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03/02/2010 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING March 2, 2010 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE f. 1 II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item p to be pulled for discussion) I• a A. APPROVE MINUTES P �l B. PERSONNEL ITEMS P >a C. APPROVE Check Registers P D. APPROVE temporary 3.2 percent malt liquor (beer) license for the Eagan Lions Club for the Fourth of July celebration (July 2 -4, 2010) and waive the $25 license fee 1-j E. ACCEPT a Partnership Donation from City and County Credit Union for the 2010 Market Fest Entertainment Series. �. Ind F. ACCEPT a Partnership Donation from Rasmussen College for the 2010 Eagan Market Fest. {?i9 G. APPROVE Redevelopment Investment Grant Agreement and Authorize Preparation of Plans and Specifications for Contract 10 -06 (Gold Trail (Woodhaven Park) — Trail Improvements) H. APPROVE Plans and Specifications for Contract 10 -08 (Citywide Sanitary Sewer Lining) I. DIRECT Staff to Prepare Submittal of Response to Request for Information for Google Fiber for Communities Initiative J. ACCEPT a Donation from Dakota Electric for the Home and Leisure Show P5a,K. APPROVE Tree Contractor License for Precision Landscape & Tree Service P53 L. APPROVE Final Payment for Contract 08 -01 (Holland Lake Lift Station — Storm Sewer Improvement) -fir j M. RECEIVE Petition to Vacate Public Right -of -Way (MVTA Cedar Grove Transit Station) V. PUBLIC HEARINGS �9(p A. VACATION OF PUBLIC RIGHT OF WAY — Hunter Lane (Greensboro Addition) P `3q B. PROJECT 1016R, Ames Crossing Road (New Street and Utility Improvements) f Idy C. PROJECT 1012, Duckwood Drive and Station Trail (New Street and Utility Improvements) VI. OLD BUSINESS VII. NEW BUSINESS 15aA. CONDITIONAL USE PERMIT — Factory Motor Parts - A Conditional Use Permit for outdoor storage of trucks, trailers and other vehicles Located at 2782 Eagandale Blvd. It4eB. INTERIM USE PERMIT — Max Steininger Inc. - An Interim Use Permit to allow a concrete recycling D facility located at 3089 Neil Armstrong Blvd. o Jq C. INTERIM USE PERMIT — Wenzel Heating & A/C (Gregory Preusse)- An Interim Use Permit to allow overnight parking up to six (6) vehicles located at 4145 Old Sibley Hwy. �c�dt D. CONDITIONAL USE PERMITS — Think Mutual Bank (HTG Architects) - A Conditional Use Permit to allow a pylon sign and to allow a drive thru for a bank located at 4245 Johnny Cake Ridge Road. Pia E. CONDITIONAL USE PERMIT and VARIANCE — Lebanon Hills Park (Dakota County Parks) - A Conditional Use Permit for a comprehensive sign package and a Variance for new entrance signs and kiosks that exceed size requirements located at 860 & 1100 Cliff Road and 1350 Carriage Hills Dr. VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no items at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public. Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Evan demo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 2010 SUBJECT: AGENDA INFORMATION FOR MARCH 2, 2010 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the March 2, 2010 City Council agenda, the following items are in order for consideration. Agenda Information Memo March 2, 2010 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the February 16, 2010 Regular City Council meeting and the February 9. 2010 Special City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the February 16, 2010 Regular City Council meeting are enclosed on pages 3— through S • Minutes of the February 9, 2010 Special City Council meeting are enclosed on pages I through ID - 0 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 16, 2010 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, February 16, 2010 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. Also present were City Administrator Tom Hedges, City Planner Mike Ridley, Public Works Director Tom Colbert, Community Development Director Jon Hohenstein, Assistant City Engineer John Gorder, City Attorney Mike Dougherty and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator noted there would be two items added to the Consent Agenda as items T and U. Mayor Maguire added an item under Recognitions and Presentations. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATIONS Assistant to the City Administrator Miller provided an update in regard to the City's goal of 150,000 pounds of donated food as part of the City's 150th Anniversary celebration. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the February 1, 2010 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Susan Kroeger, part time(.6 FTE) Police Clerical Technician. 2. It was recommended to approve the hiring of Susan Peterson, part time (.6 FTE) Police Clerical Technician. 3. It was recommended to change the status of M Knoll from .6 FTE part time to 1.0 FTE vacancies created from two resignations previously named in Item 1. 4. It was recommended to change the status of M Lutofsky from .5 part time to 1.0 FTE (full time) 5. It was recommended to approve the hiring of an HR Specialist to be named. C. It was recommended to ratify the check registers dated February 4, 2010 as presented. D. It was recommended to approve the City's Investment Policy as revised. E. It was recommended to approve Tree Contractor Licenses for S & S Tree Specialists and Valley Tree Services, Inc. F. It was recommended to authorize Comcast to implement a revised late fee of $8 and a revised late fee procedure per the terms of its January 19, 2010 letter, as long as those procedures remain in compliance with the terms of the Eagan cable franchise. G. It was recommended to approve a Shows License and Parade Permit, and waive fee for the Funfest Ambassador Coronation for July 4 Funfest Committee. R City Council Minutes February 16, 2010 Page 2 �y H. It was recommended to approve the 2010 July 4th fireworks display contract with RES Specialty Pyrotechnics in the amount of $24,500 and authorize the Mayor and City Clerk to sign all appropriate documents. I. It was recommended to accept the donation of a Dell Computer valued at $3,000 through the Office of Juvenile Justice and Delinquency Prevention (OJJDP). J. It was recommended to authorize the issuance of Request for Proposals for insurance broker services and authorize the advertisement for bids. K. It was recommended to approve a contract not to exceed $200,000 with ThemeScapes, Inc for the final design and construction of a themed amenity to be constructed at Cascade Bay. L. It was recommended to approve a 120 -day extension of time to record the final subdivision for The Oaks of Bridgewater 3rd Addition, located at 3862 Bridgewater Drive. M. It was recommended to receive the Draft Feasibility Report for Project 1015, (Blackhawk Road — Street Improvements) and schedule a public hearing to be held on March 16, 2010. N. It was recommended to approve an update to the City of Eagan's Special Assessment Policy addressing premature infrastructure failure and authorize immediate implementation of said policy amendment. O. It was recommended to approve the plans and specifications for Contract 10 -02 (Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 1, 2010. P. It was recommended to approve a one month extension of time to record the final plat for Cedar Grove Park and Ride, consisting of 9 aces, located at 4035 Nicols Road. Q. It was recommended to approve the Scenario A list of proposed energy conservation and capital projects for select City buildings and authorize implementation utilizing EECBG funds. Authorize staff to enter into a guaranteed savings contract for construction management with the firm of McKinstry and designate the Director of Parks and Recreation to sign associated project documents. R. It was recommended to approve an amendment to the agreement with Dakota County and Inver Grove Heights to conduct the Regional Roadway System Visioning Study (RRSVS) and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to approve the On -Sale Wine, Sunday Wine and 3.2 percent malt liquor license for Smashburger Acquisition - Minneapolis, Inc., dba Smashburger, 1270 Promenade Place. T. It was recommended to approve a Premise Permit for Finnegans Community Fund to conduct pull -tab and bar bingo operations at Green Mill Restaurant, 1940 Rahncliff Court. U. It was recommended to approve a Massage Therapy Establishment License for Jennifer Mikle, (A Touch of Solitude, LLC) to be located at 1570 Century Point. PUBLIC HEARINGS City Administrator Hedges introduced this item regarding Project 1008, Lexington Parkview street improvements. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1008 (Lexington Parkview — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 OLD BUSINESS There were no old business items. City Council Minutes February 16, 2010 Page 3 NEW BUSINESS ORDINANCE AMENDMENTS — CITY OF EAGAN City Administrator Hedges introduced this item regarding Ordinance Amendments to Chapter 11 of the City Code related to general provisions, signage, use districts and overlays, and performance standards. City Planner Ridley gave a staff report. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve Ordinance Amendments to Chapter 11, specifically as they relate to general provisions, signage, use districts and overlays, and performance standards. Aye: 5 Nay: 0 ORDINANCE AMENDMENT — CITY OF EAGAN City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapter 11 relating to the expiration of conditional use permits. City Planner Ridley gave a staff report. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve an Ordinance Amendment to Chapter 11, specifically as it relates to the expiration of conditional use permits. Aye:5 Nay:0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE Assistant to the City Administrator Miller discussed proposed correspondence to the Metropolitan Airports Commission with comments to the MSP Long Term Comprehensive Plan. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve correspondence to the Metropolitan Airports Commission with comments to the MSP Long Term Comprehensive Plan on behalf of the City of Eagan. Aye: 5 Nay: 0 The regular Council meeting was adjourned at 7:20 p.m. to immediately convene a meeting of the Economic Development Authority. The regular Council meeting was reconvened at 7:30 p.m ADMINISTRATIVE AGENDA There were no items that required action. VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:30 p.m. Aye: 5 Nay: 0 Date N Administrative Secretary / Deputy Clerk MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 9, 2010 5:30 P.M. EAGAN ROOM — EAGAN MUNICIPAL CAMPUS City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Community Development Hohenstein, Chief Financial Officer Pepper, Water Resources Coordinator Macbeth, Superintendent of Parks Olson, and Parks and Recreation Director Johnson. I. ROLL CALL AND AGENDA ADOPTION Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda. Aye: 5; Nay: 0 Mayor Maguire noted that the last of the service men and women from the 34th infantry (Red Bulls) is returning home tonight. II. VISITORS TO BE HEARD There were no visitors to be heard. II. MEETING WITH METROPOLITAN COUNCIL REPRESENTATIVES Mayor Maguire welcomed Metropolitan Council Representative Dan Wolter (District 15) and Representative Wendy Wulff (District 16). The Metropolitan Council representatives introduced themselves and the members of the Metropolitan Council staff who were also in attendance. Mayor Maguire summarized the priorities and issues of the City for the Met Council representatives, and City Administrator Hedges provided additional background on the priorities. The City Council and Metropolitan Council representatives discussed the timeline for the completion of the Comprehensive Guide Plan reviews, inflow and infiltration, livable communities demonstration grants, regional roadway priorities and regional transit priorities. Mr. Pat Bollen, staff from the Metropolitan Council, noted that the City's Comprehensive Guide submittal appears complete pending formal approval in April. Mayor Maguire noted the importance of the timing for the Comprehensive Guide Plan approval given the efforts underway to build the new Fire Safety Campus. Special City Council Minutes February 9, 2010 Page 2 The City Council and the Metropolitan Council representatives also discussed the current status of the Minnesota Valley Transit Authority. Representatives Wulff and Wolter noted that there is no effort underway on the part of the Metropolitan Council to absorb the work of the MVTA; rather, the MVTA provides a needed and viable service to the south metro area. Mayor Maguire thanked Representatives Wolter and Wulff for attending the meeting. IV. CONSIDERATION OF ENERGY BLOCK GRANT PROGRAM City Administrator Hedges introduced the item noting that in late 2009, the City received notice of $657,100 in stimulus funding available to the City through the Federal DOE Energy Efficiency and Conservation Block Grants Program. Mayor Maguire welcomed consultants from the consulting firm of McKinstry, who were hired to conduct a preliminary energy audit of City buildings and to assist in the preparation and submission of the application required to procure the grant. The consultants from McKinstry provided background on the grant as well as the proposed project scope. The City Council discussed the proposed projects to be funded via the grant. The Council also discussed projects that were determined not to be used with the grant funding. Parks and Recreation Director Johnson noted that those projects identified as improvements, but were not selected to be funded via grant dollars, would continue to be considered as part of the renewal and replacement and capital improvement budget processes. The City Council provided direction to proceed with the formal approval of the project at a future City Council meeting. V. COMPREHENSIVE UTILITY RATE STUDY UPDATE City Administrator Hedges introduced the item noting that in June 2009 the Council authorized staff to engage Springsted, Inc. to complete a rate study for all public utilities. Hedges added that the purpose of the study is to assist the City in adopting a water rate structure that encourages water conservation, as required by state law, as well as to review all utility rates in relation to long -term operating and capital financing requirements, and recommend changes as appropriate. Mr. Hedges noted that this item was before the Council at the October 13 Council workshop at which time the Council directed the matter for further consideration to the Finance Committee, who have since met with Springsted representatives and staff to provide additional input on tiered water rates and on the timing of implementation of the new rates. Mayor Maguire welcomed Patty Kettles of Springsted, Inc., who presented a report of Springsted's rate recommendations for all utilities. The City Council discussed the proposed rate study and structure. 7 Special City Council Minutes February 9, 2010 Page 3 The City Council expressed their support for the rate structure being suggested and directed that the proposed rates be included on an upcoming City Council meeting agenda for formal consideration. VI. ELECTION JUDGE PRECINCT AND TASK ASSIGNMENTS City Administrator Hedges introduced the item noting that in August 2008 the Council directed staff to review the City's ordinance pertaining to the approval of election judges. Hedges noted that since that time, through both meetings of the City Council as well as the Ad Hoc Election Judge Appointment Committee directed by the Council, it was determined that no changes to the election judge screening /qualifications for eligibility included in the approval process are appropriate and necessary; however, the City Council has expressed an interest in further exploring a process for additional City Council vetting of election judge precinct placement and task assignments. City Administrator Hedges noted that the Ad Hoc Election Committee has recommended that the Council further discuss whether the Council as a body would like to provide additional feedback to staff on the list of precinct placement and tasks of candidate judges presented for appointments. The City Council discussed the current system in place with regard to the appointment of election judges. Upon further discussion, the City Council directed staff to prepare a list of election judge candidates to be sent out to the City Council two weeks in advance of a regularly scheduled City Council meeting in order that the Council could consider the specific precinct assignments as an item on the Administrative Agenda. The Council noted that any feedback that individual City Councilmembers have regarding the proposed election judges should be provided directly to the City Clerk, Director of Administrative Services, and City Administrator in order that the feedback can be compiled and reported to the City Council in preparation for the formal consideration of the election judge precinct assignments under the Administrative Agenda. The City Council also directed staff to prepare a letter to the legislative delegation requesting that should the legislature wish to change the 2010 primary date from September 14 to August 10, then they should do so early in the session to allow cities proper time to conduct the necessary steps to carry out an election. VII. CONSIDERATION OF RESOLUTION IN SUPPORT OF COMPLETE STREETS City Administrator Hedges introduced the item noting that at the January 12 Special City Council meeting, during the joint meeting with the Eagan legislative delegation, the Council discussed the concept of Complete Streets, which promotes streets that are safe and convenient for all users, including pedestrians, bicyclists, transit riders, and motor vehicle drivers of all ages and abilities. Mayor Maguire noted that Complete Streets legislation is being proposed by Representative Obermueller. 10 Special City Council Minutes February 9, 2010 Page 4 The City Council discussed the Complete Streets program and its impact on Eagan. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the resolution expressing support of a statewide Complete Streets Policy. Aye: 5; Nay: 0 VIII. FURTHER DISCUSSION OF ENERGY & ENVIRONMENT COMMISSION AND CIVIC ENGAGEMENT TASK FORCE City Administrator Hedges introduced the item noting that at the 2009 Goals retreat, the Council discussed their interest in dialoguing further about the formation of a task force and /or advisory commissions to address the issues of civic engagement and energy & environment. Mr. Hedges added that the Council previously discussed the two possible commissions /task forces at the November 10, 2009 Special City Council meeting, and directed at that time that the proposals be refined to suggest that an Energy and Environment Commission would serve as an advisory commission of the Council, while the topic of civic engagement would be better suited for a task force with a defined timeline and deliverables. The City Council discussed the proposed Energy and Environment Advisory Commission and a Civic Engagement Task Force. The City Council expressed their support for the Energy and Environment Commission to meet on a bi- monthly basis, alternating with the Airport Relations Commission meeting. The Council suggested that the Commission prepare a recommended work plan, in order to identify focus areas of the Commission. The Council also suggested a joint meeting with the City Council early in the Commission's schedule. The Council expressed their interest in having Assistant to the City Administrator Miller staff the Commission as it is being created, with a review after one year by the City Administator as to whether it would be appropriate for a different staff person to continue with its operations. The Council expressed an interest in reviewing the scope and work of the Commission after its first two years to determine whether the Commission is appropriate to continue on as an advisory commission. It was suggested that the Commission focus on items that have a financial payback and /or a potential funding opportunity. The Council directed advertising for the commission to begin in February, with appointments to be made with the other advisory commissions in April. The City Council discussed the formation of a Civic Engagement Task Force. The Council noted their desire to have up to 13 people on the task force and provided consensus with the proposed 6 month timeline. It was the Council's consensus that the task force would have a deliverable of identifying and cataloging civic organizations and community volunteering opportunities within the community to promote involvement and identify gaps in service areas not currently being met. The Council noted that recommendations of the task force could include a resource that could serve as a clearing house /access point to get information on volunteer opportunities across the City. The Council noted they would also seek recommendations as to tactics, programs, and resources that could be disseminated to the public to promote civic engagement. It was suggested that two Councilmembers serve on the task force. The Council directed staff to revive the task force description per the input at tonight's meeting and present the revised description to the City Council for further review at a future City Council workshop. Special City Council Minutes February 9, 2010 Page 5 IX. OTHER BUSINESS There was no other business. X. ADJOURNMENT Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn the meeting at 9:30 p.m. Aye: 5; Nay: 0 /0 Agenda Information Memo March 2, 2010 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Recognize the resignation of Dan Olsen, Park Maintenance. FACTS: At this time, Parks & Recreation will not replace the position and will hold the vacancy open for continued evaluation. ATTACHMENTS none lC Agenda Information Memo March 2, 2010 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated February 11, 2010 and February 18, 2010 as presented. ATTACHMENTS: • Check registers dated February 11, 2010 and February 18, 2010 are enclosed without page number. la Agenda Information Memo March 2, 2010, Eagan City Council Meeting D. APPROVE TEMPORARY 3.2 PERCENT MALT LIQUOR (BEER) LICENSE FOR THE EAGAN LIONS CLUB FOR THE FOURTH OF JULY CELEBRATION (JULY 2 -4, 2010) AND WAIVE THE $25 LICENSE FEE ACTIONS TO BE CONSIDERED: To approve the temporary 3.2 percent malt liquor (beer) license for the Eagan Lions Club for the Fourth of July celebration (July 2 -4, 2010) and waive the $25 license fee. FACTS: ➢ The Eagan Lions Club has requested a temporary malt liquor (beer) license be issued to them for the Fourth of July celebration, July 2 -4, 2010. ➢ The application form has been submitted and deemed in order by staff. The Eagan Lions Club is requesting that the $25.00 license fee be waived. ATTACHMENTS (3): Letter and temporary license procedures from Lions Club enclosed on pages through P—. /13 EAGAN LIONS CLUB January 22, 2010 The Eagan Lions Club would like to request that the city waive the $25.00 Fee for the Liquor License for the 4`h of Julyo Thank You JERRY MARKO j� The Eagan Lions Club has a long history of supporting many community events throughout Eagan. Foremost, we support and assist the Eagan 4th of July Funfest Committee with several aspects of the annual 4th of July festivities in Eagan's Central Park. Specifically, we continue to provide an annual cash donation to help defray the costs of live music and other funfest entertainment, we also provide volunteers to assist with the parade route setup and parade day lineups, and participate in the parade. Additionally, the Eagan Lions Club has hosted and staffed a "beer garden" during the hours of Funfest activities in Central Park. This Beer Garden allows us to raise awareness of Lions Clubs International and raise funds which are returned to the community via donations to Funfest, local high schools, Boy and Girl Scouts, local food shelves, and individual Eagan citizens with special needs. This beer garden provides for the safe and controlled distribution, monitoring and consumption of alcoholic beverages by discouraging attendees from bringing in their own beverages. It is our intent to help Funfest remain the safe and family friendly event that it has always been known for, and as such, request that you accept our application for a temporary permit. Specific to the City Procedures, we submit the following: • That all State and City Ordinances will continue to be followed. • Alcohol sales will be controlled by the Eagan Lions Members via wristbands (different colors each day) affixed by a Lions Member, which can only be obtained by legal age individuals upon valid photographic proof of age (e.g. drivers license). See Security Plan attached • Consumption, in accordance with Eagan Ordinance, is allowed within the Central Park grounds (excluding parking lots) and will be encouraged only within the core area where the food vendors and stage are placed (within the oval walking path). See Site Plan attached. • The Eagan Lions will have at least one designated on -site manager (also known as our "key holder ") on the Funfest grounds during the hours of the festival. Please contact the Eagan Lions or Eagan 4th of July Funfest Committee if you have any questions or would like further information. Sincerely, Raleigh Seelig /5� Security Plan All items listed will be performed by Eagan Lion Members unless noted. Alcohol sales will occur only during the hours of Funfest and only from the designated tent location. 2. Alcohol sales will be made only by Eagan Lion Members to legal customers. I Alcohol sales will be made only to individuals wearing the correct wristband. 4. Wristbands will be distributed only to individuals who present valid photo ID and are of legal age and are not obviously intoxicated. 5. Different color wristbands will be used daily. 6. Sales will conform to all applicable City and State Laws (including no sales to obviously intoxicated persons). 7. Lions and Funfest Directors will frequently walk the Funfest grounds and perimeter to discourage consumption beyond the main vendor /activity area (see Site Plan). This will be accomplished via passive requests versus active "enforcement ". 8. Any disturbances or compliance issues will be handled in accordance with the Funfest Emergency Procedures document (primarily contact 911 and ensure safety of attendees). 9. Eagan Police are encouraged to patrol the grounds and surrounding areas as part of their normal duties and /or patrols during Funfest and if additional alcohol beverage security is required by the City during any portion of the event, Funfest and /or the Eagan Lions will provide. Agenda Memo March 2, 2010 Regular City Council Meeting E. ACCEPT a partnership donation from City and County Credit Union for the 2010 Market Fest entertainment series. ACTION TO BE CONSIDERED: Accept a donation of $4,000 from City and County Credit Union for the 2010 Eagan Market Fest entertainment series and 50 percent of the cost for Market Fest bags for the grand opening promotion ($250 value). FACTS: • The Market Fest 2010 season is planned and ready to provide a farmers market, artisan market, food and music for the community to enjoy every Wednesday evening from June 30 through September 15. • The weekly event has become a very popular gathering spot for the community to re- connect and has seen tremendous growth since it began in 2007. • Donation dollars were budgeted for 2010 to allow this tree community program to be hosted by interested local partners. For 2010, City and County Credit Union is the primary sponsor for the entertainment series that will be hosted during the Market Fest. They will be acknowledged at evening events in addition to Market Fest's publicity to the community. • This is the 4"' consecutive year that City and County Credit Union has stepped forward to host the Market Fest entertainment series. ATTACHMENTS: None Agenda Information Memo March 2, 2010 Eagan City Council Meeting F. ACCEPT a partnership donation from Rasmussen College for the 2010 Eagan Market Fest event. ACTION TO BE CONSIDERED: Accept a partnership contribution of $1,500, limited number of items to be given away for Health & Wellness Night and volunteer support from Rasmussen College as a partner for the 2010 Eagan Market Fest event. FACTS • The Eagan Market Fest has been a very successful growing community event hosted at Central Park over the last few years. • Rasmussen College approached the City of Eagan for opportunities to donate money, supplies or volunteers that would help enhance this popular event. • Donation /sponsorship dollars were budgeted for 2010 to allow this community program to be hosted by interested local partners. • Rasmussen College has asked to contribute $1,500, a limited number of items to be given away during the Health and Wellness Night of Market Fest as well as volunteer support to help during the event. • Rasmussen College has made a commitment to be a year -long volunteer partner supporting Parks and Recreation's large special events, not just for Market Fest. ATTACHMENTS: • None. le Agenda Information Memo March 2, 2010 Eagan City Council Meeting G. ACKNOWLEDGE APPROVAL OF REDEVELOPMENT INCENTIVE GRANT/ CONTRACT 10 -06, GOLD TRAIL,/ WOODHAVEN PARK TRAIL IMPROVEMENTS ACTION TO BE CONSIDERED: Acknowledge approval of Redevelopment Incentive Grant (RIG) from Dakota County Community Development Authority and authorize preparation of plans and specifications for Contract 10 -06 (Gold Trail/ Woodhaven Park Trail Improvements). FACTS: • The Dakota County Community Development Agency has allocated up to $1.2 million per year for its Redevelopment Incentive Grant (RIG) Program, which was created to assist cities and development entities in the County in meeting their redevelopment goals and to further the goals of the CDA. The maximum grant award is $250,000 per community. • On December 1, 2009, the FDA authorized submittal of a RIG application for $250,000 to support eligible activities in the Cedar Grove Redevelopment, including the next phase of building demolition, public improvement and site costs related to the Doran apartment project and $55,000 for the construction of a trail to provide pedestrian connections between Cedar Grove Parkway and lower Woodhaven Park along Gold Trail. • On February 11, 2010, the CDA Board approved the EDA application in the full amount requested including the $55,000 allocation for the trail. The grant agreement is being drafted and will be placed on a future EDA agenda for final ratification. • With the grant funds available, Contract 10 -06 provides for the construction of approximately 1,500 feet of 8 -feet wide bituminous trail improvements along the south side of Gold Trail from Cedar Grove Parkway to the east side of Woodhaven Park within the Cedar Grove neighborhood. • Based on the schedule identified with the grant, it would be appropriate for the City Council to authorize the preparation of detailed plans and specifications by the engineering staff to further refine the scope and design of these improvements. ATTACHMENTS: • Location Map, pagCQD • CDA Letter, page i9 Gold Trail / Woodhaven Park My Of Eap Contract 10 -06 Trail Improvements a� Fig. 1 Engineering Department Location Map CDADakota County Community Development Agency S • • • • • • • • • • • • • • • • • • • • . FEB 18 2010 February 16, 2010 Mike Maquire, Mayor City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Award of Dakota County CDA Redevelopment Incentive Grant Cedar Grove Redevelopment Project Dear Mayor 4r�r ; On February 11, 2010, the Dakota County Community Development Agency (CDA) Board of Commissioners approved the award of a Redevelopment Incentive Grant to the City of Eagan in the amount of $250,000 for the Cedar Grove Redevelopment project. Congratulations! The Redevelopment Incentive Grant program is a Dakota County CDA initiative to assist communities with their redevelopment needs. As such, it represents a significant commitment of local CDA resources. We would appreciate your direct feedback on the value of this program to your community and your honest opinion of its merits. Please note that the Redevelopment Incentive Grant is contingent on the Dakota County CDA's determination that the project meets all program requirements and the City enters into a Grant Agreement, The Dakota County CDA retains the right to make funding contingent upon additional criteria. Thank you for your interest in this new initiative. We look forward to working with you on this project. Please feel free to contact Dan Rogness with any questions at (651) 675- 4464. Sincerely, Mark Ulfers Executive Director cc: Tom Egan, Dakota County Commissioner Tom Hedges, Eagan City Administrator Jon Hohenstein, Eagan Community Development Director a] 1228 Town Centre Drive • Eagan, MN 55123 -1066 tel 651 -675 -4400 • fax 651 -675 -4444 Agenda Inforination Memo March 2, 2010 Eagan City Council Meeting H. CONTRACT 10-08,2010 CITYWIDE SANITARY SEWER LINING ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 10 -08 (Citywide Sanitary Sewer Lining) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 25, 2010 at the Utility Building, located at 3419 Coachman Point, Eagan MN 55122. FACTS: • The rehabilitation of various sanitary sewer lining improvements of about 5,000 linear feet of existing pipe for various areas within the City with the approval of the Sanitary Sewer Operations and Facilities portion of the 2010 -2014 Capital hnprovement Program (CIP) and 2010 operating budget. • All of the construction activity for said improvements has been designed to occur within existing public right -of -way or easements. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. • All notices have been published in the legal newspaper informing contractors of the bid. ATTACHMENTS: • Location Map, page Q-'� M- 1 r i i /r r Terminal Dr. —� —�r w T q of �Gc Cedarvale Dr. & Nicols Rd. Opal Dr. & Emerald Ln. i 4 Y Gf- r IrOle" a RD I r - ■ i .�y 4y k 1 -494 • CU �r �r = 1 r per Pt., e Ln. amond Dr. I I O 2010 Sewer Lining r City Boundary 2010 CIP Work Area_ ■■W 9 Y � �- - - - - -� C City of Eagan Water Bodies Dept. of Public Works Created: February 26 2010 Parks �� Map /orinlormattonal purposes on. J L. WSERSWUBWORK51ProjedsWt"`es\ City of Ea Sandary_ Sewer\ Sanitary_Maint\2009CIPLining8x11PortraA —d Agenda Information Memo Eagan City Council Meeting Consent March 2, 2010 I. DIRECT STAFF TO PREPARE SUBMITTAL OF RESPONSE TO REQUEST FOR INFORMATION FOR GOOGLE FIBER FOR COMMUNITIES INITIATIVE ACTION TO BE CONSIDERED: To direct staff to prepare a submittal in response to the Google Fiber for Communities Initiative and to explore cooperative efforts in this regard if feasible. FACTS: Google has distributed a Request for Information (RFI) to communities interested in having the company install a fiber to the premises (FTTP) broadband system that would be capable of 1 gigabit speeds. This is in comparison to current cable and DSL systems that are typically capable of 20 to 50 megabit speeds, due to their reliance on copper cable for some portion of the distribution system. Google has indicated that its wants to identify a specific number of cities to demonstrate that so- called "open access" systems can be installed and operated effectively. The company is interested in moving this technology forward because it is developing applications that either benefit from or require true high speed broadband greater than those currently available in the market. At the recommendation of Eagan's Tech Working Group, the City has adopted policies to facilitate the implementation of world class broadband speeds for its residents and businesses. In particular, the Council has directed staff to pursue one or more specific pilot projects to expand broadband capacity within the community. While the Google project would be more substantial than originally contemplated by this direction, it is consistent with its purposes and represents an opportunity to more fully address the goal in the near term if the proposal is successful. While discussion of the opportunity to this point suggests that the City can and should complete and submit an application individually, a parallel discussion is occurring among Dakota County, its cities and Dakota Future, who has been coordinating the County's Intelligent Communities Initiative, regarding the potential for a joint application to be prepared as well. If this collaboration moves forward, there may be benefits in dual tracking an individual and joint application. Proposals are due to Google no later than March 26, 2010. The action requested will permit staff to pursue completion of the RFI questionnaire . ATTACHMENTS: Google questionnaire on pages:3,5- through ,L a� Go �Ie 1600 Amphitheatre Parkway Mountain View, CA 94043 Google Inc. Request for Information Google Fiber for Communities February 10th 2010 Go e. Google Fiber for Communities Google is planning to launch an experiment that we hope will make Internet access better and faster for everyone. We plan to test ultra -high speed broadband networks in one or more trial locations across the country. Our networks will deliver Internet speeds more than 100 times faster than what most Americans have access to today over 1 gigabit per second, fiber -to- the -home connections. We'll offer service at a competitive price to at least 50,000 and potentially up to 500,000 people. From now until March 26th, we're asking interested municipalities to provide us with information about their communities through a Request for Information (RFI), which we'll use to determine where to build our network. Request for information Google is asking local governments and residents to express their interest in our fiber optic trial and to provide information about their respective communities by completing our request for information. For local government (Exhibit A) Tell us how much your community would like to join the trial and about existing facilities and resources in the community. For residents and community groups (Exhibit B) If you'd like a Google fiber optic trial in your community, complete this section of the request for information. Go�- .::glee Contents Google Fiber for Communities .............................. 2 ................. ............................... 1. Introduction .............. ............................... 4 2. Legal Statements ...... ............................... 5 3. Instructions to Respondents 6 ................................................ ............................... 4. FAQ ......................... ............................... .................. For local government (Exhibit A)............ 9 ..................................... ............................... 1. General information ..................................................................................................... ..............................9 2. Background information about your community ...................... .......................10 ......... ............................... 3. Collaborating on a Google fiber trial .... ............................... ................ ..............13 ....... ............................... 4. Your community's support .................... ............................... ... .............................14 ..... ............................... 5. Facilities and resources ......................... ............................... ... .............................15 ..... ............................... 6. Construction methods . ............................... .................... ...............20 ............................ ............................... 7. Regulatory issues .................................. ............................... ..........21 ........................... ............................... For residents and community groups (Exhibit B) ........................................................... .............................22 AdditionalInformation ......................................................................... ............................... .......22 3 a,� Go��Ie, 1. Introduction What is Google doing, and what does it seek to achieve? Imagine sitting in a rural health clinic, streaming three - dimensional medical imaging over the web and discussing a unique condition with a specialist in New York. Or downloading a high - definition, full - length feature film in less than five minutes. Or collaborating with classmates around the world while watching live 3 -13 video of a university lecture. Universal, ultra high -speed Internet access will make all this and more possible. We've urged the FCC to look at new and creative ways to get there in its National Broadband Plan — and now we're announcing an experiment of our own. Google is planning to build and test ultra -high speed broadband networks in a small number of trial locations across the country. We'll deliver Internet speeds more than 100 times faster than what most Americans have access to today with 1 gigabit per second, fiber -to- the -home connections. We'll offer service at a competitive price to at least 50,000 and potentially up to 500,000 people. As a first step, we're putting out a request for information (RFI) to help identify interested communities. We welcome responses from local government, as well as members of the public. Our goal is to experiment with new ways to help make Internet access better and faster for everyone. Here are some specific things that we have in mind: Next generation apps: We want to see what developers and users can do with ultra high- speeds, whether it's creating new bandwidth - intensive "killer apps" and services, or other uses we can't yet imagine. New deployment techniques: We'll test new ways to build fiber networks, and to help inform and support deployments elsewhere, we'll share key lessons learned with the world. Openness and choice: We'll operate an "open access" network, giving users the choice of multiple service providers. And consistent with our past advocacy, we'll manage our network in an open, non - discriminatory, and transparent way. Like our WiFi network in Mountain View, the purpose of this project is to experiment and learn. Network providers are making real progress to expand and improve high -speed Internet access, but there's still more to be done. We don't think we have all the answers — but through our trial, we hope to make a meaningful contribution to the shared goal of delivering faster and better Internet for everyone. Key Events & Projected Dates: • Issuance of request for information: February 10, 2010 • Response Deadline: March 26, 2010 Google reserves the right to modify any of these dates. Any changes will be published on this website. 913, Go- :=ale. 2. Legal Statements Confidential Information Notice Google does not seek any proprietary or confidential information as part of your response. Accordingly, please do not submit any information that you do not want to become publicly available. Google will not be under any obligation to treat submissions as confidential and Google may disclose submissions to third parties as part of the evaluation process. All information and data contained in your response should be submitted on an unrestricted basis. Disclaimers Legal Status This RFI does not constitute, and should not be interpreted as, a contract between Google and any entity or person for the performance of any obligation. Instead, the RFI seeks to identify required information from communities and to establish a common framework within which an agreement for a fiber trial may be reached. The submission of a response to the RFI, and subsequent evaluation of that response by Google, also does not constitute a contract or any type of agreement between Google and any respondent for the performance of any obligation. Only the execution by Google of a written contract will obligate Google in accordance with the terms and conditions contained in any such contract. All responses to this RFI become the property of Google. Responses to this RFI may not be made by employees of, consultants to or other persons connected with Google. By submitting a response to either portion of this RFI, each respondent certifies that no employee of, consultant to, or other person connected to Google who has been or is associated with the respondent has participated in preparation of the response. Any personal information Google receives as part of the RFI will be used by Google only for purposes of planning and running the services. Google will only share this information with third parties where necessary for planning and running the services. Cost of RFI This RFI does not commit Google to pay any expense incurred by you in the preparation of your response. Go,---,Ste- 3. Instructions to Respondents All responses to this RFI should be submitted through the interactive response forms found on the website: htty: / /www.google.com/apt) serve /fiberrfi. In order to respond to this RFI, you will have one of two options: • Full community response by a local government interested in having its community serve as a trial location Other interested parties and non - governmental respondents, explaining why the trial should be held in the respondent's community. If any item in the Local Government RFI is unclear, a written request for clarification may be sent to Google. Such requests must be sent only through the website by selecting the contact link in your response. An FAQ can be found here: hTa:/ /www.g000gle.com/gppserve /fiberrfi/public /faq The completed response to the RFI (local government or by other interested parties) must be submitted through the website. The interactive response forms are designed to allow you to begin your response, and then save it and come back to it for further work. The response will only be finally complete when you have clicked the "Save and continue" button for the response. Once you have submitted your response, it can no longer be edited. All responses must be submitted no later than 5:00 pm (PT) on the Response Deadline date. Any submission submitted after the deadline will not be accepted; however, Google may make exceptions at its sole discretion. Responses will be evaluated and ranked by a selection team designated by Google iur tl uz l-,ut pkj3,. Google may make a decision on how to proceed with respect to responses at any time without further notice. Upon completion of Google's evaluation, Google will provide information about the responses and next steps. As one possible outcome of the RFI, a short list of responding communities may be asked to provide further information, though this will only occur at Google's discretion. All communications to Google regarding the Local Government RFI must be made solely through the website, please use the contact link in your response. 0 36 GocSle. 4. FAQ What is Google planning to build? Google is planning to build and test ultra -high speed broadband networks in one or more trial locations across the country. We'll deliver Internet speeds more than 100 times faster than what most Americans have access to today over I gigabit per second, fiber -to- the -home connections. We'll offer service at a competitive price to at least 50,000 and potentially up to 500,000 people. Why is Google doing this? Our goal is to experiment with new ways to help make Internet access better and faster for everyone. What criteria will Google use to select the communities for this project? ' Above all, we're interested in deploying our network efficiently and quickly, and are hoping to identify interested communities that will work with us to achieve this goal. We also want to want to work with a community where we can bring significant benefits to residents and develop useful proofs-of-concept that can have a broader impact. For example, we're looking for opportunities to experiment with deployment techniques that can inform and accelerate broadband deployment elsewhere as well. To that end, we'll use our RFI to identify interested communities and to assess local factors that will impact the efficiency and speed of our deployment, such as the level of community support, local resources, weather conditions, approved construction methods and local regulatory issues. We will also take into account broadband availability and speeds that are already offered to users within a community. The RFI is a first step — we plan to consult with local government organizations, as well as conduct site visits and meet with local officials, before announcing our final decisions. When does Google expect to announce a target community? We plan to announce a target community or.target communities this year. How much will the services cost? The final price has not yet been determined, but we intend to offer service at a competitive price. Why would consumers need 1 Gbps connections? In the same way that the transition from dial -up to broadband made possible the emergence of online video and countless other applications, ultra high -speed bandwidth will drive more innovation — in high- 3/ definition video, remote data storage, real -time multimedia collaboration, and others that we cannot yet imagine. It will enable new consumer applications, as well as medical, educational, and other services that can benefit communities. If the Internet has taught us anything, it's that the most important innovations are often those we least expect. When does Google expect to have a 1 Gbps network up and running? Today's announcement is the first of many steps along the way. It's too early to announce a definite launch date, but our hope is to have a network up and running as soon as possible. Right now our focus is on finding the right communities for our trial. What do you mean by "at least 50,000 and potentially up to 500,000 people ?" We have not yet determined the size of the trial, which will be based in large part on the availability of appropriate locations. We expect that we will provide this service to a minimum of 50,000 people and up to as many as 500,000 people, most likely in multiple communities. Can I submit on behalf of a non -city municipality? Yes, we will accept responses from any type of municipality including counties, military bases, reservations, etc. Please use the "local governments" link if you are a government or municipal official; otherwise please use the "residents and community groups" link. Who is allowed to submit a response on behalf of a municipality? Respondents should clearly state the position in which they represent their city. We encourage responses from city managers, elected officials, and mayors. If you do not represent your city, please submit a statement of interest for•residents and community groups. What if I don't have all the information needed to complete the RFI? We are asking municipalities to provide as much information as possible about their location, but all submissions are welcome. Please fill in as many of the fields as you can and let us know of any special circumstances that might be affecting your submission. 3<� For local government (Exhibit A) 1. General information * Required fields Name of governing body: * You can create a name for each response. Name of this response: List communities included in your response: These may be autonomous units of government contained within the boundaries of the responding entity (such as towns within a county), districts or neighborhoods within a town, or adjacent units of government responding together (such as a joint response of multiple counties or towns). Contact person: Name: Title: Address: State: * ZIP (5 Digit): * _ Phone number: Email: * Contact person has authority to provide these answers as the official position of the responding local government? If not, please provide contact information for the local government official who does have such authority: 33 Got::_,SIe. Z. Background information about your community Population (2008): * Populated area in square miles: * Please describe how the population is distributed Median household income ($ per annum)" * Number of housing units: * Number of single family homes: Number of multi - family homes: Number of apartment complexes: Average number of units per apartment complex: Number of gated communities: Average number of housing units per gated community: Approximate percentage of households in entire community with access to broadband Internet service ( %): Approximate percentage of the households in entire community that are currently subscribing to broadband Internet service ( %): 10 3� Terrain: Overall description of terrain: Percentage of plains ( %): Percentage of rolling hills ( %): Percentage of mountains ( %): Percentage other terrain ( %): Climate: Average annual highest temperature (°F): Average annual temperature (°F): Average annual lowest temperature (°F): Average amount of snowfall per year (inches): Average amount of rainfall per year (inches): Goti:-} tg e. Average amount of hurricane or tornado activity in a year (days): Local government: Form of local government (city, town, county, etc.): Local government rule: Home Rule - Limited Rule - Other Source of government decision making (city manager, city council, mayor, etc.): 11 -�55 Go«- :;gle- Utilities: Please list largest utilities and the approximate percentage of the community covered by each provider: Provider Name Coverage ( %) Electric Gas Water Sewer Cable Phone Local economy mix (if available): Number of high tech jobs: Number of manufacturing jobs: Number of education services jobs: Number of other service sector jobs: Colleges and universities (List names and average number of students enrolled at each, if available): Major hospitals/health care facilities (List names): 12 Go Sle. Current providers of high speed Internet service (Company; DSL, Cable modem, wireless, fiber, etc.): Other significant features of your community that could be relevant for this project: 3. Collaborating on a Google fiber trial In this section, we ask you to share how your community would work with Google to enable us to proceed quickly and effectively. Are you, the local government, willing to appoint an individual to serve as a single point of contact (1)? Yes/No (1) A single point of contact to coordinate the local government and community's interactions with Google, to obtain as promptly as possible whatever information Google may require, and to resolve any problems that may arise as quickly and effectively as possible. If so, please describe the responsibilities and authority that this individual will have: Describe any current or planned programs in your community to accelerate and expand adoption and use of broadband Internet access: 13 37 Go - - St Additional reasons you believe that Google should select your community for this project: Please provide a web link to any additional information you wish us to consider. Submissions using Google Maps or YouTube are encouraged: Google is interested in working with communities in which it can rapidly install fiber -optic facilities and offer ultra- high speed Internet access services. Google respects the legitimate responsibility of local governments to preserve and protect community assets, minimize disruption, ensure the safety of the public, address aesthetic concerns and property values, and obtain reasonable compensation for the use of public assets. 4. Your community's support Have you performed any outreach, study or analysis regarding support in your community for this type of trial? Yes/No Describe how you ascertained or plan to ascertain the level of community support for this project (e.g., surveys, public hearings, meetings with community groups, etc.): If possible, describe your community's level of support for this project: 14 38 Go - =81e. Please briefly summarize any additional comments or suggestions you would like to make to Google on behalf of your community: S. Facilities and resources Deployment of a community-wide fiber network will require Google to work closely with local government entities and other organizations. Google seeks to identify resources owned by the community that may assist in the rapid, smooth deployment of a residential fiber optic network. In this section, we ask you to share information about particular facilities and assets within the community that may be used or affected as part of such a facilities deployment, particularly those owned by the local government. Please respond as completely and accurately as possible. Pole Attachments: Please identify the entities, including units of the local government, that own or control utilitypoles in your community: Entity Name: Number of poles owned or controlled: Annual rate per pole for pole attachment: - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): Entity Name: Number of poles owned or controlled: Annual rate per pole for pole attachment: - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): 15 3q Entity Name: Number of poles owned or controlled: Annual rate per pole for pole attachment: - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): If the local government will make its own poles available for attachments by Google, please estimate the number of days to complete the following steps, assuming full cooperation from Google: Negotiation of a master pole attachment agreement: Issuance of permits for individual attachments: Developing specifications for make -ready work: Completing make ready work: If a unit of your local government has access to poles owned or controlled by third parties that it could make available to Google, please provide the following information: Number of poles: Entity or entities that own or control the poles: Rate that you would charge Google ($) per pole per year: Describe any restrictions on your right to make such poles available to Google: Please identify any state or local laws, ordinances, rules or other legal measures that govern access and rates for attachment: 16 KAI Gor, -:ale. Please provide contact information for any entities named above: Conduits: Please identify the entities, including units of local government, that own or control utility conduits in your community: Entity Name: Linear feet of conduit owned or controlled: Annual rate per foot for conduit use ($): - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): Entity Name: Linear feet of conduit owned or controlled: Annual rate per foot for conduit use ($): - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): Entity Name: Linear feet of conduit owned or controlled: Annual rate per foot for conduit use ($): - by telecommunications carriers ($): - by cable system operators ($) - Internet access providers ($): 17 41 Goggle- If the local government will make its own conduits available for use by Google, please estimate the number of days to complete the following steps, assuming full cooperation from Google: Negotiation of a master conduit agreement: Issuance of permits: If a unit of your local government has access to conduit owned or controlled by third parties that it could make available to Google, please provide the following information: Linear feet: Entity or entities that own or control the conduit: Rate that you would charge Google ($) per linear foot per year: Describe any restrictions on your right to make such conduit available to Google: Please identify local laws, ordinances, rules or other legal measures that govern access rights and rates for conduit use: Please provide contact information for any entity named above: Public Rights of Way: Does your local government directly control and administer the use of all public rights of way within its jurisdiction? Describe any other entities that control and administer the use of the public rights of way in your community: 18 W� With respect to your process for managing access to public rights -of -way, please estimate the number of days to complete the following steps, assuming full cooperation from Google: Negotiation, approval, and issuance of a master right -of -way agreement: Issuance of construction permits: Post - construction inspections and approvals: Please indicate the amount or method of calculating all fees and charges for use of the public rights - of -way, including the following (if applicable): Application fees: Linear foot (or other) usage fees: Inspection fees: Other fees or charges: Community sensitivities and policies: Please describe any historical districts or other culturally or environmentally sensitive areas: Please describe your under- grounding plans and policies, if any: * Please identify unique ordinances, rules, policy statements, and other legal measures specific to your community that Google would have to comply in developing a fiber project: 19 �3 6. Construction methods Has your community worked with, studied or evaluated the following types of construction methods for fiber to the home networks: Aerial Trenching Boring Micro - trenching Plow Rock Saw Check approved methods of construction for your community: Aerial Trenching Boring Micro - trenching Plow Rock Saw None /Other Are there other construction methods that are approved for use in construction of fiber to the home or other telecommunications networks in your community? If so, please list them below: 20 IS Goc'sle- 7. Regulatory issues Please describe the local regulatory obligations, if any, that would apply to Google if this project went forward in your community:* Please describe local business obligations and taxes /fees, if any, that would apply to Google if this project went forward in your community: 21 qG- Ga -gle. For residents and community groups (Exhibit B) * Required fields Your name: * Your organization or community group: If you are responding on behalf of an organization or community group, please describe it: City: State: Why should Google build a fiber to the home network where you live? Web link to supporting material (YouTube videos and other creative submissions are encouraged!): Additional Information Check any /all that apply. What kind of Internet services are available where you live? Dial -up DSL Cable modem _ Fiber to the home Wireless 22 MO Other None Don't know What kind of Internet service do you primarily use at home? None Dial -up DSL Cable modem Fiber to the home Wireless Other Don't know What company provides your home Internet service? - AT &T, SBC - Verizon - Qwest - Comcast - Road Runner, Time Warner - Charter - Cox - Cablevision - AOL - EarthLink - NetZero, Juno, B1ueLight - CenturyLink, CenturyTel, Embarq - Other 23 �-7 Googfe. Go �Ie� What is the advertised speed of your home Internet service? Please round to the nearest megabit per second (Mbps). " Less then 1 Mbps" "l -5 Mbps" "5 -10 Mbps" "10 Mbps or faster" "Don't know" What is your actual download speed during the evening? You can use a third -party website like Speedtest.net or Bandwidthp lace. com, or other tools at Measurement Lab, to measure your actual download and upload speeds. "Less then 1 Mbps" "1 -5 Mbps" "5 -10 Mbps" "10 Mbps or faster" "Don't know" What is your actual upload speed during the evening? You can use a third -party website like Speedtest.net or Bandwidthplace.com, or other tools at Measurement Lab, to measure your actual download and upload speeds." "Less then 1 Mbps" "l -5 Mbps" "5 -10 Mbps" "10 Mbps or faster" "Don't know" 24 q-e Goy te. How much does your Internet service cost per month? "Free" " Less then $10" "$10 -20" "$20 -40" "$40 -60" "$60-$80" "$80- $100" "$100 or more" Is your Internet service "bundled" with other services like TV and phone? - Yes How many times in the last month did your high -speed Internet service not work correctly, slow down or frustrate you? "Never it's great!" "1 to 5 times" "6 to 10 times" "More than 10. Boo!" Describe the quality of your home Internet service customer support: 25 �9 What would you like to see improved about your current service? Check all that apply. Lower price Faster speed Higher reliability Better customer support M Sly Go -gle. Agenda Memo March 2, 2010 Regular City Council Meeting J. ACCEPT a donation from Dakota Electric for the Home and Leisure Show. ACTION TO BE CONSIDERED: Accept the donation of $300 from Dakota Electric to support the Home and Leisure Show. FACTS: • Dakota Electric has expressed an interest in participating in the annual Home and Leisure Show hosted at the Eagan Civic Arena. They were unable to staff a booth and asked to make a monetary donation to the event. Dakota Electric made the same monetary donation to the 2009 Home and Leisure Show. • The donation by Dakota Electric will be recognized during the duration of the Home and Leisure Show; March 12, 13 and 14. ATTACHMENTS: None S( Agenda Memo March 2, 2010 City Council Meeting CONSENT AGENDA: K. Tree Maintenance Contractor License for Precision Landscape and Tree, Inc. ACTION TO BE CONSIDERED: Approve Tree Maintenance Contractor License for Precision Landscape & Tree, Inc. dba Precision Tree, 50 South Owasso Blvd. E., Little Canada, MN 55117 FACTS: • Precision Tree, 50 South Owasso Blvd in Little Canada has applied for a tree maintenance contractor license. • This company has held an Eagan tree maintenance contractor license in past years. • All requirements of the application have been met and staff deems the license in order for approval. ATTACHMENTS: None. The application is available for review in the Administration Department. S � Agenda Information Memo March 2, 2010 Eagan City Council Meeting L. CONTRACT 08 -01. HOLLAND LAKE LIFT STATION ACTION TO BE CONSIDERED: Approve the final payment for Contract 08 -01 (Holland Lake Lift Station — Stonn Sewer Improvements) in the amount of $33,876.97 to Geislinger and Sons, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 08 -01 provided for the replacement and upgrade of the existing storm sewer lift (pumping) station located on the north side of Cliff Road near Holland Lake. • The lift station upgrade was included as part of Project 905R, Lebanon Hills Regional Park /Long Acres — Storn Sewer Improvements approved by Council action on May 1, 2007. It accommodates, and completes, the stonn drainage improvements constructed for the conveyance of storm water flows from southeast Eagan into and through, as well as for, Dakota County's Lebanon Hills Regional Park (LHRP) as part of Contract 07 -06. • These improvements are in accordance with the revised Joint Powers Agreement between the City of Eagan and Dakota County approved by the City Council for Lebanon Hills Regional Park Stonn Water Management and Project 905R on October 2, 2007. • These improvements have been completed, inspected by the City's consulting engineer and representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 53 Agenda Information Memo March 2, 2010 Eagan City Council Meeting M. CEDAR GROVE TRANSIT STATION (MVTA) RIGHT -OF -WAY VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public right -of -way formerly known as Old Sibley Highway and Old Sibley Memorial Highway and schedule a public hearing to be held on April 6, 2010. FACTS: • On February 26, 2010, City staff received a letter from Kim Donat of Best & Flanagan LLP, representing the development applicant, requesting the vacation of existing public right -of- way upon the property being platted as the Cedar Grove Transit Station, located west of the intersection of Cedar Grove Parkway and Nicols Road. • The right -of -way was originally part of State Highway 13 in two different locations previous to its current location. The state right -of -way was turned back to the City as upgrades of Highway 13 were constructed in revised locations and became segments of City streets Old Sibley Highway and Old Sibley Memorial Highway prior to the construction of the Cedar Avenue Freeway (Trunk Highway 77) in the early 1980's. • The segment of the Old Sibley Highway right -of -way is no longer used for any public purposes. The portion of the Old Sibley Memorial Highway accommodates existing public and private utilities. • The purpose of the request is to allow the Minnesota Valley Transit Authority (MVTA), in conjunction with the Metropolitan Council, to construct a new transit station along the edge of the Cedar Grove Redevelopment Area that will be a part of the Cedar Avenue Bus Rapid Transit Corridor. • The request would vacate the right -of -way, but reserve the drainage and utility easement for the existing and future utilities within Old Sibley Memorial Highway. All City rights to the Old Sibley Highway right -of -way would be vacated. • Notices will be published in the legal papers and sent to all potentially affected and /or interested utilities for comment prior to the scheduled public hearing. ATTACHMENTS: • Location Map, page. • Legal Description, graphic, To Be Included with Administrative Agenda. SI 2/25/2010 q> City of Eap MVTA Cedar Grove Fig. 1 Transit Station Engineering Department Agenda Information Memo March 2, 2010 Eagan City Council Meeting PUBLIC IIEARINGS A. HUNTER LANE (GREENSBORO 2ND ADDITION) RIGHT -OF -WAY VACATION ACTION TO BE CONSIDERED: Approve the vacation of public right -of -way known as Hunter Lane within Greensboro 2nd Addition, reserving the trail, drainage and utility easement, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On January 5, 2010, as part of the public hearing for Project 1018, Greensboro Additions Street Improvements, Tom and Laura Hood, adjacent property owners, requested the Council vacate the right -of -way that Hunter Lane is located on within Greensboro 2nd Addition. • After approving Project 1018 and the alternate for the removal of Hunter Lane on January 5, the City Council received the petition for this vacation, and set a public hearing for March 2, 2010. to consider vacating said public right -of -way. • The 50' wide public right -of -way was originally dedicated to the City as part of the Greensboro 2nd Addition development. A 28' wide street stub was constructed within the right -of -way with sanitary sewer pipe constructed along the centerline of the street and storm sewer pipe and catch basins constructed at the north end of the street and right -of -way. • The purpose of the request is to remove the rights for a public street within the right -of -way. When Greensboro 2"" Addition was developed in 1987, a street stub (Hunter Lane) was constructed from Greensboro Drive to the north for a local street interconnection with the potential future development of the Carriage Hills Golf Course. There are no houses currently taking access from Hunter Lane. • The site plan layout of the Preliminary Planned Development (PD) for Stone Haven, formerly known as Carriage Hills Golf Course, that was recommended for approval on February 23, 2010, by the Advisory Planning Commission does not provide for any interconnection to Hunter's Lane. • The request would vacate the street rights of the 50' wide right -of -way and maintain the trail, drainage and utility rights over the entire 50' width. • All notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. No objections have been received to date. • This vacation request has been reviewed by the Engineering Division and City Attorney's office and found to be in order for favorable Council action. ATTACHMENTS: • Location map, page S _ • Proposed Easement Vacation, page SlP Q LL-- NO ss a 0 1� Y O J a YANKEE DOODLE RD. Proposed Vacation �G2� Location z ui w Q =m > z 0 F- 0 z_ X W J / WESCOTT ROAD OP Q- 00 00 ti W DIFFLEY ROAD Fff 0 1 � ti Y Z ti- r CLIFF ROAD i 1/22/20-0 Hunter Lane �� City of Eames Fig. 1 Engineering Department Proposed Right -of -Way Vacation Q Proposed Right-of-Way � p Vacation Area z / Q J 3719 W z 3711 3707 3723 0, �� GREENSBORO DRIVE 3704 Proposed Easement Vacation Description: The Right -of -Way of Hunter Lane, Greensboro 2nd Addition, Dakota County, Minnesota, described as follows.. All of Hunter Lane lying north of a line lying 30.00 north and parallel to the centerline of Greensboro Drive as platted as Greensboro 2nd Addition. 10/1 /200) I Hunter Lane City of Ea�a� Proposed Right -of -Way Vaca on Fig. 1 Engineering Department Location Map Agenda Information Memo March 2, 2010 Eagan City Council Meeting B. PROJECT 1016R, AMES CROSSING ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve (or Deny) Project 1016R (Ames Crossing Road — Street & Utility Improvements) and (IF approved) authorize the preparation of detailed plans and specifications, and the acquisition of easements through quick -take eminent domain process, if necessary. FACTS: • On April 21, 2009, the City Council received a petition from Matt Miller, Interstate Partners, the owner and developer of the Boulder Lakes Business Park and authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the utility and street improvements to connect the north and south portions of Ames Crossing Road providing a continuous street connection between Lone Oak Rd. and O'Neill Dr. to serve the development and the surrounding area in northeast Eagan. • The northern portion of Ames Crossing Road, south of O'Neill Dr, was constructed in 2007 with the Novus Addition (Trinity School at River Ridge). The southern portion of Ames Crossing Road, north of Lone Oak Rd, was completed in 2008 with the Boulder Lakes Business Park. • The connection of Ames Crossing Road is in accordance with the Northeast Eagan Areawide Traffic Study to provide access for current and future development in the area. • On September 1, 2009, the City Council held a Public Hearing for Project 1016 — Ames Crossing Road Street & Utility Improvements, authorized the preparation of detailed plans and specifications, and the acquisition of easements through quick -take eminent domain process, if necessary. The feasibility report approved with the project indentified a north - south alignment of the Ames Crossing Road extension located within easements to be acquired solely from the Cole Family property. • In subsequent meetings between City staff, affected property owners (Cole Family Enterprises, representatives of Northwest/ Delta) and the petitioner (Interstate Partners), another alignment option was discussed that provides for curving Ames Crossing Road to the west for possible future public roadway extension through the Northwest/ Delta property to Northwest Parkway. Representatives of Northwest/ Delta have indicated that the potential public roadway extension would provide access to the currently undeveloped portions of the property. • Due to the alternative alignment option and its potential impact to additional properties and the condemnation process to acquire the necessary public rights of way, it is appropriate to hold another public hearing on this project. • On February 1, 2010 the feasibility report for Project 1016R was presented to the City Council and a Public Hearing was scheduled for March 2 to formally present and discuss the report with the adjacent property owners. • All notices have been published in the legal newspaper and sent to all affected property owners inforning them of this public hearing. ATTACHMENTS: • Feasibility Report, page through �O� . • Letter of Objection — Cole Family, page i)3 sp Janicaq 19, 2010 Ames Crossing Road Street and Utility Improvements City Project No. 1016 -R WSB Project No. 1380 -25 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763 -541 -4800 Prepared for: City of Egn Prepared by: A& WSB & Associates, Inc. FEASIBILITY REPORT AMES CROSSING ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 1016R FOR THE CITY OF EAGAN, MINNESOTA January 19, 2010 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763 -541 -4800 763 -541 -1700 (Fax) Feasibility Report Ames Crossing Road Street and Utility hnprovemenis City Project No. 1016R City of Eagan, MN {VSB Project No. 1380 -25 "L ] WSB &Associates, Inc. Infrastructure ■ Engineering ■ Planning ■ Construction January 19, 2010 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016R City of Eagan, MN WSB Project No. 1380 -25 Dear Mayor and City Council Members: 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 Transmitted herein is the revised feasibility report that addresses the extension of Ames Crossing Road from the temporary cul -de -sac in the Boulder Lakes Subdivision to the north. The original feasibility report under City Project No. 1016 evaluated the extension of Ames Crossing Road from the Boulder Lakes Subdivision to the Novus Addition along with the associated infrastructure improvements. This feasibility report presents a second alignment alternative for Ames Crossing Road that would provide a primary connection to the Northwest/Delta (MAC) property that could eventually extend to Northwest Parkway. The second alignment option has been developed as a result of several meetings with affected property owners. The report discusses the feasibility of the proposed improvements associated with the originally proposed alignment and the second alignment alternative. The associated costs, preliminary assessments, and proposed project schedule have been provided for both alignment alternatives. We are available at your convenience to discuss this report. Please feel free to contact me at 763 -287- 7193 if you have any questions or comments. Sincerely, WSB & Associates, Inc. )L. f - Ld' Kevin B. Kawlewski, PE Senior Project Manager Attachment cc: Tom Colbert, Public Works Director City of Eagan Russ Matthys, City Engineer, City of Eagan John Gorder, Assistant City Engineer, City of Eagan Interstate Partners, Inc. mall CERTIFICATION I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Thomas J. Voll, PE Date: January 19, 2010 Lie. No. 43412 Quality Control Review By: r . Kevin B. Kawlewski, PE Date: January 19, 2010 Lic. No. 25496 Reviewed By: Department of Public Works Finance Department Feasibility Report Antes Crossing Road Street and Utility Improvements City Project No. 1016R City of Eagan, AIN IYSB Project No. 1330 -25 V's Date Date TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ............................................................................. ............................... 2 2. INTRODUCTION .......................................................................................... ............................... 4 2.1 Project Background ................................................................................. ............................... 4 3. EXISTING CONDITIONS ........................................................................... ............................... 5 3.1 Ames Crossing Road Proposed Corridor ................................................. ............................... 5 3.2 Sanitary Sewer and Water Main .............................................................. ............................... 5 3.3 Drainage and Storm Sewer ...................................................................... ............................... 6 4. PROPOSED IMPROVEMENTS ................................................................... ............................... 7 4.1 Street ......................................................................................................... ..............................7 4.2 Sanitary Sewer ......................................................................................... ............................... 7 4.3 Water Main .............................................................................................. ............................... 8 4.4 Storm Sewer ............................................................................................. ............................... 9 4.5 Trails ........................................................................................................ .............................10 4.6 Wetland Impacts and Mitigation ............................................................ ............................... 10 4.7 Tree Inventory ....................................................................................... ............................... 11 4.8 Right -of -Way and Easements ................................................................ ............................... 11 4.9 Permits ..................................................................................................... .............................11 5. FINANCING .................................................................................................. ............................... 13 5.1 Opinion of Probable Cost ...................................................................... ............................... 13 5.2 Assessments ............................................................................................. .............................14 5.2.1 Street Assessment ........................................................................ .............................14 5.2.2 Sanitary Sewer Assessment ......................................................... .............................15 5.2.3 Water Main Assessment .............................................................. .............................16 5.2.4 Storm Sewer Assessment ....... ............................... ................................................... 17 5.2.5 Bituminous 'frail Financing ......................................................... .............................19 5.3 Assessment Financing ........................................................................... ............................... 19 5.3.1 Revenue Source — Ames Crossing Road — Options 1 and 2 ........ .............................19 6. PRELIMINARY SCHEDULE ..................................................................... ............................... 21 7. FEASIBILITY AND RECOMMENDATION ............................................ ............................... 22 Appendix A Figures Appendix B Opinion of Probable Cost — Option 1 Opinion of Probable Cost — Option 2 Appendix C Preliminary Assessment Roll — Option I Preliminary Assessment Roll — Option 2 Feasibility Report ,Imes Crossing Road Street and 11tiliti, Improveiaeids City, Project No. 10168 City of Eagan, AIN {KSa Project No. 1330 -25 / Page 1 1. EXECUTIVE SUMMARY The original feasibility report as presented under City Project No. 1016 was initiated by petition from Interstate Partners, Inc. to complete a continuous north -south roadway and trail connection of Ames Crossing Road from O'Neil Road to Lone Oak Road. The connection of Ames Crossing Road from O'Neil Road to Lone Oak Road (County Road 26) will provide adequate access to current and future development in the area in accordance with the Northeast Eagan Area Wide Traffic Study. In addition, this segment of Ames Crossing Road is included in the City's Capital Improvement Plan (2010 -2014) for construction. City Project No. 1016 was previously approved by the City Council on September 2, 2009. Based on meetings with Cole Enterprises, Inc., Interstate Partners, and representatives from the Metropolitan Airport Commission (MAC), a second alternative alignment was developed. The revised feasibility report contains the two different alignment options for the road. The first option is the originally approved alignment, while the second alignment option provides for a future east to west collector street connection through the Northwest /Delta property. The overall project location with the two different alignment options is shown on Figure 1 in Appendix A. The project can be split into two different roadway segments of Ames Crossing Road. The alignment for Segment 1 was established with the Boulder Lakes project (City Project No. 1016) and is not proposed to be modified: Segment 1 — South 2,013 -feet: • Mass grading of roadway embankments up to subgrade and storm sewer, watermain and sanitary sewer were completed as part of the Boulder Lakes Development • This segment terminates at the north plat line of the Boulder Lakes subdivision • This segment will extend Ames Crossing north from the temporary cul -de -sac constricted in 2008 as part of the Ames Crossing Road within the Boulder Lakes Development project • Right -of -way and easements for this segment are already platted Segment 2 — North 1,281 -feet: Option 1 — Connection to Novus Addition (Original Alignment) • Unplatted and undeveloped land consisting of rolling woodland and grassland terrain with hilly upland areas and low lying wetland areas • This segment extends from the north plat line of the Boulder Lakes Development north to the south end of the Novus Addition subdivision plat line ■ "fhis segment will extend Ames Crossing Road south from the temporary cul -de -sac constricted in 2007 as part of the Novus Addition development (Trinity School) to the north plat line of the Boulder Lakes development ■ Right -of -way and easements will need to be acquired for this segment Feasibility Report Ames Crossiog Road Street and Utility Improvements Cite Project No. 1016R City of Eagaa, MN IVSR Project No. 1330 -25 Page 2 Option 2 — Connection to Northwest/Delta (MAC) Property (secondary connection to Novus Addition) • The primary alignment for Option 2 is proposed to curve westerly through the Northwest/Delta (MAC) property which would follow an existing private roadway to Northwest Parkway. This would provide a needed future east to west street connection in the area and enhance the redevelopment potentials of the property. • A secondary access will be provided into the Novus Addition with a tee intersection. The feasibility study examines trunk sanitary sewer improvements, trunk water main improvements, street improvements, and lateral storm drainage improvements for both alignments proposed for Ames Crossing Road. The study also examines trunk storm sewer improvements to provide outfall storm sewer connections between existing regional wetland / ponding areas. Ames Crossing Road is a City designated Municipal State Aid (MSA) Route which requires it to be constructed to MSA design standards as a major collector roadway if Municipal State Aid funds are utilized. The proposed trunk water main, trunk storm sewer, trunk sanitary sewer and street improvements are consistent with the City's Comprehensive Plans. The estimated project cost for OPTION 1 including right -of -way and easement acquisition costs are identified as $3,536,350 ($2,136,350 in construction costs and $1,400,000 in right -of -way / easements costs), presented and approved by the City Council at the public hearing in September 2, 2009. The estimated project cost for OPTION 2 including right -of -way and easement acquisition costs are identified as $3,830,610 ($2,430,610 in construction costs and $1,400,000 in right -of -way / easements costs). The cost as presented includes a contingency in the amount of ten percent (10 %) and indirect cost in the amount of thirty -five percent (35 %) of the estimated construction and right -of -way 1 easement acquisition costs. The proposed funding for the improvements will be accomplished through assessments to the benefiting properties and City Trunk Funds. The public improvements must be completed in accordance with Minnesota Statue Chapter 429, which require the following procedures: • A resolution to call for a public hearing. • A public hearing on the proposed improvements. • An affirmative vote of at least 4/5 of all the members of the Council to order the improvements. • A resolution approving plans and specifications and ordering advertisement for bids. • A resolution accepting bid. • Notice of hearing on proposed assessments. • Public hearing on proposed assessments. • Certification to County Auditor. Feasibi i(y Report Aores Crossing Road Street and Utility hnprorenreats Cily Project No. 1016R City of Eagan, AIN W.58 Project No. 1330 -15 / / Page 3 The proposed total assessments for this project are $2,377,939 for Option 1 and $2,144,491 for Option 2. The Preliminary assessment roll is located in Appendix C and maps identifying the parcels to be assessed are shown in Appendix A, Figures 9 and 9A. The project as described herein is necessary for completion of the transportation network in this area of the City and is feasible and cost- effective from an engineering standpoint. It is the recommendation of WSB & Associates, Inc. that the City accept this report and order the improvements for Ames Crossing Road street and utilities as proposed. 2. INTRODUCTION 2.1 Project Background Interstate Partners, Inc., developer and owner of the Boulder Lakes commerciaUindustrial development, has petitioned the City to complete a feasibility study for the proposed construction of public improvements to provide a continuous north -south roadway connection of Ames Crossing Road. The petition includes the construction of trunk sanitary sewer, trunk water main, streets, and storm water management improvements to serve the proposed Ames Crossing Road corridor and future developments to the cast of the O'Neil Road. The project presented herein is included in the City's Capital Improvement Plan (2010 -2014) for constriction. The original feasibility study for the project was accepted by the City Council on August 3, 2009 with the project approved at the public hearing held for the proposed improvements on September 2, 2009. The project was ordered as presented in the original feasibility Study. Since that time, City Staff has met with Cole Enterprises, Inc. (Owners of parcels 10- 00100- 010 -02 and 10- 00100 - 010 -03), Interstate Partners, Inc. and representatives from the Northwest /Delta (MAC) to establish a secondary alignment for Segment 2 of the roadway that may be more conducive to development as well as case impacts to the Cole property. The project location is shown on Figure 1 in Appendix A. Feasibility Report Ames Crossing Road Street and 11tility dntproreorents City Project No. 1016R City of Eagan, MN NS11 Project No. 1330 -25 0 Page 4 3. EXISTING CONDITIONS 3.1 Ames Crossing Road Proposed Corridor The south half of the project corridor extends along the west side of the recently completed Boulder Lakes Development. The north half of the project roadway is proposed to extend on the west side of an existing 40 acres of undeveloped parcels. The project can be split into two different roadway segments of Ames Crossing Road, including two alignment options for Segment 2: Segment 1 — South 2,013 -feet: • Mass grading of roadway embankments up to subgrade and storm sewer, watermain and sanitary sewer were completed in 2008 as part of the Boulder Lakes Development • This segment terminates at the north plat line of the Boulder Lakes Development • Right -of -way and casements for this segment were previously acquired by the City as part of the Boulder Lakes Plat Segment 2 — North 1,281 -feet: Option 1 — Connection to Novus Addition (Original Alignment) Unplatted and undeveloped land consisting of rolling woodland and grassland terrain with low lying wetland areas This segment extends from the north plat line of the Boulder Lakes Development north to the south end of the Novus Addition plat line This segment will extend Ames Crossing Road north from the north plat line of the Boulder Lakes Development to the temporary cul -de -sac at the southern plat line of the Novus Addition Development (Trinity School) project constructed in 2007 Option 2 — Connection to MAC Property (secondary connection to Novus Addition) • The primary alignment for Option 2 is proposed to curve westerly through the MAC property which would follow an existing private roadway to Northwest Parkway. • A secondary access will be provided into the Novus Addition with a tee intersection. 3.2 Sanitary Sewer and Water Main See Figures 7, 8 and 8A in Appendix A for the existing sanitary sewer and water main systems in the project area. The project area is within the sanitary sewer sub district NWA.1 as identified in the City's Comprehensive Sanitary Sewer Plan and water main sub district J -4060 as identified in the City Comprehensive Water Supply and Distribution Plan. Within the Ames Crossing Roadway corridor of the Boulder Lakes Development (Segment l) an existing 8 -inch sanitary sewer and 12 -inch water main are installed on the south half of the Feasibility Report .lures Crossing Road Street and UtilitY Improvements City Project No. 1016R City of Eagan, MN 11'SB Project No. 1380 -25 Pagc 5 unconstructed Ames Crossing Road. This sewer and water main were installed in 2008 as part of the Boulder Lakes Development. These both connect to the west to lines extended in the Cray Second Addition (Ecolab property). On the north side of the project limits, an 8 -inch sanitary sewer and 12 -inch water main are stubbed to the south cul -de -sac of Ames Crossing Road within the Novus Addition. These lines connect to trunk mains to the west. The roadway corridor of unplatted land in between the Boulder Lake and Novus Addition developments (Segment 2 — Options 1 and 2) currently do not have sanitary sewer or water main facilities. An existing 8 -water main is stubbed to the east plat line of the Lone Oak Second Addition Plat (The Northwest/Delta Aerospace Training Corporation site now owned by the Metropolitan Airports Commission - MAC). 3.3 Drainage and Storm Sewer See Figures 7, 8 and 8A in Appendix A for a map showing the existing storm sewer and ponding areas. From the south half of the existing roadway corridor (Segment 1) stormwater runoff is conveyed via storm sewer to stormwater treatment ponds constructed as part of the Boulder Lakes Development. The unplatted/undeveloped north half of the existing roadway corridor (Segment 2 — Options 1 and 2) runoff flows to existing land locked low lying and wetland areas. For the Ames Crossing Road corridor within the Novus Addition, the stormwater drainage is conveyed via storm sewer to stormwater treatment ponds constructed as part of that development. Ultimately the proposed Ames Crossing Road corridor discharges its stormwater runoff to DNR bodies of water that are currently landlocked. The outlet for these water bodies consists of natural northwesterly overland flow through a series of wetland complexes. Feasibility Report Awes Crossing Road Street and Utility Improventeuts City Project No. 1016R City ojEagan, NIN JVSR Project No. 1380 -25 / n Page 6 4. PROPOSED IMPROVEMENTS 4.1 Street The connection of Ames Crossing Road from O'Neil Road to Lone Oak Road is in accordance with the Northeast Eagan Area Wide Traffic Study to provide access for current and future development in the area. Ames Crossing Road is designated as a major collector and a Municipal State Aid Route in the City's street network. The roadway is anticipated to ultimately intersect an east -west road (future "Northwest Parkway ") on the north end of the Boulders Lakes Development. Option 1 as originally approved under City Project No. 1016 proposes connecting to the two cul -de -sac segments of Ames Crossing Road from Lone Oak Road on the south and O'Neil Road on the north. Option 2 as presented herein under City Project No. 1016R proposed a continuous through street that curves to the west across the Northwest/Delta (MAC) property with a tee intersection to connect to the north leg of Ames Crossing Boulevard See Figures 2 -5A in Appendix A. Ames Crossing Road is proposed to be constructed as a 48- foot -wide roadway consisting of two traffic lanes, a continuous left center turn lane and 5 -foot shoulders. The vertical and horizontal alignment as proposed will meet State Aid Requirements for a 35 mile per hour (mph) design speed. The proposed pavement section design will meet Municipal State Aid design standards based on soil conditions constructed with roadway grading. See Figure 6 in Appendix A. The existing topography on the unplatted /undeveloped land (Segment 2) consists of rolling terrain that has wetlands, scattered woodland and grassy areas. The topography of the area rises and falls substantially with over 40 feet in elevation changes. The proposed construction will require significant grading of the roadway corridor to meet required design grades and to match into the existing street conmection points. To minimize the overall grading required and to keep the road within the designated corridor location, the most cost effective route includes some wetland impacts in order to construct the roadway embankments. See Figures 4 -5A in Appendix A for proposed roadway profiles and .Section 4.6 of this report for more discussion regarding wetland impacts. 4.2 Sanitary Sewer Sanitary sewer along the Ames Crossing Road corridor within the Boulder Lakes Development (Segment 1) will be served by the sanitary sewer installed with that development. For the Ames Crossing Road roadway corridor within the unplatted /undeveloped land (Segment 2), sanitary sewer is proposed to be extended south from the existing sanitary sewer at the south property line of Novus Addition. The proposed sanitary sewer extension constructed with this project will serve lots in future developments east and potentially west of the Ames Crossing Road. Extending sanitary sewer north of the sewer recently constructed within the Boulder Lakes development (within Segment 1) is unnecessary since the majority of land adjacent to the Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1014R City of Eagan, AIN WSB Project No. 1330 -25 1-1 D Page 7 roadway is either ponding or wetland areas and the elevation is too shallow to serve these lots by conventional gravity flow. However, it is proposed to extend the sanitary sewer south from the Novus Addition sewer to the north end of the Boulder Lakes Development to the centerline of the right -of -way of the future Northwest Parkway. This will allow for flexibility in future design and a platted right -of -way for the sewer to serve future parcels to the east and maintain developable land in the unplatted parcel. In addition, the sewer could also be extended westerly to serve the north section of the Ecolab property by conventional gravity flow methods. It should be noted that the Ecolab parcel already has sanitary sewer to the west serving this lot, but the proposed sanitary sewer within Ames Crossing Road may be a more direct and cost effective course if this area were to be subdivided. Analysis of existing sanitary sewer locations and elevations indicates that the above described Novus Addition sanitary sewer has adequate depth and capacity to serve the future development by gravity flow. This assumes the area is mass graded with the low areas raised to an average finish floor elevation of 870 within the west side of the undeveloped 40 acre site and 890 within the east side. These finish floor elevations assume a full basement will also be installed. Slab on grade structures can be lowered an additional 10 -feet respectively. The proposed lateral sanitary sewer extension to serve the lots of Ames Crossing Road is illustrated on Figures 7— 8A in Appendix A. 4.3 Water Main The proposed water main improvements include the extension of trunk water main to provide a looped tnmk water main system within the proposed Ames Crossing Road corridor and adjacent area in accordance with the City's Comprehensive Water Supply and Distribution Plan. Looped trunk water main systems provide larger areas with high flows for fire suppression and pressure stability within the water system. The proposed water main improvements include a 12 -inch ductile iron pipe to be extended from the existing 12 -inch trunk water main at the north water main stub within the unbuilt roadway corridor of Ames Crossing Road in the Boulder Lakes Development (Segment 1). See Figures 7 through 8A in Appendix A. This 12 -inch water main will extend north through the Ames Crossing Road corridor and connect to an existing 12 -inch trunk water main that has been extended south along Ames Crossing Road constructed as part of the Novus Addition. This trunk water main is also proposed to connect to the west to an existing 8 -inch stub that extends from the Lone Oak Second Addition (The Northwest/Delta Aerospace Training Corporation site) to provide additional looping of the water main system. 8 -inch lateral water main stubs for consumption and fire protection capabilities will be extended to the right -of -way lines of Ames Crossing Road at selected locations. The stub lines will be reduced down to a 6 -inch lines at the property lines and have hydrants installed at the ends. These fire hydrants are for fire protection capabilities and will be located along the water main alignment at 500 foot intervals and at high points in the water main for air relief. The 8 -inch stub lines will allow for flexibility in converting the leads into water main for fixture developments. Feasibility Report Ames Crossing Road Street and Utility Improvements Cup- Project No. 1016R City of Eagan, MN 11'SII Project No. 1330 -25 _l Page S Extension into the future developments adjacent to Ames Crossing Road will be completed by the future developer(s). Analysis of the demand flows and existing trunk water mains show that the future commercial developments will have sufficient capacity and peak hour demand pressures from an 8 -inch line provided this line is looped into the proposed 12 -main along Ames Crossing Road. If looping of the future development water mains are not proposed, we recommend extending a 10 -inch rather than an 8 -inch water main to provide peak hour demand pressures and fire flow capacity. 4.4 Storm Sewer The proposed storm sewer improvements are located within the Ames Crossing Road corridor and provide lateral and trunk storm sewer facilities for this corridor and the outlet trunk line from wetland FP -4.2 to pond FP -4.1 as identified in the City's Comprehensive Storm Water Management Plan. Figure 7 — 8A in Appendix A identifies the proposed storm sewer systems within the project. The public storm sewer improvements consist of three storm sewer systems as described below. System No. 1 is the lateral storm sewer previously installed within the Boulder Lakes Development (Segment 1). This system conveys stormwater to existing treatment ponds within the development. It has been designed to Municipal State Aid design standards for a 10 -year storm event and sized to convey the stormwater runoff within the Ames Crossing Road corridor only. To install the proposed 12 -inch water main three existing storm sewer leads on the west side of the road will have to be removed and replaced. System No. 2 collects and conveys runoff from the northerly end proposed Ames Crossing Road right -of -way through the unplatted / undeveloped section of the project (Segment 2 — Options 1 and 2). This system will vary in size from 15 -inch to 24 -inch RCP. The design criteria used will need to meet the Municipal State Aid design standards for a 10 -year storm event. Catch basins along the storm sewer line will be spaced to meet the spread/run -by criteria required for Municipal State Aid roads. This pipe will discharge to a proposed pond constructed in the northeast side of the proposed Ames Crossing Road corridor. An outlet control structure and pipe is proposed to convey discharge from the proposed pond to an existing wetland area designated at FP -4.2 in the City's Comprehensive Storm Water Management Plan. System No. 3 is a trunk stone sewer system providing an outlet from wetland FP -4.2 to Pond FP -4.1. The outlet pipe is proposed to be a 12 -inch RCP with an outlet control structure. A 3 -inch orifice will be included in the outlet structure to provide rate control as identified in the City's Comprehensive Storn Water Management Plan. The alignment of this trunk storm sewer will allow maintenance crews easy access to the pipe from Ames Crossing Road. This alignment will also reduce easement costs and usable land necessary for this pipe run and therefore is proposed to be constructed with this project. Feasibility Report Aares Crossing Road Street and Utility Improvements City Project No. 1016R City of Eagan, HN WSB Project No. 1380 -25 `7a Page 9 4.5 Trails The proposed trail improvements are shown on Figure 2, 4 and SA in Appendix A. The improvements constructed as part of this project include the extension of an existing 8 -foot wide trail on the east side of Ames Crossing Road in accordance with the City's trail policy for a major collector roadway. The Ames Crossing Road trail is also proposed to connect to an existing trail extending east along the north side of Shanahan Lake to the City's easterly border and then loops back onto itself. 4.6 Wetland Impacts and Mitigation Several iterations of the roadway alignment and profile were evaluated by WSB and City Staff as part of the preliminary design for this project. It was determined the most cost effective route for the proposed roadway will have embankments that extend slightly into the two existing wetlands on the west side of the road within the Lone Oaks Second Addition plat. These are identified as Impact A and Impact B on Figures 4 and 5A in Appendix A. These wetlands have yet to be delineated as part of this preliminary design. The wetland limits are based on topographic setting, National Wetland Inventory (NWI) mapping, hydric soil signatures, and 2008 aerial photographs. Wetland Impact A is identified as Pond FP -4.1 in the City's Comprehensive Storm Water Management Plan and may be impacted by approximately 5,900 square feet of fill. Wetland Impact B is an isolated basin that may be impacted by approximately 108 square feet of fill. To accommodate these impacts as well as the project construction, the following permits may be needed: • Wetland Conservation Act (WCA) Approval — City of Eagan • Section 404 Approval — US Corps of Engineers (COE) • NPDES Construction Permit — Minnesota Pollution Control Agency Overall, compensatory mitigation for approximately 6,008 square feet of wetland impact may be required. It is anticipated that a 3:1 replacement ratio will be required per the City Wetland Management Plan classification of "Protect" of both wetlands. If project- specific mitigation is completed out -of -kind or outside the major watershed, the replacement ratio will increase. The wetland mitigation may be accomplished with one of three options: 1. The City could purchase wetland banking credits for the cost of the land at the market value within the watershed where the wetland is located. 2. The City could withdraw credit from the existing Wandering Walk Park wetland bank. 3. The City could create project - specific on -site replacement on the west side of pond FP- 4.1 to mitigate the Impact A on the cast side of this wetland. Feasibility Report Antes Crossing Road Street and Utility irnprovetnetuts CO- Project No. 10 16R 00, of Eagan, MN {VS6 Project No. 1380 -25 �3 Page 10 It is anticipated that additional easements would need to be acquired from the Metropolitan Airport Commission property for option 3. Estimated costs for wetland mitigation have been include been included in the street improvements for Segment 2 and are shown on Schedule B in Appendix B. 4.7 Tree Inventory The proposed project will impact approximately 0.75 acres of trees, which will be required to be cleared. A tree inventory will need to be prepared and identify the trees within the project corridor and classify the trees according to the City's Tree Ordinance. Significant trees may require replacement at ratios defined in the City Tree Ordinance and can likely be planted along the boulevard and proposed pond embankment areas according to the City's landscaping specifications. 4.8 Right -of -Way and Easements The street, sanitary sewer, trunk water main, storm sewer and trail improvements proposed under this project are anticipated to be constructed within the existing right -of -way and easements of the Boulder Lakes plat (Segment 1). Additional right -of -way and casements through the unplatted land in between the Boulder Lakes and Novus Addition plats (Segment 2 — Optionl and Option 2) will need to be acquired for the construction of this project. It is proposed that a permanent 80 -foot right -of -way corridor be obtained within the unplatted roadway corridor. This would be consistent with the other existing segments of Ames Crossing Road. Temporary construction casements on either side of the roadway will also need to be acquired to constrict the varying roadway embankments due to the significant grade changes associated with this roadway corridor. The proposed right -of -way and temporary construction casements are shown on Figures 4 and 5A in Appendix A. Cost for light -of -way and easements for both options for Segment 2 are estimated to be $1,400,000. ExxonMobil Pipeline Company currently has a 40 -foot -wide pipeline easement along the west side of the unplatted section of proposed roadway. This pipeline is not active and the City will need to submit a letter requesting ExxonMobil remove the pipe from the easement. In previous projects such as the Boulder Lakes Development, ExxonMobil has indicated in writing that the pipeline will be removed and that the associated easement will be released. This process should be initiated after the project is moved into final design. 4.9 Permits Pen-nits are anticipated to be part of the proposed improvements as follows: ■ Minnesota Pollution Control Agency (MPCA) - NPDF.S Phase 11 Construction Activity Permit Feasibility Report AniesCrossing Road.Streetand Utility hoprovements City Project No. 10161? City of Eagan, MN W U Project No. 1380 -25 Page I I - Sanitary Sewer Extension Permit ■ Minnesota Department of Health - Water Main Extension Permit ■ Minnesota Department of Natural Resources - Work within the Public Waters ■ Army Corps of Engineers - Section 404 General Permit ■ Minnesota Department of Transportation — State Aid - Constriction Plan Approval for Ames Crossing Road Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016R City of Eagan, AIN IV.SB Project No. 1330 -25 -7,S7 Page 12 FINANCING 5.1 Opinion of Probable Cost Detailed Opinions of Cost are located in Appendix B of this report. The opinions incorporate estimated 2010 construction cost and include a 10% contingency factor and related indirect cost which are estimated at 35 %. The indirect cost includes legal, engineering, financing and administrative items and expenses. The cost identified includes easement acquisition costs in Schedule B - Street Improvements for Segment 2 (Options 1 and 2). A summary of the total project costs for OPTION 1 is as follows: Schedule -Option 1 Total Schedule A - 2,013') Street Improvements (Segment 1 - South $__680,300 Schedule B 1 - 1,281') _ _ _ _ _ Street Improvements (Segment 2 - North $2,222,380 Schedule C1 - Sanitary Sewer Improvements - - -� $140,440 Schedule D 1 - Water Main 4pprovements _ _ _ _ $266,910 Schedule E1 - Lateral Storm Sewer Improvements Schedule C,2 $134,600 Schedule F1 - _ Trunk Storm Sewer Improvements Schedule D2 $55,040 Schedule G1 - Bituminous Trail Improvements $36,680 Total Estimated Project Cost - Option 1 I $3,536,350 A summary of the total project costs for OPTION 2 is as follows: Schedule - Option 2 1 Total Schedule A - Street Improvements (Segment I - South 2, 013') $680,300 --- - - - - Schedule B2 -- -- - - -- ----- - - - - -- -- - - Street Improvements (Segment 2 - North - -� 1,372') $2,405,550 Schedule C,2 - Sanitary Sewer h-nprovements $167,360 Schedule D2 - Water Main I provements - _ - - $304,530 Schedule E2 - Lateral Storm Sewer Improvements i $166,500 Schedule F2 - Trunk Storm Sewer Improvements $67,760 Schedule G2 Bituminous "frail Improvements ( $38,610 Total mated Project Cost Option 2 $3,830,610 Feasibility Report Aeries Crossing Road Stree/ and Utilily Improvements Chy Project No. 1016R Ciq, of Eagan, HN { {:SR Project No. 1330 -25 --7�o Page 13 5.2 Assessments 5.2.1 Street Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed benefit from a Class B improvement such as the proposed Ames Crossing Road. Ames Crossing Road is considered a commercial street with new street construction and storm sewer improvements. The abutting properties of Ames Crossing Road are proposed to be assessed the full cost of Ames Crossing Road. The assessments for Segment 1 and Segment 2 - Option 1 and Segment 2 - Option 2 were split out since the roadway constructed as part of the Boulder Lakes development (Segment 1) already has the mass grading and storm sewer completed (and construction costs) as part of that development's construction. Segment 2 (Options 1 and 2) costs include the street construction costs, mass grading and the right -of -way and easement acquisition costs. SEGMENT 1 (same for both Options 1 and 2) The total frontage proposed to be assessed for Segment 1 is 4,026 feet. The total street assessment is calculated on a front foot basis of the Segment 1 street construction cost and calculated as follows: $680,300 - 4,026 FF = $168.98/FF SEGMENT 2 — Option 1 The total frontage proposed to be assessed for Segment 2 Option 1 is 2,562 feet. The total street assessment is calculated on a front foot basis of the Segment 2 street constriction costs and right -of -way / easement costs and calculated as follows: $2,222,380 _ 2,562 FF = $867.44/FF SEGMENT 2 — Option 2 The total frontage proposed to be assessed for Segment 2 Option 2 is 2,744 feet. The total street assessment is calculated on a front foot basis of the Segment 2, Option 2 street constriction costs and right -of -way / easement costs and calculated as follows: $2,405,550 - 2,442 FF = $985.07/FF The parcels identified to have benefit from commnercial street improvements are listed in the Preliminary Assessment Roll located in Appendix C and as shown with the yellow line along the benefitting street frontage in Figures 9 for Option I and 9A for Option 2. Portions of the north half of the Ecolab property and Metropolitan Airports Commission (MAC) property (YID Nos. 10- 18501- 021 -01 and 10- 45701- 012 -01 respectively) are proposed to receive street assessments since they could subdivide and have frontage Feasibility Report Ames Crossing Road Street and Utility Improvements City- Project No. 1016R City ojEagan, NIN 1Y,48 Project No. 1330 -25 1 Page 14 access on the proposed Ames Crossing Road. These properties were assessed on an assumed frontage of potential subdivision lot split. 5.2.2 Sanitary Sewer Assessment Think Sanitary Sewer Area Assessment There are no proposed trunk sanitary sewer assessments with this project. All parcels in the project area have previously paid the trunk sanitary sewer charges. Lateral Sanitary Sewer Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed that benefit from a Class C improvement such as the proposed sanitary sewer improvements within Ames Crossing Road subdivision. Class C improvements provide lateral benefit to the adjacent parcels. The 2009 Fee Schedule Lateral Charge is $62.70 per centerline foot or $31.35 per front foot for the parcels adjacent to Ames Crossing Road excluding wetland and pending front footages and areas already having sewer service. The proposed sanitary sewer assessment rate is calculated as a front foot cost as follows: SEGMENT 2 — Option 1 The total frontage proposed to be assessed for Option 1 is 2,141 feet. The proposed lateral sanitary sewer assessment rate is calculated as a front foot cost as follows: $31.35/FF x 2,141 FF = $67,120 SEGMENT 2 — Option 2 The total frontage proposed to be assessed for Option 2 is 1,641 feet. The proposed lateral sanitary sewer assessment rate is calculated as a front foot cost as follows: $31.35/FF x 1,641 FF = $51,445 The parcels identified to receive benefit from lateral sanitary sewer improvements are listed in the Preliminary Assessment Roll located in Appendix C and are shown with the green line along the benefitting street frontage in Figures 9 for Option 1 and 9A for Option 2. Portions of the north half of the Ecolab property and the Northwest /Delta Metropolitan Airports Commission (MAC) property (P1D Nos. 10- 18501- 021 -01 and 10- 45701 - 012 -01 respectively) are proposed to receive sanitary sewer lateral assessments since they could subdivide and have frontage access on the proposed Ames Crossing Road. These properties were assessed on an assumed frontage of potential subdivision lot split. Even though these properties have sewer access from the west, depending on how these Feasibility Report Antes Crossing Road Street and Utility Improvements City Project No. 1016R City ojEagan, MN )VSB Project No. 1380 -25 ^ Page 15 properties could subdivide, it may be a more cost effective and direct route to get their sewer service from Ames Crossing and therefore these properties are proposed to be assessed a lateral sanitary sewer charge. 5.2.3 Water Main Assessment Trunk Water Main Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed that benefit from a Class B improvement such as the proposed trunk water main improvements. The trunk water main assessment is to be levied against parcels adjacent to proposed Ames Crossing Road that have 51% or more of their total area within `/4 mile of the improvement. The 2009 Fee Schedule Non - Residential Trunk Water Main Charge is $2,700 per acre for the parcels adjacent to the proposed improvements excluding wetland and ponding areas with easements. The total assessment based on the trunk water main assessment policy is calculated as follows: 8.27 acres x $2,770 /acre = $22,908 One unplatted parcel (PID No. 10- 00100 - 010 -03) is the only property identified to be eligible for trunk water main charges under both options with the proposed project. It is listed in the Preliminary Assessment Roll located in Appendix C and shown with the light blue shading on Figures 9 and 9A. All other parcels in the area have trunk water main access and have paid the trunk water main charges. Lateral Water Main Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed that benefit from Class B improvement for lateral benefit of the proposed water main improvements. The lateral water main assessment includes parcels adjacent to proposed Ames Crossing Road. The 2009 Fee Schedule Lateral Charge is $79.75 per centerline foot or $39.88 per front foot for the parcels of Ames Crossing Road excluding wetland and ponding front footages and areas already having sewer service. SEGMF,NT 2 Option 1 The total frontage proposed to be assessed for Option 1 is 2,141 feet. The proposed lateral water main assessment rate is calculated as a front foot cost as Follows: 2,141 FF x $39.88/FF = $85,383 Feasibility Report Arnes Crossing Road Street and Utility Improvenrerrts City Project No. 1016R City of Eagan, AIN iVSB Project No. 1350 -25 Page 16 SEGMENT 2 — Option 2 The total frontage proposed to be assessed for Option 2 is 1,641 feet. The proposed lateral water main assessment rate is calculated as a front foot cost as follows: 1,641 FF x $39.88/FF = $65,435 The parcels identified to receive benefit from lateral water main improvements are listed in the Preliminary Assessment Roll located in Appendix C and are shown with the purple line along the benefitting street frontage in Figures 9 for Option I and 9A for Option 2. As with the lateral sanitary sewer assessment, portions of the north half of the Ecolab property and the Northwest/Delta Metropolitan Airports Commission (MAC) property (PID Nos. 10- 18501- 021 -01 and 10- 45701 - 012 -01 respectively) are proposed to receive water main lateral assessments since they could subdivide and have frontage access on the proposed Ames Crossing Road. These properties are proposed to be assessed on an assumed frontage of potential subdivision lot split. Even though these properties have water main access from the west, depending on how these properties could subdivide, it may be a more cost effective and direct route to get their water service from Ames Crossing and therefore these properties are proposed to be assessed a lateral water main charge. 5.2.4 Storm Server Assessment Trunk Storm Sewer Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed that benefit from a Class B improvement such as the proposed trunk storm sewer. The trunk storm sewer assessment includes parcels with runoff directed towards Ponds FP -4.1 and FP -4.2 as identified in the City's Comprehensive Storm Water Management Plan. This area consists of the existing and future proposed subdivisions adjacent to the proposed Ames Crossing Road corridor. The 2009 Fee Schedule Non - Residential 'Trunk Storm Sewer Charge is $0.18 per square foot for the parcels adjacent to the proposed improvements excluding wetland and ponding areas with easements. The total assessment based on the trunk storm sewer assessment policy is calculated as follows: 1,576,000 SF x $0.18 /SF $283,650 The two unplatted parcels (Pi0 Nos. 10- 00100 - 010 -02 and 10- 00100- 010 -03) are the only ones identified to be eligible for tank storm sewer charges. They are listed in the Preliminary Assessment Roll located in Appendix C and are shown with the light green shading on Figure 9. All other parcels in the area have paid the trunk storm sewer charges with their developments. Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016R City of Eagan, N1N IVSB Project No. 1380 -25 8 � Page 17 Lateral Storm Sewer Assessment In accordance with the City's Special Assessment Policy, adjacent properties are proposed to be assessed benefit from a Class C improvement such as the proposed lateral storm sewer. Class C improvements provide lateral benefit to the adjacent parcels. Total project cost is assessed to the benefiting properties. The proposed lateral storm sewer assessment rate is calculated as follows: OPTION 1 Estimated Storm Sewer Project Cost for Option 1 divided by Benefiting Frontage $134,600 _ 2,941 FF = $45.77/FF The total frontage proposed to be assessed for Option 1 is 2,941 feet. The total storm sewer lateral assessment is calculated as follows: $45.77/FF x 2,941 FF = $134,600 OPTION 2 Estimated Storm Sewer Project Cost for Option 2 divided by Benefiting Frontage $166,500 -- 2,441 FF = $68.2l/FF The total frontage proposed to be assessed for Option 1 is 2,911 feet. The total storm sewer lateral assessment is calculated as follows: $68.21/FF x 2,441 FF = $166,500 The parcels identified to benefit from lateral storm sewer improvements are listed in the Preliminary Assessment Roll located in Appendix C and arc shown with the red line along the benefitting street frontage in Figures 9 for Option I and 9A for Option 2. As with the lateral sanitary sewer and water main assessments, portions of the north half of the Ecolab property and the Northwest /Delta Metropolitan Airports Commission (MAC) property (PID Nos. 10- 18501- 021 -01 and 10- 45701- 012 -01 respectively) are proposed to receive storm sewer lateral assessments since they could subdivide and have frontage access on the proposed Ames Crossing Road and therefore arc eligible for this assessment. These properties were assessed on an assumed frontage of potential subdivision lot split. Feasibility Report Ames Crossing Road Streel and Utility Iniproveneents Cib, Project No. 1016R Ch), of Eagan, AIN IVSR Project No. 1330 -25 J Page 18 5.2.5 Bituminous Trail Financing The proposed 8 -foot bituminous trail adjacent to Ames Crossing Road will be funded from the City's Major Street Fund. 5.3 Assessment Financing The benefiting properties will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in their property tax statement. If the assessment is included with the property tax statement, the assessment may be spread over 15 years with the interest rate determined by results of the bond sale used to finance the improvements. The following payment schedules would result based on an estimated 6.5 percent interest rate for the financing of the improvements: Per $1,000 Assessment 5.3.1 Revenue Source — Ames Crossing Road — Options 1 and 2 Principal/Year Interest/Year Cost/Year Cost/Month First Year $41 $64 $105 $9 Second Year $44 $61 $105 $9 Fifteenth Year $101 $4 $105 $9 5.3.1 Revenue Source — Ames Crossing Road — Options 1 and 2 Feasibility Report Ames Crossing Roar! Street and Utility lanprovements Cin, Project No. 10I6R Chy oJ'Eagaa, MN 1VSR Project No. 1380 -25 Page 19 Property Property OPTION 1 Assessment Assessment Total Project Cost (Lateral) (Trunk) Assessment City Funds Sanitary Sewer $140,440.00 $67,120.35 $0.00 $67,120.35 $73,319.65 Water Main $266,910.00 $85,372.38 $22,907.90 $108,280.28 ($158,629.73 Storm Sewer $189,640.00 $134,600.00 $283,649.54 $418,249.54 $228,609.54 Streets (Includes $1.4 Million in Est. Right -of- Way & Easement Costs) $2,902,680.00 $1,784,288.79 $0.00 $1,784,288.79 $1,118,391.21) Bituminous Trails $36,680.00 $0.00 $0.00 $0.00 $36,680.00) GRAND TOTAL OPT. 1 $3,536,350.00 $2,071,381.51 $306,557.44 $2,377,938.96 ($1,158,411.04) Feasibility Report Ames Crossing Roar! Street and Utility lanprovements Cin, Project No. 10I6R Chy oJ'Eagaa, MN 1VSR Project No. 1380 -25 Page 19 Feasibility Report Acres Crossing Road Street and Utility Improvements Cih• Project No. 10168 Qv of Eagan, AIN {VSB Project No. 1330 -25 C 3 rage 20 Property Property OPTION 2 Assessment Assessment Total Project Cost (Lateral) Trunk Assessment City Funds Sanitary Sewer $167,360.00 $51,445.35 $0.00 $51,445.35 $115,914.65 Water Main $304,530.00 $65,434.88 $22,907.90 $88,342.78 $216,187.23 Storm Sewer $234,260.00 $166,500.00 $283,649.54 $450,149.54 $215,889.54 Streets (Includes $1.4 Million in Est. Right -of- Way & Easement Costs ) $3,085,850.00 $1,554,553.00 $0.00 $1,554,553.00 $1,531,297.00 Bituminous Trails $38,610.00 $0.00 $0.00 $0.00 $38,610.00 GRAND TOTAL $3,830,610.00 $1,837,933.23 $306,557.44 $2,144,490.67 $1,686,119.33) Feasibility Report Acres Crossing Road Street and Utility Improvements Cih• Project No. 10168 Qv of Eagan, AIN {VSB Project No. 1330 -25 C 3 rage 20 6. PRELIMINARY SCHEDULE The anticipated project milestones for the improvements are listed below. The project schedule will be determined depending on how the project proceeds. Feasibility Report Completed ................................. ............................... December 29, 2010 Council Accepts Feasibility / Calls for Public Hearing ............................. February 1, 2010 Public Hearing/Authorize Plans and Specifications ....... ............................... March 2, 2010 Appraisal Process for Right -of -Way Acquisition Begins .. ............................... March, 2010 Appraisal to Owner with Offer ............................................ ............................... April, 2009 Municipal State Aid Approval .............................................. ............................... June, 2010 Condemnation Notice to Owners ................. ............................... ..........................July, 2010 Hearing on Condemnation Petition ............................. ............................... September, 2010 Anticipated Title and Possession Date of R/W and Easements .................. December, 2010 Approve Plans & Specifications .................................. ............................... December, 2010 Advertisefor bids ............................................................. ............................... January, 2011 OpenBids ....................................................................... ............................... February, 2011 AwardContract .................................................................. ............................... March, 2011 Construction ............................................................ ............................... May - October, 2011 Final Project Completion (punch list items and final clean up) ...............November 1, 2011 Assessment Hearing ............................................................... ............................... Fall, 2011 Feasibility Report Antes Crossing Road Street and Utility Improoemeals Cut,, Project No. 1016R City of Eagan, AIN WSB Project No. 1380 -15 V T Page 21 7. FEASIBILITY AND RECOMMENDATION Based on the preceding discussions, we have reached the following conclusions recommendations: 1. The proposed construction of Ames Crossing Road consists of a three -lane road section built to a 48 -foot width. Ames Crossing Road alignment is identified as a State Aid Route and is to be constructed to State Aid design standards as a major collector roadway. 2. The proposed roadway provides a continuous north -south roadway and trail connection of Ames Crossing Road and provides an access way for potential future development along the new roadway corridor. 3. This segment of Ames Crossing Road is included in the City's Capital Improvement Plan (2010 -2014) for construction. 4. Extension of existing 8 -inch lateral sanitary sewer will serve the future development east of Ames Crossing Road. 5. Twelve inch trunk water main extended in accordance with the City's Comprehensive Plan will provide looped trunk water service and fire flows for the adjacent areas east of proposed Ames Crossing Road. 6. Trunk and lateral storm sewer improvements are designed to meet State Aid design criteria and the City's Comprehensive Storm Water Management Plan. 7. An existing ExxonMobil Pipeline Company easement extends along the west side of the proposed project. ExxonMobil Pipeline Company will need to remove the pipe and release their easement rights. 8. If the project requires condemnation for the right -of -way acquisition, then the process listed in this report assumes an aggressive schedule. Negotiations with the property owners can continue throughout the condemnation process in which time the City can reach an agreement and acquire the property sooner than shown. This right -of -way acquisition process is the critical timeline for this project. 9. The total estimated project cost for OPTION 1 is $3,536,350. With an estimated $2,136,350 in construction costs and $1,400,000 in right -of -way / easements costs. The costs incorporate estimated 2010 construction cost and include a 10% contingency factor and related 35% indirect costs. 10. The total estimated project cost for OPTION 2 is $3,830,610. With an estimated $2,430,610 in construction costs and $1,400,000 in right -of -way / easements costs. The costs incorporate estimated 2010 construction cost and include a 10% contingency factor and related 35% indirect costs. Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016R City of Fagan, MN IV58 Project No. 1350 -25 Page 22 11. The Ecolab property and the Northwest/Delta Metropolitan Airports Commission (MAC) property (PID Nos. 10- 18501- 021 -01 and 10- 45701- 012 -01 respectively) are proposed to receive sanitary sewer, water main and storm sewer lateral assessment since they could subdivide and have frontage access on the proposed Ames Crossing Road. These properties are proposed to be assessed on an assumed frontage of potential subdivision lot split. 12. The project as proposed is cost - effective by adding value to the adjacent properties by providing a north -south roadway corridor and additional fire protection capabilities and water service by looping the 12 -inch water main within the area. The proposed improvements provide street access and public utilities for the development of the area to the unplatted land east of Ames Crossing Road. 13. Based on meetings with affected property owners, Option 2 for segment 2 represents the least impact to the Cole property while maximizing growth potential in this area of the City via a future roadway connection to Northwest Parkway. 14. It is the recommendation of WSB & Associates, Inc. that City Project No. 1016R is feasible, necessary, and cost - effective from an engineering standpoint. We recommend construction of the proposed improvements as detailed in this report. Feasibility Report Arses Grossing Road Street and Utility lnrprovewents City, Project No. 10161? City of Eagan, MN ({'SB Project No. 1330 -15 Q� V Page 23 APPENDIX A Figures Feasibility Report Ames Crossing Road Street and Utility bnprovenienis City Project No. 1016 Cily of Engan, AIN 1VSB Project No. 1380 -25 7 w — IY. INTERSTATE HIGHWAY N0 494 u o rr n_ RD. ENTIAN o Rp o Imo_ Q� 5��C� N �pN r � f NORihLYFSi SEGMENT- =#-2 `- -SEGMENT #2 P LW Y OPTION 2 oP� i OPTION 1 a -vq wl\ok o - - PROJE�T�ffi I oq� AMES" ROBBING o - ROAD OER c0 GRPV Q B�Q PKES WATERS SEGO, � ROAD � �q� � P+G�\10N ( � 0 I � w - -- - T �� 1 ® 701 Xenia Avenue South, Suite 416 Minneapolis, MN 55416 W B www.wsbeng.00m AMES CROSSING ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 1016-R WSB Project No 01380-25 January 15, 2010 Figure Number ® PROJECT LOCATION City .. r "1�-F =16,I4700 of�a�a� NFRASTRWTIJRE ENGINEERING PLANNING CONSTRl1CTION 3� ^� 8 oo•.L sve oa•Lr s>n) X88 II bL _ _f a.ca isi ' o.•ir sva 1 8 �oN6 I [a fLa 3Na 09.82 S>nH 8 aL ap6 3>C) oo•aL s>s) a�aq 8 8a9 { oo•cz sve it { {I q� 4I 1 �I DAR °o Y R �! w 906 i>.•a I H it '� e•u s>.e oo it � 1� 8 R 8 -�8 9 S68 L LOb L SEB aL rna 406 az co5 8 0 Oda 0 505 C. 8 c 3L C '.5 6 va Li6 8 Hi6 ,.— I$ S:L6 Imo^. 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(MVN°l35035C) (PG 58 -34) - -10' CLASS 5 AGGREGATE BASE (1007 CRUSHED) - --- -- CC!�: ;AC. AND APPROVED GRANULAf2 RfAiEf11AL SUB;ftAGE INSET B BITUMINOUS TRAIL SECTION — 2' 2350 TYPE LV4 BITU1.11NOU5 NEARINI; COURSF (LV'r+= 4503C8) (r•, 58 -28) -- 6' C,ASS 5 AGGREGATE BASE (100: CRU�,fi D) - (:Gt,pACTED AND APPROVED SUBGRADE rN0 ORGANICS OR TOPSOIL) -- - -- WSf3 PrrteCt No 0133025 S " "' AMES CROSSING ROAD January 15 2010 W S 101 Xenia AVeOUe South, Su,te 000 STREET AND UTILITY IMPROVEMENTS __ I.1.nnca, wstbe�.com CITY PROJECT NO. 1016 -R Figure Number �■rrlrlw (/Jj TYPICAL SECTION 1� +:r.,r..__rr_ 1635E,JEOO.Fu?W-%1 -ITW City of ya�,dll INFRKSTRUCTIAtE ENGIt/EERNO FEMMING CONSTRL CZ _ R qq 8 3?3noi3 33s . co J I 6 0 0 I > 0 s z d Z ❑ I �I W 0 , 0, z ❑ J � R- ❑ z \ I w W Y z -- — -- h z m 0 ir �N z Q r Z j X w 0 f- Q w� Z w ' lit o S N o , 4 w N S R N Z m Q O I O\ Z W W Z I( W> H Q i�b 1i8 ' WQ Y p0 A. 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U� � F wW U) Z < <w03: W W w U) C/) } K H z U) All s 'co 3 I Y it W O J f/] �af ( 0 H0 I � -0 R 0 Y d O �` In O d / Q' N °a 0 2 0 0 1 _T i< zY F o °w z w a � 0 ' Oa �w�a a O ?a r U LL 1 W r-- ---- ----- -- 2 w 1 3: z U) O� OR 1 i O Y Y � d 6 F i Z¢ g w ' ju >- 1 lanoij 13S iv z m U N Z o z q W p w J o d U AVMN2lNd LggMH.LNON till Z O 1- d O cli F Z w O W w U) U W O < > `° ❑ OW,7< z -Z;Q w F. U� � F wW U) Z < <w03: W W w U) C/) } K H z U) All s 'co 3 I Y C W m w $w 0 0 00Z== O O 0 0 z O U) Q a w w LL. (n C7 z w O r� 1- > U Zr e % Z OZ >6 Um K W C O Z w O� W 0�1\ r j o ; Z a LL ~ U w a w zU) :3r, z �U) i zQ 'i ° I w w I 1 �O 3; I I w w ' ' z w zU -jz Oa o Iz O IL_ zI �►r��I yLL % 1 7 % I I o I � w W a 76 z Q d °D o� LL C cD cc7 � o V ----------------- g so r j o 2 �d U Z a LL ~ -- --. —� w i a W zU) :3r, WE r �U) I I !I I I I a i L 7 L 3anslJ 33S Z� a w w y r z m Z 0 0 z W 2 (9 W U) IY W U Qw�O Q > c° 0 O� Q oZ a z2iOz? F=UZE 0��w Woo. Z <a�� aFFjwW W W z a All Q I �' I Y Z C;) iOS 400 na Q7 i CIV � QOV I � I I 7,0N° , I K I I o U N i. 01 O 80" � I I pis ' 7 I (a. Z 1� W is - -- w o' 02 LL CL co co tz W O J W G U) LLJ w} W N I v o � 4 I a i p im I c - � Ml M xv i ZI 00 I ii a- v� I - - ------- - :50 r= ZNC avW T. ao zcs MINH i o VI ON W^ ° a \ �oz SZ E)u lo, I xw ao zcs o VI ON W^ ° a \ �oz SZ E)u lo, I xw rQ ao zcs -------------------------------- ---------------- I row Uy U Oa Z < LL aD Z w 0 z o"- > 00 oa < 0 z tz- Fn H LU (n 0 :3 Lu 0 wU cr SZ E)u lo, I xw rQ -------------------------------- ---------------- I row Uy U Oa Z < LL aD Z w 0 z o"- > 00 oa < 0 z tz- Fn H LU (n 0 :3 Lu 0 wU cr SZ E)u xw rQ APPENDIX B Opinion of Probable Cost — Option I Opinion of Probable Cost —Option 2 Feasibility Report Aires Crossing Road Street and Utility Improvements City Project No. 1016 City of Eagan, AIN JJ1SB Project No. 1330 -25 ox) APPENDIX B Opinion of Probable Cost Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016 City of Bngan, AIN 1VSB Project No. 1330 -25 OPTION1 1 `nl OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1!5!2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimated Estimated 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 360 $2.50 $900.00 Unit Price Total Price SCHEDULE A - STREET IMPROVEMENTS - AMES CROSSING ROAD (SEGMENT 1 - SOUTH 2,013 -FT) 1 2021.501 MOBILIZATION LUMP SUM 1 $19,200.00 $19,200.00 2 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 360 $2.50 $900.00 3 2112.501 SUBGRADE PREPARATION RD STA 19.5 $400.00 $7,800.00 4 2105.609 CRUSHED ROCK 3" MINUS (ROAD SUPPORT) TON 20 $23.00 $460.00 5 2211.501 AGGREGATE BASE CLASS 5 OR CLASS 7 CU YD 3620 $20.00 $72,400.00 6 2350.501 TYPE MV 3 WEARING COURSE MIXTURE (B) TON 1230 $60.00 $73,800.00 7 2350.502 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TON 2460 $56.00 $142,680.00 a 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1090 $4.00 $4,360.00 9 2505.601 UTILITY COORDINATION LUMPSUM 1 $1,500.00 $1,500.00 10 2531.501 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT 3900 $12.00 $46,800.00 11 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,000.00 $2,000.00 12 2564.533 SIGN PANELS TYPE C SO FT 124 $30.00 $3,720.00 13 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH 1 $275.00 $275.00 14 2564.618 ZEBRA CROSSWALK WHITE -PAINT SO FT 360 $2.50 $900.00 15 2564.618 ZEBRA CROSSWALK WHITE -EPDXY SO FT 360 $4.50 $1,620.00 16 2565.603 NON- METALLIC CONDUIT (6 -1" BUNDLED) LIN FT 4100 $15.00 $61,500.00 17 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) LIN FT 2000 $2.50 $5,000.00 18 2573.602 INLET PROTECTION EACH 16 $250.00 $4,000.00 19 2575.501 SEEDING ACRE 2 $1,000.00 $2,000.00 20 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD 1500 $4.00 $6,000.00 21 2582.5n2 4- DOUBLE SOLID LINE YELLOW - EPDXY I_IN FT 2000 $0.60 $1,200.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $458,115.00 + 10% CONTINGENCIES $45,812.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $503,927.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $176,370.00 TOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $680,300.00 NOTE: ASSUMED PAVEMENT SECTION: 2" 2350 TYPE MV 3 WEARING COURSE MIXTURE (C) 2351 BITUMINOUS MATERIAL FOR TACK COAT 4" TYPE V 3 NON WEARING COURSE MIXTURE (C) 10- AGGREGATE BASE CLASS 5 OR CLASS 7 TOTAL FRONT FOOTAGE SEGMENT COST PER FRONT FOOT 4,026 LF $168.98 PER F -F K.\01380- 25\Fcasibility \1380- 25_Feasibitity_Qty- 1 -5 -10 OPTION 1 AsAmes Crossing Rd Segment i l bc� 1 of OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN,MN 1/5/2010 City or Eagan 3830 Pilot Knob Road Eagan. MN 55122 No. Mat. No. Item Units qty Estimated Estimated 2101.501 REMOVE BITUMINOUS PAVEMENT SO YD 360 $2.50 $900.00 Unit Price Total Prlce SCHEDULE B1 - STREET IMPROVEMENTS - AMES CROSSING ROAD (SEGMENT 2 OPTION 1 -NORTH 1,281 -FT) 1 2021.501 MOBILIZATION LUMP SUM 1 $25,800.00 $25,800.00 2 2101.501 REMOVE BITUMINOUS PAVEMENT SO YD 360 $2.50 $900.00 3 2101.501 CLEARING ACRE 2 $2,500.00 $5,000.00 4 2104.505 GRUBBING ACRE 2 $2,500.00 $5,000.00 5 2105.501 COMMON EXCAVATION CU YD 19350 $5.00 $96,750.00 6 2105.521 GRANULAR BORROW (CV) CU YD 6300 $9.00 M.700.00 7 WETLAND MITIGATION LUMP SUM 1 $35,000.00 $35,000.00 8 2105.809 CRUSHED ROCK 3' MINUS (ROAD SUPPORT) TON 1000 $23.00 $23,000.00 9 2211.501 AGGREGATE BASE CLASS 5 OR CLASS 7 CU YO 2550 $20.00 $51,000.00 10 2350.501 TYPE MV 3 WEARING COURSE MIXTURE (C) TON 860 $60.00 $51,600.00 11 2350.502 TYPE MV 3 NON WEARING COURSE MIXTURE (C) TON 1730 $58.00 $100,340.00 12 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 760 $3.00 $2,280.00 13 2505.601 UTILITYCOORDINATION LUMP SUM 1 $1,500.00 $1,500.00 14 2531.501 CONCRETE CURB 8 GUTTER DESIGN 8618 LIN FT 2800 $12.00 $33,600.00 15 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,000.00 $2,000.00 16 2584.533 SIGN PANELS TYPE C SO FT 80 $30.00 $2,400.00 17 2564.602 FURNISH $ INSTALL SIGN PANEL TYPE D EACH 1 $275.00 $275.00 18 2564.818 ZEBRA CROSSWALK WHITE -PAINT SO FT 360 $2.50 $900.00 19 2564.618 ZEBRA CROSSWALK WHITE -EPDXY SO FT 360 $4.50 $1,620.00 20 2585.603 NON -METALLIC CONDUIT (6.1' BUNDLED) LIN FT 2600 $15.00 $39,000.00 21 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) LIN FT 3000 $2.50 $7,500.00 22 2573.602 INLET PROTECTION EACH 12 5250.00 $3,000.00 23 2575.501 SEEDING ACRE 4 $1.000.00 $4,000.00 24 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL 8 FERL) SO YD 1000 $3.50 $3,500.00 25 2582.502 4' SOLID LINE WHITE - EPDXY LIN FT 750 $0.30 $225.00 25 2582.502 4" DOUBLE SOLID LINE YELLOW - EPDXY LIN FT 1500 $0.80 $900.00 SUBTOTAL SCHEDULE B1 - STREET IMPROVEMENTS SEGMENT 2 $553,790.00 +10% CONTINGENCIES $55,379.00 SUBTOTAL SCHEDULE B1 - STREET IMPROVEMENTS SEGMENT 2 $609,169.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $213,210.00 SUBTOTAL SCHEDULE 81 - STREET IMPROVEMENTS SEGMENT 2 $822,380.00 ESTIMATED RIGHT OF WAY AND EASEMENT COSTS $1,400,000.00 GRAND TOTAL SCHEDULE 81 - STREET IMPROVEMENTS SEGMENT 2 $2,222,380.00 NOTE: ASSUMED PAVEMENT SECTION 2"2350 TYPE MV 3 WEARING COURSP_ MIXTURE (C) 2357 BITUMINOUS MATERIAL FOR TACK COAT 4' TYPE MV 3 NON WEARING COURSE MIXTURE (C) 10' AGGREGATE BASE CLASS 5 OR CLASS 7 TOTAL FRONT FOOTAGE SEGMENT 1 2,562 LF COST PER FRONT FOOT (INCLUDES SCHEDULE_ H COSTS AND $1.4 MILLION IN ESTIMATED RIGHT -OF WAY 8 EASEMENT COSTS) $867.44 PER F -F K W1380 -25tFe ,b.4ty 11380 -25_ Feasibility_Oty- 1,5-10 UPI ION 1 zlsAmes Crossing Rd Seg.2 O0 .1 It6--3 2 of 7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 180 $20.00 Estimated Unit Estimated No. Mat. No. Item Units Qty 3 2503.603 8" PVC PIPE SEWER - SDR 35 LIN FT 680 $28.00 $19,040.00 4 Price Total Price SCHEDULE C1 - SANITARY SEWER IMPROVEMENTS - OPTION 1 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 180 $20.00 $3,600.00 2 2503.602 CONNECT INTO EXISTING SANITARY SEWER EACH 1 $750.00 $750.00 3 2503.603 8" PVC PIPE SEWER - SDR 35 LIN FT 680 $28.00 $19,040.00 4 2503.603 8" PVC PIPE SEWER - SDR 26 LIN FT 1170 $33.00 $38,610.00 5 2503.603 TELEVISE SANITARY SEWER LIN FT 1850 $2.00 $3,700.00 6 2506.516 CASTING ASSEMBLY EACH 7 $500.00 $3,500.00 7 2506.603 CONST 48" DIA SAN SEWER MANHOLE LIN FT 145 $175.00 $25,375.00 SUBTOTAL SCHEDULE C1 - SANITARY SEWER IMPROVEMENTS $94,575.00 + 10% CONTINGENCIES $9,458.00 TOTAL SCHEDULE C1 - SANITARY SEWER IMPROVEMENTS $104,033.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $36,410.00 TOTAL SCHEDULE C1 - SANITARY SEWER IMPROVEMENTS $140,440.00 K \01380 -25 \Feasibility \1380- 25_Feasibilily_Qty- 1 -5 -10 OPTION 1.xlsSanitary Opt.1 roy 3of7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimated Unit Estimated 2 2504.602 CONNECT TO EXISTING WATERMAIN EACH 3 Price Total Price SCHEDULE D1 -WATER MAIN IMPROVEMENTS - OPTION 1 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 300 $20.00 $6,000.00 2 2504.602 CONNECT TO EXISTING WATERMAIN EACH 3 $1,000.DO $3,000.00 3 2504.602 HYDRANT AND VALVE EACH 8 $3,200.00 $25,600.00 4 2504.602 6" GATE VALVE AND BOX EACH 8 $800.00 $6,400.00 5 2504.602 8" GATE VALVE AND BOX EACH 4 $1,250.00 $5,000.00 6 2504.602 12" BUTTERFLY VALVE AND BOX EACH 4 $1,800 -00 $7,200.00 7 2504.603 6" WATER MAIN, D.I.P., CL 52 LIN FT 240 $32.50 $7,800.00 8 2504.603 8" WATER MAIN, D.I.P., CL 52 LIN FT 200 $35.00 $7,00100 9 2504.603 12" WATER MAIN, D.I.P., CL 52 LIN FT 2240 $40.00 $89,600.00 10 2504.604 4" POLYSTYRENE INSULATION SQ YD 20 $34.75 $695.00 11 2504.608 DUCTILE IRON FITTINGS POUND 5360 $4.00 $21,440.00 SUBTOTAL SCHEDULE D1 -WATER MAIN IMPROVEMENTS $179,735.00 + 10% CONTINGENCIES $17,974.00 SUBTOTAL SCHEDULE D1 - WATER MAIN IMPROVEMENTS $197,709.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $69,200.00 TOTAL SCHEDULE D1 - WATER MAIN IMPROVEMENTS $266,910.00 K 101380- 251Feasibility \1380- 25_Feasibility_Qty- 1 -b -10 OPTION 1.AsWatermain Opt.1 `6. J 4of7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 115/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 1 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 80 Estimated Estimated No. Mat. No. Item Units Qty $12.00 $1,680.00 3 2501.515 15' RC PIPE APRON with TRASH GUARD EACH 3 Unit Price Total Price SCHEDULE E1- LATERAL STORM SEWER IMPROVEMENTS - OPTION 1 1 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 80 $9.00 $720.00 2 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 140 $12.00 $1,680.00 3 2501.515 15' RC PIPE APRON with TRASH GUARD EACH 3 $1,200.00 $3,600.00 4 2501.515 24" RC PIPE APRON with TRASH GUARD $ SHEET PILING EACH 1 $2,500.00 $2,500.00 5 2502.602 CONNECT TO EXISTING STORM SEWER STRUCTURE EACH 3 $1,000.00 $3,000.00 6 2503.541 15' RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 580 $28.00 $16,240.00 7 2503.541 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 485 $32.00 $15,520.00 8 2503.541 21" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 245 $35.00 $8,575.00 9 2503.541 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 30 $45.00 $1,350.00 10 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 52 $250.00 $13,000.00 11 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60 -4020 LIN FT 20 $320.00 $6,400.00 12 2506.502 CONSTRUCT OUTLET STRUCTURE EACH 1 $3,000.00 $3,000.00 13 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH 4 $1,000.00 $4,000.00 14 2506.602 CASTING ASSEMBLY EACH 9 $500.00 $4,500.00 15 2511.501 RANDOM RIPRAP CLASS IV CU YD 72 $85.00 $6,120.00 16 2511.515 GEOTEXTILE FILTER TYPE IV SO YD 108 $4.00 $432.00 SUBTOTAL SCHEDULE E1 - LATERAL STORM SEWER IMPROVEMENTS $90,637.00 + 10% CONTINGENCIES $9,064.00 SUBTOTAL SCHEDULE E1 - LATERAL STORM SEWER IMPROVEMENTS $99,701.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $34,900.00 TOTAL SCHEDULE E1 - LATERAL STORM SEWER IMPROVEMENTS $134,600.00 K :101380 -25 \Feasibility \1380 -25 Feasibility Qty- 1 -5 -10 OPTION 1.xlsLateral Storm Opt t 5of7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -11 WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road P.- RAN 99199 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 50 Estimated Estimated No. Mat. No. Item Units qty $650.00 $1,300.00 3 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 850 Unit Price Total Price SCHEDULE F1 - TRUNK STORM SEWER IMPROVEMENTS - OPTION 1 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 50 $12.00 $600.00 2 2501.515 12" RC PIPE APRON with TRASH GUARD EACH 2 $650.00 $1,300.00 3 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 850 $25.00 $21,250.00 4 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 20 $250.00 $5,000.00 5 2506.502 CONSTRUCT OUTLET STRUCTURE EACH 1 $3,000.00 $3,000.00 6 2506.602 CASTING ASSEMBLY EACH 3 $500.00 $1,500.00 7 2511.501 RANDOM RIPRAP CLASS III CU YD 10 $85.00 $850.00 8 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 15 $4.00 $60.00 9 2575.523 EROSION CONTROL BLANKET CATEGORY 3 SO YD 500 $2.00 $1,000.00 10 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) LIN FT 400 $2.50 $1,000.00 11 2575.501 SEEDING ACRE 1 $1,500.00 $1,500.00 SUBTOTAL SCHEDULE F1 - TRUNK STORM SEWER IMPROVEMENTS $ 37,060.00 + 10% CONTINGENCIES $3,706.00 SUBTOTOAL SCHEDULE F1 - TRUNK STORM SEWER IMPROVEMENTS $ 40,766.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $14,270.00 TOTAL SCHEDULE F1 - TRUNK STORM SEWER IMPROVEMENTS $55,040.00 K.\ 01380 -25 \Feasibility \1380- 25_Feasibilily_Qb/- 1 -5 -10 OPTION 1.xlsTrunk Storm Opt 1 l67 6of7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 1 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimated I Estimated Unit Price Total Price SCHEDULE G1 - BITUMINOUS TRAIL IMPROVEMENTS - OPTION 1 1 2521.604 2" BITUMINOUS PATH 2 2531.532 PEDESTRIAN CURB RAMP SQ YD 1710 $14.00 $23,900.00 EACH 2 $400.00 $800.00 SUBTOTAL SCHEDULE G1 - BITUMINOUS TRAIL IMPROVEMENTS $24,700.00 + 10% CONTINGENCIES $2,470.00 SUBTOTAL SCHEDULE G1 - BITUMINOUS TRAIL IMPROVEMENTS $27,170.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $9,510.00 TOTAL SCHEDULE G1 - BITUMINOUS TRAIL IMPROVEMENTS $36,680.00 K:\ 01380- 25\Feasibility \1380- 25_Feasibility_Oty -1 -5-10 OPTION 1 AsBituminous Trails Opt.i wi 7of7 APPENDIX B Opinion of Probable Cost OPTION 2 Feasibilit)- Rcport Ames Crossing Road Street and Utility Improvements City Project No. 1016 City of Eagan, AIN {VSR Project No. 1330 -25 J ,^7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/512010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units qty Estimated Estimated 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 360 $2.50 $900.00 Unit Price Total Price SCHEDULE A - STREET IMPROVEMENTS - AMES CROSSING ROAD (SEGMENT 1 - SOUTH 2,013 -FT) 1 2021.501 MOBILIZATION LUMP SUM 1 $19,200.00 $19,200.00 2 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 360 $2.50 $900.00 3 2112.501 SUBGRADE PREPARATION RD STA 19.5 $400.00 $7,800.00 4 2105.609 CRUSHED ROCK 3" MINUS (ROAD SUPPORT) TON 20 $23.00 $460.00 5 2211.501 AGGREGATE BASE CLASS 5 OR CLASS 7 CU YD 3620 $20.00 $72,400.00 6 2350.501 TYPE MV 3 WEARING COURSE MIXTURE (B) TON 1230 $60.00 $73,800.00 7 2350.502 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TON 2460 $58.00 $142,680.00 8 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1090 $4.00 $4,360.00 9 2505.601 UTILITY COORDINATION LUMP SUM 1 $1,500.00 $1,500.00 10 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 3900 $12.00 $46,800.00 11 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,000.00 $2,000.00 12 2564.533 SIGN PANELS TYPE C SQ FT 124 $30.00 $3,720.00 13 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH 1 $275.00 $275.00 14 2564.618 ZEBRA CROSSWALK WHITE -PAINT SQ FT 360 $2.50 $900.00 15 2564.618 ZEBRA CROSSWALK WHITE -EPDXY SQ FT 360 $4.50 $1,620.00 16 2565.6D3 NON - METALLIC CONDUIT (6-1" BUNDLED) LIN FT 4100 $15.00 $61,500.00 17 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) LIN FT 2000 $2.50 $5,000.00 18 2573.602 INLET PROTECTION EACH 16 $250.00 $4,000.00 19 2575.501 SEEDING ACRE 2 $1,000.00 $2,000.00 20 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD 1500 $4.00 $6,000.00 21 2582.502 4" DOUBLE SOLID LINE YELLOW - EPDXY LIN FT 2000 $0.60 $1,200.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $458,115.00 + 10% CONTINGENCIES $45,812.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $503,927.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $176,370.00 TOTAL SCHEDULE A - STREET IMPROVEMENTS - SEGMENT 1 $680,300.00 NOTE: ASSUMED PAVEMENT SECTION: 2" 2350 TYPE MV 3 WEARING COURSE MIXTURF (C) 2357 BITUMINOUS MATERIAL. FOR TACK COAT 4" TYPE V 3 NON WEARING COURSE MIXTURE (C) 10" AGGREGATE BASE CLASS 5 OR CLASS 7 TOTAL FRONT FOOTAGE SEGMENT 1 COST PER FRONT FOOT 4,026 LF $168.98 PER F -F K: \01380 -25 \Feasibility\1380- 25_Feasibility_Oly -1 -[5-10 OPTION 2. AsAmes Crossing Rd Segment 1 //b 1 of 7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -R WSH PROJECT NO. 1380 -25 EAGAN,MN 115f201 0 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimatcee d Estimated 2101.501 REMOVE BITUMINOUS PAVEMENT SO YD 450 $2.50 $1,125.00 Unit Pri Total Price SCHEDULE 82 - STREET IMPROVEMENTS -AMES CROSSING ROAD (SEGMENT 2 OPTION 2 - NORTH 1,221 -FT) 1 2021.501 MOBILIZATION LUMP SUM 1 $32,200.00 $32,200.00 2 2101.501 REMOVE BITUMINOUS PAVEMENT SO YD 450 $2.50 $1,125.00 3 2101.501 CLEARING ACRE 2.5 $2,500.00 $6,250.00 4 2104.505 GRUBBING ACRE 2.5 $2,500.00 $6,250.GO 5 2105.501 COMMON EXCAVATION CU YO 23800 $5.00 $119,000.00 6 2105.521 GRANULAR BORROW (CV) CU YD 7750 $9.00 $69,750.00 7 WETLAND MITIGATION LUMP SUM 1 $35,000.00 $35,000.00 8 2105.609 CRUSHED ROCK 3" MINUS (ROAD SUPPORT) TON 1230 $23.00 $28,290.00 9 2211.501 AGGREGATE BASE CLASS 5 OR CLASS 7 CU YD 3140 $20.00 $62,800.00 10 2350.501 TYPE MV 3 WEARING COURSE MIXTURE (C) TON 1060 $60.00 $83,800.60 11 2350.502 TYPE MV 3 NON WEARING COURSE MIXTURE (C) TON 2130 $58.00 $123,540.00 12 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 930 $3.00 $2,790.00 13 2505.601 UTILITY COORDINATION LUMPSUM 1 $2,500.00 $2,500.00 14 2531501 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT 3450 $12.00 $41,400.00 15 2563.601 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 16 2584.533 SIGN PANELS TYPE C SO FT 100 $30.00 $3,000.00 17 2564.602 FURNISH & INSTALL SIGN PANEL TYPE D EACH 2 5275.00 $550.00 18 2564.618 ZEBRA CROSSWALK WHITE -PAINT SO FT 450 $2.50 $1,125.00 19 2564.618 ZEBRA CROSSWALK WHITE -EPDXY SO FT 450 $4.50 $2,025.00 20 2565.603 NON-METALLIC CONDUIT (6-1• BUNDLED) UN FT 3200 $15.00 $48,060.00 21 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) UN FT 3700 $2.50 $9,250.00 22 2573.602 INLET PROTECTION EACH 16 $25000 $4,000.00 23 2575.501 SEEDING ACRE 5 $1,000.00 $5,000.00 24 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SO YD 1230 $3.50 $4,305. DO 25 2582.502 4" SOLID LINE WHITE - EPDXY LIN FT 920 $0.30 $276.00 25 2582.502 4" DOUBLE SOLID LINE YELLOW - EPDXY LIN FT 1850 $0.60 $1,110.00 SUBTOTAL SCHEDULE B2 - STREET IMPROVEMENTS SEGMENT 2 $677,136.00 +10% CONTINGENCIES $67,714.00 SUBTOTAL SCHEDULE 82 - STREET IMPROVEMENTS SEGMENT 2 $744,850.00 +35% ADMINISTRATIVE, LEGAL, ETC. $260,700.00 SUBTOTAL SCHEDULE B2 - STREET IMPROVEMENTS SEGMENT 2 $1,005,550.00 ESTIMATED RIGHT OF WAY AND EASEMENT COSTS $1,400,000.00 GRAND TOTAL SCHEDULE B2 - STREET IMPROVEMENTS SEGMENT 2 $2,405,550.00 NOTE: ASSUMED PAVEMENT SECTION: 2" 2350 TYPE MV 3 WEARING COURSE MIXTURE (C) 2357 BITUMINOUS MATERIAL FOR TACK COAT 4" TYPE MV 3 NON WEARING COURSE MIXTURE (C) 10" AGGREGATE RASE CI ASS 5 OR CLASS 7 TOTAL FRONT FOOTAGE SEGMENT 1 2,442 LF COST PER FRONT FOOT (INCLUDES SCHEDULE B COSTS AND $1.4 MILLION IN ESTIMATED RIGHT -OF -WAY & EASEMENTCOSTS) $985.07 PER F -F Ka013W 25Teasi biityN380-25 _Feasibiliy_Oty- 1 -5 -10 OPTION 2x1sAmes Crossing Rd Seg.2 OPL2 2 of 7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -11 WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimated Unit Estimated 2503.602 CONNECT INTO EXISTING SANITARY SEWER EACH 1 $750.00 $750.00 Price Total Price SCHEDULE C2 - SANITARY SEWER IMPROVEMENTS - OPTION 2 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 210 $20.00 $4,200.00 2 2503.602 CONNECT INTO EXISTING SANITARY SEWER EACH 1 $750.00 $750.00 3 2503.603 8" PVC PIPE SEWER - SDR 35 LIN FT 800 $28.00 $22,400.00 4 2503.603 8" PVC PIPE SEWER - SDR 26 LIN FT 1350 $33.00 $44,550.00 5 2503.603 TELEVISE SANITARY SEWER LIN FT 2150 $2.00 $4,300.00 6 2506.516 CASTING ASSEMBLY EACH 10 $500.00 $5,000.00 7 2506.603 CONST 48" DIA SAN SEWER MANHOLE LIN FT 180 $175.00 $31,500.00 SUBTOTAL SCHEDULE C2 - SANITARY SEWER IMPROVEMENTS $112,700.00 + 10% CONTINGENCIES $11,270.00 TOTAL SCHEDULE C2 - SANITARY SEWER IMPROVEMENTS $123,970.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $43,390.00 TOTAL SCHEDULE C2 - SANITARY SEWER IMPROVEMENTS $167,360.00 K.\ 01380 -25\ Feasibility \1380- 25_Feasibility_Oly- 1 -5 -10 OPTION 2.xlsSanitary Opt 2 3 of 7 IJJ OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 350 Estimated Unit Estimated No. Mat. No. Item Units Qty Price Total Price SCHEDULE D2 - WATER MAIN IMPROVEMENTS - OPTION 2 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING CU YD 350 $20.00 $7,000.00 2 2504.602 CONNECT TO EXISTING WATERMAIN EACH 3 $1,000.00 $3,000.00 3 2504.602 HYDRANT AND VALVE EACH 10 $3,200.00 $32,000.00 4 2504.602 6" GATE VALVE AND BOX EACH 10 $800.00 $8,000.00 5 2504.602 8" GATE VALVE AND BOX EACH 4 $1,250.00 $5,000.00 6 2504.602 12" BUTTERFLY VALVE AND BOX EACH 4 $1,800.00 $7,200.00 7 2504.603 6" WATER MAIN, D.I.P., CL 52 LIN FT 240 $32.50 $7,800.00 8 2504.603 8" WATER MAIN, D.I.P., CL 52 LIN FT 200 $35.00 $7,000.00 9 2504.603 12" WATER MAIN, D.I.P., CL 52 LIN FT 2560 $40.00 $102,400.00 10 2504.604 4" POLYSTYRENE INSULATION SO YD 25 $34.75 $868.75 11 2504.608 DUCTILE IRON FITTINGS POUND 6200 $4.00 $24,800.00 SUBTOTAL SCHEDULE D2 -WATER MAIN IMPROVEMENTS $205,068.75 + 10% CONTINGENCIES $20,507.00 SUBTOTAL SCHEDULE 02 - WATER MAIN IMPROVEMENTS $225,575.75 + 35% ADMINISTRATIVE, LEGAL, ETC. $78,950.00 TOTAL SCHEDULE D2 - WATER MAIN IMPROVEMENTS $304,530.00 K 101380- 251Feasibility1 1380 - 25_1 easibilily0ty- 1 -5 -10 OPTION 2.AsWatermain Opt 2 4 of 7 113 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 No. Mat. No. Item Units Qty Estimated I Estimated 2 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 160 Unit Price Total Price SCHEDULE E2 - LATERAL STORM SEWER IMPROVEMENTS - OPTION 2 1 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 80 $9.00 $720.00 2 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 160 $12.00 $1,920.00 3 2501.515 15" RC PIPE APRON with TRASH GUARD EACH 3 $1,200.00 $3,600.00 4 2501.515 24" RC PIPE APRON with TRASH GUARD & SHEET PILING EACH 1 $2,500.00 $2,500.00 5 2502.602 CONNECT TO EXISTING STORM SEWER STRUCTURE EACH 3 $1,000.00 $3,000.00 6 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 700 $28.00 $19,600.00 7 2503.541 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 600 $32.00 $19,200.00 8 2503.541 21" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 245 $35.00 $8,575.00 9 2503.541 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 30 $45.00 $1,350.00 10 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 80 $250.00 $20,000.00 11 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60 -4020 LIN FT 30 $320.00 $9,600.00 12 2506.502 CONSTRUCT OUTLET STRUCTURE EACH 1 $3,000.00 $3,000.00 13 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH 6 $1,000.00 $6,000.00 14 2506.602 CASTING ASSEMBLY EACH 13 $500.00 $6,500.00 15 2511.501 RANDOM RIPRAP CLASS IV CU YD 72 $85.00 $6,120.00 16 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 108 $4.00 $432.00 SUBTOTAL SCHEDULE E2 - LATERAL STORM SEWER IMPROVEMENTS $112,117.00 + 10% CONTINGENCIES $11,212.00 SUBTOTAL SCHEDULE E2 - LATERAL STORM SEWER IMPROVEMENTS $123,329.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $43,170.00 TOTAL SCHEDULE E2 - LATERAL STORM SEWER IMPROVEMENTS $166,500.00 K:\ 01380 -25 \Feasibility \1380- 25_Feasibility_Qty- 1 -5 -10 OPTION 2.xlsLateral Storm Opt 2 5 of 7 11� OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -11 WS13 PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Canon RAM Sr.1')7 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 60 Estimated Estimated No. Mat. No. Item Units Qty Unit Price Total Price SCHEDULE F2 - TRUNK STORM SEWER IMPROVEMENTS - OPTION 2 1 2451.602 GRANULAR FOUNDATION AND /OR BEDDING TON 60 $12.00 $720.00 2 2501.515 12" RC PIPE APRON with TRASH GUARD EACH 2 $650.00 $1,300.00 3 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 1000 $25.00 $25,000.00 4 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48.4020 LIN FT 30 $250.00 $7,500.00 5 2506.502 CONSTRUCT OUTLET STRUCTURE EACH 1 $3,000.00 $3,000.00 6 2506.602 CASTING ASSEMBLY EACH 5 $500.00 $2,500.00 7 2511.501 RANDOM RIPRAP CLASS III CU YD 10 $65.00 $850.00 8 2511.515 GEOTEXTILE FILTER TYPE IV SO YD 15 $4.00 $60.00 9 2575.523 EROSION CONTROL BLANKET CATEGORY 3 SQ YD 600 $2.00 $1,200.00 10 2573.502 SILT FENCE, TYPE HEAVY DUTY (ORANGE) LIN FT 500 $2.50 $1,250.00 11 2575.501 SEEDING ACRE 1.5 $1,500.00 $2,250.00 SUBTOTAL SCHEDULE F2 - TRUNK STORM SEWER IMPROVEMENTS $ 45,630.00 + 10% CONTINGENCIES $4,563.00 SUBTOTOAL SCHEDULE F2 - TRUNK STORM SEWER IMPROVEMENTS $ 50,193.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $17,570.00 TOTAL SCHEDULE F2 - TRUNK STORM SEWER IMPROVEMENTS $67,760.00 K:101380 -251 Feasibility \1380- 25_Feasibility0ty- 1 -5 -10 OPTION 2.xlsTrunk Storm Opt 2 /lS 6of7 OPINION OF PROBABLE COSTS Ames Crossing Road - Option 2 City Project No. 1016 -R WSB PROJECT NO. 1380 -25 EAGAN, MN 1/5/2010 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 1 2521.604 2" BITUMINOUS PATH 2 2531.532 PEDESTRIAN CURB RAMP SQ YD 1800 $14.00 $25,200.00 EACH 2 $400.00 $800.00 SUBTOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $26,000.00 + 10% CONTINGENCIES $2,600.00 SUBTOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $28,600.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $10,010.00 TOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $38,610.00 K:\01 380- 2 51Feasibilily \1380- 25_Feasibilily_Qty- 1 -5 -10 OPTION 2.xlsBiluminous Trails Opt.2 u� 7 of 7 No. Mat. No. Item Units Qty Estimated Estimated Estimated Price Total Price SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS - OPTION 2 1 2521.604 2" BITUMINOUS PATH 2 2531.532 PEDESTRIAN CURB RAMP SQ YD 1800 $14.00 $25,200.00 EACH 2 $400.00 $800.00 SUBTOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $26,000.00 + 10% CONTINGENCIES $2,600.00 SUBTOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $28,600.00 + 35% ADMINISTRATIVE, LEGAL, ETC. $10,010.00 TOTAL SCHEDULE G2 - BITUMINOUS TRAIL IMPROVEMENTS $38,610.00 K:\01 380- 2 51Feasibilily \1380- 25_Feasibilily_Qty- 1 -5 -10 OPTION 2.xlsBiluminous Trails Opt.2 u� 7 of 7 APPENDIX C Preliminary Assessment Roll — Option 1 Preliminary Assessment Roll — Option 2 Fensibilit1, Report Aloes Crossing Road Street and Utility /otproveineots Cify Project No. 1016 Cit}, ojEagan, "IV IVSK Project No. 1330 -15 1f7 APPENDIX C Preliminary Assessment Roll Feasibility Report Ames Crossing Road Street and Utility Improvements City Project No. 1016 City of Eagan, MN 1VSR Project No. 1380 -25 OPTION 1 l� � M d E m 0 o O C CL E C E w m N N CL CL N N 0. o U A � C 1T E a N av E Q rig L8i J v LL C m m W 0 n A m E N o m E o W L N « m � o ao m N L 2 U m � m a E m m m c Q U w w � v c � 0 3 4 m m Q 3 m m c � a n o E F� o ro m m a J 7 O C - o y F N 3 0 om o m c m O € w N w O N m W �(n C V Oni N N h m N OI r'1 OI y p H OI u1 ti ^ n N b n N T vN1 O N y � A f^'7 r rz m o m J a Q QG g d W tp m �•yp Q Z Q Z a Q Z O Nf Y ci W Z 2' C 0 m J "- N N N O oQQff' O N Z Z M. N QQ Z M fh N n Yf N O c E 3 p Q 2 m Q Z Z Q Q a a N c N cj N 2 N w 0 m 3 c m Q Q r Q m oo J fn N O w Z Z m N Z � m w °o Z Z w r N •� Z z z c °w 0 Ern o p w W a N n w N U of w u `u z z m° z Z i ml m c7 E` w o y0'�a m NI N w N U m iV� ` Z m � N m mI of cnI io m ci N v v a a y N � ° o ro ml N a p m m o Q Q j Q d U C 7 q O O NI m N N N N Q (7 N m v LL o U N y U 7 2 Z i O Qr r - 1 w W dJ N d3 H z Q ' U w tt OCC UCC O�W O - UpUC7 O IL O 2E p W� ; O � Q Q U 2� U. W J W J W Q U A Q U O O O! O O No r of o 0 0 0 rig L8i J v LL C m m W 0 n A m E N o m E o W L N « m � o ao m N L 2 U m � m a E m m m c Q U w w � v c � 0 3 4 m m Q 3 m m c � a n o E F� o ro m m a J 7 O C - o y F N 3 0 om o m c m O € w N w O N m W �(n APPENDIX C Preliminary Assessment Roll Feasibility Report Acres Crossing Road Street and Utility Improveoteats City Project No_ 1016 City of Eagan, AIN 11'SB Project No. 1330 -25 OPTION 2 c E N j G O o a a E _ _ K X v 0 C N m m 0 o.d�'oN p.Nrno Q � A r;• •- K U m c m G - N N O d U a E a 'al m a m m m LL C m m m � d o mrn w m c m m � � a E m m s m m o v c ami m g c o m m o m °- oL.k o� L N m O cc O D O m 0 C m _ m c m m "- m n , O 11pp OI D! m m m LL LL m m m D c m m N d O.N. od d O 4 2 0_ O c O Z Z m N W W N_ O N y O 7 m c o U U Na `m E `OLL ~m m I m LL (Y.ZJfn C N N r O O O w q w w w N 0 w 10- N c6 Lei mN IY J w q w m w (o w �o N o 3 Sm m N S z Z Z QQ Y aa Y O w �my m V C m ^ N o - L m J P o N t)i p Z Y vNi Y w hY q u n Z z Z z z ry F �,, m ,k w Z b) w q 3 N Z z Z a Z ¢ Z z Z a Z q Fc C C N v I/) w N N d2 A O m i _ �' N O n N n N m._ E o Q Y Q Y a Y ¢ Y m m m a o` w NO �w q w N U q r � z u m � m� v c c c d ¢ ¢ v a ¢ c� E k p q Z z in w m w Z z w NUNO d ¢ d Z i m O> n N N m � M rI O N NOV 0 OD N OV ro N m a m o IR ¢ > O O N M N N N v N U m ,n• (7 � J N C m N Lu i N N W F E O F J m o V O� O OOi O. 'MI mI of m Q � I M U 7 N LL • a � rn�Wa I Nml E o K z NI m N of o U • � a • ! ? ,Q U t i a 3 7:J0 fn :OJ fn z' o I x x m' (L F" 'a I- O w, x I z z O ',o cc O Oa s 0a u J x J � U d U F O; UO ¢ J a, UwaO;wa0 U i a v. w w J w. � a U:E¢ U m OiO' 4 O NO O O' O V a EL O O d a m N o, OI ov q 'al m a m m m LL C m m m � d o mrn w m c m m � � a E m m s m m o v c ami m g c o m m o m °- oL.k o� L N m O cc O D O m 0 C m _ m c m m "- m n , O 11pp OI D! m m m LL LL m m m D c m m N d O.N. od d O 4 2 0_ O c O Z Z m N W W N_ O N y O 7 m c o U U Na `m E `OLL ~m m I m LL (Y.ZJfn DAVID L. GRANNIS JOYCE M. GRANNIS CHRISTOPHER J. LEMi ANN LAW OFFICES GRANNIS & GRANNIS, P.A. 412 SOUTHv]EW BOULEVARD SUITE: 100 SOUTH ST. PAUL, MINNHSOTA 55075 TELEPHONE_ (651) 455 -1661 FAX (651) 455 -2359 Ii it Mr. Mike Maguire Mr. Paul Bakken Ms. Cyndee Fields Mr. Gary Hansen Ms. Meg Tilley Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 -1810 February 24, 2010 Re: City Project No. 1016- Revised Richard F. Cole and Ruth S. Cole Cole Enterprises, Inc. Dear Mayor and Council Members: El(JA N RUBY E. OCHS LEGAL ASSISTANT This letter is written on behalf of Richard F. Cole, Ruth S. Cole, and Cole Enterprises, Inc., in opposition to the Ames Crossing Road Street & Utility Improvements. The Cole Family has owed the property impacted by this project for over 60 years. The Coles have no intention of developing their property anytime in the near future and believe that this proposed improvement which drastically affects their property is premature. The current market conditions should be a signal to the City of Eagan to hold off and %wait for t?:e ecc-nomy to improve. The fact is that due to current market conditions developers are simply not building. They are waiting for conditions to improve and the City of Eagan should do the same. The financial impact of the assessments to the Cole Family may force them to market their property. While the Cole Enterprises, Inc. property is classified as green acres, and the Cole's may not have to immediately pay these assessments, the interest will continue to accrue annually upon the balance. Based on an estimated 6.5 percent interest rate and the estimated assessment of $1,428,440 (Option 2) Cole Enterprises, Inc. would incur interest of approximately 592,848 per year. Mr. Mike Maguire, et al. February 24, 2010 Page 2 Should the City decide to go forward with their proposed project., we would respectfully request Option 2 and that the proposed construction schedule be altered to have construction begin in 2012 which is consistent with the City's Capital Improvement Plan. DLG:jmb cc: Richard F. Cole Ruth S. Cole John Cole Bill Cole Ruth Ann Cole Very truly yours, GRANNIS & GRANNIS, P.A. l,3�5 David L. Grannis" Agenda Information Memo March 2, 2010 Eagan City Council Meeting C. PROJECT 1012, DUCKWOOD DRIVE/ STATION TRAIL STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve (or Deny) Project 1012 (Duckwood Drive & Station Trail — Street & Utility Improvements) and (IF approved) authorize the preparation of detailed plans and specifications. FACTS: • The City of Eagan has negotiated the acquisition of a 4 -acre parcel at the northeast corner of the property fonnerly known as the Carriage Hills Golf Course. With the City Council's approval, a new fire station will be constructed on this parcel located southwest of the intersection of Yankee Doodle Road (County Road 28) and Wescott Woodlands. • In order to provide adequate access and utility services to the site, street and utility improvements (Station Trail) should be considered adjacent to the proposed parcel, as well as the extension of Duckwood Drive, through the former golf course property, to Wescott Woodlands . • On February 1, 2010 the feasibility report for Project 1012 was presented to the City Council and a Public Hearing was scheduled for March 2 to fonnally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 25 for the adjacent property owners to discuss the proposed improvements. While only the properties within the former Carriage Hills golf course are proposed to be assessed for these improvements (under a waiver agreement), affected properties adjacent to existing Duckwood Drive and Wescott Woodlands were invited to the meeting. Of the 56 total properties invited, 2 residents representing 1 property attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages hrough A . • Neighborhood Meeting Minutes, pages/� '6 through ia* 0,AV 4 4,4 r.� 1w ells & PRELIMINARY ENGINEERING REPORT Station Trail/Duckwood Drive Extension City of Eagan City_ Project No. 1012 BMI Project No. T15.101304 February, 2010 IPA -. w BOLTON 8L NA ;== N K , m �r February 4, 2010 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Consulting Engineers & Surveyors 12224 Nicollet Avenue • Burnsville, MN 55337 Phone (952) 890 -0509 • Fax (952) 890 -8065 www.bolton- menk.com Re: Station Trail /Duckwood Drive Extension Improvements City Project No. 1012 BMI Project No. T15.101304 Council Members: NC® In accordance with your request, the following preliminary engineering report has been prepared for Station Trail and Duckwood Drive. The improvements identified within the report are consistent with preliminary development plans prepared by Lennar's civil engineer for the overall development of the former Carriage Hills property which the developer proposes being renamed as Stonehaven Addition. The total estimated project cost for the Station Trail Improvements is $253,900. The total estimated cost for the improvements associated with the extension of Duckwood Drive is $1,354,200. During the process of this study, meetings were held and input was received from the City's Engineering and Public Works staff. We would like to acknowledge the cooperation and information received and thank all parties for their support in helping us better understand the desired improvements within the project areas. I will be in attendance at the Public Improvement Hearing on March 2 "d to present the report and answer any questions that you may have. Respectfully submitted: BOLTON AND MENK, INC. q��06 �� KV - Mark D. Kasma, P.E. Senior Principal Engineer DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer IdL�, STATION TRAIL / DUCKWOOD DRIVE EXTENSION PRELIMINARY ENGINEERING REPORT TABLE OF CONTENTS TABLEOI, CONTENTS ................................................................................................ ............................... i CERTIFICATION......................................................................................................... ............................... ii INTRODUCTION/ HISTORY ..................................................................................... ............................... I EXISTINGCONDITIONS ............................................................................................ ............................... 2 SurfaceConditions .................................................................................................. ............................... 2 Utilities.................................................................................................................... ............................... 2 PROPOSEDCONDITIONS .......................................................................................... ............................... 3 StreetImprovements ................................................................................................ ............................... 3 UtilityImprovements .............................................................................................. ............................... 4 ESTIMATED COSTS AND FINANCING ................................................................... ............................... 5 ASSESSMENTS............................................................................................................ ............................... 6 PROJECTSCHEDULE ................................................................................................. ............................... 7 FEASIBILITY AND RECOMMENDATIONS ............................................................ ............................... 7 APPENDIX APPENDIX A — FIGURES APPENDIX B — PRELIMINARY ENGINEER'S ESTIMATES APPENDIX C — PRELIMINARY ASSESSMENT ROLL City of Eagan City Project No. 1012 / BMI Project No. T 15.101304 1 ad City of CaEaIl TABLE OF CONTENTS Page i STATION TRAIL / DUCKWOOD DRIVE EXTENSION CERTIFICATION City of Eagan City Project No. 1012 / BMI Project No. T15.101304 hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. By: Travis L. Winter, P.E., LEEDO AP License No. 46649 Bolton & Menk, Inc. Date: February 4, 2010 AND By: Mark D. Kasma, P.E. License No. 21282 Bolton & Menk, Inc. Date: February 4, 2010 1491 +-City of EaQau CERTIFICATION Page ii STATION TRAIL / DUCKWOOD DRIVE EXTENSION INTRODUCTION / HISTORY On July 7, 2009 the City Council authorized the preparation of a feasibility report for the construction a public street (Station Trail) to provide access to the proposed Fire Safety Center, which is located near the intersection of Yankee Doodle Road and Wescott Woodlands. The report was to also include considerations for extending a public street (Duckwood Drive) from the current dead end of Duckwood Drive (approximately 1/4 mile east of Lexington Avenue) to connect with the current cul -de -sac of Wescott Woodlands (approximately 1/2 mile south of Yankee Doodle Road). The area of study contained in this report for the construction of Station Trail and Duckwood Drive is part of the former Carriage Hills Golf Course property. Figure 1 in Appendix A illustrates the project location within the City. This report details existing utility and roadway infrastructure conditions, as well as the scope of recommended improvements, preliminary cost estimates and project funding sources for the City utility and street improvements. It is anticipated that if these proposed improvements are approved by the City Council, the work would be completed during the 2010 construction season. This schedule would accommodate current interest in developing portions of the former Carriage Hills property as a residential development. The new subdivision will be named Stonehaven Addition. Planning for the new Fire Safety Center in the northeastern part of Eagan is in the final stages of design and the project is expected to enter into construction in early 2010. In conjunction with this new Fire Safety Center project, there is a need to complete infrastructure improvements to both provide access to the building and improve emergency access to other areas within the City. The property that is proposed for these improvements once operated as the Carriage Hills Golf Course. This land is currently zoned as Planned Development (PD) according to the 2009 Land Use Map. Future land use is planned to be Residential (R) in the area of the proposed Duckwood Drive, and Public Facility (PF) in the Station Trail location. The improvements proposed with this project are in general accordance with the preliminary site plan associated with the preliminary planned development approved by the City Council. The City of Eagan has purchased four (4) acres of land at the northeast corner of the property for the Fire Safety Center and access roadway (Station Trail). The purchase also includes securing a 70 -foot Right - of -Way (ROW) and associated permanent and temporary easements through the middle portion of the property to construct the extension of Duckwood Drive. Figure 2 in Appendix A identifies the proposed ROW and easement areas. City of Ea nil City of Eagan INTRODUCTION / HISTORY City Project No. 1012 / BMI Project No. T 15.101304 Page 1 lad STATION TRAIL/ DUCKWOOD DRIVE EXTENSION EXISTING CONDITIONS SURFACE CONDITIONS The parcels of land included in this study area are currently comprised of mostly unmaintained green space with areas densely populated by mature trees of multiple varieties. Figures 3 and 4 in Appendix A illustrate these existing conditions. There is little or no impervious surface existing at the proposed Station Trail and Fire Safety Center Site. The proposed Right -of -Way (ROW) area between Duckwood Drive and the Wescott Woodlands cul -de- sac contains some impervious bituminous surface which was used for access to the buildings on the property. The pavement width ranges from 20 -feet to 24 -feet and likely consists of 3- inches of bituminous pavement over 6- inches of aggregate base. This pavement was constructed in 1998 and is in good condition. The property also contains three building structures which were utilized as a clubhouse and storage sheds when the property operated as a golf course. These buildings will all need to be demolished to allow for planned development. The storage shed adjacent to the club house will require demolition to allow for the construction of the Duckwood Drive extension; those costs are included in the cost estimate with this report. UTILITIES Since the property previously operated as a golf course and consists of mostly undeveloped area, there are minimal existing utilities. Figures 3 and 4 in Appendix A depict the existing utilities. The area proposed for the construction of Station Trail and the Fire Safety Center contains no known existing public utilities. The only private utility in that area is an overhead electrical line which runs along the length of Wescott Woodlands. The proposed Duckwood Drive ROW contains some sanitary sewer which was extended in 1998 from the current dead end of Duckwood Drive to provide sanitary service to the clubhouse building. Prior to the sanitary sewer extension, the clubhouse building utilized a Subsurface Sewage Treatment System (SSTS). This SSTS still exists on the property but its location is unknown at this time. It will be abandoned with the future residential development. The area also contains an irrigation well and associated piping. As a part of the same project that extended the sanitary sewer to the clubhouse building in 1998, a 16 -inch Ductile Iron Pipe (DIP) watermain was extended through the golf course property and looped to an 8 -inch DIP watermain on Wescott Woodlands. There is also a 4 -inch DIP water service from the 16 -inch trunk watermain which extends to the old clubhouse building. This area also contains both overhead and underground electric lines, natural gas lines and telecommunication lines. Modifications to these utility lines are discussed in the Proposed Utility Improvements section of this report. �City oiEa�au City of Eagan EXISTING CONDITIONS City Project No. 1012 / BMI Project No. TI 5.101304 Page 2 STATION TRAIL / DUCKWOOD DRIVE EXTENSION PROPOSED CONDITIONS STREET IMPROVEMENTS The proposed infrastructure improvement project will provide a collector street for future development of the former Carriage Hills properties as well as access to the Fire Safety Center and improve emergency services access. Figures 5 through 7 of Appendix A illustrate the proposed street improvements. The pavement sections of Station Trail and Duckwood Drive (designed as a Minor Collector) will include 4- inches of bituminous pavement over 12- inches of class 5 aggregate base, this proposed typical section will be verified once a geotechnical report and R -value is established during the final design phase of the project. In accordance with current City Standards, it is recommended that the proposed roadway segments be constructed as urban streets with concrete curb and gutter. The addition of curb will improve drainage, support the edge of pavement, and reduce erosion. These benefits can ultimately reduce the need for future maintenance and extend the overall life of the streets. B618 curb will be utilized because it provides greater traffic safety, eases snow plowing and provides increased drainage capacity. This type of curb consists of a 6 inch high back with an 18 inch gutter. The width of both street segments is proposed to be 36 -feet measured from curb face to curb face. This width allows for parking along one side of the roadway. No parking signs will be placed along the opposite side of the street. Figure 8 in Appendix A identifies these proposed typical street sections. The alignment and profile for Station Trail have been defined during the preliminary design phase, and were selected to complement the site design for the Fire Safety Center. The rough grading for constructing Station Trail is proposed to be included with the construction of the Fire Safety Center prior to beginning this project. Duckwood Drive is planned to be a Minor Collector Street with a 30 mile per hour speed limit. Based on those design parameters, the alignment for Duckwood Drive has been defined during the preliminary design phase associated with this report. A profile for Duckwood has also been designed which will be utilized as a basis for final design of the project. In addition to the street improvements on Duckwood Drive, it is proposed to construct a 6 -foot wide concrete sidewalk along the north side of the roadway. This walk will extend from the existing walk on Duckwood Drive to the end of the proposed project at Wescott Woodlands. It is also recommended that street lighting consisting of 250 watt cobra head fixtures be added along Duckwood Drive and Station Trail to enhance safety in the area. The lighting should be constructed at no more than 300 -foot intervals, at horizontal curve locations and intersections. The segment of Wescott Woodlands between the proposed Duckwood Drive and Yankee Doodle was upgraded to a paved urban roadway in 1999 and was designed to meet a 7 -ton design which is typical of local roads that are under low traffic volumes. Normally these local streets are not anticipated to require major maintenance, such as mill and overlay improvements, until they have reached a service life of approximately 20- years. The extension of Duckwood Drive may have an impact on this roadway due to the future traffic volumes. With these things considered, there are no recommended improvements for Wescott Woodlands in association with this project. However, the condition of the roadway surface should be monitored at regular intervals to evaluate the need for major maintenance such as a bituminous overlay. City of EafaIl City of Eagan PROPOSED CONDITIONS City Project No. 1012 / BMI Project No. T 15.101304 Page 3 131 STATION TRAIL / DUCKWOOD DRIVE EXTENSION With the pending development of the former Carriage Hills property, there is an expected increase in traffic volumes. The timing of performing a mill and overlay to Wescott Woodlands may be needed earlier in its service life. Since the majority of this traffic will occur because of the future development on the former golf course property, the future development should address this future improvement cost. UTILITY IMPROVEMENTS Along with the street improvements, utility improvements will be necessary to allow for construction, provide service to the Fire Safety Center, and to accommodate future development. Figures 5 through 7 of Appendi:K A illustrate the proposed utility improvements. To provide water service to the Fire Safety Center, it will be necessary to extend an 8 -inch Ductile Iron Pipe (DIP) watermain from the existing 8 -inch DIP watermain on Wescott Woodlands along Station Trail. A Minnesota Department of Health Permit will be required to construct this watermain. Along with the watermain it is recommended to extend an 8 -inch Polyvinyl Chloride (PVC) sanitary sewer main on Station Trail from Wescott Woodlands to accommodate development as well as to provide sanitary sewer service for the building. The existing sanitary sewer manhole located approximately 700 -feet south of the intersection of Yankee Doodle Road and Wescott Woodlands will require a core and seal boot be installed to allow for this connection. Due to the proposed alignment of Duckwood Drive, the existing 16 -inch trunk watermain and associated hydrants and valves extending through the former Carriage Hills property will need to be removed and a new main constructed along the new alignment of Duckwood Drive. Along with the installation of a new 16 -inch Ductile Iron Pipe (DIP) watermain, hydrants and valves will need to be installed at spacings in compliance with current City Standards. Hydrants shall be located four feet behind the back of curb. It is also recommended that the existing irrigation well on the property be sealed in accordance with the Minnesota State Well Code. This well exists within the construction area of the proposed project and would best be sealed along with the extension of Duckwood Drive. The sanitary sewer line that services the old clubhouse building is not deep enough to serve any potential future development and will need to be removed to accommodate development of the property. Removal of this main and the associated manholes is best completed during the construction of the proposed improvement. The existing sanitary sewer main that is located near the current cul -de -sac of Wescott Woodlands does have adequate depth to provide sewer service to a majority of the developable area surrounding Duckwood Drive. It is recommended that an 8 -inch PVC sanitary sewer main be constructed along the alignment of Duckwood Drive to allow for the planned future development. This line will connect by a core and seal boot to the existing sanitary sewer manhole located approximately 80 -feet south of the current cul -de -sac of Wescott Woodlands. The improvements to Duckwood Drive will also include a storm sewer system that will collect rainwater flows from Duckwood Drive as well as adjacent lots and streets of the future development. Chapter 4 of the City's Ordinance Code provides requirements for stormwater management that must be implemented when an area is disturbed due to construction. These requirements state that a project must maintain the predevelopment characteristics of its runoff. The portion of the storm sewer system that is recommended for construction in association with Duckwood Drive is only a portion of the ultimate system that will be required to serve development in the area. It is for this reason that it is recommended to construct temporary Best Management Practices (BMP's) in conjunction with the Duckwood Drive extension. At the time when the ultimate system is constructed with development, all required permanent City of Ea non City of Eagan PROPOSED CONDITIONS City Project No. 1012 / BMI Project No. T15.101304 Page 4 132 � STATION TRAIL / DUCKWOOD DRIVE EXTENSION BMP's to satisfy Chapter 4 would need to be implemented for the entire site. The storm sewer system will utilize catch basin structures and 12 to 24 -inch Reinforced Concrete Pipe (RCP) to convey runoff from the roadway to the temporary sedimentation ponds being utilized as stornnwater BMP's. The proposed improvements will also require a permit be obtained through the Minnesota Pollution Control Agency (MPCA) for the National Pollution Discharge Elimination System (NPDES). ESTIMATED COSTS AND FINANCING Proposed construction costs for Station Trail and Duckwood Drive including curb and gutter, bituminous street, concrete sidewalk (Duckwood Drive only), sanitary sewer, storm sewer, watermain, and turf restoration are itemized in Appendix B and are summarized in Table 1 below. The cost estimates include a contingency factor of 10% to account for any elements of construction that are unknown at this time. They also include indirect project costs of construction such as engineering, legal fees, administrative costs, and bond interest which are estimated at 35% of the project construction cost. The cost estimates are based on current public construction cost information. Table 1 Summary of Estimated Costs ESTIMATED PROJECT COSTS STATION TRAIL Estimated Construction Cost $ 171,000 Contingencies (10 %) $17,100 Indirect Costs (35 %) $ 65,800 Total Estimated Cost $253,900 DUCKWOOD DRIVE EXTENSION Construction Cost $ 911,900 Contingencies (10 %) $ 91,200 Indirect Costs (35 %) $351,100 Total Estimated Cost $1,354,200 TOTAL PROJECT COST $1,608,100 This report does not include costs associated with land acquisition; these costs are a part of the Fire Safely Center project. These proposed improvements are eligible for assessments according to the City of Eagan assessment policy. Per City policy, all costs for eligible portions of the improvements will be assessed to the adjacent parcels. Along with assessments, project costs will be financed through the Major Street Fund. City of Eagan City Project No. 1012 / BMI Project No. T15.101304 133 City of EaEd Page 5 STATION TRAIL / DUCKWOOD DRIVE EXTENSION ASSESSMENTS This project is proposed to be funded in part by special assessments. As outlined by state statutes projects funded by special assessments and initiated by City Council require a 4/5 vote by the City Council for approval. A preliminary assessment roll for the benefitting properties has been prepared and is located in Appendix C of this report. DUCKWOOD DRIVE The City's Assessment Policy states that the proposed street, lateral sanitary sewer, lateral watermain, and lateral storm sewer costs are 100% assessable for land zoned Planned Development (PD). Street / Sanitary Sewer / Watermain / Storm Sewer Costs = $1,251,500 Front Footage = 3,021 Feet $1,251,500 / 3,021 Feet = $414.27 / Front Foot The City's Assessment Policy does not allow assessments for concrete sidewalk on Collector Streets. For this reason, the City will be responsible for this cost totaling $102,700 which would be paid from the Major Street Fund. STATION TRAIL The City's Assessment Policy states that the proposed street, lateral sanitary sewer, lateral storm sewer, and lateral watermain costs are 100% assessable for land zoned Public Facilities (PF). Street / Sanitary Sewer / Watermain / Storm Sewer Costs = $253,900 Front Footage = 980 Feet $253,900 / 980 Feet = $259.08 / Front Foot No portions of the project costs are proposed for other funding sources on this street segment. City of Eagan City Project No. 1012 / BMI Project No. T 15.101304 13�- 4to- City o(Eap ASSESSMENTS Page 6 STATION TRAIL/ DUCKWOOD DRIVE EXTENSION PROJECT SCHEDULE If this Preliminary Engineering Report is accepted by the City Council, the following schedule is proposed: Present Preliminary Engineering Report / Order Public Improvement Hearing . ............................... Conduct Public Open House ............ ............................... Conduct Public Improvement Hearing / Order Plans & Specifications ........... ............................... Approve Plans & Specifications / Authorize Bid Advertisement .......... ............................... Accept Bids / Award Contract ...... ............................... Construction .................................. ............................... Final Cost Report ......................... Conduct Assessment Hearing / Adopt Assessment Roll ............................. First Payment Due With Property Taxes.. ........ .......................February 1, 2010 ............................. February 25, 2010 March 2, 2010 ........ ..........................April 20, 2010 .......... ...........................June 1, 2010 ............................. June — September 2010 ............. ............................... October 2010 ............... November 2010 ........................... June 2011 FEASIBILITY AND RECOMMENDATIONS These improvements as recommended in this report will meet the City's needs to provide access for the development of the former Carriage Hills Property (Stonehaven Addition) and to the proposed Fire Safety Center, as well as improve access for emergency service vehicles. From an engineering standpoint, this project is feasible, cost effective and necessary and can best be accomplished by letting competitive bids for the work. It is recommended that the work be done under one contract in order to complete the work in an orderly and efficient manner. City of Eagan City Project No. 1012 / BMI Project No. T15.101304 13s- City of Eapaa PROJECT SCHEDULE Page 7 STATION TRAIL / DUCKWOOD DRIVE EXTENSION Appendix A Figures City of Eagan City Project No. 1012 / BMI Project No. T 15.101304 134�, 41 City of Earn /f �r� �ifi� .a • J n ' h 1 139 N �o �o Z O Q� � Y C U W D 2` U ~ 5 G LJ L oU �� m o Sa NV�GOOM 1MO3IMM - - - -� — - -- I\ w \ I � W LU �$ 1 Z O g Lu W II IL wa� Q 's L W Z 1 �o p'as" 50 W �✓ ' J (1 1111 1111 I 1 I 1 I 1 1 11 111' 1 I 11\1 11 it ;I i - 1 II 11 I i 1 1 1 1 V7 '3 ^b 'LZ dMl '7[ 0.35 30 4/l MN 30 t, /I 3S aO 3VIl 1S7M � - - -- iZ -3J21 'Ld dM1 ``✓l OiS 30 W) i0 4/L M, 10 3NI I 1SV3- I DI \W I u C -) - -- o /AVM NOTIV-1 139 N �o �o Z O Q� � Y C U W D 2` U ~ 5 G LJ L oU �� m o \ I \ \ 1 ` 1 I I �I I � I I I ;I� I I I r r / � r o i j 131 V 0 cn w z z z Q c� Q w O z 0 z w X w w >_ z c o O z O O U Y U 0 } Q U ~ 7 0 Q 0 4 Yo =_ 0= ,y 0 m Y o CD z X W 3bf101 i 33s 1 3NIlHOltl IV \ ` 1 � 1 , 1 \ 1 1, I, I II li I I I I i I I i II I I I I I I � I I I I I I I i I I W N I I I L xI �I I I I I I I I I W , 1 i I I , I I I , I I I� I I 1 I I I I I / / /�oev�lvry / / 131 V 0 cn w z z z Q c� Q w O z 0 z w X w w >_ z c o O z O O U Y U 0 } Q U ~ 7 0 Q 0 4 Yo =_ 0= ,y 0 m Y o CD z X W z Q W \ � N i z 0 U O w I ! 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ITEM UNIT UNIT PRICE ASSESSABLE QUANTITY COST STREET & STORM SEWER IMPROVEMENTS 1 MOBILIZATION LS $5,000.00 1.00 $5,000 2 TRAFFIC CONTROL LS $3,000.00 1.00 $3,000 3 REMOVE BITUMINOUS SY $2.00 290 $580 4 REMOVE CURB & GUTTER LF $3.00 125 $375 5 SUBGRADE EXCAVATION (EV) CY $13.00 190 $2,470 6 SELECT GRANULAR BORROW CY 1 $12.00 190 $2,280 7 AGGREGATE BASE CL 5 TON 1 $11.00 1,900 $20,900 8 CONCRETE CURB & GUTTER, DES. 8618 LF $10.00 1,050 $10,500 9 BITUMINOUS WEAR COURSE MIXTURE, TYPE LV4 TON $65.00 275 $17,875 10 BITUMINOUS NON -WEAR COURSE MIXTURE, TYPE LV3 TON $60.00 275 $16,500 11 BITUMINOUS TACK COAT GAL $4.00 145 $580 12 12" HDPE STORM PIPE LF $35.00 35 $1,225 13 12" RCP STORM PIPE LF $30.00 55 $1,650 14 12" RCP APRON W/ TRASH GUARD EA $650.00 1 $650 15 CONST DRAINAGE STRUCTURE DES. 2'X 3' WITH CASTING EA $1,700.00 2 $3,400 16 EROSION CONTROL BLANKET, CATEGORY 5 SY $3.00 300 $900 17 INLET PROTECTION EA $400.00 2 $800 18 SEED, MULCH, & FERTILIZER AC $2,000.00 1.00 $2,000 19 SODDING, LAWN TYPE SY $4.00 1,200 $4,800 201 ISILT FENCE, PRE - ASSEMBLED LF $2.00 500 $1,000 21 STREET LIGHTING LS $8,000.001 1.00 $8,000 221 ISTREET SIGNS EA 1 $300.001 4 $1,200 STREET & STORM SEWER SUBTOTAL 1 $105,685 SANITARY SEWER IMPROVEMENTS 23 8" PVC SANITARY SEWER PIPE, SDR 35 1 LF 1 $25.00 730 $18,250 24 CONSTRUCT SANITARY MANHOLE WITH CASTING EA 1 $4,500.001 3 1 $13,500 25 CONNECT TO EXISTING MH EA 1 $3,000.001 1 1 $3,000 SANITARY SEWER SUBTOTAL $34,750 WATERMAIN IMPROVEMENTS 26 6" DIP WATERMAIN, CL. 52 LF $27.00 50 $1,350 27 8" DIP WATERMAIN, CL. 52 LF $32.00 520 $16,640 28 6" GATE VALVE & BOX EA $1,000.00 2 $2,000 29 8" GATE VALVE & BOX EA $1,200.00 2 $2,400 30 HYDRANT EA $3,000.00 2 $6,000 311 IWATERMAIN FITTINGS I LBS 1 $5.00 230 $1,150 321 ICONNECT TO EXISTING WATERMAIN I EA 1 $1,000.001 1 1 $1,000 WATERMAIN SUBTOTAL $30,540 CONSTRUCTION SUBTOTAL: $171,000 CONTINGENCIES (10%): $17,100 CONSTRUCTION TOTAL: $188,100 INDIRECT COSTS (35%): $65,800 TOTAL COSTS: $253,900 /4,� PRELIMINARY ENGINEER'S ESTIMATE DUCKWOOD DRIVE IMPROVEMENTS CITY OF EAGAN, MINNESOTA CITY PROJECT NO. 1012 ITEM NO. ITEM UNIT U I ASSESSABLE I NON - ASSESSABLE OUANTITV I COST I QUANTITY I COST STREET & STORM SEWER IMPROVEMENTS t IMOBILIZATION LS $25,000.00 1.00 $25,000 2 ICLEARING & GRUBBING LS $10,000.00 1.00 $10,000 3 IDEMO EXISTING BUILDING EA $10.000.00 1 $10,000 4 TRAFFIC CONTROL LS $10,000.00 1,00 $10,000 5 MILL BITUMINOUS SY $2.00 4,200 58,400 6 REMOVE CURB & GUTTER LF $3.00 90D $2.7DD 7 REMOVE CONCRETE WALK/DWY SF $2.00 1,500 $3,000 8 REMOVE SEWER PIPE STORM LF $10.00 35 $350 9 REMOVE WATERMAIN LF $12.00 1,481 $17,772 10 REMOVE HYDRANT EA $200.00 3 $60D 11 REMOVE SANITARY SEWER LF $5.00 570 $2,850 12 REMOVE MANHOLE SANITARY EA $500.00 3 $1,500 13 REMOVE DRAINAGE STRUCTURE EA $300.00 2 $600 14 POND EXCAVATION CY $8.00 1,600 $12,800 15 COMMON EXCAVATION E( V) CY $5.00 26,730 $133,650 16 UBGRADE EXCAVATION (EV) CY $13.00 680 $8,840 17 SELECT GRANULAR BORROW (CV) CY $15.00 680 $10200 18 AGGREGATE BASE CL 5 TON $11.00 5,550 $61,050 19 CONCRETE CURB & GUTTER, DES. 8618 LF $10.00 3,400 $34,000 20 BITUMINOUS WEAR CGURSE MIXTURE, TYPE LV4 TON $65.00 845 $54,925 21 BITUMINOUS NON WEAR COURSE MIXTURE. TYPE LV3 TON $60.00 845 $50,700 22 JBITUMINOUS TACK COAT GAL $4.00 511 $2.D44 23 4" CONCRETE WALK INC. AGG. BASE - 6'1 SF $7.00 9,450 $66.150 24 TRUNCATED DOME PED RAMP EA $500.00 6 $3,000 25 CONST DRAINAGE STRUCTURE DES. 4020 -48" WITH CASTING EA $2,500.00 5 $12,500 26 CONST DRAINAGE STRUCTURE DES. 2'X T (WITH CASTING ) EA $1,700.00 12 $20,400 27 12" RCP STORM PIPE LF $30.00 460 $13,800 28 15" RCP STORM PIPE LF $3100 353 $11,649 29 18" RCP STORM PIPE LF $36.00 512 $18,432 30 21 "RCP STORM PIPE LF $38.00 34 $1,292 31 24" RCP STORM PIPE LF $39.00 75 $2,925 32 18" RCP APRON W/ TRASH GUARD EA $750.00 1 $750 33 24" RCP APRON W/ TRASH GUARD EA $1,200.00 1 $1,200 34 ISTORM SEWER PIPE PLUG 12" EA $100.00 6 $600 35 SEAL EXISTING WELL LS $7.500.00 1.00 $7,500 36 EROSION CONTROL BLANKET, CATEGORY 5 SY $225 8,000 $18,000 37 INLET PROTECTION EA $400.00 16 $6,400 38 SEED, MULCH, &FERT(J7ER AC $2000.00 300 $6.000 39 SILT FENCE, PRE ASSEMBLED LF $2.00 3,400 $6.800 4D STREETLIGHTS LS $30,000.00 1.00 $30,000 41 STREET SIGNS EA $300.00 10 $3,001) 42 CENTERLINE STRIPING 4" DOUBLE YELLOW EPDXY) LF $1.50 1,800 $2,700 STREET 6 STORM SEWER SUBTOTAL $624,929 $69,150 SANITARY SEWER IMPROVEMENTS 43 8" PVC SANITARY SEWER PIPE, SIDE 26 LF $30.00 1,350 $40,500 44 CONSTRUCT SANITARY MANHOLE WITH CASTING EA $5,500.00 6 $33,000 451 ICONNFCT TO EXISTING MH EA $3,000.00 1 $3,000 SANITARY SEWERSUBTOTAL $76,500 WATERMAIN IMPROVEMENTS 46 16- DIP WATERMAIN, CL. 52 LF $60.00 1,500 $90,000 47 8" DIP WATERMAIN, CL 52 LF $32.00 250 $8,000 48 6" DIP WATERMAIN, CL 52 LF $27.00 30 $810 49 16- BUTTERFLY VALVE EA $4,D00.00 3 $12,000 50 8 "GATEVALVE EA $1200.00 5 $6,000 51 6 "GATEVALVE EA $1,000.00 2 $2,000 52 HYDRANT EA $3,000.00 2 $6,000 53 DIP WATERMAIN FITTINGS LBS $5.00 2,900 $14,500 54 CONNECT TO EX. WATERMAIN EA $1,000.00 2 $2000 WATERMAIN SUBTOTAL $141,310 CONSTRUCTION SUBTOTAL: $842,700 $69,200 CONTINGENCIES (10 %): $84,300 $6,900 CONSTRUCTION TOTAL: $927,000 $76,100 INDIRECT COSTS (35%): $324,500 $26,600 PROJECT TOTALS: 1 $1,251,500 $102,700 TOTAL COSTS: $1,354,200 41 STATION TRAIL / DUCKWOOD DRIVE EXTENSION Appendix C Preliminary Assessment Roll City of Eagan City Project No. 1012 / BMI Project No. T 15.101304 10 City of Eau J O LLJ v, W co co Q cc ccZ W CL W W cc CL Z W W uj cc O C) Pic U C) p Q _o O N Q m w LL Fil C) N_ LU � O O Q ~ �U ui W LL- cc O CL Q) Q) W cl O Y U 0 z _o 00 () N e0 M 0 0 00 co cn w N Q J F O F F n N N N O U F- O O LL H z O cc LL w 0 O o N F N rn z O cc LL a_ a _ _ U) Cl) ¢ Ir w w a Q a a Cw J ❑ G z J J � Q Q W LL LL z z z o cr cc N O Q r O J o 0 w 0 CD U v Ln � o CL ° ° J Q F— Z O Q N � rn rn z W am G 2 N r U) CID, vs U) w U) N Q J 0 N o 0 O LO In U C\j C\l I- O O LL F z O w LL w O p o 0 LL m m � V F z O cc LL a m w z a IL J ZZ z J cc < w W a O O v Q N J w o U c o a ° 14� DUCKWOOD DRIVE/ STATION TRAIL STREET & UTILITY IMPROVEMENTS CITY PROJECT NO 1012 INFORMATIONAL NEIGHBORHOOD MEETING THURSDAY, FEBRUARY 25, 2010 6:00 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, Mark Kasma and Travis Winter, Bolton & Menk, Inc. -- City consulting engineers. 2 residents representing 1 property (Tony & Lynn Vinge — 3544 Wescott Woodlands). A. Presentation of Project Details • Gorder welcomed the residents, discussed the pending Lennar "Stonehaven" development and the City Council's authorization of this project, regardless of potential development. Mark Kasma presented the project information, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • We have no issue with the proposed project, but how will our driveway within Wescott Woodlands be connected to the Duckwood Drive? The gravel driveway will be extended to connect with a curb cut blacktop apron, at a 90- degree angle, onto the Duckwood Drive, at the outside of the curve to allow for good sight distances both ways. The apron connection will be constructed to allow for emergency vehicles movements. • Can the County require a street connection at Wescott Hills Drive with the Lennar development? Because the proposed development is adjacent to a County road (Yankee Doodle Road), the County has plat approval authority. Whether this plat approval authority extends to authority on local street connections is debatable, but the County Plat Commission has requested additional traffic study of the impacts of southerly street connections at both Wescott Hills Drive and at Hunter Lane. This study is scheduled to be completed in time for the County Plat Commission's consideration of the preliminary plat March 15, and the City Council's consideration on March 16. The City Council has been clear and consistent in its direction that there will not be a street connection there. The meeting adjourned at 7:00 p.m. PS6 NEIGHBORHOOD MEETING lbo Duckwood Drive Extention City Project 1012 Thursday, February 25, 2010 City of Eap 6:00 p.m. NAME I ADDRESS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: \Forms \Sign -In Sheets \SIGN- IN.SHT & logo.doc / G—/ Agenda Information Memo March 2, 2010, Eagan City Council Meeting VII. NEW BUSINESS A. CONDITIONAL USE PERMIT — FACTORY MOTOR PARTS ACTIONS TO BE CONSIDERED: To approve (Or direct Findings of Fact for Denial) a Conditional Use Permit to allow outdoor storage of 38 semi trucks /trailers and up to 60 fleet vehicles on property located at 2782 Eagandale Boulevard, legally described as Lot 1, Block 5, Eagandale Center Industrial Park, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: Factory Motor Parts (FMP) provides original equipment and aftermarket automotive products and is a multi gene rational family business founded in 1945, as Elliott Auto Supply. The company has grown from a single Minneapolis location to over 60 warehouses serving customers in 17 states. The ten acre parcel contains an existing 58,000 SF building that was constructed in 1967. At just over 13% building coverage, the site is currently underutilized. ➢ FMP is proposing to raze the existing building and replace it with a 152,000 SF office /warehouse building. A CUP allowing outdoor storage of semi tractors and trailers was approved in 1990. ➢ The property is surrounded on all sides by developed properties that are zoned and guided for industrial development; many of which have similar outdoor storage. The proposed storage satisfies the six outdoor storage standards found in the City Code. ➢ The Advisory Planning Commission held a public hearing on February 23, 2010 and is recommending approval of the CUP. ISSUES: None 120 DAY AGENCY ACTION DEADLINE: March 31, 2010 ATTACHMENTS (3): Location map on page I S 3 . Draft February 23, 2010 APC minutes on pageslz�-Lk tk u4L., Staff report on pages 1 5--'s throughl Ly8-. IS5), Y L 1 IRP RATE p'6n, i I s P �O r i vo h\k. Location Map Factory Motor Parts Conditional Use Permit Case No. 03- CU -03 -10 --j "' - =,Oj� InIF =0-60 6 �1= -AA� ao ■ o ®® I w )S73 IM • Feet 0 500 1,000 2,000 Legend QCity Boundary SO Wetlands Buildings Parks N Parcels Advisory Planning Commission February 23, 2010 Page 2 of 24 IV. PUBLIC HEARINGS A. Factory Motor Parts Applicant Name: Factory Motor Parts Location: 2782 Eagandale Blvd.; Lot 1, Block 5, Eagandale Center Industrial Park Application: Conditional Use Permit A Conditional Use Permit for outdoor storage of trucks, trailers and other vehicles. File Number: 03- CU- 03 -01 -10 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated February 17, 2010. He noted the background and history. David Sandvik, Director of Real Estate for Factory Motor Parts, stated he was in agreement with the staff report and available for questions. Chair Chavez opened the public hearing. There being no public comment, Chair Chavez closed the public hearing and turned the discussion back to the Commission. Member Keeley moved, Member Heaney seconded a motion to recommend approval of a Conditional Use Permit (CUP) to allow outdoor storage of up to 38 tractors /trailers and 60 fleet vehicles for property located at 2782 Eagandale Boulevard, legally described as Lot 1, Block 5, Eagandale Center Industrial Park, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The outdoor storage shall be located in designated storage areas as indicated on the Site Plan submitted January 27, 2010. 3. The proposed plantings to provide screening of the outdoor storage from Eagan Industrial Road, as depicted on the Landscape Screening Plan submitted January 27, 2010, shall be implemented no later than October 31, 2010. A vote was taken. All voted in favor. Motion carried 7 -0. IS�- PLANNING REPORT CITY OF EAGAN REPORT DATE: February 17, 2010 APPLICANT: Factory Motor Parts PROPERTY OWNER: ECP. LLC REQUEST: Conditional Use Permit LOCATION: 2782 Eagandale Boulevard COMPREHENSIVE PLAN: IND, Industrial ZONING: I -1, Limited hndustrial SUMMARY OF REQUEST CASE: 03- CU03 -01 -10 HEARING DATE: February 23, 2010 APPLICATION DATE: January 27, 2010 PREPARED BY: Michael J. Ridley, AICP Factory Motor Parts (FMP) is requesting approval of a Conditional Use Permit (CUP) for their property located at 2782 Eagandale Boulevard, legally described as Lot 1, Block 5, Eagandale Center Industrial Park. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. I sS Planning Report — FMP CUP February 23, 2010 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY The ten acre parcel contains an existing 58,000 SF building (constructed in 1967). A CUP allowing outdoor storage of semi tractors and trailers was approved in 1990. Factory Motor Parts provides original equipment and aftermarket automotive products and is a multigenerational family business founded in 1945, as Elliott Auto Supply. FMP has grown from a single Minneapolis location to over 60 warehouses serving customers in 17 states. EXISTING CONDITIONS In addition to the existing office /warehouse building, other site improvements include a railroad spur line and bituminous parking, loading and storage areas. At just over 13% building coverage, the site is underutilized. The applicant is proposing to raze the existing building and replace it with a 152,000 SF office /warehouse building. SURROUNDING USES The property is surrounded on all sides by developed properties that are zoned and guided for industrial development; many of which have similar outdoor storage. /s(�O Planning Report— FMP CUP February 23, 2010 EVALUATION OF REQUEST Compatibility with Surrounding Area — The subject site is located within the Eagandale Industrial Park. The proposed outdoor storage appears compatible with the area in that many of the surrounding sites feature similar outdoor storage. hl addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows: a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (1 -1) and general industrial (I -2) zoning districts, the enclosure may be detached from the principal building. This condition is satisfied; the applicant is proposing to enclose a portion of the storage (fleet vehicles) lvithin a chain linkfence enclosure; the remaining storage of tractors and trailers is similar to other outdoor storage in the area. b. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. This condition is satisfied. C. The outdoor storage area shall be screened from view from the public right -of- way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. This condition is satisfied; the proposed building, landscaping and other site treatments will provide screening from public rights -of -way. d. The storage area shall not interfere with any pedestrian or vehicular movement. This condition is satisfied e. The storage area shall not take up required parking spaces or landscaping areas. This condition is satisfied. /Sr/ Planning Report — FMP CUP February 23, 2010 PaL,e 4 The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. This condition is satisfied. Site Plan — The Site Plan shows a 152,000 SF office /warehouse building adjacent to Eagandale Boulevard and storage proposed behind the building and the provision for a future rail spur to serve the site. The building will face Eagandale Boulevard; all storage will occur behind the building and will include up to 20 tractors /trailers in the yard, up to 18 tractors /trailers staged at the loading docks and a secured fenced area for up to 60 FMP fleet vehicles that will range in size from mid -sized pickup trucks to box trucks. As mentioned above, the proposed storage area will meet all of the City Code outdoor storage standards. Landscaping/ScreeninP — The outdoor storage area will be screened from the public rights -of- way via the combination of berming and landscaping along the Eagan Industrial Road frontage and by the new building from Eagandale Boulevard. Additional site landscaping will be provided and reviewed as part of the Building Permit process. Mechanical Equipment — The screening of any rooftop mechanical will be reviewed as part of the Building Permit process; however, the Site Plan calls for the ground - mounted generator and transformer to be screened by a wing -wall off the southerly portion of the building. Grading/Storm Drainage — The site is developed and relatively flat. Future site work will reviewed as part of the Building Permit process. Wetlands /Water Quality — Water quality and surface water management requirements will be reviewed as part of the Building Permit process. Access /Street Design — The site currently has four access points, two each from Eagandale Boulevard and Eagan Industrial Road. The number will not change; however, two of the curb cuts will be relocated to better support traffic circulation in and around the site. Easements /Rights of Wav/ Permits — The applicant should obtain a permit to work in the right - of -way from the Engineering Division prior to any work being done on the curb cuts to serve the site. /S� Planning Report — FMP CUP February 23, 2010 Tree Preservation — The current site is developed and previously graded. Limited landscaping is present and most existing trees represent scrub or volunteer growth that is scattered about the site; as such, tree preservation is not applicable. Parks and Recreation — Park and trail dedications were made at the time of the original development of the site. SUMMARY /CONCLUSION FMP is requesting approval of a CUP to allow outdoor storage of trucks, trailers and fleet vehicles. The outdoor storage is consistent with the six outdoor storage standards found in the City Code. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit (CUP) to allow outdoor storage of up to 38 tractors /trailers and 60 fleet vehicles for property located at 2782 Eagandale Boulevard, legally described as Lot 1, Block 5, Eagandale Center Industrial Park. If approved, the CUP should be subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The outdoor storage shall be located in designated storage areas as indicated on the Site Plan submitted January 27, 2010. 3. The proposed plantings to provide screening of the outdoor storage from Eagan Industrial Road, as depicted on the Landscape Screening Plan submitted January 27, 2010, shall be implemented no later than October 31, 2010. IS`( Y u > F-011. Location Map Factory Motor Parts Conditional Use Permit Case No. 03- CU -03 -10 r p IBM o ®�■ a) Feet 0 500 1,000 2,000 Legend` City Boundary go Wetlands n Buildings Parks N [ Parcels cT . r F-011. Location Map Factory Motor Parts Conditional Use Permit Case No. 03- CU -03 -10 r p IBM o ®�■ a) Feet 0 500 1,000 2,000 Legend` City Boundary go Wetlands n Buildings Parks N [ Parcels U-10, Vul )UOPpzqpd Uw pl,-, d ad cm 'A' (M)a 7vjuj,.w1(1m, AfVf) YJ 00"2 A (.Of Qe LU----------- LU cy- F I Lq I 1j --------- - --------------- Aar 01 (D 1 0 ------------ t(ol -----4— — -- — —TJ' � _ -- - - - --- y I rC ------ ---- - - - - -- z-------- - - - - -- — k� 3 j4 pig 33 I @ gg C vi qq _ -j -+a— " LU I }y " I � * 3Pppppp " It j4j)Ij lE� P°m S\5 LU 9.d.9 LU _cG� I ¢ cog d - v a w o m FW- F'%$ . e Yk ka 8 R �'ng B s.93 CR��g "afe liM y 01 € 9 R avoH wHisnoNI NVaV3 4 -----4— — -- — —TJ' � _ -- - - - --- y I rC ------ ---- - - - - -- z-------- - - - - -- — k� 3 j4 pig 33 I @ gg C vi qq _ -j -+a— " LU I }y " I � * 3Pppppp " It j4j)Ij lE� P°m S\5 LU 9.d.9 LU EAGAN INDUSTRIAL ROAD x /�P5 \� C�- � 3-- C%4 � � � � Lu � � � � � 0 95 ��^ ( 0 � � 2 \\ � \ )} § | ■ a \ ^ ()2 �{ R )$( ]`/ / \ ) � • : 0 ( \ §\\ c) (3 EAGAN INDUSTRIAL ROAD x /�P5 \� C�- � 3-- C%4 � � � � Lu � � � � � 0 95 ��^ ( 0 � � 2 \\ � \ )} § | ■ a Factory Motor Parts CUP Narrative 1 -27 -10 Address: 2782 Eagandale Blvd Eagan, MN 55121 Legal Description: Lot 1, Block 5, Eagandale Center Industrial Park Section 3 (NW % of SE %), T27N, R23W PIN; 10- 22500 - 010 -05 Comprehensive Guide Plan designation (existing and proposed): The City's Comprehensive Guide Plan for 2030 designates the site as IND- Industrial which is Compatible with the current 1 -1 zoning. This designation would not change. Zoning Classification (existing and proposed): The site is zoned 1 -1. Zoning would not change. What we want to do: NOTE: the narrative below assumes plan- north. Factory Motor Parts is requesting a CUP be granted for a truck terminal at the subject property which also covers outdoor storage of trucks, trailers, and other vehicles, Truck parking would include outdoor storage for up to 20 trucks /trailers on the south side of the site and up to 18 trucks and /or trailers staged at the loading docks at any given time. All of the building's loading docks are on the south side of the building (drive in overhead doors are present on the east and west sides of the building). Truck sizes for the on -site parking and dock parking would range from a 26' long box truck to a semi truck with a 53' long trailer. Other parking requested would be for Factory Motor Part's fleet vehicles, Up to 60 vehicles ranging in size from a mid -sized pickup truck to box trucks would be parking in a fenced -in secure area. The area would be located directly south of the proposed new facility with the building serving as one side of the secure area. The remaining area would be delineated with fencing material such as chain -link or similar to allow a view into the storage area for security purposes. The secure area will be well -lit per the city's ordinance. To screen the storage areas, a slight berm will be built on Eagan Industrial Drive (not extending into the city right-of- ways), This will be topped with evergreen trees and shrubs with a few ornamental and shades trees to add interest and variety. This will provide the 75% required year -round screening from Eagan Industrial Drive. The building will provide screening of the storage area from Eagandale Boulevard. 1�4 Timing /Phasing: The current construction schedule shows the demolition of the existing building beginning approximately March 1, 2010, the new warehouse facility construction starting mid - March, products will begin to be stocked in late June / early July, and the building will be operating at its intended use in late July/ early August. The applicant would like the CUP to take effect immediately upon City Council approval to allow the outdoor storage use to begin as soon as the site is ready. Existing land uses on subject property: The existing land use on the property is currently a warehouse with an existing CUP which allows for a truck terminal (i.e. outdoor storage of vehicles), The new CUP would void out the existing CUP on the site. Surrounding land uses and zoning within 660 feet: The surrounding land within a 660 foot radius is all zoned 1 -1 with the radius just extending into one parcel in the RD district. To the best of our knowledge, surrounding properties fall under a similar use as the subject property with mostly warehouse and /or office use. Most of the immediate surrounding parcels appear to have a CUP for outdoor truck storage /truck terminal use or for a contractor's yard. 11.5 Agenda Information Memo March 2, 2010, Eagan City Council Meeting B. INTERIM USE PERMIT — MAX STEININGER INC. ACTION TO BE CONSIDERED: To approve (or direct Findings of Fact for Denial) an Interim Use Permit to allow a concrete recycling processing and stockpiling facility located at 3089 Neil Armstrong Blvd, Lot 2, Block 1, Amoco 2nd Addition, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: The 7.5 acre parcel is zoned Limited Industrial and located west of Neil Armstrong Boulevard. i' The property is undeveloped; however, the owner has been storing miscellaneous equipment on the site that is associated with his adjacent contractor's business located at 3070 Lexington Ave. S. The applicant proposes an initial three year term; site activities are to include storage areas for rubble, finished product, sand and topsoil. The applicant operated a similar, but larger facility, at the SW corner of Hwy 149 and Yankee Doodle Road from 1989 — 2004 via an Interim Use Permit. The City did not receive complaints regarding that operation. The Advisory Planning Commission (APC) held a public hearing on February 23, 2010, and is recommending approval. ISSUES: ➢ Outdoor storage is not allowed as a principal use. A condition of approval of this Interim Use Permit requiring removal of the outdoor storage was modified by the APC to grant the applicant until June 1, 2010 to obtain an Interim Use Permit for the existing storage, or have it removed. 60 -DAY AGENCY ACTION DEADLINE: Deadline expires April 1, 2010 ATTACHMENTS (3): Location map on page W-7 Draft February 23, 2010 APC minutes on page1(,0,9—)10 Staff report on pagesJ-7 b through l(,o (� 1 7 / Eagan Boundary Right -of -way Location Map 0 Parcel Area Park Area Building Footprint I 1000 0 1000 2000 Feet Development/Developer: Max Steininger Inc Application: Interim Use Permit Case No.: 11-IN-01-01-10 / "V7 N THIS MAP IS INTENDED FOR REFERENCE USE ONLY City of Eap The City of Eagan and Dakota County do not guarantee the accuracy of this information and are E not responsible for errors or omissions. 1 Community D —I.p —t Dopart —t S Advisory Planning Commission February 23, 2010 Page 16 of 24 D. Max Steininger Inc. Applicant Name: Max Steininger Inc. Location: 3089 Neil Armstrong Blvd; Lot 2, Block 1, Amoco 2nd Addition Application: Interim Use Permit An Interim Use Permit to allow a concrete recycling facility. File Number: 11- IN- 01 -01 -10 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated February 11, 2010. She noted the background and history. Greg Steininger, 1521 Lone Oak Road, discussed the application and future plans for the property. He requested that condition number three be extended until June 2010 to allow alternatives regarding the existing outdoor storage. Chair Chavez opened the public hearing. There being no public comment, Chair Chavez closed the public hearing and turned the discussion back to the Commission. There was discussion on extending the amount of time allowed to remove all outdoor storage and it was the general consensus to allow until June 1, 2010 to have all outdoor storage removed, or for the applicant to obtain an Interim Use Permit, as addressed in condition number three (3). It was also the general consensus of the Advisory Planning Commission to require option (B) on condition number 14. Member Keeley moved, Member Heaney seconded a motion to recommend approval of an Interim Use Permit for a three year period to allow a concrete recycling processing and stockpiling facility located at 3089 Neil Armstrong Blvd, legally described as Lot 2, Block 1, Amoco 2r'd Addition, subject to the following conditions as amended: 1. The Interim Use Permit (IUP) shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The permit shall terminate upon the earlier of either cease of use or three years from the date of City Council approval. 3. The applicant shall immediately remove all outdoor storage or obtain an Interim Use Permit by June 1, 2010. 4. The IUP shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 5. The landscape berm shall be constructed per the Site /Grading Plan dated February 1, 2010. 6. Site operations shall occur as identified on the Site /Grading Plan dated February 1, 2010. 7. Dust control procedures shall be utilized. 8. The hours of operation shall be limited to 7:00 a.m. — 7:00 p.m. Monday through Saturday. 9. The operation shall be in compliance with all applicable State and local regulations. 10. In the event that the permit is terminated or not renewed, all materials and equipment shall be removed from the site within 90 days of termination. 11. No mining shall be allowed on the property. ,"�'d Advisory Planning Commission February 23, 2010 Page 17 of 24 12. The applicant shall obtain a grading permit from the City prior to the construction of the proposed storage /work areas. Detailed plans for this grading work shall be prepared and signed by a registered professional engineer. 13. The applicant shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. The development is also subject to the City's codified land disturbance and erosion control regulations. — OR 14. (B) If recycled asphalt aggregate is used for the storage /work areas, the site will be subject to periodic review by city staff for adequacy of the material to control dust and drainage. The first review will occur two years following approval of this permit. If the material is determined to be inadequate, the City will require that it be replaced with bituminous asphalt. 15. All parking and storage areas shall be properly maintained to prevent deterioration, erosion and sediment from being carried off site. 16. Prior to issuance of a Land Disturbance and Erosion Control Permit, the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment. Any and all delineations shall be conducted during the growing season and shall be submitted to the City for review and approval. 17. If determined necessary by the wetland delineation, the applicant shall provide a wetland buffer /conservation easement to the City in a form acceptable to the City Attorney. 18. Any proposals to impact any of the wetlands on the site by draining, filling, or excavating shall comply with Minn. Rules Ch. 8420 and shall be in accordance with City Codes regarding Wetland Sequencing and Replacement Requirements and Wetland Submittal Requirements. 19. Approval shall be subject to compliance with City Code requirements relating to Wetland Buffers and Wetland Setbacks. A vote was taken. All voted in favor. Motion carried 7 -0. 169 PLANNING REPORT CITY OF EAGAN REPORT DATE: February 11, 2010 APPLICANT: Max Steininger, Inc PROPERTY OWNER: Anne Capitari REQUEST: Interim Use Permit LOCATION: 3089 Neil Armstrong Blvd CASE: 11- IN- 01 -01 -10 HEARING DATE: February 23, 2010 APPLICATION DATE: Feb. 1, 2010 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I -1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting an Interim Use Permit for a three year period to allow a concrete recycling processing and stockpiling facility located at 3089 Neil Armstrong Blvd, legally described as Lot 2, Block 1, Amoco 2nd Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use pennits for an interim use of property if: 1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the bulk and performance standards of the zoning regulations herein; 2. The date or event that will tenninate the use can be identified with certainty; 3. Pennission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and 4. The user agrees to any conditions that the Council deems appropriate for pennission of the use; and 5. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. /70 Planning Report — Max Steininger, Inc February 23, 2010 Paae 2 6. The city determines that the property is in compliance with City Code. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use pen-nit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair- property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage strictures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. S. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. h1 all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Planning Report — Max Steininger, Inc February 23, 2010 Page 3 BACKGROUND /HISTORY The applicant operated a similar, but larger, facility via an Interim Use Permit (IUP) from 1989- 2004 on properly located west of Highway 149, south of Yankee Doodle Road. During that timeframe the City did not receive complaints regarding the operation. EXISTING CONDITIONS The 7.5 acre parcel was platted in 1999. The property is currently vacant; however, the owner has utilized the site to store heavy equipment associated with his contractor's yard during the winter months when the equipment is not on a jobsite. The equipment is located on an impervious surface along the western edge of the property. Outdoor storage is not allowed as a principal use on a property; therefore, the outdoor storage must be removed. Outdoor storage is allowed on the owner's property at 3070 Lexington Avenue, located west and adjacent to the subject property. SURROUNDING USES The subject: site is Surrounded by industrial uses, zoned and guided for industrial, other than the property to the west. The property to the west is zoned Planned Development (PD), owned by the applicant and contains a single family residence and contractor's yard. EVALUATION OF REQUEST Compatibility with Surrounding Area — The surrounding area consists of industrial development designated for industrial use. The proposed use appears compatible with the area. The applicant's narrative states business hours of operation are generally 7:00 a.m. to 5:00 p.m. Monday through Friday; however, they may occasionally operate earlier and later. The applicant requests hours of operation from 6:00 a.m. to 7:00 p.m., Monday through Saturday. City Code section 10.37 provides noise regulations from 10 p.m. to 7 a.m.; therefore, the hours of operation should not begin before 7:00 a.m. Airport Noise Considerations The property is located within the 60 decibel noise contour. Industrial uses are a compatible use within this zone. Site Plan — The Site Plan identifies a circulation drive with storage areas for rubble, finished project, sand and topsoil. The applicant's narrative states the entrance will be paved at least 50 feet into the site as a dust control measure. This should help eliminate sediment from being carried off -site, onto Neil Armstrong Blvd. The existing impervious surface on the west side of the property is proposed to be removed and re- constructed with bituminous millings. 1 -1 a Planning Report — Max Steininger, Inc February 23, 2010 Page 4 Landscaping — A berm is proposed along the north, east and west property lines to screen the proposed use from public right -of -way. The site consists of existing trees that may also provide additional screening. No additional landscaping is proposed. Gradin — The existing site generally slopes toward the east side of the site. The applicant is proposing to construct and /or maintain the storage /work areas with a recycled asphalt aggregate gravel surface. Because the use is interim, the applicant is not proposing to construct the perimeter of the outdoor stage areas with concrete curb and gutter. City code requires that all off - street parking and storage areas be surfaced with a material to control dust and drainage, and that the surface shall be properly maintained to prevent deterioration. Bituminous asphalt is the most- widely -used surfacing material to accomplish this requirement and is required for off - street parking areas. There are a number of outdoor storage lots within the City that have been allowed to use recycled bituminous aggregate surfacing for outside storage /work areas, generally under conditional use permits. Those permits that have allowed recycled asphalt aggregate have included a condition for a periodic staff review of the condition of the surfacing to determine its adequacy for dust and drainage control. If recycled bituminous aggregate is used, such periodic review should be a condition of approval. If, upon review, the recycled bituminous aggregate surface is deterinined to be inadequate, the City will require the storage /work areas to be resurfaced with bituminous asphalt. The applicant should obtain a grading pen-nit from the City prior to the construction of the proposed storage /work areas. Detailed plans for this grading work should be prepared and signed by a registered professional engineer. The applicant should also be responsible for installing and maintaining erosion control measures in accordance with City Engineering and City Code standards. The development is also subject to the City's codified land disturbance and erosion control regulations. Stone Drainage — Stonn water runoff from the site will drain overland toward Pond EP -6 in the northeast corner of the site, which drains to existing stone sewer within Neil Armstrong Boulevard. Utilities — City sanitary sewer and water main systems are available within Neil Armstrong Boulevard to the east. However, no connections to the systems are proposed with this application. Access — Access to the site is available from Neil Annstrong Boulevard, a commercial /industrial street along the east edge the site. ) Tj Planning Report — Max Steininger, [nc February 23, 2010 Page j Wetlands /Water Quality — The proposed project may induce "actions that alter the existing or natural condition of a wetland or Wetland Buffer," according to the definition of Wetland Alteration Activity in Eagan City Code §11.67 Wetland Protection and Management Regulations. Therefore, prior to issuance of a Land Disturbance and Erosion Control Permit, per City Code § 11.67 Subd. 4. B., the applicant should have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). Any and all delineations should be conducted during the growing season (i.e., typically between April 15 and October 15) and submitted to the City for review and approval. Upon review of the wetland delineation, a wetland buffer /conservation easement may be required. If an easement is necessary, the applicant should provide such easement to the City in a fore acceptable to the City Attorney. Any proposals to impact any of the wetlands on the site by draining, filling, or excavating should comply with Minn. Rules Ch. 8420 and be in accordance with City Code § 11.67 Subd. 5., Wetland Sequencing and Replacement Requirements and City Code § 11.67 Subd. I L, Wetland Submittal Requirements. Approval of this project should be subject to compliance with City Code §11.67 Subd. 6 through 10, relating to Wetland Buffers and Wetland Setbacks. SUMMARY /CONCLUSION The applicant is requesting approval of an IUP to operate a concrete recycling and stockpiling facility for a three year term. The applicant ran a similar, but larger, operation from 1989 -2004 in Eagan and the City did not receive complaints. The property is zoned limited industrial and the use appears compatible with the area. A wetland delineation is required as part of the grading permit for the property. The results of the delineation may require wetland buffer /conservation easements. ACTION TO BE CONSIDERED To recommend approval of an Interim Use Permit for a three year period to allow a concrete recycling processing and stockpiling facility located at 3089 Neil Armstrong Blvd, legally described as Lot 2, Block 1, Amoco 2" d Addition. 1. The Interim Use Permit (IUP) shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The pernilt shall terminate upon the earlier of either cease of use or three years from the date of City Council approval. izq Planning Report— Max Steininga, [nc February 23, 2010 Page 6 3. The applicant shall immediately remove all outdoor storage. 4. The IUP shall be subject to an annual administrative review. The purpose of such review shall be to detennine that the conditions of the pen-nit are within compliance. The interim use pennit may be revoked for failure to comply with any condition of the pen-nit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 5. The landscape berm shall be constructed per the Site /Grading Plan dated February 1, 2010. 6. Site operations shall occur as identified on the Site /Grading Plan dated February 1, 2010. 7. Dust control procedures shall be utilized. S. The hours of operation shall be limited to 7:00 a.m. — 7:00 p.m. Monday through Saturday. 9. The operation shall be in compliance with all applicable State and local regulations. 10. h1 the event that the permit is terminated or not renewed, all materials and equipment shall be removed from the site within 90 days of tennination. 11. No mining shall be allowed on the property. 12. The applicant shall obtain a grading pen-nit from the City prior to the construction of the proposed storage /work areas. Detailed plans for this grading work shall be prepared and signed by a registered professional engineer. 13. The applicant shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. The development is also subject to the City's codified land disturbance and erosion control regulations. 14. (A) The proposed storage /work areas shall be surfaced with bituminous asphalt. •' 14. (B) If recycled asphalt aggregate is used for the storage /work areas, the site will be subject to periodic review by city staff for adequacy of the material to control dust and drainage. The first review will occur two years following approval of this permit. If the material is detennined to be inadequate, the City will require that it be replaced with bituminous asphalt. 15. All parking and storage areas shall be properly maintained to prevent deterioration, erosion and sediment from being carried off site. 1 `5- Planning Report — Max Steininger, Inc February 23, 2010 Pa.;e 7 16. Prior to issuance of a Land Disturbance and Erosion Control Permit, the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment. Any and all delineations shall be conducted during the growing season and shall be submitted to the City for review and approval. 17. If determined necessary by the wetland delineation, the applicant shall provide a wetland buffer/conservation easement to the City in a form acceptable to the City Attorney. 18. Any proposals to impact any of the wetlands on the site by draining, filling, or excavating shall comply with Minn. Rules Ch. 8420 and shall be in accordance with City Codes regarding Wetland Sequencing and Replacement Requirements and Wetland Submittal Requirements. 19. Approval shall be subject to compliance with City Code requirements relating to Wetland Buffers and Wetland Setbacks. 1 Eagan Boundary Right -of -way Location Map Parcel Area Park Area Building Footprint 1000 0 1000 2000 Feet Development/Developer: Max Steininger Inc Application: Interim Use Permit Case No.: 11- IN- 01 -01 -10 /-�-7 N ciCityqn THIS MAP IS INTENDED FOR REFERENCE USE ONLY w e ty of Ea The City of Eagan and Dakota County do not guarantee the accuracy of this information and are not responsible for errors or omissions. s Community Development Department Current Zoning and Comprehensive Guide Plan Land Use Map Max Steininger Inc Interim Use Permit 11- 1N- 01 -01 -10 Zoning Map IND r AND G� P � ❑ «l LAL ?ZnI OAK RD.) Location *71� L o ,O ff .......... C.a.A.H. NO.26 (LONE PD PD o OAK RD.) + Location I -1 Current Zoning: I -1 /ND Limited Industrial IND Limited Industrial ® D = W k 1 o V 1 IND LLJI IND W o C-� o SA -BP i f El aP, p l BP 4 El 000 o Goo 12DO Feet Comprehensive Guide Plan IND r AND G� P � ❑ «l Land Use Map C -A.H. NO.26 (LONE B OAK RD.) Location *71� o o ,O ff .......... Use Designation: Current Land /ND 1ND IND Limited Industrial ® D = W k 1 o V 1 IND LLJI IND W o C-� o SA -BP i f El •00 0 600 1200 Feet p l Parcel base map Information provided by Dakota County Land Survey Department Decmber 2003. h 101" 1-7 � Zoning Inlormatlon malnta/ned by City Stan. City Of Ea08R / E THIS MAP 1S INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information. 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Requested plan sheet copies will be delivered to your office today. 2. Dust control procedures: a. Entrance will be paved at least 50' into the site. b. Roads and stockpiles will be water when needed to control dust by either a water truck or water hoses. c. Adjacent streets will be swept as needed to prevent tracking. 3. Hours of operation: a. We generally expect to be open from 7:00 am to 5:00 pm Monday through Friday. b. However, we may occasionally operate earlier and later so we request hours from 6:00 am to 7:00 pm, Monday through Saturday. 4. Current use of the property: a. The property is currently vacant. b. It is sometimes used by my company to store heavy equipment during the winter months when it is not on the jobsite. I believe this should answer all of your questions. Should you have further questions, please call me at 612- 986 -9564 or email me at greg @maxsteininger.net. Sincerely, Max Steininger, Inc. Greg Steininger 101 3070 SOUTH LEXINGI ON AVENUE EAGAN, MINNESOTA 55121 PHONE 651 454 6620 FAX 651 454 6716 F X C A V A T I O N January 12, 2010 Mr. Mike Ridley City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Request for Interim Use Permit S H O R I N G Max Steininger, Inc. is requesting an interim use permit to allow concrete recycling on approximately 7.6 acres located on the southwest corner of the intersection of Neil Armstrong Boulevard and Apollo Road. The property PID is 10- 11475 -020- 01. The legal description is lot 2, Block 1, Amoco 2 "d Addition. The site is currently guided limited industrial use and zoned light industrial. No changes in zoning or comprehensive guide plan are being requested. The applicant wishes to establish a concrete recycling facility that would accept waste concrete and asphalt from its own operations and local construction projects. The waste materials would be recycled into a useable gravel base material. The operation would be similar to (though on a much smaller scale) that run by the applicant on the southwest corner of Yankee Doodle Road and Hwy 149 from 1989 to 2006. During that period no complaints were received. Access to the site will be via Neil Armstrong Blvd. The entrance to the street will be paved to prevent any soil tracking into the public roadway. The yard would process approximately 20,000 to 40,000 tons per year of material. This would generate an average of 15 to 25 truck trips per day with an occasional peak of up to 100 trips per day. Surrounding uses are generally industrial in nature. Below is a list of buildings and their uses within 660 feet of the subject parcel: 1. South a. 1027 Gemini Road — mechanical contractor b. 3130 Lexington Ave S — 3M manufacturing c. 3109 Neil Armstrong Blvd — Office warehouse d. 1027 Gemini Road — Mechanical contractor e. 1045 Gemini Road — Office warehouse 2. East RcC EIVED JAN 1 0 2G "ri g a 3070 SOUTH LEXINGTON AVENUE EAGAN, MINNESOTA 551,11 PHONE 651 454 6620 FAX 651 4�4 6716 y Page 2 of 3 a. 1000 Apollo Road — Office warehouse b. 980 Lone Oak Road — Office warehouse 3. North a. 3079 Neil Armstrong Blvd — Fleet fueling facility b. 3030 Lexington Ave — Office warehouse c. 1030 Lone Oak Road — Office warehouse d. 1060 Lone Oak Road — Office warehouse 4. West a. 3070 Lexington Ave — Max Steininger house b. 3080 Lexington Ave — Max Steininger, Inc. shop and office The buildings to the south are office /warehouse as are the buildings to the east and north. There is also a commercial truck fueling facility immediately north of the site. To the west is the applicant's contractor yard and the home of Max Steininger. We propose to provide berming to the north, east and west to screen the view of the operation from the neighbors and the general public. There are existing trees to the south and north that will provide additional screening. We are requesting an initial 3 year term for this permit. This allows us time to get the yard up and running (and to try to recover some of the start up costs) while allowing the City to review our performance in the not too distant future. We believe the City benefits in that this facility provides a source of high quality aggregate for City projects that will be low in cost due to their low transportation costs. It also provides an alternative to landfill disposal for concrete and asphalt generated within the City. In summary, we believe that this use is appropriate to the site based on the surrounding industrial uses, the screening that will be provided, and the City's 18 years of past experience with our operation on Yankee Doodle Road. We respectfully ask for the City's approval. Sincerely, MAX STEININGER, INC. 3080 Lexington Ave S l Q� Y .;FI°. E Agenda Information Memo March 2, 2010, Eagan City Council Meeting C. INTERIM USE PERMIT — GREG PRUESSE ACTIONS TO BE CONSIDERED: To approve (or direct Findings of Fact for denial) an Interim Use Permit to allow outdoor storage of up to six (6) commercial vehicles upon the property at 4145 Old Sibley Memorial Highway, legally described as Lot 1, Block 1, Preusse 2nd Addition. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: The City Council approved a setback Variance in January 2010 to allow two existing sheds and an existing dumpster enclosure in the front yard to remain. ii The Variance report identified outdoor storage of trucks and trailers as an existing condition. The trailers have been removed from the property, but the trucks remain. With the Variance, the City Council directed that the outdoor storage be removed or an Interim Use Permit (IUP) applied for within 60 days. i> The BP zoning district does not permit outdoor storage. The IUP allows for uses not specifically permitted in a zoning district on a temporary basis. The location of the outdoor storage is adjacent to the sheds in the front yard, but meets required setbacks. Except for the vacant property to the east, the area is screened from off -site views by berming and existing vegetation. The storage occupies 6 existing parking stalls, but leaves sufficient required parking available and does not interfere with pedestrian or vehicular circulation. The two unsatisfied performance standards are the location in the front yard, and that the area is not within an enclosure. The APC held a public hearing on February 23, 2010 and recommended approval on a 5- 2 vote. ISSUES: )�, There was some discussion about the use and the term requested. 60 -DAY AGENCY ACTION DEADLINE: March 22, 2010 ATTACHMENTS Location Map, pages —S � Planning Report, pages through Draft February 23, 2010, APC minutes, pages 10 0 throughaLD IaY Location Map Eagan Boundary Right-of -way Park k A Arearea Parcel Building Footprint CD / t'0 3 O� •� I o O C—) 0L 1f. e 0 _ O O o 0 O ® oo --- Sub'ect Site ° / Z ' I _ - o "� 0 o 0 a n f C ° o 0 � 0000 0 .� \ _ a 7T e. F� 61: '� ZJ 1000 0 1000 2000 Feet DeveIopment/Developer: Application: Wenzel Heating & A/C Interim Use Permit Case No.: 19- IN- 02 -01 -10 C>'y �1 jj(1�U11 gs THIS MAP IS INTENDED FOR REFERENCE USE ONLY F The City of Eagan and Dakota County do not guarantee the accuracy of this information not responsible for errors or omissions. and are Community Development Department S Advisory Planning Commission February 23, 2010 Page 18 of 24 E. Wenzel Heating & A/C Applicant Name: Wenzel Heating & A/C Location: 4145 Old Sibley Hwy; Lot 1, Block 1, Preusse 2nd Addition Application: Interim Use Permit An Interim Use Permit to allow overnight parking up to six (6) vehicles. File Number: 19- IN- 02 -01 -10 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated February 16, 2010. She noted the background and history. There was discussion on the requirement that the vehicles, storage shed and dumpster be enclosed. Planner Dudziak explained that the Interim Use Permit is for the storage of vehicles and that the storage shed and dumpsters are not considered outdoor storage. City Planner Ridley stated a previous approval by the City Council required an enclosure of the storage sheds and dumpster. Chair Chavez opened the public hearing Gary Fuchs, Applicant's Attorney, explained that the property owner is a family partnership, and that the Applicant is a principal for both the family partnership that owns the land, and also the business tenant , so they are essentially under the same control There being no public comment, Chair Chavez closed the public hearing and turned the discussion back to the Commission. Member Keeley moved, Member Supina seconded a motion to recommend approval of an Interim Use Permit to allow outdoor storage of up to six (6) commercial vehicles upon the property located at 4145 Old Sibley Memorial Highway, legally described as Lot 1, Block 1, Preusse 2nd Addition, subject to the following conditions: 1. This Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The outdoor storage shall be located in designated storage areas as indicated on the Site Plan submitted January 21, 2010. 3. The permit shall terminate upon March 2, 2015. 4. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Member Dugan inquired about the white truck shown in the aerial photo of the property and stated the truck is currently being stored on the property. He suggested that the Interim Use Permit be limited to no more than three (3) years to maintain more control over the asset. City Planner Ridley explained that the truck appears to be located on the neighboring property, and although owned by the same party, cannot be considered in this application. He stated that is a separate enforcement action and a letter would be sent requiring removal of the truck. on Advisory Planning Commission February 23, 2010 Pa-e 19 of 24 A vote was taken. Aye: Dugan, Heaney, Keeley, Filipi, and Supina. Nay: Chair Chavez and Member Daley. Motion carried 5 -2. 1g7 PLANNING REPORT CITY OF EAGAN REPORT DATE: February 16, 2010 APPLICANT: Greg Preusse PROPERTY OWNER: Preusse Family Limited Partnership REQUEST: Interim Use Permit LOCATION: 4145 Old Sibley Memorial Hwy. COMPREHENSIVE PLAN: BP, Business Park ZONING: BP, Business Park SUMMARY OF REQUEST CASE: 19- IN- 02 -01 -10 HEARING DATE: February 24, 2010 APPLICATION DATE: January 21, 2010 PREPARED BY: Pamela Dudziak The applicant is requesting approval of an Interim Use Permit to allow outdoor storage of up to six (6) commercial vehicles upon the property at 4145 Old Sibley Memorial Highway, legally described as Lot 1, Block 1, Preusse 2nd Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use pen-nits for .an interim use of property if: 1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the bulk and perfonnance standards of the zoning regulations herein; 2. The date or event that will terminate the use can be identified with certainty; 3. Pennission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and 4. The user agrees to any conditions that the Council deems appropriate for pennission of the use; and 18? ? Planning Report — Greg Preusse (IUP) February 24, 2010 Page 2 The use meets the standards set forth in the zoning regulations herein governing conditional use permits. 6. The city determines that the property is in compliance with City Code. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use pen-nits only if it finds that such use at the proposed location: Will. not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. is appropriate after considering whether the property is in compliance with the City Code. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require I�� Planning Report — Greg PreUSSe ([UP) February 24, :?010 Pa(,e 3 such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY EXISTING CONDITIONS The site is developed with a 16,000 SF building with an attached garage which was constructed in 2007. The site abuts Old Sibley Memorial Highway to the rear (northwest), and access is from Old Sibley Highway to the southeast. There are several utility easements over the property. In addition to the detached sheds and trash dumpster in the front yard, commercial vehicles are parked and stored overnight in the front yard. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North East Soutl h Existing Use Office; Manufacturing Vacant Office; Townhomes Zoning I -1, Limited Industrial BP, Business Park 1 -11 Limited Industrial; R -3, Residential Townhome Land Use Designation IND, Limited Industrial BP, Business Park IND, Limited Industrial; MD, Medium Density West Office I -1, Limited Industrial IND, Limited Industrial lqv Planning Report — Greg Preusse (IUP) February 24, 2010 Pace 4 EVALUATION OF REQUEST Compatibility with Surrounding Area — Outside storage is not pennitted in the BP zoning district. The surrounding area is zoned I -1, Limited Industrial to the north and west, and R -3, Residential Townhouse, to the southeast. The subject site is zoned BP, Business Park and is considered a transition area between the townhomes and the industrial properties. It is appropriate for the Advisory Planning Commission and City Council to consider the proposed interim use and whether it is temporary in nature. The Interim Use Pen-nit is not intended to circumvent the applicable zoning district, but rather to allow "a reasonable use of property for uses not specifically pennitted in a zoning district on a temporary basis as deemed appropriate by the City Council upon recommendation of the Advisory Planning Commission and benefit the public good." City policy makers will need to determine the compatibility of this proposal with the surrounding area on a temporary basis. Proposal —The applicant's narrative proposes outdoor storage of up to six commercial vehicles upon the property. The vehicle storage is proposed along the south side property line adjacent to the sheds and trash enclosure. The applicant states that the reason for the request is "due to the downturn in the economy." Further, he states there are currently several employees on lay -off and "it is not a good time to sell vans or trucks." Tenn - A tern of five (5) years is requested for the outdoor storage. A five -year tern would begin with the Council action and run until 2015. The ordinance does not provide direction on the appropriate term for an interim use. The City has approved Interim Use Pen-nits for terms of 1, 3 and 5 years. City policy makers will need to detemine the appropriateness of the proposed 5 -year tern for this use on this site. Site Plan - This specific proposal involves outside storage of commercial vehicles associated with the occupant of the principal building, Wenzel Heating and Air Conditioning. The Site Plan identifies six parking spaces along the south lot line that are proposed for the outdoor storage. While this area is set back more than 40 feet from the public street, the location is between the building and the public right -of -way, placing it within the front yard. No new pavement or landscaping, is proposed. Outdoor Storage — The ordinance standards for outside storage are outlined below. a. The storage area Outdoor storage items shall be placed tt,ithin an enclosure as necessary to achieve appropriate security, and containment or for public safety reasons w/ien determined necessary by the city. The storage area is located within the existing parking lot and is not otherwise enclosed and contained. The applicant states that the area is not fenced because "we may need anyone of these service vans any given day due to the nature of my business." X41 Platming Report -- Greg Preusse (IUP) February 24, 2010 Pa -e 5 b. The storage area shall be located in the side or rear yards and shall not encroach into airy required _front building setback area or other required setbacks. The proposed storage area is located along a side lot line, but is between the building and the public right -of -way, which is in the front yard. However, the proposed storage location does not encroach into required setbacks. The applicant states that the proposed vehicle storage area is "adjacent to the already approved trash enclosure location due to the odd - shaped lot" and is the "best location with the topography of this lot and the front entrance, which is located on the right side of the building." c. The outdoor storage area shall be screened from view from the public right- oflway and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The storage area is screened from the right -of -way and neighboring residential uses by existing vegetation and benning. d. The storage area shall not interfere with any pedestrian or vehicular movenent. The outside storage area is within designated parking spaces upon existing pavement and does not interfere with pedestrian or vehicular movement. e. The storage area shall not take up required parking spaces or landscaping areas. The site requires 60 parking stalls based on a 16,000 sq. ft. building with 8,000 sq. ft. of office and 8,000 sq. ft. of warehouse. The site was developed with 77 stalls, resulting in an excess of 17 parking stalls. The proposed outside storage occupies 6 parking stalls within the existing parking lot. The storage sheds for which the Variance was recently approved occupy another 4 parking stalls. Therefore, with a total reduction in available parking of 10 stalls, the minimum off - street parking requirements are still met. f The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposed storage area is surfaced with bituminous asphalt. SUMNIARY /CONCLUSION In summary, the applicant is requesting approval of an Interim Use Permit for the outside storage of up to six commercial vehicles upon property located at 4145 Old Sibley Memorial Highway. The Interim Use Pen-nit is requested because outdoor storage is not allowed in the BP, Business Park zoning, district and the IUP allows for uses not specifically pennitted in a zoning district on a temporary basis. The proposal satisfies 4 of the 6 performance standards in the zoning ordinance that apply to outside storage. The two unsatisfied items area the location in the front yard, and that the area is not within an enclosure. Iqa Planning Report — Greg Preusse (1UP) February 24, 2010 Page 6 City policy makers will need to determine the compatibility of this proposal with the surrounding area on a temporary basis. ACTION TO BE CONSIDERED To recommend approval of an Interim Use Permit to allow outdoor storage of up to six (6) commercial vehicles upon the property located at 4145 Old Sibley Memorial Highway, legally described as Lot 1, Block 1, Preusse 2nd Addition. 1. This Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The outdoor storage shall be located in designated storage areas as indicated on the Site Plan submitted January 21, 2010. 3. The permit shall terminate upon March 2, 2015. 4. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The Interim Use Permit may be revoked for failure to comply with any condition of the pen-nit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. / C/3 w J _J Z rr D ca /i n Location Map Development/Developer: Application: Case No.: 1000 0 1000 2000 Feet Wenzel Heating & A/C Interim Use Permit 19-IN-02-01-10 N N + F. S Current Zoning and Comprehensive Guide Plan Land Use Map Greg Preusse Interim Use Permit 19-IN-02-01-10 Zoning Map `\o q oo < 0 Current Land Use Designation: O D � BP s I -� 0 Location 9�FJ Current Zoning: , o BP Business Park v IC 1 Q,.'p �0� o a .11..11.,.....: �:.,e ®tea FT.! �� Fj ®s� o o I °fl 00 TT7 ®® n . 30 (DIFFLEY ROAD) C 1 W ]. 600 0 600 7300 Feet — DOW Current Land Use Designation: BP 9�FJ Business Park phi iAI .11..11.,.....: �:.,e ®tea FT.! �� Fj ®s� ♦♦ r T Nv t r rt$ Ael A' Ys r La IV jiki kt .� } NOV. 24.2004 11.35AM WELSH COMPANIES INC N0.9242 P. 1/1 _ SITE PLAN tiny 2 i x v Icap 4 `LOCATION �a n, a ii; � �o I CO3 WE) uR ��' Ertl3ncoring O _ S s Q L P a • -t J bF � ► ff!-0D5 �` VIE-IN rxnrwczra 1YSFI CD4SfRl1Ci'i0N �a n, a ii; � �o I CO3 WE) uR ��' Ertl3ncoring Or FROM FAX NO. :9287641893 _Feb. 10 2010 10:22AM P2 February 9, 2010 City of Eagan Re: Request - Interim Use Permit PID #10-59101-010-01 Legal: Lot 1, Block 1, Preusse 2nd Addition Dear Mayor, Council Members and City Staff, This letter is written for an interim use permit request on the above property; Lot 1, Block 1 of the Preusse 2 Addition. My name is Gregory L. Preusse, the general partner of the Preusse Family Limited Pait iership (PFLP). The PFLP partnership has a lease with Wenzel Heating and Air Conditioning for the building and lot mentioned' above. This interim use permit is requested for three (3) and preferably five (5) years for the parking of a maximum of six (6) vehicles in our parking lot against an earth birm next to our dumpster enclosure_ The proposed vehicle storage area is adjacent to the already approved trash enclosure location due to the odd shaped lot and best location with the topography of this lot and the front entrance, which is located on the right side of the building. The small vehicle storage area is already screened in due to the topography. The proposed location does not Pe inteje ;re with lestrian or ALI movemeu� nor does Il de up requixeJ parlang or landscaping areas. The proposed vehicle area is on blacktop. I am requesting this area not be fenced in because we may need anyone of these service vans any given day due to the nature of my business. As stated above, the earth birm and landscaping mostly conceals the parking storage. Thani. you for your consideration on this very important matter. Sincerely, Gregory L. Preusse January 17, 2010 City of Eagan Re: Request — Interim Use Permit PID # 10- 59101- 010 -01 Legal: Lot 1, Block 1, Preusse 2nd Addition Dear Mayor, Council Members and City Staff, This letter is written for an interim use permit request on the above property; Lot 1, Block 1 of the Preusse 2nd addition. My name is Gregory L. Preusse, the general partner of the Preusse Family Limited Partnership (PFLP). The PFLP partnership has a lease with Wenzel Heating and Air Conditioning for the building and lot mentioned above. This interim use permit is requested for three and preferably 5 years for the parking of a maximum of six (6) vehicles in our parking lot against an earth birm next to our dumpster enclosure. The main reason for this request is due to the downturn in the economy. We have several employees on lay -off due to circumstances beyond our control. It is not a good time to sell vans or trucks. Also trucks are not easily seen due to the topography and vegetation and trees. These vehicles are newer and not an eye sore. The parking space lots these vehicles are on will not be needed as there are 81 spaces and our needs should never exceed 30. I am requesting the meeting date on this be delayed until April or May of 2010. Thank you for your consideration on this very important matter. Sincerely.] Gregory L. Preusse �l),i. Agenda Information Memo March 2, 2010, Eagan City Council Meeting D. CONDITIONAL USE PERMITS — THINK MUTUAL BANK ACTIONS TO BE CONSIDERED: To approve (Or direct Findings of Fact for Denial) a Conditional Use Permit to allow a drive through for the proposed bank on property located at 4245 Johnny Cake Ridge Road legally described as Lot 2, Block 1, Diffley Plaza, subject to the conditions listed in the APC minutes. To approve (Or direct Findings of Fact for Denial) a Conditional Use Permit to allow a pylon sign for the proposed bank on property located at 4245 Johnny Cake Ridge Road legally described as Lot 2, Block 1, Diffley Plaza, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: The property is one of two remaining vacant lots within a seven lot development. ➢ The property is zoned NB, neighborhood business, and surrounded by similar type businesses and townhomes to the east. ➢ The applicant proposes a 10,000 SF, two -story bank, on the vacant parcel, with four drive throughs, including an ATM. ➢ Access is provided from an existing private drive, Johnny Cake Ridge Road and CVS pharmacy, to the north. ➢ Bulk and Performance standards appear satisfied. ➢ The Advisory Planning Commission (APC) held a Public Hearing on February 23, 2010, and is recommending approval. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Deadline expires March 21, 2010 ATTACHMENTS (3): Location map on page@[ Draft February 23, 2010 APC minutes on pag --o�� Staff report on page Qtjthrough E_&) 0-0/ Location Map Eagan Boundary Right -of -way Parcel Area LPark Area Building Footprint Development /Developer: Application: Case No.: City of Eap Community Development Department 1000 0 1000 2000 Feec Think Mutual Bank Conditional Use Permit 28- CU- 11 -10 -09 ao a, THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are not responsible for errors or omissions. s Advisory Planning Commission February 23, 2010 Pa-e 20 of 24 F. Think Mutual Bank Applicant Name: HTG Architects Location: 4245 Johnny Cake Ridge Rd; Lot 2, Block 1, Diffley Plaza Application: Conditional Use Permit A Conditional Use Permit to allow a pylon sign. File Number: 28- CU- 01 -01 -10 Application: Conditional Use Permit A Conditional Use Permit to allow a drive thru for a bank. File Number: 28- CU- 11 -10 -09 Chair Chavez abstained from voting on these items. Alternate Piper participated in the vote. Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated February 17, 2010. She noted the background and history. There was discussion on the drive through bypass lane which is typically provided, but not required. Jeff Pflipsen, HTG Architects, explained that the landscape requirements led to the removal of the bypass lane as additional green space was required. He discussed typical traffic flow for this type of use. Mr. Pflipsen introduced Darryl Karski, Vice President of the Twin Cities Region for Think Mutual Bank. Mr. Karski shared how excited the bank is to become part of the Eagan community. Vice Chair Keeley opened the public hearing. There being no public comment, Vice Chair Keeley closed the public hearing and turned the discussion back to the Commission. Member Daley moved, Member Filipi seconded a motion to recommend approval of a Conditional Use Permit for a drive - through at a bank for the property located at 4245 Johnny Cake Ridge Road legally described as Lot 2, Block 1, Diff ley Plaza, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The rooftop mechanical equipment shall meet screening requirements per City Code. 3. The trash enclosure shall comply with City Code requirements. 4. The applicant shall provide an elevation of the trash enclosure with the Building Permit submission. 5. A revised Photometric Plan shall be submitted to match the fixture schedule with the Photometric Plan. 6. Landscaping shall be provided, installed and maintained in accordance with the Landscape Plan dated October 21, 2009. A vote was taken. All voted in favor. Motion carried 7 -0. Member Filipi moved, Member Supina seconded a motion to recommend approval of a C) Q':5 Advisory Planning Commission February 23, 2010 Page 21 of 24 Conditional Use Permit to erect a pylon sign on property located at 4245 Johnny Cake Ridge Road legally described as Lot 2, Block 1, Diffley Plaza, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. All site signage shall comply with City Code requirements. 3. Sign permits shall be obtained from the City prior to installation of the pylon sign and building signs. 4. The pylon sign shall be located as shown on the Site Plan received February 3, 2010. 5. The sign shall be designed as depicted on the Sign exhibit received February 3, 2010. A vote was taken. All voted in favor. Motion carried 7 -0. ao� PLANNING REPORT CITY OF EAGAN REPORT DATE: February 17, 2010 APPLICANT: HTG Architects PROPERTY OWNER: Eagan MN CVS LLC REQUEST„ Conditional Use Permit LOCATION: 4245 Johnny Cake Ridge Road CASE: 28- CU- 01 -01 -10 28- CU- 11 -10 -09 HEARING DATE: February 23, 2010 APPLICATION DATE: January 20, 2010 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: NB, Neighborhood Business SUMMARY OF REQUEST HTG Architects, on behalf of Think Mutual Bank is requesting approval of: • Conditional Use Permit to allow a drive through for a proposed bank; and • Conditional Use Permit to erect a pylon sign. The above requests pertain to property located at 4245 Johnny Cake Ridge Road legally described as Lot 2, Block 1, Diffley Plaza. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. Planning Report — Think Mutual Bank February 23, 2010 PaL,e 2 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY The Diffley Plaza property was platted in 2003 with the creation of seven lots. All but two lots are built upon. Lot Use 1 CVS pharmacy 2 Subject property 3 Vacant 4 Kowalski's grocery store 5 Retail strip center 6 Holiday convenience gas station and car wash 7 Oak Trust Credit Union EXISTING CONDITIONS The subject site is a platted parcel that is vacant and rough graded. a i Planning Report — Think Mutual Bank February 23, 2010 Page 3 SURROUNDING USES The subject site is surrounded by neighborhood business uses, zoned neighborhood business and guided retail commercial, other than the property to the east. The property to the east is zoned Planned Development, guided Medium Density (4 -12 units /acre) and developed with townhomes. EVALUATION OF REQUEST Compatibility with Surrounding Area — Neighborhood business districts are small business areas generally located adjacent to or in close proximity to residential neighborhoods that are intended to provide daily retail goods and services. The proposed use appears compatible with the existing and surrounding uses. Site Plan — The Site Plan identifies a 9,940 sq. ft., two -story bank on the center of the lot, with parking to the east and four drive throughs, including an ATM, on the west. A one -way drive circulates traffic from the parking area to the drive - through lanes. The building's main entrance faces east. Bulk Standards — Setbacks — The proposed setbacks are consistent with ordinance requirements. Building Coverage — The proposed building coverage of 10% is consistent with ordinance requirements of a maximum of 20 %. Building Height — The proposed building height of 30 feet is consistent with ordinance requirements of a 30 foot maximum. This includes the parapet wall for screening of the rooftop mechanical unit. Green .Space — The proposed green space of 30% is consistent with ordinance requirements. Building Elevations/Architecture — The proposed building architecture for the two -story bank building consists of metal wall panels, glass /spandrel glass and clay tile. The bank provides three types of Class 1 materials covering 100% of the building which exceeds the ordinance requirements. Rooftop Equipment — The elevation plans identify a parapet wall located on the portion of the building where the rooftop mechanical equipment is identified. Additional screening of the equipment will be provided by metal panels, which will be attached to the rooftop unit, if additional screening is necessary. All mechanical equipment should meet City Code screening requirements. Planning Report — Think Mutual Bank February 23, 2010 Page 4 Trash Enclosure — According to the applicant's narrative, trash and recycling containers will be located inside the building; however, the Site Plan identifies an attached trash enclosure located on the north side of the building. The applicant has verified the enclosure will be attached to the building. The applicant should provide an elevation of the trash enclosure with the Building Permit submission. The enclosure should be constructed of similar materials to match the exterior of the principal structure and comply with City Code requirements. Parkin — The number of parking stalls (40) and stacking spaces for each drive - through window meet City Code requirements; however there is no by -pass lane. By -pass lanes are a desired design feature but not a City Code requirement. Parking stalls are proposed to be 10 feet wide by 19 feet deep; two -way driving aisles are proposed to be 24 feet wide. All dimensions are consistent with City Code requirements. Site Lighting — The Photometric Plan shows acceptable light levels; however, there are discrepancies between the lighting fixture schedule and the photometric plan. The plans should be revised to update the fixture schedule. The City Code requires that on -site lighting be provided as is necessary for security. , safety and traffic circulation. The plans indicate the lights are going to be mounted on 25 foot poles, with a 3 foot base for an overall height of 28 feet. The poles will be square steel poles that are bronze in color. The surrounding, properties (gas station, grocery store, bank and pharmacy) have varying light pole heights from 15 feet to 30 feet. Light levels achieve a minimum of 0.5 footcandles within the parking lots, with a high of 6.9 footcandles and an average of 1.84 footcandles. The average to minimum ratio is 3.7, suggesting fairly uniform light levels throughout the parking lot. Landscapinl; — The Landscape Plan appears to be satisfactory. The plan calls for a mix of plantings that will provide adequate screening, visual interest and year -round color. Grading /Topography — The site has been previously graded and is open and relatively flat. Minor grading will be required to prepare the site for development with a building permit. Storm Drainage /Water Quality — Storm sewer and ponding (Pond BP -36.2) of sufficient size and capacity was constructed with the Diffley Plaza development in 2003, and is available to serve this development. Utilities — Existing sanitary sewer and water main of sufficient size, depth, and capacity are available within the existing service drive of Diffley Plaza to serve the proposed development. Streets /Access — Public street access is available for the development from the existing private service drive that intersects with Johnny Cake Ridge Road and with Diffley Road. • * Planning Report — Think Mutual Bank February 23, 2:010 Pa <(e 5 Financial Obligation — At this time, there are no pending assessments on the parcel proposed for platting. Signage — The applicant proposes a pylon sign in the southeast corner of the site. The pylon sign requires a Conditional Use Permit (CUP), to be discussed later in this report. The applicant also proposes two backlit building signs on the east and west building elevations. The building signs should meet. City Code requirements and a sign permit is necessary for both signs. 'The west elevation also identifies a future marketing /display frame. The City Code does not provide a provision for such a sign and therefore it is not allowed. The applicant should consider utilizing window signage, temporary signage or dynamic signage to provide a changeable message. Pylon Sign - The proposed pylon sign is consistent with City Code requirements. Pylon signs are not to exceed 2,7 feet in height and 125 square feet of sign face per side. Additionally, no pylon sign may be located within 300 feet of any other pylon sign, measured on the same side of the street. The proposed sign will be backlit and constructed of materials to match the principal building. The sign is proposed to be 26 feet tall and the sign face is proposed to be 120 square feet. SUMMARY /CONCLUSION The applicant is requesting approval of Conditional Use Permits to allow a bank drive- through and to erect a pylon sign. The requests are consistent with zoning and other City Code requirements. ACTIONS TO BE CONSIDERED To recommend approval of a Conditional Use Permit for a drive - through at a bank for the property located at 4245 Johnny Cake Ridge Road legally described as Lot 1, Block 1, Diffley Plaza. If approved, the following conditions shall apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The rooftop mechanical equipment shall meet screening requirements per City Code. 3. The trash enclosure shall comply with City Code requirements. 4. The applicant shall provide an elevation of the trash enclosure with the Building Permit submission. 5. A revised Photometric Plan shall be submitted to match the fixture schedule with the Photometric Plan. Planning Report —Think Mutual Bank February 23, 2010 Page 6 6. Landscaping shall be provided, installed and maintained in accordance with the Landscape Plan dated October 21, 2009. To recommend approval of a Conditional Use Permit to erect a pylon sign on property located at 4245 Johnny Cake Ridge Road legally described as Lot 1, Block 1, Diffley Plaza. If approved, the following conditions shall apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. All site signage shall comply with City Code requirements. 3. Sign permits shall be obtained from the City prior to installation of the pylon sign and building signs. 4. The pylon sign shall be located as shown on the Site Plan received February 3, 2010. 5. The sign shall be designed as depicted on the Sign exhibit received February 3, 2010. alt) � ul 0 14111- 41 • �� ■ 4dONE, �Ie®1�Iee� Bred Mfg �o f g®o ROME �� ®© l4#t�11 Q© ,�` ♦♦ ♦�;' ♦ ♦♦ - :111 y �1� � ®� � I �� :' ...;�.v.. _. �••.,;'�/ �j�� eeee�e��Jlee�i WE �► iilrr i ♦ — 1�[ 1r[ 60M� � ��' � `� -urn. �� ! � �' �' ► � . 0 FBI or $�� '� � ®� ®�� ©� � �� © ®�. .. �d III � � � � • � � des ® ® ®o ® ®�►.� �� ..��' ®� ®1111 ®�I�� _ � • .. . . . . • . : I • ..... awljawl _,_ { It a,kr!: . its sY�'d "! 1241, pp, 71V 'Maki. �,��ar � �, ��,. ,y tr �1'�,• - ��e .o- q i A Yy x SS��yy��• a ,. �b S d .'`3 � _ f � � {3'�.` a✓ .Vyr� �, , tai- - s�"'�,' ➢ .Y.3`.�nF 4 Y � � d: r, m M Go SITE PLAN JOI INNY CAKE RIDGE ROAD =D c _i ou d -i 3Pp$ a � Illllllllli�a � c r a Clb o i>I a p 6 y ag 77 !C Ky ae o i>I a p �s ppCd� `1I LANDSCAPE PLAN JOHNNY CAKE RIDGE ROAD x w p� R B 9 Y V1 O }j < 0 S ® 0 B Q 3 ?Sq8 t• 71 . s a Bank N Z v z Eagan, MN a. -H � P Z j fn Oil K S g y �� S. �jV¢ as �a� ��E 2 �� g� it 3 p❑� Y Ll w p� R B 9 Y V1 O }j < 0 S ® 0 B Q t• 71 . s a Bank LA v Eagan, MN a. FESI Z w p� R B 9 Y V1 O }j < 0 S ® 0 B Q Think Mutual s t Bank LA v Eagan, MN a. FESI Z ELEVATIONS C4 C.0 z HM III11111fllla c s SIGN ELEVATION 4' -0" FYLON SIGN ELEVATION „4 5I I[ ET. A 1. 1 PROJECT #: M09117 DATE: 2 -3 -10 C/TYS06M17TAL THINK MUTUAL BANK NEW BUILDING EAGAN, MINNESOTA I t r' I.V. I ILL EL.= 126' -0" BACKLIT 516N PREFIN, MTL. COMP051TE MTL. PANEL5 516N 5TRU6TURE CLAY TILE SEWED FEB 0 2W 9300 Hennepin Town Road Minneapolis, MN. 55347 Tel: 952.278.8880 Fax: 952.278.8822 HTG architects wwwhtgardvects BUILDING ELEVATIONS 14 I 141- BUILDING ELEVATIONS r I 03 Februa'y 2010 City of Eagan tachTtect Community Development - Planning Division 3830 Pilot Knob Road Eagan, MN. 55122 Ph, 651.675,5685 Re: Think Mutual Bank Proposed Eagan Branch Facility 4245 Johnny Cake Ridge Road Eagan, Minnesota PID: 10- 20500 - 020 -01 Subject: Conditional -Use Permit Application Submittal Below is a brief summary of the proposed building design, image, and material selection. Note that the site plan attached shows revisions made to the original site plan submitted on October 21, 2009 and re- submitted on January 20, 2010. General. Think Mutual Bank is proposing to construct a new ttvo -sto(y facility to be located in the southwest quadrant at the intersection of Diffley Road and Johnny Cake Ridge Road in Eagan Oust south of the existing CVS Pharmacy). The existing property is zoned NB- Neighborhood Business. A financial institution is allowed under this zoning so there Is no request to change zoning classification, The existing property is currently a vacant site, At present there is only an existing access road from Main Drive Road to the existing CVS. The proposed 9,940 square foot building will consist an approximately 4,970 square foot main level; and an approximately 4,970 square foot upper level. The main level shall consist of the Bank's retail banking space (which includes offices, vault, teller areas, conference room, waiting, etc.). The upper level shall consist of the offices, a community room /training room, restrooms, storage, server room, meth /elec room, etc. Site ingress is from three locations. The first is from an existing shared right -in only from southbound Johnny Cake Ridge Road; the second is a proposed modification of the existing site ingress along the south side of the property via Main Drive Road; the third is an existing site ingress along the west side of the property also via Main Drive Road, Site egress is from three locations. The first is a proposed modification of the existing site ingress along the south side of the property onto Main Drive Road; the second is an existing site egress along the west side of the property also onto Main Drive Road; the third is a proposed new egress drive from the drive -up canopy onto Main Drive Road. This submittal proposes to modify the existing curb cut /drive apron on the west side of the property such that the drive apron is moved tight to the north property line. (the existing width of 28' -8" shall remain). The proposed building is somewhat centered on the site with customer & employee parking on the east side of the building. The main building entry is in the southeast corner of the proposed building (faces Johnny Cake Ridge Road). Think Mutual Bank is proposing a four -lane drive -up along with a by -pass lane; located on the west of the building. The drive -up lanes will be one -way traffic running from north to south parallel (vehicles will face south). Each drive -up lane provides the required 5- car stacking. A total of 40 parking stalls are shown on the site. Note that the trash enclosure is located within the building. A new 6' -0" wide sidewalk is shown along the south side of the property as requested, The proposed site plan contains 30% green space and a building coverage of 9.5 %. The site survey indicates all know easements regarding this property. Attached separately are Title Commitment Documents for your records; none of which clearly indicate preceise cross -over easements. Specifically, Document 42176308 is associated with easements. A revised site photometric is attached. A revised landscape plan is attached. Note that existing landscaping (ie., shrubs, trees, etc.) will be removed and relocated where required with site development. Material will be replaced if deemed necessary. HTG ARCHITECTS 9300 Hennepin Town Road, Minneapolis MN 55347 (952) 278 -88 tom MINNEAPOLIS PHOENIX i The use will not be injurious to the use and enjoyment of the other properties. The establishment of the conditional use will not impecle the normal and orderly development of the surrounding properties, Adequate utilities, access roads, drainage, etc. will be provided for this proposed building. The commercial use of this building is not in conflict with the city's comprehensive plan of this site. Signage. A proposed pylon sign is shown in the southeast corner of the site. The pylon sign design is meant to compliment the proposed building design. The sign structure is, at this time, clad in the same clay tile /brick material as the building. The Think Mutual Bank logo sign are individually backlit letters applied to blue composite metal panels. The size of the sign is shown on the attached drawings and shall be less than 125 s.f, on each face of the sign. Two backlit signs are are proposed to be installed on the building. One sign shall be on the east fa4ade, with the second on the west fa4ade. Sizes shall meet City Code. Sign permits will be applied for by the Owner's signage vendor at a later date. Image. The design of the proposed building provides an image that is consumer friendly, warm, and elegant. The exterior materials reflect Think Mutual Bank's corporate branding standards and are similar to their established prototype. The main entry is marked by the blue accent wall in the southeast corner of the building. The building uses 100% of Class I materials as classified by the City of Eagan. The exterior design uses three materials: prefinished composite metal wall panels, glass /spandrel glass, and clay tile. The colors used are: blue composite panels, silver metallic composite panels, and a salmon color clay tile, Aluminum frames are clear anodized (silver) with the glass having a slight gray tint, The east, south, and west facades all meet the required visual break for every 40 feet. However, we do not achieve this on the north facade. We did not vary the parapet height due to the need to screen the roof top mechanical unit. This also reflects the Think Mutual Bank exterior protype design. The rooftop mechanical unit shall be screened with a prefinished metal equipment screen attached to the mechanical unit. Materials, Building Entry Walls Prefinished composite metal panels (blue) Building Fa4ade Glass curtain wall and terra -cotta / clay tile Roof /canopy overhangs Prefinished composite metal panels (silver) Roof EPDM Roofing Roof Structure Steel decking on bar joists Floor Structure Concrete slab -on -grade Wall Structure Metal /steel stud framing with steel columns /beams The preliminary schedule is for construction to begin in April of 2010 with an anticipated completion date in the December of 2010. We feel the proposed Think Mutual Bank project will be and remain a tremendous asset to the neighborhood, Enclosed you will find the site survey, grading /utility plans (civil), landscape plan, architectural site plan, main and upper level floor plans, and exterior elevations. Please call me with any questions. Sincerely, Russ Schramm Project Manager Cc: Caryl Karsky, Think Mutual Bank n mom RECEIVED FEB i zoo HTG ARCHITECTS 9300 Hennepin Town Road Minneapolis MN 55347 (952) 278 -8880 www.htg- architects.com MINNEAPOLIS PHOENIX TAMPA tea! �i Agenda Information Memo March 2, 2010, Eagan City Council Meeting E. CONDITIONAL USE PERMIT AND VARIANCE (LEBANON HILLS REGIONAL PARK) – DAKOTA COUNTY PARKS ACTIONS TO BE CONSIDERED: To approve (Or direct Findings of Fact for Denial) a Conditional Use Permit to create a Comprehensive Sign Agreement for Lebanon Hills Regional Park to include four pylon signs for properties located at 1350 Carriage Hills Drive, 1100 Cliff Road and 860 Cliff Road, subject to the conditions listed in the APC minutes. To approve (Or direct Findings of Fact for Denial) a Variance to the height of the sign face for two signs for properties located at 1350 Carriage Hills Drive and 1100 Cliff Road, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: ➢ Lebanon Hills Regional Park consists of approximately 2,000 acres and is located in the cities of Eagan and Apple Valley. ➢ Dakota County Parks is in the process of updating all the signs within the park system. This includes working with 14 separate local government units to erect 41 signs, six of which are located within the City of Eagan. The applicant proposes 4 pylon signs (taller than 7') which require a Conditional Use Permit. ➢ The applicant also proposes 2 freestanding signs which require a Variance due to the height of the sign face (> 4'). The applicants stated hardship pertains to the need to provide adequate visibility and to develop and maintain a consistent system -wide design for County park signage. The Advisory Planning Commission held a Public Hearing on February 23, 2010, and is recommending approval. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Deadline expires April 4, 2010 ATTACHMENTS (3): Location map on pageaa,"?j Draft February 23, 2010 APC minutes on pag43q--pl0-1-5— Staff report on pagesthrouglo � Advisory Planning Commission February 23, 2010 Page 22 of 24 G. Lebanon Hills Park Applicant Name: Dakota County Parks Location:860, 1100 & 1350 Cliff Rd & Carriage Hills Dr. Application: Conditional Use Permit A Conditional Use Permit for a comprehensive sign package. File Number 36- CU- 02 -01 -10 Application: Variance A Variance for new entrance signs and kiosks that exceed size requirements. File Number 36- VA- 01 -01 -10 Chair Chavez and Member Supina abstained from voting on these items. Alternate Piper participated in the vote. Planner Thornas introduced this item and highlighted the information presented in the City Staff report dated February 17, 2010. She noted the background and history. Bruce Blair, (Dakota County Parks, discussed the growth of Dakota County Parks along with lack of signage evolution. He discussed the proposal and phases of completion. Vice Chair Keeley opened the public hearing. There being no public comment, Vice Chair Keeley closed the public hearing and turned the discussion back to the Commission. Member Piper stated he will support the proposal. He stated that with unique features, such as scale and foliage within the park, the larger signage is warranted. Member Heaney moved, Member Daley seconded a motion to recommend approval of a Conditional Use Permit to create a Comprehensive Sign Agreement for Lebanon Hills Regional Park to include four pylon signs at 1350 Carriage Hills Drive, 1100 Cliff Road and 860 Cliff Road; within Lebanon Hills Regional Park, subject to the following conditions: 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval and proof of its recording be provided to the City. 2. The Applicant shall enter into a Pylon Sign Agreement in a form acceptable to the City Attorney. 3. The signs shall be located as per the overall Sign Plan received February 3, 2010. 4. A sign permit for each sign shall be obtained prior to installation. 5. All signage shall meet sign setback requirements. 6. The signs shall comply with all other applicable Zoning Ordinance provisions. 7. The proposed entrance pylon shall not exceed 10'4" in height. 8. The proposed kiosk pylons shall not exceed 9'1" in height. 9. Landscaping shall be restored to the current condition by August 1, 2010. A vote was taken. All voted in favor. Motion carried 6 -0. Member Daley moved, Member Heaney seconded a motion to recommend approval of a Variance to allow an increase to the sign face height for signs located at 1350 Carriage Hills Drive and 1100 Cliff Road; within Lebanon Hills Regional Park, subject to the following conditions: a a�} Advisory Planning Commission February 23, 2010 Page 23 of 24 If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The Applicant shall enter into a Pylon Sign Agreement in a form acceptable to the City Attorney. 3. The sigms shall be located as per the overall Sign Plan received February 3, 2010. 4. A sign permit for each sign shall be obtained prior to installation. 5. All signage shall meet sign setback requirements. 6. The signs shall comply with all other applicable Zoning Ordinance provisions. 7. The overall sign face shall not exceed 5'4" in height. 8. Landscaping shall be restored to the current condition by August 1, 2010. A vote was taken. All voted in favor. Motion carried 6 -0. I m PLANNING REPORT CITY OF EAGAN REPORT DATE: February 17, 2010 APPLICANT: Dakota County PROPERTY OWNER: Saine REQUEST: Conditional Use Permit; Variance LOCATION: Lebanon Hills Regional Park CASE: 34- CU- 04 -01 -10 34- VA- 02 -01 -10 HEARING DATE: February 23, 2010 APPLICATION DATE: Feb. 3, 2010 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: P, Park and Recreational Open Space ZONING: P, Park SUMMARY OF REQUEST The applicant is requesting approval of: • Conditional Use Permit to create a Comprehensive Sign Agreement for Lebanon Hills Regional Park to include four pylon signs; and • Variance to height of sign face on two signs. The above requests pertain to the properties located at. 1350 Carriage hills Drive, 1100 Cliff Road and 860 Cliff Road; within the Lebanon Hills Regional Park. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. Planning Report— Lebanon Hills Sign Agreement February 23, 2010 Page 2 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Variance: City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. a a-7 Planning Report — Lebanon Hills Sign Agreement February 23, 2010 Page 3 d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this Code or to property in the same zone. g. Whether the property for which the variance is requested is in compliance with the City Code. BACKGROUND /HISTORY According to the Dakota County website, "Lebanon Hills Regional Park is the largest park in the Dakota County park system. Containing almost 2,000 acres, the park offers miles of trails and many lakes for year -round outdoor sports, recreation and environmental education." The park is located within the City of Eagan and the City of Apple Valley. Dakota County is in the process of creating continuity within the entire Parks system. According to the applicant's narrative, "Dakota County Parks plans to install 41 signs throughout the County, six: of which fall within the City of Eagan. The signs are to be placed in eight municipalities within Dakota County each with their own set of ordinances and requirements. Permits have been approved and granted in Apple Valley, Inver Grove Heights, Rosemount, West St. Paul, Nininger Township, Randolph Township and Mendota Heights." Similar to the Town Centre Eagan Pylon Sign Agreement, this proposed Agreement should limit the overall number of signs and specify the approved locations via the overall Sign Plan. In doing so with the Town Centre Pylon Sign Agreement, the City granted variances by means of the Agreement to the sign locations. Such variances include spacing between pylon signs, square footage and height of signs. EXISTING CONDITIONS The subject site consists of multiple unplatted parcels; thus the reason to create an overall sign plan. Wood routered signs currently exist at the Lebanon Hills Visitor Center and entrances to Jensen Lake Park and Holland Lake Park. These signs will be removed. SURROUNDING USES Lebanon Hills Regional Park is primarily sounded by properties zoned residential single (R -1), agricultural (A) and planned development (PD) and developed with single family residential homes. Planning Report — Lebanon Hills Sign Agreement February 23, 2010 Page 4 EVALUATION OF REQUEST Sign Ordinance Requirements — Pylon signs not exceeding 27 ft. in height and 125 SF of sign face per side are allowed via the CUP process. Freestanding ground signs are limited to 7 ft. total height, with 4 -ft. maximum height of sign area. Proposed Sim — The applicant is proposing to erect multiple signs within the City of Eagan borders of Lebanon Hills Regional Park. Six of the signs require city approvals of either a CUP or Variance. All sign installation and site restoration is expected to be completed by June 30, 2010. Four pylon signs are included with the CUP request, specifically, one entrance sign and three kiosks. The proposed entrance sign is 10'4" in overall height and the proposed kiosks have an overall height of 9'1", which are greater than the allowable freestanding sign height of 7 ft. Two freestanding signs are included in the Variance request. The proposed signs have a sign face height of 5'4 ", which is greater than the allowable 4 ft. height requirement allowed by City Code. Entrance Pylon — The Applicant is proposing a new sign to be placed at the entrance to the Visitor Center located at 860 Cliff Road. The proposed sign is 10'4 and is proposed to have up- lighting fixtures on both signs to illuminate the sign face. Landscaping is proposed to be restored to existing turf with the addition of grow -low sumac plantings. Pylons — Three new kiosk signs are proposed for the following locations: • Jensen Lake Trailhead (1350 Carriage Hills Drive) — SE corner of west parking lot • Jensen Lake Trailhead (1350 Carriage Hills Drive) — North side of picnic /restroom building • Holland Lake Trailhead (I 100 Cliff Road) — South end of parking lot These signs are proposed to be 9'1" in height and landscaping is to be restored to existing turf. Freestanding Signs — Two entrance signs are proposed for the following locations: • Jensen Lake Trailhead (1350 Carriage Hills Drive) — SE corner of Pilot Knob Road and Carriage Hills Drive intersection • Holland Lake Trailhead (1100 Cliff Road) — SE corner of Lexington Avenue and Cliff Road intersection The proposed sign face height is 5'4" which exceeds the maximum 4 ft. sign face height requirement. Landscaping is proposed to be restored to existing turf. Planning Report — Lebanon Hills Sign A«reement February 23, 2010 Page 5 APPLICANT'S ESTIMATE OF HARDSHIP The applicant submitted a narrative explaining the CUP and variance request. The proposed sign design/height is "so we can maintain a consistent design standard county parks system -wide and greatly reduce production costs." SUMMAR`►' /CONCLUSION The applicant is requesting a Conditional Use Permit to create a Sign Agreement to allow four pylon signs within Lebanon Hills Regional Park. A variance to increase the overall sign face height of two freestanding signs is part of the request. According to the Applicant, "The Dakota County signage package is the product of a design process which sought to establish a recognizable language or "brand" creating continuity within the entire Dakota County Parks system ". The proposed signs would be in character with the 35 other signs within Dakota County parks. Further, the Applicant's hardship narrative states, "Dakota County currently owns /operates six parks and three regional trails located in seven cities, three townships and even into Goodhue County. Establishing one consistent design that provides the public benefit and meets all the requirement of 13 -14 different local units of government has proven to be elusive, if not impossible." ACTIONS TO BE CONSIDERED To recommend approval of a Conditional Use Permit to create a Comprehensive Sign Agreement for Lebanon Hills Regional Park to include four pylon signs at 1350 Carriage Hills Drive, 1100 Cliff Road and 860 Cliff Road; within Lebanon Hills Regional Park. If approved the following conditions shall apply: 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval and proof of its recording be provided to the City. 2. The Applicant shall enter into a Pylon Sign Agreement in a form acceptable to the City Attorney. 3. The signs shall be located as per the overall Sign Plan received February 3, 2010. 4. A sign permit for each sign shall be obtained prior to installation. 5. All signage shall meet sign setback requirements. 6. The signs shall comply with all other applicable Zoning Ordinance provisions. 7. The proposed entrance pylon shall not exceed 10'4" in height. 8. The proposed kiosk pylons shall not exceed 91" in height. a�� Planning Report — Lebanon Hills Sign Agreement February 23, 2010 Page 6 9. Landscaping shall be restored to the current condition by August 1, 2010. To recommend approval of a Variance to allow an increase to the sign face height for signs located at 1350 Carriage Hills Drive and 1100 Cliff Road; within Lebanon Hills Regional Park. If approved the following conditions shall apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The Applicant shall enter into a Pylon Sign Agreement in a form acceptable to the City Attorney. 3. The signs shall be located as per the overall Sign Plan received February 3, 2010. 4. A sign permit for each sign shall be obtained prior to installation. 5. All signage shall meet sign setback requirements. 6. The signs shall comply with all other applicable Zoning Ordinance provisions. 7. The overall sign face shall not exceed 5'4" in height. 8. Landscaping shall be restored to the current condition by August 1, 2010. a?D' 1 e...,. :w. ..,.,.�,.._, s�<t,•,c. -tie:° i�!' "!'a S1 1 `aa 111-1 `•1��/l� ►r► ��Ill�ss , �w. 0WE :. UF 41SI °11« Mal 1lildl! 0 i i .di�•] �i -�". ". . °a .Pica, riiYi9iiil i — ■r:.,.`',.�..�...,i::.�.:.b� 1 I At Rim Now �� •. 1 R s R. 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