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04/19/1994 - City Council SpecialMEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 14, 1994 SUBJECT: SPECIAL CITY COUNCIL MEETING A Special City Council meeting is scheduled for 5:00 p.m., Tuesday, April 19, in the lunchroom of the Municipal Center Building. The purpose of the meeting is to discuss preparation of the 1995 general fund and public enterprise fund operating budgets. Also, the meeting is intended to provide a review and direction for the 1994 - 1998 five (5) year capital improvements program. 1995 OPERATING BUDGETS At the retreat, the City Council and City Administrator agreed that the budget review cycle should be moved up to provide the City Council with additional time to review the preliminary budget before its certified as a part of truth and taxation requirements in September. Attached for City Council review is a budget calendar the City Administrator presented to the Department Heads at their meeting on Tuesday, April 12. The entire budget process has been moved up one month beginning in mid -April instead of the traditional mid -May. The City Administrator has asked the Department Heads to prepare their 1995 budget requests with various scenarios in mind. The first challenge to each department is to prepare an operating budget, including all personal service adjustments, that does not exceed a 5% increase. This takes into consideration inflation, step increases for personnel and any other factors. Each department head has been asked to prepare a contingency plan as to how the 5% increase could be adjusted to a status quo or no increase over the 1994 spending level. The other scenario would allow the department head to list other budget considerations such as new personnel, program expansions, the need to increase certain operating expenses for maintaining or increasing service delivery that could very well cause the department budget to exceed the 5 %. DRAFT 1994 - 1998 CAPITAL IMPROVEMENTS PROGRAM Enclosed on pages through 57 are copies of spreadsheets compiled from all departments for the 19 4 - 1998 capital improvements program. Due to extreme workloads this past winter /early spring, it has been difficult for departments to finalize the five (5) year CIP for review by the City Administrator and distribution to the City Council. The proposed CIP expenditures for 1994 - 1998 total $52,810,667, including a preliminary figure of $714,700 for water quality improvements. This compares with $41,420,590 in the 1993 - 1997 CIP. The significant changes from the adopted CIP occur in the following areas: i 1. General Government Facilities -- Increased from $6,915,000 to $11,565,000 due to the increased scope of services adopted by the City Council for the Police Department/ Municipal Center expansion; the increase in cost for each of the proposed Fire Department improvements and the addition of a request for Opticom traffic signal equipment for the Fire Department. 2. Vehicles and Equipment -- Increased from $3,356,500 to $4,381,400 as outlined below. 3. City Streets -- Increased from $11,457,500 to $14,335,613 as outlined in the public works support information. 4. Water Supply and Storage -- Increase from $939,000 to $4,547,000 due to the addition of the Deerwood and Yankee Doodle reservoirs not previously put in the CIP. Due to the various increases, additional attention will need to be given to the funding sources anticipated in each of the areas. All facilities costs above the resources adopted have been listed as having an undetermined funding source. All park development costs have been offset by an allocation from the park site acquisition and development fund even though the projected revenue stream over the duration of the CIP is $135,000 per year or $675,000. It will be necessary to incorporate any existing balance in the park site fund as well as potential funding sources identified in the park systems plan update. In addition, no separate analysis has been done as to determine the adequacy of the various enterprise funds for the plans identified, with or without significant increases in user fees. The attached spreadsheets for general government facilities and vehicles and equipment reflect comparisons between the approved 1993 -1997 CIP and the proposed improvements in purchases for 1994 - 1998. There are some undetermined funding sources for these amounts given the increases. In the case of equipment, annual comparisons are provided. These totals are skewed somewhat by the addition of planned acquisitions for the water quality program which had not previously been recognized in the CIP. Controlling for that factor, the totals requested are relatively consistent in 1994 and 1996. Significant increases occur in the fire and streets request in 1995 and in the police and central service requests in 1997. The police increase is largely offset by decreases in two of the other three years. The draft CIP for vehicles for 1994 - 1997 totals $3,260,300 compared to $2,960,200 for the same period in the adopted CIP. The 1994 - 1998 five year total is $4,509,500 is compared an adopted five year total of $3,565,500. The public policy issues for the City Council is to adopt some parameters for general government facilities. In other words, is it the intention of the City Council to further consider the various Fire Department improvements including Opticom, a new training facility for Hazmat, etc. These capital improvements would deplete the Community Investment Fund if the category marked undetermined is to be financed from that asset. Another public policy consideration is to keep the vehicles and equipment at the same per department allocation as agreed to in 1994 with or without some inflationary adjustment. The main issue with this policy is how an aerial truck loader with wing and plow and other large equipment items will be financed in the late 1990's, given the yearly funding allocation restrictions. The part 3 considerations for park improvements, streets and utility related infrastructure are best estimates and there are corresponding revenue sources for each of those improvements. Although in the case of park improvements, the projected revenues are substantially less then the requested expenditures. In summary, the direction being sought from the City Council is what level of expenditures should be considered in Parts I, II and III of the 1994 -1998 Capital Improvement Program. Staff will then refine the document and formally present it to the City Council. /s/ Thomas L. Hedges City Administrator OTHER BUSINESS There are no additional items planned for discussion at this time. MEMO city of eagan TO: CITY ADMINISTRATOR HEDGES FINANCE DIRECTOR VANOVERBEKE FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: APRIL 1, 1994 SUBJECT: DRAFT CIP DOCUMENTS Attached is a draft of the Capital Improvements Program spreadsheets compiled from the various departments for the 1994 -98 period. Final figures for the Water Quality portion of the CIP need to be reviewed by Parks and Recreation Director Vraa and Public Works Director Colbert. Other than that the draft is complete and balanced with respect to the funding assumptions identified. General Overview The proposed CIP expenditures for 1994 -98 total $52,810,667, including a preliminary figure of $714,700 for Water Quality improvements. This compares with $41,420,590 in the 1993 -97 CIP. The significant changes from the adopted CIP occur in the following areas: 1. General Government Facilities - Increase from $6,915,000 to $11,565,000 due to the increased scope of services adopted by the City Council for the Police Department /Municipal Center expansion, an increase in cost for each of the proposed Fire Department Improvements and the addition of a request for Opticom traffic signal equipment for the Fire Department. 2. Vehicles and Equipment - Increase from $3,356,500 to $4,381,400 as outlined below. 3. City Streets - Increase from $11,457,500 to $14,335,613 as outlined in the Public Works support information. 4. Water Supply and Storage - Increase from $939,000 to $4,547,000 due to the addition of the Deerwood and Yankee Doodle reservoirs not previously included in the CIP. Due the increases noted above, additional attention will need to be given to the funding sources anticipated in each of the areas. All Facilities costs above the resources adopted have been listed as having an undetermined funding source. All Park Development Costs have been offset by an allocation from the Park Site Acquisition and Development Fund even though the projected revenue stream over the duration of the CIP is $135,000 per year or $675,000. It will be necessary to incorporate any existing balance in the Park Site fund as well as potential funding sources identified in the Park Systems Plan update. In addition, no separate analysis has been done as to the adequacy of the various enterprise funds to determine their adequacy for the plans identified, with or without significant increases in user fees. To date, no totals have been inserted in the tax increment, grants or dedications line items. Comparison and Analysis Attached also are comparative spreadsheets for General Government Facilities and Vehicles and Equipment. These reflect comparisons between the approved 1993 -97 CIP and the proposed improvements and purchases for 1994 -98. As noted above, in the case of Facilities, any amounts above those adopted in last year's CIP are currently shown as having an undetermined funding source. In the case of Equipment, annual comparisons are provided. These are skewed somewhat by the addition of planned acquisitions for the Water Quality program which had not previously been recognized in the CIP. Controlling for that factor, the totals requested are relatively consistent in 1994 and 1996. Significant increases occur in the Fire and Streets requests in 1995 and in the Police and Central Services requests in 1997. The Police increase is largely offset by decreases in two of the other three years. The draft CIP for Vehicles for 1994 -97 totals $3,260,300 compared to $2,960,200 for the same period in the adopted CIP. The 1994 -98 five year total is $4,509,500 as compared to an adopted five year total of $3,565,500. While the most significant increases in most categories occur in the latter years of the CIP when needs, priorities and revenues are the least predictable, it appears that the City will need to revisit its discussion of 1993 relative to its reliance on credit as a means of meeting current capital needs. Certain requests have been postponed for several years and are now resurfacing and being compounded in subsequent years. Summary The proposed CIP requires critical review of the requested expenditures in the context of the City's priorities and the available financing methods. I look forward to discussing this information with you next week. If you have any questions, please let me know. A stant to the City Administrator ri N co 4 Ea a H 0 CO 01 0\ ri 0 0 0 N 0) LC') 01 N r-1 N IA to 0n 01 ri er 01 01 ri • C 0) o O O tf) O O O O O O o d' N 0 0 0 O c•1 to tf) O N t0 t0 t•') O t0 N N r-I t0 t0 CO 01 N ri O 0 0 O O 0 o ■0 0 If) 01 0 r) N 0) 0 0 r•I pi 1/40 III S Ifr O O er 0 0 0 tel N 0 ri N to 01 01 •• ■0 01 M r) 0 O O CO 0 c•1 O t0 d' d' ri N C1 0 0 0 0 0 0 er 01 0 CO C) r) t0 r-I •-1 N 0) 0 C 4 4J •,-I 10 a 0 0 •-1 /-1 C 0 •� 0 0 O O O N 0 0 M 0 0 0 0 0 111 d' 0 U1 0 0 N t0 0 h to O cy) . . r-I 0 N) to 0 0 O <f' 1-I CO N 0 N h r) r'1 o o O O O O to o o O O O s o o to O O N in d' to N 0 M O ri S U1 to O r) N d' t0 x c E E4 0) 4/ RI E 0 N 0 2 4 El 0 E4 CD H H O O 0 O 0 O 0 CO . 01 0 0 O1 If/ In r-I r-I r-I O O 0 O 0 O 0 h 01 In 0 01 N 0 r-I r-I 10 O O 0 0 O 0 0 O 0 00 O . 01 0 0 10 01 0 0 0 r CO In CO O O 0 0 0 O 0 0 0 O 0 10 0 LO 01 0 0 h N 01 0 0 CO ri rl N st' d N w N 4) O to 0 0 0 O r•i LO 0 0 O t` r-I 0 0 N 01 d' N 0 10 N 0 rI In 00 N 10 r-I 01 s to O 0 0 0 0 0 0 0 N O O O O in o 0 O N C b L9 2 0 1994 Municipal Ctr Site Prep. $ 840,000 Law Enforcement/Muncipal Center Expansion 5,850,000 Recreational Facility* (Wading Pool & Arena) 1,400,000 Land Acquisition for Training Facility 200,000 Land Acquisition for Future Fire Station NW Corner of City Maintenance Facility Land Total 1994 1995 Construct Training Facility Total 1995 1996 Project Title Remodel Fire Administration Building Fire Station Near Wescott/ Lexington Total 1996 1997 Remodel Fire Station #1 Opticom Signal Controls 1998 Expand Fire Station #3 Total 1998 GRAND TOTAL S11.565.000 Total Project Cost $reakdown by Facility Fire $3,275,000 Municipal Center /Police 6,690,000 Recreational Facility 1,400,000 Maintenance Facility 200.000 TOTAL $11.565.000 * Total project cost is estimated to be project requires community commitment for GENERAL GOVERNMENT FACILITIES Undetermined 100,000 150,000 50,000 200.000 200.000 $8,640,000 $ 350,000 $600.000 $400.000 $600,000 $400,000 $500,000 800.000 $1,300,000 $225,000 500.000 $725,000 5300.000 $300,000 $500,000 $500,000 $100,000 500.000 $600,000 S150.000 $150,000 S2.000.000 $1,800,000 200.000 $2.000.000, FUNDING SOURCE Community Single Investment Family Fund Bond Fund $ 640,000 $ 200,000 5,850,000 500,000 900,000 100,000 100,000 $7,190,000 $1,100,000 5200.000 $200,000 S800.000 $800,000 $125,000 $125,000 5150.000 $150,000 $8.465.000 $1,100.000 $1,475,000 6,490,000 $200,000 500,000 900,000 $8.465,000 $1,100.000 $1,800,000 - $2,000,000. Initiation of the the difference. Data Processing HP Laser Printers 2 @ $1,700 $ 3,400 HP Vectra Micromputers 3 @ $4,600 13,800 Novell Lan Network Equip/Hardware (Police) 10,000 City Computer Software 2,000 GIS Mapping Workstation Hardware and Software 10.000 $ 39,200 Community Development Vehicle (Replacement # 502) (Inspections) P ce M.D.T. Software Marked Vehicles (4) (Replacement) Unmarked Vehicles (2) (Replacement) Suburban (1) (Replacement) re Equipment Public Utility 994 Revolving Fund User Fees Heavy Rescue /Air Supply Vehicle (New) Engineering Vehicle (Replacement #102) Streets 1- Ton Dump Truck (Replacement #117) Automobile (Replacement #109) Central Services Maintenance P.C. and Printer (Replacements) Fork Lift (New) VEHICLES AND EQUIPMENT BY DEPARTMENT - 1994 $ 13.000 $ 13,000 $ 10,000 57,200 26,400 18.000 $ 111,600 S 197.000 $ 197,000 S 20.400 $ 20,400 $ 30,000 1 3.500 $ 43,500 $ 6,400 10.000 $ 16,400 1994 Vehicles and Equipment (continued) 1994 Parks and Recreation /Tree Conservation 3/4 Ton 4 x 4 Pickup (Replacement #307) 3/4 Ton 4 x 4 Truck (Replacement #305) 1 Ton 4 x 4 Truck (Replacement #314) Water Ouality Laptop Computer $ 3,000 Portable Flow Meter 3,000 Portable Aerator /Blackhawk Lake 20,000 Runoff Sampler /Flow Meter Parts 600 Boat Mountable Weed Cutter 5,500 $ 32,100 Water 5/8 Ton Pickup (Replacement #203) $ 15,000 Autombobile (1/2 Replacement #200) 6.700 $ 21,700 Sanitary Sewer Construction Trailer (Replacement) $ 4,500 Automobile (1/2 Replacement #200) 6,700 Easement Jetter 13.000 $ 24,200 TOTAL FOR 1994 $ 503.100 $ 78.000 Equipment Public Utility Revolving Fund User Fees $ 18,000 18,000 26.000 $ 62,000 Data Processing HP Laser Printers 2 @ $1,700 HP Vectra Micromputers 3 @ $4,600 Novell Lan Network Hardware (City Hall) City Computer Software GIS Mapping Work Station Community Development Vehicle (Replacement #508) (Inspections) Po ce Fire Equipment Public Utility 1995 Revolving Fund User Fees Marked Vehicles (5) (4 Replacements, 1 New) $ 74,400 Unmarked Vehicle (1) (Replacement) 13,400 Animal Control Van (1) (Replacement) 15.000 $ 102,400 Vehicle (Replace Chief's Car Unit #2) Multi- Purpose 15 Passenger Vans (2) (New) Hurst Tool (Rescue) Engineering GIS Computer Terminal & Software Survey Total Station Streets Roller (Replacement #137) 1 -Ton Dump Truck (Replacement #118) 1 -Ton Dump Truck (Replacement #128) 1/2 Ton Pickup (Replacement #402) 1/2 Ton Pickup (Replacement #148) VEHICLES AND EQUIPMENT BY DEPARTMENT - 1995 $ 3,400 13,800 10,000 2,000 10.000 $ 39,200 S 13.000 $ 13,000 $ 18,000 42,000 18.000 $ 78,000 $ 6,000 18.000 $ 24,000 $ 10,000 30,000 30,000 14,000 15.000 $ 99,000 1995 Vehicles and Equipment (continued) Central Services Maintenance Fuel Recording System (Replacement) $ 10,000 Floor Hoist (Replacement) 5.000 $ 15,000 Parks and Recreation /Tree Conservation 1 -Ton Truck 4 x 4 (Replacement #311) Pickup (Replacement #309) 3/4 Ton Pickup (Replacement #308) Bucket /Chipper Truck Water Ouality Tipping Bucket Rain Gauges Portable Aerator /Heine Pond Runoff Sampler /Flow Meter Parts Water 1995 5/8 Ton Pickup (Replacement #211) 3" Trash Pump Equipment Public Utility Revolving Fund User Fees $ 26,000 11,000 15,000 65.000 $ 117,000 $ 6,000 20,000 1.000 $ 27,000 $ 15,000 1.000 $ 16,000 TOTAL FOR 1995 $ 487.600 $ 43.000 1996 Data Processing HP Laser Printers 2 @ $1,700 HP Vectra Micromputers 3 @ $4,600 Computer Upgrades 486 2 @ $1,500 City Computer Software GIS Mapping Work Station Hardware & Software Community Development Vehicle (Replacement #507) (Gov't Bldgs.) Police Marked Vehicles (5) (Replacements) Unmarked Vehicles (2) (Replacements) 're Vehicle Refurbishment (Units 9 & 12) Engineering Vehicle (Replacement #100) treets VEHICLES AND EQUIPMENT BY DEPARTMENT - 1996 Backhoe (Replacement #123) Sweeper (Replacement #139) Single Axle Dump Truck (Replacment #110) Tandem Dup Truck (Replacement #124) Single Axle Dump Truck (New) Central Services Maintenance Personal Computer Copy Machine Equipment Public Utility Revolving Fund User Fees $ 3,400 13,800 3,000 2,000 10.000 $ 32,200 $ 13.000 $ 13,000 $ 76,500 27.400 $ 103,900 $ 125.000 $ 125,000 $ 14.700 $ 14,700 $ 50,000 96,000 87,000 97,000 87.000 $ 417,000 $ 4,000 5.000 $ 9,000 1996 Vehicles and Equipment (continued) Parks and Recreation /Tree Conservation Vehicle (Replacement #302) Vehicle (Replacement #303) Utility Truckster (New) 3/4 Ton Pickup (Replacement #316) 3/4 Ton Pick -up (Replacement #317) Compact Pick -up (New) Front Mount Mower (Replacement #339) Water Ouality Portable Aerator /Carlson Lake Hydrolab Monitor Runoff Sampler /Flow Meter Parts Wa e 1996 3/4 Ton Pickup (New) Sanitary Sewer 1 -Ton with Utility Body and Hoist (Replace #215) Equipment Public Utility Revolving Fund User Fees $ 14,000 14,000 8,000 15,000 15,000 12,000 14.000 $ 92,000 $ 20,000 7,000 1.000 $ 28,000 1_22.02 $ 20,000 1_11,10 $ 35,000 TOTAL FOR 1996 $ 806.800 $ 83.000 1997 Data Processing HP Laser Printers 2 @ $1,700 HP Vectra Micromputers 3 @ $4,600 Novell Lan Network Equip /Hardware (City Hall) Novell Lan Network Software (City Hall) City Computer Software GIS Mapping Work Station Hardware & Software Community Development Vehicle (Replacement #503) (Inspections) Police Marked Vehicles (9) (Replacements) Unmarked Vehicles (1) (Replacement) re Pumper Truck (1) (Replacement ?) Squirt Device (New) Engineering Vehicle (Replacement #104) Streets VEHICLES AND EQUIPMENT BY DEPARTMENT - 1997 Air Compressor (Replacement #133) Sweeper (Replacement #138) Single Axle Dump Truck (Replacement #119) 1 - Ton Sign Truck (Replacement #127) 4 x 4 Pick -up Truck (Replacement #149) Central Services Maintenance Truck and Car Wash Equipment Public Utility Revolving Fund User Fees $ 3,400 13,800 10,000 5,000 2,000 10.000 $ 44,200 S 13.000 $ 13,000 $ 142,200 14.000 $ 156,200 $ 204,000 380.000 $ 584,000 S 20.400 $ 20,400 $ 15,000 96,000 87,000 30,000 15.000 $ 243,000 S 50.000 $ 50,000 1997 Vehicles and Equipment (continued) Equipment Public Utility 1997 Revolving Fund User Fees Parks and Recreation /Tree Conservation 3/4 Ton 4x4 Pickup (Replacement #304) Tractor (Replacement #323) Seven Gang Mower and Reels (Replacement #327) Trail Sweeper Water Quality Portable Aerator /Thomas Lake Sanitary Sewer 1 Ton Truck (Replacement #213) Mini -Van (Replacement #208) TOTAL FOR 1997 $1.192,800 $ 66.000 $ 18,000 35,000 15,000 14.000 $ 82,000 $ 20,000 $ 30,000 16.000 $ 46,000 1998 Data Processing HP Laser Printers 4 @ $1,700 $ 6,800 HP Vectra Microcomputers 6 @ $4,600 24,000 Novell Lan Network Hardware 20,000 Novell Lan Network Software 8,000 Computer Tables 1,000 City Computer Software 5,000 GIS Mapping Workstation Hardware and Software 12.000 $ 76,800 Community Development Vehicle (Replacement # #509) Po 'ce Marked Vehicles (3) (Replacements) Unmarked Vehicles (2) (Replacements) 3- Position Dispatch Console 28 Channel Transmission Recorder Elm Vehicle Refurbishment (Units 10 & 13) Streets VEHICLES AND EQUIPMENT BY DEPARTMENT - 1998 Tractor (Replacement #126) $ 35,000 Loader with Wing & Plow (New) 150,000 Tandem Dump Truck (Replacement #125) 97,000 Single Axle Dump Truck (Replacement #129) 87,000 1 -Ton Dump Truck (Replacement # #121) 30,000 1 -Ton Dump Truck (New) 30,000 3/4 Ton 4/4 (Replacement #105) 18,000 3/4 Ton Pickup (Replacement #146) 14,000 3/4 Ton Pickup (Replacement #147) 14.000 $ 475,000 /7 Equipment Public Utility Revolving Fund User Fees $ 16.000 $ 16,000 $ 48,900 28,600 280,000 45.000 $ 402,500 S 100.000 $ 100,000 1998 Vehicles and Equipment (continued) 1998 Central Service Maintenance Personal Computers (2) (Replacements) Printer (Replacement) Parks & Recreation /Tree Conservation Van (Replacement #300) One Ton 4x4 Truck (Replacement #319) Skidsteer Loader (Replacement #325) Tree Spade (Replacement #30043) Water Quality Portable Aerator /Lemay Lake Runoff Sampler /Flow Meter Parts Water 3/4 Ton Pickup (Replacement #202) 1/2 Ton Pickup (Replacement #216) Sanitary Sewer 3/4 Ton Pick -up (Replace #220) 3/4 Ton Pick -up (Replace #217) f Equipment Public Utility Revolving Fund User Fees $ 8,000 1.900 $ 9,900 $ 17,000 26,000 25,000 8.000 $ 76,000 $ 20,000 1.000 $ 21,000 $ 20,000 17.000 $ 37,000 $ 20,000 15.000 $ 35,000 TOTAL FOR 1998 $1.156.200 $ 93.000 Proposed Year Expenditures 1994 $ 1,317,500 1995 712,000 1996 1,446,000 1997 1,492,000 1998 862,000 TOTALS $5,829,500 PARR DEVELOPMENT SUMMARY Proposed park development expenditures exceed projected Park Site Acquisition and Development revenues in each year. The following table illustrates the variance by year. Projected Revenues $ 135,000* 135,000* 135,000* 135,000* 135,000* S 675,000, The City is capping expenditures at the level of available revenue sources until such time as the new Park Systems Plan is completed. At that time, additional revenue sources will be identified or a longer phasing period of park development will be put in place. * Projected PSA &D donations of 100,000 per year and $35,000 per year in trail dedications. Favorable (Unvavorable) Variance ($1,182,500) (577,000) (1,311,000) (1,357,000) (727.000) ($5,154,500) N O O O O O § O O Q O§§ g O O§§§ O Q O O O O O§ O O O g O O O§ O§ O 8 0 0 O 0 N $$ as rj s a a g a a a § M N 1 (1 M M N P N A M N A �O M N vi N d r N N IA N 1N�) N N M N N N rr,: § § § z u R `� u a N t9 • i 1 W N g § § § § 8 1 11 O M M J N SA N P r1 M - M N N N N 11 1 M q N $ g II J M O M M N ifs NC IV NL N ► N N N N • N N § in . N 4 N 1.- 1 = r 0 N r. 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M g u 0. s § � O g. a g. a g. 1 1 N I lag I i 1 r a a M . a 1 1 a s 1 33 a 1 1 a � 1 a x C a a a 1 a 1 2 1 .a !3 1 E 0 sE i a a kkkkk M 1 1 1 1 M a N a 2 "s I r i 1 11 oli 1 1 I k la F2. §.E. 2 I » 1 q I 1 a a 1 1 a 1 11 e 1 E 1 EMU( »a��x 2 M 1 8 1 1 11 ij 8 8 « kg 8 5 . 1 1 1 1 1 1 I § +14.4.4. 1 1 1 a 1 1 ij If a vit k iii+3+ 1 I t ,_3(r 1 3 a 4 1 §. 1 3 1 1 1 u 1 1. 5 5 I §. 111 1 1 1 1 1 a 1 1 a 1 1 4 1 a E N r - vs g 1 1 B ij A.8 8 8 O P P O 4 I 11 O a a i 1 # MLA g 1994 Municipal Ctr Site Prep.'9S $ 840,000 Law Enforcement/Muncipal e Center Expansion 5,850,000 Recreational Facility* (Wading Pool & Arena) X13 1,400,000 Land Acquisition for Training Facility 96 200,000 Land Acquisition for Future Fire Station NW Corner of City I i3 Maintenance Facility Land Total 1994 j.995 Construct Training Facility47 S600.000 Total 1995 $600,000 1996 Project Title Remodel Fire Administration Building Fire Station Near Wescott/ Lexington % it Total 1996 1998 Expand Fire Station #3 `1 4 S300.000 Total 1998 $300,000 GRAND TOTAL Breakdown by Facility Fire Municipal Center /Police Recreational Facility Maintenance Facility TOTAL GENERAL GOVERNMENT FACILITIES Total Project Cost $500,000 800.000 $1,300,000 $3,275,000 6,690,000 1,400,000 200.000 511.565,000 Undetermined $2,850,000 100,000 150,000 50,000 200,000 200.000 $8,640,000 $3,200,000 $400.000 $400,000 $500,000 $500,000 1997 Remodel Fire Station #1 1 14 $225,000 $100,000 Opticom Signal Controls 14,, 500.000 500.000 $725,000 $600,000 $150.000 $150,000 S11.565.000 $4.850.000 $1,800,000 2,850,000 200.000 $4,850,000 FUNDING SOURCE Community Single Investment Family Fund Bond Fund $ 640,000 $ 200,000 3,000,000 500,000 900,000 100,000 100,000 $4,340,000 $1,100,000 S200.000 $200,000 $800.000 $800,000 $125,000 $125,000 $150.000 $150,000 $5,615.000 $1,100,000 $1,475,000 3,640,000 $200,000 500,000 900,000 $5,615,000 $1,100.000 * Total project cost is estimated to be $1,800,000 - $2,000,000. Initiation of the project requires community commitment for the difference. 994 Data Processing VEHICLES AND EQUIPMENT BY DEPARTMENT - 1994 HP Laser Printers 2 @ $1,700 $ 3,400 HP Vectra Micromputers 3 @ $4,600 13,800 Novell Lan Network Equip/Hardware (Police) 10,000 City Computer Software 2,000 GIS Mapping Workstation Hardware and Software 10.000 $ 39,200 Community Development Vehicle (Replacement # 502) (Inspections) o ice M.D.T. Software Marked Vehicles (4) (Replacement) Unmarked Vehicles (2) (Replacement) Suburban (1) (Replacement) Fire Heavy Rescue /Air Supply Vehicle (New) (Adopted CIP Replaces Pumper #3) Engineering Vehicle (Replacement #102) Streets 1- Ton Dump Truck (Replacement #117) Automobile (Replacement #109) Central Services Maintenance P.C. and Printer (Replacements) Fork Lift (New) Proposed Adopted $ 13.000 $ 13,000 $ 10,000 57,200 26,400 18.000 $ 111,600 S 197.000 $ 197,000 S 20.400 $ 20,400 $ 30,000 13.500 $ 43,500 $ 6,400 10.000 $ 16,400 $ 3,400 13,800 10,000 2,000 10.000 $ 39,200 $ 13.000 $ 13,000 $ 10,000 57,200 26,400 1 8.000 $ 111,600 S 197.100 $ 197,100 S 22.300 22,300 $ 30,000 13.500 $ 43,500 $ 6,300 10.000 $ 16,300 1994 Vehicles and Equipment (continued) 1994 Proposed Adopted Parks and Recreation /Tree Conservation 3/4 Ton 4 x 4 Pickup (Replacement #307) 3/4 Ton 4 x 4 Truck (Replacement #305) (Adopted CIP Replaces 1 Ton # 311) 1 Ton 4 x 4 Truck (Replacement #314) (Adopted CIP Lists as New) Water Ouality $ 18,000 18,000 26.000 $ 62,000 Laptop Computer $ 3,000 Portable Flow Meter 3,000 Portable Aerator /Blackhawk Lake 20,000 Runoff Sampler /Flow Meter Parts 600 Boat Mountable Weed Cutter 5.500 $ 32,100 Water 5/8 Ton Pickup (Replacement #203) Autombobile (1/2 Replacement #200) Sanitary Sewer q- $ 15,000 6.700 $ 21,700 $ 18,000 26,000 26.000 $ 70,000 $ 15,000 6.750 $ 21,750 Construction Trailer (Replacement) $ 4,500 $ 6,000 Automobile (1/2 Replacement #200) 6,700 6,750 Easement Jetter S 13.000 12.000 $ 24,200 $ 24,750 TOTAL FOR 1994 $ 581.100 $ 559.500 VEHICLES AND EQUIPMENT BY DEPARTMENT - 1995 1995 Proposed Adopted Data Processing HP Laser Printers 2 @ $1,700 $ 3,400 $ 3,400 HP Vectra Micromputers 3 @ $4,600 13,800 13,800 Novell Lan Network Hardware (City Hall) 10,000 10,000 City Computer Software 2,000 2,000 GIS Mapping Work Station 10.000 10.000 $ 39,200 $ 39,200 Community Development Vehicle (Replacement #508) (Inspections) Police Fire Engineering $ 13.000 $ 13,000 13.000 $ 13,000 Marked Vehicles (5) (4 Replacements, 1 New) $ 74,400 (Adopted CIP Lists 7 Replacements, 1 New) $ 114,400 Unmarked Vehicle (1) (Replacement) 13,400 Animal Control Van (1) (Replacement) 15.000 $ 102,400 $ 114,400 Vehicle (Replace Chief's Car Unit # #2) $ 18,000 Multi- Purpose 15 Passenger Vans (2) (New) 42,000 Hurst Tool (Rescue) $ 18.000 $ 18.000 $ 78,000 $ 18,000 GIS Computer Terminal and Software $ 6,000 Survey Total Station 18.000 $ 18.000 $ 24,000 18,000 ,Streets Roller (Replacement # #137) $ 10,000 1 -Ton Dump Truck (Replacement #118) 30,000 $ 30,000 1 -Ton Dump Truck (Replacement #128) 30,000 30,000 1/2 Ton Pickup (Replacement #402) 14,000 1/2 Ton Pickup (Replacement #148) 15.000 $ 99,000 $ 60,000 1995 Vehicles and Equipment (continued) 1995 Proposed Adopted Central Services Maintenance Fuel Recording System (Replacement) $ 10,000 $ 10,000 Floor Hoist (Replacement) 5,000 5,000 Pressure Washer (Replacement) 6.500 $ 15,000 $ 21,500 Parks and Recreation /Tree Conservation 1 -Ton Truck 4 x 4 (Replacement # #311) Pickup (Replacement #309) 3/4 Ton Pickup (Replacement #308) Vehicle (Replacement # #303) 3/4 Ton Pickup 4 x 4 (Replacement #305) Golf Cart Chipper Front Mount Mower (Replacement #339) Bucket /Chipper Truck Water Quality Tipping Bucket Rain Gauges Portable Aerator /Heine Pond Runoff Sampler /Flow Meter Parts Water 5/8 Ton Pickup (Replacement #211) 3" Trash Pump $ 26,000 11,000 15,000 65.000 $ 117,000 $ 6,000 20,000 1.000 $ 27,000 $ 15,000 1.000 $ 16,000 $ 26,000 11,000 15,000 14,000 18,000 5,000 20,000 14,000 $ 123,000 $ 15,000 $ 15,000 TOTAL FOR 1995 $ 530,600 $ 422 100 1996 Data Processing HP Laser Printers 2 @ $1,700 HP Vectra Micromputers 3 @ $4,600 Computer Upgrades 486 2 @ $1,500 City Computer Software GIS Mapping Work Station Hardware & Software Community Development Vehicle (Replacement #507) (Govt Bldgs.) Po ice Marked Vehicles (5) (Replacements) (Adopted CIP Replaces 4 Squads) Animal Control Van Replacement Unmarked Vehicles (2) (Replacements) re Vehicle Refurbishment (Units 9 & 12) $ 125,000 Pumper (Replacement) Engineering Vehicle (Replacement #100) Streets Backhoe (Replacement #123) Sweeper (Replacement #139) Single Axle Dump Truck (Replacment #110) Tandem Dup Truck (Replacement #124) Single Axle Dump Truck (New) 1/2 Ton Pickup (Replacement #148) Central Services Maintenance Personal Computer Copy Machine VEHICLES AND EQUIPMENT BY DEPARTMENT - 1996 Proposed Adopted $ 3,400 13,800 3,000 2,000 10.000 $ 32,200 S 13.000 $ 13,000 $ 76,500 27.400 $ 103,900 $ 125,000 S 14.700 $ 14,700 $ 50,000 96,000 87,000 97,000 87,000 $ 417,000 $ 4,000 5.000 $ 9,000 $ 3,400 13,800 3,000 2,000 10.000 $ 32,200 S 13.000 $ 13,000 $ 58,800 15,000 27.400 $ 101,200 $ 232.000 $ 232,000 S 14.000 $ 14,000 $ 96,000 87,000 87,000 15.000 $ 285,000 1996 Vehicles and Equipment (continued) 1996 Parks and Recreation /Tree Conservation Vehicle (Replacement #302) Vehicle (Replacement #303) Utility Truckster (New) 3/4 Ton Pickup (Replacement #316) 3/4 Ton Pick -up (Replacement #317) Compact Pick -up (New) Front Mount Mower (Replacement #339) Park Sweeper (New) Skid Steer Loader (Replacement #325) Tree Spade (Replacement) Water Quality Portable Aerator /Carlson Lake Hydrolab Monitor Runoff Sampler /Flow Meter Parts Water 3/4 Ton Pickup (New) Sanitary Sewer 1 -Ton with Utility Body and Hoist (Replace #215) TOTAL FOR 1996 $ 889.800 $ 864.400 Proposed Adopted $ 14,000 14,000 8,000 15,000 15,000 12,000 14,000 $ 92,000 $ 20,000 7,000 1.000 $ 28,000 S 20.000 $ 20,000 S 35.000 $ 35,000 $ 14,000 8,000 15,000 15,000 15,000 15,000 25,000 25.000 $ 132,000 S 20.000 $ 20,000 S 35.000 $ 35,000 1997 Proposed Adopted Data Processing HP Laser Printers 2 @ $1,700 $ 3,400 $ 3,400 HP Vectra Micromputers 3 @ $4,600 13,800 13,800 Novell Lan Network Equip /Hardware (City Hall) 10,000 10,000 Novell Lan Network Software (City Hall) 5,000 5,000 City Computer Software 2,000 2,000 GIS Mapping Work Station Hardware & Software 10.000 10.000 $ 44,200 $ 44,200 Community Development Vehicle (Replacement #503) (Inspections) S 13.000 $ 13.000 $ 13,000 $ 13,000 Police Marked Vehicles (9) (Replacements) (Adopted CIP Replaces 6 Squads) Unmarked Vehicles (1) (Replacement) Fire Pumper Trucks (1) (Replacement ?) Squirt Device (New) Aerial Device Engineering Vehicle (Replacement #104) Streets Air Compressor (Replacement #133) Sweeper (Replacement #138) Single Axle Dump Truck (Replacement //119) 1 - Ton Sign Truck (Replacement //127) 4 x 4 Pick -up Truck (Replacement #149) Central Services Maintenance Truck and Car Wash VEHICLES AND EQUIPMENT BY DEPARTMENT - 1997 $ 142,200 14.000 $ 156,200 $ 204,000 380,000 $ 584,000 S 20.400 $ 20,400 $ 15,000 96,000 87,000 30,000 15.000 $ 243,000 S 50.000 $ 50,000 $ 90,000 14.000 $ 104,000 S 600.000 $ 600,000 $ 15,000 96,000 87,000 30,000 15.000 $ 243,000 1997 Vehicles and Equipment (continued) 1997 Parks and Recreation /Tree Conservation 3/4 Ton 4x4 Pickup (Replacement #304) Tractor (Replacement #323) Seven Gang Mower and Reels (Replacement #327) Trail Sweeper Bucket Truck (Replace #313) Water Ouality Portable Aerator /Thomas Lake §anitary Sewer 1 Ton Truck (Replacement #213) Mini -Van (Replacement #208) TOTAL FOR 1997 TOTAL 1994 - 1997 Proposed Adopted $ 18,000 35,000 15,000 14,000 $ 82,000 $ 20,000 $ 80.000 $ 80,000 $ 30,000 $ 30,000 16.000 $ 46,000 $ 30,000 $1.258,800 $1.114.200 $3.260.300 $2.960,200, Data Processing HP Laser Printers 4 @ $1,700 $ 6,800 HP Vectra Microcomputers 6 @ $4,600 24,000 Novell Lan Network Hardware 20,000 Novell Lan Network Software 8,000 Computer Tables 1,000 City Computer Software 5,000 GIS Mapping Workstation Hardware and Software 12.000 $ 76,800 Community Development Vehicle (Replacement #509) Police 1998 Provosed Marked Vehicles (3) (Replacements) Unmarked Vehicles (2) (Replacements) 3- Position Dispatch Console 28 Channel Transmission Recorder Fire Vehicle Refurbishment (Units 10 & 13) $ 100.000 $ 100,000 Streets VEHICLES AND EQUIPMENT BY DEPARTMENT - 1998 Tractor (Replacement # #126) Loader with Wing & Plow (New) Tandem Dump Truck (Replacement # #125) Single Axle Dump Truck (Replacement # #129) 1 -Ton Dump Truck (Replacement #121) 1 -Ton Dump Truck (New) 3/4 Ton 4/4 (Replacement #105) 3/4 Ton Pickup (Replacement #146) 3/4 Ton Pickup (Replacement #147) S 16.000 $ 16,000 $ 48,900 28,600 280,000 45.000 $ 402,500 $ 35,000 150,000 97,000 87,000 30,000 30,000 18,000 14,000 14.000 $ 475,000