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04/28/1994 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Thursday April 28, 1994 5:00 p.m. Eagan Municipal Center Lunchroom I. ROLL CALL & ADOPTION OF AGENDA II. CITY ATTORNEY INTERVIEWS III. OTHER BUSINESS IV. ADJOURNMENT I kI city_of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 22, 1994 SUBJECT: SPECIAL CITY COUNCIL MEETING /APRIL 28, 1994 - CITY ATTORNEY INTERVIEWS At its meeting of April 19, 1994, the City Council set a special worksession /City Council meeting for Thursday evening, April 28, 1994, at 5:00 p.m. for purposes of interviewing City Attorney candidates. CITY ATTORNEY INTERVIEWS Enclosed on page is a copy of the interview schedule for next Thursday's meeting. Also enclosed on page a is a copy of the correspondence forwarded to the proposers outlining the City's expectations. Enclosed without page number are copies of the proposals of the finalists as well as rating sheets to be used for the proposal and interview. Also enclosed is a set of prepared questions which will be divided among the Councilmembers prior to the interviews themselves. There will also be time following the formal questions for any informal or follow -up questions you may have for the firms. As noted in the memorandum to the proposers, they have been asked to specifically expand upon their experience and ability, ability to communicate, availability of key staff and service costs. These were among the primary factors considered by the staff in recommending a short list to the Council. They also appear to be among the appropriate considerations for the Council selection of a City Attorney firm. At the conclusion of the interviews, it is anticipated that the Council will have an opportunity to discuss the presentations and come to a preliminary conclusion concerning the firm to be retained as the City's attorney. The action itself will be placed on the May 3, 1994 City Council agenda for ratification. OTHER BUSINESS There are no specific business items identified for Council consideration at this time. Staff may use the opportunity for a brief update on outstanding issues as time permits. /S/ Thomas L. Hedges City Administrator MEMO CITY ATTORNEY INTERVIEW SCHEDULE April 28, 1994 5:15 Campbell, Knutson, Scott & Fuchs 6:00 Grannis, Grannis, Hauge, Eide, Anderson and Keller 6:45 Holmes & Graven 7:30 Severson, Wilcox & Sheldon MEMO city of eagan TO: CITY ATTORNEY LEGAL SERVICE PROPOSERS FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: APRIL 22, 1994 SUBJECT: CITY COUNCIL INTERVIEW SCHEDULE This is to confirm our telephone conversation concerning City Council interviews with City Attorney candidates on Thursday evening April 28. A copy of the schedule is enclosed. The interview will be structured much like the staff interviews. They will be slightly shorter because we believe that some of the technical questions were discussed with staff. A general outline for the interview is as follows: Introductions Overview of Proposal by Firm Questions by Council Questions by Firm Conclusion and Next Steps The Council will have reviewed your proposals in anticipation of the interview. We would ask that your overview include, but not be limited to the following points: 1. Firm and Lead Attorney's Experience and Ability 2. Key Staff's Ability to Communicate 3. Availability and Commitment of Key Staff 4. Billing Philosophy and Value of Service for Cost The Council will deliberate following the interviews and make a final selection at its meeting of May 3. If you have any questions in the meantime, please do not hesitate to contact me. Congratulations on being selected for an interview and good luck in the remainder of the process. 10 -15 minutes 15 minutes 5 minutes 5 minutes I ii