04/12/1994 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
April 12, 1994
5:00 p.m.
Eagan Municipal Center
I. ROLL CALL & ADOPTION OF AGENDA
II. PRESENTATION TO CONSIDER TRANSPORTATION
IMPROVEMENTS FOR THE GREATER YANKEE
DOODLE RD /PILOT KNOB RD PROJECT
III. DISCUSSION RE: INTERIM LAND USE PLAN AMENDMENTS
IV. MANN THEATRE BUILDING MATERIALS
V. UPDATE ON DEVELOPMENT ISSUES
VI. ARCHITECT SELECTION /CIVIC ARENA PROJECT
VII. REVIEW SPECIAL TASKS DOCKET
VIII. NEW CITY COUNCIL CHAMBERS /MEDIA EQUIPMENT
IX. POLICE DEPT GRANT
X. OTHER BUSINESS
XL ADJOURNMENT
cif eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 8, 1994
SUBJECT: SPECIAL CITY COUNCIL MEETING /APRIL 12, 1994
At the April 5 regular City Council meeting, a special worksession /Special City Council
meeting was scheduled for Tuesday, April 12, 1994 at 5:00 p.m.
YANKEE DOODLE /PILOT KNOB ROADS RING STUDY
The main purpose of the Special City Council meeting is to receive a presentation by
consultants the City retained to review and study options for transportation improvements
in the greater Yankee Doodle Road /Pilot Knob Road area. Staff and Council are referring
to these specific transportation improvements as a ring road. The meeting is not a public
hearing, but intended to be a worksession with consultants, staff and City Council. There
may be interested parties in the audience to hear the consultants' presentation; however,
a meeting will be scheduled at a later date with developers, property owners and others
to discuss the ring road study if direction is given to continue the prospect of
transportation improvements.
Enclosed on pages through . for Council review is a copy of information provided
by the Director of Public Works for the worksession. Also enclosed without page number
is a distribution from Strgar, Roscoe, Fausch, Inc. Ferrol Robinson, a representative of
Strgar, Roscoe, Fausch, Inc., will be present on behalf of the consultants.
DISCUSSION REGARDING INTERIM LAND USE PLAN AMENDMENTS
Director of Community Development Reichert is requesting direction from the City Council
on how to proceed with interim land use plan amendments for the following
developments:
1) Pondview
2) Town Centre 100 /Centex
3) Unisys
4) Other
MEMO
Enclosed without page number is a status report on each of the projects and how they
relate to the commercial study and transportation study staff has been coordinating for
several months on behalf of the City Council.
MANN THEATRE BUILDING MATERIALS
Director of Community Development Reichert contacted representatives of Mann Theatre
regarding the direction that was given by the City Council at the April 5 meeting. It is the
choice of the Mann Theatre group to appear before the City Council and present a choice
of materials they are proposing for the exterior of the building. Mr. Dewey Thorbeck, of
Thorbeck Architects, will be contacted and asked to provide some input as to how the
proposed modifications of building materials compared to the original materials and, in
his opinion, the statement the building will make if the modifications are given approval
by the City Council.
UPDATE ON DEVELOPMENT ISSUES
There are several development proposals ranging from Applebaum's single family and a
school update to the redevelopment of the Steiner Corporation, located on Trunk Highway
13. Also, some follow -up discussion on the Inver Grove Heights' proposed Coventry
Pass Development is recommended.
ARCHITECT SELECTION /CIVIC ARENA PROJECT
On March 25, four (4) architectural firms were interviewed for the purpose of designing
the proposed civic arena and outdoor wading pool. The Civic Arena Fundraising
Committee has agreed to fund the cost of the architectural services, a portion of their
$600,000 obligation. The Director of Parks & Recreation, City Administrator and City
Councilmember Wachter would like an opportunity to review with the City Council the
proposals and respective bids. Attached on pages through $ is a bid summary
sheet prepared by the Director of Parks & Recreation.
It is recommended that the City Council have some discussion regarding the proposals
and bids. Any formal action would be deferred until the April 19 regular City Council
meeting. It would be appropriate for the Director of Parks & Recreation to meet with
representatives of the Civic Arena Fundraising Committee between the meeting Tuesday
and the regular meeting on April 19.
Staff will also continue to monitor the four ice sheet complex as it proceeds through the
Legislature, both for an update at the special workshop on the 12th as well as the regular
meeting on the 19th.
REVIEW SPECIAL TASKS DOCKET
At the City Council /Staff Retreat, our facilitator suggested the Council /management team
consolidate all Council goals and special tasks into a Council docket to be used as a tool
to prioritize the Council's ongoing work program. Enclosed on pages 9 through
for Council review is a draft copy of the Special Tasks Docket. Please review and feel
free to add /delete.
NEW CITY COUNCIL CHAMBER /MEDIA EQUIPMENT
At the last City Council worksession held on March 22, a memo presented by Dewey
Thorbeck addressing the new City Council Chamber was given review. City Council -
members suggested a number of modifications to Mr. Thorbeck's memo. For a copy of
Mr. Thorbeck's m mo and the C' Administrator's response on behalf of the City Council,
refer to pages /1 through
One of the issues suggested by the Council at the worksession was a desire to reuse the
media equipment located in the present Council Chamber. In order to design the new
City Council Chamber for cable production and consider the best utilization of existing
equipment, it will be necessary to retain the services of a consultant to address all the
design issues. Enclosed on pages . J through / g is a copy of a memo from Cable
Coordinator Reardon that provides suggestions and additional information regarding the
selection of a consultant to design the media system for the new City Council Chamber.
As outlined in the memo, the costs of the media consultant and any additional equipment
are appropriate uses of retained franchise fees. The City of Burnsville used franchise fees
to cover the media and lighting costs in their new Council Chamber. The consultant will
also be asked for a contingency plan for the media elements of the community room.
POLICE DEPT GRANT
City Administrator
Enclosed on pages , through e -2D is a copy of a memo from Chief of Police Geagan
concerning a grant which has been awarded to the Eagan Police Department by the
Minnesota Department of Public Safety, Office of Drug Policy and Violence Prevention.
/S/ Thomas L. Hedges
INTRODUCTION
MEMO
city of eagan
TO: MAYOR & CITY COUNCIL
C/O THOMAS L HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 8, 1994
SUBJECT: PROJECT 669, RING - ROAD/YANKEE DOODLE CORRIDOR TRANSPORTATION
ANALYSIS
Attached is a copy of an Interim Report of the Yankee Doodle Corridor /Ring Road Traffic
Study commissioned by the City to study the existing traffic capacities and future
infrastructure improvements in the general area of Yankee Doodle Road /Pilot Knob Road
and 1 -35E and its relationship to development build -out of existing vacant /undeveloped
property in this general area.
This report is being forwarded to the City Council at this time to present the findings of
the traffic analysis, required transportation improvements and related cost estimates. It
is hoped that the presentation of this information and resultant discussion with the City
Council will provide direction to City staff in preparing a final report complete with a
financing plan.
This Interim Report will also be presented to a joint meeting of the Advisory Planning &
Economic Development Commissions and then to all interested /affected property owners
and businesses within this project area during the next 30+ days. It is then hoped that
a final report will be prepared and brought back to the City Council for formal action on
an implementation plan and schedule.
BACKGROUND
in the early 1980's, with the completion of the Cedar Freeway and the extensions of the
1-494 and I -35E Interstates, the City of Eagan experienced explosive growth in not only
residential development, but also commercial and industrial development as well.
Combined with the overall growth of development in northern Dakota County, traffic
volumes have increased exponentially. County road improvements converted previous
2 -lane rural roads into multi -lane urban arterial thoroughfares. With these added
transportation improvements, development continued to soar.
However, as early as 1985, the City began to realize that the area of the Pilot Knob
Road/Yankee Doodle Road intersection and their respective interchanges with I -35E
would very quickly reach congestion before saturation development in this area. The
Indirect Source Permit (ISP) process of the Minnesota Pollution Control Agency (PCA)
started to require traffic generation and related air quality analysis at the intersection of
Yankee Doodle and Pilot Knob Road as a part of the Town Centre development and the
court ordered rezoning of the O'Neil property along Yankee Doodle Road. Limitations on
traffic generations have been placed on certain future developments until a
comprehensive transportation analysis has been done in this area.
Most recently, the City has received development proposals on the Unisys property,
O'Neil property, Town Centre development, Eagandale Industrial Park, etc. In order to
properly review and analyze these development proposals, it became imperative for the
City to perform this comprehensive transportation analysis for the long -range planning of
the community and related future development.
PROJECT STUDY /PROCESS
In November of 1993, the City Council authorized the City to retain the firm of Strgar-
Roscoe, Fausch, Inc., (SRF) to perform a transportation study of this project area. In
cooperation with Dakota County, the City staff performed detailed traffic counts at major
intersections along the Pilot Knob /Yankee Doodle Road corridors including peak hour
counts of turning movements by major vehicle classifications (trucks vs. autos, etc.). This
information provided the baseline data to evaluate the existing roadway system and its
current Level of Service (LOS) and its capacity utilization during crucial peak hour periods.
A detailed analysis of existing vacant /undeveloped properties was then performed to
calculate the amount of additional traffic generated by their ultimate development. Various
increments of operational and geometric improvements to the existing thoroughfare
system were then evaluated for increased capacity and compared to various scenarios
of development timetables and intensities. This study performed nine such scenarios
incorporating the ultimate maximum transportation improvements which consist of the
construction of a "ring road" concept around the Yankee Doodle /Pilot Knob /I -35E
intersection.
Cost estimates were performed for these various transportation improvements with an
ultimate cost of approximately $11,000,000 of which the City's expected responsibility is
$8,000,000 +. A variety of financial alternatives continue to be evaluated in search of a
feasible funding program. Some sample financial scenarios have been prepared which
will be presented to the City Council in an effort to try and find the best combination to
further pursue these improvements.
In conjunction with this transportation study, a commercial development study was
undertaken by the Department of Community Development to evaluate the amount, type
and location of remaining commercial development within our community. When used
in conjunction with this transportation study, it will allow the City the best opportunity to
plan the timing and intensity of future development opportunities to help ensure that the
transportation system can adequately service it.
s
SUMMARY /CONCLUSIONS
Attached to this memo is the interim technical memorandum /report providing the detailed
information used in reaching various conclusions.
• The current intersection of Pilot Knob Road and Yankee Doodle Road is already
at its capacity.
• A very limited amount of development can occur with some "modest" improvements
(i.e. double left-turn lanes, signal timing /coordination, etc.
• With minor operational /geometric improvements, the system will quickly exceed
capacity and drop back to an unacceptable level of service.
• Without any additional development, "background" traffic increases (2-4% /year) will
create further congestion and related unacceptable LOS.
• Even if future developments were reduced by 50 %, the ultimate transportation
improvement system would still be needed.
It should be noted that the various development scenarios were "best guess" projections
in order to evaluate the impact on the transportation system. There still remains the
difficult task of balancing various development scenarios to maximize the efficiency of the
ultimate transportation system and how to allocate this resource /benefit and its related
financial obligations to best enhance the ultimate development potential of the entire City
and this project study area.
A coordinated presentation will be provided by myself, Ferrol Robinson of SRF, and
Director of Community Development Peggy Reichert. All of us will be available to provide
additional information and explore other opportunities /possibilities with the City Council.
Respectfully submitted,
Director of Public Works
TAC /jj
Attachment: Report
cc: Peggy Reichert, Director of Community Development
Gene VanOverbeke, Director of Finance
Mike Foertsch, Assistant City Engineer
Pete Sorenson, Dakota County Traffic Engineer
Mike Dougherty, City Attorney's Office
3
6
1?
MEMO
_ city of eagan
DATE: APRIL 8, 1994
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: CIVIC ICE ARENA ARCHITECTURAL BIDS
The results of the ice arena architectural bids are as follows:
1. OPUS Design Development/Prints $53,500
and Construction Cost 5,400
3.200
Construction Management $75,000 $80,000
4% of project + $55 /hr /Supt.
2. B.R.A.A. Master Planning $8,000- 16,000
Design Development
Construction Documents
Bidding 6.5% x 2M = 130,000 $138- 146,000
3. A.C.C.
Construction Services
2.5 - 3.5% $50,000 50,000
TOTAL: $188- 196,000
Design Development
Construction Documents
Master Planning $67,500 $67,500
Bidding
Construction Management $22,000 22.000
TOTAL $89,500
7
$62,100
TOTAL: $142,000
4. D.E.A. Schematic $10,000
Design Development 28,000
Contract Documents 56.000
(4.5 %) $94,000
Master Planning 4,000 4,000
SUMMARY:
Bidding 7,000
Construction Administration 28,000
(Reimbursable allowance) 3.000 38.000
OPUS $142,000
B. R.A.A. 196,000
A.C.C. 89,500
D.E.A. 136,000
F?
TOTAL: $136,000
RETREAT PRIORITIES
SPECIAL TASKS DOCKET
April, 1994
* Formulate vision and implementation plans for the "Downtown"
including the Ring Road Study.
* Develop and promote a Sense of Community and Neighborhood.
* Identify and implement alternative financing methods for City
services and improvements.
* Make plans and set priorities for commercial build -out of the
community including the Commercial Land Use Study.
* Explore the feasibility and encourage the relocation of School
District boundary lines.
* Set aside time quarterly to review priorities and discuss
meeting effectiveness and clarify priorities for staff work.
COUNCIL DIRECTED PRIORITIES
- Finish and implement plans for Police Department /Municipal
Center expansion project.
Implement public infrastructure improvement policy.
- Complete update of Park Systems Plan.
Complete legal consultant selection process.
Prepare and adopt 1994 -98 Capital Improvements Program.
- Complete review of the employee compensation plan.
Provide technical assistance to the citizens Civic Arena Task
Force.
Pursue location of the state women's athletic ice complex in
Eagan.
- Develop student government program between school districts
and municipal offices.
Prepare and implement Council /Staff ethics policy - May or may
not be necessary in light of recent legislation.
Prepare and implement a redevelopment policy.
Discuss potential City entrance monumentation.
9
INDIVIDUAL COUNCIL MEMBER PRIORITIES
# Identify potential value of International Task Force /Sister
City.
# Review cost and benefits of NLC membership.
# Explore alternatives to Mosquito Control District activities.
# Explore formation of Eagan Historical Society or Eagan branch
of County Historical Society.
# Locate /Construct Display Cases for Old Town Hall.
# Discuss regulation of business signage in residential areas.
/b
Thorbeck Architects Ltd.
MEMORANDUM
To: City Administrator Tom Hedges
Mayor Tom Egan
Councilmember Patricia Awada
Councilmember Shawn Hunter
Councilmember Sandra Masin
Councilmember Ted Watcher
From: Dewey ThorbGck
Re: New Council Chamber
Date: March 18, 1994
This memorandum reports the results of a Steering Committee meeting on March 17. Also
attending was Mike Reardon, Cable TV Coordinator for Burnsville/Eagan. The purpose of
the meeting was to outline ideas and requirements for the new Council Chamber:
1. The attached drawing illustrates the dais seating concept to position the Council,
Staff, and Public for conducting Council Meetings and display of exhibit
material - Cable TV as well as pin -up in the room.
• Provide space for up to approximately 13 -14 people for Commission
meetings.
• Provide number of seats for Public same as existing.
• Consider that the Council might increase from 5 elected members to 7
members in the future.
• Eagan operating philosophy is one of teamwork and design should have all
dais seating at same level, but provide proper hierarchy between elected
Officials and Staff to make clear who the Public is addressing at Council
meetings.
• Other city commissions will utilize arrangement that works best for City
Council.
• Provide wall display for exhibits and large drawings visable to Council and
Public;
• Provide larger table area at end of dies for staff to layout larger drawings
(30'x 40 ") without covering controls for overhead camera. Provide space for
3 seats.
2. Provide a secondary access to the Council Chambers for the Council. This
can be an adjacent ante room which could also be used as a conference mom.
Provide a small counter with sink and refrigerator and/or vending machine for
refreshments.
3. Provide a small uni -sex toilet adjacent to ante room.
4. Media Room for Cable TV should have access to lobby as well as Council
Chambers. No window is required into Council Chambers.
l/
1409 Willow Street / Minneapolis, Minnesota 55403 / 612 -871 -7979 / Fax: 6I2- 871 -8088
(:(
Thorbeck Architects Ltd.
5. Closet for coats should be available for public in the lobby even though most
people keep them with them.
6. Consider method to make agendas available without cluttering space.
7. Provide public seating in lobby.
8. Provide small storage area for four folding tables adjacent to the Council
Chambers.
9. Utilize electronics consultant (Electronic Interiors Inc., or Jamieson
Associatbs) for electronic equipment. Work closely with Mike Reardon to
clarify Cable TV operational needs.
10. Provide TV monitors for public viewing as well as Council and Staff.
Cameras will be located in the ceiling.
11. Provide table for the press (seating 3) located to observe Council as well
asaudienee and TV monitors,
12. Council Workshops prior to Council meeting will probably be held in the new
lunch room on the Upper Level.
13. Existing Council space on Upper Level will keep the raised platform but remove the
existing council desk. This room will be designated as a Community Room,
but can also be utilized as a TV studio. The existing TV monitors will be kept
in this space as well as the existing podium.
14. Consider design of lobby to display photographs of current Mayor and City
Council members,
15. Consider developing a "wall of honor" in the Council Chamber for display of
important city awards, plaques, honors, etc.
Please review this memorandum and comment for the Design Development phase of the work
on the City Hall.
1409 Willow Street / Minneapolis, Minnesota 55403 / 612- 871 -7979 / Fax: 612- 871 -8088
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MEMO
—city of eagan
TO: DEWEY THORBECK
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 25, 1994
SUBJECT: NEW COUNCIL CHAMBERS
•
1 shared your memo and drawing with the City Council at a work session on March 22.
The City Council shared several ideas they would like addressed as you continue
designing, In concept, the new Council Chambers. Those ideas were as follows:
1) The Council dias should be designed in a semi -U fashion that will focus the
Mayor and four City Councilmembers in the middle facing the public with
space for staff flanking the sides. It might be possible to have the south side
of the dias accommodate one or two staff while the north side would
accommodate three to four members of the staff. Commissions typically do
not exceed ten (10) members and one or two staff and the dias will be able
to accommodate that number.
2) The idea of a full kitchenette should be eliminated; however, the same space
could be better utilized with individual file boxes for Council records and a
shelf /counter on top of the files could be used for a coffee pot, examining
files, etc.
3) Better orientation of the press table.
4) There was a question about the cost for a small unisex rest room.
5) Change Council photo wall to a history wall.
6) Can the City Council anteroom and accessory space be expanded into
designated space for a mechanical room?
7) Glass walls entering the City Council Chambers should be replaced with
drywall for a "wall of honor."
8) Display everything in the lobby, not in the Council Chambers.
TLH /vmd
9) Is there another location to store tables, such as the janitor's closet?
10) Can cable /monitors all be moved to the new Council Chambers? What is
the economy scale of displacing the monitors /cameras from the existing
Council Chambers as opposed to buying new equipment and maximizing
cable -ready opportunities for training, etc. in both facilities?
Please take these suggestions into consideration when redesigning the Council
Chambers. In the near future when the City Council addresses the remodeling, any
change to the Council Chambers would be given consideration at that time.
City Administrator
/s
NEMO TO: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
FROM: NIKE REARDON, CABLE COORDINATOR
DATE: APRIL 6, 1994
SUBJECT: INTEGRATION OF MEDIA EQUIPMENT is DESIGN INTO NEW COUNCIL
CHAMBERS
Background
In 1992, the City replaced the majority of the then existing
production equipment used for cablecasting of its public meetings
in the Council Chambers. The replacement included a remodeling of
the Council Chambers to integrate the new equipment into the dias,
soffit, etc. and the construction of a temporary control room.
The equipment replacement process included the retention of a media
consultant familiar with the incorporation of media equipment and
design into municipal centers. The retention of the media
consultant was, in part, based on the following reasons:
• A consultant would have an expertise at all levels of media
integration into municipal facilities, i.e. video,
acoustics, audio, lighting, computer and architectural
design;
• A consultant would not be tied to any equipment vendor thus
allowing for more flexibility in the incorporation of the
City's needs into the design, construction and equipment;
• Eagan City staff has limited expertise in overall
integration of media equipment, usage and design; and
• A consultant would provide valuable guidance and oversight
management of the construction project.
The City retained Electronic Interiors as the media consultant.
Based on input from City staff, including public meeting
cablecasters and Councilmembers, Electronic Interiors developed
three possible levels or phases of equipment replacement. They
were:
• Phase I - Simple replacement of the antiquated existing
equipment;
• Phase II - Construction remodeling of the Council Chamber to
retrofit and upgrade to improve the media production
capabilities to current standards; or
• Phase III - A complete upgrade, including retrofit
construction, that would include full production
capabilities.
/6
The Council elected Phase II with the opportunity to consider
future upgrades to full production capabilities at the time City
Hall was remodeled. It was also understood that the Phase II
process would allow for the flexibility of removing the majority of
the existing equipment for future relocation into any new City Hall
design, i.e. control room equipment.
In addition to Electronic Interiors assessing the City's current
media needs and developing three alternatives to meet those needs,
Electronic Interiors also developed the bid package for a Phase II
construction process, coordinated the bid process and served as
site manager for the project's construction and equipment
installation.
All costs incurred related to the 1992 media equipment construction
project were covered by the City's retained franchise fees. This
included the cost for the media consultant, the redesign
construction, and the media equipment and installation.
piscussion
During the last several weeks, staff has met with Dewey Thorbeck to
discuss the integration of the media equipment into the new Council
Chamber. During these discussions, it was noted that Thorbeck
Architects do not have the necessary expertise to ensure the full
integration of media equipment and architectural design. Thorbeck
recommended that a media consultant be retained to provide the
skills and knowledge necessary to ensure full incorporation of the
Council Chamber with media production capabilities. Based on
Thorbeck and staff's discussion regarding the retention of a media
consultant, it was concluded that the consultant would provide the
following services, skills, etc. to the Council Chamber project:
• Complete design integration of media equipment in the new
Council Chamber, including control room production
capabilities;
• Identify the existing equipment that can be reused in a new
control room and Council Chamber and how it will be used;
• Identify the existing equipment which might be considered
for retention in the current Council Chamber for its use as
a training /meeting room implementation plan, crowd overflow
area, alternate studio area and community room and identify
the most cost effective means of meeting the needs;
• Identify current and future equipment needs and their
integration into the Council Chamber design, in conjunction
with Thorbeck Architects, E & V, Inc., the City Council and
staff;
• Expertise in incorporating municipal center design with
media equipment, i.e. video, audio, acoustics, computer and
lighting.
/ 2
As was noted during the 1992 media consultant retention process,
there are a very limited number of media consultants experienced in
municipal center needs in the metropolitan area. Despite
discussions with the architect, other cities, and vendors, the only
two that staff is aware of are Electronic Interiors and Jamieson &
Associates. Both have extensive experience working with
municipalities and the integration of media equipment and design
into both new municipal center construction and retrofit
construction projects. It should be noted that Electronic
Interiors has added Terry Fish, the former Todd Communications
project manager, who worked very well with city staff during the
1992 project. Fish should eliminate many of the problems staff
experienced with Electronic Interiors.
The metropolitan area's major equipment vendors, of which there are
approximately seven, do not usually have the full range of skills
necessary to fully integrate the design with media equipment. The
vendors are also normally tied to at least one equipment
manufacturer and thus reduce the flexibility a City might require.
As was the case with the 1992 media equipment project, it is
assumed that all costs associated with both the design, purchase
and incorporation of media equipment into the new Council Chambers
should be covered by the City's retained franchise fees. It has
been the City's underlying philosophy regarding the franchise fees
that such fees should be used for these exact purposes. Currently,
the City has $602,558 in retained franchise fees, with a
conservative estimate of at least an additional $250,000 available
by 1996.
Reauested Action
As the Council and staff are currently discussing the design of the
new Council Chambers, and as Thorbeck Architects and City staff do
not have the necessary expertise to ensure the full integration of
the media equipment into the design, installation and
implementation of it into the new Council Chambers, it is staff's
recommendation that the Council consider the retention of a media
consultant to contract with the City and to work with Thorbeck
Architects and E & V, Inc. to provide media consultant services as
outlined and necessary. If the Council is supportive of the media
equipment consultant concept, staff would then recommend that staff
be authorized to develop an RFP for inclusion on the Council's
April 19 agenda in order to receive proposals for media equipment
consultant services.
Closure
Should you desire any further information or desire my assistance,
pleases do not )sitate to contact me.
Cable Coordinator
NR /vmd
December
TO:
FROM:
SUBJECT:
20, 1993
TOM HEDGES, CITY ADMINISTRATOR
PAT GEAGAN, CHIEF OF POLICE
MINNESOTA OFFICE OF DRUG POLICY AND VIOLENCE PREVENTION
COMMUNITY BASED POLICING GRANT
The Minnesota Department of Public Safety, the Division of Office
of Drug Policy and Violence Prevention notified me that the Eagan
Police Department has been selected for an award of federal anti-
drug funds. The award is contingent upon the federal funds
available for use in 1994. We have been advised that the Office of
Drug Policy and Prevention anticipates those contracts to begin
March 1, 1994.
This grant is not to be confused with a grant we recently applied
for, with the Federal Government, for an additional four Police
Officers to facilitate our Community Oriented Policing efforts.
This particular grant is for $12,056.13, with a local match of
$6,029.87 for a total of $18,086. The $6,029.87 local match will
come from drug forfeiture money which falls within the scope of
uses for forfeitures established by State Law.
The purpose of the grant is to provide Police Officers and other
appropriate city staff with the professional training necessary to
effectively provide a quality Community Oriented Policing Program.
The training is provided by the Police Executive Research Forum.
It discusses the philosophy behind Community Oriented Policing and
some of the strategies used by various agencies that have
implemented the Program.
We expect to train 50 officers for a total of 400 hours. The City
of Eagan will be divided up into four areas of which each will be
assigned two Community Oriented Policing Officers and one Sergeant.
The C.O.P. Officers will be responsible for meeting with various
neighborhood groups, within their area, and educating the groups
�9
Page 2
on the C.O.P. Program. The C.O.P. Officers will be responsible for
monthly meetings, with community members, and identify problems
within their areas, and then develop solutions to implement them.
The total hours for those particular meetings will be 288 hours.
The total hours for training in 1994 would be approximately 688
hours at approximately $19 per hour for a total of $13,072 for the
training aspect.
Patrick J. Geagan
Chief of Police
PJG:lb