02/15/1994 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
February 15, 1994
5:00 p.m.
Eagan Municipal Center Council Chambers
I. ROLL CALL & ADOPTION OF AGENDA
II. POLICE BUILDING/MUNICIPAL CENTER REMODELING
III. OTHER BUSINESS
IV. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 11, 1994
SUBJECT: SPECIAL CITY COUNCIL MEETING
A Special City Council meeting is scheduled for 5:00 p.m. on Tuesday, February 15, 1994,
for the purpose of finalizing the police building. reviewing in concept remodeling of the
municipal center building and giving direction on architectural standards for the exterior and
interior of both buildings.
At the regular City Council meeting, there is an action item to adopt the building project
budget and ratify the building program as an official City Council action item. This action
is a ratification of several meetings and months of work by the City Council regarding the
overall building project. The Steering Committee met on Monday, February 7, and will be
meeting again on Monday, Febn,wry 14, to review information for submission to the City
Council. Attached on page for City Council review is a memo from the City
Administrator to Architect Thorbeck that raises internal and external architectural design
issues for the building project.
Also enclosed on pages 3 through /A is the design development package for Phase I -
Police Building. As a part of the Administrative Agenda packet on Monday, February 14,
the City Council will receive additional information from E & V relative to the project cost.
/S/ Thomas L. Hedges
City Administrator
MEMO TO: ARCHITECT THORBECK
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 1, 1994
SUBJECT: ARCHITECTURAL DESIGN/MUNICIPAL CENTER EXPANSION
Due to the necessity to establish a "footprint" for the municipal
center expansion and police building and with all the other
considerations along the way (such as whether or not the fire
department would be included, new Council Chambers, full basement
or not, etc.), we have not had much of a chance to discuss the
proposed architectural features of the buildings with you. At a
department head meeting held on Tuesday, January 25, the department
heads had a chance for a brief discussion concerning the
architectural features as indicated on your drawings and model.
It was the consensus of the department heads that there were two
primary concerns. The first was that they wanted the building to
appear as "user friendly" as possible; the second that they did not
believe the Council wants a building that appears too complicated
or expensive.
The department heads agreed that they approved of your attempt to
achieve continuity for the building expansion by carrying through
the limestone elements currently at the main entrance of the
existing building. However, they were not sure that the exterior
details currently proposed meet out needs. Therefore, they asked
themselves what the elements were at the current entrance which
they liked and would like to see carried on. The consensus of the
entire group was that they liked the curved elements and also the
"colonnade" at the main entrance. The cutout for the bell was only
appropriate in that there was a bell in it. They also indicated
that they would like to see the relief or lintel treatment
currently on the second story windows replicated on similar windows
proposed for the first floor.
Therefore, we are wondering if it would be possible to carry those
elements more through the facade of the new addition, expansion and
renovations to make the buildings look more cohesive and inviting.
Also, we would like to see the proposed angled slabs at the
entrances replaced with more of the curved elements and colonnade
effect currently at the front entrance. In addition, although the
department heads agreed on the need to have a small area at each
entrance protected from above, they did not feel the scale of the
proposed canopies is appropriate.
We would like to discuss these ideas further with you at the
steering committee meeting on February 7, 1994.
City Administrator
Thorbeck Architects Ltd.
Report to the City Council
CITY OF EAGAN
February 9, 1994
To: City Administrator Tom Hedges
Mayor Tom Egan
Councilmember Patricia Awada
Councilmember Shawn Hunter
Councilmember Sandra Masin
Councilmember Ted Wachter
From: Dewey Thorbeck
DESIGN DEVELOPMENT PACKAGE FOR
PHASE I - POLICE BUILDING
General
We are submitting for your approval, the Design Development drawings and outline specifications for the
Phase I Police Building. This work is based on your approval of the Schematic design on December 21,
1993 including the options you selected:
1. Design the roof structure of the police facility for future expansion.
2. Include a new council mom and upper level lunch room on the south side adjacent to the new
entrance.
3. Include the 4,000 SF expansion on the north side of the existing City Hall.
The Schematic Design cost estimate for the 28,539 SF Police Building was $2,875,323 (including the
option).
Meetings have been held with the police to finalize the building plans for functional layout, built-in
furniture, and mechanical and electrical systems. Other reviews have been held with the Minnesota
Department of Corrections on the detention area, and with the State Building Code Division to resolve
building code issues.
Meetings have also been held to resolve communications, telephone and security systems.
Reduced drawings from the Design Development package are included with this memorandum for your
review. A set of prints and the outline specification will be presented at the February 15, 1994 Council
meeting, as well as the updated cost estimate being prepared separately by E & V Inc., Construction
Manager.
Issues for Review with City Council
1. Materials:
We will have a sample of the materials that we are proposing for the exterior and interior for your
review and comment. The intent is to utilize similar materials for the Phase II City Hall remodeling
and addition. The exterior materials are similar to the existing building.
2. Schedule:
We need your authorization to proceed into the Construction Document Phase. The schedule
anticipates completion of the working drawings the end of April, and we need to move quickly to meet
this timeline.
1409 Willow Street / Minneapolis, Minnesota 55403 / 612-871-7979 / Fax: 612-871-8088
3
3. Site Landscaping and Development
We are continuing to work with the staff to study the police entrance, as it relates to the new city hall
entrance, to maintain a proper hierarchy and human scale to have the project appear as "customer
friendly" as possible. The site work is being done separately by City Staff and we will be showing
several options for site development to visually tie the site and building together at the main entrance.
We will have elevation drawings showing the new Police Building with the remodeling and expansion
of City Hall.
4. Budget
Throughout the design development work we have endeavored to stay within your budget. The Design
Development package does include several alternates that we feel are important options for you
consideration when final prices are received. The alternates are:
1. Stone screen wall around the transformers and radio tower on the west side facing Piot Knob
Road.
2. Earth and prairie grass planting on the roof of police.
3. Vinyl wall covering over sheet rock in the corridor of the upper level of police in lieu of
painted sheet rock.
4. Electrical switching utilizing occupancy sensors to automatically turn lights on and off to
save energy.
5. Environmental:
In the selection of materials we have endeavored to be environmentally sensitive. For instance, the
carpet has been specified to emit decreasing volatile organic chemicals (VOC) after installation and
that the manufacturers have a program for recycling carpet. The painting has also been similarly
specified. The interior lobby wood paneling has been specified as while maple veneer on high
density particle board to save wood and reduce VOC.
Copy: Mike Stowe, E. & V. Inc.
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