01/14/2010 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION
2009 -2010 MEETING SCHEDULE
NAME
Rebecca Aanning
Thor Anderson
Phil Belfiori, Chair
Jennifer Dahlquist
Bruce Goff , Secretary
Laurie Halverson, V Chair
Duane Hansen
Michael Palmer (Alternate)
May
18
X
X
X
X
X
X
X
0*
Jun
15
Tour
only
X
X
X
0*
X
X
X
X
Aug
17
0*
0*
X
X
X
X
X
0*
Oct
19
X
X
X
X
X
X
Nov
16
X
X
X
X
X
0*
X
x
Jan
14
Thurs
*
Feb
11
Thurs
Mar
15
Apr
19
X = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub - Committee
Natural Resources Sub - Committee
Acquisition/
Development Sub - Committee
UPCOMING MEETINGS:
OPEN ISSUES:
• Census Complete Count Initiative
• Alternative Funding
• Sub - committee appointments (Sustainability /Green Initiatives)
TO:
FROM:
DATE:
7:00 p.m. Regular Meeting
ITEM I:
ITEM II:
ITEM III:
ITEM IV:
ITEM V:
ITEM VI:
ITEM VII:
ITEM VIII:
ITEM IX:
ADVISORY PARKS COMMISSION
JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
JANUARY 11, 2010
WORKSHOP
6:30 -7:00 pm
Cascade Bay Public Policy Discussion
Call to order
Approval of agenda
Approval of minutes of November 16, 2009
Visitors to be Heard
Staff is not aware of any visitors who wish to address the Commission at this
time.
Director's Update
Director Johnson will provide a brief overview of activities and events within the
department.
Consent Agenda
A request from Clearwire to install a wireless data transmission monopole on City
property in Northview Park is included for review and recommendation to the
City Council.
Development Proposals
There are no Development Agenda items for the Commission to review.
Old Business
There are no Old Business items for the Commission to review.
New Business
There will be a public presentation to make the community aware of the Census
Complete Count initiative.
1
ITEM X:
ITEM XI:
ITEM XII:
ITEM XIII: Adjournment
Other Business and Reports
Staff will provide an overview and update of the Recreation Facilities Division.
Communications
There are no communication items included in the packet.
Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
NOTE:
February's meeting will be Thursday, February 11 because of the President's
Day holiday.
JANUARY 2010
DEPARTMENT HAPPENINGS
STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE
• Commission members are invited to attend the Indoor Community Garage sale scheduled for
Saturday, January 30 from 10 am — 3 pm. Admission is $1 per person, kids 5 & under are free.
Items include general garage sale items, clothing, toys, books, antiques, jewelry, bags, some home
party items and some Market Fest food product & artisan vendors will be present.
• Market Fest vendor recruitment is underway this month. Returning vendors have until the end of
March to take advantage of the early- registration discount of $10 off a season rate. Market Dates
tentatively are Wednesdays, June 30 through September 15
• Work on the new Central Park/Festival Grounds pavilion has been put on hold until early spring.
All soil modifications, base preparation and the installation of sewer and water have been
completed.
• Family Activity Night at the ECC (FANtastic Saturdays) has brought over 260 people in for play
time in the gym, Blast, movies and games between November 28 and January 2n
SUPPORT ECONOMIC DEVELOPMENT
• Cascade Bay summer positions have been posted and applications are coming in.
• Civic Arena will host a "sport stacking" regional tournament on March 6 Competitors from
several states will be in attendance and staff is working with the ECVB to promote all that Eagan
has to offer during their stay.
• Eagan Hockey association hosted a 16 team tournament on New Year's Eve weekend and the
Eastview Hockey association hosed a 16 team tournament in mid - December.
• Contractors have nearly completed a detailed energy analysis of a number of City buildings
including the ECC. Improvements and modifications will be made using a Federal Stimulus grant
intended for energy conservation initiatives.
• The holidays have produced a slew of newly engaged couples. The ECC is now booking for
summer 2011, as the summer 2010 dates are all taken.
STRENGTHEN SAFETY AND SECURITY
• Even with the cold weather, be aware that ice conditions can be unpredictable. Most ponds are part
of the storm water system through which water constantly moves. Ice depth can also be affected by
vegetation, especially in the shallows, watch for holes left by ice fishermen. The City does not
monitor ice depth.
PROMOTE HEALTH AND WELLNESS
• There are 111 teams participating in Winter sports. Spring- Summer sports for information will be
going out at the end of January.
• The snow conditions and heavy use at the Trapp Farm tubing hill have made for great tubing. Staff
has had to "rough -up" the snow on the hill and create a berm at the bottom of the hill to help the
tubes slow down.
• Civic Arena had almost record public skating attendance on January 3r — 191 skaters!
• The ice rink are in great shape, use has slowed somewhat due to the extreme cold but was very high
during the holiday break.
• Work on clearing boulevard trails has been very slow due to the hard compacted snow and ice, the
Street Department has primary responsibility for the program. Trails in Central Park are included.
Park sites are generally cleared only if they are associated with facilities that have scheduled
activities.
• 110, 30 -day fitness passes were sold during the month of December
3
• January fitness membership promotion at the ECC with a $1.50 enrollment fee to highlight Eagan's
150 anniversary has resulted in 127 new members through January 8.
• Mission: POSSIBLE, a 12 -week weight loss challenge, will begin at the ECC in February. There is
a lot of interest already from individuals and businesses eager to challenge each other.
PROTECT ENVIRONMENTAL RESOURCES
• Civic Arena is continuing to research a Geothermal energy project at the Civic Arena.
• The Department has been awarded an $89,000 State grant to implement an Emerald Ash Borer
(EAB) control program in 2010. The program will include injections, selective removals and
replacement of Ash trees in high priority areas of the City. Eagan was one of the very few Cities
statewide that received the entire amount it applied for. At best, EAB can be contained not
eliminated.
• The City received notice that it passed an environmental compliance inspection on the Anderson
property (Part of Patrick Eagan). The inspections are a stipulation of the County grant used by the
City for the acquisition. Additional properties will also be inspected.
FACILITATE COMMUNITY CONNECTIONS
• The recreation departments of Eagan, Apple Valley and Lakeville are collaborating for the first
time on the Little Sweetheart Dance that Eagan, previously hosted solely by Eagan, to reach out to
more residents, share staff, resources and costs associated with the event. Each year the location
will rotate with Apple Valley hosting this year. The theme is "Fairy Fantasy" with girls 2 — 13
attending with their dads, grandfathers, uncles or male role model. Girls will be transformed into
fairy princesses along with a special dedication dance, DJ, activities and a photo keepsake. It's an
annual tradition that local girls look forward to each year.
KUDOS TO STAFF:
• Thanks to Civic Arena staff for all their work in facilitating the December 8 hockey game between
the Eagan High School Boys team and the USA National Women's team. There were
approximately 900 people in attendance for the game and pre /post game events.
• Thanks to city staff and volunteers for hosting a very successful kick -off to Eagan's 150 birthday
celebration at the ECC on January 9. The crowds enjoyed all the festivities and activities that were
available as the Mayor and 150 Executive Committee kicked off the year long celebration.
GENERAL ANNOUNCEMENTS
4
C!ty of Eaall
AGENDA ITEM:
TO:
PREPARED BY:
MEMO
Date: January 11, 2010
Agenda Item: VI -A; Clearwire - Northview Park
Cell Tower
Action
Information
Attachments
X
X
1. Location Map
2. Aerial Map
3. Site location/plan
4. Equipment Cabinet
5. Narrative
6. Engineer Letter
7. Coverage Target Area
8. Search Ring
9. Photo Simulation
VI -A; CLEARWIRE — NORTHVIEW PARK CELL TOWER
ADVISORY PARKS COMMISSION
JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
ITEM OVERVIEW: Clearwire Legacy LLC is proposing to install a wireless data transmission
mono -pole on City property in Northview Park. The installation will require the leasing and subsequent
modification of a small section of park land. Input on the terms and conditions in the lease specific to use of
the park is being requested .
BACKGROUND/HISTORY:
With the rapid growth, competition and reliance upon the wireless industry, service providers are
constantly required to expand and enhance their services. To this end, providers are using a variety of
non - traditional sites and to locate and support antennas and the associated equipment, especially in
urbanized settings.
The City of Eagan currently has nearly thirty leases with wireless providers for the co- location of
antennas and equipment at City owned sites throughout the community. Most are associated with
water reservoirs though there are several leases for ground space at parks including O'Leary and on
the Highline trail. With there being fewer options for co- location, the installation of free standing
tower and poles is becoming a more common alternative. Lease fees are collected for each
installation.
The general administration of the lease application process and collection of the associated
application fees is the responsibility of the City Utility Department. Pending approval of the
application, leases are subsequently negotiated by the City Attorney with final approval given by the
City Council. A consultant reviews the technical aspects of any new installation.
Whenever the proposed location is within a park, park staff and the APrC are asked to provide input
regarding terms and conditions of the lease and other related agreements. Community Development
reviews the site and construction plans and processes the required zoning approvals and building
permits.
5
Planning Report:
Proposal
Clearwire is requesting a Conditional Use Permit for construction of a new "stealth"
communications tower at Northview Park. In addition to the Conditional Use Permit, the City also
will be entering into a lease with Clearwire for the placement of equipment upon City property. The
100 -foot monopole also will be designed to hold stadium lights for the tennis courts, and Clearwire
proposes to install a second pole approximately 65 feet in height just for stadium lights at the east end
of this set of three tennis courts.
The Site Plan shows the proposed 100 -foot tower within a 10' x 20' leased area adjacent to the
northwest comer of the westerly set of three tennis courts. Access to the leased area will be from the
existing asphalt path north of the tennis courts. A new 10 -foot wide drive to the lease area will be
paved with asphalt. The lease area will be enclosed with a chain link fence. Ground equipment will
be located within a cabinet placed on a new 3' x 6' concrete slab next to the tower, all within the lease
area. The equipment cabinet is approximately 2 feet square and 4.5 feet in height.
Existing Conditions
The site is a City park and contains ball fields, soccer fields, tennis courts and parking lots. Vehicle
access to the park is provided from Northview Park Road to the north. The southwest corner of the
park is wooded. To the east and south are Eagan High School/Dakota Hills Middle School, and
Northview Elementary School. To the north and west are residential neighborhoods. Other stadium
lights and utility poles are present within the park.
Applicant's Narrative
Clearwire indicates they were unable to obtain a suitable co- location or building mounted site.
Clearwire approached ISD 196 for installation on one of the adjacent school properties, and the school
district declined. Because their system requires line -of -sight between installations, and the dishes
must be mounted to a structure with the least twist -and -sway to eliminate connection interruptions,
Clearwire indicates this is the only available site within their search area, and a new tower is
necessary to meet their technical performance needs and provide coverage in this area.
ANALYSIS
Clearwire is proposing to install a wireless data transmission monopole, approximately 100'tall in
Northview Park (NV), adjacent to the westerly tennis courts. A second monopole is proposed for the
Municipal Center campus. The NV installation would require the construction of a small service
enclosure at the base of the tower for the control equipment and a short paved drive extending from an
existing park trail for service and maintenance.
The proposed location is isolated thus the functional impact on the park and would be very minimal.
Because of the height of the pole, there may be some visual intrusion however the location is
surrounded by tall mature trees, a factor that when combined with the change in grade will serve to
negate the impacts.
A potentially unique feature of this installation would be the opportunity to light the three adjacent
tennis courts by mounting light fixtures on the new tower as well as on a separate, much shorter, free
standing pole on the opposite side of the court. Power for the second pole could easily be drawn from
the primary pole. Installation of tennis court lights at NV has been carried forward as a project in the
APrC, CIP "Parking Lot" for a number of years. The value of the lighting would need to be considered
in determining the lease fee for the use of the park site.
DISCUSSION/EVALUATION:
Last fall, the APrC reviewed the concept in a workshop setting and by consensus agreed that the
project should be pursued further. Subsequently, working on a parallel track, Community
Development initiated the application process for obtaining a Conditional Use Permit (CUP) for the
project. This will necessitate notifying adjoining landowners and obtaining Council approval. The
CUP is made necessary by the construction of a new pole.
The APrC is now being asked to make a recommendation regarding the potential terms and conditions
specific to the park to be included in the lease. Staff has reviewed the proposal and prior leases and
developed the following list (in no particular order) for reference and review in anticipation of
inclusion in the lease. The final terms and conditions are subject to approval of the City Attorney and
Council and as negotiated with the Lessee;
Proposed
The Lessee or his designees shall (during the term of the lease);
1. Promptly repair or restore any and all damage to existing vegetation or grounds caused by the
construction or operation of the facility and return it to the original condition as approved by
the City.
2. Adhere to applicable City building and property management codes.
3. Prepare and implement a landscape plan using materials consistent with the site that will
buffer the fenced enclosure, said plan to be approved by the City prior to implementation.
4. Maintain the grounds and plant materials within the lease area, maintenance shall include but
not be limited to the removal of trash and debris from within the enclosure, the upkeep of the
enclosure fencing and replacement of dead or dying plant materials.
5. Construct a paved driveway access to the enclosure, location to be approved by the City
6. Follow required erosion control measures during construction and implement control
measures as requested by the City to minimize the impact of runoff on surrounding amenities.
7. Maintain the access driveway in a condition appropriate for use of the lessee
8. Repair any damage caused by construction or maintenance equipment to any existing City
bituminous trail within the park when such trail has been used by the Lessee or an agent
thereof to access the lease area during the life of the lease. Said repairs may include but are
not limited to overlaying, reconstruction or patching as determined appropriate by the City.
9. Plow the trail and access road within the lease area for winter access if required by the Lessee.
10. Provide appropriate signage, including restrictions on the use of the access driveway
11. Replace/ repair any damage to the concrete disc golf tee located adjacent to the lease area,
provide a temporary tee area as may be required during construction
12. Replace /repair any damage to the adjacent tennis court surfaces or fencing caused by
construction or maintenance activities related to the project
13. Not hinder public use of the park, park activities or the trail
14. Obtain prior City approval for any construction or maintenance activity that may require
exceeding the bounds of the lease or closure of any portion of the park, tennis courts or trail.
15. Install professional grade tennis court lights on the new monopole and on a shorter
freestanding pole to be installed at the SE corner of the court area. The light levels shall
average a minimum of 30 foot - candles over the 3 courts. The fixture configuration, product
and control system must be approved by the City prior to installation.
16. Provide the City with a construction and maintenance schedule
17. Should the Lessee desire to discontinue the lease, the Lessee shall be responsible for the
prompt removal of the monopole and related equipment, and restoration of the site. If the pole
is removed by the Lessee, the existing tennis court light fixtures on the monopole are to be
installed on freestanding light pole in the same location.
'7
18. Should the City at any time express in writing a willingness to accept ownership of the
monopole a separate negotiation shall take place.
19. The Lessee shall be responsible for the cost of all related utilities during the term of the lease
except that a separate meter may be installed for the court lights and the cost of electricity for
said lights becomes the responsibility of the City.
Staff will work with the Finance Department, Planning Department and City Attorney to develop a
lease compensation schedule appropriate for this installation. Similar ground space leases are
generally in the range of $5900 per year. Proceeds from leases are coded to a City revenue account
and used to supplement a variety of City programs and facilities including Holz Farm and the
Community Center. The installation of lighting for the tennis courts could also be considered as
compensation in lieu of full cash payment.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend that the City enter into negotiations for a lease with Clearwire for ground space
in Northview Park and the subsequent installation of a data- transmission monopole, the terms
and conditions stated in this report to be considered for inclusion.
2. Recommend negotiations with additional or modified terms and conditions
3. Recommend that there be no negotiations for the lease of ground space
Location Map
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Development/Developer: Clearwire - Northview Park
Application: Conditional Use Permit
Case No.: 23- CU- 17 -11 -09
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Community Development Department
THIS MAP IS INTENDED FOR REFERENCE USE ONLY
The City of Eagan and Dakota County do not guarantee the accuracy of this information and are
not responsible for errors or omissions.
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CUP NARRATIVE CONTINUED
RE: 980 Northview Park Dr.
PID # 10- 02300 - 012 -52
Clearwire Communications, LLC, an operating subsidiary of Clearwire Corporation
(NASDAQ:CLWR), offers a robust suite of advanced high -speed Internet services to consumers
and businesses. As part of a multi -year network build -out plan, Clearwire's 4G service, called
CLEARTM, will be available in major metropolitan areas across the U.S., and bring together an
unprecedented combination of speed and mobility. Clearwire's open all -IP network, combined
with significant spectrum holdings, provides unmatched network capacity to deliver next -
generation broadband access. Strategic investors include Intel Capital, Comcast, Sprint, Google,
Time Warner Cable, and Bright House Networks. Clearwire currently provides 4G service,
utilizing WiMAX Unlike other wireless services, CLEAR delivers a mobile broadband Internet
experience on par with speeds typically experienced only on wired connections, like DSL. CLEAR
customers can expect to see average download speeds of 3 to 6 mbps with bursts over 10
mbps. The CLEAR customer experience is similar to that provided by Wi -Fi, but without the
short range limitations of a traditional hotspot. CLEAR uses a 4G technology that differs from
Wi -Fi called WiMAX, which provides service areas measured in miles, not feet. In these
markets, the Clearwire network utilizes an area -wide WiMAX radio system from Motorola.
With this type of service it is necessary to have antenna locations in closer proximity to
each other than is necessary for a wireless telecommunication provider. Clearwire uses dish
antennas that work by line -of -sight and therefore the distance between locations needs to be
calculated very carefully to provide the best coverage for their customers. Also, the dishes
must be mounted to a structure that will allow for the very least twist-and-sway as to eliminate
any connection interruptions.
This site was selected as a third choice after being turned down by the school district to
either place antennas on the roof of the high school or replace a stadium light with a stealth
pole. The surrounding properties are residential homes and therefore would not qualify for a
tower placement. Clearwire is proposing to build a 100' stealth light pole and also to provide
the city with a regular Tight pole approximately 65' in height for illumination of the Northview
Park tennis courts. The ground space will be a fenced lease area of 10' x 20' with Clearwire's
equipment and stealth pole in the fenced area. The ground equipment will be placed on a 3' x
6' concrete slab and the combined height of the slab and cabinet will not exceed the city's 5'
limit so as to not distract from the natural view of the park. All building material and screening
requirements will be that of which will be determined by the City of Eagan.
NARRATIVE RECE '. i ! 04 2009
clearer °r
November 24` 2009
NE: FAX: ONLINE:
K 400 CariWn A 98033 425 425 6 7600 I 425 216 7900 www.dearwire.com
Kirkland, W8033 216
RE: Proposed Wireless Installation ID MSPO480 in the City of Eagan
To Whom It May Concern:
Clearwire provides wireless broadband services that use a network of fixed base stations. Clearwire
operates between 2496 MHz and 2690 MHz spectrum using 10 MHz channels.
Clearwire Network Design is driven by Coverage Target Areas and by High Speed Data Rate
(Mbps), our main objective is to achieve the largest Coverage area in the residential and business
areas and to deliver the highest data rate levels.
Proposed MSPO480 Search Ring Coverage Target is located around the intersection of Wescott
Rd and N. Ridge Rd.
To meet this objective Clearwire has identify 3 locations, 2 of them failing to secure due to
Landlord issues. The proposed location is a raw land installation located on 980 Northview Park
Drive. This was the only viable location, recommended by the Lanlord.
Clearwire Network System operates at higher frequencies compared to conventional
PCS /Cellular carriers. Due to this fact our System is more susceptible to Radio Frequency Signal
Attenuation when travelling thru obstructions (trees, buildings, etc), therefore we require to place
the antennas well above the obstructions. Also we require having a Line of Sight between the site
locations plus a clearance zone for the proper operation of our Microwave links. Based on this,
MSP0040 has been proposed at 100 feet. It will serve to connect 1 Microwave Link for the
Backhaul Network.
Clearwire will comply with all FAA and FCC regulations and applicable standards from all other federal,
state, and local laws and regulations. As the applicant for this project, Clearwire will ensure that such
installation, repair, operation, upgrading, maintenance and removal of antennas by the wireless
HIGH SPEED INTERNET MADE SIMPLE. WAY SIMPLE.
RF ENGINEER LETTER
clear re�
Antenna usage at our wireless installations will not interfere with other adjacent or neighboring
transmission or reception of communications signals including emergency services.
Sincerely,
4400 Carillon Point
Kirkland, WA 98033
communication provider shall be lawful and in compliance with all applicable laws, orders, ordinances
and regulations of federal, state and local laws and regulations.
Julio Hernandez
Radio Frequency Engineer
Clearwire Minneapolis -Saint Paul Market
(240) 277-4689
PHONE:
425 216 7600
FAX: ONLINE:
425 216 7900 www.clearwire.com
HIGH SPEED INTERNET MADE SIMPLE. WAY SIMPLE.
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To: Advisory Parks Commission
From: Cherryl Mesko, Superintendent of Operations
Date: January 12, 2010
Subject: Cascade Bay Public Policy Discussion
BACKGROUND
When Cascade Bay was opened in 1999 there was a high level of anticipation for Eagan's
first water facility. Because there was the expectation of high demand the lazy river was
added from the beginning to be able to accommodate the anticipated 2000 bather load of the
combined pools. Understanding that there would be a high demand from the community
there were several policies that were put into place at the very beginning. Some of those
included:
• Season passes were sold to residents only.
• Priority admission was given to season pass holders when the pool was at capacity.
• No strollers were allowed into the pool because of space limitations
• The pool would close only when the weather was 62 degrees or colder.
The first several years Cascade Bay was open the pool was at capacity on a regular basis and
there were lines of people waiting to enter. By year five the pool operation was more
predictable, the capacity days were less and some of the original policies evolved and
changed.
• Season passes are now sold to residents and non - residents.
• Strollers are now allowed into the park but are kept in a stroller corral. They are still
not allowed on the deck.
• On days when the pool is at capacity, priority admission is still reserved for season
pass holders.
POLICY TO BE DISCUSSED:
The current closing policy at Cascade Bay requires that the facility can close only when the
temperature is 62 degrees or colder or if it is raining hard enough so that the bottom of the
pool is not clearly visible. Cascade Bay has the fortunate flexibility to close the park for a
half day based on how the facility is staffed. Poor weather conditions in the morning would
not preclude the park from opening at 3 p.m. when the afternoon shift arrives or vice versa.
The 2009 season was a good indication of why the closing policy should be re- visited. Of the
87 days that Cascade Bay was open there were 27 days when there were fewer than 500
people in the park. Ten of those days had 150 or less in attendance for the day. The minimal
cost for opening, closing and staffing Cascade Bay for one day is approximately $5,000.
OTHER FACILITIES
<70 70 80 90
Days Attendance
2004 10 31 37 3
2005 2 29 36 21
2006 4 31 41 12
2007 5 22 37 22
2008 2 25 52 7
2009
average
80
88
88
86
86
101,387
128,696
128,111
115,878
123,603
5,
1 0
1398
1462
1456
1347
1437
3 days closed
1 day closed
Staff surveyed several other metro water parks to better understand what their parameters are
for closing. In most cases there is a level of discretion left to the managing staff but there are
also some clear boundaries for each operation.
Hastings
Apple Valley
Farmington
Minneapolis
Richfield
Edina
St. Louis Park
Northfield
68 degrees
0
65 degrees
Unpleasant
0*
65 degrees*
65 degrees
63 degrees*
No policy
64 degrees
10
0
0
No policy
0*
65 degrees
A little flexibility
20 minutes
30 minutes
20 minutes
20 minutes
15 minutes
30 minutes
30 minutes
20 minutes
Can't see
bottom of deep
end of pool
Can't see
bottom of pool
Can't see
bottom of deep
end of pool
Can't see
bottom of pool
Try to keep it
open. Assess
based on safety
of guests.
Can't see
bottom of pool
Can't see
bottom of pool
Can't see
bottom of pool
*Passes given to guests
* Will not open if
forecasted not to exceed
70 degrees
*manual states "pool
may close when
temperature is 63 -39
degrees. Humidity, wind
& clouds need to be
considered."
*Staff uses discretion
*Staff uses discretion
DISCUSSION POINTS
The Advisory Parks Commission is being asked to discuss and brainstorm ideas that might
help the current policies outlined for Cascade Bay operate more efficiently and in the best
interest of its guests. The feedback from this discussion will be used for any future policy
changes that the City Council may want to consider.
• Consideration could be given to changing the closing temperature to 65 degrees with the
humidity, wind and clouds included as part of the assessment.
o Most groups traveling to Cascade Bay currently use the 65 degree minimum
threshold when their group attends an outdoor water park so the temperature
guideline would more closely match those parameters.
• The Campus Facilities Manager could work with Cascade Bay management staff to
assess the weather but would be responsible for closing the facility if necessary.
• Consideration could be given to closing the pool when there are a minimum number of
guests in the waterpark.
o Staff could consider options to restrict access to certain areas, guard limited areas
or rotate areas of use in order to operate the park with fewer staff when attendance
loads are small.
QUESTIONS TO CONSIDER
• Should the temperature threshold of 62 degrees for Cascade Bay be reconsidered?
o Should there be a minimum set as a guideline?
• If so, what temperature?
o Should there be a minimum set with staff discretion?
• If so, what temperature and what level of discretion?
o Should there be other weather consideration as part of a guideline?
• If so, what other considerations?
• Should Cascade Bay be closed when there are a minimum number of guests in the
waterpark?
o Should there be a minimum set as a guideline?
• If so, what would be the minimum attendance to close?
o Should there be a minimum with staff discretion?
• If so, what would be the minimum attendance and level of discretion?
o How could the park remain open with minimum attendance?
• Should areas be closed down?
• Should areas of use be rotated and how effectively could they be guarded?
• Are there other ideas to consider.
• Are there other components of this policy that should be re- considered?
o If so, what are they?
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN. MINNESOTA
MINUTES OF REGULAR MEETING OE NOVEMBER 16, 2009
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 16, 2009.
Commission Members present: Rebecca Aaning, Phil Belfiori, Jennifer Dahlquist, Bruce Goff, Laurie Halverson, Duane
Hansen and Michael Palmer. Staff members present included Director Juli Seydell Johnson; Cherryl Mesko, Superintendent
of Operations; Paul Olson, Superintendent of Parks, Steve Taylor, Parks Maintenance Supervisor and Mark Vaughan,
Campus Facility Manager.
APPROVAL OF AGENDA
Member Aanning moved, Member Goff seconded, with all members present voting in favor to approve the agenda
as presented.
APPROVAL OF OF OCTOBER 19, 2009
Member Palmer moved, Member Dahlquist seconded, with all present members voting in favor to approve the
minutes of October 19, 2009.
There were no visitors to be heard.
VISITORS TO BE HEARD
DIRECTOR'S DEPARTMENT UPDATE
Director Johnson noted that although the parks are being closed down for the winter, ice rinks will soon be getting
ready to open up. The process of hiring staff for the warming houses to cover evening and weekends from mid - December
through mid - February is currently underway in anticipation of rinks opening right before the schools' holiday break. Other
items heighted were the donation by the Eagan Hockey Association of a sound system to be installed at one of the rinks at the
Civic Arena, an Old Fashioned Holiday event at Holz Farm on Sunday, December 6 where Mr. and Mrs. Claus will both be
in attendance. Director Johnson also highlighted a new event that will be starting at the Eagan Community Center called
F.A.N.tastic Saturdays. This event is geared towards families and will include all types of activities throughout the
Community Center. The fee is $2.00 per person with a $10 family maximum. Director Johnson concluded that although
there is a 2 week backlog, the resident buckthorn pickup program is still going on and will continue to do so as long as the
weather cooperates.
CONSENT AGENDA
Member Goff moved, Member Anderson seconded with all members voting in favor to make the following
recommendations to the City Council:
• The Oaks of Bridgewater 3` addition
Director Johnson pointed out that since the staff report was written for this particular packet, it had been
determined that the Oaks of Bridgewater 3 addition development had paid their parks and trails dedication.
Therefore the following recommendations will be passed on to the City Council:
1. This development shall be required to submit an Individual Lot Tree Preservation Plan at the time of
building permit application for Lot 1 and for Lot 3.
2. The City shall evaluate possible soil erosion impacts and development visibility from public waters before
issuing any construction permits for proposed Lots 1 and 2.
3. Prior to approval of the final subdivision, the developer shall submit a Wetland Buffer landscaping plan (in
accordance with City Code §11.67, Subd. 7. A. 2.) for City approval.
Advisory Parks Commission
November 16, 2009
Page 2
4. Prior to approval of the final subdivision, the developer shall submit for recording a proposed conservation
easement for the wetland and wetland buffer in a form and with content acceptable to the City. The
developer shall be responsible for recording an acceptable conservation easement.
5. The developer shall place markers at the upland edge of the Wetland Buffer at least every 75 feet (or a
minimum of one per lot). Wetland Buffer Markers will be provided by the City.
• Northwood Townhomes - Dakota County CDA
1. This proposal shall be subject to a cash parks dedication
2. This proposal shall be subject to a cash trails dedication.
3. The applicant shall be required to fulfill tree mitigation requirements through the installation of thirty (30)
Category B trees.
4. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree
Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be
installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant
trees /woodlands to be preserved on -site.
5. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least
five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
6. Prior to approval of the final subdivision, the developer shall submit for recording proposed conservation
easements for the wetlands and wetland buffers in a form and with a content acceptable to the City. The
developer shall be responsible for recording acceptable conservation easements.
7. The developer shall place markers at the upland edge of the Wetland Buffer at least every 75 feet (or a
minimum of one per lot). Wetland Buffer Markers will be provided by the City.
DEVELOPMENT PROPOSALS
There were no Development Proposals for the Commission to review.
OLD BUSINESS
There were no Old Business items for the Commission to review.
N EW BUS
There were no New Business Items for the Commission to review.
Cascade Bay Report
Director Johnson introduced Mark Vaughn, Campus Facilities Manager who gave a brief overview of the 2009
season for Cascade Bay and an update of what is to come in 2010. Manager Vaughn noted that attendance was down
significantly from previous years likely associated to the cold temperatures and recession. Lowering the after 5 pm rates
seemed to help admissions. Cascade Bay hired 100 returning and 48 new seasonal employees. Looking ahead to the 2010
season, Cascade Bay will focus on marketing to groups, using Captain C. Breeze to spread the word of what Cascade Bay has
to offer inside and outside of the facility, and concentrate on staffing and expenses.
Member Goff asked what some of the turf activities were, that would be combined with the water park. Manager
Vaughan explained the indoor turf is only available up to about June 15 and hosts arena softball and the indoor playground.
Member Belfori asked if there is a way staffing costs could be minimized by weather related predictions within our policy.
Manager Vaughan answered that the policies do need to be re- visited. Member Goff asked if a target market has been made
to supporting tournaments coming into Eagan such as Softball and Rugby to try and get families or groups of people into the
Advisory Parks Commission
November 16, 2009
Page 3
water park. Manager Vaughan replied will be looking into that opportunity to market to those groups. Member Anderson
asked why the age group of 11 -15 is declining. Manager Vaughn replied he is not completely certain why, but thought that
perhaps deeper water area for diving activities was more enticing. Director Johnson mentioned that the Eagan Convention
and Visitors Bureau works to facilitate those events as well as marketing Cascade Bay outside the area. Member Palmer
asked what is the biggest expense for Cascade Bay. Manager Vaughan answered that chemicals and heating the pool are the
highest expenditures but staff is always working on ways to reduce those expenses.
Park Maintenance Report
Director Johnson introduced Steve Taylor, Parks Maintenance Supervisor. Supervisor Taylor gave a brief power
point presentation highlighting various projects the parks maintenance division has completed in the past year including the
fire pit that was put in at Moonshine Park and the dock at Wescott Park. Supervisor Taylor also covered all of the in -house
projects done by maintenance including the set up of the Market Fest festival grounds, the striping of athletic fields as well as
aerating and seeding fields in the spring and the fall. Supervisor Taylor noted that 400 acres of grass is mowed weekly and
250 trash cans emptied daily. 2009 Park projects included the installation of 16 new park signs, dock repair at Blackhawk
Park, two map boards put in at Thomas Lake and Blackhawk Park as well as canopies installed at the Eagan Community
Center. Five playgrounds were replaced at Northview, Wescott, Quarry, Rahn and Blackhawk Park. Supervisor Taylor
concluded by saying maintenance is gearing up for the 2009/2010 winter season while still continuing to tackle projects.
Member Hansen asked where they were at with the prairie field at Patrick Eagan Park. Director Johnson answered that it is
finally starting to grow in after a very dry first year.
COMMUNICATIONS
Director Johnson pointed out a letter from a community gardener who participated in a garden plot at Holz Farm
Park. Director Johnson believes this program will continue due to good feedback. Director Johnson noted that she will be
attending the South Metro Sustainability Workshop on November 18 and commission members are welcome to attend.
ROUND TABLE
There were no Round Table items for the Commission to review.
ADJOURNMENT
With no further business to conduct, Member Goff moved, Member Dahlquist seconded, with all members voting in
favor to adjourn the meeting. The meeting was adjourned at 7:50 p.m.
Secretary Date