Loading...
05/24/1994 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Tuesday May 24, 1994 5:00 p.m. Eagan Municipal Center Building I. ROLL CALL & ADOPTION OF AGENDA II. SPECIAL ASSESSMENT POLICIES FOR PROJECTS 656 AND 669 III. PUBLIC IMPROVEMENTS FOR WATERVIEW ADDITION IV. COMMUNITY DEVELOPMENT PROJECTS/POLICY UPDATE V. PARK SYSTEMS PLAN UPDATE (joint meeting with APRNRC to begin at approximately 6:45 p.m.) VI. OTHER BUSINESS VII. ADJOURNMENT city of eagan MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 20, 1994 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, MAY 24, 1994 A Special City Council meeting is scheduled for Tuesday, May 24, beginning at 5:00 p.m. The purpose of the meeting is to continue discussion on assessment policies for two public improvement projects and consider an update on pending and new development projects. The second part of the meeting is scheduled as a joint work session with the Advisory Parks, Recreation & Natural Resources Commission to further discuss the Park Systems Plan. SPECIAL ASSESSMENT POLICIES FOR PROJECTS 656 AND 669 At the Special City Council work session held on Wednesday, May 18, the City Council partially discussed the special assessment policy for Project 656, Cedarvale access improvements. Due to time constraints, the remainder of the discussion was deferred to the May 24 special meeting. Also to be discussed is a special assessment policy/ direction for Project 669, Yankee Doodle corridor/ring road. Enclosed on pages 3 through /D is a copy of information that appeared in the May 18 Special City Council meeting agenda packet on these two projects. PUBLIC IMPROVEMENTS FOR WATERVIEW ADDITION The Director of Public Works and City Administrator have discussed options to be given consideration for installing public improvements to serve the Waterview Addition and new development proposals east of Trunk Highway 3. Before the feasibility report is prepared for these public improvements, the Director of Public Works would like to discuss some options/scenarios with the City Council. For additional information on this item, refer to a memo prepared by the Director of Public Works enclosed on pages// through /S. COMMUNITY DEVELOPMENT PROJECTS/POLICY UPDATE The Director of Community Development is planning to present updates on various pending and proposed projects for review, information and direction by the City Council. Enclosed without page number is a memo with attachments from Director of Community Development Reichert regarding this item. PARK SYSTEMS PLAN UPDATE The Advisory Parks, Recreation & Natural Resources Commission will be present at approximately 6:45 p.m. to meet with the City Council to hear further updates by the consultant team on the development of the Park Systems Plan. Enclosed without page number for Council review is additional information on the plan update. OTHER BUSINESS There are no additional items of business to be considered at this time. /S/ Thomas L. Hedges City Administrator PROJECT #656 CEDARVALE ACCESS IMPROVEMENTS BACKGROUND 5/12/94 In 1979, the construction of the new Cedar Freeway and the relocation of T.H. 13 resulted to the Cedarvale Shopping area being left with reduced exposure and access. In 1993, a consortium of Cedarvale merchants donated $4,000 to the City of Eagan to prepare a study and feasibility report to improve access to this commercial/retail area. kwestigations and discussions with MnDOT revealed that no additional access points can be provided. Subsequently, a study was done to improve the existing access, the Intersection of Silver Bell Road with T.N. 13. Various alternatives were identified, presented to interested Cedarvale merchants and the City Council end a final design alignment was pursued with a feasibility report and related cost estimate. The proposed improvement relocates Cedarvaie Boulevard to the existing Silver Bell Road, Beau de Rue Drive intersection resulting in the acquisition and removal of The Express Donut Shop along with signalization improvements and channelization of the Silver Bell Road intersection with T.H. 13. The estimated cost of the improvements and right-of-way acquisition is approximately $800,000. MUER 1. How much of the improvement should be considered community wide and financed by the City? How much should be financed by special assessments? How much should be financed by an "Internal" TIF? 2. How should any assessable costs be allocated? -• Against non-residential property only south of T.H. 13 • All non-residential zoned properties within one-half mile radius • Option #1 with a diminishing factor based on distance from the intersection Improvement • Assessment based on pro -rated building size, lot size, estimated traffic generation or any combination thereof SNIP IRNNNER SUSINESS NAME SSUARE FOOTAGE P10 HUNGER 1 TESSERACT 21,000 10.66500.010-01 2 SILVER SELL PLAZA 103.000 10-011100-012.7S 3 W-HAUL 1,549 10.01900-010-03 4 SUPERIOR COLLISION 12,255 10-13700-010-01 S - SHERVIN WILLIAMS 4,500 10.13700-020.01 6 NOTEC TRANSMISSION 2,640 10.13700-040-01 7 MEDITERRANEAN CRUISE 3,000 10.13100-050-01 8 VACANT 2,200 10-13700-060-01 9 MOAN AUTO 7,060 10-13700-070-01 10 NOUSE Of WING 1,904 10-01900-100-08 11 SINCLAIR 1,247 10-01900.010-08 12 ACE HARDWARE 5,000 10-01900.020-00 13 VACANT 3,062 10.01900.030.08 14 VACANT 1,945 10.01900.040-06 1S SARA'S SELF SERVE LAUNDRY 1,520 10-01900-050-08 16 VALLEY SIKE AND SKI 4,000 10.01900.080-00 17 GOODYEAR 6,494 10.01900-070.06 18 COLONIAL 9810E CM VASA 2,562 10-01900.090.00 19 KINDER COLLEGE 3,328 10-01900-020-07 20 AVVR 9,130 10-01900-080-06 21 SICK KID KARE/VACCUNS 3,300 10-01900-011-07 22 CEDARVALI NALL 131,000 10-01900-031-06 Occupied - 91,700 Vacant • 39,300 23 FIRST STAR SANK 13,611 10-01900-010-06 24 CEDARVALE OFFICE PARK 14,700 See Attached Oect sd - 13,500 Vacant - 1,200 MORVEST SANK 9,720 10-16901-040-01 PERKINS 4,238 10-16901-030-01 VACANT 3,024 10-16901-020-01 SURPLUS WAREHOUSE 23,850 10-01900-050-04 MULLS/MEADOVSROOK/ARIENS 9,554 10-01900-020-04 EXPRESS DONUTS 1,421 10.01900.010.04 TWIN CITY POULTRY 15,679 10-01900-030-04 CEDARVALE LANES 28,030 10-16901-010-01 NCDONALDS 6,564 10.01700-020-S4 SILVER SELL CENTER 60,000 10.68100-010.01 NEI 3.600 10-13520-020-01 COPIERS fAX 4,800 10-13520-010-01 INSTANT TESTING CO. 1,980 10-01900-020-12 EAGAN PET CLINIC 3,218 10-01900-030-12 BLEASONS GYIAIASTIC 1.068 10-01900-011-01 AREA RUO/D.P.PNDT0/UIMER 24,639 10-01900-012-11 CEDARVALE N10NLA0S 25,000 10-01900-010-10 Srosdwy Pissa Lel Man State Faro Insurance ENeel 1•Neur NNartkMsih frylleeners Realty Designs Lone Osk Nailing Ewerald Services toasted, Theisen & Kennedy Lw Cedsrrale Chiropractic Phones PIPs 8185 tal Oats Lakeland Dental Neter Vshlele Lheeuw Mord Scnestree 8yun's Merida Dann 62 815 TOP 3400 10-01900-020-10 t5lig4rblktliSMVI:Itett • MIL MAK 9001A0E • 560.792 CEDARVALE ACCESS EAGAN, MINNESOTA PROPOSED IMPROVEMENTS FIGURE NO. $ PROJECT #669 YANKEE DOODLE CORRIDOR/RING ROAD BACKGROUND 5/12/94 Recently, the City Council commissioned a traffic study to evaluate the Yankee Doodle Road corridor from Federal Drive to Lexington Avenue and its intersection with Piot Knob Road and the I -35E interchanges. An interim report has been completed identifying an estimated cost of approximately $11 million for improvements to increase the capacity on Yankee Doodle Road and to provide a Ring Road concept around this major community intersection. Of the $11 million estimated cost, approximately $8 million has been identified as the responsibility of the City of Eagan_ to be financed through equal contributions ($2.8 million) from the. Major Street Fund, a citywide property tax levy and special assessments. An appraiser has been retained. by the City of Eagan to research the potential for identifying added value to properties within a project area associated with this roadway improvement. The preliminary findings indicate there is some basis for sustaining special assessments and identifying a value added benefit. Within the coming month, City staff will be presenting the results of this interim report to interested property owners and businesses to review the concept and need for the • proposed improvements. In order to prepare a formal feasibility report for formai Council action to initiate this project, a method of financing must be defined. ISSUES It is recognized that these improvements will provide a better overall transportation system for the community. Subsequently, approximately 70% of the costs will be financed through City funds (Major Street Fund) and citywide levy. However, the remaining 30% to be levied as special assessment needs to have a defined benefitted area and method Of allocation. This is a truly unique project and the largest public improvement to be undertaken by the City of Eagan. Present City assessment policy does not adequately address this method of special assessment financing. IMMO 1. _ Spread the special assessments to all non-residential zoned and guided property within a one-half mile radius of any proposed knprovement. 2. Option #1 but limit it to direct access to proposed improvements. 3. A combination of frontage assessments and area -wide assessments according to Options 1 and 2. PAGE TWO MAY 12,1994 4. Assessments pro -rated based on building size. 5. Assessments pro -rated based on land size. 8. Assessments pro -rated based on estimated/projected traffic generation volumes. 7. Apply a weighted factor for different types of land uses in concert with traffic generation, building or land area ratios. 8. Provide a differential weight factor between vacant and existing developed properties within project study area. 1 1 11 311N3All NOIONIX31 3f1N3Ml)I01•143a 9 1 — 31 — ) i TO: MEMO city of eagan MAYOR & CITY COUNCIL C/O THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MAY 20, 1994 SUBJECT: PROJECT 666R, WATERVIEW ADDITION (SANITARY SEWER & WATER EXTENSIONS) BACKGROUND In July of 1993, the City received an application to rezone and subdivide property owned by Dr. Fitz into the proposed Waterview Addition. In conjunction with that application, the City received a petition from the developer (Arcon Development) to extend sanitary sewer and water facilities to provide service to this proposed development. The installation of the internal streets and utilities are proposed to be performed privately by the developer. On December 21, the City Council continued indefinitely action regarding approving the rezoning and preliminary plat for the Waterview Addition. Subsequently, with no approval of the proposed development, the public hearing for Project 666 (Waterview Addition - Sanitary & Watermain Extensions) was closed and the project canceled. During the following 3-4 months, there were several meetings with the residents of the S. Dodd Road area along with discussions at Council workshops pertaining to the long- range urbanization of the S. Dodd Road area and the appropriate development density and layout of the proposed Waterview Addition. Also during this time, ISD #196 selected a site for their new elementary school to be across TH 3 from the proposed Waterview Addition. On May 3, the City Council finally approved the R-1 rezoning and preliminary plat layout of the Waterview Addition. The developer has now renewed his request for the City to extend sanitary sewer and watermain to his proposed development. 1 /I DISCUSSION When preparing the original feasibility report, engineering analyses were performed to determine the best method of providing sanitary sewer service not only to the Waterview Addition, but the ultimate urbanization of the S. Dodd Road area and the east side of TH 3 south of Weston Hills. It was determined that sanitary sewer could be extended south from the Lakeview Trail Addition either along Dodd Road or TH 3 to the Waterview Addition. Although the TH 3 alignment resulted in slightly higher City costs, the Dodd Road alignment would have resulted in additional assessments to existing homesites in that area. At that time, it was not anticipated that development east of TH 3 would occur for several years. Now, with the school scheduled to open in the Fall of 1995, and the recent approval of the Pines Edge development requiring access from TH 3, the reconstruction of TH 3 is now scheduled for mid to late Summer of 1995. This schedule and economics diminishes the feasibility to extend the sanitary sewer south along TH 3 this year in a time frame to accommodate the development schedule of the Waterview Addition. ISSUES 1. Watermain should be extended south on Dodd Road from McFadden's Trail (Lakeview Trail Addition) to Waterview Addition which would normally result in lateral and area wide assessments. 2. If sanitary sewer is extended to Waterview Addition along TH 3 in 1994, it will require the removal and reconstruction of portions of TH 3 which is scheduled to be rebuilt less than 1 year later. 3. If sanitary sewer is extended south along Dodd Road, its depth (20'-24') will require the complete removal of Dodd Road from Lakeview Trail to Waterview Addition. 4. The southerly extension of sanitary sewer in Dodd Road will result in lateral and area assessments to existing homeowners. 5. If the reconstruction of Dodd Road is performed to City standards (i.e. curb and gutter), special assessments would normally be levied against adjacent frontage. OPTIONS Watermain 1. Assess area -wide and lateral benefit assessments from the Dodd Road trunk watermain extension to all adjacent and district served properties. 2. Assess lateral benefit to adjacent properties only. 2 3. Assess 50% of lateral benefit to adjacent properties only. 4. Either #2 or #3 with the trunk area and/or remaining portion of unassessed lateral benefit to be collected at time of future development and/or direct connection through special agreement. Sanitary Sewer 1. Extend sanitary sewer south along TH 3 in 1994 at an increased construction and reduced assessment revenue basis. 2. Extend sanitary sewer south on Dodd Road from Lakeview Trail to Waterview Addition and special assess lateral benefit and area -wide assessments to all benefitted properties in the district. 3. Extend sanitary sewer south on Dodd Road and assess lateral benefit only deferring area -wide assessment against nondeveloping properties until development or connection. Dodd Road Reconstruction 1. Reconstruct Dodd Road to its existing rural 24' wide bituminous surfacing with no assessments and include the cost of resurfacing as a part of the watermain and sanitary sewer construction. 2. Reconstruct Dodd Road to current City standards and special assess adjacent properties for benefit received. CONSIDERATIONS Watermain 1. An offer was made to the residents along N. Dodd Road under Project 635 that only 50% of the lateral benefit would be assessed with the remaining 50% trunk area to be deferred until development and/or connection (property owners did not accept this offer and have subsequently appealed their full lateral benefit assessment. Trunk area was not levied). 2. During neighborhood meetings with residents of S. Dodd Road, residents were offered the same option that the N. Dodd Road residents rejected. 3 Sanitary Sewer 1. With the Council's determination that S. Dodd Road will remain designated in the City's urbanized service area, sanitary sewer will eventually have to be constructed in Dodd Road. Due to its depth (20'-24'), installation at a later date will require the removal of the shallower (7') watermain to be constructed at this time. 2. The dust control overlay on Dodd Road built in 1988 had an estimated life of approximately 8+ years. City standard streets are not constructed prior to the installation of sanitary sewer and water. If sewer and water are now installed in this segment of Dodd Road, it would be timely to construct this to current City standards connecting the Waterview Addition with the Lakeview Trail Addition urban developments. 3. The southerly extension of sanitary sewer along the west side of TH 3 involves difficult and expensive construction adjacent to a wetland requiring a gas main to be taken out of service and relocation of power poles. The southerly extension along the east side of TH 3 requires two expensive jackings underneath TH 3 (approximately $20,000 each) to avoid the wetlands and gas mains. SUMMARY Several of these options will result in significant concerns to either the developer of the Waterview Addition, the City financing structure and/or existing property owners along S. Dodd Road. The staff would like direction from the City Council as to how to proceed with the preparation of the feasibility report to present this at a public hearing. Respectf submitted, .x-44 'rector of Public Works TAC/jj Attachments: Area Map cc: Mike Foertsch, Assistant City Engineer Mark Hanson, Consulting Design Engineer John Wingard, Development/Design Engineer Peggy Reichert, Director of Community Development 4 S±HORH ]/\O?:1O eJ]ANI AO J\llD MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: MAY 18, 1994 SUBJECT: PROJECT UPDATE -ISSUES Introduction The purpose of this memorandum is to provide you and the City Council with an update on some of the current and pending development issues in the City of Eagan. On some pending projects, this memorandum is intended to be informational only. On others, I am looking for some feedback and possibly, policy direction from the City Council. Those items that need some type of response are marked with an asterisk. Most of these development proposals, or issues, have been raised with me as Community Development Director in confidence by the affected parties. I am, therefore, asking that this memorandum be kept as a confidential communication between the City Council and me to the extent that 1. West Publishing: I have been meeting with West Publishing over the past month to discuss their proposed expansion plans. They are looking to add some 250,000-350,000 sq. ft. of office space. This has not been announced publicly by West. They would be adding this office space in lieu of warehouse expansion. The nature of their business is such that they are expanding in the computer software CD-ROM area and providing their services in a computerized form as opposed to a hard cover book form. There are no real issues with this expansion other than that we need to revise the Indirect Source Permit covering the traffic impacts and mitigation efforts. The City will be doing this work with the assistance of Strygar-Roscoe- Fausch, the Traffic Consultants. These are the same consultants who worked on the Yankee Doodle Ring Road Study. The work will be funded by West Publishing. 2. Lull Engineering: We are going forward with the grant applications to the Department of Trade and Economic Development for Lull Engineering. There was a point last month where it looked like this entire project was dead because Stamikakis was being difficult regarding selling the property to Badger Bazen; however, they do have a purchase agreement now for the building and we can proceed with the grant application. Badger Bazen/Lull Engineering is still considering whether or not to utilize Port Authority Financing. They may be able to get a better rate on financing through private sources, but they would like to proceed to explore the option with the Port Authority and I will keep you posted. One concern that I do have with Lull is the basic appearance of the site. I would ask that the City Council members drive by Lull on Highway 13. You will note that Lull has a lot of their parts and equipment stored outside (in the field). In addition, they have added many new employees and are now overflowing the existing parking lot area. If Lull were building a new building and locating here in Eagan, we would not allow this type of activity to take place. On the other hand, this is an existing long-standing business that is now gearing up again in Eagan. However, we are providing public financial assistance to this company and in the future, you may want to consider whether this assistance should go in part to insuring that these businesses come up to speed in terms of site improvements, including paving of parking areas, drainage, screening of outdoor storage, etc. *3. Need for Redevelopment Policy: At our meeting last Monday night with the City Council, I noted that one of the major policy issues we needed to wrestle with over the next several months related to the City's redevelopment policy. The issue is what standards, fees, procedures, will be required when an existing business in Eagan expands or a building changes use and a more intense, or different activity takes place. The attached letter from Gene Stinar of Stinar Corporation is a very typical example of the issues that we need to address. In this case, Mr. Stinar who is located in the Sibley Terminal Industrial Park wanted to expand his building in response to a very healthy market demand for his product. Obviously, we want to support the growth of these businesses in Eagan, but Mr. Stinar also has a site that has a lot of shortcomings if compared to the ideal City Code requirements. The question is, "At what point do we require existing businesses to come up to speed with the City standards?" I know this is not a new issue for the City Council, but City staff is dealing with this every day and we are not sure just what rules we should be enforcing, or encouraging to be met. The current City Zoning Code can be easily interpreted to require that any addition, modification, or expansion of an existing building and associated site improvements must meet a full City Code requirement. Because we have been dealing primarily with new development up to now, we have not had too many issues with the redevelopment, or expansion of existing buildings and facilities. We are going to be seeing more and more of this in the future and we need to get our policy and procedures straight on this. It may also be that we will need to develop some financial assistance tools to support improvements to existing facilities, particularly the industrial facilities in the City; and when we do provide financial assistance as in the case of Lull Engineering, we may want to utilize that occasion as an opportunity to insure that existing deficiencies are corrected. I would like to have a brief discussion with the City Council about this whole question of a redevelopment policy and how we might proceed to develop a reasonable set of rules and procedures for dealing with expansion, and or modification of existing facilities in the City, particularly industrial. 4. Ergotron: Ergotron is a privately -held Minnesota Corporation founded by Harry C. Sweere in 1982. The company manufactures a broad line of ergonomic computer work center equipment. They are currently located in leased space in the R.L. Johnson development off Highway 13 and Yankee Doodle Road. The company is enjoying a very rapid growth rate at 9% per month over the past 18 months. Sales for 1993 were 9.7 million dollars with jobs for approximately 140 people; 45 at Ergotron; 45 in the local infrastructure making parts; and 50 sales reps. throughout the USA. Due the company's high growth rate and continuing research and development of new products, the existing facility will not serve the needs of the company beyond 1994 and they are currently seeking alternative plans for building sites. I have been working with Dennis Mooney, a member of the board of Ergotron on possible relocation sites in the City of Eagan. I was originally put on to Mr. Mooney by Scott Beckman of the Dakota County Economic Development Partnership who called to let me know that the company was actively looking to locate in other Dakota County communities which were offering great financial incentives. Knowing that we didn't have a lot of financial incentives to offer, but a great community, I contacted Mr. Mooney and told him that we would certainly like to help him find a place to locate here in Eagan. To make a long story short, it turns out that the President of Ergotron really wants to stay in Eagan, but they need to find the right location. They are now pursuing a sublease of the GE building up in the Eagandale Industrial Park. GE is moving out and Ergotron may take over the last five remaining years on the lease. They would then like to secure a purchase option on the building, but they also need room to expand so they are talking with Opus about acquiring the lot next door. They are the kind of growth company that is high tech and a very clean industry that we would like to see remain and prosper in Eagan. At this point, Mr. Mooney and I are exploring various financial assistance options that might be available through the Department of Trade and Economic Development as we did with Lull Engineering. *5. District 196 - Senior High School: Tom Hedges and I met with John Haro, District 196 Superintendent, two weeks ago. He indicated that they are looking for a site for a fourth senior high school in the district. After reviewing the expected distribution of the residential population within the district, it looks like locating a fourth high school within south-central Eagan would work very well. The problem obviously is that there are not very many sites left anywhere within the developing portions of the district to accommodate a 90 -acre high school campus. The one site that might work for a high school if it were located in Eagan would be the Bieter property. Superintendent Haro was interested in getting a very preliminary reaction from the City Council on this issue. We discussed that perhaps a portion of the Bieter property adjacent to I -35E would remain for more commercial, or office development, and the portion of the property to the east and northerly into the Francis Franz property and adjacent to the new junior high school might work for the high school. The Superintendent was very sensitive to the issue of removing property from the tax roles for another school. On the other hand, an attractive school district makes for an attractive community. We need a preliminary response/reaction from the Council. *6. Churches: The church industry in Eagan is flourishing. We received the attached letter from the pastor of Oak Hills Church asking about the City's reaction to utilizing the property at Lexington and Lone Oak in Eagan for a church. Our City's Comprehensive Plan is virtually silent on the question of appropriate locations for churches within the City of Eagan. Most of the churches now consider themselves a very "commercial" use; they want to grow and attract new members and they want to be on very prime sites in the City. To some degree, the churches are competing with commercial and industrial development for these sites. I need some idea of how the City Council views the development of churches in the City so that I can respond to some of the questions that we are receiving. The property that Oak Hills Church is considering is the former telephone building that has more recently been used as a church facility by St. Thomas Becket Church. *7. Enforcement of Billboard Ordinance: In October last year, the City Council denied a Variance to Mr. John Young for an additional 180 sq. ft. on the existing advertising sign located near Trunk Highway 13 and Cedar Avenue. In late - March, we noticed that Mr. Young had gone ahead and put up a sign with "extenders" of approximately 100 sq. ft. The Code allows a 250 sq. ft. maximum size sign. We have not yet officially notified Mr. Young that he is in violation of the ordinance and needs to correct the situation. One reason we have not done so is that Mr. Young suggested to staff that "everyone does this". We also then noticed that the Al Baker sign on I -35E had an extension on its 250 sq. ft. base of approximately 80 sq. ft. Before we had to contact the Adams Company about the problem with the Al Baker sign, the sign face was changed and the new product advertised is contained within the 250 sq. ft. approved size. I would like confirmation from the City Council that staff is to vigorously enforce the Sign Ordinance as it pertains to billboards, in particular. 8. O'Neil Property: I am in frequent contact with Jim Brehl, Attorney representing the O'Neil family. He called last week to let me know that they have hired a Mr. John Loomin of the Towle Company to advise the family on how to proceed with the disposition of the property. Apparently both Mr. Brehl and the family believe that they need more than legal counsel; that they need some more objective development advice to consider how to sell the property. I also understand that there may be some urgency on the part of the family to complete a sale in that they now need to pay estate taxes. In order for the O'Neil Property to develop, the City will need to make some level of commitment to the necessary transportation improvements. We are working on the next phase of the Ring Road Study with Strygar-Roscoe-Fausch and will be bringing a plan and strategy of next steps to the Council this summer. The fact that there needs to be some significant public investments in order for this property to develop can be a blessing for the City. The Council may want to proceed rather cautiously and strategically with making these commitments whereby you tie your commitments to infrastructure improvements to commitments from the private development agents for the O'Neil Property and you make sure that you are making investments in roadways for the type of development that you really want to see. *9. Request from Residence Inn Community Development staff recently received a letter from Carolyn Tucker, General Manager of the Residence Inn, inquiring about a building permit to relocate the trash storage enclosure from its existing location. Currently, the trash enclosure is attached to the building. However, Ms. Tucker would like to move it away from the building, and listed the following three reasons in her letter: a) It is a fire hazard. The building to which the enclosure is attached is wood and there, have been three minor fires already. (Only one was reported to the Eagan Fire Department). b) The existing enclosure cannot be expanded in its current location because of the presence of a transformer. c) It is unattractive and does not present the image Residence Inn wants to convey as a company or a community. Although specific plans have not been submitted, staff understands that the proposed relocation would involve building the trash enclosure into a landscaped hill area adjacent to the parking lot. The enclosure would be built of material compatible with the existing building and landscaping would be planted around it. The City Code includes trash receptacles in the definition of outdoor storage, and all outdoor storage requires a Conditional Use Permit (CUP). Standards of approval for such a CUP require trash receptacles to be placed within an enclosure that, among other things, must be attached to the building and must not encroach into any setbacks or landscaping areas. As such, the request would not meet these standards. However, Ms. Tucker raises a valid concern relative to fire safety. The Residence Inn is a wood structure, and the space available within the existing enclosure is such that part of the dumpster is underneath the eve of the building. According to Ms. Tucker, people frequently throw cigarettes and ashes in the dumpsters, which have lead to the past dumpster fires. She is very concerned that one of these dumpster fires may lead to a building fire. The Residence Inn is a wood structure with an existing trash enclosure and a valid fire safety concern has been raised. For this particular situation, staff would like direction from the City Council to issue a building permit for relocation of the trash enclosure with staff review for appropriate structure materials, location and landscaping. For future situations, staff believes it may be more appropriate to amend the code to place review of trash enclosures under the purview of the site plan review process, as opposed to the CUP process. The site plan review process, once initiated, would allow for review of particular circumstances that are better handled through the developed criteria rather than through strict conditions that apply to all outdoor storage CUPs. *10. Unisys: I have been in discussions with Dick Peterson, Attorney representing Unisys, over the past several weeks regarding the future development of their property. Mr. Peterson attended a briefing we had earlier this year on the Commercial Land Use Plan and Market Study. He also attended the City Council workshop down in the lunchroom one evening when we discussed the ring road. The next morning Mr. Peterson talked on the phone with Tom Hedges and me. It was his belief, based on the Market Study and the discussion of the ring road that the residential development of the internal Unisys property would be supported by the City Council. When Tom and I explained that "no, that was not the conclusion", he was quite surprised. He thought that the ring road was an idea that might happen in 20 years. We said, "no, this was something that would be more imminent, beginning to be constructed perhaps in the next several years." He also thought that the Commercial Market Study meant that all commercial land should be turned into residential. We said, "no, the commercial Market Study focused primarily on retail and support services and did not really look at the corporate headquarters demand." We also explained that we felt the market was picking up for corporate office development and that one of the conclusions of our Commercial Land Use Study was that we need to preserve prime land in Eagan to accommodate this type of development over the coming years. Mr. Peterson's initial reaction was something to the effect that the great partnership that Unisys had had over the years with Eagan was coming to an end. Tom Hedges and I moved quickly to correct this misunderstanding. I acknowledged that we certainly understood that from Unisys' perspective, they are not interested in holding land forever; they are not in the real estate business and they would simply like to sell off the property. From the City's perspective, we certainly could support their selling the property and having it develop, but we would like to see a development that is in the best interests of both Unisys and the City of Eagan. I told him that we wanted to work with him in a strong partnership to try to find such a use that would make sense. We set up a time to meet. A few weeks later, Ken Vraa and I met with Dick Peterson to talk about the Unisys property. We shared a lot of information about the constraints on development, the topography, the trees, the easements, the City wells, etc. We talked about the ring road; we talked about the broader City development pattern. We also talked about the fact that Unisys had developed their property with three major buildings on the corners, leaving the middle for some future use. The existence of these three major buildings really set the tone for the type of development that would make sense within the middle. I suggested to Mr. Peterson that I thought the best way to develop the Unisys property would be to do so in conjunction with the old Perrin farm to the southwest. He agreed. We then talked about how we might proceed to approach Perrins and see if this property could be made available. Mr. Peterson agreed that he would look into that because in the will for the Perrin family, they made some mistakes and left all the Unisys property to the family so Mr. Peterson had a good entree for making contact with the Perrin estate. We had heard through various sources over the past several months that the Perrin family really isn't interested in developing the property at this time. They do have the property under Green Acres and this is really giving them a shelter from the holding costs associated with taxes and assessments. In talking about the issue of Green Acres with Mr. Peterson, Ken Vraa and I and Dick all agreed that this Green Acres provision really throws a wrench in the orderly development of the community. We also laughed that it didn't seem fair that Unisys was paying taxes on their property, while the Perrins weren't. This led us to talk about the tax burden that Unisys has in holding the land. Right now, they are paying about $88,000/yr. in property taxes on the 81 acres and then some associated annual payments on assessments, for a total of about $100,000.00. We also talked about how it might be a while before we could get the Unisys property put together with the Perrin property to have it developed in its highest and best use. We talked about ways that the City could help possibly to share in both marketing the property, packaging it with the Perrin property, and sharing in the burden of the holding costs. All of this was simply for discussion purposes only at this point. Ken and I talked about the fact that we are using the property for some significant ball fields at this time. We talked about whether the market demand to put additional office space might be so far off into the future that we might want to do further development of recreational facilities in the area. We didn't come to any great conclusions on that. As Unisys' representative, Dick is really interested in trying to get the property sold as fast as possible. We discussed whether the City would want to buy the property. Ken and I laughed a little bit at that idea, but then we talked about, "well, if the cost was extremely low, perhaps there could be some way that the City might be able to justify purchasing the property to continue the ball fields for a period of time and then later selling the property." One thing that we talked about was if City were to buy it for a very nominal fee, at least Unisys would no longer be having to pay at least $100,000/yr. in property taxes. We left that meeting with the idea that we would continue to think about things on our end and when I was contacted by people looking for land, I would keep the Unisys property in mind. Meanwhile, Dick would go back and check into the Perrins property a little bit for us and see what was going on there. He would also talk to Unisys about whether they were going to pursue the residential Comp. Plan Amendment proposed by Unisys in conjunction with Joe Miller Homes. In my next call from Dick Peterson, he indicated that he had talked with Unisys and they had no purchase agreement with Joe Miller Homes and they would not be pursuing the residential Comp. Plan Amendment at this time. He also said that Unisys (Al Casazza) really liked the idea of selling the property to the City. He would need a hefty down payment and would like it to happen soon. I chuckled a bit with Dick and said I think he didn't exactly convey our discussion in an accurate manner. I told him that this would be quite a major leap for the City to get into the land holding business. There were many other property owners in the City sitting on land waiting for the market to ripen who would like the City to take them out of their misery. I also said that we were talking about if we were to do anything, I would think the Council would only consider a very nominal amount of cash up front. The value to Unisys would be simply to get the property off the tax roles. Dick said that he agreed and perhaps he hadn't conveyed things quite as accurately as he should have and he would do so. He also wanted to know if I would discuss this with the City Council and get some idea of what their reaction would be to all of this. I said I would do so at my next earliest opportunity which is this memo and our work session next week. I think that before we could even consider land acquisition at almost zero up front costs, we would need a lot more information. We need more information about the future availability of the Perrin property for development purposes. We need to do some additional analysis of the land to see what kind of development options might be feasible. We need to have a better idea of our implementation time table for the ring road and our financing strategy. If we are going to be paying for this road and needing to construct it soon and doing so with assessments, I would be concerned about having much of the land in public ownership. On the other hand, if we could acquire the property for almost nothing and simply relieve Unisys of the tax burden and then use it on an interim basis for recreational purposes, this might be an option in the City's interests. I don't think Unisys wants to sell us 81 acres for $50,000.00 when they are asking $1,500,000.00 for it at this time. On the other hand, they are paying taxes each year, so I don't know really how they feel about all of this. Most of all, I think we need to continue to work with Unisys to help find a buyer for their property. I think that we need to look at how we can get this property combined with the Perrin property in order to develop it in the most effective manner. I would be interested in the City Council's preliminary reaction to entering into some kind of agreement with Unisys to convey the property into some type of public stewardship until it is developed. *11. Inver Grove Heights: Staff from Inver Grove Heights has been contacting us, asking what the City is going to do about providing services to the property adjacent to Coventry Pass, as well as Weston Hills. They seem to think the ball is in our court. I know that the Mayor had some discussion with some of the Councilmembers in Inver Grove Heights. I think we need to have a brief update with the City Council on where we all are on this issue and if the Council wants the staff to pursue some other course of direction than that set forth at the last workshop on this issue. The position of the City Council at this point as I understand it is that we are not interested in annexing any additional property outside the Eagan City boundaries. In addition, we are not interested in providing urban services to properties outside of our corporate boundaries. The rationale for the City Council's position is that we have a big enough job facing us to simply provide adequate quality services to the current residents in developing areas within the corporate boundaries of the City of Eagan. 12. Advisory Planning Commission: As a follow-up to the City Council retreat last Monday, the Mayor, Tom Hedges, and I met with the Chair of the Planning Commission on Thursday, May 19. The Mayor shared with Ron Voracek, some of the history and background related to issues in the Community Development Department over the past several years, the redirection set by the City Council at its retreat in 1993, and further confirmed through actions over the subsequent year. We all acknowledged that the Planning Commission had been somewhat out of the loop in all of the discussions and redirection and all of this had lead to some confusion both in the Commission as well as the community at large. Ron Voracek seemed very pleased to have some of this history shared with him and we then talked about other more specific ways to improve the process at Planning Commission meetings. We all agreed that a retreat for the Planning Commission would be in order so that they can get to know each other, talk about their roles and responsibilities and how they operate and also get an idea of how they fit into the bigger goals and strategies set forth by the City Council. I personally think the meeting went very well and I am following up with Ron on a number of items to see how we can keep making progress on our fresh start. 13. Doug DeCoster Comp. Plan Amendment: Doug DeCoster has submitted a request for an amendment to the Comprehensive Plan to allow commercial development at the intersection of Lone Oak, 55, and 149. This is the corner of the 105 -acre parcel that the City Council, at its last meeting, asked for a Comprehensive Land Use Study and zoning analysis. With the moratorium initiated by the City Council, the City Attorney's Office feels that we should not take action on the DeCoster Guide Plan Amendment request. Mike Dougherty has sent the attached memorandum to the Planning Commission. I just wanted the City Council to know how this study of the 105 acres will be affecting this other corner property. Community Development Director PAR/ j s QAK HILL April 20, 1994 Mike Ridley Project Planner 3830 Pilot Knob Road Eagan, MN 55122-1897 APR 111994 Dear Mr. Ridley: Enclosed is a copy of a letter we sent to Opus on April 19, 1994. It pretty well explains what our intentions are. Could you please let us know how the city would feel about the zoning of this property for church use? Thank you for your consideration in this matter! Sincerely, ts%*s 61-• Rodney R. Carlson Senior Pastor RRC:cm Enclosure Oak Hills Church, 3440 Federal Drive, Suite 100, Eagan, MN 55122 (612) 686-7636 OAK 1J-d,l-d5 April 19, 1994 Arne Cook 800 Opus Center 9900 Bren Road East Minnetonka, MN 55343 Dear Mr. Cook: As mentioned in my previous letter (see copy enclosed), Oak Hills Church is looking for a more permanent site for our offices and Sunday and Wednesday services. Our leadership team has looked at the 4.64 acres of property and the 4,500 square foot building at Lexington and Lone Oak in Eagan and would like to talk to Opus about the possibility of developing that land for our use. We are considering purchasing the land and building an 8,000-10,000 square foot addition on to the present building which would include a large room for our church services, a lobby area with rest rooms and some nursery and smaller office type educational rooms. It would be our goal to develop it much like an office warehouse structure similar to other buildings in the area. This would allow us to have a bigger market should we outgrow it in 5-10 years and need to sell. It is also our desire to negotiate one price for the land/building and development of an additional space. This would give us the opportunity to raise as much of a down payment as possible while it is being built and then work out financing for the remaining balance. We do realize we would have to have pre -approval on credit before the land was developed. However, with a specific building in site, we would have a greater chance to raise more cash from our congregation and lower our loan amount. Please let me know of your interest in meeting with us. Sincerely, Rodney R. Carlson Senior Pastor RRC:cm Enclosure Oak Hilla Church, 3440 Federal Drive, Suite 100, Eagan, MN 55122 (612) 686-7636 MEMORANDUM TO: Peggy A. Reichert, Community Development Director FROM: Michael G. Dougherty, City Attorney DATE: May 19, 1994 RE: Comprehensive Guide Amendment - Douglas DeCoster Our File No. 206-4768 It is my understanding that on May 18, 1994, at its regular scheduled meeting, the City Council requested that an interim ordinance be prepared to restrict land use changes, subdivision and/or development within the approximate 105 acres of land bounded by Lone Oak Road, State Highway 55 and the City of Inver Grove Heights. The interim ordinance would allow the City to study all of the impacts surrounding the area to determine the most appropriate land use designation. It is anticipated that this ordinance would be returned shortly to the City Council for adoption. It is also my understanding that a public hearing is scheduled for the May 24, 1994, Advisory Planning Commission meeting, to review a Comprehensive Guide Plan Amendment for property owned by Douglas DeCoster. Mr. DeCoster's property is within the 105 acre area, which will be the subject of the study. In light of the decision by the City Council, it is our opinion that the public hearing for the amendment to the Comprehensive Guide should be continued to the June Advisory Planning Commission meeting. Should the Council adopt the interim ordinance prior to the June meeting of the APC, this matter then would be held over during the duration of the ordinance. If you have any questions regarding this matter, please give me a call. MGD/wkt City of INVER GROVE HEIGHTS 8150 BARBARA AVENUE • INVER GROVE HEIGHTS, MN 55077 • TELEPHONEMEMMEN (612) 450-2500 May 12, 1994 Mr. Jim Sturm Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Emerald Hills Mobile Home Park Expansion Dear Mr. Sturm: Per our phone conversation, I am submitting a copy of the Emerald Hills expansion site plan. The park is proposing to develop 14 additional lots, 11 on proposed Atlas Circle and 3 at the corner of Atlantic Avenue and Upper 85th Street. Our staff has reviewed the proposal and finds no major issues. The plan generally conforms to our code requirements. Please review the site plan and let me know when the Eagan City Council may be reviewing this application. I have also included a copy of the original joint agreement for sewer and water facilities. If you have any questions regarding this matter, please do not hesitate to call me at 450-2554. Sincerely, CITY OF INVER c ROVEI HEIGHTS Al an Taunting Associate Planner AGREEMENT Eagan --Inver Grove Heights Joint Usage of Sanitary Sewer and Water Facilities THIS AGREEMENT entered into this day of , 1972, by and between Eagan Township, a township situated in Dakota county, Minnesota, called Eagan, and the Village of Inver Grove Heights, a municipal corporation situated in Dakota County, Minnesota, called Inver Grove Heights. - WHEREAS, Eagan has constructed sanitary sewer and water systems serving various areas of Eagan; and WHEREAS, certain areas of Inver Grove Heights adjacent to Eagan can now be more efficiently served with sanitary sewer and water extensions connect- ing the same to the Eagan trunk sewer and water systems; and WHEREAS, certain areas of Inver Grove Heights may be served permanently by interconnecting sewers as shown on the Eagan Township Sanitary Sewer Trunk Lay -out Map dated 1969, Revised July, 1970, which has been approved by the Metropolitan Sewer Board as the comprehensive Sanitary Sewer Plan for Eagan Township, a copy of which is attached hereto; and WHEREAS, certain areas of Eagan adjacent to Inver Grove Heights may, in the future when such systems are constructed, be more efficiently served by connection to the sanitarysewer and water systems of Inver Grove Heights; NOW, THEREFORE, in consideration of the mutual covenants herein con- tained, Eagan and Inver Grove Heights do hereby agree as follows: 1. Eagan grants to Inver Grove Heights the right and authority subject to the provisions of this contract, to interconnect its sever and water systems servicing certain areas of Inver Grove Heights with the sewer and water systems in Eagan. 2. That area of Inver Grove Heights to be served by the Eagan sewer and water systems under this Agreement shall consist of the Emerald Hills Mobile Home Park as now planned and laid out, a copy of which plan is attached to this Agreement, made a part hereof and marked Exhibit "B" and those areas which have been included as part of the Eagan township sanitary sewer trunk layout as revised January, 1972. It is understood, however, that any addi- tional areas to be served by the Eagan Sewer and Water System under this agreement shall be included only after approval by the Inver Grove Heights Village Council and Eagan Board of Supervisors. 3. It is understood that sewer and water service shall be provided by Eagan to the area outlined above in Inver Grove Heights at the same rates as those then in existence in -Eagan for comparable uses with no surcharge for service outside the boundary of Eagan. 4. Construction costs for sewer and water trunk oversising shall be charged Inver Grove Heights by Eagan at the same rate then in existence as is then being charged in Eagan said charges to be paid in the same manner as allowed in Eagan Township. S. Construction costs for sewer and water laterals shall be charged Inver Grove Heights by Eagan on the basis of the cost of construction of such laterals by Eagan. The cost of installing metering stations shall also be charged Inver Grove Heights by Eagan on the basis of the cost of construction of such metering stations. Payment for these costs shall -be due and payable at the time that service is provided. 6. No increases in the area or numbers of connections in Inver Grove Heights shall be made unless approved by Eagan but such approval shall not unreasonably be withheld. -2- 7. Inver Grove Heights shall be solely responsible for construction, operation and maintenance of all sewer and water lines located in Inver Grove Heights but connected to the Eagan sewer and water system. 8. All assessments and charges incurred by Eagan for the construction and operation and maintenance of the sewer and water system that are the subject of this Agreement shall be billed directly by Eagan to the Village of Inver Grove Heights. Bills for sewer and water services shall be based on the number of connections times the minimum charge for the type of service represented by the billing. Any flow over the minimum quantity then applicable for comparable uses in Eagan shall be charged at the price then in existence for excess flow in Eagan. The total bill for sewer and water service shall be discounted 10 per cent to cover administrative costs by Inver Grove Heights in collecting the service charges which percentage shall be forfeited if payment is. not received within 30 days frau the time of mailing. 9. The sewer and water construction which is connected to the sani- tary sewer and water facilities furnished, shall be in accordance with the specifications and requirements of Bagan and shall be submitted for review and approval by Eagan before connection. Such sewer and water connections may be inspected by Eagan for specification compliance. 10. Inver Grove Heights agrees to permit no usage of said sanitary sewer or water facilities which is prohibited by ordinance or otherwise by Eagan and further agrees to immediately enjoin any.such use. 11. A sanitary sewer system only may be connected with the Eagan sewers, it being understood that no rain water from roofs, yards, lawns, streets, or alleys will be admitted into the sewers of Inver Grove Heights, and that -3- said sewers are to be constructed as nearly impervious to ground water as is practicable, it being understood that any prolonged and intentional violation of this clause may be sufficient cause for cancellation of this contract. 12. Inver Grove Heights hereby agrees and covenants to hold Eagan harmless from any and all liability to third persons which may result from the prosecution of the work performed under this Agreement and further to restore any damage to street or sewer facilities of Eagan occasioned by work performed under this Agreement. 13. It is understood that the above rates and charges are based on the rates and charges currently levied to Eagan residents. In the event said rates are changed at any time in the future, said charges to be paid by Inver Grove Heights herein shall be changed accordingly provided that in the event Eagan pays for any increased costs by means of an ad valorem tax, Inver Grove Heights shall pay such increase according to its pro rata share thereof. 14. All payments for sewage and water services under the provisions of this section shall be made quarterly, beginning on the first day of the first month Inver Grove Heights commences to use the system of Hagan pur- suant to the provisions hereof and adjusted to conform to normal quarterly periods thereafter. Eagan shall have the right to inspect all records of Inver Grove Heights relating to the number of connections to the sanitary sewer and water system, the land use of property served, and the exact legal description of property, in the area of Inver Grove Heights covered by this contract. 14a. Inver Grove Heights shall submit a monthly report together with payment for all connection charges for all connections made to the system the preceding month. -4- 15. Any ordinance adopted by Inver Grove Heights covering or relating to the use of voter lines, sanitary sewers and standards of strength and quality of sewage discharged into that part of its system in the area above described shall be equivalent to or in excess of standards required by Eagan. 16. The permission hereby granted in the Agreement shall take effect and be in force from and after the passage of a resolution by the Town Board of Eagan and a resolution by the Village Council of Inver Grove Heights accepting and agreeing to the terms and conditions herein. Certified copies of such r esolution, as and when accepted, shall be filed with the Town Clerk of Eagan and the Village Clerk of Inver Grove Heights immediately after such adoption. This permit shall continue until cancelled, terminated, or annulled as herein provided. 17. Inver Grove Heights shall pay to Eagan within thirty (30) days from submission of a statement by Eagan of all charges for lateral benefit of water and sewer plus water trunk and sewer trunk oversiting; all connection charges far water supply and storage and sewage treatment plant shall be paid in cash as mobile home permits are taken out and before mobile hone units are connected, normally on a month to month basis. Statements unpaid after thirty days shall be charged the legal maximum rate of interest on the unpaid balance. 18. Eagan shall have the right to cancel and annul this agreement on account of any continuing violations of its terms and condition on the.part of Inver Grove Heights, first having given thirty (30) days written notice to Inver Grove Heights of such violation and having afforded reasonable opportunity to correct such violation. In the event of such -5- cancellation, no farther payments shall be due hereunder except obligations arising prior to such cancellation. 19. The parties mutually, in consideration of the provisions of this Agreement, hereby accept the privileges, rights and respon- sibilities hereby granted, subject to the terms and conditions herein, and agree with each other to conform and comply with all acts, matters, things, requirements, end conditions herein specified and required of said parties to be done. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first written above. TOWN OF EAGAN a;ei-r-12d- VILLAGE OF INVER GROVE REIGUTS VALLEY___________________ PAVING INCORPORATED SOUTH OFFICE 8800 13th AVENUE EAST SHAKOPEE, MN 55379 PHONE (612) 445-8615 FAX (612) 445-0355 CEDAR GROVE NO. 3,4,5,6, & 9 EAGAN, MINNESOTA Street and Utility Resconstruction City Project 617R City Contract No. 93-02 BRIEF DESCRIPTION OF PROJECT NORTH OFFICE 4105 85th AVENUE NORTH BUILDING B SUITE 103 BROOKLYN PARK, MN 55443 PHONE (612) 425-2988 This project consisted of reconstructing 8.5 miles in Cedar Grove No. 3,4,5,6 & 9. The existing bituminous street surface in all subdivisions was completely removed and a new bituminous surface was constructed to the specified thickness. In addition to street reconstruction, new storm sewer and existing storm sewer repairs were required. The Cedar Grove Reconstruction consisted of two types of construction procedures. Cedar Grove No. 3,4 & 5 involved complete removal of the existing bituminous pavement and bituminous curb. A new B618 concrete curb and gutter was constructed along with a 3" bituminous payment over a new 3" thick aggregate base. Due to the new concrete curb and gutter , driveway and boulevard restoration was required. The reconstruction in Cedar Grove No. 6 & 9 consisted of removal of the bituminous pavement between the existing concrete curbs. A new 3" bituminous pavement was constructed on the existing aggregate base. Additional rock was added to the existing base material as needed to construct the crown in the road. Approximately 3900 feet of concrete curb and gutter was reconstructed due to its condition and catch basin reconstruction. Driveway repair was required where the concrete curbs in driveway areas was repaired. 4140144PCM0 o E Y LAVih. Affirmative Action / Eoual O000rtunitv EmnlnvPr 11\l‘ VALLEY PAVING SOUTH OFFICE 8800 13th AVENUE EAST SHAKOPEE, MN 55379 PHONE (612) 445-8615 FAX (612) 445-0355 CONSTRUCTION MANAGEMENT Scheduling and Control Techniques used NORTH OFFICE 4105 85th AVENUE NORTH BUILDING B SUITE 103 BROOKLYN PARK, MN 55443 PHONE (612) 425-2988 The City of Eagan was very sensitive to the property owners thoughts and concerns to the inconvenience each owner would experience during the construction. For this very reason, a well defined construction schedule was submitted at the preconstruction conference with interim completion dates set. All work was to be done between the hours of 7:OOam and 7:OOpm Monday through and including Saturday. No construction was allowed on Sundays or Holidays unless it was deemed necessary by an emergency or authorized letter by the Owner. Valley Paving, Inc. began reconstruction on April 26, 1993. The bituminous surface was removed in phases. Typically enough bituminous was removed with a milling machine while the bituminous curbs were removed through use of a front end loader and trucks. Valley Paving, Inc. typically removed enough bituminous to allow the underground utilities work in that phase to be completed. Upon completion of the utility work, the remaining bituminous in the phase was removed. These areas were then cut to grade and the recycled crushed concrete base course was placed. Upon completion of the aggregate base course, the concrete curb and gutter was placed. After the curb and gutter had time to set up, the remaining aggregate base was installed and the bituminous base course was paved. The driveway repair and boulevard restoration was the last to be completed. As specified in the Conditions of the Contract liquidated damages would be assessed at $250.00 per calendar day for each intermittent and final completion day not met. 46100° REC LA7371 Affirmative Action / Equal Opportunity Employer VALLEY PAVING SOUTH OFFICE 8800 13th AVENUE EAST SHAKOPEE, MN 55379 PHONE (612) 445-8615 FAX (612) 445-0355 SAFETY PERFORMANCE Prime and Subcontractors NORTH OFFICE 4105 85th AVENUE NORTH BUILDING B SUITE 103 BROOKLYN PARK, MN 55443 PHONE (612) 425-2988 The safety record for this project was one of no injuries and no accidents. Valley Paving, Inc. had a total of 9,587 manpower hours. The truck hours totalled 5,066 and the total of all the subcontractors hours is 12,500. The contractor was required to provide, install, maintain and remove all traffic control devices necessary to safely and efficiently control and guide traffic in the project area. All vehicles and equipment were not permitted to be stored, even temporarily, in the buffer zone of the work area or where it would be so close to the moving traffic that it would be a potential hazard to motorists. The public was reminded and urged to use caution while traveling through the construction zone. Valley Paving, Inc. also has their own safety policy which is put into effect on every job and every employee is required to follow it, not only for their own saftey but for the safety of all the other crews, subcontractors and the general public. 41100°0 RE LA‘131% Affirmative Action / Equal Opportunity Employer VALLEY___________________ PAV I q v SOUTH OFFICE 8800 13th AVENUE EAST SHAKOPEE, MN 55379 PHONE (612) 445-8615 FAX (612) 445-0355 COMMUNITY RELATIONS NORTH OFFICE 4105 85th AVENUE NORTH BUILDING B SUITE 103 BROOKLYN PARK, MN 55443 PHONE (612) 425-2988 The City of Eagan discussed this project with the affected property owners (approximately 750) for some time prior to the decision to go ahead with project. The daily activities of Valley Paving, Inc. and its subcontractors was monitored by the City and also was monitored by the property owners. The City of Eagan communicated with property owners during the construction through the use of mailings to keep the property owners informed of the overall construction activity and specific schedule for their street. The city officials conveyed to all contractors that they were very concerned about the inconvenience each property owner would experience. Therefore, scheduling the work, maintenance of local traffic and timely repair of each driveway was critical to the success of this project. Equally important was making sure all scheduling deadlines and requirements were met. Doing this meant daily on site meetings with crews, subcontractors and The City of Eagan. Weekly meetings involved the Project Engineer and all concerned parties to determine manpower and equipment needs. it) 10 RE LAA. Affirmative Action / Equal Opportunity Employer VALLEIj PAVINGORPORAED INCr SOUTH OFFICE 8800 13th AVENUE EAST SHAKOPEE, MN 55379 PHONE (612) 445-8615 FAX (612) 445-0355 UNUSUAL ACCOMPLISHMENTS NORTH OFFICE 4105 85th AVENUE NORTH BUILDING B SUITE 103 BROOKLYN PARK, MN 55443 PHONE (612) 425-2988 During the months of May and June it rained on the average of at least once every 3 days. This posed quite a challenge for Valley Paving, Inc. considering there would be no time extensions granted for any reason. An extreme effort was put forth by our crews and subcontractors to guarantee adequate drainage so construction could continue and there would be no time delay and to assure the residents would have access to their homes. it,IffM.M. CEDAR GROVE STREET RECONSTRUCTION AERIAL PHOTOGRAPH OF CEDAR GROVE NO. 3 AFTER RECONSTRUCTION AERIAL PHOTOGRAPH OF CEDAR GROVE NO. 5 AFTER RECONSTRUCTION lilib City of =gm nBonestroo Rosene ION Anderllk & ilAssociates Engineers & Architects St. Paul • Milwaukee CEDAR GROVE STREET RECONSTRUCTION AERIAL PHOTOGRAPH OF CEDAR GROVE NO. 3 AFTER RECONSTRUCTION AERIAL PHOTOGRAPH OF CEDAR GROVE NO. 3 AFTER RECONSTRUCTION Bonestroo Rosene viAnderUk & Associates Engineers & Architects St. Paul • Milwaukee city of eagan CEDAR GROVE STREET RECONSTRUCTION THE INTERSECTION OF COPPER LANE AND SANDSTONE DRIVE PRIOR TO RECONSTRUCTION THE INTERSECTION OF COPPER LANE AND SANDSTONE DRIVE AFTER RECONSTRUCTION city of eagan Bonestroo Rosene MAN Anderlik & Associates Engineers & Architects St. Paul • Milwaukee CEDAR GROVE STREET RECONSTRUCTION THE INTERSECTION OF SHALE LANE AND SANDSTONE DRIVE PRIOR TO RECONSTRUCTION THE INTERSECTION OF SHALE LANE AND SANDSTONE DRIVE AFTER RECONSTRUCTION city of eagan i Bonestroo �J■ Rosene InAnderlik & Associates Engineers & Architects St. Paul • Milwaukee CEDAR GROVE STREET RECONSTRUCTION AMETHYST LANE PRIOR TO RECONSTRUCTION AMETHYST LANE AFTER RECONSTRUCTION ill!libb city of aagan IAA Bonestroo Rosene 0 Anderlik & vi Associates Engineers & Architects St. Paul • Milwaukee CEDAR GROVE STREET RECONSTRUCTION MILLING OF EXISTING BITUMINOUS PAVEMENT ON QUARTZ LANE MILLING OF EXISTING BITUMINOUS PAVEMENT ON SHALE LANE 4111° city oF aagan Bonestroo Rosene OCIII AnderIlk & 11 Associates Engineers & Architects St. Paul • Milwaukee CEDAR GROVE STREET RECONSTRUCTION PLACING B618 CONCRETE CURB AND GUTTER B618 CONCRETE CURB AND GUTTER IN PLACE AND CURING Bonestroo tel■ Rosene viAnderlik & Associates Engineers & Architects St. Paul • Milwaukee city of eagon CEDAR GROVE STREET RECONSTRUCTION r PREPARING STREET SUBGRADE FOR CRUSHED CONCRETE BASE r TOLERANCING OF STREET SUBGRADE FOR CRUSHED CONCRETE BASE kI Bonestroo � Rosen v AndeHik & il Associates Engineers & Architects St. Paul • Milwaukee city of eagon CEDAR GROVE STREET RECONSTRUCTION FINAL LIFT OF BITUMINOUS WEAR BEING PLACED ON BERYL ROAD FINAL LIFT OF BITUMINOUS WEAR BEING PLACED ON CARNELIAN LANE Bonestroo Rosene 0 Anderlik & Associates Engineers & Architects St. Paul • Milwaukee city of eagan CEDAR GROVE STREET RECONSTRUCTION FINAL LIFT OF BITUMINOUS WEAR BEING PLACED ON BERYL ROAD FINAL LIFT OF BITUMINOUS WEAR BEING PLACED ON TURQUOISE TRAIL WITH TWO PAVING MACHINES SIDE BY SIDE '%j Bonestroo �Ji Rosene ICEI ilAnderllk & Associates Engineers & Architects St. Paul • Milwaukee city of ccagan