10/11/1994 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
OCTOBER 11, 1994
5:00 PM
L Roll Call and Agenda Adoption
II. On Site Inspection - Police Facility
Review Screening for Generator
DI. Draft 1995 General Fund Budget
Draft 1995 Public Enterprise Fund Budget
IV. Update on Development Related Issues/Policies
V. Further Presentation - Downtown Vision
VL Other Business
VII. Adjournment
MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 7, 1994
SUBJECT: SPECIAL CITY COUNCIL MEETING
A Special City Council meeting is scheduled for Tuesday, October 11 at 5:00 p.m. The
purpose of the meeting is to consider the following items:
1) On-site inspection police facility/review screening for generator.
2) Follow-up information regarding draft 1995 general fund operating
budget.
-- Consideration of draft 1995 public enterprise fund budget
3) Update on development related issues/policies
4) Further presentation/discussion on status of consultant/staff work on
the downtown vision
On -Site Inspection Police Facility
It is suggested that members of the City Council meet at 5:00 PM at the northwest corner
of the new police facility construction to (1) look at a structure that will simulate the size
and dimension of the generator to be located adjacent to the police facility and Pilot Knob
Road; and (2) to walk through the project with a brief explanation about the progress, etc.
by Mike Stowe. Due to a lengthy agenda for our work session, the City Administrator is
anticipating about twenty (20) minutes for the discussion and tour. The tour will start at
the northwest corner and end by the entrance to the existing police department and into
the lunchroom area where the special City Council workshops are traditionally held.
The brick and mortar have been ordered and if the City Council would like to consider a
screen wall that would match the building for the purpose of screening the generator from
Pilot Knob Road and Wescott Road, direction should be given at the meeting on
Tuesday. Staff is sensitive to the overall project cost and the screening wall would
require an additional expense to the project. In order to illustrate the visual impact on
Pilot Knob Road and Wescott Road, a temporary structure was erected to simulate the
dimension of the generator. Typically, this type of auxiliary use would be screened by
brick or a similar structure for a commercial/industrial project.
General Fund and Public Enterprise Fund Budget
At the August 23 Special City Council meeting, the Council deliberated for approximately
four (4) hours on the draft 1995 general operating budget. Each departmental budget
was reviewed and there were questions raised by the City Council that required additional
information. Enclosed on pages 1 through /40 is a copy of a memo summarizing
those questions dated August 24 from the City Administrator to Department Heads, a
memo and attachments in response to the questions raised at the August 23 special
workshop and, finally, a copy of the water, sanitary sewer, storm water/water quality and
civic arena public enterprise fund budget.
Update on Development Related Issues/Policies
Director of Community Development Reichert has prepared a memo, enclosed without
page number, providing update on development related issues/policies for review and
consideration by the City Council. The purpose of placing this item on the agenda is to
allow time for discussion and City Council direction regarding items addressed in the
memo.
Further Presentations/Downtown Vision
City staff, under the facilitation of the Community Development Director, have been
meeting with BRW to review additional development concepts for the O'Neill parcel that
contain a downtown development philosophy. The staff and consultants have integrated
further planning ideas with direction the City Council gave following the first review of
concepts and schematics prepared by the consultants in an effort to present a more
refined downtown development image for review and discussion at the workshop
Tuesday. There are no hand outs for distribution to send out in advance for this item.
It should be noted that a downtown is generating a lot of discussion throughout the
community whether it be neighborhood groups, civic organizations or the Chamber of
Commerce. Preliminarily, there appears to be a strong consensus and excitement about
the City Council's leadership and interest in being proactive in facilitating a special
development for the O'Neill property and the overall impact of all four quadrants in the
Yankee Doodle/Pilot Knob area.
Other Business
There are no items considered as Other Business at this time. As a special reminder, it
was necessary for City Councilmember Hunter to travel during the month of October for
business reasons and he was able to coordinate his travel on the two off weeks to avoid
any conflict with regularly scheduled City Council meetings on the first and third
Tuesdays. However, it does conflict with this special work session and he has asked to
participate by use of a speaker phone during certain deliberations at the work session.
Those arrangements are being coordinated between the . City Administrator and
Councilmember Hunter.
1
City Administrator
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 3, 1994
SUBJECT: DRAFT 1995 GENERAL FUND BUDGET REVISIONS
A budget work session was held on August 23, 1994, to discuss the draft 1995 general fund
budget. There were a number of questions raised at that meeting which were summarized
in a memo sent by the City Administrator to all department heads dated August 24.
The following is the City's response to those questions in the same chronology as the August
24 memo.
Administration
There was a question regarding the value in continuing the MLC membership --The City
Administrator has contacted Bob Renner of the Municipal Legislative Commission who has
provided a summary of the goals, achievements and benefit the commission provides its
member cities. Enclosed on pages la through 19 is that summary.
Data Processing
There was a questions regarding client server technology. Specifically, will a client server
technology reduce LOGIS costs or only increase user costs for the new system? It has been
the feeling of the executive committee that there will more than likely be no savings to
member cities, however, the capability and effectiveness of LOGIS will be further enhanced.
Some dollars may be used for marketing which expands the membership and presumably
allows greater cash flow for technology in next generation software/hardware.
The other question under data processing related to computer equipment which has been
inventoried and analyzed by the MIS Coordinator. The total number of PC's is 66, while
the number of printers is 32 (21 laser and 11 dot matrix) city-wide. There are 13 terminals,
2 workstations and 20 police M.D.T.'s. The City also has two lap tops; one for police and
one for water quality field testing. This report does not provide additional data or analysis
on the number of hours certain PC's are utilized, the number of personnel per printer or
the volume generated per printer.
Attached on pages 15 through 52 is a copy of the information provided by Kristi.
Community Development
There were questions raised about the quality of building inspections. Requests for
additional data on the number of City of Eagan Building Inspectors in direct comparison
to the State Building Code Standards and, finally, a request for additional analysis regarding
a possible increase in building permit fees.
1
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 2
Enclosed on pages 53 through 59 is a copy of a memo from the Director of Community
Development responding to the questions for additional analysis on quality of building
inspections and the number of building inspectors in comparison to the State Building Code
Standards. In summary, the analysis will be completed over the next several months,
specifically, during 1995, and a report will be prepared during that calendar year.
Regarding the increase in building permit fees, the City cannot increase fees until the State
of Minnesota adopts a new building code. The 1994 building code has not been approved
by the Minnesota Legislature which will be considered during the 1995 legislative session.
More than likely any fee increases will not go into effect until late 1995. At the present
time, the City of Eagan is charging the maximum fees allowed by the current uniform
building code.
Cable TV
The Burnsville and Eagan city councils met with the Joint Cable Commission Executive
Committee on September 27, to review accomplishments by that commission and to consider
its goals and future direction. A question was raised at the budget work session, which is
addressed in the attached memo, that provided additional information on job responsibilities
for the position of Cable Coordinator. A copy of that memo is again attached and
referenced as pages 55 through 59 .
Police
There were several questions raised at the time the police budget was reviewed at the work
session. Attached on pages (.0 through (5 is a response by the Chief of Police to the
various questions raised at the August 23 meeting.
The Police Chief's memo specifically addresses the rationale for determining an appropriate
staffing level for sworn police personnel. Also attached and referenced as page}; (h
‘thoutsgikese., is a copy of a memo that was distributed to the City Council several weeks ago
addressing the animal control program. It should be noted that the City Administrator and
Chief of Police would like direction from the City Council as to whether the CSO program
is acceptable and, if so, the job description for recruiting future CSO's will include animal
control work. Both the City Administrator and Police Chief feel this program will provide
assistance to the Animal Control Officer in accordance with public service need and the
overall philosophy expressed during the past several months by the City Council.
Also enclosed in the response by the Chief of Police is information the City Council
requested on various capital items such as the dip bar, cost for a fax machine and further
explanation on the flip phones.
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 3
There was a question regarding a dip bar which is actually an abdominal exerciser. This
piece of equipment is used to firm, trim and reduce the obliques and abdominal area
without the usual back pain usually associated with floor work. It is also designed to do dips
which increases muscle strength in the arms. The equipment helps officers gain strength for
restraining an individual and placing them in handcuffs during an arrest situation. The total
cost is $300 for the equipment.
There was also discussion regarding the Lektriever and the purpose of that capital
expenditure which is also addressed in the Police Chief's report. At the work session a
question was raised as to whether equipment that was proposed as a project cost to either
the Police Facility or Municipal Center remodelling and was cut due to budget constraints
can be considered as capital outlay in future operating budgets. The Police Facility design
development estimate and City Hall schematic estimate were reviewed by the City Council
on February 15, some of the options were approved as project cost or alternates, while other
building improvements were considered as deferred costs (floor and wall mats, vertical file
saver, laboratory equipment and appliances). Enclosed on pages (,9 through r1 Q is a
copy of the pertinent information relative to deferred costs. At the June 21, 1994 special
City Council meeting, a memo was provided to the City Council by the City Administrator
addressing the total budget for the Police Facility and City Hall facility and a recommended
list of building cuts in an effort to comply with the approved capital project budget. As an
attachment to that memo, there were a list of 16 items that were recommended as building
cuts for the Police Facility and number 17 was a statement "$46,000 in furnishings, fixtures
and equipment will be deferred to future Police capital budgets."
The Chief of Police and City Administrator were of the understanding this summer in
compiling the 1995 budget that the Lektriever which was addressed at both the February
15 and June 21 meetings, was an acceptable capital item for the police budget. Enclosed
on pages through p is a copy of excerpts from the special City Council packet
distribution for the June 21 meeting, that refers to the deferment of certain furnishings,
fixtures and equipment to the Police capital budget.
The memo from the City Administrator to Department Heads makes reference to a
question regarding cellular phones. This discussion will be referenced further in this memo
under general and broader philosophical questions since the report summarizes cellular
phone use in all departments.
Fire Department
A question was raised by the City Council regarding how physical fitness equipment and the
program is administered in the Fire Department. Fire Chief Nelson has responded to that
question and a copy of his memo is enclosed on pages I through ') y . There was also
discussion regarding the proposed full-time Fire Chief position and, more specifically, a
3
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 4
report on the pros, cons, funding source and other data that would summarize the findings
of the Fire Chief Committee. The City Administrator has shared information in a recent
informative memo about the status of the Fire Chief Committee. A report addressing the
pros, cons and funding source will be forwarded to the City Council in late October/early
November, once it is finalized and presented to the general assembly of the Fire
Department. It should be noted that the City Administrator has been involved in three
meetings with the committee and a report to the City Council will include reasons for
considering a full-time Fire Chief, job description and other pertinent information.
Public Works Engineering
The draft 1995 general fund budget has been revised on both the revenue and expenditure
sides to reinstate the interns as directed by the City Council.
Street Department
The Superintendent of Streets is contacting service stations and, before a final action is
taken regarding acquisition of equipment to recycle antifreeze, a report will be provided to
the City Council as to whether there is a market for the City to sell a service to the private
sector for the purpose of recycling antifreeze.
Central Services
The capital equipment item for purchase of an air conditioner to be used at the Public
Works Maintenance Facility was reinstated in the draft 1995 budget.
Parks and Recreation
The Director of Parks and Recreation is continuing his negotiations with Independent
School District #196 to receive a commitment for appropriation for funding a change in the
3/4 to full-time Youth Development Coordinator. Since the negotiations have not been
finalized, no changes were made to the revenue estimates in the budget. The position is
budgeted full-time on the expenditure side.
Forestry
There was a question as to whether more dollars should be budgeted for combatting oak
wilt disease and additional information on the status and accomplishments of the three year
old oak wilt program. This information is provided in a memo from the Director of Parks
and Recreation on pages 'i5 through g
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 5
Broader Philosophical Ouestions
As previously stated in this memo, an analysis of cellular phone expenses was completed by
the Finance Department. For a copy of that analysis, refer to pages t)q through $0 .
The average monthly cellular phone bill for calendar year 1994 is approximately $1,735.
There are a total of 57 telephones of which 24 are issued and utilized by the Police
Department. This data will help the City Administrator and Department Heads monitor
the expense and provide the appropriate control as directed by the City Council.
The City Council asked that a five (5) year projection of expenditures and revenues be
included for Council consideration and as a management spending tool. Enclosed on pages
$( through 83 is a copy of a summary of projected expenditures and revenues for the
general fund. The assumption for expenditures is a 3% annual increase with no new
personnel included. The budget would increase from $14,242,700 in 1995 to $16,030,500 in
1999. The revenues would increase accordingly, however, the burden of new dollars is in
the category of tax revenues. Making a fiscally conservative projection for non -tax revenues
will forecast a reduction in the charges for services and permits as they relate to building,
plan check and the related. Therefore, the non -tax revenues will decrease by approximately
8.4% while tax revenues will increase by 24.2% for the five (5) years. This amounts to a
11% decrease per budget year for non -tax revenues and a 4/% increase in tax revenues per
year to offset a 3% increase in total expenditures for each calendar year. Again, this
assumption is very conservative and does not take into consideration any new personnel or
new programs during the five (5) year program.
Also enclosed with this attachment is a list of assumptions regarding sources of revenue and
expenditure estimates that were taken into consideration in preparing the five (5) year
projection.
Activity Based Costing Analysis
First, a special thanks to the Finance Department, including Director of Finance
VanOverbeke, Assistant Director of Finance Pepper and City Accountant Fink for all their
work in providing an update and analysis of the activity based cost allocation for the
preliminary 1995 budget that was presented and adopted at the September 6 City Council
meeting. Please note that the activity based cost allocation, a copy is enclosed on pages
24{ through gel , will need to be adjusted at a future date to reflect the revised budget
that was distributed with this packet information and the final budget adopted by the
Council in December.
It is important to note that the activity based cost allocation (referred to as ABC) considers
two basic assumptions: 1) The same percentage allocation for personal services was used
for the 52 different programs which includes direct, support and interdepartment allocations
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 6
four months in early 1993, to create a model and analysis that established the first ABC
allocation for Council consideration. If any percentage allocation changed in 1994 or is
projected as a change for 1995, obviously, the percentages could be in error. We don't
expect the number to be significant; however, it could vary slightly by department.
It should be noted that the ABC includes a subtotal for general fund which is $13,744,600,
which excludes contingency and capital outlay. The same assumption holds true for the
public utility fund which totals $3,055,100. These two subtotals provide a program budget
total of $16,799,700. The contingency and capital outlay are omitted because they do not
relate to an "activity" in any department. They were not used in 1993 for the original ABC
allocation the City Council considered a year ago this past summer. The spreadsheets do
make reference to the contingency and capital outlay so that the ABC is balanced with the
total general fund budget which is $14,242,700.
The revenue breakdown under the ABC allocation reflects only the general fund and will
not match the total expenditure for general fund due to interdepartmental overlaps into the
public enterprise (utilities).
Comparison of 1994/1995 revenue allocations on the page entitled "Utilization of Tax Levy -
General Fund" utilizes the tax levy only. Included is HACA which is the same as taxes for
this presentation.
There is a great deal of data summarized in the ABC cost allocation and the City
Administrator will be happy to answer questions at the budget work session on Tuesday.
Civic Arena Budget
Also attached is a draft copy of the 1995 civic arena budget. See pages $8 through ql .
Summ ary
The information contained in this report is in direct response to the City Council's questions
raised at the August 23 work session. Much of the information is self-explanatory and may
not require any discussion. If there are any questions or a City Councilmember would like
additional explanation for the meeting on Tuesday, please contact this office and additional
information will be researched or compiled.
It should be noted that the five (5) year CIP budget will be presented later this fall for
consideration by the City Council.
Also included for Council review is a new and revised copy of the draft 1995 budget. The
changes are specifically listed as follows:
G
DRAFT 1995 GEN. BUDGET REVISIONS
OCTOBER 3, 1994
PAGE 7
Revenues
Charges for Services was increased by $22,700 to reflect the additional revenue project to
be generated as a result of reinstating the Public Works/Engineering interns. This change
increased the total budget by the same amount from $14,242,700 to $14,265,400. The
revised Comparative Summary of Revenues is enclosed on page sa . The Line Item
Revenues are enclosed on pages cis through q l .
Expenditures
The Public Works/Engineering Department budget increased by $22,700 to reinstate the
intern positions. The Central Services Maintenance Department budget was increased by
$2,500 to reinstate the air conditioning.These two larger adjustments combined with
numerous small changes to clean up errors and inconsistencies generate a $1,000 reduction
in the contingency account and balance the expenditures to the revenues at $14,265,400.
The 1994 to 1995 budget increase before the contingency is $632,800 or 4.7%. The increase
including the contingency is $763,800 or 5.7%.
The revised Comparative Summary of Expenditures is enclosed on page 9 $ . The
complete department budgets are enclosed on pages (19 through 12;1 .
City Administrator
TLH/jeh
r7
MEMO
__city of eagan
TO: ALL DEPARTMENT HEADS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 24, 1994
SUBJECT: FOLLOW-UP OF SPECIAL CITY COUNCIL BUDGET WORKSHOP
HELD ON AUGUST 23, 1994
A special thanks to all of you for the many hours you and your staff spent preparing
departmental budgets for calendar 1995. Your work product responded to a direction the
City Council set forth early this year as guidelines for preparation of the 1995 General
Fund Budget. There Is always a personal gratification in receiving some acknowledge-
ment from the City Council for the work effort. The recognition and appreciation
received last night must be shared with all of you for contributions each of you made in
responding to the City Council's direction for this year's budget preparation.
At the meeting on Tuesday, there were a number of questions raised by City
Councilmembers requiring some additional review, analysis or information. The following
is a list of those questions. To prepare for the next budget workshop session scheduled
for late September/early October, I would like your response and data no later than
September 15,so a text can be prepared for Council consiTeration at a future budget
work session.
Administration
• There was a question regarding the value in continuing the MLC membership.
Specifically, what are the goals, achievements and benefit to the City of Eagan?
Data Processing
• There was a question regarding client server technology as to whether It will reduce
LOGIS' costs or only increase user costs for the new system.
• Ail computer-related equipment, i.e. PC's, software, laser printers, etc., should be
Inventoried and analyzed, existing (replacement) and/or new, as to need with a
recommendation. This includes all departments and an analysis of their computer-
related equipment.
Community Development
• Some basic analysis on the quality of Building Inspections presently administered by
our field inspectors was requested.
• Additional analysis on the number of City of Eagan building Inspectors in comparison
to the State Building Code Standards for number of building Inspectors Is being
requested. Can the City of Eagan provide the necessary public service with the
proposed number of inspectors? Is the City of Eagan providing greater efficiency than
the State Building Code Standards?
• Additional analysis Is requested for building permit fees. The Cities of Maple Grove
and Lakeville have recently Increased their building permit fees. Should the City of
Eagan consider an increase in building permit fees? The analysis should address the
building permit fee and how it compares to Lakeville/Maple Grove and other
communities. In addition, a breakdown of the total fee, which includes connection
charges, road unit and other charges, is requested.
Cable TV
• Information on job responsibilities for the position of Cable Coordinator was requested.
There was also a question as to whether this position could be shared with another
position within city govemment or positions between the Cities of Bumsville and Eagan.
police
• Additional Information regarding support staff for the animal control program was
requested. Specifically, how will the additional CSO's funded in 1994 assist the animal
control program?
• Additional information was requested regarding a dip bar requested in the budget.
• Can the City afford to maintain the formula of one officer per thousand as population
continues to grow and the tax capacity begins to level off? Additional analysis
regarding reasons for the one per thousand and a cost impact on the additional
personnel in relation to a five year general fund budget forecast was requested.
• There was a question as to why certain capital items planned for the new police facility
were included In the General Fund Operating Budget and not in the FF&E of the police
-'s facility building project. If that budget was reduced and these items eliminated, why
were they shifted and who authorized the expenditure as a capital item in the General
Fund Operating Budget?
• Why does the fax machine cost $3,000?
• Why are flip telephones so expensive?
• There was a question regarding cellular phones as to whether the increase in volume
and use of cellular telephones is necessary or simply convenient. Analysis of use for
the police and all departments was requested.
Fire Department
• How is the physical fitness equipment and program administered in the Fire
Department?
• Eventually, the City Council would appreciate a report on the proposed full-time Fire
Chief position listing pros, cons, funding source and any other data that summarizes
the findings of the Fire Chief Committee.
Public Works/Enolneerinq
• After discussion, there was direction to reinstate the interns under personal services
as an expenditure and show the same as an offset in revenue source.
Street Department
• Direction was given to contact service stations to determine whether a market exists
for selling a service to the private sector for the purpose of recycling antifreeze.
Central Services
• The capital equipment item for the air conditioner should be reinstated as a budget
expense.
Parks & Recreation
• There was a strong endorsement for the Youth Service Coordinator position, a new
public service program in 1994. This position Is proposed to be full-time In 1995.
There was specific direction to speak with Independent School District 196 and ask that
they pay part of the cost for the proposed upgrade from three-quarter to full-time Youth
Service Coordinator.
Forystpt
• There was a question as to whether more dollars should be budgeted for combating
oak wilt disease.
• Information as to the status and accomplishments of the three (3) year oak wilt
program was requested.
Jroader Philosophical Questions
The City Council has asked for a general fund fere-year projection for both expenses and
revenues. The Director of Finance and City Administrator will prepare this analysis using
basic assumptions, i.e. a certain percentage increase for personnel and general Inflation
for other expenses. The draft 1995 budget accomplishes that objective.
There were comments that the document was user-friendly, the message was conveyed
well through the narrative, it was easy to understand and that the budget, as a preliminary
budget, will be adopted at the September 6 City Council meeting for certification to
Dakota County to determine the property tax levy for purposes of truth -in -taxation. It was
also acknowledged that an additional budget work session be held to review the
questions and any further refinement of the draft budget.
There was discussion regarding activity -based costing as to whether that serves a
purpose for departments. The City Administrator responded by suggesting that the ABC
does provide a benefit in that the process is providing a more complete cost analysis of
departmental operations which is a value to the public, City Council and management
He also replied that the ABC concept is similar to a program budget methodology that
is a two to three year vision for general fund operations.
At the next Special City Council budget work session, public enterprise funds and
refinement of the General Fund Operating Budget will be reviewed. There will be a
separate memo summarizing the five (5) year CIP (1995-1999) forthcoming.
City Administrator
cc: Honorable Mayor & City Counciimembers
TLH/vmd .
MUNICIPAL
LEGISLATIVE
COMMISSION
1800 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402-4218
Telephone: (612) 672-3600
Facsimile: (612) 672-3777
ACCOMPLISHMENTS OF THE
MUNICIPAL LEGISLATIVE COMMISSION
The Municipal Legislative Commission (MLC) was founded in December of
1983 when a coalition of 13 suburbs agreed that the political imbalance
between the central cities and the suburbs needed to be corrected. These
suburbs, representing a combined population of more than 500,000 residents
banded together in an effort to develop a stronger voice at the state legislature.
During the past 11 years, the MLC has retained it's homogenous makeup.
Unlike other organizations which have a wide variety of cities as members, the
MLC has been selective in it's membership. Only cities with comparable
property tax demographics are permitted as members.
These characteristics include:
• Population growth that exceeds the metropolitan average
• Low city tax capacity rates
• Minimal or no Local Government Aid from the state
• Higher than average tax capacity per capita
These similar suburban factors minimize the chance that a conflict of interest
will arise when lobbying state aid formulas or other property tax issues.
When the Commission was founded it was determined that the MLC would
limit its' lobbying efforts to fiscal and property tax issues. Issues such as light
rail transit, solid waste and the Metropolitan Council were left to other city
organizations, such as the AMM and the LMC.
However when it comes to property tax issues that affect the suburbs the MLC
has been very active. The MLC was the lead organization involved in the
lobbying effort to eliminate the third tier (3% on the value over $110,000) of
homestead property taxes. It's first year efforts increased the value of the tier
from $100,000 to $110,000 and finally in 1991 the organization was successful
in eliminating this 3% rate altogether. This change provided suburban
communities with higher -valued homes millions of dollars of ongoing property
tax relief.
Member Cities: Apple Valley, Bloomington, Burnsville, Eagan, Eden Prairie, Edina,
Lakeville, Maplewood, Minnetonka, Plymouth, Roseville, Shoreview, Woodbury
17
The MLC has been a front line player in arguing for the retention of the
Homestead and Agricultural Aid Credit (HACA). Although the HACA program
was substantially altered in 1988, MLC cities still receive $24 million per
year in HACA payments, which help reduce property taxes on homeowners.
Each year there are legislative proposals to eliminate HACA. Due to
aggressive lobbying on behalf of the MLC these proposals have not been
adopted.
The MLC has a successfully lobbied against an attempt by the Senate Tax
Committee to eliminate Municipal State Aid dollars for higher valued suburbs
who receive little other aid from the state.
Occasionally a non -fiscal issue arises which has detrimental affects on the
suburbs. An example of this was in 1992 when the MLC was very active in
successfully lobbying for the defeat of a legislative initiative which would have
required every suburb to elect their councilmembers using a ward boundary
system.
The MLC provides it's legislative delegation with information that is
individually tailored to the specific legislative district. This information
includes computer generated property tax simulations, charts, graphs and other
data that help legislators make informed decisions before casting their votes
on suburban issues.
In addition, each year the MLC proposed amendments to the Omnibus Tax Bill
which would alter state distribution formulas to be more equitable and fair.
Although these "redistribution amendments" fail, they provide a mechanism for
suburban legislators to increase the awareness of the inequities that exist
under current law.
During the past two years the MLC has taken a very high profile in the
"affordable housing" debate that has been initiated by Representative Myron
Orfield. The MLC has taken an aggressive role in assuring that all sides of the
housing argument are heard. The Commission has become the key policy group
that has taken on the role of developing alternatives, as well as assuring
policies such as expanding the fiscal disparities program to high -valued homes
are killed. The work of the MLC on housing should produce positive results for
not only the member suburbs, but the region as a whole.
2
�3
The Orfield fiscal disparities proposal alone would have increased property
taxes in higher valued suburbs by 10-15%. Without an organization similar to
the MLC the chance of this proposal passing would be significantly enhanced.
Finally, the MLC has provided a monthly forum for city managers to receive
pertinent and current information on legislative issues that affect the suburbs.
This information and the resulting discussion assist city managers, and
hopefully mayors and city councils, in making informed decisions on issues that
are being debated at the state legislature.
If you would like any additional information or would like me to appear before
your city council, please give me a call at 672-3650.
Robert Renner, Jr.
Messerli & Kramer
October 5, 1994
3
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: MIS COORDINATOR PETERSON
DATE: SEPTEMBER 20, 1994
SUBJECT: ANSWERS TO COUNCIL'S QUESTIONS/COMPUTERS
Regarding the two inquiries made by the Council during budget discussions, please be
informed that:
1.
First, when the City transfers applications from the LOGIS mainframe to a
client server environment at the City, there will not be a cost savings
immediately. This is because we will be running parallel applications during
the transfer. The cost savings would be two or more years ahead. We will
no longer be paying for storage at LOGIS, but we will experience costs for
storage on our own client server environment. The goal of switching to a
client server environment is to be more efficient, effective and creative in
using the computer systems. Benefits come with better report writers,
better common interfaces (GUI -Graphic User Interfaces like Windows),
multitasking environment, faster and more efficient hardware, training
reductions with constant common interface and staff being able to do their
jobs better and faster.
2. Second, attached please find a survey of all computer equipment existing
or proposed for this budget. As you know, the selection of software for
each computer is basically driven by the needs of a department as
determined by department heads and supervisors. They determine
applications which they believe can make their departments work more
efficiently and effectively and then we find software to accomplish those
applications. As you can see from the attached survey, we use far more
than just basic applications.
If you or the Council have any more questions, please contact me. Thank you.
MIS ' oordinator
Attachment
1'
EAGAN POLICE DEPARTMENT
PC INVENTORY
PC TYPE:
LOCATION:
HP Vectra M2 4/66
Receptionist
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 6.0
Microsoft Access 2.0 (Operation ID Data Base)
Reflection (to run Logis)
The Receptionist has to be able to move between all of the above
programs throughout the entire day, which is way we use the Windows
environment. We have 3 part-time Receptionists which staff the position
0800 to 2000 Monday -Friday and some Saturday mornings.
PC TYPE:
LOCATION:
Vectra 486 66XM
Clerical Supv. (Lynn Vasquez)
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 6.0
Microsoft Access 2.0 (Data Base Development)
Q & A Data Base (Development)
Norton Utilities
Visio (Charting Program)
Harvard Graphics (Charting and Graphing)
Word Perfect Presentations (Desktop publishing)
Search Warrant Software
Label Pro
Lotus 1-2-3 (Spreadsheets)
This computer is used to develop data bases for other employees, as well
as running large graphical documents (e.g. Annual Report). Also runs and
prints statistics for department on a monthly basis. Uses several different
applications and uses cut and paste to combine.
PC Inventory, Page 1
Ib
PC TYPE:
LOCATION:
Vectra 486/66VL
Chief Secretary - Linda Bendt
SOFTWARE/APPLICATIONS:
Windows Operating System
Q & A Data Base (Personnel)
Word Perfect for Windows 6.0
Lotus 1-2-3 (Uniform Accounting Spreadsheet)
Reflection (to run Logis)
This computer requires high memory because of large graphical documents
created (newsletters, bulletins, etc.)
PC TYPE:
LOCATION:
Vectra 386/25
Administrative Assistant - Linda C.
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows
Lotus 1-2-3
Reflection (to run Logis)
Visio (Charting Program)
PC TYPE:
LOCATION:
Vectra 486/66 VL
Clerical/Records Unit -Kathy G.
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 6.0
Microsoft Access (False Alarm Data Base, Operation I.D.)
Lotus 1-2-3 (Spreadsheets)
Search Warrant Software
Reflection (to run Logis)
Label Pro
Like the Receptionists, the clerical unit needs to be able to switch between
applications throughout the entire day.
PC Inventory, Page 2
l7
PC TYPE:
LOCATION:
Vectra 486/66 VL
Clerical/Records Unit -Bunny
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 6.0
Microsoft Access (False Alarm Data Base, Operation I.D.)
Lotus 1-2-3 (Spreadsheets)
Search Warrant Software
Reflection (to run Logis)
Label Pro
Like the Receptionists, the clerical unit needs to be able to switch between
applications throughout the entire day.
PC TYPE:
LOCATION:
Vectra 486/66 VL
Clerical/Records Unit-Kathy/Cyndy
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 6.0
Microsoft Access (False Alarm Data Base, Operation I.D.)
Lotus 1-2-3 (Spreadsheets)
Search Warrant Software
Reflection (to run Logis)
Label Pro
Like the Receptionists, the clerical unit needs to be able to switch between
applications throughout the entire day.
PC Inventory, Page 3
PC TYPE:
LOCATION:
Vectra 486/66 VL
Sergeant A Office
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 5.2
Microsoft Access (Crime Prevention, Tactical Team, and Skills and Training
Data Bases)
Scheduling Software Data Base
Reflection (to run Logis)
Data Base programs (especially scheduling software) require high memory
to run smoothly.
PC TYPE:
LOCATION:
Vectra 486/66 VL
Detective Conference Room
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 5.2
Microsoft Access (Case Mangement)
Q & A (Sex Crime Offender Data Base)
Search Warrant
Composite Program
Social Security Number Program
Norton Utilities (computer crime cases)
Reflection (to run Logis)
PC Inventory, Page 4
la
PC TYPE:
Compaq 386
LOCATION:
Evidence Room
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect for Windows 5.2
Microsoft Access (Property room data base)
Reflection (to run Logis)
PC TYPE:
Vectra ES -12
LOCATION:
Captain Swanson
SOFTWARE/APPLICATIONS:
DOS
Word Perfect 5.1
Reflection (to run Logis) Runs Command Overview (CAD) from office
PC TYPE:
Vectra ES -12
LOCATION:
Captain Sewald
SOFTWARE/APPLICATIONS:
DOS
Word Perfect 5.1
Reflection (to run Logis) Runs Command Overview (CAD) from office
PC TYPE:
Vectra ES -12
LOCATION:
Dispatch Supevisor-Kathy B.
SOFTWARE/APPLICATIONS:
DOS
Word Perfect 5.1
Reflection (to run Logis) Runs Command Overview (CAD) from office
PC Inventory, Page 5
20
PC TYPE:
Vectra ES -12
LOCATION:
Investigation Unit
SOFTWARE/APPLICATIONS:
DOS
Word Perfect 5.1
Reflectica (to run Logis)
PC TYPE:
Vectra ES -12
LOCATION:
Sergeant B Office
SOFTWARE/APPLICATIONS:
DOS
Word Perfect 5.1
Reflection (to run Logis) Runs Command Overview (CAD) from office
PC TYPE:
Toshiba Lap -top
LOCATION:
Investigation Unit
SOFTWARE/APPLICATIONS:
Windows
Composite Program
PC Inventory, Page 6
2k
PC TYPE:
IBM P.C.'s (2)
LOCATION:
Dispatch
SOFTWARE/APPLICATIONS:
DOS
Software to communicate with State/FBI
Reflection (to run Logis)
PC TYPE:
HP P.C.'s (2)
LOCATION:
Dispatch
SOFTWARE/APPLICATIONS:
DOS
Software to run MDT program
PC TYPE:
Terminals (5)
LOCATION:
Dispatch (4)
Squad Room (1)
SOFTWARE/APPLICATIONS:
All dedicated to Logis
PC Inventory, Page 7
22
CITY OF EAGAN PCSOFTWARE INVENTORY
DEPARTMENT:COMMUNITY DEVELOPMENT
PC TYPE:
Hp Vectra 486/25 (base)
LOCATION:
Secretary (Jan Severson)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Windows 5.2
Lotus 123
DrawPerfect
Reflection (to run LOGIS) Permits and Inspections
PC TYPE:
HP Vectra 286 ES/12 640K 20 MB
LOCATION:
Clerical Tech II (Marlyn G.)
SOFTWAREIAPPLICATIONS:
WordPerfect
Reflection (LOGIS connection) Permits and Inspections
PC Inventory, Page 1
23
PC TYPE:
HpVectra 486/25 (base)
LOCATION:
Senior Planner (Kristy Marnin)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Wp Windows 5.2
DrawPerfect
Lotus 123
Reflection (LOGIS connection, special assessments)
PC TYPE:
LOCATION:
HpVectra 486/25 (base)
Project Planner (Shannon Tyree)
SOFTWARE/APPLICATIONS:
Windows Operating System
Word Perfect Windows 5.2 and DOS 5.1
Lotus 123
Reflection (LOGIS connection, special assessments)
PC Inventory, Page 2
Z4.
PC TYPE:
HpVectra 486/25 (base)
LOCATION:
Project Planner (Mike Ridley)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect Windows 5.2 and DOS 5.1
Lotus 123
Reflection (LOGIS connection, Special Assessments)
PC TYPE:
HpVectra 486/25 (Base)
LOCATION:
Planning Aid (Marilyn W.)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect Windows 5.2 and DOS 5.1
PC Inventory, Page 3
2C
PC TYPE:
Base 486 PC with color monitor
LOCATION:
City Planner (Jim Sturm)
SOFTWARE/APPLICATIONS:
New Computer to be ordered 1994
Windows Operating System
WordPerfect Windows 5.2
PC TYPE:
LOCATION:
HPVectra 386/25
Community Development Director
Peggy Reichert
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect DOS 5.1 and WordPerfect Windows 5.2
Lotus 123
PC Inventory, Page 4
2C
PC TYPE:
Base 486 PC with color monitor
LOCATION:
Fire Inspector
SOFTWARE/APPLICATIONS:
New computer to be ordered in 1994
Windows Operating System
WordPerfect Windows 5.2
Data Base Manager - Fire Inspection Reporting/Tracking System
PC TYPE:
LOCATION:
Hp Vectra 486/25 (base)
Project Planner
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Windows 5.2
Lotus 123
DrawPerfect
Reflection (to run LOGIS) Permits and Inspections/Special Assmts
PC Inventory, Page 5
2"1
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT: ENGINEERING
PC TYPE:
Hp Vectra 286 ES/12 color
monitor
LOCATION:
Secretary, Judy Jenkins
SOFTWARE/APPLICATIONS:
WordPerfect 5.1 and 5.0
Lotus 123
Harvard Graphics
PC Inventory, Page 6
2I
PC TYPE:
HP Vectra 286 ES/12 color
monitor
LOCATION:
Clerical Tech
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Draw Perfect
Lotus 123
To be replaced 1994
PC Inventory, Page 6
2I
PC TYPE:
Base 486 PC, color monitor
Replacement Vectra ES/12
LOCATION:
Clerical Tech
SOFTWARE/APPLICATIONS:
To be Purchased 1994
Windows Operating System
WordPerfect Windows 5.2 and WordPerfect DOS 5.1
DrawPerfect or Presentation Graphics
Lotus 123
Harvard Graphics for Windows
PC Inventory, Page 7
2`k
PC TYPE:
IBM PS/2 Model 80, 386
LOCATION:
Engineering Staff
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Lotus 123
ProComm Plus Communications Software and Modem
State Engineering Software Pkg.
PC Inventory, Page 7
2`k
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:FIRE
PC Inventory, Page 8
3d
PC TYPE:
HP VECTRA 386/25
LOCATION:
Fire Stations 1,2,3,4,5
SOFTWAREIAPPLICATIONS:
Windows Operating System
WordPerfect Windows 5.2 and WP DOS 5.1
Lotus 123
Data Base Manager - Fire Call Tracking MFIRS
Fire Routing Book
PC TYPE:
HP VECTRA 386/25 (2)
LOCATION:
Clerical Tech III (2)
Karen and Trisha
SOFTWARE/APPLICATIONS:
Windows Operating System
Lantastic Network
WordPerfect Windows 5.2 and WP DOS 6.0
Calendar Creator Plus for Windows
DBase - Routing Book
Statistical Files
Personnel, Reports, State Reporting
Fire Information Tracking
PC Inventory, Page 8
3d
PC TYPE:
LOCATION:
HP VECTRA 8086
Fire Inspector
SOFTWARE/APPLICATIONS:
To be replaced in 1994 with Base 486 listed under Community Dev
Word Perfect 5.1
Lotus 123
Data Base Manager (Fire Inspection Tracking)
PC TYPE:
LOCATION:
SOFTWARE/APPLICATIONS:
PC Inventory, Page 9
3l
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:PUBLIC WORKS AND PARKS FACILITY
PC TYPE:
HP 700/92 TERMINAL
LOCATION:
Receptionist (Bette Parks)
SOFTWARE/APPLICATIONS:
Terminal at main reception desk, linked to LOGIS and used for permits
and inspection (PIMS) and tree inventory system (TRIMS)
PC TYPE:
HP 386 QS/20 (part time 386)
LOCATION:
Water Quality Coordinator
Rich Brasch
SOFTWARE/APPLICATIONS:
Word Perfect 5.1 (network)
Lotus 123 (network)
Harvard Graphics (network)
Flow Link Software (used for monitoring Water Quality Division)
PC Inventory, Page 10
32
PC TYPE:
LOCATION:
HP Vectra 286 ES/12
Plan Room - Public Works
SOFTWARE/APPLICATIONS:
Reflection (LOGIS access to PIMS, TRIMS, VMS and Parks and Rec
Facilities program.
Network software including, WordPerfect, Lotus 123, Harvard Graphics,
Hansen Water Distribution, Collection, Hansen Collection and
Distribution Inquiry.
This pc is used by the Park Supervisor to verify daily park reservations
that are taken at city hall. It is also used by the Utility Dept, Water
Quality Tech for monitoring lakes, and interns from Parks and Water
Quality fields.
PC TYPE:
HP Vectra QS/20 286
LOCATION:
Plan Room - Public Works
SOFTWARE/APPLICATIONS:
Network Applications: Word Perfect, Lotus 123, Hansen Water
Distribution and Hansen Water Collection, Harvard Graphics.
This pc is used by the Utility Dept, the City Forester and Tree
Inspector and interns for Water Quality and Parks Department.
PC Inventory, Page 11
33
PC TYPE:
LOCATION:
Hp Vectra 486/50U
Plan Room - Public Works
SOFTWARE/APPLICATIONS:
Windows Operating System
DrawPerfect
WordPerfect 5.1
Lotus 123
Reflection: PIMS, TRIMS, VMS and Parks and Rec Facilities
Network Programs: WordPerfect, Harvard Graphics, Lotus 123, Hansen
Water Distribution and Collection, Hansen Distribution and Collection
Inquiry, Flow Link. This will run new Pavement Management System.
This pc is used by the Utility Dept, Water Quality Tech and intern,
City Forester and Tree Tech and Parks Supervisor
PC TYPE:
HP 700/92 Terminal
LOCATION:
SOFTWARE/APPLICATIONS:
LOGIS access to Vehicle Maintenance System (VMS).
To be replaced in 1995.
PC Inventory, Page 12
34
PC TYPE:
Vectra ES/12 286
LOCATION:
General Office Area
SOFTVVARE/APPLICATIONS:
Reflection: LOGIS - VMS, TRIMS, PIMS
Gilbarco Fuel System Software
Network Applications
Electronic Tank Monitoring Software
PC Inventory, Page 13
3S
PC TYPE:
LOCATION:
HP Vectra 486 66 XM
Nancy Bailey (Secretary)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect for Windows
DrawPerfect
Reflection (LOGIS Access):TRIMS, VMS, PIMS and Report Generator
Software
Network Applications: WordPerfect 5.2, Lotus 123, Harvard Graphics,
Flow Link Software, current Pavement Management, new Pavement
Management System, Hansen Software Applications.
PC TYPE:
HP Vectra 486 66 XM
LOCATION:
Clerical Tech (shared position)
Shari B. and Cris M.
SOFTWARE/APPLICATIONS:
Same exact applications as listed for Secretary Nancy Bailey above.
PC Inventory, Page 14
3L
PC TYPE:
LOCATION:
Reason Technology PC 386
Plan Room - Public Works
SOFTWARE/APPLICATIONS:
This pc contains the "Control Vue" application. This pc is linked
only to the North Water Treatment Plant and the South Water
Treatment Plant and monitors those plants. This pc is used by
the Utility Department personnel only.
PC Inventory, Page 15
3�
PC TYPE:
Toshiba 486 Lap Top
LOCATION:
Water Quality Super and Tech
SOFTWARE/APPLICATIONS:
Windows Operating System
Lotus 123
WordPerfect 5.1 and Windows WP 5.2
ESCO - Water Quality Program
This lap top is taken directly into the field for water quality testing and
surveying.
PC Inventory, Page 15
3�
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:PARKS AND RECREATION
PC TYPE:
HP VECTRA 486/33
LOCATION:
Secretary (Cherryl Mesko)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 WP Windows 5.2 - daily typing, packets etc.
Aldus Pagemaker - Newsletter, Brochures (Caponi open house)
Lotus 123 - budget, contract pay requests
DrawPerfect Flyers, Edit Graphics, draw trail brochure maps
Harvard Graphics - pie charts, graphs and charts
DBase III - Walk/Bike club, NYSCA coaches training, survey analysis
Reflection - LOGIS Activity Registration, Facility Registration, IFAS
Financial System (registration deposits).
PC TYPE:
HP Vectra QS/16S
LOCATION:
Recreation Supervisors, seasonal
clerical and Rec. staff
SOFTWARE/APPLICATIONS:
WordPerfect 5.1 DOS
Reflection - LOGIS/Registration & Facility
DrawPerfect - Basic Flyers -seasonal clerical
League Scheduler Program - Adult sports schedule, softball, football,
volleyball, broomball, hockey, etc.
PC Inventory, Page 16
3g
PC TYPE:
HP Vectra 486/66
LOCATION:
Clerical Tech (Liz Korbein)
SOF[WAREIAPPLICATIONS:
Windows Operating System - move between programs and use more
than one program at a time.
Word Perfect 5.1 and Windows 5.2 - daily typing, dictation, prep. for
newsletter, complex data processing projects.
DrawPerfect-Flyers, recreation programs, invitations, certificates
of participation.
Reflection - LOGIS access
Clerical Tech (Nancy Hammel)
PC TYPE:
LOCATION:
HP Vectra 386/25
Clerical Tech (Nancy Hammel)
SOFTWARE/APPLICATIONS:
Windows Operating System - movement in and between more than
one program
WordPerfect 5.1 and Windows 5.2 - daily typing, contracts
Lotus 123 - tracking contract requests, budget
Reflection - LOGIS access
Draw Perfect - flyers, Certificates of participation
PC Inventory, Page 17
3`k
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:FINANCE
PC Inventory, Page 18
40
PC TYPE:
HP 700/92 TERMINAL
LOCATION:
Payroll Clerk (Carolyn)
SOFTWARE/APPLICATIONS:
LOGIS access: Payroll and Financial
Uses Lotus 123 on Accountant I or Accountant Tech PC, for Escrow
Accounting and Accounts Receivable
PC TYPE:
HP700/92 Terminal
LOCATION:
Accounts Payable Clerk (Lorene)
SOFTWARE/APPLICATIONS:
LOGIS access: Accounts Payable
Shares Terminal with Clerical Tech (Carol)
PC Inventory, Page 18
40
PC TYPE:
Reason Technology 486 33
LOCATION:
Accountant I (Sue Sheridan)
SOFTWARE/APPLICATIONS:
Windows Operating System
Reflection (LOGIS access) Financial
WordPerfect 5.1
Lotus 123
DBase III
Project Cost Accounting Software
PC TYPE:
LOCATION:
HP Vectra ES/12
Accounting Tech (Barb Hand)
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Lotus 123
Reflection (LOGIS access) Fixed Asset System
Shares PC with Clerical Tech (Carol)
PC Inventory, Page 19
4\
PC TYPE:
Hp Vectra 386/25
LOCATION:
Accountant II (Linda Fink)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1
Lotus 123
Reflection (LOGIS access) Payroll, Financial
Dbase III Plus
Utility Billing Clerk (Diane D.)
PC TYPE:
LOCATION:
HP Vectra QS 16S 386sx
Utility Billing Clerk (Diane D.)
SOFTWARE/APPLICATIONS:
Reflection (LOGIS access) Utility Billing System
WordPerfect 5.1 (UB download for Certification and Delinquent Accts.
Lotus 123
Sensus Technology Software( Utility Billing Hand Held Meter
Reading software)
PC Inventory, Page 20
4Z
PC TYPE:
HP Vectra 50 8086
LOCATION:
Utility Billing Temporary
SOFTWARE/APPLICATIONS:
Reflection Software (LOGIS access) Utility Billing system
SOFTWARE/APPLICATIONS:
Reflection (LOGIS access) Utility Billing System
Scanner Software/hardware to read Utility Bilis
WordPerfect 5.1
Lotus 123
PC Inventory, Page 21
43
PC TYPE:
HP VECTRA ES/12
LOCATION:
Asst. Utility Bill Clerk (Maryann)
SOFTWARE/APPLICATIONS:
Reflection (LOGIS access) Utility Billing System
Scanner Software/hardware to read Utility Bilis
WordPerfect 5.1
Lotus 123
PC Inventory, Page 21
43
PC TYPE:
LOCATION:
HP VECTRA 486/66
Asst. Finance Director (Tom P.)
SOFTWAREIAPPLICATIONS:
Windows Operating System
WordPerfect 5.1
Lotus 123
Reflection (LOGIS access) Payroll, Financial, UB
PC Inventory, Page 22
44
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:ADMI N ISTRATION
PC TYPE:
HP VECTRA ES/12
PC TYPE:
HP VECTRA ES/12
LOCATION:
Asst. to City Adm. (Holly Duffy)
SOFTWARE/APPLICATIONS:
Lotus 123
WordPerfect 5.1
Ventura Desk Top Publishing
Pay Equity System Software/State of Minnesota
PC TYPE:
HP VECTRA ES/12
LOCATION:
Asst. to City Adm. (Jon H.)
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Lotus 123
Reflection (LOGIS access)
DBase III Plus
PC Inventory, Page 23
4S
PC TYPE:
LOCATION:
HP Vectra ES/12
Clerical Tech III (Virginia)
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Lotus 123
Harvard Graphics
Reflection (LOGIS access)
Will replace this PC with Communication/Recycle Coord. PC.
PC Inventory, Page 24
4L
PC TYPE:
HP VECTRA 386/25
LOCATION:
Clerical Tech III (Jane)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Windows WP 5.2
Aldus Pagemaker
Lotus 123
Harvard Graphics
PC Inventory, Page 24
4L
PC TYPE:
LOCATION:
HP VECTRA ES/12
Adm. Secretary (Diane H.)
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
Lotus 123
Reflection (LOGIS access)
Do to be replaced with 486 in 1994
PC TYPE:
LOCATION:
HP VECTRA 486/66
MIS Coordinator (Kristi P.)
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Windows WP 5.2
Zip Code Software
Chartist
Reflection (LOGIS access) all systems
ALL Network Applications: WordPerfect, Harvard Graphics, Lotus 123
Hansen Software, Pavement Mgmt., etc.
PC Inventory, Page 25
4�
PC TYPE:
Razor Tech 486/33
LOCATION:
Comm./Recycle Coordinator
Joanna Foot
SOFTWARE/APPLICATIONS:
Windows Operating System
WordPerfect 5.1 and Windows WP 5.2
Aldus Pagemaker
Lotus 123
Calendar
Additional Font Software Programs
PC Inventory, Page 26
4K
CITY OF EAGAN
PC/SOFTWARE INVENTORY
DEPARTMENT:SPECIAL ASSESSMENTS - FINANCE
PC TYPE:
HP 2392A Terminal
LOCATION:
Special Assmt. Clerk (Deanna)
SOFTWARE/APPLICATIONS:
LOGIS access - Special Assessment System
PC TYPE:
HP VECTRA ES/12 286
LOCATION:
Clerical Tech (Tina Zink)
SOFTWARE/APPLICATIONS:
WordPerfect 5.1
DrawPerfect
Lotus 123
Reflection (LOGIS access)
Special Assmt Download/Upload Program
Shares with Finance Consultant
PC Inventory, Page 27
4c\
CITY OF EAGAN
PRINTER INVENTORY
POLICE DEPARTMENT:
Laser II Printer (Records) Shared by 5 PC's
Laser II Printer (Dispatch Center) Spooled to LOGIS
Laser II Printer (Administration) shared by 4 PC's
Laser III Printer (shared by two captains)
Laser IV Printer (Investigations) shared by all Investigations
Okidata Dot Matrix Printer - MDT Print from all Squads
FINANCE DEPARTMENT:
Laser II Printer and Laser III Printer. Shared by all the Finance
Staff. They can choose to print on either printer.
ADMINISTRATION
Laser II Printer (Adm) shared by 3 PC's
Laser II Printer (Adm) shared by 3 PC's
ENGINEERING DEPARTMENT:
Laser II Printer - shared by 3 PC's
COMMUNITY DEVELOPMENT DEPARTMENT:
Laser IV Printer (Inspections) shared by 5 PC's
Laser II Printer (Planning) shared by 5 PC's
CABLE AND MIS COORDINATORS
Laser IV printer - shared by 2 PC's, connected to the Local Area
Network and prints LOGIS system reports.
SPECIAL ASSESSMENTS (FINANCE):
Laser IIP Printer - shared by one terminal and one PC
PUBLIC WORKS AND PARRS MAINTENANCE FACILITY:
Laser II Printer, Laser III Printer and Panasonic Dot Matrix
Printer. All printers are connect to the LAN and all PC's can
print to any of the three printers.
PARRS AND RECREATION:
Laser II Printer - Spooled to LOGIS or Registration and Facilities
Laser III Printer - shared by 4 PC's
5o
Printer Inventory
Page - 2 -
FIRE DEPARTMENT:
Laser IV DPI - Adminstration - Shared by 3 PC's
Laser II Printer - Fire Station 1
Okidata Dot Matrix Printers - 4 at Fire Stations 2-5
CITY OF EAGAN
1995 PC/PRINTER INVENTORY
CURRENT SCHEDULE
POLICE DEPARTMENT:
2 PC's - both new
1 Laser Printer - new clerical unit second floor
FINANCE DEPARTMENT:
6 PC's - 1 new and 5 replacements/upgrades
ADMINISTRATION:
1 PC - replacement
1 Laser Printer - replacement
ENGINEERING DEPARTMENT:
1 PC - replacement
COMMUNITY DEVELOPMENT:
1 PC or Terminal for GIS system - new
PUBLIC WORKS AND PARRS MAINTENANCE FACILITY
1 PC's - replacement (terminal)
FIRE DEPARTMENT
1 PC - new
1 lap top - new
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PEGGY A. REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: SEPTEMBER 13, 1994
SUBJECT: FOLLOW-UP OF SPECIAL CITY COUNCIL BUDGET WORKSHOP HELD
ON AUGUST 23, 1994
You have cited three basic areas of additional information that the City Council is seeking:
1. Some basic analysis on the quality of building inspections presently administered by
our field inspectors.
By way of this memo I am asking our Chief Building Official, Doug Reid, to develop
a response to this request. He needs to categorize a basic range of inspection
types that we currently conduct. He can then describe the type of work that is
undertaken at each type of inspection and the length of time generally allocated to
such an inspection. I have also asked Doug to indicate whether there are any state
or professional association guidelines for conducting a quality inspection and to
provide some type of evaluation as to a degree to which we are conducting such
inspections in Eagan. I expect this type of quality evaluation will take several
months to establish and then several more months to monitor and evaluate the
situation. If you agree with this approach, this can be one of Doug's major work
program goals for 1995.
2. The Council requested some additional analysis on the number of building inspectors
in the City and whether our staff complement was at the right level.
1 believe my answer to the Council on this issue was that we felt that we would have
enough inspectors with the budget proposal, but we wanted some months to
evaluate the situation. For that reason, we were proposing to keep the one
inspector position as a temporary and evaluate the situation over the coming six
months.
53
1 am asking our Chief Building Official to develop some analysis of the number of
inspections that are requested and the number of inspections that are conducted by
each individual daily and how long a response time we are maintaining on
inspections. Again, if there are any state or professional association guidelines
regarding the time that should be spent on an inspection or the response time to
inspection requests, these should be included in this analysis. Again, this will not
be developed until later in 1995 and should be part of the overall quality program
evaluation cited in #1 above. I believe that the Council generally agreed that we
should proceed with the number of permanent inspectors as proposed in the budget
with the one additional temporary inspector and determine whether we need to keep
the temporary inspector, reduce hours, or convert the position to a permanent
position. This would be determined later in 1995.
3. The Council also asked whether we should be raising our building permit fees. By
way of this memo I am asking our Chief Building Official, Doug Reid, to prepare a
response to the Council by the end of September, explaining the situation with
building permit fees. It is my understanding from talking with Doug that Eagan is
already at the maximum permitted by the State Building Code. Lakeville and Maple
Grove apparently were not and are just now coming up to the maximum. Doug's
memo should clarify this situation.
In summary, we will be providing some immediate response regarding the building permit
fee question by the end of September for further discussion by the Council in October and
November. The other information regarding the basic analysis on the quality and
efficiency of the building inspections program will require additional evaluation over the
next six months.
If you have any further questions or suggestions on how we should approach this analysis
issue, please let me know.
Respectfully Submitted,
PAR/js
54
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: AUGUST 26, 1994
SUBJECT: BUDGET REVIEW - CABLE COORDINATOR RESPONSIBILITIES
In response to the request for information regarding the Cable Coordinator's
responsibilities raised at the City Council Budget Workshop of August 23, attached you
will find the position description for the Cable Coordinator position. The description fairly
accurately defines the job duties involved. In recent years, the portions of the job
associated with technical compliance with the franchise, encouraging local access
production, access equipment replacement and rate regulation have increased, while the
portion of the job related to line extensions and_field complaints has diminished as the
system is being built out. While general franchise compliance with the current owner,
Meredith Cable, has been relatively good, more of the position's time in the past has been
spent monitoring and enforcing compliance with basic franchise requirements under
previous owners. At present, the position's time is nearly evenly split between general
cable activities and local programming support.
In addition to the general duties outlined in the Job Description, it is anticipated that the
position will need to commit time to 1) a probable transfer of ownership as Meredith is
actively marketing the system and 2) franchise renewal as the original franchise nears its
end. Both of these activities require a substantial level of coordination and negotiation
to be successfully completed. Recent developments with respect to information
technologies and the information superhighway have required monitoring and analysis to
determine potential opportunities and impacts for the Cities. The position has also been
providing support to the two Cities' Communications Coordinators in their development
of additional govemment access activities.
Like other multi -jurisdictional cable positions, the Cable Coordinator position splits its time
between Eagan and Bumsville. At the inception of the franchise, the Cities determined
to cooperate rather than duplicate cable support activities. Between the previous Cable
Coordinator's tenure and Mike's, the Cities experimented in providing Commission
support and franchise management through both Administrative offices.
SS
The complexity of the franchise and its technical standards and the time commitment
required convinced the Cities at that time that the position was necessary. The work of
the position has changed and shifted since that time as outlined above, but it has not
diminished.
There was also a question regarding the costs covered by the Department 10 budget.
Department 10 accounts for the full costs for cable personnel and office supplies and
equipment. It is accounted for here because the position is housed in Eagan and it
needs to be on one of the two Cities' payrolls. Half of the costs included in the Eagan
Operating Budget are funded by a contribution by the City of Burnsville.
If you have any questions concerning this information or the job description or if you
would like additional background, please let me know.
Assistant to the City Administrator
S6
POSITION TITLE:
DEPARTMENT:
REPORTS TO:
POSITION SUMMARY:
CITY OF EAGAN
POSITION DESCRIPTION
Coordinator, Burnsville/Eagan Cable Commission
Administration
Management Assistants of Burnsville and Eagan
1. To coordinate the activities of the Burnsville/Eagan Cable
Commission in its enforcement of the cable franchise.
2. To serve as a liaison between the Commission, cable company,
individual cities, legal counsel and the public.
3. To promote and assist in the development of public access
television.
4. To oversee construction and compliance by the franchisee.
ESSENTIAL JOB FUNCTIONS:
1.
Attend and staff all Commission and operating committee
meetings.
2. Attend municipal council and other public meetings as
requested and provide information and liaison for the cities
of Burnsville and Eagan.
3. Facilitate the development and use of public access
facilities, operations and channels.
4. Prepare support packet for the monthly Commission meeting
containing agenda, minutes, bills, reports and additional
information as needed by the Commission.
5. Prepare and recommend an annual budget and report for cable
operations.
6. Act as the contact for unresolved complaints regarding cable
service and construction, and assure that effective complaint
resolution procedures are maintained by cable company.
7. Coordinate Commission regulation of cable company rates and
compliance with FCC requirements.
8. Coordinate procedures and requirements for franchise renewal.
S1
9. Oversee construction and operation of the cable system to
ensure company compliance with the franchise, including:
a. Monitor permit applications and compliance with City
ordinances and codes.
b. Establish compliance procedures for deadlines.
c. Monitor insurance and performance bonds as required.
d. Prepare and ensure compliance with all line extension
requests.
e. Perform other compliance duties as specified by the
Commission.
10. Maintain and update all records and files of the Commission.
11. Provide information to city administrators and departments on
cable operations and their effect on city operations.
12. Keep abreast of information industry legislation and represent
the Cities' cable interests at various levels of government.
13. Act as liaison between the Commission, other Cable Commissions
and other cable related organizations.
OTHER POSITION FUNCTIONS:
1. Perform field inspections of customer complaints as necessary.
2. Other duties as assigned.
DIRECTLY SUPERVISES: Government Access Part -Time Cablecasters (10)
MINIMUM QUALIFICATIONS:
1. Excellent communication skills, both written and oral.
2. Excellent organizational and coordinative skills.
3. Working knowledge of cable television operations and equipment
and cable television franchising in Minnesota.
4. Knowledge of local access production, programming and
management.
5. Two years experience in cable franchise enforcement and
administration or equivalent experience.
6. Ability to carry out assigned tasks with minimal supervision.
7. Ability to perform all essential functions.
5$
DESIRED QUALIFICATIONS:
1. Degree in public administration or mass communications.
2. More than two years work experience involving cable television
franchise administration.
3. Experience as a staff member of a government commission.
4. Experience in production of local access programming.
WORKING CONDITIONS: __15_% OFFICE; 5 % FIELD
S'\
city of acigcin
police department
PATRICK GEAGAN
Chef of Police
RICHARD SWANSON
Captain Administration & Investigation
JAMES SEWALD
Captain Patrol
3830 PILOT KNOB ROAD
EAGAN, MINNESOTA 55122-1897
PHONE: (612) 681-4700
TDD: (612) 454-8535
FAX: (612) 681-4738
September 12, 1994
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PAT GEAGAN, CHIEF OF POLICE
SUBJECT: RESPONSES TO THE CITY COUNCIL'S OUESTIONS
ON THE 1995 POLICE BUDGET
THOMAS EGAN
Mayor
PATRICIA AWADA
SHAWN HUNTER
SANDRA A. MASIN
THEODORE WACHTER
Council Members
THOMAS HEDGES
City Administrator
E. J. VAN OVERBEKE
City Clerk
PERSONNEL:
As a result of the Police Department's request and the City
Administrator's recommendation, the Police Department's
"salaries and wages regular" increased approximately 6% for
1995. This is due to an estimated 3-4% increase in salaries.
The additional 2% includes the two additional Police Officers,
the hiring of a Property Room Technician and additional hours
for the Receptionist and Dispatch Center, as well as an
increase in overtime costs.
The number of sworn staff for cities of 50,000 to 100,000
population in Minnesota is 1.1 officers per thousand. Eagan's
per capita rates tend to be one officer per thousand or
slightly less. During the City Council Review of the
1995 Operating Budget some discussion occurred debating the
ability to continue the City Council Philosophy of one officer
per thousand residents. It should be noted that, based on
this year's call loads, I estimate our 1995 call rate at
approximately 45,000 calls for service. If the philosophy of
one officer per thousand is changed, the Police Department in
conjunction with the City Council,will need to review the
possibility of reducing our response to some of our citizen's
calls for service. I expect our calls for service will exceed
45,000 in 1995. This is an 18% increase over 1993
FLIP PHONE:
The price of the Flip Phone, which was requested for our
Under -Cover Narcotics Detective assigned to the South Metro
Drug Task Force, has been researched. This type phone is
necessary to perform the specialized duties required of our
Drug Task Force member for the following two reasons:
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
(0O
1995 Budget Information/P.D.
Page 2
First, the Drug Task Force performs surveillance work in
vehicles without two-way radios. Having the hands-free
microphone allows the driver to concentrate on driving while
also not allowing the suspect to see that someone behind them
is continually talking on a car phone. In addition, the
moving vehicle surveillance has often times turned into a foot
surveillance. The Flip Phone provides flexibility for either
moving or foot surveillance.
Secondly, our Under -Cover Narcotics Detective performs the
majority of the under -cover drug buy deals. He has no means
of communications with the other task force members unless he
is wearing a "body bug". It is becoming more and more
frequent that higher level drug dealers ask to "pat down" our
Detective to make sure he is not a cop that is wired with a
bug. A Flip Phone would provide him communication with other
task force members and vice versa. Undercover buys are
volatile and ever-changing and this would provide him with a
higher level of safety and security then currently exists.
The two major vendors are U.S. West Cellular and Cellular One.
U.S. West Cellular would provide an Alpha P.C. Flip Phone,
installation kit, labor and activation fee for $616. Cellular
One would provide a Motorola Flip Phone (that is the only
brand phone they sell), installation kit, labor and activation
fee for $604 or $674. The $674 cost is for a 1.5 watt Flip
Phone which would provide coverage up to 15 miles away from
the car antenna. The $604 cost is for a 3.0 watt Flip Phone
which would provide coverage up to 30 miles away from the car.
Obviously, the 32.0 watt Flip Phone provides double the normal
range coverage and costs $70 less, so it is the better buy.
Air Signal Cellular and ANCOM Communications were contacted
and both referred us to Cellular One for their government rate
prices. Also GEN COM Cellular was contacted and they referred
us to U.S. West Cellular for their government rate prices.
In summary, the two main cellular phone companies ranged in
price from $604 to $616. This is almost $300 less than the
original estimate was six months ago. I believe the high risk
job duties of the Task Force and the added security and safety
provided to our Detective justifies the purchase of this
phone.
FAX MACHINE:
The approximate cost of a High End Desk Top Plain Paper Fax is
$2,600. The Low End Desk Top Plain Paper Fax is $1,700.
Difference in features between the two are:
1995 Budget Information/P.D.
Page 3
High End Desk Top
Plain Paper Fax
Laser Print
6 second transmission speed
50 sheet document feeder
500 sheet capacity
128 page memory (2 mg)
150 speed dials
dual access
broadcasting ability
cost per page -2.2 cents
Low End Desk Top
plain Paper Fax
Ink Jet Print
15 second transmission speed
20 sheet document feeder
100 sheet capacity
20 page memory
20 speed dials
cost per page -4.5 cents
Transmission Speed:
6 second vs 15 second transmission speed greatly affects our
long distance bill. We do a great deal of multi -page long
distance faxing to other Law Enforcement Agencies across the
U.S.
Document Feeder:
It is not uncommon for us to fax a 30-100 page police report
to the Dakota County Attorney's Office. The Low End Unit
would require us to either stand by the machine during the
entire transmission to feed the pages in one by one, or send
it in parts (different transmissions).
Dual Access:
Allows the machine to send and receive at the same time. The
Low End Unit does not have this feature. This feature frees
up the machine so agencies sending to us do not get a busy
signal while we are transmitting. Again, this is a very
important feature since many of our transmissions are multiple
pages. This feature improves efficiency by letting personnel
move on to other projects instead of waiting for the machine
to open up.
Broadcasting Feature:
Not available on Low End Unit. This feature allows us to send
transmissions to multiple agencies at the same time. This
feature would be used to send out a composite, A.T.L., or
announcement on a metro or county -wide basis.
As an example, my secretary sends out Meeting Minutes/Agendas
to every Dakota County Agency once a month. This task
currently takes her 40 minutes on our current machine which
has no broadcast feature. The new machine would take her 2
minutes.
Also, it would be possible to fax Press Releases to the news
media in a much more timely manner.
b2
1995 Budget Information/P.D.
Page 4
LEKTRIEVER:
The cost of the Lektriever (excluding tax) which includes
installation and delivery is:
10' (Height) Model $16,900
9' Model $16,000
8' Model $15,100
Note: Each additional foot (in height) is equal to two 4 -
drawer file cabinets. If the smaller unit is purchased, this
space is wasted because there is nothing above the
Lektriever and we allowed for a 10' space when the
building was planned.
The true cost of filing is not in the equipment or supplies.
According to studies, 83% of the cost is people - salary and
benefits of personnel who use the filing system. The
Lektriever makes filing faster and easier.
Machines designed to make our offices "paperless" are
generating thousands of sheets of computer printouts, copies
and faxes every day. State Statute requests us to keep most
of these records 10 years and in some cases permanently.
In our present facility, we are only able to keep two years of
adult and juvenile case files upstairs. These files take up
10 four -drawer vertical file cabinets. The department has
many cases which are still active, but older than two years.
Since these files have to be kept in long-term storage away
from the immediate records area, much time is spent checking
out a key and retrieving these records, as well as the time to
return the record back to long-term storage (currently the
basement).
In addition to case files, the department also has other
records which need to be kept in a central filing area, but
currently are spread throughout the entire department with no
one to monitor them, because of lack of space. These records
include the following, which are only a few:
Department Correspondence Files
Tape Recordings (Statements)
Mug Shots (we have to keep photographs on file for all persons
who are arrested)
Fingerprints
Detention Records (jail registers, lock-up records, cell
monitoring sheets
3
1995 Budget Information/P.D.
Page 5
Speed Surveys
F.T.O. Records
Training and Skills Records
Tactical Team Records
Crime Prevention Records
Property Room Records
Tow -in Records (Impounds)
When we first planned for the Lektriever, it was determined
that we could contain all the above items and case files in
one unit. This unit would replace 24 four -drawer cabinets,
plus have extra room for our expansion needs. The Lektriever
takes up approximately 1/3 the amount of floor space that the
file cabinets would.
In a study performed by the State of Michigan Office of Budget
and Management, using a Lektriever, one person can easily
perform 720 file actions in one day. Using vertical cabinets,
that is reduced to 280 filing actions per day.
There are some relatively significant safety issues associated
with are current filing system which include: 75% of all
files are located outside an employee's 'comfort zone' -either
above or below the waist; a fully loaded vertical file drawer
weighs 48 pounds. Each time you open and close a drawer,
you're moving 96 pounds of material. Retrieving and returning
just 100 files a day requires you to move ten tons; we
currently have no physically challenged worker, but the
Lektriever provides for ergonomically correct height for
persons standing, or in a wheelchair.
Lektriever Systems are in place in many metro area Law
Enforcement Agencies. Locally they are in place in Apple
Valley Police, Burnsville Police and Dakota County Sheriff's
Office. All these agencies are very happy with their
systems.
Reconditioned and used machines are available, as an
alternative, at a cost of $12,000. This varies depending on
condition and there is no warranty on the used machines.
It is an important goal of our department to have one active
central records, correspondence, and paperwork repository when
we move into the new facility. Currently we have
approximately 20 four -drawer file cabinets spread throughout
the entire department. It has always been very difficult to
C4
1995 Budget Information/P.D.
Page 6
locate files that are not kept in the Clerical Area. There
has been a need for a comprehensive Records Management System
for many years, but it was put on hold due to lack of space
and the plan to build a new facility.
Patrick J. Geagan
Chief of Police
PJG:lb
(05-
animcont.wkl 10/07/94
Option I
Option II
Option III
Option IV(a)
Option IV(b)
ANIMAL CONTROL
Cost Analysis of Options for Service Delivery
No changes from present situation; Kathleen remains Animal Control Officer (ACO)
Community Service Officer (CSO) to cover 20 hours in addition to full—time ACO.
Part—time outside contractual services in addition to full—time ACO.
Full—time outside contractual services; eliminate ACO.
Outside contractor to use Humane Society for vet/kennel services.
Same as Option IV(a), except contractor to handle vet/kennel services internally.
ACO—salary and benefits
CSO—salary and benefits
Outside Contractor (4—Paws)
City vehicle *
Supplies/maint./uniforms
Vet/kennel charge
Phone, conf/schools, other svces
Other capital—office equipment **
Option I Option 1I Option III Option IV(a) Option IV(b)
$38,900 $38,900 $38,900
12,500
36,000
3,000 3,000 3,000
1,400 1,400 1,400
13,000 13,000 13,000
3,200 3,200 3,200
100 100 100
$59,900 $59,900
13,000 7,000
$59,600 $72,100 $95,600 $72,900 $66,900
* Anticipated 1995 purchase price of $15,000 amortized over 5 years.
** Anticipated 1995 purchase price of $500 amortized over 5 years.
Police Facility
Design Development Estimate
City Hall
Schematic Estimate
City of Eagan
February 15, 1994
(1
1
1 City of Eagan
a
Police Options
1
0 2nd Floor Expansion
1 (Structural Cost)
I 1 Stone Screen Wall at
Generator/Transformer
II 2 Delete Burnish Block
3 Add Skylights (3)
III
11 DEFERRED COSTS = $30,000
1 • Floor and Wall Mats
II• Vertical File Saver
• Laboratory Equipment
1
• Appliances
1
II
II
II
1
1
1
LS
Construction Cost Status
$22,500 Included
+$31,000 Add Alternate
-$40,000 Deduct Alternate
+$15,000 Add Alternate
POUCE FACILITY BIDS
JUNE 20, 1994
PAGE 3
In fight of the bids received, E & V is preparing square footage cost comparisons with
similar facilities in the metropolitan area. This will be available for Council review on
Tuesday.
As a separate matter, the Steering Committee is concerned that the bid overage for the
Police Facility not be deducted from the budget for the City Hall Facility. Obviously every
effort will be made to keep that phase of the total project at bid. Bids will be advertised
in the fall, 1994, which is a more favorable time of the year to consider construction bids.
As a reminder, the total budget for the Police Facility and City Hall Facility is $5,866,000.
The breakdown is $3,549,760 for Police and $2,316,300 for the Municipal Center
remodelling.
SUMMARY
It should be noted that several building materials and uses were eliminated before bids
were advertised in an effort to keep the project cost at budget. See attached list from
Police Chief Geagan.
Mike Stowe will be present at the workshop to discuss in greater detail the bids and
answer any questions the City Council might have about the construction budget.
After consideration was given to alternatives for reducing the bids, the Steering Committee
is recommending that the Police Facility budget and total budget be adjusted to allow for
the project to proceed ahead. ff savings can occur in the F.F. & E. or the contingency
of $70,000 is not fully used, the total project cost can be adjusted in the end. There have
been many meetings held during the past weeks/months to consider variables to the
project in an effort to meet the budget. This building will serve the community for many
years and any further adjustments or deducts will begin to impact the integrity of the
building.
City minisVato
cc: All Dept. Heads and other members of Steering Committee
Mike Stowe, E & V
Dewey Thorbeck, Thorbeck Architects
TLH/jeh
0
C'
BUILDING CUTS
1. Burnish Block - various locations in building.
2. Generator back up system
3. Secondary (Back-up) air conditioning system in Community Center
4. Security system - eliminated numerous card readers, key pad scramblers, door
monitoring and video cameras in cells and parking lot
5. Eliminated windows with blinds in the offices
6. Eliminated full basement (Tactical Training Room)
7. Reduced total square footage and relocated drug task force
8. Tactical briefing area - eliminated shower, venting system and emergency eye
wash
9. Eliminated one personnel locator (police register)
10. Eliminated built-in cabinetry in a number of rooms
11. Eliminated a new radio antenna (will move the old one instead)
12. Eliminated a phone room in the new P.D. and will utilize old room
13. Relocate current radio equipment rather than purchase new
14. Eliminated adding a third radio console
15. Eliminated holding cell monitoring equipment in watch commander's office
16. Eliminated padded cell and group cell
4 17. $46,000 in furnishings, fixtures and equipment will be deferred to future police capital
budgets
MEMO
city of eagan
DATE: October 3, 1994
TO: Tom Hedges, City Administrator
FROM: Dale Nelson, Fire Chief
SUBJECT: PHYSICAL FITNESS EQUIPMENT/PROGRAMS
Tom, I thought I would take this opportunity to bring you up to date on the Fire
Department's physical fitness equipment and programs. In the very near future, NFPA
1500, which pertains to the national firefighting training standards that OSHA now
utilizes as their measuring stick, will propose physical fitness as a regular part of the
firefighter's training criteria.
At present, only two of our stations have any sort of practical physical fitness
equipment, and even this equipment is becoming tired due to the heavy usage. At
this time, I would estimate that only about 20% of our firefighters use station
equipment with any regularity, while another 15% subscribe to outside services such
as U.S. Swim and Fatness or other sports and health clubs. This leaves us with 65%
of the staff with little or no program for physical fitness. As the physical demands on
firefighters grow each year, combined with the fact that our city is now self-insured
for Workers' Compensation, my concern has grown for the staff and the potential
fiscal liability to the city.
I am involved in a fact-finding mission with other area fire departments about this
concern. Some of my findings include more elaborate city -owned physical fitness
facilities or city -paid memberships at local sports and health clubs. The idea of city -
paid health club memberships seems to make sense to me, as the equipment is always
state-of-the-art, the facilities are open 24 hours a day, and the usage of the facility by
staff is monitored and reported back to the department head at the close of each
month. This allows enforcement of the minimum usage, as well as proof of program
in the event of a fireground injury that could result in litigation.
Please review the enclosed article from the summer of 1994 (speaking of fire) that
details "Physical Fitness and Workers' Compensation, a Review of Tulsa Fire
Department Data" which pertains to the very subject we are talking about. I think you
will find the information very helpful and interesting, as we did. If you have any
questions, never hesitate to contact me. Thanks again.
DN/tp
Chiefs\MPhysFit.DN
PHYSICALVITN
COMPENSATIO
AltEVIEW
FIRE HEPAR
20
\ I;
t'
TULSA
E. T DATA
. he fire service has the highest rate
of occupational injury and death in
the United States. Fire departments
need to identify and implement pro-
grams that can help to reduce the
severity of on-the-job injuries and the
resulting workers' compensation costs.
The Tulsa (OK) Fire Department (a
740 -member organization) experi-
enced escalating workers' compensa-
tion costs in the 1970s and 1980s and
sought to identify means of reducing
these costs (the city of Tulsa is self-
insured). The Tulsa Fire Department
(TFD) felt that if the
number and severity
of fireground inju-
ries were re-
"" duced. then
workers' com-
pensation and
other associated costs
should also be reduced.
Workers' compensation costs
in the United States in 1990 were
in excess of S60 billion — an
increase of S37 billion since
1982. Major changes in work-
ers' compensation in the
1980s combined to increase
costs significantly. Programs
(deductibles, copayments,
HMOs, PPOs, and utiliza-
tion review) to contain
costs for injuries and ill-
nesses outside the
workplace have
shifted some medi-
cal costs into the
workers'
R2
compensation arca. where all medi-
cal costs are covered in most states.
The original intent that workers' com-
pensation claims would be not lim-
ited to actual on-the-job injuries has
been altered by .judicial interpreta-
tions that have greatly increased liti-
gation. Workers' compensation claims
such as those involving substance
abuse and stress are very likely to be
litigated today. Pressure to settle is a
significant factor to avoid the costs of
litigation. There is an increasing inci-
dence of more complicated back inju-
ries and cumulative trauma injuries
such as those associated with repeti-
tive work and psychological stress.
Workers' Compensation
Cost -Containment Program
The most important partnership
that must be established orreafhrmed
to control injuries and workers' com-
pensation costs is with the
departments employees. \hiking- the
employees a part of a program to
control costs is essential. The change
process used by the TFD included
soliciting employee input and using a
committee to design. implement. and
manage the cost-containment pro-
gram. Some recommended means of
managing workers' compensation
costs include identity ingworkrrs• cc nn-
pensation trends and reviewing
current risk -management programs.
The impact of a well -orchestrated. in-
tegrated workers' compensation cost-
containment program can be substan-
tial.
Employee Physical Fitness Program
Current death and pension statis-
tics strongly indicate that improving
firefighters' physical fitness can
achieve significant savings. The cost
ofinjuries to firefighters involves more
than just medical costs; it involves lost
time and the need to train replace-
ments for members that were forced
to retire. injured employees' wages
are compensated through workers'
compensation and other programs. A
health- and safety -conscious work
force is more producti\c and experi-
ences reducrd severity of injuries.
Reduced severity of injuries results in
reduced worker compensation setdc-
ments anti expenses in medical c,trc.
Nealy nnr-half of all on -ditty
firefighter deaths are caused by heart
attacks. and the cost of rehabilitation
after a heart attack is substantial.
Firefighters are prime candidates fur
heart disease, which typically begins
when blood vessels are irritated by
toxins entering the bloodstream. The
two most common toxins are carbon
monoxide and adrenaline. The ef-
fects of fireground exposure and ciga-
rette smoking are compounded by
the excitement of the job, which causes
high levels of adrenaline. A good
physical fitness program concen-
trateson preventing or redttcing these
detrimental effects. Fitness programs
should include exercises that improve
the heart rate and blood flow. The
program should focus primarily on
improving heart condition and hods
flexibility, with increased muscle
strength as a secondary objective.
The efficiency of physical fitness
programs for firefighters is well d(“•tt-
mented. Healy (1991) stated that good
muscle tone and flexibility in the ten-
dons and joints reduces injure sever -
in. A reduced incident of firefighter
deaths in recent years is at least partly
attributable to improved firefighter
fitness. Physical fitness is a manage-
ment tool being used by many depart-
ments to reduce the cost of firefighter
injuries.
Qualified medical staff should
monitor a new physical fitness pro-
gram to ensure the safety offirefighters
who are not physically fit. The medi-
cal staff should evaluate and screen all
firefighters preparing to participate
in the program. Ideally, the program
should be tailored to each individual
with the goal of gradually increasing
the heart rate until the body becomes
conditioned to function at elevated
heart rates.
Tulsa Fire Department
Physical Fitness Program
A program to reduce total injuries.
the severity of injuries. and workers'
compensation costs was definitely
needed by the Tu lsa Fire Department.
Be,inning in 1979. the department
t\...>ined physical fitness programs.
Various studies and proposals were
made. and a pilot program using
volunteers was conducted between
1979 and 1.)8.1..A mandatory physical
fitness program was implemented in
February of 1985. The program was
based on the RI Will Canadian Air Force
Five BX Exercise Plan. revised edi-
tion, 1962, although the department
made a number of modifications to
the original plan. The following were
the major exercises that were included
in the program:
• Toe touches
• Push-ups
• Sit-ups
• Prone hack extensions
• A one -mile run or two-mile walk/
run with age-normed requirements
for each exercise
To assess the results of the pro-
gram, data from an eight-year period
were examined. The period covered
the four years before and immedi-
ately following the implementation
of the physical fitness program. The
following specific itemswere reviewed:
• Lost -time days
• Number of injuries
• Medical payments
• Numberofworkers' compensation
cases
• Workers' compensation settle-
ments (dollar amounts)
• Total workers' compensation settle -
men tsdecreased 28.2 percent from
a mean of S887.147 to S637,179
annually.
While the decrease in lost time
days, medical payments. and workers'
compensation cases and settlements
were expected positive benefits. the
increase in total number of injuries
was a concern for the department. An
analysis of injuries after implementa-
tion of the physical fitness program
showed that while the total number
of injuries increased, the severity of
injuries decreased. The increase in
injuries was primarily attributable to
injuries sustained during physical
fitness activities. injuries directly re-
sulting from physical fitness activities
have averaged 13 percent annually.
with a significant increase in injuries
noted in the weeks just before the
annual physical fitness test. Efforts to
reduce these injuries have included
the use of stretching exercises at the
beginning of each exercise session.
While workers' compensation data
before FY 1981-82 is somewhat lim-
ited, a comparison of data for lost -
time days and total injuries from the
four-year baseline (1981-1985) and a
previous two-year period (calendar
years 1979 and 1980) shows means for
those two factors that were actually
Nearly one-half of all on -ditty firefighter deaths are caused
btu heart attacks, and the cost of rehabilitation after a heart
attack is substantial.
After implementation of the physi-
cal fitness program. the Tulsa Fire
Department experienced the follow-
ing results:
• Lost -time days decreased from a
four-year. annual average of 1,153
to 740 — a decrease of 35.8 per-
cent.
• Total injuries increased 20.7 per-
cent from a mean of 313 annually
to 378 annually.
• Medical payments decreased 59.2
percent fi-om a mean of 5263,225
to S107.293 annually.
• .Annual workers' compensation
cases liled decreased 47. I percent
from a mean o1 85.5 to 45.25.
'vs
higher during 1979 and 1980. This is
good justification for considering the
four-year period immediately before
implementation of the physical fit-
ness program as a valid baseline. Ac-
ceptance of that baseline as valid leads
to the conclusion that the implemen-
tation ()fan effective, mandatory physi-
cal fitness program can reduce the
sever' tvoffirefighterinjuries ancl their
associated costs.
.A perennial problem for the TFD
has been firefighters that exercise in-
tensely just before the annual test. .An
increase in the number of injuries
attributed to physical fitness activities
is seen alunr,tlk in the t%eeks imnte(ti-
atriy before the physical fitness test.
Regular participation in the program
is required. but some firefighters in-
sist on trying to get into shape a few
weeks before the annual test. This is a
management problem that has been
addressed through improved moni-
toring of the program by district chiefs.
Since the start of the TFD's physi-
cal fitness program, total injuries have
increased. However, the severity of
injuries has been reduced along ysith
associated medical and workers' com-
pensation costs. Sprains and strains
are the most frequent type of injure
experienced bv the department mem-
bers. Sprains and strains may be re-
duced through well-designed exercise
programs -
A daily physical fitness regimen
should consist of four major areas:
I1 Warm-up/stretching/flexibility
exercises
2i Aerobic exercise
3) \luscularstrength and endurance
4) Cool-doyen/stretching exercises
The physical fitness program
should be based on medically sup-
ported guidelines invoking the fol-
lowing criteria:
• Body composition
• Flexibilit
• Muscular- strength
• Aerobic capacity
The annual physical fitness test
should be conducted in a controlled
environment using third -party evalu-
ators. The test should be age -nonmed
and medically validated bv theAmeri-
can College of Sports Medicine or an
equivalent organization.
It is recommended that all fire de-
partments consider implementing a
well-designed, validated, physical
fitness program. The benefits to be
derived from such a program are sub-
stantial. The benefits can include the
following:
• Reduced severity of injuries
• Reduced workers- compensation
claims filed
• Reduced hist -time days
• Reduced workers" compensation
settlements
111/ ,, tl, "MI eyed ,1, ,, , silo /, h, , ,i,
n L„il1l,� pint,, ,n
74
bu,r 1„
When implementing changeofthis
magnitude, it is highly recommended
that input from the firefighters is so-
licited and used to facilitate accep-
tance of the program. Thr use of a
committee 10 develop a recom-
mended program is an accepted
means of accomplishing that goal.
About the author:
William Guswich is Chief of Training
far the Tulsa (OK) Fire Department. He
holds an tesodene depre in fire prafertiorr
terhnolo� from Tulsa Junior College and
a bachelor of arts in pstrholo4 Facer/
Langsirm ('ninersity and is a guiduaie of
Ihr.\ aliouall'ir,Academy'sFxrruinrel.7re
Officer Progrnnr.
Bibliography
Erwin, j„ "The Most Dangerous Pro-
fession.:.-” Fire Chief Magazine, Feb-
ruan 1993.
Healy. T.. "What Do \1'e Do With All
the Injuries in the Fire Sen•ice=-
.\ational Jnr' Prnierliorr Assoc,(Niorr
Fire Service Section :\•eu'sletler, Issue
#4, 1991.
International Fire Service Training
Association. Chief Ofprer, Fire Pro -
lection Publications. Stillwater,
Oklahoma. 198-1.
Mallory. \1 J.. personal correspon-
dence, Tulsa. Oklahoma. 1991.
\orris. D.A., "The Where and How of
Firefighter Injuries: A Long -Term
Study," Fire Chief Febru-
ary 1993.
Pritula, M.S., "Workers Comp: Tran-
quilizinga Benefit Gone Mad," T/u'
14allSlreelfountaljanuan' 13, 1992.
Warren, S. and Gerst, S.R., "Workers
Compensation and Managed
Care," American Association of Pre -
fen -ed Provider Organizalions fou rnecl,
February/March 1992.
WE WANT TO HEAR FROM YOU!
If you have any questions or
comments for Speaking of Fire,
please direct them to:
,,,:4uCynthia Brakhage •
-'Editor, Speaking
of Fire • ,
Protection Publications
*Oklahoma State University
e Stillwater, OK 74078-0118
MEMO
._ city of eagan
DATE: SEPTEMBER 15, 1994
TO: KEN VRAA, DIRECTOR OF PARKS & RECREATION
JOHN VONDELINDE, SUPERINTENDENT OF PARKS
FROM: GREGG HOVE, SUPERVISOR OF FORESTRY
SUBJECT: OAK WILT PROGRAM UPDATE
The following is an informational report which summarizes the Forestry Division's Shade
Tree Disease Program and efforts to control Oak Wilt Disease. First, Is a summary of the
expenses relating to a special appropriation of $29,900 as an addition to the general
forestry operating budget .for 1994. Budgeted amounts are shown in parentheses.
Second, is a review of the 1994 oak wilt infection centers and a comparison to last year.
I. SPECIAL APPROPRIATION OAK WILT MEASURES
prevention & Education
a. Educational Brochure - ($7,500)
An educational brochure titled "Protecting Eagan's Oak Trees, A Growing
Community Investment" was produced and mailed to all Eagan households.
The brochure describes the oak wilt disease, including symptoms and
management recommendations.
b. Video Presentation - ($3,000)
An oak wilt video presentation Is In the process of being produced. This
video will include segments of a new oak wilt video produced by the U.S.
Department of Agriculture, the Minnesota Department of Natural Resources,
as well as segments produced by staff specific to the City of Eagan. The
video will address all aspects of oak wilt management from oak wilt
identification symptoms to steps that contractors and developers can take
to save trees during construction. The video will be made available to
homeowners who have oak wilt trees on their property, schools, other civic
organizations, contractors, and libraries as well as periodically being shown
on cable TV.
ris-
Page -2-
Control Measures
a. Aerial Photography - ($2,000)
Aerial photography coverage of the City of Eagan was taken by Westfield
Aerial Photography, Walker, Minnesota on August 5th, 1994. The photos
are natural color at a scale of 8" to the mile. These low altitude
photographs will be used to identify and map existing oak wilt infection
centers and to assess past management practices.
b. Vibratory Plower - ($2,500)
Plans are to lease a Case 860 Turbo vibratory plow to be used by staff in
the installation of mechanical barriers on public property to stop the
underground spread of the oak wilt fungus to healthy oak trees. Depending
upon the extent of oak wilt infection centers on public property, more
efficient use of dollars may be realized through contracting out this service
versus leasing and in-house installation. The vibratory plow root disruption
work is scheduled to take place in late September. Staff expects to plow
about five park sites as management to control underground spread of oak
wilt disease. In 1993, seven sites were plowed for oak wilt management.
c. Diseased Tree/Stump Removal - ($7,000)
These funds are being used to contractual services for the felling and
removal of large diseased oak wilt trees in remote locations of city parks.
To date this year, eight larger diseased oaks are scheduled to be removed
by contractor. These trees are located in Thomas Lake Park, O'Leary Park,
Burr Oaks Park and Walnut Hill Park. This contractual tree removal will be
performed in September. During 1993, 21 larger diseased oak trees were
removed by the contractor.
Reforestation of Oak Resource
a. Oak Tree Purchase - ($7,900)
An aggressive oak tree replanting program has been completed to replace
oak trees lost to oak wilt disease on public property. Approximately 180
oak trees have been planted into 14 city parks. A variety of oak species
and sizes were used to maximize survival success. Oak species Included
bur, swamp white, northern red and pin oak.
II. OAK WILT INFECTION CENTER UPDATE
As of September 12, 1994, eight (8) oak wilt disease trees have been identified on
public lands and 90 trees on private lands. These numbers compare to 22 public
trees and 97 private trees as of the same date last year. The total number of oak
wilt diseased tress for 1993 was 22 public trees and 87 private trees.
Expectations are for about the same results this year, with slightly fewer trees
being infected on public park lands. Please refer to attached chart.
9c.
Page -3-
In 1993, the City Tree Inspector received approximately 400 calls from residents
to inspect trees for possible oak wilt infection. Of the 400 calls, 87 oak trees were
confirmed to have oak wilt disease. Generally, the presence of visual field
symptoms (wilting leaves, spore mats, etc.) are sufficient to allow for a diagnosis
of oak wilt disease. In those few cases where they are not, fresh tree samples are
taken and sent to the Minnesota Department of Agriculture Shade Tree lab for
positive confirmation of oak wilt disease. In 1994, staff expects approximately 500
calls relating to tree disease, most of them concerning oak trees and possible oak
wilt. Staff have confirmed 90 oak trees with the disease as of September 12,
1994.
III. FINANCIAL ASSISTANCE
As In 1993, financial assistance to manage oak wilt disease is available to
residents and city staff. A grant of $35,000 has been received as an Oak Wilt
Cooperative Suppression Program made possible through the U.S. Forest Service
and the Minnesota Department of Natural Resources. This was a very popular
program in 1993 which enabled many residents to financially absorb the burden
of installing vibratory plow root disruption lines and to remove and properly dispose
of diseased oak trees.
The 1993 private property billings submitted into the program totalled $11,243.46.
The 1:1 reimbursement for this amount was $5,621.73. The City of Eagan
expended a total of $12,646.13 for oak wilt suppression. The 3:1 reimbursement
for this amount was $3,161.54. Total cost share dollars withdrawn from the 1993
program totalled $8,783.26. In 1993, 22 of the 52 (42%) affected property owners
participated in the cooperative suppression reimbursement program. Nine of the
22 residents installed root graft barriers In 1993 as requested by the City.
This year (1994), staff recently received additional cost share monies through the
Oak Wilt Cooperative Suppression Program to maximize the total 1994 grant
benefit of $35,000. As In 1993, $31,000 Is available to private landowners and
$4,000 is available for public lands.
As of September 13th, nine residents have already submitted paid receipts for oak
wilt suppression activities in 1994. Of the nine residents, six have installed root
graft barriers. Residents have until December 1, 1994 to submit their paid receipts
to the City of Eagan. As a result, Forestry staff projects a slightly greater resident
participation rate in 1994 compared to last year (1993) because of increased public
awareness of oak wilt through Eagan's recent oak brochure and staff emphasis on
oak wilt education.
In conclusion, the outlook for control of oak wilt disease in Eagan is very
promising. This positive outlook is directly due to the availability of management
tools such as current aerial photography, the ability of staff (specifically a hired tree
inspector) to aggressively attack new infection centers and through the assistance
of knowledgeable and concemed public.
Gregg Hove
Supervisor of Forestry
GH/Ik
c MMJSS10N.GAKWlLT.SEP
OAK WILT INFECTION - 1993/1994
100
80
60
40
20
Number of Trees
................................ •
1-
.........................
..........................
...................
....................
..................
..................
..................
..................
r
.....................
1993
1994
Property Ownership
Private
Public
CELLPHON.WK1 09/12/94
CITY OF EAGAN
ANALYSIS OF CELLULAR PHONE EXPENSES
1992-1994
1992
1993 1994
Administration -02
Number of phones 2 2 2
Avg monthly expense/phone $38.70 $20.00 $33.26
Avg monthly reimbursement/phone * (1.68) (3.44) (5.67)
Net monthly expense/phone- 37.02 16.56 27.59
Data Processing -03
Number of phones 1 1 1
Avg monthly expense/phone $13.56 $36.91 $65.77
Avg monthly reimbursement/phone * (0.20) 116.74) 115.53)
Net monthly expense/phone 13.36 20.17 50.24
Community Development -07
Number of phones 3 4 ** 7 **
Avg monthly expense/phone $17.14 $19.92 $35.91
Avg monthly reimbursement/phone * (1.52) (4.34) (1.63)
Net monthly expense/phone 15.62 15.58 34.28
Police -11
Number of phones 21 23 24
Avg monthly expense/phone $17.09 $23.10 $26.46
Avg monthly reimbursement/phone * (0.77) (2.32) (3.72)
Net monthly expense/phone 16.32 20.78 22.74
Fire -12
Number of phones 5 4 ** 3 **
Avg monthly expense/phone $43.20 $68.18 $57.46
Avg monthly reimbursement/phone * (1.50) (7.08) (5.48)
Net monthly expense/phone 41.70 61.10 51.98
Engineering -21
Number of phones 3 3 3
Avg monthly expense/phone $32.21 $27.18 $23.18
Avg monthly reimbursement/phone * (0.93) (1.47) (2.68)
Net monthly expense/phone 31.28 25.71 20.50
Streets -22
Number of phones 3 3 3
Avg monthly expense/phone $35.98 $31.29 $39.20
Avg monthly reimbursement/phone * (1.37) (0.92) 14.66)
Net monthly expense/phone 34.61 30.37 34.54
* Amount represents reimbursement made by employees to the City for personal calls made. Phone
use for personal calls is generally discouraged by the City, but minimal personal use is acceptable
provided reimbursement is made at regular US West rates.
**Increase of one phone in Dept 07 and corresponding decrease in Dept 12 in each year is a result
of moving Fire Inspector charges to 07 in 1993 and Fire Marshal charges to 07 in 1994.
q
CELLPHON.WK1 09/12/94
CITY OF EAGAN
ANALYSIS OF CELLULAR PHONE EXPENSES
1992-1994
1992
1993 1994
Parks & Recreation -31
Number of phones 5 5 9
Avg monthly expense/phone $20.31 $27.18 $42.31
Avg monthly reimbursement/phone * 10.97) (1.24) (0.59)
Net monthly expense/phone 19.34 25.94 41.72
Water -61
Number of phones 2 2 3
Avg monthly expense/phone $35.35 $25.32 $49.08
Avg monthly reimbursement/phone * (0.00) (0.39) (0.59)
Net monthly expense/phone 35.35 24.93 48.49
Sewer -62
Number of phones 2 2 2
Avg monthly expense/phone $19.17 $22.05 $38.77
Avg monthly reimbursement/phone * (1.05) (3.96) (5.95)
Net monthly expense/phone 18.12 18.09 32.79
CITY TOTALS
Number of phones 47 49 57
Avg monthly expense/phone $24.09 $27.89 $34.80
Avg monthly reimbursement/phone * (0.97) (2.95) (3.25)
Net monthly expense/phone 23.12 24,94 31.56
Average Monthly Cellular Phone Bill—
City of Eagan Total (net of reimb) $1,030.00 $1,220.00 $1,735.00
% increase over prior year 18% 42%
* Amount represents reimbursement made by employees to the City for personal calls made. Phone
use for personal calls is generally discouraged by the City, but minimal personal use is acceptable
provided reimbursement is made at regular US West rates.
5YEAR94
range B
CITY OF EAGAN
SUMMARY OF PROJECTED EXPENDITURES AND REVENUES — GENERAL FUND
1995 —1999
Budget
1994
02—Sep-94
1995 1996 1997 1998 1999
EXPENDITURES*
PERSONAL SERVICES $9,747,500 $10,279,000 $10.587,400 $10,905,000 $11,232,200 $11,569,200
PARTS & SUPPLIES 963,700 998,500 1,028,500 1,059,400 1,091,200 1,123,900
SERVICES & OTHER CHARGES 2,496,200 2,440,100 2,513,300 2,588,700 2,666,400 2,746,400
CAPITAL OUTLAY 200,000 298,900 307,900 317,100 326,600 336,400
OTHER 94.200 226.200 233,000 240,000 247,200 254,600
TOTAL EXPENDITURES $13,501,600 $14.242.700 514.670.100 ;15.110.200 x;15.563.600 $16.030.500
REVENUES
NON—TAX REVENUES $4,643,800 $5,075,200 $4,671,500 $4,673,800 $4,640,900 $4,649,000
TAX REVENUES ** 8,857,800 9,167,500 9,998,600 10,436,400 10,922,700 11,381,500
TOTAL REVENUES 513,501.600 $14.242.700 514,670,100 ;15.110.200 $15.563,600 516.030.500
Taxes — % of Total
65.6% 64.4%
68.2% 69.1%
* Expenditures assume annual increase of 3% for 1996-1999; no new personnel included.
**Tax Revenue includes Ad Valorem Taxes and Fiscal Disparities. (HACA is excluded.)
70.2% 71.0%
5YEAR94 CITY OF EAGAN
range A PROJECTED REVENUES - GENERAL FUND
1995-1999
02 -Sep -94
Proposed
Budget Budget
1994 1995 1996 1997 1998 1999
PROPERTY TAXES
Ad Valorem Taxes $8,032,200 $8,408,000 $9,239,100 $9,676,900 $10,163,200 $10,622,000
Fiscal Disparities 825,600 759,500 759,500 759,500 759,500 759,500
Total Property Taxes 8,857,800 9,167,500 9,998,600 10,436,400 10,922,700 11,381,500
LICENSES - Total 102,900 104,200 104,200 104,200 104,200 104,200
PERMITS
Building' 500,000 500,000 325,000 300,000 275,000 250,000
Elec/Plbg/Mech * 163,000 169,800 104,000 96,000 88,000 80,000
Other Permits 19,000 19,300 19,900 20,500 21,100 21,700
Total Permits 682,000 689,100 448,900 416,500 384,100 351,700
INTER -GOVT
Police Town/Training Aid 245,000 261,800 269,700 277,800 286,100 294,700
HACA 1,379,600 1,697,700 1,697,700 1,697,700 1,697,700 1,697,700
Total Inter -govt 1,624,600 1,959.500 1,967,400 1,975,500 1,983,800 1,992,400
CHARGES FOR SERVICES
Plan Check/SAC Adm/Surcharge * 330,200 342,100 222,400 205,300 188,200 171,100
Platting/Zoning * 13,000 14,600 14,600 14,600 14,600 14,600
Eng Serv/Escrow/St Lt&Sign * 108,600 66,800 14,000 13,000 12,000 10,000
Investment Mgmt Fee 68,000 84,000 86,500 89,100 91,800 94,600
Other Charges 135,900 177,400 182,700 188,200 193,800 199,600
Total Charges for Services 655,700 684,900 520,200 510,200 500,400 489,900
REC CHARGES - Total 242,800 275,100 283,400 291,900 300.700 309,700
FINES & FORFEITS - Total
135,000 150,000 154,500 159,100 163,900 168,800
OTHER REVENUE
Interest 191,000 200,000 206,000 212,200 218,600 225,200
Other 48,200 60,800 62,600 64,500 66,400 68,400
Total Other Revenue 239,200 260,800 268,600 276.700 285,000 293,600
PROGRAM REVENUES
Project Admin * 150,000 150,000 111.000 102,000 56,000 50,000
Public Util Transfers 545,600 555,500 572,200 589,400 607,100 625,300
Other Reimbursements 125,900 132700 136,700 140,800 145,000 149,400
Total Program Revenues 821,500 838,200 819,900 832,200 808,100 824,700
TRANSFERS
MSA/Cable 130,100 101,400 104,400 107,500 110,700 114,000
Other Transfers 10,000 12,000 0 0 0 0
Total Transfers 140,100 113,400 104,400 107,500 110,700 114,000
TOTAL REVENUE
'Development -related
% of Total
;13.501,600 S14.242.700 ;14.670.100 $15.110,200 $15.563.600 $16,030,500
51,264,800
9.4%
See attached for basis and/or sources of revenue estimates.
$1,243,300 $791,000 $730,900 $633,800 $575,700
8.7% 5.4% 4.8% 4.1% 3.6%
$Z
5YEAR94
range C
SOURCES OF REVENUE AND EXPENDITURE ESTIMATES
Ad valorem taxes are "forced" from all other revenues and expenditures.
Fiscal disparities is assumed to stay constant.
Licenses are assumed to remain constant.
Building permits is estimated to be $325,000 in 1996, and $25,000 Tess in each subsequent
year. Comm Dev Dept does not project building permits revenue beyond the current year.
Estimates are made by Finance Dept without detailed computations.
Electrical, plumbing and mechanical permits are 32% of building permits, based on history.
Other permits are assumed to grow at 3% per year.
Police town/training aid is assumed to grow at 3% per year.
HACA is assumed to stay constant.
Plan checks, SAC admin, and surcharges are decrease proportionately with building permits.
Platting and zoning fees are assumed to stay constant.
Engineering services (3427) is assumed to go away starting 1996, per Mike Foertsch;
developer escrow reimbursements are assumed to decrease by about $1,000 per year.
Investment management fee is assumed to increase by 3% per year.
Other charges are assumed to increase by 3% per year.
Recreation charges are assumed to increase by 3% per year.
Fines and forfeits are assumed to increase by 3% per year.
Other revenues are assumed to increase by 3% per year.
Project admin revenues are determined by the 1994-98 CIP. We took 4% of the assessable
projects for both street and utilities work from the summary pages of the CIP (attached).
Public utilities transfers are assumed to grow at 3% per year.
Other reimbursements are assumed to grow at 3% per year.
Transfers are assumed to grow at 3% per year.
All expenditures are assumed to grow at 3% per year, with no new personnel added.
413
95BUDSUM
ACTIVITY BASED COST ALLOCATION
BUDGET SUMMARY BY DEPARTMENT
Service Program
01 Policy Formation/Adoption
02 : City Admin./Policy Implementation
Inter -Governmental Relations
Special Issue Coordination
Information/Communication
Personnel Management
Recycling/Solid Waste Abatement
MIS/Computer Support
finance/City Clerk -External
Financial Services -External
Fiscal Cont./Fn. Services -Internal
Finance/City Clerk -Internal
06 General Legal Services
Legal Prosecution Services
07 Planning
Zoning Code Enforcement
Protective Inspection
Government Buildings
Inter -Departmental
10 Cable Television Coordination
11 Patrol
Investigation
Public Safety Dispatch
Animal Control
Emergency Preparedness
Inter -Departmental
12 Fre Suppress/Emerg Response
Fire Prevention/Investigation
21 Development Management
Infrastructure Management
Public Assistance -Engineering
Inter -Departmental
22 Structural Maintenance
Operational Maintenance
Roadside Maintenance
Inter -Departmental
24 Vehicle Maint. & Oper. Support
31 Parks & Trail Maintenance
Recreational Services
Park Developmert
Pub FacII/Services-Non Park
32 forestry Services
33 Government Buildings
Total -General Fund
61 Water Production/Storage
Water Distribution
Inter -Departmental
62 San Sewer Collection/Conveyance
inter -Departmental
S3 St Ughting Operation/Maintenance
St Lighting System Expansion
64 Surface Water Quality Managemert
Surface Water Quantity Mgmt
Inter -Departmental
Total -Public Utility Fund
TYPE
SuPPort
Support
SuPPort
Drect
Direct
Support
Drect
Support
Direct
Direct
Support
Support
Support
Support
Direct
Direct
Direct
Support
Inter - Dept
Support
Direct
Direct
Direct
Direct
Direct
Inter -Dept
Drect
Drect
Direct
Direct
Drect
Inter - Dept
Direct
Direct
Drect
Inter -Dept
Support
Direct
Direct
Direct
Direct
Direct
Support
Direct
Direct
Inter -Dept
Direct
Inter -Dept
Direct
Direct
Direct
Direct
Inter -Dept
Program Budget Total
1993
Budget
80,800
198,760
62,488
28,115
102,380
96,548
23,509
329,500
123,562
207,579
257,979
164,080
220,000
150,000
322,911
118,610
637,382
220,884
32,513
65,400
2,828,233
925,396
439,618
53,456
16,059
35,738
652,784
66,016
244,346
165,073
96,669
263,412
379,402
366,428
48,137
85,433
368,300
909,476
528.765
148,449
104,210
116,000
0
12,284,400
878,538
590,200
17,662
361,646
113,954
233,890
13,610
185,716
102,833
42,351
2,540,400
%Of
Total
0.5%
1.396
0.496
0.2%
0.7%
0.796
0.2%
2.296
0.8%
1.496
1.7%
1.196
1.5%
1.0%
2.2%
0.8%
4.396
1.5%
0.2%
0.4%
19.1%
6.2%
3.096
0.4%
0.1 %
0.296
4 4%
0.4%
1.6%
1.196
0.7%
1.8%
2.696
2.596
0.3%
0.6%
2.596
6.1%
3.6%
1.096
0.7%
0.8%
0.0%
5.996
4.096
0.196
2.4%
0.8%
1.696
0.1 %
1.3%
0.7%
0.396
14,824,8001 100.0%
Amount excludes Contingency and Capital Outiay. Reconciliation
84
1994
Budget
83,500
206,321
67,514
35,305
107,336
99,891
19,933
328,000
155,339
232,366
258.918
167,377
218,200
149,000
343,128
131,929
657,750
234,889
33,503
78,600
3,161,250
984,181
487,870
56,728
17,626
32,846
730,045
60,755
247,592
178,603
99,166
271,438
395,450
380,496
52,044
88,711
376,600
947,746
586,369
150,279
109,806
163,500
0
13,187,900
893,801
604,615
17,384
399,068
114,632
231,177
15,123
165,873
224,022
51,605
2,717,300]
15,905,200
19601
Total
0.596
1.396
0.496
0.2%
0.796
0.696
0.196
2.1%
1.0%
1.596
1.696
1.196
1.4%
0.996
2.2%
0.8%
4.1%
1.5%
0.2%
0.5%
19.996
6.2%
3.1 %
0.4%
0.196
0.296
4.6%
0.4%
1.6%
1.1%
0.6%
1.796
2.596
2.4%
0.3%
0.6%
2.4%
6.0%
3.7%
0.9%
0.796
1.0%
0.0%
5.6%
3.8%
0.1%
2.5%
0.7%
1.596
0.1%
1.0%
1.4%
0.3%
100.0%
09/29/94
Admn
Rcmd
1995
% Of
Total
94,700 0.6%
211,692 1.396
69,765 0.4%
32,882 0.2%
113,367 0.7%
111,010 0.796
20,684 0.1%
362,200 2.296
138,453 0.8%
236275 1.4%
282,206 1.7%
168,266 1.096
170,800 1.0%
145,000 0.9%
389,246 2.3%
127,495 0.8%
699,113 4.2%
0 0.0%
0.2%
0.4%
19.2%
6.4%
3.196
0.496
0.1 %
0.2%
4.4%
0.4%
1.5%
1.0%
0.6%
1.896
2.4%
2.4%
0.3%
0.5%
2.496
5.9%
3.8%
0.996
0.7%
1.0%
1.7%
35,546
75,250
3,230,108
1,071,204
519,189
61,661
18,621
33,317
731,145
62,005
254,086
168,653
103,608
310,603
408,575
397,360
53,342
91,023
397,300
997,376
641,097
148,774
112,953
161,100
287,550
13,744,600
1,269,089
643,937
17,474
386,521
117,679
247,073
15,127
198,835
107,591
51,774
. 3,055,100
e
7.6%
3.8%
0.1%
2.3%
0.7%
1.596
0.1 %
1.2%
0.6%
0.396
16,799,700 100.096
to Total General Fund budget is as follows:
Program Budget 13.744,600
Contingency 199,200
Capital Outlay 298,900
Total General Fund Budget 14.242,700
1
95PRGCP
CITY OF EAGAN
ACTIVITY BASED COST STUDY
ALLOCATION OF EXPENDITURES
Direct Service Programs
02 Information/Communication
02 Special Issue Coordination
02 Recycling/Solid Waste Abatement
05 Financial Services - External
05 Finance/City Clerk External
07 Planning
07 Protective Inspection
07 Zoning Code Enforcement
11 Ahimal Control
04 11 Emergency Preparedness
11 Patrol
J1 11 Investigation
11 Public Safety Dispatch
12 Fire Suppression/Emergency Response
12 Fire Preventionflnvestigation
21 Development Management
21 Infrastructure Management
21 Public Assistance - Engineering
22 Operational Maintenance
22 Roadside Maintenance
22 Structural Maintenance
31 Park Development
31 Recreational Services
31 Public Facilities/Services - Non -Park
31 Parks & Trail Maintenance
32 Forestry Services
61 Water Distribution
61 Water Production/Storage
62 Sanitary Sewer Cdllection/Conveyance
63 Street Lighting Operation/Maintenance
63 Street Lighting System Expansion
64 Surface Water Quality Management
64 Surface Water Quantity Management
Total
1994 Budget
Program Percent of
Total Total
1995 Budget
Program Percent of
Total Total
09/27/94
Change
Amount Percent
209,421 1.3% 213,196 1.3% 3,775 1.8%
44,398 0.3% 41,493 0.2% (2,905) ` -6.5%
23,491 0.1% 24,545 0.1% 1,054 4.5%
385,385 2.4% 401,939 2.4% 16,554 4.3%
185,079 1.2% 170,206 1.0% (14,873) -8.0°%
413,568 2.6% 457,990 2.7% 44,422 10.7%
767,239 4.8% 815,996 4.9% 48,757 6.4%
151,184 1.0% 148,033 0.9% (3,151) -2.1%
63,942 0.4% 69,431 0.4% 5,489 8.6%
20,599 0.1% 21,968 0.1% 1,369 6.6%
3,506,014 22.1% 3,599,837 21.6% 93,823 2.7%
1,304,766 8.2% 1,406,753 8.4% 101,987 7.8%
596,794 3.8% 638,613 3.8% 41,819 7.0%
816,085 5.1% 820,242 4.9% 4,157 0.5%
80,833 0.5% 84,389 0.5% 3,556 4.4%
344,933 2.2% 345,246 2.1% 313 0.1%
207,930 1.3% 200,225 1.2% (7,705) -3.7°%
116,985 0.7% 122,821 0.7% 5,836 5.0%
553,126 3.5% 579,303 3.4% 26,177 4.7%
71,657 0.5% 74,316 0.4% 2,659 3.7%
548,563 3.4% 573,368 3.4% 24,805 4.5%
191,969 1.2% 194,508 1.2% 2,539 1.3%
685,142 4.3% 746,506 4.4% 61,364 9.0%
128,334 0.8% 132,338 0.8% 4,004 3.1%
1,130,916 7.1% 1,190,034 7.1% 59,118 5.2%
183,946 1.2% 182,640 1.1% (1,306) -0.7%
729,740 4.6% 775,704 4.6% 45,964 6.3%
1,009,834 6.3% 1,391,784 8.3% 381,950 37.8%
498,968 3.1% 493,831 2.9% (5,137) --1.0%
255,761 1.6% 273,232 1.6% 17,471 6.8%
16,595 0.1% 16,695 0.1% 100 0.6%
286,704 1.8% 326,176 1.9% 39,472 13.8%
375,299 2.4% 266,342 1.6% (108,957) -29.0%
15,905,200
100.0% 16,799,700 100.0% 894,500 5.6%
ABC95:95SUMALC
`�Irr
IDkect Service Programs - Gen. Fd.
3
09/29/94
1995 CITY OF EAGAN
ACTIVITY BASED COST STUDY - ASSOCIATED REVENUE
GENERAL FUND REVENUE
95
TI Lice+nses
Eitidget
Rec
Char
Court
Fines
02 ktforrnatlon/Communlcatbn 213,198
02 Special Issue Coordination 41,493
02 Recycling/Solid Waste Abatement 24,545
05 FInenclel Services - External 401,930 113,500
05 Finance/City Clerk - External 170,206 10,390 380 4,000
07
Planning 457.990 11,850
07 Protective inspection 815.998 840 689,800 325,000
07 Zoning Code Enforcement 148.033 14,070 10,700
11 Animal Control 89,431 15,030 5,800
11 Emergency Preperedneei • 21,966
11 Patrol 3,599,837 37,665 209,440 85,100
11 Investigation 1,408,753 38.295 450 52,360 10.600
11 Public Safety Dispatch 638,613 45,600
12 Fire Suppresskxt/Emergenty Response 820,242
12 Fke Prevent ion/Investigation 84,389 1,200
21 Development Management 345,248 4,200 13,350
21 infrastructure Management 200,225 53.000
21 Public Assistance - Engineering 122,821 3,000
22 Operational Maintenance 579.303
22 Roadside Maintenance 74,316
22 Structural Maintenance 573,368 1,680 2,000
31 Park Development 194,508
31 Recreational Services 746,508
31 Public Facilities/Services - Non -Park 132,338
31 Parks 8 Trail Maintenance 1,190,034 200
32 Forestry Services 182,640 300
Interdept-Gent to Utility Fund
Support -Gent to Utility Fund
General Fund Program Total
Canna! Outlay - Gerneret Fund
Contingency - General Fund
Total - General Fund
122,188
366,498
13,744,600
296,900
199,200
14,242,700
104,200
689,100
261,800
104,200
I 689,1011
261,800
684,900
260,100
15,000
275,1001
150,000
150,000
684,900
275,100
150,000
1.1 ` • Total
excl Int Eiii Transfer interest r . Taxes Revenue
77,028 29,564 3,217 109,809 103,387 213,196
626 626 40,867 41,493
21,336 370 21,708 2,839 24,545
6,084 269,172 132,767 401,939
2,568 17,338 152,868 170,206
6,910 18,760 439,230 457,990
12,311 1,007,951 (191,955) 815,996
2.233 27,003 121,030 148,033
1,048 21,878 47,553 69,431
331 331 21,637 21,968
54,313 388518 3,213,319 3,599,837
53,900 21,224 327,029 1,079,724 1,406,753
9,635 55.235 563,378 638,613
12,375 12,375 807,867 820,242
1,273 2.473 81,916 84.389
75,000 5,209 97,759 247,487 345,246
30,600 3,021 86,621 113,604 200,225
1,853 4,853 117,968 122,821
8,740 8,740 570,563 579,303
1,121 1,121 73,195 74,316
62,500 6,651 74,831 498,537 573,368
2,935 2,935 191,573 194,506
11,263 271,363 475,143 746,506
1,997 1,997 130,341 132,338
24,200 17,955 42,355 1,147,679 1,190,034
6,000 143,608
60,800
60,600
122,166
366,496
838,200
838.2001
113,400
113,400
2,756 18,056 164,564 182,640
200,0001
200,000
122,166
366,498
3,377,500
3,377,500
10,367,100
122,166
366,498
13,744,600
298,900 298,900
199,200 199,200
110.865,200J
14,242,700
Direct Service Programs - Gen. Fd. I
95TAXCP
02
02
02
05
05
07
07
07
pA 11
r.% 11
11
11
11
12
12
21
21
21
22
22
22
31
31
31
31
32
CITY OF EAGAN
ACTIVITY BASED COST STUDY
UTILIZATION OF TAX LEVY - GENERAL FUND
Information/Communication
Special Issue Coordination
Recycling/Solid Waste Abatement
Financial Services - External
Finance/City Clerk - External
Planning
Protective Inspection
Zoning Code Enforcement
Animal Control
Emergency Preparedness
Patrol
Investigation
Public Safety Dispatch
Fire Suppression/Emergency Response
Fire Prevention/Investigation
Development Management
Infrastructure Management
Public Assistance - Engineering
Operational Maintenance
Roadside Maintenance
Structural Maintenance
Park Development
Recreational Services
Public Facilities/Services - Non -Park
Parks & Trail Maintenance
Forestry Services
General Fund Program Total
Capital Outlay - General Fund
Contingency - General Fund
Total - General Fund
1994 Budget
Taxes Percent of
Utilized Total
83,612
43,748
7,212
147,408
167,989
396,923
(188,927)
128,391
41,883
20,046
3,149, 635
1,011,333
554,567
789,193
78,579
249,052
80,011
112,545
545,655
71,353
477,847
189,257
454,291
127,449
1,103,872
144,525
9,987,450
293,050
107,000
10,387,500
0.8%
0.4%
0.1%
1.4%
1.6%
3.8%
-1.8%
1.2%
0.4%
0.2%
30.4%
9.7%
5.3%
7.6%
0.8%
2.4%
0.8%
1.1%
5.3%
0.7%
4.6%
1.8%
4.4%
1.2%
10.6%
1.4%
96.2%
2.8%
1.0%
100.0%
1995 Budget
Taxes Percent of
Utilized Total
103,387
40,867
2,839
132,767
152,868
439,230
(191,955)
121,030
47,553
21,637
3,213,318
1,079,724
583,378
807,887
81,916
247,487
113,604
117,968
570,563
73,195
498,537
191,573
475,143
130,341
1,147,679
164,584
10,367,100
298,900
199,200
10,865,200
1.0%
0.4%
0.0%
1.2%
1.4%
4.0%
-1.8%
1.1%
0.4%
0.2%
29.5%
9.9%
5.4%
7.4%
0.8%
2.3%
1.0%
1.1%
5.3%
0.7%
4.6%
1,8%
4.4%
1.2%
10,6%
1.5%
95.4%
2.8%
1.8%
100.0%
4
09/27/94
Change
Amount
Percent
19,775'
(2,881)
(4,373)
(14,641)
(15,121)
42,307
(3,028)
(7,361)
5,670
1,591
63,683
68,391
28,811
18,674
3,337
(1,565)
33,593
5,423
24,908
1,842
20,690
2,318
20,852
2,892
43,807
20,050
379,650
5,850
92,200
477,700
23.7%
6.6°%
-60.6%
-9.9%
-9.0%
10.7%
1.6%
-5.7%
13.5%
7.9%
2.0%
6.8%
5.2%
2.4%
4.2%
-0.6%
42.0%
4.8%
4.6%
2.6%
4.3%
1.2%
4.6%
2.3%
4:096
13.9%
3.8%
2.0%
86.2%
4.6%
MEMO
_ City of eagan
DATE: JULY 29,1994
TO: TOM HEDGES, CiTY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
SUBJECT: PROJECTED CIVIC ARENA OPERATIONAL BUDGET
You had asked that I provide you with a projected budget for the Civic Arena for the first full
year's operation. Attached is that budget projection.
Again, 1 would like to emphatically point out that this Is a projected arena budget. What is
difficult about a first year's operation is that we have not built up the clientele that will
eventually be there two or three years down the road. Ice rental in prime time will go
relatively easy. 1 think we can be assured that the local association will want to buy all of
those times. It is hot the prime time that makes an arena budget, it is the sale of the non-
prime time and of hours that make a budget balance. The 6:00 In the mornings and the
11:00 at nights take time to build a clientele on a cdntinuing basis. And then there is the
Learn to Skate school. I have no doubt in my mind Oat in three or four years we can expect
three, four and maybe even five hundred as Burnsville now has in their program. We have
projected a much lower number for the first year beuse, again, it takes time to build your
clients. Finally, We really don't know much about aij operational schedule. I have simply
projected these revenues based on the expectatiddn that we will be In operation from
approximately the last week in September through the end of March. How many hours are
devoted to public skating, the team to Skate school, possible figure skating, programs, mid-
afternoon skating as well as a definitive rate schedule; all are still projections.
To assemble these projections, 1 have utilized the cost figures of both Apple Valley and
Centennial ice arenas. Apple Valley Arena's expenses are considerably higher than we have
projected here for the Eagan Civic Arena. The Apple Valley facility is used significantly for
non -ice activities by the high school for pre and post ice which obviously raises their expense
for heat, lights and labor. Centennial is in operation with a summer program, consequently,
their expenses are also somewhat higher. I have tried to discount some of that for this
projected arena budget.
A word of caution: this Is the first full year's operation and it is not intended to reflect the
operations for the first several months of the ice arena, that being the Fall/Winter of 1995.
Clearly, arena expenses will be higher during this time period as with preparation for the
opening of this facility with the hiring of staff, i.e. arena manager, in advance of the actual
opening. Consequently, the facility will be incurring labor Cost without any revenues being
generated. Because ice arenas run so dose to the break even point at any one time, these
Page -2-
early expenses need to be understood that they will not likely be caught up until after the first
year or two years of operation. For that reason, I would like to suggest that the City
Investigate the feasibility of showing the arena function as an "enterprise" function rather than
an annualized budget. This would be no different than any commercial business which
opens and does not expect to tum a profit in the first year of operation. Start up expenses,
staffing, equipping and putting an organizational structure in place takes time to recover. I
believe that this would certainly be the case with this facility and an enterprise function would
allow the Council and community to take a broader perspective on how and when the
balancing of income and expenses should take place.
And, finally, It appears that this facility Is well on the road to contstruction. Therefore, would
like to ensure that the City have on board by July 1, 1995 the operations manager for this
facility. Again, this assumes a late September or early October opening of the arena facility
to the public. This is a somewhat compressed time frame for an arena manager to begin the
Ice scheduling and, therefore, It will be incumbent upon the City administration to develop
some early policies and make solicitations outside the community for ice sales until such time
as the arena manager can make decisions on a schedule.
I hope this budget Is the beginning point for discussion with the Council so that we can
massage this into a "final" projected operational budget.
I would like to also take this opportunity to again state that nowhere in the budgeting has the
City reflected the equipment and capital needs to get this building operational. There is a
site budget and there Is a building budget, but there is no equipment budget. While 1 have
not yet done an itemized breakdown of the items the facility will need, it is clear that a cost
projection of between $100,000 and $125,000 for this equipment should be made. This will
Include the Zamboni, office equipment, cleaning supplies, ice maintenance items, goal cages
and other miscellaneous items. This figure should be projected into the arena budget in the
near future either in the operations or in the construction/site development.
I believe the preceding provides sufficient information to begin discussions. if there is
additional information you would like me to provide, I will do my best to research and find
that for you.
KV/Ik
iLID ETMENA.MM0
Projected Arena Operations Expense
First Full Year Operations
4410 Salaries S 63,773
4411 Accumulated Leave
4112 Over Time 2,000
4131 Temporary/Seasonal 36,000
4140 Accumulated Ret. 12,103
4150 Accumulated Ins. 11111
Sub Total $125,689
4210 Office Supplies S 300
4211 Printing 400
4220 Operational Supplies 9,600
4223 Building Cleaning Supplies 4,200
4224 Clothing 600
4231 Mobil Equipment Repair Parts 2,000
4235 Fuel 1,100
4240 Small Tools 500
4244 Chemicals 1.250
Sub Total S19,900
4331 Telephone
4350 Printing/Binding
4360 Insurance
4371 Electricity
4376 Natural Gas
4381 Equipment Repair
4410 Miscellaneous (Blade Sharpening)
4411 Conf/Schools
4412 Local Meeting
4454 Waste Removal
Sub Total
TOTAL:
S 1,800
1,500
8,000
30,000
14,000
3,000
2,500
600
100
1.200
$63.300•
$208,889
• (1) Does not include concessions operations.
(2) Does not include capital equipment or small equipment items•necessary
to operation facility, i.e. resurfaces, cleaning equipment, office equipment,
ice maintenance.
(3) Does not include wading pool operational expense.
ckO
• Projected Arena Revenues
First Full Year Operations
41/
Income:
Ice Rental $140,000
H.S. Practice/Games 18,000
Learn to Skate 18,000
Open Skating 10,000
Skate Sharpening 4,000
Vending Concession 4,000
Dry Floor 5.000
Sub Total $199,000
Wading Pool Transfer (Labor Chargeback) $3.600
TOTAL $202,600
95REVS U M 10/03/94
1995 BUDGET
GENERAL FUND
COMPARATIVE SUMMARY OF REVENUES
1993
Actual
1994
Budget
1995
Estimate
Change (94 to 95)
Amount
General Property Taxes $ 9,141,984 $ 10,237,400 $ 10,865,200 $ 627,800 6.1%
Licenses 102,331 102,900 104,200 1,300 1.3%
Permits 1,015,688 682,000 689,100 7,100 1.0%
Intergovernmental Revenues 256,864 245,000 261,800 16,800 6.9%
Charges for Services 1,018,804 655,700 707,600 51,900 7.9%
Recreation Charges 276,272 242,800 275,100 32,300 13.3%
Fines & Forfeits 139,140 135,000 150,000 15,000 11.1%
Other Revenues 367,643 239,200 260,800 21,600 9.0%
Program Revenues 884,765 821,500 838,200 16,700 2.0%
Transfers 87,844 140,100 113,400 (26,700) -19.1%
TOTAL GENERAL FUND $ 13.291.335 $ 13.501.600 $ 14.265.400 $ 763,800 5.7%
q2
95BUDREV
ACCT
NO DESCRIPTION
TAXES:
3011 AD VALOREM TAXES
3015 FISCAL DISPARITIES
3347 HOMESTEAD CREDIT
TOTAL
1995 BUDGET
GENERAL FUND
REVENUES BY LINE ITEM
1992
Actual
1993
Actual
1994
Budget
6/30 YTD
1995
Estimated
10/03/94
CHANGE (94 to 95)
Amount
O/0
6,141,566 7,208,303 8,032,200 3,900,636 8,408,000 375,800 4.7%
491,746 658,687 825,600 0 759,500 (66,100) -8.0%
1,077,554 1,274,994 1,379,600 0 1,697,700 318,100 23.1%
7,710,866 9,141,984 10,237,400 3,900,636 10,865,200 627,800 6.1%
LICENSES:
3110 LIQUOR 54,760 71,049 70,400 1,194 71,800 1,400 2.0%
3111 BEER 8,061 6,760 7,400 450 7,600 200 2.7%
.Q 3112 CIGARETTE 2,920 2,520 2,000 120 2,000 0 0.0%
v3 3114 TREE MTN CONTRACTOR 214 225 200 175 300 100 50.0%
3115 GARB/RUBBISH HAULING 3,130 1,920 2,800 475 2,800 0 0.0%
3117 DOG 16,930 16,432 17,500 13,574 16,400 (1,100) -6.3%
3118 AMUSEMENT 2,300 2,225 2,000 200 2,300 300 15.0%
3119 PET SHOP LICENSE 300 400 300 300 300 0 0.0%
3120 MASSAGE THERAPIST 50 350 100 133 500 400 400.0%
3130 OTHER 125 450 200 100 200 0 0.0%
TOTAL 88,790 102,331 102,900 16,721 104,200 1,300 1.3%
PERMITS:
3210 BUILDING 729,224 744,676 500,000 599,352 500,000 0 0.0%
3211 ELECTRICAL 141,4.60 124,930 100,000 71,175 100,000 0 0.0%
3212 PLUMBING 52,687 56,646 27,000 26,488 31,500 4,500 16.7%
3213 MECHANICAL 84,661 59,934 36,000 28,723 38,300 2,300 6.4%
3214 SIGN 17,305 13,733 8,800 5,133 9,000 200 2.3%
3215 TRAILER 180 0 100 0 0 (100) -100.0%
3218 DEMOLITION/MOVING 15 90 0 50 0 0
3219 EXCAVATING 5,100 6,846 2,500 6,525 3,700 1,200 48.0%
3220 S.S. COND/SPECIAL USE 5,175 3,800 3,500 1,925 3,000 (500) -14.3%
3222 UTILITY 1,080 1,112 500 130 300 (200) -40.0%
3224 PUBLIC ROW CONST 230 600 500 400 200 (300) -60.0%
3225 SOLICITORS 735 495 400 425 500 100 25.0%
3226 SERVICE STATIONS 2,240 2,400 2,100 100 2,300 200 9.5%
3227 DANCE HALL 0 201 300 0 0 (300) -100.0%
95BUDREV
ACCT
NO DESCRIPTION
3228 PUB UTIL MAINT VEHICLE
3230 OTHER
TOTAL
l
1995 BUDGET
GENERAL FUND
REVENUES BY LINE ITEM
1992
Actual
1993
Actual
1994
Budget
6/30 YTD
1995
Estimated
0 200 200 100 200
25 25 100 25 100
1,040,117 1,015,688 682,000 740,551 689,100
10/03/94
CHANGE (94 to 95)
Amount
0
0
7,100
0.0%
0.0%
1.0%
INTER-GOV'T REV:
3340 STATE GRANTS 6,000 12,725 0 3,014 0 0
3351 POLICE TOWN AID 226,772 244,139 230,000 0 245,000 15,000 6.5%
3352 POLICE TRAINING AID 15,163 0 15,000 16,786 16,800 1,800 12.0%
-0 TOTAL 247,935 256,864 245,000 19,800 261,800 16,800 6.9%
-P
CHARGES FOR SERVICES:
3411 VARIANCE FEES 2,356 1,875 1,500 1,425 1,500 0 0.0%
3412 PLATTING FEES 15,159 21,382 6,800 8,934 8,400 1,600 23.5%
3413 REZONING FEES 9,100 9,603 6,200 6,000 6,200 0 0.0%
3415 RETURNED CHECK FEE 619 660 700 315 600 (100) -14.3%
3417 DOG IMPOUND & KENNEL FEE 5,683 5,498 5,500 2,756 5,800 300 5.5%
3418 ELECTION FILING FEE 40 0 0 0 0 0
3419 BURGLAR ALARM FEES 5,586 16,106 9,600 7,603 10,200 600 6.3%
3420 VACATION PROCEEDINGS 3,300 5,701 3,000 1,800 3,000 0 0.0%
3421 PUBLIC SAFETY FEES 9,870 21,556 10,000 6,458 12,000 2,000 20.0%
3422 PLAN CHECKS 431,918 459,968 325,000 183,546 325,000 0 0.0%
3425 ASSESSMENT SEARCH 3,070 2,197 2,500 510 1,000 (1,500) -60.0%
3426 DEV ESCROW REIMBURSEMENT 172,062 196,973 13,800 76,833 36,500 22,700 164.5%
3427 ENGINEERING SERVICE 161,807 81,188 89,500 0 50,000 (39,500) -44.1%
3428 ENG SIGN/LIGHT ADMN 1,433 2,391 5,300 424 3,000 (2,300) -43.4%
3430 PRINT MATERIAL/OTHER FEES 10,688 11,124 10,000 5,124 10,000 0 0.0%
3435 POLICE SECURITY FEES 7,675 12,939 8,000 6,064 8,000 0 0.0%
3436 POL SVCES TO SCHOOL DIST 29,225 53,892 52,300 18,891 74,700 22,400 42.8%
3437 MDT TECHNICAL SUPPORT 0 4,928 4,000 0 2,400 (1,600) -40.0%
3438 POLICE DISPATCH 0 14,219 26,800 0 35,400 8,600 32.1%
3442 MAINT EQUIP & PERS CHG 3,626 1,310 2,000 1 2,000 0 0.0%
3445 PERMIT SURCHARGE 1,529 2,096 1,000 610 10,100 9,100 910.0%
3446 ADMN FEE ON SAC 7,716 8,288 4,200 4,623 7,000 2,800 66.7%
95BUDREV
ACCT
NO DESCRIPTION
1995 BUDGET
GENERAL FUND
REVENUES BY LINE ITEM
1
1992
Actual
1993
Actual
1994
Budget
6/30 YTD
1995
Estimated
10/03/94
CHANGE (94 to 95)
Amount
3447 ROOM TAX ADMIN FEE 0 2,423 0 4,564 10,800 10,800
3450 HOUSING BOND ANNUAL FEE 700 94 0 0 0 0
3460 INVESTMENT MANAGEMENT FEE 96,366 82,393 68,000 0 84,000 16,000 23.5%
TOTAL 979,528 1,018,804 655,700 336,481 707,600 51,900 7.9%
3500 RECREATION PROGRAM FEES:
PRG377 PROGRAM TRIAL DEV 360 1,030 1,000 0 1,000 0 0.0%
378 SAFETY CAMP 0 1,906 1,000 1,834 2,000 1,000 100.0%
.0 379 BALLSKILLS 4,239 3,520 2,700 3,438 2,500 (200) -7.4%
`^ 380 NATL YOUTH COACH ASSN 4,096 3,405 4,000 3,615 4,000 0 0.0%
1 381 TENNIS 12,008 12,478 10,000 10,727 10,000 0 0.0%
382 GIRLS SOFTBALL 0 0 1,000 1,758 1,350 350 35.0%
383 GOLF 2,636 2,537 2,000 2,738 2,500 500 25.0%
384 SKIING 782 568 1,100 880 1,100 0 0.0%
385 SKATING 2,056 3,800 2,500 4,324 3,500 1,000 40.0%
386 VOLLEYBALL 17,323 19,002 11,000 8,652 15,000 4,000 36.4%
387 BROOMBALL 5,387 6,698 6,000 7,303 6,100 100 1.7%
388 T -BALL 3,804 4,026 3,000 5,522 4,000 1,000 33.3%
389 ADULT SOFTBALL -MEN 67,326 66,786 58,000 55,231 63,000 5,000 8.6%
390 ADULT SOFTBALL -WOMEN 10,938 9,670 10,000 16,761 10,000 0 0.0%
391 ADULT SOFTBALL-CO-REC 19,898 18,989 16,800 18,803 18,000 1,200 7.1%
392 SOCCER 0 0 0 60 0 0
393 FOOTBALL 2,142 2,342 3,500 0 4,500 1,000 28.6%
394 BASEBALL 279 0 150 750 350 200 133.3%
395 HOCKEY 2,305 1,801 2,150 2,343 2,000 (150) -7.0%
396 TOTS 29,620 26,644 32,000 23,055 32,000 0 0.0%
397 TEENS 1,911 3,246 1,200 3,169 2,000 800 66.7%
398 PLAYGROUNDS 5,814 23,246 15,000 22,589 20,000 5,000 33.3%
399 PLAYWAGON 525 440 500 462 500 0 0.0%
400 SPECIAL EVENTS 2,983 3,171 3,000 1,994 3,000 0 0.0%
401 DANCE 5,792 4,662 3,500 6,380 4,000 500 14.3%
402 EDUCATION PROGRAMS 1,011 1,060 1,000 720 2,000 1,000 100.0%
403 DOG OBEDIENCE 1,535 1,425 1,500 510 1,600 100 6.7%
404 TRIPS & TOURS 9,094 1,183 3,000 354 2,500 (500) -16.7%
95BUDREV
ACCT
NO DESCRIPTION
1995 BUDGET
GENERAL FUND
REVENUES BY LINE ITEM
1992
Actual
1993
Actual
1994
Budget
6/30 YTD
1995
Estimated
10/03/94
CHANGE (94 to 95)
Amount
405 WINTER SEASONAL STAFF 0 0 0 130 0 0
406 BANDY 0 0 0 390 400 400
407 BASKETBALL 7,305 6,692 7,150 5,338 8,100 950 13.3%
408 SENIOR CITIZENS 390 1,588 700 405 1,000 300 42.9%
409 FUN RUN 1,767 1,666 1,500 1,589 1,500 0 0.0%
411 EAGAN WALKING CLUB 87 0 150 0 150 0 0.0%
412 SPORTS & CREATIVE CAMPS 9,423 8,411 4,000 6,166 5,000 1,000 25.0%
413 PRE-SCHOOL CREATIVE ACT 936 2,341 3,700 2,300 3,500 (200) -5.4%
414 YOUTH DEVELOPMENT 0 0 0 0 5,000 5,000
NEW PROGRAMS / OTHER 100 0 0 574 450 450
TOTAL 233,872 244,333 213,800 220,864 243,600 29,800 13.9%
OTHER PARK FEES:
3500/410 CONCESSION SALES 13,319 14,422 13,000 7,259 15,000 2,000 15.4%
3581 TREE SALES 12,884 14,029 15,000 14,787 15,000 0 0.0%
3582 MERCHANDISE SALES 1,516 3,488 1,000 2,043 1,500 500 50.0%
TOTAL 27,719 31,939 29,000 24,089 31,500 2,500 8.6%
FINES & FORFEITS:
3610 COURT FINES/FORFEITS 118,963 139,140 135,000 74,026 150,000 15,000 11.1%
TOTAL 118,963 139,140 135,000 74,026 150,000 15,000 11.1%
MISC REVENUES:
3810 INTEREST ON INVESTMENTS 286,226 259,882 191,000 0 200,000 9,000 4.7%
3811 SPEC ASSMT-PRINCIPAL 1,920 1,626 0 191 0 0
3812 INTEREST ON ASSMT 5 0 0 0 0 0
3821 BUILDING RENT 22,801 35,357 29,700 25,656 40,800 11,100 37.4%
3823 LAND RENT 340 0 0 0 0 0
3824 ATHLETIC FIELD RENT 8,109 9,115 4,000 3,720 5,000 1,000 25.0%
3825 PARK SHELTER RENT 10,841 11,635 8,000 9,449 9,000 1,000 12.5%
3830 LIABILITY INSURANCE 0 423 0 0 0 0
3840 SALE OF CITY PROPERTY 28,926 32,096 3,500 11,162 3,000 (500) -14.3%
95BUDREV
ACCT
NO DESCRIPTION
1
1995 BUDGET
GENERAL FUND
REVENUES BY LINE ITEM
1992
Actual
1993
Actual
1994
Budget
6/30 YTD
1995
Estimated
10/03/'94
CHANGE (94 to 95)
Amount
O/0
3845 POUCE ENGRAVERS 93 14 0 0 0 0
3848 HISTORY BOOKS/TREE 3,181 296 0 185 0 0
3850 CONTRIBUT1ONiDONATION 12,456 9,740 0 1,500 0 0
3880 OTHER REVENUE 14,846 4,660 3,000 244 3,000 0 0.0%
3881 ASSMT FEE ON UTIL BILL 0 2,675 0 0 0 0
3882 DRIVEWAY AGREEMENT PREP 0 40 0 0 0 0
3890 CASH OVER (SHORT) 51 84 0 76 0 0
TOTAL 389,795 367,643 239,200 52,183 260,800 21,600 9.0%
PROGRAM REVENUES:
' 3910 PROJ. ADMIN 123,458 221,437 150,000 0 150,000 0 0.0%
3911 CENTRAL SERVICES MTN 132,200 146,000 137,700 68,850 134,000 (3,700) -2.7%
3912 WATER ADMIN 200,650 210,700 221,200 110,602 232,300 11,100 5.0%
3913 SEWER ADMIN 100,330 105,300 110,600 55,304 116,100 5,500 5.0%
3914 INSURANCE 38,317 0 0 33,286 0 0
3915 STREET UGHTADMIN 25,320 26,600 34,400 17,198 29,300 (5,100) -14.8%
3916 STORM DRAINAGE ADMIN 37,800 39,700 41,700 20,850 43,800 2,100 5.0%
3918 CABLE TV 69,936 72,076 74,400 19,870 78,600 4,200 5.6%
3919 DRUG TASK FORCE REIMB 47,984 52,377 50,000 17,794 53,900 3,900 7.8%
3920 OTHER REIMBURSEMENTS 48,090 9,538 1,500 1,095 200 (1,300) -86.7%
3926 CAPITAL CREDIT REFUND 0 1,037 0 0 0 0
TOTAL 824,085 884,765 821,500 344,849 838,200 16,700 2.0%
TRANSFERS:
3980 MSA MAINTENANCE (MAJ ST) 56,595 60,690 63,500 56,970 62,500 (1,000) -1.6%
CABLE FRANCHISE FEES 15,860 11,681 66,600 0 38,900 (27,700) -41.6%
RECYCLING FUND 19,583 15,473 0 0 12,000 12,000
POUCE FORFEITURE 3,547 0 0 6,030 0 0
TRANSP COMP PLAN (MAJ ST) 0 0 10,000 0 0 (10,000) -100.0%
TOTAL 95,585 87,844 140,100 63,000 113,400 (26,700) -19.1% *
GRAND TOTAL
11.757.255 13.291.335 13.501.600 5.793.200 14.265,400 763.800 5.7%
95BUDEXP
,
1995 BUDGET
GENERAL FUND
COMPARATIVE SUMMARY OF EXPENDITURES
GENERAL GOVERNMENT
01 Mayor & Council
02 Administration
03 Data Processing
05 Finance/City Clerk
06 Legal
07 Community Development
10 Cable TV
Gen Govt Total
PUBLIC SAFETY
11 Police
12 Fire
Public Safety Total
PUBLIC WORKS
21 Public Works Engineering
22 Streets & Highways
24 Central Svces. Maint.
Public Works Total
PARKS & RECREATION
31 Parks & Recreation
32 Forestry
Parks & Rec Total
GENERAL GOVERNMENT
BUILDING MAINTENANCE
33 Building Maintenance
Govt Bldgs Total
1993
Actual
$ 83,630
483,498
331,828
745,753
355,284
1,330,475
66,872
3,397,340
4,458,207
814.080
5,272,287
774,101
880,468
372,001
2,026,570
1,669,707
124,341
1,794,048
0
0
1994
1995
Dept Head
Budget Request (5%)
$ 83,500
539,900
343,700
831,000
367,200
1,190,800
86.100
OTHER
41 Contingency 0
Other Total 0
Total Expenditures -
Genera/ Fund $ 12,490.245 $
$ 87,700
565,300
360,900
858,200
315,800
1,252,700
78.750
3,442,200 3,519,350
4,812,000 5,051,400
812.900 856.900
5,624,900 5,908,300
803,700
927,300
388,300
2,119.300
1,847,900
180.900
866,400
968,500
407,700
2,242,600
1,964,200
183.600
2,028,800 2,147,800
219.200
219,200
67,200
67.200
287,550
287.550
159,800
159,800
City Admin
Recommend
$ 94,700
563,600
373,500
847,900
315,800
1,256,200
78.800
3,530,500
5,024,500
851,000
5,875,500
866,200
966,800
406,100
2.239,100
1,953,200
181.300
2,134,500
287.600
287,600
198,200
198,200
10/03/94
% Change
1994 to 1995
Admin Rec
13.4%
4.4%
8.7%
2.0%
-14.0%
5.5%
-8.5%
2.6%
4.4%
4.7%
4.5%
7.8%
4.3%
4.6%
5.7%
5.7%
0.2%
5.2%
31.2%
31.2%
194.9%
194.9%
3,501,600 $ 14.265.400 $ 14.265.400 5.7%
S2
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REG DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
s==¢ass==ess=ss=s====sass===s===a= = s ss= se=======s=ss sae======___= s=es=ss=e=sss ss=as=a= s=====:sasses
001 -GENERAL
DEPARTMENT 01 - MAYOR AND COUNCIL
4130 SALARIES AND WAGES -TEMPORARY
4140 ACCRUED RETIREMENT BENEFITS
4150 ACCRUED INSURANCE BENEFITS
PERSONAL SERVICES
28,808
2,916
14,307
28,800
2,900
14,100
46,031 45,800
34,900
4,000
17,200
34,900
4,000
17,200
56,100 56,100
34,900
4,000
17,200
34,900
4,000
17,200
56,100 56,100
4330 POSTAGE 43 0 0 0 0 0
4331 TELEPHONE SERVICE & LINE CHG 36 0 0 0 0 0
4337 PERSONAL AUTO/PARKING 493 500 0 500 500 500
4360 INSURANCE 25,800 27,100 28,000 28,000 28,000 28,000
4410 MISCELLANEOUS 160 100 0 100 100 100
4411 CONFERENCES AND SCHOOLS 9,319 8,400 0 2,000 8,400 8,400
4412 LOCAL MEETING EXPENSES 1,738 1,600 0 1,000 1,600 1,600
4414 DUES AND SUBSCRIPTIONS 10 0 0 0 0 0
OTHER SERVICES AND CHARGES
TOTAL MAYOR AND COUNCIL DEPARTMENT
37,599 37,700
28,000 31,600
38,600 38,600
83,630 83,500 84,100 87,700 94,700 94,700
=========r s========= r========= ss== t========== s==========
ckek
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REO ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
ssssssssasassssass ss sssassssesssesssss sasssssssssss sssssssssss:s ssassssssasss sxsssssssssss ssssassssssss sense
DEPARTMENT 02 - ADMINISTRATION
4110 SALARIES AND WAGES -REGULAR 219,598 312,500 334,300 334,300 334,300 334,300
4111 ACCRUED LEAVE TIME 38,392 0 0 0 0 0
4112 OVERTIME -REGULAR 4,297 4,700 4,700 4,700 4,700 4,700
4130 SALARIES AND WAGES -TEMPORARY 32,111 11,900 0 11,900 11,900 5,000
4131 OVERTIME -TEMPORARY 68 0 0 0 0 0
4140 ACCRUED RETIREMENT BENEFITS 32,808 38,300 39,200 40,600 40,600 39,800
4150 ACCRUED INSURANCE BENEFITS 32,448 36,600 37,900 38,000 38,000 38,000
PERSONAL SERVICES
4210 OFFICE SUPPLIES
4211 OFFICE PRINTED MATERIAL/FORMS
4212 OFFICE SMALL EQUIPMENT
4215 REFERENCE MATERIALS
4220 OPERATING SUPPLIES -GENERAL
4221 FILM & FILM PROCESSING
4222 MEDICAL/RESCUE/SAFETY SUPPLIES
SUPPLIES,REPAIRS AND MTN
359,722 404,000
322
103
336
583
144
25
84
416,100 429,500
429,500 421,800
400 300 300 400 400
100 100 100 100 100
100 100 100 100 100
500 500 500 500 500
400 300 400 400 300
300 500 500 700 500
0 0 0 0 0
1,597 1,800
1,800 1,900
2,200 1,900
4310 PROFESSIONAL SERVICES -GENERAL 10,941 4,500 4,500 6,100 6,100 6,000
4311 LEGAL 30 0 0 0 0 0
4318 MEDICAL SERVICES -PHYSICAL EXAM 982 650 800 800 800 800
4319 MEDICAL SERVICES -OTHER 74 0 0 0 0 0
4330 POSTAGE 2,022 4,000 3,800 3,800 14,600 10,700
100
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
LLS==aa=====nasal===s=== as ===af= as =a=== ass as =_= 5==== a== SW- tea=aa==aa=
4331 TELEPHONE SERVICE i LINE CHG 243 500 400 400 400 400
4337 PERSONAL AUTO/PARKING 5,881 6,100 6,400 6,400 6,400 6,400
4338 CELLULAR TELEPHONE SERVICE 408 1,000 600 600 600 600
4340 GENERAL ADVERTISING 870 800 0 0 0 0
4341 EMPLOYMENT ADVERTISING 11,995 14,000 14,800 14,800 14,800 14,000
4350 GENERAL PRINTING AND BINDING 17,697 18,350 16,900 16,900 24,800 16,900
4360 INSURANCE 11,300 11,900 12,300 12,300 12,300 12,300
4381 MOBILE EQUIPMENT REPAIR LABOR 0 0 0 0 2,000 0
4382 SMALL EQUIPMENT REPAIR -LABOR 115 0 0 0 0 0
4410 MISCELLANEOUS 1,205 0 0 0 0 0
4411 CONFERENCES AND SCHOOLS 8,267 10,700 9,300 9,300 11,500 9,300
4412 LOCAL MEETING EXPENSES 2,429 5,500 3,900 3,900 3,900 3,900
4414 DUES AND SUBSCRIPTIONS 28,907 31,100 32,000 32,000 32,100 32,000
4450 OTHER CONTRACTUAL SERVICES 18,209 21,400 21,600 21,600 21,900 21,600
OTHER SERVICES AND CHARGES
4560 OFFICE FURNISHINGS/EQUIPMENT
4570 OTHER EQUIPMENT
CAPITAL OUTLAY
TOTAL ADMINISTRATION DEPARTMENT
121,575 130,500
127,300 128,900
152,200 134,900
383 3,600 1,500 5,000 10,500 5,000
225 0 0 0 0 0
608 3,600 1,500 5,000 10,500 5,000
483,502 539,900
546,700 565,300
a=s==Massa a=aaaaMUs= Maass a== Ursa
tOl
594,400 563,600
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
ii========================================== = ==xg=== L LSCS ======== i=====saessa: ==ii========= =========CS=
DEPARTMENT 03 - DATA PROCESSING
4110 SALARIES AND WAGES -REGULAR
4111 ACCRUED LEAVE TIME
4140 ACCRUED RETIREMENT BENEFITS
4150 ACCRUED INSURANCE BENEFITS
PERSONAL SERVICES
41,685 47,500
6,565 0
5,589 5,800
4,489 4,600
58,328 57,900
49,000 49,000 49,000 49,000
0 0 0 0
5,900 5,900 5,900 5,900
4,700 4,700 4,700 4,700
59,600 59,600
59,600 59,600
4210 OFFICE SUPPLIES 14,854 10,500 8,000 8,000 10,000 10,000
4230 REPAIR/MAINTENANCE SUPP-GENL 7,781 5,000 7,000 7,000 7,000 7,000
4235 FUEL, LUBRICANTS, ADDITIVES 58 0 0 0 0 0
4270 COMPUTER SOFTWARE 5,886 0 0 5,300 7,100 7,100
SUPPLIES,REPAIRS AND MTN 28,579 15,500 15,000 20,300 24,100 24,100
4331 TELEPHONE SERVICE A LINE CNG 336 400 300 300 300 300
4334 ELECTRONIC DATA PROCESSING 225,735 231,000 247,500 250,500 264,000 250,500
4336 TELEPHONE CIRCUITS 7,395 12,400 10,400 11,400 12,400 12,400
4337 PERSONAL AUTO/PARKING 389 400 400 400 600 600
4338 CELLULAR TELEPHONE SERVICE 242 800 400 400 600 600
4350 GENERAL PRINTING AND BINDING 53 0 0 0 0 0
4360 INSURANCE 1,600 1,700 1,800 1,800 1,800 1,800
4382 SMALL EQUIPMENT REPAIR -LABOR 56 0 0 0 0 0
4411 CONFERENCES AND SCHOOLS 2,319 1,000 1,000 1,000 3,000 3,000
4412 LOCAL MEETING EXPENSES 12 100 100 100 100 100
4413 TUITION AND BOOK REIMBURSEMENT 0 1,000 1,000 1,000 1,000 1,000
�OZ
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT RED DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
s====s=s=========sss= ______ = = _____________ ___====sssss= _ ===s== = _______ _
4414 DUES AND SUBSCRIPTIONS 78 300 200 200 200 200
4415 LICENSES, PERMITS AND TAXES 25 0 0 0 0 0
4450 OTHER CONTRACTUAL SERVICES 0 0 0 0 800 0
4468 CONTRACTUAL PROGRAMMING/DP 3,182 3,000 3,000 3,000 5,000 5,000
4470 MAINTENANCE CONTRACTS 1,784 2,500 3,000 3,000 3,000 3,000
OTHER SERVICES AND CHARGES
4550 FURNITURE AND FIXTURES
4560 OFFICE FURNISHINGS/EQUIPMENT
CAPITAL OUTLAY
243,206 254,600
269,100 273,100
292,800 278,500
298 0 0 0 0 0
1,413 15,700 0 7,900 18,300 11,300
1,711 15,700 0 7,900 18,300 11,300
TOTAL DATA PROCESSING DEPARTMENT 331,824 343,700 343,700 360,900 394,800 373,500
__________ _________= s=======Zs 1=2 ===== ___
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
sssssasszaa zaaaassaaaa zasaaaa aaaasarrzzzz :sass: sssrzss as= aazaaasou azz azar iszazzaazaasi:
DEPARTMENT 05 - FINANCE AND CITY CLERK
4110 SALARIES AND WAGES -REGULAR 384,289 471,300 491,000 491,000 491,000 491,000
4111 ACCRUED LEAVE TIME 63,807 0 0 0 0 0
4112 OVERTIME -REGULAR 6,932 4,000 5,000 5,000 5,000 5,000
4130 SALARIES AND WAGES -TEMPORARY 5,174 9,600 0 8,000 8,000 8,000
4140 ACCRUED RETIREMENT BENEFITS 52,780 57,500 59,300 60,300 60,300 60,300
4150 ACCRUED INSURANCE BENEFITS 54,782 57,500 59,500 59,500 59,500 59,500
PERSONAL SERVICES
567,764 599,900 614,800 623,800 623,800 623,800
4210 OFFICE SUPPLIES 33,603 39,000 37,300 37,300 37,300 37,000
4211 OFFICE PRINTED MATERIAL/FORMS 3,594 4,000 3,800 3,800 3,800 3,800
4212 OFFICE SMALL EQUIPMENT 200 0 0 0 0 0
4215 REFERENCE MATERIALS 237 200 200 200 200 200
4220 OPERATING SUPPLIES -GENERAL 605 500 1,000 1,000 1,000 1,000
4225 ELECTION SUPPLIES 0 700 0 200 200 200
4232 SMALL EQUIPMENT REPAIR PARTS 0 300 300 300 300 300
SUPPLIES,REPAIRS AND MTN
38,239 44,700
42,600 42,800
42,800 42,500
4310 PROFESSIONAL SERVICES -GENERAL 233 0 0 0 0 0
4314 AUDITING 20,800 21,800 25,500 25,500 25,500 25,500
4315 FINANCIAL - NON -AUDIT 1,193 2,000 2,000 2,000 2,000 2,000
4330 POSTAGE 15,755 18,000 17,300 17,300 17,300 17,300
4331 TELEPHONE SERVICE & LINE CNG 18,011 27,000 13,300 13,300 13,300 13,300
4332 MATRIX SERVICE & REPAIR 1,980 1,500 1,500 1,500 1,500 1,500
too
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REO DEPT REO DEPT REO ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
xxzx axczsxxxxxxxx axxx
axxsssaxaxx sxzxzxcszszzz azzsaxzzzxxsx ssassssssssss
4337 PERSONAL AUTO/PARKING 3,204 3,300 3,400 3,400 3,400 3,400
4342 LEGAL NOTICE PUBLICATION 10,289 10,500 11,000 11,000 11,000 11,000
4350 GENERAL PRINTING AND BINDING 1,612 3,000 2,100 7,100 7,100 4,100
4360 INSURANCE 14,800 15,500 16,000 16,000 16,000 16,000
4382 SMALL EQUIPMENT REPAIR -LABOR 546 300 500 500 500 500
4397 MACHINERY AND EQUIPMENT 1,593 600 6,700 6,700 6,700 6,700
4410 MISCELLANEOUS 4,916 3,600 4,900 4,900 4,900 4,900
4411 CONFERENCES AND SCHOOLS 3,447 4,200 6,000 7,000 7,000 7,000
4412 LOCAL MEETING EXPENSES 391 900 900 900 900 900
4414 DUES AND SUBSCRIPTIONS 1,768 1,900 2,100 2,100 2,100 2,100
4415 LICENSES, PERMITS AND TAXES 2,909 2,300 2,500 2,500 2,500 2,500
4416 RECORDING FEES 141 200 200 200 200 200
4450 OTHER CONTRACTUAL SERVICES 2,292 3,700 2,700 7,700 7,700 7,700
4460 ELECTION JUDGES 0 24,800 0 0 0 0
4470 MAINTENANCE CONTRACTS 32,111 24,300 32,300 32,300 32,300 32,300
OTHER SERVICES AND CHARGES
137,991 169,400
150,900 161,900
161,900 158,900
4550 FURNITURE AND FIXTURES 399 0 1,700 1,700 1,700 1,700
4560 OFFICE FURNISHINGS/EQUIPMENT
CAPITAL OUTLAY
1,365 17,000
21,000 28,000
28,000 21,000
1,764 17,000 22,700 29,700 29,700 22,700
TOTAL FINANCE AND CITY CLERK DEPARTMENT 745,758 831,000
szaxxzszac zzzz=zazaz
los
831,000 858,200
858,200 847,900
Sinai aaiaaaaaasx axxzsszxzxx
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REO DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
a===Sari Zags======= ==== == =====zs=a=a== = == _____=__=_= __==__
DEPARTMENT 06 - LEGAL
4311 LEGAL 355,283 366,400 315,000 315,000 315,000 315,000
4414 DUES AND SUBSCRIPTIONS 0 800 800 800 800 800
OTHER SERVICES AND CHARGES
TOTAL LEGAL DEPARTMENT
355,283 367,200
355,283 367,200
315,800 315,800
315,800 315,800
315,800 315,800
315,800 315,800
s=s=sas==s s========s sift=s===== s========= sm========= =====a=====
106
Object
Code Description
KSZfiffffiiflitiMiZMIC ffffffffTC====ffffZ
DEPARTMENT 07 - COMMUNITY DEVELOPMENT
4110 SALARIES AND WAGES -REGULAR
4111 ACCRUED LEAVE TIME
4112 OVERTIME -REGULAR
4130 SALARIES AND WAGES -TEMPORARY
4140 ACCRUED RETIREMENT BENEFITS
4150 ACCRUED INSURANCE BENEFITS
PERSONAL SERVICES
4210 OFFICE SUPPLIES
4211 OFFICE PRINTED MATERIAL/FORMS
4212 OFFICE SMALL EQUIPMENT
4215 REFERENCE MATERIALS
4220 OPERATING SUPPLIES -GENERAL
4221 FILM & FILM PROCESSING
4222 MEDICAL/RESCUE/SAFETY SUPPLIES
4223 BUILDING/CLEANING SUPPLIES
4224 CLOTHING/PERSONAL EQUIPMENT
4231 MOBILE EQUIP REPAIR PARTS
4232 SMALL EQUIPMENT REPAIR PARTS
4233 BUILDING REPAIR SUPPLIES
4235 FUEL, LUBRICANTS, ADDITIVES
4238 COIBRJN I CAT I ON SYSTEM PARTS
1993
ACTUAL
CITY OF EAGAN
1995 BUDGET
Deportment Budget
Restated
1994
Budget
if::isufitfi 1 ________
606,053 714,500
100,220 ' 0
5,980 0
99,019 88,000
98,704 96,500
100,546 93,700
1,010,522 992,700
1,867
0
345
2,900
300
100
441 1,200
97 0
0 600
140
5,562
1,156
3,489
0
9,994
6,075
116
0
0
1,500
1,900
0
0
6,700
0
tc
1995 1995 1995
DEPT REQ DEPT REO DEPT REQ
0% 5% NO LIMIT
f=XZSZZZZZZif ZZf.ZZzzaEC=
748,100 762,600 762,600
0 0 0
0 0 0
36,900 82,900 91,300
101,900 101,900 101,900
92,900 92,900 92,900
1995
ADMIN
RECON D
762,600
0
0
82,900
101,300
92,700
979,800 1,040,300 1,048,700 1,039,500
2,000
300
500
1,500
0
600
0
0
1,500
3,200
0
0
6,700
0
2,000
300
500
1,500
0
600
0
0
1,500
3,200
0
0
6,700
0
2,000
300
500
1,500
0
600
0
0
1,500
3,200
0
0
6,700
0
2,000
300
500
1,500
0
600
0
0
1,500
3,200
0
0
6,700
0
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995 1995
1993 1994 DEPT REO DEPT REG DEPT REO ADMIN
ACTUAL Budget 0% 5% NO LIMIT RECOMMD
4240 SMALL TOOLS 814 200 200 200 200 20()
SUPPLIES,REPAIRS AND MTN 30,096 15,400 16,500 16,500 16,500 16,500
i
4310 PROFESSIONAL SERVICES -GENERAL
4313 PLANNING
4315 FINANCIAL - NON -AUDIT
4316 ELECTRICAL INSPECTIONS
4330 POSTAGE
4331 TELEPHONE SERVICE i LINE CHG
4335 PAGER SERVICE FEES
4337 PERSONAL AUTO/PARKING
4338 CELLULAR TELEPHONE SERVICE
4340 GENERAL ADVERTISING
4350 GENERAL PRINTING AND BINDING
4360 INSURANCE
4371 ELECTRICITY
4376 NATURAL GAS SERVICE
4381 MOBILE EQUIPMENT REPAIR LABOR
4382 SMALL EQUIPMENT REPAIR -LABOR
4383 BLDG OPERATIONS/REPAIR-LABOR
4386 COMMUNICATION SYSTEM RPR -LABOR
4411 CONFERENCES AND SCHOOLS
4412 LOCAL MEETING EXPENSES
9,222 I 20,000 28,000 28,000 60,000 28,000
14,956 8,000 0 0 0 0
420 0 0 0 0 0
100,666 80,000 80,000 80,000 80,000 80,000
1,509 1,800 1,800 1,800 1,800 1,800
236 300 500 500 500 500
164 0 500 500 500 500
11,536 12,000 12,600 12,600 12,600 12,600
748 1,500 3,000 3,000 3,000 3,000
187 0
4,751 10,500 15,900
26,700 17,600 18,100
41,762 0 0
0 0
0 0 0 0
9,455
336
170
6,474
90
400
0
0
0
15,900
18,100
0
0
20,900
18,100
20,900
18,100
0 0
0 0
400 400 400 400
0 0 0 0
0 0 0 0
100 100 100 100
4,240 13,200 13,300 13,300 13,300 13,300
2,130 6,000 4,400 4,400 4,400 4,400
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REG DEPT REQ ADMIN
Code Description ACTUAL Budget Qx 5% NO LIMIT RECOMIO
sssssssssssss ====a== ssssssssrsssz sssssssssssss sli:s:ss:ssii :mourn:am
4413 TUITION AND BOOK REIMBURSEMENT 0 400 1,800 1,800 1,800 1,800
4414 DUES AND SUBSCRIPTIONS 2,5041 2,000 9,000 9,000 9,000 9,000
4415 LICENSES, PERMITS AND TAXES 153 200 200 200 200 200
4452 JANITORIAL SERVICE 22,855y 0 0 0 0 0
4454 WASTE REMOVAL/SANITATION SERV 951 0 0 0 0 0
4470 MAINTENANCE CONTRACTS 2,196 0 0 0 0 0
OTHER SERVICES AND CHARGES 264,411 173,900 189,600 189,600 226,600 194,600
4530 OTHER IMPROVEMENTS 5,232 0 0 0 0 0
4550 FURNITURE AND FIXTURES 0 700 700 700 700 700
4560 OFFICE FURNISHINGS/EQUIPMENT 12,774 400 0 0 0 0
4570 OTHER EQUIPMENT 203 7,700 5,600 5,600 5,600 4,900
CAPITAL OUTLAY 18,209 8,800 6,300 6,300 6,300 5,600
4658 PLANT MATERIAL -PARK CONSTR 7,244 0 0 0 0 0
CONSTRUCTION PROJECTS 7,244 0 0 0 0 0
TOTAL COMMUNITY DEVELOPMENT DEPARTMENT 1,330,482 1,190,800
`O \
1,192,200
1,252,700 1,296,100 1,256,200
mss sssssssssss ssss=ssss:s
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REG DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
zzazzzzzzzzzszzzz_zzzzzzzzzzzs z = zzzzz zz__z_ zzzezzeszzazz zzzzzczzzzzzz zzzzz»zzzzzz zzzzzzzzzzzr:
DEPARTMENT 10 - CABLE TV
4110 SALARIES AND WAGES -REGULAR 39,855 47,500 49,000 49,000 49,000 49,000
4111 ACCRUED LEAVE TIME 6,459 0 0 0 0 0
4130 SALARIES AND WAGES -TEMPORARY 7,370 6,800 8,000 8,000 8,000 8,000
4140 ACCRUED RETIREMENT BENEFITS 6,023 6,600 6,600 6,600 6,600 6,600
4150 ACCRUED INSURANCE BENEFITS 5,451 5,800 5,700 5,700 5,700 5,700
PERSONAL SERVICES
65,158 66,700
69,300 69,300
69,300 69,300
4210 OFFICE SUPPLIES 55 100 100 100 100 100
4230 REPAIR/MAINTENANCE SUPP-GENL 0 1,200 0 0 0 0
SUPPLIES,REPAIRS AND MTN 55 1,300 100 100 100 100
4330 POSTAGE 638 1,800 750 750 750 800
4331 TELEPHONE SERVICE 4 LINE CHG 672 300 700 700 700 700
4350 GENERAL PRINTING AND BINDING 7 0 0 0 0 0
4470 MAINTENANCE CONTRACTS 0 8,500 4,400 4,400 4,400 4,400
OTHER SERVICES AND CHARGES 1,317 10,600 5,850 5,850 5,850 5,900
4560 OFFICE FURNISHINGS/EQUIPMENT
4570 OTHER EQUIPMENT
CAPITAL OUTLAY
TOTAL CABLE TV DEPARTMENT
342 200 0 0 0 0
0 7,300 0 3,500 3,500 3,500
342 7,500 0 3,500 3,500 3,500
66,872 86,100
75,250 78,750
78,750 78,800
zzSzzzmz zzzzzz»zz zzmmzz it===== m zzzzz_-zzzzz
Ito
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REG DEPT REO ADMIN
Code Description ACTUAL BUDGET OX 5% NO LIMIT RECOMMD
sszazzz===ssz=zsazs====z =____= s=zss s=s =z==ss==sssss s=s szz=z s=szs=sz===== ezzs=szzssass szz==s=assssz
DEPARTMENT 11 - POLICE
4110 SALARIES AND WAGES -REGULAR 2,431,189 3,209,800 3,263,700 3,373,600 3,373,600 3,373,600
4111 ACCRUED LEAVE TIME 530,607 0 0 0 0 0
4112 OVERTIME -REGULAR 55,631 50,000 75,500 75,500 75,500 75,500
4120 CONTRACTUAL SECURITY 11,347 8,000 8,000 8,000 8,000 8,000
4140 ACCRUED RETIREMENT BENEFITS 368,717 400,200 410,400 424,000 424,000 424,000
4150 ACCRUED INSURANCE BENEFITS 451,275 548,300 508,600 521,900 521,900 521,900
4157 RETIREE INSURANCE FUNDING 63,300 0 0 0 0 0
PERSONAL SERVICES 3,912,066 4,216,300 4,266,200 4,403,000 4,403,000 4,403,000
4210 OFFICE SUPPLIES 9,093 12,000 13,800 13,800 13,800 13,000
4211 OFFICE PRINTED MATERIAL/FORMS 5,209 8,000 9,500 9,500 9,500 8,500
4212 OFFICE SMALL EQUIPMENT 4,183 2,500 4,400 4,400 4,400 4,400
4215 REFERENCE MATERIALS 2,617 3,200 4,700 4,700 4,700 4,000
4220 OPERATING SUPPLIES -GENERAL 12,825 7,600 6,900 6,900 6,900 6,900
4221 FILM & FILM PROCESSING 5,974 4,300 5,000 5,000 5,000 4,800
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 43 0 0 0 0 0
4224 CLOTHING/PERSONAL EQUIPMENT 75,739 50,100 47,500 47,500 47,500 47,500
4226 PUBLIC SAFETY SUPPLIES 10,170 15,200 14,000 14,000 14,000 14,000
4227 RECREATION EQUIPMENT/SUPPLIES 27 0 0 0 0 0
4228 AMMUNITION 9,902 16,300 15,300 15,300 15,300 15,300
4230 REPAIR/MAINTENANCE SUPP-GENL 42 0 0 0 0 0
4231 MOBILE EQUIP REPAIR PARTS 27,883 27,000 31,600 31,600 31,600 30,000
<<
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REG DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
____________________ _____ 167..__:_=====5= _==C== = _--=_-___---- ----
4232 SMALL EQUIPMENT REPAIR PARTS 2,803 2,800 3,000 3,000 3,000 3,000
4235 FUEL, LUBRICANTS, ADDITIVES 50,113 66,000 66,000 66,000 66,000 66,000
4238 COMMUNICATION SYSTEM PARTS 5,223 7,600 7,800 7,800 7,800 7,800
SUPPLIES,REPAIRS AND MTN 221,846 222,600 229,500 229,500 229,500 225,200
4310 PROFESSIONAL SERVICES -GENERAL 13,384 10,700 1,700 8,200 8,200 8,200
4319 MEDICAL SERVICES -OTHER 2,363 5,000 5,000 5,000 5,000 4,00()
4320 INSTRUCTORS 0 4,000 3,600 3,600 3,600 3,600
4325 VET/KENNEL CHRG/ANIMAL DISPOSL 12,475 13,900 14,400 14,400 14,400 14,400
4328 SPECIAL EVENTS/ADMISSION FEES 280 0 0 0 0 0
4329 DISPATCH TELEPHONE SERVICE 5,006 0 0 0 0 0
4330 POSTAGE 3,732 4,200 4,400 4,400 4,400 4,200
4331 TELEPHONE SERVICE & LINE CNG 33,607 30,800 32,600 32,600 32,600 32,600
4332 MATRIX SERVICE & REPAIR 90 0 0 0 0 0
4333 TELEPROCESSING EQUIPMENT 9,495 13,400 13,400 13,400 13,400 13,000
4336 TELEPHONE CIRCUITS 2,360 1,500 3,100 3,100 3,100 3,100
4337 PERSONAL AUTO/PARKING 1,409 1,500 1,800 1,800 1,800 1,800
4338 CELLULAR TELEPHONE SERVICE 5,552 7,000 8,200 8,200 8,200 7,500
4345 LAW ENFORCEMENT TV 4,392 0 0 0 0 0
4350 GENERAL PRINTING AND BINDING 7 300 0 0 0 0
4360 INSURANCE 69,400 72,100 74,700 74,700 74,700 74,700
4371 ELECTRICITY 577 1,400 1,500 1,500 1,500 1,500
4381 MOBILE EQUIPMENT REPAIR LABOR 4,655 7,000 7,300 7,300 7,300 7,300
t'Z
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
___ _________ _ ===t = == t = __ ====n=====___ = -
4382 SMALL EQUIPMENT REPAIR -LABOR 2,685 2,600 2,800 2,800 2,800 2,800
4386 COMMUNICATION SYSTEM RPR -LABOR 8,235 8,000 9,300 9,300 9,300 9,300
4397 MACHINERY AND EQUIPMENT 3,137 6,700 3,800 3,800 3,800 3,800
4410 MISCELLANEOUS 913 2,500 2,500 2,500 2,500 2,500
4411 CONFERENCES AND SCHOOLS 61,181 71,800 42,200 67,600 67,600 58,000
4412 LOCAL MEETING EXPENSES 325 3,700 2,200 2,200 2,200 2,200
4413 TUITION AND BOOK REIMBURSEMENT 1,217 9,000 9,200 9,200 9,200 9,200
4414 DUES AND SUBSCRIPTIONS 1,920 3,000 3,600 3,600 3,600 3,600
4415 LICENSES, PERMITS AND TAXES 662 500 500 500 500 500
4445 MAJOR INVESTIGATION EXPENSES 172 1,000 0 0 0 0
4453 TOWING CHARGES 1,206 1,200 1,300 1,300 1,300 1,300
4470 MAINTENANCE CONTRACTS 9,000 37,000 36,800 36,800 36,800 36,800
OTHER SERVICES AND CHARGES
259,437 319,800 285,900 317,800 317,800 305,900
4530 OTHER IMPROVEMENTS 2,371 8,500 0 0 0 0
4560 OFFICE FURNISHINGS/EQUIPMENT 531 13,000 22,700 71,400 71,400 71,400
4570 OTHER EQUIPMENT 48,999 21,400 7,100 29,700 48,700 19,000
4580 MOBILE EQUIPMENT 12,958 28,600 0 0 0 0
CAPITAL OUTLAY
64,859 71,500
29,800 101,100
120,100 90,400
TOTAL POLICE DEPARTMENT 4,458,208 4,830,200 4,811,400 5,051,400 5,070,400 5,024,500
_________= s=====___= s=s=====__ __=====a===
lt3
Object
Code Description
zz===zz=zazzzzsszzz=zz
DEPARTMENT 12 - FIRE
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REQ DEPT REG ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMND
===ICU z========sz== ===ass=z===== __=====z=Miss z=zzz=zz===== zz====zzz===z
4110 SALARIES AND WAGES -REGULAR 31,970 37,100 38,200 38,200 95,000 38,200
4111 ACCRUED LEAVE TIME 1,751 0 0 0 0 0
4112 OVERTIME -REGULAR 250 500 0 500 1,000 0
4129 VOLUNTEER FIREFIGHTERS COMP 269,915 292,200 292,200 293,200 328,700 293,200
4140 ACCRUED RETIREMENT BENEFITS 4,024 4,500 5,500 5,500 5,500 5,500
4145 FIRE RELIEF ASSOCIATION 112,874 104,400 119,700 119,700 119,700 119,700
4150 ACCRUED INSURANCE BENEFITS 78,198 45,600 46,900 46,900 46,900 46,900
PERSONAL SERVICES 498,982
484,300 502,500
504,000 596,800 503,500
4210 OFFICE SUPPLIES 793 2,700 3,000 2,600 3,600 2,600
4211 OFFICE PRINTED MATERIAL/FORMS 476 300 300 500 500 500
4212 OFFICE SMALL EQUIPMENT 140 100 100 100 100 100
4215 REFERENCE MATERIALS 4,362 4,900 3,600 4,900 7,100 4,900
4220 OPERATING SUPPLIES -GENERAL 2,703 21,700 2,000 2,000 2,000 2,000
4221 FILM i FILM PROCESSING 1,342 1,100 850 1,000 2,800 1,000
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 2,304 5,500 2,500 2,500 2,900 2,500
4223 BUILDING/CLEANING SUPPLIES 1,443 1,800 1,800 2,000 2,200 2,000
4224 CLOTHING/PERSONAL EQUIPMENT 36,404 31,800 34,000 33,700 49,500 33,200
4226 PUBLIC SAFETY SUPPLIES 9,390 6,000 6,300 6,300 7,000 6,300
4230 REPAIR/MAINTENANCE SUPP-GENL 10,042 10,200 13,300 11,800 12,400 11,800
4231 MOBILE EQUIP REPAIR PARTS 10,986 10,600 10,600 11,600 38,100 11,600
4232 SMALL EQUIPMENT REPAIR PARTS 1,249 1,000 900 0 0 0
10-
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REO DEPT REQ ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
s======sass=sasssa==ss=======ss == s======rsas=s asasta==sssss saaaaaa==aa== =====s====sss ssasss======s s==s=isfl=ssa
4233 BUILDING REPAIR SUPPLIES 15,176 11,000 11,000 9,550 38,000 9,600
4234 FIELD/OTHER EQUIPMENT REPAIR 14,545 6,900 14,900 14,900 15,400 14,900
4235 FUEL, LUBRICANTS, ADDITIVES 5,769 8,600 8,600 8,600 8,600 8,600
4238 COMMUNICATION SYSTEM PARTS 3,416 4,400 4,100 4,000 5,900 4,000
4240 SMALL TOOLS 2,038 2,300 2,300 2,200 5,350 2,200
4241 SHOP MATERIALS 599 700 700 700 1,100 700
SUPPLIES,REPAIRS AND MTN
123,177 131,600
120,850 118,950
202,550 118,500
4318 MEDICAL SERVICES -PHYSICAL EXAM 5,294 2,000 2,000 2,000 6,000 2,000
4319 MEDICAL SERVICES -OTHER 10,150 12,000 12,000 14,000 19,800 14,000
4320 INSTRUCTORS 0 0 0 0 300 0
4330 POSTAGE 969 1,100 800 800 800 800
4331 TELEPHONE SERVICE & LINE CHG 5,314 6,000 4,000 5,000 8,000 5,000
4332 MATRIX SERVICE & REPAIR 180 0 0 0 0 0
4335 PAGER SERVICE FEES 920 1,100 1,400 1,500 4,350 1,200
4337 PERSONAL AUTO/PARKING 3,894 2,800 2,600 3,500 3,700 3,500
4338 CELLULAR TELEPHONE SERVICE 3,058 1,500 2,600 3,100 6,150 2,600
4350 GENERAL PRINTING AND BINDING 1,329 4,300 2,700 3,700 4,200 2,700
4360 INSURANCE 27,900 29,300 30,100 30,100 30,100 30,100
4371 ELECTRICITY 19,045 14,000 13,000 13,000 15,000 13,000
4376 NATURAL GAS SERVICE 18,199 16,800 16,000 16,000 16,000 16,000
4381 MOBILE EQUIPMENT REPAIR LABOR 9,963 5,000 5,000 5,000 5,000 5,000
4382 SMALL EQUIPMENT REPAIR -LABOR 1,664 2,100 3,300 1,700 5,100 1,700
115
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REG DEPT RED ADMIN
Code Description ACTUAL BUDGET 0X 5% NO LIMIT RECOMMD
s=i==ns ccs=r=aera==s=ee===a=res =lasso=as== ise ss=
4383 BLDG OPERATIONS/REPAIR-LABOR 8,610 11,000 11,500 9,550 38,000 9,500
4386 COMMUNICATION SYSTEM RPR -LABOR 1,431 2,500 .2,000 2,000 2,500 2,000
4410 MISCELLANEOUS 2,985 1,700 1,000 1,000 21,000 1,000
4411 CONFERENCES AND SCHOOLS 28,975 34,800 35,100 32,900 71,300 31,300
4414 DUES AND SUBSCRIPTIONS 3,374 3,300 2,400 2,400 4,350 2,400
4415 LICENSES, PERMITS AND TAXES 12 0 0 0 0 0
4437 COUNTY TIF ADMIN FEE 70 0 0 0 0 0
4450 OTHER CONTRACTUAL SERVICES 5,938 6,300 10,800 12,350 19,850 11,300
4453 TOWING CHARGES 591 400 400 700 1,000 700
4454 WASTE REMOVAL/SANITATION SERV 1,009 7,200 7,200 5,000 10,000 5,000
4470 MAINTENANCE CONTRACTS 4,188 4,100 4,100 10,350 10,350 10,400
OTHER SERVICES AND CHARGES
165,062 169,300
170,000 175,650
302,850 171,200
4530 OTHER IMPROVEMENTS 155 1,000 1,000 0 1,000 0
4550 FURNITURE AND FIXTURES 546 0 0 0 1,500 0
4560 OFFICE FURNISHINGS/EQUIPMENT 2,274 1,600 500 2,400 3,400 2,400
4570 OTHER EQUIPMENT 23,884 25,100 18,400 55,900 114,500 55,400
4580 MOBILE EQUIPMENT 0 100 0 0 0 0
CAPITAL OUTLAY
TOTAL FIRE DEPARTMENT
26,859 27,800 19,900 58,300 120,400 57,800
814,080 813,000
813,250 856,900
1,222,600 851,000
s=eeear=== :=:tsaaat fres=rasa= i=:::iiiii :attisi=iir =CZ
'4!
Object
Code Description
t= z==
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
_ San !t»= SC= 5=5==== ==L=Liiitttt it=====SZ==== ====L=t==om==
DEPARTMENT 21 - ENGINEERING
4110 SALARIES AND WAGES -REGULAR 473,798 557,400 598,100 636,100 636,100 636,100
4111 ACCRUED LEAVE TIME 81,366 0 0 0 0 0
4112 OVERTIME -REGULAR 10,946 11,600 0 8,800 12,000 8,800
4130 SALARIES AND WAGES -TEMPORARY 21,795 19,800 19,800 0 19,800 19,800
4131 OVERTIME -TEMPORARY 1,304 1,800 0 0 1,800 0
4140 ACCRUED RETIREMENT BENEFITS 67,643 69,100 73,900 77,200 80,200 79,600
4150 ACCRUED INSURANCE BENEFITS 68,056 69,300 70,200 74,100 74,700 74,600
PERSONAL SERVICES 724,908 729,000 762,000 796,200 824,600 818,900
4210 OFFICE SUPPLIES 1,947 3,100 2,500 2,500 2,500 2,500
4211 OFFICE PRINTED MATERIAL/FORMS 205 0 0 0 0 0
4212 OFFICE SMALL EQUIPMENT 33 1,100 0 200 200 200
4213 DRAFTING SUPPLIES 1,292 500 800 800 800 800
4215 REFERENCE MATERIALS 143 200 200 200 200 200
4220 OPERATING SUPPLIES -GENERAL 805 200 200 200 200 200
4221 FILM & FILM PROCESSING 0 300 300 300 300 300
4224 CLOTHING/PERSONAL EQUIPMENT 753 700 0 0 200 0
4230 REPAIR/MAINTENANCE SUPP-GENL 1,000 500 1,000 1,000 1,000 800
4231 MOBILE EQUIP REPAIR PARTS 1,577 1,000 1,000 1,000 1,000 1,000
4232 SMALL EQUIPMENT REPAIR PARTS 6 500 500 500 500 500
4234 FIELD/OTHER EQUIPMENT REPAIR 893 1,100 900 1,500 1,500 1,500
4235 FUEL, LUBRICANTS, ADDITIVES 3,401 4,600 3,600 3,600 3,600 3,600
111
Object
Code Description
ssazzzssss:szzsssssssszassssssssss
SUPPLIES,REPAIRS AND MTN
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
===== z Ss===z saz»zzsszzzz szzzzzzzzzszz assssszzzssaz szzsssszzzsss sssssazaszsas
12,055 13,800 11,000 11,800 12,000 11,600
4312 ENGINEERING 7,717 21,800 0 0 7,000 0
4330 POSTAGE 914 900 900 900 900 900
4331 TELEPHONE SERVICE t LINE CHG 96 200 200 200 200 200
4335 PAGER SERVICE FEES 111 100 300 300 300 300
4337 PERSONAL AUTO/PARKING 1,625 4,100 4,100 4,100 4,100 4,100
4338 CELLULAR TELEPHONE SERVICE 926 1,200 1,200 1,200 1,200 1,200
4340 GENERAL ADVERTISING 62 0 0 0 0 0
4350 GENERAL PRINTING AND BINDING 458 500 500 500 500 500
4360 INSURANCE 13,400 14,100 14,600 14,600 14,600 14,600
4381 MOBILE EQUIPMENT REPAIR LABOR 1,869 700 700 700 700 700
4382 SMALL EQUIPMENT REPAIR -LABOR 1,276 900 900 900 900 900
4384 FIELD/OTHER EQUIP REPAIR -LABOR 71 400 400 400 400 400
4386 COMMUNICATION SYSTEM RPR -LABOR 0 200 0 0 0 0
4411 CONFERENCES AND SCHOOLS 3,375 6,000 3,000 3,400 4,000 3,400
4412 LOCAL MEETING EXPENSES 231 800 300 300 800 300
4414 DUES AND SUBSCRIPTIONS 2,610 1,700 1,700 1,700 1,700 1,700
4415 LICENSES, PERMITS AND TAXES 100 400 0 0 0 0
OTHER SERVICES AND CHARGES
34,841 54,000 28,800 29,200 37,300 29,200
4550 FURNITURE AND FIXTURES 426 1,000 0 1,700 1,700 1,700
4560 OFFICE FURWISHINGS/EQUIPMENT 1,517 5,900 0 4,800 12,300 4,800
4570 OTHER EQUIPMENT 355 0 1,700 0 3,400 0
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REG DEPT REO ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
_ ==== == s ===== a___.___== c = s=== _
CAPITAL OUTLAY 2,298 6,900 1,700 6,500 17,400 6,500
4840 MERCHANDISE FOR RESALE 0 800 0 0 0 0
MERCHANDISE FOR RESALE 0 800 0 0 0 0
4710 TRANSFER OUT 9,034 0 0 0 0 0
TRANSFERS OUT 9,034 0 0 0 0 0
TOTAL ENGINEERING DEPARTMENT
783,136 804,500 803,500 843,700 891,300 866,200
___ _========= _ ==s=a==caa ===========
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REG DEPT REG ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
sxfeca=ss- ssaea S 2==========22 ss :22.222 sses ss sss:veees:zss ssrSsssssssss 22=2=2.2r ===::
DEPARTMENT 22 - STREETS AND HIGHWAYS
4110 SALARIES AND WAGES -REGULAR 266,919 326,900 340,400 340.400 340,400 340,400
4111 ACCRUED LEAVE TIME 44,915 0 0 0 0 0
4112 OVERTIME -REGULAR 17,580 20,000 20,300 20,300 20,300 20,300
4130 SALARIES AND WAGES -TEMPORARY 28,736 40,000 41,400 41,400 41,400 41,400
4131 OVERTIME -TEMPORARY 250 0 0 0 0 0
4140 ACCRUED RETIREMENT BENEFITS 41,636 46,900 48,800 48,800 48,800 48,800
4150 ACCRUED INSURANCE BENEFITS 77,274 71,800 69,100 69,100 69,100 69,100
PERSONAL SERVICES
477,310 505,600
520,000 520,000
520,000 520,000
4215 REFERENCE MATERIALS 20 400 400 400 400 400
4220 OPERATING SUPPLIES -GENERAL 4,559 5,800 5,000 5,800 5,800 5,400
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,988 1,800 1,800 1,800 1,800 1,800
4224 CLOTHING/PERSONAL EQUIPMENT 2,855 2,400 2,500 2,500 2,500 2,500
4230 REPAIR/MAINTENANCE SUPP-GENL 3,873 3,400 3,800 3,800 3,800 3,800
4231 MOBILE EQUIP REPAIR PARTS 55,081 52,000 55,000 55,000 55,000 55,000
4235 FUEL, LUBRICANTS, ADDITIVES 21,110 27,000 26,000 26,000 26,000 26,000
4243 HEATING OIL/PROPANE/OTHER FUEL 591 700 700 700 700 700
4255 STREET REPAIR SUPPLIES 77,098 74,000 74,000 74,000 74,000 74,000
4256 SNOW REMOVAL/ICE CONTROL SUPPL 57,148 39,000 50,000 50,000 50,000 50,000
4257 SIGNS & STRIPING MATERIAL 25,342 27,500 27,500 27,500 27,500 27,500
SUPPLIES,REPAIRS AND MTN
4330 POSTAGE
249,665 234,000 246,700 247,500 247,500 247,100
10 2,300 300 2,300 2,300 2,000
120
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
sassssssssss sssssasssss s.s ssssssssscass sesassassss scesass = sce=ss-aseass
4335 PAGER SERVICE FEES 113 300 300 300 300 300
4338 CELLULAR TELEPHONE SERVICE 1,093 1,300 1,300 1,300 1,300 1,300
4350 GENERAL PRINTING AND BINDING 46 0 0 0 0 0
4360 INSURANCE 25,400 26,700 27,500 27,500 27,500 27,500
4381 MOBILE EQUIPMENT REPAIR LABOR 5,327 8,700 8,400 8,400 8,400 8,400
4385 STREET REPAIR -LABOR 5,371 4,000 2,000 4,000 4,000 3,000
4386 COMMUNICATION SYSTEM RPR -LABOR 0 700 700 700 700 700
4397 MACHINERY AND EQUIPMENT 4,428 8,000 1,900 8,000 8,000 8,000
4410 MISCELLANEOUS 69 0 0 0 0 0
4411 CONFERENCES AND SCHOOLS 4,473 4,500 4,000 4,500 4,500 4,500
4412 LOCAL MEETING EXPENSES 436 400 400 400 400 400
4414 DUES AND SUBSCRIPTIONS 60 300 300 300 300 300
4415 LICENSES, PERMITS AND TAXES 16 200 100 100 100 100
4450 OTHER CONTRACTUAL SERVICES 18,235 16,200 16,200 16,200 16,200 16,200
4465 SNOW & ICE REMOVAL 11,758 30,000 30,000 30,000 30,000 30,000
4466 SEAL COATING-STREETS/TRAILS 43,000 43,000 45,200 50,000 50,000 50,000
4467 STRIPING 20,771 22,000 22,000 22,000 22,000 22,000
4469 DUST CONTROL 8,525 8,500 0 8,500 8,500 8,500
OTHER SERVICES AND CHARGES 149,131 177,100 160,600 184,500 184,500 183,200
4560 OFFICE FURNISHINGS/EQUIPMENT
4570 OTHER EQUIPMENT
CAPITAL OUTLAY
3,391 0 0 0 0 0
971 10,600 0 16,500 16,500 16,500
4,362 10,600 0 16,500 16,500 16,500
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
sec== =aa = ======c==mass ss sss=s ====s=a===s=s s===s=a==s=ss essassas==s=s sa=s=s=a=ssn=
TOTAL STREETS AND HIGHWAYS DEPARTMENT 880,468 927,300 927,300 968,500 968,500 966,800
========== s==sa=ss== s===as===s s====sass: ====== s ===s=
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REO DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
i===mgCS====......L===i == = C= =C= s=======t=i=2==m==u==sz== = =======szea z===s===a==== s =
DEPARTMENT 24 - CENTRAL SERVICES
4110 SALARIES AND WAGES -REGULAR 143,548 168,500 195,500 201,400 213,900 201,400
4111 ACCRUED LEAVE TIME 24,903 0 0 0 0 0
4112 OVERTIME -REGULAR 4,818 5,500 5,500 5,500 5,500 5,500
4130 SALARIES AND WAGES -TEMPORARY 7,774 11,800 0 0 12,200 0
4131 OVERTIME -TEMPORARY 9 0 0 0 0 0
4140 ACCRUED RETIREMENT BENEFITS 20,845 22,600 24,400 25,100 28,100 25,100
4150 ACCRUED INSURANCE BENEFITS 30,744 33,000 31,600 32,500 37,700 33,900
PERSONAL SERVICES
232,641 241,400
257,000 264,500
297,400 265,900
4210 OFFICE SUPPLIES 3,819 4,500 4,200 4,200 4,200 4,200
4215 REFERENCE MATERIALS 665 600 600 600 600 600
4220 OPERATING SUPPLIES -GENERAL 4,591 5,400 5,400 5,400 5,400 5,400
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,796 2,000 1,500 1,500 2,000 1,500
4224 CLOTHING/PERSONAL EQUIPMENT 610 1,200 800 800 800 800
4231 MOBILE EQUIP REPAIR PARTS 695 800 1,000 1,000 1,000 1,000
4233 BUILDING REPAIR SUPPLIES 6,571 5,500 5,000 6,000 6,000 5,500
4234 FIELD/OTHER EQUIPMENT REPAIR 3,283 2,000 3,000 3,000 3,000 3,000
4235 FUEL, LUBRICANTS, ADDITIVES 803 700 900 900 900 900
4238 COMMUNICATION SYSTEM PARTS 895 1,000 1,000 1,000 1,000 1,000
4240 SMALL TOOLS 1,628 2,400 2,100 2,400 2,400 2,400
4241 SHOP MATERIALS 5,279 4,900 4,900 4,900 4,900 4,900
SUPPLIES,REPAIRS AND MTN
30,635 31,000
`2 3
30,400 31,700
32,200 31,200
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
szs=ssas===aaasssasa assess==sszsss sssasssszssss sazzs=zs sea asses zzzss=======s ss=ssasssszs=
4331 TELEPHONE SERVICE & LINE CHG 9,272 9,900 9,900 9,900 9,900 9,900
4360 INSURANCE 9,200 9,600 9,900 9,900 9,900 9,900
4371 ELECTRICITY 21,240 21,000 21,000 21,500 21,500 21,000
4376 NATURAL GAS SERVICE 12,893 12,000 12,500 13,000 13,000 12,500
4381 MOBILE EQUIPMENT REPAIR LABOR 18 0 0 0 0 0
4382 SMALL EQUIPMENT REPAIR -LABOR 88 0 0 0 0 0
4383 BLDG OPERATIONS/REPAIR-LABOR 5,024 6,100 5,100 6,100 6,100 6,100
4384 FIELD/OTHER EQUIP REPAIR -LABOR 1,211 1,200 1,200 1,200 1,200 1,200
4386 COMMUNICATION SYSTEM RPR -LABOR 163 800 500 800 800 800
4397 MACHINERY AND EQUIPMENT 994 700 0 0 700 0
4410 MISCELLANEOUS 0 200 0 200 200 200
4411 CONFERENCES AND SCHOOLS 1,406 1,700 1,400 1,400 1,700 1,400
4412 LOCAL MEETING EXPENSES 1,927 1,800 300 300 1,800 300
4413 TUITION AND BOOK REIMBURSEMENT 64 0 0 0 0 0
4414 DUES AND SUBSCRIPTIONS 25 100 100 100 100 100
4415 LICENSES, PERMITS AND TAXES 350 600 700 700 700 700
4450 OTHER CONTRACTUAL SERVICES 1,997 4,000 2,000 4,000 4,000 4,000
4452 JANITORIAL SERVICE 12,267 13,500 13,500 13,500 13,500 13,500
4454 WASTE REMOVAL/SANITATION SERV 10,320 12,300 12,400 13,400 13,400 13,400
4462 TEMPORARY HELP-LABOR/CLERICAL 1,887 2,100 0 0 0 0
4470 MAINTENANCE CONTRACTS 5,754 6,600 6,200 6,600 6,600 6,600
OTHER SERVICES AND CHARGES
96,100 104,200
96,700 102,600
105,100 101,600
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMQID
sszzzzzzsz ssssssssz L»____ z_z s__zza_zzzzz_ zz_zn^zzss_s z_zzsssa ..=_=====
4530
4530 OTHER IMPROVEMENTS 9,084 7,200 0 0 2,500 2,500
4550 FURNITURE AND FIXTURES 2,958 0 0 0 0 0
4560 OFFICE FURNISHINGS/EQUIPMENT 0 4,500 1,900 5,900 5,900 1,900
4570 OTHER EQUIPMENT 582 0 3,000 3,000 3,000 3,000
CAPITAL OUTLAY
TOTAL CENTRAL SERVICES DEPARTMENT
12,624 11,700
4,900 8,900
11,400 7,400
372,000 388,300 389,000 407,700 446,100
Z s_z_ s_zzr._s__z CZ= ===== Cszsszzns_z
125
406,100
==
Object
Code Description
sea_ zzssse a ss --sa=ss= zzsasassz=z=z-s-s=a= sa=ass-zzszss szz -=== z==aers=s=zza
DEPARTMENT 31 - PARKS AND RECREATION
4110 SALARIES AND WAGES -REGULAR 571,183 720,800 765,300 770,900 774,500 770,900
4111 ACCRUED LEAVE TIME 97,580 0 0 0 0 0
4112 OVERTIME -REGULAR 16,411 15,000 15,000 17,000 17,000 17,000
4130 SALARIES AND WAGES -TEMPORARY 223,579 255,200 272,500 280,000 295,000 280,000
4131 OVERTIME -TEMPORARY 2,594 1,500 1,500 2,000 2,000 2,000
4140 ACCRUED RETIREMENT BENEFITS 102,993 120,900 129,000 129,200 131,400 129,200
4150 ACCRUED INSURANCE BENEFITS 106,459 109,300 117,000 117,100 118,100 117,100
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT RE0 DEPT REQ DEPT REO ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
PERSONAL SERVICES 1,120,799 1,222,700 1,300,300 1,316,200 1,338,000 1,316,200
4210 OFFICE SUPPLIES 1,096 1,800 1,500 1,500 1,500 1,500
4211 OFFICE PRINTED MATERIAL/FORMS 54 0 0 0 0 0
4212 OFFICE SMALL EQUIPMENT 399 400 450 450 450 500
4213 DRAFTING SUPPLIES 1,002 600 600 600 600 600
4215 REFERENCE MATERIALS 213 400 400 400 400 400
4220 OPERATING SUPPLIES -GENERAL 7,893 12,000 12,000 12,000 12,000 11,000
4221 FILM i FILM PROCESSING 414 300 350 350 350 300
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 2,088 1,400 200 1,800 1,800 1,800
4223 BUILDING/CLEANING SUPPLIES 5,868 5,600 6,000 6,000 6,200 6,000
4224 CLOTHING/PERSONAL EQUIPMENT 4,824 4,800 6,200 6,200 6,200 6,200
4226 PUBLIC SAFETY SUPPLIES 18 0 200 200 200 200
4227 RECREATION EQUIPMENT/SUPPLIES 38,923 44,650 48,000 51,400 54,500 50,000
4230 REPAIR/MAINTENANCE SUPP-GENL 418 0 0 0 0 0
2 CD
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
l=======i======fs======5=====__ ====•2= ___=__= Z--=== ==== ____________= sssssalinsss i=et========z
4231 MOBILE EQUIP REPAIR PARTS 32,718 28,000 32,000 32,000 32,000 31,000
4232 SMALL EQUIPMENT REPAIR PARTS 316 0 0 0 0 0
4233 BUILDING REPAIR SUPPLIES 3,989 6,000 5,000 5,000 6,000 5,000
4234 FIELD/OTHER EQUIPMENT REPAIR 3,142 7,500 6,000 6,000 7,500 6,000
4235 FUEL, LUBRICANTS, ADDITIVES 18,157 22,800 22,000 22,000 22,800 22,000
4239 PARK FACILITY REPAIR PARTS 1,761 3,500 3,000 3,000 3,500 3,000
4240 SMALL TOOLS 2,806 2,200 2,200 2,200 2,200 2,200
4241 SHOP MATERIALS 586 0 0 0 0 0
4243 HEATING OIL/PROPANE/OTHER FUEL 732 1,300 1,000 1,000 1,000 1,000
4250 LANDSCAPE MATERIAL & SUPPLIES 994 1,000 1,200 1,200 1,200 1,200
4251 ATHLETIC FIELD SUPPLIES 22,011 18,000 22,000 22,000 22,000 22,000
4252 PARKS & PLAY AREA SUPPLIES 12,214 12,000 13,000 13,000 13,500 13,000
4253 TURF MTN & LANDSCAPE SUPPLIES 31,832 47,600 49,000 49,000 49,000 47,600
4255 STREET REPAIR SUPPLIES 16 0 0 0 0 0
4256 SNOW REMOVAL/ICE CONTROL SUPPL 31 0 0 0 0 0
4257 SIGNS & STRIPING MATERIAL 4,084 4,800 4,800 4,800 4,800 4,800
SUPPLIES,REPAIRS AND MTN
198,599 226,650
237,100 242,100
249,700 237,300
4310 PROFESSIONAL SERVICES -GENERAL 2,511 6,500 4,500 4,500 20,000 4,500
4312 ENGINEERING 5,668 8,000 2,800 2,800 6,800 2,800
4313 PLANNING 10,595 0 0 0 0 0
4320 INSTRUCTORS 7,713 8,850 8,800 8,800 8,800 8,800
4321 ARCHITECTURAL SERVICES 0 5,000 5,000 5,000 5,000 5,000
121
Object
Code Description
zzsssszsxassxaauzszz:xszazxsssaszx
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REG DEPT RED DEPT REG ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
ssx axxxaxaaxaaxa === ======= 2===== ====== 22a22222=2222 zz xzs 2x2xsxaaaaaa2
4322 PARK PLANNING AND DESIGN 0 4,000 0 0 0 0
4323 TESTING SERVICES 0 500 500 500 500 500
4326 ATHLETIC TEAM SANCTION FEES 14,660 14,100 17,300 17,300 17,300 17,300
4327 SPORTING EVENT OFFICIALS 48,355 60,000 63,500 63,500 63,500 63,500
4328 SPECIAL EVENTS/ADMISSION FEES 11,632 8,600 11,600 11,600 11,600 11,600
4330 POSTAGE 4,656 5,000 5,000 5,000 5,000 5,000
4331 TELEPHONE SERVICE & LINE CHG 7,498 7,800 7,800 7,800 7,800 7,800
4335 PAGER SERVICE FEES 311 300 400 450 450 400
4337 PERSONAL AUTO/PARKING 1,749 5,000 5,000 5,000 5,000 5,000
4338 CELLULAR TELEPHONE SERVICE 1,556 1,900 2,000 2,200 2,200 2,200
4340 GENERAL ADVERTISING 40 200 200 200 200 200
4342 LEGAL NOTICE PUBLICATION 214 0 200 200 200 200
4350 GENERAL PRINTING AND BINDING 482 6,000 3,000 3,000 6,000 3,000
4360 INSURANCE 38,000 39,900 41,800 41,800 41,800 41,800
4371 ELECTRICITY 29,883 27,000 30,000 30,000 30,000 30,000
4376 NATURAL GAS SERVICE 6,161 5,000 6,000 6,500 6,500 6,500
4381 MOBILE EQUIPMENT REPAIR LABOR 1,258 2,000 1,800 2,000 2,000 2,000
4382 SMALL EQUIPMENT REPAIR -LABOR 79 500 500 500 500 500
4383 BLDG OPERATIONS/REPAIR-LABOR 5,633 5,000 5,500 6,000 6,000 6,000
4384 FIELD/OTHER EQUIP REPAIR -LABOR 2,414 4,000 2,500 4,000 4,000 4,000
4389 PARK FACILITY REPAIR -LABOR 2,620 3,000 2,500 3,000 3,000 3,000
4396 BUILDING RENTAL 3,306 4,800 8,600 8,600 8,600 8,600
lZD
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
ACTUAL BUDGET O% 5% NO LIMIT RECOMMD
ss=s======s==s=ss=s== _= S=======ss=ss s=== s=='L====s s=s-=2=ssis= s==i=s===s=ss ==s= i=l=l=s==s===
4397 MACHINERY AND EQUIPMENT 1,297 2,800 1,800 2,200 3,200 2,200
4410 MISCELLANEOUS 1,523 2,000 700 2,200 2,500 2,000
4411 CONFERENCES AND SCHOOLS 4,121 5,800 5,400 5,800 5,800 5,800
4412 LOCAL MEETING EXPENSES 126 500 400 500 500 500
4413 TUITION AND BOOK REIMBURSEMENT 577 2,000 700 1,500 1,500 1,500
4414 DUES AND SUBSCRIPTIONS 1,362 1,700 1,700 1,700 1,700 1,700
4415 LICENSES, PERMITS AND TAXES 335 800 800 800 800 800
4416 RECORDING FEES 47 0 50 50 50 100
4450 OTHER CONTRACTUAL SERVICES 4,085 10,800 9,600 9,600 10,200 9,600
4452 JANITORIAL SERVICE 4,409 5,900 5,400 5,400 5,400 5,400
4454 WASTE REMOVAL/SANITATION SERV 8,068 9,300 9,000 9,300 9,300 9,300
4458 TRANSPORTATION SERVICES 4,843 6,700 6,000 6,700 6,700 6,700
4462 TEMPORARY HELP-LABOR/CLERICAL 0 6,500 8,500 8,500 8,500 7,500
4466 SEAL COATING-STREETS/TRAILS 39,327 45,000 40,000 45,000 50,000 40,000
4470 MAINTENANCE CONTRACTS 381 300 400 400 400 400
OTHER SERVICES AND CHARGES
277,495 333,050
327,250 339,900
369,300 333,700
4530 OTHER IMPROVEMENTS 29,959 25,000 20,000 30,000 45,000 30,000
4550 FURNITURE AND FIXTURES 0 1,100 0 0 0 0
4560 OFFICE FURNISHINGS/EQUIPMENT 1,869 17,500 0 0 0 0
4570 OTHER EQUIPMENT 3,038 10,100 7,000 14,000 14,000 14,000
4580 MOBILE EQUIPMENT 8,036 0 0 10,000 10,000 10,000
CAPITAL OUTLAY
42,902 53,700 27,000 54,000 69,000 54,000
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REG DEPT REO DEPT REO ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
zzs=sr=z sagas = ===z z===z===zzzzz ===s=====zags zz==zszzzzzsz 1113=z===z====
4651 DESIGN & ENGINEERING 2,993 0 0 0 0 0
4661 ATHLETIC FURNISHING -PARK CNSTR 915 0 0 0 0 0
4663 TRAILS -PARK CONSTRUCTION 15,400 0 0 0 0 0
CONSTRUCTION PROJECTS 19,308 0 0 0 0 0
4840 MERCHANDISE FOR RESALE 10,627 12,000 12,000 12,000 12,000 12,000
MERCHANDISE FOR RESALE 10,627 12,000 12,000 12,000 12,000 12,000
4710 TRANSFER OUT 31,770 0 0 0 0 0
TRANSFERS OUT 31,770 0 0 0 0 0
TOTAL PARKS AND RECREATION DEPARTMENT 1,701,500 1,848,100 1,903,650 1,964,200 2,038,000 1,953,200
s z========= zzaaazuss zsz======== szzzzzzzss=
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOIMID
s=ssssssss== ==asss 222==sss22222 ss===s==sssss 4sxsssss=ssss sssssssssssss Z222 EZ stns
DEPARTMENT 32 - TREE CONSERVATION
4110 SALARIES AND WAGES -REGULAR 29,758 53,900 56,600 56,600 56,600 56,600
4111 ACCRUED LEAVE TIME 4,308 0 0 0 0 0
4112 OVERTIME -REGULAR 1,681 1,200 1,500 1,500 1,500 1,500
4130 SALARIES AND WAGES -TEMPORARY 22,052 28,000 28,000 28,000 28,000 28,000
4131 OVERTIME -TEMPORARY 107 0 0 500 500 0
4140 ACCRUED RETIREMENT BENEFITS 6,077 9,400 10,400 10,400 10,400 10,400
4150 ACCRUED INSURANCE BENEFITS 6,069 9,800 9,600 9,600 9,600 9,700
PERSONAL SERVICES
70,052 102,300 106,100 106,600 106,600 106,200
4210 OFFICE SUPPLIES 54 100 100 100 100 100
4215 REFERENCE MATERIALS 66 100 100 100 200 100
4220 OPERATING SUPPLIES -GENERAL 2,322 1,850 2,400 2,400 2,600 2,400
4221 FILM & FILM PROCESSING 164 100 150 150 200 200
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 152 0 200 200 200 200
4224 CLOTHING/PERSONAL EQUIPMENT 284 300 350 350 450 300
4230 REPAIR/MAINTENANCE SUPP-GENL 26 100 100 100 100 100
4231 MOBILE EQUIP REPAIR PARTS 849 1,650 1,650 1,650 2,000 1,700
4234 FIELD/OTHER EQUIPMENT REPAIR 169 0 0 0 0 0
4235 FUEL, LUBRICANTS, ADDITIVES 777 1,800 1,500 1,500 1,500 1,500
4240 SMALL TOOLS 584 300 600 600 600 600
4244 CHEMICALS & CHEMICAL PRODUCTS 0 200 300 300 400 300
4250 LANDSCAPE MATERIAL & SUPPLIES 4,834 3,000 4,000 6,000 6,000 5,000
l3t
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
ssssszzzssssazzzzzassssaaa
4251 ATHLETIC FIELD SUPPLIES
assns zsazsassszszz zzazazaaaaaaa sssassaszazzs zazazaaszzmas saw=zaaazsaaa
7 0 0 0 0 0
4253 TURF MTN & LANDSCAPE SUPPLIES 270 0 0 0 0 0
SUPPLIES,REPAIRS AND MTN 10,558 9,500 11,450 13,450 14,350 12,500
4310 PROFESSIONAL SERVICES -GENERAL 18 3,000 500 1,000 3,000 1,000
4330 POSTAGE 34 0 100 100 100 100
4338 CELLULAR TELEPHONE SERVICE 21 0 300 300 300 300
4350 GENERAL PRINTING AND BINDING 1,295 9,000 3,000 3,000 5,000 3,000
4360 INSURANCE 1,800 1,900 1,900 1,900 2,000 1,900
4381 MOBILE EQUIPMENT REPAIR LABOR 0 600 600 600 600 600
4382 SMALL EQUIPMENT REPAIR -LABOR 0 100 100 100 100 100
4384 FIELD/OTHER EQUIP REPAIR -LABOR 0 200 200 200 200 200
4386 COMMUNICATION SYSTEM RPR -LABOR 25 0 0 0 0 0
4397 MACHINERY AND EQUIPMENT 94 5,000 5,000 5,000 6,500 4,000
4410 MISCELLANEOUS 0 100 200 200 400 200
4411 CONFERENCES AND SCHOOLS 414 500 600 600 750 600
4412 LOCAL MEETING EXPENSES 28 100 150 150 200 200
4413 TUITION AND BOOK REIMBURSEMENT 140 0 700 700 700 700
4414 DUES AND SUBSCRIPTIONS 65 100 100 100 100 100
4415 LICENSES, PERMITS AND TAXES 0 100 100 100 100 100
4450 OTHER CONTRACTUAL SERVICES 17,151 8,500 7,000 7,000 8,500 7,000
4456 TREE REMOVAL 0 7,500 7,000 7,500 7,500 7,500
OTHER SERVICES AND CHARGES
21,085 36,700
132_
27,550 28,550
36,050 27,600
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMID
s=sss==========i========mss= = s= M=s=== z=======__r_ ===s======s== ======== ===== =siszs==z=ra s=s==szzzsss=
4520 BUILDINGS 6 0 0 0 0 0
4530 OTHER IMPROVEMENTS 9,140 17,800 20,000 20,000 20,000 20,000
CAPITAL OUTLAY 9,146 17,800 20,000 20,000 20,000 20,000
4658 PLANT MATERIAL -PARK CONSTR -479 0 0 0 0 0
CONSTRUCTION PROJECTS -479 0 0 0 0 0
4840 MERCHANDISE FOR RESALE 13,975 15,000 15,000 15,000 15,000 15,000
MERCHANDISE FOR RESALE 13,975 15,000 15,000 15,000 15,000 15,000
TOTAL TREE CONSERVATION DEPARTMENT
124,337 181,300
_ __________
X33
180,100
183,600
192,000 181,300
Object
Code Description
DEPARTMENT 33 - GOVERNMENT BUILDINGS
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995 1995
1993 1994 DEPT REG DEPT REO DEPT REQ ADMIN
ACTUAL Budget o% 5% NO LIMIT REC014UD
sssssssss:sss C s==t =sums arscssminearaz essssssssss:s sssssssssssss
4110 SALARIES AND WAGES -REGULAR 0 57,200 75,100 75,100 75,100 75,100
4140 ACCRUED RETIREMENT BENEFITS 0I 6,900 9,100 9,100 9,100 9,100
4150 ACCRUED INSURANCE BENEFITS 0 11,200 12,600 12,600 12,600 12,600
PERSONAL SERVICES 0 75,300 96,800 96,800 96,800 96,800
4210 OFFICE SUPPLIES 0 100 100 100 100 100
4212 OFFICE SMALL EQUIPMENT 0 0 100 100 100 100
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 0 0 150 150 150 200
4223 BUILDING/CLEANING SUPPLIES 0 5,500 8,500 8,500 8,500 8,500
4224 CLOTHING/PERSONAL EQUIPMENT 0 500 500 500 500 500
4231 MOBILE EQUIP REPAIR PARTS 0 100 300 300 300 300
4232 SMALL EQUIPMENT REPAIR PARTS 0 200 200 200 200 200
4233 BUILDING REPAIR SUPPLIES 0 19,000 19,000 19,000 19,000 19,000
4235 FUEL, LUBRICANTS, ADDITIVES 0 300 300 300 300 300
4240 SMALL TOOLS 0 700 700 700 700 700
4243 HEATING OIL/PROPANE/OTHER FUEL 0 0 300 300 300 300
SUPPLIES,REPAIRS AND MTN 0 26,400 30,150 30,150 30,150 30,200
4335 PAGER SERVICE FEES 0 1 300 300 300 300 300
4350 GENERAL PRINTING AND BINDING 0 100 100 100 100 100
4360 INSURANCE 0 10,400 10,700 10,700 10,700 10,700
4371 ELECTRICITY 0 50,000 73,100 73,100 73,100 73,100
4376 NATURAL GAS SERVICE 0 10,000 15,800 15,800 15,800 15,800
‘3°T-
Object
Code Description
4382 SMALL EQUIPMENT REPAIR -LABOR
4383 BLDG OPERATIONS/REPAIR-LABOR
4411 CONFERENCES AND SCHOOLS
4452 JANITORIAL SERVICE
4454 WASTE REMOVAL/SANITATION SERV
4470 MAINTENANCE CONTRACTS
OTHER SERVICES AND CHARGES
TOTAL GOVERNMENT BUILDINGS DEPARTMENT
CITY OF EAGAN
1995 BUDGET
Department Budget
1993
ACTUAL
Restated
1994
Budget
1995
DEPT REO
0%
1995
DEPT REG
5%
1995
DEPT REG
NO LIMIT
MCC =NZ====z esu s::ass: M sssssssstasss
0 200
0 10,000
0 500
O 30,000
O 9,000
0 3,000
0 117,500
200 200 200
10,000 10,000 10,000
S00 S00 500
43,300 43,300 43,300
3,600 3,600 3,600
3,000 3,000 3,000
160,600
0 219,200 287,550
a======z sss imessss
ssssssssss
l3S
160,600 160,600
1995
ADMIN
RECOIIC
200
10,000
500
43,300
3,600
3,000
160,600
287,550 287,550 287,600
ssssssssss ssssssassss
sssssssesss
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REQ ADMIN
Code Description ACTUAL BUDGET OX 5% MO LIMIT RECOMMD
sss====z=zzzrlssisssss=====s====s====sszssss ===ss=sssz=S= szszs=zzs===s =====sss szszszzs=ssis szszs=iz=zsss :sziiisiissas
DEPARTMENT 41 - CONTINGENCY
4715 TRANSFER TO RESERVES
TRANSFERS OUT
TOTAL CONTINGENCY DEPARTMENT
0 67,200 67,200 159,800 0 198,200
0 67,200 67,200 159,800 0 198,200
0 67,200 67,200 159,800 0
s==s===s=s sssss :====== ==
13g,
198,200
sszsss=====
Object
Code Description
TOTAL GENERAL
IC 22
CITY OF EAGAN
1995 BWGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REG DEPT REG DEPT REO ADMIN
ACTUAL BWGET 0% 5% NO LIMIT RECOMMD
.... i, ..emesaea smamm==ss:oaa .....morass szs a==r... .....=BU=ZZ..
12,531,080 13,522,300 13,571,700 14,242,700 14,751,200 14,265,400
X.1
PUBLIC UTILITIES
The public utilities budget consisting of water, sanitary sewer,
streetlighting and storm drainage is being presented for City
Council consideration. This section of the City's 1995 budget
pertains strictly to the enterprise funds and contains no reliance
on property taxes. However, the same philosophy as applied in the
general fund of controlling expenditures and providing a high level
of service at the most efficient cost is also applicable to these
departments. Every effort is made through a fiscally responsible
budgeting process to control user fees.
Revenue projections for each of the departments are included on
pages 13q and 141 .
Discussion regarding each department budget and related budget
worksheets follows.
Iva
95REV20 CITY OF EAGAN 24 -Aug -94
1995 BUDGET -FUND 220 REVENUES
ACCT
NO
WATER
DESCRIPTION
1995 EST 1995 EST 1995 EST TOTAL
1992 1993 1994 7/31/94 1995 EST 1995 EST STREET STORM UN- 1995
ACTUAL ACTUAL, BUDGET YTD WATER SEWER UGHT DRAINAGE ALLOCATED BUDGET
3711 WATER SALES 2,388,142 2,314,725 2,600,000 1,382,793 2,783,000 2,783,000
3712 WATER PENALTIES 30,011 29,567 28,600 17,937 32,000 32,000
3713 WATER CONN PERMITS 10,980 38,951 30,000 17,200 29,500 29,500
3714 WATER CUST SERVICE TAPS 100 100 200 0 0 0
3718 SALE OF PROP- METERS 85,017 93,669 95,250 64,923 111,000 111,000
3718 SALE OF PROP- OTHER 13,212 9 0 0 0 0
3719 WATER TURN ON/OFF FEES 8,517 9,702 9,000 4,616 9,000 9,000
3720 WATER BILLS COLL FEE 11,820 12,910 10,000 6,450 11,500 11,500
3721 CONST METER PERMITS 30 60 0 50 0 0
3722 ACCT DEP NOT REFUNDED 4 6,102 0 3 0 0
SANITARY SEWER
3741 SEWER SERVICE 2,673,215 3,025,470 3,025,000 1,820,497 3,648,000 3,648,000
3742 SEWER PENALTIES 38,233 35,696 33,300 45,611 81,000 81,000
3743 SEWER CONNECTION PERMIT: 10,965 38,700 30,000 18,365 31,500 31,500
3744 SEWER CUST SERVICE TAPS 200 200 200 0 200 200
STREET LIGHTS
3771 NEIGHBORHOOD LTS SVC CHI 131,521 155,055 150,100 93,063 166,000 166,000
3772 STREET LIGHTING PENALTY 1,464 1,442 2,850 875 1,500 1,500
3775 COMMUNITY LTS SVC CHG 105,973 133,327 135,800 82,446 147,000 147,000
STORM DRAINAGE
3761 STORM DRAINAGE SERVICE 450,336 557,407 540,000 276,568
577,000
577,000
3762 STORM DR SERVICE PENALTY 5,490 5,409 5,400 3,281 5,800 5,800
4/e2 •Pz, z
95REV20 CITY OF EAGAN 24 -Aug -94
1995 BUDGET -FUND 220 REVENUES
ACCT
NO
OTHER
DESCRIPTION
1995 EST 1995 EST 1995 EST TOTAL
1992 1993 1994 7131/94 1995 EST 1995 EST STREET STORM UN- 1995
ACTUAL ACTUAL BUDGET YTD WATER SEWER LIGHT DRAINAGE ALLOCATED BUDGET
3016 PENALTIES & INTEREST 1,351 6,963 0 53 0 0
3340 STATE GRANT -WATER QUAU1 17,684 59 0 0 0 0
3428 ENG SIGN/LIGHT ADMIN 14,641 11,951 15,000 7,413 13,000 13,000
3442 MAINT EQUIP A PERSONNEL 3,689 1,793 4,000 862 1,500 1,500
3810 INTEREST ON INVESTMENTS 1,147,924 1,248,127 855,000 0 1,458,000 1,458,000
3812 INTEREST ON ASSESSMENTS 48,322 38,857 33,800 38,312 38,000 38,000
3814 INTEREST ON MWCC 18,456 16,557 15,000 0 14,800 14,800
3840 SALE OF CITY PROPERTY 2,016 7,830 0 1,793 0 0
3850 CONTRIBUTIONS & DON 0 216 0 0 0 0
3858 WATER QUALITY DEDICATION 93,741 74,625 30,000 62,971 75,000 75,000
3865 CONN CHARGE- WATER 673,008 718,467 347,500 285,885 490,000 490,000
3868 CONN CHARGE- WATER TRP 310,320 362,473 162,000 219,240 375,000 375,000
3880 OTHER REVENUE 4,949 3,430 0 342 0 0
3920 OTHER REIMBURSEMENTS 0 2,278 0 0 0 0
3980 TRANSFER IN 0 0 0 0 0 0
GRAND TOTAL 8,299,331, 8.952.127 8.158,000 4.451.549 Z,27100 3.760.700 314.500 582.800 3,465.300 10.099.300
WATER DEPARTMENT
The following is a summary of information presented for the water
utility, an operation within the public enterprise fund.
The Director of Public Works is requesting an upgrade of an
existing water utility maintenance position to a technician for
water production and to supervise the 2 to 3 maintenance employees
between the City's 2 water treatment facilities, 17 wells, 4
reservoirs and 2 booster stations. This position requires
supervisory skills as well as technical computer analysis of the
utility SCADA system. This position is needed due to increased
population and expanded work load and the fact that the current
supervisor is not able to invest time at both field operations and
production activities. With the addition of SCADA, the division
requires a technician support person to manage and repair the
system. This position upgrade will decrease the expenditure of
highly technical and electrical privatization with a first year
savings of approximately $9,000.
Maintenance employees were reduced from 1.5 FTE seasonal to 0.9
which comprises two (2) individuals. This reduction is being
offset by a request for a seasonal technician position. A seasonal
data entry 0.25 FTE is again requested to load information into the
new Hanson software management system. The other technical
seasonal assistant, as previously discussed for maintenance
employees, at (1.0 FTE) is requested to provide assistance to the
Engineering Division. Under water utility, there are no 5% and no
limit scenarios.
Personnel
Water Maintenance Supervisor
Maintenance Workers
1992 1993 1994 Proposed 1995
1 1 1 2
7 8 8 7
8 9 9 9
There is a small reduction in chemicals/chemical products of
approximately $2,000. There is also a $50,000 decrease in utility
system parts and supplies estimated for 1995 from $198,000 to
$148,125. There is an increase of approximately $35,000 for
Engineering to fund the wellhead protection, emergency preparedness
plan, water conservation plan, rate study and energy audit. Also
there is a deduction of approximately $16,000 for the electricity
costs for the production system that estimates 2.3 billion gallons
pumped at approximately $118/million gallons.
Account number 4390 is broken down as follows:
System's repair/labor
• Water main breaks $ 30,000
• Water service leaks 30,000
• Treatment plant repairs 25,000
Subtotal $ 85,000
142
• Repaint north treatment plant $ 15,000
• Inspect well #6 18,000
• Paint/Clean Safari Reservoir 500,000
• Repair isolation valves @ north plant 10,000
• Cliff Road modification/reservoir 90,000
Subtotal $633,000
TOTAL $718,000
Capital
1) 4 -inch trash pump $ 2,000
2) 486 laptop computer 4,000
3) Office furniture 1,830
4) Phone upgrade 7,000
5) 1500 Series pick-up 16,000
TOTAL CAPITAL 01,129.
Supply & Storage Fund
Deerwood Reservoir $1,400,000
Well #17 350,000
TOTAL SUPPLY & STORAGE CAPITAL 81,750,000
Due to wide fluctuations in certain accounts it can be difficult to
compare annual budgets in the Water Department. The following
analysis reduces the budgets to more comparable numbers:
Grand Total
Adjustments for Com-
parative Purposes:
Renewal and Replacement
Capital Outlay
Debt Service
Net Budgets for Comparison
1994 Budget
$3,674,500
(237,500)
(68,000)
(1.647.700)
$1,721,300
At this base level the increase is $27,700 or 1.6%.
Proposed
1995 Budget
$6,549,000
(633,000)
(2,180,800)
(1,986.200)
$1,749,000
City Administrator's Recommendation
The City Administrator's recommended budget is essentially the same
as the recommended departmental budget. Enclosed on pages 14N
through 19S is a copy of the proposed Water Department budget.
\ 3
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
s===xsx=ssss==xss==x=
220 -PUBLIC UTILITIES
DEPARTMENT 61 - WATER
•== =CZ s=t.s==s=ss==s==s =
sas==s=== s======= ======ss=
===x =ax =x
4110 SALARIES AND WAGES -REGULAR 237,236 290,200 0 0 305,400 305,400
4111 ACCRUED LEAVE TIME 43,816 0 0 0 0 0
4112 OVERTIME -REGULAR 7,373 10,000 0 0 11,600 11,600
4130 SALARIES AND WAGES -TEMPORARY 7,987 22,800 0 0 33,700 33,700
4140 ACCRUED RETIREMENT BENEFITS 38,302 39,200 0 0 42,500 42,500
4150 ACCRUED INSURANCE BENEFITS 49,976 50,400 0 0 50,700 50,700
PERSONAL SERVICES 384,690 412,600 0 0 443,900 443,900
4210 OFFICE SUPPLIES 684 500 0 0 500 500
4215 REFERENCE MATERIALS 54 500 0 0 500 500
4220 OPERATING SUPPLIES -GENERAL 1,732 3,200 0 0 3,200 3,200
4221 FILM & FILM PROCESSING 202 0 0 0 0 0
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,690 1,700 0 0 1,700 1,700
4223 BUILDING/CLEANING SUPPLIES 310 400 0 0 400 400
4224 CLOTHING/PERSONAL EQUIPMENT 1,878 2,000 0 0 2,000 2,000
4230 REPAIR/MAINTENANCE SUPP-GENL 105 0 0 0 0 0
4231 MOBILE EQUIP REPAIR PARTS 3,274 6,700 0 0 6,700 6,700
4233 BUILDING REPAIR SUPPLIES 483 800 0 0 800 800
4235 FUEL, LUBRICANTS, ADDITIVES 6,795 9,900 0 0 9,900 9,900
4240 SMALL TOOLS 1,990 2,000 0 0 2,200 2,000
4244 CHEMICALS & CHEMICAL PRODUCTS 21,363 46,000 0 0 43,300 43,300
4250 LANDSCAPE MATERIAL & SUPPLIES 4,102 3,000 0 0 1,500 1,500
X44
Object 1993
Code Description ACTUAL
==a====s=_____=n =___
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1994 DEPT REQ DEPT REG DEPT REQ ADMIN
BUDGET 0% 5% NO LIMIT RECOMMD
_ ==s =________ _______= s ==========-- s= =====a==e
4255 STREET REPAIR SUPPLIES 6,169 3,500 0 0 3,500 3,500
4257 SIGNS & STRIPING MATERIAL 598 600 0 0 600 600
4260 UTILITY SYSTEM PARTS/SUPPLIES 233,886 198,000 0 0 148,100 148,000
SUPPLIES,REPAIRS AND MTN 285,315 278,800 0 0 224,900 224,600
4310 PROFESSIONAL SERVICES -GENERAL 11,839 30,000 0 0 29,900 29,900
4312 ENGINEERING 34 29,500 0 0 65,000 65,000
4314 AUDITING 4,600 4,900 0 0 5,100 5,100
4323 TESTING SERVICES 5,116 5,000 0 0 5,000 5,000
4330 POSTAGE 10,849 12,600 0 0 13,700 13,000
4331 TELEPHONE SERVICE & LINE CHG 2,315 1,200 0 0 1,200 1,200
4335 PAGER SERVICE FEES 359 1,100 0 0 1,100 1,100
4336 TELEPHONE CIRCUITS 373 0 0 0 0 0
4338 CELLULAR TELEPHONE SERVICE 598 1,300 0 0 1,600 1,300
4339 ONE CALL SERVICE FEE 5,674 6,000 0 0 6,000 6,000
4350 GENERAL PRINTING AND BINDING 1,243 1,700 0 0 3,000 2,000
4360 INSURANCE 55,200 58,000 0 0 59,800 59,800
4373 ELECTRICITY -SIGNAL LIGHTS 147 0 0 0 0 0
4375 ELECTRICITY-YELLS/BOOSTER STN 225,880 297,500 0 0 271,400 271,400
4376 NATURAL GAS SERVICE 37,509 35,000 0 0 35,000 35,000
4381 MOBILE EQUIPMENT REPAIR LABOR 452 1,000 0 0 1,000 1,000
4383 BLDG OPERATIONS/REPAIR-LABOR 337 2,000 0 0 2,000 2,000
4385 STREET REPAIR -LABOR 4,871 5,000 0 0 5,000 5,000
145*
Object
Code Description
szzsaaxzzzzxssasxsx:sszzxss
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REG DEPT REO DEPT REO ADMIN
ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
== azzxzxzassxsszszz sssxssssszszssssz assaazsas asassszz azfxfafaax=aaaaaaa asssxxxxsssaszass=
4386 COMMUNICATION SYSTEM RPR -LABOR 0 600 0 0 2,000 2,000
4390 UTILITY SYSTEM REPAIR -LABOR 194,948 293,900 0 0 718,000 718,000
4397 MACHINERY AND EQUIPMENT 1,083 2,500 0 0 2,500 2,500
4411 CONFERENCES AND SCHOOLS 3,531 5,000 0 0 5,000 5,000
4413 TUITION AND BOOK REIMBURSEMENT 682 600 0 0 600 600
4414 DUES AND SUBSCRIPTIONS 2,280 2,600 0 0 2,600 2,600
4415 LICENSES, PERMITS AND TAXES 11,002 14,000 0 0 14,000 14,000
4440 PUBLIC UTILITY ADMIN FEE 210,700 221,200 0 0 232,300 232,300
4441 TRANSFER FOR CENTRAL SVCS 97,300 91,800 0 0 89,300 89,300
4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200
4464 LANDSCAPING 6,965 7,000 0 0 7,000 7,000
:470 MAINTENANCE CONTRACTS 0 6,000 0 0 6,000 6,000
4475 MWCC DISPOSAL CHARGES 0 200 0 0 200 200
OTHER SERVICES AND CHARGES 895,887 1,137,400 0 0 1,585,500 1,583,500
4425 BOND PAYMENT -PRINCIPAL 0 650,000 0 0 675,000 675,000
4426 BOND PAYMENT -INTEREST 1,082,136 996,700 0 0 1,310,200 1,310,200
4427 PAYING AGENT/BOND DESTRCTN FEE 570 1,000 0 0 1,000 1,000
DEBT SERVICE PAYMENTS 1,082,706 1,647,700 0 0 1,986,200 1,986,200
4510 LAND AND LAND IMPROVEMENTS 0 30,000 0 0 400,000 400,000
4530 OTHER IMPROVEMENTS 0 0 0 0 1,750,000 1,750,000
4531 SPECIAL ASSMT ON CITY OWNED 123,838 0 0 0 0 0
4570 OTHER EQUIPMENT 1,731 15,200 0 0 14,800 14,800
I et
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LINIT RECOMMD
srrrs= ==Zs= rrr ss rrrrr s ssr rrrssrrs sssrrrrssssssss=ZS srsss�rr sss
4580 MOBILE EQUIPMENT 0 22,800 0 0 16,000 16,000
CAPITAL OUTLAY
4840 MERCHANDISE FOR RESALE
MERCHANDISE FOR RESALE
125,569 68,000 0 0 2,180,800 2,180,800
0
0
130,000 0 0 130,000 130,000
130,000 0 0 130,000 130,000
TOTAL WATER DEPARTMENT 2,774,167 3,674,500 0 0 6,551,300 6,549,000
ar
#1
r s isisrr ssrrrrsrsrs
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIW
Code Description ACTUAL BUDGET OX 5% NO LIMIT RECOMMD
-===t__t =----- t__==____ ____ =t===_=_t t2===tt_====t=tttt== t _
TOTAL PUBLIC UTILITIES 2,774,167 3,674,500 0 0 6,551,300 6,549,000
14%
SANITARY SEWER DEPARTMENT
The following is a proposed budget for calendar year 1995 for all
sanitary sewer operations.
There are no additional considerations for personnel. The annual
allocation for part-time/seasonal that equals one FTE has provided
an excellent support for sanitary sewer operations. The following
is a copy of the labor distribution for the sanitary sewer utility
operation:
Personnel
1992 1993 1994 Provosed 1995
Sewer Maintenance Supervisor
Maintenance Workers
1 1 1 1
6 7 7 7
7 8 8 8
The total budget proposed by Public Works for the sanitary sewer
operations is $3,533,000, an increase of $252,800 or 12.5% from the
1994 budget of $3,280,200. This is a 7.7% increase. The
allocation for MWCC charges to process the sanitary sewage of the
Seneca Wastewater Treatment Plant will increase by $315,700 from
the 1994 budget. Without the MWCC increase, the total budget for
the sanitary sewer utility operation would decrease by $62,900 or
1.9%, although $57,700 of that decrease would be in capital outlay.
Capital
The total capital proposed for the sanitary sewer utility is
$22,050. The specific list of items is as follows:
1) TV line camera $15,000
2) Locator 800
3) Rapid locator 3,700
4) Hoist 2.500
TOTAL $22,000
City Administrator Recommendation
The City Administrator is recommending the sanitary sewer
department budget as presented. This budget represents a total
increase of 7.7% for calendar year 1995 compared to calendar year
1994.
Enclosed on pages Iso through (6 is a copy of the sanitary
sewer department budget.
t4q
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
1993 1994 DEPT REO DEPT REO DEPT REG ADMIN
ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
. =2=.=====2 C s =_ : s======= ====_=== =-SL= s
DEPARTMENT 62 - SEWER
4110 SALARIES AND WAGES -REGULAR 189,067 247,200 0 0 261,900 261,900
4111 ACCRUED LEAVE TIME 26,573 0 0 0 0 0
4112 OVERTIME -REGULAR 4,656 2,000 0 0 3,000 3,000
4130 SALARIES AND WAGES -TEMPORARY 4,690 22,800 0 0 11,800 11,800
4140 ACCRUED RETIREMENT BENEFITS 23,471 33,000 0 0 33,600 33,600
4150 ACCRUED INSURANCE BENEFITS 33,907 43,900 0 0 42,300 42,300
PERSONAL SERVICES 282,364 348,900 0 0 352,600 352,600
4210 OFFICE SUPPLIES 332 200 0 0 200 200
4215 REFERENCE MATERIALS 54 0 0 0 0 0
.220 OPERATING SUPPLIES -GENERAL 727 1,800 0 0 1,800 1,800
4221 FILM & FILM PROCESSING 139 0 0 0 0 0
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,890 1,500 0 0 1,500 1,500
4224 CLOTHING/PERSONAL EQUIPMENT 2,045 1,600 0 0 1,800 1,800
4230 REPAIR/MAINTENANCE SUPP-GENL 559 0 0 0 0 0
4231 MOBILE EQUIP REPAIR PARTS 2,243 5,000 0 0 4,100 4,100
4235 FUEL, LUBRICANTS, ADDITIVES 6,643 7,600 0 0 7,600 7,600
4240 SMALL TOOLS 892 1,600 0 0 1,600 1,600
4250 LANDSCAPE MATERIAL & SUPPLIES 1,051 500 0 0 500 500
4255 STREET REPAIR SUPPLIES 0 1,000 0 0 1,000 1,000
4257 SIGNS & STRIPING MATERIAL 0 200 0 0 200 200
4260 UTILITY SYSTEM PARTS/SUPPLIES 19,959 20,000 0 0 20,000 20,000
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD
L as S Sxxaaxaxaa aaa-axL! !xa xCSLSIDxaa as axaaa�xx
SUPPLIES,REPAIRS AND MTN 36,534 41,000 0 0 40,300 40,300
4310 PROFESSIONAL SERVICES -GENERAL - 375 12,000 0 0 12,000 12,000
4312 ENGINEERING 0 27,000 0 0 10,000 10,000
4314 AUDITING 4,600 4,900 0 0 5,100 5,100
4330 POSTAGE 8,361 9,600 0 0 10,400 10,400
4335 PAGER SERVICE FEES 493 400 0 0 400 400
4336 TELEPHONE CIRCUITS 1,448 1,000 0 0 1,000 1,000
4338 CELLULAR TELEPHONE SERVICE 434 300 0 0 400 400
4350 GENERAL PRINTING AND BINDING 101 0 0 0 1,300 1,300
4360 INSURANCE 12,700 13,300 0 0 13,300 13,300
4374 ELECTRICITY -LIFT STATIONS 14,732 14,000 0 0 15,000 15,000
4378 WATER 437 0 0 0 0 0
4381 MOBILE EQUIPMENT REPAIR LABOR 86 2,000 0 0 2,000 2,000
4385 STREET REPAIR -LABOR 720 2,000 0 0 3,000 3,000
4386 COMMUNICATION SYSTEM RPR -LABOR 0 400 0 0 400 400
4390 UTILITY SYSTEM REPAIR -LABOR 33,304 25,000 0 0 25,000 25,000
4397 MACHINERY AND EQUIPMENT 6,138 5,000 0 0 5,000 5,000
4411 CONFERENCES AND SCHOOLS 1,473 2,000 0 0 2,000 2,000
4412 LOCAL MEETING EXPENSES 15 0 0 0 0 0
4413 TUITION AND BOOK REIMBURSEMENT 118 500 0 0 500 500
4414 DUES AND SUBSCRIPTIONS 19 100 0 0 200 200
4415 LICENSES, PERMITS AND TAXES 16 100 0 0 100 100
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REQ DEPT REQ DEPT REO ADMIN
Code Description ACTUAL BUDGET O% 5X NO LIMIT RECOMMD
zzzezzaxsssszasazsss ssxzcs zazzzssxassasssxz zssxxzzzxzsssass zxssxszz z zsazazzzassszsxzss z zzza=_sxzxs
4440 PUBLIC UTILITY ADMIN FEE 105,300 110,600 0 0 116,100 116,100
4441 TRANSFER FOR CENTRAL SVCS 48,700 45,900 0 0 44,700 44,700
4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200
4456 TREE REMOVAL 0 500 0 0 500 500
4464 LANDSCAPING 1,143 3,500 0 0 3,500 3,500
4475 MWCC DISPOSAL CHARGES 2,536,144 2,530,300 0 0 2,846,000 2,846,000
OTHER SERVICES AND CHARGES 2,776,857 2,810,600 0 0 3,118,100 3,118,100
4570 OTHER EQUIPMENT -1,973 55,500 0 0 22,000 22,000
4580 MOBILE EQUIPMENT 0 24,200 0 0 0 0
CAPITAL OUTLAY -1,973 79,700 0 0 22,000 22,000
4616 PROJECT -LEGAL 115 0 0 0 0 0
CONSTRUCTION PROJECTS 115 0 0 0 0 0
4840 MERCHANDISE FOR RESALE 7,730 0 0 0 0 0
MERCHANDISE FOR RESALE 7,730 0 0 0 0 0
TOTAL SEWER DEPARTMENT 3,101,627 3,280,200 0 0 3,533,000 3,533,000
xx==x=ate= a ixaxax==== xx=x
t5Z
STREETLIGHTING
The streetlighting budget reflects primarily the cost for energy
for neighborhood lights, community intersection lights and certain
traffic signals. Also included in the budget are administrative
costs transferred to the General Fund and minor costs of repair to
the system. The total budget is increasing by 6.5% to $299,000.
There is some adjustment between line items as the system continues
to expand and the billing is refined.
Description
Tvpe Est. Cost
TH 55 at Frontage Road
east of Random Road New $ 2,750
TH 55 at Lawrence Avenue New 2,750
Diffley Rd. at Diamond Dr. New 2,750
Diffley Rd. at Frontage Rd. New 2,750
Yankee Doodle Rd. at
Donald Ave. Upgrade 2,000
Yankee Doodle Rd. at
Surrey Hts. Dr. Upgrade 1.000
$14,000
Enclosed on page 154 is a copy of the budget worksheet for the
streetlighting utility.
`S3
CITY OF EAGAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT RED DEPT REQ ADMIN
Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD
X =ssi== _ _ _ ==== ______=====2==s s======5= s_ = =============ss==== s=2=== ====L.1
220 -PUBLIC UTILITIES
DEPARTMENT 63 - STREET LIGHTING
4310 PROFESSIONAL SERVICES -GENERAL 2,310 0 0 0 0 0
4315 FINANCIAL - NON -AUDIT 0 2,000 0 0 2,200 2,200
4372 ELECTRICITY -STREET LIGHTS 179,903 133,600 0 0 148,000 148,000
4373 ELECTRICITY -SIGNAL LIGHTS 49,250 95,700 0 0 97,000 97,000
4390 UTILITY SYSTEM REPAIR -LABOR 14,417 15,000 0 0 15,000 15,000
4440 PUBLIC UTILITY ADMIN FEE 26,600 34,400 0 0 36,800 36,800
OTHER SERVICES AND CHARGES
TOTAL STREET LIGHTING DEPARTMENT
272,480 280,700 0 0 299,000 299,000
272,480 280,700 0 0 299,000 299,000
s
U==S== s = s ======_____
kV,
STORM WATER/WATER OUALITY
The storm water/water quality fund was established as a separate
budget entity in 1990 and the storm water utility fee implemented.
During the last half of calendar 1990, it was determined that
revenues from the utility fees be allocated in three (3) cate-
gories: 1) water quality operating budget, 2) storm system renewal
and replacement and 3) storm sewer expansion and modification.
The operating portion of the budget is responsible for the general
maintenance of the storm sewer system and the management and imple-
mentation of the water quality management plan. The renewal and
replacement component was intended to provide a financing mechanism
for renewal and replacement of the existing storm sewer system
infrastructure. Both the water and sanitary sewer utility also
have a dedicated portion of the rate structure set aside for this
purpose. Finally, the expansion and modification component was
intended to provide funds for improvements to the storm drainage
systems (pipes and ponds) which would directly impact water quality
and improve the storm system. This has the most potential to
provide visible changes to the citizens of the community.
It was originally determined that a set percentage of the storm
water utility revenues received would be directed to these three
(3) categories; 35% would be dedicated toward general operations,
25% toward renewal and replacement and 40% toward expansion and
modifications. Cash dedications, required of developments that
were not able to make on-site water quality improvements, would be
directed toward the water quality expansion and modification
portion of the storm water utility. Grants would be directed
appropriately, based on the funding source and purpose. In October
of 1992, the Council adjusted the percentage allocations to
55/15/30 respectively.
It should also be noted that the percentage projections were
intended to be a guideline and management tool. It is now apparent
that the allocation has been disproportionate, especially with the
amounts expended for renewal and replacement. Public improvement
projects for the redevelopment of streets in Cedar Grove have
created a significant short-term deficit in the storm water/water
quality fund. Obviously, the use of storm water revenues for
renewal and replacement has caused an impact on the available
financial resources that are necessary to address the water quality
for 360 wetlands. In the operational portion of the budget there
are also line items that are renewal and replacement oriented,
which also distorted this portion of the fund.
The following is a proposed budget for 1995:
Personnel
All full-time personnel for 1995 will remain at current staff
allocation. An adjustment has been made in overtime and in
salaries requested for temporary employees. It is suggested that
ISS
a seasonal person be hired to assist in water sampling efforts
allowing the Water Resources Coordinator to continue to spend time
on wetland issues which were not originally part of the job
responsibility of this portion or the water quality fund.
Comparison of 1994 & 1995 Budgets
It should be noted that the restated 1994 budget for storm water
utility was $401,600, excluding renewal and replacement appropria-
tions which are not included in the 1995 proposed budget numbers.
The proposed budget range for 1995 is $406,100/0 base to a no limit
at $455,100. The 1994 budget has been restated to remove certain
renewal and replacement costs from the total to make yearly
comparisons more meaningfulas follows:
Original Budget $515,300
Line Items Adjusted
Street Repair Supplies (5,300)
Utility System Parts/Supplies (12,800)
Street Repair Labor (2,100)
Utility System Repair Sal. (73,500)
Capital Outlay (20.000)
Restated Budget $401,600
0% Budget
The difference in the 0 base versus the no limit proposed budget is
a $7,500 difference in chemical and chemical products, a reduction
of $10,000 in the proposed engineering cost, $5,000 less in
planning services, $6,000 less in testing services, a reduction of
$5,500 in the electricity for lift stations and, finally, $6,500
for the contracting of street sweeping.
5% Budget
The difference between the 5% reduction and no limit is a $5,000
reduction for chemicals, $5,500 for electricity for lift stations,
$5,000 less in planning services, $6,000 less in testing services
and $6,500 for the street sweeping.
No Limit Budget
By allocating the total amount shown for chemicals will allow the
City to continue its flocking program at Carlson Lake and look at
opportunities to use chemical treatments in other lakes to help
mitigate the water quality problems in lakes identified in the
water quality management plan as high priority. The professional
services, specifically engineering, will allow the City to move
ahead with water quality improvement projects, such as the Fish
Lake bypass and Schwanz Lake improvements.
The electricity is always an unknown. As an example, in 1993 the
City experienced an abnormally wet year and as a result, the storm
water lift stations used considerable electricity. The first six
156
months of 1994 have reflected a near normal rainfall condition, but
expenditures are still running ahead of the pace which could exceed
the $35,000 budget.
Capital Outlav
The other equipment for capital outlay totals $1,000 proposed for
a water sampler.
City Administrator's Recommendation
The City Administrator is recommending a modified no limit budget,
which is $427,200, a 6.4% increase from the restated 1994 budget of
$401,600. The City has made a strong commitment to the community
when the water quality management plan was adopted to prioritize
lakes/ponds and commit to better education and overall quality of
these wetlands. The storm water user fee has been mandated as a
part of the utility billing system and as a result, there are
implied expectations. The program is still young and in order to
accomplish any of the priorities set forth in the water quality
management plan, appropriate funding levels should be given
consideration.
The 5 -year capital improvement program for water quality
management, expansion and modification, as well as the renewal and
replacement program, will be presented with the CIP. That
information will include project descriptions and address the
overall philosophy of how capital dollars should be allocated, as
well as projected deficit balances due to recent expenditures in
excess of $300,000 for renewal and replacement of storm sewer and
the reconstruction of streets in Cedar Grove.
The total revenue estimate for storm water user fees in 1995 is
$582,800. As stated, the amount proposed for operations is
$427,200, leaving $155,600 for capital related projects. These
numbers calculate to 73% of the user fee revenues being dedicated
to operations in the proposed budget. As noted earlier, the most
recent adjustment dedicated 55% of the fees to operations.
Enclosed on pages 158, through ((bO is a copy of the proposed
storm water/water quality budget. Currently, there is a deficit
cash flow which will need to be addressed during review of the five
(5) year C.I.P.
kS 1
Object
Code Description
essssz:as
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995 1995
1993 1994 DEPT REQ DEPT REO DEPT REO ADMIN
ACTUAL Budget 0% 5% NO LIMIT RECOMMD
....in. em _ ZZUM QZZZ=UUUUUZZ RUSES/CZ
t2
220 -PUBLIC UTILITIES
DEPARTMENT 64 - STORM DRAINAGE
4110 SALARIES AND WAGES -REGULAR 70,282 86,400 93,100 93,100 93,100 93,100
4111 ACCRUED LEAVE TIME 8,194 0 0 0 0 0
4112 OVERTIME -REGULAR 8 3,000 1,000 1,000 1,000 1,000
4130 SALARIES AND WAGES -TEMPORARY 3,040 0 3,000 3,000 3,000 3,000
4140 ACCRUED RETIREMENT BENEFITS 8,854 10,900 11,800 11,800 11,800 11,800
4150 ACCRUED INSURANCE BENEFITS 8,560 10,600 12,900 12,900 12,900 12,900
PERSONAL SERVICES 98,938 110,900 121,800 121,800 121,800 '121,800
4210 OFFICE SUPPLIES 65 200 200 200 200 200
4213 DRAFTING SUPPLIES 0 100 100 100 100 100
4215 REFERENCE MATERIALS 97 200 200 200 400 200
4220 OPERATING SUPPLIES -GENERAL 1,742 800 800 800 1,000 800
4221 FILM & FILM PROCESSING 430 300 200 250 300 250
4224 CLOTHING/PERSONAL EQUIPMENT 756 100 100 100 300 100
4231 MOBILE EQUIP REPAIR PARTS 14,894 15,400 15,000 15,000 15,000 15,000
4232 SMALL EQUIPMENT REPAIR PARTS 0 100 100 100 100 100
4234 FIELD/OTHER EQUIPMENT REPAIR 487 2,000 1,500 2,000 2,000 2,000
4235 FUEL, LUBRICANTS, ADDITIVES 2,088 4,600 4,000 4,450 4,450 4,450
4240 SMALL TOOLS 1,434 500 500 500 500 500
4244 CHEMICALS i CHEMICAL PRODUCTS 7,857 20,000 12,500 15,000 20,000 15,000
4255 STREET REPAIR SUPPLIES 1,514 0 0 0 0 0
4257 SIGNS & STRIPING MATERIAL 256 4,000 3,000 4,000 4,000 4,000
l5�
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995
1993 1994 DEPT REG DEPT REG DEPT REO
ACTUAL Budget OX 5% NO LIMIT
:aeassss:suu::sssssz : $ =
4260 UTILITY SYSTEM PARTS/SUPPLIES 9,329 0
SUPPLIES,REPAIRS AND MTN 40,949 48,300
4310 PROFESSIONAL SERVICES -GENERAL 3,761 9,600
4312 ENGINEERING 9,278 20,000
4313 PLANNING 2,942 45,000
4323 TESTING SERVICES 25,475 16,300
4330 POSTAGE 1,165 1,200
4337 PERSONAL AUTO/PARKING 52 100
4350 GENERAL PRINTING AND BINDING 1,499 10,800
4360 INSURANCE 1,400 5,700
4371 ELECTRICITY 224 0
4373 ELECTRICITY -SIGNAL LIGHTS 7 0
4374 ELECTRICITY -LIFT STATIONS 69,931 35,000
4381 MOBILE EQUIPMENT REPAIR LABOR 516 6,000
4385 STREET REPAIR -LABOR 0 0
4390 UTILITY SYSTEM REPAIR -LABOR 19,115 0
4397 MACHINERY AND EQUIPMENT 328 2,700
4411 CONFERENCES AND SCHOOLS 1,330 1,600
4412 LOCAL MEETING EXPENSES 441 200
4413 TUITION AND BOOK REIMBURSEMENT 280 700
4414 DUES AND SUBSCRIPTIONS 0 200
4415 LICENSES, PERMITS AND TAXES 583 300
!lssssea:m us-..M:ns RE*UU*ZEZ2 :ss:
0
0 0
1995
ADMIN
RECOMMD
0
38,200 42,700 48,350 42,700
9,000 9,000 9,000 9,000
40,000 50,000 50,000 50,000
10,000 10,000 15,000 10,000
10,000 10,000 16,000 10,000
1,200 1,200 1,200 1,200
200 200 200 200
5,650 5,650 6,500 5,650
5,900 5,900 5,900 5,900
0 0 0 D
0 0 0 0
49,500 49,500 55,000 55,003
11,100 11,100 15,000 11,103
0 0 0 I)
0 0 0 0
2,000 2,700 2,700 2,700
1,600 2,000 2,000 2,000
200 200 200 200
700 700 700 700
200 200 200 200
650 650 650 650
Object
Code Description
CITY OF EAGAN
1995 BUDGET
Department Budget
Restated 1995 1995 1995 1995
1993 1994 DEPT REG DEPT REO DEPT REG ADMIN
ACTUAL Budget 0% 5% NO LIMIT RECOMMD
SUSU U Z aasz as as aaa:ZZs
4423 DEPRECIATION
4430 WATERSHED MANAGEMENT ASSESSMNT
4440 PUBLIC UTILITY ADMIN FEE
4450 OTHER CONTRACTUAL SERVICES
4458 TRANSPORTATION SERVICES
4464 LANDSCAPING
4471 STREET SWEEPING
0
10,858 12,000
39,700 41,700
935 1,200
0 20,000 20,000 20,000
98 0
15,500
42,500
1,200
0
15,500 15,500
42,500 42,500
1,200 1,200
0 0
20,000
15,500
42,500
1,200
0
612 0 0 0 0 0
22,198 20,000 18,000 18,000 24,500 18,000
OTHER SERVICES AND CHARGES 212,728 230,300
4570 OTHER EQUIPMENT
CAPITAL OUTLAY
245,100 256,200 283,950 261,7)0
7 12,100 1,000 1,000 1,000 1,000
7 12,100 1,000 1,000 1,000 1,000
4610 PROJECT -CONTRACT 44,772
4613 PROJECT -OUTSIDE ENGINEERING 16,050
4616 PROJECT -LEGAL 33
4618 PROJECT -OTHER CHARGES 8,533
4653 GRADING -PARK CONSTR 25,949
CONSTRUCTION PROJECTS
TOTAL STORM DRAINAGE DEPARTMENT
0
0
O 0
O 0
0
0
95,337 0
447,959 401,600
mam
140
0
0
0 0 0
0 0 0
O 0 0
0 0 0
O 0 0
0 0 0 0
406,100 421,700 455,100 427,200
massa saamasa sasaaaaasaa aaasasaasaa
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PEGGY A REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: OCTOBER 6, 1994
SUBJECT: COMMUNITY DEVELOPMENT UPDATE
This memorandum summarizes a variety of Community Development issues, as well as
status of various projects. For those items with an asterisk, I am looking for some
feedback/concurrence/general direction from the City Council at our workshop session on
October 11 and/or October 18.
1. Zoning Code Update
Planning Division staff, in conjunction with the other City departments and the City
Attorney's Office, have identified a number of modifications, or amendments to the
Zoning Code that are needed. We are planning to bring these amendments
forward in incremental groups. The first group of amendments will be considered
by the Planning Commission at its meeting in October and then forwarded on to
the City Council for consideration in November. These amendments will include
revising our non -conforming use provisions, interim use provisions, and eliminating
the special use provisions. Attachment #1 includes a memorandum from the City
Attorney regarding the special use and interim use issues. Over the next six to
twelve months, we plan to bring forward other amendments addressing issues
such as site plan review, parking requirements, and planned development projects
and outdoor storage.
In addition, a major rewrite of our commercial zoning district provisions consistent
with the 1994 commercial Land Use Study will be undertaken in 1995.
2. Churches in Industrial Areas
In the past, the City Council has permitted several churches to locate in Industrial
areas through a special use permit provision. Now that we realize we should not
really be taking this approach to the administration of our Zoning Code, we need
to decide what to do with churches. We just granted an interim use permit to the
church to go into the building at Lexington and Lone Oak. In this case, we feel
that that building is not the ultimate development of the property, and therefore, an
interim use permit is appropriate. Opus also must envision that that building is not
the ultimate use of its property because Opus is only giving the church a one-year
lease and then will be continuing on a month -by -month basis. Opus is looking to
develop that property more intensely.
However, we have some other multi -tenant buildings in Industrial zoned districts
where we have also permitted churches by special use permit. I was recently
contacted by Pastor John Zimmerman of Faith Church of Glory. He is renting
space in Wenzel's building on Kennebec Drive. He also subleases his church to
a Korean church that is serving the Korean community in northern Dakota County.
He would like to continue this operation. To allow a church to continue in these
Industrial areas, we would need to make a church either be a "permitted" or a
"conditional" use in Industrial zones.
One thought would be to not allow free-standing churches to be constructed, but
allow churches as a conditional use to lease space in multi -tenant Industrial
buildings. In this way, churches would be allowed to utilize the Industrial areas as
their start-up facility, or as an incubator space. When a church became large
enough, however, they would need to locate their permanent and free-standing
church in other districts.
At this point, I would like some direction as to whether the Council would like to
consider an amendment to the Zoning Ordinance that would permit churches to
utilize multi -tenant buildings in Industrial districts as a conditional use. We should
probably also consider then whether churches could be conditional uses in our
Commercial districts in similar multi -tenant buildings and, in essence, occupy
storefront space. Aspen Hills Church, for example, was occupying retail storefront
space in the Yankee Place Shopping Center until it was evicted.
3. Zoning Enforcement Issues
Attachment #2 is an update from Jim Sturm concerning several zoning
enforcement issues that Councilmembers have been interested in. The Council
should also be aware that the Community Development Department is working on
a number of internal organizational issues related to developing a more effective
zoning enforcement procedure. We are working on developing a system for
accepting complaints, keeping records of complaints and inspections, and following
up on enforcement. We need to assign staff to this function and we will be looking
at how we organize our jobs for this over the next several months. In addition, the
Community Development Department receives a number of general nuisance
complaints that are related to other portions of the City Code than simply zoning.
We really need a general public health/nuisance inspector to deal with these
issues. I believe we can have one combined inspection function in Community
Development that will handle zoning enforcement, as well as the other
miscellaneous code enforcement issues. We do need to structure this position,
however. In addition, we may need to "beef up" some of our ordinances in order
to have the proper legal basis to enforce the kinds of problems that come to City
Hall. Enforcing good neighborly behavior is always a messy legal issue and can
be a fine line politically, as well. But 1 just want the Council to be aware that we
do have a lot of internal organizational issues to address before we have an
effective system in place.
4. Opus/O'Neil Property
I met with Opus representatives yesterday and gave them a time line for the
development of their project in concert with the ring road project and the necessary
Comprehensive Plan amendments. This is a rather complicated series of linked
actions that are involved in developing the O'Neil property (see Attachment #3).
Tim Murnane and Michelle Foster of Opus were very pleased with this time line
and agreed that it was very aggressive. If we could meet this schedule, they
would be most pleased. They also shared with me the recent articles in City
Business regarding development of their project and the search for downtowns in
general (see Attachment #4).
Opus' main concern with developing the O'Neil project involves the requisite
transportation improvements. 1 think it has just become clear to them that in order
for a major mixed use development to occur, significant transportation
improvements will be necessary. We cannot tell them yet what their share of the
costs of these improvements will be. This is a big unknown for them in looking at
their overall costs and so they hope we can get them some idea long before next
spring when the public hearing is scheduled. In addition, they realize that until the
City Council conducts the public hearing and actually orders the project, the City's
commitment to these improvements cannot be fully made. But they need to get
a better feeling for: 1) the absolute need for these roadway improvements, and
2) the City Council and City staff commitment to work towards making them a
reality. They understand that the City Council is generally supportive of these
improvements and has authorized staff to move forward with the preliminary
engineering and feasibility study. They also realize that this will be a major political
decision for the City Council because it is unlikely that there will be 100% support
for the expenditure of funds, both from general Citywide sources as well as
assessments on existing and potential development in the benefitting area. So
emphasized again to them that certainly the City Council would want to be making
these improvements to support more than simply a new K -Mart shopping center.
I am also scheduling another meeting for them to receive a very detailed
explanation of the traffic study.
Tim and Michelle wanted me to convey their excitement about this project to the
City Council. They feel that they are in competition for the big tenants with the
potential development at Highway 3 and 1-494 in Inver Grove Heights, but the time
line for that project is about the same as this project so they feel that they are in
a good competitive position. Opus has not completed its purchase agreement with
the O'Neil family and they may be modifying their agreement somewhat given
some of the uncertainties with the costs of the transportation improvements, but
they do feel that they are "days away" from signing some type of purchase
agreement.
Again, they were very pleased with the aggressive nature of the City's actions thus
far. The time line I laid out was extremely well-received by them. We all agreed
that this was probably quite optimistic, but that we should aim for these target
dates and proceed accordingly. They also stated unequivocably that Ames
Construction, Matt Fischer, Eric Peterson, et al were not involved in this deal
whatsoever.
I have another meeting set with them next week to review the work that BRW has
completed and will be sharing with the Council at our work session on October 11.
5. John Doe P.D.
Most of the land generally bounded by Highway 149, 1-494, and Highway 55 is
designated Planned Development on our zoning map. There is no Planned
Development Agreement or any planned development plan for this area in our files.
Therefore, when individuals come in and want to do something on their property,
we don't know what is permitted. Is it residential; is it industrial; is it commercial;
what is it? Staff refers to this as the "John Doe P.D.". In doing some background
research recently on this issue, we have discovered that apparently in the early
70's, the Zoning Ordinance was changed to introduce the six commercial
classifications. At that time, the property owners did not want to be put into one
of those classifications and wanted more flexibility so the Council then said they
could be a "Planned Development". But there was no plan! That is where it
stands now. The problem is again, we don't know what type of land use should
be allowed in this area. Staff, therefore, recommends that the City initiate a land
use study (simple one) of the area to determine what it should be guided and
zoned. In addition, we should initiate a process to terminate the Planned
Development and rezone the property. Since we don't really have a Planned
Development in place, I don't know what we will terminate, but we will cross that
technical bridge when we come to it. The logical zoning for this area is either Light
Industrial or Office Park/R & D..
In a related matter, I received a call from a Dennis Klingel a week or so ago. He
owns a lot in the Kollofski's Addition in this general John Doe P.D. area. He
believes his property is zoned Light Industrial, although our zoning map and
records indicate it is Planned Development. In any event, he has a duplex on this
lot and he wants to use half of it as his office and rent out the other half. Then he
wanted to build a pole barn in the back yard where he would store satellite dish
equipment that he sells. 1 told him that assuming his property is Light Industrial,
the residential use would be a grandfathered in, non -conforming use. However,
he can only have one principal building on a lot and that is being used as a
residential use. He, therefore, cannot put an accessory structure up for a different
use that is not accessory to the principal use. That is, an Industrial use that would
be accessory to the residential use. 1 realize this is a very complicated matter to
describe to the Council. In any event, what he wants to do seems like a fairly
innocent thing for the short run, but in the long run, this whole area along Trunk
Highway 55 has great potential for development as more higher quality Light
Industrial, particularly now that the Mendota Bridge is opening. Mr. Klingel agrees.
I indicated to Mr. Klingel that perhaps he could apply for an interim use permit to
do what he wants to do for a short period of time until the area is more ripe for
redevelopment. He was quite pleased with that approach and will probably be
applying for such a use permit.
I think we need to take a look at this property along Highway 55 because it will
become more visible now that the bridge is opening. We have a number of old
uses that are in terrible disrepair, like the Airliner Hotel. This is an area that really
could be a potential redevelopment area for Eagan, but will take some public
action undoubtedly to put it back into a higher and more productive use. We also
discussed this whole area with the Economic Development Commission in a very
general way at our last meeting and they too agreed that this might be a real prime
candidate for some positive actions by the City over the next several years.
'C So I am looking for some general direction from the Council that we should deal
with cleaning up this old Planned Development and getting the zoning straightened
out on this property. I think we need to address this in early 1995 because I am
sure we are going to be getting people knocking on our doors now that the bridge
is opening.
6. Advisory Planning Commission
I just want the City Council to know that the Advisory Planning Commission is still
eager to meet with the City Council. The Commission members are interested in
knowing what role the City Council is looking to the Commission to play. I have
relayed to the Commission, the comments of the Council before that maybe the
Commission should get together and come up with some suggestions for the City
Council of what role it would like to play. They are working on that - slowly.
Two long-standing members of the Planning Commission will be completing nine
years and retiring from the Commission this year - Ron Voracek and Mark Miller.
The other long-standing member, Scott Merkley, has one more year to serve on
the Commission. I think it's important that we recruit some good candidates for the
Planning Commission for the future. Some of the newer members on the
Commission are also interested in the Commission doing more than being just a
development review body. They would like to be more involved in long-term
planning and development issues such as the various land use studies that are
underway now and the development of our Downtown Vision. These individual
members are also willing to put in more time to be more involved. Some of the
older members on the Commission who joined when the role of the Commission
was fairly limited to that of development review, all be that a very big role, are not
as eager to attend more than one very long meeting per month.
Therefore, it may be good for the City Council to talk about what roles and
expectations they will have of the Advisory Planning Commission in the future so
that these expectations can be adequately conveyed to prospective Commission
members. From my perspective as Community Development Director, I think our
staff work would be enhanced by more involvement by the Advisory Planning
Commission in an oversight role. I have tried to involve the Commission in more
of our policy and planning studies like the commercial study this year. Some of
the Commission members seem a bit reluctant to get too involved in such matters;
they seem to be operating under the assumption that the City Council does not
want them involved in "making policy". The whole issue of the role of the APC
may take some time to discuss and we are limited in time available. I would like
to work towards developing a stronger role for the APC and would like general
Council direction in support of this objective.
7. Economic Development Commission and EDA
The Economic Development Commission has had some very good meetings over
the past several months discussing the potential development of an Economic
Development Authority or Port Authority in Eagan. Dave MacGillivray from
Springstead came to one meeting and discussed the various options. We then
had Judy Tschumper from Burnsville come to the next meeting and discuss their
economic development program and the various tools and activities in which they
are engaged. As a result of these presentations and subsequent discussions, the
Commission has taken three basic steps.
First, they are recommending to the City Council that the City move forward to
explore the establishment of an Economic Development Authority. It looks to them
like this would be an adequate instrument to accomplish most of the things they
can imagine we may need to do in Eagan over the next several years. Two
members of the Commission are somewhat concerned that if the City were to give
itself certain authorities through an EDA, it would then automatically start using
those authorities. The other members of the Commission felt that guidelines could
be put in place to make sure that the various actions authorized through an EDA
would only be utilized in appropriate circumstances. The City Council has stated
in the past that they felt we needed to move forward to establish some type of
economic development legal infrastructure. My question to the Council at this point
is, "Should we move ahead with the preliminary steps to establishing an EDA?"
We will be needing some legal assistance on this and the question is, "Should we
utilize our general City Attorney services for this or should we seek out the more
specialized law firms that have extensive experience in the economic development
and redevelopment area in developing the various resolutions and policy guidelines
for the establishment of an EDA?" I raise this question because the Mayor had
mentioned to me previously that he thought that we should consider looking to
other firms such as Holmes and Graven if we get to this point. Given the potential
need for the City to be involved in the development of the O'Neil property, as well
as some of the other issues around town such as the area previously mentioned
in the John Doe P.D. along Trunk Highway 55, Cedarvale, or even the Industrial
areas along Trunk Highway 13 or at Halley's Addition, I believe we should proceed
to establish an Economic Development Authority in Eagan. I also feel quite
strongly that the City Council should sit as the Board of the Economic
Development Authority and that we should not set up a separate entity to provide
that policy direction. We can discuss these options further, however, when we get
to that point.
Secondly, the Economic Development Commission is looking to establish a more
active program for itself in 1995. They are looking at what kinds of things they, as
volunteers, could do themselves. They are looking at various options of marketing
and outreach to the business community in Eagan. At our next meeting, we will
be talking with ways that we can partner with the Eagan Chamber of Commerce
in joint efforts to reach out and provide a welcome and helping hand to the
business community in the City.
Thirdly, the Economic Development Commission members are starting to come
together as a group. It is difficult for a group to become an effective working body
when they do not know one another and meet only once a month at 7:00 a.m. in
the morning. The Commission needs to spend some time to get to know who one
another is; what they do in private life; why they are interested in being on the
Commission, etc. They are starting to do that now and I think that we will probably
be planning a retreat for some time the first of the year with them, as well, to have
some sort of organizational development and work planning effort. I am very
positive about the direction that that Commission is now proceeding.
will have another "CD Update" next week for review and/or discussion at the October
18 meeting. Thank you.
Ck • .c,c.L...&-Lt-
Director of Community Development
PAR/js
attach.
MEMORANDUM
TO: Peggy A. Reichert, Community Development Director
FROM: Michael G. Dougherty, City Attorney
DATE: October 3, 1994
RE: Special Use Permit Ordinance Amendments
Our File No. 206-12618
In accordance with your request, attached please find a draft of the
above -referenced proposed ordinance. The proposed ordinance deletes
the City Code provision regulating special use permit in addition to
the provisions which make any reference to special use permits. For
the reasons stated below, it is recommended that the proposed
ordinance be adopted and the City proceed under the conditional use
permit regulations in cases where a special use permit would be
otherwise issued.
Under Minnesota law, a special use permit and a conditional use
permit are treated similarly. Inland Construction Company v. City of
Bloominctton, 195 N.W.2d 558 (Minn. 1972); Zylka v. City of Crystal,
167 N.W.2d 45 (Minn. 1969). To state differently, there is no legally
significant difference between a conditional use permit and special
use permit: both uses are subject to meeting performance standards
and criteria.
Accordingly, as the City Code has performance standards for
conditional use permits, it must also provide conditions, standards
or criteria for special use permits. The Eagan City Code's provision
governing special use permits, however, does not set forth any
conditions or performance standards.
Secondly, conditional use permits run with the land. Because special
use permits and conditional use permits are legally one and the same,
a special use permit should also run with the land. However, the
Eagan City Code defines a special use permit as a permit for a
temporary use with a specified termination date. The special use
permit, as legally defined in the City Code and historically used by
the City, is in substance an interim use permit.
Based on the foregoing, it is recommended that the City Council adopt
the proposed ordinance in which the special use permit provision is
deleted, along with any provisions making reference thereto. It is
the intent with this proposed ordinance that conditional use permits
will be utilized where special use permits were once used.
MGD/wkt
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING)" BY
AMENDING SECTIONS 11.03(65); 11.10, SUBD. 19(g); AND 11.40, SUBD. 7,
REGARDING SPECIAL PERMITS; AND BY ADOPTING BY REFERENCE EAGAN CITY
CODE CHAPTER 1 AND SECTION 11.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter 11 is hereby amended by deleting
Section 11.03(65) in its entirety.
Section 2. Eagan City Code Chapter 11 is hereby amended by deleting
Section 11.10, Subd. 19(g) in its entirety.
Section 3. Eagan City Code Chapter 11 is hereby amended by deleting
Section 11.40, Subd. 7, in its entirety and renumbering Subdivisions
8, 9 and 10 accordingly.
Section 4. Eagan City Code Chapter 11 is hereby amended by adding a
codification note following Section 11.40, Subd. 7 to read as
follows:
Any references in this Chapter to the requirement of a
special permit and/or special use permit, shall be deemed to
now require a conditional use permit as governed by this
Chapter.
Section 5. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation'" and Section 11.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 6. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
Date of Advisory Planning Commission Hearing:
2.
MEMO
city of eagan
TO: PEGGY REICHERT, COMMUNITY DEVELOPMENT DIRECTOR
FROM: JIM STURM, CITY PLANNER
DATE: OCTOBER 6, 1994
SUBJECT: ZONING ISSUES
The following is an update on three zoning issues.
Magnum Towing Conditional Use Permit
Mr. Kevin Mellon, DBA Magnum Towing, currently leases Lot 3, Block 1, Halley's 1st
Addition, and has expressed his desire to purchase it and construct a building for his
towing service. The moratorium precludes building; however, he has the ability to
continue his operation as long as he meets the terms of his outdoor storage conditional
use permit approved in 1992. A letter is being sent to Mr. Mellon outlining the terms,
noting that both he and the City must agree on a process documenting bringing the
impounded vehicles on and off site and the willingness of the City to work with him on an
acceptable process for both parties.
1440 Highview Avenue
This is a location where a family-owned trucking business appears to be operating in a
single family district. Records show Mary L. Remick as the owner of the property. I was
contacted by Diane M. Parsons, an attorney representing the Remick family, on Monday,
October 3, and she was questioning how long they would have to resolve the problem,
as the police cited the Remicks for parking semi -trucks and commercial vans in a
residential district. Apparently, this operation is also being run out of 2890 Highridge
Terrace, owned by Mark and Linda Remick. On September 27, 1994, both parties either
had warnings or violations issued by the City's Police Department. (I reviewed this
information with our Police Department.) Ms. Parsons submitted a letter expressing the
willingness of the Remicks to remove the vehicles from the site in the thirty to sixty day
period.
PEGGY REICHERT
OCTOBER 6, 1994
PAGE TWO
In a follow-up discussion, she explained that Mark is the son of Mary and Mark's
deceased father who previously ran the business. I verbally agreed that we would work
with them, however, made it clear that not only were the vehicles to be moved, the actual
business operation was not permitted in a single family district and would have to cease.
She agreed and said that she would do so in writing, and stated that she hoped to get
a letter to the City by the end of the week.
In another follow-up conversation with her on October 5, I cautioned her that any semi -
trucking operation in Eagan requires a conditional use permit. She responded that she
has forewarned the Remicks to check on all zoning regulations before they enter lease
or purchase agreements. They are looking at properties in and outside of Eagan.
Attached is a copy of her second letter received on October 6.
1475 Highview Avenue
In the summer of 1993, the City began interaction with the property owner, Mr. Bertsch,
regarding the unkempt appearance of the lawn and the lack of a fence around the pool
at 1475 Highview Avenue. The City's Weed Inspector contacted Mr. Bertsch several
times and he responded each time by mowing the grass. It is my understanding that the
home was not owner -occupied and that Mr. Bertsch lives in Rochester, Minnesota. In
July 1994, Gary Morrison, Planning Intern, contacted Jon Springstead, Environmental
Health Specialist for Dakota County, and asked him to conduct an inspection of the home.
This inspection was done on July 22 and the Dakota County Health Department was to
take primary responsibility in bringing the property into compliance with County health and
sanitation codes. On August 4, Mr. Springstead contacted Mr. Bertsch regarding the
potential health threat from the property. They discussed priority items and a need for Mr.
Bertsch to address a time line for compliance. At that time, the City's role was primarily
to back the actions of the County. Another exterior and interior inspection of the property
was conducted by Mr. Springstead on August 25. It was noted that Mr. Bertsch had
taken several steps towards complying with City and County codes. A fence had been
placed around the pool and some lawn and house maintenance had been done. The
City's responsibility was to reinspect the property to insure that repairs to the house were
made and the items stored outside were moved inside. Dan Olson, Planning Intern,
inspected the property on September 15 and reported that quite a bit of work had been
done, but there were some small pieces of machinery and other materials remaining on
the porch. He contacted Jon Springstead and was informed by him that he had inspected
the property on September 13 and believed that from a public health perspective, the
problems had been alleviated. His recommendation to the City was to reinspect the
property next spring/summer to insure that Mr. Bertsch is maintaining his property. On
September 21, Amanda Tibbs, Planning Intern, inspected the property and reconfirmed
the same conditions Dan had found the week before. She contacted Mr. Springstead for
an explanation of his rationale regarding the public health threat. He stated that the pool
had been cleared and is functional; the rodent problem had been alleviated; the brush
around the house was cleared; and the interior of the house was habitable.
PEGGY REICHERT
OCTOBER 6, 1994
PAGE THREE
What is unfortunate with the site is that the basic upkeep of the property has been poor,
i.e. pruning, lawn maintenance, and the need for the house to be painted. The property
owner is aware that the City is currently monitoring the situation and that the City Council
is also aware of the situation. Amanda will do weekly inspections of the property to insure
enforcement of the Zoning Code and will provide you with a memo to be included in the
Informational Packet if you so choose.
Attachments
JS/mg
DAWN M. PARSONS, Attorney at Law
5200 West 73rd Street
Edina, MN 55439
(612) 844-9929
Fax (612) 897-6517
October 5, 1994
Mr. Jim Sturm
City of Eagan
Municipal Center
3830 Pilot Knob Road
Eagan, MN 55122
RE: 1440 Highview Avenue
2890 Highridge Terrace
Dear Mr. Sturm:
The purpose of this letter is to clarify my earlier
correspondence of October 3, 1994. During our conversation
this morning, you expressed some concern as to whether the
contents of my earlier letter include the parking of dock
trucks and/or semi tractors and trailers at 1440 Highview
Avenue.
Please be advised that it is Mr. Remick's intention to
locate a facility where all of the involved vehicles will be
parked. This includes any vehicles which may be parked at
1440 Highview Avenue or at 2890 Highridge Terrace. It will
be a total removal.
As I indicated we will keep you advised of the status
of our efforts to locate a suitable facility for this
location. Should you have any further questions or
concerns, please do not hesitate to contact me.
cc: Mark Remick
VeryfjTruly Yours,
GZ.urn )
M. Parsons
Attorney at Law
Pre -Design
Layout &
Cost
Estimate
i
Appraisals &
Preliminary
Assessment
Role
i
Draft
Feasibility
Report
Central Area
Plan
Land Use &
Transportation
Update
Fina) Draft to
City Council
Community
Meeting
Public
Hearing
Public
Hearing
(Planning
Commission)
City Coundl
Adopts Plan
Amendment
i
Revisions
oil
and Access
Request
Submit to
Metro
Council
Metro
Council
Approval
Preliminary
Plat & Site
Plan
City Council
Action on
EAW
Submit
EAW to EQB
i
Comment
Period
$
Responses
to Comments
Record
of
Derision
PROCESSES RELATED TO
EAGAN CENTRAL AREA DEVELOPMENT
City of Eagan Draft 9/19/94
Prepare
1SP
Submit
ISP to
MPCA
$
1SP
Approval
11,
Final Plat &
Site Plan to
Planning
Commission
t
City Coundl
Approval
$
Issue
Building
Permit
-7T-
SCHEDULES RELATED TO EAGAN CENTRAL AREA DEVELOPMENT
City of Eagan Draft 9/19/94
TASK
9/94
10/94
11/94
12/94
1/95
2/95
3/95
4/95
5/95
6/95
7/95
8/95
9/95
10/95
11/95
12/95
1/96
2/96
3/96
4/96
r AsmrLrrY STUDY
•Prelim. Design Layout
and Cost Estimate
•Appraisals & Prelim.
Assessment Role
•Prelim. Draft Report
(present to Council)
•Community Involvement
Meeting
•Anal Draft Report to
Coundl
•Public Hearing
w
•
MI
*
-
*
COMPREHENSIVE PLAN
AMENDMENT & ACCESS
REQUEST
•Revise Central Area Plan
•Update land use & trans-
portatlon elements
•Community information
Meeting
•Public Hearing
(Planning Commission)
• Cky Council
Adoption of Comp. Plan
Amendment
•Comp Plan Revisions and
Preparation of Access
Request
•Submk to Metro Council
•Metro Council Approval
of Plan Amendment
■
■
*
*
SITE PLAN APPROVALS
•Submk Prelim. Plat &
Site Plan to Planning
Commission
•Prepare EAW
•Coondl Action on EAW
•Submk EAW to EQB
•Comment Period for
EAW
•Resporoes to Comments
& Record of Decision
*Prepare ISP
•Submk ISP to MPGA
•ISP Approval
•Submit Final Plat & Site
Plan to Placating Comm.
•Coundi Approval
•Issue Building Permit
■ ■
■
■
4a
f♦
*
*
FROM :Cpus
• 1.,„-;;;..
.sr Waited to; stiati.
partmrnt$•--:thy,Were•Onsisiti- ' •
..•
". owl:desire .calling me." be•said..
uch.rnoncy'ind 50 litileiproduet
at lehdot are taking a loni at•
t It'.
- HowqUtcy the tablei turn..
With . the bank ing ,eristi that
litarted in the bite l9801 now.
tiolidiy"hehind thern, *its .and
' other lending' institutions ate
once again pursuing butineskin
• areas that only.ti feW.mtinths
'ago they had shunned. And
they're dbing 1; with fewer Ulan
restrictions, 'over longer ter*,
• And at thinner Margins. • '
• .
The-c's even beta a Surge in
..'ontirectiurse lans, the type of
lending that left many banks
and institutionLin the late '80s
-with real estateportfolior they
than' want: •
"We can't believe it,7 said
:Steve lbikknon.: pry*, at Ihe
St..4ouie Park- •
based real estate, coniniting-
firm. nve 1784n't heard frinn a
mortgage broker .or leitdc.r
two years.. Now we're being •
X lobelia)." "
That's giiorl news:for-air
btiainese owners, but Wes 'par -
LATE
NEWS
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By TOi1; fradriClisein' . . ,
matt report' • ' • ; - ; . • .
bioco:bOniir Stp•Paul could get'i
Jeg
-up in tht highiteeli world ifup to I Software cam- •
• Iri6 ,16.011.4in Uncrgy Park.. `' • . • • :
11)i POinii4flies; which Could sitielptie‘St:Taill
1.'SOftv•rtre 'land )•rix "cfek.of llloorningion,iWould •
".."OciiipY Space in the former Control Data Corp ETA
• sciPercOrriptifer center in Si. Paul: ;The dei!
•brpthcbt, into the 4iisieLfei ';;•.•
building
".••••••• • ,:,••'• •
TfriCplanS,•are. part Of ; iiicip;Pi Software
• fec1nnlegf...:Center,'„ 'a nonprofit •corporation UtaI
cempittiles licc,•ss to kinilwarc
f and Software piatforms 'donated by ,vendurs..• ••• :
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••‘7. •••• • SOFTWARE to Page 28 •
• 8'; ;• • •
• :• . • •
tieularly well for those in the
real estate industry. The crab
in nall:csialo valuers In the
'80s sent all lender's under
covcr, vowing nowt tO touoli
again without significant pro -leasing
-worthy tenanis, 1bJC chunk of •
mity told, Ili one real usage developer
LENDING to page 3D
•
•
try
' - •
.. •
rate hike plea..-
.
e increases from its Minnceote CUR -
1995. •
have set out the target of sot Inning a.
e, ate and offset that with cost reduc-
341win Theisen, NSP's president end
crating officer, said in a recent inter-
.
NSP to page 29.
R-97%
REAL ESTATE
Otiu:.ha's
'.64S.'it real itleckr O$1
company; is ativertng its
ariti7..anoring 11010 in People
O MagaFInc.
• , : P4c7 •
tT604$_11$1".-
°Five fv:alih:6iii corpont-s'
topped byAU1na and '
'Mayo, ad among thc,statc's.'" •
kotesi,T)p)oyers,.:. . •
'••• page 16
. •
re eve
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• f{ .7”*•.: • •
• • By jertnifie..Wiitetf • . • • • ••
•steff •' • . • ; • *•• : • •:.; . •- • •
ai'01.4:;r*Ailsikiftsubourba.. The latest big bite is in
.flageOmsCorp. his mega -plans for. a shop.
.:0118:":**:11!!Piii.01.'!1*octe rnixcd"*doielf;
" • - •
•••• Ttp?..IylianclorOza-base4. development feted .pon-
. •irlioiticitrfirm is daya:divey from ,cloting !in the 'site
-;—.cperunotilikrioilin:p.s the O'Neil') Perm— at Pilot •
Knob Road and.Yankeer?oOdioAfitiel, at ills
EAGAN'to page 29
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10-05-94 02:68PM P002 #08
FROM IOPUS
TO s
» • . 612 681 4612
-r. _ ea ed (' e:' PgI{C;,�►e1; ;elec( ie utttitir arc required l0
'y ri 5, ��< '}'; j apcn,.thoir. transmission lines" to wholesale
tons • , n" ntws -• v but t--. Corigieti ors: Asti result; municipally owned
We' -;;P erals.of ilea Minnesota' ..i'7titililicu in tonne cases arc turning to cheaper
Ica.Con`riiiit;slou (I'UC);NSP hjns ioiirec than NSP fo buy the power they s up-
iij st ? VCIY`ycar.for acyeral'.:'ply(*Theirbu&incssOs'end residents. . .
".�gthcr utitrtier; .haveritt,."•';said,: ': �'tbt'ncitt phase of the new cernpetitivo en-
o'`ri It ;.P;UG'eiiergy unit'manssgcr-i'...:wvironmcnt is expected to be retail c.oinpeti-
.r'[n1t`�1;1;(�l,as.ta do'.:vith Nsi., 'growth`_ ;'.boil: On a iitr ted cxi erimcntel'lxtsis, sorra
' i►t•; 'av : nine to
blher,..thibgs'+•'t�}I ..h, c , •.p�wrccl : laI'S''cusloinciii lit ,Michlran'ere. being al-
�'� .• `, , .... ,.:. ,• a • •• .,: • ' • . • •lciwcil,ta:jwrchasc'powcr from electric sup.
SP � foilowin'g',is •1riilusirilrcric), .ao-.,.`. ilicrs ofthoir choice. Meanwhile, California
i nk ie':].csnnc Rorcngrcn,'vice president • .hes set the general goal of.dercgulnting thc
iy Minneapolis -bated cecuritics , brokeragepower industry, which, has pruved .vc y con -
think NSP Would be in a : Irovcrbial... :. • •• '. • . ..
Friilar: position
.to: etherutilitiesIlicy ate ' - • Thc PUC has given little indication of how
oing what.thcy can to i;tit costs so they don't • it would net. on thc ckn:gulalion issue, con -
ave in go in for rate inbredscs." ' • ' ' " . sultant Yurck said. •
.7tioritpctition • already has begun at the The tregisluturi may have a say In the mal -
•.wholesale level. Because of die'1992 Literty tet, but to date hasn't,achcduled any hearings
.
of interstate 35E, said 'dim Murrain; senior
director ofrcat estate development for Opus.
.The retail oomponcnt -- as much as
400,000 square first — will be integrated
with a large-scale residential complex and
hotel, Mumanc said.'11 will most resemble a
power center='a Collection of Targe catego-
ry -killer "retailers; such as Home Depot and
OfficeMax — and will carry •alarge 'enter-.
tsinmcnt Componvoi. • • •••••••
•
Eagan, tone of the •
fastest-growing suburbs
in the Twin Cities; is a
hot•spot for retail
- development.
"We're looking at the trues 41 this point,"
Mumanc said. "We have a number elicitors
of intent and other commitments from a com-
binalicm of retailers; We just have to we how
they ail fit together•and whet the city. wants •
there .."• •
The residential piece ..of the project is
likely to fall into ibe meal-t'Liniiy category,
either as owner -occupied ur'•rcntal units.
Mumanc said. Opus, which . has newer at.
tempted residential development, will tain
with a mglor housing builder, he said.
Following the direction of many other sub- •
orbs, Eagan officials arc atrtving to use the
Opus development as a stepping stone to crc-
R - 9 7%
• acing a "downtown" see ing in the city: (See
story on page 4.) Thc area's niost dominant
. structure Cow. is thc 10-taory tibia Cross and
Blue. Shield of Minnesota •ofllce.•building,
• which has established the tone of tirture de-
velopment, said Peggy Reichert, corninuriity
development director for the city,
"We have the beginnings 'of a focal
point," Reichert said. "Now we have to fig-
ure out how to make this $ quality place that
is good for business and a place where thc
Community likes to go.
.not sure what that is," she added.
"callftig it a downtown is perhaps a misno-
mer. But we want it to he attractive and tp
draw people."
F.agan, one of the fastest-growing suburbs
in the Twin Cities, continues to be allot spot
for retail development,. said local brokers:
i'llsat area is already established as a retail
shopping arca and hub of Ragan," said Linda
zelnr, a retail spccialixt fur Towle kcal Es-
tate Co., Minneapolis.
Because its neighbors such as Burnsville,
Apple Valley and Inver Grove Heights either
have or are establishing major shopping ccn-
tertt, it beeotncs an attractive location for ag-•
gressive retailers.
"it affords them to wine into the market
and have four locations and roily not stum-
ble over themselves too much," she laid. "In
cleati they can shut their conipetiltoti Out."
The • city's middle-income homeowners
surrounding the location make it most desir-
able for' borne irnprovemenl-type discount
stoma, Said Dick. Crones, principal At Cam-
bridge Commercial Real liatate in Edina,
"The character of the traffic Is 'they-livc-
thcre-already' traffic and that's good for re-
tail," he said. "It's much better than people
who just drive by on their way to and from
work. There ars really quite a kw candidates
to absorb a pvwor *enter type of develop-
.
612 x36 -457g.
1994,10-06 02122PM N808 P.03/04
on, h for the next eeekleo, 'Gonzalez said.
While thc PUC also may have scree' author- i'.
• •Sty over deregulation. It's not even clear
whether opening tiansmission lines et the res s
. tail level within a state is a'state or federal 1
matter. That's something that may, be clavi- 1
fled by legal challenges in Michigan,. `' _
NSP and other utiiitic8 in the region have
lower•rates than utilities cts;ewhere in thio
country. Thal makes thein less vulnerable 'to
• • eompetilion from outside mew providers,
• amid Roteitgrcn•of Pip ]affray.' '
NSP can get by without pie increases bc•
• cause of elToals to reduce operating costs, in -
.eluding an allrition policy in pince. • t
• ".We have gone down by it* employees
in the lase three yearn, 100 each year through
attrition," Theisen said. "Wc'rc, looking at
going down an additivntd 100 per'ycnr in the
next two years." • . . • ■
■ .
,ROu
.p-.•
• .!.."Fr
.4 -
10-0b-9
Officials strive to solve idendt ..`crisis
e want downtowns
ByJennifer Water
report •
fn. Quitter: Valley, memhera of a group
celled {'Citizens for Town Square" have
►ollied,at the city's housing annd redevelop-
, ment agency for months carrying one clear
message: We want a downtown..
In. Woodbury, city officials are trying to
• define how to create s community curter —
. not s lett a focal point of sctivity
and in rdctiori;.: ; :
• And in Anoka, eityofftaials hope to keep.
• he agrieuilural-rooted downtown alive;'de-
spite lis otlincxicd commercial services. •
• TT+pe: arc suburbs in an identity eriaie:
Suburbs. in search of that "downtown feel-
- Ing." Suburbs hoping to todcllne their load-
, scams of manicured !swop ringed by trunk
highways and big•box.dropping centers Into
something kinder and gentler.
_It's s'grnwhig design dilennrm nationwide
that 1iotcs new chnliengcs'in defining, and
accepting; wh t a suhudran downtown is. In •
I. the 7rrin Cities It ia.a Paradox thnt .is crap- -
ping.tie:vith increasing, frequency as the
:boommg;auburhs 0/triple. to diffe entente
themselves. Bonded to cars, suburban demi, seem to want their cake — easy Recess
• to one -Mop shopping eeritere • and eat it too
at a quaint cafe on a pedestrian boulevrird.
"Suburbs arc driven by serving the auto-.
mobile," said Richard yards, senior vice
presidcnl land design principal at Ellerbe
Becket Inc. in Minneapolis. "You can't have
real 'downtown when bars are dominating
thelandacape",
By definition, suburbs are outlying" dis-
tricts ail larger city or town. They are the
ripple effects of a central core that once eon-
pined alt the social service rind cultural Pune
tions, said William Moorish, director of the
Design Center for Urban Landsonpe at the
University of Minnesota 1n Minneapolis,';
." They Were naVer nicent to have, charm arid
charactetr...In feel; Webstcr'e user' the'word
sub opinto define a ." sprawling, nonde-
script, modern. suburb." Those few suhurhs
that do have some seine of enchantment were
established wine the rail boom of the '20s sad
30s, krill grew iloWly rather than methodi•
-
aidiy.
' 'fin what many'Auburba want today is in -
;rant gratification; Take.Umt 100 -plus aero •,;
ravel pivot farmland and transform it into a
ihamlct right away. Slier( of constructing 8
;Ilollyweed set; designers, planners and de-
: veloperst iicrtics the, board concede that' the
task is noeriy.iitipuaaiblc. . - r.
"You can't create that lype of ambience
:overnight," gold Garo Khoiatniori, vice pres-
.Idenr of -development for ,Chicago -based
'Alt/Mart Community Centers. "But you can •
still be creative with space and malerIals.4'
Varda'eaid suburbs have utterinitcd to etc-.
late ambience to brick ind-Concrett enclo-
�anee, "They do;what the Mali of /merles: .
did.— created s pedestrian mall inside a•
'Mall," hessid of the Bioomittgton menot(th.,,..
- • To mAny, fiajng their >^ity defined by a
idioppiniS center' ir; offennaive. Yet dropping
centers, enclosed malls end eontntercial strl{t
,centers ate the coal eraete,prvducti that dorm-•
• `rote most post -World War 11 suburbs: .
• "People want to ldentliy with (ho oommu-
njty in which they live," add Mark Grimes,
Golden Valley enmmunhy devdcptnent di-
-
lector.
• "What's the first thing you think about
when you think about Bloomington? he
"Dente. rinn't went a eanent block to
otgrO
•
-be the first thing jou. think shout their
'town." :• .
. In fact, the Mall of America haw taken on
Bloomington's Identity, sonnething city offi-
cials don't neccasarlly bemoan.: The ally's
atgonlure - that of a 2 -year-old concrete -en-
c aal amnseinent pnik and shopping center
-� comes despite Biubmingimr's long hbio-
its tustie.nelgbborjoods hidden behind a
• myriad of cotnrnctoial scalae, and Its widely
regardcd.rtettm !tithe home of the Minncapo-
. lis -St. Paul Airport. II • ,
Bloomington officials arc Math 10 cow-
-.plain because of the tax revenges the mega -
mall and hr support services spin off, but Oral
80 -acre site al internale 494 and trunk Iligh-
way 77 is not the vision of ciaann that resi-
dents end officials alike tint envieloned.
. 'Nor do visions of pedestrian havens come
-.1o,tnihd when nne thinks of koscville. Yet
the( suburb's identity, almost alnee its incep-
tion, has been linked to the Rosedsk Shop-
ping Center and the abundmn retail,etrip cat-
ters and highways that surround 11, And 11';
.doing quite well. ...•
• But look at Edina: It, loo, is borne to a sue.
reuflil DRIB, Southdete is the largest and hh-
ttxically the .bc$t Performing of the Mies
shopping centers.
Yet Edina's identity is Clearly wrapped
around its downtown a1 50th Street and
Prance Avenue. And that's cite case even
though at least a quarto of that SOit and
France Commercial strip is in Minneapolis.
So maybe the arnwes to toe identity is in
lights-•- noon marquees. At 50111 and Rance.
612-936-4529
the dominant Structure Is the Wino Theater
sign. There are a handful of other downtowns
and mini-downtowns—who( developers call
an urban eomnierclet huh outside a central
bualness district — whose imposing nhnt-
quces arc their identity.
To be sure, devclopeti emphasize ihst en-
tertainment component air a key attention
getter and crowd pieascr. The overwhelming
majority of new mor development projects
from Inver Grove Heights to Lakeville to St.
Louis Park have ntovic the -Bier enmpnnents.
Many cities sec athletics or family activi-
ties as the drawing card to nuevo-down-
Iowas. In Woodbury, fur example. Ore city
has created a task force to study how to inte-
grate public buildings and offices with po-
rde, eminently -type faciiitia.
"At this point in tine city's history, lee inr-
b1e to do some soil of traditionel down-
town," slid "truly Johnson, city administra-
tor in Woodbury. "Dui whnt we can dq le
brant together fnnctitma that have some com-
monality, some acne of Identity where peo-
ple Will come together to int nict." •
Urban designer Moorish ;mid the challenge
lies In successfully marrying the aocinl need
for community with the development and
economic trends of the day. '
There's big social dcmnnd for Sebastian
Joe's, the ice cream and culicc,tales spout-
ing up throughout the area, but rite econum-
res of renl estate deals cot for power centers;
big category -type retailers.
"You're not gning to lake your dog to have
ice ereom in a ca(cnorv-teeter," he sottt. •
10-05-94 022'08PM P004 909