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10/11/1994 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY OCTOBER 11, 1994 5:00 PM L Roll Call and Agenda Adoption II. On Site Inspection - Police Facility Review Screening for Generator DI. Draft 1995 General Fund Budget Draft 1995 Public Enterprise Fund Budget IV. Update on Development Related Issues/Policies V. Further Presentation - Downtown Vision VL Other Business VII. Adjournment MEMO city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 7, 1994 SUBJECT: SPECIAL CITY COUNCIL MEETING A Special City Council meeting is scheduled for Tuesday, October 11 at 5:00 p.m. The purpose of the meeting is to consider the following items: 1) On-site inspection police facility/review screening for generator. 2) Follow-up information regarding draft 1995 general fund operating budget. -- Consideration of draft 1995 public enterprise fund budget 3) Update on development related issues/policies 4) Further presentation/discussion on status of consultant/staff work on the downtown vision On -Site Inspection Police Facility It is suggested that members of the City Council meet at 5:00 PM at the northwest corner of the new police facility construction to (1) look at a structure that will simulate the size and dimension of the generator to be located adjacent to the police facility and Pilot Knob Road; and (2) to walk through the project with a brief explanation about the progress, etc. by Mike Stowe. Due to a lengthy agenda for our work session, the City Administrator is anticipating about twenty (20) minutes for the discussion and tour. The tour will start at the northwest corner and end by the entrance to the existing police department and into the lunchroom area where the special City Council workshops are traditionally held. The brick and mortar have been ordered and if the City Council would like to consider a screen wall that would match the building for the purpose of screening the generator from Pilot Knob Road and Wescott Road, direction should be given at the meeting on Tuesday. Staff is sensitive to the overall project cost and the screening wall would require an additional expense to the project. In order to illustrate the visual impact on Pilot Knob Road and Wescott Road, a temporary structure was erected to simulate the dimension of the generator. Typically, this type of auxiliary use would be screened by brick or a similar structure for a commercial/industrial project. General Fund and Public Enterprise Fund Budget At the August 23 Special City Council meeting, the Council deliberated for approximately four (4) hours on the draft 1995 general operating budget. Each departmental budget was reviewed and there were questions raised by the City Council that required additional information. Enclosed on pages 1 through /40 is a copy of a memo summarizing those questions dated August 24 from the City Administrator to Department Heads, a memo and attachments in response to the questions raised at the August 23 special workshop and, finally, a copy of the water, sanitary sewer, storm water/water quality and civic arena public enterprise fund budget. Update on Development Related Issues/Policies Director of Community Development Reichert has prepared a memo, enclosed without page number, providing update on development related issues/policies for review and consideration by the City Council. The purpose of placing this item on the agenda is to allow time for discussion and City Council direction regarding items addressed in the memo. Further Presentations/Downtown Vision City staff, under the facilitation of the Community Development Director, have been meeting with BRW to review additional development concepts for the O'Neill parcel that contain a downtown development philosophy. The staff and consultants have integrated further planning ideas with direction the City Council gave following the first review of concepts and schematics prepared by the consultants in an effort to present a more refined downtown development image for review and discussion at the workshop Tuesday. There are no hand outs for distribution to send out in advance for this item. It should be noted that a downtown is generating a lot of discussion throughout the community whether it be neighborhood groups, civic organizations or the Chamber of Commerce. Preliminarily, there appears to be a strong consensus and excitement about the City Council's leadership and interest in being proactive in facilitating a special development for the O'Neill property and the overall impact of all four quadrants in the Yankee Doodle/Pilot Knob area. Other Business There are no items considered as Other Business at this time. As a special reminder, it was necessary for City Councilmember Hunter to travel during the month of October for business reasons and he was able to coordinate his travel on the two off weeks to avoid any conflict with regularly scheduled City Council meetings on the first and third Tuesdays. However, it does conflict with this special work session and he has asked to participate by use of a speaker phone during certain deliberations at the work session. Those arrangements are being coordinated between the . City Administrator and Councilmember Hunter. 1 City Administrator MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 3, 1994 SUBJECT: DRAFT 1995 GENERAL FUND BUDGET REVISIONS A budget work session was held on August 23, 1994, to discuss the draft 1995 general fund budget. There were a number of questions raised at that meeting which were summarized in a memo sent by the City Administrator to all department heads dated August 24. The following is the City's response to those questions in the same chronology as the August 24 memo. Administration There was a question regarding the value in continuing the MLC membership --The City Administrator has contacted Bob Renner of the Municipal Legislative Commission who has provided a summary of the goals, achievements and benefit the commission provides its member cities. Enclosed on pages la through 19 is that summary. Data Processing There was a questions regarding client server technology. Specifically, will a client server technology reduce LOGIS costs or only increase user costs for the new system? It has been the feeling of the executive committee that there will more than likely be no savings to member cities, however, the capability and effectiveness of LOGIS will be further enhanced. Some dollars may be used for marketing which expands the membership and presumably allows greater cash flow for technology in next generation software/hardware. The other question under data processing related to computer equipment which has been inventoried and analyzed by the MIS Coordinator. The total number of PC's is 66, while the number of printers is 32 (21 laser and 11 dot matrix) city-wide. There are 13 terminals, 2 workstations and 20 police M.D.T.'s. The City also has two lap tops; one for police and one for water quality field testing. This report does not provide additional data or analysis on the number of hours certain PC's are utilized, the number of personnel per printer or the volume generated per printer. Attached on pages 15 through 52 is a copy of the information provided by Kristi. Community Development There were questions raised about the quality of building inspections. Requests for additional data on the number of City of Eagan Building Inspectors in direct comparison to the State Building Code Standards and, finally, a request for additional analysis regarding a possible increase in building permit fees. 1 DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 2 Enclosed on pages 53 through 59 is a copy of a memo from the Director of Community Development responding to the questions for additional analysis on quality of building inspections and the number of building inspectors in comparison to the State Building Code Standards. In summary, the analysis will be completed over the next several months, specifically, during 1995, and a report will be prepared during that calendar year. Regarding the increase in building permit fees, the City cannot increase fees until the State of Minnesota adopts a new building code. The 1994 building code has not been approved by the Minnesota Legislature which will be considered during the 1995 legislative session. More than likely any fee increases will not go into effect until late 1995. At the present time, the City of Eagan is charging the maximum fees allowed by the current uniform building code. Cable TV The Burnsville and Eagan city councils met with the Joint Cable Commission Executive Committee on September 27, to review accomplishments by that commission and to consider its goals and future direction. A question was raised at the budget work session, which is addressed in the attached memo, that provided additional information on job responsibilities for the position of Cable Coordinator. A copy of that memo is again attached and referenced as pages 55 through 59 . Police There were several questions raised at the time the police budget was reviewed at the work session. Attached on pages (.0 through (5 is a response by the Chief of Police to the various questions raised at the August 23 meeting. The Police Chief's memo specifically addresses the rationale for determining an appropriate staffing level for sworn police personnel. Also attached and referenced as page}; (h ‘thoutsgikese., is a copy of a memo that was distributed to the City Council several weeks ago addressing the animal control program. It should be noted that the City Administrator and Chief of Police would like direction from the City Council as to whether the CSO program is acceptable and, if so, the job description for recruiting future CSO's will include animal control work. Both the City Administrator and Police Chief feel this program will provide assistance to the Animal Control Officer in accordance with public service need and the overall philosophy expressed during the past several months by the City Council. Also enclosed in the response by the Chief of Police is information the City Council requested on various capital items such as the dip bar, cost for a fax machine and further explanation on the flip phones. DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 3 There was a question regarding a dip bar which is actually an abdominal exerciser. This piece of equipment is used to firm, trim and reduce the obliques and abdominal area without the usual back pain usually associated with floor work. It is also designed to do dips which increases muscle strength in the arms. The equipment helps officers gain strength for restraining an individual and placing them in handcuffs during an arrest situation. The total cost is $300 for the equipment. There was also discussion regarding the Lektriever and the purpose of that capital expenditure which is also addressed in the Police Chief's report. At the work session a question was raised as to whether equipment that was proposed as a project cost to either the Police Facility or Municipal Center remodelling and was cut due to budget constraints can be considered as capital outlay in future operating budgets. The Police Facility design development estimate and City Hall schematic estimate were reviewed by the City Council on February 15, some of the options were approved as project cost or alternates, while other building improvements were considered as deferred costs (floor and wall mats, vertical file saver, laboratory equipment and appliances). Enclosed on pages (,9 through r1 Q is a copy of the pertinent information relative to deferred costs. At the June 21, 1994 special City Council meeting, a memo was provided to the City Council by the City Administrator addressing the total budget for the Police Facility and City Hall facility and a recommended list of building cuts in an effort to comply with the approved capital project budget. As an attachment to that memo, there were a list of 16 items that were recommended as building cuts for the Police Facility and number 17 was a statement "$46,000 in furnishings, fixtures and equipment will be deferred to future Police capital budgets." The Chief of Police and City Administrator were of the understanding this summer in compiling the 1995 budget that the Lektriever which was addressed at both the February 15 and June 21 meetings, was an acceptable capital item for the police budget. Enclosed on pages through p is a copy of excerpts from the special City Council packet distribution for the June 21 meeting, that refers to the deferment of certain furnishings, fixtures and equipment to the Police capital budget. The memo from the City Administrator to Department Heads makes reference to a question regarding cellular phones. This discussion will be referenced further in this memo under general and broader philosophical questions since the report summarizes cellular phone use in all departments. Fire Department A question was raised by the City Council regarding how physical fitness equipment and the program is administered in the Fire Department. Fire Chief Nelson has responded to that question and a copy of his memo is enclosed on pages I through ') y . There was also discussion regarding the proposed full-time Fire Chief position and, more specifically, a 3 DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 4 report on the pros, cons, funding source and other data that would summarize the findings of the Fire Chief Committee. The City Administrator has shared information in a recent informative memo about the status of the Fire Chief Committee. A report addressing the pros, cons and funding source will be forwarded to the City Council in late October/early November, once it is finalized and presented to the general assembly of the Fire Department. It should be noted that the City Administrator has been involved in three meetings with the committee and a report to the City Council will include reasons for considering a full-time Fire Chief, job description and other pertinent information. Public Works Engineering The draft 1995 general fund budget has been revised on both the revenue and expenditure sides to reinstate the interns as directed by the City Council. Street Department The Superintendent of Streets is contacting service stations and, before a final action is taken regarding acquisition of equipment to recycle antifreeze, a report will be provided to the City Council as to whether there is a market for the City to sell a service to the private sector for the purpose of recycling antifreeze. Central Services The capital equipment item for purchase of an air conditioner to be used at the Public Works Maintenance Facility was reinstated in the draft 1995 budget. Parks and Recreation The Director of Parks and Recreation is continuing his negotiations with Independent School District #196 to receive a commitment for appropriation for funding a change in the 3/4 to full-time Youth Development Coordinator. Since the negotiations have not been finalized, no changes were made to the revenue estimates in the budget. The position is budgeted full-time on the expenditure side. Forestry There was a question as to whether more dollars should be budgeted for combatting oak wilt disease and additional information on the status and accomplishments of the three year old oak wilt program. This information is provided in a memo from the Director of Parks and Recreation on pages 'i5 through g DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 5 Broader Philosophical Ouestions As previously stated in this memo, an analysis of cellular phone expenses was completed by the Finance Department. For a copy of that analysis, refer to pages t)q through $0 . The average monthly cellular phone bill for calendar year 1994 is approximately $1,735. There are a total of 57 telephones of which 24 are issued and utilized by the Police Department. This data will help the City Administrator and Department Heads monitor the expense and provide the appropriate control as directed by the City Council. The City Council asked that a five (5) year projection of expenditures and revenues be included for Council consideration and as a management spending tool. Enclosed on pages $( through 83 is a copy of a summary of projected expenditures and revenues for the general fund. The assumption for expenditures is a 3% annual increase with no new personnel included. The budget would increase from $14,242,700 in 1995 to $16,030,500 in 1999. The revenues would increase accordingly, however, the burden of new dollars is in the category of tax revenues. Making a fiscally conservative projection for non -tax revenues will forecast a reduction in the charges for services and permits as they relate to building, plan check and the related. Therefore, the non -tax revenues will decrease by approximately 8.4% while tax revenues will increase by 24.2% for the five (5) years. This amounts to a 11% decrease per budget year for non -tax revenues and a 4/% increase in tax revenues per year to offset a 3% increase in total expenditures for each calendar year. Again, this assumption is very conservative and does not take into consideration any new personnel or new programs during the five (5) year program. Also enclosed with this attachment is a list of assumptions regarding sources of revenue and expenditure estimates that were taken into consideration in preparing the five (5) year projection. Activity Based Costing Analysis First, a special thanks to the Finance Department, including Director of Finance VanOverbeke, Assistant Director of Finance Pepper and City Accountant Fink for all their work in providing an update and analysis of the activity based cost allocation for the preliminary 1995 budget that was presented and adopted at the September 6 City Council meeting. Please note that the activity based cost allocation, a copy is enclosed on pages 24{ through gel , will need to be adjusted at a future date to reflect the revised budget that was distributed with this packet information and the final budget adopted by the Council in December. It is important to note that the activity based cost allocation (referred to as ABC) considers two basic assumptions: 1) The same percentage allocation for personal services was used for the 52 different programs which includes direct, support and interdepartment allocations DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 6 four months in early 1993, to create a model and analysis that established the first ABC allocation for Council consideration. If any percentage allocation changed in 1994 or is projected as a change for 1995, obviously, the percentages could be in error. We don't expect the number to be significant; however, it could vary slightly by department. It should be noted that the ABC includes a subtotal for general fund which is $13,744,600, which excludes contingency and capital outlay. The same assumption holds true for the public utility fund which totals $3,055,100. These two subtotals provide a program budget total of $16,799,700. The contingency and capital outlay are omitted because they do not relate to an "activity" in any department. They were not used in 1993 for the original ABC allocation the City Council considered a year ago this past summer. The spreadsheets do make reference to the contingency and capital outlay so that the ABC is balanced with the total general fund budget which is $14,242,700. The revenue breakdown under the ABC allocation reflects only the general fund and will not match the total expenditure for general fund due to interdepartmental overlaps into the public enterprise (utilities). Comparison of 1994/1995 revenue allocations on the page entitled "Utilization of Tax Levy - General Fund" utilizes the tax levy only. Included is HACA which is the same as taxes for this presentation. There is a great deal of data summarized in the ABC cost allocation and the City Administrator will be happy to answer questions at the budget work session on Tuesday. Civic Arena Budget Also attached is a draft copy of the 1995 civic arena budget. See pages $8 through ql . Summ ary The information contained in this report is in direct response to the City Council's questions raised at the August 23 work session. Much of the information is self-explanatory and may not require any discussion. If there are any questions or a City Councilmember would like additional explanation for the meeting on Tuesday, please contact this office and additional information will be researched or compiled. It should be noted that the five (5) year CIP budget will be presented later this fall for consideration by the City Council. Also included for Council review is a new and revised copy of the draft 1995 budget. The changes are specifically listed as follows: G DRAFT 1995 GEN. BUDGET REVISIONS OCTOBER 3, 1994 PAGE 7 Revenues Charges for Services was increased by $22,700 to reflect the additional revenue project to be generated as a result of reinstating the Public Works/Engineering interns. This change increased the total budget by the same amount from $14,242,700 to $14,265,400. The revised Comparative Summary of Revenues is enclosed on page sa . The Line Item Revenues are enclosed on pages cis through q l . Expenditures The Public Works/Engineering Department budget increased by $22,700 to reinstate the intern positions. The Central Services Maintenance Department budget was increased by $2,500 to reinstate the air conditioning.These two larger adjustments combined with numerous small changes to clean up errors and inconsistencies generate a $1,000 reduction in the contingency account and balance the expenditures to the revenues at $14,265,400. The 1994 to 1995 budget increase before the contingency is $632,800 or 4.7%. The increase including the contingency is $763,800 or 5.7%. The revised Comparative Summary of Expenditures is enclosed on page 9 $ . The complete department budgets are enclosed on pages (19 through 12;1 . City Administrator TLH/jeh r7 MEMO __city of eagan TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 24, 1994 SUBJECT: FOLLOW-UP OF SPECIAL CITY COUNCIL BUDGET WORKSHOP HELD ON AUGUST 23, 1994 A special thanks to all of you for the many hours you and your staff spent preparing departmental budgets for calendar 1995. Your work product responded to a direction the City Council set forth early this year as guidelines for preparation of the 1995 General Fund Budget. There Is always a personal gratification in receiving some acknowledge- ment from the City Council for the work effort. The recognition and appreciation received last night must be shared with all of you for contributions each of you made in responding to the City Council's direction for this year's budget preparation. At the meeting on Tuesday, there were a number of questions raised by City Councilmembers requiring some additional review, analysis or information. The following is a list of those questions. To prepare for the next budget workshop session scheduled for late September/early October, I would like your response and data no later than September 15,so a text can be prepared for Council consiTeration at a future budget work session. Administration • There was a question regarding the value in continuing the MLC membership. Specifically, what are the goals, achievements and benefit to the City of Eagan? Data Processing • There was a question regarding client server technology as to whether It will reduce LOGIS' costs or only increase user costs for the new system. • Ail computer-related equipment, i.e. PC's, software, laser printers, etc., should be Inventoried and analyzed, existing (replacement) and/or new, as to need with a recommendation. This includes all departments and an analysis of their computer- related equipment. Community Development • Some basic analysis on the quality of Building Inspections presently administered by our field inspectors was requested. • Additional analysis on the number of City of Eagan building Inspectors in comparison to the State Building Code Standards for number of building Inspectors Is being requested. Can the City of Eagan provide the necessary public service with the proposed number of inspectors? Is the City of Eagan providing greater efficiency than the State Building Code Standards? • Additional analysis Is requested for building permit fees. The Cities of Maple Grove and Lakeville have recently Increased their building permit fees. Should the City of Eagan consider an increase in building permit fees? The analysis should address the building permit fee and how it compares to Lakeville/Maple Grove and other communities. In addition, a breakdown of the total fee, which includes connection charges, road unit and other charges, is requested. Cable TV • Information on job responsibilities for the position of Cable Coordinator was requested. There was also a question as to whether this position could be shared with another position within city govemment or positions between the Cities of Bumsville and Eagan. police • Additional Information regarding support staff for the animal control program was requested. Specifically, how will the additional CSO's funded in 1994 assist the animal control program? • Additional information was requested regarding a dip bar requested in the budget. • Can the City afford to maintain the formula of one officer per thousand as population continues to grow and the tax capacity begins to level off? Additional analysis regarding reasons for the one per thousand and a cost impact on the additional personnel in relation to a five year general fund budget forecast was requested. • There was a question as to why certain capital items planned for the new police facility were included In the General Fund Operating Budget and not in the FF&E of the police -'s facility building project. If that budget was reduced and these items eliminated, why were they shifted and who authorized the expenditure as a capital item in the General Fund Operating Budget? • Why does the fax machine cost $3,000? • Why are flip telephones so expensive? • There was a question regarding cellular phones as to whether the increase in volume and use of cellular telephones is necessary or simply convenient. Analysis of use for the police and all departments was requested. Fire Department • How is the physical fitness equipment and program administered in the Fire Department? • Eventually, the City Council would appreciate a report on the proposed full-time Fire Chief position listing pros, cons, funding source and any other data that summarizes the findings of the Fire Chief Committee. Public Works/Enolneerinq • After discussion, there was direction to reinstate the interns under personal services as an expenditure and show the same as an offset in revenue source. Street Department • Direction was given to contact service stations to determine whether a market exists for selling a service to the private sector for the purpose of recycling antifreeze. Central Services • The capital equipment item for the air conditioner should be reinstated as a budget expense. Parks & Recreation • There was a strong endorsement for the Youth Service Coordinator position, a new public service program in 1994. This position Is proposed to be full-time In 1995. There was specific direction to speak with Independent School District 196 and ask that they pay part of the cost for the proposed upgrade from three-quarter to full-time Youth Service Coordinator. Forystpt • There was a question as to whether more dollars should be budgeted for combating oak wilt disease. • Information as to the status and accomplishments of the three (3) year oak wilt program was requested. Jroader Philosophical Questions The City Council has asked for a general fund fere-year projection for both expenses and revenues. The Director of Finance and City Administrator will prepare this analysis using basic assumptions, i.e. a certain percentage increase for personnel and general Inflation for other expenses. The draft 1995 budget accomplishes that objective. There were comments that the document was user-friendly, the message was conveyed well through the narrative, it was easy to understand and that the budget, as a preliminary budget, will be adopted at the September 6 City Council meeting for certification to Dakota County to determine the property tax levy for purposes of truth -in -taxation. It was also acknowledged that an additional budget work session be held to review the questions and any further refinement of the draft budget. There was discussion regarding activity -based costing as to whether that serves a purpose for departments. The City Administrator responded by suggesting that the ABC does provide a benefit in that the process is providing a more complete cost analysis of departmental operations which is a value to the public, City Council and management He also replied that the ABC concept is similar to a program budget methodology that is a two to three year vision for general fund operations. At the next Special City Council budget work session, public enterprise funds and refinement of the General Fund Operating Budget will be reviewed. There will be a separate memo summarizing the five (5) year CIP (1995-1999) forthcoming. City Administrator cc: Honorable Mayor & City Counciimembers TLH/vmd . MUNICIPAL LEGISLATIVE COMMISSION 1800 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402-4218 Telephone: (612) 672-3600 Facsimile: (612) 672-3777 ACCOMPLISHMENTS OF THE MUNICIPAL LEGISLATIVE COMMISSION The Municipal Legislative Commission (MLC) was founded in December of 1983 when a coalition of 13 suburbs agreed that the political imbalance between the central cities and the suburbs needed to be corrected. These suburbs, representing a combined population of more than 500,000 residents banded together in an effort to develop a stronger voice at the state legislature. During the past 11 years, the MLC has retained it's homogenous makeup. Unlike other organizations which have a wide variety of cities as members, the MLC has been selective in it's membership. Only cities with comparable property tax demographics are permitted as members. These characteristics include: • Population growth that exceeds the metropolitan average • Low city tax capacity rates • Minimal or no Local Government Aid from the state • Higher than average tax capacity per capita These similar suburban factors minimize the chance that a conflict of interest will arise when lobbying state aid formulas or other property tax issues. When the Commission was founded it was determined that the MLC would limit its' lobbying efforts to fiscal and property tax issues. Issues such as light rail transit, solid waste and the Metropolitan Council were left to other city organizations, such as the AMM and the LMC. However when it comes to property tax issues that affect the suburbs the MLC has been very active. The MLC was the lead organization involved in the lobbying effort to eliminate the third tier (3% on the value over $110,000) of homestead property taxes. It's first year efforts increased the value of the tier from $100,000 to $110,000 and finally in 1991 the organization was successful in eliminating this 3% rate altogether. This change provided suburban communities with higher -valued homes millions of dollars of ongoing property tax relief. Member Cities: Apple Valley, Bloomington, Burnsville, Eagan, Eden Prairie, Edina, Lakeville, Maplewood, Minnetonka, Plymouth, Roseville, Shoreview, Woodbury 17 The MLC has been a front line player in arguing for the retention of the Homestead and Agricultural Aid Credit (HACA). Although the HACA program was substantially altered in 1988, MLC cities still receive $24 million per year in HACA payments, which help reduce property taxes on homeowners. Each year there are legislative proposals to eliminate HACA. Due to aggressive lobbying on behalf of the MLC these proposals have not been adopted. The MLC has a successfully lobbied against an attempt by the Senate Tax Committee to eliminate Municipal State Aid dollars for higher valued suburbs who receive little other aid from the state. Occasionally a non -fiscal issue arises which has detrimental affects on the suburbs. An example of this was in 1992 when the MLC was very active in successfully lobbying for the defeat of a legislative initiative which would have required every suburb to elect their councilmembers using a ward boundary system. The MLC provides it's legislative delegation with information that is individually tailored to the specific legislative district. This information includes computer generated property tax simulations, charts, graphs and other data that help legislators make informed decisions before casting their votes on suburban issues. In addition, each year the MLC proposed amendments to the Omnibus Tax Bill which would alter state distribution formulas to be more equitable and fair. Although these "redistribution amendments" fail, they provide a mechanism for suburban legislators to increase the awareness of the inequities that exist under current law. During the past two years the MLC has taken a very high profile in the "affordable housing" debate that has been initiated by Representative Myron Orfield. The MLC has taken an aggressive role in assuring that all sides of the housing argument are heard. The Commission has become the key policy group that has taken on the role of developing alternatives, as well as assuring policies such as expanding the fiscal disparities program to high -valued homes are killed. The work of the MLC on housing should produce positive results for not only the member suburbs, but the region as a whole. 2 �3 The Orfield fiscal disparities proposal alone would have increased property taxes in higher valued suburbs by 10-15%. Without an organization similar to the MLC the chance of this proposal passing would be significantly enhanced. Finally, the MLC has provided a monthly forum for city managers to receive pertinent and current information on legislative issues that affect the suburbs. This information and the resulting discussion assist city managers, and hopefully mayors and city councils, in making informed decisions on issues that are being debated at the state legislature. If you would like any additional information or would like me to appear before your city council, please give me a call at 672-3650. Robert Renner, Jr. Messerli & Kramer October 5, 1994 3 MEMO city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: MIS COORDINATOR PETERSON DATE: SEPTEMBER 20, 1994 SUBJECT: ANSWERS TO COUNCIL'S QUESTIONS/COMPUTERS Regarding the two inquiries made by the Council during budget discussions, please be informed that: 1. First, when the City transfers applications from the LOGIS mainframe to a client server environment at the City, there will not be a cost savings immediately. This is because we will be running parallel applications during the transfer. The cost savings would be two or more years ahead. We will no longer be paying for storage at LOGIS, but we will experience costs for storage on our own client server environment. The goal of switching to a client server environment is to be more efficient, effective and creative in using the computer systems. Benefits come with better report writers, better common interfaces (GUI -Graphic User Interfaces like Windows), multitasking environment, faster and more efficient hardware, training reductions with constant common interface and staff being able to do their jobs better and faster. 2. Second, attached please find a survey of all computer equipment existing or proposed for this budget. As you know, the selection of software for each computer is basically driven by the needs of a department as determined by department heads and supervisors. They determine applications which they believe can make their departments work more efficiently and effectively and then we find software to accomplish those applications. As you can see from the attached survey, we use far more than just basic applications. If you or the Council have any more questions, please contact me. Thank you. MIS ' oordinator Attachment 1' EAGAN POLICE DEPARTMENT PC INVENTORY PC TYPE: LOCATION: HP Vectra M2 4/66 Receptionist SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 6.0 Microsoft Access 2.0 (Operation ID Data Base) Reflection (to run Logis) The Receptionist has to be able to move between all of the above programs throughout the entire day, which is way we use the Windows environment. We have 3 part-time Receptionists which staff the position 0800 to 2000 Monday -Friday and some Saturday mornings. PC TYPE: LOCATION: Vectra 486 66XM Clerical Supv. (Lynn Vasquez) SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 6.0 Microsoft Access 2.0 (Data Base Development) Q & A Data Base (Development) Norton Utilities Visio (Charting Program) Harvard Graphics (Charting and Graphing) Word Perfect Presentations (Desktop publishing) Search Warrant Software Label Pro Lotus 1-2-3 (Spreadsheets) This computer is used to develop data bases for other employees, as well as running large graphical documents (e.g. Annual Report). Also runs and prints statistics for department on a monthly basis. Uses several different applications and uses cut and paste to combine. PC Inventory, Page 1 Ib PC TYPE: LOCATION: Vectra 486/66VL Chief Secretary - Linda Bendt SOFTWARE/APPLICATIONS: Windows Operating System Q & A Data Base (Personnel) Word Perfect for Windows 6.0 Lotus 1-2-3 (Uniform Accounting Spreadsheet) Reflection (to run Logis) This computer requires high memory because of large graphical documents created (newsletters, bulletins, etc.) PC TYPE: LOCATION: Vectra 386/25 Administrative Assistant - Linda C. SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows Lotus 1-2-3 Reflection (to run Logis) Visio (Charting Program) PC TYPE: LOCATION: Vectra 486/66 VL Clerical/Records Unit -Kathy G. SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 6.0 Microsoft Access (False Alarm Data Base, Operation I.D.) Lotus 1-2-3 (Spreadsheets) Search Warrant Software Reflection (to run Logis) Label Pro Like the Receptionists, the clerical unit needs to be able to switch between applications throughout the entire day. PC Inventory, Page 2 l7 PC TYPE: LOCATION: Vectra 486/66 VL Clerical/Records Unit -Bunny SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 6.0 Microsoft Access (False Alarm Data Base, Operation I.D.) Lotus 1-2-3 (Spreadsheets) Search Warrant Software Reflection (to run Logis) Label Pro Like the Receptionists, the clerical unit needs to be able to switch between applications throughout the entire day. PC TYPE: LOCATION: Vectra 486/66 VL Clerical/Records Unit-Kathy/Cyndy SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 6.0 Microsoft Access (False Alarm Data Base, Operation I.D.) Lotus 1-2-3 (Spreadsheets) Search Warrant Software Reflection (to run Logis) Label Pro Like the Receptionists, the clerical unit needs to be able to switch between applications throughout the entire day. PC Inventory, Page 3 PC TYPE: LOCATION: Vectra 486/66 VL Sergeant A Office SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 5.2 Microsoft Access (Crime Prevention, Tactical Team, and Skills and Training Data Bases) Scheduling Software Data Base Reflection (to run Logis) Data Base programs (especially scheduling software) require high memory to run smoothly. PC TYPE: LOCATION: Vectra 486/66 VL Detective Conference Room SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 5.2 Microsoft Access (Case Mangement) Q & A (Sex Crime Offender Data Base) Search Warrant Composite Program Social Security Number Program Norton Utilities (computer crime cases) Reflection (to run Logis) PC Inventory, Page 4 la PC TYPE: Compaq 386 LOCATION: Evidence Room SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect for Windows 5.2 Microsoft Access (Property room data base) Reflection (to run Logis) PC TYPE: Vectra ES -12 LOCATION: Captain Swanson SOFTWARE/APPLICATIONS: DOS Word Perfect 5.1 Reflection (to run Logis) Runs Command Overview (CAD) from office PC TYPE: Vectra ES -12 LOCATION: Captain Sewald SOFTWARE/APPLICATIONS: DOS Word Perfect 5.1 Reflection (to run Logis) Runs Command Overview (CAD) from office PC TYPE: Vectra ES -12 LOCATION: Dispatch Supevisor-Kathy B. SOFTWARE/APPLICATIONS: DOS Word Perfect 5.1 Reflection (to run Logis) Runs Command Overview (CAD) from office PC Inventory, Page 5 20 PC TYPE: Vectra ES -12 LOCATION: Investigation Unit SOFTWARE/APPLICATIONS: DOS Word Perfect 5.1 Reflectica (to run Logis) PC TYPE: Vectra ES -12 LOCATION: Sergeant B Office SOFTWARE/APPLICATIONS: DOS Word Perfect 5.1 Reflection (to run Logis) Runs Command Overview (CAD) from office PC TYPE: Toshiba Lap -top LOCATION: Investigation Unit SOFTWARE/APPLICATIONS: Windows Composite Program PC Inventory, Page 6 2k PC TYPE: IBM P.C.'s (2) LOCATION: Dispatch SOFTWARE/APPLICATIONS: DOS Software to communicate with State/FBI Reflection (to run Logis) PC TYPE: HP P.C.'s (2) LOCATION: Dispatch SOFTWARE/APPLICATIONS: DOS Software to run MDT program PC TYPE: Terminals (5) LOCATION: Dispatch (4) Squad Room (1) SOFTWARE/APPLICATIONS: All dedicated to Logis PC Inventory, Page 7 22 CITY OF EAGAN PCSOFTWARE INVENTORY DEPARTMENT:COMMUNITY DEVELOPMENT PC TYPE: Hp Vectra 486/25 (base) LOCATION: Secretary (Jan Severson) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Windows 5.2 Lotus 123 DrawPerfect Reflection (to run LOGIS) Permits and Inspections PC TYPE: HP Vectra 286 ES/12 640K 20 MB LOCATION: Clerical Tech II (Marlyn G.) SOFTWAREIAPPLICATIONS: WordPerfect Reflection (LOGIS connection) Permits and Inspections PC Inventory, Page 1 23 PC TYPE: HpVectra 486/25 (base) LOCATION: Senior Planner (Kristy Marnin) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Wp Windows 5.2 DrawPerfect Lotus 123 Reflection (LOGIS connection, special assessments) PC TYPE: LOCATION: HpVectra 486/25 (base) Project Planner (Shannon Tyree) SOFTWARE/APPLICATIONS: Windows Operating System Word Perfect Windows 5.2 and DOS 5.1 Lotus 123 Reflection (LOGIS connection, special assessments) PC Inventory, Page 2 Z4. PC TYPE: HpVectra 486/25 (base) LOCATION: Project Planner (Mike Ridley) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect Windows 5.2 and DOS 5.1 Lotus 123 Reflection (LOGIS connection, Special Assessments) PC TYPE: HpVectra 486/25 (Base) LOCATION: Planning Aid (Marilyn W.) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect Windows 5.2 and DOS 5.1 PC Inventory, Page 3 2C PC TYPE: Base 486 PC with color monitor LOCATION: City Planner (Jim Sturm) SOFTWARE/APPLICATIONS: New Computer to be ordered 1994 Windows Operating System WordPerfect Windows 5.2 PC TYPE: LOCATION: HPVectra 386/25 Community Development Director Peggy Reichert SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect DOS 5.1 and WordPerfect Windows 5.2 Lotus 123 PC Inventory, Page 4 2C PC TYPE: Base 486 PC with color monitor LOCATION: Fire Inspector SOFTWARE/APPLICATIONS: New computer to be ordered in 1994 Windows Operating System WordPerfect Windows 5.2 Data Base Manager - Fire Inspection Reporting/Tracking System PC TYPE: LOCATION: Hp Vectra 486/25 (base) Project Planner SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Windows 5.2 Lotus 123 DrawPerfect Reflection (to run LOGIS) Permits and Inspections/Special Assmts PC Inventory, Page 5 2"1 CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT: ENGINEERING PC TYPE: Hp Vectra 286 ES/12 color monitor LOCATION: Secretary, Judy Jenkins SOFTWARE/APPLICATIONS: WordPerfect 5.1 and 5.0 Lotus 123 Harvard Graphics PC Inventory, Page 6 2I PC TYPE: HP Vectra 286 ES/12 color monitor LOCATION: Clerical Tech SOFTWARE/APPLICATIONS: WordPerfect 5.1 Draw Perfect Lotus 123 To be replaced 1994 PC Inventory, Page 6 2I PC TYPE: Base 486 PC, color monitor Replacement Vectra ES/12 LOCATION: Clerical Tech SOFTWARE/APPLICATIONS: To be Purchased 1994 Windows Operating System WordPerfect Windows 5.2 and WordPerfect DOS 5.1 DrawPerfect or Presentation Graphics Lotus 123 Harvard Graphics for Windows PC Inventory, Page 7 2`k PC TYPE: IBM PS/2 Model 80, 386 LOCATION: Engineering Staff SOFTWARE/APPLICATIONS: WordPerfect 5.1 Lotus 123 ProComm Plus Communications Software and Modem State Engineering Software Pkg. PC Inventory, Page 7 2`k CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:FIRE PC Inventory, Page 8 3d PC TYPE: HP VECTRA 386/25 LOCATION: Fire Stations 1,2,3,4,5 SOFTWAREIAPPLICATIONS: Windows Operating System WordPerfect Windows 5.2 and WP DOS 5.1 Lotus 123 Data Base Manager - Fire Call Tracking MFIRS Fire Routing Book PC TYPE: HP VECTRA 386/25 (2) LOCATION: Clerical Tech III (2) Karen and Trisha SOFTWARE/APPLICATIONS: Windows Operating System Lantastic Network WordPerfect Windows 5.2 and WP DOS 6.0 Calendar Creator Plus for Windows DBase - Routing Book Statistical Files Personnel, Reports, State Reporting Fire Information Tracking PC Inventory, Page 8 3d PC TYPE: LOCATION: HP VECTRA 8086 Fire Inspector SOFTWARE/APPLICATIONS: To be replaced in 1994 with Base 486 listed under Community Dev Word Perfect 5.1 Lotus 123 Data Base Manager (Fire Inspection Tracking) PC TYPE: LOCATION: SOFTWARE/APPLICATIONS: PC Inventory, Page 9 3l CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:PUBLIC WORKS AND PARKS FACILITY PC TYPE: HP 700/92 TERMINAL LOCATION: Receptionist (Bette Parks) SOFTWARE/APPLICATIONS: Terminal at main reception desk, linked to LOGIS and used for permits and inspection (PIMS) and tree inventory system (TRIMS) PC TYPE: HP 386 QS/20 (part time 386) LOCATION: Water Quality Coordinator Rich Brasch SOFTWARE/APPLICATIONS: Word Perfect 5.1 (network) Lotus 123 (network) Harvard Graphics (network) Flow Link Software (used for monitoring Water Quality Division) PC Inventory, Page 10 32 PC TYPE: LOCATION: HP Vectra 286 ES/12 Plan Room - Public Works SOFTWARE/APPLICATIONS: Reflection (LOGIS access to PIMS, TRIMS, VMS and Parks and Rec Facilities program. Network software including, WordPerfect, Lotus 123, Harvard Graphics, Hansen Water Distribution, Collection, Hansen Collection and Distribution Inquiry. This pc is used by the Park Supervisor to verify daily park reservations that are taken at city hall. It is also used by the Utility Dept, Water Quality Tech for monitoring lakes, and interns from Parks and Water Quality fields. PC TYPE: HP Vectra QS/20 286 LOCATION: Plan Room - Public Works SOFTWARE/APPLICATIONS: Network Applications: Word Perfect, Lotus 123, Hansen Water Distribution and Hansen Water Collection, Harvard Graphics. This pc is used by the Utility Dept, the City Forester and Tree Inspector and interns for Water Quality and Parks Department. PC Inventory, Page 11 33 PC TYPE: LOCATION: Hp Vectra 486/50U Plan Room - Public Works SOFTWARE/APPLICATIONS: Windows Operating System DrawPerfect WordPerfect 5.1 Lotus 123 Reflection: PIMS, TRIMS, VMS and Parks and Rec Facilities Network Programs: WordPerfect, Harvard Graphics, Lotus 123, Hansen Water Distribution and Collection, Hansen Distribution and Collection Inquiry, Flow Link. This will run new Pavement Management System. This pc is used by the Utility Dept, Water Quality Tech and intern, City Forester and Tree Tech and Parks Supervisor PC TYPE: HP 700/92 Terminal LOCATION: SOFTWARE/APPLICATIONS: LOGIS access to Vehicle Maintenance System (VMS). To be replaced in 1995. PC Inventory, Page 12 34 PC TYPE: Vectra ES/12 286 LOCATION: General Office Area SOFTVVARE/APPLICATIONS: Reflection: LOGIS - VMS, TRIMS, PIMS Gilbarco Fuel System Software Network Applications Electronic Tank Monitoring Software PC Inventory, Page 13 3S PC TYPE: LOCATION: HP Vectra 486 66 XM Nancy Bailey (Secretary) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect for Windows DrawPerfect Reflection (LOGIS Access):TRIMS, VMS, PIMS and Report Generator Software Network Applications: WordPerfect 5.2, Lotus 123, Harvard Graphics, Flow Link Software, current Pavement Management, new Pavement Management System, Hansen Software Applications. PC TYPE: HP Vectra 486 66 XM LOCATION: Clerical Tech (shared position) Shari B. and Cris M. SOFTWARE/APPLICATIONS: Same exact applications as listed for Secretary Nancy Bailey above. PC Inventory, Page 14 3L PC TYPE: LOCATION: Reason Technology PC 386 Plan Room - Public Works SOFTWARE/APPLICATIONS: This pc contains the "Control Vue" application. This pc is linked only to the North Water Treatment Plant and the South Water Treatment Plant and monitors those plants. This pc is used by the Utility Department personnel only. PC Inventory, Page 15 3� PC TYPE: Toshiba 486 Lap Top LOCATION: Water Quality Super and Tech SOFTWARE/APPLICATIONS: Windows Operating System Lotus 123 WordPerfect 5.1 and Windows WP 5.2 ESCO - Water Quality Program This lap top is taken directly into the field for water quality testing and surveying. PC Inventory, Page 15 3� CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:PARKS AND RECREATION PC TYPE: HP VECTRA 486/33 LOCATION: Secretary (Cherryl Mesko) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 WP Windows 5.2 - daily typing, packets etc. Aldus Pagemaker - Newsletter, Brochures (Caponi open house) Lotus 123 - budget, contract pay requests DrawPerfect Flyers, Edit Graphics, draw trail brochure maps Harvard Graphics - pie charts, graphs and charts DBase III - Walk/Bike club, NYSCA coaches training, survey analysis Reflection - LOGIS Activity Registration, Facility Registration, IFAS Financial System (registration deposits). PC TYPE: HP Vectra QS/16S LOCATION: Recreation Supervisors, seasonal clerical and Rec. staff SOFTWARE/APPLICATIONS: WordPerfect 5.1 DOS Reflection - LOGIS/Registration & Facility DrawPerfect - Basic Flyers -seasonal clerical League Scheduler Program - Adult sports schedule, softball, football, volleyball, broomball, hockey, etc. PC Inventory, Page 16 3g PC TYPE: HP Vectra 486/66 LOCATION: Clerical Tech (Liz Korbein) SOF[WAREIAPPLICATIONS: Windows Operating System - move between programs and use more than one program at a time. Word Perfect 5.1 and Windows 5.2 - daily typing, dictation, prep. for newsletter, complex data processing projects. DrawPerfect-Flyers, recreation programs, invitations, certificates of participation. Reflection - LOGIS access Clerical Tech (Nancy Hammel) PC TYPE: LOCATION: HP Vectra 386/25 Clerical Tech (Nancy Hammel) SOFTWARE/APPLICATIONS: Windows Operating System - movement in and between more than one program WordPerfect 5.1 and Windows 5.2 - daily typing, contracts Lotus 123 - tracking contract requests, budget Reflection - LOGIS access Draw Perfect - flyers, Certificates of participation PC Inventory, Page 17 3`k CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:FINANCE PC Inventory, Page 18 40 PC TYPE: HP 700/92 TERMINAL LOCATION: Payroll Clerk (Carolyn) SOFTWARE/APPLICATIONS: LOGIS access: Payroll and Financial Uses Lotus 123 on Accountant I or Accountant Tech PC, for Escrow Accounting and Accounts Receivable PC TYPE: HP700/92 Terminal LOCATION: Accounts Payable Clerk (Lorene) SOFTWARE/APPLICATIONS: LOGIS access: Accounts Payable Shares Terminal with Clerical Tech (Carol) PC Inventory, Page 18 40 PC TYPE: Reason Technology 486 33 LOCATION: Accountant I (Sue Sheridan) SOFTWARE/APPLICATIONS: Windows Operating System Reflection (LOGIS access) Financial WordPerfect 5.1 Lotus 123 DBase III Project Cost Accounting Software PC TYPE: LOCATION: HP Vectra ES/12 Accounting Tech (Barb Hand) SOFTWARE/APPLICATIONS: WordPerfect 5.1 Lotus 123 Reflection (LOGIS access) Fixed Asset System Shares PC with Clerical Tech (Carol) PC Inventory, Page 19 4\ PC TYPE: Hp Vectra 386/25 LOCATION: Accountant II (Linda Fink) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 Lotus 123 Reflection (LOGIS access) Payroll, Financial Dbase III Plus Utility Billing Clerk (Diane D.) PC TYPE: LOCATION: HP Vectra QS 16S 386sx Utility Billing Clerk (Diane D.) SOFTWARE/APPLICATIONS: Reflection (LOGIS access) Utility Billing System WordPerfect 5.1 (UB download for Certification and Delinquent Accts. Lotus 123 Sensus Technology Software( Utility Billing Hand Held Meter Reading software) PC Inventory, Page 20 4Z PC TYPE: HP Vectra 50 8086 LOCATION: Utility Billing Temporary SOFTWARE/APPLICATIONS: Reflection Software (LOGIS access) Utility Billing system SOFTWARE/APPLICATIONS: Reflection (LOGIS access) Utility Billing System Scanner Software/hardware to read Utility Bilis WordPerfect 5.1 Lotus 123 PC Inventory, Page 21 43 PC TYPE: HP VECTRA ES/12 LOCATION: Asst. Utility Bill Clerk (Maryann) SOFTWARE/APPLICATIONS: Reflection (LOGIS access) Utility Billing System Scanner Software/hardware to read Utility Bilis WordPerfect 5.1 Lotus 123 PC Inventory, Page 21 43 PC TYPE: LOCATION: HP VECTRA 486/66 Asst. Finance Director (Tom P.) SOFTWAREIAPPLICATIONS: Windows Operating System WordPerfect 5.1 Lotus 123 Reflection (LOGIS access) Payroll, Financial, UB PC Inventory, Page 22 44 CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:ADMI N ISTRATION PC TYPE: HP VECTRA ES/12 PC TYPE: HP VECTRA ES/12 LOCATION: Asst. to City Adm. (Holly Duffy) SOFTWARE/APPLICATIONS: Lotus 123 WordPerfect 5.1 Ventura Desk Top Publishing Pay Equity System Software/State of Minnesota PC TYPE: HP VECTRA ES/12 LOCATION: Asst. to City Adm. (Jon H.) SOFTWARE/APPLICATIONS: WordPerfect 5.1 Lotus 123 Reflection (LOGIS access) DBase III Plus PC Inventory, Page 23 4S PC TYPE: LOCATION: HP Vectra ES/12 Clerical Tech III (Virginia) SOFTWARE/APPLICATIONS: WordPerfect 5.1 Lotus 123 Harvard Graphics Reflection (LOGIS access) Will replace this PC with Communication/Recycle Coord. PC. PC Inventory, Page 24 4L PC TYPE: HP VECTRA 386/25 LOCATION: Clerical Tech III (Jane) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Windows WP 5.2 Aldus Pagemaker Lotus 123 Harvard Graphics PC Inventory, Page 24 4L PC TYPE: LOCATION: HP VECTRA ES/12 Adm. Secretary (Diane H.) SOFTWARE/APPLICATIONS: WordPerfect 5.1 Lotus 123 Reflection (LOGIS access) Do to be replaced with 486 in 1994 PC TYPE: LOCATION: HP VECTRA 486/66 MIS Coordinator (Kristi P.) SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Windows WP 5.2 Zip Code Software Chartist Reflection (LOGIS access) all systems ALL Network Applications: WordPerfect, Harvard Graphics, Lotus 123 Hansen Software, Pavement Mgmt., etc. PC Inventory, Page 25 4� PC TYPE: Razor Tech 486/33 LOCATION: Comm./Recycle Coordinator Joanna Foot SOFTWARE/APPLICATIONS: Windows Operating System WordPerfect 5.1 and Windows WP 5.2 Aldus Pagemaker Lotus 123 Calendar Additional Font Software Programs PC Inventory, Page 26 4K CITY OF EAGAN PC/SOFTWARE INVENTORY DEPARTMENT:SPECIAL ASSESSMENTS - FINANCE PC TYPE: HP 2392A Terminal LOCATION: Special Assmt. Clerk (Deanna) SOFTWARE/APPLICATIONS: LOGIS access - Special Assessment System PC TYPE: HP VECTRA ES/12 286 LOCATION: Clerical Tech (Tina Zink) SOFTWARE/APPLICATIONS: WordPerfect 5.1 DrawPerfect Lotus 123 Reflection (LOGIS access) Special Assmt Download/Upload Program Shares with Finance Consultant PC Inventory, Page 27 4c\ CITY OF EAGAN PRINTER INVENTORY POLICE DEPARTMENT: Laser II Printer (Records) Shared by 5 PC's Laser II Printer (Dispatch Center) Spooled to LOGIS Laser II Printer (Administration) shared by 4 PC's Laser III Printer (shared by two captains) Laser IV Printer (Investigations) shared by all Investigations Okidata Dot Matrix Printer - MDT Print from all Squads FINANCE DEPARTMENT: Laser II Printer and Laser III Printer. Shared by all the Finance Staff. They can choose to print on either printer. ADMINISTRATION Laser II Printer (Adm) shared by 3 PC's Laser II Printer (Adm) shared by 3 PC's ENGINEERING DEPARTMENT: Laser II Printer - shared by 3 PC's COMMUNITY DEVELOPMENT DEPARTMENT: Laser IV Printer (Inspections) shared by 5 PC's Laser II Printer (Planning) shared by 5 PC's CABLE AND MIS COORDINATORS Laser IV printer - shared by 2 PC's, connected to the Local Area Network and prints LOGIS system reports. SPECIAL ASSESSMENTS (FINANCE): Laser IIP Printer - shared by one terminal and one PC PUBLIC WORKS AND PARRS MAINTENANCE FACILITY: Laser II Printer, Laser III Printer and Panasonic Dot Matrix Printer. All printers are connect to the LAN and all PC's can print to any of the three printers. PARRS AND RECREATION: Laser II Printer - Spooled to LOGIS or Registration and Facilities Laser III Printer - shared by 4 PC's 5o Printer Inventory Page - 2 - FIRE DEPARTMENT: Laser IV DPI - Adminstration - Shared by 3 PC's Laser II Printer - Fire Station 1 Okidata Dot Matrix Printers - 4 at Fire Stations 2-5 CITY OF EAGAN 1995 PC/PRINTER INVENTORY CURRENT SCHEDULE POLICE DEPARTMENT: 2 PC's - both new 1 Laser Printer - new clerical unit second floor FINANCE DEPARTMENT: 6 PC's - 1 new and 5 replacements/upgrades ADMINISTRATION: 1 PC - replacement 1 Laser Printer - replacement ENGINEERING DEPARTMENT: 1 PC - replacement COMMUNITY DEVELOPMENT: 1 PC or Terminal for GIS system - new PUBLIC WORKS AND PARRS MAINTENANCE FACILITY 1 PC's - replacement (terminal) FIRE DEPARTMENT 1 PC - new 1 lap top - new MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY A. REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 13, 1994 SUBJECT: FOLLOW-UP OF SPECIAL CITY COUNCIL BUDGET WORKSHOP HELD ON AUGUST 23, 1994 You have cited three basic areas of additional information that the City Council is seeking: 1. Some basic analysis on the quality of building inspections presently administered by our field inspectors. By way of this memo I am asking our Chief Building Official, Doug Reid, to develop a response to this request. He needs to categorize a basic range of inspection types that we currently conduct. He can then describe the type of work that is undertaken at each type of inspection and the length of time generally allocated to such an inspection. I have also asked Doug to indicate whether there are any state or professional association guidelines for conducting a quality inspection and to provide some type of evaluation as to a degree to which we are conducting such inspections in Eagan. I expect this type of quality evaluation will take several months to establish and then several more months to monitor and evaluate the situation. If you agree with this approach, this can be one of Doug's major work program goals for 1995. 2. The Council requested some additional analysis on the number of building inspectors in the City and whether our staff complement was at the right level. 1 believe my answer to the Council on this issue was that we felt that we would have enough inspectors with the budget proposal, but we wanted some months to evaluate the situation. For that reason, we were proposing to keep the one inspector position as a temporary and evaluate the situation over the coming six months. 53 1 am asking our Chief Building Official to develop some analysis of the number of inspections that are requested and the number of inspections that are conducted by each individual daily and how long a response time we are maintaining on inspections. Again, if there are any state or professional association guidelines regarding the time that should be spent on an inspection or the response time to inspection requests, these should be included in this analysis. Again, this will not be developed until later in 1995 and should be part of the overall quality program evaluation cited in #1 above. I believe that the Council generally agreed that we should proceed with the number of permanent inspectors as proposed in the budget with the one additional temporary inspector and determine whether we need to keep the temporary inspector, reduce hours, or convert the position to a permanent position. This would be determined later in 1995. 3. The Council also asked whether we should be raising our building permit fees. By way of this memo I am asking our Chief Building Official, Doug Reid, to prepare a response to the Council by the end of September, explaining the situation with building permit fees. It is my understanding from talking with Doug that Eagan is already at the maximum permitted by the State Building Code. Lakeville and Maple Grove apparently were not and are just now coming up to the maximum. Doug's memo should clarify this situation. In summary, we will be providing some immediate response regarding the building permit fee question by the end of September for further discussion by the Council in October and November. The other information regarding the basic analysis on the quality and efficiency of the building inspections program will require additional evaluation over the next six months. If you have any further questions or suggestions on how we should approach this analysis issue, please let me know. Respectfully Submitted, PAR/js 54 MEMO city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: AUGUST 26, 1994 SUBJECT: BUDGET REVIEW - CABLE COORDINATOR RESPONSIBILITIES In response to the request for information regarding the Cable Coordinator's responsibilities raised at the City Council Budget Workshop of August 23, attached you will find the position description for the Cable Coordinator position. The description fairly accurately defines the job duties involved. In recent years, the portions of the job associated with technical compliance with the franchise, encouraging local access production, access equipment replacement and rate regulation have increased, while the portion of the job related to line extensions and_field complaints has diminished as the system is being built out. While general franchise compliance with the current owner, Meredith Cable, has been relatively good, more of the position's time in the past has been spent monitoring and enforcing compliance with basic franchise requirements under previous owners. At present, the position's time is nearly evenly split between general cable activities and local programming support. In addition to the general duties outlined in the Job Description, it is anticipated that the position will need to commit time to 1) a probable transfer of ownership as Meredith is actively marketing the system and 2) franchise renewal as the original franchise nears its end. Both of these activities require a substantial level of coordination and negotiation to be successfully completed. Recent developments with respect to information technologies and the information superhighway have required monitoring and analysis to determine potential opportunities and impacts for the Cities. The position has also been providing support to the two Cities' Communications Coordinators in their development of additional govemment access activities. Like other multi -jurisdictional cable positions, the Cable Coordinator position splits its time between Eagan and Bumsville. At the inception of the franchise, the Cities determined to cooperate rather than duplicate cable support activities. Between the previous Cable Coordinator's tenure and Mike's, the Cities experimented in providing Commission support and franchise management through both Administrative offices. SS The complexity of the franchise and its technical standards and the time commitment required convinced the Cities at that time that the position was necessary. The work of the position has changed and shifted since that time as outlined above, but it has not diminished. There was also a question regarding the costs covered by the Department 10 budget. Department 10 accounts for the full costs for cable personnel and office supplies and equipment. It is accounted for here because the position is housed in Eagan and it needs to be on one of the two Cities' payrolls. Half of the costs included in the Eagan Operating Budget are funded by a contribution by the City of Burnsville. If you have any questions concerning this information or the job description or if you would like additional background, please let me know. Assistant to the City Administrator S6 POSITION TITLE: DEPARTMENT: REPORTS TO: POSITION SUMMARY: CITY OF EAGAN POSITION DESCRIPTION Coordinator, Burnsville/Eagan Cable Commission Administration Management Assistants of Burnsville and Eagan 1. To coordinate the activities of the Burnsville/Eagan Cable Commission in its enforcement of the cable franchise. 2. To serve as a liaison between the Commission, cable company, individual cities, legal counsel and the public. 3. To promote and assist in the development of public access television. 4. To oversee construction and compliance by the franchisee. ESSENTIAL JOB FUNCTIONS: 1. Attend and staff all Commission and operating committee meetings. 2. Attend municipal council and other public meetings as requested and provide information and liaison for the cities of Burnsville and Eagan. 3. Facilitate the development and use of public access facilities, operations and channels. 4. Prepare support packet for the monthly Commission meeting containing agenda, minutes, bills, reports and additional information as needed by the Commission. 5. Prepare and recommend an annual budget and report for cable operations. 6. Act as the contact for unresolved complaints regarding cable service and construction, and assure that effective complaint resolution procedures are maintained by cable company. 7. Coordinate Commission regulation of cable company rates and compliance with FCC requirements. 8. Coordinate procedures and requirements for franchise renewal. S1 9. Oversee construction and operation of the cable system to ensure company compliance with the franchise, including: a. Monitor permit applications and compliance with City ordinances and codes. b. Establish compliance procedures for deadlines. c. Monitor insurance and performance bonds as required. d. Prepare and ensure compliance with all line extension requests. e. Perform other compliance duties as specified by the Commission. 10. Maintain and update all records and files of the Commission. 11. Provide information to city administrators and departments on cable operations and their effect on city operations. 12. Keep abreast of information industry legislation and represent the Cities' cable interests at various levels of government. 13. Act as liaison between the Commission, other Cable Commissions and other cable related organizations. OTHER POSITION FUNCTIONS: 1. Perform field inspections of customer complaints as necessary. 2. Other duties as assigned. DIRECTLY SUPERVISES: Government Access Part -Time Cablecasters (10) MINIMUM QUALIFICATIONS: 1. Excellent communication skills, both written and oral. 2. Excellent organizational and coordinative skills. 3. Working knowledge of cable television operations and equipment and cable television franchising in Minnesota. 4. Knowledge of local access production, programming and management. 5. Two years experience in cable franchise enforcement and administration or equivalent experience. 6. Ability to carry out assigned tasks with minimal supervision. 7. Ability to perform all essential functions. 5$ DESIRED QUALIFICATIONS: 1. Degree in public administration or mass communications. 2. More than two years work experience involving cable television franchise administration. 3. Experience as a staff member of a government commission. 4. Experience in production of local access programming. WORKING CONDITIONS: __15_% OFFICE; 5 % FIELD S'\ city of acigcin police department PATRICK GEAGAN Chef of Police RICHARD SWANSON Captain Administration & Investigation JAMES SEWALD Captain Patrol 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122-1897 PHONE: (612) 681-4700 TDD: (612) 454-8535 FAX: (612) 681-4738 September 12, 1994 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT: RESPONSES TO THE CITY COUNCIL'S OUESTIONS ON THE 1995 POLICE BUDGET THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members THOMAS HEDGES City Administrator E. J. VAN OVERBEKE City Clerk PERSONNEL: As a result of the Police Department's request and the City Administrator's recommendation, the Police Department's "salaries and wages regular" increased approximately 6% for 1995. This is due to an estimated 3-4% increase in salaries. The additional 2% includes the two additional Police Officers, the hiring of a Property Room Technician and additional hours for the Receptionist and Dispatch Center, as well as an increase in overtime costs. The number of sworn staff for cities of 50,000 to 100,000 population in Minnesota is 1.1 officers per thousand. Eagan's per capita rates tend to be one officer per thousand or slightly less. During the City Council Review of the 1995 Operating Budget some discussion occurred debating the ability to continue the City Council Philosophy of one officer per thousand residents. It should be noted that, based on this year's call loads, I estimate our 1995 call rate at approximately 45,000 calls for service. If the philosophy of one officer per thousand is changed, the Police Department in conjunction with the City Council,will need to review the possibility of reducing our response to some of our citizen's calls for service. I expect our calls for service will exceed 45,000 in 1995. This is an 18% increase over 1993 FLIP PHONE: The price of the Flip Phone, which was requested for our Under -Cover Narcotics Detective assigned to the South Metro Drug Task Force, has been researched. This type phone is necessary to perform the specialized duties required of our Drug Task Force member for the following two reasons: THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer (0O 1995 Budget Information/P.D. Page 2 First, the Drug Task Force performs surveillance work in vehicles without two-way radios. Having the hands-free microphone allows the driver to concentrate on driving while also not allowing the suspect to see that someone behind them is continually talking on a car phone. In addition, the moving vehicle surveillance has often times turned into a foot surveillance. The Flip Phone provides flexibility for either moving or foot surveillance. Secondly, our Under -Cover Narcotics Detective performs the majority of the under -cover drug buy deals. He has no means of communications with the other task force members unless he is wearing a "body bug". It is becoming more and more frequent that higher level drug dealers ask to "pat down" our Detective to make sure he is not a cop that is wired with a bug. A Flip Phone would provide him communication with other task force members and vice versa. Undercover buys are volatile and ever-changing and this would provide him with a higher level of safety and security then currently exists. The two major vendors are U.S. West Cellular and Cellular One. U.S. West Cellular would provide an Alpha P.C. Flip Phone, installation kit, labor and activation fee for $616. Cellular One would provide a Motorola Flip Phone (that is the only brand phone they sell), installation kit, labor and activation fee for $604 or $674. The $674 cost is for a 1.5 watt Flip Phone which would provide coverage up to 15 miles away from the car antenna. The $604 cost is for a 3.0 watt Flip Phone which would provide coverage up to 30 miles away from the car. Obviously, the 32.0 watt Flip Phone provides double the normal range coverage and costs $70 less, so it is the better buy. Air Signal Cellular and ANCOM Communications were contacted and both referred us to Cellular One for their government rate prices. Also GEN COM Cellular was contacted and they referred us to U.S. West Cellular for their government rate prices. In summary, the two main cellular phone companies ranged in price from $604 to $616. This is almost $300 less than the original estimate was six months ago. I believe the high risk job duties of the Task Force and the added security and safety provided to our Detective justifies the purchase of this phone. FAX MACHINE: The approximate cost of a High End Desk Top Plain Paper Fax is $2,600. The Low End Desk Top Plain Paper Fax is $1,700. Difference in features between the two are: 1995 Budget Information/P.D. Page 3 High End Desk Top Plain Paper Fax Laser Print 6 second transmission speed 50 sheet document feeder 500 sheet capacity 128 page memory (2 mg) 150 speed dials dual access broadcasting ability cost per page -2.2 cents Low End Desk Top plain Paper Fax Ink Jet Print 15 second transmission speed 20 sheet document feeder 100 sheet capacity 20 page memory 20 speed dials cost per page -4.5 cents Transmission Speed: 6 second vs 15 second transmission speed greatly affects our long distance bill. We do a great deal of multi -page long distance faxing to other Law Enforcement Agencies across the U.S. Document Feeder: It is not uncommon for us to fax a 30-100 page police report to the Dakota County Attorney's Office. The Low End Unit would require us to either stand by the machine during the entire transmission to feed the pages in one by one, or send it in parts (different transmissions). Dual Access: Allows the machine to send and receive at the same time. The Low End Unit does not have this feature. This feature frees up the machine so agencies sending to us do not get a busy signal while we are transmitting. Again, this is a very important feature since many of our transmissions are multiple pages. This feature improves efficiency by letting personnel move on to other projects instead of waiting for the machine to open up. Broadcasting Feature: Not available on Low End Unit. This feature allows us to send transmissions to multiple agencies at the same time. This feature would be used to send out a composite, A.T.L., or announcement on a metro or county -wide basis. As an example, my secretary sends out Meeting Minutes/Agendas to every Dakota County Agency once a month. This task currently takes her 40 minutes on our current machine which has no broadcast feature. The new machine would take her 2 minutes. Also, it would be possible to fax Press Releases to the news media in a much more timely manner. b2 1995 Budget Information/P.D. Page 4 LEKTRIEVER: The cost of the Lektriever (excluding tax) which includes installation and delivery is: 10' (Height) Model $16,900 9' Model $16,000 8' Model $15,100 Note: Each additional foot (in height) is equal to two 4 - drawer file cabinets. If the smaller unit is purchased, this space is wasted because there is nothing above the Lektriever and we allowed for a 10' space when the building was planned. The true cost of filing is not in the equipment or supplies. According to studies, 83% of the cost is people - salary and benefits of personnel who use the filing system. The Lektriever makes filing faster and easier. Machines designed to make our offices "paperless" are generating thousands of sheets of computer printouts, copies and faxes every day. State Statute requests us to keep most of these records 10 years and in some cases permanently. In our present facility, we are only able to keep two years of adult and juvenile case files upstairs. These files take up 10 four -drawer vertical file cabinets. The department has many cases which are still active, but older than two years. Since these files have to be kept in long-term storage away from the immediate records area, much time is spent checking out a key and retrieving these records, as well as the time to return the record back to long-term storage (currently the basement). In addition to case files, the department also has other records which need to be kept in a central filing area, but currently are spread throughout the entire department with no one to monitor them, because of lack of space. These records include the following, which are only a few: Department Correspondence Files Tape Recordings (Statements) Mug Shots (we have to keep photographs on file for all persons who are arrested) Fingerprints Detention Records (jail registers, lock-up records, cell monitoring sheets 3 1995 Budget Information/P.D. Page 5 Speed Surveys F.T.O. Records Training and Skills Records Tactical Team Records Crime Prevention Records Property Room Records Tow -in Records (Impounds) When we first planned for the Lektriever, it was determined that we could contain all the above items and case files in one unit. This unit would replace 24 four -drawer cabinets, plus have extra room for our expansion needs. The Lektriever takes up approximately 1/3 the amount of floor space that the file cabinets would. In a study performed by the State of Michigan Office of Budget and Management, using a Lektriever, one person can easily perform 720 file actions in one day. Using vertical cabinets, that is reduced to 280 filing actions per day. There are some relatively significant safety issues associated with are current filing system which include: 75% of all files are located outside an employee's 'comfort zone' -either above or below the waist; a fully loaded vertical file drawer weighs 48 pounds. Each time you open and close a drawer, you're moving 96 pounds of material. Retrieving and returning just 100 files a day requires you to move ten tons; we currently have no physically challenged worker, but the Lektriever provides for ergonomically correct height for persons standing, or in a wheelchair. Lektriever Systems are in place in many metro area Law Enforcement Agencies. Locally they are in place in Apple Valley Police, Burnsville Police and Dakota County Sheriff's Office. All these agencies are very happy with their systems. Reconditioned and used machines are available, as an alternative, at a cost of $12,000. This varies depending on condition and there is no warranty on the used machines. It is an important goal of our department to have one active central records, correspondence, and paperwork repository when we move into the new facility. Currently we have approximately 20 four -drawer file cabinets spread throughout the entire department. It has always been very difficult to C4 1995 Budget Information/P.D. Page 6 locate files that are not kept in the Clerical Area. There has been a need for a comprehensive Records Management System for many years, but it was put on hold due to lack of space and the plan to build a new facility. Patrick J. Geagan Chief of Police PJG:lb (05- animcont.wkl 10/07/94 Option I Option II Option III Option IV(a) Option IV(b) ANIMAL CONTROL Cost Analysis of Options for Service Delivery No changes from present situation; Kathleen remains Animal Control Officer (ACO) Community Service Officer (CSO) to cover 20 hours in addition to full—time ACO. Part—time outside contractual services in addition to full—time ACO. Full—time outside contractual services; eliminate ACO. Outside contractor to use Humane Society for vet/kennel services. Same as Option IV(a), except contractor to handle vet/kennel services internally. ACO—salary and benefits CSO—salary and benefits Outside Contractor (4—Paws) City vehicle * Supplies/maint./uniforms Vet/kennel charge Phone, conf/schools, other svces Other capital—office equipment ** Option I Option 1I Option III Option IV(a) Option IV(b) $38,900 $38,900 $38,900 12,500 36,000 3,000 3,000 3,000 1,400 1,400 1,400 13,000 13,000 13,000 3,200 3,200 3,200 100 100 100 $59,900 $59,900 13,000 7,000 $59,600 $72,100 $95,600 $72,900 $66,900 * Anticipated 1995 purchase price of $15,000 amortized over 5 years. ** Anticipated 1995 purchase price of $500 amortized over 5 years. Police Facility Design Development Estimate City Hall Schematic Estimate City of Eagan February 15, 1994 (1 1 1 City of Eagan a Police Options 1 0 2nd Floor Expansion 1 (Structural Cost) I 1 Stone Screen Wall at Generator/Transformer II 2 Delete Burnish Block 3 Add Skylights (3) III 11 DEFERRED COSTS = $30,000 1 • Floor and Wall Mats II• Vertical File Saver • Laboratory Equipment 1 • Appliances 1 II II II 1 1 1 LS Construction Cost Status $22,500 Included +$31,000 Add Alternate -$40,000 Deduct Alternate +$15,000 Add Alternate POUCE FACILITY BIDS JUNE 20, 1994 PAGE 3 In fight of the bids received, E & V is preparing square footage cost comparisons with similar facilities in the metropolitan area. This will be available for Council review on Tuesday. As a separate matter, the Steering Committee is concerned that the bid overage for the Police Facility not be deducted from the budget for the City Hall Facility. Obviously every effort will be made to keep that phase of the total project at bid. Bids will be advertised in the fall, 1994, which is a more favorable time of the year to consider construction bids. As a reminder, the total budget for the Police Facility and City Hall Facility is $5,866,000. The breakdown is $3,549,760 for Police and $2,316,300 for the Municipal Center remodelling. SUMMARY It should be noted that several building materials and uses were eliminated before bids were advertised in an effort to keep the project cost at budget. See attached list from Police Chief Geagan. Mike Stowe will be present at the workshop to discuss in greater detail the bids and answer any questions the City Council might have about the construction budget. After consideration was given to alternatives for reducing the bids, the Steering Committee is recommending that the Police Facility budget and total budget be adjusted to allow for the project to proceed ahead. ff savings can occur in the F.F. & E. or the contingency of $70,000 is not fully used, the total project cost can be adjusted in the end. There have been many meetings held during the past weeks/months to consider variables to the project in an effort to meet the budget. This building will serve the community for many years and any further adjustments or deducts will begin to impact the integrity of the building. City minisVato cc: All Dept. Heads and other members of Steering Committee Mike Stowe, E & V Dewey Thorbeck, Thorbeck Architects TLH/jeh 0 C' BUILDING CUTS 1. Burnish Block - various locations in building. 2. Generator back up system 3. Secondary (Back-up) air conditioning system in Community Center 4. Security system - eliminated numerous card readers, key pad scramblers, door monitoring and video cameras in cells and parking lot 5. Eliminated windows with blinds in the offices 6. Eliminated full basement (Tactical Training Room) 7. Reduced total square footage and relocated drug task force 8. Tactical briefing area - eliminated shower, venting system and emergency eye wash 9. Eliminated one personnel locator (police register) 10. Eliminated built-in cabinetry in a number of rooms 11. Eliminated a new radio antenna (will move the old one instead) 12. Eliminated a phone room in the new P.D. and will utilize old room 13. Relocate current radio equipment rather than purchase new 14. Eliminated adding a third radio console 15. Eliminated holding cell monitoring equipment in watch commander's office 16. Eliminated padded cell and group cell 4 17. $46,000 in furnishings, fixtures and equipment will be deferred to future police capital budgets MEMO city of eagan DATE: October 3, 1994 TO: Tom Hedges, City Administrator FROM: Dale Nelson, Fire Chief SUBJECT: PHYSICAL FITNESS EQUIPMENT/PROGRAMS Tom, I thought I would take this opportunity to bring you up to date on the Fire Department's physical fitness equipment and programs. In the very near future, NFPA 1500, which pertains to the national firefighting training standards that OSHA now utilizes as their measuring stick, will propose physical fitness as a regular part of the firefighter's training criteria. At present, only two of our stations have any sort of practical physical fitness equipment, and even this equipment is becoming tired due to the heavy usage. At this time, I would estimate that only about 20% of our firefighters use station equipment with any regularity, while another 15% subscribe to outside services such as U.S. Swim and Fatness or other sports and health clubs. This leaves us with 65% of the staff with little or no program for physical fitness. As the physical demands on firefighters grow each year, combined with the fact that our city is now self-insured for Workers' Compensation, my concern has grown for the staff and the potential fiscal liability to the city. I am involved in a fact-finding mission with other area fire departments about this concern. Some of my findings include more elaborate city -owned physical fitness facilities or city -paid memberships at local sports and health clubs. The idea of city - paid health club memberships seems to make sense to me, as the equipment is always state-of-the-art, the facilities are open 24 hours a day, and the usage of the facility by staff is monitored and reported back to the department head at the close of each month. This allows enforcement of the minimum usage, as well as proof of program in the event of a fireground injury that could result in litigation. Please review the enclosed article from the summer of 1994 (speaking of fire) that details "Physical Fitness and Workers' Compensation, a Review of Tulsa Fire Department Data" which pertains to the very subject we are talking about. I think you will find the information very helpful and interesting, as we did. If you have any questions, never hesitate to contact me. Thanks again. DN/tp Chiefs\MPhysFit.DN PHYSICALVITN COMPENSATIO AltEVIEW FIRE HEPAR 20 \ I; t' TULSA E. T DATA . he fire service has the highest rate of occupational injury and death in the United States. Fire departments need to identify and implement pro- grams that can help to reduce the severity of on-the-job injuries and the resulting workers' compensation costs. The Tulsa (OK) Fire Department (a 740 -member organization) experi- enced escalating workers' compensa- tion costs in the 1970s and 1980s and sought to identify means of reducing these costs (the city of Tulsa is self- insured). The Tulsa Fire Department (TFD) felt that if the number and severity of fireground inju- ries were re- "" duced. then workers' com- pensation and other associated costs should also be reduced. Workers' compensation costs in the United States in 1990 were in excess of S60 billion — an increase of S37 billion since 1982. Major changes in work- ers' compensation in the 1980s combined to increase costs significantly. Programs (deductibles, copayments, HMOs, PPOs, and utiliza- tion review) to contain costs for injuries and ill- nesses outside the workplace have shifted some medi- cal costs into the workers' R2 compensation arca. where all medi- cal costs are covered in most states. The original intent that workers' com- pensation claims would be not lim- ited to actual on-the-job injuries has been altered by .judicial interpreta- tions that have greatly increased liti- gation. Workers' compensation claims such as those involving substance abuse and stress are very likely to be litigated today. Pressure to settle is a significant factor to avoid the costs of litigation. There is an increasing inci- dence of more complicated back inju- ries and cumulative trauma injuries such as those associated with repeti- tive work and psychological stress. Workers' Compensation Cost -Containment Program The most important partnership that must be established orreafhrmed to control injuries and workers' com- pensation costs is with the departments employees. \hiking- the employees a part of a program to control costs is essential. The change process used by the TFD included soliciting employee input and using a committee to design. implement. and manage the cost-containment pro- gram. Some recommended means of managing workers' compensation costs include identity ingworkrrs• cc nn- pensation trends and reviewing current risk -management programs. The impact of a well -orchestrated. in- tegrated workers' compensation cost- containment program can be substan- tial. Employee Physical Fitness Program Current death and pension statis- tics strongly indicate that improving firefighters' physical fitness can achieve significant savings. The cost ofinjuries to firefighters involves more than just medical costs; it involves lost time and the need to train replace- ments for members that were forced to retire. injured employees' wages are compensated through workers' compensation and other programs. A health- and safety -conscious work force is more producti\c and experi- ences reducrd severity of injuries. Reduced severity of injuries results in reduced worker compensation setdc- ments anti expenses in medical c,trc. Nealy nnr-half of all on -ditty firefighter deaths are caused by heart attacks. and the cost of rehabilitation after a heart attack is substantial. Firefighters are prime candidates fur heart disease, which typically begins when blood vessels are irritated by toxins entering the bloodstream. The two most common toxins are carbon monoxide and adrenaline. The ef- fects of fireground exposure and ciga- rette smoking are compounded by the excitement of the job, which causes high levels of adrenaline. A good physical fitness program concen- trateson preventing or redttcing these detrimental effects. Fitness programs should include exercises that improve the heart rate and blood flow. The program should focus primarily on improving heart condition and hods flexibility, with increased muscle strength as a secondary objective. The efficiency of physical fitness programs for firefighters is well d(“•tt- mented. Healy (1991) stated that good muscle tone and flexibility in the ten- dons and joints reduces injure sever - in. A reduced incident of firefighter deaths in recent years is at least partly attributable to improved firefighter fitness. Physical fitness is a manage- ment tool being used by many depart- ments to reduce the cost of firefighter injuries. Qualified medical staff should monitor a new physical fitness pro- gram to ensure the safety offirefighters who are not physically fit. The medi- cal staff should evaluate and screen all firefighters preparing to participate in the program. Ideally, the program should be tailored to each individual with the goal of gradually increasing the heart rate until the body becomes conditioned to function at elevated heart rates. Tulsa Fire Department Physical Fitness Program A program to reduce total injuries. the severity of injuries. and workers' compensation costs was definitely needed by the Tu lsa Fire Department. Be,inning in 1979. the department t\...>ined physical fitness programs. Various studies and proposals were made. and a pilot program using volunteers was conducted between 1979 and 1.)8.1..A mandatory physical fitness program was implemented in February of 1985. The program was based on the RI Will Canadian Air Force Five BX Exercise Plan. revised edi- tion, 1962, although the department made a number of modifications to the original plan. The following were the major exercises that were included in the program: • Toe touches • Push-ups • Sit-ups • Prone hack extensions • A one -mile run or two-mile walk/ run with age-normed requirements for each exercise To assess the results of the pro- gram, data from an eight-year period were examined. The period covered the four years before and immedi- ately following the implementation of the physical fitness program. The following specific itemswere reviewed: • Lost -time days • Number of injuries • Medical payments • Numberofworkers' compensation cases • Workers' compensation settle- ments (dollar amounts) • Total workers' compensation settle - men tsdecreased 28.2 percent from a mean of S887.147 to S637,179 annually. While the decrease in lost time days, medical payments. and workers' compensation cases and settlements were expected positive benefits. the increase in total number of injuries was a concern for the department. An analysis of injuries after implementa- tion of the physical fitness program showed that while the total number of injuries increased, the severity of injuries decreased. The increase in injuries was primarily attributable to injuries sustained during physical fitness activities. injuries directly re- sulting from physical fitness activities have averaged 13 percent annually. with a significant increase in injuries noted in the weeks just before the annual physical fitness test. Efforts to reduce these injuries have included the use of stretching exercises at the beginning of each exercise session. While workers' compensation data before FY 1981-82 is somewhat lim- ited, a comparison of data for lost - time days and total injuries from the four-year baseline (1981-1985) and a previous two-year period (calendar years 1979 and 1980) shows means for those two factors that were actually Nearly one-half of all on -ditty firefighter deaths are caused btu heart attacks, and the cost of rehabilitation after a heart attack is substantial. After implementation of the physi- cal fitness program. the Tulsa Fire Department experienced the follow- ing results: • Lost -time days decreased from a four-year. annual average of 1,153 to 740 — a decrease of 35.8 per- cent. • Total injuries increased 20.7 per- cent from a mean of 313 annually to 378 annually. • Medical payments decreased 59.2 percent fi-om a mean of 5263,225 to S107.293 annually. • .Annual workers' compensation cases liled decreased 47. I percent from a mean o1 85.5 to 45.25. 'vs higher during 1979 and 1980. This is good justification for considering the four-year period immediately before implementation of the physical fit- ness program as a valid baseline. Ac- ceptance of that baseline as valid leads to the conclusion that the implemen- tation ()fan effective, mandatory physi- cal fitness program can reduce the sever' tvoffirefighterinjuries ancl their associated costs. .A perennial problem for the TFD has been firefighters that exercise in- tensely just before the annual test. .An increase in the number of injuries attributed to physical fitness activities is seen alunr,tlk in the t%eeks imnte(ti- atriy before the physical fitness test. Regular participation in the program is required. but some firefighters in- sist on trying to get into shape a few weeks before the annual test. This is a management problem that has been addressed through improved moni- toring of the program by district chiefs. Since the start of the TFD's physi- cal fitness program, total injuries have increased. However, the severity of injuries has been reduced along ysith associated medical and workers' com- pensation costs. Sprains and strains are the most frequent type of injure experienced bv the department mem- bers. Sprains and strains may be re- duced through well-designed exercise programs - A daily physical fitness regimen should consist of four major areas: I1 Warm-up/stretching/flexibility exercises 2i Aerobic exercise 3) \luscularstrength and endurance 4) Cool-doyen/stretching exercises The physical fitness program should be based on medically sup- ported guidelines invoking the fol- lowing criteria: • Body composition • Flexibilit • Muscular- strength • Aerobic capacity The annual physical fitness test should be conducted in a controlled environment using third -party evalu- ators. The test should be age -nonmed and medically validated bv theAmeri- can College of Sports Medicine or an equivalent organization. It is recommended that all fire de- partments consider implementing a well-designed, validated, physical fitness program. The benefits to be derived from such a program are sub- stantial. The benefits can include the following: • Reduced severity of injuries • Reduced workers- compensation claims filed • Reduced hist -time days • Reduced workers" compensation settlements 111/ ,, tl, "MI eyed ,1, ,, , silo /, h, , ,i, n L„il1l,� pint,, ,n 74 bu,r 1„ When implementing changeofthis magnitude, it is highly recommended that input from the firefighters is so- licited and used to facilitate accep- tance of the program. Thr use of a committee 10 develop a recom- mended program is an accepted means of accomplishing that goal. About the author: William Guswich is Chief of Training far the Tulsa (OK) Fire Department. He holds an tesodene depre in fire prafertiorr terhnolo� from Tulsa Junior College and a bachelor of arts in pstrholo4 Facer/ Langsirm ('ninersity and is a guiduaie of Ihr.\ aliouall'ir,Academy'sFxrruinrel.7re Officer Progrnnr. Bibliography Erwin, j„ "The Most Dangerous Pro- fession.:.-” Fire Chief Magazine, Feb- ruan 1993. Healy. T.. "What Do \1'e Do With All the Injuries in the Fire Sen•ice=- .\ational Jnr' Prnierliorr Assoc,(Niorr Fire Service Section :\•eu'sletler, Issue #4, 1991. International Fire Service Training Association. Chief Ofprer, Fire Pro - lection Publications. Stillwater, Oklahoma. 198-1. Mallory. \1 J.. personal correspon- dence, Tulsa. Oklahoma. 1991. \orris. D.A., "The Where and How of Firefighter Injuries: A Long -Term Study," Fire Chief Febru- ary 1993. Pritula, M.S., "Workers Comp: Tran- quilizinga Benefit Gone Mad," T/u' 14allSlreelfountaljanuan' 13, 1992. Warren, S. and Gerst, S.R., "Workers Compensation and Managed Care," American Association of Pre - fen -ed Provider Organizalions fou rnecl, February/March 1992. WE WANT TO HEAR FROM YOU! If you have any questions or comments for Speaking of Fire, please direct them to: ,,,:4uCynthia Brakhage • -'Editor, Speaking of Fire • , Protection Publications *Oklahoma State University e Stillwater, OK 74078-0118 MEMO ._ city of eagan DATE: SEPTEMBER 15, 1994 TO: KEN VRAA, DIRECTOR OF PARKS & RECREATION JOHN VONDELINDE, SUPERINTENDENT OF PARKS FROM: GREGG HOVE, SUPERVISOR OF FORESTRY SUBJECT: OAK WILT PROGRAM UPDATE The following is an informational report which summarizes the Forestry Division's Shade Tree Disease Program and efforts to control Oak Wilt Disease. First, Is a summary of the expenses relating to a special appropriation of $29,900 as an addition to the general forestry operating budget .for 1994. Budgeted amounts are shown in parentheses. Second, is a review of the 1994 oak wilt infection centers and a comparison to last year. I. SPECIAL APPROPRIATION OAK WILT MEASURES prevention & Education a. Educational Brochure - ($7,500) An educational brochure titled "Protecting Eagan's Oak Trees, A Growing Community Investment" was produced and mailed to all Eagan households. The brochure describes the oak wilt disease, including symptoms and management recommendations. b. Video Presentation - ($3,000) An oak wilt video presentation Is In the process of being produced. This video will include segments of a new oak wilt video produced by the U.S. Department of Agriculture, the Minnesota Department of Natural Resources, as well as segments produced by staff specific to the City of Eagan. The video will address all aspects of oak wilt management from oak wilt identification symptoms to steps that contractors and developers can take to save trees during construction. The video will be made available to homeowners who have oak wilt trees on their property, schools, other civic organizations, contractors, and libraries as well as periodically being shown on cable TV. ris- Page -2- Control Measures a. Aerial Photography - ($2,000) Aerial photography coverage of the City of Eagan was taken by Westfield Aerial Photography, Walker, Minnesota on August 5th, 1994. The photos are natural color at a scale of 8" to the mile. These low altitude photographs will be used to identify and map existing oak wilt infection centers and to assess past management practices. b. Vibratory Plower - ($2,500) Plans are to lease a Case 860 Turbo vibratory plow to be used by staff in the installation of mechanical barriers on public property to stop the underground spread of the oak wilt fungus to healthy oak trees. Depending upon the extent of oak wilt infection centers on public property, more efficient use of dollars may be realized through contracting out this service versus leasing and in-house installation. The vibratory plow root disruption work is scheduled to take place in late September. Staff expects to plow about five park sites as management to control underground spread of oak wilt disease. In 1993, seven sites were plowed for oak wilt management. c. Diseased Tree/Stump Removal - ($7,000) These funds are being used to contractual services for the felling and removal of large diseased oak wilt trees in remote locations of city parks. To date this year, eight larger diseased oaks are scheduled to be removed by contractor. These trees are located in Thomas Lake Park, O'Leary Park, Burr Oaks Park and Walnut Hill Park. This contractual tree removal will be performed in September. During 1993, 21 larger diseased oak trees were removed by the contractor. Reforestation of Oak Resource a. Oak Tree Purchase - ($7,900) An aggressive oak tree replanting program has been completed to replace oak trees lost to oak wilt disease on public property. Approximately 180 oak trees have been planted into 14 city parks. A variety of oak species and sizes were used to maximize survival success. Oak species Included bur, swamp white, northern red and pin oak. II. OAK WILT INFECTION CENTER UPDATE As of September 12, 1994, eight (8) oak wilt disease trees have been identified on public lands and 90 trees on private lands. These numbers compare to 22 public trees and 97 private trees as of the same date last year. The total number of oak wilt diseased tress for 1993 was 22 public trees and 87 private trees. Expectations are for about the same results this year, with slightly fewer trees being infected on public park lands. Please refer to attached chart. 9c. Page -3- In 1993, the City Tree Inspector received approximately 400 calls from residents to inspect trees for possible oak wilt infection. Of the 400 calls, 87 oak trees were confirmed to have oak wilt disease. Generally, the presence of visual field symptoms (wilting leaves, spore mats, etc.) are sufficient to allow for a diagnosis of oak wilt disease. In those few cases where they are not, fresh tree samples are taken and sent to the Minnesota Department of Agriculture Shade Tree lab for positive confirmation of oak wilt disease. In 1994, staff expects approximately 500 calls relating to tree disease, most of them concerning oak trees and possible oak wilt. Staff have confirmed 90 oak trees with the disease as of September 12, 1994. III. FINANCIAL ASSISTANCE As In 1993, financial assistance to manage oak wilt disease is available to residents and city staff. A grant of $35,000 has been received as an Oak Wilt Cooperative Suppression Program made possible through the U.S. Forest Service and the Minnesota Department of Natural Resources. This was a very popular program in 1993 which enabled many residents to financially absorb the burden of installing vibratory plow root disruption lines and to remove and properly dispose of diseased oak trees. The 1993 private property billings submitted into the program totalled $11,243.46. The 1:1 reimbursement for this amount was $5,621.73. The City of Eagan expended a total of $12,646.13 for oak wilt suppression. The 3:1 reimbursement for this amount was $3,161.54. Total cost share dollars withdrawn from the 1993 program totalled $8,783.26. In 1993, 22 of the 52 (42%) affected property owners participated in the cooperative suppression reimbursement program. Nine of the 22 residents installed root graft barriers In 1993 as requested by the City. This year (1994), staff recently received additional cost share monies through the Oak Wilt Cooperative Suppression Program to maximize the total 1994 grant benefit of $35,000. As In 1993, $31,000 Is available to private landowners and $4,000 is available for public lands. As of September 13th, nine residents have already submitted paid receipts for oak wilt suppression activities in 1994. Of the nine residents, six have installed root graft barriers. Residents have until December 1, 1994 to submit their paid receipts to the City of Eagan. As a result, Forestry staff projects a slightly greater resident participation rate in 1994 compared to last year (1993) because of increased public awareness of oak wilt through Eagan's recent oak brochure and staff emphasis on oak wilt education. In conclusion, the outlook for control of oak wilt disease in Eagan is very promising. This positive outlook is directly due to the availability of management tools such as current aerial photography, the ability of staff (specifically a hired tree inspector) to aggressively attack new infection centers and through the assistance of knowledgeable and concemed public. Gregg Hove Supervisor of Forestry GH/Ik c MMJSS10N.GAKWlLT.SEP OAK WILT INFECTION - 1993/1994 100 80 60 40 20 Number of Trees ................................ • 1- ......................... .......................... ................... .................... .................. .................. .................. .................. r ..................... 1993 1994 Property Ownership Private Public CELLPHON.WK1 09/12/94 CITY OF EAGAN ANALYSIS OF CELLULAR PHONE EXPENSES 1992-1994 1992 1993 1994 Administration -02 Number of phones 2 2 2 Avg monthly expense/phone $38.70 $20.00 $33.26 Avg monthly reimbursement/phone * (1.68) (3.44) (5.67) Net monthly expense/phone- 37.02 16.56 27.59 Data Processing -03 Number of phones 1 1 1 Avg monthly expense/phone $13.56 $36.91 $65.77 Avg monthly reimbursement/phone * (0.20) 116.74) 115.53) Net monthly expense/phone 13.36 20.17 50.24 Community Development -07 Number of phones 3 4 ** 7 ** Avg monthly expense/phone $17.14 $19.92 $35.91 Avg monthly reimbursement/phone * (1.52) (4.34) (1.63) Net monthly expense/phone 15.62 15.58 34.28 Police -11 Number of phones 21 23 24 Avg monthly expense/phone $17.09 $23.10 $26.46 Avg monthly reimbursement/phone * (0.77) (2.32) (3.72) Net monthly expense/phone 16.32 20.78 22.74 Fire -12 Number of phones 5 4 ** 3 ** Avg monthly expense/phone $43.20 $68.18 $57.46 Avg monthly reimbursement/phone * (1.50) (7.08) (5.48) Net monthly expense/phone 41.70 61.10 51.98 Engineering -21 Number of phones 3 3 3 Avg monthly expense/phone $32.21 $27.18 $23.18 Avg monthly reimbursement/phone * (0.93) (1.47) (2.68) Net monthly expense/phone 31.28 25.71 20.50 Streets -22 Number of phones 3 3 3 Avg monthly expense/phone $35.98 $31.29 $39.20 Avg monthly reimbursement/phone * (1.37) (0.92) 14.66) Net monthly expense/phone 34.61 30.37 34.54 * Amount represents reimbursement made by employees to the City for personal calls made. Phone use for personal calls is generally discouraged by the City, but minimal personal use is acceptable provided reimbursement is made at regular US West rates. **Increase of one phone in Dept 07 and corresponding decrease in Dept 12 in each year is a result of moving Fire Inspector charges to 07 in 1993 and Fire Marshal charges to 07 in 1994. q CELLPHON.WK1 09/12/94 CITY OF EAGAN ANALYSIS OF CELLULAR PHONE EXPENSES 1992-1994 1992 1993 1994 Parks & Recreation -31 Number of phones 5 5 9 Avg monthly expense/phone $20.31 $27.18 $42.31 Avg monthly reimbursement/phone * 10.97) (1.24) (0.59) Net monthly expense/phone 19.34 25.94 41.72 Water -61 Number of phones 2 2 3 Avg monthly expense/phone $35.35 $25.32 $49.08 Avg monthly reimbursement/phone * (0.00) (0.39) (0.59) Net monthly expense/phone 35.35 24.93 48.49 Sewer -62 Number of phones 2 2 2 Avg monthly expense/phone $19.17 $22.05 $38.77 Avg monthly reimbursement/phone * (1.05) (3.96) (5.95) Net monthly expense/phone 18.12 18.09 32.79 CITY TOTALS Number of phones 47 49 57 Avg monthly expense/phone $24.09 $27.89 $34.80 Avg monthly reimbursement/phone * (0.97) (2.95) (3.25) Net monthly expense/phone 23.12 24,94 31.56 Average Monthly Cellular Phone Bill— City of Eagan Total (net of reimb) $1,030.00 $1,220.00 $1,735.00 % increase over prior year 18% 42% * Amount represents reimbursement made by employees to the City for personal calls made. Phone use for personal calls is generally discouraged by the City, but minimal personal use is acceptable provided reimbursement is made at regular US West rates. 5YEAR94 range B CITY OF EAGAN SUMMARY OF PROJECTED EXPENDITURES AND REVENUES — GENERAL FUND 1995 —1999 Budget 1994 02—Sep-94 1995 1996 1997 1998 1999 EXPENDITURES* PERSONAL SERVICES $9,747,500 $10,279,000 $10.587,400 $10,905,000 $11,232,200 $11,569,200 PARTS & SUPPLIES 963,700 998,500 1,028,500 1,059,400 1,091,200 1,123,900 SERVICES & OTHER CHARGES 2,496,200 2,440,100 2,513,300 2,588,700 2,666,400 2,746,400 CAPITAL OUTLAY 200,000 298,900 307,900 317,100 326,600 336,400 OTHER 94.200 226.200 233,000 240,000 247,200 254,600 TOTAL EXPENDITURES $13,501,600 $14.242.700 514.670.100 ;15.110.200 x;15.563.600 $16.030.500 REVENUES NON—TAX REVENUES $4,643,800 $5,075,200 $4,671,500 $4,673,800 $4,640,900 $4,649,000 TAX REVENUES ** 8,857,800 9,167,500 9,998,600 10,436,400 10,922,700 11,381,500 TOTAL REVENUES 513,501.600 $14.242.700 514,670,100 ;15.110.200 $15.563,600 516.030.500 Taxes — % of Total 65.6% 64.4% 68.2% 69.1% * Expenditures assume annual increase of 3% for 1996-1999; no new personnel included. **Tax Revenue includes Ad Valorem Taxes and Fiscal Disparities. (HACA is excluded.) 70.2% 71.0% 5YEAR94 CITY OF EAGAN range A PROJECTED REVENUES - GENERAL FUND 1995-1999 02 -Sep -94 Proposed Budget Budget 1994 1995 1996 1997 1998 1999 PROPERTY TAXES Ad Valorem Taxes $8,032,200 $8,408,000 $9,239,100 $9,676,900 $10,163,200 $10,622,000 Fiscal Disparities 825,600 759,500 759,500 759,500 759,500 759,500 Total Property Taxes 8,857,800 9,167,500 9,998,600 10,436,400 10,922,700 11,381,500 LICENSES - Total 102,900 104,200 104,200 104,200 104,200 104,200 PERMITS Building' 500,000 500,000 325,000 300,000 275,000 250,000 Elec/Plbg/Mech * 163,000 169,800 104,000 96,000 88,000 80,000 Other Permits 19,000 19,300 19,900 20,500 21,100 21,700 Total Permits 682,000 689,100 448,900 416,500 384,100 351,700 INTER -GOVT Police Town/Training Aid 245,000 261,800 269,700 277,800 286,100 294,700 HACA 1,379,600 1,697,700 1,697,700 1,697,700 1,697,700 1,697,700 Total Inter -govt 1,624,600 1,959.500 1,967,400 1,975,500 1,983,800 1,992,400 CHARGES FOR SERVICES Plan Check/SAC Adm/Surcharge * 330,200 342,100 222,400 205,300 188,200 171,100 Platting/Zoning * 13,000 14,600 14,600 14,600 14,600 14,600 Eng Serv/Escrow/St Lt&Sign * 108,600 66,800 14,000 13,000 12,000 10,000 Investment Mgmt Fee 68,000 84,000 86,500 89,100 91,800 94,600 Other Charges 135,900 177,400 182,700 188,200 193,800 199,600 Total Charges for Services 655,700 684,900 520,200 510,200 500,400 489,900 REC CHARGES - Total 242,800 275,100 283,400 291,900 300.700 309,700 FINES & FORFEITS - Total 135,000 150,000 154,500 159,100 163,900 168,800 OTHER REVENUE Interest 191,000 200,000 206,000 212,200 218,600 225,200 Other 48,200 60,800 62,600 64,500 66,400 68,400 Total Other Revenue 239,200 260,800 268,600 276.700 285,000 293,600 PROGRAM REVENUES Project Admin * 150,000 150,000 111.000 102,000 56,000 50,000 Public Util Transfers 545,600 555,500 572,200 589,400 607,100 625,300 Other Reimbursements 125,900 132700 136,700 140,800 145,000 149,400 Total Program Revenues 821,500 838,200 819,900 832,200 808,100 824,700 TRANSFERS MSA/Cable 130,100 101,400 104,400 107,500 110,700 114,000 Other Transfers 10,000 12,000 0 0 0 0 Total Transfers 140,100 113,400 104,400 107,500 110,700 114,000 TOTAL REVENUE 'Development -related % of Total ;13.501,600 S14.242.700 ;14.670.100 $15.110,200 $15.563.600 $16,030,500 51,264,800 9.4% See attached for basis and/or sources of revenue estimates. $1,243,300 $791,000 $730,900 $633,800 $575,700 8.7% 5.4% 4.8% 4.1% 3.6% $Z 5YEAR94 range C SOURCES OF REVENUE AND EXPENDITURE ESTIMATES Ad valorem taxes are "forced" from all other revenues and expenditures. Fiscal disparities is assumed to stay constant. Licenses are assumed to remain constant. Building permits is estimated to be $325,000 in 1996, and $25,000 Tess in each subsequent year. Comm Dev Dept does not project building permits revenue beyond the current year. Estimates are made by Finance Dept without detailed computations. Electrical, plumbing and mechanical permits are 32% of building permits, based on history. Other permits are assumed to grow at 3% per year. Police town/training aid is assumed to grow at 3% per year. HACA is assumed to stay constant. Plan checks, SAC admin, and surcharges are decrease proportionately with building permits. Platting and zoning fees are assumed to stay constant. Engineering services (3427) is assumed to go away starting 1996, per Mike Foertsch; developer escrow reimbursements are assumed to decrease by about $1,000 per year. Investment management fee is assumed to increase by 3% per year. Other charges are assumed to increase by 3% per year. Recreation charges are assumed to increase by 3% per year. Fines and forfeits are assumed to increase by 3% per year. Other revenues are assumed to increase by 3% per year. Project admin revenues are determined by the 1994-98 CIP. We took 4% of the assessable projects for both street and utilities work from the summary pages of the CIP (attached). Public utilities transfers are assumed to grow at 3% per year. Other reimbursements are assumed to grow at 3% per year. Transfers are assumed to grow at 3% per year. All expenditures are assumed to grow at 3% per year, with no new personnel added. 413 95BUDSUM ACTIVITY BASED COST ALLOCATION BUDGET SUMMARY BY DEPARTMENT Service Program 01 Policy Formation/Adoption 02 : City Admin./Policy Implementation Inter -Governmental Relations Special Issue Coordination Information/Communication Personnel Management Recycling/Solid Waste Abatement MIS/Computer Support finance/City Clerk -External Financial Services -External Fiscal Cont./Fn. Services -Internal Finance/City Clerk -Internal 06 General Legal Services Legal Prosecution Services 07 Planning Zoning Code Enforcement Protective Inspection Government Buildings Inter -Departmental 10 Cable Television Coordination 11 Patrol Investigation Public Safety Dispatch Animal Control Emergency Preparedness Inter -Departmental 12 Fre Suppress/Emerg Response Fire Prevention/Investigation 21 Development Management Infrastructure Management Public Assistance -Engineering Inter -Departmental 22 Structural Maintenance Operational Maintenance Roadside Maintenance Inter -Departmental 24 Vehicle Maint. & Oper. Support 31 Parks & Trail Maintenance Recreational Services Park Developmert Pub FacII/Services-Non Park 32 forestry Services 33 Government Buildings Total -General Fund 61 Water Production/Storage Water Distribution Inter -Departmental 62 San Sewer Collection/Conveyance inter -Departmental S3 St Ughting Operation/Maintenance St Lighting System Expansion 64 Surface Water Quality Managemert Surface Water Quantity Mgmt Inter -Departmental Total -Public Utility Fund TYPE SuPPort Support SuPPort Drect Direct Support Drect Support Direct Direct Support Support Support Support Direct Direct Direct Support Inter - Dept Support Direct Direct Direct Direct Direct Inter -Dept Drect Drect Direct Direct Drect Inter - Dept Direct Direct Drect Inter -Dept Support Direct Direct Direct Direct Direct Support Direct Direct Inter -Dept Direct Inter -Dept Direct Direct Direct Direct Inter -Dept Program Budget Total 1993 Budget 80,800 198,760 62,488 28,115 102,380 96,548 23,509 329,500 123,562 207,579 257,979 164,080 220,000 150,000 322,911 118,610 637,382 220,884 32,513 65,400 2,828,233 925,396 439,618 53,456 16,059 35,738 652,784 66,016 244,346 165,073 96,669 263,412 379,402 366,428 48,137 85,433 368,300 909,476 528.765 148,449 104,210 116,000 0 12,284,400 878,538 590,200 17,662 361,646 113,954 233,890 13,610 185,716 102,833 42,351 2,540,400 %Of Total 0.5% 1.396 0.496 0.2% 0.7% 0.796 0.2% 2.296 0.8% 1.496 1.7% 1.196 1.5% 1.0% 2.2% 0.8% 4.396 1.5% 0.2% 0.4% 19.1% 6.2% 3.096 0.4% 0.1 % 0.296 4 4% 0.4% 1.6% 1.196 0.7% 1.8% 2.696 2.596 0.3% 0.6% 2.596 6.1% 3.6% 1.096 0.7% 0.8% 0.0% 5.996 4.096 0.196 2.4% 0.8% 1.696 0.1 % 1.3% 0.7% 0.396 14,824,8001 100.0% Amount excludes Contingency and Capital Outiay. Reconciliation 84 1994 Budget 83,500 206,321 67,514 35,305 107,336 99,891 19,933 328,000 155,339 232,366 258.918 167,377 218,200 149,000 343,128 131,929 657,750 234,889 33,503 78,600 3,161,250 984,181 487,870 56,728 17,626 32,846 730,045 60,755 247,592 178,603 99,166 271,438 395,450 380,496 52,044 88,711 376,600 947,746 586,369 150,279 109,806 163,500 0 13,187,900 893,801 604,615 17,384 399,068 114,632 231,177 15,123 165,873 224,022 51,605 2,717,300] 15,905,200 19601 Total 0.596 1.396 0.496 0.2% 0.796 0.696 0.196 2.1% 1.0% 1.596 1.696 1.196 1.4% 0.996 2.2% 0.8% 4.1% 1.5% 0.2% 0.5% 19.996 6.2% 3.1 % 0.4% 0.196 0.296 4.6% 0.4% 1.6% 1.1% 0.6% 1.796 2.596 2.4% 0.3% 0.6% 2.4% 6.0% 3.7% 0.9% 0.796 1.0% 0.0% 5.6% 3.8% 0.1% 2.5% 0.7% 1.596 0.1% 1.0% 1.4% 0.3% 100.0% 09/29/94 Admn Rcmd 1995 % Of Total 94,700 0.6% 211,692 1.396 69,765 0.4% 32,882 0.2% 113,367 0.7% 111,010 0.796 20,684 0.1% 362,200 2.296 138,453 0.8% 236275 1.4% 282,206 1.7% 168,266 1.096 170,800 1.0% 145,000 0.9% 389,246 2.3% 127,495 0.8% 699,113 4.2% 0 0.0% 0.2% 0.4% 19.2% 6.4% 3.196 0.496 0.1 % 0.2% 4.4% 0.4% 1.5% 1.0% 0.6% 1.896 2.4% 2.4% 0.3% 0.5% 2.496 5.9% 3.8% 0.996 0.7% 1.0% 1.7% 35,546 75,250 3,230,108 1,071,204 519,189 61,661 18,621 33,317 731,145 62,005 254,086 168,653 103,608 310,603 408,575 397,360 53,342 91,023 397,300 997,376 641,097 148,774 112,953 161,100 287,550 13,744,600 1,269,089 643,937 17,474 386,521 117,679 247,073 15,127 198,835 107,591 51,774 . 3,055,100 e 7.6% 3.8% 0.1% 2.3% 0.7% 1.596 0.1 % 1.2% 0.6% 0.396 16,799,700 100.096 to Total General Fund budget is as follows: Program Budget 13.744,600 Contingency 199,200 Capital Outlay 298,900 Total General Fund Budget 14.242,700 1 95PRGCP CITY OF EAGAN ACTIVITY BASED COST STUDY ALLOCATION OF EXPENDITURES Direct Service Programs 02 Information/Communication 02 Special Issue Coordination 02 Recycling/Solid Waste Abatement 05 Financial Services - External 05 Finance/City Clerk External 07 Planning 07 Protective Inspection 07 Zoning Code Enforcement 11 Ahimal Control 04 11 Emergency Preparedness 11 Patrol J1 11 Investigation 11 Public Safety Dispatch 12 Fire Suppression/Emergency Response 12 Fire Preventionflnvestigation 21 Development Management 21 Infrastructure Management 21 Public Assistance - Engineering 22 Operational Maintenance 22 Roadside Maintenance 22 Structural Maintenance 31 Park Development 31 Recreational Services 31 Public Facilities/Services - Non -Park 31 Parks & Trail Maintenance 32 Forestry Services 61 Water Distribution 61 Water Production/Storage 62 Sanitary Sewer Cdllection/Conveyance 63 Street Lighting Operation/Maintenance 63 Street Lighting System Expansion 64 Surface Water Quality Management 64 Surface Water Quantity Management Total 1994 Budget Program Percent of Total Total 1995 Budget Program Percent of Total Total 09/27/94 Change Amount Percent 209,421 1.3% 213,196 1.3% 3,775 1.8% 44,398 0.3% 41,493 0.2% (2,905) ` -6.5% 23,491 0.1% 24,545 0.1% 1,054 4.5% 385,385 2.4% 401,939 2.4% 16,554 4.3% 185,079 1.2% 170,206 1.0% (14,873) -8.0°% 413,568 2.6% 457,990 2.7% 44,422 10.7% 767,239 4.8% 815,996 4.9% 48,757 6.4% 151,184 1.0% 148,033 0.9% (3,151) -2.1% 63,942 0.4% 69,431 0.4% 5,489 8.6% 20,599 0.1% 21,968 0.1% 1,369 6.6% 3,506,014 22.1% 3,599,837 21.6% 93,823 2.7% 1,304,766 8.2% 1,406,753 8.4% 101,987 7.8% 596,794 3.8% 638,613 3.8% 41,819 7.0% 816,085 5.1% 820,242 4.9% 4,157 0.5% 80,833 0.5% 84,389 0.5% 3,556 4.4% 344,933 2.2% 345,246 2.1% 313 0.1% 207,930 1.3% 200,225 1.2% (7,705) -3.7°% 116,985 0.7% 122,821 0.7% 5,836 5.0% 553,126 3.5% 579,303 3.4% 26,177 4.7% 71,657 0.5% 74,316 0.4% 2,659 3.7% 548,563 3.4% 573,368 3.4% 24,805 4.5% 191,969 1.2% 194,508 1.2% 2,539 1.3% 685,142 4.3% 746,506 4.4% 61,364 9.0% 128,334 0.8% 132,338 0.8% 4,004 3.1% 1,130,916 7.1% 1,190,034 7.1% 59,118 5.2% 183,946 1.2% 182,640 1.1% (1,306) -0.7% 729,740 4.6% 775,704 4.6% 45,964 6.3% 1,009,834 6.3% 1,391,784 8.3% 381,950 37.8% 498,968 3.1% 493,831 2.9% (5,137) --1.0% 255,761 1.6% 273,232 1.6% 17,471 6.8% 16,595 0.1% 16,695 0.1% 100 0.6% 286,704 1.8% 326,176 1.9% 39,472 13.8% 375,299 2.4% 266,342 1.6% (108,957) -29.0% 15,905,200 100.0% 16,799,700 100.0% 894,500 5.6% ABC95:95SUMALC `�Irr IDkect Service Programs - Gen. Fd. 3 09/29/94 1995 CITY OF EAGAN ACTIVITY BASED COST STUDY - ASSOCIATED REVENUE GENERAL FUND REVENUE 95 TI Lice+nses Eitidget Rec Char Court Fines 02 ktforrnatlon/Communlcatbn 213,198 02 Special Issue Coordination 41,493 02 Recycling/Solid Waste Abatement 24,545 05 FInenclel Services - External 401,930 113,500 05 Finance/City Clerk - External 170,206 10,390 380 4,000 07 Planning 457.990 11,850 07 Protective inspection 815.998 840 689,800 325,000 07 Zoning Code Enforcement 148.033 14,070 10,700 11 Animal Control 89,431 15,030 5,800 11 Emergency Preperedneei • 21,966 11 Patrol 3,599,837 37,665 209,440 85,100 11 Investigation 1,408,753 38.295 450 52,360 10.600 11 Public Safety Dispatch 638,613 45,600 12 Fire Suppresskxt/Emergenty Response 820,242 12 Fke Prevent ion/Investigation 84,389 1,200 21 Development Management 345,248 4,200 13,350 21 infrastructure Management 200,225 53.000 21 Public Assistance - Engineering 122,821 3,000 22 Operational Maintenance 579.303 22 Roadside Maintenance 74,316 22 Structural Maintenance 573,368 1,680 2,000 31 Park Development 194,508 31 Recreational Services 746,508 31 Public Facilities/Services - Non -Park 132,338 31 Parks 8 Trail Maintenance 1,190,034 200 32 Forestry Services 182,640 300 Interdept-Gent to Utility Fund Support -Gent to Utility Fund General Fund Program Total Canna! Outlay - Gerneret Fund Contingency - General Fund Total - General Fund 122,188 366,498 13,744,600 296,900 199,200 14,242,700 104,200 689,100 261,800 104,200 I 689,1011 261,800 684,900 260,100 15,000 275,1001 150,000 150,000 684,900 275,100 150,000 1.1 ` • Total excl Int Eiii Transfer interest r . Taxes Revenue 77,028 29,564 3,217 109,809 103,387 213,196 626 626 40,867 41,493 21,336 370 21,708 2,839 24,545 6,084 269,172 132,767 401,939 2,568 17,338 152,868 170,206 6,910 18,760 439,230 457,990 12,311 1,007,951 (191,955) 815,996 2.233 27,003 121,030 148,033 1,048 21,878 47,553 69,431 331 331 21,637 21,968 54,313 388518 3,213,319 3,599,837 53,900 21,224 327,029 1,079,724 1,406,753 9,635 55.235 563,378 638,613 12,375 12,375 807,867 820,242 1,273 2.473 81,916 84.389 75,000 5,209 97,759 247,487 345,246 30,600 3,021 86,621 113,604 200,225 1,853 4,853 117,968 122,821 8,740 8,740 570,563 579,303 1,121 1,121 73,195 74,316 62,500 6,651 74,831 498,537 573,368 2,935 2,935 191,573 194,506 11,263 271,363 475,143 746,506 1,997 1,997 130,341 132,338 24,200 17,955 42,355 1,147,679 1,190,034 6,000 143,608 60,800 60,600 122,166 366,496 838,200 838.2001 113,400 113,400 2,756 18,056 164,564 182,640 200,0001 200,000 122,166 366,498 3,377,500 3,377,500 10,367,100 122,166 366,498 13,744,600 298,900 298,900 199,200 199,200 110.865,200J 14,242,700 Direct Service Programs - Gen. Fd. I 95TAXCP 02 02 02 05 05 07 07 07 pA 11 r.% 11 11 11 11 12 12 21 21 21 22 22 22 31 31 31 31 32 CITY OF EAGAN ACTIVITY BASED COST STUDY UTILIZATION OF TAX LEVY - GENERAL FUND Information/Communication Special Issue Coordination Recycling/Solid Waste Abatement Financial Services - External Finance/City Clerk - External Planning Protective Inspection Zoning Code Enforcement Animal Control Emergency Preparedness Patrol Investigation Public Safety Dispatch Fire Suppression/Emergency Response Fire Prevention/Investigation Development Management Infrastructure Management Public Assistance - Engineering Operational Maintenance Roadside Maintenance Structural Maintenance Park Development Recreational Services Public Facilities/Services - Non -Park Parks & Trail Maintenance Forestry Services General Fund Program Total Capital Outlay - General Fund Contingency - General Fund Total - General Fund 1994 Budget Taxes Percent of Utilized Total 83,612 43,748 7,212 147,408 167,989 396,923 (188,927) 128,391 41,883 20,046 3,149, 635 1,011,333 554,567 789,193 78,579 249,052 80,011 112,545 545,655 71,353 477,847 189,257 454,291 127,449 1,103,872 144,525 9,987,450 293,050 107,000 10,387,500 0.8% 0.4% 0.1% 1.4% 1.6% 3.8% -1.8% 1.2% 0.4% 0.2% 30.4% 9.7% 5.3% 7.6% 0.8% 2.4% 0.8% 1.1% 5.3% 0.7% 4.6% 1.8% 4.4% 1.2% 10.6% 1.4% 96.2% 2.8% 1.0% 100.0% 1995 Budget Taxes Percent of Utilized Total 103,387 40,867 2,839 132,767 152,868 439,230 (191,955) 121,030 47,553 21,637 3,213,318 1,079,724 583,378 807,887 81,916 247,487 113,604 117,968 570,563 73,195 498,537 191,573 475,143 130,341 1,147,679 164,584 10,367,100 298,900 199,200 10,865,200 1.0% 0.4% 0.0% 1.2% 1.4% 4.0% -1.8% 1.1% 0.4% 0.2% 29.5% 9.9% 5.4% 7.4% 0.8% 2.3% 1.0% 1.1% 5.3% 0.7% 4.6% 1,8% 4.4% 1.2% 10,6% 1.5% 95.4% 2.8% 1.8% 100.0% 4 09/27/94 Change Amount Percent 19,775' (2,881) (4,373) (14,641) (15,121) 42,307 (3,028) (7,361) 5,670 1,591 63,683 68,391 28,811 18,674 3,337 (1,565) 33,593 5,423 24,908 1,842 20,690 2,318 20,852 2,892 43,807 20,050 379,650 5,850 92,200 477,700 23.7% 6.6°% -60.6% -9.9% -9.0% 10.7% 1.6% -5.7% 13.5% 7.9% 2.0% 6.8% 5.2% 2.4% 4.2% -0.6% 42.0% 4.8% 4.6% 2.6% 4.3% 1.2% 4.6% 2.3% 4:096 13.9% 3.8% 2.0% 86.2% 4.6% MEMO _ City of eagan DATE: JULY 29,1994 TO: TOM HEDGES, CiTY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: PROJECTED CIVIC ARENA OPERATIONAL BUDGET You had asked that I provide you with a projected budget for the Civic Arena for the first full year's operation. Attached is that budget projection. Again, 1 would like to emphatically point out that this Is a projected arena budget. What is difficult about a first year's operation is that we have not built up the clientele that will eventually be there two or three years down the road. Ice rental in prime time will go relatively easy. 1 think we can be assured that the local association will want to buy all of those times. It is hot the prime time that makes an arena budget, it is the sale of the non- prime time and of hours that make a budget balance. The 6:00 In the mornings and the 11:00 at nights take time to build a clientele on a cdntinuing basis. And then there is the Learn to Skate school. I have no doubt in my mind Oat in three or four years we can expect three, four and maybe even five hundred as Burnsville now has in their program. We have projected a much lower number for the first year beuse, again, it takes time to build your clients. Finally, We really don't know much about aij operational schedule. I have simply projected these revenues based on the expectatiddn that we will be In operation from approximately the last week in September through the end of March. How many hours are devoted to public skating, the team to Skate school, possible figure skating, programs, mid- afternoon skating as well as a definitive rate schedule; all are still projections. To assemble these projections, 1 have utilized the cost figures of both Apple Valley and Centennial ice arenas. Apple Valley Arena's expenses are considerably higher than we have projected here for the Eagan Civic Arena. The Apple Valley facility is used significantly for non -ice activities by the high school for pre and post ice which obviously raises their expense for heat, lights and labor. Centennial is in operation with a summer program, consequently, their expenses are also somewhat higher. I have tried to discount some of that for this projected arena budget. A word of caution: this Is the first full year's operation and it is not intended to reflect the operations for the first several months of the ice arena, that being the Fall/Winter of 1995. Clearly, arena expenses will be higher during this time period as with preparation for the opening of this facility with the hiring of staff, i.e. arena manager, in advance of the actual opening. Consequently, the facility will be incurring labor Cost without any revenues being generated. Because ice arenas run so dose to the break even point at any one time, these Page -2- early expenses need to be understood that they will not likely be caught up until after the first year or two years of operation. For that reason, I would like to suggest that the City Investigate the feasibility of showing the arena function as an "enterprise" function rather than an annualized budget. This would be no different than any commercial business which opens and does not expect to tum a profit in the first year of operation. Start up expenses, staffing, equipping and putting an organizational structure in place takes time to recover. I believe that this would certainly be the case with this facility and an enterprise function would allow the Council and community to take a broader perspective on how and when the balancing of income and expenses should take place. And, finally, It appears that this facility Is well on the road to contstruction. Therefore, would like to ensure that the City have on board by July 1, 1995 the operations manager for this facility. Again, this assumes a late September or early October opening of the arena facility to the public. This is a somewhat compressed time frame for an arena manager to begin the Ice scheduling and, therefore, It will be incumbent upon the City administration to develop some early policies and make solicitations outside the community for ice sales until such time as the arena manager can make decisions on a schedule. I hope this budget Is the beginning point for discussion with the Council so that we can massage this into a "final" projected operational budget. I would like to also take this opportunity to again state that nowhere in the budgeting has the City reflected the equipment and capital needs to get this building operational. There is a site budget and there Is a building budget, but there is no equipment budget. While 1 have not yet done an itemized breakdown of the items the facility will need, it is clear that a cost projection of between $100,000 and $125,000 for this equipment should be made. This will Include the Zamboni, office equipment, cleaning supplies, ice maintenance items, goal cages and other miscellaneous items. This figure should be projected into the arena budget in the near future either in the operations or in the construction/site development. I believe the preceding provides sufficient information to begin discussions. if there is additional information you would like me to provide, I will do my best to research and find that for you. KV/Ik iLID ETMENA.MM0 Projected Arena Operations Expense First Full Year Operations 4410 Salaries S 63,773 4411 Accumulated Leave 4112 Over Time 2,000 4131 Temporary/Seasonal 36,000 4140 Accumulated Ret. 12,103 4150 Accumulated Ins. 11111 Sub Total $125,689 4210 Office Supplies S 300 4211 Printing 400 4220 Operational Supplies 9,600 4223 Building Cleaning Supplies 4,200 4224 Clothing 600 4231 Mobil Equipment Repair Parts 2,000 4235 Fuel 1,100 4240 Small Tools 500 4244 Chemicals 1.250 Sub Total S19,900 4331 Telephone 4350 Printing/Binding 4360 Insurance 4371 Electricity 4376 Natural Gas 4381 Equipment Repair 4410 Miscellaneous (Blade Sharpening) 4411 Conf/Schools 4412 Local Meeting 4454 Waste Removal Sub Total TOTAL: S 1,800 1,500 8,000 30,000 14,000 3,000 2,500 600 100 1.200 $63.300• $208,889 • (1) Does not include concessions operations. (2) Does not include capital equipment or small equipment items•necessary to operation facility, i.e. resurfaces, cleaning equipment, office equipment, ice maintenance. (3) Does not include wading pool operational expense. ckO • Projected Arena Revenues First Full Year Operations 41/ Income: Ice Rental $140,000 H.S. Practice/Games 18,000 Learn to Skate 18,000 Open Skating 10,000 Skate Sharpening 4,000 Vending Concession 4,000 Dry Floor 5.000 Sub Total $199,000 Wading Pool Transfer (Labor Chargeback) $3.600 TOTAL $202,600 95REVS U M 10/03/94 1995 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES 1993 Actual 1994 Budget 1995 Estimate Change (94 to 95) Amount General Property Taxes $ 9,141,984 $ 10,237,400 $ 10,865,200 $ 627,800 6.1% Licenses 102,331 102,900 104,200 1,300 1.3% Permits 1,015,688 682,000 689,100 7,100 1.0% Intergovernmental Revenues 256,864 245,000 261,800 16,800 6.9% Charges for Services 1,018,804 655,700 707,600 51,900 7.9% Recreation Charges 276,272 242,800 275,100 32,300 13.3% Fines & Forfeits 139,140 135,000 150,000 15,000 11.1% Other Revenues 367,643 239,200 260,800 21,600 9.0% Program Revenues 884,765 821,500 838,200 16,700 2.0% Transfers 87,844 140,100 113,400 (26,700) -19.1% TOTAL GENERAL FUND $ 13.291.335 $ 13.501.600 $ 14.265.400 $ 763,800 5.7% q2 95BUDREV ACCT NO DESCRIPTION TAXES: 3011 AD VALOREM TAXES 3015 FISCAL DISPARITIES 3347 HOMESTEAD CREDIT TOTAL 1995 BUDGET GENERAL FUND REVENUES BY LINE ITEM 1992 Actual 1993 Actual 1994 Budget 6/30 YTD 1995 Estimated 10/03/94 CHANGE (94 to 95) Amount O/0 6,141,566 7,208,303 8,032,200 3,900,636 8,408,000 375,800 4.7% 491,746 658,687 825,600 0 759,500 (66,100) -8.0% 1,077,554 1,274,994 1,379,600 0 1,697,700 318,100 23.1% 7,710,866 9,141,984 10,237,400 3,900,636 10,865,200 627,800 6.1% LICENSES: 3110 LIQUOR 54,760 71,049 70,400 1,194 71,800 1,400 2.0% 3111 BEER 8,061 6,760 7,400 450 7,600 200 2.7% .Q 3112 CIGARETTE 2,920 2,520 2,000 120 2,000 0 0.0% v3 3114 TREE MTN CONTRACTOR 214 225 200 175 300 100 50.0% 3115 GARB/RUBBISH HAULING 3,130 1,920 2,800 475 2,800 0 0.0% 3117 DOG 16,930 16,432 17,500 13,574 16,400 (1,100) -6.3% 3118 AMUSEMENT 2,300 2,225 2,000 200 2,300 300 15.0% 3119 PET SHOP LICENSE 300 400 300 300 300 0 0.0% 3120 MASSAGE THERAPIST 50 350 100 133 500 400 400.0% 3130 OTHER 125 450 200 100 200 0 0.0% TOTAL 88,790 102,331 102,900 16,721 104,200 1,300 1.3% PERMITS: 3210 BUILDING 729,224 744,676 500,000 599,352 500,000 0 0.0% 3211 ELECTRICAL 141,4.60 124,930 100,000 71,175 100,000 0 0.0% 3212 PLUMBING 52,687 56,646 27,000 26,488 31,500 4,500 16.7% 3213 MECHANICAL 84,661 59,934 36,000 28,723 38,300 2,300 6.4% 3214 SIGN 17,305 13,733 8,800 5,133 9,000 200 2.3% 3215 TRAILER 180 0 100 0 0 (100) -100.0% 3218 DEMOLITION/MOVING 15 90 0 50 0 0 3219 EXCAVATING 5,100 6,846 2,500 6,525 3,700 1,200 48.0% 3220 S.S. COND/SPECIAL USE 5,175 3,800 3,500 1,925 3,000 (500) -14.3% 3222 UTILITY 1,080 1,112 500 130 300 (200) -40.0% 3224 PUBLIC ROW CONST 230 600 500 400 200 (300) -60.0% 3225 SOLICITORS 735 495 400 425 500 100 25.0% 3226 SERVICE STATIONS 2,240 2,400 2,100 100 2,300 200 9.5% 3227 DANCE HALL 0 201 300 0 0 (300) -100.0% 95BUDREV ACCT NO DESCRIPTION 3228 PUB UTIL MAINT VEHICLE 3230 OTHER TOTAL l 1995 BUDGET GENERAL FUND REVENUES BY LINE ITEM 1992 Actual 1993 Actual 1994 Budget 6/30 YTD 1995 Estimated 0 200 200 100 200 25 25 100 25 100 1,040,117 1,015,688 682,000 740,551 689,100 10/03/94 CHANGE (94 to 95) Amount 0 0 7,100 0.0% 0.0% 1.0% INTER-GOV'T REV: 3340 STATE GRANTS 6,000 12,725 0 3,014 0 0 3351 POLICE TOWN AID 226,772 244,139 230,000 0 245,000 15,000 6.5% 3352 POLICE TRAINING AID 15,163 0 15,000 16,786 16,800 1,800 12.0% -0 TOTAL 247,935 256,864 245,000 19,800 261,800 16,800 6.9% -P CHARGES FOR SERVICES: 3411 VARIANCE FEES 2,356 1,875 1,500 1,425 1,500 0 0.0% 3412 PLATTING FEES 15,159 21,382 6,800 8,934 8,400 1,600 23.5% 3413 REZONING FEES 9,100 9,603 6,200 6,000 6,200 0 0.0% 3415 RETURNED CHECK FEE 619 660 700 315 600 (100) -14.3% 3417 DOG IMPOUND & KENNEL FEE 5,683 5,498 5,500 2,756 5,800 300 5.5% 3418 ELECTION FILING FEE 40 0 0 0 0 0 3419 BURGLAR ALARM FEES 5,586 16,106 9,600 7,603 10,200 600 6.3% 3420 VACATION PROCEEDINGS 3,300 5,701 3,000 1,800 3,000 0 0.0% 3421 PUBLIC SAFETY FEES 9,870 21,556 10,000 6,458 12,000 2,000 20.0% 3422 PLAN CHECKS 431,918 459,968 325,000 183,546 325,000 0 0.0% 3425 ASSESSMENT SEARCH 3,070 2,197 2,500 510 1,000 (1,500) -60.0% 3426 DEV ESCROW REIMBURSEMENT 172,062 196,973 13,800 76,833 36,500 22,700 164.5% 3427 ENGINEERING SERVICE 161,807 81,188 89,500 0 50,000 (39,500) -44.1% 3428 ENG SIGN/LIGHT ADMN 1,433 2,391 5,300 424 3,000 (2,300) -43.4% 3430 PRINT MATERIAL/OTHER FEES 10,688 11,124 10,000 5,124 10,000 0 0.0% 3435 POLICE SECURITY FEES 7,675 12,939 8,000 6,064 8,000 0 0.0% 3436 POL SVCES TO SCHOOL DIST 29,225 53,892 52,300 18,891 74,700 22,400 42.8% 3437 MDT TECHNICAL SUPPORT 0 4,928 4,000 0 2,400 (1,600) -40.0% 3438 POLICE DISPATCH 0 14,219 26,800 0 35,400 8,600 32.1% 3442 MAINT EQUIP & PERS CHG 3,626 1,310 2,000 1 2,000 0 0.0% 3445 PERMIT SURCHARGE 1,529 2,096 1,000 610 10,100 9,100 910.0% 3446 ADMN FEE ON SAC 7,716 8,288 4,200 4,623 7,000 2,800 66.7% 95BUDREV ACCT NO DESCRIPTION 1995 BUDGET GENERAL FUND REVENUES BY LINE ITEM 1 1992 Actual 1993 Actual 1994 Budget 6/30 YTD 1995 Estimated 10/03/94 CHANGE (94 to 95) Amount 3447 ROOM TAX ADMIN FEE 0 2,423 0 4,564 10,800 10,800 3450 HOUSING BOND ANNUAL FEE 700 94 0 0 0 0 3460 INVESTMENT MANAGEMENT FEE 96,366 82,393 68,000 0 84,000 16,000 23.5% TOTAL 979,528 1,018,804 655,700 336,481 707,600 51,900 7.9% 3500 RECREATION PROGRAM FEES: PRG377 PROGRAM TRIAL DEV 360 1,030 1,000 0 1,000 0 0.0% 378 SAFETY CAMP 0 1,906 1,000 1,834 2,000 1,000 100.0% .0 379 BALLSKILLS 4,239 3,520 2,700 3,438 2,500 (200) -7.4% `^ 380 NATL YOUTH COACH ASSN 4,096 3,405 4,000 3,615 4,000 0 0.0% 1 381 TENNIS 12,008 12,478 10,000 10,727 10,000 0 0.0% 382 GIRLS SOFTBALL 0 0 1,000 1,758 1,350 350 35.0% 383 GOLF 2,636 2,537 2,000 2,738 2,500 500 25.0% 384 SKIING 782 568 1,100 880 1,100 0 0.0% 385 SKATING 2,056 3,800 2,500 4,324 3,500 1,000 40.0% 386 VOLLEYBALL 17,323 19,002 11,000 8,652 15,000 4,000 36.4% 387 BROOMBALL 5,387 6,698 6,000 7,303 6,100 100 1.7% 388 T -BALL 3,804 4,026 3,000 5,522 4,000 1,000 33.3% 389 ADULT SOFTBALL -MEN 67,326 66,786 58,000 55,231 63,000 5,000 8.6% 390 ADULT SOFTBALL -WOMEN 10,938 9,670 10,000 16,761 10,000 0 0.0% 391 ADULT SOFTBALL-CO-REC 19,898 18,989 16,800 18,803 18,000 1,200 7.1% 392 SOCCER 0 0 0 60 0 0 393 FOOTBALL 2,142 2,342 3,500 0 4,500 1,000 28.6% 394 BASEBALL 279 0 150 750 350 200 133.3% 395 HOCKEY 2,305 1,801 2,150 2,343 2,000 (150) -7.0% 396 TOTS 29,620 26,644 32,000 23,055 32,000 0 0.0% 397 TEENS 1,911 3,246 1,200 3,169 2,000 800 66.7% 398 PLAYGROUNDS 5,814 23,246 15,000 22,589 20,000 5,000 33.3% 399 PLAYWAGON 525 440 500 462 500 0 0.0% 400 SPECIAL EVENTS 2,983 3,171 3,000 1,994 3,000 0 0.0% 401 DANCE 5,792 4,662 3,500 6,380 4,000 500 14.3% 402 EDUCATION PROGRAMS 1,011 1,060 1,000 720 2,000 1,000 100.0% 403 DOG OBEDIENCE 1,535 1,425 1,500 510 1,600 100 6.7% 404 TRIPS & TOURS 9,094 1,183 3,000 354 2,500 (500) -16.7% 95BUDREV ACCT NO DESCRIPTION 1995 BUDGET GENERAL FUND REVENUES BY LINE ITEM 1992 Actual 1993 Actual 1994 Budget 6/30 YTD 1995 Estimated 10/03/94 CHANGE (94 to 95) Amount 405 WINTER SEASONAL STAFF 0 0 0 130 0 0 406 BANDY 0 0 0 390 400 400 407 BASKETBALL 7,305 6,692 7,150 5,338 8,100 950 13.3% 408 SENIOR CITIZENS 390 1,588 700 405 1,000 300 42.9% 409 FUN RUN 1,767 1,666 1,500 1,589 1,500 0 0.0% 411 EAGAN WALKING CLUB 87 0 150 0 150 0 0.0% 412 SPORTS & CREATIVE CAMPS 9,423 8,411 4,000 6,166 5,000 1,000 25.0% 413 PRE-SCHOOL CREATIVE ACT 936 2,341 3,700 2,300 3,500 (200) -5.4% 414 YOUTH DEVELOPMENT 0 0 0 0 5,000 5,000 NEW PROGRAMS / OTHER 100 0 0 574 450 450 TOTAL 233,872 244,333 213,800 220,864 243,600 29,800 13.9% OTHER PARK FEES: 3500/410 CONCESSION SALES 13,319 14,422 13,000 7,259 15,000 2,000 15.4% 3581 TREE SALES 12,884 14,029 15,000 14,787 15,000 0 0.0% 3582 MERCHANDISE SALES 1,516 3,488 1,000 2,043 1,500 500 50.0% TOTAL 27,719 31,939 29,000 24,089 31,500 2,500 8.6% FINES & FORFEITS: 3610 COURT FINES/FORFEITS 118,963 139,140 135,000 74,026 150,000 15,000 11.1% TOTAL 118,963 139,140 135,000 74,026 150,000 15,000 11.1% MISC REVENUES: 3810 INTEREST ON INVESTMENTS 286,226 259,882 191,000 0 200,000 9,000 4.7% 3811 SPEC ASSMT-PRINCIPAL 1,920 1,626 0 191 0 0 3812 INTEREST ON ASSMT 5 0 0 0 0 0 3821 BUILDING RENT 22,801 35,357 29,700 25,656 40,800 11,100 37.4% 3823 LAND RENT 340 0 0 0 0 0 3824 ATHLETIC FIELD RENT 8,109 9,115 4,000 3,720 5,000 1,000 25.0% 3825 PARK SHELTER RENT 10,841 11,635 8,000 9,449 9,000 1,000 12.5% 3830 LIABILITY INSURANCE 0 423 0 0 0 0 3840 SALE OF CITY PROPERTY 28,926 32,096 3,500 11,162 3,000 (500) -14.3% 95BUDREV ACCT NO DESCRIPTION 1 1995 BUDGET GENERAL FUND REVENUES BY LINE ITEM 1992 Actual 1993 Actual 1994 Budget 6/30 YTD 1995 Estimated 10/03/'94 CHANGE (94 to 95) Amount O/0 3845 POUCE ENGRAVERS 93 14 0 0 0 0 3848 HISTORY BOOKS/TREE 3,181 296 0 185 0 0 3850 CONTRIBUT1ONiDONATION 12,456 9,740 0 1,500 0 0 3880 OTHER REVENUE 14,846 4,660 3,000 244 3,000 0 0.0% 3881 ASSMT FEE ON UTIL BILL 0 2,675 0 0 0 0 3882 DRIVEWAY AGREEMENT PREP 0 40 0 0 0 0 3890 CASH OVER (SHORT) 51 84 0 76 0 0 TOTAL 389,795 367,643 239,200 52,183 260,800 21,600 9.0% PROGRAM REVENUES: ' 3910 PROJ. ADMIN 123,458 221,437 150,000 0 150,000 0 0.0% 3911 CENTRAL SERVICES MTN 132,200 146,000 137,700 68,850 134,000 (3,700) -2.7% 3912 WATER ADMIN 200,650 210,700 221,200 110,602 232,300 11,100 5.0% 3913 SEWER ADMIN 100,330 105,300 110,600 55,304 116,100 5,500 5.0% 3914 INSURANCE 38,317 0 0 33,286 0 0 3915 STREET UGHTADMIN 25,320 26,600 34,400 17,198 29,300 (5,100) -14.8% 3916 STORM DRAINAGE ADMIN 37,800 39,700 41,700 20,850 43,800 2,100 5.0% 3918 CABLE TV 69,936 72,076 74,400 19,870 78,600 4,200 5.6% 3919 DRUG TASK FORCE REIMB 47,984 52,377 50,000 17,794 53,900 3,900 7.8% 3920 OTHER REIMBURSEMENTS 48,090 9,538 1,500 1,095 200 (1,300) -86.7% 3926 CAPITAL CREDIT REFUND 0 1,037 0 0 0 0 TOTAL 824,085 884,765 821,500 344,849 838,200 16,700 2.0% TRANSFERS: 3980 MSA MAINTENANCE (MAJ ST) 56,595 60,690 63,500 56,970 62,500 (1,000) -1.6% CABLE FRANCHISE FEES 15,860 11,681 66,600 0 38,900 (27,700) -41.6% RECYCLING FUND 19,583 15,473 0 0 12,000 12,000 POUCE FORFEITURE 3,547 0 0 6,030 0 0 TRANSP COMP PLAN (MAJ ST) 0 0 10,000 0 0 (10,000) -100.0% TOTAL 95,585 87,844 140,100 63,000 113,400 (26,700) -19.1% * GRAND TOTAL 11.757.255 13.291.335 13.501.600 5.793.200 14.265,400 763.800 5.7% 95BUDEXP , 1995 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF EXPENDITURES GENERAL GOVERNMENT 01 Mayor & Council 02 Administration 03 Data Processing 05 Finance/City Clerk 06 Legal 07 Community Development 10 Cable TV Gen Govt Total PUBLIC SAFETY 11 Police 12 Fire Public Safety Total PUBLIC WORKS 21 Public Works Engineering 22 Streets & Highways 24 Central Svces. Maint. Public Works Total PARKS & RECREATION 31 Parks & Recreation 32 Forestry Parks & Rec Total GENERAL GOVERNMENT BUILDING MAINTENANCE 33 Building Maintenance Govt Bldgs Total 1993 Actual $ 83,630 483,498 331,828 745,753 355,284 1,330,475 66,872 3,397,340 4,458,207 814.080 5,272,287 774,101 880,468 372,001 2,026,570 1,669,707 124,341 1,794,048 0 0 1994 1995 Dept Head Budget Request (5%) $ 83,500 539,900 343,700 831,000 367,200 1,190,800 86.100 OTHER 41 Contingency 0 Other Total 0 Total Expenditures - Genera/ Fund $ 12,490.245 $ $ 87,700 565,300 360,900 858,200 315,800 1,252,700 78.750 3,442,200 3,519,350 4,812,000 5,051,400 812.900 856.900 5,624,900 5,908,300 803,700 927,300 388,300 2,119.300 1,847,900 180.900 866,400 968,500 407,700 2,242,600 1,964,200 183.600 2,028,800 2,147,800 219.200 219,200 67,200 67.200 287,550 287.550 159,800 159,800 City Admin Recommend $ 94,700 563,600 373,500 847,900 315,800 1,256,200 78.800 3,530,500 5,024,500 851,000 5,875,500 866,200 966,800 406,100 2.239,100 1,953,200 181.300 2,134,500 287.600 287,600 198,200 198,200 10/03/94 % Change 1994 to 1995 Admin Rec 13.4% 4.4% 8.7% 2.0% -14.0% 5.5% -8.5% 2.6% 4.4% 4.7% 4.5% 7.8% 4.3% 4.6% 5.7% 5.7% 0.2% 5.2% 31.2% 31.2% 194.9% 194.9% 3,501,600 $ 14.265.400 $ 14.265.400 5.7% S2 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REG DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD s==¢ass==ess=ss=s====sass===s===a= = s ss= se=======s=ss sae======___= s=es=ss=e=sss ss=as=a= s=====:sasses 001 -GENERAL DEPARTMENT 01 - MAYOR AND COUNCIL 4130 SALARIES AND WAGES -TEMPORARY 4140 ACCRUED RETIREMENT BENEFITS 4150 ACCRUED INSURANCE BENEFITS PERSONAL SERVICES 28,808 2,916 14,307 28,800 2,900 14,100 46,031 45,800 34,900 4,000 17,200 34,900 4,000 17,200 56,100 56,100 34,900 4,000 17,200 34,900 4,000 17,200 56,100 56,100 4330 POSTAGE 43 0 0 0 0 0 4331 TELEPHONE SERVICE & LINE CHG 36 0 0 0 0 0 4337 PERSONAL AUTO/PARKING 493 500 0 500 500 500 4360 INSURANCE 25,800 27,100 28,000 28,000 28,000 28,000 4410 MISCELLANEOUS 160 100 0 100 100 100 4411 CONFERENCES AND SCHOOLS 9,319 8,400 0 2,000 8,400 8,400 4412 LOCAL MEETING EXPENSES 1,738 1,600 0 1,000 1,600 1,600 4414 DUES AND SUBSCRIPTIONS 10 0 0 0 0 0 OTHER SERVICES AND CHARGES TOTAL MAYOR AND COUNCIL DEPARTMENT 37,599 37,700 28,000 31,600 38,600 38,600 83,630 83,500 84,100 87,700 94,700 94,700 =========r s========= r========= ss== t========== s========== ckek CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REO ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ssssssssasassssass ss sssassssesssesssss sasssssssssss sssssssssss:s ssassssssasss sxsssssssssss ssssassssssss sense DEPARTMENT 02 - ADMINISTRATION 4110 SALARIES AND WAGES -REGULAR 219,598 312,500 334,300 334,300 334,300 334,300 4111 ACCRUED LEAVE TIME 38,392 0 0 0 0 0 4112 OVERTIME -REGULAR 4,297 4,700 4,700 4,700 4,700 4,700 4130 SALARIES AND WAGES -TEMPORARY 32,111 11,900 0 11,900 11,900 5,000 4131 OVERTIME -TEMPORARY 68 0 0 0 0 0 4140 ACCRUED RETIREMENT BENEFITS 32,808 38,300 39,200 40,600 40,600 39,800 4150 ACCRUED INSURANCE BENEFITS 32,448 36,600 37,900 38,000 38,000 38,000 PERSONAL SERVICES 4210 OFFICE SUPPLIES 4211 OFFICE PRINTED MATERIAL/FORMS 4212 OFFICE SMALL EQUIPMENT 4215 REFERENCE MATERIALS 4220 OPERATING SUPPLIES -GENERAL 4221 FILM & FILM PROCESSING 4222 MEDICAL/RESCUE/SAFETY SUPPLIES SUPPLIES,REPAIRS AND MTN 359,722 404,000 322 103 336 583 144 25 84 416,100 429,500 429,500 421,800 400 300 300 400 400 100 100 100 100 100 100 100 100 100 100 500 500 500 500 500 400 300 400 400 300 300 500 500 700 500 0 0 0 0 0 1,597 1,800 1,800 1,900 2,200 1,900 4310 PROFESSIONAL SERVICES -GENERAL 10,941 4,500 4,500 6,100 6,100 6,000 4311 LEGAL 30 0 0 0 0 0 4318 MEDICAL SERVICES -PHYSICAL EXAM 982 650 800 800 800 800 4319 MEDICAL SERVICES -OTHER 74 0 0 0 0 0 4330 POSTAGE 2,022 4,000 3,800 3,800 14,600 10,700 100 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD LLS==aa=====nasal===s=== as ===af= as =a=== ass as =_= 5==== a== SW- tea=aa==aa= 4331 TELEPHONE SERVICE i LINE CHG 243 500 400 400 400 400 4337 PERSONAL AUTO/PARKING 5,881 6,100 6,400 6,400 6,400 6,400 4338 CELLULAR TELEPHONE SERVICE 408 1,000 600 600 600 600 4340 GENERAL ADVERTISING 870 800 0 0 0 0 4341 EMPLOYMENT ADVERTISING 11,995 14,000 14,800 14,800 14,800 14,000 4350 GENERAL PRINTING AND BINDING 17,697 18,350 16,900 16,900 24,800 16,900 4360 INSURANCE 11,300 11,900 12,300 12,300 12,300 12,300 4381 MOBILE EQUIPMENT REPAIR LABOR 0 0 0 0 2,000 0 4382 SMALL EQUIPMENT REPAIR -LABOR 115 0 0 0 0 0 4410 MISCELLANEOUS 1,205 0 0 0 0 0 4411 CONFERENCES AND SCHOOLS 8,267 10,700 9,300 9,300 11,500 9,300 4412 LOCAL MEETING EXPENSES 2,429 5,500 3,900 3,900 3,900 3,900 4414 DUES AND SUBSCRIPTIONS 28,907 31,100 32,000 32,000 32,100 32,000 4450 OTHER CONTRACTUAL SERVICES 18,209 21,400 21,600 21,600 21,900 21,600 OTHER SERVICES AND CHARGES 4560 OFFICE FURNISHINGS/EQUIPMENT 4570 OTHER EQUIPMENT CAPITAL OUTLAY TOTAL ADMINISTRATION DEPARTMENT 121,575 130,500 127,300 128,900 152,200 134,900 383 3,600 1,500 5,000 10,500 5,000 225 0 0 0 0 0 608 3,600 1,500 5,000 10,500 5,000 483,502 539,900 546,700 565,300 a=s==Massa a=aaaaMUs= Maass a== Ursa tOl 594,400 563,600 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ii========================================== = ==xg=== L LSCS ======== i=====saessa: ==ii========= =========CS= DEPARTMENT 03 - DATA PROCESSING 4110 SALARIES AND WAGES -REGULAR 4111 ACCRUED LEAVE TIME 4140 ACCRUED RETIREMENT BENEFITS 4150 ACCRUED INSURANCE BENEFITS PERSONAL SERVICES 41,685 47,500 6,565 0 5,589 5,800 4,489 4,600 58,328 57,900 49,000 49,000 49,000 49,000 0 0 0 0 5,900 5,900 5,900 5,900 4,700 4,700 4,700 4,700 59,600 59,600 59,600 59,600 4210 OFFICE SUPPLIES 14,854 10,500 8,000 8,000 10,000 10,000 4230 REPAIR/MAINTENANCE SUPP-GENL 7,781 5,000 7,000 7,000 7,000 7,000 4235 FUEL, LUBRICANTS, ADDITIVES 58 0 0 0 0 0 4270 COMPUTER SOFTWARE 5,886 0 0 5,300 7,100 7,100 SUPPLIES,REPAIRS AND MTN 28,579 15,500 15,000 20,300 24,100 24,100 4331 TELEPHONE SERVICE A LINE CNG 336 400 300 300 300 300 4334 ELECTRONIC DATA PROCESSING 225,735 231,000 247,500 250,500 264,000 250,500 4336 TELEPHONE CIRCUITS 7,395 12,400 10,400 11,400 12,400 12,400 4337 PERSONAL AUTO/PARKING 389 400 400 400 600 600 4338 CELLULAR TELEPHONE SERVICE 242 800 400 400 600 600 4350 GENERAL PRINTING AND BINDING 53 0 0 0 0 0 4360 INSURANCE 1,600 1,700 1,800 1,800 1,800 1,800 4382 SMALL EQUIPMENT REPAIR -LABOR 56 0 0 0 0 0 4411 CONFERENCES AND SCHOOLS 2,319 1,000 1,000 1,000 3,000 3,000 4412 LOCAL MEETING EXPENSES 12 100 100 100 100 100 4413 TUITION AND BOOK REIMBURSEMENT 0 1,000 1,000 1,000 1,000 1,000 �OZ CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT RED DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD s====s=s=========sss= ______ = = _____________ ___====sssss= _ ===s== = _______ _ 4414 DUES AND SUBSCRIPTIONS 78 300 200 200 200 200 4415 LICENSES, PERMITS AND TAXES 25 0 0 0 0 0 4450 OTHER CONTRACTUAL SERVICES 0 0 0 0 800 0 4468 CONTRACTUAL PROGRAMMING/DP 3,182 3,000 3,000 3,000 5,000 5,000 4470 MAINTENANCE CONTRACTS 1,784 2,500 3,000 3,000 3,000 3,000 OTHER SERVICES AND CHARGES 4550 FURNITURE AND FIXTURES 4560 OFFICE FURNISHINGS/EQUIPMENT CAPITAL OUTLAY 243,206 254,600 269,100 273,100 292,800 278,500 298 0 0 0 0 0 1,413 15,700 0 7,900 18,300 11,300 1,711 15,700 0 7,900 18,300 11,300 TOTAL DATA PROCESSING DEPARTMENT 331,824 343,700 343,700 360,900 394,800 373,500 __________ _________= s=======Zs 1=2 ===== ___ CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD sssssasszaa zaaaassaaaa zasaaaa aaaasarrzzzz :sass: sssrzss as= aazaaasou azz azar iszazzaazaasi: DEPARTMENT 05 - FINANCE AND CITY CLERK 4110 SALARIES AND WAGES -REGULAR 384,289 471,300 491,000 491,000 491,000 491,000 4111 ACCRUED LEAVE TIME 63,807 0 0 0 0 0 4112 OVERTIME -REGULAR 6,932 4,000 5,000 5,000 5,000 5,000 4130 SALARIES AND WAGES -TEMPORARY 5,174 9,600 0 8,000 8,000 8,000 4140 ACCRUED RETIREMENT BENEFITS 52,780 57,500 59,300 60,300 60,300 60,300 4150 ACCRUED INSURANCE BENEFITS 54,782 57,500 59,500 59,500 59,500 59,500 PERSONAL SERVICES 567,764 599,900 614,800 623,800 623,800 623,800 4210 OFFICE SUPPLIES 33,603 39,000 37,300 37,300 37,300 37,000 4211 OFFICE PRINTED MATERIAL/FORMS 3,594 4,000 3,800 3,800 3,800 3,800 4212 OFFICE SMALL EQUIPMENT 200 0 0 0 0 0 4215 REFERENCE MATERIALS 237 200 200 200 200 200 4220 OPERATING SUPPLIES -GENERAL 605 500 1,000 1,000 1,000 1,000 4225 ELECTION SUPPLIES 0 700 0 200 200 200 4232 SMALL EQUIPMENT REPAIR PARTS 0 300 300 300 300 300 SUPPLIES,REPAIRS AND MTN 38,239 44,700 42,600 42,800 42,800 42,500 4310 PROFESSIONAL SERVICES -GENERAL 233 0 0 0 0 0 4314 AUDITING 20,800 21,800 25,500 25,500 25,500 25,500 4315 FINANCIAL - NON -AUDIT 1,193 2,000 2,000 2,000 2,000 2,000 4330 POSTAGE 15,755 18,000 17,300 17,300 17,300 17,300 4331 TELEPHONE SERVICE & LINE CNG 18,011 27,000 13,300 13,300 13,300 13,300 4332 MATRIX SERVICE & REPAIR 1,980 1,500 1,500 1,500 1,500 1,500 too Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REO DEPT REO DEPT REO ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD xxzx axczsxxxxxxxx axxx axxsssaxaxx sxzxzxcszszzz azzsaxzzzxxsx ssassssssssss 4337 PERSONAL AUTO/PARKING 3,204 3,300 3,400 3,400 3,400 3,400 4342 LEGAL NOTICE PUBLICATION 10,289 10,500 11,000 11,000 11,000 11,000 4350 GENERAL PRINTING AND BINDING 1,612 3,000 2,100 7,100 7,100 4,100 4360 INSURANCE 14,800 15,500 16,000 16,000 16,000 16,000 4382 SMALL EQUIPMENT REPAIR -LABOR 546 300 500 500 500 500 4397 MACHINERY AND EQUIPMENT 1,593 600 6,700 6,700 6,700 6,700 4410 MISCELLANEOUS 4,916 3,600 4,900 4,900 4,900 4,900 4411 CONFERENCES AND SCHOOLS 3,447 4,200 6,000 7,000 7,000 7,000 4412 LOCAL MEETING EXPENSES 391 900 900 900 900 900 4414 DUES AND SUBSCRIPTIONS 1,768 1,900 2,100 2,100 2,100 2,100 4415 LICENSES, PERMITS AND TAXES 2,909 2,300 2,500 2,500 2,500 2,500 4416 RECORDING FEES 141 200 200 200 200 200 4450 OTHER CONTRACTUAL SERVICES 2,292 3,700 2,700 7,700 7,700 7,700 4460 ELECTION JUDGES 0 24,800 0 0 0 0 4470 MAINTENANCE CONTRACTS 32,111 24,300 32,300 32,300 32,300 32,300 OTHER SERVICES AND CHARGES 137,991 169,400 150,900 161,900 161,900 158,900 4550 FURNITURE AND FIXTURES 399 0 1,700 1,700 1,700 1,700 4560 OFFICE FURNISHINGS/EQUIPMENT CAPITAL OUTLAY 1,365 17,000 21,000 28,000 28,000 21,000 1,764 17,000 22,700 29,700 29,700 22,700 TOTAL FINANCE AND CITY CLERK DEPARTMENT 745,758 831,000 szaxxzszac zzzz=zazaz los 831,000 858,200 858,200 847,900 Sinai aaiaaaaaasx axxzsszxzxx CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REO DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD a===Sari Zags======= ==== == =====zs=a=a== = == _____=__=_= __==__ DEPARTMENT 06 - LEGAL 4311 LEGAL 355,283 366,400 315,000 315,000 315,000 315,000 4414 DUES AND SUBSCRIPTIONS 0 800 800 800 800 800 OTHER SERVICES AND CHARGES TOTAL LEGAL DEPARTMENT 355,283 367,200 355,283 367,200 315,800 315,800 315,800 315,800 315,800 315,800 315,800 315,800 s=s=sas==s s========s sift=s===== s========= sm========= =====a===== 106 Object Code Description KSZfiffffiiflitiMiZMIC ffffffffTC====ffffZ DEPARTMENT 07 - COMMUNITY DEVELOPMENT 4110 SALARIES AND WAGES -REGULAR 4111 ACCRUED LEAVE TIME 4112 OVERTIME -REGULAR 4130 SALARIES AND WAGES -TEMPORARY 4140 ACCRUED RETIREMENT BENEFITS 4150 ACCRUED INSURANCE BENEFITS PERSONAL SERVICES 4210 OFFICE SUPPLIES 4211 OFFICE PRINTED MATERIAL/FORMS 4212 OFFICE SMALL EQUIPMENT 4215 REFERENCE MATERIALS 4220 OPERATING SUPPLIES -GENERAL 4221 FILM & FILM PROCESSING 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 4223 BUILDING/CLEANING SUPPLIES 4224 CLOTHING/PERSONAL EQUIPMENT 4231 MOBILE EQUIP REPAIR PARTS 4232 SMALL EQUIPMENT REPAIR PARTS 4233 BUILDING REPAIR SUPPLIES 4235 FUEL, LUBRICANTS, ADDITIVES 4238 COIBRJN I CAT I ON SYSTEM PARTS 1993 ACTUAL CITY OF EAGAN 1995 BUDGET Deportment Budget Restated 1994 Budget if::isufitfi 1 ________ 606,053 714,500 100,220 ' 0 5,980 0 99,019 88,000 98,704 96,500 100,546 93,700 1,010,522 992,700 1,867 0 345 2,900 300 100 441 1,200 97 0 0 600 140 5,562 1,156 3,489 0 9,994 6,075 116 0 0 1,500 1,900 0 0 6,700 0 tc 1995 1995 1995 DEPT REQ DEPT REO DEPT REQ 0% 5% NO LIMIT f=XZSZZZZZZif ZZf.ZZzzaEC= 748,100 762,600 762,600 0 0 0 0 0 0 36,900 82,900 91,300 101,900 101,900 101,900 92,900 92,900 92,900 1995 ADMIN RECON D 762,600 0 0 82,900 101,300 92,700 979,800 1,040,300 1,048,700 1,039,500 2,000 300 500 1,500 0 600 0 0 1,500 3,200 0 0 6,700 0 2,000 300 500 1,500 0 600 0 0 1,500 3,200 0 0 6,700 0 2,000 300 500 1,500 0 600 0 0 1,500 3,200 0 0 6,700 0 2,000 300 500 1,500 0 600 0 0 1,500 3,200 0 0 6,700 0 Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1995 1993 1994 DEPT REO DEPT REG DEPT REO ADMIN ACTUAL Budget 0% 5% NO LIMIT RECOMMD 4240 SMALL TOOLS 814 200 200 200 200 20() SUPPLIES,REPAIRS AND MTN 30,096 15,400 16,500 16,500 16,500 16,500 i 4310 PROFESSIONAL SERVICES -GENERAL 4313 PLANNING 4315 FINANCIAL - NON -AUDIT 4316 ELECTRICAL INSPECTIONS 4330 POSTAGE 4331 TELEPHONE SERVICE i LINE CHG 4335 PAGER SERVICE FEES 4337 PERSONAL AUTO/PARKING 4338 CELLULAR TELEPHONE SERVICE 4340 GENERAL ADVERTISING 4350 GENERAL PRINTING AND BINDING 4360 INSURANCE 4371 ELECTRICITY 4376 NATURAL GAS SERVICE 4381 MOBILE EQUIPMENT REPAIR LABOR 4382 SMALL EQUIPMENT REPAIR -LABOR 4383 BLDG OPERATIONS/REPAIR-LABOR 4386 COMMUNICATION SYSTEM RPR -LABOR 4411 CONFERENCES AND SCHOOLS 4412 LOCAL MEETING EXPENSES 9,222 I 20,000 28,000 28,000 60,000 28,000 14,956 8,000 0 0 0 0 420 0 0 0 0 0 100,666 80,000 80,000 80,000 80,000 80,000 1,509 1,800 1,800 1,800 1,800 1,800 236 300 500 500 500 500 164 0 500 500 500 500 11,536 12,000 12,600 12,600 12,600 12,600 748 1,500 3,000 3,000 3,000 3,000 187 0 4,751 10,500 15,900 26,700 17,600 18,100 41,762 0 0 0 0 0 0 0 0 9,455 336 170 6,474 90 400 0 0 0 15,900 18,100 0 0 20,900 18,100 20,900 18,100 0 0 0 0 400 400 400 400 0 0 0 0 0 0 0 0 100 100 100 100 4,240 13,200 13,300 13,300 13,300 13,300 2,130 6,000 4,400 4,400 4,400 4,400 CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REG DEPT REQ ADMIN Code Description ACTUAL Budget Qx 5% NO LIMIT RECOMIO sssssssssssss ====a== ssssssssrsssz sssssssssssss sli:s:ss:ssii :mourn:am 4413 TUITION AND BOOK REIMBURSEMENT 0 400 1,800 1,800 1,800 1,800 4414 DUES AND SUBSCRIPTIONS 2,5041 2,000 9,000 9,000 9,000 9,000 4415 LICENSES, PERMITS AND TAXES 153 200 200 200 200 200 4452 JANITORIAL SERVICE 22,855y 0 0 0 0 0 4454 WASTE REMOVAL/SANITATION SERV 951 0 0 0 0 0 4470 MAINTENANCE CONTRACTS 2,196 0 0 0 0 0 OTHER SERVICES AND CHARGES 264,411 173,900 189,600 189,600 226,600 194,600 4530 OTHER IMPROVEMENTS 5,232 0 0 0 0 0 4550 FURNITURE AND FIXTURES 0 700 700 700 700 700 4560 OFFICE FURNISHINGS/EQUIPMENT 12,774 400 0 0 0 0 4570 OTHER EQUIPMENT 203 7,700 5,600 5,600 5,600 4,900 CAPITAL OUTLAY 18,209 8,800 6,300 6,300 6,300 5,600 4658 PLANT MATERIAL -PARK CONSTR 7,244 0 0 0 0 0 CONSTRUCTION PROJECTS 7,244 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT DEPARTMENT 1,330,482 1,190,800 `O \ 1,192,200 1,252,700 1,296,100 1,256,200 mss sssssssssss ssss=ssss:s CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REG DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD zzazzzzzzzzzszzzz_zzzzzzzzzzzs z = zzzzz zz__z_ zzzezzeszzazz zzzzzczzzzzzz zzzzz»zzzzzz zzzzzzzzzzzr: DEPARTMENT 10 - CABLE TV 4110 SALARIES AND WAGES -REGULAR 39,855 47,500 49,000 49,000 49,000 49,000 4111 ACCRUED LEAVE TIME 6,459 0 0 0 0 0 4130 SALARIES AND WAGES -TEMPORARY 7,370 6,800 8,000 8,000 8,000 8,000 4140 ACCRUED RETIREMENT BENEFITS 6,023 6,600 6,600 6,600 6,600 6,600 4150 ACCRUED INSURANCE BENEFITS 5,451 5,800 5,700 5,700 5,700 5,700 PERSONAL SERVICES 65,158 66,700 69,300 69,300 69,300 69,300 4210 OFFICE SUPPLIES 55 100 100 100 100 100 4230 REPAIR/MAINTENANCE SUPP-GENL 0 1,200 0 0 0 0 SUPPLIES,REPAIRS AND MTN 55 1,300 100 100 100 100 4330 POSTAGE 638 1,800 750 750 750 800 4331 TELEPHONE SERVICE 4 LINE CHG 672 300 700 700 700 700 4350 GENERAL PRINTING AND BINDING 7 0 0 0 0 0 4470 MAINTENANCE CONTRACTS 0 8,500 4,400 4,400 4,400 4,400 OTHER SERVICES AND CHARGES 1,317 10,600 5,850 5,850 5,850 5,900 4560 OFFICE FURNISHINGS/EQUIPMENT 4570 OTHER EQUIPMENT CAPITAL OUTLAY TOTAL CABLE TV DEPARTMENT 342 200 0 0 0 0 0 7,300 0 3,500 3,500 3,500 342 7,500 0 3,500 3,500 3,500 66,872 86,100 75,250 78,750 78,750 78,800 zzSzzzmz zzzzzz»zz zzmmzz it===== m zzzzz_-zzzzz Ito CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REG DEPT REO ADMIN Code Description ACTUAL BUDGET OX 5% NO LIMIT RECOMMD sszazzz===ssz=zsazs====z =____= s=zss s=s =z==ss==sssss s=s szz=z s=szs=sz===== ezzs=szzssass szz==s=assssz DEPARTMENT 11 - POLICE 4110 SALARIES AND WAGES -REGULAR 2,431,189 3,209,800 3,263,700 3,373,600 3,373,600 3,373,600 4111 ACCRUED LEAVE TIME 530,607 0 0 0 0 0 4112 OVERTIME -REGULAR 55,631 50,000 75,500 75,500 75,500 75,500 4120 CONTRACTUAL SECURITY 11,347 8,000 8,000 8,000 8,000 8,000 4140 ACCRUED RETIREMENT BENEFITS 368,717 400,200 410,400 424,000 424,000 424,000 4150 ACCRUED INSURANCE BENEFITS 451,275 548,300 508,600 521,900 521,900 521,900 4157 RETIREE INSURANCE FUNDING 63,300 0 0 0 0 0 PERSONAL SERVICES 3,912,066 4,216,300 4,266,200 4,403,000 4,403,000 4,403,000 4210 OFFICE SUPPLIES 9,093 12,000 13,800 13,800 13,800 13,000 4211 OFFICE PRINTED MATERIAL/FORMS 5,209 8,000 9,500 9,500 9,500 8,500 4212 OFFICE SMALL EQUIPMENT 4,183 2,500 4,400 4,400 4,400 4,400 4215 REFERENCE MATERIALS 2,617 3,200 4,700 4,700 4,700 4,000 4220 OPERATING SUPPLIES -GENERAL 12,825 7,600 6,900 6,900 6,900 6,900 4221 FILM & FILM PROCESSING 5,974 4,300 5,000 5,000 5,000 4,800 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 43 0 0 0 0 0 4224 CLOTHING/PERSONAL EQUIPMENT 75,739 50,100 47,500 47,500 47,500 47,500 4226 PUBLIC SAFETY SUPPLIES 10,170 15,200 14,000 14,000 14,000 14,000 4227 RECREATION EQUIPMENT/SUPPLIES 27 0 0 0 0 0 4228 AMMUNITION 9,902 16,300 15,300 15,300 15,300 15,300 4230 REPAIR/MAINTENANCE SUPP-GENL 42 0 0 0 0 0 4231 MOBILE EQUIP REPAIR PARTS 27,883 27,000 31,600 31,600 31,600 30,000 << CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REG DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ____________________ _____ 167..__:_=====5= _==C== = _--=_-___---- ---- 4232 SMALL EQUIPMENT REPAIR PARTS 2,803 2,800 3,000 3,000 3,000 3,000 4235 FUEL, LUBRICANTS, ADDITIVES 50,113 66,000 66,000 66,000 66,000 66,000 4238 COMMUNICATION SYSTEM PARTS 5,223 7,600 7,800 7,800 7,800 7,800 SUPPLIES,REPAIRS AND MTN 221,846 222,600 229,500 229,500 229,500 225,200 4310 PROFESSIONAL SERVICES -GENERAL 13,384 10,700 1,700 8,200 8,200 8,200 4319 MEDICAL SERVICES -OTHER 2,363 5,000 5,000 5,000 5,000 4,00() 4320 INSTRUCTORS 0 4,000 3,600 3,600 3,600 3,600 4325 VET/KENNEL CHRG/ANIMAL DISPOSL 12,475 13,900 14,400 14,400 14,400 14,400 4328 SPECIAL EVENTS/ADMISSION FEES 280 0 0 0 0 0 4329 DISPATCH TELEPHONE SERVICE 5,006 0 0 0 0 0 4330 POSTAGE 3,732 4,200 4,400 4,400 4,400 4,200 4331 TELEPHONE SERVICE & LINE CNG 33,607 30,800 32,600 32,600 32,600 32,600 4332 MATRIX SERVICE & REPAIR 90 0 0 0 0 0 4333 TELEPROCESSING EQUIPMENT 9,495 13,400 13,400 13,400 13,400 13,000 4336 TELEPHONE CIRCUITS 2,360 1,500 3,100 3,100 3,100 3,100 4337 PERSONAL AUTO/PARKING 1,409 1,500 1,800 1,800 1,800 1,800 4338 CELLULAR TELEPHONE SERVICE 5,552 7,000 8,200 8,200 8,200 7,500 4345 LAW ENFORCEMENT TV 4,392 0 0 0 0 0 4350 GENERAL PRINTING AND BINDING 7 300 0 0 0 0 4360 INSURANCE 69,400 72,100 74,700 74,700 74,700 74,700 4371 ELECTRICITY 577 1,400 1,500 1,500 1,500 1,500 4381 MOBILE EQUIPMENT REPAIR LABOR 4,655 7,000 7,300 7,300 7,300 7,300 t'Z CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD ___ _________ _ ===t = == t = __ ====n=====___ = - 4382 SMALL EQUIPMENT REPAIR -LABOR 2,685 2,600 2,800 2,800 2,800 2,800 4386 COMMUNICATION SYSTEM RPR -LABOR 8,235 8,000 9,300 9,300 9,300 9,300 4397 MACHINERY AND EQUIPMENT 3,137 6,700 3,800 3,800 3,800 3,800 4410 MISCELLANEOUS 913 2,500 2,500 2,500 2,500 2,500 4411 CONFERENCES AND SCHOOLS 61,181 71,800 42,200 67,600 67,600 58,000 4412 LOCAL MEETING EXPENSES 325 3,700 2,200 2,200 2,200 2,200 4413 TUITION AND BOOK REIMBURSEMENT 1,217 9,000 9,200 9,200 9,200 9,200 4414 DUES AND SUBSCRIPTIONS 1,920 3,000 3,600 3,600 3,600 3,600 4415 LICENSES, PERMITS AND TAXES 662 500 500 500 500 500 4445 MAJOR INVESTIGATION EXPENSES 172 1,000 0 0 0 0 4453 TOWING CHARGES 1,206 1,200 1,300 1,300 1,300 1,300 4470 MAINTENANCE CONTRACTS 9,000 37,000 36,800 36,800 36,800 36,800 OTHER SERVICES AND CHARGES 259,437 319,800 285,900 317,800 317,800 305,900 4530 OTHER IMPROVEMENTS 2,371 8,500 0 0 0 0 4560 OFFICE FURNISHINGS/EQUIPMENT 531 13,000 22,700 71,400 71,400 71,400 4570 OTHER EQUIPMENT 48,999 21,400 7,100 29,700 48,700 19,000 4580 MOBILE EQUIPMENT 12,958 28,600 0 0 0 0 CAPITAL OUTLAY 64,859 71,500 29,800 101,100 120,100 90,400 TOTAL POLICE DEPARTMENT 4,458,208 4,830,200 4,811,400 5,051,400 5,070,400 5,024,500 _________= s=====___= s=s=====__ __=====a=== lt3 Object Code Description zz===zz=zazzzzsszzz=zz DEPARTMENT 12 - FIRE CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REQ DEPT REG ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMND ===ICU z========sz== ===ass=z===== __=====z=Miss z=zzz=zz===== zz====zzz===z 4110 SALARIES AND WAGES -REGULAR 31,970 37,100 38,200 38,200 95,000 38,200 4111 ACCRUED LEAVE TIME 1,751 0 0 0 0 0 4112 OVERTIME -REGULAR 250 500 0 500 1,000 0 4129 VOLUNTEER FIREFIGHTERS COMP 269,915 292,200 292,200 293,200 328,700 293,200 4140 ACCRUED RETIREMENT BENEFITS 4,024 4,500 5,500 5,500 5,500 5,500 4145 FIRE RELIEF ASSOCIATION 112,874 104,400 119,700 119,700 119,700 119,700 4150 ACCRUED INSURANCE BENEFITS 78,198 45,600 46,900 46,900 46,900 46,900 PERSONAL SERVICES 498,982 484,300 502,500 504,000 596,800 503,500 4210 OFFICE SUPPLIES 793 2,700 3,000 2,600 3,600 2,600 4211 OFFICE PRINTED MATERIAL/FORMS 476 300 300 500 500 500 4212 OFFICE SMALL EQUIPMENT 140 100 100 100 100 100 4215 REFERENCE MATERIALS 4,362 4,900 3,600 4,900 7,100 4,900 4220 OPERATING SUPPLIES -GENERAL 2,703 21,700 2,000 2,000 2,000 2,000 4221 FILM i FILM PROCESSING 1,342 1,100 850 1,000 2,800 1,000 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 2,304 5,500 2,500 2,500 2,900 2,500 4223 BUILDING/CLEANING SUPPLIES 1,443 1,800 1,800 2,000 2,200 2,000 4224 CLOTHING/PERSONAL EQUIPMENT 36,404 31,800 34,000 33,700 49,500 33,200 4226 PUBLIC SAFETY SUPPLIES 9,390 6,000 6,300 6,300 7,000 6,300 4230 REPAIR/MAINTENANCE SUPP-GENL 10,042 10,200 13,300 11,800 12,400 11,800 4231 MOBILE EQUIP REPAIR PARTS 10,986 10,600 10,600 11,600 38,100 11,600 4232 SMALL EQUIPMENT REPAIR PARTS 1,249 1,000 900 0 0 0 10- Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REO DEPT REQ ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD s======sass=sasssa==ss=======ss == s======rsas=s asasta==sssss saaaaaa==aa== =====s====sss ssasss======s s==s=isfl=ssa 4233 BUILDING REPAIR SUPPLIES 15,176 11,000 11,000 9,550 38,000 9,600 4234 FIELD/OTHER EQUIPMENT REPAIR 14,545 6,900 14,900 14,900 15,400 14,900 4235 FUEL, LUBRICANTS, ADDITIVES 5,769 8,600 8,600 8,600 8,600 8,600 4238 COMMUNICATION SYSTEM PARTS 3,416 4,400 4,100 4,000 5,900 4,000 4240 SMALL TOOLS 2,038 2,300 2,300 2,200 5,350 2,200 4241 SHOP MATERIALS 599 700 700 700 1,100 700 SUPPLIES,REPAIRS AND MTN 123,177 131,600 120,850 118,950 202,550 118,500 4318 MEDICAL SERVICES -PHYSICAL EXAM 5,294 2,000 2,000 2,000 6,000 2,000 4319 MEDICAL SERVICES -OTHER 10,150 12,000 12,000 14,000 19,800 14,000 4320 INSTRUCTORS 0 0 0 0 300 0 4330 POSTAGE 969 1,100 800 800 800 800 4331 TELEPHONE SERVICE & LINE CHG 5,314 6,000 4,000 5,000 8,000 5,000 4332 MATRIX SERVICE & REPAIR 180 0 0 0 0 0 4335 PAGER SERVICE FEES 920 1,100 1,400 1,500 4,350 1,200 4337 PERSONAL AUTO/PARKING 3,894 2,800 2,600 3,500 3,700 3,500 4338 CELLULAR TELEPHONE SERVICE 3,058 1,500 2,600 3,100 6,150 2,600 4350 GENERAL PRINTING AND BINDING 1,329 4,300 2,700 3,700 4,200 2,700 4360 INSURANCE 27,900 29,300 30,100 30,100 30,100 30,100 4371 ELECTRICITY 19,045 14,000 13,000 13,000 15,000 13,000 4376 NATURAL GAS SERVICE 18,199 16,800 16,000 16,000 16,000 16,000 4381 MOBILE EQUIPMENT REPAIR LABOR 9,963 5,000 5,000 5,000 5,000 5,000 4382 SMALL EQUIPMENT REPAIR -LABOR 1,664 2,100 3,300 1,700 5,100 1,700 115 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REG DEPT RED ADMIN Code Description ACTUAL BUDGET 0X 5% NO LIMIT RECOMMD s=i==ns ccs=r=aera==s=ee===a=res =lasso=as== ise ss= 4383 BLDG OPERATIONS/REPAIR-LABOR 8,610 11,000 11,500 9,550 38,000 9,500 4386 COMMUNICATION SYSTEM RPR -LABOR 1,431 2,500 .2,000 2,000 2,500 2,000 4410 MISCELLANEOUS 2,985 1,700 1,000 1,000 21,000 1,000 4411 CONFERENCES AND SCHOOLS 28,975 34,800 35,100 32,900 71,300 31,300 4414 DUES AND SUBSCRIPTIONS 3,374 3,300 2,400 2,400 4,350 2,400 4415 LICENSES, PERMITS AND TAXES 12 0 0 0 0 0 4437 COUNTY TIF ADMIN FEE 70 0 0 0 0 0 4450 OTHER CONTRACTUAL SERVICES 5,938 6,300 10,800 12,350 19,850 11,300 4453 TOWING CHARGES 591 400 400 700 1,000 700 4454 WASTE REMOVAL/SANITATION SERV 1,009 7,200 7,200 5,000 10,000 5,000 4470 MAINTENANCE CONTRACTS 4,188 4,100 4,100 10,350 10,350 10,400 OTHER SERVICES AND CHARGES 165,062 169,300 170,000 175,650 302,850 171,200 4530 OTHER IMPROVEMENTS 155 1,000 1,000 0 1,000 0 4550 FURNITURE AND FIXTURES 546 0 0 0 1,500 0 4560 OFFICE FURNISHINGS/EQUIPMENT 2,274 1,600 500 2,400 3,400 2,400 4570 OTHER EQUIPMENT 23,884 25,100 18,400 55,900 114,500 55,400 4580 MOBILE EQUIPMENT 0 100 0 0 0 0 CAPITAL OUTLAY TOTAL FIRE DEPARTMENT 26,859 27,800 19,900 58,300 120,400 57,800 814,080 813,000 813,250 856,900 1,222,600 851,000 s=eeear=== :=:tsaaat fres=rasa= i=:::iiiii :attisi=iir =CZ '4! Object Code Description t= z== CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD _ San !t»= SC= 5=5==== ==L=Liiitttt it=====SZ==== ====L=t==om== DEPARTMENT 21 - ENGINEERING 4110 SALARIES AND WAGES -REGULAR 473,798 557,400 598,100 636,100 636,100 636,100 4111 ACCRUED LEAVE TIME 81,366 0 0 0 0 0 4112 OVERTIME -REGULAR 10,946 11,600 0 8,800 12,000 8,800 4130 SALARIES AND WAGES -TEMPORARY 21,795 19,800 19,800 0 19,800 19,800 4131 OVERTIME -TEMPORARY 1,304 1,800 0 0 1,800 0 4140 ACCRUED RETIREMENT BENEFITS 67,643 69,100 73,900 77,200 80,200 79,600 4150 ACCRUED INSURANCE BENEFITS 68,056 69,300 70,200 74,100 74,700 74,600 PERSONAL SERVICES 724,908 729,000 762,000 796,200 824,600 818,900 4210 OFFICE SUPPLIES 1,947 3,100 2,500 2,500 2,500 2,500 4211 OFFICE PRINTED MATERIAL/FORMS 205 0 0 0 0 0 4212 OFFICE SMALL EQUIPMENT 33 1,100 0 200 200 200 4213 DRAFTING SUPPLIES 1,292 500 800 800 800 800 4215 REFERENCE MATERIALS 143 200 200 200 200 200 4220 OPERATING SUPPLIES -GENERAL 805 200 200 200 200 200 4221 FILM & FILM PROCESSING 0 300 300 300 300 300 4224 CLOTHING/PERSONAL EQUIPMENT 753 700 0 0 200 0 4230 REPAIR/MAINTENANCE SUPP-GENL 1,000 500 1,000 1,000 1,000 800 4231 MOBILE EQUIP REPAIR PARTS 1,577 1,000 1,000 1,000 1,000 1,000 4232 SMALL EQUIPMENT REPAIR PARTS 6 500 500 500 500 500 4234 FIELD/OTHER EQUIPMENT REPAIR 893 1,100 900 1,500 1,500 1,500 4235 FUEL, LUBRICANTS, ADDITIVES 3,401 4,600 3,600 3,600 3,600 3,600 111 Object Code Description ssazzzssss:szzsssssssszassssssssss SUPPLIES,REPAIRS AND MTN CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ===== z Ss===z saz»zzsszzzz szzzzzzzzzszz assssszzzssaz szzsssszzzsss sssssazaszsas 12,055 13,800 11,000 11,800 12,000 11,600 4312 ENGINEERING 7,717 21,800 0 0 7,000 0 4330 POSTAGE 914 900 900 900 900 900 4331 TELEPHONE SERVICE t LINE CHG 96 200 200 200 200 200 4335 PAGER SERVICE FEES 111 100 300 300 300 300 4337 PERSONAL AUTO/PARKING 1,625 4,100 4,100 4,100 4,100 4,100 4338 CELLULAR TELEPHONE SERVICE 926 1,200 1,200 1,200 1,200 1,200 4340 GENERAL ADVERTISING 62 0 0 0 0 0 4350 GENERAL PRINTING AND BINDING 458 500 500 500 500 500 4360 INSURANCE 13,400 14,100 14,600 14,600 14,600 14,600 4381 MOBILE EQUIPMENT REPAIR LABOR 1,869 700 700 700 700 700 4382 SMALL EQUIPMENT REPAIR -LABOR 1,276 900 900 900 900 900 4384 FIELD/OTHER EQUIP REPAIR -LABOR 71 400 400 400 400 400 4386 COMMUNICATION SYSTEM RPR -LABOR 0 200 0 0 0 0 4411 CONFERENCES AND SCHOOLS 3,375 6,000 3,000 3,400 4,000 3,400 4412 LOCAL MEETING EXPENSES 231 800 300 300 800 300 4414 DUES AND SUBSCRIPTIONS 2,610 1,700 1,700 1,700 1,700 1,700 4415 LICENSES, PERMITS AND TAXES 100 400 0 0 0 0 OTHER SERVICES AND CHARGES 34,841 54,000 28,800 29,200 37,300 29,200 4550 FURNITURE AND FIXTURES 426 1,000 0 1,700 1,700 1,700 4560 OFFICE FURWISHINGS/EQUIPMENT 1,517 5,900 0 4,800 12,300 4,800 4570 OTHER EQUIPMENT 355 0 1,700 0 3,400 0 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REG DEPT REO ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD _ ==== == s ===== a___.___== c = s=== _ CAPITAL OUTLAY 2,298 6,900 1,700 6,500 17,400 6,500 4840 MERCHANDISE FOR RESALE 0 800 0 0 0 0 MERCHANDISE FOR RESALE 0 800 0 0 0 0 4710 TRANSFER OUT 9,034 0 0 0 0 0 TRANSFERS OUT 9,034 0 0 0 0 0 TOTAL ENGINEERING DEPARTMENT 783,136 804,500 803,500 843,700 891,300 866,200 ___ _========= _ ==s=a==caa =========== Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REG DEPT REG ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD sxfeca=ss- ssaea S 2==========22 ss :22.222 sses ss sss:veees:zss ssrSsssssssss 22=2=2.2r ===:: DEPARTMENT 22 - STREETS AND HIGHWAYS 4110 SALARIES AND WAGES -REGULAR 266,919 326,900 340,400 340.400 340,400 340,400 4111 ACCRUED LEAVE TIME 44,915 0 0 0 0 0 4112 OVERTIME -REGULAR 17,580 20,000 20,300 20,300 20,300 20,300 4130 SALARIES AND WAGES -TEMPORARY 28,736 40,000 41,400 41,400 41,400 41,400 4131 OVERTIME -TEMPORARY 250 0 0 0 0 0 4140 ACCRUED RETIREMENT BENEFITS 41,636 46,900 48,800 48,800 48,800 48,800 4150 ACCRUED INSURANCE BENEFITS 77,274 71,800 69,100 69,100 69,100 69,100 PERSONAL SERVICES 477,310 505,600 520,000 520,000 520,000 520,000 4215 REFERENCE MATERIALS 20 400 400 400 400 400 4220 OPERATING SUPPLIES -GENERAL 4,559 5,800 5,000 5,800 5,800 5,400 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,988 1,800 1,800 1,800 1,800 1,800 4224 CLOTHING/PERSONAL EQUIPMENT 2,855 2,400 2,500 2,500 2,500 2,500 4230 REPAIR/MAINTENANCE SUPP-GENL 3,873 3,400 3,800 3,800 3,800 3,800 4231 MOBILE EQUIP REPAIR PARTS 55,081 52,000 55,000 55,000 55,000 55,000 4235 FUEL, LUBRICANTS, ADDITIVES 21,110 27,000 26,000 26,000 26,000 26,000 4243 HEATING OIL/PROPANE/OTHER FUEL 591 700 700 700 700 700 4255 STREET REPAIR SUPPLIES 77,098 74,000 74,000 74,000 74,000 74,000 4256 SNOW REMOVAL/ICE CONTROL SUPPL 57,148 39,000 50,000 50,000 50,000 50,000 4257 SIGNS & STRIPING MATERIAL 25,342 27,500 27,500 27,500 27,500 27,500 SUPPLIES,REPAIRS AND MTN 4330 POSTAGE 249,665 234,000 246,700 247,500 247,500 247,100 10 2,300 300 2,300 2,300 2,000 120 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD sassssssssss sssssasssss s.s ssssssssscass sesassassss scesass = sce=ss-aseass 4335 PAGER SERVICE FEES 113 300 300 300 300 300 4338 CELLULAR TELEPHONE SERVICE 1,093 1,300 1,300 1,300 1,300 1,300 4350 GENERAL PRINTING AND BINDING 46 0 0 0 0 0 4360 INSURANCE 25,400 26,700 27,500 27,500 27,500 27,500 4381 MOBILE EQUIPMENT REPAIR LABOR 5,327 8,700 8,400 8,400 8,400 8,400 4385 STREET REPAIR -LABOR 5,371 4,000 2,000 4,000 4,000 3,000 4386 COMMUNICATION SYSTEM RPR -LABOR 0 700 700 700 700 700 4397 MACHINERY AND EQUIPMENT 4,428 8,000 1,900 8,000 8,000 8,000 4410 MISCELLANEOUS 69 0 0 0 0 0 4411 CONFERENCES AND SCHOOLS 4,473 4,500 4,000 4,500 4,500 4,500 4412 LOCAL MEETING EXPENSES 436 400 400 400 400 400 4414 DUES AND SUBSCRIPTIONS 60 300 300 300 300 300 4415 LICENSES, PERMITS AND TAXES 16 200 100 100 100 100 4450 OTHER CONTRACTUAL SERVICES 18,235 16,200 16,200 16,200 16,200 16,200 4465 SNOW & ICE REMOVAL 11,758 30,000 30,000 30,000 30,000 30,000 4466 SEAL COATING-STREETS/TRAILS 43,000 43,000 45,200 50,000 50,000 50,000 4467 STRIPING 20,771 22,000 22,000 22,000 22,000 22,000 4469 DUST CONTROL 8,525 8,500 0 8,500 8,500 8,500 OTHER SERVICES AND CHARGES 149,131 177,100 160,600 184,500 184,500 183,200 4560 OFFICE FURNISHINGS/EQUIPMENT 4570 OTHER EQUIPMENT CAPITAL OUTLAY 3,391 0 0 0 0 0 971 10,600 0 16,500 16,500 16,500 4,362 10,600 0 16,500 16,500 16,500 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD sec== =aa = ======c==mass ss sss=s ====s=a===s=s s===s=a==s=ss essassas==s=s sa=s=s=a=ssn= TOTAL STREETS AND HIGHWAYS DEPARTMENT 880,468 927,300 927,300 968,500 968,500 966,800 ========== s==sa=ss== s===as===s s====sass: ====== s ===s= CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REO DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD i===mgCS====......L===i == = C= =C= s=======t=i=2==m==u==sz== = =======szea z===s===a==== s = DEPARTMENT 24 - CENTRAL SERVICES 4110 SALARIES AND WAGES -REGULAR 143,548 168,500 195,500 201,400 213,900 201,400 4111 ACCRUED LEAVE TIME 24,903 0 0 0 0 0 4112 OVERTIME -REGULAR 4,818 5,500 5,500 5,500 5,500 5,500 4130 SALARIES AND WAGES -TEMPORARY 7,774 11,800 0 0 12,200 0 4131 OVERTIME -TEMPORARY 9 0 0 0 0 0 4140 ACCRUED RETIREMENT BENEFITS 20,845 22,600 24,400 25,100 28,100 25,100 4150 ACCRUED INSURANCE BENEFITS 30,744 33,000 31,600 32,500 37,700 33,900 PERSONAL SERVICES 232,641 241,400 257,000 264,500 297,400 265,900 4210 OFFICE SUPPLIES 3,819 4,500 4,200 4,200 4,200 4,200 4215 REFERENCE MATERIALS 665 600 600 600 600 600 4220 OPERATING SUPPLIES -GENERAL 4,591 5,400 5,400 5,400 5,400 5,400 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,796 2,000 1,500 1,500 2,000 1,500 4224 CLOTHING/PERSONAL EQUIPMENT 610 1,200 800 800 800 800 4231 MOBILE EQUIP REPAIR PARTS 695 800 1,000 1,000 1,000 1,000 4233 BUILDING REPAIR SUPPLIES 6,571 5,500 5,000 6,000 6,000 5,500 4234 FIELD/OTHER EQUIPMENT REPAIR 3,283 2,000 3,000 3,000 3,000 3,000 4235 FUEL, LUBRICANTS, ADDITIVES 803 700 900 900 900 900 4238 COMMUNICATION SYSTEM PARTS 895 1,000 1,000 1,000 1,000 1,000 4240 SMALL TOOLS 1,628 2,400 2,100 2,400 2,400 2,400 4241 SHOP MATERIALS 5,279 4,900 4,900 4,900 4,900 4,900 SUPPLIES,REPAIRS AND MTN 30,635 31,000 `2 3 30,400 31,700 32,200 31,200 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD szs=ssas===aaasssasa assess==sszsss sssasssszssss sazzs=zs sea asses zzzss=======s ss=ssasssszs= 4331 TELEPHONE SERVICE & LINE CHG 9,272 9,900 9,900 9,900 9,900 9,900 4360 INSURANCE 9,200 9,600 9,900 9,900 9,900 9,900 4371 ELECTRICITY 21,240 21,000 21,000 21,500 21,500 21,000 4376 NATURAL GAS SERVICE 12,893 12,000 12,500 13,000 13,000 12,500 4381 MOBILE EQUIPMENT REPAIR LABOR 18 0 0 0 0 0 4382 SMALL EQUIPMENT REPAIR -LABOR 88 0 0 0 0 0 4383 BLDG OPERATIONS/REPAIR-LABOR 5,024 6,100 5,100 6,100 6,100 6,100 4384 FIELD/OTHER EQUIP REPAIR -LABOR 1,211 1,200 1,200 1,200 1,200 1,200 4386 COMMUNICATION SYSTEM RPR -LABOR 163 800 500 800 800 800 4397 MACHINERY AND EQUIPMENT 994 700 0 0 700 0 4410 MISCELLANEOUS 0 200 0 200 200 200 4411 CONFERENCES AND SCHOOLS 1,406 1,700 1,400 1,400 1,700 1,400 4412 LOCAL MEETING EXPENSES 1,927 1,800 300 300 1,800 300 4413 TUITION AND BOOK REIMBURSEMENT 64 0 0 0 0 0 4414 DUES AND SUBSCRIPTIONS 25 100 100 100 100 100 4415 LICENSES, PERMITS AND TAXES 350 600 700 700 700 700 4450 OTHER CONTRACTUAL SERVICES 1,997 4,000 2,000 4,000 4,000 4,000 4452 JANITORIAL SERVICE 12,267 13,500 13,500 13,500 13,500 13,500 4454 WASTE REMOVAL/SANITATION SERV 10,320 12,300 12,400 13,400 13,400 13,400 4462 TEMPORARY HELP-LABOR/CLERICAL 1,887 2,100 0 0 0 0 4470 MAINTENANCE CONTRACTS 5,754 6,600 6,200 6,600 6,600 6,600 OTHER SERVICES AND CHARGES 96,100 104,200 96,700 102,600 105,100 101,600 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMQID sszzzzzzsz ssssssssz L»____ z_z s__zza_zzzzz_ zz_zn^zzss_s z_zzsssa ..=_===== 4530 4530 OTHER IMPROVEMENTS 9,084 7,200 0 0 2,500 2,500 4550 FURNITURE AND FIXTURES 2,958 0 0 0 0 0 4560 OFFICE FURNISHINGS/EQUIPMENT 0 4,500 1,900 5,900 5,900 1,900 4570 OTHER EQUIPMENT 582 0 3,000 3,000 3,000 3,000 CAPITAL OUTLAY TOTAL CENTRAL SERVICES DEPARTMENT 12,624 11,700 4,900 8,900 11,400 7,400 372,000 388,300 389,000 407,700 446,100 Z s_z_ s_zzr._s__z CZ= ===== Cszsszzns_z 125 406,100 == Object Code Description sea_ zzssse a ss --sa=ss= zzsasassz=z=z-s-s=a= sa=ass-zzszss szz -=== z==aers=s=zza DEPARTMENT 31 - PARKS AND RECREATION 4110 SALARIES AND WAGES -REGULAR 571,183 720,800 765,300 770,900 774,500 770,900 4111 ACCRUED LEAVE TIME 97,580 0 0 0 0 0 4112 OVERTIME -REGULAR 16,411 15,000 15,000 17,000 17,000 17,000 4130 SALARIES AND WAGES -TEMPORARY 223,579 255,200 272,500 280,000 295,000 280,000 4131 OVERTIME -TEMPORARY 2,594 1,500 1,500 2,000 2,000 2,000 4140 ACCRUED RETIREMENT BENEFITS 102,993 120,900 129,000 129,200 131,400 129,200 4150 ACCRUED INSURANCE BENEFITS 106,459 109,300 117,000 117,100 118,100 117,100 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT RE0 DEPT REQ DEPT REO ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD PERSONAL SERVICES 1,120,799 1,222,700 1,300,300 1,316,200 1,338,000 1,316,200 4210 OFFICE SUPPLIES 1,096 1,800 1,500 1,500 1,500 1,500 4211 OFFICE PRINTED MATERIAL/FORMS 54 0 0 0 0 0 4212 OFFICE SMALL EQUIPMENT 399 400 450 450 450 500 4213 DRAFTING SUPPLIES 1,002 600 600 600 600 600 4215 REFERENCE MATERIALS 213 400 400 400 400 400 4220 OPERATING SUPPLIES -GENERAL 7,893 12,000 12,000 12,000 12,000 11,000 4221 FILM i FILM PROCESSING 414 300 350 350 350 300 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 2,088 1,400 200 1,800 1,800 1,800 4223 BUILDING/CLEANING SUPPLIES 5,868 5,600 6,000 6,000 6,200 6,000 4224 CLOTHING/PERSONAL EQUIPMENT 4,824 4,800 6,200 6,200 6,200 6,200 4226 PUBLIC SAFETY SUPPLIES 18 0 200 200 200 200 4227 RECREATION EQUIPMENT/SUPPLIES 38,923 44,650 48,000 51,400 54,500 50,000 4230 REPAIR/MAINTENANCE SUPP-GENL 418 0 0 0 0 0 2 CD CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD l=======i======fs======5=====__ ====•2= ___=__= Z--=== ==== ____________= sssssalinsss i=et========z 4231 MOBILE EQUIP REPAIR PARTS 32,718 28,000 32,000 32,000 32,000 31,000 4232 SMALL EQUIPMENT REPAIR PARTS 316 0 0 0 0 0 4233 BUILDING REPAIR SUPPLIES 3,989 6,000 5,000 5,000 6,000 5,000 4234 FIELD/OTHER EQUIPMENT REPAIR 3,142 7,500 6,000 6,000 7,500 6,000 4235 FUEL, LUBRICANTS, ADDITIVES 18,157 22,800 22,000 22,000 22,800 22,000 4239 PARK FACILITY REPAIR PARTS 1,761 3,500 3,000 3,000 3,500 3,000 4240 SMALL TOOLS 2,806 2,200 2,200 2,200 2,200 2,200 4241 SHOP MATERIALS 586 0 0 0 0 0 4243 HEATING OIL/PROPANE/OTHER FUEL 732 1,300 1,000 1,000 1,000 1,000 4250 LANDSCAPE MATERIAL & SUPPLIES 994 1,000 1,200 1,200 1,200 1,200 4251 ATHLETIC FIELD SUPPLIES 22,011 18,000 22,000 22,000 22,000 22,000 4252 PARKS & PLAY AREA SUPPLIES 12,214 12,000 13,000 13,000 13,500 13,000 4253 TURF MTN & LANDSCAPE SUPPLIES 31,832 47,600 49,000 49,000 49,000 47,600 4255 STREET REPAIR SUPPLIES 16 0 0 0 0 0 4256 SNOW REMOVAL/ICE CONTROL SUPPL 31 0 0 0 0 0 4257 SIGNS & STRIPING MATERIAL 4,084 4,800 4,800 4,800 4,800 4,800 SUPPLIES,REPAIRS AND MTN 198,599 226,650 237,100 242,100 249,700 237,300 4310 PROFESSIONAL SERVICES -GENERAL 2,511 6,500 4,500 4,500 20,000 4,500 4312 ENGINEERING 5,668 8,000 2,800 2,800 6,800 2,800 4313 PLANNING 10,595 0 0 0 0 0 4320 INSTRUCTORS 7,713 8,850 8,800 8,800 8,800 8,800 4321 ARCHITECTURAL SERVICES 0 5,000 5,000 5,000 5,000 5,000 121 Object Code Description zzsssszsxassxaauzszz:xszazxsssaszx CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REG DEPT RED DEPT REG ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ssx axxxaxaaxaaxa === ======= 2===== ====== 22a22222=2222 zz xzs 2x2xsxaaaaaa2 4322 PARK PLANNING AND DESIGN 0 4,000 0 0 0 0 4323 TESTING SERVICES 0 500 500 500 500 500 4326 ATHLETIC TEAM SANCTION FEES 14,660 14,100 17,300 17,300 17,300 17,300 4327 SPORTING EVENT OFFICIALS 48,355 60,000 63,500 63,500 63,500 63,500 4328 SPECIAL EVENTS/ADMISSION FEES 11,632 8,600 11,600 11,600 11,600 11,600 4330 POSTAGE 4,656 5,000 5,000 5,000 5,000 5,000 4331 TELEPHONE SERVICE & LINE CHG 7,498 7,800 7,800 7,800 7,800 7,800 4335 PAGER SERVICE FEES 311 300 400 450 450 400 4337 PERSONAL AUTO/PARKING 1,749 5,000 5,000 5,000 5,000 5,000 4338 CELLULAR TELEPHONE SERVICE 1,556 1,900 2,000 2,200 2,200 2,200 4340 GENERAL ADVERTISING 40 200 200 200 200 200 4342 LEGAL NOTICE PUBLICATION 214 0 200 200 200 200 4350 GENERAL PRINTING AND BINDING 482 6,000 3,000 3,000 6,000 3,000 4360 INSURANCE 38,000 39,900 41,800 41,800 41,800 41,800 4371 ELECTRICITY 29,883 27,000 30,000 30,000 30,000 30,000 4376 NATURAL GAS SERVICE 6,161 5,000 6,000 6,500 6,500 6,500 4381 MOBILE EQUIPMENT REPAIR LABOR 1,258 2,000 1,800 2,000 2,000 2,000 4382 SMALL EQUIPMENT REPAIR -LABOR 79 500 500 500 500 500 4383 BLDG OPERATIONS/REPAIR-LABOR 5,633 5,000 5,500 6,000 6,000 6,000 4384 FIELD/OTHER EQUIP REPAIR -LABOR 2,414 4,000 2,500 4,000 4,000 4,000 4389 PARK FACILITY REPAIR -LABOR 2,620 3,000 2,500 3,000 3,000 3,000 4396 BUILDING RENTAL 3,306 4,800 8,600 8,600 8,600 8,600 lZD Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN ACTUAL BUDGET O% 5% NO LIMIT RECOMMD ss=s======s==s=ss=s== _= S=======ss=ss s=== s=='L====s s=s-=2=ssis= s==i=s===s=ss ==s= i=l=l=s==s=== 4397 MACHINERY AND EQUIPMENT 1,297 2,800 1,800 2,200 3,200 2,200 4410 MISCELLANEOUS 1,523 2,000 700 2,200 2,500 2,000 4411 CONFERENCES AND SCHOOLS 4,121 5,800 5,400 5,800 5,800 5,800 4412 LOCAL MEETING EXPENSES 126 500 400 500 500 500 4413 TUITION AND BOOK REIMBURSEMENT 577 2,000 700 1,500 1,500 1,500 4414 DUES AND SUBSCRIPTIONS 1,362 1,700 1,700 1,700 1,700 1,700 4415 LICENSES, PERMITS AND TAXES 335 800 800 800 800 800 4416 RECORDING FEES 47 0 50 50 50 100 4450 OTHER CONTRACTUAL SERVICES 4,085 10,800 9,600 9,600 10,200 9,600 4452 JANITORIAL SERVICE 4,409 5,900 5,400 5,400 5,400 5,400 4454 WASTE REMOVAL/SANITATION SERV 8,068 9,300 9,000 9,300 9,300 9,300 4458 TRANSPORTATION SERVICES 4,843 6,700 6,000 6,700 6,700 6,700 4462 TEMPORARY HELP-LABOR/CLERICAL 0 6,500 8,500 8,500 8,500 7,500 4466 SEAL COATING-STREETS/TRAILS 39,327 45,000 40,000 45,000 50,000 40,000 4470 MAINTENANCE CONTRACTS 381 300 400 400 400 400 OTHER SERVICES AND CHARGES 277,495 333,050 327,250 339,900 369,300 333,700 4530 OTHER IMPROVEMENTS 29,959 25,000 20,000 30,000 45,000 30,000 4550 FURNITURE AND FIXTURES 0 1,100 0 0 0 0 4560 OFFICE FURNISHINGS/EQUIPMENT 1,869 17,500 0 0 0 0 4570 OTHER EQUIPMENT 3,038 10,100 7,000 14,000 14,000 14,000 4580 MOBILE EQUIPMENT 8,036 0 0 10,000 10,000 10,000 CAPITAL OUTLAY 42,902 53,700 27,000 54,000 69,000 54,000 Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD zzs=sr=z sagas = ===z z===z===zzzzz ===s=====zags zz==zszzzzzsz 1113=z===z==== 4651 DESIGN & ENGINEERING 2,993 0 0 0 0 0 4661 ATHLETIC FURNISHING -PARK CNSTR 915 0 0 0 0 0 4663 TRAILS -PARK CONSTRUCTION 15,400 0 0 0 0 0 CONSTRUCTION PROJECTS 19,308 0 0 0 0 0 4840 MERCHANDISE FOR RESALE 10,627 12,000 12,000 12,000 12,000 12,000 MERCHANDISE FOR RESALE 10,627 12,000 12,000 12,000 12,000 12,000 4710 TRANSFER OUT 31,770 0 0 0 0 0 TRANSFERS OUT 31,770 0 0 0 0 0 TOTAL PARKS AND RECREATION DEPARTMENT 1,701,500 1,848,100 1,903,650 1,964,200 2,038,000 1,953,200 s z========= zzaaazuss zsz======== szzzzzzzss= CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOIMID s=ssssssss== ==asss 222==sss22222 ss===s==sssss 4sxsssss=ssss sssssssssssss Z222 EZ stns DEPARTMENT 32 - TREE CONSERVATION 4110 SALARIES AND WAGES -REGULAR 29,758 53,900 56,600 56,600 56,600 56,600 4111 ACCRUED LEAVE TIME 4,308 0 0 0 0 0 4112 OVERTIME -REGULAR 1,681 1,200 1,500 1,500 1,500 1,500 4130 SALARIES AND WAGES -TEMPORARY 22,052 28,000 28,000 28,000 28,000 28,000 4131 OVERTIME -TEMPORARY 107 0 0 500 500 0 4140 ACCRUED RETIREMENT BENEFITS 6,077 9,400 10,400 10,400 10,400 10,400 4150 ACCRUED INSURANCE BENEFITS 6,069 9,800 9,600 9,600 9,600 9,700 PERSONAL SERVICES 70,052 102,300 106,100 106,600 106,600 106,200 4210 OFFICE SUPPLIES 54 100 100 100 100 100 4215 REFERENCE MATERIALS 66 100 100 100 200 100 4220 OPERATING SUPPLIES -GENERAL 2,322 1,850 2,400 2,400 2,600 2,400 4221 FILM & FILM PROCESSING 164 100 150 150 200 200 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 152 0 200 200 200 200 4224 CLOTHING/PERSONAL EQUIPMENT 284 300 350 350 450 300 4230 REPAIR/MAINTENANCE SUPP-GENL 26 100 100 100 100 100 4231 MOBILE EQUIP REPAIR PARTS 849 1,650 1,650 1,650 2,000 1,700 4234 FIELD/OTHER EQUIPMENT REPAIR 169 0 0 0 0 0 4235 FUEL, LUBRICANTS, ADDITIVES 777 1,800 1,500 1,500 1,500 1,500 4240 SMALL TOOLS 584 300 600 600 600 600 4244 CHEMICALS & CHEMICAL PRODUCTS 0 200 300 300 400 300 4250 LANDSCAPE MATERIAL & SUPPLIES 4,834 3,000 4,000 6,000 6,000 5,000 l3t CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD ssssszzzssssazzzzzassssaaa 4251 ATHLETIC FIELD SUPPLIES assns zsazsassszszz zzazazaaaaaaa sssassaszazzs zazazaaszzmas saw=zaaazsaaa 7 0 0 0 0 0 4253 TURF MTN & LANDSCAPE SUPPLIES 270 0 0 0 0 0 SUPPLIES,REPAIRS AND MTN 10,558 9,500 11,450 13,450 14,350 12,500 4310 PROFESSIONAL SERVICES -GENERAL 18 3,000 500 1,000 3,000 1,000 4330 POSTAGE 34 0 100 100 100 100 4338 CELLULAR TELEPHONE SERVICE 21 0 300 300 300 300 4350 GENERAL PRINTING AND BINDING 1,295 9,000 3,000 3,000 5,000 3,000 4360 INSURANCE 1,800 1,900 1,900 1,900 2,000 1,900 4381 MOBILE EQUIPMENT REPAIR LABOR 0 600 600 600 600 600 4382 SMALL EQUIPMENT REPAIR -LABOR 0 100 100 100 100 100 4384 FIELD/OTHER EQUIP REPAIR -LABOR 0 200 200 200 200 200 4386 COMMUNICATION SYSTEM RPR -LABOR 25 0 0 0 0 0 4397 MACHINERY AND EQUIPMENT 94 5,000 5,000 5,000 6,500 4,000 4410 MISCELLANEOUS 0 100 200 200 400 200 4411 CONFERENCES AND SCHOOLS 414 500 600 600 750 600 4412 LOCAL MEETING EXPENSES 28 100 150 150 200 200 4413 TUITION AND BOOK REIMBURSEMENT 140 0 700 700 700 700 4414 DUES AND SUBSCRIPTIONS 65 100 100 100 100 100 4415 LICENSES, PERMITS AND TAXES 0 100 100 100 100 100 4450 OTHER CONTRACTUAL SERVICES 17,151 8,500 7,000 7,000 8,500 7,000 4456 TREE REMOVAL 0 7,500 7,000 7,500 7,500 7,500 OTHER SERVICES AND CHARGES 21,085 36,700 132_ 27,550 28,550 36,050 27,600 Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMID s=sss==========i========mss= = s= M=s=== z=======__r_ ===s======s== ======== ===== =siszs==z=ra s=s==szzzsss= 4520 BUILDINGS 6 0 0 0 0 0 4530 OTHER IMPROVEMENTS 9,140 17,800 20,000 20,000 20,000 20,000 CAPITAL OUTLAY 9,146 17,800 20,000 20,000 20,000 20,000 4658 PLANT MATERIAL -PARK CONSTR -479 0 0 0 0 0 CONSTRUCTION PROJECTS -479 0 0 0 0 0 4840 MERCHANDISE FOR RESALE 13,975 15,000 15,000 15,000 15,000 15,000 MERCHANDISE FOR RESALE 13,975 15,000 15,000 15,000 15,000 15,000 TOTAL TREE CONSERVATION DEPARTMENT 124,337 181,300 _ __________ X33 180,100 183,600 192,000 181,300 Object Code Description DEPARTMENT 33 - GOVERNMENT BUILDINGS CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REO DEPT REQ ADMIN ACTUAL Budget o% 5% NO LIMIT REC014UD sssssssss:sss C s==t =sums arscssminearaz essssssssss:s sssssssssssss 4110 SALARIES AND WAGES -REGULAR 0 57,200 75,100 75,100 75,100 75,100 4140 ACCRUED RETIREMENT BENEFITS 0I 6,900 9,100 9,100 9,100 9,100 4150 ACCRUED INSURANCE BENEFITS 0 11,200 12,600 12,600 12,600 12,600 PERSONAL SERVICES 0 75,300 96,800 96,800 96,800 96,800 4210 OFFICE SUPPLIES 0 100 100 100 100 100 4212 OFFICE SMALL EQUIPMENT 0 0 100 100 100 100 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 0 0 150 150 150 200 4223 BUILDING/CLEANING SUPPLIES 0 5,500 8,500 8,500 8,500 8,500 4224 CLOTHING/PERSONAL EQUIPMENT 0 500 500 500 500 500 4231 MOBILE EQUIP REPAIR PARTS 0 100 300 300 300 300 4232 SMALL EQUIPMENT REPAIR PARTS 0 200 200 200 200 200 4233 BUILDING REPAIR SUPPLIES 0 19,000 19,000 19,000 19,000 19,000 4235 FUEL, LUBRICANTS, ADDITIVES 0 300 300 300 300 300 4240 SMALL TOOLS 0 700 700 700 700 700 4243 HEATING OIL/PROPANE/OTHER FUEL 0 0 300 300 300 300 SUPPLIES,REPAIRS AND MTN 0 26,400 30,150 30,150 30,150 30,200 4335 PAGER SERVICE FEES 0 1 300 300 300 300 300 4350 GENERAL PRINTING AND BINDING 0 100 100 100 100 100 4360 INSURANCE 0 10,400 10,700 10,700 10,700 10,700 4371 ELECTRICITY 0 50,000 73,100 73,100 73,100 73,100 4376 NATURAL GAS SERVICE 0 10,000 15,800 15,800 15,800 15,800 ‘3°T- Object Code Description 4382 SMALL EQUIPMENT REPAIR -LABOR 4383 BLDG OPERATIONS/REPAIR-LABOR 4411 CONFERENCES AND SCHOOLS 4452 JANITORIAL SERVICE 4454 WASTE REMOVAL/SANITATION SERV 4470 MAINTENANCE CONTRACTS OTHER SERVICES AND CHARGES TOTAL GOVERNMENT BUILDINGS DEPARTMENT CITY OF EAGAN 1995 BUDGET Department Budget 1993 ACTUAL Restated 1994 Budget 1995 DEPT REO 0% 1995 DEPT REG 5% 1995 DEPT REG NO LIMIT MCC =NZ====z esu s::ass: M sssssssstasss 0 200 0 10,000 0 500 O 30,000 O 9,000 0 3,000 0 117,500 200 200 200 10,000 10,000 10,000 S00 S00 500 43,300 43,300 43,300 3,600 3,600 3,600 3,000 3,000 3,000 160,600 0 219,200 287,550 a======z sss imessss ssssssssss l3S 160,600 160,600 1995 ADMIN RECOIIC 200 10,000 500 43,300 3,600 3,000 160,600 287,550 287,550 287,600 ssssssssss ssssssassss sssssssesss CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REQ ADMIN Code Description ACTUAL BUDGET OX 5% MO LIMIT RECOMMD sss====z=zzzrlssisssss=====s====s====sszssss ===ss=sssz=S= szszs=zzs===s =====sss szszszzs=ssis szszs=iz=zsss :sziiisiissas DEPARTMENT 41 - CONTINGENCY 4715 TRANSFER TO RESERVES TRANSFERS OUT TOTAL CONTINGENCY DEPARTMENT 0 67,200 67,200 159,800 0 198,200 0 67,200 67,200 159,800 0 198,200 0 67,200 67,200 159,800 0 s==s===s=s sssss :====== == 13g, 198,200 sszsss===== Object Code Description TOTAL GENERAL IC 22 CITY OF EAGAN 1995 BWGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REG DEPT REO ADMIN ACTUAL BWGET 0% 5% NO LIMIT RECOMMD .... i, ..emesaea smamm==ss:oaa .....morass szs a==r... .....=BU=ZZ.. 12,531,080 13,522,300 13,571,700 14,242,700 14,751,200 14,265,400 X.1 PUBLIC UTILITIES The public utilities budget consisting of water, sanitary sewer, streetlighting and storm drainage is being presented for City Council consideration. This section of the City's 1995 budget pertains strictly to the enterprise funds and contains no reliance on property taxes. However, the same philosophy as applied in the general fund of controlling expenditures and providing a high level of service at the most efficient cost is also applicable to these departments. Every effort is made through a fiscally responsible budgeting process to control user fees. Revenue projections for each of the departments are included on pages 13q and 141 . Discussion regarding each department budget and related budget worksheets follows. Iva 95REV20 CITY OF EAGAN 24 -Aug -94 1995 BUDGET -FUND 220 REVENUES ACCT NO WATER DESCRIPTION 1995 EST 1995 EST 1995 EST TOTAL 1992 1993 1994 7/31/94 1995 EST 1995 EST STREET STORM UN- 1995 ACTUAL ACTUAL, BUDGET YTD WATER SEWER UGHT DRAINAGE ALLOCATED BUDGET 3711 WATER SALES 2,388,142 2,314,725 2,600,000 1,382,793 2,783,000 2,783,000 3712 WATER PENALTIES 30,011 29,567 28,600 17,937 32,000 32,000 3713 WATER CONN PERMITS 10,980 38,951 30,000 17,200 29,500 29,500 3714 WATER CUST SERVICE TAPS 100 100 200 0 0 0 3718 SALE OF PROP- METERS 85,017 93,669 95,250 64,923 111,000 111,000 3718 SALE OF PROP- OTHER 13,212 9 0 0 0 0 3719 WATER TURN ON/OFF FEES 8,517 9,702 9,000 4,616 9,000 9,000 3720 WATER BILLS COLL FEE 11,820 12,910 10,000 6,450 11,500 11,500 3721 CONST METER PERMITS 30 60 0 50 0 0 3722 ACCT DEP NOT REFUNDED 4 6,102 0 3 0 0 SANITARY SEWER 3741 SEWER SERVICE 2,673,215 3,025,470 3,025,000 1,820,497 3,648,000 3,648,000 3742 SEWER PENALTIES 38,233 35,696 33,300 45,611 81,000 81,000 3743 SEWER CONNECTION PERMIT: 10,965 38,700 30,000 18,365 31,500 31,500 3744 SEWER CUST SERVICE TAPS 200 200 200 0 200 200 STREET LIGHTS 3771 NEIGHBORHOOD LTS SVC CHI 131,521 155,055 150,100 93,063 166,000 166,000 3772 STREET LIGHTING PENALTY 1,464 1,442 2,850 875 1,500 1,500 3775 COMMUNITY LTS SVC CHG 105,973 133,327 135,800 82,446 147,000 147,000 STORM DRAINAGE 3761 STORM DRAINAGE SERVICE 450,336 557,407 540,000 276,568 577,000 577,000 3762 STORM DR SERVICE PENALTY 5,490 5,409 5,400 3,281 5,800 5,800 4/e2 •Pz, z 95REV20 CITY OF EAGAN 24 -Aug -94 1995 BUDGET -FUND 220 REVENUES ACCT NO OTHER DESCRIPTION 1995 EST 1995 EST 1995 EST TOTAL 1992 1993 1994 7131/94 1995 EST 1995 EST STREET STORM UN- 1995 ACTUAL ACTUAL BUDGET YTD WATER SEWER LIGHT DRAINAGE ALLOCATED BUDGET 3016 PENALTIES & INTEREST 1,351 6,963 0 53 0 0 3340 STATE GRANT -WATER QUAU1 17,684 59 0 0 0 0 3428 ENG SIGN/LIGHT ADMIN 14,641 11,951 15,000 7,413 13,000 13,000 3442 MAINT EQUIP A PERSONNEL 3,689 1,793 4,000 862 1,500 1,500 3810 INTEREST ON INVESTMENTS 1,147,924 1,248,127 855,000 0 1,458,000 1,458,000 3812 INTEREST ON ASSESSMENTS 48,322 38,857 33,800 38,312 38,000 38,000 3814 INTEREST ON MWCC 18,456 16,557 15,000 0 14,800 14,800 3840 SALE OF CITY PROPERTY 2,016 7,830 0 1,793 0 0 3850 CONTRIBUTIONS & DON 0 216 0 0 0 0 3858 WATER QUALITY DEDICATION 93,741 74,625 30,000 62,971 75,000 75,000 3865 CONN CHARGE- WATER 673,008 718,467 347,500 285,885 490,000 490,000 3868 CONN CHARGE- WATER TRP 310,320 362,473 162,000 219,240 375,000 375,000 3880 OTHER REVENUE 4,949 3,430 0 342 0 0 3920 OTHER REIMBURSEMENTS 0 2,278 0 0 0 0 3980 TRANSFER IN 0 0 0 0 0 0 GRAND TOTAL 8,299,331, 8.952.127 8.158,000 4.451.549 Z,27100 3.760.700 314.500 582.800 3,465.300 10.099.300 WATER DEPARTMENT The following is a summary of information presented for the water utility, an operation within the public enterprise fund. The Director of Public Works is requesting an upgrade of an existing water utility maintenance position to a technician for water production and to supervise the 2 to 3 maintenance employees between the City's 2 water treatment facilities, 17 wells, 4 reservoirs and 2 booster stations. This position requires supervisory skills as well as technical computer analysis of the utility SCADA system. This position is needed due to increased population and expanded work load and the fact that the current supervisor is not able to invest time at both field operations and production activities. With the addition of SCADA, the division requires a technician support person to manage and repair the system. This position upgrade will decrease the expenditure of highly technical and electrical privatization with a first year savings of approximately $9,000. Maintenance employees were reduced from 1.5 FTE seasonal to 0.9 which comprises two (2) individuals. This reduction is being offset by a request for a seasonal technician position. A seasonal data entry 0.25 FTE is again requested to load information into the new Hanson software management system. The other technical seasonal assistant, as previously discussed for maintenance employees, at (1.0 FTE) is requested to provide assistance to the Engineering Division. Under water utility, there are no 5% and no limit scenarios. Personnel Water Maintenance Supervisor Maintenance Workers 1992 1993 1994 Proposed 1995 1 1 1 2 7 8 8 7 8 9 9 9 There is a small reduction in chemicals/chemical products of approximately $2,000. There is also a $50,000 decrease in utility system parts and supplies estimated for 1995 from $198,000 to $148,125. There is an increase of approximately $35,000 for Engineering to fund the wellhead protection, emergency preparedness plan, water conservation plan, rate study and energy audit. Also there is a deduction of approximately $16,000 for the electricity costs for the production system that estimates 2.3 billion gallons pumped at approximately $118/million gallons. Account number 4390 is broken down as follows: System's repair/labor • Water main breaks $ 30,000 • Water service leaks 30,000 • Treatment plant repairs 25,000 Subtotal $ 85,000 142 • Repaint north treatment plant $ 15,000 • Inspect well #6 18,000 • Paint/Clean Safari Reservoir 500,000 • Repair isolation valves @ north plant 10,000 • Cliff Road modification/reservoir 90,000 Subtotal $633,000 TOTAL $718,000 Capital 1) 4 -inch trash pump $ 2,000 2) 486 laptop computer 4,000 3) Office furniture 1,830 4) Phone upgrade 7,000 5) 1500 Series pick-up 16,000 TOTAL CAPITAL 01,129. Supply & Storage Fund Deerwood Reservoir $1,400,000 Well #17 350,000 TOTAL SUPPLY & STORAGE CAPITAL 81,750,000 Due to wide fluctuations in certain accounts it can be difficult to compare annual budgets in the Water Department. The following analysis reduces the budgets to more comparable numbers: Grand Total Adjustments for Com- parative Purposes: Renewal and Replacement Capital Outlay Debt Service Net Budgets for Comparison 1994 Budget $3,674,500 (237,500) (68,000) (1.647.700) $1,721,300 At this base level the increase is $27,700 or 1.6%. Proposed 1995 Budget $6,549,000 (633,000) (2,180,800) (1,986.200) $1,749,000 City Administrator's Recommendation The City Administrator's recommended budget is essentially the same as the recommended departmental budget. Enclosed on pages 14N through 19S is a copy of the proposed Water Department budget. \ 3 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD s===xsx=ssss==xss==x= 220 -PUBLIC UTILITIES DEPARTMENT 61 - WATER •== =CZ s=t.s==s=ss==s==s = sas==s=== s======= ======ss= ===x =ax =x 4110 SALARIES AND WAGES -REGULAR 237,236 290,200 0 0 305,400 305,400 4111 ACCRUED LEAVE TIME 43,816 0 0 0 0 0 4112 OVERTIME -REGULAR 7,373 10,000 0 0 11,600 11,600 4130 SALARIES AND WAGES -TEMPORARY 7,987 22,800 0 0 33,700 33,700 4140 ACCRUED RETIREMENT BENEFITS 38,302 39,200 0 0 42,500 42,500 4150 ACCRUED INSURANCE BENEFITS 49,976 50,400 0 0 50,700 50,700 PERSONAL SERVICES 384,690 412,600 0 0 443,900 443,900 4210 OFFICE SUPPLIES 684 500 0 0 500 500 4215 REFERENCE MATERIALS 54 500 0 0 500 500 4220 OPERATING SUPPLIES -GENERAL 1,732 3,200 0 0 3,200 3,200 4221 FILM & FILM PROCESSING 202 0 0 0 0 0 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,690 1,700 0 0 1,700 1,700 4223 BUILDING/CLEANING SUPPLIES 310 400 0 0 400 400 4224 CLOTHING/PERSONAL EQUIPMENT 1,878 2,000 0 0 2,000 2,000 4230 REPAIR/MAINTENANCE SUPP-GENL 105 0 0 0 0 0 4231 MOBILE EQUIP REPAIR PARTS 3,274 6,700 0 0 6,700 6,700 4233 BUILDING REPAIR SUPPLIES 483 800 0 0 800 800 4235 FUEL, LUBRICANTS, ADDITIVES 6,795 9,900 0 0 9,900 9,900 4240 SMALL TOOLS 1,990 2,000 0 0 2,200 2,000 4244 CHEMICALS & CHEMICAL PRODUCTS 21,363 46,000 0 0 43,300 43,300 4250 LANDSCAPE MATERIAL & SUPPLIES 4,102 3,000 0 0 1,500 1,500 X44 Object 1993 Code Description ACTUAL ==a====s=_____=n =___ CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1994 DEPT REQ DEPT REG DEPT REQ ADMIN BUDGET 0% 5% NO LIMIT RECOMMD _ ==s =________ _______= s ==========-- s= =====a==e 4255 STREET REPAIR SUPPLIES 6,169 3,500 0 0 3,500 3,500 4257 SIGNS & STRIPING MATERIAL 598 600 0 0 600 600 4260 UTILITY SYSTEM PARTS/SUPPLIES 233,886 198,000 0 0 148,100 148,000 SUPPLIES,REPAIRS AND MTN 285,315 278,800 0 0 224,900 224,600 4310 PROFESSIONAL SERVICES -GENERAL 11,839 30,000 0 0 29,900 29,900 4312 ENGINEERING 34 29,500 0 0 65,000 65,000 4314 AUDITING 4,600 4,900 0 0 5,100 5,100 4323 TESTING SERVICES 5,116 5,000 0 0 5,000 5,000 4330 POSTAGE 10,849 12,600 0 0 13,700 13,000 4331 TELEPHONE SERVICE & LINE CHG 2,315 1,200 0 0 1,200 1,200 4335 PAGER SERVICE FEES 359 1,100 0 0 1,100 1,100 4336 TELEPHONE CIRCUITS 373 0 0 0 0 0 4338 CELLULAR TELEPHONE SERVICE 598 1,300 0 0 1,600 1,300 4339 ONE CALL SERVICE FEE 5,674 6,000 0 0 6,000 6,000 4350 GENERAL PRINTING AND BINDING 1,243 1,700 0 0 3,000 2,000 4360 INSURANCE 55,200 58,000 0 0 59,800 59,800 4373 ELECTRICITY -SIGNAL LIGHTS 147 0 0 0 0 0 4375 ELECTRICITY-YELLS/BOOSTER STN 225,880 297,500 0 0 271,400 271,400 4376 NATURAL GAS SERVICE 37,509 35,000 0 0 35,000 35,000 4381 MOBILE EQUIPMENT REPAIR LABOR 452 1,000 0 0 1,000 1,000 4383 BLDG OPERATIONS/REPAIR-LABOR 337 2,000 0 0 2,000 2,000 4385 STREET REPAIR -LABOR 4,871 5,000 0 0 5,000 5,000 145* Object Code Description szzsaaxzzzzxssasxsx:sszzxss CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REO DEPT REO ADMIN ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD == azzxzxzassxsszszz sssxssssszszssssz assaazsas asassszz azfxfafaax=aaaaaaa asssxxxxsssaszass= 4386 COMMUNICATION SYSTEM RPR -LABOR 0 600 0 0 2,000 2,000 4390 UTILITY SYSTEM REPAIR -LABOR 194,948 293,900 0 0 718,000 718,000 4397 MACHINERY AND EQUIPMENT 1,083 2,500 0 0 2,500 2,500 4411 CONFERENCES AND SCHOOLS 3,531 5,000 0 0 5,000 5,000 4413 TUITION AND BOOK REIMBURSEMENT 682 600 0 0 600 600 4414 DUES AND SUBSCRIPTIONS 2,280 2,600 0 0 2,600 2,600 4415 LICENSES, PERMITS AND TAXES 11,002 14,000 0 0 14,000 14,000 4440 PUBLIC UTILITY ADMIN FEE 210,700 221,200 0 0 232,300 232,300 4441 TRANSFER FOR CENTRAL SVCS 97,300 91,800 0 0 89,300 89,300 4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200 4464 LANDSCAPING 6,965 7,000 0 0 7,000 7,000 :470 MAINTENANCE CONTRACTS 0 6,000 0 0 6,000 6,000 4475 MWCC DISPOSAL CHARGES 0 200 0 0 200 200 OTHER SERVICES AND CHARGES 895,887 1,137,400 0 0 1,585,500 1,583,500 4425 BOND PAYMENT -PRINCIPAL 0 650,000 0 0 675,000 675,000 4426 BOND PAYMENT -INTEREST 1,082,136 996,700 0 0 1,310,200 1,310,200 4427 PAYING AGENT/BOND DESTRCTN FEE 570 1,000 0 0 1,000 1,000 DEBT SERVICE PAYMENTS 1,082,706 1,647,700 0 0 1,986,200 1,986,200 4510 LAND AND LAND IMPROVEMENTS 0 30,000 0 0 400,000 400,000 4530 OTHER IMPROVEMENTS 0 0 0 0 1,750,000 1,750,000 4531 SPECIAL ASSMT ON CITY OWNED 123,838 0 0 0 0 0 4570 OTHER EQUIPMENT 1,731 15,200 0 0 14,800 14,800 I et CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LINIT RECOMMD srrrs= ==Zs= rrr ss rrrrr s ssr rrrssrrs sssrrrrssssssss=ZS srsss�rr sss 4580 MOBILE EQUIPMENT 0 22,800 0 0 16,000 16,000 CAPITAL OUTLAY 4840 MERCHANDISE FOR RESALE MERCHANDISE FOR RESALE 125,569 68,000 0 0 2,180,800 2,180,800 0 0 130,000 0 0 130,000 130,000 130,000 0 0 130,000 130,000 TOTAL WATER DEPARTMENT 2,774,167 3,674,500 0 0 6,551,300 6,549,000 ar #1 r s isisrr ssrrrrsrsrs CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REG ADMIW Code Description ACTUAL BUDGET OX 5% NO LIMIT RECOMMD -===t__t =----- t__==____ ____ =t===_=_t t2===tt_====t=tttt== t _ TOTAL PUBLIC UTILITIES 2,774,167 3,674,500 0 0 6,551,300 6,549,000 14% SANITARY SEWER DEPARTMENT The following is a proposed budget for calendar year 1995 for all sanitary sewer operations. There are no additional considerations for personnel. The annual allocation for part-time/seasonal that equals one FTE has provided an excellent support for sanitary sewer operations. The following is a copy of the labor distribution for the sanitary sewer utility operation: Personnel 1992 1993 1994 Provosed 1995 Sewer Maintenance Supervisor Maintenance Workers 1 1 1 1 6 7 7 7 7 8 8 8 The total budget proposed by Public Works for the sanitary sewer operations is $3,533,000, an increase of $252,800 or 12.5% from the 1994 budget of $3,280,200. This is a 7.7% increase. The allocation for MWCC charges to process the sanitary sewage of the Seneca Wastewater Treatment Plant will increase by $315,700 from the 1994 budget. Without the MWCC increase, the total budget for the sanitary sewer utility operation would decrease by $62,900 or 1.9%, although $57,700 of that decrease would be in capital outlay. Capital The total capital proposed for the sanitary sewer utility is $22,050. The specific list of items is as follows: 1) TV line camera $15,000 2) Locator 800 3) Rapid locator 3,700 4) Hoist 2.500 TOTAL $22,000 City Administrator Recommendation The City Administrator is recommending the sanitary sewer department budget as presented. This budget represents a total increase of 7.7% for calendar year 1995 compared to calendar year 1994. Enclosed on pages Iso through (6 is a copy of the sanitary sewer department budget. t4q Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 1993 1994 DEPT REO DEPT REO DEPT REG ADMIN ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD . =2=.=====2 C s =_ : s======= ====_=== =-SL= s DEPARTMENT 62 - SEWER 4110 SALARIES AND WAGES -REGULAR 189,067 247,200 0 0 261,900 261,900 4111 ACCRUED LEAVE TIME 26,573 0 0 0 0 0 4112 OVERTIME -REGULAR 4,656 2,000 0 0 3,000 3,000 4130 SALARIES AND WAGES -TEMPORARY 4,690 22,800 0 0 11,800 11,800 4140 ACCRUED RETIREMENT BENEFITS 23,471 33,000 0 0 33,600 33,600 4150 ACCRUED INSURANCE BENEFITS 33,907 43,900 0 0 42,300 42,300 PERSONAL SERVICES 282,364 348,900 0 0 352,600 352,600 4210 OFFICE SUPPLIES 332 200 0 0 200 200 4215 REFERENCE MATERIALS 54 0 0 0 0 0 .220 OPERATING SUPPLIES -GENERAL 727 1,800 0 0 1,800 1,800 4221 FILM & FILM PROCESSING 139 0 0 0 0 0 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,890 1,500 0 0 1,500 1,500 4224 CLOTHING/PERSONAL EQUIPMENT 2,045 1,600 0 0 1,800 1,800 4230 REPAIR/MAINTENANCE SUPP-GENL 559 0 0 0 0 0 4231 MOBILE EQUIP REPAIR PARTS 2,243 5,000 0 0 4,100 4,100 4235 FUEL, LUBRICANTS, ADDITIVES 6,643 7,600 0 0 7,600 7,600 4240 SMALL TOOLS 892 1,600 0 0 1,600 1,600 4250 LANDSCAPE MATERIAL & SUPPLIES 1,051 500 0 0 500 500 4255 STREET REPAIR SUPPLIES 0 1,000 0 0 1,000 1,000 4257 SIGNS & STRIPING MATERIAL 0 200 0 0 200 200 4260 UTILITY SYSTEM PARTS/SUPPLIES 19,959 20,000 0 0 20,000 20,000 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5% NO LIMIT RECOMMD L as S Sxxaaxaxaa aaa-axL! !xa xCSLSIDxaa as axaaa�xx SUPPLIES,REPAIRS AND MTN 36,534 41,000 0 0 40,300 40,300 4310 PROFESSIONAL SERVICES -GENERAL - 375 12,000 0 0 12,000 12,000 4312 ENGINEERING 0 27,000 0 0 10,000 10,000 4314 AUDITING 4,600 4,900 0 0 5,100 5,100 4330 POSTAGE 8,361 9,600 0 0 10,400 10,400 4335 PAGER SERVICE FEES 493 400 0 0 400 400 4336 TELEPHONE CIRCUITS 1,448 1,000 0 0 1,000 1,000 4338 CELLULAR TELEPHONE SERVICE 434 300 0 0 400 400 4350 GENERAL PRINTING AND BINDING 101 0 0 0 1,300 1,300 4360 INSURANCE 12,700 13,300 0 0 13,300 13,300 4374 ELECTRICITY -LIFT STATIONS 14,732 14,000 0 0 15,000 15,000 4378 WATER 437 0 0 0 0 0 4381 MOBILE EQUIPMENT REPAIR LABOR 86 2,000 0 0 2,000 2,000 4385 STREET REPAIR -LABOR 720 2,000 0 0 3,000 3,000 4386 COMMUNICATION SYSTEM RPR -LABOR 0 400 0 0 400 400 4390 UTILITY SYSTEM REPAIR -LABOR 33,304 25,000 0 0 25,000 25,000 4397 MACHINERY AND EQUIPMENT 6,138 5,000 0 0 5,000 5,000 4411 CONFERENCES AND SCHOOLS 1,473 2,000 0 0 2,000 2,000 4412 LOCAL MEETING EXPENSES 15 0 0 0 0 0 4413 TUITION AND BOOK REIMBURSEMENT 118 500 0 0 500 500 4414 DUES AND SUBSCRIPTIONS 19 100 0 0 200 200 4415 LICENSES, PERMITS AND TAXES 16 100 0 0 100 100 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REQ DEPT REQ DEPT REO ADMIN Code Description ACTUAL BUDGET O% 5X NO LIMIT RECOMMD zzzezzaxsssszasazsss ssxzcs zazzzssxassasssxz zssxxzzzxzsssass zxssxszz z zsazazzzassszsxzss z zzza=_sxzxs 4440 PUBLIC UTILITY ADMIN FEE 105,300 110,600 0 0 116,100 116,100 4441 TRANSFER FOR CENTRAL SVCS 48,700 45,900 0 0 44,700 44,700 4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200 4456 TREE REMOVAL 0 500 0 0 500 500 4464 LANDSCAPING 1,143 3,500 0 0 3,500 3,500 4475 MWCC DISPOSAL CHARGES 2,536,144 2,530,300 0 0 2,846,000 2,846,000 OTHER SERVICES AND CHARGES 2,776,857 2,810,600 0 0 3,118,100 3,118,100 4570 OTHER EQUIPMENT -1,973 55,500 0 0 22,000 22,000 4580 MOBILE EQUIPMENT 0 24,200 0 0 0 0 CAPITAL OUTLAY -1,973 79,700 0 0 22,000 22,000 4616 PROJECT -LEGAL 115 0 0 0 0 0 CONSTRUCTION PROJECTS 115 0 0 0 0 0 4840 MERCHANDISE FOR RESALE 7,730 0 0 0 0 0 MERCHANDISE FOR RESALE 7,730 0 0 0 0 0 TOTAL SEWER DEPARTMENT 3,101,627 3,280,200 0 0 3,533,000 3,533,000 xx==x=ate= a ixaxax==== xx=x t5Z STREETLIGHTING The streetlighting budget reflects primarily the cost for energy for neighborhood lights, community intersection lights and certain traffic signals. Also included in the budget are administrative costs transferred to the General Fund and minor costs of repair to the system. The total budget is increasing by 6.5% to $299,000. There is some adjustment between line items as the system continues to expand and the billing is refined. Description Tvpe Est. Cost TH 55 at Frontage Road east of Random Road New $ 2,750 TH 55 at Lawrence Avenue New 2,750 Diffley Rd. at Diamond Dr. New 2,750 Diffley Rd. at Frontage Rd. New 2,750 Yankee Doodle Rd. at Donald Ave. Upgrade 2,000 Yankee Doodle Rd. at Surrey Hts. Dr. Upgrade 1.000 $14,000 Enclosed on page 154 is a copy of the budget worksheet for the streetlighting utility. `S3 CITY OF EAGAN 1995 BUDGET Department Budget 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT RED DEPT REQ ADMIN Code Description ACTUAL BUDGET 0% 5X NO LIMIT RECOMMD X =ssi== _ _ _ ==== ______=====2==s s======5= s_ = =============ss==== s=2=== ====L.1 220 -PUBLIC UTILITIES DEPARTMENT 63 - STREET LIGHTING 4310 PROFESSIONAL SERVICES -GENERAL 2,310 0 0 0 0 0 4315 FINANCIAL - NON -AUDIT 0 2,000 0 0 2,200 2,200 4372 ELECTRICITY -STREET LIGHTS 179,903 133,600 0 0 148,000 148,000 4373 ELECTRICITY -SIGNAL LIGHTS 49,250 95,700 0 0 97,000 97,000 4390 UTILITY SYSTEM REPAIR -LABOR 14,417 15,000 0 0 15,000 15,000 4440 PUBLIC UTILITY ADMIN FEE 26,600 34,400 0 0 36,800 36,800 OTHER SERVICES AND CHARGES TOTAL STREET LIGHTING DEPARTMENT 272,480 280,700 0 0 299,000 299,000 272,480 280,700 0 0 299,000 299,000 s U==S== s = s ======_____ kV, STORM WATER/WATER OUALITY The storm water/water quality fund was established as a separate budget entity in 1990 and the storm water utility fee implemented. During the last half of calendar 1990, it was determined that revenues from the utility fees be allocated in three (3) cate- gories: 1) water quality operating budget, 2) storm system renewal and replacement and 3) storm sewer expansion and modification. The operating portion of the budget is responsible for the general maintenance of the storm sewer system and the management and imple- mentation of the water quality management plan. The renewal and replacement component was intended to provide a financing mechanism for renewal and replacement of the existing storm sewer system infrastructure. Both the water and sanitary sewer utility also have a dedicated portion of the rate structure set aside for this purpose. Finally, the expansion and modification component was intended to provide funds for improvements to the storm drainage systems (pipes and ponds) which would directly impact water quality and improve the storm system. This has the most potential to provide visible changes to the citizens of the community. It was originally determined that a set percentage of the storm water utility revenues received would be directed to these three (3) categories; 35% would be dedicated toward general operations, 25% toward renewal and replacement and 40% toward expansion and modifications. Cash dedications, required of developments that were not able to make on-site water quality improvements, would be directed toward the water quality expansion and modification portion of the storm water utility. Grants would be directed appropriately, based on the funding source and purpose. In October of 1992, the Council adjusted the percentage allocations to 55/15/30 respectively. It should also be noted that the percentage projections were intended to be a guideline and management tool. It is now apparent that the allocation has been disproportionate, especially with the amounts expended for renewal and replacement. Public improvement projects for the redevelopment of streets in Cedar Grove have created a significant short-term deficit in the storm water/water quality fund. Obviously, the use of storm water revenues for renewal and replacement has caused an impact on the available financial resources that are necessary to address the water quality for 360 wetlands. In the operational portion of the budget there are also line items that are renewal and replacement oriented, which also distorted this portion of the fund. The following is a proposed budget for 1995: Personnel All full-time personnel for 1995 will remain at current staff allocation. An adjustment has been made in overtime and in salaries requested for temporary employees. It is suggested that ISS a seasonal person be hired to assist in water sampling efforts allowing the Water Resources Coordinator to continue to spend time on wetland issues which were not originally part of the job responsibility of this portion or the water quality fund. Comparison of 1994 & 1995 Budgets It should be noted that the restated 1994 budget for storm water utility was $401,600, excluding renewal and replacement appropria- tions which are not included in the 1995 proposed budget numbers. The proposed budget range for 1995 is $406,100/0 base to a no limit at $455,100. The 1994 budget has been restated to remove certain renewal and replacement costs from the total to make yearly comparisons more meaningfulas follows: Original Budget $515,300 Line Items Adjusted Street Repair Supplies (5,300) Utility System Parts/Supplies (12,800) Street Repair Labor (2,100) Utility System Repair Sal. (73,500) Capital Outlay (20.000) Restated Budget $401,600 0% Budget The difference in the 0 base versus the no limit proposed budget is a $7,500 difference in chemical and chemical products, a reduction of $10,000 in the proposed engineering cost, $5,000 less in planning services, $6,000 less in testing services, a reduction of $5,500 in the electricity for lift stations and, finally, $6,500 for the contracting of street sweeping. 5% Budget The difference between the 5% reduction and no limit is a $5,000 reduction for chemicals, $5,500 for electricity for lift stations, $5,000 less in planning services, $6,000 less in testing services and $6,500 for the street sweeping. No Limit Budget By allocating the total amount shown for chemicals will allow the City to continue its flocking program at Carlson Lake and look at opportunities to use chemical treatments in other lakes to help mitigate the water quality problems in lakes identified in the water quality management plan as high priority. The professional services, specifically engineering, will allow the City to move ahead with water quality improvement projects, such as the Fish Lake bypass and Schwanz Lake improvements. The electricity is always an unknown. As an example, in 1993 the City experienced an abnormally wet year and as a result, the storm water lift stations used considerable electricity. The first six 156 months of 1994 have reflected a near normal rainfall condition, but expenditures are still running ahead of the pace which could exceed the $35,000 budget. Capital Outlav The other equipment for capital outlay totals $1,000 proposed for a water sampler. City Administrator's Recommendation The City Administrator is recommending a modified no limit budget, which is $427,200, a 6.4% increase from the restated 1994 budget of $401,600. The City has made a strong commitment to the community when the water quality management plan was adopted to prioritize lakes/ponds and commit to better education and overall quality of these wetlands. The storm water user fee has been mandated as a part of the utility billing system and as a result, there are implied expectations. The program is still young and in order to accomplish any of the priorities set forth in the water quality management plan, appropriate funding levels should be given consideration. The 5 -year capital improvement program for water quality management, expansion and modification, as well as the renewal and replacement program, will be presented with the CIP. That information will include project descriptions and address the overall philosophy of how capital dollars should be allocated, as well as projected deficit balances due to recent expenditures in excess of $300,000 for renewal and replacement of storm sewer and the reconstruction of streets in Cedar Grove. The total revenue estimate for storm water user fees in 1995 is $582,800. As stated, the amount proposed for operations is $427,200, leaving $155,600 for capital related projects. These numbers calculate to 73% of the user fee revenues being dedicated to operations in the proposed budget. As noted earlier, the most recent adjustment dedicated 55% of the fees to operations. Enclosed on pages 158, through ((bO is a copy of the proposed storm water/water quality budget. Currently, there is a deficit cash flow which will need to be addressed during review of the five (5) year C.I.P. kS 1 Object Code Description essssz:as CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1995 1993 1994 DEPT REQ DEPT REO DEPT REO ADMIN ACTUAL Budget 0% 5% NO LIMIT RECOMMD ....in. em _ ZZUM QZZZ=UUUUUZZ RUSES/CZ t2 220 -PUBLIC UTILITIES DEPARTMENT 64 - STORM DRAINAGE 4110 SALARIES AND WAGES -REGULAR 70,282 86,400 93,100 93,100 93,100 93,100 4111 ACCRUED LEAVE TIME 8,194 0 0 0 0 0 4112 OVERTIME -REGULAR 8 3,000 1,000 1,000 1,000 1,000 4130 SALARIES AND WAGES -TEMPORARY 3,040 0 3,000 3,000 3,000 3,000 4140 ACCRUED RETIREMENT BENEFITS 8,854 10,900 11,800 11,800 11,800 11,800 4150 ACCRUED INSURANCE BENEFITS 8,560 10,600 12,900 12,900 12,900 12,900 PERSONAL SERVICES 98,938 110,900 121,800 121,800 121,800 '121,800 4210 OFFICE SUPPLIES 65 200 200 200 200 200 4213 DRAFTING SUPPLIES 0 100 100 100 100 100 4215 REFERENCE MATERIALS 97 200 200 200 400 200 4220 OPERATING SUPPLIES -GENERAL 1,742 800 800 800 1,000 800 4221 FILM & FILM PROCESSING 430 300 200 250 300 250 4224 CLOTHING/PERSONAL EQUIPMENT 756 100 100 100 300 100 4231 MOBILE EQUIP REPAIR PARTS 14,894 15,400 15,000 15,000 15,000 15,000 4232 SMALL EQUIPMENT REPAIR PARTS 0 100 100 100 100 100 4234 FIELD/OTHER EQUIPMENT REPAIR 487 2,000 1,500 2,000 2,000 2,000 4235 FUEL, LUBRICANTS, ADDITIVES 2,088 4,600 4,000 4,450 4,450 4,450 4240 SMALL TOOLS 1,434 500 500 500 500 500 4244 CHEMICALS i CHEMICAL PRODUCTS 7,857 20,000 12,500 15,000 20,000 15,000 4255 STREET REPAIR SUPPLIES 1,514 0 0 0 0 0 4257 SIGNS & STRIPING MATERIAL 256 4,000 3,000 4,000 4,000 4,000 l5� Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1993 1994 DEPT REG DEPT REG DEPT REO ACTUAL Budget OX 5% NO LIMIT :aeassss:suu::sssssz : $ = 4260 UTILITY SYSTEM PARTS/SUPPLIES 9,329 0 SUPPLIES,REPAIRS AND MTN 40,949 48,300 4310 PROFESSIONAL SERVICES -GENERAL 3,761 9,600 4312 ENGINEERING 9,278 20,000 4313 PLANNING 2,942 45,000 4323 TESTING SERVICES 25,475 16,300 4330 POSTAGE 1,165 1,200 4337 PERSONAL AUTO/PARKING 52 100 4350 GENERAL PRINTING AND BINDING 1,499 10,800 4360 INSURANCE 1,400 5,700 4371 ELECTRICITY 224 0 4373 ELECTRICITY -SIGNAL LIGHTS 7 0 4374 ELECTRICITY -LIFT STATIONS 69,931 35,000 4381 MOBILE EQUIPMENT REPAIR LABOR 516 6,000 4385 STREET REPAIR -LABOR 0 0 4390 UTILITY SYSTEM REPAIR -LABOR 19,115 0 4397 MACHINERY AND EQUIPMENT 328 2,700 4411 CONFERENCES AND SCHOOLS 1,330 1,600 4412 LOCAL MEETING EXPENSES 441 200 4413 TUITION AND BOOK REIMBURSEMENT 280 700 4414 DUES AND SUBSCRIPTIONS 0 200 4415 LICENSES, PERMITS AND TAXES 583 300 !lssssea:m us-..M:ns RE*UU*ZEZ2 :ss: 0 0 0 1995 ADMIN RECOMMD 0 38,200 42,700 48,350 42,700 9,000 9,000 9,000 9,000 40,000 50,000 50,000 50,000 10,000 10,000 15,000 10,000 10,000 10,000 16,000 10,000 1,200 1,200 1,200 1,200 200 200 200 200 5,650 5,650 6,500 5,650 5,900 5,900 5,900 5,900 0 0 0 D 0 0 0 0 49,500 49,500 55,000 55,003 11,100 11,100 15,000 11,103 0 0 0 I) 0 0 0 0 2,000 2,700 2,700 2,700 1,600 2,000 2,000 2,000 200 200 200 200 700 700 700 700 200 200 200 200 650 650 650 650 Object Code Description CITY OF EAGAN 1995 BUDGET Department Budget Restated 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REO DEPT REG ADMIN ACTUAL Budget 0% 5% NO LIMIT RECOMMD SUSU U Z aasz as as aaa:ZZs 4423 DEPRECIATION 4430 WATERSHED MANAGEMENT ASSESSMNT 4440 PUBLIC UTILITY ADMIN FEE 4450 OTHER CONTRACTUAL SERVICES 4458 TRANSPORTATION SERVICES 4464 LANDSCAPING 4471 STREET SWEEPING 0 10,858 12,000 39,700 41,700 935 1,200 0 20,000 20,000 20,000 98 0 15,500 42,500 1,200 0 15,500 15,500 42,500 42,500 1,200 1,200 0 0 20,000 15,500 42,500 1,200 0 612 0 0 0 0 0 22,198 20,000 18,000 18,000 24,500 18,000 OTHER SERVICES AND CHARGES 212,728 230,300 4570 OTHER EQUIPMENT CAPITAL OUTLAY 245,100 256,200 283,950 261,7)0 7 12,100 1,000 1,000 1,000 1,000 7 12,100 1,000 1,000 1,000 1,000 4610 PROJECT -CONTRACT 44,772 4613 PROJECT -OUTSIDE ENGINEERING 16,050 4616 PROJECT -LEGAL 33 4618 PROJECT -OTHER CHARGES 8,533 4653 GRADING -PARK CONSTR 25,949 CONSTRUCTION PROJECTS TOTAL STORM DRAINAGE DEPARTMENT 0 0 O 0 O 0 0 0 95,337 0 447,959 401,600 mam 140 0 0 0 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 0 0 0 406,100 421,700 455,100 427,200 massa saamasa sasaaaaasaa aaasasaasaa MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY A REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: OCTOBER 6, 1994 SUBJECT: COMMUNITY DEVELOPMENT UPDATE This memorandum summarizes a variety of Community Development issues, as well as status of various projects. For those items with an asterisk, I am looking for some feedback/concurrence/general direction from the City Council at our workshop session on October 11 and/or October 18. 1. Zoning Code Update Planning Division staff, in conjunction with the other City departments and the City Attorney's Office, have identified a number of modifications, or amendments to the Zoning Code that are needed. We are planning to bring these amendments forward in incremental groups. The first group of amendments will be considered by the Planning Commission at its meeting in October and then forwarded on to the City Council for consideration in November. These amendments will include revising our non -conforming use provisions, interim use provisions, and eliminating the special use provisions. Attachment #1 includes a memorandum from the City Attorney regarding the special use and interim use issues. Over the next six to twelve months, we plan to bring forward other amendments addressing issues such as site plan review, parking requirements, and planned development projects and outdoor storage. In addition, a major rewrite of our commercial zoning district provisions consistent with the 1994 commercial Land Use Study will be undertaken in 1995. 2. Churches in Industrial Areas In the past, the City Council has permitted several churches to locate in Industrial areas through a special use permit provision. Now that we realize we should not really be taking this approach to the administration of our Zoning Code, we need to decide what to do with churches. We just granted an interim use permit to the church to go into the building at Lexington and Lone Oak. In this case, we feel that that building is not the ultimate development of the property, and therefore, an interim use permit is appropriate. Opus also must envision that that building is not the ultimate use of its property because Opus is only giving the church a one-year lease and then will be continuing on a month -by -month basis. Opus is looking to develop that property more intensely. However, we have some other multi -tenant buildings in Industrial zoned districts where we have also permitted churches by special use permit. I was recently contacted by Pastor John Zimmerman of Faith Church of Glory. He is renting space in Wenzel's building on Kennebec Drive. He also subleases his church to a Korean church that is serving the Korean community in northern Dakota County. He would like to continue this operation. To allow a church to continue in these Industrial areas, we would need to make a church either be a "permitted" or a "conditional" use in Industrial zones. One thought would be to not allow free-standing churches to be constructed, but allow churches as a conditional use to lease space in multi -tenant Industrial buildings. In this way, churches would be allowed to utilize the Industrial areas as their start-up facility, or as an incubator space. When a church became large enough, however, they would need to locate their permanent and free-standing church in other districts. At this point, I would like some direction as to whether the Council would like to consider an amendment to the Zoning Ordinance that would permit churches to utilize multi -tenant buildings in Industrial districts as a conditional use. We should probably also consider then whether churches could be conditional uses in our Commercial districts in similar multi -tenant buildings and, in essence, occupy storefront space. Aspen Hills Church, for example, was occupying retail storefront space in the Yankee Place Shopping Center until it was evicted. 3. Zoning Enforcement Issues Attachment #2 is an update from Jim Sturm concerning several zoning enforcement issues that Councilmembers have been interested in. The Council should also be aware that the Community Development Department is working on a number of internal organizational issues related to developing a more effective zoning enforcement procedure. We are working on developing a system for accepting complaints, keeping records of complaints and inspections, and following up on enforcement. We need to assign staff to this function and we will be looking at how we organize our jobs for this over the next several months. In addition, the Community Development Department receives a number of general nuisance complaints that are related to other portions of the City Code than simply zoning. We really need a general public health/nuisance inspector to deal with these issues. I believe we can have one combined inspection function in Community Development that will handle zoning enforcement, as well as the other miscellaneous code enforcement issues. We do need to structure this position, however. In addition, we may need to "beef up" some of our ordinances in order to have the proper legal basis to enforce the kinds of problems that come to City Hall. Enforcing good neighborly behavior is always a messy legal issue and can be a fine line politically, as well. But 1 just want the Council to be aware that we do have a lot of internal organizational issues to address before we have an effective system in place. 4. Opus/O'Neil Property I met with Opus representatives yesterday and gave them a time line for the development of their project in concert with the ring road project and the necessary Comprehensive Plan amendments. This is a rather complicated series of linked actions that are involved in developing the O'Neil property (see Attachment #3). Tim Murnane and Michelle Foster of Opus were very pleased with this time line and agreed that it was very aggressive. If we could meet this schedule, they would be most pleased. They also shared with me the recent articles in City Business regarding development of their project and the search for downtowns in general (see Attachment #4). Opus' main concern with developing the O'Neil project involves the requisite transportation improvements. 1 think it has just become clear to them that in order for a major mixed use development to occur, significant transportation improvements will be necessary. We cannot tell them yet what their share of the costs of these improvements will be. This is a big unknown for them in looking at their overall costs and so they hope we can get them some idea long before next spring when the public hearing is scheduled. In addition, they realize that until the City Council conducts the public hearing and actually orders the project, the City's commitment to these improvements cannot be fully made. But they need to get a better feeling for: 1) the absolute need for these roadway improvements, and 2) the City Council and City staff commitment to work towards making them a reality. They understand that the City Council is generally supportive of these improvements and has authorized staff to move forward with the preliminary engineering and feasibility study. They also realize that this will be a major political decision for the City Council because it is unlikely that there will be 100% support for the expenditure of funds, both from general Citywide sources as well as assessments on existing and potential development in the benefitting area. So emphasized again to them that certainly the City Council would want to be making these improvements to support more than simply a new K -Mart shopping center. I am also scheduling another meeting for them to receive a very detailed explanation of the traffic study. Tim and Michelle wanted me to convey their excitement about this project to the City Council. They feel that they are in competition for the big tenants with the potential development at Highway 3 and 1-494 in Inver Grove Heights, but the time line for that project is about the same as this project so they feel that they are in a good competitive position. Opus has not completed its purchase agreement with the O'Neil family and they may be modifying their agreement somewhat given some of the uncertainties with the costs of the transportation improvements, but they do feel that they are "days away" from signing some type of purchase agreement. Again, they were very pleased with the aggressive nature of the City's actions thus far. The time line I laid out was extremely well-received by them. We all agreed that this was probably quite optimistic, but that we should aim for these target dates and proceed accordingly. They also stated unequivocably that Ames Construction, Matt Fischer, Eric Peterson, et al were not involved in this deal whatsoever. I have another meeting set with them next week to review the work that BRW has completed and will be sharing with the Council at our work session on October 11. 5. John Doe P.D. Most of the land generally bounded by Highway 149, 1-494, and Highway 55 is designated Planned Development on our zoning map. There is no Planned Development Agreement or any planned development plan for this area in our files. Therefore, when individuals come in and want to do something on their property, we don't know what is permitted. Is it residential; is it industrial; is it commercial; what is it? Staff refers to this as the "John Doe P.D.". In doing some background research recently on this issue, we have discovered that apparently in the early 70's, the Zoning Ordinance was changed to introduce the six commercial classifications. At that time, the property owners did not want to be put into one of those classifications and wanted more flexibility so the Council then said they could be a "Planned Development". But there was no plan! That is where it stands now. The problem is again, we don't know what type of land use should be allowed in this area. Staff, therefore, recommends that the City initiate a land use study (simple one) of the area to determine what it should be guided and zoned. In addition, we should initiate a process to terminate the Planned Development and rezone the property. Since we don't really have a Planned Development in place, I don't know what we will terminate, but we will cross that technical bridge when we come to it. The logical zoning for this area is either Light Industrial or Office Park/R & D.. In a related matter, I received a call from a Dennis Klingel a week or so ago. He owns a lot in the Kollofski's Addition in this general John Doe P.D. area. He believes his property is zoned Light Industrial, although our zoning map and records indicate it is Planned Development. In any event, he has a duplex on this lot and he wants to use half of it as his office and rent out the other half. Then he wanted to build a pole barn in the back yard where he would store satellite dish equipment that he sells. 1 told him that assuming his property is Light Industrial, the residential use would be a grandfathered in, non -conforming use. However, he can only have one principal building on a lot and that is being used as a residential use. He, therefore, cannot put an accessory structure up for a different use that is not accessory to the principal use. That is, an Industrial use that would be accessory to the residential use. 1 realize this is a very complicated matter to describe to the Council. In any event, what he wants to do seems like a fairly innocent thing for the short run, but in the long run, this whole area along Trunk Highway 55 has great potential for development as more higher quality Light Industrial, particularly now that the Mendota Bridge is opening. Mr. Klingel agrees. I indicated to Mr. Klingel that perhaps he could apply for an interim use permit to do what he wants to do for a short period of time until the area is more ripe for redevelopment. He was quite pleased with that approach and will probably be applying for such a use permit. I think we need to take a look at this property along Highway 55 because it will become more visible now that the bridge is opening. We have a number of old uses that are in terrible disrepair, like the Airliner Hotel. This is an area that really could be a potential redevelopment area for Eagan, but will take some public action undoubtedly to put it back into a higher and more productive use. We also discussed this whole area with the Economic Development Commission in a very general way at our last meeting and they too agreed that this might be a real prime candidate for some positive actions by the City over the next several years. 'C So I am looking for some general direction from the Council that we should deal with cleaning up this old Planned Development and getting the zoning straightened out on this property. I think we need to address this in early 1995 because I am sure we are going to be getting people knocking on our doors now that the bridge is opening. 6. Advisory Planning Commission I just want the City Council to know that the Advisory Planning Commission is still eager to meet with the City Council. The Commission members are interested in knowing what role the City Council is looking to the Commission to play. I have relayed to the Commission, the comments of the Council before that maybe the Commission should get together and come up with some suggestions for the City Council of what role it would like to play. They are working on that - slowly. Two long-standing members of the Planning Commission will be completing nine years and retiring from the Commission this year - Ron Voracek and Mark Miller. The other long-standing member, Scott Merkley, has one more year to serve on the Commission. I think it's important that we recruit some good candidates for the Planning Commission for the future. Some of the newer members on the Commission are also interested in the Commission doing more than being just a development review body. They would like to be more involved in long-term planning and development issues such as the various land use studies that are underway now and the development of our Downtown Vision. These individual members are also willing to put in more time to be more involved. Some of the older members on the Commission who joined when the role of the Commission was fairly limited to that of development review, all be that a very big role, are not as eager to attend more than one very long meeting per month. Therefore, it may be good for the City Council to talk about what roles and expectations they will have of the Advisory Planning Commission in the future so that these expectations can be adequately conveyed to prospective Commission members. From my perspective as Community Development Director, I think our staff work would be enhanced by more involvement by the Advisory Planning Commission in an oversight role. I have tried to involve the Commission in more of our policy and planning studies like the commercial study this year. Some of the Commission members seem a bit reluctant to get too involved in such matters; they seem to be operating under the assumption that the City Council does not want them involved in "making policy". The whole issue of the role of the APC may take some time to discuss and we are limited in time available. I would like to work towards developing a stronger role for the APC and would like general Council direction in support of this objective. 7. Economic Development Commission and EDA The Economic Development Commission has had some very good meetings over the past several months discussing the potential development of an Economic Development Authority or Port Authority in Eagan. Dave MacGillivray from Springstead came to one meeting and discussed the various options. We then had Judy Tschumper from Burnsville come to the next meeting and discuss their economic development program and the various tools and activities in which they are engaged. As a result of these presentations and subsequent discussions, the Commission has taken three basic steps. First, they are recommending to the City Council that the City move forward to explore the establishment of an Economic Development Authority. It looks to them like this would be an adequate instrument to accomplish most of the things they can imagine we may need to do in Eagan over the next several years. Two members of the Commission are somewhat concerned that if the City were to give itself certain authorities through an EDA, it would then automatically start using those authorities. The other members of the Commission felt that guidelines could be put in place to make sure that the various actions authorized through an EDA would only be utilized in appropriate circumstances. The City Council has stated in the past that they felt we needed to move forward to establish some type of economic development legal infrastructure. My question to the Council at this point is, "Should we move ahead with the preliminary steps to establishing an EDA?" We will be needing some legal assistance on this and the question is, "Should we utilize our general City Attorney services for this or should we seek out the more specialized law firms that have extensive experience in the economic development and redevelopment area in developing the various resolutions and policy guidelines for the establishment of an EDA?" I raise this question because the Mayor had mentioned to me previously that he thought that we should consider looking to other firms such as Holmes and Graven if we get to this point. Given the potential need for the City to be involved in the development of the O'Neil property, as well as some of the other issues around town such as the area previously mentioned in the John Doe P.D. along Trunk Highway 55, Cedarvale, or even the Industrial areas along Trunk Highway 13 or at Halley's Addition, I believe we should proceed to establish an Economic Development Authority in Eagan. I also feel quite strongly that the City Council should sit as the Board of the Economic Development Authority and that we should not set up a separate entity to provide that policy direction. We can discuss these options further, however, when we get to that point. Secondly, the Economic Development Commission is looking to establish a more active program for itself in 1995. They are looking at what kinds of things they, as volunteers, could do themselves. They are looking at various options of marketing and outreach to the business community in Eagan. At our next meeting, we will be talking with ways that we can partner with the Eagan Chamber of Commerce in joint efforts to reach out and provide a welcome and helping hand to the business community in the City. Thirdly, the Economic Development Commission members are starting to come together as a group. It is difficult for a group to become an effective working body when they do not know one another and meet only once a month at 7:00 a.m. in the morning. The Commission needs to spend some time to get to know who one another is; what they do in private life; why they are interested in being on the Commission, etc. They are starting to do that now and I think that we will probably be planning a retreat for some time the first of the year with them, as well, to have some sort of organizational development and work planning effort. I am very positive about the direction that that Commission is now proceeding. will have another "CD Update" next week for review and/or discussion at the October 18 meeting. Thank you. Ck • .c,c.L...&-Lt- Director of Community Development PAR/js attach. MEMORANDUM TO: Peggy A. Reichert, Community Development Director FROM: Michael G. Dougherty, City Attorney DATE: October 3, 1994 RE: Special Use Permit Ordinance Amendments Our File No. 206-12618 In accordance with your request, attached please find a draft of the above -referenced proposed ordinance. The proposed ordinance deletes the City Code provision regulating special use permit in addition to the provisions which make any reference to special use permits. For the reasons stated below, it is recommended that the proposed ordinance be adopted and the City proceed under the conditional use permit regulations in cases where a special use permit would be otherwise issued. Under Minnesota law, a special use permit and a conditional use permit are treated similarly. Inland Construction Company v. City of Bloominctton, 195 N.W.2d 558 (Minn. 1972); Zylka v. City of Crystal, 167 N.W.2d 45 (Minn. 1969). To state differently, there is no legally significant difference between a conditional use permit and special use permit: both uses are subject to meeting performance standards and criteria. Accordingly, as the City Code has performance standards for conditional use permits, it must also provide conditions, standards or criteria for special use permits. The Eagan City Code's provision governing special use permits, however, does not set forth any conditions or performance standards. Secondly, conditional use permits run with the land. Because special use permits and conditional use permits are legally one and the same, a special use permit should also run with the land. However, the Eagan City Code defines a special use permit as a permit for a temporary use with a specified termination date. The special use permit, as legally defined in the City Code and historically used by the City, is in substance an interim use permit. Based on the foregoing, it is recommended that the City Council adopt the proposed ordinance in which the special use permit provision is deleted, along with any provisions making reference thereto. It is the intent with this proposed ordinance that conditional use permits will be utilized where special use permits were once used. MGD/wkt ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING)" BY AMENDING SECTIONS 11.03(65); 11.10, SUBD. 19(g); AND 11.40, SUBD. 7, REGARDING SPECIAL PERMITS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 11 is hereby amended by deleting Section 11.03(65) in its entirety. Section 2. Eagan City Code Chapter 11 is hereby amended by deleting Section 11.10, Subd. 19(g) in its entirety. Section 3. Eagan City Code Chapter 11 is hereby amended by deleting Section 11.40, Subd. 7, in its entirety and renumbering Subdivisions 8, 9 and 10 accordingly. Section 4. Eagan City Code Chapter 11 is hereby amended by adding a codification note following Section 11.40, Subd. 7 to read as follows: Any references in this Chapter to the requirement of a special permit and/or special use permit, shall be deemed to now require a conditional use permit as governed by this Chapter. Section 5. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 6. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Date of Advisory Planning Commission Hearing: 2. MEMO city of eagan TO: PEGGY REICHERT, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: OCTOBER 6, 1994 SUBJECT: ZONING ISSUES The following is an update on three zoning issues. Magnum Towing Conditional Use Permit Mr. Kevin Mellon, DBA Magnum Towing, currently leases Lot 3, Block 1, Halley's 1st Addition, and has expressed his desire to purchase it and construct a building for his towing service. The moratorium precludes building; however, he has the ability to continue his operation as long as he meets the terms of his outdoor storage conditional use permit approved in 1992. A letter is being sent to Mr. Mellon outlining the terms, noting that both he and the City must agree on a process documenting bringing the impounded vehicles on and off site and the willingness of the City to work with him on an acceptable process for both parties. 1440 Highview Avenue This is a location where a family-owned trucking business appears to be operating in a single family district. Records show Mary L. Remick as the owner of the property. I was contacted by Diane M. Parsons, an attorney representing the Remick family, on Monday, October 3, and she was questioning how long they would have to resolve the problem, as the police cited the Remicks for parking semi -trucks and commercial vans in a residential district. Apparently, this operation is also being run out of 2890 Highridge Terrace, owned by Mark and Linda Remick. On September 27, 1994, both parties either had warnings or violations issued by the City's Police Department. (I reviewed this information with our Police Department.) Ms. Parsons submitted a letter expressing the willingness of the Remicks to remove the vehicles from the site in the thirty to sixty day period. PEGGY REICHERT OCTOBER 6, 1994 PAGE TWO In a follow-up discussion, she explained that Mark is the son of Mary and Mark's deceased father who previously ran the business. I verbally agreed that we would work with them, however, made it clear that not only were the vehicles to be moved, the actual business operation was not permitted in a single family district and would have to cease. She agreed and said that she would do so in writing, and stated that she hoped to get a letter to the City by the end of the week. In another follow-up conversation with her on October 5, I cautioned her that any semi - trucking operation in Eagan requires a conditional use permit. She responded that she has forewarned the Remicks to check on all zoning regulations before they enter lease or purchase agreements. They are looking at properties in and outside of Eagan. Attached is a copy of her second letter received on October 6. 1475 Highview Avenue In the summer of 1993, the City began interaction with the property owner, Mr. Bertsch, regarding the unkempt appearance of the lawn and the lack of a fence around the pool at 1475 Highview Avenue. The City's Weed Inspector contacted Mr. Bertsch several times and he responded each time by mowing the grass. It is my understanding that the home was not owner -occupied and that Mr. Bertsch lives in Rochester, Minnesota. In July 1994, Gary Morrison, Planning Intern, contacted Jon Springstead, Environmental Health Specialist for Dakota County, and asked him to conduct an inspection of the home. This inspection was done on July 22 and the Dakota County Health Department was to take primary responsibility in bringing the property into compliance with County health and sanitation codes. On August 4, Mr. Springstead contacted Mr. Bertsch regarding the potential health threat from the property. They discussed priority items and a need for Mr. Bertsch to address a time line for compliance. At that time, the City's role was primarily to back the actions of the County. Another exterior and interior inspection of the property was conducted by Mr. Springstead on August 25. It was noted that Mr. Bertsch had taken several steps towards complying with City and County codes. A fence had been placed around the pool and some lawn and house maintenance had been done. The City's responsibility was to reinspect the property to insure that repairs to the house were made and the items stored outside were moved inside. Dan Olson, Planning Intern, inspected the property on September 15 and reported that quite a bit of work had been done, but there were some small pieces of machinery and other materials remaining on the porch. He contacted Jon Springstead and was informed by him that he had inspected the property on September 13 and believed that from a public health perspective, the problems had been alleviated. His recommendation to the City was to reinspect the property next spring/summer to insure that Mr. Bertsch is maintaining his property. On September 21, Amanda Tibbs, Planning Intern, inspected the property and reconfirmed the same conditions Dan had found the week before. She contacted Mr. Springstead for an explanation of his rationale regarding the public health threat. He stated that the pool had been cleared and is functional; the rodent problem had been alleviated; the brush around the house was cleared; and the interior of the house was habitable. PEGGY REICHERT OCTOBER 6, 1994 PAGE THREE What is unfortunate with the site is that the basic upkeep of the property has been poor, i.e. pruning, lawn maintenance, and the need for the house to be painted. The property owner is aware that the City is currently monitoring the situation and that the City Council is also aware of the situation. Amanda will do weekly inspections of the property to insure enforcement of the Zoning Code and will provide you with a memo to be included in the Informational Packet if you so choose. Attachments JS/mg DAWN M. PARSONS, Attorney at Law 5200 West 73rd Street Edina, MN 55439 (612) 844-9929 Fax (612) 897-6517 October 5, 1994 Mr. Jim Sturm City of Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 RE: 1440 Highview Avenue 2890 Highridge Terrace Dear Mr. Sturm: The purpose of this letter is to clarify my earlier correspondence of October 3, 1994. During our conversation this morning, you expressed some concern as to whether the contents of my earlier letter include the parking of dock trucks and/or semi tractors and trailers at 1440 Highview Avenue. Please be advised that it is Mr. Remick's intention to locate a facility where all of the involved vehicles will be parked. This includes any vehicles which may be parked at 1440 Highview Avenue or at 2890 Highridge Terrace. It will be a total removal. As I indicated we will keep you advised of the status of our efforts to locate a suitable facility for this location. Should you have any further questions or concerns, please do not hesitate to contact me. cc: Mark Remick VeryfjTruly Yours, GZ.urn ) M. Parsons Attorney at Law Pre -Design Layout & Cost Estimate i Appraisals & Preliminary Assessment Role i Draft Feasibility Report Central Area Plan Land Use & Transportation Update Fina) Draft to City Council Community Meeting Public Hearing Public Hearing (Planning Commission) City Coundl Adopts Plan Amendment i Revisions oil and Access Request Submit to Metro Council Metro Council Approval Preliminary Plat & Site Plan City Council Action on EAW Submit EAW to EQB i Comment Period $ Responses to Comments Record of Derision PROCESSES RELATED TO EAGAN CENTRAL AREA DEVELOPMENT City of Eagan Draft 9/19/94 Prepare 1SP Submit ISP to MPCA $ 1SP Approval 11, Final Plat & Site Plan to Planning Commission t City Coundl Approval $ Issue Building Permit -7T- SCHEDULES RELATED TO EAGAN CENTRAL AREA DEVELOPMENT City of Eagan Draft 9/19/94 TASK 9/94 10/94 11/94 12/94 1/95 2/95 3/95 4/95 5/95 6/95 7/95 8/95 9/95 10/95 11/95 12/95 1/96 2/96 3/96 4/96 r AsmrLrrY STUDY •Prelim. Design Layout and Cost Estimate •Appraisals & Prelim. Assessment Role •Prelim. Draft Report (present to Council) •Community Involvement Meeting •Anal Draft Report to Coundl •Public Hearing w • MI * - * COMPREHENSIVE PLAN AMENDMENT & ACCESS REQUEST •Revise Central Area Plan •Update land use & trans- portatlon elements •Community information Meeting •Public Hearing (Planning Commission) • Cky Council Adoption of Comp. Plan Amendment •Comp Plan Revisions and Preparation of Access Request •Submk to Metro Council •Metro Council Approval of Plan Amendment ■ ■ * * SITE PLAN APPROVALS •Submk Prelim. Plat & Site Plan to Planning Commission •Prepare EAW •Coondl Action on EAW •Submk EAW to EQB •Comment Period for EAW •Resporoes to Comments & Record of Decision *Prepare ISP •Submk ISP to MPGA •ISP Approval •Submit Final Plat & Site Plan to Placating Comm. •Coundi Approval •Issue Building Permit ■ ■ ■ ■ 4a f♦ * * FROM :Cpus • 1.,„-;;;.. .sr Waited to; stiati. partmrnt$•--:thy,Were•Onsisiti- ' • ..• ". owl:desire .calling me." be•said.. uch.rnoncy'ind 50 litileiproduet at lehdot are taking a loni at• t It'. - HowqUtcy the tablei turn.. With . the bank ing ,eristi that litarted in the bite l9801 now. tiolidiy"hehind thern, *its .and ' other lending' institutions ate once again pursuing butineskin • areas that only.ti feW.mtinths 'ago they had shunned. And they're dbing 1; with fewer Ulan restrictions, 'over longer ter*, • And at thinner Margins. • ' • . The-c's even beta a Surge in ..'ontirectiurse lans, the type of lending that left many banks and institutionLin the late '80s -with real estateportfolior they than' want: • "We can't believe it,7 said :Steve lbikknon.: pry*, at Ihe St..4ouie Park- • based real estate, coniniting- firm. nve 1784n't heard frinn a mortgage broker .or leitdc.r two years.. Now we're being • X lobelia)." " That's giiorl news:for-air btiainese owners, but Wes 'par - LATE NEWS W101 o1 "IL. .-:.FAU14.10.4.0agi ;ts ; . . •:;•:.' ':::-..\.;,....:...7, ' :., .7: :. ' ' .. j Ili • 1 :::tifiGMION '..... '• ' • .. ...'spidli4''Ort.cittil OCanuojeth .i • 1 1 '• .: T.-lisOiligi a siiit:OVel:,•-• •••: •• .• .1.;• .. -.hia'fathies iifebiiWnitice • -' •• . .'.;),fitii..$;:...,;i;•i!l: ..'''.:'..",:'. :'''...... • 1 ?i..'•.:' : .•••••.'.•:.. i: • .f '11: 1 • ,.i I 1, I . l) , 111 ., FNCV IAN''.. ,.•.'... ' ... : ..,. ,ii :. celOnti. to' sysngthen its • .' ' .' .1 :t it .. : • Miletton“iioviiti misii: ' .... . ! . .. ,0 caphil base b&mising ,.... . . $2 inillinn......;• ....... 0... pa. 1, e..6 •i i • • • . .'• '-' • - • a .GROW11.1.40. 0: . By TOi1; fradriClisein' . . , matt report' • ' • ; - ; . • . bioco:bOniir Stp•Paul could get'i Jeg -up in tht highiteeli world ifup to I Software cam- • • Iri6 ,16.011.4in Uncrgy Park.. `' • . • • : 11)i POinii4flies; which Could sitielptie‘St:Taill 1.'SOftv•rtre 'land )•rix "cfek.of llloorningion,iWould • ".."OciiipY Space in the former Control Data Corp ETA • sciPercOrriptifer center in Si. Paul: ;The dei! •brpthcbt, into the 4iisieLfei ';;•.• building ".••••••• • ,:,••'• • TfriCplanS,•are. part Of ; iiicip;Pi Software • fec1nnlegf...:Center,'„ 'a nonprofit •corporation UtaI cempittiles licc,•ss to kinilwarc f and Software piatforms 'donated by ,vendurs..• ••• : ;•vy'flite tz:;ftWare'•eompaniei,!salong!wiqi dip ••‘7. •••• • SOFTWARE to Page 28 • • 8'; ;• • • • :• . • • tieularly well for those in the real estate industry. The crab in nall:csialo valuers In the '80s sent all lender's under covcr, vowing nowt tO touoli again without significant pro -leasing -worthy tenanis, 1bJC chunk of • mity told, Ili one real usage developer LENDING to page 3D • • try ' - • .. • rate hike plea..- . e increases from its Minnceote CUR - 1995. • have set out the target of sot Inning a. e, ate and offset that with cost reduc- 341win Theisen, NSP's president end crating officer, said in a recent inter- . NSP to page 29. R-97% REAL ESTATE Otiu:.ha's '.64S.'it real itleckr O$1 company; is ativertng its ariti7..anoring 11010 in People O MagaFInc. • , : P4c7 • tT604$_11$1".- °Five fv:alih:6iii corpont-s' topped byAU1na and ' 'Mayo, ad among thc,statc's.'" • kotesi,T)p)oyers,.:. . • '••• page 16 . • re eve • P. 1. . • • f{ .7”*•.: • • • • By jertnifie..Wiitetf • . • • • •• •steff •' • . • ; • *•• : • •:.; . •- • • ai'01.4:;r*Ailsikiftsubourba.. The latest big bite is in .flageOmsCorp. his mega -plans for. a shop. .:0118:":**:11!!Piii.01.'!1*octe rnixcd"*doielf; " • - • •••• Ttp?..IylianclorOza-base4. development feted .pon- . •irlioiticitrfirm is daya:divey from ,cloting !in the 'site -;—.cperunotilikrioilin:p.s the O'Neil') Perm— at Pilot • Knob Road and.Yankeer?oOdioAfitiel, at ills EAGAN'to page 29 ERN!' . ••• W9R141)).;,S,0*'::•;1' 612-936-4529 ti;e7Oit-45 6n be • an task orIFyility is;Well as , • . • , • One • '• • .. • • '' POtilpieteindx pge 10-05-94 02:68PM P002 #08 FROM IOPUS TO s » • . 612 681 4612 -r. _ ea ed (' e:' PgI{C;,�►e1; ;elec( ie utttitir arc required l0 'y ri 5, ��< '}'; j apcn,.thoir. transmission lines" to wholesale tons • , n" ntws -• v but t--. Corigieti ors: Asti result; municipally owned We' -;;P erals.of ilea Minnesota' ..i'7titililicu in tonne cases arc turning to cheaper Ica.Con`riiiit;slou (I'UC);NSP hjns ioiirec than NSP fo buy the power they s up- iij st ? VCIY`ycar.for acyeral'.:'ply(*Theirbu&incssOs'end residents. . . ".�gthcr utitrtier; .haveritt,."•';said,: ': �'tbt'ncitt phase of the new cernpetitivo en- o'`ri It ;.P;UG'eiiergy unit'manssgcr-i'...:wvironmcnt is expected to be retail c.oinpeti- .r'[n1t`�1;1;(�l,as.ta do'.:vith Nsi., 'growth`_ ;'.boil: On a iitr ted cxi erimcntel'lxtsis, sorra ' i►t•; 'av : nine to blher,..thibgs'+•'t�}I ..h, c , •.p�wrccl : laI'S''cusloinciii lit ,Michlran'ere. being al- �'� .• `, , .... ,.:. ,• a • •• .,: • ' • . • •lciwcil,ta:jwrchasc'powcr from electric sup. SP � foilowin'g',is •1riilusirilrcric), .ao-.,.`. ilicrs ofthoir choice. Meanwhile, California i nk ie':].csnnc Rorcngrcn,'vice president • .hes set the general goal of.dercgulnting thc iy Minneapolis -bated cecuritics , brokeragepower industry, which, has pruved .vc y con - think NSP Would be in a : Irovcrbial... :. • •• '. • . .. Friilar: position .to: etherutilitiesIlicy ate ' - • Thc PUC has given little indication of how oing what.thcy can to i;tit costs so they don't • it would net. on thc ckn:gulalion issue, con - ave in go in for rate inbredscs." ' • ' ' " . sultant Yurck said. • .7tioritpctition • already has begun at the The tregisluturi may have a say In the mal - •.wholesale level. Because of die'1992 Literty tet, but to date hasn't,achcduled any hearings . of interstate 35E, said 'dim Murrain; senior director ofrcat estate development for Opus. .The retail oomponcnt -- as much as 400,000 square first — will be integrated with a large-scale residential complex and hotel, Mumanc said.'11 will most resemble a power center='a Collection of Targe catego- ry -killer "retailers; such as Home Depot and OfficeMax — and will carry •alarge 'enter-. tsinmcnt Componvoi. • • ••••••• • Eagan, tone of the • fastest-growing suburbs in the Twin Cities; is a hot•spot for retail - development. "We're looking at the trues 41 this point," Mumanc said. "We have a number elicitors of intent and other commitments from a com- binalicm of retailers; We just have to we how they ail fit together•and whet the city. wants • there .."• • The residential piece ..of the project is likely to fall into ibe meal-t'Liniiy category, either as owner -occupied ur'•rcntal units. Mumanc said. Opus, which . has newer at. tempted residential development, will tain with a mglor housing builder, he said. Following the direction of many other sub- • orbs, Eagan officials arc atrtving to use the Opus development as a stepping stone to crc- R - 9 7% • acing a "downtown" see ing in the city: (See story on page 4.) Thc area's niost dominant . structure Cow. is thc 10-taory tibia Cross and Blue. Shield of Minnesota •ofllce.•building, • which has established the tone of tirture de- velopment, said Peggy Reichert, corninuriity development director for the city, "We have the beginnings 'of a focal point," Reichert said. "Now we have to fig- ure out how to make this $ quality place that is good for business and a place where thc Community likes to go. .not sure what that is," she added. "callftig it a downtown is perhaps a misno- mer. But we want it to he attractive and tp draw people." F.agan, one of the fastest-growing suburbs in the Twin Cities, continues to be allot spot for retail development,. said local brokers: i'llsat area is already established as a retail shopping arca and hub of Ragan," said Linda zelnr, a retail spccialixt fur Towle kcal Es- tate Co., Minneapolis. Because its neighbors such as Burnsville, Apple Valley and Inver Grove Heights either have or are establishing major shopping ccn- tertt, it beeotncs an attractive location for ag-• gressive retailers. "it affords them to wine into the market and have four locations and roily not stum- ble over themselves too much," she laid. "In cleati they can shut their conipetiltoti Out." The • city's middle-income homeowners surrounding the location make it most desir- able for' borne irnprovemenl-type discount stoma, Said Dick. Crones, principal At Cam- bridge Commercial Real liatate in Edina, "The character of the traffic Is 'they-livc- thcre-already' traffic and that's good for re- tail," he said. "It's much better than people who just drive by on their way to and from work. There ars really quite a kw candidates to absorb a pvwor *enter type of develop- . 612 x36 -457g. 1994,10-06 02122PM N808 P.03/04 on, h for the next eeekleo, 'Gonzalez said. While thc PUC also may have scree' author- i'. • •Sty over deregulation. It's not even clear whether opening tiansmission lines et the res s . tail level within a state is a'state or federal 1 matter. That's something that may, be clavi- 1 fled by legal challenges in Michigan,. `' _ NSP and other utiiitic8 in the region have lower•rates than utilities cts;ewhere in thio country. Thal makes thein less vulnerable 'to • • eompetilion from outside mew providers, • amid Roteitgrcn•of Pip ]affray.' ' NSP can get by without pie increases bc• • cause of elToals to reduce operating costs, in - .eluding an allrition policy in pince. • t • ".We have gone down by it* employees in the lase three yearn, 100 each year through attrition," Theisen said. "Wc'rc, looking at going down an additivntd 100 per'ycnr in the next two years." • . . • ■ ■ . ,ROu .p-.• • .!.."Fr .4 - 10-0b-9 Officials strive to solve idendt ..`crisis e want downtowns ByJennifer Water report • fn. Quitter: Valley, memhera of a group celled {'Citizens for Town Square" have ►ollied,at the city's housing annd redevelop- , ment agency for months carrying one clear message: We want a downtown.. In. Woodbury, city officials are trying to • define how to create s community curter — . not s lett a focal point of sctivity and in rdctiori;.: ; : • And in Anoka, eityofftaials hope to keep. • he agrieuilural-rooted downtown alive;'de- spite lis otlincxicd commercial services. • • TT+pe: arc suburbs in an identity eriaie: Suburbs. in search of that "downtown feel- - Ing." Suburbs hoping to todcllne their load- , scams of manicured !swop ringed by trunk highways and big•box.dropping centers Into something kinder and gentler. _It's s'grnwhig design dilennrm nationwide that 1iotcs new chnliengcs'in defining, and accepting; wh t a suhudran downtown is. In • I. the 7rrin Cities It ia.a Paradox thnt .is crap- - ping.tie:vith increasing, frequency as the :boommg;auburhs 0/triple. to diffe entente themselves. Bonded to cars, suburban demi, seem to want their cake — easy Recess • to one -Mop shopping eeritere • and eat it too at a quaint cafe on a pedestrian boulevrird. "Suburbs arc driven by serving the auto-. mobile," said Richard yards, senior vice presidcnl land design principal at Ellerbe Becket Inc. in Minneapolis. "You can't have real 'downtown when bars are dominating thelandacape", By definition, suburbs are outlying" dis- tricts ail larger city or town. They are the ripple effects of a central core that once eon- pined alt the social service rind cultural Pune tions, said William Moorish, director of the Design Center for Urban Landsonpe at the University of Minnesota 1n Minneapolis,'; ." They Were naVer nicent to have, charm arid charactetr...In feel; Webstcr'e user' the'word sub opinto define a ." sprawling, nonde- script, modern. suburb." Those few suhurhs that do have some seine of enchantment were established wine the rail boom of the '20s sad 30s, krill grew iloWly rather than methodi• - aidiy. ' 'fin what many'Auburba want today is in - ;rant gratification; Take.Umt 100 -plus aero •,; ravel pivot farmland and transform it into a ihamlct right away. Slier( of constructing 8 ;Ilollyweed set; designers, planners and de- : veloperst iicrtics the, board concede that' the task is noeriy.iitipuaaiblc. . - r. "You can't create that lype of ambience :overnight," gold Garo Khoiatniori, vice pres- .Idenr of -development for ,Chicago -based 'Alt/Mart Community Centers. "But you can • still be creative with space and malerIals.4' Varda'eaid suburbs have utterinitcd to etc-. late ambience to brick ind-Concrett enclo- �anee, "They do;what the Mali of /merles: . did.— created s pedestrian mall inside a• 'Mall," hessid of the Bioomittgton menot(th.,,.. - • To mAny, fiajng their >^ity defined by a idioppiniS center' ir; offennaive. Yet dropping centers, enclosed malls end eontntercial strl{t ,centers ate the coal eraete,prvducti that dorm-• • `rote most post -World War 11 suburbs: . • "People want to ldentliy with (ho oommu- njty in which they live," add Mark Grimes, Golden Valley enmmunhy devdcptnent di- - lector. • "What's the first thing you think about when you think about Bloomington? he "Dente. rinn't went a eanent block to otgrO • -be the first thing jou. think shout their 'town." :• . . In fact, the Mall of America haw taken on Bloomington's Identity, sonnething city offi- cials don't neccasarlly bemoan.: The ally's atgonlure - that of a 2 -year-old concrete -en- c aal amnseinent pnik and shopping center -� comes despite Biubmingimr's long hbio- its tustie.nelgbborjoods hidden behind a • myriad of cotnrnctoial scalae, and Its widely regardcd.rtettm !tithe home of the Minncapo- . lis -St. Paul Airport. II • , Bloomington officials arc Math 10 cow- -.plain because of the tax revenges the mega - mall and hr support services spin off, but Oral 80 -acre site al internale 494 and trunk Iligh- way 77 is not the vision of ciaann that resi- dents end officials alike tint envieloned. . 'Nor do visions of pedestrian havens come -.1o,tnihd when nne thinks of koscville. Yet the( suburb's identity, almost alnee its incep- tion, has been linked to the Rosedsk Shop- ping Center and the abundmn retail,etrip cat- ters and highways that surround 11, And 11'; .doing quite well. ...• • But look at Edina: It, loo, is borne to a sue. reuflil DRIB, Southdete is the largest and hh- ttxically the .bc$t Performing of the Mies shopping centers. Yet Edina's identity is Clearly wrapped around its downtown a1 50th Street and Prance Avenue. And that's cite case even though at least a quarto of that SOit and France Commercial strip is in Minneapolis. So maybe the arnwes to toe identity is in lights-•- noon marquees. At 50111 and Rance. 612-936-4529 the dominant Structure Is the Wino Theater sign. There are a handful of other downtowns and mini-downtowns—who( developers call an urban eomnierclet huh outside a central bualness district — whose imposing nhnt- quces arc their identity. To be sure, devclopeti emphasize ihst en- tertainment component air a key attention getter and crowd pieascr. The overwhelming majority of new mor development projects from Inver Grove Heights to Lakeville to St. Louis Park have ntovic the -Bier enmpnnents. Many cities sec athletics or family activi- ties as the drawing card to nuevo-down- Iowas. In Woodbury, fur example. Ore city has created a task force to study how to inte- grate public buildings and offices with po- rde, eminently -type faciiitia. "At this point in tine city's history, lee inr- b1e to do some soil of traditionel down- town," slid "truly Johnson, city administra- tor in Woodbury. "Dui whnt we can dq le brant together fnnctitma that have some com- monality, some acne of Identity where peo- ple Will come together to int nict." • Urban designer Moorish ;mid the challenge lies In successfully marrying the aocinl need for community with the development and economic trends of the day. ' There's big social dcmnnd for Sebastian Joe's, the ice cream and culicc,tales spout- ing up throughout the area, but rite econum- res of renl estate deals cot for power centers; big category -type retailers. "You're not gning to lake your dog to have ice ereom in a ca(cnorv-teeter," he sottt. • 10-05-94 022'08PM P004 909