Attachment 4.
o June 15
o December 31
lq
Agenda Information Memo
January 18, 1993 City Council Meeting
FESTAL PLAT EXTENSION/AUTUMN RIDGE 4T1I ADDITION
D. Extension, Recording of Final Plat, Autumn Ridge 4th Addition --Enclosed on pages
is correspondence received of Bill Rogers on behalf of Pioneer Engineering covering the
firm's request for a 30 day extension of the time to record the final plat for Autumn Ridge
4th Addition. Staff has confirmed the applicants' indication with County personnel. The
plat has been submitted for County review but that review has yet to be completed.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a 30 day extension for the
recording of the final plat of Autumn Ridge 4th Addition to February 17, 1994.
* PIONEER Engineers Civil En
fl rs • Land Planners • Land Surveyors • Landscape Architects
*engineering
*4**
January 7, 1994
Mr. Jim Sturm
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122
RE: Autumn Ridge 4th Addition
P.E. Job $93146
Dear Jim:
JAN 101994
In my December 3, 1993 letter, I stated that the County would probably complete
their check of the final plat by the end of December. I telephoned them and
they said their checking will not be completed for a couple of weeks.
Therefore, we request that the city grant an extension of 30 days to complete
this project.
We thank you for this consideration. If you have any questions, please call me
at 612-783-1880.
Sincerely,
PIONEER ENGINEERING, P.A.
Bill Rogers, RLS
HWR:blh
cc: Jim Ostenson, Jaynes Development Company
2422 Enterprise Drive • Mendota Heights, Minnesota 55120 • (612) 681-1914 • Fax 681-9488.
625 Highway 10 N.E. • Blaine, Minnesota 55434 • (612) 783-1880 • Fax 783-1883
Agenda Information Memo
January 18, 1993 City Council Meeting
WEST PUBLISHING TEMPORARY BEER LICENSE
E. Temporary Beer License, West Publishing Men's Party, February 5, 1994 --Enclosed
without page number is a copy of an application received of the West Publishing Employees
Club for the above referenced license for a one day social event on February 5. The
application has been reviewed by staff and the Police Department and is in order for
consideration by the Council at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a temporary beer license
for the West Publishing Men's Party, February 5, 1994, as presented.
a3
Agenda Information Memo
January 18, 1993 City Council Meeting
CITY CODE AMENDMENT/MINNESOTA UNIFORM FIRE CODE
F. Ordinance Amendment to Chapter 10, tion 10.40, Subdivision 1, Adopt Minnesota
Uniform Fire Code—Enclosed on page is a copy of a proposed ordinance amendment
to the City Code to incorporate the current Minnesota Uniform Fire Code by reference.
The language also permits subsequent amendments of the Fire Code to be incorporated into
the City Code without further amendment by the Council.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve an ordinance amending City
Code, Chapter 10, Section 10.40, Subdivision 1, adopting the Minnesota Uniform Fire Code.
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY
AMENDING SECTION 10.40, SUBD. 1, REGARDING ADOPTION OF MINNESOTA
UNIFORM FIRE CODE, AS AMENDED THROUGH MINNESOTA RULES 3993; AND BY
ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTIO 10.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter 10 is hereby amended by changing
Section 10.40, subd. 1, to read as follows:
Subd. 1. Adoption. The Minnesota Uniform Fire Code, pow in
effect and as amended hereafter from time to time by the
Commissioner of Public Safety. is hereby adopted as though
set forth verbatim herein. One copy of said Code shall be
marked CITY OF EAGAN - OFFICIAL COPY and kept on file in the
office of Protective Inspections and open to inspection and
use by the public.
Section 2. Eagan City Code Chapter 10 is hereby amended by deleting
Subdivision 4 of Section 10.40 in its entirety and renumbering
Subdivision 5 of Section 10.40 to Subdivision 4.
Section 3. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation'" and Section 10.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 4. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
Agenda Information Memo
January 18, 1994 City Council Meeting
RESOLUTION FOR DAKOTA COUNTY WATER RESOURCES EDUCATION
G. Resolution in Support of Da ota County Water Resources Education Plan and Policy
Statement --Enclosed on pages through v you will find a copy of a memorandum
from the Parks & Recreation Department covering a resolution supporting the County's
Plan and Policy Statement for Water Resources Education. The memorandum covers the
purposes of the Plan and Policy Statement and the reason for the action request.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution supporting the
Dakota County Water Resources Eduction Plan and Policy Statement as presented.
0 t,
l
TO: TOM HEDGES, CITY ADMINISTRATOR
KEN VRAA, DIRECTOR
DEPARTMENT OF PARKS AND RECREATION
FROM: RICH BRASCH, WATER RESOURCES COORDINATOR
DEPARTMENT OF PARKS AND RECREATION
RE: ADOPTION OF RESOLUTION BY CITY COUNCIL
DATE: JANUARY 12, 1994
Dakota County is currently in the process of developing a county-
wide water resources education plan which they hope to have
completed by May 1994. The Water Resources Education Plan Advisory
Committee, formed in August 1993, is assisting the County in the
development of the plan. I am on the advisory committee and
represent both the City of Eagan and the Gun Club Lake Watershed
Management Organization.
Dakota County and the Advisory Committee are requesting that local
units of government in the County adopt the attached resolution.
The resolution is basically a statement of support for the effort
and a commitment to provide input during the planning process and
review the final plan. We are in a position to provide these
services now and in the near future and the County's efforts mesh
nicely with our own, so I recommend we support it. If we could
have the resolution adopted by the City Council at its January 18
meeting, I will forward the completed resolution to the County that
week.
Please let me know if you have any questions or would like
additpnal information. Thanks.
4),
Rich Brasch
Water Resources Coordinator
a'�
Policy Statement
Water Resources Education Plan for the
Communities of Dakota County
Mission: Water resources education will provide citizens
with the knowledge, understanding, and motivation to protect
water resources.
Philosophy:
Water resources education programs provide for knowledgeable decision making at all
levels -- for farmers, urban homeowners, policy makers, developers, business people, and
students.
In order to empower citizens to protect the quality and quantity of water resources, water
education will :
• promote an understanding of the impact of human behavior on water
resources;
• raise awareness of water resources issues;
• increase knowledge of the geology and hydrology of the county; and
• provide a stimulus for citizens to increase their skills and motivation
to protect, preserve, and improve water resources.
Such programs should be designed to produce results that can be evaluated to assess their
effectiveness.
Policy Directives:
In order to carry out a county -wide water resources education program,
agrees to participate in a collaborative process for water resources education that:
• will be conducted in a collaborative, cooperative manner;
• recognizes the benefits of prevention;
• is directed toward audiences whose decisions and actions have a
significant impact on water resources; and
• improves access to information, resources, and programs that will
help address identified priority water resources issues.
CITY OF EAGAN
RESOLUTION
SUPPORTING THE DAKOTA COUNTY WATER RESOURCES EDUCATION PLAN
POLICY STATEMENT
WHEREAS, the protection of water resources in Dakota County is
essential to maintaining and enhancing the quality of life in the county; and
•
WHEREAS, the citizens and units of local government in Dakota County
participated in developing the Groundwater Protection Plan and the plans of the
Water Management Organizations; and
WHEREAS, these plans identified education as a primary tool for the
protection of water resources; and
WHEREAS, county -wide water resources education plan is currently
being prepared; and
WHEREAS, water resources education will provide citizens with the
knowledge, understanding and motivation to protect water resources; and
WHEREAS, water resources education can be most effectively delivered
to all citizens of the county when it is conducted in a collaborative and
cooperative manner; and
WHEREAS, the participation of local governmental units, educational
organization and other organizations involved in education is important for the
development of a county -wide water resources education plan; and
WHEREAS, the City of Eagan is a leader in the area of water quality
and water resources management;
NOW, THEREFORE, BE IT RESOLVED that the City of Eagan supports the
attached policy statement as a guide for its water resources education
activities; and
BE IT FURTHER RESOLVED, that the City of Eagan will participate in
the development of the county -wide Water Resources Education Plan by providing
input throughout the planning process and review of the final plan.
Motion made by:
Seconded by:
Those in Favor:
Those Against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Attest:
CERTIFICATION
Its Mayor
Its Clerk
I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County,
Minnesota, do hereby certify that the foregoing resolution was duly passed and
adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in
a regular meeting thereof assembled this 18th day of January, 1994.
E. J. VanOverbeke, City Clerk
aq
Agenda Information Memo
January 18, 1994, City Council Meeting
TERMINATION AGREEMENT FOR TEMPORARY EASEMENT
(LOT 1. BLOCK 1, PONDVIEW ADDITION).
H. Approve Termination Agreement For Temporary Easement (Lot 1, Block 1, Pondview
Addition) --When the first phase of the Pondview Addition was approved, the first phase of
Crestridge Drive was constructed as a stub street. Subsequently, a temporary turn -around
easement was granted to the City over Lot 1, Block 1, Pondview Addition until such time
as Crestridge Drive was extended. With the completion of this public road, it is now
requested by the property owners that the City formally acknowledge the release of this
temporary easement. This termination agreement has been reviewed by the City Attorney's
office and found to be in order for favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the termination agreement
for the Temporary Easement Document #854610 and authorize the Mayor and City Clerk
to execute all related documents.
RECEIVE FEASIBILITY REPORT/ORDER PUBLIC HEARING
(BLUE CROSS ROAD - OVERLAY)
I. Project 646, Receive Feasibility Report/Order Public Hearing (Blue Cross Road -
Overlay) --In accordance with the City's 5 -Year Capital Improvement Program, a detailed
feasibility report has been prepared as it pertains to the rehabilitation/overlay of Blue Cross
Road from Blackhawk Road to Yankee Doodle Road. The draft report identifying various
alternatives was reviewed with representatives of Blue Cross/Blue Shield. Based on their
input, the final feasibility report has now been completed and is being presented to the City
Council under separate cover with a request for consideration of scheduling a formal public
hearing to present this proposed improvement for formal Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for
Project 646 (Blue Cross Road - Overlay) and schedule a public hearing to be held on
February 15, 1994.
np
Agenda Information Memo
January 18, 1994, City Council Meeting
RECEIVE FEASIBILITY REPORT/ORDER PUBLIC HEARING
(WILDERNESS RUN 1-4 ADDITION)
J. Project 660, Receive Feasibility Report/Order Public Hearing (Wilderness Run 1-4
Additions - Street Restoration)—In accordance with the 5 -Year Capital Improvement
Program, the Wilderness Run 1-4 Additions have been identified and scheduled for street
restoration and rehabilitation. Correspondingly, a detailed feasibility report has been
prepared and is being forwarded to the City Council under separate cover for their
consideration of scheduling a public hearing to formally present this proposed capital
improvement for formal consideration.
A neighborhood meeting was held at Easter Lutheran Church on Thursday, January 13, to
introduce the neighbors to the proposed improvements, schedule and reason for
consideration under the City's 5 -Year CIP. The results of that meeting are enclosed on
pages through 37 .
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for
Project 660 (Wilderness Run 1-4 Additions - Street Restoration) and schedule a public
hearing to be held on February 15, 1994.
31
MEMO
city of eagan
TO: FILE
FROM: MICHAEL P FOERTSCH, ASSISTANT CITY ENGINEER
DATE: JANUARY 14, 1994
SUBJECT: PROJECT 660 - WILDERNESS RUN 1, 2, 3, & 4 ADDITIONS
SUMMARY OF INFORMATIONAL OPEN HOUSE MEETING
At 7:00 p.m., on Thursday, January 13, the Public Works Department hosted an open house informational
meeting for all properties within the Wilderness Run 1st, 2nd, 3rd, and 4th Additions. Of the 185 notices that
were mailed, approximately 26 property owners were in attendance at the meeting. The attached sign -in
sheet reflects those who documented their attendance at the meeting and are referenced on the attached
site plan. A coordinated presentation was made by the Director of Public Works; Superintendent of Streets
and Equipment; Superintendent of Utilities; Assistant City Engineer; and representatives from Maier, Stewart
8 Associates, the City's consulting engineer on the project. The residents were informed of the history of
their development, the current condition of the infrastructure and various improvements proposed to
rehabilitate these facilities to a level so the Public Works Department can resume their routine maintenance
operations. At this point, the streets and certain utility facilities are beyond the point of routine maintenance
and are in need of major rehabilitation.
At the conclusion of approximately a 75 -minute presentation, the Director of Public Works fielded a number
of questions from the residents. This question and answer format lasted until approximately 9:15 p.m.
The following is a list of various issues and concems that were shared with staff:
• 4353 Svensk Lane —The resident had a question as to the time frame in which the final
engineering feasibility report would be available for review. He also questioned staff's
consideration of some type of a fabric material to extend the life of the reconstructed streets.
The resident also identified potential drainage problems located north of an existing catch
basin adjacent to his property. (At least 10 days prior to the public hearing date scheduled for
the improvement, the final engineering feasibility report will be available for review. The City's
experience with a fabric material for extending the life of streets has been very positive when used
to mitigate a high groundwater condition from contaminating the subgrade of the street. The City's
experience with a fabric type material to bond two layers of bituminous has not been positive and
is not recommended for this improvement. Staff will review the potential drainage problem as
identified as part of the final detailed plan -and specification preparation.)
• 1301 Wildemess Run Drive — Requested a review of the drainage problems adjacent to his lot
as well as the installation of a barrier type curb across the frontage of his lot. (Since this
section of Wilderness Run Drive is proposed to be reconstructed in its entirety, the drainage
situation as identified by the resident would be reviewed in detail and the merits of the installation
1
of a barrier type curb with the preparation of the detailed plans and specifications.)
• 4271 Svensk Lane — Requested an explanation of the assessment appraisal process, the
amount of the assessment v. the appraisal, and the terms and prepayment options, if any, for
the proposed assessment. (Staff explained that the appraisal process would be conducted on a
representative sample of homes in the neighborhood - past experience has been approximately 5%
of the homes - and the past practice of the City Council has been to authorize the assessment
amount to be consistent with the amount identified as a part of the appraisal process. With respect
to the terms of the special assessment, it is proposed that the assessment be levied over a 15 -year
period at an Interest rate dictated by the bond sale used to finance the Improvement. The property
owner has 30 days to pay either the whole assessment ora part of it and have the remaining
balance levied and spread over the 15 -year period.)
• 1358 Cosmos Lane — Expressed concern with the proposed special assessment amount in
relation to the amount which the Cedar Grove area was assessed, wanted to receive
notification before the contract was awarded by the City Council, questioned when the
appraisal information would be available to the residents, questioned why the feasibility report
was not sent out with the notice, questioned the adequacy of the existing subgrade below the
existing bituminous surface, acknowledged that the roadway was in general need of repair,
and questioned the format for the January 18 public hearing before the City Council. (Staff
explained that the assessment amount identified in the feasibility report for the project was in
accordance with the City's current special assessment policy. Past practice of the City In these
types of situations is that the assessment amount Is verified or determined by performance of before
and after appraisals of the property. This appraisal process, if approved by the City Council at the
February 15 meeting, is intended to be completed by April 1. The appraisal information is presented
to the City Council in conjunction with the Council approving the detailed plans and specification
for the improvement and authorizing the advertisements of bids on the contract. Staff explained the
general policy of the City Council has been that the Mayor would open the public hearing for the
improvement and he would solicit input from the residents in attendance. The residents could
address the City Council at that point. There is no preregistration process involved with the citizens
addressing the City Council at the public hearing.
• 1289 Vildmark Drive — The resident generally objected to the same assessment amount for all
of the single-family properties within the subdivision when streets in front of some of the
homes were in better condition than streets in front of others, thus requiring less corrective
work as compared to his neighbors within the subdivision. The resident questioned why the
improvements weren't broken down by addition v. neighborhood. (All properties of similar
zoning must be assessed equally within a project area. It is not practical to assess each property
owner based on the exact improvement which is performed directly adjacent to the street abutting
their property. It is also not feasible and is cost prohibitive to perform a detailed appraisal on each
property within the subdivision and determine an assessment amount for each individual property.
• 1358 Wilderness Run Drive — This property owner expressed concern with the existing condition
of the storm sewer catch basin adjacent to his lot. This resident also felt it would be
beneficial to have the draft preliminary feasibility reports sent out with the notification for the
informational meeting. The property owner also requested the feasibility of including some
type of landscaping or screening improvements be done to the Cooperative Power substation
adjacent to the fire station on Pilot Knob Road. (The existing condition of the storm sewer catch
basin adjacent to his property would be reviewed in conjunction with the preparation of the detailed
plans and specifications for the improvement. It has been staffs experience that the distribution of
the preliminary draft feasibility report prior to the informational meeting creates confusion for the
2
33
residents and the presentation of the draft preliminary feasibility report at an informational meeting
setting is more beneficial to the residents understanding the scope of the improvements. The draft
preliminary feasibility report is available for the residents' review upon request. The scope of the
improvement does not include any landscaping or screening for the existing substation.
• 4295 Carlson Lake Lane — A resident had concerns with the existing condition of Carlson Lake
Lane adjacent to the park property. According to the information presented, the feasibility
report identifies a milling and overlaying of this section of roadway. The resident's concern
was that this was not an adequate improvement to bring Carlson Lake Lane up to acceptable
standards. He also stated that an exhibit in the report showed his property to be outside the
boundaries of the assessment area, but he received a notice for the informational meeting.
The resident questioned the selection process for the appraiser. (His property is outside the
scope of the assessment area because his driveway access to Carlson Lake Lane is taken beyond
the scope of the roadway improvements. His property would be responsible for a street assessment
when the balance of Carlson Lake Lane is improved. This improvement is proposed for 1995. The
scope of the particular improvement to Carlson Lake Lane will be reviewed in detail with the
preparation of the plans and specifications for the improvement. Staff also explained the process
in which the City Attorney's office went through in selection of the appraisers to be used on the
project.)
• 1392 Cieome Lane — The resident expressed concern with the appraisal process because of
the extreme differences in property values included within the project area. (The differences
in home values are taken into consideration by the appraisal in determining what the benefit is to
the property in relation to the proposed improvements.)
• 1273 Carlson Lake Lane — Concern was expressed with the 30% estimated for indirect costs
associated with the improvement. (The 30% indirect cost is an estimate and the cost will be
charged to the improvement as actually incurred.)
• 1380 Cosmos Lane — A resident was concerned with the PCI ranking which was indicative of
an overlay type of improvement when the area is proposed as a reconstruct area. (The PCI
ranking is only one of a number of tools used to determine what type of improvement would bring
the current substandard street up to an acceptable level. The existing condition of the street would
be reviewed in greater detail in the preparation of the plans and specifications for the improvement.)
MPF/j)
Attachments: Sign -In Sheet
3
3�
EEIGEBOREOOD MEETING
•ILDER3TE88 RUN 1, 2, 3 & 4TE ADDITIONS
PROJECT 660
THURSDAY JANUARY 13, 1!!4
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PROPERTY OWNERS ATTENDING NEIGHBORHOOD MEETING
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CITY OF EAGANPF0J. NO. 680
ASSESSMENT AREA
EXHORT
city of corn
31
Agenda Information Memo
January 18, 1993 City Council Meeting
EXTENSION/MODIFICATION/LEXINGTON MEADOWS RFP
K. Extension and Modification of Minimum Bid, Lexington Meadows RFP --Enclosed on
page O2 is a memorandum from staff covering feedback received concerning the request
for proposals for the Lexington Meadows Addition. The City did not proposals for the
property, but based on discussions with potential bidders, it appears that if the RFP is
extended and the minimum bid lowered competitive bids may be received. As a
consequence, that action is being recommended at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve 1) an extension of the
deadline of Lexington Meadows' RFP to February 7, 1994, 2) an extension of the closing
to April 1, 1994 and 3) a reduction of the minimum bid to $192,000.
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: JANUARY 11, 1994
SUBJECT: EXTENSION AND AMENDMENT - LEXINGTON MEADOWS SALE
REQUEST FOR PROPOSALS
Staff distributed twenty-nine RFP's and received serious interest from two parties in the
Lexington Meadows property, but both declined to bid. One because the timing of other
projects would prevent him from meeting our closing date and the other because the
minimum bid requirement was considered too be to high. It appears from conversations
with each that our minimum bid requirement was close to the market, but slightly above
it. Both parties noted that the economics could change if the grading were completed
on the site prior to sale.
Rather than disregard the process to date, staff would recommend that the RFP be
amended to extend the deadlines for proposals and closing for one month - to February
7 and April 1 respectively - and that the minimum bid be reduced by an additional ten
percent below comparables or $192,000. If approved, this amendment will be distributed
to the twenty-nine parties noted for response.
If you have any questions in this regard, please let me know.
ACTION REQUESTED OF THE COUNCIL: To approve an extension of the deadline of
the Lexington Meadows RFP to February 7, 1994, an extension of the closing to April 1,
1994 and a reduction of the minimum bid to $192,000.
ista to the City Administrator
35?
Agenda Information Memo
January 18, 1994, City Council Meeting
RESOLUTION/SURREY GARDEN APARTMENTS PROJECT
MULTIFAMILY HOUSING REVENUE REFUNDING BONDS
L. Resolution Amending Aggregate Principal Amount of City of Eagan, Minnesota,
Multifamily Housing Revenue Refunding Bonds (Surrey Garden Apartments Project) --As
additional work was completed on the refunding for the Surrey Garden Apartments and the
Aspenwoods of Eagan apartments, it was determined the amounts needed to be increased
for both refundings.
Enclosed on page;' is a copy of a letter from Terry McNellis at Piper Jaffray which
explains in detail the need to increase the dollar amount of each refunding. There are no
other changes to anything related to the refundings.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution amending the
aggregate principal amount of the City of Eagan, Minnesota, Multifamily Housing Revenue
Refunding bonds (Surrey Garden Apartments Project - FHA Insured Mortgage Loan) Series
1994 from $2,555,000 to the aggregate principal amount not to exceed $2,600,000.
Lk.
Pier Jaffra Pub Fin TEL:612-342-6719 Jan 14,94 11:00 No.004 P.02
January 14, 1994
Mr. Eugene J. Van Overbeke
Director of Finance
City ofEagan
3830 Pilot Knob Road
Ragan, MN 55122-1897
RE: Aspenwoods and Surrey Gardens Refinancing
Dear Mr. Van Overbeke;
Pipet Jeffrey Inc.
us South yth Stora
Minn..puBs, MN 0403-3*04
Sums -Soon
Enclosed please find copies of resolutions prepared by Ms. Sherrill Oman of Doheny, Rumble &
Butler, Bond C.ounscl for the above referenced transactions. You will note that both these
financings have increased slighdy from the prior resolutions approved by the counsel.
in finalizing these transactions wh1 the borrowers and the Minnesota Housing Finance Agency
("Ml IPA") and determining the various funds and accounts that existed in the prior financing, as
well as those that are required to accomplish the refinancing, it was recently determined that.
additional funds are needed to accomplish these refinancings. The owners just discovered that
the amounts they were given by MHFA as necessary to pay the prior bonds were determined by
deducting from the outstanding bond unounu, the reserves for woes, insurance and maintenance
of the projects. These amounts may not be used to pay the prior bonds, however. but must be
transferred for the benefit of the new bonds.
If you have any questions regarding any of the above or the enclosed, please contact either Mark
Appelbaum at 342-6652 or me at 342-6665 at your convenience. Your assistance in this matter
is pearly appreciated.
Sincerely.
G. Terre McNellis
Managing Director
cc Sherrill Oman
1..92%
a.,,rr,. w,.►..0
612 342 6719 01-14-94 11:12AM P002 #22
Agenda Information Memo
January 18, 1994, City Council Meeting
FESOLUTION/ASPENWOODS OF EAGAN APARTMENTS PROJECT
MULTIFAMILY HOUSING REVENUE REFUNDING BONDS
M. Resolution Amending Aggregate Principal Amount of City of Eagan, Minnesota,
Multifamily Housing Revenue Refunding Bonds (Aspenwoods of Eagan Apartments
Project)—As additional work was completed on the refunding for the Aspenwoods of Eagan
Apartments and the Surrey Garden Apartments, it was determined the amounts needed to
be increased for both refundings.
Enclosed on pag ff3 is a copy of a letter from Terry McNellis at Piper Jaffray which
explains in detail the need to increase the dollar amount of each refunding. There are no
other changes to anything related to the refundings.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution amending the
aggregate principal amount of the City of Eagan, Minnesota, Multifamily Housing Revenue
Refunding bonds (Aspenwoods of Eagan Apartments Project) Series 1994 from $5,500,000
to the aggregate principal amount not to exceed $5,580,000.
Pi er Jaf f ra Pub Fin TEL:612-342-6719 Jan 14.94 11:00 No .004 P.02
January 14, 1994
Mr. Eugene J. Van Overbeke
Director of Finance
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
RE: Aspenwoods and Surtcy Gardens Refinancing
Dear Mr. Van Overbeke:
PiLk
Piper )oRrey Inc.
sat South yah S3rne3
MinnespoRt, MN SS40i'3Ro4
631 342-6000
Enclosed please find copies of resolutions prepared by Mi. Sherrill Oman of Doheny, Rumble &
Butler, Bond Counsel for the above -referenced transactions. You will note that both these
financings have increased slightly from the prior resolutions approved by the counsel. •
In finalizing these transactions with the borrowers and the Minnesota Housing Finance Agency
("MI IFA") and determining the various funds and accounts that existed in tilt prior financing, as
well as those that are required to accomplish the refinancing, k was recently determined that.
additional funds are needed to accomplish these refinancings. The owners just discovered that
the amounts they were given by MI -IPA as necessary to pay the prior bonds were determined by
deducting from the outstanding hond amounts, the reserves for taxes, insurance and maintenance
of the projects. These amounts may not be used to pay the prior bonds, however, but must be
transferred for the benefit of the new bonds.
If you have any questions regarding any of the above or the enclosed, please contact either Mark
Appelbaum at 342-6652 of Inc at 342-6665 at your convenience. Your assistance in this matter
is greatly appreciated.
Sincerely,
/1014.4
G. Tcrreq a McNellis
Managing Director
cc Sherrill Oman
R-92%
Sim 4l3. M,,*4,.c
3W- red atni Pulsar, i-.
612 342 6719 01-14-94 11:12AM P002 ft22
Agenda Information Memo
January 18, 1994, City Council Meeting
1994 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS
Each calendar year Organizational Business is considered at the second regular City Council
meeting during the month of January. Those items that require the specific action of the
City Council include: A) Advisory Commission Appointments, B) Acting Mayor, C) Legal
Newspaper, D) City Council Meeting Dates, E) Council Meeting Procedures, and F)
Standing Committee Appointments (Council).
A. ADVISORY COMMISSION APPOINTMENTS: There are seven (7) advisory
commissions that make recommendations to the City Council. Those commissions are as
follows:
Airport Relations Committee
Joint Burnsville/Eagan Cable Commission
Gun Club Lake Watershed Management Organization
Solid Waste Abatement Commission
Economic Development Commission
Advisory Planning Commission
Advisory Parks, Recreation & Natural Resources Commission
Advertisements were placed in the City-wide newsletter and local newspapers during the
month of December indicating that vacancies existed on certain advisory commissions.
Letters were received from 28 residents seeking either reappointment or appointment to an
advisory commission. All residents, including those currently serving on a commission, were
given notice and invited to participate in an interview with the City Council on January 11,
1994. The Council interviewed 22 individuals.
Bruce Hutchins was interviewed on Tuesday and indicated that in addition to his interest
in being a candidate for the Economic Development Commission, he may be interested in
serving on the Gun Club Lake Watershed Management Organization. His name has been
added to that ballot.
The method for appointing Commission members is to use a ballot offered and distributed
by the City Administrator. For example, a ballot will be distributed to each member of the
City Council for Advisory Planning Commission appointments. Since there are two (2)
vacancies for three-year terms, one (1) vacancy for the year remaining on a three-year term,
and one (1) vacancy for the one-year alternate term, the Council will vote for a number of
candidates to fill those vacancies. The City Council may choose to vote for three candidates
on one ballot, with the third person (receiving at least a majority) completing the remainder
of the three-year term and then voting for the alternate separately. Or, an alternate method
would be to vote separately for the three-year vacancies, one-year vacancy, and the
Agenda Information Memo
January 18, 1994, City Council Meeting
alternate. It is required by law that each City Councilmember initial his/her ballot and the
City Administrator will act as the custodian of ballots, announcing the votes for each
commission appointment. A commission appointment requires a majority vote by the City
Council.
1. Airport Relations Commission --The Airport Relations Commission regularly meets the
second Tuesday of each month to review airport issues within the City of Eagan and to
recommend airport related policy to the City Council. In order to provide for the
appropriate staggered terms, it is recommended that the City Council appoint two members
to three year terms, one member to a two-year term, and two members to one-year alternate
terms. Current members, Pat Todd and Greg Langan, have applied for reappointment. The
City encourages residents from airport noise affected neighborhoods and representatives
from the business community to be a part of this Commission.
It should be noted that the Airport Relations Commission exists at the discretion of the City
Council without formal authorization in the City Code. The applicants for the Airport
Relations Commission are:
Present Members Meetings Missed:
Greg Langan 6 of 8
Pat Todd 2 of 8
(Ms. Todd Also Applied for APC &PRNRC)
Applicants & Commission Choices in Order of Preference
Michael Schlax (ARC & Cable)
Steve Soderling
Lance Staricha (ARC, APC, SWAC & Cable)
Rita Younger
ACTION TO BE CONSIDERED ON THIS ITEM: To make five appointments: two (2)
for three year terms, one (1) for a two-year term, and two (2) for a one-year, alternate
terms.
Agenda Information Memo
January 18, 1994, City Council Meeting
2. Joint Burnsville/Eagan Cable Communications Commission --The Cable
Communications Commission meets the second Thursday of each month to oversee the
administration of the Joint Burnsville/ Eagan Cable Television System. The three year
terms for Doug Dahl and Pat O'Malley have expired as of December 31, 1993, and the one-
year alternate term for Ken Pirkl also expired on December 31, 1993. Mr. Dahl has applied
for reappointment.
Those applying for a position on the Joint Burnsville/Eagan Cable Communications
Commission are:
Present Members Meetings Missed:
Doug Dahl 2 of 12
Applicants & Commission Choices in Order of Preference
James Malec
Michael Schlax
Lance Staricha
Tim Wilkin
(Cable, APRNRC, APC & WMO)
(ARC, Cable)
(APC, SWAC, ARC, Cable)
(EDC, Cable)
ACTION TO BE CONSIDERED ON THIS ITEM: To make three appointments: two (2)
for three year terms and one (1) for a one-year alternate term on the Cable
Communications Commission.
3. Gun Club Lake Watershed Management Organization --The Gun Club Lake Watershed
Management Organization currently meets during the morning of the third Tuesday of every
other month to coordinate the management of water resources within the Gun Club Lake
Watershed, which includes parts of Inver Grove Heights, Mendota Heights, and Eagan.
There are five Board members and the vacancy to be filled is for a citizen representative
from the City of Eagan who has an interest in water resources management.
There is no encumbent.
Applicants & Commission Choices in Order of Preference
Bruce Hutchins (WMO, EDC, APC, APRNRC, SWAC)
James Malec (Cable, APRNRC, APC, WMO)
ACTION TO BE CONSIDERED ON THIS ITEM: To make one appointment for a three-
year term on the Gun Club Lake Watershed Management Organization Board.
4 (,,
Agenda Information Memo
January 18, 1994, City Council Meeting
4. Solid Waste Abatement Commission --The Solid Waste Abatement Commission meets
the fourth Tuesday of each month to review waste management issues and policies which
include the Eagan recycling program. Members include business and hauling community
representatives and residents. Last year, regular terms for an equal number of
representatives from the residents and businesses were to be established and intended to be
on a staggered basis. That was not done, so in order to get the terms back on track, it is
recommended that this year's appointments be for three, three-year terms, one, two-year
term, and one, one-year alternate term. Then, as these terms expire they will be filled for
three years with the exception of the one-year alternate.
The appointments of Patrick Frater, Floyd Hiar, Kenneth Ische, and Wally Wall, as well as
the appointment of Alternate, John Tapper, expired on December 31, 1993. All have
applied for reappointment. It should also be noted that Mr. Wall was unable to keep his
interview appointment on January 11 due to an emergency and because the Municipal
Center's switchboard is closed in the evening, he could not notify anyone that he would not
be present.
Those applying for a position on the Solid Waste Abatement Commission are:
Present Members Meetings Missed:
Patrick Frater
Floyd Hiar
Kenneth Ische
Wally Wall
John Tapper
1 of 10
1 of 10
3 of 10
1 of 10
Applicants & Commission Choices in Order of Preference
Bruce Hutchins (WMO, EDC, APC, APRNRC, SWAC)
Lance Staricha (APC, SWAC, ARC, Cable)
ACTION TO BE CONSIDERED ON THIS ITEM: To make ItT appointments: three (3)
for three-year terms, one (1) for a two-year term, and one (1) for a one-year alternate term
for the Solid Waste Abatement Commission.
41
Agenda Information Memo
January 18, 1994, City Council Meeting
5. Economic Development Commission—This Commission functions to promote the City
of Eagan's commercial -industrial climate, to recommend general policy direction and to
advise the City Council on matters pertaining to industry and commerce. Traditionally, the
members of the Economic Development Commission have been appointed from the
following defined categories: Corporate, Industrial, Financial, Development, Media, Utility,
Public, Service, General Business, and Small Business. Though there is no requirement,
there has generally been an effort to make appointment of persons who represent one of
those classifications. This year, it is the intent of the City Council to remove the
classification restrictions on appointments.
The three-year terms currently held by Gary Morgan, Thomas Korsman, Karl Oestreich, and
Cathy Clark-Matuszek have expired. Mr. Korsman has not applied for reappointment;
however, Mr. Morgan, Mr. Oestreich, and Ms. Clark-Matuszek have. Mr. Morgan has
attended 10 of 11 meetings, Mr. Oestreich has attended 9 of 11 meetings, and Ms. Clark-
Matuszek, 11 of 11 meetings.
This Commission exists at the discretion of the City Council without formal authorization
in the City Code and terms are on a staggered, three-year basis. Those applying for
appointment to the Economic Development Commission are:
Present Members
Cathy Clark-Matuszek
Gary Morgan
Karl Oestreich
Applicants & Commission Choices in Order of Preference
Bradley Folkert (EDC, APC, APRNRC)
Bruce Hutchins (WMO, EDC, APC, APRNRC, SWAC)
Daniel Seidel (APC, EDC)
Tim Wilkin (EDC, Cable)
ACTION TO BE CONSIDERED ON THIS ITEM: To make four appointments: for three-
year terms on the Economic Development Commission.
Agenda Information Memo
January 18, 1994, City Council Meeting
6. Advisory Planning Commission --The Advisory Planning Commission meets the fourth
Tuesday of each month to review development plans and make recommendations to the City
Council. The three year terms of Donald Hoeft and Gunnar Isberg expired on December
31, 1993, therefore creating two positions on the Advisory Planning Commission for three
(3) year terms. There is one-year remaining on the three-year term served by John Gorman
who resigned, and also a one-year alternate position available, created by the expiration of
alternate Roy Wallace's term, also on December 31, 1993.
Gunnar Isberg and Roy Wallace are applying for reappointment; therefore, those applying
to the Advisory Planning Commission are:
Present Members Meetings Missed
Gunnar Isberg
Roy Wallace
1 of 11
3 of 8
Applicants & Commission Choices in Order of Preference
Bradley Folkert (EDC, APC, APRNRC, SWAC)
Bruce Hutchins (WMO, EDC, APC, APRNRC, SWAC)
James Malec (Cable, APRNRC, APC & WMO)
Jerome Segal (APC, EDC)
Daniel Seidel (APC, EDC)
Lance Staricha (APC, SWAC, ARC, Cable)
ACTION TO BE CONSIDERED ON THIS ITEM: To make four appointments: two (2)
for three year terms, one (1) for the remaining year on a three-year term, and one for a one
(1) year alternate term.
7. Advisory Parks, Recreation & Natural Resources Commission --The Advisory Parks,
Recreation and Natural Resources Commission meets the first Tuesday of each month to
advise the City Council regarding park dedication by developers, purchase of additional park
land, City recreation programs, and natural resource issues. The positions of Frankie Hall,
Deborah Johnson, and Lee Markell expired on December 31, 1993. Their positions will be
filled as three-year terms. In addition, the one-year alternate position is available with the
expiration of David Szott's alternate term on December 31, 1993.
Agenda Information Memo
January 18, 1994, City Council Meeting
Frankie Hall, Lee Markell, David Szott, and Deborah Johnson are applying for
reappointment. Therefore, those applying to the Advisory Parks, Recreation, and Natural
Resources Commission are:
Present Members Meetings Missed:
Frankie Hall
Deborah Johnson
Lee Markell
David Szott
6 of 11
6 of 13
2 of 13
4 of 11
Applicants & Commission Choices in Order of Preference
Bradley Folkert (EDC, APC, APRNRC, SWAC)
Bruce Hutchins (WMO, EDC, APC, APRNRC, SWAC)
James Malec (Cable, APRNRC, APC & WMO)
Ken Tyler
Michael Vincent
ACTION TO BE CONSIDERED ON THIS ITEM: To make four appointments: three (3)
for three (3) year terms, and one (1) for a one (1) year alternate term on the Advisory
Parks, Recreation and Natural Resources Commission.
ACTING MAYOR
B. Acting Mayor—There is a statutory requirement for City Code cities that a member of
the City Council be appointed as acting mayor. All Councilmembers are eligible for this
appointment. The acting mayor presides in the absence of Mayor Egan at City Council
meetings and all other activities pertaining to the City of Eagan. Historically, the Mayor
has made this appointment.
ACTION TO BE CONSIDERED ON THIS ITEM: To appoint an acting mayor.
LEGAL NEWSPAPER
C. Legal Newspaper --It is a statutory requirement for the City to designate a newspaper as
the official legal newspaper for the City. The statute specifically states that a City can only
designate a legal newspaper of general circulation in the City as its official newspaper.
Published during the year are such items as those required by law to be published and such
S -D
Agenda Information Memo
January 18, 1994, City Council Meeting
other matters that the Council may deem advisable and in the public interest to be
published. Those items include, but are not limited to the following: City Code
amendments, annual financial statements, Council proceedings, notice of elections,
resolutions, regular and special meeting agendas.
The City has received two (2) proposals. One from This Week Newspapers/Dakota County
Tribune, Inc., and the other from Minnesota Sun Publications. The proposals submitted by
the newspapers are enclosed on pages S T through `5 C, . The Dakota County
Tribune's quote is more favorable to the City and includes free reprint of legals and minutes
in the This Week. The publication deadlines and actual distribution of This Week provides
a better time line for submitting legal notices and agendas by City staff.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve retaining either This Week
Newspapers or the Minnesota Sun Publications as the City of Eagan's official, legal
newspaper.
CITY COUNCIL MEETING DATES
D. City Council Meetings --Each year the City Council must designate days and times
specifically for the purpose of holding regular City Council meetings. In years past, the City
has met on the first and third Tuesday of each month at 6:30 p.m.
If the first and third Tuesdays of each month are so designated, it will be necessary to
consider changes in at least two dates. In addition, if a meeting date is to be changed, the
preferable date would be the preceding Monday, unless that date is a holiday. It should also
be noted, that the City is not legally obligated to consider religious observances when setting
its meeting calendar for the year. But because the Jewish religion does not permit its
followers to attend meetings from sundown the day preceding a major religious holiday, to
sundown on the day of observance, the City has traditionally taken those dates into
consideration when setting its calendar. Therefore, with that in mind, the Council dates with
conflicts are:
Date
March 1
May 17
Conflict Recommended Date
Precinct Caucuses February 28
School Board Election May 18 or 19
Observance of Shavuot
Sundown May 16 to
Sundown May 17
Sl
Agenda Information Memo
January 18, 1994, City Council Meeting
September 6 Rosh Hashanah
The observance of Rosh Hashanah
begins at sundown on September 5
and ends at sundown on September
6. Because observance ends at
sundown the day of the meeting,
consideration of certain items could
be delayed upon request.
September 20 Sukkot The observance of Sukkot begins at
sundown on September 19 and
ends at sundown on September 20.
Because observance ends at
sundown the day of the meeting,
consideration of certain items could
be delayed upon request.
ACTION TO BE CONSIDERED ON THIS ITEM: To designate 1) days and times for
official City Council meetings and 2) an alternate date for the March 1 and May 17 meeting
dates.
CITY COUNCIL MEETING PROCEDURES
E. Council Meeting Procedures --The City Council welcomes the public to all Council
meetings, workshops, and hearings and they are encouraged to express their opinions during
those meetings. To keep the agenda moving smoothly, the Council has each year adopted
basic guidelines for making presentations before the Council. In addition, a handout has
been developed incorporating these guidelines and an explanation of the Council meeting
process. A copy has been included for Council's review and appropriate revisions or
approval.
Therefore, it is suggested that the City Council again adopt the guidelines and the new
handout outlining the format of a City Council meeting.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or modify the attached
guidelines/handout for public presentations and public participation in City Council
meetings.
COMMITTEE APPOINTMENTS (COUNCIL)
F. Committee Appointments (Council) --Standing committees of the City Council have been
used sparingly in recent years to examine a specific topic or subject matter at the request
and direction of the City Council. The standing committees consist of two (2) members of
cD
Agenda Information Memo
January 18, 1994, City Council Meeting
the City Council and can act only in an advisory capacity to the City Council as a whole.
The sole purpose of the standing committee is fact finding. In some cases the standing
committee may meet several times during a calendar year, in other cases may only meet
once, or merely provide telephone consultation to the City Administrator. The standing
committees appointed for 1993 consisted of the following: Finance Committee,
Councilmember Hunter (Chair) and Mayor Egan; Public Works Committee,
Councilmembers Wachter (Chair) and Masin; and Personnel Committee, Councilmember
Awada (Chair) and Masin.
Historically, the Mayor has made the appointments to the standing committees.
In addition to the standing committees, the City Council appoints a member of the City
Council to serve as: 1) the City's representative on the Minnesota Valley Transit Authority
Board and 2) the Liaisons between the City and School Districts #191, #196, and #197.
Last year's appointments were: Masin as representative to the MVTA, Hunter as Liaison
to #191, Awada as Liaison to #196, and Egan as Liaison to #197. In the past,
appointments other than the standing committees have been made by Council consensus.
ACTION TO BE CONSIDERED ON THIS ITEM: 1) For Mayor Egan to appoint
Councilmembers to serve on various standing committees and 2) for the Council to appoint
members to serve as: a) the Eagan representative on the MVTA Board, b) the School
District #191 Liaison, c) the School District #196 Liaison, and d) the School District #197
Liaison.
53
Sun•Current
SUN
PUBucallorvs
Sun•Post
December 29, 1993
City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Council Members:
Sun•Sailor
Please consider the Sun -Current as the city of Eagan's official newspaper for the year 1994 at your
January organizational meeting.
The rate structure for legals effective January 1, 1994 will be:
1 column width: $0.79 per line - first insertion ($8.69 per inch)
$0.44 per line - subsequent insertions ($4.84 per inch)
2 column width: $1.54 per line - first insertion ($16.94 per inch)
$0.89 per line - subsequent insertions ($9.79 per inch)
Notarized affidavits on each of your publications will be provided.
Minnesota Sun Publications will accept legal notices on diskettes. Your IBM or compatible personal
computer makes it easy for you to submit legal notices produced with WordPerfect, Wordstar or MS
Word word-processing programs. Files saved in ASCII are also acceptable. As this represents as cost-
effective and efficient method for us to produce the copy for publication, we will offer a 15% rate
discount on all notices submitted on diskettes. We recommend that other municipal departments
coordinate their legal notice publishing needs with the city clerk's office as well.
All legal ads should be sent to our Bloomington office by Thursday noon preceding our Wednesday
publications. In order to expedite our service to you, please direct your legals to the attention of
Meridel Hedblom, Minnesota Sun Publications, 7831 East Bush Lake Road, Bloomington, MN 55439.
For your convenience our fax number is 896-4754.
Thank you for considering the Sun -Current as your official newspaper for the ensuing year. We are
honored and pleased to serve you and look forward to a mutually beneficial working relationship with
the city of Eagan.
Sincerely,
ona7d W. Thurlow
Plublisher
Bloomington Offiom 7831 East Bush Lake Road • Bkoo➢flington, MN 55439 • Ph: (612) e96.4700
THISWEEK NEWSPAPERS
DAKOTA COUNTY TRIBUNE, INC.
December 9, 1993
City of Eagan
P.O. Box 91199
Eagan, Minnesota 55121
To the Mayor and City Councilmembers:
We would like once again to serve as the legal newspaper for the City of
Eagan.
As the leading publication in this area, we feel it's important to
provide our readers with the cities legal notices in addition to the
news stories, feature stories and photographs of local events that we
offer each week.
The Dakota County Tribune has been your official newspaper for many
years, so readers and businesspersons are well-acquainted with where to
find these important legal notices. We have also served as the legal
newspaper for the cities of Apple Valley, Burnsville and Savage as well
as the local school districts. Because we have been a legal newspaper
for so many years, our staff is very experienced in helping the cities
place their legal notices properly.
As we have done in the past, legal notices and minutes are reprinted
free of charge in Eagan Thisweek (12,513 copies), our total circulation
newspaper.
Please note that the rates quoted on the enclosed bid form are the same
as last year, with no increase in cost to the city.
If you have any questions, please feel free to call.
Sincerely,
Daniel H. Clay
Publisher
DHC/ng
(612) 894-1111
P.O. Box 1439 1525 E. Highway J3- Burnsville, MN 55337
QUOTATION FORM
CITY OF EAGAN
No. of Lines Per Column Inch 10
Printed Characters and Spaces Per Line
Total Characters and Spaces Per Column Inch
Per Line Cost
Average 45
Average 450
67.7;
Per Column Inch Cost $6.77
December 9, 1993
Date
j Comments:
Dakota County Tribune, Inc.
Newspaper
By Carol Haverland
Thank you for your consideration.
5(0
Agenda Information Memo
January 18, 1994, City Council Meeting
CEDAR GROVE 7, 8 10, 11 & APPLEBAUM ADDITIONS
(STREET RESTORATION)
A. Project 662, Cedar Grove 7, 8, 10,11 & Applebaum Additions (Street Restoration) --
On December 20, the City Council received a feasibility report for the above -referenced
public improvement and scheduled a public hearing to be held on January 18 to formally
present the proposed street restoration/rehabilitation public improvement scheduled for
1994. This improvement is part of the City's overall long-term capital improvement program
to rehabilitate deteriorating public streets to extend their life expectancy for another 25-30
years.
On December 13, 1993, City staff held an informational neighborhood open house meeting
at Deerwood Elementary School to present the details of this improvement and the City's
overall 5 -Year Capital Improvement Program for local street reconstruction. Of the 406
notices that were mailed for this informational meeting, approximately 52 property owners
were in attendance. All of their comments were documented and the draft f asibility report
was revised to reflect their concerns. Enclosed on pages 5,Q through 3 is a copy of
the final feasibility report for this proposed public improvement. At the public hearing, staff
will provide an abbreviated presentation incorporating slides, photos and miscellaneous
overheads to further explain the aspects of this project. If this project is approved, staff
would then proceed with preparation of formal appraisals on a representative number of
property owners to determine the maximum assessable benefit associated with this project.
The results of that appraisal will be presented to the City Council at the time that the
contract is considered for award before construction would begin. Similar to the previous
projects, staff would notify affected property owners of the result of the appraisal process
and the date that the City Council would be receiving bids and considering award of
contract.
As of this date, staff has received 2-3 calls objecting to this project.
Staff will be available to respond to any other questions that may arise from this public
hearing process.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and
approve/deny Project 662, Cedar Grove 7, 8, 10, 11 & Applebaum Addition (Street
Restoration) and, if approved, authorize the preparation of detailed plans, specifications and
appraisals.
city of Cagan
Report for
Cedar Grove No. 7,8,10,11
and
Ken Applebaum Addition
Street and
Utility Reconstruction
City Project No. 662
Eagan, Minnesota
December 1993
File No. 49545
5-P
Bonestroo
Rosene
NEIAnderlik &
Associates
Engineers a Architects
St. Pain Minnesota
Bonestroo
Rosene
viAnderlik &
Associates
Engineers & Architects
December 17, 1993
Honorable Mayor & Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Otto G. Bonestroo. P.E.
Robert W. Rosene. PE
Joseph C. Anderlik. PE.
Marvin L. Sorvala. P.E.
Richard E. Turner. P.E.
Glenn R. Cook. P.E.
Thomas E. Noyes. P.E.
Robert G. Schunicht. P.E.
Susan M. Etetlin. C.P.A.
senior Consultant
Re: Cedar Grove No. 7, 8, 10, 11, and
Ken Applebaum Addition
Street and Utility Reconstruction
Project No. 662
Our File No. 49545
Dear Mayor and Council:
Howard A. Sanford. P.E.
Keith A. Gordon. P.E.
Robert R. Pfeffer*. P.E.
Richard W. Foster. P.E.
David O. Loskota. P.E.
Robert C. Russek. A.I.A.
Jerry A. Bourdon. P.E.
Mark A. Hanson. P.E.
Michael T. Rautmann. P.E.
Ted K. Field. P.E.
Thomas R. Anderson. A.I.A.
Donald C. Bu^9adt. PE.
Thomas E. Angus, PE.
Ismael Martinez P.E.
Michael P Rau. P.E.
Philip J. Pyne. P.E.
Agnes M. Ring. AJC.P.
Thomas W. Peterson. P.E.
Michael C. Lynch. P.E.
James R. Maland. P.E.
Jerry O. Pertach. P.E.
Kenneth P. Anderson. P.E.
Mark R. Roes P.E.
Mark A. Seip. P.E.
Gay W. Monen. P.E.
Daniel J. Edgerton. P.E.
Allan Rick Schmidt. P.E.
Philip 1 Caswell. P.E.
Mark D. Wallis. P.E.
Miles 8. Jensen. P.E.
L. Phillip Gravel It P.E.
Karen L. Wiemeri. P.E.
Gary D. Knstofrtz. P.E.
F. Todd Foster. PE.
Keith R. Yapp. P.E.
Douglas J. Benoit. PE.
Shawn D. Gustafson. P.E.
Cecaio Olivier. P.E.
Charles A. Erickson
Leo M. Pawelsky
Harlan M. Olson
James F. Engelhardt
Attached is our report for the Cedar Grove No. 7, 8, 10, 11, and Ken Applebaum Addition,
Street and Utility Reconstruction, Project No. 662.
This report discusses the proposed street and utility reconstruction and presents costs estimates
for these improvements. Also included is the estimated assessment rate per lot.
We will be pleased to meet with the City Council and other interested parties to discuss this
report at a mutually convenient time.
Yours very truly,
BOEST O ROSENE, ANDERLIK & ASSOCIATES, INC.
Mark A. Hanson
Reviewed by:
Eagan Public Works Dept.
Date:
49545.rpt
I hereby certify that this report was prepared by me
or under my direct supervision and that I am a duly
Registered Professional Engineer under the laws of
the State of Minnesota
Mark A. Hanson
Date: December 17, 1993 Reg. No. 14260
Reviewed by:
Date:
Finance Department
2335 West Highway 36 • St. Paul, MN 5511 612-636-4600
CITY OF EAGAN
CEDAR GROVE NO. 7, 8, 10, 11 AND KEN APPLEBAUM ADDITION
STREET AND UTILITY RECONSTRUCTION
PROJECT NO. 662
TABLE OF CONTENTS
Item Page Number
LETTER OF TRANSMITTAL 1
TABLE OF CONTENTS 2
INTRODUCTION 3
SCOPE 4
FEASIBILITY AND RECOMMENDATION 4
STREET EVALUATION 6
DISCUSSION 11
Street Improvements 11
Storm Sewer 16
Sanitary Sewer and Water Repairs 20
COST ESTIMATE 20
AREA TO BE INCLUDED 21
ASSESSMENTS 22
REVENUE 23
PROJECT SCHEDULE 23
APPENDIX A - PRELIMINARY COST ESTIMATE
APPENDIX B - PRELIMINARY ASSESSMENT ROLL
49545rpt
(moo
STREET AND UTILITY RECONSTRUCTION
INTRODUCTION:
The City of Eagan similar to other communities is responsible for providing utilities
and streets to serve existing and new developments. The City officials and its Public Works
Department are also responsible for maintaining and upgrading these facilities as they
approach the end of their useful design life. Typically, utilities have a design life of 40 to
80 years dependent upon how they've been maintained and constructed while streets have
a design life of 20 to 25 years. The design life for streets is considerably less due to the
nature of the materials that are used to build them and deterioration resulting from weather
and traffic.
Local streets and utilities serving Cedar Grove No. 7, 8, 10, 11, and Ken Applebaum
Addition were constructed privately, approximately 20 to 25 years ago, with gravel and
bituminous sections which do not meet today's standards. Therefore, the streets in this area
have exceeded their useful design life and are in a condition where street reconstruction
should be considered.
It's also important that all homeowners and City officials know and are confident
that these facilities are being maintained and replaced at the most opportune time and at
a reasonable cost for the longest period of time. In an attempt to better inform
homeowners of the condition of their streets, the City of Eagan recently had structural and
surface evaluations done on the streets in Cedar Grove No. 7, 8, 10, 11, and Ken
Applebaum Addition. The results of the evaluations are presented in this report to help
homeowners better understand the condition of their streets. These evaluations are based
on technical and objective observations made by representatives trained in this work.
49545rp1 3
SCOPE:
This project provides for reconstructing 5.2 miles of existing streets in Cedar Grove
No. 7, 8, 10, 11, and Ken Applebaum Addition as shown on Figure No. 1. A breakdown
of length of street per subdivision is listed below:
Cedar Grove No. 7 2.5 miles
Cedar Grove No. 8 1.8 miles
Cedar Grove No. 10 0.1 miles
Cedar Grove No. 11 0.6 miles
Ken Applebaum Addition 0.2 miles
Also included is the construction of new storm sewer and upgrading portions of the existing
storm sewer system. Improvements are also proposed to the existing sanitary sewer and
water main systems.
FEASIBILITY AND RECOMMENDATIONS:
This project is feasible from an engineering standpoint and is presently identified
in the City's current 5 year Capital Improvement Plan. The project can best be carried out
combined with a similar contract.
49545rp1
YANKEE DOODLE ROAD
ei LJ
U
I,�
LOCATION PLAN
f
ur
.asst %TS
riesm
OI FLEY ROAD Co. Rd. 30
KEN APPLEBAUM ADD
CEDAR GROVE No.
9 1000 2000
Scale in feet
EAGAN, MINNESOTA
CEDAR GROVE No. 7,8,10&11 &
KEN APPLEBAUM ADDITON
49545F06.DWG NOVEMBER 1993
FIGURE 1
CITY PROJ. No. 662
COMM. .49545
■
8onestroo
Rosene
Anderlik &
Associates
STREET EVALUATION:
The streets in Cedar Grove No. 7, 8, 10, 11 and Ken Applebaum Addition are
proposed to be reconstructed as part of this project. The justification for street
reconstruction is based on the following:
- Street Age
- Structural Strength
- Surface Condition
- Long Term Maintenance
In accordance with engineering standards, the anticipated life of a properly built
pavement is 20 to 25 years. As previously mentioned, the life of a street is based on the
materials used to build it and the rate of deterioration due to traffic and weather. The
streets in Cedar Grove No. 7, 8, 10, 11, and Ken Applebaum Addition were built from 1969
to 1973. Therefore, each street has approached the end of it's design life based on its age.
The desired structural strength of a local street is 7 to 9 ton design. The heavier
design thickness is recommended due to the size and number of services vehicles (garbage
trucks, school buses, etc.) presently serving residential neighborhoods. In the case of the
streets in the Cedar Grove Additions, the recommended overlay thickness for all streets
ranged between 11/2' to 2'/2" based on the test results. This structural testing was
accomplished by use of the Road Rater which is an electro-hydraulical device which imposes
a load to the roadway and measures its deflection. Based on the measured deflection, a
recommended equivalent overlay thickness is determined to prevent the deflection based
on the required load.
The final and most important consideration for evaluating an existing street is its
surface condition. The Pavement Condition Index (PCI) ranks the surface condition of each
street. Table 1 presents the categories which define PCI Rankings.
Table 1
49545rpt
PCI MAINTENANCE REQUIRED
55-100 Routine (Crack Seal/Seal Coat)
35-55 Patch/Repair and/or Overlay
0-35 Reconstruct
co�
In general, PCI Rankings below 35 require removal of the existing bituminous
pavement before constructing a new bituminous surface. In some cases, based on soil
borings, the existing aggregate base may also have to be reconstructed. PCI Rankings
between 35 and 55 require spot patching before constructing a bituminous overlay. PCI
Rankings over 55 typically don't require bituminous overlays and generally routine
maintenance such as crack sealing and seal coat is still adequate for the short term. Figure
No. 2 shows typical PCI Rankings over the life cycle of a street. As noted on Figures No.
3, 4, and 5, many of the PCI Rankings are below 35.
In summary, based on the age, structural strength, and surface evaluation of the
streets in Cedar Grove No. 7, 8, 10, 11, and Ken Applebaum Addition street reconstruction
is required.
49545rp(
CONDITION)
NUMBER VERBAL
RATING RATING
- 00--------
- 90
— 80
-- 70
— 60
1...-50
2
> —40
—30
— 20
--10
I— 0
CONDITION
GROUPING
Excellent
Very Good
Good
Fair
Poor
Very Poor
Foiled
Pavements that
have little or
no distress. N‘.
TYPICAL MAINTENANCE
NUMBER RATING REPAIR
COST/Sq.Yd.
Pavements that hove
o significant level
of distress.
non—load related.
Typical Street Life
Seal Coat (#0.45—$0.80)
\\ (50-100)
Pavements that have
a significant level 1
of distress. 1
load related. 1
Pavements that have
major distress.
Pavements that have
significant amounts
of major distress.
Overlay
(30-60?
($2.00—#7.00)
Reconstruction \($9.00—$15.00)
(0-40) `�
3
STREET LIFE CYCLE
115 (YEARS)
20 25
EAGAN, MINNESOTA
CEDAR GROVE No. 7,8,10,11
& KEN APPLEBAUM ADDITIO,
L\49\49545\49545F99 DECEMBER
•
Anderlik &
FIGURE 2 Associates
PROJ. No. 62
49545
8onestroo
Rosene
Z
0 150 300
Scala in feet
PCI INDEX 0
EAGAN, MINNESOTA
FIGURE 3
CEDAR GROVE No. 7, CITY PRO •. 662
49545F03.DWG DECEMBER 199. _OMM 49545
Bonestroo
Rosene
11 Anderlik &
Associates
ofERw000 DR
PCI INDEX (�
EAGAN, MINNESOTA
CEDAR GROVE No. 8 & 10, C
49545FQ1.DWG DECEMBER 1
0 150 300
Scale in feet
8onestroo
Rosene
FIGURE 4 111311 Anderiik &
Associates
OJ. No. 662
49545
4 t i t 1 1
+ i
!JADEiL4
i f ADSD
22
KEN APPELBAUM
0 150 300
Seale in feel
PCI INDEX p
EAGAN, MINNESOTA
CEDAR GROVE No. 11 &
KEN APPLEBAUM ADDITION
49545F02.DWG DECEMBER 1
FIGURE 5
OJ. No. 662
COMM. 49545
0 150 300
Seale in feet
Bonestroo
Rosene
Anderlik &
Associates
DISCUSSION:
Cedar Grove No. 7, 8, 10, and 11 Street Improvements:
Streets proposed to be improved in Cedar Grove No. 7, 8, 10, and 11 are identified
on Figures No. 6, 7, and 8. The existing street section in Cedar Grove No. 7, 8, 10, and 11
is presented on Figure No. 9. The existing street section incorporates a 32' wide street with
surmountable concrete curb and gutter.
Street construction proposed herein for Cedar Grove No. 7, 8, 10, and 11 includes
removal of the entire bituminous surface between the concrete curbs. A new 3" thick
bituminous pavement is proposed to be constructed on a new 3" thick aggregate base as
presented on Figure No. 9. The existing aggregate base will be checked for thickness and
test rolled. If additional aggregate base is required, it will be added as directed by the
Engineer as discussed earlier. It's assumed a new 3" thick aggregate base will be placed on
all streets. It's also estimated 9,500 lineal feet of concrete curb and gutter will be
reconstructed due to its condition (approximately 34% of total). It's also assumed all catch
basins and leads will be removed and reconstructed. Driveway repair will be required where
concrete curbs are repaired at each driveway. Sanitary sewer manhole and gate valve box
adjustment is also required.
Streets proposed to be improved in the Ken Applebaum Addition are identified on
Figure No. 8. The existing street section in the Ken Applebaum Addition is presented on
Figure No. 9. The existing street section incorporates a 32' side street with surmountable
concrete curb and gutter. Due to the poor condition and flat grades of the concrete curb
on Jade Lane, street construction proposed herein for Ken Applebaum Addition includes
removal of the entire bituminous surface and concrete curb and gutter. New B618 concrete
curb and gutter in conjunction with a new 3" thick bituminous pavement constructed on a
new 3" thick aggregate base is proposed to be constructed as presented on Figure No. 9.
Due to the new concrete curb and gutter construction, driveway, and boulevard restoration
is required. Driveway restoration will include reconstructing the bottom portion of the
existing driveway. The driveway will be reconstructed of the same material (bituminous or
concrete). Sanitary sewer manhole and gate valve box adjustment is also required.
49545,pt
12
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1z
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ONITE PT
I 11 1 1
BLACKHAWK ROAD
1 • 11• ,1
Ak
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PROPOSED STREET
WIDTH REDUCTION
CEDAR GROVE
No. 5
0 150 300
Seale in foot
n Ni
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STREET IMPROVEMENTS
i 1 1t 1iE
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' 1 ' LEGEND
DRIVEWAY LOCATION 4
ASSESSMENT AREA a■■■■■■
-•
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EAGAN, MINNESOTA FIGURE 6
CEDAR GROVE No. 7, CITY PROJ. No. 662
49545F03.DWG DECEMBER 1993 COMM. 49545
Bones troo
Rosana
Anderlik d
Associates
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;TREET IMPROVEMENTS
DEERWOOD DRI
LEGEND
DRIVEWAY LOCATION -011
ASSESSMENT AREA I■■■•••■.
AGAN, MINNESOTA FIGURE 7
EDAR GROVE No. 8 & 10, CITY PROJ. No. • 62
3545F01.DWG
DECEMBER 1993 COMM. 4954
0 150 300
Scant in feet
■
O 0
n feet
IMES
) 300
1 feet
Bonestroo •0o
Rosene
111 Anderlik d c d
Associates tes
------------------
32'
16'
J
16'
Ex. Surmountable Conc. Curb
1 1/2"-2 1/2" Bituminous
Existing Aggregate Base (Variable Thickness)
EXISTING SECTION
CEDAR GROVE No. 7,8,10,11
and KEN APPLEBAUM ADDITION
32'
16' 1 16'
11.
Ex. Surmountable Conc. Curb
C7- DESIGN GRADE
---------- 1 6" CROWN
Note:
Remove existing bituminous
surface. Repair existing
concrete curb & gutter
as required. Salvage existing
aggregate where feasible.
PROPOSED SECTION
CEDAR GROVE No. 7,8,10,11
" Type 41 Bituminous Wear Course
—2" Type 31 Bituminous Base Course
3" Additional Class 5 Aggregate Base
32'
16'
16'
DESIGN B618
CONC. C&G
---------- ---i 6" CROWN
Note:
Remove existing bituminous
and concrete curb & gutter.
Replace with new concrete
curb and gutter. PROPOSED SECTION
KEN APPLEBAUM ADDITION
DESIGN GRADE
1" Type 41 Bituminous Wear Course
—2" Type 31 Bituminous Base Course
—3" Additional Class 5 Aggregate Base
TYPICAL SECTIONS
EAGAN, MINNESOTA FIGURE 9
CEDAR GROVE 7,8,10,11 & CITY PROJ. No. 662
& KEN APPLEBAUM ADDITION
49545F04.DWG DECEMBER 1993 CO. 49545
■
Bonestroo
Rosene
Anderlik&
Associates
Engineers& Architects
2335 West Highway 36
St. Paul, Minnesota 55112
Storm Sewer.
The existing storm sewer systems serving Cedar Grove No. 7, 8, 10, 11, and Ken
Applebaum Addition were reviewed to determine their present capacity. In addition, the
performance of the existing storm sewer system in each area was reviewed to determine if
any major flooding has occurred since its construction. For the most part, the existing storm
sewer systems have performed fairly well.
It is proposed to reconstruct all the existing catch basin structures and some catch
basin leads in each of the Cedar Grove Additions to bring them to City of Eagan standards.
Also presented on Figure No. 10, 11, and 12 are new storm sewer extensions proposed from
the existing storm sewer systems in Cedar Grove No. 7, 8, 10, 11, and Ken Applebaum
Addition. The storm sewer extensions are recommended to improve intersection drainage
and provide greater inlet capacity into the storm sewer system. In addition, the upstream
drainage area beyond the recommended storm sewer extension is approximately 3 acres,
which is an engineering standard for how far a storm sewer should extend into a drainage
area.
49545rpt
0 150 300
Seine to feet
t 1
11"-
BLACKHAWKI ROAD
—11—
ROPOSED
STORM SEWER
r
DINE
1
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y
W'� 1 ji
j ; o$ED 1
I i 1 STOpM }SEWcR
I PUMICE L4 i I
tt 1
i " i ( ; I I
i 1 i 1 1 : i!
—
\ i
STORM SEWER IMPROVEMENTS
EAGAN, MINNESOTA FIGURE 10
CEDAR GROVE No. 7, CITY PROJ. No. 662
49545F03.DWG DECEMBER 1993\MM. 49545
illBonestroo
Rosene
Anderlik &
Associates
11
11 # a4144IPORT tAVEVI4-
t
1 I .
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ST RM SEW AZ tD
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OVER E c. UNE
1
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STORM SEWER IMPROVEMENTS
OEERNl3O0 OR I
PROPOSED
STORM SEWER
0 150 300
Seale in feet
Bonestroo
Rosene
•
Inn k
EAGAN, MINNESOTA FIGURE 11 Associates
CEDAR GROVE No. 8 & 10, CITY PROJ. No. 662
49545F01.DWG DECEMBER 1993 r—? COMM. 49545
Sanitary Sewer and Water Service Reconstruct:
Utility reconstruction includes minor improvements to the existing sanitary sewer and
water system. These improvements include the removal of all 24" diameter sanitary sewer
castings and replacing with new 27" diameter casting. The existing 27" diameter covers with
pick holes will also be replaced with new 27" diameter covers with concealed pick holes.
Many existing sanitary sewer manhole precast sections will be either added to or removed
to increase or reduce the amount of adjusting rings on each structure. These adjustments
are necessary for the depths of adjusting rings on existing manholes to fall within limits
specified by the City. All existing gate valve boxes will be adjusted to match new street
grades. In addition, 25 existing water shutoff valves serving each home are not properly
working or can't be found. Therefore, it's proposed to repair all existing water shutoff
valves which aren't working and locate those which can't be found and repair them if
necessary. It's also proposed to remove and replace water main as shown on Figure No.
13 due to the poor condition of the water main pipe as evidenced by the relatively high
amount of water main breaks in the area shown.
COST ESTIMATE:
A preliminary cost estimate is presented in Appendix A located at the back of this
report which is summarized below:
I. STREET
A. Bituminous Street Improvements $1,184,880
B. Repair Existing Concrete Curb 327,730
III. STORM SEWER 126,270
IV. SANITARY SEWER AND WATER REPAIR 288.390
TOTAL $1,927,270
The total estimated project cost is $1,927,270 which includes contingencies and
indirect costs. Contingency costs are estimated at 5% while indirect costs are estimated at
30% which include legal, engineering, administration, and bond interest.
49545fpr
21
\\
1
COCNRANE AVENUE
•
L
EXISTING 16"
WATER MAIN i
t I
r
I EXISTING 6"
!t' I WATER MAIN
It I
I DAvEtiPORT IAVENU€
j-
orTATharirtm
WATER MAIN IMPROVEMENTS
DEFR$voo DR t
PROPOSED 6"
WATER MAIN
CONSTRUCTION
a 130 300
Saai* in feet
Bonestroo
Rosene
•
EAGAN, MINNESOTA FIGURE 13 Anderlik
s
Asssocis
CEDAR GROVE No. 8, CITY PROJ. No. 662 (C'
49545F98.DWG DECEMBER 1993 COMM. 49545/"i\
AREA TO BE INCLUDED:
The area to be included for assessment purposes is presented on Figures No. 6, 7,
8, and are listed below:
Parcel Description Number of Lots
KEN APPLEBAUM ADDITION
Block 1, Lots 1-13 13
Block 2, Lot 1 N/A
CEDAR GROVE NO. 5
Block 9, Lot 2 1
CEDAR GROVE NO. 7
Block 1, Lots 1-35 35
Block 2, Lots 1-32 32
Block 3, Lots 1-3 3
Block 4, Lots 1-11 11
Block 5, Lots 1-38 38
Block 6, Lots 1-4 4
Block 7, Lots 1-12 12
Block 8, Lots 1-28 28
Block 9, Lots 1-24 24
Block 10, Lots 1-12 12
Subtotal 199
SE 1/4 SECTION 20
Parcel 010-77 Carnelian Park N/A
CEDAR GROVE NO. 8
Block 1, Lots 1 1
Block 2, Lots 1-11 11
Block 3, Lots 1-12 12
Block 4, Lots 1-16 16
Block 5, Lots 1-8 8
Block 6, Lots 1-29 29
Block 7, Lots 1-9 9
Block 8, Lots 1-12 12
Block 9, Lots 1-18 18
Block 10, Lots 1, 13-24 13
Subtotal 129
CEDAR GROVE NO. 10
Block 1, Lots 1-12 12
49545rpt
23
'19
CEDAR GROVE NO. 11
Block 1, Lots 3-18 16
Block 2, Lots 1-10 10
Block 3, Lots 1-7, 10-25 23
Subtotal 49
CEDAR GROVE NO. 12
Parcel 031-01 2
Parcel 081-01 4
Subtotal 6
ASSESSMENT:
Assessments are proposed to be levied against the benefitted property in accordance
with the City of Eagan's Assessment Policy for Street Reconstruction which is summarized
below. A preliminary assessment roll is included in Appendix B located at the back of this
report. All costs will be revised based on final project costs.
Property Type
Residential/Duplex All Other
Assessed City Assessed City
Bituminous Street Reconstruction 75% 25% 100% 0%
Repair Existing Concrete Curb 0% 100% 0% 100%
Storm Sewer 0% 100% 0% 100%
Sanitary Sewer/Water Repair 0% 100% 0% 1W%
A summary of the cost/lot is listed below:
Estimated Cost/Lot
Cedar Grove 7, 8, 10, 11, and
Ken Applebaum Addition
Bituminous Street Reconstruct $2,073
Repair Existing Concrete Curb 0
Total $2,073
The homeowner will have the option at the time of the assessment hearing to pay the
assessment in full following the assessment hearing or include the assessment as part of
their property tax statement. If the assessment is included on their property tax statement,
the assessment will be spread over 15 years and at an interest rate determined by the bond
49545rpi
sale used to finance the project. If the assessment is spread over a 15 year period at an
estimated 7% interest rate, the following payment schedule would result:
Assessment = $2,073
Principal Interest Cost Per Cost Per
Per Year Per Year Year Month
1st Year $138 $145 $283 $24
15th Year 138 10 148 12
REVENUE:
A summary of revenue sources is listed below:
Project
Cost Revenue Balance
I) Street
a. Bituminous Street Reconstruction $1,184,880 $888,726 $-296,154
b. Repair Existing Concrete Curb 327,730 - 0 - -327,730
II) Storm Sewer $126,270 - 0 - -126,270
III) Sanitary Sewer/Water Repair $ 288.390 - 0 - -288.390
TOTAL $1,927,270 $888,726 $1,038,544
The anticipated project deficit is $1,038,544 which will be the responsibility of the
major street fund and respective utility renewal and replacement funds. In addition to the
above City costs, Carnelian Park is proposed to be assessed for their front footage abutting
the street improvement which is estimated to be $13,151.
49545rpt
PROJECT SCHEDULE
Present Feasibility Report
Public Hearing
Approve Plans & Specifications
Award Contract
Substantial Completion
Assessment Hearing
First Payment Due w/Property Tax Statement
§l
January 1993
February 1993
March 1994
April 1994
Fall 1994
Fall 1994
Spring 1995
APPENDIX A
Preliminary Cost Estimate
Cedar Grove No. 7, 8, 10, 11 and Ken Applebaum Addition
Street and Utility Reconstruction
Project 662
I STREET
A) Bituminous Street Reconstruction
98,800 SY
8,500 CY
17,000 TN
11,400 TN
5,700 TN
4,900 GL
260 SY
1 LS
1 LS
40 EA
30 EA
30 EA
350 LF
45 EA
Remove bituminous pavement @ $1.50/sq.yd.
Common excavation @ $7.00/cu.yd.
Class 5 aggregate base @ $7.50/ton
Bituminous base course @ $21.00/ton
Bituminous wear course @ $23.00/ton
Bituminous material for tack coat @ $1.50/gal.
Concrete valley gutter @ $30.00/sq.yd.
Traffic control @ $40,000.00/Is
Field office @ $5,000.00/ls
Remove/reconstruct existing CBMH/CB w/cstg. @ $1,400.00/ea
Adjust CBMH/CB precast structure w/cstg. @ $700.00/ea
Remove and replace CBMH/CB rings and cstg. @ $300.00/ea
15" RCP storm sewer @ $24.00/1in.ft.
Adjust GV box @ $200.00/ea
Subtotal
+5% Contingency
+30% Indirect Cost
TOTAL BITUMINOUS STREET IMPROVEMENTS
B) Repair Existing Concrete Curb
11,900 LF
11,900 LF
150 EA
4,500 SY
59545.appx.a
Remove concrete curb and gutter @ $4.00/lin.ft.
Concrete curb and gutter @ $10.00/1in.ft.
Driveway repair @ $400.00/ea.
Sod w/topsoil @ $3.00/sq.yd.
Subtotal
+5% Contingency
+30% Indirect Cost
TOTAL REPAIR EXISTING CONCRETE CURB
$147,000
59,500
127,500
239,400
131,100
7,350
7,800
40,000
5,000
56,000
21,000
9,000
8,400
9,000
$868,050
43,400
$911,450
273,430
$1,184,880
$47,600
119,000
60,000
13,500
$240,100
12,000
$252,100
75.630
$327,730
II STORM SEWER
2,500 LF 15" RCP storm sewer @ $25.00/lin.ft. $62,500
30 EA Standard MH/CB w/casting @ $1,000.00/ea. 30,000
Subtotal $92,500
+5% Contingency 4.630
$97,130
+30% Indirect Cost 29.140
TOTAL STORM SEWER $126,270
III SANITARY SEWER AND WATER REPAIRS
30 EA Adjust MH precast section @ $640.00/ea. $19,500
120 EA Salvage existing casting @ $60.00/ea 7,200
120 EA Remove and replace rings and casting @ $300.00/ea 36,000
5 EA Locate curb stop and box @ $150.00/ea. 750
24 EA Furnish and install curb stop and box @ $300.00/ea 7,200
100 LF 1" Copper water service @ $17.00/lin.ft. 1,700
4,300 LF 6" DIP water main @ $24.00/1in.ft. 103,200
15 EA 6" GV & box @ $500.00/ea 7,500
8 EA Hydrant @ $1,200.00/ea 9,600
2,000 LB Fittings @ $1.00/Ib 2,000
65 EA Corporation stops @ $25.00/ea 1,630
65 EA Connect ex. copper water service @ $200.00/ea 13,000
4 EA Connect to ex. water main @ $500.00/ea 2.000
Subtotal $211,280
+5% Contingency 10.560
$221,840
+30% Indirect Cost 66.550
TOTAL SANITARY SEWER/WATER REPAIRS $288,390
59545.appxa
Appendix B
Preliminary Assessment Roll
Cedar Grove 7, 8, 10, 11, and Ken Applebaum Addition
Street and Utility Reconstruction - Project No. 622
PARCEL DESCRIPTION
NO. LOT
EQUIVALENTS
COST PER LOT
EQUIVALENT
TOTAL
ASSESSMENT
.......................................................
....................................................
CEDAR GROVE NO. 5
...................................................
Block 9, Lot 2
1
2,073
2,073
CEDAR GROVE NO. 7
Block 1, Lots 1-35
Block 2, Lots 1-32
Block 3, Lots 1-3
Block 4, Lots 1-11
Block 5, Lots 1-38
Block 6, Lots 1-4
Block 7, Lots 1-12
Block 8, Lots 1-28
Block 9, Lots 1-24
Block 10, Lots 1-12
35
32
3
11
38
4
12
28
24
12
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
72,555
66,336
6,219
22,803
78,774
8,292
24,876
58,044
49,752
24,876
CEDAR GROVE NO. 8
Block 1, Lot 1
Block 2, Lots 1-11
Block 3, Lots 1-12
Block 4, Lots 1-16
Block 5, Lots 1-8
Block 6, Lots 1-29
Block 7, Lots 1-9
Block 8, Lots 1-12
Block 9, Lots 1-18
Block 10, Lot 1
Block 10, Lots 13-24
1
11
12
16
8
29
9
12
18
1
12
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
2,073
22,803
24,876
33,168
16,584
60,117
18,657
24,876
37,314
2,073
24,876
CEDAR GROVE NO. 10
Block 1, Lots 1-12
12
2,073
24,876
CEDAR GROVE NO. 11
Block 1, Lots 3-18
Block 2, Lots 1-10
Block 3, Lots 1-7
Block 3, Lots 10-25
16
10
7
16
2,073
2,073
2,073
2,073
33,168
20,730
14,511
33,168
CEDAR GROVE NO. 12
Parcel 031-01
Parcel 081-01
2
4
2,073
2,073
4,146
8,292
KEN APPLEBAUM ADDITION
Block 1, Lots 1-13
13
2,073
26,949
TOTAL
409
5847,857
49545/appxb
3
PARCEL DESCRIPTION
FRONT FOOT
COST/F.F.
TOTAL
ASSESSMENT
Ken Applebaum Addition
1284.45
$21.58 (2)
$27,718
Block 1, Lot 2
SE 1/4 Section 20
609.39
21.58
13,151
Parcel 010-77 (Carnelian Park)
TOTAL
$40,869
(1) Rate equals 75% of bituminous street (888,660) minus assessment to Carnelian Park
and Jade Estates ($888,660 - $40,869 = $847,791) divided by lot equivalents (409).
(2) Front foot rate equals street cost for bituminous street ($1,184,880) divided by total
front foot for bituminous street (27,456 x 2 = 54,912 F.F.) = $21.58/F.F.
49545/apprb
Agenda Information Memo
January 18, 1994, City Council Meeting
BLACKHAWK ROAD (STREET RESTORATION & TRAILWAY IMPROVEMENTS)
B. Project 665, Blackhawk Road (Street Restoration & Trailway Improvements) --On
December 21, the City Council received the feasibility report for the above -referenced
project and scheduled the public hearing to be held on January 18 to formally present the
improvements associated with this project. On December 13, City staff held an
informational neighborhood open house in conjunction with Project 662 to explain the
purpose, timing and details of this improvement. Of the 170 notices that were mailed for
this informational meeting, approximately 14 property owners were in attendance. As a
result of that meeting, the concerns expressed by property owners were documented and
taken into considerate n in revis the feasibility report to address those concerns.
Enclosed on pages g through is a copy of the final feasibility report describing
this proposed improvement.
According to the City's assessment policy, trailway and sidewalk improvements are not
assessed to adjacent property owners but funded by the City's Major Trailway Fund. On
street restoration projects, only those properties that take direct driveway access to the street
being improved are assessed for the benefit received. State Statute Chapter 429 requires
the municipality to notice all property owners proposed to be assessed under any particular
project at least 10 days prior to the public hearing with the notice published in the legal
newspaper. However, many times these projects can impact properties who are not
proposed to be special assessed. All assessed and affected property owners are invited to
an informational neighborhood meeting informing them of the proposed project, schedule
and assessment policies. Unfortunately, notification for the public hearing of the above -
referenced project was sent to only those properties who are proposed to be assessed. Once
this shortcoming was discovered, the Public Works Department hand -delivered the notice
on Friday, January 14, to all affected unassessed properties informing them of the hearing
on January 18. We apologize for this oversight and have taken steps to change our policies
that would prevent reoccurrence in the future.
Because this improvement entails not only restoring the street surface between existing curb
sections from Deerwood Drive to Silver Bell Road, it also proposes to upgrade the current
rural road section from Silver Bell Road to TH 13. With this project incorporating the
installation of sidewalks and trailways, it was important to document the location of the
existing public right-of-way. A registered land surveying firm was retained to perform this
documentation with the location being staked along the front yards during the week of
January 10 - 14. With this right-of-way being documented, the City's forester will be
performing a tree inventory of significant trees located within public right-of-way and
identifying the number of trees that are expected to be removed to accommodate this
improvement. This significant tree inventory report will be provided to the Council at the
public hearing. Several property owners who have expressed concern regarding the potential
impact of this project on their property and landscaping will be attempted to be contacted
Project 665 (Cont'd.)
prior to the public hearing to explain the right-of-way stakes and the location of the
proposed improvements.
A significant effort went into trying to modify this project to minimize the impact on
adjacent property owners. The final detailed engineering design and field surveying will
proceed if the project is approved. In addition, detailed appraisals of representative
properties will be performed to determine the assessable benefit associated with this project.
After a presentation incorporating slides, graphics and photos, the staff will be available to
address questions that may pertain to this proposed improvement.
As of this date, staff has received several objections to this project.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and
approve/deny Project 665 (Blackhawk Road - Street Restoration & Trailway
Improvements) and, if approved, authorize the preparation of detailed plans, specifications
and appraisals.
8'1
city of czagan
Report for
Blackhawk Road
Street and Storm Sewer
Reconstruction
City Project No. 665
. Eagan, Minnesota
December 1993
File No. 49546
nBonestroo
Rosene
•
inAnderllk &
Associates
Engineers l Architect.
At. Paul, Minnesota
Bonestroo
` Rosene
11 Anderlik &
Associates
Engineers & Architects
December 17, 1993
Honorable Mayor & Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Otto G. Bonesuoa PE.
Robert W. Rosene. P.E.•
Joseph C. Anderlik. PE.
Marvin L. Sorvala. PE.
Richard E. Turner. PE.
Glenn R. Cook. PE.
Thomas E. Noyes P.E.
Robert G. SchunichL P.E.
Susan M. Ebenin. C.P.A.
*Senior Consultant
Re: Blackhawk Road
Street and Utility Reconstruction
Project No. 665
Our File No. 49546
Dear Mayor and Council:
Howard A. Sanford. P.E.
Kean A. Gordon. PE.
Robert R. Pfeffer*. P.E.
Richard W. Poster. PE.
David O. Loskota. PE.
Robert C. Russe*. A.I.A.
Jerry A. Bourdon. P.E.
Mark A. Hanson. P.E.
Michael T. Rautmann. P.E.
led K. Field. P.E.
Thomas R. Anderson. A.IA
Donald C. Burgardc P.E.
Thomas E. Angus PE.
Ismael Martinez. P.E.
Michael P Rau. PE.
Philip J. Pyne. P.E.
Agnes M. Ring. A.I.C.P
Thomas W. Peterson. P.E.
Michael C. Lynch. P.E.
James R. Ma and. P.E.
Jerry 0. Pertzsch. P.E.
Kenneth P. Anderson. P.E.
Mark R. Roes P.E.
Mark A. Seip P.E.
. Gary W. Morten. PE.
Daniel J. Edgerton. P.E.
Allan Rick Schmidt. P.E.
Philp J. Caswee. P.E.
Mark 0. Wallis P.E.
Miles 8. Jensen. P.E.
L. Phillip Gravel III. PE.
Karen L. Wiemeri. P.E.
Gary 0. Kristofitz. P.E.
F. Todd Foster. P.E.
Ketth R. Yapp. P.E.
Douglas J. Benoit P.E.
Shawn D. Gustafson. P.E.
Cecilio Okvlef. P.E.
Charles A. Erickson
Leo M. Pawelsky
Hanan M. Olson
James F. Engelhardt
Attached is our report for the Blackhawk Road Street and Utility Reconstruction, Project
No. 665.
This report discusses the proposed street and utility reconstruction and presents costs estimates
for these improvements. Also included is the estimated assessment rate per lot.
We will be pleased to meet with the City Council and other interested parties to discuss this
report at a mutually convenient time.
Yours very truly,
BOSTI,i0(71f ROSENE, ANDERLIK & ASSOCIATES, INC.
0,4kil&frii.4 c -Mar A. Hanson
Reviewed by:
I hereby certify that this report was prepared by me
or under my direct supervision and that I am a duly
Registered Professional Engineer under the laws of
the Sta/ of nneso a.
a
Mark A. Hanson
Eagan Public Works Dept. Date: December 17, 1993 Reg. No. 14260
Date:
Reviewed by:
Date:
Finance Department
2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 gei
CITY OF EAGAN
BLACKHAWK ROAD
STREET AND UTILITY RECONSTRUCTION
PROJECT NO. 665
TABLE OF CONTENTS
Item Page Number
LETTER OF TRANSMITTAL
TABLE OF CONTENTS
INTRODUCTION 1
SCOPE 1
FEASIBILITY AND RECOMMENDATION 2
STREET EVALUATION 4
DISCUSSION 7
Street Improvements 7
Concrete Sidewalk and Bituminous 7
Storm Sewer 16
Sanitary Sewer and Water Repairs 21
Street Lights 21
EASEMENTS/PERMITS 22
COST ESTIMATE 23
AREA TO BE INCLUDED 24
ASSESSMENTS 25
REVENUE 28
PROJECT SCHEDULE 29
APPENDIX A - PRELIMINARY COST ESTIMATE
APPENDIX B - PRELIMINARY ASSESSMENT ROLL
APPENDIX C - RESIDENTIAL EQUIVALENT STREET ASSESSMENT
STREET AND UTILITY RECONSTRUCTION
INTRODUCTION: The City of Eagan similar to other communities is responsible for providing
utilities and streets to serve existing and new developments. The City officials and its Public
Works Department are also responsible for maintaining and upgrading these facilities as they
approach the end of their useful design life. Typically, utilities have a design life of 40 to 80
years dependent upon how they've been maintained and constructed while streets have a design
life of 20 to 25 years. The design life for streets is considerably less due to the nature of the
materials that are used to build them, the weather they're exposed to and the amount of traffic
they experience. The condition of each facility is a concern from a public safety standpoint.
Blackhawk Road and its utilities were constructed, approximately 25 to 30 years ago.
Therefore, Blackhawk Road has approached the end of its useful design life and is in a
condition when street reconstruction can be considered.
It's also important that all homeowners and City officials know and are confident that
these facilities are being maintained and replaced at the most opportune time and at a
reasonable cost for the longest period of time. In an attempt to better inform homeowners of
the condition of their streets, the City of Eagan recently had structural and surface evaluations
done on Blackhawk Road. The results of the surface evaluations are presented in this report
to help homeowners better understand the condition of their streets. These evaluations are
based on technical and objective observations made by representatives trained in this work.
SCOPE: This project provides for reconstruction of Blackhawk Road from Deerwood Drive
to State Highway 13 as shown on Figure No. 1. Also included in accordance with the
Comprehensive Trail System Plan is the construction of an 8' wide bituminous trail along the
49546.rpt
�1
east side of Blackhawk Road between Deerwood Drive and State Highway 13. A 6' wide
concrete sidewalk is proposed along the west side of Blackhawk Road from Deerwood Drive
to Silver Bell Road. Blackhawk Road is considered a Community Collector in the City of
Eagan. Property abutting Blackhawk Road for the most part is residential with the exception
of Sky Hill Park, Blue Cross/Blue Shield, and Townview Townhomes located at Silver Bell
Road. Two unplatted parcels are presently undeveloped and zoned Townhouse (R3) and
Neighborhood Business (NB).
New storm sewer and upgrading portions of the existing storm sewer system are also
included. Improvements are also proposed to the existing sanitary sewer and water main
systems as determined by Eagan Public Works.
FEASIBILITY AND RECOMMENDATIONS: This project is feasible from an engineering
standpoint and is in accordance with the 5 Year Capital Improvement Plan for the City of
Eagan. The project as outlined herein can best be carried out as one contract. Blackhawk
Road will be upgraded based on projected traffic counts. Street reconstruction costs estimated
herein assumed an R value of 30 for the subgrade soil type. In the event, soil borings indicate
a higher R value, reconstruction costs estimated herein may be reduced.
49546.rpt
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DIFFLEY ROAD
EAGAN, MINNESOTA
BLACKHAWK ROAD
CITY PROJECT No. 665
L:\49\49546\49546R01.DWG NOVEMBER 93'
FIGURE 1
MM. 49546
II
■
Bonestroo
Rosene
Anderlik d
Associates
STREET EVALUATION: Blackhawk Road is proposed to be reconstructed as part of this
project. The justification for street reconstruction is based on the following:
- Street Age
- Structural Strength
- Surface Condition
- Existing and Future Maintenance
In accordance with engineering standards, the anticipated life of a pavement is
approximately 25 years. As previously mentioned, the life of a street is based on the materials
used to build it, the weather it's subjected to and the amount of traffic it experiences.
Blackhawk Road between Deerwood Drive and Silver Bell Road is 24 years old and has
exceeded it's useful design life based on its age.
The desired structural strength of a Community Collector street is a 9 ton design
thickness. In the case of Blackhawk Road, a bituminous overlay is recommended to comply
with a 9 ton design. This structural testing was accomplished by use of the Road Rater which
is an electro-hydraulical device which imposes a load to the roadway and measures its
deflection. Based 011 the measured deflection, a recommended equivalent overlay thickness is
determined to prevent the deflection based on the required load.
The final and most important consideration for evaluating an existing street is its
surface condition. The Pavement Condition Index (PCI) ranks the surface condition of each
street. Table 1 presents the categories which define PCI Rankings.
TABLE 1
PCI MAINTENANCE REQUIRED
55-100 Routine (Crack Seal/Seal Coat)
35-55 Patch/Repair and/or Overlay
0-35 Reconstruct
49546.rpt
c4
In general, PCI Rankings below 35 require removal of the existing deteriorated
bituminous pavement before constructing a new bituminous surface. In some cases, based on
soil borings, the existing aggregate base may also have to be reconstructed. PCI Rankings
between 35 and 55 indicate a pavement is reasonable adequate, however, patching is required
before constructing a bituminous overlay. PCI Rankings over 55 typically don't require
bituminous overlays and generally routine maintenance such as crack sealing and seal coat is
adequate. As noted on Figure No. 2, all of the PCI Rankings from Highway 13 to Robin Lane
(south intersection) are below 40. Also as shown on Figure No. 2, the PCI Rankings from
Silver Bell Road to Deerwood Drive are somewhat higher than Silver Bell Road to Highway
13. However, all the rankings fall within the 35-55 category requiring patch/repair and/or
overlay. Therefore, based on PCI rankings, various street improvements are required for street
reconstruction.
49546.rpt
0 400 800
Goole in feet
1
SILVER BELL ROAD
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EAGAN, MINNESOTA
BLACKHAWK ROAD
CITY PROJECT No. 665
49546R02.DWG NOVEMBER 1993
FIGURE 2
COMM. 49546
■
}
Bonestroo
Rosana,
Andertik d
Associates
DISCUSSION:
Street - Blackhawk Road from Deerwood Drive to Highway 13 was previously constructed in
1969. That construction included a 44 foot wide roadway with concrete curb and gutter from
Deerwood Drive to Serpentine Drive and a 24 foot wide roadway with no concrete curb and
gutter from Serpentine Drive to Highway 13. Bituminous shoulder with concrete curb and
gutter was added to west side of Blackhawk Road from Serpentine Drive to Robin Lane (south
intersection) in 1973. The existing sidewalk from Silver Bell Road to 800 feet south was
constructed in 1976. The existing typical street section is a 2" thick bituminous surface
constructed over a 6 inch aggregate base as shown in Figure No. 3.
Blackhawk Road is considered a community collector street in the City of Eagan and
funnels traffic to higher density collectors and arterial streets, such as Diffley Road, Cliff Road,
and Highway 13. Projected traffic counts (average daily traffic, ADT) for Blackhawk Road
(year 2013) based on the Eagan Transportation Study are listed below:
Existing Projected 2013 ADT
Blackhawk Road 1993 ADT (1.5% Annual Growth Rate)
Deerwood Drive to Silver Bell Road 7540 9957
Silver Bell Road to Blue Cross Road 5600 7542
Blue Cross Road to Highway 13 3650 4916
Street construction proposed herein for all of Blackhawk Road is a new 41/2' thick
bituminous pavement over a new 10" thick aggregate base as presented on Figure No. 4. Based
on forecast traffic volumes, existing conditions, and state aid design standards, it is
recommended that a 36 foot wide roadway with new B618 curb be constructed in the section
between Silver Bell Road and Highway 13 as shown on Figures No. 5, 6, and 7. This cross
section will provide two 18' wide traffic lanes. An 8' wide parking lane could be considered on
one side of the roadway. However, by not providing the parking lane, the extra wide driving
49546.rpt
a�
lanes (18') will allow turning movements to abutting driveways and side streets, allowing thru
traffic to pass without being delayed or significantly encroaching over the center line. Street
widening for the most part will occur on the west side of the street, so the east curb line will
match the edge of the existing bituminous pavement. The section between Deerwood Drive
and Silver Bell Road will remain a 44' wide roadway maintaining the existing concrete curb and
gutter as shown on Figure No. 4. The cross section between Deerwood Drive and Silver Bell
Road will continue to provide two traffic lanes with a parking/stalled vehicle on both sides of
the street.
In accordance with the City's Master Trail Plan, an 8' wide bituminous trail with an 8'
wide boulevard between the trail and curb will be constructed on the east side of Blackhawk
Road between Deerwood Drive and Highway 13. A 6' wide sidewalk will be constructed on
the west side between Deerwood Drive and Silver Bell Road maintaining at least an 8' wide
boulevard between sidewalk and curb. Existing trees and bushes in the street right-of-way will
be saved where possible by slight adjustments in the trail alignment. Figure No. 7 presents the
typical roadway and boulevard sections for Blackhawk Road between Deerwood Drive/Silver
Bell Road and Silver Bell Road/Highway 13.
In addition, to safely and efficiently accommodate increasing traffic volumes in the
future, it will be necessary to widen Blackhawk Road on its northbound approach to Robin
Lane at Highway 13. The proposed 6' - 8' widening at Robin Lane will permit left turn lanes
to both intersections greatly facilitating turning movements and increasing capacity efficiency.
It is also proposed to widen Blackhawk Road on its southbound approach to Blue Cross Road.
The proposed four foot widening will permit a left turn lane to Blue Cross Road. Signing and
pavement markings are necessary to promote proper lane use.
49546.rpt
A signal warrant analysis was performed in October of this year at Blackhawk Road and
Highway 13 to evaluate the possible need for street signals at that intersection. This included
analysis of average traffic delays, average traffic counts, and yearly traffic accidents. The
information gathered showed that street signals are not justified at this time.
Figure No. 3 - Existing Sections
49546.rpt 9
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50'
50'
---------------------
44'
WWI
22' 1 22'
Ex. Conc. Curb
2" Bituminous Mat
6" Cl. 6 Gravel Base
9" Cl. 3 Gravel Subase
Deerwood Drive to Silver Bell Road
Original Construction
VARIABLE
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added w/Plat
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24'
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Bituminous Shoulder
(Added by Maintenance)
Silver Bell Road to Blue Cross Road
Original Construction
8'
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3«1J
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6" Cl. 6 Gravel Base
9" Cl. 3 Gravel Subase
VARIABLE
VARIABLE
24'
8'
8'
8'
2" Bituminous Mat
6" Cl. 6 Gravel Base
Blue Cross Road to T.H. 13
Original Construction
EXISTING STREET SECTION
EAGAN, MINNESOTA
BLACKHAWK ROAD
CITY PROJECT No. 665
49546R11.DWG NOVEMBER 1993
FIGURE 3
CMM. 49546
■
Bonestroo
Rosene
Anderlik&
Associates
1
Engineers& Architects
2335 West Highway 36
St. Paul, Minnesota 5511:
50'
50'
Var.
Var.
44'
22'
22'
8'
8'
12'
Save Existing
Conc. Curb
7
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6" Select Granular
Jr 7
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1" Type 41 Bit. Wear Course
—1 1/2" Type 31 Bit. Binder
—2" Type 31 Bit. Base Course
10" Class 5 Aggregate Base
Ex. 2 1/2" Cl. 3 Gravel Base
2" Type 41 Bit. Wear Course
6" C. 5 Aggregate Base
Deerwood Drive to Silver Bell Road
Street
C. ROW
Variable
Variable
7' to 11'
36' to 40'
18' to 20'
18' to 20'
8'
7'
Design Conc.
Curb & Gutter
1 /4" /Ft. /
4' to
8'
6" Crown
—1" Type 41 Bit. Wear Course
—1 1/2" Type 31 Bit. Binder
—2" Type 31 Bit. Base Course
10" Class 5 Aggregate Base
Ex. 2 1/2" Cl. 3 Gravel Base
2" Type 41 Bit. Wear Course
6" C. 5 Aggregate Base
Silver Bell Road to T.H. 13
PROPOSED STREET SECTION
EAGAN, MINNESOTA FIGURE 4
BLACKHAWK ROAD
CITY PROJECT No. 665
49546R11.DWG NOVEMBER 1993
COMM. l495
■
Bonestroo
Rosene
Anderiik6
Associates
Engineers& Architects
2335 West Highway 36
St. Paul. Minnesota 55113
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Storm Sewer - The existing storm sewer systems serving Blackhawk Road were reviewed to
determine their present capacity. It's proposed to reconstruct either wholly or partially all the
existing catch basin structures and catch basin leads on Blackhawk Road. Presented on Figures
No. 8, 9, and 10 are new storm sewer extensions proposed from the existing storm sewer
systems. The storm sewer extensions are recommended to improve intersection drainage and
provide greater inlet capacity into the existing storm sewer system. The existing storm sewers
conveying drainage from Blackhawk Road at Deerwood Drive; between Davenport Avenue and
Cochrane Avenue into Cedar Grove No. 6; Robin Lane opposite Blackhawk Lake; and
Crestridge Lane are proposed to be utilized as part of this project. Although the capacity of
these existing storm sewers are slightly less than the required 5 year storm event, based on past
history and the condition of each storm sewer, it's not recommended any upgrades be made at
this time.
49546.rpt
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Sanitary Sewer and Water Service Reconstruction - Utility reconstruction includes minor
improvements to the existing sanitary sewer and water system. These improvements include
the removal of all 24" diameter sanitary sewer castings and replacing the new 27" diameter
casting. The existing 27" diameter covers with pick holes will also be replaced with new 27"
diameter covers with concealed pick holes. Through the televising of the sanitary sewer lines
on Blackhawk Road, two sanitary lines were discovered to be in need of repair. It is proposed
that portions of these pipe be excavated and repaired as needed.
All existing gate valves will be adjusted to grade. In addition, a few of the existing
water shutoff valves serving each home are not properly working. Therefore, it is proposed to
repair all existing water shutoff valves which aren't working. It's also proposed to install two
new gate valves in the existing water main system, one at Silver Bell Road and another at
Robin Lane (north intersection).
Street Lights: It's proposed to have Dakota Electric construct 14 street lights along Blackhawk
Road.
49546.rpt
21
Il\
EASEMENTS/PERMITS: To construct the bituminous pathway between Silver Bell Road and
Highway 13 and maintain an 8' wide boulevard, a small permanent easement (approximately
1200 sq. ft.) is required from Parcel 011-75 at Kyllo Lane. Temporary easements will be
required at various locations to maintain the 8' wide boulevard and bituminous pathway. The
extent of temporary easements could be minimized in some cases with retaining wall
construction. Listed below are the parcels where temporary easements may be required:
Silver Bell Road to Highway 26
Parcel 010-76
Parcel 090-75
Parcel 010-81
Parcel 070-75
Parcel 011-75
Parcel 010-79
A permit will be required to work within MnDOT right-of-way at Highway 13.
49546.rpt
22
COST ESTIMATE: A preliminary cost estimate is presented in Appendix A located at the back
of this report which is summarized below:
I. STREET
A. Blackhawk Road (Deerwood Drive to Silver Bell Road)
a) Bituminous Street Reconstruction $310,820
b) Repair Existing Concrete Curb 36,730
B. Blackhawk Road (Silver Bell Road to Highway 13)
a) Bituminous Street Reconstruction $460,380
b) Concrete Curb Improvements 75,760
II. CONCRETE SIDEWALK (Deerwood Drive to Silver Bell Road) $52,420
III. BITUMINOUS PATHWAY
a. Blackhawk Road (Deerwood Drive to Silver Bell Road) $ 47,770
b. Blackhawk Road (Silver Bell Road to Highway 13) 99,850
IV. STORM SEWER
a. Blackhawk Road (Deerwood Drive to Silver Bell Road) $113,300
b. Blackhawk Road (Silver Bell Road to Highway 13) 168,170
V. SANITARY SEWER AND WATER REPAIR
a. Blackhawk Road (Deerwood Drive to Silver Bell Road) $ 17,170
b. Blackhawk Road (Silver Bell Road to Highway 13) 29.550
VI. STREET LIGHTS $ 20,160
TOTAL $1,432,080
The total estimated project cost is $1,432,080 which includes contingencies and indirect
costs. Contingency costs are estimated at 5% while indirect costs are estimated at 30% which
include legal, engineering, administration, and bond interest. Indirect costs for street lights are
estimated at 20%.
49546.rpt
23
I ��
AREA TO BE INCLUDED: (BLACKHAWK ROAD - PROJECT NO. 665):
DEERWOOD DRIVE to SILVER BELL ROAD
CONSTRUCTION AREA
ASSESSMENT AREA
NE 1/4 Section 20
Parcel 010-03
Cedar Grove No. 6
Lots 54-61 Block 6
Blackhawk Oaks Addition
Lot 1 Block 1
ASSESSMENT AREA
SE 1/4 Section 17
Parcel 010-76
Parcel 010-77
Parcel 010-78
Parcel 010-79
Parcel 010-81
Parcel 011-02
Parcel 011-75
Parcel 012-01 (Sky Hill Park)
Parcel 012-02
Parcel 020-78
Parcel 030-75
Parcel 030-78
Parcel 040-75
Parcel 050-75
Parcel 060-75
Parcel 070-75
Parcel 090-75
Town View First Addition
Lot 1 Block 21
Blackhawk Acres
Lot 1-5
Lot 6 (061-00)
Blue Cross Addition
Lot 3 Block 1
49546.rpt
Cedar Grove No. 6
Lot 1 Block 5
Lot 1, 2, 53 Block 6
Lot 1, 18 Block 8
Lot 1 Block 9
Cedar Grove No. 8
Lot 1, 9 Block 7
Lot 5, 6, 11, 12 Block 9
Lot 12, 13 Block 10
Cedar Grove No. 10
Lot 4, 5, 12 Block 1
Cedar Grove No. 11
Lot 1, 6, 7, 8, 9, 10, 11 Block 1
Blackhawk Oaks Addition
Lot 2 Block 1
Lot 1 Block 2
SILVER BELL ROAD to T.H. NO. 13
14) 4
CONSTRUCTION AREA
Ridge View Acres
Lot 9 Block 2
Lot 8, 9 Block 3
Lot 7, 8 Block 4
ASSESSMENT: Assessments are proposed to be levied against the benefitted property which
take direct driveway access onto Blackhawk Road in accordance with the City of Eagan's
Assessment Policy for Street Reconstruction which is summarized below. A preliminary
assessment roll is included in Appendix B located at the back of this report. All costs will be
revised based on final project costs.
Property Type
Residential/Duplex All Other
Assessed City Assessed City
Bituminous Street Reconstruction 75% 25% 100% 0%
New Concrete Curb 100% 0% 100% 0%
Repair Existing Concrete Curb 0% 100% 0% 100%
Storm Sewer 0% 100% 0% 100%
Sanitary Sewer/Water Repair 0% 100% 0% 100%
New Sanitary Sewer/Water Service 100% 0% 100% 0%
Similar to other street reconstruction projects in the City of Eagan and the Cedar Grove
area, it's proposed to assess residential property which take direct driveway access on a lot
equivalent basis, one lot equivalent for each standard residential lot. In the event an unplatted
residential property can subdivide further based on Eagan's required lot size, street frontage,
and available open space, it's proposed to assess that property the number of lot equivalents
that it can subdivide too. Listed below are the existing residential properties along Blackhawk
Road that can subdivide further which are also listed in Appendix B and shown on Figure No.
13 located at the back of this report.
Parcel Estimated Lot Equivalents
SE 1/4 Section 17
Parcel 010-76 5
Parcel 010-78 2
Parcel 011-02 3
Parcel 011-75 2
Parcel 030-78 2
Parcel 070-75 2
49546.rpt 25
The cost per lot equivalent for bituminous street reconstruction and new concrete curb are
presented in Appendix C and are listed below. The cost per lot equivalent is based on
reconstructing a standard 32' wide residential street to a residential design thickness between
Silver Bell Road and Highway 13 as presented in Appendix C. It's proposed to assess the same
bituminous street reconstruction rate per lot equivalent to the assessable residential property
between Deerwood Drive and Silver Bell Road as shown on Figure No. 14 located at the back
of this report. It's not proposed to assess the new concrete rate to the properties between
Deerwood Drive and Silver Bell Road because concrete curb already exists.
Cost/Lot Equivalent
Bituminous New Concrete
Blackhawk Road Street Reconstruction Curb Total
Deerwood Drive to
Silver Bell Road $2073 N/A $2073
Silver Bell Road to
Highway 13 $2073 $1914 $3987
Properties which aren't residential (commercial or multiple) are proposed to be assessed
on a front foot basis. The front foot rate is determined by dividing the bituminous street
reconstruction cost ($460,380) and new concrete curb cost ($75,760) for Blackhawk Road
between Silver Bell Road and Highway 13 by the total front footage (8,000 F.F.) as presented
in Appendix B. Town View 1st Addition constructed concrete curb when it developed,
therefore, it is proposed to provide a curb credit in determining the front foot rate for Town
View 1st Addition. The rate per front foot with and without a curb credit is presented below:
Silver Bell Road to Highway 13 Rate/F.F.
Commercial/Multiple Property $67.02
Town View 1st Addition (Curb Credit) $52.94
49546.rpt 26
Project costs associated with concrete sidewalk, bituminous trail, new storm sewer, and
sanitary sewer/water main repairs are not proposed to be assessed. However, sanitary sewer
and water main extensions to serve future subdivisions or development will be assessed to the
abutting property they serve.
The property owner will have the option at the time of the assessment hearing to pay the
assessment in full following the assessment hearing or include the assessment as part of their
property tax statement. If the assessment is included on the property tax statement, the
assessment will be spread over a period of time and at an interest rate determined by the bond
sale financing this improvement. If the assessment is spread over a 15 year period at a 7%
interest rate, the following payment schedule will result based on the following assessment
amounts:
Assessment = $3,987
Principal Interest Cost Per Cost Per
Per Year Per Year Year Month
1st Year $266 $279 $545 $45
15th Year 266 19 285 24
Assessment = $1073
1st Year $138 $145 $283 $24
15th Year 138 10 148 12
49546.rpt 27
REVENUE: A summary of revenue sources is listed below:
Project
I) STREET Cost Revenue Balance
A. Deerwood Drive to Silver Bell Road
1. Bituminous Street Reconstruction $310,820 20,730 -290,090
2. Repair Existing Concrete Curb 36,730 0 -36,730
B. Silver Bell Road to TH 13
1. Bituminous Street Reconstruction 460,380
2. New Concrete Curb 75,760
Subtotal (Part B)
II) CONCRETE SIDEWALK
A. Deerwood Drive to Silver Bell Road
536,140 289,837 -246,303
52,420 52,420
III) BITUMINOUS PATHWAY
A. Deerwood Drive to Silver Bell Road 47,770 47,770
B. Silver Bell Road to TH 13 99,850 99,850
IV) STORM SEWER
A. Deerwood Drive to Silver Bell Road 113,300 113,300
B. Silver Bell Road to TH 13 168,170 168,170
V) SANITARY SEWER/WATER MAIN REPAIRS
A. Deerwood Drive to Silver Bell Road 17,170 17,170
B. Silver Bell Road to TH 13 29,550 29,550
TOTAL $1,432,080 $310,567 $1,121,513
The anticipated project deficit is $1,121,513 which will be the responsibility of the major
street fund and respective utility funds.
49546.rpt 28
I
�9
PROJECT SCHEDULE
Present Feasibility Report January, 1994
Public Hearing February, 1994
Approve Plans & Specifications Winter 1994
Award Contract Spring 1994
Substantial Completion Fall 1994
Assessment Hearing Fall 1994
First Payment Due w/Property Tax Statement Spring 1995
49546.rpt 29
V)\
Appendix A
Preliminary Cost Estimate
Blackhawk Road
Street and Utility Reconstruction
Project 645
I. Street
A. Blackhawk Road (Deerwood Drive to Silver Bell Road)
a) Bituminous Street Reconstruction
15,000 SY Remove bituminous pavement @ $1.50/sq.yd. $ 22,500
750 CY Subgrade excavation @ $5.00/cu.yd. 3,750
1,000 CY Select backfill @ $4.00/cu.yd. 4,000
9,000 TN Class 5 aggregate base @ $8.00/ton 72,000
1,700 TN Bituminous base course @ $21.00/ton 35,700
1,300 TN Bituminous binder course @ $21.00/ton 27,300
900 TN Bituminous wear course @ $23.00/ton 20,700
800 GL Bituminous material for tack coat @ $1.50/gal. 1,200
135 SY Concrete valley gutter @ $30.00/sq.yd. 4,050
1 LS Traffic control @ $25,000.00/lump sum 25,000
4 EA Remove/reconstruct existing CBMH/CB w/cstg @ $1,400.00/ea 5,600
5 EA Adjust CBMH/CB/MH precast structure w/cstg @ $700.00/ea 3,500
2 EA Remove and replace MH rings and cstg. @ $300.00/ea 600
50 LF 15" RCP storm sewer @ $24.00/lin.ft. 1,200
3 EA Adjust GV & box @ $200.00/ea 600
Subtotal $227,700
+ 5% Contingencies 11.390
$239,090
+ 30% indirect Cost 71.730
TOTAL BITUMINOUS STREET IMPROVEMENTS $310,820
b) Repair Existing Concrete Curb
1,750 LF Remove concrete curb & gutter @ $4.00/lin.ft. $ 7,000
1,750 LF Concrete curb & gutter @ $10.00/lin.ft. 17,500
800 SY Sod w/topsoil @ $3.00/sq.yd. 2.400
Subtotal $26,900
+ 5% Contingencies 1.350
$28,250
+ 30% Indirect Costs 8.480
TOTAL REPAIR CONCRETE CURB $36,730
49546.appendix.a
B. Blackhawk Road (Silver Bell Road to Highway 13)
a) Bituminous Street Reconstruction
16,000 SY Remove bituminous pavement @ $1.50/sq.yd. $24,000
7,500 CY Common excavation @ $7.00/cu.yd. 52,500
1,500 CY Subgrade excavation @ $5.00/cu.yd. 7,500
1,500 CY Select backfill @ $4.00/cu.yd. 6,000
10,500 TN Class 5 aggregate @ $8.00/ton 84,000
2,200 TN Bituminous base curse $ @21.00/ton 46,200
1,600 TN Bituminous binder coarse @ $21.00/ton 33,600
1,100 TN Bituminous wear course @ $23.00/ton 25,300
850 GL Bituminous material for tack coat @ $1.50/gal 1,280
270 SY Concrete valley gutter @ $30.00/sq.yd. 8,100
1 LS Traffic control @ $25,000.00/lump sum 25,000
12 EA Remove/reconstruct CBMH/CB w/casting @ $1,400.00/ea 16,800
3 EA Adjust CBMH/CB/MH precast structure w/cstg @ $700.00/ea 2,100
3 EA Remove and replace MH rings & casting @ $300.00/ea 900
50 LF 15" RCP storm sewer @ $24.00/lin.ft. 1,200
4 EA Adjust GV & Box @ $200.00/ea 800
50 EA Clear &grub @ $300.00/ea 1,500
10 EA Relocate mailboxes @ $50.00/ea 500
Subtotal $337,280
+ 5% Contingencies 16,860
$354,140
+ 30% Indirect Costs 106,240
TOTAL BITUMINOUS STREET IMPROVEMENTS $460,380
b) New Concrete Curb Improvements
1,450 LF Remove concrete curb @ $4.00/lin.ft. $ 5,800
8,500 LF B618 concrete curb & gutter @ $5.00/1in.ft. 42,500
18 EA Driveway restoration @ $400.00/ea 7,200
Subtotal $55,500
+ 5% Contingencies 2,780
$58,280
+ 30% Indirect Costs 17,480
TOTAL NEW CONCRETE CURB IMPROVEMENTS $75,760
49546.appendix.a
1a�
II. Concrete Sidewalk
a) Blackhawk Road (Deerwood Drive to Silver Bell Road)
7,700 SY 4" concrete sidewalk @ $1.50/sq.yd. $11,550
300 CY Common excavation @ $7.00/cu.yd. 2,100
200 CY Select granular borrow @ $8.00/cu.yd. 1,600
7 EA Driveway repair @ $400.00/ea. 2,800
4,000 SY Sod w/topsoil @ $3.00/sq.yd 12,000
17 EA Clear & grub @ $300.00/sq.yd. 5,100
3,250 SF Remove ex. 4" sidewalk @ $1.00/sq.ft. 3,250
Subtotal $38,400
+ 5% Contingencies 1.920
$40,320
+ 30% Indirect Costs 12.100
TOTAL CONCRETE SIDEWALK $52,420
III. Bituminous Pathway
a) Blackhawk Road (Deerwood Drive to Silver Bell Road)
2,300 SY 2" Bituminous pathway @ $3.00/sq.yd. $ 6,900
600 CY Common excavation @ $7.00/cu.yd. 4,200
800 TN Class 5 aggregate @ $8.00/ton 6,400
1 EA Driveway repair @ $400.00/ea. 400
4,500 SY Sod w/topsoil @ $3.00/sq.yd. 13,500
12 EA Clear & grub @ $300.00/ea 3,600
Subtotal $35,000
+ 5% Contingencies 1.750
$36,750
+ 30% Indirect Costs 11.020
TOTAL PATHWAY
(Deerwood Drive to Silver Bell Road) $47,770
49546.appendix.a
b) Blackhawk Road (Silver Bell Road to Highway 13)
2,600 SY 2" Bituminous pathway @ $3.00/sq.yd $ 7,800
650 CY Common excavation @ $7.00/cu.yd. 4,550
1,000 TN Class 5 aggregate @ $8.00/ton 8,000
7 EA Driveway repair @ $400.00/ea. 2,800
4,500 SY Sod w/topsoil @ $3.00/sq.yd. 13,500
2,100 SF Retaining wall @ $15.00/sq.ft. 31,500
30 EA Clear & grub @ $150.00/ea. 4,500
20 CY Landscape rock @ $25.00/cu.yd. 500
Subtotal $73,150
+ 5% Contingencies 3.660
$76,810
+ 30% Indirect Costs 23.040
TOTAL PATHWAY
(Silver Bell Road to Highway 13) $99,850
W. Storm Sewer
a) Blackhawk Road (Deerwood Drive to Silver Bell Road)
150 LF Remove existing storm sewer @ $8.00/lin.ft. $ 1,200
1,550 LF 15" RCP storm sewer @ $26.00/1in.ft. 40,300
27 EA Std. MH/CB w/cstg. @ $1,500.00/ea 40,500
2 EA Connect to Ex. MH @ $500.00/ea 1,000
Subtotal $83,000
+ 5% Contingencies 4.150
$87,150
+ 30% Indirect Costs 26,150
TOTAL STORM SEWER
(Deerwood Drive to Silver Bell Road) $113,300
b) Blackhawk Road (Silver Bell Road to Highway 13)
400 LF Remove existing storm sewer @ $8.00/lin.ft. $ 3,200
2,500 LF 15" RCP storm sewer @ $26.00/lin.ft. 65,000
36 EA Std. MH/CB w/cstg. @. $1,500.00/ea 54,000
2 EA Connect to Ex. MH $500.00/ea 1,000
Subtotal $123,200
+ 5% Contingencies 6,160
$129,360
+ 30% Indirect Costs 38,810
TOTAL STORM SEWER
(Silver Bell Road to Highway 13) $168,170
49546.appendA.a
��3
V. Sanitary Sewer and Water Repairs
a) Blackhawk Road (Deerwood Drive to Silver Bell Road)
2 EA Adjust MH precast section @ $650.00/ea. $ 1,300
3 EA Salvage existing casting @ $60.00/ea 180
3 EA Remove and replace rings and casting @ $300.00/ea 900
1 EA Furnish and install GV & box @ $1,000.00/ea 1,000
1 EA Furnish and install curb stop & box @ $350.00/ea 350
50 LF 1" Copper water service @ $17.00/1in.ft. 850
2 EA Repair sanitary sewer lines @ $4,000.00/ea. 8,000
Subtotal $12,580
+ 5% Contingencies 630
$13,210
+ 30% Indirect Costs 3,960
TOTAL SANITARY SEWER
(Deerwood Drive to Silver Bell Road) $17,170
b) Blackhawk Road (Silver Bell Road to Highway 13)
5 EA Adjust MH precast section @ $650.00/ea. $ 3,250
15 EA Salvage existing casting @ $60.00/ea 900
15 EA Remove and replace rings and casting @ $300.00/ea 4,500
1 EA Furnish and install GV & box @ $1,000.00/ea 1,000
3 EA Repair sanitary sewer lines @ $4,000.00/ea. 12,000
Subtotal $21,650
+ 5% Contingencies 1,080
$22,730
+ 30% Indirect Costs 6,820
TOTAL SANITARY SEWER
(Silver Bell Road to Highway 13) $29,550
VI. Street Lights
14 EA Street lights @ $1,200.00/ea
49546.appendix.a
+ 20% Indirect Costs
TOTAL STREET LIGHTS
P -q
$16,800
16,800
$ 3,360
$20,160
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Parcel Description
1. DEERWOOD DRIVE TO SILVER BELL ROAD
NE 'A Section 20 (Parcel 010-03)
Cedar Grove No. 6 (Lot 54-61 Block 6)
Blackhawk Oaks (Lot 1 Block 1)
11. SILVER BELL ROAD to HIGHWAY 13
SE 'A Section 17
Parcel 010-76
010-77
010-78
010-79
010-81
011-02
011-75
012-01 (Skyhill Park)
012-02
020-78
030-75
030-78
040-75
050-75
060-75 _
070-75
090-75
TOWN VIEW FIRST ADDITION
Lot 1, Block 21 (106 units)
BL4CKIIAWK ACRES
IAA 1-5
Lot 6 (061-00)
BLUE CROSS ADDITION
Lot 3, Block 1
TOTAL
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APPENDIX C
RESIDENTIAL EQUIVALENT STREET ASSESSMENT
BLACKHAWK ROAD
STREET AND UTILITY RECONSTRUCTION
Project No. 665
File 49546
Blackhawk Road (Silver Bell Road to Highway 13) Equivalent 32' wide street
I. Bituminous Street Reconstruction
16,000 SY Remove bituminous pavement @ $1.50/sq.yd. $ 24,000
1,200 CY Common excavation @ $7.00/cu.yd. 8,400
2,500 TN Class 5 aggregate @ $8.00/ton 20,000
1,600 TN Bituminous base course @ $21.00/ton 33,600
800 TN Bituminous wear course @ $23.00/ton 18,400
750 GL Bituminous material for tack coat @ $1.50/gal. 1,130
1 LS Traffic control @ $20,000/lump sum 3,000
5 EA Remove/reconstruct CBMH/CB w/cstg @ $1,400.00/ea. 7,000
100 LF 15" RCP storm sewer @ $24.00/lin.ft. 2,400
6 EA Adjust GV & box @ $200.00/ea 1,200
Subtotal $119,130
+ 10% Contingencies 5,960
$125,090
+ 35% Indirect Costs 37,530
TOTAL BITUMINOUS STREET $162,620
II. New Concrete Curb
1,450 LF Remove concrete curb @ $4.00/lin.ft. $ 5,800
8,500 LF Concrete curb & gutter @ $5.00/1in.ft. 42,500
18 EA Driveway repair @ $400.00/ea. 7,200
9,000 SY Sod w/topsoil @ $3.00/sq.yd. 27,000
Subtotal $82,500
+ 5% Contingencies 4,120
$86,620
+ 35% Indirect Costs 25,990
TOTAL CONCRETE CURB $112,610
49546/appendix.c
1a4
III. Residential Cost/Lot Equivalent
Street Length Highway 13 to Silver Bell Road
Highway 13
Silver Bell Road
Total Lineal Feet
Total Front Feet
= Station 97+05
= Station 5705
= 4000 L.F.
= 8000 F.F
Non Assessable and Non Residential F.F. Property
Highway 13 R/W
Robin Lane R/W (N & S)
Parcel 010-77 (Comm.)
Lot 3 Block 1 Blue Cross (Comm.)
Blue Cross Road R/W
Parcel 010-79 (Multiple)
Ridge View Acres (Non Assessable)
Town View 1st Addition (Lot 1 Bik 1)
Silver Bell Road
175 F.F.
120 F.F.
450 F.F.
740 F.F.
60 F.F.
645 F.F.
1105 F.F.
450 F.F.
40 F.F.
3,785 F.F.
- Residential Equivalent Street Reconstruction Cost = (8.000 - 3.785)F.F. x $162,620 x0.75 = $64,260
8,000 F.F.
Cost/Lot Equivalent = $64,260/31 Lot Equivalent = $2,073/Lot Equivalent
Residential Equivalent New Curb Cost =
Cost/Lot Equivalent =
- New Curb Rate/F.F. =
49546/appendix.c
$59.330 =
31 Lot Equivalent
$112.610 =
8,000 F.F.
1 ai
4.215 F.F. x $112,610 = $59,330
8,000 F.F.
$1,914/Lot Equivalent
$14.08/F.F.
RIC E `,/(� Vii' ACNES
LEGEND
2LE -NUMBER LOT EQUIVALENTS(LE)
FRONT FOOT ASSESSMENT
(NON RES/DENT/AL PROPERTY)
-DRIVEWAY ACCESS
020-80
010-81
1LE
1 1 I frl 1
ASSESSMENTS
SILVER BELL ROAD
Ffir; ) 1 1 1
090-75
1LE
010-76
5LE
EAGAN, MINNESOTA
BLACKHAWK ROAD
CITY PROJECT No. 665
49546R12.DWG DECEMBER 1993
FIGURE '13
779g6
0 250 500
Scale in feet
Bonestroo
Rosene
Anderlik d
Associates
SILVER BELL ROAD
DEERWOOD DR
ASSESSMENTS
LEGEND
1 LOT EOUIVALENT EACH
DRIVEWAY ACCESS
EAGAN, MINNESOTA
BLACKHAWK ROAD
CITY PROJECT No. 665
49546R12.DWG NOVEMBER 1993
FIGURE 14
COMM.
0 250 500
Scale in feet
kiBonestroo
Rosene
•
Anderlik
Associates
Agenda Information Memo
January 18, 1994, City Council Meeting
FINAL ASSESSMENT HEARING
(CEDARVALE BLVD & BEAU D'RUE DR - STREETLIGHTS)
C. Project 658, Final Assessment Hearing (Cedarvale Boulevard & Beau d'Rue Drive -
Streetlights) --On December 21, the City Council received the final assessment roll for the
above -referenced p o'ect and scheduled the public hearing to be held on January 18.
Enclosed on page I l is a summary of the final assessment roll which shows the amount
of the final assessments to be levied on an area basis to all affected properties in accordance
with the feasibility report. Although the original feasibility report did not anticipate
assessable construction costs, it was recognized that there were field surveying, engineering
and related costs associated with preparing the feasibility report and holding the public
hearing process to accommodate this petitioned request by the affected businesses.
Subsequently, the final assessment amount reflects these administrative costs.
All notices have been published in the legal newspaper and sent to all affected property
owners informing them of this final assessment hearing. As of this date, staff has not
received any objections.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for
Project 658 (Cedarvale Boulevard & Beau d'Rue Drive - Streetlights) and authorize its
certification to Dakota County.
1 5O
'TIAL ASSESSMENT BRING
PROJECT NUMBER: PROJECT 658 ASSESS/0MT REARING DATE: JANUARY 18. 1994
S UBDIVISION/AREA: Cedarvale Boulevard & PUBLIC ZINC DATE: NOVEMBER 2, 1993
Beau -De -Rue Drive
IMPROVEMENTS INSTALLED AND/OR ASSESSED:
' .R. gm Feasibility Report
SANITARY SERER
❑ Trunk
Laterals
❑ Service
❑ Lat. Benefit/
Trunk
FINAL F.R.
RATES L►TES
FINAL F.R.
STORM SEDER RATES RATES
❑ Trunk
❑ Laterals
❑ Lat. Benefit/
Trunk
NATER
❑ Trunk
❑ Laterals
❑ Service
❑ Lat. Benefit/
Trunk
0 NAC
STREETS
❑ Gravel Base
❑ Surfacing
❑ Res. Equiv.
❑ Multi Equiv.
❑ C/I Equiv.
❑ Trail
SERVICES
❑ ilater & San.
Sever
STREET LIGHTS
❑X Installation $89.63/Ac. n/a
0 Energy Charge
CONTRACT * OF INTEREST AMOUNT CITY
_,NO. 7ARCE1S TERMS RATE AISESSED FINANCED
n/a F.R. -0- F.R.
--X114--- 62 3 Yrs. 6.5 % $ 5.746.18 -0-
(31
Agenda Information Memo
January 18, 1994 City Council Meeting
CIVIC ARENA PROJECT UPDATE
A. Update, Civic Arena Project --Pat Dill, Chairperson of the Civic Arena Fundraising
Committee, met with the City Administrator on Friday, January 7, for the purpose of
providing an update on the Committee's efforts to raise the $600,000 community match and
various public policy questions that have surfaced after meeting with the corporate
community. Mr. Dill has asked to appear before the City Council and provide a status
report on how the fundraising is proceeding and to be certain that questions the Committee
is responding to during visits with local corporations are consistent with City Council policy.
City Administrator Hedges summarized five (5) questions that were raised bx Pat Dill at the
Friday, January 7 meeting. For a copy of that memo, refer t pages 3 f through1
The City Attorney has reviewed the memo; attached on page Lis his response to Items
3, 4 and 5.
The Director of Parks & Recreation, Director of Finance and City Administrator have met
and reviewed the five (5) questions in advance of the City Council meeting. The following
are remarks that have some impact on each of the five (5) questions that are raised in the
attached memo prepared by the City Administrator:
1) The actual cost breakdown for the civic arena and outdoor wading pool,
according to information compiled by the Director of Parks & Recreation, from
past City Council meetings, was $1,950,000 for the ice facility and $50,000 for
the wading pool. If the wading pool is not constructed in Phase 1, any
adjustment to the $1.4 million allocation is a City Council policy decision. It is
currently allocated $1,350,000 to the civic arena and $50,000 to the pool.
2) Staff is of the opinion that using a construction management company to
evaluate costs and assist in the construction of the civic arena project is the best
solution if the fundraising committee continues to seek in-kind contributions.
A construction manager can manage a variety of in-kind contributions similar
to selecting sub -contractors. The Director of Parks & Recreation interviewed
two (2) firms, Cost Analysis Associates and Arena Consultants Construction, to
perform the civic arena project cost estimate reporturing spring, 1993. For
a copy of that report, refer to pages 1,12 through 1c((
3) The civic arena fundraising committee would like to approach various business
companies who could provide in-kind contributions, as an example, electrical
work. According to the fundraising committee, without the detailed plans and
specifications, it is difficult to obtain in-kind contributions. According to
Director of Parks & Recreation Vraa, it would cost the project approximately
$40,000-$50,000 to prepare detailed plans and specifications unless the
architectural firm and a construction management firm were willing to provide
the design fee as an in-kind donation. This amount is consistent with the
amount Arena Consultants Construction proposed in the attached memo under
"Division XVI Design Fee @ $38,500." This amount is for an architectural firm
only. There was a condition in the discussion and approval at the March 2,
1993 City Council meeting that no additional dollars would be expended from
public funds on the project until the $600,000 match is obtained. It was the City
Council's direction in 1993 to perform a cost study, prepared by Arena
Consulting, which established a project cost and budget. This cost estimate is
detailed and was intended to be used for fundraising purposes by the
community.
The Committee has also questioned the possibility of a design -build option.
The use of the "design build" option will probably make coordination of in-kind
contributions difficult. The City or its construction manager would not control
agreements with sub -contractors and, therefore, not be able to quantify what,
if any, contributions were being made.
4) Four and five are policies that have been discussed by the City Council, but
5) need some further clarification by the civic arena committee.
By way of further update, the Eagan Foundation Board of Directors did approve an
agreement with the Eagan Fundraising Conunittee to act as the recipient of funds raised by
the community for the arena facility project.
Enclosed on pages Othlrough J n is a copy of the letter, description of the civic arena
project and drawings that were reviewed last June, 1993, by the City Council and distributed
by the fundraising committee for various contacts with the business corporate community.
Also enclosed on pages/ throughas a copy of the March 2, June 1 and June 15 City
Council minutes pertaining to the civic arena project.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the update and provide
direction to the civic arena committee regarding conditions 1, 2, 4 and 5 being requested
of the City Council. Due to the complexities of #3, it is recommended that staff continue
to meet with the civic arena committee to better define the project cost and designation of
in-kind.
41°I°____city of eagan
MEMO
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 10, 1994
SUBJECT: CMC ARENA PROJECT
A meeting was held on Friday, January 7, with Pat Dill, Chairperson of the Civic Arena
Fundraising Committee, for the purpose of providing an update on the Committee's
efforts to raise the $600,000 community match and various public policy questions that
have surfaced after meeting with the corporate community. The following questions,
raised by Mr. Dill, will need a response by the City Council before the Civic Arena
Committee can continue its contacts and fundraising:
1) What is the actual cost breakdown for the civic arena and outdoor wading
pool totalling an overall project cost of $2,000,000? Also, if the wading pool
is not constructed in Phase 1, will the $1.4 million allocation be reduced
proportionate to the total cost that included both the civic arena and outdoor
wading pool?
2) Would the City consider using a construction management company, such
as E & V Construction or Cost Analysis Associates, to review the cost
estimate or eventual detailed plans and specifications to determine an actual
project cost?
3) Would the City Council consider authorizing detailed plans and specifications
so contractors and sub -contractors could respond to an actual design bid for
the project? Until actual plans and specifications are prepared and a cost
analysis performed, it is difficult for the Committee to approach contractors
for in-kind or cash donations by contractors in the corporate community.
4) Both Coca-Cola and MacDonalds have been approached by the Civic Arena
Fundraising Committee and would like to contribute to the project, but both
have asked for an exclusivity clause. For example, Coca-Cola would ask that
only their products be sold for some specified period of time, while
MacDonalds is asking for an advertising commitment that excludes other
Type II restaurants for approximately five (5) years.
5) The Civic Arena Committee has also spoken with corporations or private
financial donors who are asking for a commitment that they will be properly
recognized on plaques or in dressing rooms, team rooms, sideboards, ad
panels, be named after an individual or company. The Civic Arena
Committee will notify the City Administrator's office of any donors who are
making a special request so these requests, on a case-by-case basis, can
be reviewed by the City Council and once the project is finalized, those
commitments can be properly recognized.
The City Administrator is asking that these items be properly addressed by the City
Council to provide the Civic Arena Committee the direction they need to continue their
fundraising activities.
City Adminis =tor
cc:
Ken Vraa, Director of Parks & Recreation
Gene VanOverbeke, Director of Finance
Jim Sheldon, City Attorney
TLH/vmd
i3s
SENT BY:
1-12-94 ; 16:30 ;SEVERSON WILCOX SMEL-+ 612 681 4612;# 1/ 1
SIMMORAMDUlt
TO: Tom Hedges, City Administrator
FROM: Jim Sheldon, City Attorney
DATE: January 13, 1994
ME: Civic Arena Project Memo - dated January 10, 1994
As requested, I have reviewed your proposed meso. Paragraphs 1 and 3
appear to be strictly policy questions.
Paragraph 3 discusses in kind donations or implies worked performed
by others than the entity with which the City is contracting. Those
instances will require some contract language which permits in kind
contractors or materials to be provided as part of the City's
contract with the builder.
With respect to Paragraph 4, as part of the construction of the
HUbert R. Humprhey Mstrodame in Minneapolis, advertising was sold on
an exclusive basis around the scoreboard. That case vas decided by
the Supreme Court and determined that it was legitimate. However, the
length of time should be reasonable and it should be a value for
value arms length type of arrangement.
With respect to Paragraph 5, the recognition of donors by the City is
a policy question. However, to the extent that it is advertising or
promotional to the donors, the should
arst the samsrefer sor sor imilarr.
another if the amount or typse
obviously, the City to be on firm legal ground needs to be consistent
with its approach in so far as treating similar donors in a like
fashion.
If you have any questions, please feel free to contact tae.
JPS/wkt
R-95%
612 432 3480 01-12-94 04:34PM P001 #39
MEMORANDUM
TO: Tom Hedges, City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
DATE: June 29, 1993
RE: Civic Arena Project: Cost Estimate Report
Background:
The City Council has previously authorized the department staff to make use of consultant
services to determine construction cost for a proposed recreational facility. This
recreational facility is to be a "first phased" building which is to be used primarily for ice
and other indoor recreational activities. Staff subsequently hired Arena Consulting and
Construction to perform this cost study.
Pesign Process:
The cost analysis was completed with only a limited architectural program being
developed. Staff had prepared a drawing reflecting a "minimal" facility which was then
refined by the consulting firm. This firm then matched the elements to the site to develop
a proposed schematic design from which cost estimates were prepared. The cost
projection is always extremely difficult to do because program elements can change
based on people's perceptions and own vision of what a facility is to look like and how
it is to be constructed. The proposed facility is to be constructed out of pre -cast concrete
panels with a metal fabricated roof. Direction was given to the consultant to leave out
items which could be part of a second phase construction, such as a sound system,
whole auditorium heating, concessions equipment, office equipment, operational items,
etc. The cost projection was to be for building construction cost only and excluded items
such as the parking lot, landscaping, signage, parking lot lighting, utility connections.
Essentially, this is a building construction cost projection and not a total project cost.
Projected Building Cost:
A projected budget cost for this facility as prepared by A.C.C. include the following:
Division H:
Site Work
Division III:
Poured in Place Concrete
Pre -cast Concrete Panels
Poured Concrete Bleachers
Division IV:
Internal Masonary Block Walls
Division V:
Beams and Lentis
Stairs and Handrail
$ 19,000.00
48,000.00
152,000.00
32,200.00
56,000.00
2,900.00
11,000.00
Miscellaneous Steel 2,260.00
Division VI:
Miscellaneous Carpentry 1,800.00
Countertops 1,800.00
Division VII:
Thermal/Moisture Protect 9,870.00
Division VIII:
Highlift Doors 3,800.00
Metal Doors, Frames & Hardware 28,380.00
Entrance Framing and Glazing 6,000.00
Windows 4,000.00
Concession Doors/Windows 1,600.00
Division IX:
Painting 19,900.00
Precast Wall Sealer 4,600.00
Ceramic Tile Floor & Walls 17,800.00
Suspended Ceiling 850.00
Division X:
Toilet Partition/Access 5,400.00
Protective Flooring 31,500.00
Bleacher Seating 33,000.00
Dasher Boards & Players Boxes 116,000.00
Protective Netting 1,400.00
Division XI:
Refrigeration System 345,000.00
Division XII:
Furnishings NA
Division XIII:
Double Roof Panel 382,000.00
Division XIV:
Elevator (1st Phase) 35,000.00
Division XV:
Plumbing 28,000.00
Fire Protection 42,000.00
Heating and Ventilation 23,400.00
Seating Area Heating 16,000.00
Dehumidification 85,000.00
Division XVI:
Electrical 70,000.00
Building Permits 28,500.00
General Conditions 47,000.00
Construction Management Fee 85,000.00
Design Fee 38.500.00
TOTAL 1,836,460.00
Contingency Kg=
TOTAL PROJECTED PRELIMINARY BUDGET $1,926,460.00
Several alternatives were discussed for potential additions to this the Civic Arena which
need to be considered as both aesthetic and functional in terms of meeting the city's
standards for facilities of this size. These items include for consideration:
1. Brick Veneer Exterior Walls $130,000.00
2. Construct Under Bleachers For Future Team Rooms 89,000.00
3. Expose Aggregate Pre -cast Panels 9,400.00
4. Mezzanine Construction (Shown on Page 2 of attachments)78,000.00
5. Extended Vestibule 12,500.00
6. Precolored Rock Faced Block to Be Used
with Precast Panels 16,500.00
7. Steel Form Finish With Bands on Precast Panels
as Option to Finish 21,000.00
In addition to the alternates for improvements to the facility, there are potential deducts
which could be considered if coordinated properly and done by volunteers. These
deducts include the following:
12. Painting Interior $ 2,500.00
13. Dasher Board Assembly and Installation 14,000.00
14. Protective Flooring Installation 5,500.00
15. Refrigeration Equipment Installation Including:
a. Subfloor Thermal Installation
b. Rink Floor Tubing Installation
c. Vapor Barrier Installation
d. Reinforcement and Mesh Installation
e. Expansion Joint Installation
5,000.00
6,500.00
120.00
5,200.00
1,500.00
As mentioned earlier in this memorandum, there are numerous items that have not been
included in the cost estimate for construction but are operational items. I have prepared
a preliminary listing of items that would be necessary to make this building operational or
have provided an allowance for those particular items. These items are as follows:
1. Scoreboard
2. Sound System
3. Hockey Goal Frames (2 sets)
4. Ice Edger
5. Ice Painting System
6. Flooding Hose and Reel
7. Miscellaneous Rink Cleaning Items Including
Scrapers, Shovels, Squeegees
8. Ice Resurfacer
9. Office Furniture Allowance
10. Building Janitorial Equipment (ie. brooms,
mops, buckets, vacuums, floor scrubbers, etc.)
11. Office Equipment including cash register
12. Concession Equipment (Variable cost dependent
upon size and type) Allowance
$ 12,000.00
28,000.00
2,500.00
900.00
1,800.00
1,000.00
1,000.00
50,000.00 to $68,000.00
1,000.00
3,400.00
2,500.00
12,000.00
The listing of above items is to reflect the cost of additional needs but is not necessarily
reflective of all items yet identified for building operations. Additional items might even
include janitorial supplies, soaps, disinfectants. This is simply to make recognition of the
fact that there are additional items that will be necessary to purchase for the building to
make it operational.
Recognition of Gifts and Donations:
As you are aware, the fundraising efforts for the Eagan Civic Arena Project is now
advancing beyond the organizational stage into contact of potential donors. Recognition
for these gifts and donations can be done in a number of ways. The following has been
generally recognized as permissible opportunities for the fundraising group:
1. A large plaque which would be mounted within the building in a prominent location.
It might be in the entryway or a wall easily visible as people enter the building. On
the plaque, engraved nameplates would be added giving recognition to various
levels of contributions by individuals or corporations. The plaque size can be as
large as 3' X 5', or as may be necessary, to carry the names of the various
contributors.
2. Scoreboard(s) Recognition: Recognition of a scoreboard(s) can be given to the
donor with a reader panel attached to the scoreboard(s). This is similar to what
has occurred at Northview Athletic Fields or Goat Hill Baseball Field.
3. Team Room Identification: Identification of major contributors through name
recognition of each of the team room is permissible. Recognition could be the
nameplate over the door frame or painted with large graphics on the door or
immediately to its left naming the room after the donor.
4. Ice Resurfacer: To the corporation or individual who wishes to donate the ice
resurfacer, advertisement or recognition can be painted on both sides of the
machine. This recognition would be carried on the resurfacer for a period of
approximately 10 years, which is typically the life cycle of an ice resurfacer.
5. Advertising Panels/"Corporate Sponsors": A single, large advertising board which
provides for name insertions of individual corporate donors is also an opportunity
to give recognition to major contributors. The panel board could have an
inscription which gives recognition to large corporate sponsors for their "significant"
donation for the construction of the facility. Following the inscription would be a
listing of all those corporate sponsors in letters ranging from 8 to 10" high either
in alphabetical order or by the size of their gift. This large board would be placed
at one end of the facility and prominently located for a period of five years. On the
board could be the corporate logos as well as the name of the firm making the
large donation. This is very similar to the engraved nameplates on a plaque in the
entrance to the building but may appeal to a different market.
An alternative to the above is to sell advertising panels to be placed on the interior of the
dasher boards. These advertising panels might stay in place for a shorter period of time
due to the wear and tear that is expected as a result of playing hockey or other sports
within the arena proper.
��o
Community's Fund Raising Efforts:
As a result of the Council Workshop on June 15, it is my understanding that the Council
has determined that the project will only proceed, as previously outlined, when the
community has raised or has committed to in-kind donations to the equivalent of
$600,000.00. This is the minimal amount and that additional fundraising could go beyond
this figure to be used for enhancements. These enhancements could be for the second
floor mezzanine, as well as other improvements to the building.
Wading Pool:
At this time, staff has followed up on earlier requests to the City of Delta, British Columbia,
for information on their water spray parks. The spray park may be an attractive
alternative or an addition to the proposed wading pool for the recreational facility. Once
received, staff will be preparing for Council consideration a concept/cost estimate for a
facility. As was mentioned at the Council Workshop on June 15, the State of Minnesota
is changing some of their rules and regulations pertaining to swimming pools.
Consequently, any cost projections we find in the current rules or even the proposed
rules may change as a result of the rules as they are actually adopted. Nevertheless, it
would be beneficial for the Council to review the cost/benefit of a wading pool. This
report will make no effort to develop a site compatible theme with a recreational facility.
As this goes beyond staff capabilities. It would be more appropriate for the wading pool
to be final designed and incorporated with the architectural/construction documents
should the recreational facility proceed.
In summation, Arena Consultants Construction has prepared a projected construction
budget for a Civic Arena on a preliminary architectural program that is certainly lacking
in some detail. Nevertheless, it provides a good basis for the fundraising efforts to begin.
This cost estimate does not include ancillary equipment which will be necessary to
operate the facility and is intended as a construction budget only. Response to a follow-
up contact with the City of Delta, British Columbia, has been made regarding their water
spray park; after receipt of this information staff will proceed with an outlined
memorandum for wading pool construction costs.
If I can provide you with additional information or clarification relative to the cost
projections for this recreation facility and the wading pool or to other issues I have raised
with this memorandum, I would be most happy to try to respond to your questions.
KV/dj
D4ARENACON.COS
1 Lk
city of edger,
June 30, 1993
Re: Eagan Civic Arena Projecticommunity Goal
Dear Friend, Business and Corporate Leaders:
THOMAS EGAN
Mayor
PATRICIA AWADA
SHAWN HUNTER
SANDRA A. MASIN
THEODORE WACHTER
Council Members
THOMAS HEDGES
City Administrator
E. J. VAN OVERBEKE
City Clerk
In official action that was taken by the Eagan City Council at a
regular City Council meeting held on March 2, 1993, $1,400,000 of
public dollars from the City's Community Investment Fund were
earmarked for the civic arena project that includes an outdoor
wading pool.
Ice, indoor soccer and many other dry floor activities are planned
for the civic arena. The proposed wading pool or water play
feature is to be designed so as not to be limited only to young
children within the community.
A match by the community has been set at $600,000 for construction
costs of approximately $2,000,000. A group of citizens have
organized as the Eagan Civic Arena Fundraising Committee and is
pursuing alternatives for raising the $600,000 community goal. The
Eagan Foundation, a non -for-profit organization, will act as the
recipient of all financial contributions.
The success
additional
entitled,
information
Fundraising
of the project will be a total community effort. For
information, a copy of a fact sheet is attached
"Eagan Civic Arena Project" in addition to other
the City has prepared for the Eagan Civic Arena
Committee.
If you have any questions that you would like to address to the
City of Eagan, feel free to contact the Director of Parks &
Recreation, who is the City's Project Coordinator, or the office of
the City Administrator at any time.
Thomas Eg
Mayor
Attachments
TE/vmd .
MUNICIPAL CENTER
3830 PILOT KNOB ROAD
EAGAN. MINNESOTA 55122-1897
PHONE: (612) 681.4600
FAX (612) 681-4612
TDD: (612) 454.8535
THE LONE OAK TREE
THE SYMBOL OF STRENGTH AND.GROWTH IN OUR COMMUNITY
Equal Opportunity//11(1rtTlWive Action Employer
MAINTENANCE FACILITY
3501 COACHMAN POINT
EAGAN. MINNESOTA 55:22
PHONE: (612) 6814300
FAX: (612) 681•4360
101): (612)
city of acigcin
June 30, 1993
PAT DILL, CHAIRPERSON
EAGAN CIVIC ARENA FUNDRAISING COMMITTEE
1413 RINGS WOOD RD
EAGAN MN 55122
Re: Civic Arena Project
Dear Pat,
THOMAS EGAN
Moyor
PATRICIA AWADA
SHAWN HUNTER
SANDRA A. MASIN
THEODORE WACHTER
Council Members
THOMAS HEDGES
City Administrotcr
E. J. VAN OVERBEKE
City Clerk
Congratulations on organizing the civic arena fundraising
committee. I appreciate the enthusiasm that is generated at each
meeting by the group that has been in attendance in the past
several weeks. I hope your efforts to raise the community match
are proceeding along. To assist your committee in its efforts to
secure contributions from civic organizations, business- and
corporations, we are providing information for your use in
presentations.
Enclosed is the following information:
1) A letter from my office on behalf of the Eagan City
Council in support of the project with an attached fact
sheet.
2) A copy of a memo from the Director of Parks & Recreation
to our City Administrator entitled, "Recreational Facility
Cost Estimate Report." This report can verify the cost of
the project and also itemize in-kind donations if a
private, business or industry is inclined to contribute.
3) A letter that discusses the goal for the facility.
4) It should also be noted that the Eagan Community
Foundation has a tax exempt status and is intended to be
the recipient and custodian of all contributions for the
project. These contributions are tax deductible and,
according to the City Attorney, are non-refundable if for
some reason the civic arena project should not proceed
ahead.
MUNICIPAL CENTER
3830 PILOT KNOB ROAD
EAGAN. MINNESOTA S5122.1897
PHONE: (612) 681.4600
FAX: (612) 681.4612
MN• rA19h ASA 'WAS
THE LONE OAK TREE
THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Atly>we $Ion Employer
MAINTENANCE FACILITY
3501 COACHMAN PON'
EAGAN. MINNESOTA 55122
PHONE: (612) 651.4300
EAX: (612) 681.4360
1DO (612) 454.8535
PAT DILL, CHAIRPERSON
EAGAN CIVIC ARENA
NNE 30, 1993 FUNDRAISING COMMITTEE
PAGE TWO
5) Consideration should be
constructed on-site given to a fundraising billboard
constructed
that records the amount of
thebhrcd shouldnot be erected s a until tion giving theby
in-kind but possibly.
gifts are received/committed.30{ of the cash or
6)
reductionse ofof ing which shows
proposed floor building donations and
Your efforts to undertake this common plans.
the fulfillment of community challenge is exciting
cornerstone for the community.g this project will be and
a lasting
I am available to confer with
ur
Parks & you concerning the
Directoriy of Recreation is the Project project. the
aspects Administrator, the Thomas Hedges, is very knowCoordinator and the
issues relative tom the ect and cis also availale tolassistl with all
Project.any
Sincerely,
Thomas Ega
Mayor
TE/vmd
RAGAN CIVIC ARENA PROJECT
By official action of the Eagan City Council, $1,400,000 was
committed for a civic arena project that is to include a multi-
purpose arena and outdoor wading pool. Ice, indoor soccer and many
dry floor activities are planned for the civic arena. The proposed
wading pool or water play feature is to be designed so as not to be
limited to only the young children within the community. A match
by the community has been set at $600,000 for a consturction cost
of approximately $2,000,000.
Location of the facility is the Eagan municipal center campus,
south of the existing City Hall.
The Eagan Civic Arena will provide for a number of uses that could
include the following:
Sports/Recreation
Indoor Soccer
Youth
Community Leagues
Adult
Indoor Larcrosse
Youth
Tennis
Volleyball
Rollerblade Hockey
Rollerskating/blading
Pre -season Baseball
Batting Cages
Golf Driving Range
Archery
Basketball
Exercise Classes
Gymnastics
Walking/Running Track
Dance Classes
Shows
Animal (Cat,. Dog, Horse)
Antiques
Arts and Crafts
Collectibles
Flea Markets
Home
Sporting Goods
Vechicles
Social Gatherings
Commencements
Conventions
Banquets
Dances
Food Fairs
Picnics and Parties
Table Games
Religious Meetings
A public/private partnership is clearly the focus toward success of
the project.
The success of this project will be in the hands of the community.
An Eagan Civic Arena Fundraising Committee has been formed and is
actively pursuing alternatives for raising the $600,000 community
goal.
The reason for pursuing the project is simple: the youth of Eagan
need a facility to participate in the any activities proposed for
the civic arena. The committee is committed to sweat equity,
financial participation as individuals and a fundraising drive for
civic groups, business and industry.
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Page 6/EAGAN CITY COUNCIL MINUTES C C' r
March 2, 1993
Ballot #3
No Majority
Ballot #4
John Rudolph, Majority for Two -Year Tenn
One, One -Year Term:
Ballot #5
Frankie Hall, Majority for One -Year Term
One. One -Year Alternate Tenn:
Ballot *6
David Szott, Majority for One -Year Alternate Term
1993 • 1997 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
Mayor Egan introduced this item as the 1993 - 1997 Five -Year Capital Improvement Program.
Before beginning his presentation., City Administrator Hedges announced that while it was being
repaired, there was presently no audio being broadcast over cable Channel 16. He said the audio would be
restored as soon as possible and noted that replays of the meeting would have sound.
City Administrator Hedges then turned his attention to the CIP. He described the CIP as a multi-year
planning instrument to identify needed capital projects and to coordinate financing and timing of the projects
to maximize return on the investment. He then explained each part of the CIP. At the conclusion, Mr. Hedges
cautioned that adoption of the CIP would not mean that capital expenditures would be automatic. He said most
would require a Request for Proposal, or when assessments were involved, a public hearing, thereby insuring that
the City Council agreed on procedure and process as to how they wish to expend these dollars.
The City Council deferred their questions and Mayor Egan opened the meeting to public input.
John Grund, 1431 Lone Oak Road, reminded the City Council about new Federal taxes.
Randy Munsterman, 3938 Turquoise Circle, stated that he had twice voted down the arena and that this
one should also be put on referendum for the people to decide. Councilmember Masin asked Mr. Munsterman
if he was opposed to a community center or just one aspect. Mr. Munsterman said be was opposed to all.
William Osborne, 1327 St. Andrew Boulevard, said many were misinformed about the community center.
He said the facility was needed and noted that some residents bad left the City because the community center
was not voted in. He suggested everyone "get on board" so that the City could get the kind of facility it wanted.
Courtney King, 3771 Woodland Trail, said be was embarrassed that the City did not have a sheet of ice.
He stated that building an arena would not involve a lot of City money and he did not understand the problem.
l4q
c .14`
Page 7/EAGAN CITY COUNCIL MINUTES
March 2, 1993
Jim Runkel, 4872 Four Seasons Drive, voiced his support for the use of funds from the Community
Investment Fund (CIF) for the facility. He stated that it was a prudent use of funds for recreational purposes.
Mr. Runkel further stated that it was not the community center that had been rejected by the voters but a tax
increase that had.
Karen Flood, who identified herself as a member of the League of Women Voters, suggested that the
City appoint a task force to determine, among other issues: the purposes for which CIF money can be spent,
the prioritization of the costs and features of the project, how many people will be served, how successful are
such facilities in other communities, who will manage the facility, etc. She said the public should be informed
and their input solicited through various forums including the official City newsletter. She dosed by saying that
funds of this scope should only be expended after informing the residents so they may take an active and
informed role. When asked by Mayor Egan whether this was the League of Women Voters' official position,
Ms. Flood indicated it was the League of Women Voters' position on openness in government.
Bob Saalborn, 4064 Amethyst Lane, stated that the community center bad been voted down three times
and added that he did not think enough thought had gone into the project. Mr. Saalborn asked if a study bad
been done to see whether the Rosemount arena would serve other areas. He said after three elections this was
being "rammed down the voters' throats" and would continue to cost them money.
Brad Schmidt, asked where the League of Women Voters was when the senior citizen center was built
to serve only 64 residents or when the City's maintenance facility was expanded. He questioned how the
expansion of the municipal center and police facility would not increase taxes. He asked that residents not single
out the arena for criticism and asked that they look at the arena as an investment in the community.
Norm Marsh, 3381 Rolling Hills Drive, described himself as a three-day resident who moved to Eagan
for its school system. His second reason was the City's recreational facilities, existing and proposed.
Pat Dillon said the City will be able to do this project without raising taxes and indicated he wanted to
help with raising the private portion of the funding.
Mark Sisson, 4862 Windsor Court, said the City has experienced unprecedented growth and has met that
challenge head on. He said the needs of youth are not being met and there is no central recreational facility.
Scott Rogers, 957 Stanwix Road, said this appeared to be a hockey issue. He then asked what other
activities were intended for this center and if only hockey, he suggested that perbaps the needs of the entire
community should be addressed. Mayor Egan noted that in addition to hockey, there would be provisions made
for free skating, ringette, indoor soccer, and community events. Because it would not have the most elaborate
ventilation system, it is anticipated that it would operate 40 - 45 weeks each year. Councilmember Hunter added
that the proposed project would contain a wading pool and arena which he hopes will be the first phase of a
multi -phase community center. Mr. Rogers said that if this portion of the CIP is approved, be wants to make
sure that the youth of the entire community are served not just the hockey people. He said he believes the
community center was denied because it was not offered step by step but an instant S9 million project.
Steve Mann stated that he hoped that as a community, the residents would support the project even if
it is for something they don't do themselves.
Patrick Dier, 774 Sunset Drive, spoke in support of the ice arena and added that no one asked him if
he wanted the other recreational facilities in the City.
Ray Bohn, Westbury Addition, said he voted in favor of the community center three times. He
commended the City Council for their support.
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Page 8/EAGAN CITY COUNCIL MINUTES
March 2, 1993
Bud Kaehler, 985 Ticonderoga Trail, said the "special interest" label irritated him because most projects
are special interest. He mentioned that the softball fields are used primarily by adults and children are
discouraged from using the fields. He said the arena would be used not only for hockey but for activities for
people of all ages.
David Schlaefer, 1452 Kings Wood Lane, said he moved to Eagan for its quality of life. He commended
the City for its development but the children need this facility. Mr. Schlaefer also mentioned the excessive speed
on Pilot Knob Road and recommended that if the facility is built, that the City lower the speed limit.
Councilmember Wachter informed Mr. Schlaefer that the City doesn't have much to say about such speed limits
as they are set by the State.
Scott Webster, 4774 White Oak Court, stated his support and referred to the pride the community
achieves through its sports programs.
Lola said there was no safe place for children to go without a parent. She said the facility was
important and needed.
Brian Carey, student, said he grew up in Eagan doing things in other cities. He said it was time that
something was done in the City for its youth.
Russ Peters, Kingswood Addition, said it is important to develop the community center concept and
indicated he would like to see a broader facility that the whole community could get behind. He said that
perhaps such a facility could be phased in if funding is not immediately available.
Mayor Egan closed the public testimony. He said be saw persons in the audience whom he knew were
opposed to the facility and acknowledged their presence and position.
Mayor Egan stated that he had received a number of phones calls over the weekend regarding this issue
but admitted he had not received as many as some members of the Council because he had spoken early and
clearly about his views on this matter. Mayor Egan described the history of previous community center proposals
and then turned his attention to the proposal before the Council. He noted that the question of the facility had
been on a number of City Council meeting and workshop agendas and bad been discussed with the CIP
repeatedly. He advised that the facility had been scaled back dramatically from previous proposals but all
funding above the City's S1.4 million appropriation would have to be raised by the community before work would
proceed. He added that the facility was expected to generate enough capital to pay for its own maintenance and
upkeep and then closed by saying that he believed the multi-purpose arena would provide balance in the
community and lead to greater community pride. For those reasons, he said would support the use of CIP funds
for the facility.
Councilmember Hunter discussed an informal survey he had made of residents regarding the facility.
He said there is a perception that this is a single use facility, however, he mentioned the wading pool and
outlined the proposed uses for the arena. Secondly, he provided that contrary to the perception, the facility will
not require raising taxes to build it and noted that he believed previous proposals were defeated on that basis.
Additionally, Councilmember Hunter reported that Springsted, Inc., had performed a study and found that ice
arenas break even in their operation thus negating the perception that City funding will be needed for operation
of the facility. He joined the Mayor in support. In dosing he conceded that if the community bas not raised
the matching donation for construction of the facility by the end of 1994 that it should be abandoned.
Councilmember Masin began by agreeing that there are not enough safe places in the community for
children to go. She stated her belief that a community center is needed --not just a wading pool and not just an
arena --but a community center. However, she said building an arena gives the appearance of appealing to a
ic"(
Page 9/EAGAN CITY COUNCIL MINUTES
March 2, 1993
special interest group. In response to an earlier remark, Councilmember Masin said that voters were given a
choice on the development of the park system by a 1984 referendum. The Councilmember then indicated that
more study was needed and suggested the recreational facility be removed from the 1993 CIP and moved to 1994.
She said the timing was too close to the previous referendum and while she was not opposed in concept she was
opposed in process. She dosed by saying more community involvement is needed.
Councilmember Awada said she normally takes a fiscally conservative view and noted that because she
does not want her taxes raised, had voted against the community center. Since that time, she said she has tried
to come up with a compromise for a phased -in facility that will not raise taxes and will operate self -sufficiently.
The Councilmember said she thought this proposal met that criteria. She cautioned that the project will take
a commitment from the community to raise the additional funds and noted that it will not start until all the
money is in place. She then indicated her support.
Councilmember Wachter reported that he had been in favor of a community center for a long time.
He referenced the last failed bond issue and added that he represents many more people than just those in the
audience. He said they too bad the right to know what to expect and, therefore, the question should be put to
a referendum. He said be was opposed to putting the facility into the CIP and indicated be could not support
this concept.
Councilmember Hunter then asked to read the following 'ground rules" for phase I of the project into
the record:
1. City's commitment is not to exceed 51.4 million to be drawn from the Community Investment Fund
(CIF).
2. The project will consist of a multi -use arena ;tom outdoor children's wading pool. These are not
separate phases and shall be considered all inclusive in this phase.
3. The procedure for proceeding is as follows:
a. Estimate the entire project (arena & pool)
b. The community raises the difference between the total project cost and the City's 51.4 million
(funds raised can include "in-kind" commitments)
c. Facility built
4. The facility will be designed, built, maintained, and operated by the City's Parks and Recreation
Department. Advisory input can come from various groups including: the EAA, the hockey association, the
Eagan Foundation, and others.
S. No construction or major design expenditures can be made until Step 3b. is realized.
6. If 3b. is not realized by the end of 1994, the 51.4 of CIF is subject to reallocation in the Capital
Improvements Program (CIP).
Councilmember Awada indicated she would like to debate #4. She said she would like the facility to
be operated by a Board of Directors with the City having 50% of the seats on the Board and the remainder
going to business, school and sports interests or those with the most interest in seeing that the facility operates
at a profit or on a break-even basis. Sbe said the City could have veto power over operations, however, preferred
that the Parks & Recreation Department not control the facility because she did not want any City money,
C
Page 10/EAGAN CITY COUNCIL MINUTES
March 2, 1993
including staff time, going toward the operation of the facility. Councilmember Awada noted that the City cannot
solicit funds but the Board of Directors will need to raise money before the facility is built and then on an on-
going basis. Councilmember Hunter said one of the arguments against the facility is that "the hockey people will
control" it and added that the City should have final control. Councilmember Wachter also indicated he was not
comfortable with such an arrangement and wondered bow scheduling would be handled without staff input.
Mayor Egan noted potential liability and program issues as well as problems with the perception of who is in
control. Councilmember Hunter said be would be willing to remove *4 but believed the City should retain final
say in any decisions regarding the facility. Councilmember Awada agreed but still wants the facility run by a
Board.
City Administrator Hedges stated that if there are concerns regarding who will own and control the
facility, it could be handled by an Enterprise Fund with a Board appointed to oversee the Fund. He said such
an arrangement could be explored and explained in further detail. After Mayor Egan suggested that there would
be many ways to fine tune 'the details sometime in the future, Councilmember Awada suggested that if
Councilmember Hunter would withdraw Condition *4, she would remove her requirement for an external
governing body. It was agreed. Mayor Egan asked whether the CIP could be approved subject to the ground
rules and City Administrator Hedges indicated they could become a part of the CIP document.
The City Council then moved toward approving the Capital Improvements Program. The Mayor noted
that all park development and acquisition will be subject to review of the updated park master plan. In addition,
a S500,000 addition to the Law Enforcement/Municipal Center Expansion and a S50,000 addition to the
Recreational Facility (Wading Pool and Multi -Use Arena) were referenced. The question was raised as to
whether only the interest or part of the principal should be spent from the Community Investment Fund and
Director of Finance VanOverbeke indicated that under the current structure, there would be little difference in
either approach. Mayor Egan said these issues could be fine-tuned throughout the year and even after the CIP
is approved, it can be adjusted.
Hunter moved, Awada seconded, a motion to approve the Capital improvement Program for the years
1993-1997 as a multi-year planning instrument with S500,000 and S50,000 additions noted by staff regarding the
Law Enforcement/Municipal Center Expansion and the Recreational Facility (Wading Pool and Multi -Use
Arena), respectively, incorporating the ground rules with the deletion of *4 and the inclusion of *A1 as follows:
1. City's commitment is not to exceed S1.4 million to be drawn from the Community Investment Fund
(CIF).
2. The project will consist of a multi -use arena Ansi outdoor children's wading pool. These are net
separate phases and shall be considered all inclusive in this phase.
3. The procedure for proceeding is as follows:
al. Produce concept plan of complete community center with this project being the first phase.
a2. Estimate the entire project (arena & pool)
b. The community raises the difference between the total project cost and the City's $1.4 million (funds
raised can include "in-kind" commitments)
c. Facility built
(S3
(
t.
Page
Page 11/EAGAN CITY COUNCIL MINUTES
March Z, 1993
5. No construction or major design expenditures can be made until Step 3b. is realized.
6. If 3b. is not realized by the end of 1994, the S1.4 of CIF is subject to reallocation in the Capital
Improvements Program (CIP).
Aye: 3 Nay: 2 (Wachter, Masin) It is to be noted that Councilmembers Wachter and Masin voted
against the motion; however, both are in favor of the CIP but opposed to the recreational facility project.
Awada moved, Hunter seconded, the implementation of the following process:
1. Retain a project estimator
2. Create a special community-based task force to work with the project coordinator and the Director
of Parks & Recreation to begin and conclude a community-based campaign for raising the additional capital
necessary for a successful project. That committee should be solicited from tbe community and could be
appointed as early as the March 16 meeting.
3. A public information packet needs to be prepared for presentation to the community, including
service organizations, corporations, special use groups and the citizens, so the community completely understands
the project and the basis for solicitation of financial support.
4. A sign (similar to the traditional United Way Thermometer) will be erected on site, adjacent to Pilot
Knob Road, informing the public of tbe fundraising progress by the community.
5. The ground rules adopted by previous motion will supersede any inconsistencies between this process
and the ground rules.
Aye: 4 Nay: 0 Abstain: 1 (Wachter)
DAKOTA COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP
Mayor Egan introduced this item as a resolution for the Dakota County Economic Development
Partnership, 1993 Membership. City Administrator Hedges stated that this item had been before the Council
at a previous meeting, a number of questions were raised, and the Council asked that the Economic
Development Commission review it for further consideration. Mr. Hedges reported that the review had been
completed and the EDC had recommended approval for one year with an annual review thereafter.
Roger Norris, Chair -Elect, reiterated the Partnership's mission and urged the City's participation.
Councilmember Wachter said it would be fmancially more difficult for the Partnership if the City joined
for one or two years and then withdrew its membership. He indicated he would prefer to look carefully at the
organization before joining. Mayor Egan advised that he agreed in principle; however, was concerned about the
56,000 fee and its impact on the City. Councilmember Hunter noted that the EDC is in the process of redefining
its mission and while the Partnership may play a role in that mission, it is too premature to tell. The
Councilmember recommended waiting until the EDC process is complete.
l� �
1 .1€'.f
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
June 1, 1993
A special City Council meeting was held on Tuesday, June 1, 1993 at 5:00 p.m., In the lunch
room of the Municipal Center Building. The purpose of the meeting was to consider an update on the
recreation facility project and consider s grant application for a recreation trail funding program. Those
present were Mayor Egan and City Counclmembers Awada, Hunter, Masin and Wachter. Also present were
Director of Finance VanOverbeke, Director of Parks and Recreation Vraa, Director of Public Works Colbert,
and City Administrator Hedges.
BRAUN FINANCIAL OBLIGATION
City Counclmember Wachter stated that Henry Braun contacted him and asked for a
meeting with City staff to review the financial obligation that was identified against a lot in his development.
Director of Finance VanOverbeke provided an explanation and background information on the request by
Mr. Henry Braun to reduce the obligation. He further stated that any reduction is dearly a City Council
policy requiring a specific action. City Cotmcilmember Wachter stated that a consulting engineer with the
firm of Bonestroo, Rosene and Andertik who is no longer assigned projects in the City of Eagan, may have
ted Mr. Braun to believe that the City would assume all or a portion of the cost of the public improvement.
He further stated that h is his opinion that there should be a cost reduction to Mr. Braun. Mayor Egan
suggested the City split the difference between $7,072 which is the City amount and $2,000 which Mr. Braun
has indicated he is willing to pay. City Counciimembers concurred with Mayor Egan and the Director of
Finance was given a directive to negotiate with Mr. Braun.
RECREATION FACILITY UPDATE
Director of Parks and Recreation Vraa presented a set of drawings prepared by ARCNA
Consulting Construction for the proposed recreation facility building. He stated that according to ACC,
preliminary cost estimate and building construction cost can be held at approximately $1.9 million. City
Councilinember Wachter asked a number of construction related questions during the City Council's
preliminary review. Director of Parks and Recreation Vraa also discussed sweat equity options that were
identified by ACC stating that internal painting, installation of the rubber flooring and other related
applications should save up to 930,000 - 50,000 of the total project cost. He further stated that tip up panels
are proposed for the exterior walls which is cost effective and, after looking at several examples of that type
of construction the appearance can be compatible for the Eagan Municipal Center campus.
Pat Dili appeared and informed the City Council that he is the chairperson who is
coordinating the fund raising drive for the named Eagan Civic Arena project. He stated that the committee
has divided the fund raising efforts Into four (4) categories including corporations, non-profit organizations,
materials and volunteer labor. Mr. 0111 stressed the Importance of keeping the community's appropriation
under $500,000 given all the other fund raising that is occurring in the community. He further stated that
it 1s necessary that the committee receive formal documents from the Cky that verify information such as
project cost. Mr. DNI also stated that the committee would like the City. CounhcN to consider policies for the
naming of dressing rooms, scoreboard, equipment and other parts of the facility if corporations wish to
provide a donation with the understanding that they will receive corporate name recognition in the facility.
He further stated that the fund raising group is ready to proceed as soon as the project cost and criteria
for receiving corporate donations is set forth by the City.
( s
Mayor Egan thanked Mr. Dill for his hard work and fine presentation and further expressed
the importance of involving other community organizations in the fund raising drive to integrate a diverse
community support base for the muni -use recreation facility project. Mayor Egan assured Mr. Dili that
information will be reviewed at a special City Council meeting to be scheduled for 5:00 p.m., June 15.
RECREATION TRAIL FUNDING PROGRAM
Director of Parks and Recreation Vraa presented funding options for consideration of a
recreation trail funding program that could provide grant proceeds up to $50,000 for trailway extensions.
He further stated that the Parks and Recreation Commission and staff have reviewed the comprehensive trait
plan and outlined a list of trails that are scheduled for expansion. Director of Parks and Recreation Vraa
further stated that the two (2) trails that are recommended for the grant program are the Highilne - Walnut
Hill connection at Trapp Farm Park and the Wandering Walk Trail located In Trotter's Ridge. After review
and discussion by the City Council, Mayor Egan summarized a consensus that the City proceed with an
application for the recreation trail funding program stating that the Highline - Walnut Hill Trailway connection
and the Wandering Walk through Trotter's Ridge Park are the two (2) priorities.
OUTSIDE STORAGE
City Councilmember Hunter stated that in his travels through other communities and a
review of outside storage that exists around convenience centers is suggesting that the City Council may
want to reexamine certain uses such as ice containers as a permitted use. He further stated that In his mind
the question is where the City draws the line relative to outside storage. City Councilmembers suggested
that no deviation be made for one year and the regulations regarding outside storage be reexamined at that
time.
OTHER BUSINESS
There being no Other Business, the meeting was adjourned at 6:25 p m.
are 1, 1993
Date
TLH
ity perk
11 you need this Information In an alternate form such as large print, braille, audio tape, etc., please contact
the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 681-4600, (TDD phone: 454-8535)
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CiTY COUNCIL
Eagan, Minnesota
June 15, 1993
A special City Council meeting was held on Tuesday, June 151993 at 5:00 p.m., in the lunch
room of the Municipal Center Building. The purpose of the meeting was to provide an update on the status
of the multi -use recreation facftty project. Those present were Mayor Egan and City Councilmembers
Awada, Hunter, Masin and Wachter. Also present were Director of Finance VanOverbeke, Director of Parks
and Recreation Vraa, Acting Director of Community Development Hohenstein and City Administrator Hedges.
MULTI -USE RECREATION FACILITY PROJECT
City Administrator Hedges made reference to work the staff is coordinating on the multi -use
recreation facility project for the Community Fund Raising Committee. He specifically addressed points that
were raised in a recent correspondence by Pat Dill who is chair person of the Eagan Civic Arena Fund
Raising Committee. Director of Parks and Recreation Vraa presented drawings that were prepared by Arena
Consulting and Construction (ACC) who were hired by the City to provide a building cost estimate. He also
presented site drawings to show the location of the building In relationship to Pilot Knob Road and other
facilities currently located and planned for the Municipal Center site. A resident in the audience suggested
that the area proposed for additional expansion of a second sheet of ice be used In the Interim as an
outdoor skating rink. He proposed that the zambonl that is housed for the indoor rink groom the outdoor
skating rink.
Director of Parks and Recreation Vraa stated that the estimate prepared by ACC as a
building cost is in the amount of $1,926,460. He further stated that only building costs were considered in
the estimate, the site preparation, other land development costs, and building equipment were not taken into
consideration in this estimate. He further stated that the estimate, as presented, contains a 5% contingency
of $90,000, a design expense of $38,500 and $85,000 for construction management. Director of Parks and
Recreation Vraa also stated that seating is provided as a part of the estimate, however, finishing the second
level is not included in the cost as presented. He further discussed aspects of the construction that could
be installed by volunteers which could become a deduct. Director of Parks and Recreation Vraa explained
project enhancements, such as brick, Is a $130,000 addition, construction of the mezzanine is at a cost of
$78,000, decorative block at $16,000 and a vestibule proposed at $12,500 In the front of the building. He
further stated that no equipment for offices, concession space or equipment, including the zamboni/Ice
edger are included in the cost estimate.
Pat Dill suggested that the name of the project be changed from multi-purpose recreational
facility to Eagan Civic Arena. City Councilmembers concurred with that suggestion and further agreed that
the drawings as presented are an acceptable representation of the project to the community.
City Councilmember Wachter stated that consideration should be given to adding the
aggregate block to the project to be consistent with the City's policy regarding exterior facia on commercial/
industrial buildings. Mr. Dill asked that a final dollar amount be determined as the community goal for the
civic arena/wading pool project. City Councilmember Awada stated that the budget should take into
consideration deductions and additions as discussed to eliminate a future increase to the community goal.
Following a City Council discussion, It was agreed that a budget be established for the project dearly
defining the community goal portion. City Councilmember Hunter questioned the status of the wading pool,
reminding staff, the City Council and residents alike that the wading pool is an integral part of the civic arena
building program. Director of Parks and Recreation Vraa stated that the estimate for the wading pool will
1 c7
C
SCC MINUTES
JUNE 15, 1993
PAGE 2
be available in approximately three (3) weeks. City Counclmember Hunter stated that the original intent was
to budget up to approximately $100,000 for the wading pool, however, he further stated, If the cost far
exceeds that amount, consideration should be given to eliminating the wading pod as an element of the
total project.
Mayor Egan suggested that a community goal of $600,000 be kept for the cMc arena/
wading pool project. After further discussion and In a motion by Mayor Egan, seconded by Councilmember
Hunter, with all members voting in favor, the community goal was established at $600,000 If the cMc arena
and outdoor wading pool project Is to proceed and, further, If the cost of the wading pod exceeds S100,000
in total the City will either proceed wkh the cMc arena portion of the project or allocate additional
community resources for construction of the wading pool.
OTHER BUSINESS
There being no other business, the meeting was adjourned at 6:30 p.m.
are 15, 1993
TLH
Date City Clerk
If you need this Information in an alternate form such as large print, braille, audio tape, etc., please contact
the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 681-4600, (TDD phone: 454-8535)
l S�
Agenda Information Memo
January 18, 1994 City Council Meeting
REZONING/GOOD VALUE HOMES
A. Rezoning, Good Value Homes, of approximately .8 AG (Agricultural) acres to R-3
(Townhouse) located east of I -35E, north of Englert Road in the SE 1/4 of Section 16 --At
its meeting of December 28, 1993, the Advisory Planning Commission reviewed its proposed
rezoning to R-3 Townhouse. The Commission recommended unanimously in favor of this
rezoning. For additional information with respect to this item, please refer to the
Community Development De rtment staff report which is enclosed on pages f C ()through
o �.- Also enclosed on page re the minutes of the Advisory Planning Commission
relative to this item.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the rezoning of .8
agricultural acres to R-3 Townhouse located north of Englert Road and east of I -35E.
SUBJECT: REZONING
APPLICANT: GOOD VALUE HOMES
LOCATION: SE QUARTER SECTION 16
EXISTING ZONING: AGRICULTURAL (AG)
DATE OF PUBLIC HEARING: DECEMBER 28, 1993
DATE OF REPORT: DECEMBER 7, 1993
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Rezoning of
.8 Agricultural acres to R-3 (Townhouse). The property is located north of Englert Road,
east of the freeway fence line on the west side of parcel 10-01600-012-70.
APPLICABLE REGULATIONS: Chapter 11, Sect. 11.40, Subd. 5, Amendments (including
Zoning).
EXISTING CONDITIONS: The property is vacant and although acquired as I -35E right-of-
way, it is located east of the freeway fence line. The applicant petitioned the Minnesota
Department of Transportation to declare the property excess right-of-way and acquired the
parcel in October 1993. The adjacent property was rezoned from Agricultural to R-3
(Townhouse) in March 1993.
CONSISTENCY WITH COMPREHENSIVE PLAN: This .8 acre strip of land is guided D -II
Mixed Residential (0-6 units/acre.) Rezoning to R-3, given the density proposed for the
Pondview Townhouse Preliminary Plat, is consistent with the Comprehensive Guide Plan
designation.
RELATED ACTIONS: The applicant has also submitted an application requesting a
Preliminary Plat consisting of 29 townhouse units on 12.5 acres.
t Le 0
LOCATION
ZONING
GUIDE PLAN
Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
REZONING -
000D VALUE =NEB
Chairman Voracek opened the next public hearing of the evening
regarding a Rezoning of approximately .8 AG (Agricultural) acres to
R-3 (Townhouse) located east of I -35E and north of Englert Road in
the SE 1/4 of Section 16.
Project Planner Ridley introduced this item. He stated that the
applicant was requesting a rezoning of .8 Agricultural acres to R-3
(Townhomes). The subject property is located north of Englert Road,
east of the I -35E freeway fence line and west of Pilot Knob Road. Mr.
Ridley explained the property east of the subject property was
rezoned from Agricultural to R-3 (Townhouse) and. granted preliminary
plat approval in March of 1993. He noted that the adjacent property
has not received final plat approval. Mr. Ridley stated that although
the applicant proposed 34 townhouse units for the property adjacent
to the subject property, the City Council granted preliminary plat
approval for 24 townhomes. He explained that the subject property was
not included in the March 1993 preliminary plat proposal because the
subject property was owned by the Minnesota Department of
Transportation for the I -35E right of way. He noted that the
applicant had since acquired the subject property from MnDOT in
October of 1993. Mr. Ridley advised the Commission that this item is
related to Item B2 on the agenda involving the applicant requesting a
preliminary plat consisting of 29 townhouse units on the subject
property and the adjacent property to the east, consisting of a total
of 12.5 acres.
A representative of the applicant explained that the subject
property was not on the original preliminary plat because at that
time the applicant did not own the property but have since acquired
it from MnDOT.
Member Heyl stated the rezoning proposal was consistent with the
City Council's rezoning and preliminary plat approval of the adjacent
property on March 2, 1993. She further stated that the proposed
zoning district is consistent with the surrounding area.
Miller moved, Isberg seconded, the motion to approve a Rezoning
of approximately .8 AG (Agricultural) acres to R-3 (Townhouse)
located east of I -35E and north of Englert Road in the SE 1/4 of
Section 16.
All present voted in favor.
Agenda Information Memo
January 18, 1994 City Council Meeting
PRELIMINARY PLAT/GOOD VALUE HOMES
B. Preliminary Plat, Good Value Homes, of approximately 12.5 acres consisting of 29
townhouse units located east of I -35E, north of Englert Road in the SE 1/4 of Section 16 --
At its meeting of December 28, 1993, the Advisory Planning Commission reviewed the
above -referenced proposed preliminary plat. The Commission recommended appro�val of
tie plat subject to the 20 conditions indicated in its minutes included on pages ko through
Regarding the conditions, the Council should be aware of the following:
Condition #2: The second sentence regarding the percentage of brick to be
required for the townhome unit exteriors has been negotiated between the
applicant and City staff. We will have renderings at the City Council meeting
indicating the agreed-upon architectural treatment.
Conditions #12 & #14 have been satisfied by the applicant and are no longer
relevant. They should be deleted by the Council in its approval of the
preliminary plat.
Condition #20 requiring a tot lot within the development is not recommended
by the Advisory Park, Recreation & Natural Resources Commission. The
APRNRC's recommended conditions are included on page /70 .
The staff report on this reliminary plat is included on pages ( 7(through1F5(Also
enclosed on page `?J is a copy of a letter addressed to the Planning Commission
regarding this item.
The Council should be aware that a related rezoning and preliminary plat for additional
townhouses to the north of Fish Lake was continued by the Planning Commission for
consideration as part of the overall commercial land use study.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat
for the Pondview Addition consisting of 29 townhouse units on 12.5 acres located north of
Englert Road, west of Pilot Knob Road, east of I -35E and south of Fish Lake, subject to the
conditions recommended by the Advisory Planning Commission (with the deletion of
Conditions 12 and 14) and the conditions of the Advisory Park, Recreation & Natural
Resources Commission.
Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
POND VIEW ADDITION -
000D VALUE BOXES
Chairman Voracek opened the next public hearing of the evening
regarding a Preliminary Plat of approximately 12.5 acres consisting
of 29 townhouse units located east of I -35E and north of Englert Road
in the SE 1/4 of Section 16.
Project Planner Ridley introduced this item. He noted that the
subject property is 12.5 acres, consisting of the .8 acre discussed
under the previous item and 11.3 acres adjacent to the east which
received rezoning and preliminary plat approval in March of 1993. Mr.
Ridley stated that the pond on the subject property comprises of 6.6
acres of the lot and thus the net site density is 4.4 units/acre. He
also directed the Commission's attention to a letter submitted by Tom
Wilson, an Eagan resident.
John Peterson, a representative of the applicant, presented
prespectives of the development and individual buildings to the
Commission. He stated there would be 29 townhouse units. A minimum
unit size would be 1,260 sq. ft. with the larger units fronting the
pond. The exterior would consist of maintenance -free siding and a
brick facing around the garage doors. Mr. Peterson further advised
the Commission that the applicant does not intend to build a "tot
lot" because there will be few children living in the proposed
development due to the price range of each unit, liability and
insurance problems for the homeowners' association, and the
difficulty of maintaining the equipment. Mr. Peterson further noted
that the applicant is considering, with City staff's cooperation, a
trail to run north of the pond. Finally, the applicant advised that
the price range for the proposed townhomes would be $100,000 to
$140,000.
Member Isberg questioned whether the 1,260 sq. ft. units will
have a 2 -car garage and central air conditioning to which Mr.
Peterson responded it would.
Member Merkley inquired as to whether the proposed guest parking
would be adequate. Project Planner Ridley responded by advising the
Commission that City Code does not provide any parking requirements
or regulations for townhome developments. He further advised that if
the development was an apartment complex, the proposed parking for
this development would be double the Code requirement.
Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
Member Markley further inquired as to the tree preservation
program, noting that there were 74,000 sq. ft. of woodland with 31.8%
to be removed, but only seven Category B trees would be replaced.
City Planner Sturm advised the Commission that the tree replacement
is above and beyond any normal landscape requirements. Project
Planner Ridley further advised that the majority of the trees to be
removed are "scrub brush."
Member Markley asked why the applicant is required to comply with
wetland replacement under the interim program to which Assistant City
Engineer Wingard responded that the proposal was submitted during the
time in which the interim program was in effect and therefore a 1:1
replacement ratio is required.
Member Heyl inquired as to whether condition #3 includes the
requirement, as recommended in the staff report, of a heavy buffer
along the I -35E right of way. City Planner Sturm advised that
condition 03 as written does not include the heavy buffer requirement
and suggested that such requirement be added as a condition.
Member Heyl further inquired into the extent the lighting from
the development would extend into the neighboring properties and any
proposed plans to buffer such lighting. Mr. Peterson responded by
noting that all homes on Englert Road are served by regular street
lights.
Member Isberg asked staff whether a "tot lot" recommendation by
the Parks and Recreation Commission is a condition for approval of
this proposal. City Planner Sturm responded that it is only a
recommendation by the Parks and Recreation Commission.
In response to Isberg's request, Mr. Peterson reiterated the
reasons the applicant has proposed no "tot lot."
Member Gorman stated he spoke with the writer of the letter
submitted to the Commission, Tom Wilson, by telephone. According to
Member Gorman, Mr. Wilson expressed dislike for the proposed units
along the MnDOT right of way. Mr. Wilson further expressed a desire
for a looping roadway as opposed to the now proposed cul-de-sac
roads. Finally, Mr. Wilson takes issue with the amount of brick
proposed for the building exteriors which is less than 50% as
required by the City Council in the previous preliminary plat. Mr.
Wilson also inquired as to whether Kingswood Road would eventually be
connected into Englert Road.
Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
Mr. Peterson responded to Mr. Wilson's concerns by stating that
Englert Road is the only "decent" access for the property. He stated
that with respect to the brick requirement, a 50% requirement would
be "artificial." He further stated that it is architecturally hard to
comply with the 50% brick requirement and added that adding more
brick than proposed would be a cost to the buyers.
Member Merkley stated that he believed brick adds to the quality
of the units but noted the City Council left it to City staff's
discretion to decide the brick issue.
Chairman Voracek inquired with Mr. Peterson as to whether it was
possible to place brick under the windows facing the front of the
window, to which Mr. Peterson responded he would be happy to work
with City staff on the brick issue but uncomfortable in agreeing on a
particular percentage requirement.
Member Miller suggested that a condition be added in which the
brick issue be decided pursuant to an agreement by City staff and the
applicant.
Member Isberg requested that a condition be added under which a
"tot lot" be required.
Member Merkley questioned as to whether the heavy buffer
requirement along the I -35E right of way consists of landscaping on
top of the berm itself. City Planner Sturm answered in the
affirmative.
Chairman Voracek asked Mr. Peterson what advantage or impact the
90 foot private cul-de-sac would have. Mr. Peterson was unable to
answer the question. Project Planner Ridley advised the Commission
that the 90 foot cul-de-sac would impact setback requirements, noting
that a 25 foot setback is required off of a private road.
Staff acknowledged that condition 014 was satisfied.
Hey' moved, Isberg seconded, the motion to approve a Preliminary
Plat of approximately 12.5 acres consisting of 29 townhouse units
located east of I -35E north of Englert Road in the SE 1/4 of Section
16, subject to the following conditions:
1. These standard conditions of plat approval as adopted by
Council action on July 10, 1990 shall be complied with:
1�7
Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
Al, B1, B2, 83, B4, Cl, C2, C3, C4, D1, El, F1, G1 and Hl
2. All exterior building materials shall be maintenance -free
and decorative brick shall be added to the front side of
each building. The applicant and City staff shall negotiate
and reach an agreement as to the percentage of brick to be
required for the townhome unit exteriors.
3. All landscaped and sodded areas shall be served by
underground irrigation.
4. All trash/recycling containers shall be stored in individual
garages.
5. The developer shall be responsible for preparing and
recording with the plat, appropriate documents establishing
a homeowners' association. The documents must be submitted
and approved by the City Attorney's Office prior to Final
Plat approval. Transfers of commons areas to the homeowners'
association shall be recorded with the plat.
6. Temporary fencing shall be provided to protect shoreland
trees during construction prior to issuance of a grading
permit.
7. The development shall maintain a 30 foot vegetative buffer
strip along the edge of Pond JP -3.
8. The lowest entry level of the proposed townhouses shall
maintain a 3 foot freeboard above the HWL of Pond JP -3.
9. The City Council's action authorizing the upgrading of
Englert Road to current City standards with the extension of
utilities to serve the adjacent properties is required prior
to final plat approval.
10. The development is required to provide adequate storm sewer
to drain the existing low area in the undeveloped property
south of Englert Road as well as the upgraded Englert Road.
11. The development is required to provide an 8" sanitary sewer
stub with invert elevation of 845.0 and 6" water .main
service to the northerly adjacent undeveloped property.
/(06)
Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
13. The development shall include the 300 foot section of 6"
water main along the west edge of the plat that will provide
a looping system through this development.
NnDOT prior-te pr -e] -ice my pla
Council.
15. The cul-de-sac on the west end of the private street shall
be 90 -foot diameter to comply with the City Codes.
16. A11 private street construction shall have a crowned
centerline providing for directional drainage into the
gutter line.
17. The street grades shall not exceed 3% for the 100 feet
approaching its intersection with another street.
18. In addition to a cash dedication for water quality, the
developer shall excavate 80 cubic yards of material beyond
each flared end that discharges into Pond JP -3.
19. The applicant shall provide a heavy buffer along the I -35E
right of way in accordance with a City approved landscaped
plan.
20. The applicant is required to provide a "tot lot" within the
development in accordance with City approval.
All present voted in favor.
(P9
4ok
MEMO
— city of eagan
DATE: JANUARY 7, 1994
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KENVRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: PONDVIEW ADDITION, GOOD VALUE HOMES
The Advisory Parks, Recreation and Natural Resources Commission reviewed the above
referenced proposal at their January 6, 1994 meeting and make the following
recommendations to the City Council relative to Pondview Addition.
1. This proposal be subject to a cash parks dedication.
2. This proposal be subject to a cash trails dedication.
3. The developer provide open space within this development and work with staff
to determine location and size of that open space.
4. The developer be required to construct a sump off the end of each storm sewer
pipe discharging to Pond JP -3.
5. The developer be required to make a cash dedication to meet wetland quality
requirements based on the area of the site of the NWL of Pond JP -3.
6. The developer is given approval to fill 230 square feet of wetlands with on-site
and in-kind replacement under the interim program guidelines of the Wetlands
Conservation Act near the north boundary of the developed area.
7. The developer be responsible for planting seven Category B replacement trees for
mitigation for lost woodlands. -
KV:cm
cc: Marilyn Wucherpfennig, Planning Aide
Ed Kirscht, Engineering Technician
l --1, u
SUBJECT: PRELIMINARY PLAT
POND VIEW TOWNHOMES ADDITION
APPLICANT: GOOD VALUE HOMES
LOCATION: SE QUARTER SECTION 16
EXISTING ZONING: (R-3 (TOWNHOUSE), (AG) AGRICULTURAL
DATE OF PUBLIC HEARING: DECEMBER 28, 1993
DATE OF REPORT: DECEMBER 16, 1993
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Preliminary
Plat for P.I.D. #10-01600-012-78 consisting of 29 townhouse units on 12.5 acres located
north of Englert Road, west of Pilot Knob Road, east of I -35E, and south of agricultural
property adjacent to the Duckwood Crossings Addition.
APPLICABLE REGULATIONS: Chapter 13, Section 13.10, Subd. 4., Application
Procedures and Approval Process.
EXISTING CONDITIONS: 11.3 acres of this property are zoned R-3 (Townhouse) and are
designated D -II, Mixed Residential, (0-6 units/acre). A large pond (JP -3) subject to the
City's Shoreland Ordinance, comprises 6.6 acres of the site which is relatively flat and
contains some secondary tree growth and prairie grass. Access to the site is provided from
unimproved Englert Road.
BACKGROUND: On March 2, 1993, the City Council approved a rezoning to R-3 and a
Preliminary Plat of 24 townhouse units (which never received Final Plat approval). The
original application requested 34 townhouse units but, as a result of questions regarding
density, the ultimate configuration of Englert Road and acquisition of MnDot right-of-way,
only 24 units were approved. Since this time, the applicant has finalized the placement of
Englert Road, acquired .8 acres of excess freeway right-of-way from MnDot, and redesigned
the layout of the site. Adjacent land uses include: three single family homes south of
Englert Road, and one single family home at the northwest corner of Englert and Pilot
Knob Roads.
Chapter 11, Section 11,20, Subd. 6,H. requires at least 50% of any exterior building finish
to be maintenance -free.
The City Council added a condition to the Preliminary Plat approved in March requiring
a percentage of brick exterior to be negotiated between staff and the developer.
I '
PROPOSAL: Good Value Homes is proposing 29 owner/occupied townhouse units on 12.5
acres which results in a gross site density of 2.3 units/acre. However, the net site area
(including 10% of the 6.6 acre pond area) is 6.5 acres resulting in a net site density of 4.4
units/acre. This density is below the maximum 7 2 units/acre and six units/acre allowed in
the R-3 zoning district and D -II Comprehensive Guide Plan designation, respectively.
All units will be earth tone in color with a minimum of 2,100 sq. ft., have a two -car garage,
1-1/2 baths, and central air conditioning. Amenities available to each include: deck,
fireplace, etc. All units will have two -car garages with maintenance -free exteriors. The site
plan also provides six guest parking spaces.
Englert Road will be upgraded as part of this development. As proposed, seven units will
take direct access from Englert Road and a private cul-de-sac extending from Englert Road
will provide access to the remaining units. The site plan calls for a trail connection from
this development to the proposed townhomes to the north.
PLANNING CONSIDERATIONS:
o The landscape plan shall include a heavy buffer along the I -35E right-of-way and all
landscaped and green areas shall be irrigated.
• The developer shall be responsible for preparing and recording with the plat,
appropriate documents establishing a homeowners' association. The documents must
be submitted and approved by the City Attorney's Office prior to Final Plat approval.
Transfers of common areas to the homeowners' association shall be recorded with
the plat.
PARKS & RECREATION: Parks & Recreation staff will be recommending a tot lot/play
area in addition to a cash parks and trails dedication to the Advisory Parks, Recreation, and
Natural Resources Commission at the January 1994 meeting.
TREE PRESERVATION: A Tree Preservation and Tree Replacement Plan has been
submitted for this development. The plan indicates a total of 23,000 sq. ft. of significant
woodlands on site. Site development will result in the removal of 7,400 sq. ft. of significant
woodlands, or 31.8% of the total woodlands. In accordance with the Tree Replacement
schedule, the developer is responsible for mitigating the loss of significant woodlands
through the planting of seven Category B trees. These replacement trees will be in addition
to the regular landscaping requirements for this site.
GRADING/DRAINAGE & EROSION CONTROL: The preliminary grading plan proposes
to grade approximately 4 acres of this site to prepare the area for townhouses and private
streets. The maximum cut is 12 feet in the southeast portion of this site and the maximum
fill is 8 feet in the northwest corner of this site. The development shall maintain a 30 foot
vegetative buffer strip along the edge of Pond JP -3. The 30 foot buffer strip contains a
dense grass cover and light woods that will control erosion of sediments into Pond JP -3.
There is a 12 - 14 foot high berm along the west edge of this development that was
constructed by MnDOT with the Interstate 35-E project. The preliminary grading plan
shows that the proposed townhouses will have a first floor elevation of 12 feet below the top
of the berm.
Drainage from this site will be conveyed via the proposed storm sewer system to Pond JP -3
which is located in the east half of this plat. Pond JP -3 is a pond in the City's
Comprehensive Storm Water Management Plan, and it has an existing 12" outlet across Pilot
Knob Road that discharges into Fish Lake (Pond JP -4). The lowest entry levels of the
proposed townhouses shall maintain a 3 foot freeboard above the high water level of Pond
JP -3.
The proposed storm sewer system that will serve this site shall be adequately sized to drain
the upgraded Englert Road. Also, a storm sewer stub shall be added to drain the low area
in the undeveloped property south of Englert Road to Pond JP -3.
The development will be responsible for installing and maintaining erosion control measures
in accordance with the City's Erosion/Sediment Control Manual Standards.
WATER QUALITY & WETLANDS: This proposed development is located in Drainage
Basin J. Runoff from the development will discharge to JP -3, a 10 -acre wetland classified
as a Type 6 sediment basin in the City's Water Quality Management Plan. Pond JP -3 is
directly connected with Fish Lake, one of the City's top water quality management priorities.
Staff will recommend construction of two 80 cubic yard siltation sumps off the flared end
of each stormwater pipe discharging to Pond JP -3 from the development. Accommodation
of additional on-site ponding would be difficult, and there are other more cost effective ways
of protecting water quality in Fish Lake. Thus, the remainder of the water quality
requirements will be met by a cash dedication based on the area of the development site
above the NWL of Pond JP -3.
This plat was initially reviewed and approved by the City Council on March 2, 1993. The
developer was given approval to fill up to 230 square feet of fringe wetland associated with
Pond JP -3. On-site and in-kind replacement was approved at a ratio of 1:1 under the
interim program guidelines of the Wetlands Conservation Act and the replacement site will
be near the northern boundary of the development area. Staff is satisfied with these
conditions and will recommend no changes.
These recommendations are subject to the approval of the Advisory Parks, Recreation, and
Natural Resources Commission.
(�3
UTILITIES: Sanitary sewer of sufficient size, capacity and depth is readily available to
serve this site from an existing 15" sanitary sewer line that was constructed by the City in
the early 1970's in Englert Road. The preliminary utility plan shows connecting to the 15"
sanitary sewer and extending 8" lateral lines along the private streets and 4" service lines up
to each individual unit in this townhouse development. The upgrading of Englert Road shall
include the extension of sanitary sewer services to existing houses along Englert Road and
adding sanitary sewer stubs to serve the future development of the vacant property along
Englert Road.
Water main of sufficient size, pressure and capacity is available to serve this site from an
existing 8" stub at the intersection of Pilot Knob Road and Englert Road. The preliminary
water main layout plan shows connecting to the 8" stub and extending an 8" water main in
Englert Road and then 6" water main through the site along the private streets. This
development shall include the 300 foot section of 6" water main along the west edge of the
plat that will provide a loop from the Englert Road water main to the proposed 6" water
main in the private street. The preliminary utility plan proposes to provide individual 1"
water services to each unit of the townhouse development. Water services shall also be
added to serve the existing houses along Englert Road and also to serve the future
development of the undeveloped property along Englert Road.
This development will be required to stub an 8" sanitary sewer and a 6" water main to the
north property line for service to the future development to the north. The sanitary sewer
stub elevation at the north property line shall be 845 to serve the future development to the
north.
STREETS/ACCESS/CIRCULATION: Access to this development will be from Englert
Road which is currently a gravel street that connects to Pilot Knob Road. The developer
has petitioned the City to upgrade Englert Road to current City Standards in conjunction
with this development.
Except for Englert Road, the proposed streets within this development are proposed to be
privately owned and maintained. The private street system shall be constructed to City
Code requirements. The City Code requires a 90 -foot diameter for the cul-de-sac and the
preliminary site plan shows an 80 -foot diameter. All private street construction shall have
a crowned centerline providing for directional drainage into the gutter line and subsequently
into a storm sewer system. At intersections, the street grade shall not exceed 3% for the
first 100 feet approaching said intersection. The private street along the west edge of the
development will not be constructed until the excess right-of-way from MnDOT is vacated.
This section of private street would serve 5 units.
RIGHT-OF-WAY/EASEMENTS/PERMITS: This development will be responsible for
dedicating 30 feet of half right-of-way for Englert Road along its south property line. In
addition, this development will be responsible for obtaining necessary easements and right-
of-way outside of this development to allow the construction of Englert Road to occur. The
final plat shall dedicate easements of sufficient width based on the depth of the utilities for
the lateral lines that will serve this development. The final plat shall also include a ponding
easement over Pond JP -3 up to three feet above its high water level.
L(
The developer has applied to MnDOT to vacate excess right-of-way along the west property
line of this site. The excess right-of-way is 50 feet wide north of Englert Road for a distance
of 300 feet and then 90 feet wide for a distance of approximately 230 feet up to the north
property line of this site.
The area around the cul-de-sac of Englert Road is City owned right-of-way. The developer
has requested the Qty to vacate the excess right-of-way around the cul-de-sac to allow for
the platting of the units adjacent to the cul-de-sac.
The development will be responsible for ensuring that all regulatory agency permits (MPCA,
MnDept of Health, MWCC, Dakota County Highway Department, MnDOT, etc.) are
obtained prior to final plat approval.
FINANCIAL OBLIGATION • PONDVIEW TOWNHOMES
There are pay-off balances of special assessments totaling $3,347 on the parcels proposed
for platting. The pay-off balance will be allocated to the lots created by the plat.
The estimated financial obligation presented is subject to change based upon areas,
dimensions and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
Qty's current fee schedule and the connection and availability of the Qty's utility system
based on the submitted plans.
Improvement Rate Quantity Amount
Water Trunk 5810/per lot 19 lots S23,490
Lateral benefit
Sanitary Sewer S18.60/F.F. 55925/F.F. 10,402
Storm Sewer Trunk .019/S.F. 261,3650/S.F. 4,966
Storm Sewer Trunk .089/S.F. 30,492/S.F. 2714
TOTAL S41Zia
PRELIMINARY PLAT CONDITIONS FOR POND VIEW ADDITION
1. These standard conditions of plat approval as adopted by Council action on July 10,
1990 shall be complied with:
Al, Bl, B2,B3,B4,Cl, C2,C3,C4,D1,El, Fl, G1,&H1
2. All exterior building materials shall be maintenance -free and decorative brick shall
be added to the front side of each building.
3.. All landscaped and sodded areas shall be served by underground irrigation.
4. All trash/recycling containers shall be stored in individual garages.
5. The developer shall be responsible for preparing and recording with the plat,
appropriate documents establishing a homeowners' association. The documents must
be submitted and approved by the City Attorney's Office prior to Final Plat approval.
Transfers of common areas to the homeowners' association shall be recorded with
the plat.
6. Temporary fencing shall be provided to protect shoreland trees during construction
prior to issuance of a grading permit.
7. The development shall maintain a 30 foot vegetative buffer strip along the edge of
Pond JP -3.
8. The lowest entry level of the proposed townhouses shall maintain a 3 foot freeboard
above the HWL of Pond JP -3.
9. The City Council's action authorizing the upgrading of Englert Road to current City
standards with the extension of utilities to serve the adjacent properties is required
prior to final plat approval.
10. The development is required to provide adequate storm sewer to drain the existing
low area in the undeveloped property south of Englert Road as well as the upgraded
Englert Road.
11. The development is required to provide an 8" sanitary sewer stub with invert
elevation of 845.0 and 6" water main service to the northerly adjacent undeveloped
property.
de -sac.
I To
13. The development shall include the 300 foot section of 6" water main along the west
edge of the plat that will provide a looping system through this development.
15. The cul-de-sac on the west end of the private street shall be 90 -foot diameter to
comply with the City Codes.
16. All private street construction shall have a crowned centerline providing for
directional drainage into the gutter line.
17. The street grades shall not exceed 3% for the 100 feet approaching its intersection
with another street.
18. In addition to a cash dedication for water quality, the developer shall excavate 80
cubic yards of material beyond each flared end that discharges into Pond JP -3.
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Agenda Information Memo
January 18, 1994 City Council Meeting
PRELIMINARY PLAT/SILVER BELL 2ND ADDITION/NORMAN VOGELPOHL
C. Preliminary Plat, Silver Bell 2nd Addition/Norman Vogelpohl, consisting of
approximately 30.3 acres containing one 1.6 acre lot and an outlot for future development
located along the west side of Kennebec Drive in the SE 1/4 of Section 18 --The Advisory
Planning Commission considered this proposed preliminary plat t its meeting of December
28, 1993. The st report on this/plat is included on pages t'7 through c 1. Also
enclosed on pager throughs a copy of the APC minutes relative to this item. The
Planning Commission is recommending approval of this preliminary plat with the addition
of one condition prohibiting any and all outdoor storage. The proposed tenant for Lot 1,
Block 1 is Field Maintenance Inc., currently located at 3815 Nicols Road. Field
Maintenance Inc. provides repair services for tractors and trailers and has sixteen full-time
employees.
The recommendations of the APRNRC are included on pageCj
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat
for the Silver Bell 2nd Addition consisting of 30.27 acres for one lot on 1.54 acres and one
outlot on 28.73 acres located on the north side of Kennebec Drive, southeast of Seneca
Addition in the southeast quarter of Section 18 subject to the recommended conditions of
the Planning Commission and the APRNRC.
(DP
SUBJECT: PRELIMINARY PLAT
SILVER BELL 2ND ADDITION
APPLICANT: NORMAN VOGELPOHL
LOCATION: SE 1/4 SECTION 18
EXISTING ZONING: I-1 (INDUSTRIAL)
DATE OF PUBLIC HEARING: DECEMBER 28, 1993
DATE OF REPORT: DECEMBER 16, 1993
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Preliminary
Plat consisting of 30.27 acres for one lot on 1.54 acres and one outlot on 28.73 acres.
APPLICABLE ZONING REGULATIONS: Chapter 13, Section 13.10, Application
Procedures and Approval Process.
LOCATION: This site is located on the north side of Kennebec Drive, southeast of Seneca
Addition in the SE 1/4 of Section 18.
EXISTING CONDITIONS: The site is an open grassy field with high points at the
northwest and southwest portions and is virtually treeless due to prior grading.
The existing R-4 (Multiple) zoned Silver Bell Apartments are south of the site; southeast
across Kennebec Drive is vacant PD (Planned Development) property owned by Dallas
Development; Freightmasters Seneca building is located northeast and north of the site is
Herrigan Distributors, Inc. both zoned I-1.
PROPOSAL: The developer is proposing to plat one lot (134 acres) and an outlot (28.73
acres) on what is currently Outlot 3 of the Silver Bell Addition. An overall concept plan
was submitted with the Preliminary Plat indicating 17 lots and one cul-de-sac connecting into
an interior loop street to Kennebec Road.
The proposed 9,113 sq. ft. block building meets, or exceeds all setback requirements. Thirty
parldng spaces indicated on the site plan exceed the parking requirement of 26 stalls.
Eleven additional spaces have been shown on the plan as "proof of parking".
I g
The proposed tenant for Lot 1, Block 1, is Field Maintenance, Inc. which is currently located
at 3815 Nicols Road. Field Maintenance, Inc. provides repair services for tractors and
trailers and has 16 full-time employees. The developer shall remain owner of the lot and
building.
All trash shall be located within the proposed structure. No outdoor storage is permitted.
The submitted landscape plan meets the landscape ordinance requirements as outlined in
Chapter 11, Subd. 15, Landscaping.
1 8 1
GRADING/DRAINAGE/EROSION CONTROL A preliminary grading plan submitted with
this application shows that Lot 1 of Block 1 and the proposed public street will be graded
with this development. The outlot is not proposed to be graded at this time. The site will
be graded with maximum cuts of 2' and maximum fills of 5'.
Drainage from this development is shown to be directed to two different locations. The
proposed site along the south edge is shown to drain to a proposed storm sewer system that
will connect to an 18" storm sewer in Kennebec Drive. The north half of the site is shown
to drain to the north to a proposed storm sewer system that will discharge to a temporary
siltation basin. The temporary siltation basin is shown to have an overland outlet that will
discharge onto private property and then travel overland to the MWCC Seneca Wastewater
Treatment Plant property. City staff recommends that a permanent storm sewer outlet be
provided to handle the drainage from the north half of the site. If the north half of the site
is raised approximately 4' then the drainage could be conveyed to the storm sewer system
on Kennebec Drive.
The existing storm sewer line in Kennebec Drive drains to an existing pond located in the
northwest corner of Outlot A. The pond which is not numbered is a pond in the City's
Comprehensive Stormwater Management Plan and has an existing 36" outlet which
discharges into the wetlands along the west side of the MWCC Wastewater Treatment Plant.
The water eventually drains overland to the Minnesota River. The proposed storm sewer
system that will serve this site shall include catch basins to drain the proposed public street.
Also the proposed parking lot shall be designed to allow drainage to flow to the outside
concrete curb and gutter which will convey the drainage to the proposed storm sewer system.
The development will be responsible for installing and maintaining erosion control measures
in accordance with the City's Erosion/Sediment Control Manual standards. The City feels
that the layout as shown with the overland drainage from the temporary siltation basin could
be a potential erosion problem. The final plat shall be redesigned to delete the overland
drainage to the north from the proposed parking lot and public street.
WATER QUALITY/WETLANDS: This 1.6 acre site is located at the lower end of drainage
basin A. There are no recreational water bodies downstream that would be affected by
runoff for the site, nor is there adequate room on the site for a treatment pond. Staff will
recommend that the development pay a cash dedication for water quality. Water quality
requirements for the remaining 28.7 acres of the site will be determined as they are
processed through the plat process.
UTILITIES: Sanitary sewer of sufficient size, capacity and depth is readily available to
serve this site from an existing 12" sanitary sewer line that was constructed by the City in
the early 1970's in Kennebec Drive. When the City upgraded Kennebec Drive under City
Project #495, an 8" PVC stub was provided to this site. The preliminary utility plan shows
connecting to the 8" stub and extending an 8" sanitary sewer line to the north to the
proposed building. The development will be responsible for extending the 8" sanitary sewer
in the proposed public street to the north property line of this site.
Watermain of sufficient size, pressure and capacity is available to serve this site from an
existing 8" water line in Kennebec Drive that was constructed in 1987 under City Project
#495. The project also provided an 8" stub to the north off Kennebec Drive that is located
approximately 70' west of the centerline of the proposed street. The preliminary utility plan
shows connecting to the 8" stub and extending an 8" water line in the proposed street to the
north property line of the site. The utility plan shall be revised to add a hydrant on the
north end of the site to improve fire protection to this development. Also, the utility plan
shall include a manhole on the sanitary sewer service line up to the proposed building at the
right-of-way line. The manhole is required to allow the City to inspect and monitor the
development's sanitary sewer discharge.
STREETS/ACCESS/CIRCULATION: Street access to this development is available from
Kennebec Drive. Kennebec Drive was constructed to City standards in 1987 under City
Project #495 to a width of 44'. The preliminary site plan proposes to construct a public
street along the west edge of Lot 1. This development will be responsible for all costs to
construct the public street to current City standards. The preliminary site plan shows that
two driveways will be connected to the proposed north/south public street. The two
driveways shall be constructed with concrete aprons as per City of Eagan standards with a
minimum width of 30'. The north end of the public street shall include a temporary cul-de-
sac with a 90' diameter.
EASEMENTS/RIGHT-OF-WAY/PERMITS: The final plat shall dedicate drainage and
utility easements to cover the proposed 8" watermain and 8" sanitary sewer that will be
constructed along the west edge of the proposed public street. Also, a temporary easement
shall be provided for the temporary cul-de-sac. The final plat shall dedicate 60' of right-of-
way for the proposed north/south public street.
The development has requested the City to construct street improvements, sanitary sewer,
water supply and storm sewer to serve the proposed site. At the time of the preparation of
this report, the City Council has not authorized the preparation of preliminary report
documents, plans and specs, or the installation of the requested improvements.
The development will be responsible for ensuring that all regulatory agency permits (MPCA,
Mn. Dept. of Health, MWCC, etc.) are obtained prior to final plat approval.
FINANCIAL OBLIGATION - SILVER BELL 2ND
There are pay-off balances of special assessments totalling $ 128,256 on the parcels proposed
for platting. The pay-off balance will be allocated to the lots and outlots created by the plat.
The estimated financial obligation presented is subject to change based upon areas,
dimensions and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
City's current fee schedule and the connection and availability of the City's utility system
based on the submitted plans.
Improvement
Water Availability
Charge
Storm Sewer Trunk
TOTAL
Rate Quantity Amount
$2,660/Ac. 134 Acre $ 4,096
$.019/S.F. 67,111 S.F. 1.275
L5.2.71
CONDITIONS OF PRELIMINARY PLAT APPROVAL FOR SILVER BELL 2ND
ADDITION
1. These standard conditions of plat approval as adopted by Council action on February
2, 1993 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, C3, C4, D1, El, Fl, 01, and H1
2. A trash enclosure shall be contained within the building, or attached to the building,
consisting of the same building materials as the principal building.
3. Rooftop mechanical equipment shall not be visible from any right-of-way.
4. The grading and drainage plan shall be revised to provide a permanent storm sewer
outlet for the north half of the site and to delete the temporary siltation basin.
5. The proposed parking lot shall be designed to allow drainage to flow to the outside
concrete curb and gutter which will convey the drainage to the proposed storm sewer
system.
6. The development will be responsible for extending the 8" sanitary sewer in the
proposed street to the north property line of the site.
7. The final utility plan shall include the extension of an 8" watermain in the proposed
street from Kennebec Drive to the north property line of the site.
8. The final utility plan shall include a hydrant on the north end of the site to improve
fire protection to this development.
9. The sanitary sewer service line to the proposed building shall include a manhole at
the right-of-way line.
10. This development shall be responsible for all costs to construct the north/south
public street to current City standards.
11. The two driveway connections to the public street shall include concrete aprons with
a minimum width of 30 feet.
12. The north end of the public street shall include a temporary cul-de-sac with a 90 foot
diameter.
13. The final plat shall dedicate 60 feet of right-of-way for the proposed north/south
public street.
14. The City Council authorization of the installation of streets and utilities to serve the
proposed development is required prior to the final plat approval.
Preliminary Plat
Silver Bell 2nd Addition
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SANITARY SEWER TRUNK LAYOUT
CITY OF
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FIGURE No. 17
STORM SEWER LAYOUT
MAP
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FIG. NO. 8
WATER DISTRIBUTION SYSTEM
CITY OF
EAGA
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Page 11/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
SILVER BELL END ADDITION -
NORMAN VOGELPOHL
Chairman Voracek opened the next public hearing of the evening
regarding a Preliminary Plat consisting of approximately 30.3 acres
containing one 1.6 acre lot and an Outlot for future development
located along the west side of Kennebec Drive in the SE 1/4 of
Section 18.
Project Planner Tyree introduced this item. She stated that the
applicant is proposing a preliminary plat of 30.27 acres, consisting
of a 1.54 acre lot and one 28.73 acre outlot. She stated that the
site is an open, grassy field with high points at the northwest and
southwest portions and is virtually treeless due to prior gradings.
The Silver Bell Apartments are located south of the site and the
remaining surrounding properties are zoned I-1. Ms. Tyree further
advised that the applicant is presently proposing to plat one lot and
one outlot, but submitted an overall concept plan in which the
subject property would eventually consist of 17 lots with an interior
loop roadway to Kennebec Road. A 9,113 sq. ft. block building is
proposed for the proposed platted lot. The proposed building meets
all setback requirements and meets the parking requirement of 26
stalls. The proposed tenant for the proposed platted lot is Field
Maintenance, Inc. All trash shall be located within the proposed
structure and outdoor storage would be prohibited.
Ralph Wagner, a representative of the applicant, expressed
concern regarding City staff's drainage plan. He expressed concern
that the grading requirement would require "too much fill" with not
enough material on the site to meet the fill requirement.
The applicant, Norman Vogelpohl, stated that the proposed
building on Lot 1 would be a maintenance shop for small vans. He
stated the building would be 10,000 sq. ft. with three overhead
doors. Mr. Vogelpohl stated the exterior would be a masonry block
similar to the block in the City Council chambers.
Member Merkley stated that he did not have a problem with a
ditch/sediment plan.
Assistant City Engineer Wingard advised the Commission that the
City does not allow a ditch for a pond outlet. He further advised
that the applicant may install a pipe for such drainage.
Member Merkley stated he was concerned with the water quality
management of any drainage into the river.
Page 12/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
Assistant City Engineer Wingard advised the Commission that he
and Water Resource Coordinator Rich Brasch walked the site and it was
Mr. Breach's opinion that a pond was not necessary.
Chairman Voracek stated that an answer regarding the water
quality due to the drainage is needed before proceeding with the
issue.
Member Gorman inquired as to whether utility stubs are planned
for the conceptual lot to which Mr. Wagner stated that they were.
Merkley moved, Wallace seconded, the motion to approve a
Preliminary Plat consisting of approximately 30.3 acres containing
one 1.6 acre lot and an Outlot for future development located along
the west side of Kennebec Drive in the SE 1/4 of Section.18, subject
to the following conditions:
1. These standard conditions of plat approval as adopted by
Council action on February 2, 1993 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, C3, C4, 01, El, F1, Gi and H1
2. A trash enclosure shall be contained within the building, or
attached to the building, consisting of the same building
materials a the principal building.
3. Rooftop mechanical equipment shall not be visible from any
right-of-way.
4. The grading and drainage plan shall be revised to provide a
permanent storm sewer outlet for the north half of the site
and to delete the temporary siltation basin.
5. The proposed parking lot shall be designed to allow drainage
to flow to the outside concrete curb and gutter which will
convey the drainage to the proposed storm sewer system.
6. The development will be responsible for extending the 8"
sanitary sewer in the proposed street to the north property
line of the site.
7. The final utility plan shall include the extension of an 8"
watermain in the proposed street from Kennebec Drive to the
north property line of the site.
8. The final utility plan shall include a hydrant on the north
end of the site to improve fire protection to this
development.
Page 13/EAGAN ADVISORY PLANNING COMMISSION MINUTES
DECEMBER 28, 1993
9. The sanitary sewer service line to the proposed building
shall include a manhole at the right-of-way line.
10. This development shall be responsible for all costs to
construct the north/south public street to current City
standards.
11. The two driveway connections to the public street shall
include concrete aprons with a minimum width of 30 feet.
12. The north end of the public street shall include a temporary
cul-de-sac with a 90 foot diameter.
13. The final plat shall dedicate 60 feet of right-of-way for
the proposed north/south public street.
14. The City Council authorization of the installation of
streets and utilities to serve the proposed development is
required prior to the final plat approval.
15. Any and all outdoor storage is prohibited.
All present voted in favor.
MEMO
city of eagan
DATE: JANUARY 7, 1994
TO: PEGGY REICHERT, COMMUNITY DEVELOPMENT DIRECTOR
)1frROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: SILVER BELL 2ND ADDITION
The Advisory Parks, Recreation and Natural Resources Commission reviewed the above
referenced proposal at their January 6, 1994 meeting and make the following
recommendations relative to parks dedication, trails dedication, water quality, wetlands and
tree preservation issues.
1. This development be responsible for a cash parks dedication.
2. This development be responsible for a cash trails dedication.
3. This development be responsible for a cash water quality dedication.
4. There is no substantial tree or woodland loss with this proposal therefore no
tree preservation plan is required.
KV:cm
cc: Shannon Tyree, Project Planner
Marilyn Wucherpfennig, Planning Aide
Agenda Information Memo
January 18, 1994, City Council Meeting
RECEIVE REPORT/ORDER PUBLIC HEARING
ENGLERT ROAD -STREETS AND UTILITIES
A. Project 647, Receive Report/Order Public Hearing (Englert Road -Streets and
Utilities) --On December 15, 1992, the City Council received a petition from the developer
of the proposed Pondview Townhomes Addition and authorized the preparation of the
feasibility report for the installation of utilities and the upgrading of Englert Road from
Pilot Knob Road westerly towards 35E. However, the processing of the Pondview
Townhomes Addition was delayed thereby precluding the City from completing the
feasibility report until the end of 1993. The revised preliminary plat for the Pondview
Townhomes Addition was presented to the City Council earlier on this agenda under New
Business Item B. If that preliminary plat was approved, it would be appropriate to consider
receiving the completed feasibility report at this time and scheduling a public hearing to
formally discuss the installation of these public improvements with affected property owners
beyond the scope of the proposed development.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for
Project 647 (Englert Road -Streets and Utilities) and schedule a public hearing to be held
on February 15, 1994.
RECEIVE PETITION/ORDER FEASIBILITY REPORT
SILVER BELL 2ND ADDITION -STREETS & UTILITIES
B. Project 670, Receive Petition/Order Feasibility Report, Plans and Specifications
(Silver Bell 2nd Addition -Streets and Utilities) --Earlier on this Council agenda, the City
Council will have considered the preliminary plat for the proposed Silver Bell 2nd Addition
under New Business Item C. If that preliminary plat is approved, it would be appropriate
to receive a petition submitted by the developer requesting the City to prepare a feasibility
report and simultaneous preparation of detailed plans and specifications for the installation
of streets and utilities to service this proposed development. The developer has agreed to
reimburse the City for all costs incurred if for some reason the project is not approved at
the time of the public hearing. With this petition meeting the City's requirements, it would
be appropriate for the Council to give favorable consideration to this request.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 670
(Silver Bell 2nd Addition -Streets and Utilities) and authorize the preparation of a feasibility
report and simultaneous preparation of detailed plans and specifications.
Agenda Information Memo
January 18, 1994, City Council Meeting
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
TOWN CENTRE 100 -11TH ADDITION -SERVICES
C. Contract 92 -PP, Acknowledge Completion/Authorize City Maintenance (Town Centre
100 -11th Addition -Services) --Town Centre 100 -11th Addition provided for the development
of the Valvoline oil change facility on Yankee Doodle. Under the terms of the development
agreement, the developer elected to install the public sanitary sewer and water services
privately in accordance with City standards and required plans/specifications. These
services have now been completed, inspected by City authorized personnel and found to be
in conformance with the development contract plans and specs. Subsequently, this work is
being presented to City Council for formal acknowledgment of its completion and
authorization for perpetual City maintenance.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract
92 -PP (Town Centre 100 -11th Addition -Services) and authorize perpetual City maintenance
subject to the warranty provisions of the development agreement.
Agenda Information Memo
January 18, 1994 City Council Meeting
RESOLUTION/1994 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION
D. Resolution, Allocation of 1994 Community Development Block Grant Funds --Enclosed
on pages through is a copy of a memo and resolution prepared by Director of
Community Development Reichert outlining the status of the City's CDBG funds and a
proposed use of the funding available to Eagan in 1994. The information compiled in the
memo includes a background summary of how CDBG funding has been expended since
1988 and a detailed proposal of how funds can be used for 1994.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution outlining an
expenditure plan for the 1994 use of CDBG funds.
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PEGGY A. REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: JANUARY 13, 1994
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR 1994
Introduction
The purpose of this memorandum is to outline for you and ultimately the City Council, the
status of the City's CDBG funds and a proposed use of the funding available to Eagan
in 1994.
Background
In recent years, CDBG funding has been expended in Eagan as follows:
1988 Senior housing site acquisition
1990 Eagan Town Hall restoration ($22,500 spent)
1991 Senior housing development ($119,423 spent for land acquisition, Oak
Woods of Eagan)
1992 Wescott Hills Park improvements ($139,102 budget; $20,892.91 spent to
date. The remainder should be utilized this spring after park improvements
are rebid.)
1993 Switch with HOME funds ($192,791 to Countywide housing rehab. The
HOME funds remain for senior housing.)
In 1988/1989/1990, Community Development District #3 including Apple Valley,
Burnsville, and Eagan decided to give the bulk of the district funds to one city each year
on a rotating basis as follows:
1988 Eagan received the bulk of the funds which were used for senior housing
site acquisition.
1989 Burnsville received most of the funds.
1990 Apple Valley. Eagan did receive a small amount in 1990, as well.
1991 The district began dividing the funds based on population.
1994 Funding Availability
The 1994 CDBG Grant total to Dakota County is $2,016,000. Of this, $590,453 (39.26%)
is allocated to District 3 as follows:
Apple Valley $144,956 (24.55%)
Burnsville $235,532 (39.89%)
Eagan $209,965 (35.56%)
It is my understand that the City Council has been committed to utilizing the CDBG funds
to complete the senior housing project at Oak Woods of Eagan.
Mark Ulfers, Dakota County HRA, has indicated that we can do the switch with HOME
funds again in 1994 in order to set aside CDBG funds for our senior housing project. The
maximum amount of the "switch" available will be $150,000. This means that the City has
a remaining $59,965 to allocate. The Dakota County HRA is conducting its public hearing
on the proposed expenditure of these funds on Thursday, January 27, 1994. The City
needs to submit its expenditure plan to the County HRA prior to that time. A resolution
authorizing the application should be passed by the City.
1994 Proposed CDBG Expenditures
CDBG funds may be used to promote two basic national objections: 1) to benefit low and
moderate income families or 2) to aid in the prevention or elimination of slums or blight.
Potential expenditures of the CDBG funds consistent with these criteria have been
discussed with the City department heads at previous meetings. Based on these
discussions and follow-up discussions with Mark Ulfers, I am suggesting that the City
Council consider the following expenditure plan for 1994:
Project Amount
Senior Housing Project $ 150,000.
Citywide Housing Plan 20,000.
Wescott Square Mgmt. Assessment Improvement Plan $ 10,000.
Wescott Square Street Reconstruction $ 30,000.
Total: $ 210,000.
The rationale for these proposed expenditures is as follows:
1. Senior Housing Project
As mentioned previously, we can set aside a maximum $150,000 of this 1994
CDBG allocation for the senior housing project. The Dakota County HRA is
currently evaluating the feasibility of constructing the second phase of Oak
Woods of Eagan. A $435,000 total equity toward the project costs is now
available from the County which includes: 1994 CDBG funds of $150,000; 1993
ado
CDBG funds of $200,000, and an $85,000 equity contribution from the HRA.
Preliminary assessments indicate that we will probably need about $1,000,000
total as an equity contribution for a 40 -unit project if the rents are to be
affordable to low and moderate income seniors. We are looking at rents in the
$300 - $400 range for one and two bedrooms, respectively. Therefore, it
appears that we will need to be setting aside CDBG funds in future years as well
in order to accomplish this project. The County is taking the necessary steps to
insure that the time limits on the expenditures of CDBG funds is not exceeded
while we build up our nest egg for our senior housing project, but it looks like
at the rate we are going, we will not be seeing a second phase until the 1997
time horizon.
2. Housing Plan
Now that the residential land areas of Eagan are substantially developed, the
City needs to shift its attention to the management/maintenance of the existing
housing stock. Towards this end, I have suggested in our 1994 work program
that the Community Development Department initiate the first phases of an
update to our Comprehensive Housing Plan. We need to develop a good
understanding of the condition and future prognosis for our affordable housing
stock which, in most cases, is synonymous with our rental housing stock. In
most cases, Eagan currently provides a very high quality affordable housing
stock through our rental units. As these developments mature, however,
maintenance and good management become ever more critical for continued
success. CDBG funds may be used for general housing planning activities such
as this.
3. Wescott Square Management Assessment Improvement Plan
The City Council is well aware of the variety of problems associated with the
Wescott Square townhouse development which are multi -dimensional: financial,
managerial, and physical. Recognizing these problems, the Council has
previously allocated funds to provide a park to the Wescott community.
Physical improvements, however, may be for naught if we do not get a handle
on the basic managerial and financial problems associated with that
development. I have talked with Dakota County HRA about the issues at
Wescott Square. They have talked previously with Publicorp Inc. about
conducting an in depth look at the community options for improvements to the
physical condition, ownership, and management structure. The County HRA is
also interested in working with us on this project and sharing the financial costs,
if necessary. A copy of an initial proposal received by the Dakota County HRA
from Publicorp Inc. is attached. 1 am suggesting that we set aside $10,000 of
our 1994 CDBG funds to contribute toward an assessment such as this.
Whether we would go with Publicorp or some other financial consulting firm is
yet to be determined.
ill
4. Wescott Square Street Reconstruction
Public Works Director Tom Colbert and I have discussed the need to upgrade
the public roadway for Wescott Square. It is not possible to assess any part of
this project to adjacent landowners as there would be no financial benefit
received; therefore, the City is looking at having to pay the total cost of
approximately $90,000. Tom and I are suggesting that we allocate
approximately $30,000 of the 1994 CDBG funds for the reconstruction of
Wescott Square public roadway. CDBG funding would then cover approximately
the equivalent of the amount normally assessed on reconstruction projects. The
remainder would come from the City's street reconstruction fund. We believe
the street reconstruction combined with the management assessment
improvement plan and the park improvements will be a complete package to
correct the nagging problems at Wescott Square.
Requested Action
I am requesting that this proposed expenditure plan for the 1994 CDBG funds be
discussed with the City Council at its meeting of January 18, 1994. If the City Council
concurs in this direction, we will prepare the application forms accordingly. The City
Council also needs to adopt the generalized attached resolution authorizing submission
of the application for the CDBG funds.
If you have any further questions, please contact me. Thank you for your consideration.
Director of Community Development
PAR/js
attach.
c72-(
CITY OF EAGAN
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF
EAGAN FOR FISCAL YEAR 1994 DAKOTA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
BE IT RESOLVED by the City Council of the City of
follows:
Eagan a s
1. The City Administrator is authorized to submit the attached
application to Dakota County for a Community. Development Block
Grant in Fiscal Year 1994.
2. The application is approved by the City Council and the Mayor and
Deputy City Clerk are authorized to execute it on behalf of the
City of Eagan
3. That the Dakota County HRA be designated as the administrative
entity to carry out the program on behalf of the City.
Adopted by the City Council of
of January , 19 94 .
Ayes:
Nayes:
ATTEST:
Eagan
Eugene VanOverbeke, Deputy Clerk
this 18th d a y
Thomas Egan, Mayor
Housing Sc Redevelopment Authority 612-423
2406-l4+ith St. \C'. • R., mrn .unt, \I> iit.`6F • T.:`.l`. 6i= -42;-8l S2 • FAN 6::-4=;-.•1:;
To: Mark Ulfers, Executive Director
From: Yvette Quarfot, Housing Finance Coordinator
Date: January 11, 1994
Re: Wescott Square Community
In May of 1993, Publicorp Inc. submitted a proposal to the HRS,
regarding the deteriorating Wescott Square community in the City of
Eagan. The proposal is an in depth look at the community assessing
options for improvement to the physical condition, ownership, and
management structure. The proposal is separated into five
different tasks.
First, Publicorp would look at the number of owners and management
entities involved with the complex. When I spoke to Publicorp,
they mentioned that when they visited the community last spring it
was very easy to tell that different buildings were managed/owned
by different entities by the physical appearance.
Second, they would assess the physical needs of the community.
This would include a look at the play areas, parking spaces, green
spaces, drainage, and the overall condition of the buildings
(ie..roof, windows, siding).
Third, they would complete a valuation of the property per an
appraiser. Also, Publicorp would put known income and operational
data into a cash flow to establish the approximate value of the
property based on their experience with other troubled properties.
Fourth, based on the conclusions of the three previous section,
they would come up with funding avenues available to assist the
community. The report would also offer the options for changes
such as acquisition and/or rehabilitation of the property.
Finally, the option of consolidated management would be discussed.
This would be an important step as the project improves.
Publicorp's past experiences with similar communities would also be
portrayed into this section.
Overall, when I spoke to Publicorp, they seem to have knowledge in
the area of troubled projects. They mentioned that they have
worked closely with Brooklyn Park and Richfield analyzing some of
their properties.
AN 01'1' NI E\11-1.IThYER"
Publicorp Inc.
512 Crown Roller Mill
105 Fifth Avenue South
Minneapolis, MN 55401
May 24, 1993
Ms. Jessica Cook
Dakota County HRA
2496 145th Street West
Rosemount, MN 55068
Dear Jessica:
(612) 341-3646
FAX (612) 341-4148
Thank you for the opportunity to meet with you and visit the Wescott Square fourplexes in
Eagan. These units clearly demonstrate that, despite popular belief, deteriorating housing
conditions do affect communities outside of the central cities. The interest of residents, local
governments, schools, and community agencies in bringing about change in the conditions at
Wescott Square is impressive and dispels another popular myth, that people are unwilling to
take proactive approaches to complex issues.
Publicorp is pleased to present a proposal for consulting services for Wescott Square. This
letter briefly outlines the potential roles in which Publicorp could assist the HRA and the
Wescott Square Representatives in assessing options for improvement in the physical
condition, ownership, and management structure of the units. For our proposal, we have
separated the tasks into five categories.
I. INVENTORY OF OWNERSHIP, MORTGAGES, AND MANAGEMENT
The first step in a multi -faceted approach to Wescott Square would be a complete
accounting of current owners of the properties. Included in this list would be an
ownership history and the mortgage holders on the units. It is possible that the
properties with multiple owners may have common note holders on the property. We
have had success in other cities in soliciting opinions from the lending institutions on
the condition of the properties and their outlook for the future of the development. A
complete list of the status of property tax payments and mortgage payments would
also be included.
The second step would be assemble a list of management entities for each of the
buildings. Meetings with residents to determine which managers are effective and
which are less than effective would be an important dimension to this report.
We would anticipate that a period of four to six weeks would be necessary to
complete this portion of the report.
II. ASSESSMENT OF PHYSICAL NEEDS
From the notes which you shared with us, it is clear that this development lacks
certain key physical elements to a livable area. Many of these needs have been
identified already, such as the green space and playground, parking, and a community
center. Publicorp proposes to serve as a clearinghouse for the physical needs data,
drawing from a number of resources. The first resource would be the existing needs
list together items gathered from further discussions with residents. The second
resource would be a physical inspection of the properties from a professional architect
or engineer. This inspection would concentrate on the exterior and interior condition
of the units including the placement of additional parking spaces, landscaping, viability
of conversion of the interior road to a public street, drainage, and condition of roofs,
siding, and windows. Interior inspection, where available, would concentrate on the
major systems such as heating, cooling, and plumbing. The third resource would be
lenders' management reports which are typically prepared by third parties on a regular
basis. The final resource would be a review by experienced local owners and
managers of multi -family properties. Other real estate professionals would add the
market perspective to this property and help to identify components which may be
missing in the development.
The physical needs assessment could occur concurrently with the list of owners and
managers and be completed in four to six weeks.
1I1. ESTIMATE OF CURRENT VALUATION
For a complete perspective on the condition of the units, we would advise the HRA to
retain a professional real estate appraiser to review the market value of the
development as is. Using the physical inspection data and ownership data, an
appraiser could value the property on the basis of the condition of the buildings and,
with ownership cooperation, on the basis of the net operating income of the
properties. An appraiser with experience in multi -family valuation would also add an
important perspective to the report because appraisers usually expand their reports to
include a Tong -term approach to the condition of the property.
We would also utilize other data and resources for the valuation of the property. Other
real estate professionals can offer their opinions on the value of the property based
upon the location and comparable units. Assessor's market values are another source
of valuing property of this type. Publicorp would also combine known income and
operational data into a cash flow to establish approximate value of the property based
upon our experience with similar developments.
This section of the report would not commence until the first two sections are
complete and would span approximately three to four weeks.
Page 2
IV. OPTIONS FOR IMPROVEMENTS
Once the first three sections of the report are finished, a review of funding options for
improvements to the property could commence. These options are diverse, ranging
from a complete buyout of existing owners to securing individual grants and loans for
improvements such as the community center.
The report would first identify available resources for improvements such as Minnesota
Housing Finance Agency and U.S. Department of Housing and Urban Development
programs which are not tied directly to specific types of ownership.
Second, the report would offer options for a change of ownership and financing tools
for both the acquisition and rehabilitation of the property. Funding sources and
methods of financing vary significantly depending upon the type of ownership, whether
it is a private entity, a local non-profit, a community based non-profit, or a local
government. This section of the report would contain a number of options for each
ownership entity, the steps necessary to undertake a change in ownership, and the
viability of each option. It is anticipated that legal counsel would be an important facet
to this section of the report. Opinions from residents on the future ownership of the
development would also be valuable to the report.
The fourth section of the report could begin immediately but would draw heavily from
the first three sections of the report. If the first three sections require seven to ten
weeks to complete, the fourth section would add approximately two weeks to the
process.
V. OPTIONS FOR MANAGEMENT
From our discussions, a consolidation of management would be an important step
toward an improvement to the condition of the development. As you are aware,
changes in management could occur more quickly than changes in ownership of the
property. In our report, we would outline the experience of other communities with
management changes in comparable developments and offer a number of options
ranging from using an existing management firm to other firms experienced in troubled
housing. This section of the report could be prepared at the same time as the fourth
section.
Publicorp charges an hourly fee of $105 plus out of pocket expenses for copies, deliveries,
postage, etc. For the categories listed above, we would propose that a not -to -exceed limit
for our services. If the activities listed required less time than anticipated, the HRA would be
responsible only for the actual hours worked. Based upon the scope of the report outlined in
the five sections, it is anticipated that the report would require three months to complete, not
including a review period of the draft report by community groups and residents. Publicorp's
anticipated time would be 90 hours or a maximum of $9,450. The cost of a professional
inspection, an appraisal, and legal consultation would be in addition to this amount. These
costs, depending upon owner cooperation, could range from $10,000 to $20,000. Publicorp
would be able to solicit opinions from a minimum of three real estate professionals on the
condition and value of the property at no cost to the HRA.
Page 3
a. Cl
Eagan is one of the first of the second and third ring southern suburbs to actively address
housing developments like Wescott Square. However, other similarly sized communities are
beginning to face these same issues. Pubiicorp has had broad experience in assisting local
governments with improvements to multi -family developments. Summaries of three recent
projects in which we were involved highlight the active roles in which local governments are
taking to improve their local housing stock.
The City of Brooklyn Park has a significant number of apartment buildings which are in need
of rehabilitation and improved management. Brooklyn Park has the highest per capita rate of
Section 8 residents in the State of Minnesota and has imposed a de facto ban on construction
of new multi -family developments. The Brooklyn Park Economic Development Authority and
the City have begun to devote significant resources to evaluating and improving the quality
of the apartments. These resources include assistance to and funding for housing cops, or
police officers who are assigned specifically to patrolling key apartment buildings; a coalition
of apartment managers which has established standards for leasing policies; and
approximately $ 10,000,000 of development funds targeted to the rehabilitation of apartments
in the City. The uses of these funds range from limited partnerships in the conversion of over
100 units of apartments into market rate senior housing to low interest loans in exchange for
increased City input into the management of units.
The Morton County (ND) Housing Authority was able to assist in the sale of 172 units of low
and moderate income housing in the City of Mandan, North Dakota, from multiple private
owners to a local non-profit organization. The previous owners had deferred maintenance on
the units and were unwilling to invest further in the quality of the 25 year old apartments,
resulting in significant decreases in occupancy of the units. The Housing Authority assisted
in the establishment of the non-profit and provided financial guarantees on the tax-exempt
revenue bond which was used for acquisition and for over $ 1,000,000 in repairs and
remodelling of the units.
The City of Richfield has recently witnessed a rapid increase in police calfs to certain multi-
family buildings and is in the early stages of evaluating its role improving these properties.
Two specific areas of the City are under consideration, the larger of which is a collection of
1,100 units of apartments known as Century Court. A private developer has secured a
purchase agreement on the units and is working to improve the quality and reputation of the
units with the assistance of the City.
Thank you again for the opportunity to work with you on this project. Please contact us with
questions or comments on our proposal.
Sincerely,
Sidney C. Inman
Director of Development Consulting
Page 4
a�8
Mark Ruff
Development Consultant
MINUTES .. G OF THE
E:04K.
•::::Eagan, Minnesota •••••••::::
::4anuary 4, 1993 -:•:•:••••
.•:•:•:•::::
••:•:••:•:•:•.... .-:.•••:•••:••
A regular meeting of the Eagan City::00*:II:ik:101:•on Tuesday, January 4, 1993, at the Eagan
Municipal Center. Present were Mayor Egan ancre6iiiiatiiiiiiiers Wachter, Awada, Masin, and Hunter. Also
present were City Administrator Tom Hedges, Community Development Director Peggy Reichert, Director of
Public Works Tom Colbert, and City Attorney James Sheldon.
Mayor Egan said there would be an pending litigation immediately following
the regular meeting. There were no other changes taitie
Wachter moved, Masin seconded, a motioR:0::approve 0.1...•Ogenda for the January 4,1994, regular City
Council meeting. Aye: 5 Nay: 0 •
•
NINOIVIT
Councilmember Masin noted the following corrections to the minutes of the December 21,1993, regular
City Council meeting:
Page 10, Paragraph 3, Sentence 2,:•Cti#Ocx:pooles to: "Jerry and Diane Meszaros."
Page 11, Paragraph 4, Sentence 1, correct title iiii7::?"Ditictor of Community Development" Reichert.
Wachter moved, Masin seconded, a motiO:p*ItitfOicre'iiii. minutes of the December 21, 1993, regular
City Council meeting as amended. Aye 5 N.y 0• "
ggc:Mti:TIONPAM:ii
A. Personnel Items
Item 1. Winter Recreation Le,adey.st4k:wxeteoipowkdesi that the hiring of Kristopher Cavanaugh,
Bryan Crepeau, Ken Fry, Rob Helebrant,.*Iiiiirithi**44:**ina ICapferer be ratified.
...•.•.
Item 2. Assistant Utility Billing Clerk --It *4s reco* ended that the hiring of a person to be
recommended by the Director of Finance for the of t Utility Billing Clerk be approved.
B. Licenses. Plumbers
It was recommended that the plumbers licenses listed in Exhibit A be approved.
C. Proclamation. Child Passeneer Safety Awareness Wset. February 13-19. 1994
It was recommended that a proclamation designating Fibivary 13-19, 1994, as Child Passenger Safety
Awareness Week be approved.
D. Exemption. from Lawful Gambling License. The Fon Foundation
It was recommended that a resolution be approved exiiiiiiting The Eagan Foundation from the lawful
gambling license requirement and waiving the balance of the 30 day waiting period for the application.
PAGE 2/EAGAN CITY COUNCIL MINUTES •
January 4, 1994
E. Licenses. Service Station. Tobacco & Off -Sale Non-Intoxicati :Malt Liquor. Ceda-rvale Texaco Food
Jvfart. 3830 Sibley Memorial Highway
It was recommended that a service station permit; x co f cense and an off sale, non -intoxicating malt
liquor license for Hussein Ansari doing business as Cedarvale Texaco Food Mart, 3830 Sibley Memorial
Highway, be approved.
F. Resolution. Authorizing Execution of P.rojy ip ]~ivgr of Certain Amendments to the Declaration of
Trust of the Minnesota Municipal Money
It was recommended that the resolution authorizing:rittcution iitiitoxy in favor of certain amendments
to the Declaration of Trust of the Minnesota Municipal Moaty Market;.Fund be approved.
G. Resolution. Giving Final Approval to tfic). iji of # i -Family Housing Revenue Refunding
Bonds. Aspen Woods of Eagan
It was recommended that the resolution giving final approval to the issuance of multi -family housing
revenue refunding bonds for Aspen Woods of Eagan be approved.
H. Consideration. Media Equipment Main:{ipnce Service Contract
It was recommended that a maintenance . seivic ::.contra€ •. for the City Council Chambers media
equipment be approved with a firm to be designated.
I. Project 643. Receive Feasibility Report/Ord Pub easing (Oslund Timberline Addition - Street
Rehabilitation)
It was recommended that the feasibility ieport for Project 643 (Oslund Timberline Addition - Street
Rehabilitation) be received and a public hearing scheduled to be held on February 1, 1994.
J. Project 607A. Resolutions Restricting Parking. Approving Plans & Requesting Municipal State Aid
Financing (Lone Oak Rd & Lexington Ave -Inter ion::Up da,&,$i¢palization)
It was recommended that resolutions for Project:OA (Lorne..Oak Road & Lexington Avenue -
Intersection Upgrade & Signalization) restricting parking, aving plans: and requesting Municipal State Aid
financing be approved and the Mayor and City Clerk author :1 to exe*te all related documents.
Awada moved, Wachter seconded, a motion to approve the Coulent Agenda as presented. Aye: 5 Nay:
MIKSWECRISLMS
SURPLUS PROPERTY/FIRE DEPARTMENT
Fire Chief Dale Nelson explained the process that has led to the:dtclaring of 10 SCBA bottles as surplus
property and the recommendation to donate them.:t :t 0:::P# r .f v Minnesota, Fire Department.
Hunter moved, Masin seconded, a motion to declare 10 SCBAbottles as surplus property and directed
the necessary steps to transfer this property to the Deer River, Minneot*, Fire Department. Aye: 5 Nay: 0
0
Councilmember Wachter noted that there are other small Fire Departments that may be interested in
such equipment in the future.
PAGE 3/EAGAN CITY COUNCIL MINUTES
January 4, 1994
••••:•:•:•:.
**:••••••••
There were no Public Hearings.
There were no Old Business items.
wI
WAIVER OF PLAT/GREAT 0A14:ADDMON
:•:•:•:•:.
Mayor Egan introduced this item as iW1wt of ii*.fp.r:•.***ert Engstrom Companies, in order to split
Outlot C, Great Oaks Addition, and combirieltikh Loti:SM:iiiid 7, Great Oaks Addition, located south of
Great Oaks Place in the NE 1/4 of Section 14. City Administrator Hedges advised that this item had been
before the Advisory Planning Commission at their December 28, 1993, meeting and they had recommended
approval subject to conditions.
Director of Community Developme*Reichert explained the application and its location noting that the
subject waiver is a condition of the Woodland AkArIdition plat approval.
•
Awada moved, Hunter seconded, a motion.to appitiv.•:a:Witiver of plat for Robert Engstrom Companies,
in order to split Outlot C, Great Oaks Addition, and combinp.*:*h Lots 3, 6, and 7, Great Oaks Addition,
located south of Great Oaks Place in the NE 1/4.:0.00:0.:*5iiliject to the following conditions:
1. The applicant shall record 61at with Dakota County and provide documentation to the
City within 60 days of City Council approval.
2. The applicant is required ID have the tax parcel identification numbers for the new lots in Outlot C
to be the same as the tax parcel identification number of the lot with which it is combined.
Aye: 5 Nay: 0
srrE PLAN REVIEW/0*ms kSTAURANT
TOWN CENTRE 70- MTEENIICADDMON
Mayor Egan introduced this item as site plan review for the Perkins Restaurant, Lot 2, Block 1, Town
Centre 70- Sixteenth Addition, contaiaing a Perkins restaurant located along the west side of Town Centre Drive
in the NW 1/4 of Section 15. City Administrator Hedges stated that this item had been before the Advisory
Planning Commistion at their December 28, 1993, meeting anftthey had recommended approval subject to
conditions.
Director of Community DevelopnT50470:pipl**Ohe application and its location. She briefly
discussed parking requirements and noted.:11*:§ri**had been resolved.
Councilmember Hunter suggested approval subject to itionai condition that the trash enclosure
be constructed of brick. Councilmember Wachter indicated agijieinent if the building materials adjoining the
enclosure were also brick. The trash endosu> is intended for a. toter of the building and the material at that
location is brick.
Hunter moved, Wachter seconded, a motion' f i ipfprave a site plan review of Lot 2, Block 1, Town
Centre 70 - Sixteenth Addition containing a Perkins Restaurant along the west side of Town Centre Drive in the
NW 1/4 of Section 15, subject to the following conditions:
1. The pylon sign height maximum is::2T:•:•A•rc lyctip.a gf:.' is required to meet code.
2. The maximum height for the flag pole is :*:*
3. The northerly driveway connection to TowR.Pentre Di*. hall be shifted to the north 60' to provide
improved separation to the proposed Kohl's drivewva, ;:: '
4. The proposed sanitary sewer se••••••••••••••
vice shall incldde 'i[ manhole on the service line at the edge of the
drainage and utility easement.
5. The trash enclosure shall be constructed of brick.
Aye: 5 Nay: 0
CEDARVALE SPECIAL SFY�L.AS'ttICT PUBLIC HEARING
Mayor Egan introduced this item icsiFeschedule Cedarvale special service district public hearing.
Hunter moved, Awada seconded, a motion to approve a rescheduling of the public hearing on the
Cedarvale retail area special service district to February 1, 1994. Aye: 5 Nay: 0
PROPofiED i 4: PEN&t !X:t UANGES
FIRE RELIEwSSOCIAT.ION
Mayor Egan introduced this item as proposed:1994 pensioil.changes/Volunteer Fire Department Relief
Association. •
In their review of this item, the City Council requested additional information from the Fire Relief
Association which would outline specific justification for an increase and why the Association believes an increase
is necessary. The City Council did, however, agree to support current legislative funding levels and suggested
that the Qty's Fire Relief Association join other associations:: a:3eeking a change in the cap on pensions
approved by the State Legislature. If the Legislature does remove tl;[e cap on pension amounts, the City Council
will again review the issue to determine whetherany ehanges slioiild be made at the local level.
Wachter moved, Hunter seconded; aiiiiiitifin:reta'iiiiatii rirent legislative pension levels but directing the
City Administrator to support the City's Volunteer Fre Departmc : Relief Association's efforts with other relief
associations to establish legislation the capon 'si levels. If the cap subsequently removed,
gisla � lifting Pe . is� Y
the City Council will again review the lump sum pension amounts'and whether any increase in the benefit should
be allowed. Aye: 5 Nay. 0
.:•:•:•:•:.
BUUJDINIW4ODELIWP*OJECT
Mayor Egan introduced this item as a Remodeling/Police Department Building
Project Update. City Administrator Hedges reported on a meeting of the Public Works Committee held on
December 29, 1993, with the City Administrator and Construction Manager Mike Stowe. After a number of
questions about the Summary of Items Discussed, which was induded with the Administrative Agenda, it was
recommended that the Public Works Committe;:....x,i.4ome the project progresses.
::;.•
SPECIAL.R4T.KgOticIL. MWENGS
Hunter moved, Masin seconded, a motion to appii4:i0edal City Council meetings for January 18 at
5:00 p.m. for a presentation on a "downtown" concept and for January 25 at 5:30 p.m. to discuss annual
departmental work programs. Aye: 5 Nay: 0
JAMES E.;:.P§WND/BUILDING PERMIT
Director of Community Development Reidteiiii*Onnft.that a request had been received from James
E Oslund for a building permit to build an access4* strucitiii:;'2045' and 12' in height on his property located
at Lone Oak Road and Pilot Knob Road. The n*al.b.4.444**Oposed to be constructed in addition to an
existing tuck -under garage and detached garagc..:.W.ReklOttliiificated that according to her interpretation of
the City Code, this structure would go bey0:140:46filiition of a private garage and would not be permitted.
She said it was possible Mr. Oslund would'nfii•eal her interpretation; however, the Council indicated their
support.
FISCAL DISPARITIES
Councilmember Wachter broughtiiiiiiiiiiiliji4aktrOttiiparities and his concerns that while it is
much discussed, nothing ever seems to change. Hc::wondered.:.if other communities felt the same way.
Councilmember Hunter indicated that with new bouni*es, the losers seemed to be losing more, and the
net gainers, gaining more. The Councilmember said *:had tall** Bob Renner of the Municipal Legislative
Commission (MLC) and Mr. Renner had indicated tlini:many ci*nunities feel the same way as Eagan does
about fiscal disparities but perhaps not to the same extent. CounCiember Hunter recalled that the Legislature
was close to a change in the formula for fiscal disparities approximately three or four years ago when it fell apart
at the last minute. He said that while a lot of work went into that effort and left many people reluctant to try
again, it may be time to refocus.
Councilmember Wachter stated that Eagan should take;.:4ore aggressive stance and Councilmember
Hunter suggested having Mr. Renner draft idcap. fo!legigntion. Hiikid someone else could spearhead the effort
but at least the City would have somethinia*****OffiCr cities in garnering their support. Mayor
Egan said the MLC is the right orpna d ffiisiue and noted that their legislative agenda
annually is 10 - 15 items with the biggest issue still fiscal disparitics Councilmember Hunter asked if it might
help to come to an MLC Board of Directors meeting. City Admi*tiator Hedges said the Council could do that
or perhaps Bob Renner could be invited to a workshop session a -discuss issues and the overall "metro -politics"
regarding fiscal disparities. The Council agreed it would be beneficial.
NOTES
::••••
••:::::•:•:•:.........
Placement of Visitors to be Heard on iii:iii::00044*gffieaddressed at the Organizational Meeting on
January 18. Councilmember Masin reported on hoilikifi6sent with the upcoming Community Forum on
January 13 and the Land Planning Symposium on January 23. Councilmember Hunter said he was still working
on the issue of school district boundaries and indicated it would take special legislation.
Wachter moved, Egan seconded, a motion to atik)ve the c*Oclist in the amount of $1,134,892.60, dated
December 30, 1993. Aye: 5 Nay 0
ADJOURNMENT/EXECUTIVE *.,SSION
•:•:•:•:•:•:•:•:•:•:••• :•:•:•:•:•:•:•:•:.:•:::••
The regular meeting of the Eagan City Council was adjourned to Executive Session to discuss pending
litigation at approximately 8:15 p.m. Those in attendance were Mayor Egan, Councilmembers Awada, Hunter,
Masin and Wachter, City Administrator Hedges, Director of Public Works Colbert, and City Attorney Jim
Sheldon. The Executive Session was adjourned at approximately 8:30 p.m.
KF
MEMO
city of eagan
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 14, 1994
SUBJECT: OSLUND TIMBERLINE ADDITION/CITY PROJECT 643
CORRESPONDENCE/ADVISORY PARKS, RECREATION &
NATURAL RESOURCES COMMISSION MEMBER FRANKIE HALL
MARTIN LUTHER KING DAY
OSLUND TIMBERLINE ADDITION/CITY PROJECT 643
City Councilmember Awada contacted the City Administrator to inform staff that an
affected property owner in the Timberline Addition, Project 643, may raise a suggestion
at the meeting on Tuesday that appraisals be ordered and considered before the project
costs are determined for each of the benefitted property owners. The City Administrator
will discuss this matter with the Director of Public Works and City Attorney's office prior
to Tuesday's meeting.
FRANKIE HALL CORRESPONDENCE
The City has received a letter from Frankie Hall, a member of the Advisory Parks,
Recreation, and Natural Resources Commission, a copy is enclosed for your review.
MARTIN LUTHER KING DAY
Due to the recognition of Martin Luther King Day on Monday, January 17, there will be
no Administrative Packet.
City Administrator
TLH/kf
JAN -14-94 FRI 17:11 DEGREE OF HONOR
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2238245
01-14-94 04:08PM P002 #39.
JAN -14-94 FRI 17:11 DEGREE OF HONOR
2238245
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2238245
01-14-94 04:08PM P003 #39•
JAN -14-94 FRI 17:11 DEGREE OF HONOR 2238245
FRANICIE C. HALL
1700 Four Oaks Road, Apt. 259
Eagan, Minnesota 55121
(61Z) 414-3903
QUALIFICATIONS PROFILE
• Planning and Program Development
• Program Implementation and Evaluation
• Strong Organizational Skills
• Volunteer Recruitment and Training
▪ Employee/Volunteer Motivation
• Educator/Facilitator
• Counselor
• Research Experience and Skills
• Resource Provider/Consultant
ACCOMMPIJSHM ENTS
P.04
• Coordination/Development of Physical
Activity Program: for Seniors
• Development of Indigenous Leadership
• Needs Identification
• Personnel Management
• Knowledge of Group Processes and
Social Systema
• Holistic Approach to Life -Time Growth,
Development, Involvement and Fulfillment
• Researched, initiated and established a Food Buyers Club to meet the needs of older
people in independent living situations '
• Successfully researched, designed and directed innovative programs for adults including
peer counseling, Senior Olympics, grandparenting, information and motivation physical
activities groups
• Responsible for the growth in annual receipts of the Food Buyers Club from 08,517 for
the first year to 058,326 for the sixth year
• Directly responsible for increasing seniors participation in activity programs from 358 to
2480 active participants
• Advocated, educated and successfully facilitated changes in philosophical approach of
community organizers and developers for older adult programming
• Recognized for outstanding work with the Youth Council, which was voted state's Youth
Community of the Year for two successive years
EXPERIENCE
R=976
Senior Community Program Coordinator - Bloomington, MN
• Defined needs and designed new programs and budgets to meet long and snort term
objectives of community centers and the community in general
• Appraised and defined need for low -coat, small quantity food purchasing
• Recruited, coordinated. and educated twenty-two volunteers to establish processes of
purchasing, otdcting, displaying, selling, record keeping, and financial systems
• Utilized motivation, team building and development of indigneoue leadership, to
establish and implement an activity program for adults 55 years and older
• Solicited program support and volunteer help from special interest groups in the areas
of recreation, education, and free enterprise
• As consultant made presentations to city councils, planning departments, church
groups, school systems, professional and volunteer staff, and state administrators on
aging on the establishment of community programs for older people
• Served as advocate for development of a holistic approach to life -time growth,
development, involvement, and fulfillment of seniot adult programs
• Conducted three research projects on service and needs of older adults
2238245 01-14-94 04:08PM P004 #39
JAN -14-94 FRI 17:12 DEGREE OF HONOR
FRANKER C. HALL
EXPERIENCE (continued)
2236246 P.05
Page 2
Assistant Director of Planning - Human Environment Core, Minneapolis Model City Program
• Developed short and long range comprehensive plans for specific community projects
involving human environments
Supervised, collected, compiled and analysed data pertinent to project development in
human Environment arca
• Served as staff coordinator in developing, implementing, and evaluating Community
Cultural Centers
• Promoted via competitive Civil Service process because of academic and experience
background and ability to communicate with people
• Planned short and long term recreation projects
• Implemented and coordinated recreation planning with other public and private
agencies and with other cores within the community
• Educated, counseled, and motivated special interest stoups in the philoaopny of
recreation and leisure time use
• Evaluated community projects by quantitive and qualitive analysis
• Educated residents on importance of expressing their need for adequate recreational
facilities
•
Established credibility between community residents and professional staff
Teacher - St. Louis, Miasouti Public Schools
• Taught high school English
Volunteer Youth Leader
• Recognised and defined problems of youth community
• Organised youth via a volunteer youth council
• Motivated youth to evolve their own leadership structure and program
Special Technical Supervisor - U.S. Census Bureau
• Recruited, tested, trained, and assigned 154 men and women to specific survey jobs
• First of 24 supervisors to complete assignment three weeks ahead of established
schedule
LIFELONG LEARNING
MEd, Adult Education for the Older Adult (June 1985)
B.S., Education
Certification for Individual and Group Processes - Gestalt Institute of Cleveland
Attended courses 'and seminars in management by objectives in recreation and social
programs
Attended workshops on needs of older people at the University of Michigan,
University of Minnesota, and College of St. Mary
PROFESSIONAL ASSOCIATIONS
Minnesota Community Adult Education (MCAS)
American Association of Retired Persons
Adult Education Association of America (AEAA)
Metro Senior Federation
National Council on Aging
'INFERENCES
Available upon request
R-96%
2238245 01-14-94 04:08PM P005 #39
ob.
MEMO
city of eagan
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 14, 1994
SUBJECT: "MOSQUITO CONTROL POLICY IN THE CITY OF EAGAN"/CITY
COUNCILMEMBER AWADA
City Councilmember Awada is attending Hamline University as a graduate student in the
Public Administration program. She recently submitted a paper entitled "Mosquito Control
Policy in the City of Eagan." For purposes of writing the paper, City Councilmember
Awada was writing from the perspective of City staff by providing an analysis of current
policy and options for change that would eventually be considered by a governing body.
City Administrator
Attachment
TLH/jeh
MEMO
city of eagan
MEMO TO: DIRECTOR OF PARKS AND RECREATION VRAA
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 14, 1994
SUBJECT: MOSQUITO CONTROL
On the open issues list is an issue regarding mosquito abatement control. This item has
been carried over on the City Council's open issues list suggesting that the Advisory
Parks, Recreation and Natural Resources Commission consider whether the spraying of
mosquitos is necessary for summer use of City park lands (both passive and active) and
further that the environmental consequences of mosquito abatement control be reviewed.
City Councilmember Awada, as a requirement for a class at Hamline University, has
written a paper entitled "Mosquito Control Policy in the City of Eagan." I have attached
a copy of that report and would ask that after reading her study and discussing the issue
with staff, ask that the APRNRC provide a findings and eventual recommendation to the
City Council regarding the future of mosquito abatement control.
Cit • ministrator
Attachment
cc: Councilmember Awada
TLH/jeh
Mosquito Control Policy
in the City of Eagan
an analysis of current policy
and
options for change
prepared by Pat Awada-City Staff
for the Eagan City Council
1
Purpose
Last spring, members of the City Council requested that staff perform an in-
depth analysis of current Mosquito Abatement Control policy, including
evidence on environmental effects, cost and health issues.
This report will attempt to define the issues surrounding this policy in the City
of Eagan, in hopes the Council can make a well-informed public policy
decision. Should the Council decide to go forward with a public hearing,
certain people representing both sides of the issue would like to testify.
Introduction
The Metropolitan Mosquito Control District (MMCD), governed by a Board of
17 County Commissioners, is mandated by the legislature to control nuisance
mosquitos in the seven County metro area. Their mission is to reduce the
mosquito population and to suppress mosquito transmitted diseases through
chemical spraying and by applying briquets to areas of unhatched larvae. The
State Department of Health monitors any mosquito -borne diseases.
Commissioners Loeding, Jensen and Richards represent Dakota County.
Much discussion has taken place over the last few years concerning the fiscal
responsibility and environmental effects of current MMCD policy. Criticism
has been leveled against the MMCD spending for extensive capital projects, and
for the environmental side effects of the chemicals used to combat mosquitos.
2
Recently, a variety of jurisdictions have banned spraying and other methods of
control. Local governments, park districts and individual landowners can
legally prohibit chemical treatments for nuisance mosquitos, require notification
measures, or allow controls upon request only. A list of those entities that have
taken such action are as follows:
Cities/Parks that have banned or restricted spraying:
Minneapolis Park Land All controls prohibited
Hennepin County Park Land Adult spraying prohibited
St. Paul Parks - Lilydale, Crosby Farm All controls prohibited
St. Paul Parks - Hidden Falls Adult spraying prohibited
City of Maplewood
Chanhassen City Parks
DNR Wildlife Management Areas
DNR Scientific and Natural Areas
MN Valley National Wildlife Refuge
(U.S. Fish and Wildlife)
Nature Centers- Spring Brook, Woodlake,
Dodge, Lee & Rose Warner, Carpenter
Adult Spraying prohibited
Adult spraying prohibited
All controls prohibited
All controls prohibited
All controls prohibited
All controls prohibited
There are many people that will be effected by the decision the Council makes
on this issue. From the MMCD's perspective, any municipal decision to
prohibit eradication efforts and policies puts their reputation in a position of
3
questionability and may affect the overall effectiveness of their regional
controls. As taxpayers, our citizens would be paying for a service they would
not necessarily be receiving. Should your decision have an adverse effect on the
mosquito population, citizens enjoying the outdoors would see a rise in insect
bites. From an environmentalist standpoint, an argument can be made that these
controls upset the natural balance of food sources for other animals and can be
detrimental to water quality and other organisms.
This report will attempt to give evidence and each sides position so that the
Council can address the following issues when making their policy decision:
1) Do current MMCD policies have an appreciable effect on the mosquito
population in Eagan?
2) Are the chemicals used to treat mosquitos environmentally sound?
3) Is the program cost-effective (keeping in mind the fact that Eagan cannot
financially "opt out" of the District)?
4) Is there any increased danger of mosquito -borne diseases if we
were to opt out of the District?
5) Are there any feasible alternatives to current policy?
4
Background & Evidence
MMCD policy is twofold; to reduce mosquito larvae and to spray for adult
mosquitos. Emphasis is on controlling larvae while they are in the water. The
District controls adult mosquitos in parks and by request. Adult spraying is a
very small part of their program.
Of the many different mosquito species in Minnesota, the District controls only
those 15 species that annoy people. Only female mosquitos bite. After she fills
with blood, she can lay her eggs in water and after a heavy rainfall, they will
grow to become larvae. It takes only a few days for them to hatch and become
fully -formed adult mosquitos. They then live from 4 weeks to 5 months,
depending on the species. MMCD has mapped over 60,000 breeding sites since
its inception.
Current MMCD Oversight
A Technical Advisory Board is composed of representatives from concerned
citizens groups and government agencies. They review programs and provide
recommendations to the Commission.
An independent panel of experts form the Scientific Review Panel, which
directs research investigating environmental impacts on wetlands. In four years
of research, they have found that the dosage rates used by MMCD are below
that which would have an adverse impact on non -target aquatic invertebrate and
vertebrate organisms. Some of the studies below are the result of their work.
5
Effectiveness of MMCD Policy
While analysis has been done by a variety of groups on the environmental
effects of current MMCD policies, I could not find any conclusive research on
the actual effectiveness of current policy on reducing the mosquito population
over time, although it certainly is effective in the short term (1-10 days).
I suspect that while there is no clear evidence that the MMCD policies have any
appreciable overall effect on mosquito control, there is also no evidence that
they do not, although it has been claimed that mosquito population is more
closely linked to levels of spring rainfall than any other factor. One could
possibly study mosquito population in rural areas versus the District if the
number of breeding grounds were the same. The Council will have the make
their own personal judgement on this question.
Chemical and Environmental Issues
The MMCD sites evidence that the chemicals they use in control have little or
no adverse effects on humans or other "important" species. While they do not
deny that there are some effects to other species and water quality, they do not
believe they are of any consequence. They create and fund on-going research in
these areas.
Environmental groups, including the DNR and USFWS believe that the
possibilities of harm are too large to risk spraying in the areas under their
control. They site evidence that shows detrimental effects or is inconclusive. I
have presented a brief outline of some of those issues, facts and figures below.
There is extensive research in this area if the Council would like more
information.
6
The Chemicals
The main materials utilized when controlling mosquito larvae are Altosid
Briquets and BTi Corncob Granules. They are used to treat water
breeding sites where the larvae are hatched. I have included copies of the
labels of these chemicals at the back of this report.
Altosid Briquets contain a growth regulator, Methroprene (1.8%). This
chemical prevents the larvea from maturing. Methoprene is listed as a
Biochemical pesticide by the E.P.A. A 1991 E.P.A. re -registration
document on Methoprene listed it as a 'Biochemical pesticide' with the
following negative caveats: "Methoprene can be characterized as very
highly toxic to freshwater invertebrates", and, "the long term exposure
resulting from the slow release briquet formulation is of concern to the
Agency." (The report further stated) "Because Methoprene is an insect
hormone that acts as an insect growth regulator, there is concern that
important non target species may be adversely affected by cronic
exposure to Methoprene." It is an insect hormone mimic that creates a
fatal hormonal imbalance in the larvae.
BTi, which is also placed in breeding areas, makes up only .2% of
the Corncob granules, but has been found to also cause alarm for
environmental reasons. It is toxic to butterflies and moths. Insect
resistence has begun to be reported.
Adult mosquitos are sprayed with Punt insecticide (permethrin) or
Scourge (resmethrin). According to its label, Punt is highly toxic to bees
7
and fish and it is unlawful to spray it within 100 feet of a lake or pond. It
is a central nervcus system poison which acts on the sodium channels in
cell membranes. Permethrin is non -biodegradable and is currently on a
list of 35 pesticides that the E.P.A. is working to restrict, although in
1991, Permethrin became available commercially. Copies of the labels
are attached.
While most of the adult spraying is done during the hours of 4-5 a.m., a
limited amount of daytime spraying is done for special events. A
Minnesota Department of Health study published in 1992, found the two
sprays used on Eagan parks (Scourge and Punt) did not present health
risks to humans, although certain uncertainties in the data prompted the
author to say that he could not say whether inhalation of Scourge posed a
significant health risk. The study did state that children should be
prevented from having prolonged inhalation exposure to Scourge. This
spraying for adult mosquitos repeatedly can be detrimental to "good" bug
populations such as butterflies.
While it is true that the E.P.A. is reviewing some of the chemicals used in
treating mosquitos, they currently have EPA registration and are not
classified as harmful if properly used.
Other Environmental Concerns
As stated before, the chemical treatments have been proven to
harm fish, other bugs and plant life. Another concern is the loss of food
for those animals who rely on mosquitos for sustenance.
8
A study done in the Minnesota Valley Wildlife Refuge to determine the
effects of mosquito control practices on waterfowl invertebrate food
resources found that spraying mosquito larvae could be harmful to
waterfowl as it dimishes its food supply. They recommended that the
Refuge should continue its policy of not allowing any chemical mosquito
control because the goal of their comprehensive plan is "to manage the
natural resources in order to perpetuate wildlife species and ecological
communities' natural diversity and abundance..". The USFWS has
adopted the Department of Interior Pesticide Use Policy (517 DM 1)
which has the goal to "eliminate pesticide use on Service lands and
facilities..." The policy does allow the Minnesota Department of Health
to treat areas with BTi when it determines a significant health hazard
exists from disease carrying mosquitos. Other studies have shown
adverse effects to the mosquito larvea and speculated that chemicals could
go up the food chain.
In summary, there is not enough evidence that any of the chemicals pose
harm to humans or large animals if used properly, although there is
evidence that these chemicals are harmful to certain small birds, fish,
insects and water quality. The Council will have to make a decision on
whether this harm is reason enough to change our policy.
Mosquito -Borne Diseases
This portion of the MMCD program was budgeted at only $118,000 in 1992.
This includes educational programs. The Minnesota Department of Health is
responsible for monitoring any mosquito -borne diseases.
9
According to John Solar of the Minnesota Department of Health, mosquitos can
carry Encephalitis and infect human beings through bites. Encephalitis is a
viral disease that affects children. The symptoms range from none, to flu-like,
to mental confusion. In rare cases, Encephalitis can cause death.
There are two kinds of mosquitos which carry this disease, Aedes Triseriatus
and Culex Tarsalis. The Aedes mosquito is commonly referred to as the Tree
Hole mosquito and is responsible for LaCrosse Encephalitis. They are the most
common carriers and are found mainly in SE Minnesota (hence, the name
LaCrosse). An average year would see 5 to 10 cases of LaCrosse Encephalitis.
The vast majority of these cases are found in the hardwood forests of SE
Minnesota. 1988 saw the last case in the metro area.
Tree Hole mosquitos do not fly out of neighborhoods, and generally breed in
old tires in peoples backyards. An MMDC brochure titled "LaCrosse
Encephalitis and the Trze Hole Mosquito" explained that "The MMCD can
provide only limited control due to the Targe numbers of artificial containers
residents allow to be placed around their homes."
The Culex Tarsalis mosquito roams statewide and is responsible for Western
Encephalitis. This disease is named for its favorite victim, the horse. There
hasn't been a confirmed case since the mid -1970's.
Accordingly, there is extremely minimal risk from mosquito -borne diseases in
Eagan, and any change in policy would not significantly increase that risk.
10
Financial Considerations
Eagan taxpayers paid $162,868 in 1993 for mosquito control. With
approximately 54,000 residents, this equates to $3.02 per resident for the
program.
This fee is levied as a property tax through a Special District. Should the City
of Eagan choose to not allow spraying in Eagan, we are not able to "opt out" of
the District. Therefore, the tax will be levied whether the city is treated or not.
In 1993, the MMCD had an annual budget of $9,917,685, and had not raised its
budget in three years. This money was used for administration, the control
program and research.
From 1990 to 1993, the MMCD spent over $8 million dollars on capital
projects. This included such things as a new headquarters and research facility,
and was the focus of much criticism last year.
Because we cannot financially opt out of the District, the Council will have to
make a determination based on grounds other than saving our citizens money.
It can be argued that by Eagan opting out, it would cost the District less money
to run its programs and therefore save taxpayers in other cities money. It can
also be argued that by banning spraying it would increase the chances that the
MMCD will be dissolved by the Legislature, thereby saving all taxpayers
money. Again, the Council will have to decide what its goals are in order to
give meaning to these financial considerations.
11
Human Outdoor Activity Concerns
In 1993, the MMCD published research on acceptable levels of human
annoyance from mosquitos. They found that the average threshold of when
people will go indoors is when mosquito bites reach a level of 3 per 5 minutes.
This generally happened around 8:00 pm.
It was found that the peak hours people are outdoors are from 5 to 8 pm.
Mosquito activity begins around 7 pm, is moderate at 8 pm, and peaks around
9:30 pm. The average time respondents come inside is 7:47 pm., and the
average time they would come in if their were no mosquitos was about 8:44 pm,
which was about 1 hour before the 9:30 peak annoyance time. You can see on
the following attachment that their is little time humans and mosquitos currently
share their heavy period out-of-doors.
The study also argues that it is possible that mosquitos drive people indoors
before the peaks. Again, a simple comparison between us and areas of the
country without bugs would answer that question.
12
MMCD interim Report to Minnesota Environmental Quality Board
May, 1993
Figure Two: Relationship Between Reported Bites and
Planned Outdoor Time
Time outdoors (minutes)
120
90 -
60 -
30 -
0
8
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•
0
•
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Y
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Bite count (mosquitoes)
N
Source: Review Draft, Public Perception of Mosquito Annoyance: Results of a
Survey and Simultaneous Mosquito Sampling: Nancy Read and Jay
Rooker, Metropolitan Mosquito Control District, St. Paul, Minnesota
13
M1MCD Interim Report to Minnesota Environmental Quality Board
May, 1993
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03
Specific considerations for Eagan
An important policy issue for Eagan is presented by its proximity to the Refuge.
Approximately one-third of Eagan's border falls along this Refuge. If this area
is not being sprayed and mosquitos have the ability to fly up to 5 miles per day,
it can be assumed that we have a "mosquito breeding ground" next door. It also
presents environmental issues. Any spraying or laying in wetlands done near
the Refuge may seep into it.
The Council should also consider what effect, if any, the number of children in
Eagan should have on its decision. Chemicals can be harmful to children if
improperly used, and most children are not outside during the "peak periods".
On the other side of the argument, spraying in parks can have a substantial
short-term effect on the adult mosquito population and children are most likely
to use the parks.
Alternative Means of Control
There are a few alternative means of control advocated by environmentalists.
The main ones include bats and other natural predators. Studies have shown
that they eat mosquitos as a part of their diet, and research encourages their use
as part of a program. At least in the short term, these solutions are impractical
for Eagan.
15
Policy Alternatives
Laid out below are some options the Council can choose from, or use to
formulate other policy goals. Each option would accomplish certain goals.
Option One - Keep the Status Quo
If the Council finds there is not substantial evidence for change, the correct
course would be to leave current policy in place. Substantial arguments can
support this position.
In years of research, little evidence has been found that MMCD policies harm
the natural environment. What harm does come from laying or spraying has
not had a significant effect on any specific population over time. Evidence
certainly shows that there is no harm to humans if the chemicals are used
properly.
While risk of mosquito -borne diseases is insignificant, an argument could be
made that that is partly due to MMCD policies. Certainly, risk could rise if the
MMCD is completely abolished.
While enviromentalists and certain federal government agencies take a contrary
position, it could be said that by virtue of their interests (environmental
protection), they may have gone one too far on this issue.
16
Option Two - Keep Current Policy in Place. but Do Not Allow
Spraying for Adult Mosquitos
This is the option taken by Hennepin County Parks, the cities of Chanhassen and
Maplewood. The MMCD is currently considering going to a policy of only
spraying for adult mosquitos on request.
Choosing this option would not jeopardize the overall MMCD regional plan, as
their policy is to concentrate on unhatched larvae. There would be no increased
risk of disease, and no possible rise in the mosquito population. This choice
would have little effect on the long-term viability of the MMCD.
Environmental groups would see it as a "win", as some restrictions are better
than none, and the danger from children being harmed by the spray would be
eliminated.
Choosing this option would not solve the possible problem of proven dangers to
other wildlife, including water quality and Refuge sepage. Our taxpayers would
still be getting "protection" for their dollar.
Option Three - Allow Spraying for Adult Mosquitos, but Do Not
Allow the Killing of Unhatched Larvae.
The logic behind this option is that it helps eliminate the problems in the above
paragraph, while still providing some relief in parks and for special events.
There are also some reasons to choose this policy. If the Council believes that
the MMCD's policy is ineffective in reducing the mosquito population over time
17
or that the possible side-effects of the chemical treatments are too much to
justify continuing the current policy, (or simply that they question the MMCD's
continued existence), this option would accomplish those goals.
Since our taxpayers would continue to pay for their services, it would be logical
to allow them to do the adult mosquito spraying rather than do it in-house. This
option would probably be the least noticeable to our citizens (except option
one). With the 5 mile per day flight distance and possible ineffectiveness of
MMCD policy in reducing the population, simply spraying areas where people
are outdoors (parks etc.) would keep mosquito levels stable.
Option Four - Ban the MMCD from Eagan
Choosing this option would put Eagan in line with most other jurisdictions that
have studied this issue. Again, this would eliminate all concern about second -
order environmental effects and could be seen as keeping in line with our
"environmental quality" image (athough one could argue that a healthy
environment includes lack of mosquitos). If the Council believes MMCD policy
is ineffective or that the environmental consequences are too strong, this policy
would be the logical alterntive.
The consequences of this action are broad. With more and more jurisdictions
"opting out" of the District, it puts the MMCD's regional policy (and continued
existence) in jeopardy. There could also be possibilities that our citizens would
see a rise in insect bites or diseases. While our citizens would be paying for a
service they did not receive, there would be the possibility that eventually no
one would be paying for this program through elimination of the MMCD.
18
Evaluating/Monitoring/Future Study
Any of the options the Council chooses will require some monitoring and
evaluation in the future. Research is constantly being generated on both sides of
the issue, and I would believe a future "appeal" by the losers would be
enivitable. If the Council chooses to restrict some activity, staff could set up a
system to monitor the mosquito population over time, and could log the number
of complaints over the present.
If there is any outbreak of mosquito -borne diseases, the Department of Health
will require elimination of diseased mosquitos in Eagan. Any change in policy
will not affect this area.
Conclusion
Again, there are certain fundamental questions which we were not able to
answer, such as whether there is any long-term decline in the mosquito
population or whether a lack of mosquitos would encourage later (after 8 pm)
outdoor activities. These questions could be answered by comparing areas of no
mosquitos or no controls with Eagan. Staff does not have the resources to
collect this data, but if the Council desires, it can hire someone to collect the
appropriate information.
I hope this information is helpful. Should you desire, we can schedule a public
hearing in January and invite both sides and the public to testify.
19
Evidence Cited:
Charbonneau. Effects of a Mosquito Control Practice Using Bacillus
Thuringiensis Var. Iaraelensis on Waterfowl Invertebrate Food Resources.
Missouri Cooperative Fish and Wildlife Research Unit; 1991
Mitchell. Minnesota Valley National Wildlife Refuge Environmental
Assessment of Mosquito Control Activities of Refuge Lands; 1988
Mitchell. Myths about mosquito control (bats, birds, and bug zappers). Vector
control Bull. of the North Central States 2(1):35-40. 1993
MMCD. Specifying Acceptable Levels of Human Annoyance from Mosquitos.
MMCD Interim Report to Minnesota Environmental Quality Board. 1993
MN Department of Health. Risk Assessment on Scourge and Punt 57 -OS.
Materials used by the Metropolitan Mosquito Control District for the Control of
Adult Mosquitos. 1993
20
U
oO
tr
zo('eon
AItOSId®xR
EXTENDED RESIDUAL BRIQUETS
A SUSTAINED RELEASE PRODUCT TO PREVENT
ADULT MOSQUITO EMERGENCE
ACTIVE INGREDIENT: (S)•Melhopreno (Isopropyl (2E. 4E. 7S)•11•methoxy-3.7.11•trimethyl•2,4•dodecadienoaleJ' (Dry Weight Basis) 1 8'a
INERT INGREDIENTS: 98.2%
f ria Product Ccnl.l os ¢drer Ihemhl'r• I c r.c ghl el the tlr,guCl Aral rc rcnl by Gei‘„'hl of ;love.ng,cu rnl coil vary hydr,r' on. Tor Wq'cdcnl Slalerrrnl 6 CepresSed 0'1 a dry o0,gh16.r.s
KEEP OUT OF REACH OF CHILDREN
162 CAUTION
NET WT. 2.9 LBS. (1.32 kgRY WEIGHT BASKS CONTAINS 36 BRIQUETS
INTRODUCTION: ALTOSID XR Briquets are designed to release
effective levels of Melhoprene insect growth regulator over a period up
to 150 days in mosquito breeding sites. Release of Melhoprene insect
growth regulator occurs by d'1solulion of the bnquel. Soft mud and loose
sediment can cover the b- ='s and inhibit normal dispersion of the
active ingredient. The proauc; may not be effective in those situations
where the briquet can be removed from the site by flushing action
ALTOSIO XR Briquets prevent the emergence of adult mosquitoes
including Anopheles, Culex, Culiseta. Coquillettidia. and Mansonia, spp.
as well as those of the Il000:N?ler mosquito complex IAede
Psorophora spp.) from treated wr.::r. Treated larvae con
normally 10 the pupal stage where they die.
NOTE: e na anin ulalor t
mosquitoes whicge prior to
treatment.
Coquillettidia and Mansonia spp.: For application to cattail marshes. and
water hyacinth beds. For control of these mosquitoes, place 1 Briquet
per 100 f!
APPLICATION SITES: ALTOSID XR Briquets are designed to control
mosquitoes in small bodies of water which
Examples of application sites are:
ditches, omamental
waste tre . tment -
r ndo
•e ssio
elds,
a
PRECAUTIONS: D
p
o known fish habitat.
DIRECTIONS FOR USE: It is a violation of Federal law to use this
product in a manner inconsistent with its labeling.
APPLICATION TIME: Placement of ALTOSID XR Briquets should be al
or before the beginning of mosquito season. ALTOSID XR Briquets can
be applied prior to flooding when sites are dry, or on snow and ice in
breeding sites prior to spring thaw. tinder normal conditions. one
application should last the entire mosquito season, or up to 150 days.
whichever is shorter. Alternate wetting and drying will not reduce their
effectiveness.
APPLICATION RATES: Aedes and Psorophora spp.: For control in non -
(or low-) How shallow depressions (less than 2 feel in depth), treat on the
basis of surface area. placing 1 Briquet per 200 ft.' Briquets should be
placed at the lowest areas of mosquito breeding sites to maintain
continuous control as the site allemately floods and dries up.
Culex. Culisefa and Anopheles spp.: Place 1 ALTOSID XR Briquet per
100 n.'
76
SWI
cava
e not known fish habitats.
s, catch basins, roadside
spools and septic tanks,
ranslormer vaults,
ion and other man-made
er hyacinth beds, pastures. meadows,
er swamps and marshes. salt and tidal marshes,
nd pools, flood plains and dredge spoil sites.
Storage and Disposal:
Storage: Store in a cool place. Do not contaminate water, food or feed
by storage or disposal. Wastes resulting from use of this product may be
disposed o1 on site or at an approved waste disposal lacilily. Do not
reuse empty container.
Disposal: Triple rinse (or equivalent), Then offer for recyting or re-
conditioning. Dispose in a sanitary landfill, or incinerate. or, it allowed by
Slate and local authorities, by burning. If bumed. stay out of smoke.
Seder makes no warranty, express or implied. concerning the use of this product other
than indicated on the label. Buyer assumes all nsk of use and handing of his malenal
when such use and handing are contrary to label instructions.
EPA Reg. No. 2724-421.64633
Sold by
Vector Menagemenl Division
A Division of Zoecon Corporation
A Sandoz Company
12200 Denton Olive. Dallas. Texas 75234
For inlomglan caN 1.1100-246.7763
ALTOSIO Is a trademark of Sandoz Lid.
Always read Me Isom before using IM product
Made in USA
01969 Zoecon
Printed In USA
EPA Est. No 395711-TX•1
2724.TX-1
zoeeon
93-24-0047
Altosid PELLETS
MOSQUITO GROWTH REGULATOR
A GRANULAR PRODUCT TO PREVENT
ADULT MOSQUITO EMERGENCE
ACTIVE INGREDIENT: (S)•Methoprene (Isopropyl (2E, 4E, 7S)-11 •melhoxy-3, 7, 11-trimethyl-2, 441odecadienoatel 4.0%
INERT INGREDIENTS: 96%
KEEP OUT OF REACH OF CHILDREN
CAUTION
NET. WT.221b. (10kg)
Precautionary Statements
ENVIRONMENTAL HAZARDS: Do not apply to known fish habitat.
DIRECTIONS FOR USE: II is a violation of Federal law to use this
product in a manner inconsistent with its labeling.
INTRODUCTION: ALTOSID Pellets release ALTOSID insect growth
regulator as they erode. ALTOSID Pellets prevent the emergence of
adult standing water mosquitoes. including Culex and Culiseta spp., as
well as adults of the floodwater mosquitoes such as Aedes.Anoohetes
and Psoroohora spp. from treated sites.
GENERAL DIRECTIONS: ALTOSID Pellets release effective levels of
ALTOSID insect growth regulator for up to 30 days under typical envi-
ronmental conditions. Treatment should be continued through the last
brood of the season. Treated larvae continue to develop normally 10 the
pupal stage where they die.
NOTE: This insect growth tegultlor has no effect on mosquitoes which
have reached the pupal or adull•stage.prior to treatment.
APPLICATION SITES AND RATES:
HABITAT RATES (Lbs/Acre)
Floodwater sites
Pastures. meadows, ricelields. freshwater swamps and
marshes, salt and tidal marshes, woodland pools.
Iloodplains, tires, other artdicial water holding containers 2.5 • 5
Dredge spoil sites. waste treatment settling ponds, ditches
and other man-made depressions 5 -10
Permanent water sites
Ornamental ponds and fountains, flooded crypts,
transformer vaults, abandoned swimming pools, construc-
tion and other man-made depressions. treeholes, other
artificial water holding containers 2.5 - 5
Storm drains, catch basins, roadside ditches. cesspools.
septic tanks, waste treatment settling ponds
5-10
78
Use lower rates when water is shallow, vegetation and/or pollution
are minimal and mosquito populations are low. Use higher rates
when water is deep (>2 h), vegetation and/or pollution are high and
mosquito populations are high.
APPLICATION METHODS: Apply ALTOSID Pellets up to 15 days
prior to flooding. or at any stage of larval development after flooding
or in permanent water sites. Fixed wing aircraft or helicopters
equipped with granular spreaders capable of applying rales from 2.5
- 10 lbs/acre may be used to apply ALTOSID Pellets. The Pellets
may also be applied using ground equipment which will achieve
good, even coverage at the above rates. ALTOSID Pellets may be
applied to artificial containers such as tires and catch basins. etc.
STORAGE &DISPOSAL: Store closed containers of ALTOSID
Pellets in a cool. dry place. Do not contaminate water. food or feed
by storage or disposal. Wastes resulting from the use of this product
may be disposed of on site or at an approved waste disposal facility.
Triple rinse (or equivalent). Then offer for recycling or reconditioning,
or puncture and dispose of in a sanitary landfill. or. if allowed by stale
and local authorities. by burning. If burned. slay out of smoke.
WARRANTY AND CONDITIONS OF SALE: Seller makes no war-
ranty. express or implied. concerning the use of this product other
than indicated on the label. Buyer assumes all risks of use and
handling of this material when such use and handling are contrary to
label instructions.
EPA Deq. ►b. 2724.445.44533
Sold by
Vector Manegemenl Division
A OMeron or 2oecon Corporation
A Sandoz Company
12200 Denson Dove. Oaaas. liras 75234
For Nlormalwn ea* 1.500.245.7763
ALTOSZO Is a nadamanr o1 Sandoz Ltd.
keep read the table before using Me product
Made in USA
e1993 2ovcon
Pnnled on USA
EPA Est No. 4329 . IL • I
7.U(,'t'(H I .
92-24.00S4
1
i
r
i�
1
11
ZU(''(i(Hle
Aitosici® Liquid Larvicide
CONCENTRATE
PREVENTS EMERGENCE OF
ADULT FLOODWATER MOSQUITOES
ACTIVE INGREDIENT: (S)•Methoprene (Isopropyl (2E, 4E, 7S) -11 -methoxy -3, 7, 11-trlmethyl-2, 4-dodecadienoate) 20%
INERT INGREDIENTS: 80%
Contains 1.72 Ib/gal (205.2 g/Iiter) active Ingredient
KEEP OUT OF FIEACH OF CHILDREN
CAUTION : ; �,
SEE PANEL BELOW FOR ADDITIONAL CAUTIONS
640 O. oz. (5 gals.)18.9 t
Because of the unique mode of action of ALTOSID liquid Larvicide Mosquito
Growth Regulator. successlul use requires lamilianly with special techniques
recommended for application liming and treatment evaluation. See Guide to
Product Application or consult local Mosquito Abatement Agency.
PRECAUTIONARY STATEMENTS
HAZARDS TO HUMANS - CAUTION: Causes moderate eye irritation. Avoid
contact with eyes or clothing. Wash thoroughly with soap and water alter
handling.
I1 is a violation of Federal law to use this product in a
manner inconsistent with tis labeling.
Chemigatlon: Refer to supplemental labeling entitled Guide to Product
Application for use directions for chemigation. Do not apply this product
Through any irrigation system unless the supplemental labeling on chemigation
is followed.
INSTRUCTIONS FOR USE — I. SHAKE WELL BEFORE USING. A.L.L."'
may separate on standing and must be thoroughly agitated onor t0 dilution.
2. Do not mix with oil: use clean equipment. 3. Partially lilt spray tank with r $
water. Then add the recommended amount o1 A.L.L.. agitate and complete(
filling. Mild agitation during application is desirable. 4. Spray solution should bd
used within 48 hours. Always agitate before spraying. 11,ra
RECOMMENDED APPLICATIONS — Introduction: A.LIt must be aoalidd to -
2nd. 3rd. or 41h larval costars of floodwater mosquitoes 10 { revdnt adult
emergence. Treated larvae continue normel•devefopriienl 161h6 pupal stage
where they die. This insect growth- rtgltifildr hall no effect *hen applied to
pupae or adult mosquitoee.'A.L:U has "sufficient field file to be effective al
recommended rates whehppplied.10 larval stages under varying field
conditions. For tuner information: ter buide to Product Application.
Methods of Application --sNeff4f:: Use the recommended amount oI A.LL
listed below in sufficient water to give complete coverage. One -hall to 5 gals. of
spray solution per acre is usually satisfactory. Do not apply when weather
conditions favor drift Irom areas treated.
Ground: Determine the average spray volume used per acre by individual
operators and/or specific equipment. Mix A.LL in the appropnate volume of
water 10 give the rate per acre recommended below.
Application Rate: Apply 3/4 to 1 11. oz. of A.LL per acre (55 to 73 mL'hectarel
in water as directed.
DIRECTIONS FOR USE:
Application Sites — Pastures: A.L.L may be applied after each Ilooding
without removal of grazing livestock.
Rice: A.L.L must be applied to 2nd. 3rd and/or 4th instar larvae oI mosquitoes
found in rice. usually within 4 days alter Ilooding. Use only where multiple
flooding rice culture is practiced. A.L.L treatment may be repealed with each
Ilooding. Do not apply alter rice reaches the heading stage of growth.
Intermittently Flooded Noncrop Areas: A.L.L. may be applied as directed
above when Ilooding may result in Iloodwaler mosquito hatch. Typical sues
include freshwater swamps and marshes. woodland pools and meadows.
dredging spoil sites. drainage areas. waste -treatment and settling ponds.
ditches and other natural and man-made depressions. Around estuarine areas.
treat high salt marsh or tidal marsh 11We Mean Nigh tide Oiler levet.
Dense vegetation or canopy Aai:fApplj/ an A.L.L. sand mixture using
standard granular dispers requipriientr For detailed preparation instructions.
refer to Guide to Product ApplIcatfOle
Mlxintfand Handling instructions: 1. Add measured amount of A.L.L. to
Spray tank partially filled *ith water. mix and complete lilting with recommended
quantity of water. 2. Use diluted spray solution within 48 hours of mixing.
Agitate before eacn use.
STORAGE d DISPOSAL: Store in cool place. away from other pesticides.
food and feed. In case of leakage or spill. soak up with sand or another
absorbent material. Triple rinse or equivalent Then otter for recycling or
reconditioning or puncture and dispose of in a sanitary landfill. or incineration.
or. II allowed by State and local authorities. by burning. If burned. stay out o1
smoke. Wastes resulting from the use of this product may be disposed of on
site or al an approved waste disposal tacitly. Do not contaminate water. food or
teed by storage or disposal.
Seller makes no warranty. excireSs or implied. cOncemmq the use of this product other
then indicated on the label. Buyer assumes alt nsk (Ouse and handling of this material
when such use and handling are contrary to label instructions.
EPA neg. No. 2724.446-64633
Sold by
Vector Management Division
A Division of Zoecon Corporation
A Sandoz Company
12200 Denton Onve. Danes. Teras 75234
For nlommtion caN 1.600.746-7763
AUos,o and A L.L. are trademarks of Sandoz Ltd.
Alnays read Ilia label before usag IM product.
80
Mario .n IDSA
1993 Zoecon
Pnnl.d m IDSA
EPA Est. No 55947.CA.,
n
7A$N H1.
92.24.0056
F S i is t
Bactimos Granules
GRANULAR LARVICIDE FOR CONTROL
OF MOSQUITO LARVAE
KEEP OUT OF
REACH OF CHILDREN
-..CA.UTION
ACTIVE INGREDIENT: Bacillus thuringiensis Berliner var. israelan-
sis, Serotype H-14, fermentation product eqi:valent 10 300 Interns -
trona! Toxic Units (ITU) Asides ragype IAA) par mg ul formulated
product (WHO mo(h001' 2.5%
INERT INGREDIENTS 97.5%
TOTAL 100.0%
.or 136.1 million ITU (AA) per pound lormulated product (WHO
method)
PRECAUTIONARY STATEMENTS:
HAZARDS TO HUMANS: Avoid contact with eyes or open wounds.
ENVIRONMENTAL 'HAZARDS: Do not contaminate water when
disposing of equipment washwaters. Do not apply directly to heated,
finished drinking water reservoirs or drinking water receptacles.
DIRECTIONS FOR USE:
11 is a violation of Federal law to use this product in a manner
inconsistent with its labeling.
Apply 4 to 20 pounds granules/acre with aircraft or ground equip-
ment. Use the nigher rates in heavily polluted water, when popula-
tions are high, when larvae are nearly grown or in fourth instar. and
when aquatic or covering vegetation is dense. Most treatments
require no more than 5 or 6 pounds/acre. Apply only when mosqui-
toes are larvae, not pupae.
STORAGE ANO DISPOSAL:
Do not contaminate water. food or teed by storage or disposal 01
waste.
Storage: Tightly reclose containers o1 unused granules. Store in a
cool, dry area.
Pesticide Disposal: Wastes resulting from the use of this product may
be disposed of on site or at an approved waste disposal facility in
accordance with federal and local regulations.
Container Disposal: Completely empty bag into application equip-
ment Then dispose of empty bag in a sanitary landfill or by incinera-
tion, or, it allowed by state and local authorities. by burning. 11 burned.
slay out of smoke.
Bacumoa' is a registered trademark of Novo Nordisk NS
EPA Reg. No. 58998-28
EPA Est. No. 50130 -IL -001
EPA Est No. 9198-0H-001
Manufactured For:
Novo Nordlsk
33 Turner Road
Danbury. CT 06813-1907
CONDITIONS
RATES Obit/acre)
Pools, ponds, flood water. pastures,
ditches, riceflelds, brackish water.
light to moderate populations
4-7.5
Catch basins, tidal water. salt
marshes, storm water retention areas,
mangrove swamps. moderate pollution
or organic consent
7.5 - 10
Allow 24 hours for control. Under certain conditions such as sewage
waste lagoons, high pollution or organic content, heavy vegetative
cover. high populations. the above application rales may be doubled.
TREATMENT OF SCRAP TIRES
Method of Application: Bsctlr- ::.' (BTI( Granules can be scattered
by hand to lire stockpiles or .... d directly to individual tires.
ALWAYS WEAR PROTECTIVE _ : E EQUIPMENT (GOGGLES AND
RUBBER GLOVES WHEN HANOUNU AND APPLYING THE GRAN-
ULES BY HAND.
Applicauon can also be made with a mechanical spreader.
Rate of Application: Dactlmoa' Granules must be scattered over
the top of scrap sue piles such that the interior tires in the pee are
adequately covered. Granules can be placed directly on individual
ere or tires stored on racks. Ten (10) to twenty (20) granules will
adequately treat a lire, depending on the size and amount of water 11
retains. One pound of BectImos' Granules will treat between 45 10
60 passenger car tires.
Treatment Schedule: The most effective and cost efficient use of
BuctImoa' Granules would be to completely treat the entire scrap
tire pile inventory ONCE EVERY TWO WEEKS during the mosquito
season.
WARRANTY: NOVO NORDISK MAKES NO WARRANTY OF MER-
CHANTABILITY, FITNESS FOR ANY PURPOSE, OR OTHERWISE.
EXPRESS OR IMPLIED, concerning this produce or its uses which
extend beyond the use of the product under normal conditions in
accord with the statements made on this label. In no case shall the
seller be liable for consequential, or indirect damages resulting from
the use or handling of this product All such risks shall be assumed by
the buyer.
lot •No :
Net Content: 40 lbs.
5/8 MESH
84
PU NTM57-OS
INSECTICIDE
A SYNTHETIC PYRETHROID FOR E'FECTIVE SPACE AND BARRIER
CONTROL OF ADULT MOSQUITOES, GNATS, BITING AND NON -BITING
MIDGES, BLACKFLIES AND OTHER BITING FLIES
FOR APPLICATION ONLY BY MOSQUITO ABATEMEN r DISTRICTS, PUBLIC
HEALTH OFFICIALS, AND TRAINED PERSONNEL OF OTHER
MOSQUITO CONTROL.PROGRAMS
ACTIVE INGREDIENT:
Permethrin: (3-phenoxyphenyl) methyl (+/—) cis/trans 3-(2,2-dichloroethenyl)
2,2 -dimethyl, cyclopropanecarboxylate 57.00%
INERT INGREDIENTS' 43.00%
TOTAL 100.0%
Cis/trans isomer ratio min. 35%(+/ -)cis and max. 65%(+/ -)trans. U.S. Patent No. 4.024,163.
'Contains a Petroleum Distillate Solvent. This product Contains 5.0 lbs. Technical Permethrin/Gallon
"TRADEMARK OF VECTEC, INC.
KEEP OUT OF REACH OF CHILDREN
CAUTION
"PRECAUCION AL USUARIO: SI usted no lee Ingles, no use este producto
haste que la etiqueta haya sido explicado ampliamente"
STATEMENT OF PRACTICAL TREATMENT
IF SWALLOWED: CaII a physician or Poison Control Center immediately. If possible vomiting should be induced
under medical supervision. 'Solvent presents an aspiration hazard. Gastric lavage is indicated if material was taken
Internally. Do not induce vomiting or give anything by mouth to an unconscious or convulsing person.
IF IN EYES: Flush eyes with plenty of water. Get medical attention if irritation persists.
IF ON SKIN: Remove contaminated clothing and wash affected area with soap and water.
IF INHALED: Remove victim to fresh air. Apply artificial respiration if indicated.
SEE SIDEJBACK PANEL FOR ADDITIONAL PRECAUTIONARY STATEMENTS
PRECAUTIONARY STATEMENTS
HAZARDS TO HUMANS AND DOMESTIC ANIMALS
CAUTION: Harmful if swallowed or absorbed through the skin. Avoid contact with eyes. on skin, or clothing. Wash thoroughly
atter using and before eating or smoking. Avoid contamination of food and teed. Launder clothing before reuse. Cover
animal drinking water & feed before treating feedlots, etc.
ENVIRONMENTAL HAZARDS
This pesticide is highly toxic to fish. Do not apply to any body o1 water or wetlands (swamps, bogs, marshes, and potholes).
Drift and runoff from treated areas may be hazardous 10 aquatic organisms in treated areas. Do not contaminate water
when disposing of equipment washwaters. This pesticide is highly toxic to bees exposed to direct treatment on blooming
crops or weeds. Do nor apply this product or allow it to drift to blooming crops or weeds while bees are actively visiting
the treated areas.
NET CONTENTS _ GALLON
EPA REG. NO. 42737-1 EPA EST. NO. 10370 -TX -1
VECTEC, INCORPORATED
ORLANDO, FLORIDA 32807
88
1�
1
1
1
1
1
1
y
1
i
1
1
1
1
1
1
i
PHYSICAL AND CHEMICAL HAZARDS
Do not use. pour. spill or store near heal or open Ilanle.
DIRECTIONS FOR USE
II is a violation ol Fedural law to IFS') this product in a
manner inconsistent with its labeling.
STORAGE: Store product in its original labeled container in an ambient
temperature, dry. locked. place designated for such insecticides and
out of reach 01 children II product is exposed 10 temperatures below
40 degrees F cryslaltization may nitwit in which case. move product
and warm to 80 degrees F and thoroughly nix Do noi use open (lame
to warm product. Do not contaminate water. lood or teed by storage
or disposal. In case of spillage. soak up with absoruum material such
as sawdust. Or fullers earth: sweep up and place in a labeled con-
tainer and dispose of as follows. PESTICIDE DISPOSAL: Pesticide
wastes are toxic. Improper disposal of excess pesticide. spray mix-
ture. or rinsaie is a wolalwn oI Federal law If these wastes canna
be disposed of by use according to label instructions contact your
State Pesticide or Environmental Control Agency, or the Hazardous
Waste ropresemalwe at the nearest EPA Reyaaiai Mice for guidance.
CONTAINEROISPOSAL: (Metal) Triple rinse OF equivalent. Then otter
for recycling or reconailionmg or puncture Arid dispose of in a sanitary
landau or by Esher approved Slate and local procedures. (Plastic) Triple
rinse or equeratent. (hen oiler for recycling or reconditioning or punc-
ture and dispose of in a sanitary lanolin or incineration, or, it allowed
by State and local authorities. by b ny 11 burned. may out of smoke.
INSECTS CONTROLLED
This product is recommended lot OU[000(1 SPACE AND BARRIER
CONTROL o1 ADULT MOSQUITOES. MIDGES liming and non -biting),
BLACKFLIES. DEER FLIES AND OTHER BITING FLIES such as 'DOG
FLIES" by use of specially designed non -thermal spray equipment
capable of delivering the panic;e sizes spociiieU lot each type 01 treat-
ment below. It is especially elleetive ler reducing mosquito annoyance
and the control of mosquitoes that may act as disease tiansmltting agents.
'SOLVENT FOR DILUTION: PUNT 57 OS will not dilute in wafer. It may
be applied as Is Or diluted with an oil mixture OI 1 part soybean oil In
2 parts of a 54 second viscosity mineral oil or any other "non -phytotoxic"
ULV suitable oil.
WHERE TO USE
Areas that may be treated for insect control includes but are not limited
to Animal Houses. Corrals. Feedlots. Onve•in Ausiauranls and Theaters.
Gardens, Playgrounds. Recreational Areas, Zeus. Parks. Campsites.
Woodlands. Athletic Fields, Gull Courses. Urban Areas. Rusidenlial Areas
and Municipalities around the outside of apartment buildings. restaurants,
stores and warehouses. To obtain optimum results. cover the rmmedlale
SurrOunding5 ol housing and buildings. 'wooing plant tol.age surfaces.
where mosquitoes may test. For targe recreational areas such as Foot-
ball Fields. Stadiums, Racetracks and Public Parks, also apply to the
-interface of woods" surrounding the main area. Do not apply more Than
once in a 24 hour period.
Do nol allow spray Irealnlenl to drift on pasture land. cropland, poultry
ranges or water supplies. Do not use nn crops used for mood, lorage or
pasture. Under no condition should open wafer be treated with this pro-
duct. Not (0 be used within 100 II (30 meters) 01 lakes and streams. In
treatment of corrals, lied lots, zoos. cover any exposed drinking wale',
drinking fountains and anlnnal teed before application.
HOW TO APPLY AND HOW MUCH TO USE
FOR A BARRIER SPRAY USE A "BACKPACK" ULV UNIT
For use in non -thermal ULV portable backpack equipment use a 1 t0
9 mixing ratio by adding 2.5 FI Oz. of PUNT 57 OS to 22.5 FI Oz. of
solvent' making a teal of 25 ounces: (see SOLVENT FOR DILUTION
paragraph) and apply with equipment adjusted to deliver ULV particles
of 50 to 100 microns mass median diameter. Use 25 11 oz. of the diluted
spray/acre as a 50 f1. (15.2m) swath while walking al a speed of 2 mph
(3.2 kph).
89
TRUCK MOUNTED "ULV" EQUIPMENT
For (ruck mounted non-•nermal ULV equrpmenl mix this product with
relined soybean oil. 1ign1 mineral Ott of 54 second viscosily Or another
suitable non•pnytotoxic solvent. Adjust equipment Io deliver spray per-
liCles of 8 to 20 introns mass median diameter. Consult inc lollowing
chap for dilution and application mics. See 'SOLVENT FOR DILUTION"
paragraph on telt panel for an appropriate on for diluting PUNT 57 OS.
Amoure 01 1A001,10g Punt 57 a '1 le 9 Oaulee M_. to ...seam a tenser Mae
Aml. of yndauiSq or 1 10 9 mu
Amt. of ynoauleq OR
Ibs./A.1 Acro 1 10 9 PAM 10 use per Acre
fo use
al 5 mon
at mple300 II.
al 10 mon
wine
al 20 mph
9® 3 use 19 hit ism of iA iLlau u9
Amen' 01 ynailuled spray muiwe 10 use
57 ml
(0.19 oz)
per Linear M
I
114 mi.1
(039 oz.l I
le . 684 mi.
223 ml
(077 0[.1
or 231 oz.
OR use t9 m1.(64 ot.yA el a 110 9 ma
I 57 mi I
114 ml.
I228 ml.
Amount w ggyity spray maw' 10 use par
(1.9 oz.(
Linear Mile
(385 oz.)
• 684 mi.
17.7Eoz.)
0r 211 oz.
OQi)5I U+e 38 rid 113 tit YA UMLIUlieg
Amount ol Un0tluia0 spray minute 10 use
I114 m1
1039 oz.)
per Linear Mae
I 228 m:
(077 oz.)
• 136 4111
I 456 ml.
((.54 Oz.)
01 462 oz.
Qji Use 3a mi il2e or IA 01 a 110 9 mill
114 m1.
I 228 ml.
I 456 ml.
Amount of Pained spray meluli 10 use per
(:t85 02.)
Linear Mae
(7.71 oz.)
. 1368 m1.
(154 oz.)
Or 46.26 os.
Alai/ Usu Si mit I9u2VAriaaulu�
Arnounl o1 yndiluleq spray mixture l0 use
I 159 no
10 S3 oz.)
per Linear Mile
I 3i 8 m1
(1.08 Oz.)
. 190 me
I 63.6 ml.
(2.15 01.)
Or 642 02.
OR Use 53 mi 0.3 oz 11A 0f p 1 10 9 mis
I 159 m1.
I 318 mi.
I 636 m1.
Amount of 00.100 spray mixture to use
(537 oz.)
par Linear Mile
(*0.75 oz.)
. 1.91 1. or
(213 oz.)
645 oz.
Q 1i Use 74 m1.126 ot.YA Uj (*,tvs)
RAMMER SPRAY ONLY
Amount of Unoeulad splay moan, 10 use
I 222 mi.
(75 oz.)
per Linear Mlle
I 444 m1.
(15 tit)
• 2.641 I.
I ees ml.
(30 az )
Or 900 oz.
oz. . Fluid Ounces: mI. . mdtditers;
I. . Peer (1 Fluid Ounce . 29.57 ml.)
'Dilution rates other than 1 to 9;
such as: "1 to 15" or "1 to 29" may also be used.
IMPORTANT ENVIRONMENTAL FACTORS
THAT AFFECT INSECT CONTROL
Temperature & humidity fluctuations may require periodical adjustments
of equipment to deliver the desired flow rate at Inc specified speed of
(ravel. This now rate muss be maintained to insure the distribution 01 the
proper amount Macaw) ingredient per acre. Optimum control is achieved
when air currents are 2 to 8 mph (3.2 to 12.9 kph). Itis preferable l01rea1
during early morning and evening when Isere is less breeze and con-
vection currents are minimal. Apply In the direction wen breeze. t0 ob-
tain maximum swath length and better dislrlbulion. Direct spray head
of equipment in a manner to insure even distribution ol the ULV par -
hetes throughout the area to be healed. Avoid inhalation of spray mist.
Guide the direction of the equipment so that the discharge nozzle is main-
tained at a distance of more than 6 feel (1.83 m) from the ornamental
planes and 15 Teel (4 57m) or more from painted objects.
NOTICE: Buyer and user assume all risk and liability o1 use, storage and/or
handling of this produce not in accordance with the terms of this label.
Rev. 08-31-89 Apprvd 03.05.90.
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M
FEASIBILITY STUDY
FOR
WILDERNESS RUN STREET RECONSTRUCTION
& DRAINAGE IMPROVEMENTS
City of Eagan Project Number 660
JANUARY, 1993
I hereby certify that this Feasibility Study was written by me or under my direct supervision and
that I am a duly registered Professional Engineer under the laws of the State of Minnesota.
Bruce A. Irish, P.E. Date
Reg. No. 14974
John B. Stewart, P.E. Date
Reg. No. 14440
Prepared for
City of Eagan, Minnesota
112-006-10
City of Eagan
Wilderness Run First, Second, Third and Fourth Additions
Street Reconstruction and Drainage Improvements
City Project Number 660
TABLE OF CONTENTS
Item
Transmittal Letter
Table of Contents
Introduction
Scope
Exhibit One - Project Location Map
Exhibit Two - Proposed Construction
Exhibit Three - Street Cross -Sections
Existing Conditions
Pavement Conditions
Exhibit Four -PCI Street Life Diagram
Exhibit Five - PCI Ratings Map
Proposed Improvements
Assessment Area
Easements and Permits
Exhibit Six - Assessment Area Map
Project Cost
Financing
Assessment
Project Schedule
Recommendations
Conclusion
Appendix A
Appendix B -
Appendix C -
- Preliminary Cost Estimate
Preliminary Assessment Roll
Braun Intertec Test Results
2
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2
3
3
4
5
6-8
9
9
11
12
13
14
14
15
16
16
16
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18
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19
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WILDERNESS RUN
ADDMONS
CITY of EAGAN PR J. NO. 880
1 UAP
EXHORT
T
riF\f eg fnciinn
R
W
16'
EXISTING SURMOUNTABLE
CURB & GUTTER I
16'
REMOVE EXISTING PAVEMENT
(CONCRETE CURB & GUTTER
WILL REMAIN IN PLACE)
ROW
4- PERF. HDPE
EDGEDRAIN WITH
GEOTEXTILE SOCK
(AS NECESSARY)
1 1/2" 2341 TYPE 41 BITUMINOUS WEAR COURSE
TACK COAT
1 1/2" 2331 TYPE 32 BASE COURSE
6" CLASS 5 AGGREGATE BASE
18" SELECT GRANULAR
RECONSTRUCT MILL & SUBCUT(SEE EXHIBIT 2)
MSk
�IINEMIS
WILDERNESS RUN
ADDMONS
ant OF EAGAN PROJ. NO. 860
STREET e-crlON
c)EMMET
3
city of =urn
R
1
W
16'
16'
FEATHER MILL 6' WIDTH, 1 1/2. DEPTH
411.
- 1 1/2" 2341 TYPE 41 BITUMINOUS OVERLAY
MILL EDGES 1 1/2° OVERLAY CROSS-SECTIONS 1,1 /r BIT(SEE MST 2)
ROW
MST
MIMIC MODES
Witte g$ RUN
ADDITION'S
CITY OF EAGAN PROD. NO. et10
STREET swum
Err
city oF aagan
Section of Roadway PCI Value Bituminous Thickness Base Thickness
Garden Trail 29 41/2 -inches 10 -inches
31 3% -inches 1- inch
43 51/4 -inches 10 -inches
41/4 -inches 8 -inches
Cosmos Lane 26 3% -inches 8 -inches
45 41/2 -inches 8 -inches
Amaryllis Lane 61 3'h -inches 8 -inches
Carlson Lake Lane 15 3 -inches 8 -inches
9 5'% -inches 8 -inches
12 4% -inches 8 -inches
6 4 -inches 8 -inches
31/2 -inches 8 -inches
Svensk Lane 22 5'/ -inches 8 -inches
31/2 -inches - 8 -inches
Nybro Circle 35 4 -inches 8 -inches
Malmo Circle 19 3% -inches 8 -inches
Vildmark Drive 17 3'/2 -inches 8 -inches
23 31/2 -inches 8 -inches
Vildmark Court 50 71/4 -inches 8 -inches
Wilderness Run Drive 39 3 -inches 8 -inches
19 3'/2 -inches 8 -inches
4 31/2 -inches 8 -inches
10 3'4 -inches 8 -inches
Wilderness Run Circle 47 4'/ -inches 8 -inches
Ches Mar Circle 68 4% -inches 8 -inches
As previously outlined, accepted standards dictate that PCI values less than 35 indicate the need
for reconstruction, while those ranging from 35 to 55 indicate the need for bituminous patching
and an overlay. As the values presented above indicate a broad range of existing conditions, they
10
o1rs11,1111c BEMs
WLDERNESS RUN
ADD ONS
cny OF EAGAN PROJ. NO. 660
PCI NDEX
EXbl;[;r
city oFcorn
$ANITARY SEWER AND WATER REPAIRS
A list of sewer and water utility repairs and adjustments has been provided by the City of Eagan
Public Works Staff. These repairs and adjustments will be included in the project plans and
completed at the City's expense. The adjustments include gate valve repairs and replacement,
hydrant relocation and structure adjustments. The estimated City cost for these repairs and
improvements is outlined in Appendix A.
ASSESSMENT AREA
The area to be included for assessment purposes is presented on Exhibit 6 and includes the
following:
Property Description
Wilderness Run First Addition
Block 1, Lots 1-12
Block 2, Lots 1-20
Wilderness Run
Block 1,
Block 2,
Block 2,
Block 3,
Wilderness Run
Block 1,
Block 1,
Wilderness Run
Block 1,
Block 2,
Block 3,
Block 3,
Block 4,
Block 5,
Second Addition
Lots 1-10
Lots 1-22
Lots 24-28
Lots 1-9
Third Addition
Lots 1-19
Lots 21-25
Fourth Addition
Lots 1-8
Lots 1-13
Lots 1-19
Lots 25-31
Lots 1-8
Lots 1-6
EASEMENTS AND PERMITS
Number of Lot Eauivalents
12
20
10
22
5
9
19
5
8
13
19
7
8
6
TOTAL 163 Lots
All street and storm sewer work will be conducted within the existing roadway right-of-ways;
therefore, no additional easements or permits are anticipated.
14
PROJECT COST
The estimated construction costs for the proposed street are presented in Appendix A included
at the back of this report. The estimated overhead items such as engineering, city administration,
fiscal and legal expenses have been estimated at 30% and a 5% contingency cost is included for
variations in construction costs. The following is a summary of the anticipated costs for the
project.
1. Street Costs
Bituminous Pavement S848,000
Concrete Curb and Gutter Repairs $ 19,000
II. Utility Improvements
Sewer and Water Repairs
$ 7.000
TOTAL COST S874,000
Based upon an anticipated construction cost of approximately S647,000 the estimated total project
cost is $874,000. This cost includes 30% for indirect costs and a 5% contingency cost.
FINANCING
The recommended means of financing the rehabilitation and reconstruction of streets within the
Wilderness Run Addition is through special assessments to benefitted properties. The benefitted
properties are proposed to be assessed in accordance with the City's current assessment policy.
The City will assume a portion of the project costs for the street reconstruction and the costs
associated with the utility maintenance and repairs. Assessments be paid either upon completion
of the assessment hearing or over a fifteen year period at the interest rate obtained at the time
of the bond sale. A preliminary assessment roll is included as Appendix A of this report. It
addresses proposed assessment amounts to each specific property within the project scope. The
estimated assessment per lot equivalent is $3,900.
466 Ahs4 11FACPC) 64.444 'trap —
ASSESSMENT
Assessments are proposed to be levied against the benefitted properties as outlined in the City
of Eagan's current assessment policy for street reconstruction. A summary of the assessment
policy for such a project is presented below and a preliminary assessment roll has been included
as Appendix B of this report. The assessments presented are based upon preliminary cost
estimates and will be revised based upon the actual construction costs.
16
Construction Begins
Construction Complete
Assessment Hearing
First Payment Due
RECOMMENDATIONS
May 30, 1994
September 26, 1994
October 4, 1994
October 1995
■ Street Reconstruction - Based upon the core samples collected by Braun,
projected roadway use and on-site observations, the rehabilitation of roadways
within Wilderness Run (to a city standard 32 -foot wide, 7 -ton roadway) would be
appropriate. The roadways will be reconstructed with subgrade drainage or milled
and overlaid as appropriate. The cross-sections shown on Exhibit '3 represent the
proposed cross section and subgrade drainage improvements.
• Storm Sewer - The storm sewer improvements would include catch basin
adjustments throughout the entire project area to match the new roadway surface.
• Structure Adjustment - All sewer and water utility structures would be adjusted
to match the newly constructed street surface.
■ Restoration - All boulevard areas that are disturbed during construction will be
restored to their original condition.
CONCLUSION
The cost of the Wilderness Run street improvements is estimated at S874,000. The project would
be completed in accordance with the schedule provided in this report in the spring and summer
of 1994. The project would be funded through special assessments to the benefitted properties.
The anticipated assessment per lot equivalent is S3,900.
This Wilderness Run Street and Drainage Improvements project is technically feasible from an
engineering standpoint.
18
III Edge Mill and Overlay
Bituminous Milling 3,500 SY $2.50 $8,750
Bituminous Tack Coat 500 GAL $1.50 $750
Type 41 Bituminous Wear Course 780 TN $23.00 $17,940
Catch Basin Adjustment 15 EA $250.00 $3,750
Manhole Adjustment 10 EA $300.00 $3,000
Gate Valve Adjustment 12 EA S200.00 $2,400
IV Concrete Curb and Gutter Repairs
Remove Damaged or Sunken Curb
Install Concrete Curb and Gutter
Construction Cost $36,590
5% Contingency Cost $1,830
30% Indirect Costs $10,977
Total Edge Mill/Overlay Cost $49,397
1200 LF $4.00 $4,800
1200 LF $7.50 $9,000
Construction Cost $13,800
5% Contingency Cost $690
30% Indirect Costs $4,140
Total Curb and Gutter Cost $18,630
V Sanitary Sewer and Watermain Repairs
Raise/relocate Hydrant 2 EA $750.00 $1,500
Repair/Replace Curb Stop Box 11 EA $300.00 $3,300
Locate Curb Stop Box 1 EA $150.00 $150
Construction Cost $4,950
5% Contingency Cost $248
30% Indirect Costs $1,485
Total Curb and Gutter Cost $6,683
Total Reconstruction Cost $711,720
Total Mill and Overlay Cost $86,738
Total Edge Mill and Overlay Cost $49,397
Total Curb and Gutter Cost $18,630
Total Sewer and Water Repairs. Cost $6,683
ESTIMATED TOTAL PROJECT COST $873,167
Appendix C
BRAUN'
INTERTEC
December 21, 1993
City of Eagan
Mr. Stan Lexvold
3830 Pilot Knob Road
Eagan, Mn 55122
Dear Mr. Lexvold:
Brawn Intrrtec Pavement, Inc.
1983 Sloan Place
St. Poul, Minnesota 55117-2004
612-776.7522 Fax: 776-7201
Engineers and Scientists Serving
the Built and Natural Environments
Enclosed please find a copy of our report for deflection testing analysis for The City
of Eagan.
We sincerely appreciate the opportunity to be of service to you and to the City of
Eagan. Should there be any questions regarding the contents of the report or any of
our other services, please call.
Sincerely,
Guy W. Kohlnhofer
Project Engineer
I hereby certify that this report was prepared by me or under my direct supervision
and that I am a duly Registered Professional Engineer under the laws of the State of
Minnesota.
Erland C1. Lukanen, P.E.
Registration Number: 11932
Date: . 24 //,3
Calculated Effective Vdues and Recommendations
Testing Comments
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Localized low effective G.E.
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IA
a
•
N1
s
N'1
t
t.
t
R1
•
e1
•
r
f
e+1
A
R1
_C
I).E
Denmark Ave to E. End C -D -S
Wescott Rd to Diffley Rd
N. Start to Yankee Doodle
Donald Ave to E. End C -D -S
Woodgate In to S.E End C -D -S
•
Westbury Ln to Pvmt Change
Wilderness Pk Ln to Easter Ln
.�
E
A
2
E
Q
1
N. Dead End to Mckee St 1
Covington Ln to Covington Ln E.
Plaza Dr to Safari Cir
Cleome 1.m to Wilderness Run Rd
Dimey Rd to S. End C -D -S
Lodgepole Dr to E End C -D -S
Yankee Doodle Rd to 1.etendre St
Walnut Ln to Johnny Cake Ridge
Johnny Cake Ridge to E. End Rd
Hickory Hill Ln w E. End Road
m
S
8
Lii
u
2
IPilot Knob Rd. to Marice Dr
Highview Ave 150' from Highridge Terr. to Hwy 13
a
EX
�j
Z
Donald Ave
,
Drake Dr
Duckwood Tr
c
G]
,
•�
0
11 Garden Tr
S
E
0
Heritage Ili
S
t.o
vift
S
S
t
S
o
C
=
Highridge Terr E.
Highsite Dr
Calculated Effective Values and Recommendations
Testing Comments
Substantial load related distress
Substantial Toad related distress
Substantial load related distress
a
oo
i
.0
>
Spring
Capacity
(tons/axle)
t-
00
so
O,
00
00
a%
SO
SO
t-
el
SO
t'�
OO
r-
so
t•
t—
t-
CO
a%
•
Ir
00
so
el
00
�'�„
0
00
so
-
t%
vt
o%
so
so
P
vO
t`
O
et
7 ..
04
22
20
V
i
4
Col
4
P1
4
P1
*
t+!
4•
Col
4
P1
*
N9
*
P1
4
N9
•
FY
*
P1
4
N1
IF
t" Y
4
N1
•
Col
4
tr1
*
tri
4
tot
4
N1
*
P1
*
t+1
1. = r
� r
V 1
4
A
•
A
•
to
•
A
4
A
•
A
•
A
4
A
4
M
4
A
t
A
4
N1
•
A
4
A
t
F9
4
A
t
M
t
P1
t
A
*
t
A
'2
I
F
Jade Ln to Taconite Tr
H
0
u
8
vs
3
a
u
3
Sequoia Dr to N. end C -D -S
Lone Oak Rd to N. end C -D -S
Red Cedar Rd to N. End C -D -S
Carnelian Ln to S. end C -D -S
Mallard Dr to N. End C -D -S
y
3
Z
P.
5
u
VI
o
a
Johnny Cake Ridge to E. Pvmt Change
Carlson Lk Ln to S. End C -D -S
Pilot Knob Rd to Highsite Dr
Hwy 13 to Pine Ridge Dr
End of driveways to McCarthy Rd
Lexington Ave to First St
Metcalf Dr to Clark St
Metcalf Dr to N.E. End C -D -S
City Limits to Cinnamon Rd
Blackhawk Rd to Knoll Ridge Dr
Palisade Wy to Riverton Ave
Johnny Cake Ridge to W. End C -D -S
S.E End Rd to W. City Limits
5
"
ILodgepole Dr
Lone Oak Cir
._
IMallard Cir
Mallard Ct
IMalmo Cir
Mance Dr
McCarthy Rd
McCarthy Ridge Rd
Mckee St
o
< 5
IMetcalf Dr
e
0
u
•
c
Nestling Cir
Nicois Rd
Calculated Effective Values and Recommendations
Testing Comments
Substantial load related distress
Spring
Capacity
(tons/axle)
so
ao
ao
eT
0%
0
0%
ao
P
es
P.
.o
Oh
0%
e►
Is
t`
e`
so
ao
e
t37• S
0 a
9
V
0
N
"""
"
5550
in
ge
v:
0
C"
A
h
v3ao
co
at
0
Iii .::.
iY
20
r-
.-
N
—
el
I f
a
0
op ow
-
• ..
00on
i
N
-
�O
22
20
1 22
os
—
a En
E- iLi
•
en
•
en
•
en
•
en
••
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
t
en
•
en
•
en
•
en
•
en
•
en
•
en
m
ea
u US
.. t
�. U 4
< r v
•
en
•
en
•
en
•
en
•
en
_C
%0
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
•
en
*
en
•
en
1
E3
F
Random Rd to Random Rd
Blackhawk Rd to Riverton Ave
N. End C -D -S to S. End C -D -S
Rahn Rd to Beaver Dam Rd
Mance Dr to S. End C -D -S
Diffley Rd to N.E. End C -D -S
Carlson Lk is to Easter Ln
Easter Ln to Lodgepole Dr
H
0
6
3
s
w
S
A
ISo. Hills Dr to E. End C -D -S
So. Hills Dr to E. End C -D -S
•So Hills Dr to W. End C -D -S
Highview Terr to Highridge Terr
Yankee Doodle Rd to Federal Dr
Carlson Lk Ln to Wilderness Run Rd
Sigfrid St to Balsam St
Taconite Tr to N. End
Taconite Tr to N. End
Pumice Ln to Limonite Tr
Blackhawk Rd to Cinnabar Dr
Teal Cove Johnny Cake Ridge to W. End C -D -S
V
tui
*,
4
ISerie!! Ave
6;
ea
u
{i�
ISherman Ct
Sibley Mem. Hwy
vi
IlSigfrid St
LI
M
S
cS.
0
b
S
cg
5
V
2
A.
w
S
N
Southridge Ave
Surrey Heights Dr
Svensk Ln
Svensk Ln
Taconite Hub
Taconite Pt
F
V
g
F
Taconite Tr
_s
1
Ts
Substantial Toad related diatreaa
OD
g
1
O
SO
P1
•
•
of
v
•
•
•
•
u
.5
1
Red Cedar Rd to
.5
3
ui
a
.5
Deflection Testing Using the Road Rater
The Model 2000 Road Rater is a trailer -mounted device which uses an electrohydraulic force
generating mechanism that is capable of applying a vibratory load of variable force and frequency to
the pavement.
The Road Rater generates the load force by hydraulically oscillating a 2000 pound lead mass up and
down. The force generated is proportional to the amplitude of the oscillation. This applied force is
measured electronically by three load cells attached to the load plate. The dynamic load generated
follows a sinusoidal wave form and its amplitude and frequency are varied to suit the pavement and
analysis procedure.
During the loading, the pavement deflections are measured at four locations on the pavement by
seismic geophones. One geophone is located at the center of the load area, and the other three
geophones are located at 12, 24, and 36 inches from the center of the load plate. The four geophones
measure the deflections simultaneously, resulting in a measurement of the shape of the deflection
basin.
With the use of elastic layer analysis, the strength of the individual layers of a pavement can be
determined from the deflection basin shape characteristics. The weaker a pavement structure is with
respect to the subgrade, the steeper the deflection basin will be.
The deflection values inversely represent the strength of the specified area tested. This testing method
is sensitive to the pavement temperature and to the time of year. However, factors have been
developed by the Minnesota Department of Transportation to adjust the deflections to represent a
springtime deflection of a pavement with a mat temperature of 80F.
The testing is performed at a selected spacing to form a statistical sample of the pavement strength.
Variation in pavement strength does occur between test points. Traffic volume, pavement thickness
and subgrade soil type information also are required to determine the allowable spring axle loads for
the pavement segment. If at any time they are found to be different, the allowable spring axle load
should be recalculated.
The deflection tests provide extremely valuable information for setting spring axle load limits and for
design purposes. The magnitude of the deflections will remain relatively constant throughout the life
of a pavement and will begin increasing only when pavement distress develops. There are
indications, however, that the shape of the deflection basin will change within the normal life of a
pavement. Pavement condition, during its normal life, should be rated by its roughness or rideability
and the surface condition. The surface condition of the pavement in the vicinity of each test point is
recorded at the time of the test, but the roughness must be measured separately.
Data Tabulations and Plots
The data tabulations sheets contain a heading section at the top of the page and a tabulation section
listing the data and analysis results. The heading section contains information relevant to the section
tested. The name of the section tested and information regarding its location is in the upper right of
each page. The left part of the heading contains the date tested, the estimated Daily Equivalent
18,000 pound single axle loadings (ESALs) that are applied to the pavement, temperature of the
asphalt mat at approximately one inch below the surface at the time of test, thickness of all the bound
asphalt layers, a Surface Condition Rating Number, a Seasonal Correction Factor, and a line for
comments relevant to the section or the analysis. The Surface Condition Rating Number is discussed
in detail on the Basis of Field Observations sheet.
The Seasonal Correction Factor is used to calculate the deflection that is expected to occur during the
spring thaw period.
The tabulations contain eleven or twelve numeric columns for the Road Rater, and one comment
column. These are described as follows:
Test Locations: A reference used to locate the position of the test point, usually in distance
from the beginning of the section. A left and right column is included to show in
which lane the test was taken, if tests were taken in both directions.
•
Force: The amount of dynamic load applied to the pavement. It is listed in kips (one kip
equals 1000 pounds).
FREQ: The number of load pulses applied each second.
DEFL #1.. #4: These four columns contain the measured deflection at each test point in mils.
One mil is equal to 0.001 inch.
Effective Granular Equivalent (EGE): This is the granular equivalent thickness that is needed
to match the overall pavement deflection.
Effective Subgrade R -Value: The effective strength of the subgrade soil as calculated from the
resilient modulus, which is based on the deflections. It is expressed as an Effective
R -value based on the back calculated resilient modulus of the subgrade soil.
V .17
W V
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NO ISLAND DATA FOR THIS BLOCK
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NO ISLAND DATA FOR THIS BLOCK
REPORT IS COMPLETE
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NO ISLAND DATA FOR TNIS BLOCK
Total Area:
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NO ISLAND DATA FOR TNIS BLOCK
REPORT 1S COMPLETE **********
40 13
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Total Area:
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ESTIMATE OF REMAINING LIFE:
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NO ISLAND OATA FOR THIS BLOCK
********** REPORT 1S COMPLETE **********
•
Total Area:
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NO ISLAND DATA FOR THIS BLOCK
********** REPORT IS COMPLETE **********
a. •
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Total Area:
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0 .f•• ow sr
i Z
0 w
om
61 4.J
CA
$110112.•
1=I"
6114.
•
00
0
O
NO ISLAND DATA FOR THIS BLOCK
111
•
E •
r =
- d
= M O
o w••
• W
d 0
•. a
Total Area:
= N
elZsg
01114.L
0 i,
N
H'
F•lilF-
8=
Epos
HW
W
QV
1-
earl -
Ms, •Lv
t•M
ds -
0
S•+
1.4105.5.
4,4
f.700�
hit 544.6
..
0
2
ICAO -
115,
15 ,
•
0 M
5-
.el v
0 ..
ONO 111.1.
i
tO • •
. 1 .
I . •
d
10.
M
L
•
ESTIMATE OF REMAINING LIFE:
465
3. V
N •
r .
•
0
O
N co
• M•
em
ca ci
00
NO ISLAND DATA FOR TNIS BLOCK
•
0
419 P•
1
0
Total Agee:
M M
▪ 100
Y r
▪ r
0 0
•
•
0I
•d
0
SetIA *No
!MI ftql
tH
• • • 8
•1 • •
• r
art
4•••••▪ F
Nat
41106
adv
ite
le gar
• M
ae
ow Me
et
H
e.
1
•
aye
DATA: ----
• • •
IPA
1
1