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11/14/1994 - City Council RegularMEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1994 SUBJECT: AGENDA INFORMATION FOR DECEMBER 20, 1994 CITY COUNCIL MEETING After approval is given to the December 20, 1994 City Council agenda, regular meeting minutes for the December 7, 1994 City Council meeting, and the special City Council meeting minutes for December 7, 1994 and December 14, 1994, the following items are in order for consideration. mama • , •• .,„: ran •• " i}}ij}i:i.+i.+j>Yi:•}��S}}}iiK:y:aWSy•iiv'i$YnkJtii:::•}i) There are no items to be discussed under Department Head Business at this time. Agenda Information Memo December 20, 1994 City Council Meeting There are twenty-five (25) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS: Item 1. Winter Recreation Leaders --It is the recommendation of Recreation Supervisor Oyanagi that the following persons be hired as winter recreation leaders for the skating rinks and sliding hills for this winter season: Shane Johnson, Gregory Martin, Raymond Sperl, Jason Sakry, Kristi Thompson, Jeffrey Wuertz, Andy Flocchini, Kim Gill, Ryan Gill, Ben Koenke, Kim Larson, Jason Lay, Connie Somerson, Dillon Saxhoug, Tony Nardi, Eric Hansen, Martha Buyck, Matthew Torfin and Matthew Buck. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Shane Johnson, Gregory Martin, Raymond Sperl, Jason Sakry, Kristi Thompson, Jeffrey Wuertz, Andy Flocchini, Kim Gill, Ryan Gill, Ben Koenke, Kim Larson, Jason Lay, Connie Somerson, Dillon Saxhoug, Tony Nardi, Eric Hansen, Martha Buyck, Matthew Torfin and Matthew Buck as seasonal winter recreation leaders. Item 2. Seasonal Contractual Officials --It is the recommendation of Recreation Supervisor Oyanagi that the following individuals be contracted with for the following duties for the City of Eagan's winter sports leagues: Bruce Barry and Dave Schomburg as basketball scorekeepers; Jerry Korba's Association for basketball officials; Scott Merkley, Chris Larson and Dan Brettschneider as boot hockey officials; and Vincent Mergens, Lane Fox, Robb Hagstrom, John Albrecht, Steve Reischauer, Mark Bush, and Dan Brettschneider as broom ball officials. ACTION TO BE CONSIDERED ON THIS ITEM: To approve contracting with Bruce Barry and Dave Schomburg as basketball scorekeepers; Jerry Korba's Association for basketball officials; Scott Merkley, Chris Larson and Dan Brettschneider as boot hockey officials; and Vincent Mergens, Lane Fox, Robb Hagstrom, John Albrecht, Steve Reischauer, Mark Bush, and Dan Brettschneider as broom ball officials, for the winter sports leagues. Agenda Information Memo December 20, 1994 City Council Meeting Item 3. Compensation/Benefits for Regular, Temporary and Seasonal Non -Collective Bargaining Employees—Upon direction of the City Council to prepare a compensation adjustment plan for the City's non -collective bargaining employees, the City Administrator, in consultation with the management team, has prepared a recommendation for the Council's consideration. The recommendation takes into account the approved 1994 budget of the City of Eagan, surveys of other municipalities and the private sector, and the consumer's price index (CPI). The amount recommended is below the CPI and the private sector and is roughly equivalent to the average of increases in other municipalities. The recommendation is for a 3.0% increase in compensation for all non -collective bargaining employees with the exception of election judges. (NOTE: The compensation for some seasonal maintenance workers is covered by a collective bargaining agreement.) The recommendation also includes an increase in the City's contribution toward employee plus dependent health insurance coverage from $288.21 per month to $291.92 per month. (NOTE: The employee's contribution would increase from $ 119.88 per month to $123.59 per month.) The City Administrator also recommends that the car expense allowances for the City Administrator, Director of Finance, Community Development Director, Director of Public Works and the Director of Parks and Recreation be increased 3% and that the paid mileage amount for other employees be set at the Internal Revenue Service mileage amount for 1995. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a 3.0% increase in compensation for regular, seasonal and temporary non -collective bargaining employees for 1995 (except for election judges), an increase in the City's contribution toward employee plus dependent health insurance coverage for those employees who choose such coverage to $291.92 per month, and increase of 3.0% for car expense allowances and setting the mileage reimbursement amount at the 1995 IRS mileage amount. Agenda Information Memo December 20, 1994 City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses—City Code requires that plumbing contractors be licensed on at least an annual basis. There is one plumbing contractor, One Stop Plumbing Shop, whose application is in order for consideration by the Council at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumber's license application for One Stop Plumbing Shop, as presented. Agenda Information Memo December 20, 1994 City Council Meeting ORDINANCE AMENDMENTS INCORPORATING UTILITY BILLING CHANGES C. Ordinance Amendments, Incorporating Utility Billing Changes—At the November 1, 1994 City Council meeting, approval was given to discontinue shutting off delinquent utility accounts and to certify the delinquent bills to the County for collection. Also given approval was a change to begin charging interest at the rate of 13 percent per month on past du balances rather than charging a 10 percent penalty. Enclosed on pages 1 through . is a copy of an ordinance amendment which incorporates these changes into the City Code. The ordinance also clarifies some information relative to the assessment process. Also enclosed for approval are three additional ordinances, on pages 9 through L. which remove references to dates for the certification of delinquent bills related to water connection and availability charges, storm sewer drainage connection and availability charges and sanitary sewer connection and availability charges. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the ordinance amendments incorporating utility billing changes. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION 3.05 REGARDING RULES AND REGULATIONS RELATING TO MUNICIPAL UTILITIES; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Three is hereby amended by changing Section 3.05, Subd. 1, to read as follows: Subd. 1. Billing, Payment and Delinquency. A11 municipal utilities shall be billed monthly or quarterly and a utilities statement or statements shall be mailed to each consumer. All utilities charges shall be deemed delinquent if they are unpaid at the close of business on the due date shown on the billing. A penalty of ton per vent {19$} thereof shall be added tel -and become part ef, all delinquent utility billc. If oorvioo is cucpondcd due to tion -until a reconnection charge has been paid for each utility Interest shall be charged at the rate of 1.5 per cent (1.5%) per month on all delinquent balances. Interest charges shall be added to. and become part of. the delinquent balances. Section 2. Eagan City Code Chapter Three is hereby amended by changing Section 3.05, Subd. 3, to read as follows: Subd. 3. Discontinuance of Service. All municipal utilities may be shut off or discontinued, any time between any Monday at 9:00 o'clock A.M. and the following Friday at 9:00 o'clock A.M., whenever it is found that: A. The owner or occupant of the premises served, or any person working on any connection with the municipal utility systems, has violated any requirement of the City Code relative thereto, or any connection therewith, or, or 000upant of tho promicoc corvod, is unpaid after Attic notioo thereof, or, B There is fraud or misrepresentation by the owner or occupant in connection with any application for service or delivery or charges thereof. Section 3. Eagan City Code Chapter Three is hereby amended by changing Section 3.05, Subd. 7(C), to read as follows: Subd. 7. Unlawful Acts. C. It is unlawful for any person to turn on or connect a utility when the same has been turned off or disconnected by the City for mon payment of a bill, or for any -ethlmr reason, without first having obtained a permit to do so from the City. * * * Section 4. Eagan City Code Chapter Three is hereby amended by changing Section 3.05, Subd. 8, to read as follows: Subd. 8. Municipal Utility Services and Charges a Lien. A. Payment for all municipal utility (as that term is defined in City Code, Section 3.01) service and charges shall be the primary responsibility of the owner of the premises served and shall be billed to him unless otherwise contracted for and authorized in writing by the owner and the tenant, as agent for the owner, and consented to by the City of Eagan, Minnesota. The City may collect the same in a civil action or, in the alternative and at the option of the City, as otherwise provided in this Subdivision. B. Eao uo Any delinquent account palance shall be taxed against is hcreby mads a lion uponthe premises served. All such accounts which are more than forty-five (45), days past due may, when authorized by resolution of the Council, be certified - y- to the City Clerk tnuea.- who shall oreDare an assessment of the delinquent accounts against the property served. To each account, there shall be added a certification chard (vreoaration for certification of taxes of delinquent accounts) in the amount provided for by Council resolution. This assesent roll shall be delivered to the Council for adoption. Such action shall not be the exclusive remedy for the City. but may be jn addition to any legal or other action by the City to collect on the delinquent balance(s). Section 5. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 6. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION 3.06 REGARDING WATER CONNECTION AND AVAILABILITY CHARGE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Three is hereby amended by changing Section 3.06, Subd. 7, to read as follows: Subd. 7. Collections. All fees are due on the due date specified by the City for the respective account and shall be delinquent 15 days thereafter. It is the duty of the city to endeavor to promptly collect delinquent accounts, and in all cases where satisfactory arrangements for payments have not been made, all such delinquent accounts shall be certified to the City Clerk who shall prepare an assessment of the delinquent accounts against the property served or to be served. To each account, there shall be added a certification charge (preparation for certification of taxes of delinquent accounts) in the amount provided for by Council resolution. This assessment roll shall be delivered to the Council for adoption on or bcforc Ootobcr 1 of caoh year. Such action may be optional or subsequent to taking legal action to collect delinquent accounts. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: 9 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION 3.07 REGARDING STORM WATER DRAINAGE CONNECTION AND AVAILABILITY CHARGE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Three is hereby amended by changing Section 3.07, Subd. 8, to read as follows: Subd. 8. Collections. All fees are due on the due date specified by the City for the respective account and shall be delinquent 15 days thereafter. It is the duty of the city to endeavor to promptly collect delinquent accounts, and in all cases where satisfactory arrangements for payments have not been made, all such delinquent accounts shall be certified to the City Clerk who shall prepare an assessment of the delinquent accounts against the property served or to be served. To each account, there shall be added a certification charge (preparation for certification of taxes of delinquent accounts) in the amount provided for by Council resolution. This assessment roll shall be delivered to the Council for adoption —mar. Such action may be optional or subsequent to taking legal action to collect delinquent accounts. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION 3.08 REGARDING SANITARY SEWER CONNECTION AND AVAILABILITY CHARGE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Three is hereby amended by changing Section 3.08, Subd. 7, to read as follows: Subd. 7. Collections. All fees are due on the due date specified by the City for the respective account and shall be delinquent 15 days thereafter. It is the duty of the city to endeavor to promptly collect delinquent accounts, and in all cases where satisfactory arrangements for payments have not been made, all such delinquent accounts shall be certified to the City Clerk who shall prepare an assessment of the delinquent accounts against the property served or to be served. To each account, there shall be added a certification charge (preparation for certification of taxes of delinquent accounts) in the amount provided for by Council resolution. This assessment roll shall be delivered to the Council for adoption - - - - - -- year. Such action may be optional or subsequent to taking legal action to collect delinquent accounts. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Agenda Information Memo December 20, 1994 City Council Meeting 1995 PUBLIC UTILITIES BUDGET ADOPTION D. Adopting 1995 Public Utilities Budget—Enclosed on pages through•,. are copies of the revenue projections and expenditure pages for the water, sanitary sewer, streetlights and storm drainage budgets. These budgets together comprise the public utility fund. These budgets were reviewed and given preliminary approval by the City Council at the Special City Council meeting held October 11, 1994. These budgets contain no reliance on property taxes. However, the same philosophy as applied to the general fund of controlling expenditures and providing a high level of service at the most efficient cost is applicable to these departments. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Public Utility Fund Budget. / 111 1 1.1! • 1 O O O O 1 w 00 1111 a 1 a 1w 1 170-4- 0. •A OO R11`21.°o1.$° o1° 1E1 IF w • 8 N p • r I gA IlfN IqIffI ° N I1ig1.'ga8V 1.11 g g1 Ifil gl •U • • • b i i. � Q gg I �g Q W I I Ise o& a �d 8 f & 4 1 Tr g f 1 1 1 1 • « ~ • 1Dill!!! �W< W 1 � EE ii �ii 11E<s•.� lini? 1 O il ~ EH <o i l'i s; a z_i 1 bLSd0I••0 ;i i`i 1 ii I R I i`i 1 ift I I li 1 l� iI 1 il -,S i let: a i i s ft • K A 1• �. o O w R i; rf, O O s q ! ! e 4 ti t ti 4 I I 1— i 1 111110!"11 ii JWffl!ffl1; • 011 Q Q 1 O O 1 1 i • • i5 . • 0 O 0 O O O 2 O i NN O • O p . v 0 14O O O w A N� If t► • p N O 0i Q Q 4 O O Q Q Q O O 0 O i l4 - [iii Object Cede Description CITY W EAGAN 1995 NMGET Deportment Da et 1995 1995 1995 1995 1993 1994 DEPT REG DEPT REQ DEPT REQ ADMIN ACTUAL BUDGET OM 52 N0 LIMIT REMO 220 -PUBLIC UTILITIES DEPARTMENT 61 • WATER 4110 SALARIES AND WAGES-REMILAR ?37,236 290,200 0 0 305,400 305,400 4111 ACCRUED LEAVE TINE 43,816 0 0 0 0 0 4112 OYERTi1E-MMULAR 7,373 10,000 0 0 11,600 11,600 4130 SALARIES AND WAGES -TEMPORARY 7,987 22,800 0 0 33,700 33,100 4140 ACCRUED RETIREMENT BENEFITS 38,302 39,200 0 0 42,500 42,500 4150 ACCRUED INSURANCE BENEFITS 49,976 50,400 0 0 50,700 50,700 PERSONAL SERVICES 384,690 412,600 0 0 443,900 443,900 4210 OFFICE SUPPLIES 684 S00 0 0 500 500 4215 REFERENCE MATERIALS 54 S00 0 0 500 _44 4220 OPERATING SUPPLIES -GENERAL 1,732 3,200 0 0 3,200 3,200 4221 FILM 1 FILM PROCESSING 202 0 0 0 0 0 4222 ICAL/RE$Q /SAFETY SUPPLIES 1,690 1,700 0 0 1,700 • 1,700 4223 BUILDING/CLEANING SUPPLIES 310 400 0 0 400 400 4224 CLOTNINO/PER80NAL EQUIPMENT 1,878 2,000 0 0 2,000 2,000 4230 RQAIR/ AINTENANCE SUPP-GENT 105 0 0 0 0 0 4231 MOBILE ESUIIP REPAIR PARTS 3,274 6,700 0 0 6,700 6,700 4153 BUILDING REPAIR SUPPLIES 483 800 0 0 800 800 4235 P1EL, LUBRICANTS, ADDITIVES 6,795 14900 0 0 1,100 9,900 480 SMALL TOOLS 1,990 2,000 0 0 2,200 2,000 4244 H17fCAL1 1 COMICAL PRODUCTS 21,363 46,000 0 0 43,300 43,300 4200 LANDSCAPE MATERIAL $ SUPPLIES 4,102 3,000 0 0 1,500 1,500 CITY OF EAWN 1995 BUDGET Deportment Sudeet 1995 1995 1995 1995 Object 1993 1994 SPT REO OPT REO SPT REO ADMIN Olde Description ACTUAL BUDGET OX SZ NO LIMIT RECOIep 4255 STREET MIDAIR SUPPLIES 6,169 3,500 0 0 3,500 3,500 4257 8I111 8 STRI►IMO MATERIAL 590 600 0 0 600 600 4260 UTILITY SYSTEM DARTS OUPPLIES 253,006 198,000 0 0 148,100 148,000 SRMLIES,MEPAIRS AMD MTN 285,315 210,800 0 0 224,900 224,600 4310 PROFESSIONAL SERVICES -GENERAL 11,839 30,000 0 0 29,900 29,900 4312 ENGINEERING 34 29,300 0 0 65,000 65,000 4314 AUDITING 4,600 4,900 0 0 5,100 5,100 4323 TESTING SERVICES 5,116 5,000 0 0 5,000 5,000 4330 POSTAGE 10,849 12,600 0 0 13,700 13,000 4331 TELPNOID SERVICE 6 LINE CNG 2,315 1,200 0 0 1,200 1,200 .535 PAGER SERVICE FEES 359 1,100 0 0 1,100 1,100 4336 TELEPHONE CIRCUITS 373 0 0 0 0 0 4338 CELLULAR TELE►NONE SERVICE 598 1,300 0 0 1,600 1,300 4339 ONE CALL SERVICE FEE 5,674 6,000 0 0 6,000 6,000 4350 GENERAL PRINTING AMD SINDING 1,243 1,700 0 0 3,000 2,000 4360 INSURANCE 55,200 58,000 0 0 59,800 59,000 075 ELECTRICITY -SIGNAL LIGHTS 147 0 0 0 0 0 4375 ELECTRICITT-UELL11/I00STER STN !25,880 297,500 0 0 271.400 271,400 4376 NATURAL OM SERVICE 37,509 35,000 0 0 35,000 35,000 4381 NILE EQUIPMENT REPAIR WOR 452 1,000 0 0 1,000 1,000 4383 SLOG OPERATIOIIS/RE►AIR-WOR 337 2,000 0 0 2,000 2,000 4185 STREET REPAIR -LASER 4,871 5,000 0 0 5,000 5,000 1 c� CITY OF EAGAN 1995 BUDGET Deportment Budtst 1995 1995 1995 1995 Object 1993 1994 DEPT REG DEPT REO DEPT REO AONIN Cede Description ACTUAL SUD ET ON 5% ND UNIT REMIND oesemms mow.... 4386 COMMUNICATION SYSTEM 1PR-LA10t 0 600 0 0 2,000 2,000 4390 UTILITY SYSTEM REPAIR -LABOR 194,948 293,900 0 0 710,000 710,000 4397 MACRIIERT ARD EOUIP ENT 1,053 2,500 0 0 2,500 2,500 4411 CONFIRMS AND ICROOLS 3,531 5,000 0 0 5,000 5,000 4413 TUITION AM BOOK REIMBURSEMENT 682 600 0 0 600 600 4414 SUES AND SUBSCRIPTIONS 2,280 2,600 0 0 2,600 2,600 4415 LICENSES, PERMITS AND TAXES 11,002 14,000 0 0 14,000 14,000 4440 PUBLIC UTILITY ADMIN FEE 210,700 221,200 0 0 232,300 252,300 4441 TRANSFER FOR CENTRAL SVCS 97,300 91,800 0 0 89,300 59,300 4454 UMWTE REMOVAL/SAMITATION SERV 0 200 0 0 200 200 4464 LANDSCAPING 6,965 7,000 0 0 7,000 ' `0 .470 MAINTENANCE CONTRACTS 0 6,000 0 0 6,000 6,000 4475 IRCC DISPOSAL CHARGES 0 200 0 0 200 200 OTTER SERVICES AND CHARGES 095,887 1,137,400 0 0 1,305,500 1,583,500 4425 BOND PAIIENT-PRINCIPAL 0 650,000 0 0 675,000 675,000 6426 1010 PAYMENT -INTEREST 1,082,136 996,700 0 0 1,310,200 1,310,200 4427 PAYING ASENNT/GOND DESTRCTN FEE 570 1,000 0 0 1,000 1,000 BEST SERVICE PAYMENTS 1,082,706 1,647,700 0 0 1.986,200 1,986,200 4510 LAMP Aro LAND IMPROVEMENTS 0 30.000 0 0 400,000 400,000 4530 011133 FLATS 0 0 0 0 1,750,000 1,750,000 4531 SPECIAL MOR ON CITY OWNED 123,138 0 0 0 0 0 4570 OTHER EOUINNENT 1,731 15,200 0 0 14,800 14.800 . CITY OF EAOAM 1995 8Ip0ET Deportment &Weet 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT REG DEPT REO AOMIM Code Description ACTUAL *NET Ox 52 SID LIMIT PSCOMPID INININININININNIIIIIIIININE www wwe 6580 MOBILE ISJIMEMT 0 22,800 0 0 16,000 16,000 CAPITAL OITLAY 125,569 68,000 0 0 2,180,800 2,180,800 4840 NERCMANN* FOR RESALE 0 130,000 0 0 130,000 130,000 MERCMAMOISE FOR RESALE 0 130,000 0 0 130,000 130,000 TOTAL WTER DEPARTMENT 2,774,167 3,674,500 0 0 6,551,300 6,549,000 wows amenam■ s • 11101111111111111111110011 ININNINNIIIIIININ CITY OF EAGAN 1995 BUDGET Deportment Sudiet 1995 1995 1995 1995 Object 1993 1994 DEPT REO DEPT RIO DEPT REO ADMIN Cede Description ACTUAL BUDGET OE SE MO LIMIT RECOIMD 01111111111111111111•1111111W OMOUUMWOMONOMOMOS USIMEMMINIOUOMMMOD MMoae saSear IMPARTMENT 62 - SEVER 4110 SALARIES MO 1SIOES-RESULAR 189,067 247,200 0 0 061,900 261,900 4111 ACCRUED WYE TIME 26,573 0 0 0 0 0 4112 OMERTIIII BAR 4,656 2,000 0 0 3,000 3,000 4130 SALARIES MO WGES-TEMPORARY 4,690 22,000 0 0 11,000 11,800 4140 ACCRUED RETIREMENT RENEFITS 23,471 33,000 0 0 33,600 33,600 4150 ACCRUED INSURANCE BENEFITS 33,907 43,900 0 0 42,300 42.300 PERSONAL SERVICES 282,364 348,900 0 0 352,600 352,600 4210 OFFICE SUPPLIES 332 200 0 0 200 200 4215 REFERENCE MATERIALS 54 0 0 0 0 4220 OPERATING SUPPLIES -GENERAL 727 1,800 0 0 1,800 1,500 4221 FILM i FILM PROCESSING 139 0 0 0 0 0 4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,890 1,500 0 0 1,500 1,500 4224 CLOTNING/PERSOMAI EQUIPMENT 2,045 1,600 0 0 1,000 1,800 4230 REPAIR/MAINTENANCE SUPP-GENT 559 0 0 0 0 0 4231 MOBILE EQUIP REPAIR PARTS 2,243 5,000 0 0 4,100 4,100 4235 REL, LIRIRICANTS, ADDITIVES 6,643 7,600 0 0 7,600 7,600 4260 MALL TOOLS 092 1,600 0 0 1,600 1,600 4250 LANDSCAPE MATERIAL 6 SUPPLIES 1,051 S00 0 0 S00 S00 4255 STREET IMPAIR SUPPLIES 0 1.000 0 0 1,000 1,000 4257 Sias i SIRLPING MATERIAL 0 200 0 0 200 200 4260 UTILITY SYSTEM PARTS/SUPPLIES 19,959 20,000 0 0 20,000 20,000 CITY OF EAGAN 1995 BUDGET Department Sudott 1995 1995 1995 1995 Objet 1993 1994 SEPT REO DEPT Rao SEPT REG ADMIN Mede Description ACTUAL BUDGET OI; 53 NO LIMIT RECOMD SUPPLIEU,RE?AIRS AND MTN 36,534 41,000 0 0 40,300 40,300 4310 PROFESSIONAL SERVICES-SENERAL 375 12,000 0 0 12,000 12,000 4312 ENGINEERING 0 27,000 0 0 10,000 10,000 4314 AUDITING 4,600 4,900 0 0 5,100 5,100 • 4330 POSTAGE 5,361 9,600 0 0 10,400 10,400 4335 PAGER SERVICE FEES 493 400 0 0 400 400 4336 TELEPHONE CIRCUITS 1,448 1,000 0 0 1,000 1,000 4338 CELLULAR TELEPHONE SERVICE 434 300 0 0 400 400 4350 GENERAL PRINTING AND BINDING 101 0 0 0 1,300 1,300 4360 INSURANCE 12,700 13,300 0 0 13,300 13,300 374 ELECTRICITY -LIFT STATIONS 14,732 14,000 0 0 15,000 15,000 4375 WATER 437 0 0 0 0 0 4381 MILE ERUIPMENT REPAIR LABOR 86 2,000 0 0 2,000 2,000 4385 STREET REPAIR -LABOR 720 2,000 0 0 3,000 3,000 4386 COMMUNICATION SYSTEM RPR -LABOR 0 400 0 0 400 400 4390 UTILITY SYSTEM REPAIR -LABOR 33,304 25,000 0 0 25,000 25,000 4397 NACIIINERY AID EOUIPNENT 6,138 5,000 0 0 5,000 5,000 4411 OOIIFERENCES AND SCN00LS 1,473 2,000 0 0 2,000 2,000 4412 LOCAL MEETING EXPENSES 15 0 0 0 0 0 4413 TUITION AND 80010 REIMBURSEMENT 118 500 0 0 500 500 4414 OLIN AND SUBSCRIPTIONS 19 100 0 0 200 200 4415 LICENSES, /EMITS AND TAXES 16 100 0 0 100 100 a CITY of WAN 1995 BUDGET Department Budget 1995 1995 1995 1995 OOJeet 1993 1994 DEPT REG DEPT REG DEPT REQ ADMIN Cede Deserlptten ACTUAL 11EGET Ox 52 NO LIMIT RECOME ................ 4440 PUBLIC UTILITY ADNIN PEE 105,300 110,600 0 0 116,100 116,100 4441 TRANSFER FOR CENTRAL SVCS 48,700 45,900 0 0 44,700 44,700 4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200 4456 TREE REMOVAL 0 500 0 0 500 400 4464 LANDSCAPING 1,143 3,500 0 0 3,500 3,500 4475 NIICC DISPOSAL CNARGES 2,536,144 2,530,300 0 0 2,846,000 2,846,000 OTNER SERVICES AND CNARGES 4570 OMR EQUIPMENT 4580 MOBILE EQUIPMENT CAPITAL OUTLAY 4616 PROJECT -LEGAL 115 0 0 0 0 0 CONSTRUCTION PROJECTS 4840 MERCHANDISE FOR RESALE NERCNANDISE FOR RESALE 7,730 0 0 0 0 0 TOTAL SEWER DEPARTMENT 3,101,627 3,280,200 0 0 3,533,000 3,533,000 2,776,857 2,810,600 0 0 3,118,100 3,118,100 -1,973 55,500 0 0 22,000 22,000 0 24,200 0 0 0 0 -1,973 79,700 0 0 22,000 22,..40 115 0 0 0 0 0 7,730 0 0 0 0 0 Object Cede Description 220 -PUBLIC UTILITIES BEPARTMENT it • STREET LIGHTING 4310 PROFESSIONAL SERVICES•SENERAL 4315 FINANCIAL ...NON -AUDIT 4372 ELECTRICITY -STREET LIGHTS 4373 ELECTRICITY -SIGNAL LIGHTS 4390 UTILITY SYSTEM REPAIR -LABOR 4440 PUBLIC UTILITY ADMIN FEE OTNER SERVICES AND CHARGES TOTAL STREET LIGHTING DEPARTMENT 1993 ACTUAL CITY OF EAGAN 1995 BUDGET Deportment 8udt.t 1995 1994 DEPT REO BUDGET Ox 000000000 1995 1995 DEPT REO DEPT REG 58 r0 LIRIT 2,310 0 0 0 0 2,000 0 0 179,903 133,600 0 0 49.250 95,700 0 0 14,417 15,000 0 0 26,600 34,400 0 0 272,480 280,700 0 0 272,480 280,700 0 0 wa__s smss 0 s a. 0 2,200 148,000 97,000 15,000 36,800 299,000 299,000 1995 ADRIN 0 2,200 148,000 97,000 15,000 36,800 299,000 299,000 Object Code Description 220 -PUBLIC UTILITIES DEPARTMENT 64 - STORM DRAINAGE 4110 SALMIS/MD VASES-RESiLAR 4111 AOCSUED WEAVE TILE 4112 OYERTINE-ILAR 4150 SALARIES AND WAGES-TEMPORART 4140 ACCRUED RETIREMENT BENEFITS 4150 ACCSUED INSURANCE BENEFITS PERSONAL SERVICES 4210 OFFICE SUPPLIES $215 DRAFTING SUPPLIES 4215 REFERENCE MATERIALS 4220 OPERATINS SUPPLIES -GENERAL 4221 F1LN i FILM PROCESSING 4224 CLOTRIINI/PER$ONAL EQUIPMENT 4231 MOBILE SOUP REPAIR PARTS 4232 SMALL OSRPIENT REPAIR PARTS 4454 FIELD/OT= EQUIPMENT REPAIR 4:55 MRL, LUBRICANTS, ADDITIVES 4a40 SMALL TOOLS 4244 CRAMICALS i COMICAL PRODUCTS 4255 11ODET SINUS SUPPLIES 4257 111 S $ STRIPING MATERIAL 1993 ACM. CITY OF EAGAN 1095 BUDGET Deportment IludlloT Restated 1994 Budget 1995 9997 REO Ox 1995 DEPT REO 50 wiwa swwe wssssssss wsswwww wewsssews 70.212 30.400 95,100 95,100 3,194 0 0 0 1 1,000 3,040 3,000 1,154 10,000 11,000 0,560 10,000 12,900 1.000 1,000 0 3,000 11,000 12,900 90,938 110,000 121,100 121,000 65 200 200 200 0 100 100 100 97 200 700 200 1,742 300 000 100 430 100 200 250 756 100 100 100 14,094 15.400 15,000 15,000 0 100 100 100 407 2.000. 1,500 2,000 2,55 4.000 4.000 4,450 1,434 •00 SOO 400 7,057 20,000 12,500 15.000 1,514 0 � o • 236 4,000 3,000 4,000 1995 DEPT REO NO LIMIT 93,100 0 1,000 3,000 11,000 12,900 121,900 200 100 400 1,000 300 300 15,000 100 2,000 4,450 S00 20,000 0 4,000 1995 AONUN RECOUIO 93,100 0 1,000 3,000 11,100 12,000 '121.100 200 100 200 100 750 100 15,000 100 2,000 4,450 500 15,000 9 4,000 Object 00dt 0eeeriptten Aimemems 4260 UTILITY SYSTEM PARTS/SUPPLIES SUPPLIES,REPAIRS AND NTN 4310 PROFESSIONAL SERYICES•SENERAL 4312 ENGINEERING 4313 PLANNING 4323 TESTING SERVICES 4330 POSTAGE 4337 PERSONAL AUTO/PARKING 4330 CAMERAL PRINTING AND RIMING 4360 INSURANCE 471 ELECTRICITY 4373 ELECTRICITY•SIONAL LIGHTS 4374 ELECTRICITY•LIFT STATIONS 4311 MOBILE EQUIPMENT REPAIR LABOR 4385 STREET REPAIR•LAAOR 4390 UTILITY SYSTEM REPAIR•LA$OR 4397 NACNIMERT AND EQUIPMENT 4411 GONFERENRS AND SCNOOLS 4412 LOCAL IEETINO EXPENSES 441E TUITION AND NOOK RE1NNSURSEENT 4414 SUES AND SUBSCRIPTIONS 4415 umiaS. PISNIT$ AND TAXES CITY OF EAGAN 1995 IKDOET Deportment Sueytt RsstatDd 1945 1995 1995 1995 1993 1004 SEPT REO SEPT REG SEPT REG ADMIN ACTUAL eudgot ON 51I MO MIT RECoMo 9,329 0 0 0 0 0 40,949 40.300 30,200 42,700 48,350 42,700 3,7141 0.000 9,000 9,000 9,000 9,000 9,278 20,000 40,000 50,000 50,000 50,000 2,942 45,000 10,000 10,000 15,000 10,000 25,475 10,500 10,000 10,000 16,000 10,000 1,165 1.200 1,200 1,200 1,200 1,200 52 100 200 200 200 200 1,499 10,800 5,650 5,650 6,500 5,660 1,400 5,700 5,900 5,900 5,900 5,900 224 0 0 0 0 0 7 0 0 0 0 0 69,931 55,000 49,500 49,500 55,000 55,000 516 8,000 11,100 11,100 15,000 11,100 0 0 0 0 0 0 19,115 0 0 0 0 0 328 2,700 2,000 2,700 2,700 2,700 1,330 1,000 1.600 2,000 2.000 2,000 441 200 200 200 200 200 200 700 700 700 700 700 0 200 200 200 200 200 ISO '500 650 650 660 650 a4 Object Gds Dascrlpdan CITY 09 EAGAN 1995 MUT Deportment Wein Restated 1995 1999 1995 1995 1993 1994 SEPT REO OPT EEO SEPT REO A1NIIN ACTUAL Budget SE so NO LIMIT RECOMIO IMP . ww■.aa■ as ssssssss arm ar...aaa 4421 DEPRECIATION 0 0 ; 30,000 20,000 20,000 20,000 4430 MATERS NANAOJOENT ASSESSMNT 10,008 12.000 13,300 15,300 15,500 15,500 4440 PUBLIC UTILITY ADMIN FIE 29,700 41.700 42,500 42,500 42,500 42,300 4430 ORNER CONTRACTUAL SERVICES 935 1,200 1,200 1,200 1,200 1,200 4431 TRANSPORTATION SERVICES 9• 0 0 0 0 0 4414 LANDSCAPING 612 0 0 0 0 0 4471 STREET WPING 22,190 20.000 11,000 11,000 24,300 18,000 O?IQR SERVICES AND CNARGES 212,728 200.200 245,100 256,200 213.950 261,700 4370 OTNER EQUIPMENT 7 12,100 1,000 1,000 1,000 1,000 CAPITAL OUTLAY 7 12,100 1,000 1,000 1,000 .8000 4610 PROJECT -CONTRACT 44,772 0 0 0 0 • 4613 PROJECT -ONSIDE 1110IMEERING 16,050 0 0 0 0 0 4616 NROJECT•LUCAL 33 0 0 0 0. 9 46111 PROJECT•OT1ER CHARGES 8,533 0 0 0 0 0 4653 ORADIMS•PARC CO($T1 25,949 0 0 0 ' 0 • CONSTRUCTION PROJECTS 95,337 0 0 0 0 0 TOTAL STORM DRAINAGE DEPARTMENT 447,959 401,000 406,100 421,700 455,100 427,200 sr� sss111.1.ss ss�■ w rw �a Agenda Information Memo December 20, 1994 City Council Meeting 1995 SPECIAL REVENUE FUNDS BUDGETS ADOPTION E. Adopting 1995 Special Revenue Funds Budgets—Enclosed on pages ough �e copies of budgets for the City's six (6) special revenue funds. For tial reporting purposes, it is required that the City Council adopt each of these budgets. The purpose of each fund is noted on the budget page. The revenue sources and expenditures categories are listed as a part of the budget page. There are no tax levies related to any of the funds. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Special Revenue Funds Budgets. 313 Housine Revenue Bonds Fund This fund is used to account for the proceeds of the annual fee equal to 1/8 of 1X of the outstanding principal balance of the revenue bonds or obligations issued to finance multi -family housing developments. Annual expenditures are for payment to the Dakota County HRA for monitoring rent restrictions. Per current policy, the fund will be used to finance future housing -related developments within the City. 1992 1993 1994 1995 Allua1 Actual Budget Mica Fund Balance, Beginning of Year $389,466 $479.789 $599,848 $681,848 Revenues: Housing Bond Fees Interest on Investments Other Financing Sources: $ 63,688 $ 91,430 $ 60,000 $ 80,000 29,215 31,405 25,000 40,000 NO Total Revenues & Other Financing Sources $ 92,903 $122,835 $ 85,000 $120,000 Expenditures: Monitoring Fee $ 2,580 $ 2,776 $ 3,000 $ 3,000 Other Financing Uses: Total Expenditures b Other Financing Uses $ 2,580 $ 2,776 $ 3,000 $ 3,000 Fund Balance, End of Year $479,789 $599,848 $681,848 $798,848 a? j14 Police Forfeiture Fund This fund was created in 1989 to account for money received from the court system and restricted to police operations. It is expected that transfers will be made from this fund to the General Fund where eligible expenditures are made. 1992 1993 1994 1995 ARXRAj Actual Eudaat Budget Fund Balance, Beginning of Year $ 29,400 $ 52,676 $ 71,550 $ 67,550 Revenues: Fines b Forfeits Interest on Investments Other Revenue Other Financing Sources: $ 23,797 $ 15,643 $ - $ - 3,025 3,531 2,000 3,500 Total Revenues & Other Financing Sources $ 26,822 $ 19,174 $ 2,000 $ 3,500 Expenditures: Other Financing Uses: Transfer to Other Funds 3,546 300 6,000 Total Expenditures & Other Financing Uses $ 3,546 $ 300 $ 6,000 $ - Fund Balance, End of Year $ 52,676 $ 71,550 $ 67,550 $ 71,050 028 115 Single Family Mortgage Revenue Bond Redemption This fund was established in 1991 to account for proceeds received in the restructuring of the bond redemption of the 1980 Single Family Mortgage Revenue Bond program. This fund also received the remaining balance of approximately $90,000 from the Senior Housing Fund which was closed in 1991. Use of this money will be determined by City Council policy. Fund Balance, Beginning of Year Revenues: Interest on Investments Other Financing Sources: Bond Sale Residuals Total Revenues & Other Financing Sources Expenditures: Construction - Munic. Ctr. Construction - Civic Arena Miscellaneous Other Financing Uses: Total Expenditures & Other Financing Uses Fund Balance, End of Year Site 1992 Actual $ 965,856 1993 Actual $1,106,879 1994 Eudget $1,173,277 1995 Budget $1,073,277 $ 72,061 $ 64,866 $ 50,000 $ 32,000 69,462 1,532 $ 141,523 $ 66,398 $ 50,000 $ 32,000 500 • $ 200,000 $ $ 500 $ 900,000 ▪ $ 200,000 $ 900,000 $1,106,879 $1,173,277 $1,073,277 $ 205,277 216 Housing and Redevelovment Authoritv Fund This fund was established to account for the tax increment financing proceeds and expenditures for the Cinnamon Ridge Apartments interest rate reduction program. 1992 1993 1994 1995 Actual Actual Sudggt Budget Fund Balance, Beginning of Year $ 81,664 $ 92,586 $ 75,536 $ 76,536 Revenues: Property Taxes - Tax Increment $174,947 $151,786 $150,000 $160,000 Interest on Investments 1,173 1,514 1,000 1,000 Other Financing Sources: Total Revenues & Other Financing Sources $176,120 $153,300 $151,000 $161,000 Expenditures: Bond Trustee Payment $165,198 $170,350 $150,000 $160,000 Other Financing Uses: Total Expenditures 6 Other Financing Uses $165,198 $170,350 $150,000 $160,000 Fund Balance, End of Year $ 92,586 $ 75,536 $ 76,536 $ 77,536 Year -End Receivable $724,398 $894,911 $1,024,398 $1,184,398 117 Recycling The Recycling Fund was created in 1989 to account for the implementation and ongoing operation of the City's recycling program. All grant funds and related revenue and expenditures are consolidated into this fund to allow proper accounting and reporting for the program. Personal services expenditures relating to recycling and solid waste abatement activities are recorded in the Administration Department in the General Fund. Fund Balance, Beginning of Year Revenues: 3340 State Grants 3358 Solid Waste Abatement Grant 3360 Special Assistance Grants 3810 Interest on Investments 3880 Other Revenue Other Financing Sources: 3980 Transfers In Total Revenue & Other Financing Sources Expenditures: 4215 Reference Material 4220 Operating Supplies General 4330 Postage 4331 Telephone 4337 Personal Auto/Parking 4340 General Advertising 4350 General Printing and Binding 4360 Insurance 4396 Building Rental 4397 Equipment Rental 4411 Conference and Schools 4412 Local Meeting Expense 4414 Dues and Subscriptions 4450 Other Contractual Services 4570 Other Equipment Other Financing Uses: Transfer Out 1992 1993 1994 1995 Actual Actusi Audaat Budaet $ 42,248 $ 15,268 $ 26,955 $ 27,025 $ 16,611 4,244 40 0 $ 7,500 - 46,102 $ 36,120 $ 35,650 1,320 1,320 2,334 2,000 1,300 30 0 0 0 0 0 $ 20,895 $ 55,966 $ 39,440 $ 38,270 $ 83 16 3,406 290 2,212 1,869 112 8,123 728 252 359 85 1,376 9,381 $ 65 $ 140 2,420 218 2,015 15,218 0 1,602 0 195 792 148 420 5,573 19,583 15,473 100 250 9,600 400 2,000 14,400 0 1,320 0 400 900 200 0 0 $ 100 600 5,700 100 450 1,050 10,300 0 1,320 0 300 1,000 200 0 0 9,800 11,850 Total Expenditures & Other Financing Uses $ 47,875 $ 44,279 $ 39,370 $ 32,970 Fund Balance, End of Year $ 15,268 $ 26,955 $ 27,025 $ 32,325 3� 196 Cable TV Franchise Fees Fund This fund vas established to account for franchise fees paid to the City from Meredith Cable, Inc. The money is restricted for cable television related activities, primarily the City's share of the funding of the Burnsville/Eagan Cable Communications Commission. 1992 1993 1994 1995 Actual Actual Malt Eudget Fund Balance, Beginning of Year $329,746 $479,520 $604,046 $712,546 Revenues: Cable TV Franchise Fees Interest on Investments Other Financing Sources: $195,412 $220,918 $210,000 $225,000 31,282 37,282 25,000 35,000 11. Total Revenues & Other Financing Sources $226,694 $258,200 $235,000 $260,000 Expenditures: BECCC Payment $ 61,060 $ 26,171 $ 78,700 $ 72,800 Other Financing Uses: Transfer to General Funds Transfer to Municipal Exp. Fund 15,860 107,503 47,800 38,900 287,000 Total Expenditures 6 Other Financing Uses $ 76,920 $133,674 $126,500 $398,700 Fund Balance, End of Year $479,520 $604,046 $712,546 $573,846 Agenda Information Memo December 20, 1994 City Council Meeting 1995-1999 CAPITAL IMPROVEMENT PLAN ADOPTION F. Adopting 1995-1999 Capital Improvement Plan --The five (5) year CIP for 1995-1999 is ready for City Council approval as it pertains to Part II and Part III. Since Part I requires more study and analysis by staff and the City Council, with the exception of the land acquisition for expansion of the water treatment plant, it is suggested that that portion of the CIP not be considered as a part of the approval. The document can be printed with an explanation that as soon as Part I, the Fire Department items, are reviewed and a final capital plan is approved, the CIP for Part I can be included as an addendum to the final document in early 1995. This will allow the City to proceed with the purchase of equipment, Part II, and the various public improvement projects under Part III and, finally, the parkland development and acquisition as outlined and agreed to by the City Council at the work session held Wednesday, December 14. It should be noted that there is no distribution included with the City Council packet; the CIP document should be referred to for all support data. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the CIP, Parts II and III, and Part I for acquisition of land adjacent to the water treatment plant only, for 1995-1999. 33 Agenda Information Memo December 20, 1994 City Council Meeting POLICE DEPARTMENT BUILDING PROJECT CHANGE ORDER ange Order. Police Department Building Project, Glewwe Doors—Enclosed on pages through is a memorandum covering Change Order #1 for Glewwe Doors, covered by project change order #19. The reasons for the changes covered by the order are outlined in the memorandum. In addition, on pages B- through is a memorandum from Thorbeck Architects covering the cost, status and requesting party for each of the changes issued to date. As noted, the number of change orders is largely a consequence of the number of separate contractors under the construction management format. The same number of changes might be handled in a smaller number of aggregate change orders or be absorbed by the contractor's contingency in a general contractor bid. The status of the current pending changes is included with the bill list for the building project which is attached to the check register in your packets. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1/PCO #19 for Glewwe Doors, in the amount of $2,271, as presented. 3 4 MEMO city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: DECEMBER 12, 1994 SUBJECT: POLICE DEPARTMENT -MUNICIPAL CENTER EXPANSION CHANGE ORDER Attached is a copy of a change order for Glewwe Doors for the building expansion project. The change represents a net addition to the total construction bid in the amount of $2,271. It comprises the deletion of 35 door closers as a result of the fire rating change, the addition of a door in the tactical locker room to secure a storage area which was originally left open and the addition of a double door in the rear exit corridor. The door had been shown on the architectural plans and specifications at the time of bidding, but all bidders "exempted" it because the sole vendor was quoting $4,000 to $6,000 for the unit. As such, the unit was excluded by the bidders and a less expensive door was identified after the bids were received to replace the originally specified unit. While a number of changes have been processed to date, they remain within the contingency budgeted by the construction manager for the project. As a consequence, the cost of the changes to date is within the overall budget for the project. The number of change orders is a consequence of the construction management approach to this project. Any modification for each of the twenty-nine contractors is covered by a seperate change order. The number of changes is therefore greater than projects with a general contractor. The estimate for each change is reviewed by the construction manager and adjusted with the contractor if appropriate. This item is in order for consideration by the City Council at this time. to the City Administrator CHANGE ORDER PROJECT: i of Eagan 'ce Facility Eagan, Minnesota TO CONTRACTOR Glewwe Doors, Inc. 935 Apollo Road Eagan, MN 55121 gLHO, PCO No. 1994-g0g7 bb�r __11 ttsr•► CHANGE ORDER NUMBER: 01 INITIATION DATE: October 14, 1994 ARCHITECT'S PROJECT NO: 624.A CONSTRUCTION MANAGER'S PROJECT NO: 9423 CONTRACT FOR Bid Division 06: CONTRACT DATE: June 22, 1994 You are directed to make the following changes in this Contract: o Provide all work associated with the following item(s) stated in Bulletin No. • Delete closers for 35 doors. o Provide all work associated with the following item(s) stated in Bulletin No. • Revise Room Finish for Room 137 to be the same as Room 141. o Provide all work associated with the following item(s) stated in Bulletin No. • ,Revise door and hardware for door No. 148A. 7, dated August 18, 1994: DEDUCT (8862.00) 8, dated August 12, 1994. ADD S513.00 12, dated August 19, 1994. ADD $7,620.00 TOTAL ADD 52,271.00 Not valid until signed by the Owner, the Architect and the Construction Manager. Signature of the Contractor indicates agreement herewith, including any adjustment in the Contract Sum or the Contract time. The Original Contract Sum was Net change by previously authorized Change Orders The Contract Sum prior to this Change Order The Contract Sum will be increased by this Change Order The new Contract Sum including this Change Order will be The Contract Time will be unchanged by The Date of Substantial Completion as of the date of this Change Order therefore is per original contract. $ 19,530.00 $ 0.00 $ 19,530.00 $ 2,271.00 3 21,801.00 (0)Days Recommended bv Construction Manager Approved bv Architect Thorbeck Architects Minneapolis, MN EdtV, Incorporated Minneapolis, MN By: TO02( lace_ Date: &D/af/4'9- Aereed to bv Contractor Date: /2 - Authorized Authorized by Owner Glewwe Doors City of Eagan Eagan, MN , Eagan, MN By: Date: / = Date: 34 thorbeck ARCHITECTS MEMORANDU M Date December 15, 1994 To: Tom Hedges, City Administrator Project Eagan Municipal Center Project No: 624 A&B Subject Bulletins and Change Orders Memo By: Dewey Thorbeck Several Council Members as well as Police Chief Geagan have questioned the number of Mange Orders on the police facility, and I thought it would be helpful to point out that, as far as we bow, all of the other metropolitan area police facilities that have been built under the traditional architect/contractor methodology. In Eagan, however, the work is being done with a Construction Manager (CM), in lieu of a General Contractor, which operates on a quite different system. Under the traditional method a number of price proposals for various changes that have been requested or are required are grouped under a single Change Order for review and approval by the City Council. Thus it may result in only a few Change Orders to a single general contractor even though the number of issues may be the same. Under the CM system, similar price proposals result in numerous Change Orders because one issue may affect 5 or 6 different contractors. The CM system gives the appearance of excessive changes when in actuality it may be the same or less. Our professional approach is to prepare the most complete set of Construction Documents that we can. As part of the budget, contingencies are included for unforeseen issues during construction. In all of our city hall and police projects we encourage the involvement of the Owner during construction to identify changes that will either improve functional operations a save money. It is much more effective for the project to make a change during construction rather than to live with the problem or try and correct it later. Our goal is to design and construct the most effective, functional, and aesthetically pleasing building we can within the Owner's programmatic, site, schedule, and budget constraints. Enclosed is a listing of the Bulletins which have been sent out for price requests on the police facility. As you can see, there are a variety of reasons for the requests, and not all are sent forward to the Council for review and approval. Some are deducts and some are adds. They are, however, all scrutinized far price fairness when the proposals are received. For the Eagan police facility, which is by far the most complicated of any building the City will construct, the number of requests is not excessive, based on industry standards and our police experience. Please be aware that the city hall project could also have a number of price requirements due to the more difficult nature of remodeling work. As in the police, a contingency has been included in the budget to deal with these issues. Copies: Chief Geagan, Jon Hohenstein, Mike Stowe 1409 willow street minneapolis, mn 55403 6 1 2 • 8 7 1 • 7 9 7 9 fax : 8 7 1 • 8 0 8 8 3� 1 LIST OF BULLETINS December 14_1994 Eagan Police Facility Job # 624A Ia. Modal= Cast Status Pica...la 1 Revise beam above garage doors. $340.00 BKBM 2 Add expansion joint at C.H. $2,248 City 3 Delete soap dispensers. — No City 4 Change drain tile to PVC. ($1,100.00) TAL 5 Add pump for foundation drainage. $7,753.00 City 6 A. Md Sallyport wall reinforcement $183.00 TAL B. Delete low walls in Clerical. ($801.00) drywall City 7 Corridors - delete fire rating $2,708.89 (optional) TAL 8 A. Sump addition $9,799.00 BKBM B. Delete Tactical shower $1446.00 City 9 Emergency generator ($19,896.00) City 10 Exterior light revisions $1475.80 BKBM/TAL 11 Revise boiler/h.w.heater flues BKBM 12 Revise door 148A (not bid) $2620.00 E & V 13 D.O.0 revisions - mechanical A. Revise Shower $132.47 BKBM B. Revise grilles D.O.0 14 D.O.0 revisions - architectural A. Coverplates D.O.0 B. Sallyport hardware $4,058.00 D.O.0 C. Beam D.O.C. D. Acoustical ceiling tile (optional) No D.O.0 15 A. Emergency generator screen wall City B. Light Cove (restrooms) $ 1645.00 TAL 16 H.C. holding cell $3245.95 ADA 2 17 A. Cell Fixtures (faucet) Dept. of Health B. Door 235 hardware City C. Sunshade revisions ($355.00) TAL 18 A. Add 4 access panels Midco B. Revise gas line location BKBM C. Add junction boxes Midco 19. A Electrical A: Telephone Elert Electrical B: Sallyport interlock BKBM Electrical C: Civil defense siren City Electrical D: Dumbwaiter shop drawings Contractor B. Revise Hardware per B' above BKBM 20. A. City Hall window to remain TAL B. Security system revising Midco C. Add dispatch room conduit Koehnen 21. A. Revise dispatch window glazing TAL B. Delete carpet in basement corridor TAL C. Delete door ratings TAL OTHER Iksaisisaa Can Apt al Alternate o. h. coiling door mfr. ($2667.00) E & V U=0.039 U -value roof $1500.00 TAL/Contr. Revise beam flange $340.00 BKBM Add Sallyport door hardware (not bid) $4062.00 E & V Add flush pulls @ cell doors 5650.00 City/D.O.0 Reroll steel angles at clerical 5535.00 est. BKBM NOTE; IT IS DIFFICULT TO ASCERTAIN IF WE HAVE ADDED ALL OF THE PRICES FROM THE VARIOUS CONTRACTORS CORRECTLY AND THE AMOUNTS COULD VARY SLIGHTLY FROM E&V"S ACCOUNTING. Agenda Information Memo December 20, 1994 City Council Meeting 1995 LICENSE RENEWALS H. 1995 License Renewals: Tobacco Sales, Refuse Haulers, Tree Contractors, Pet Shops, Stable Licenses—Enclosed on pages 4.4 / through 01 is a memorandum from the Finance Department covering the annual license renewals for general business activities regulated by the City. This item is in order for consideration by the City Council prior to the year end. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 license renewals for tobacco sales, refuse haulers, tree contractors, pet shops and stable licenses, as presented. 4,0 December 12, 1994 TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT RE: 1995 license renewals The following licenses are renewable with the calendar year: Tobacco sales Refuse haulers Tree contractors Pet shops Stable Renewal applications have been sent to each of the licensees and they are in the process of completing them. To my knowledge, we have not had problems with tobacco sales to minors in 1994. ACTION REQUESTED: Approve the licenses as presented subject to completion of application forms and payment of fees. CITY OF EAGAN 1995 TOBACCO SALES UCENSE RENEWALS VENDOR APPLEBEE'S NEIGHBORHOOD BAR/GRILL 1335 TOWN CENTRE DR. EAGAN, MN 55122 BIG TOP UGUOR 3900 BEAU DE RUE 1282 TOWN CENTRE DR. EAGAN, MN 55122 BLACIWAWK UQUORS, INC. 4130 BLAOKHAWK RD. EAGAN, MN 55122 BROOKS SUPERETTE #43 3390 COACHMAN RD #202 EAGAN, MN 55122 CASPER'S CHEROKEE SIRLOIN ROOM, EAGAN 4625 NICOLS RD. EAGAN, MN 55122 CEDAR CUFF AMOCO 4600 SLATER RD. EAGAN, MN 55122 CEDARVALE TEXACO FOOD MART 3830 SIBLEY MEMORIAL HWY. EAGAN, MN 55122 CEDARVALE LANES 3883 BEAU D'RUE DR. EAGAN, MN 55122 CUB FOODS 1940 CUFF LAKE RD. EAGAN, MN 55122 DIAMOND T RANCH 4889 PILOT KNOB RD. EAGAN, MN 55122 DUCKWOOD 66 3575 PILOT KNOB RD. EAGAN, MN 55122 EAGAN E -Z STOP 4195 NICOLS RD. EAGAN, MN 55122 EAGAN AMOCO 4205 NICOLS RD. EAGAN. MN 55122 FINA SERVE #590 4250 LEXINGTON AVE. # 576 - 3150 DODD RD. #594-1286 LONE OAK RD. APPLE AMERICAN LTD./MN 4551 W. 107TH ST, #100 OVERLAND PARK, KS 86207 O.V.M., INC. 296 NO. PASCAL ST. PAUL, MN 55104 ASMITA C PATEL 4130 BLACKHAWK RD. EAGAN, MN 55122 GATEWAY FOODS, INC. 5720 SMETANA DR. #300 (935-2060) MINNETONKA, MN 55343 HAROLD F. AWE 476 S. SNEWNG AVE #2 ST. PAUL, MN 55105 ROBERT SCHLANGEN 4800 SLATER RD. EAGAN, MN 55122 HUSSEIN ANSARI 3830 SIBLEY MEMORIAL HWY. EAGAN, MN 55122 D.V.M., INC. 296 NO. PASCAL ST. PAUL, MN 55104 SUPER VALU STORES, INC. 11840 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 JERRY THOMAS 4889 PILOT KNOB RD. EAGAN, MN 55122 PHIWPS66CO. P.O. BOX 199 BARTLESVILLE, OK 74004 CROWN COCO INC. 319 ULYSSES ST. NE MINNEAPOUS, MN 55413 SO. FRANCE LTD, INC. 3901 W. 70TH ST. EDINA, MN 55435 NA OIL & CHEMICAL CO. TTN: PATRICIA JENSEN SILVER BELL RD #23 EAGAN, MN 56122 LQE OVER ,oj, COUNTER 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 L1_ LCrideallthl GREAT NORTHERN SPIRITS 1960 CLIFF LAKE RD. #101 EAGAN, MN 55122 HOUDAY STATIONSTORE #232 4594 NICOLS RD. #247 - 3615 PILOT KNOB RD. J. DOOLTTLES 2140 CUFF RD. EAGAN. MN 55122 KENNY'S UQUOR 1444 YANKEE DOODLE RD. EAGAN, MN 55122 LAFONDA'S 3665 SIBLEY MEM. HWY EAGAN, MN 55122 LANXANG ORIENTAL GROCERY 3904 BEAU D'RUE DR. EAGAN, MN 55122 UOUOR SHOPPE 4250 LEXINGTON AVE. S. EAGAN, MN 55123 LOST SPUR COUNTRY CLUB 2750 SIBLEY MEMORIAL HWY. EAGAN, MN 55121 MGM UQUOR WAREHOUSE/SPIRITS 4182 PILOT KNOB RD. EAGAN, MN 55123 PDO #287 1969 SILVER BELL RD. #214 - 4198 PILOT KNOB RD. RAINBOW FOODS 1276 TOWN CENTRE DR. EAGAN. MN 55123 SINCLAIR RETAIL #22028 3946 NICOLS RD. EAGAN, MN 55122 SNYDER DRUG STORE #32 3914 SIBLEY MEMORIAL HWY. #61 -1565 CUFF RD. STARKS SALOON 3125 DODD RD. EAGAN, MN 55121 PERRIER 8t ASSOC. INC. 1960 CUFF LAKE RD. #101 EAGAN, MN 55122 HOUDAY COMPANIES 4567 W. 80TH ST. MINNEAPOUS, MN 55437 AMERICAN AMUSEMENT ARCADES 850 DECATUR AVE NO. GOLDEN VALLEY, MN 55427 KENNEY'S ENTERPRISES 6700 PENN SO. RICHFIELD, MN 55423 D.V.M. INC. 296 N. PASCAL ST PAUL, MN 55104 THANOM KEOHAVONG 1325 -79TH AVE N. BROOKLYN PARK, MN 55444 GREG WARD 8705 -230TH ST. E. LAKEVILLE, MN 55044 HAROLD F. AWE CO., INC. 476 S. SNEWNG AVE #2 (6985591) ST. PAUL, MN 55105 OF EAGAN JOHN W. TESLAW MGM UQUOR WAREHOUSE 4182 PILOT KNOB RD. EAGAN, MN 55123 PDO FOOD STORES OF MN, INC. 5270 W 84TH ST #260 BLOOMINGTON, MN 55437 GATEWAY FOODS, INC. 1515 EXCELSIOR BLVD. MORONS, MN 55343 SINCLAIR MARKETING COMPANY P. 0. BOX 30825 SALT LAKE CITY, UT 841300825 SNYDER DRUG STORES, INC. 14525 HWY. #7 MINNETONKA, MN 55345 GARY STARKS 3125 DODD RD. EAGAN, MN 55121 `E3 MACH. COUNTER 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1995 TOBACCO SALES UCENSE RENEWALS (cont.) Lai largagnt VENDOR Medi OQUIEER SUPERAMERICA #4049 SUPERAMERICA GROUP, INC. 1 4200 E. HWY. 13 BIRCH BRU INC., DEB JOHNSON #4182 -1406 YANKEE DOODLE RD. 1240 W. 98TH ST. 1 #4335 -1379 TOWN CENTRE DR. BLOOMINGTON, MN 55431 1 #4464 - 2250 CUFF RD. TARGET TARGET STORES 1 2000 CUFF LAKE RD. 2000 CUFF LAKE RD. EAGAN, MN 55122 EAGAN, MN 55122 TEXACO SUPERSTORE 1579 CUFF RD. EAGAN, MN 55122 TOBAK SHACK 3950 SIBLEY MEMORIAL HWY. EAGAN, MN 55122 YOCUM OIL CO. 2719 STILLWATER RD. ST. PAUL, MN 55119 LARRY SCHONHER 1762 TURQUOISE TR. EAGAN, MN 55122 1 1 TOM THUMB #166 TOM THUMB FOOD MARKETS, INC. 1 1446 YANKEE DOODLE RD. 110 E. 17TH ST. #259 - 2125 CUFF RD. HASTINGS, MN 55033 1 #273 -1815 DIFFLEY RD. 1 TOTAL PETROLEUM TOTAL PETROLEUM, INC. 1 4206 NICOLS RD. 8148 PILLSBURY AVE S EAGAN, MN 55122 MINNEAPOUS, MN 55420 2000 RAHNCUFF CT. VALLEY LOUNGE 3385 SIBLEY MEMORIAL HWY. EAGAN, MN 55122 WAL-MART #1786 1360 TOWN CENTRE DR. EAGAN, MN 55121 D.V.M., INC. 296 NO. PASCAL ST. PAUL, MN 55104 WAL-MART STORES INC. DEPT. 8013 BENTONVILLE, AR 72716-8013 1 1 WALGREENS WALGREEN CO. 1 1278 TOWN CENTRE DR. 300 WILMOT RD. EAGAN, MN 55123 DEERFIELD, IL 60015 2010 CUFF RD. ATTN: TAX DEPT. 1 YANKEE SQUARE AMOCO ACA MGMT 1 1424 YANKEE DOODLE RD. 2288 W. CTY RD C EAGAN, MN 55121 ROSEVILLE, MN 55113 ATTN: SHELLY CITY OF EAGAN 1995 REFUSE HAULERS LICENSE RENEWALS 1. Aagard Environmental (comm) 3291 Terminal Dr. Eagan, MN 55121 686-2371 2. Action Disposal -BFI 4325 E. 66th St. Inver Grove Hts., MN 55076 455-8634 3. All-Star Disposal (comm) 7845 E. Boyd Ct. Inver Grove Rte., MN 55076 455-4941 4. Aspen Waste Systems Inc. 2576 Doswell Ave. St. Paul, MN 55108 644-3488 5. Buckingham, Inc. (comm) 12444 Hwy. 13 Savage, MN 55378 890-6441 6. Dick's Sanitation Sery 21338 Dodd Blvd. Lakeville, MN 55044 469-2239 (Lakeville Sanitation) 7. Eagan Sanitation/ Roadway Rubbish 2400 Dodd Rd. Mendota Hts., MN 55120 454-7152 8. Knutson Rubbish Service 15120 Chippendale Ave. Rosemount, MN 55068 423-2294 9. Lightning Disposal (comm) 333 -14th Ave S. P. 0. Box #27 80. St. Paul, MN 55075 457-4434 **comm denotes commercial haulers 10. Mendota Heights Rubbish 20700 Donnelly Ave. E. Farmington, MN 55024 437-6786 11. Mike's Disposal/Recycling 19784 Kenrick Ave. Lakeville, MN 55044 469-2833 12. Ken Oehrlein Sanitation (comm) 1811 Century Ave. Newport, MN 55055 459-0120 13. Poor Richard's Inc. (comm) 400 Whitall St. St. Paul, MN 5101 776-2323 (Haulaway Systems) 14. Quality Waste Control 1901 W. 144th St. Burnsville, MN 55306 435-3454 15. Triangle Services 1881 Lexington Ave. Mendota Hts., MN 55118 454-1848 16. Waste Management 12448 Pennsylvania Ave. S. Savage, MN 55378 890-1100 17. Wildwood Sanitation Box 176 Newport, 101 55055 459-7926 18. C & J Roll Off P. O. Box 41 Belle Plain, MN 56011 873-2873 CITY OF EAGAN 1995 . LICENSED TREE CONTRACTORS 1. A. C. Tree 7575 Upper 167th St. W. Lakeville, MN 55044 612-431-1185 2. S & S Tree Specialists 6214 Concord Blvd. E. Inver Grove Hts., MN 55076 612-451-8907 3. Davey Tree Expert Company 2500 Fernbrook Lane N. Plymouth, MN 55447 612-553.9740 4. The Tree -Stump Co. Robert Hutcheson 13677 Dan Patch Dr. Savage, MN 55378 447-6187 5. Henning & Rohde (comm/contract work) 3259 Terminal Dr. Eagan, MN 55122 454-9511 6. Outdoor Specialities Christopher Rossmann 1535 Cliff Rd. Eagan, MN 55122 454-4500 7. Roggenbuck Tree Service 3967 Westbury Way Eagan, MN 55123 454-9570 8. Huston's Tree Service 13401 Morgan Ave. S. Burnsville, MN 55337 890-4859 9. Sherwood Tree Service 12195 Upper 167th St. Lakeville, MN 55044 898-1988 10. Ciardelli Construction Company 1200 Duckwood Tr. Eagan, MN 55123 . 456-9734 Heartland Pets 1960 Cliff Lake Rd. Eagan, 101 55122 Walaart 1360 Town Centre Dr. Eagan, 101 55123 Wetvorld 3390 Coachman Rd. 0206 Eagan,.NN 55121. Diamond T Ranch 4889 Pilot Knob Rd. Eagan, 101 55122 1995 Sagan Pet Shop 1995 Stable License 4-1 Agenda Information Memo December 20, 1994 City Council Meeting LAND DEDICATION/NORTHWESTERN MUTUAL LIFE INSURANCE COMPANY L Land Dedication, Northwestern Mutual Life Insurance Company, for Outlot B, Eagandale Industrial Park #3, Located in the NE 1 of Section 11 on Lone Oak Road and Lunar Lane—Northwestern Mutual Life Insurance Company desires to give Outlot B, Eagandale Industrial Park, to the City of Eagan for public purposes. It is anticipated that this outlot will be needed for the future upgrading of Lone Oak Road. Northwestern Mutual Life is planning to develop the property directly north of Outlot B and will be obtaining an easement for access to Lone Oak Road over the outlot. The resolution accepti,n�nthe gift of land and a map indicating the location of the parcel is enclosed on pages `t"1 through .. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the resolution accepting a gift of land, Outlot B, Eagandale Center Industrial Park #3. CITY OF EAGAN A RESOLUTION ACCEPTING A GIFT OF LAND, OUTLOT Si EAGANDALE CENTER INDUSTRIAL PARK NO. 3 WHEREAS, the Northwestern Mutual Life Insurance Company ("Northvstern"), a Wisconsin corporation, is the fee owner of Outlot B, Eagandale Center Industrial Park No. 3, according to the recorded plat thereof, which is located in the City of Eagan, County of Dakota, State of Minnesota; WHEREAS, Northwestern desires to gift Outlot B, Eagandale Center Industrial Park No. 3 to the City of Eagan for public purposes; WHEREAS, the City understands and acknowledges that if the City accepts Northwestern's gift of land, then the City will be taking the land subject to a access and utility easement and storm sewer easement over, under and across Outlot 8 for the benefit of Lot 1, Eagandale Center Industrial Park No. 2 which is adjacent to the north Outlot B, together with other existing easements of record; WHEREAS, the City understands and acknowledges that the gift of land is further subject to the City's waiving its right to levy special assessments in connection with any public improvements to Lone Oak Road against that portion of Lot 1, Eagandale Center Industrial Park No. 2 that directly abuts the northerly lot line of Outlot B; and WHEREAS, it is in the best interest of the City's public health, safety and welfare that it accept this gift of land, subject to the above -stated easements and restrictions. NOW, THEREFORE, be it resolved by the City Council of the City of Eagan, Minnesota, that the City of Eagan accept, as grantees, a Quitclaim Deed for Outlot Be Eagandale Center Industrial Park No. 3 subject to the following: 1. A access and utility easement and storm sewer easement over, under and across Outlot B for the benefit of Lot 1, Eagandale Center Industrial Park No. 2 which is adjacent to the north Outlot B, together with other easements of record; and 2. A waiver of the City's right to levy any special assessments in connection with any public improvements to Lone Oak Road against that portion of Lot 1, Eagandale Center Industrial Park No. 2 that directly abuts the northern lot line of Outlot B. 4c-\ BE it further resolved, that City staff is authorized to take any actions necessary to facilitate and complete the City's receipt of this gift of land. ADOPTED, by the Council this day of , 1994. ATTEST: E. J. VanOverbeke, Clerk Thomas A. Egan, Mayor SSD 13.1 • k.'itkX I =.1..1 04- I A 1 1 1 1 � v O i, •,'ee.4t •0° • - ...4...,,4r%.•% 1• M • 1 1 1 r I �`0//, 1/ x.111, 11. ./11 i0i-- tll% `I 1; 1:1 \• \ ♦1 /// 1i ,\- 1 %% 11 .% g \% _,1 1 1 1 1 - y l 1 \11�w • `.— : ' •O• - 111 ! 1 1 1\\% • \ 1 ♦• --/ / / , 1 \v1 / 1 -- �.. / ...\\ 1 1 1 \. _ • .iii .`:``\ i: 1 i `1'.--. :_ '-\s V \":. 1" 1 1 1 eee — - 1 11`11111 \\ II //--/.— )1/1/,►111\a....._ 111 1 1 / 'l1,1111 \`. —_1 1 1 ‘- ice/ Y / -1/ ..-s / --- ."rirr / 1 1!/-0 Agenda Information Memo December 20, 1994 City Council Meeting AUTHORIZATION/CONTINUE CONSULTING SERVICES/BRW,INC. J. Authorization to Continue Consulting Services with BRW, Inc.—The Community Development Department is requesting Council authorization to execute a continuing consulting services contract with BRW related to the design of the central area and tkp related trap poytation improvements. A staff report on this item is enclosed on pages 3 _ through ACTION TO BE CONSIDERED ON THIS ITEM: To authorize staff to execute appropriate contracts with BRW to provide continued design services for the development of the northeast quadrant and related transportation improvements. £Sa MEMO city of eagan TO: Tom Hedges, City Administrator FROM: Peggy A. Reichert, Director of Community Development DATE: December 15, 1994 SUBJECT: Consultant Services -BRW, Inc. Central Area Plan/Opus Development This memorandum is to provide the necessary background to the City Council concerning the proposed contract and scope of services with BRW, Inc. for professional consulting services related to the central area plan, staffing of the task force, and development/transportation improvement coordination. BACKGROUND: Last summer the City Council went through a visioning process for the Central Area. BRW, Inc. was retained by the City to facilitate that process. As an outcome of that process BRW, Inc. developed the summary document, Eagan Central Area Framework Plan: Principles, Visioning, Issues/Forces, Models, Goals/Criteria, and Development Options. At the December 1, 1994 Council meeting the Central Area Planning Task Force was established by the City Council. This task force will review the overall status of development around the intersection of Pilot Knob and Yankee Doodle Roads and consider opportunities for strengthening the area as the central hub of the community. In order to further develop the design work initiated by the City Council's central area vision process, staff is requesting to retain BRW, Inc. for urban design expertise throughout the task force duration and during the transportation improvement design phase. As you know this project will be on a tight time frame and we need to have such expertise available to expedite and enhance the process. Because of the need for flexibility in the work program to staff this process, the services will be requested by the city as needed and will be billed on an hourly basis with the cost not to exceed budget limits established below. SCOPE OF SERVICES: The task areas requiring BRW involvement are as follows: Task 1 Completion of Phase I - Design Report, Preliminary work sessions with Opus. Estimated Cost: $9000. Funding Source: 1994 Planning division consultant services budget. 53 Consultant Services -BRW December 15, 1994 Page Two Task 2 Provide urban design support to Central Area Task Force as directed by city staff. Estimated Cost: $5,000. Funding Source: 1995 Planning division consultant services budget. Task 3 Coordination of land use plans for northeast quadrant with design of transportation improvements. Estimated Cost: $15,000 Funding Source: Project 669 (I -35E Interchanges/Overpasses) ACTION TO BE CONSIDERED: To authorize staff to execute a contract with BRW, Inc. to provide the services outlined above. Director of Community Development PR:Ijf Agenda Information Memo December 20, 1994 City Council Meeting CONTRACT 94-14/AWARD OF CONTRACT K. Contract 94-14, Award of Contract, Miscellaneous Water Quality Improvements --Bids for Contract 94-14 will be opened on Friday afternoon, December 16 and a tabulation of the bids will be provided with the Additional Information packet on Monday. At that time, it will be in order for the City Council to award the contract to the qualified low bidder. ACTION TO BE CONSIDERED ON THIS ITEM: To award Contract 94-14, Miscellaneous Water Quality Improvements, to a contractor to be identified. Agenda Information Memo December 20, 1994, City Council Meeting APPROVE CHANGE ORDER #12 (CLIFF ROAD WATER TREATMENT FACILITY) L. Contract 89-13, Approve Change Order #12 (Cliff Road Water Treatment Facility) -- After extensive compliance and warranty corrective work, City staff has tried to bring closure to the contract that constructed the Water Treatment Facility on Cliff Road at Pilot Knob Road. Due to the fact that the contractor is unable to satisfactorily correct some drainage swale grading and provide quality trees for the final landscaping, staff has negotiated a S3,700 deduct to the contract and is presenting this to the City Council for their concurrence. Several attempts by the contractor to perform this work have been frustrated by subcontractors no longer in business and others, being unfamiliar with the original design, are unable to perform to the City's satisfaction. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #12 to Contract 89-13 (Cliff Road Water Treatment Facility) for a deduct of $3,700. APPROVE STIPULATION AGREEMENT WITH CP RAIL SYSTEM (RED PINE LANE - RR CROSSING) M. Project 673, Approve Stipulation�ment With CP Rail System (Red Pine Lane - Railroad Crossing) --Enclosed on pages through S°1 is a Stipulation Agreement that has been drafted for Council's consideration of approval to allow for the new Red Pine Lane railroad crossing with related signals and gate crossing arms. Once this agreement has been approved, it will be counterexecuted by CP rail and sent to the Minnesota Department of Transportation with a request for funding participation. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Stipulation Agreement with CP Rail System for Project 673 (Red Pine Lane - Railroad Crossing) and authorize the Mayor and City Clerk to execute said document. STIPULATION AGREEMENT THIS AGREEMENT made and entered into by and between the City of Eagan, Minnesota, hereinafter referred to as the "ROAD AUTHORITY", and CP Rail System, hereinafter referred to as the "COMPANY". WITNESSETH THAT, WHEREAS, the ROAD AUTHORITY proposes to construct Red Pine Lane across the right-of-way and track of COMPANY within the City limits; and WHEREAS, the proposed Red Pine Lane construction will require establishment of a new public at -grade crossing of the COMPANY's main track of its Rosemont spur line; and WHEREAS, the ROAD AUTHORITY proposes to construct Red Pine Lane substantially as shown on the plan attached hereto and marked Exhibit "A"; and WHEREAS, the parties hereto desire to set forth the terms and conditions for establishment, construction, operation, and maintenance of said crossing; and WHEREAS, authorization must be received from the state of Minnesota, Commissioner of Transportation, for establishment of the proposed new grade crossing; and WHEREAS, the parties hereto desire to set forth the terms and conditions for compliance with an anticipated Order of the Minnesota Commissioner of Transportation authorizing the proposed provision of Red Pine Lane and establishment of said grade crossing. NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreement as hereinafter contained, the parties hereto agree as follows: ,cP1"fnrl 1. The "Standard Provisions for Highway -Railroad Agreements" attached hereto are hereby made a part of this Agreement. SW -TIM 9. The COMPANY agrees that it shall convey, by separate instrument and subject to the COMPANY's rights therein, a right-of-way easement required for the construction and maintenance of said Red Pine Lane. SPrrtrnNt 3. The ROAD AUTHORITY shall secure, or cause to be secured, all rights-of-way or easements required for its project in addition to that provided for in Section 2 hereof and shall construct and complete its project all without cost or assessment to the COMPANY. 491$3cp 57 SPf'TtON 4. The parties hereto shall construct, or cause to be constructed, the following items of work: 1. WnRK RY TAE CAMPANY The COMPANY shall furnish, or cause to be furnished, at the expense of the ROAD AUTHORITY, all of the labor, materials, and work equipment required to perform and complete: a. The preparation of the track installation of a ballast subdrainage system as required and installation of a 46 -foot rubber crossing surface with treated timber extension across the sidewalk area on the south end. b. The installation of half roadway gates and flashing light cantilever signals that will be interconnected to the traffic signal to be installed at TH 3 and Red Pine Lane, subject to Mn/DOT approval. c. Incidental work necessary to complete the items hereinabove specified. 2. WORK BY THE ROAD AITTH)RTTY The ROAD AUTHORITY shall furnish or cause to be furnished, at its expense, all of the labor, material, and work equipment required to perform and complete: a. The construction of proposed Red Pine Lane, including utility work, grading, paving, installation of approach signs and pavement markings, and all required drainage facilities. b. The paving of the roadway and sidewalk approaches up to the edge of the rubber crossing surface and up to and between the treated timber extensions installed by COMPANY under 1.a. above. c. The closure and removal of the existing Gun Club Road crossing of the tracks. d. Incidental work necessary to complete the items hereinabove specified. SPI'T(ON 4. In compliance with the Federal Highway Program Manual, Volume 6, Chapter 6, Section 2, Subsection 1, dated April 25, 1975, and supplements which determine COMPANY benefit and liability, the proposed grade crossing improvement meets Classification 1 of Paragraph 6(b), a category not considered as a benefit to the COMPANY, and no contribution by the COMPANY is required. sizr'n )N 6. Upon completion of this project, the ROAD AUTHORITY shall maintain, repair, and renew the roadway and crossing approaches up to the ends of the track ties at its expense. The COMPANY shall maintain, repair, and renew the crossing and the crossing warning devices at its expense in accordance with Federal or State lase as it shall be from time to time in the future while it operates its line of railroad over such trackage and crossing, but this obligation to maintain, repair, and renew said crossing and warning devices shall cease in the event the COMPANY abandons its railroad operations over said track in the future, in which event the ROAD AUTHORITY may, if it desires, remove the trackage and restore the resulting pavement void and maintain at its sole cost and expense. SP TW)N 7. The Agit shall be binding upon the parties hero, their successors or assigns. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate counterparts, each of which shall be considered as an original by their duly authorized officers, as of the dates below indicated. Executed by the ROAD AUTHORITY this day of 19 ATTEST: Executed by the COMPANY this By day of , 19_ CP RAIL. SYSTEMS WITNESS: 495.131iresiseot.op '5'1 By J.A. Inshaw Chief Engineer Agenda Information Memo December 20, 1994, City Council Meeting CLIFF ROAD UPGRADE (CHES MAR DR TO LEXINGTON AVE). N. Project 680, Cliff Road Upgrade (ChesMar Drive - Lexington Avenue) --As a part of the approved 1995-1999 5 -Year Capital Improvement Program, Cliff Road (County Road 32) has been identified to be upgraded to a 5 -lane urban roadway section with trailways on both sides from ChesMar Drive through the Lexington Avenue intersection. It would be appropriate for the City Council to authorize the preparation of a detailed feasibility report identifying the scope of the improvements, related costs and financing proposal. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a feasibility report for Project 680 (Cliff Road Upgrade - ChesMar Drive to Lexington Ave. FICOLS ROAD RECONSTRUCTION (SILVER BELL RD - RR CROSSING) O. Project 681, Nicols Road Reconstruction (Silver Bell Road - RR Crossing) --During the winter of 1994-1995, the Metropolitan Council of Wastewater Services (MCWS) is constructing a new sanitary sewer crossing of the MN River Valley from Bloomington to the Seneca Wastewater Treatment Plant. The alignment of this sewer syphon follows Nicols Road from the Cedar Avenue bridge south to the railroad crossing. Subsequently, that portion of Nicols Road will be reconstructed with the completion of this project. Concurrently, the City has programmed the reconstruction/upgrade of the remaining portion of Nicols Road from the railroad crossing south to Silver Bell Road for 1995 as a part of the recently approved 5 -Year CIP (1995-1999). Therefore, it would be appropriate for the City Council to authorize the preparation of a feasibility report to identify the scope of the project, related costs and financing proposals. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a feasibility report for Project 681 (Nicols Road Upgrade/Reconstruction - Silver Bell Road to railroad crossing). Agenda Information Memo December 20, 1994, City Council Meeting APPROVE CHANGE ORDER #1 (RED PINE LANE) P. Contract 94-17, Approve Change Order #1 (Red Pine Lane - Storm Sewer)—Due to the need to provide storm water drainage to the recently approved Red Pine Elementary School and Pines Edge Addition residential development, the City Council directed sta£o investigate the acceleration of the storm sewer along Red Pine Lane from propose Contract II scheduled for 1995 to a new alignment north from Biscayne Lane to Pond LP -27 as a part of the current phased Contract I (94-17). Previous Council action on December 7 authorized staff to proceed with the acquisition of ponding and utility easements to accommodate this storm sewer realignment and accelerated schedule. Approval of this change order would result in a net deduct of $28,910 to the current contract. In addition, it will result in decreasing the second phase of this project to be constructed in 1995 by an estimated $60,185. Approval of this change order will allow the staff to release the hold presently in place on the issuance of building permits within the Pines Edge Addition allowing construction to be begin. However, staff will ensure that no Certification of Occupancies will be issued until all utilities, including storm water drainage, have been made available to service any affected lot. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 94-17 (Red Pine Lane - Storm Sewer) and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo December 20, 1994 City Council Meeting FINAL SUBDIVISION/EASTER ADDITION Q. Final Subdivision, Easter Addition, Located on the SE Corner of Diffiey and Pilot Knob Roads --The final plans, development contract and security agreements have been reviewed and approved by staff. The approval of the final subdivision for Easter Addition is, therefore, in order. Enclosed on page (,p3 is a copy of the final plat as it appears for recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final subdivision for Easter Addition located on the southeast corner of Diffley and Pilot Knob Roads. CAIllti1 1 EASTER ADDITION • ‘r .1 3 ; 1 11.•11.•8 •••11 10101 rj CJ I; t: I 11 IL L .1.4. 1 ff ,fes•eI f 1 . ;I •-• _ . ,c_ r( 'ti :) �1 ....1 '.. r •i .10 -1 A— N •^__ /4.1=.•011b0 • t d i a 1 g's 1 •iI'! , Ci i,,t s .,„ \ i 14 et; • t, II- IHD .',._t� .9 illi / ft;; + \ favo8 soN3l 1o71df `G :701 1g'oN'ttw'S3 oral/ /..w.s,..r i 'Co ♦w. 1 ( 1 1 : 1 : :'i (c'C'r t cc :x W7t ) a 0 Agenda Information Memo December 20, 1994 City Council Meeting RESOLUTION/BREMER FOUNDATION GRANT/YOUTH DEVELOPMENT PROGRAM R. Resolution to Approve Grant Application to Bremer Foundation for Youth Development Program—The City's Parks and Recreation Department has prepared a grant application to the Bremer Foundation for a qualified youth development program. No matching funds are required by this grant from the City. If the grant administrators do require a resolutio by/ the governing board, together with submission of the application. Enclosed on page 0 .) is a copy of the resolution in this regard. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution authorizing grant application to the Bremer Foundation for a youth development program. Resolution of the Eagan City Council A proclamation in support of a grant application to The Otto Bremer Foundation for Youth Development Capital needs Whereas the City of Eagan places high value on youth, and Whereas youth in some neighborhoods within the City are at -risk, and Whereas, the City of Eagan has established a Youth Development Coordinator position, to provide recreation opportunities in neighborhoods where at -risk youth reside, to support the programming efforts in progress, and Whereas, public funding of recreation programs is substantial, youth at -risk participant resources are few and opportunities for youth at -risk to achieve experiences outside of the neighborhoods is important. Now, Therefore, Be it Resolved that the Eagan City Council proclaims its support of a grant proposal submitted to the Otto Bremer Foundation for Capital needs for the Youth Development Program. City of Eagan City Council By: Mayor By: Motion made by: Seconded by: Those in favor: Those against: Dated: Agenda Information Memo December 20, 1994 City Council Meeting FIRE RELIEF ASSOCIATION BYLAWS & PENSION CHANGES S. Approve Fire Relief Association Bylaws and Pension Changes --Several pension changes were presented for consideration at the October general meeting of the Eagan Fire Department. According to the Relief Association Bylaws, before any changes to the Bylaws can occur, a second reading and presentation is required. Subject to approval of the changes at a general meeting on Monday, December 19, changes identified on pages �? through (D6 will be in order for consideration by the City Council. The only change is under 'Lump Sum Payment" whereby the amount is changed from S3,500 to $3,750 and the maximum from $105,000 to $112,500. Obviously, this action changes the vested retirement benefit which is also outlined in the attachment. This action is consistent with the Council's authorization during 1994 to adopt the three (3) year plan as approved by the Minnesota State Legislature regarding a maximum lump sum payment. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the changes to the Fire Relief Association's Bylaws and pension as presented. 4 BYLAWS Eagan Fire Department Relief Association ARTICLE VI - BENEFITS (continued) Sec. 2. Service Pensions Upon request of a retired member, who has at least 20 years of active service, and upon approval of the application therefor, the sum of $560.00 per month shall be paid to each retired member of the Association during the remainder of his/her natural life. At the discretion of the Board of Trustees a sum not more than $28.00 per month for each year of active service over twenty years in the Eagan Fire Department may be added to this amount, but in no event shall the total amount paid per month exceed the sum of $840.00. Sec. 3. Deferred Pension A member of the Association who is otherwise qualified for a service pension but who has not reached the age of fifty years may retire from the Eagan Fire Department without forfeiting his/her right to such pension. Upon the application of such member, he/she shall be placed on a deferred pension roll and shall be entitled to receive said service pension upon reaching the age of fifty years and making application therefor. The value of a deferred pension shall be based on the pension rates in effect at the time the member separates from the Eagan Fire Department. Sec. 4. Lump Stun Payment Page 9 Upon request of a retired member, who has at least 20 years of active service, and approval of the Board of Trustees, the said service pension may be paid in a lump sum which shall be computed on the basis of 53366 75p per year of active service, prorated monthly, of said member in the Eagan Fire Department to a maximum of *105,000 00 511,400 (for 30 years of active service). Said lump sum payment shall be in lieu of all rights to further service pension, widow's pension and children's pension. L9 4/5/94 BYLAWS Eagan Fire Department Relief Association ARTICLE VI - BENEFITS (continued) Sec. 5. Vested Retirement Benefit In the event a member with five years or more but less than twenty years of active service on the Eagan Fire Department resigns or otherwise becomes a nonmember, that person shall be entitled to the following benefits: (a) (b) Page 10 Each member with five years or more of active service shall be vested according to the following table: Portion of Additional Earned Benefit for Years of Lump Sum Lump Sum Fractional Active Benefit Benefit for Years Service Described in Whole Years per Month Article VI, Sec. 4 5 40% -PAW 6 44% 944G 7 48% 447760 8 52% 4+560 9 56% 17,610 10 60% ;how 11 64% 21,610 12 68% 28,560 13 72% 32,760 14 76% 37,210 15 80% 413000 16 84% 17,010 17 88% 52,360 18 92% 67#60 19 96% 63;840 Ffisgo Pfri 04190 $11667 42843 110.00 44414; 163.33 -14144 44144; 49843 24040 224147 13343 24540 264467 36841 280.00 PP° Upon request of a vested member who has reached the age of fifty years and upon approval of the Board of Trustees, the above determined vested benefit will be paid in a lump sum to the vested member. 4/5/94 Agenda Information Memo December 20, 1994 City Council Meeting FINDINGS OF FACT/DENIAL OF RF{QUEST FOR REZONING/ EAGAN FAMILY HOUSING PARTNERSHIP T. Findings of Fact on Denial of a Request for Rezoning from Eagan Family Housing Partnership—The City Attorney's office has developed the Findings of Fact on denial of the re est for rezoning from the Eagan Family Housing Partnership, which is enclosed on page ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact on Denial of the request for rezoning from Eagan Family Housing Partnership. SW BY: 12-16-84 ;11:25AN ;SEVERSON WILCOX SHEL- 812 681 4612;# 2/ 4 TEs OXTY OF EAGAN RESOLUTION DENYING THE REQUEST BY EAGAN FAMILY HOUSING LIMITED PARTNERSHIP FOR REZONING CHANGING THE DESIGNATION OF APPROXIMATELY 8.1 ACRES LOCATED ON THE EAST SIDE OF JOHNNY CAKE RIDGE ROAD, NORTH OF OAK RIDGE ELEMENTARY SCHOOL FROM R-4 (MULTIPLE RESIDENTIAL) TO P.D. (PLANNED DEVELOPMENT) . The Advisory Planning Commission of the City of Eagan held a public hearing on this matter on November 22, 1994. The application was beard by the Eagan City Council on December 7, 1994. At the December 7, 1994 meeting, the Council heard testimony from all interested parties and considered the matter in conjunction with all of the files, records and prior proceedings. HZ IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota, that the request by Eagan Family Housing Limited Partnership for the rezoning of approximately 8.1 acres of property located on the east side of Johnny Cake Ridge Road, north of Oak Ridge Elementary School from R-4 (Multiple Residential) to P.D. (Planned Development) be denied based upon the following: 1. The type of residential development proposed is incompatible with the higher valued residential units adjacent to the property. 2. The existing R-4 zoning is more appropriate than the proposed P.D. zoning to meet the City's multiple -family housing needs by preserving R-4 land to allow a full range of housing types. 3. The property, as currently zoned, provides a viable economic use of the property. BASED ON THE FOREGOING, the Council fid that the applicant has not poet its burden of proof and that the application is hereby denied. Dated: ,., 1994. CITY OF RAGAN City Council ATTEST: R. J. VanOverbeke, Clerk Thomas A. Egan, Mayor '70 B•9596 612 432 3780 12-16-94 11:29AM P002 #45 Agenda Information Memo December 20, 1994 City Council Meeting FINDINGS OF FACT/DENIAL OF COMP GUIDE PLAN AMENDMENT/ EASTER LUTHERAN CHURCH U. Findings of Fact on Denial of a Comp Guide Plan Amendment for Easter Lutheran Church—The City Attorney's office has drafted the findings of fact for denial of the comprehe guide plan amendment for Easter Lutheran Church enclosed on pages 7� through ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact for denial of the comp guide plan amendment for Easter Lutheran Church. SENT BY: 12-16-84 ;11:25AM ;SEVERSON WILCOX St -' 612 681 4612;# 9/ 4 ?12 CITY OF MOAN RESOLUTION DENYING THE REQUEST BY FASTER LUTHERAN CHURCH FOR AN AMENDMENT TO THE COMPREHENSIVE GUIDE PLAN CHANGING THE LAND USE DESIGNATION OF APPROXIMATELY 12.9 ACRES LOCATED AT THE NORTHWEST INTERSECTION OF PILOT KNOB ROAD AND CLIFF ROAD, FROM D-1 (SINGLE minx) TO P.F. (PUBLIC FACILITY) . The Advisory Planning Commission of the City of Eagan held a public hearing on this matter on November 22, 1994. The Advisory Planning Commission recommended a denial of the Amendment to the Comprehensive Guide Plan. The application was heard by the Eagan City Council on December 7, 1994. At the December 7, 1994 meeting, the Council heard testimony from all interested parties and considered the matter in conjunction vith all of the files, records and prior proceedings. BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota, that the request by Easter Lutheran Church for an amendment to the Comprehensive Guide Plan changing the designation of approximately 12.9 acres located at the northwest intersection of ''ilot Knob Road and Cliff Road, from D-1 (Single Family) to P.F. ,Public Facility) be denied based upon the following: 1. The applicant has the burden of persuasion to establish the basis for the Amendment to the Comprehensive Guide Land Use Plan. 2. The property is designated D-1 in the Comprehensive Guide Land Use Plan. The designation of D-1 is appropriate for this property. 3. There has not been a significant change in circumstances to the property or within the area of the property. 4. The type of Public Facility development requested is incompatible with the adjacent uses. 5. The property, as currently guided, provides a viable economic use of the property. 6. The applicant has presented no compelling reason to amend the Comprehensive Guide Land Use Plan. 7. The proposed project at ultimate development is too intense for the surrounding land uses. 8.94l6 612 432 3780 12-16-94 11:29AM P003 #45 SENT BY 12-16-24 ;11:26AM ;SEVERSON WILCOX SH 612 681 4612;# 4/ 4 8. The proposal will not further the City's nater quality goals for Thomas Lake. BASED ON TH8 FOREGOING, the Council finds that the applicant has not net its burden of proof and that the application is hereby denied. Dated: , 1994. CITY OF £GAN City Council Thomas A. Egan, Mayor ATTEST: E. J. VanOverbeke, Clerk R -94X 612 432 3780 12-16-94 11:29AM P004 #45 Agenda Information Memo December 20, 1994 City Council Meeting 1995 PARKS/TRAILS DEDICATION RATES APPROVAL V. Approve 1995 Parks/Trails Dedication Rates—With the exception of the Parks and Trails Dedication Rates, the 1995 Comprehensive Fee Schedgie was appr d at the December 7, 1994 City. Council meeting. Enclosed on pages 1S through 00 is a copy of the material being presented to the Advisory Parks, Recreation and Natural Resources Commission for approval at their meeting on Monday, December 19, 1994. If they are approved by the Commission, the rates will be in order for review by the City Council. However, if they are changed or not approved by the Commission, this item will be modified or pulled from the consent agenda at the City Council meeting. These land value rates also set the rates for water quality dedication requirements. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Parks/Trails Dedication Rates. 1110111° MEMO _ city of eagan DATE: DECEMBER 8, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: SUBJECT: 1995 PARKS/TRAILS DEDICATION KEN VRAA, DIRECTOR OF PARKS AND RECREATION HISTORY At the November commission meeting, the Advisory Parks, Recreation and Natural Resources Commission reviewed the formula for the dedication for parks and trails. This item was deferred to the sub -committee meeting of November 28. FOR REVIEW AND ACTION The sub -committee reviewed three tentative proposals for the establishment of parks dedication fees. After review of the proposals, there was a recommendation by the Sub -Committee to increase the fees as follows. 1414 0.AI Vu', 1,'ts Housing Tyne Fit , en # day Single Family 8 , (ol.l. # to'c Duplex .9D, 41)3 5 0 Townhouse/Quad :?M, q 110 4 S 15 Apartment/Multiple 6 ! 03 Trails ,rof3q,l ooP.05t,c,5 Industrial/Commercial SID Trails Land Value $20,400 $23,070 $28,317 $31,460 /12,2Doi;i54,440 Unit Change $875.00 $791.00 $723.00 $726.00 $105.00 Per Unit .065/sq. ft./$2,831 Per Acre 5880.00/Acre The rationale for this fee structure recommendation by the sub -committee is based on: 1) The rapid increase of the value of land in Eagan. Sited was sale of property to the school district by a willing seller in the amount of approximately $25,000.00. Other land sales of greater value were reviewed to make the case for increasing the value of land and hence the parks dedication. 2) Review of other communities parks dedication for 1994 clearly shows that Eagan' parks dedication was below the "average" for growth communities. 1995 PARKS/TRAILS DEDICATION PAGE 2 3) At least one developer has indicated that it would be cheaper for him to make a cash dedication, based on the 1994 rate, than to make a land dedication. Since the essence of the parks dedication policy is to make it equitable between developers who are providing land dedication and those that are providing cash dedication; it's important that the cash dedication be placed at an equitable level. FOR COMMISSION ACTION The Advisory Commission should review the above recommendations and formally adopt them for recommendation to the City Council, or revise them as is appropriate. cc: Tom Hedges, City Administrator Gene VanOverbeke, Finance Director KV:dm di :prktrail Agenda Information Memo December 20, 1994 City Council Meeting LANDFILL ABATEMENT/JOINT POWERS AGREEMENT W. Approve 1995 Landfill Abatement Funding, Joint Powers Agreement, Dakota County—At its meeting of September 20, 1994, the City Council passed a resolution authorizing submission of a grant application to Dakota County for 1995 landfill abatement funding. That application has been approved by the County and this joint powers agreement has been prepared to permit the distribution f those funds to the City. A copy of the joint powers agreement is enclosed on pages'7K through 2 ( for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the third amendment to the 1992 joint powers agreement between Dakota County and the City of Eagan for 1995 landfill abatement funds as presented. THIRD AMENDMENT TO 1992 JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF EAGAN FOR 1995 LANDFILL ABATEMENT FUNDS This Agreement is between Dakota County (hereinafter "County") and the City of Eagan (hereinafter "Municipality"), through their Board and Council, respectively. WHEREAS, effective January 1, 1992, the County and the municipality entered into a Joint Powers Agreement (hereinafter "Agreement") in order to provide for cooperation between the County and the Municipality to implement and operate a local comprehensive landfill abatement program; and WHEREAS, the Agreement was in effect from January 1, 1992; and WHEREAS, the First Amendment to this Agreement was executed in December, 1992 to provide Landfill Abatement Funds for 1993; and the Second Amendment to this Agreement was executed in January, 1994 to provide Landfill Abatement Funds for 1994; and WHEREAS, on July 5, 1994, by Resolution No. 94-535, the Dakota County Board of Commissioners adopted its Community Abatement Funding Program Guidelines for 1995; and WHEREAS, on December 6, 1994, by Resolution No. 94-878, the Dakota County Board of Commissioners approved the 1995 Community Funding requests for abatement activities in 1995; and WHEREAS, the parties wish to amend the Agreement to provide funding for 1995 to enable both parties to continue to enjoy the mutual benefits it provides; and Page 1 of 4 1REREAS, Paragraph 18 of the Agreement provides that any amendments, alterations, variations, modifications, or waivers shall be valid only when reduced to writing duly signed by the parties. MOW, TREREFORE, in consideration of the mutual covenants contained herein, the parties agree that the Agreement is hereby amended as follows: 1. Paragraph 2 of the Agreement shall be amended to read as follows: 2. Term. This Agreement shall be in effect from January 1, 1995, and shall continue in effect until terminated in accordance with the provisions herein. This Agreement may be amended in accordance with paragraph 18, by the attachment and incorporation of subsequent years' approved funding applications. 2. Paragraph 3 of the Agreement shall be amended to read as follows: 3. program. The Municipality shall implement and operate a local comprehensive landfill abatement program that substantially complies with the current program guidelines for Community Landfill Abatement Administration and Education as approved by County Board Resolution No. 94-535. 'The Municipality must demonstrate that a recycling program is: currently in operation in its municipal buildings; that the program is consistent with the approved Dakota County Solid Waste Master Plan; and that the Targeted Community Program outlined in the Dakota County Recycling Implementation Strategy, as amended, is maintained. The Target Community Program for single family dwellings includes at least bi-weekly recyclables collection using a recycling container. All multi -family dwellings also must have recycling containers available. Under both programs, newspapers, magazines, cans (food & beverage) 3 colors of glass, corrugated cardboard, and plastic containers with a neck must be collected for recycling, and residential office paper (as of December 1, 1995) and other such items as required by County Board resolution. The program must continue to recycle 20% of the residential waste stream. Dakota County will determine the residential generation upon which this percentage is calculated, unless a community is able to measure its residential generation amount. Failure to achieve this percentage goal will result in the requirement that a plan to increase recycling be submitted for Dakota County approval within 90 days of the submittal of the Community Annual Report. Page 2 of 4 cl The Municipality shall implement the activities substantially as set forth in its 1995 Funding Application, attached as Exhibit 1, as approved by the County. The Dakota County Physical Development Director or his designee shall have the authority to approve modifications to the Municipality's program and funding as requested by the Municipality, as long as the amount payable under this Agreement does not exceed the amount approved by the County Board and so long as the proposed modifications are consistent with the County's guidelines. 3. Paragraph 4 of the Agreement shall be amended to read as follows: 4. payment Schedule and Annual Report. Upon receipt and approval of progress reports as prescribed by the County, the County will pay the Municipality the grant amount approved by the County Board for 1995 in two (2) equal installments on the following dates: 1. February 1, of the grant year 2. August 1, of the grant year By January 30 of the year following the grant, the Municipality shall submit its Annual Report in the form prescribed by the County. The County shall evaluate the Municipality's performance pursuant to this Agreement. The following evaluation formula shall be utilized: o promotional Reauirement. as outlined in the application and approved by the County o Educational Requirement. as outlined in the application and approved by the County 60 pts total 40 pts total The amount payable in 1995 shall not exceed Thirty-five Thousand Six Hundred Fifty-one and No/100 Dollars ($35,651). The Dakota County Physical Development Director or his designee shall have the authority to approve modifications to the grant so long as the proposed modifications do not exceed this amount and are consistent with the County's guidelines and the Municipality's request. 4. A new paragraph twenty-one shall be added and shall read as follows: 21. It is understood and agreed by the parties that the 1995 Community Landfill Abatement Funds used to reimburse the Municipality will be available for reimbursement only so long as the County is able to collect the landfill surcharge which funds the reimbursement. Page 3 of 4 5. The remaining paragraphs of the Agreement, as amended by the First and Second Amendments, shall remain in full force and effect until terminated in accordance with the provisions herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. Approved as to form: COUNTY OF DAKOTA J2/3/' By County Attor y/ ate Louis J. Breimhurst Physical Development Director Date of Signature Approved as to execution: Assistant County Attorney/Date Approved by Dakota County Board Resolution No.(94-878) Dakota County Attorney's Office Dakota County Judicial Center 1560 West Highway 55 Hastings, MN 55033-2392 Telephone: (612) 438-4438 mt-jpea 017 EAGAN Aille ate • Sig atur- Attest Date of Signature Page 4 of 4 , City Clerk Agenda Information Memo December 20, 1994 City Council Meeting SPECIAL HUNTING PERMIT/MICHAEL HOENE X. Special Hunting Permit, Michael Hoene—Enclosed without page number is a copy of a special bow hunting permit application for Michael Hoene. Attached to the application is a copy of the owner's written permission for Mr. Hoene to hunt on the property indicated. The application has been reviewed by staff and is in order for consideration by the City Council at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special bow hunting permit for deer for Michael Hoene, as presented. Agenda Information Memo December 20, 1994 City Council Meeting EXTENSION FOR RECORDING FINAL SUBDIVISION/RED OAKS Y. Extension for Recording Final Subdivision, Red Oaks, SE 1/4 of Section 14 --The developer of Red Oaks is requesting an extension of 30 days to record the final subdivision due to some requirergents by the Dakota County Surveyor's Office. Their request is enclosed on page ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 30 day extension for recording the final subdivision for Red Oaks as requested. December 7, 1994 Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Red Oaks Plat Dear Mayor and City Council, The recording of the Red Oaks plat is being delayed due to requirements by the Dakota County surveyors office. These requirements have to do with the recording of the resolution vacating Birch Street and the subsequent directive of the Examiner of Titles to join the vacated parcel with the rest of the plat on the Certificate of Title. These things are being done sequentially and it is doubtful that we can record the plat by December 18, 1994. Therefore we request a 30 day extension of the final plat approval which will give us enough time to ready the plat for recording. Yours truly, -4 Howard R. y110 Consultant 14713 Oak Run Lane Burnsville, MN 55306 cc: Brad Stricker Agenda Information Memo December 20, 1994 City Council Meeting pis & sPEC TIOwann opiti, map ;mamt A. Consider Final Plans and Speclflcat ons for Municipal Center Ezpaudon/Remodeling- Endoeed without page number is a memorandum outlining the current construction estimates for the City Boll remodeling/expansion pordon of the Municipal Center Buil ding Project. As outlined in the memorandum, circumstances have resulted in a prelhninary construction estimate in excess of the approved budget. The memorandum outlines alternatives developed by the Steering Committee, architect and construction manager to revise the project and bring it within budget. In particular, staff is recommending Council consider separating a number of items from the base bid of the project and identifying them as alternates in much the same way as certain items have been proposed in the civic arena project. Final plans will be presented by the architect at Tuesday's meeting: Upon direction by the City Council of an appropriate base amount and alternates, the construction manager will prepare a final construction estimate. With the exception of Council direction on these alternates, this item is in order for consideration at this time. ACTION TO BB CONSIDERED ON MIS ITEM: To approve or deny final plans and specifications and authorize bids for the Municipal Center expansion/remodeling project. Agenda Information Memo December 20, 1994, City Council Meeting PUBLIC WORKS COMMITTEE RECOMMENDATION (WEST LONE OAK ROAD - STORM SEWER) B. Public Works Committee Recommendation (West. Lone Oak Road - Storm Sewer)— On November 15 and again on December 7, the City Council considered action to authorize the preparation of a feasibility report to investigate drainage concerns, alternative solutions, related costs and financing methods for West Lone Oak Road. After discussion, the City Council recommended that this issue be reviewed by the Publicorks Commi , which met at 6:00 p.m., on Thursday, December 8. Enclosed on pages , 7through is the staff report and recommendation of the Public Works Committee for considers on and further action by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the recommendation of the Public Works Committee regarding Project 679 (West Lone Oak Road - Storm Sewer) and approve/deny the preparation of a feasibility report. Public Works Committee Meng Thursday, 12-1 , MOO P.M. Eagan Municipal Center Cali To Order/Adopt Agenda 11. Consider Authorization of Feasibility Report (West Lone Oak Road - Storm Drainage) PUBUC WORKS COMMITTEE MEETING THURSDAY, DECEMBER 16, 1994 Following are those who were in attendance for the Public Works Committee meeting held at 6:00 p.m., on Thursday, December 16: Ted Wachter (Chairman) Mayor Tom Egan Tom Colbert (Public Works Director) Dave Everds (County Highway Engineer) Mark Hanson (BRM Consulting Engineer) Review Drainage Problem for 1555 Lone Oak Road (Proposed Project 679 - W. Lone Oak Road Storm Drainage) After a brief review of previous correspondence by the City and the County to the affected property owners (Jim and Bernie Schwab), Dave Everds provided polaroid photos of the drainage ditch, culverts and aerial photos further describing the location of the problem and identifying other areas of similar drainage and erosion concerns along Lone Oak Road (County Road 26). He reviewed the natural (historical) flows based on topographic contour maps and the previous efforts made by the County Highway Department to stabilize erosion on the side slope in 1990 and, most recently, placement of a bituminous shoulder along the north edge of Lone Oak Road to further stabilize any upstrearn erosion. The Public Works Director reviewed the historical information in the parcel file relating to the original building permit issuance including an architectural site plan (containing reference: contractor to provide positive drainage away from residence) and a topographic contour map that showed a proposed house location further to the north out of the historical drainage way. After reviewing this information, the Committee concluded that there appeared to have been a shift in the house location from the building permit reviewed to its current location in the drainage way. In response to questions regarding the proposed timing of upgrading Lone Oak Road, the Public Works Director responded that it is identified in both the County and the City's 5 -Year CIP as being a 'future" project with no defined year. Dave Everds indicated that the County would be receptive to a requested year by the City. 1 Chairman Wachter asked Mark Hanson various questions regarding the drainage shed and temporary versus permanent u=sewer, requirements. Mark Hanson responded with various bald cost estimates for vary scenarios that ranged from $20,000 - $60,000. Mayor Egan tndfc ated that there appeared to be a benefit and ability to assess the costs associated with the full-fledged storm drainage project if it was built, but also recognized that it wouldn't solve the internal drainage problem that is presently being handfed by the property owner's sump pump. Chairman Wachter located that both the temporary and permanent storm sewer options would be premature and uneconomical if done in advance of the urban upgrading of Lone Oak Road. Both Committee members Wachter and Egan then questioned what would be involved with temporary erosion control measures in Neu of a storm drainage system installation. Through a collective response by Everds, Colbert, and Hanson, it was determined that the stabilization of the side slope from the nearest upstream culvert to the bottom of the slope could cost approairnately $3,000 in material, with design and labor installation being provided through a concerted joint effort of City and County. employees. To continue the erosion control and drainage stabilization across the Schwab's property would cost additional dollars. After a summary review of all information, the Committee recommended that the City and County jointly perform a temporary erosion control improvement from the nearest upstream culvert outlet to the bottom of the hill and offer to continue it across the Schwab's property tf they are willing to pay the related expenses. Further, they indicated that if the property owners wanted to have a full-fledged storm drainage analysis done, including a permanent storm sewer system, the City should do so if the Schwabs are to pay the estimated $4,400, or submit a peen of more than 50% of the downstream Osiied:prof Owners Ot the proposed Street upgrade, Rather. fits would be subject to the property owners granting a right-of-entry to the City and County to perform such work and signing a Release of lia,bility to both agencies. The meeting adjourned at 7:00 p.m. Minutes prepared and submitted by, TAC/J Agenda Information Memo December 20, 1994 City Council Meeting r �a PRELIMINARY SUBDIVISION/EAGAN OAKS A. Preliminary Subdivision, Eagan Oaks - Citywide Development, Southwest Intersection of Yankee Doodle Road and Elrene Road --Citywide Development is requesting approval of a preliminary subdivision consisting of 46 lots with 45 townhouse units on 8.1 acres located at the southwest intersection of YankeeOdle Road and Elrene Road in the northeast quarter of Section 14. Enclosed on page through // is a copy of the Community Development Department staff report on this item. The Advisory Planning Commission conducted a public hearing on this item at its meeting of November 22, 1994. There were no major issues raised with this proposed townhouse development. The Planning Commission recommends approval of the preliminary ivision subjf ct to the seventeen conditions set forth in their minutes. Enclosed on pages through f ( is a copy of the APC minutes relative to this item. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary subdivision for Eagan Oaks at the southwest intersection of Yankee Doodle Road and Elrene Road subject to the seventeen conditions recommended by the Advisory Planning Commission. PLANNING REPORT CITY OF EAGAN REPORT DATE: October 31, 1994 CASE #: 14 -PP -32-9-94 APPLICANT: Citywide Development, Inc. HEARING DATE: November 22, 1994 PROPERTY OWNER Same PREPARED BY: Mike Ridley REQUEST: Preliminary Subdivision (Eagan Oaks) LOCATION: NE 1/4 Section 14 COMPREHENSIVE PLAN: D -III, Mixed Residential (6-12 units/acre) ZONING: R-3, Townhouse SUMMARY OF REOUEST Citywide Development is requesting approval of a Preliminary Subdivision consisting of 46 lots with 45 townhouse units on 8.1 acres located at the southwest intersection of Yankee Doodle Road and Elrene Road in the NE 1/4 of Section 14. AUTHORITY FOR REVIEW City Code Chapter 13, Section 13.20, Subd. 6. states: In the case of subdivision, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. Planning Report - Eagan Oaks November 22, 1994 Page 2 F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. BACKGROUND/HISTORY The majority of the site (six acres) was platted as Outlot G, Wescott Square in late 1990. Citywide Development submitted a preliminary subdivision proposal in July 1993 that included Outlot G, Wescott Square and an unplatted 2.1 acre parcel for a total site size of 8.1 acres. The developer requested to be continued from the August 24, 1993 Advisory Planning Commission meeting and no further activity occurred. EXISTING CONDITIONS The unplatted parcel contains the old Edmund Schwanz house, garage, barn, and several outbuildings. Portions of the site contain severe topography with elevation changes of up to 44' and the northwestern half of the site is heavily -wooded with significant hardwood trees. Planning Report - Eagan Oaks November 22, 1994 Page 3 SURROUNDING USES The following uses, zoning and comprehensive plan designations surround the subject Pim"• North - Dakota County Compost site; zoned PD; designated Industrial South - The Woodlands North; zoned PD; designated D -II, Mixed Residential (0-6 u/ac) East - West Publishing; zoned PD, designated Industrial West - Wescott Square; zoned R-3; designated D -III, Mixed Residential (6-12 u/ac) EVALUATION OF REQUEST Preliminary Subdivision Compatibility With Surrounding Area - The proposed development should be compatible with the other multiple family development in the vicinity and the request is consistent with the existing zoning and Guide Plan designation of the property. Homeowners Association - The developer should be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowners' Association. The documents should be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association should be recorded with the subdivision. Density - The applicant is proposing 45 townhome units on 8.1 acres, resulting in a gross site density of 5.6 units/acre which is consistent with the R-3 zoning and below the guided D -III density of 6-12 units/acre. Setbacks - With minor revisions to Lots 22 and 23, all R-3 district parking and drive aisle setbacks will be met. Part - The Preliminary Site Plan provides City Code required parking of two spaces per unit (one of which enclosed) and the developer is also providing 12 additional stalls for overflow/guest parking. Acc esj - Two units take access direct from Trails End Road, 32 units take access via a private cul-de-sac from Trails End Road, and the remaining 11 units are served with access to the existing private drive along the west edge of the site. All private drives serving 5 or more units should be constructed with concrete curb & gutter. Planning Report - Eagan Oaks November 22, 1994 Page 4 There is an existing curb cut and stub street off of the private street that will not be utilized with the current design and should be removed by the developer. The private street cul-de- sac dead -ends should have an outside street pavement diameter of at least 72'. Grading/Wetlands - The Grading Plan is acceptable. Dakota County will be upgrading and widening of Yankee Doodle Road in this area in 1995. The applicant and City staff have been working with the county regarding the proposed street grades of the road and the impact of the construction limits to the north edge of this development and a 20' wide strip of trees located along the north property line just west of Elrene Road should be saved. There is one small jurisdictional wetland located in the northcentral portion of the site that will not be disturbed by this development. Tree Preservation Plan - The Tree Preservation Plan is acceptable. The Plan depicts a total of 148 significant trees on site. Site grading, utility work, parking areas, driveways, private streets, and building construction will result in the loss of 37 trees or 25% of the total. The developer believes this will be the maximum number of trees to be lost but that they will attempt to reduce that number even further in the field as grading and construction take place. Prior to any site grading, the developer should install fencing at the critical root zone (a distance of one foot away from the tree trunk for every inch in diameter as measured 54" above grade) around all trees depicted on the Plan to be saved . Once this is completed, the developer should contact the City so an inspection can be performed prior to any site grading, trenching, filling, compaction, or change in soil chemistry taking place. Storm Drainage/Water Ouality - The northern portion of the site drains to the storm sewer system in Yankee Doodle which drains to Pond EP.2, which is located within and adjacent to the Borchert-Ingersol property. The City is proposing acquisition of this property for park purposes. Pond EP.2 is currently classified as a sediment basin; however, if the Borchert property is acquired, EP.2 will likely be reclassified as a recreational water body. The southeastern portion of the site drains to the south to an existing storm sewer in Trails End Road which drains to a sediment basin, Pond JP -33.1, located in Drainage Basin J. The nearest downstream recreational water body in Basin J is separated from the proposed development by a series of sediment and nutrient traps. Because site drainage to EP.2 is limited and the drainage to JP -33.1 will have little impact on high class water bodies downstream, staff is recommending a cash water quality dedication. Off-site alternatives for protecting the water quality in EP.2 are available. Planning Report - Eagan Oalcs November 22, 1994 Page S I ities - The Utility Plan is acceptable. The developer is proposing to extend an existing 8" sanitary sewer line that was constructed with the Wescott Square Addition development. The developer is proposing a watermain connection to an existing 8" line in Trails End Road and 6" lines to be extended into the site along the private streets. The 6" water line to serve the east edge of the site should be looped via a connection to the existing 16" watermain in Elrene Road. The 6" water line proposed to serve the northwest corner of the site should also be looped via a connection to the existing 20" watermain in Yankee Doodle Road. There are sewer and water services stubbed to this site from the existing private road on the western edge that should be removed and plugged at the main if they are not used. Also, the developer should locate and abandon all septic systems and wells in accordance with Dakota County and City requirements. Easements/Permits - The developer should dedicate appropriate drainage and utility easements over all utility lines and wetlands. The developer should prepare and record, with the subdivision, easements for ingress/egress. The easements should be submitted and approved by the City Attorney's office prior to final subdivision approval. The developer should also provide a temporary construction easement along the north property line to accommodate the Yankee Doodle Road improvement project and the developer will be responsible for obtaining all regulatory agency permits prior to final subdivision approval. Parks/Trails - This development is located in Park Service Area A which is served by Mueller Farm Park and the recently developed Wescott Commons. A cash parks and trails dedication recommendation by the Advisory Parks, Recreation, and Natural Resource Commission is appropriate. Architecture - The applicant has provided building elevations that show buildings that should be compatible with the existing townhomes in the area. The plans show some brick on the front of the buildings and maintenance -free siding on the rest of the building. 'The applicant is proposing neutral building colors and the units will range in price from 5120,000 - 5150,000. Landscaping - With minor revisions, the Landscape Plan is acceptable. The Plan should be revised to provide additional plantings along the eastern and southern edge of the site. Additionally, all landscaped and green areas should be served by an underground irrigation system. Planning Report - Eagan Oaks November 22, 1994 Page 6 SUMMARY/CONCLUSION The proposed land use is compatible with surrounding development and the subdivision design is consistent with applicable City Codes. The buildings appear compatible with the surrounding townhouse development. Access and City services are available to serve the site. ACTION TO BE CONSIDERED To recommend approval/denial of the Eagan Oaks Preliminary Subdivision consisting of 45 townhome lots on 8.1 acres located at the southwest intersection of Yankee Doodle Road and Elrene Road subject to the conditions listed below. 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, B1, B2, B3, B4, Cl, C2, 131, El, F1, 01 and H1. 2. The Site Plan shall be revised to ensure that all R-3 setbacks are met. 3. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowners' Association. The documents must be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. 4. Access to the site shall be provided as shown on the Preliminary Development Plan, via Trails End Road and/or private streets. 5. A 20' wide buffer shall be provided to save trees located south of the construction limits needed for the Yankee Doodle Road improvement project. 6. The 6" watermain to be located along the eastern private drive shall be looped to the existing 16" watermain in Elrene Road. 7. The 6" watermain to be located along the western private drive shall be looped to the existing 20" watermain in Yankee Doodle Road. 8. The developer shall locate and abandon all septic systems and wells in accordance with Dakota County and City requirements. Planning Report - Eagan Oaks November 22, 1994 Page 7 9. The private street cul-de-sac dead -ends shall have an outside street pavement diameter of at least 72'. 10. All private drives serving five or more units shall be constructed with concrete curb & gutter. 11. The developer shall remove the existing curb cut and stub street off the existing private drive. 12. The developer shall be responsible for preparing and recording, with the subdivision, easements for ingress and egress. The easements must be submitted and approved by the City Attorney's office prior to final subdivision approval. 13. The developer shall provide a temporary construction easement along the north property line to accommodate the Yankee Doodle Road improvement project. 14. Sewer and water services previously stubbed to the site shall be removed and plugged at the main by the developer if they are not used. 15. The developer shall install fencing at the critical root zone (a distance of one foot away from the tree trunk for every inch in diameter as measured 54" above grade) around all trees depicted on the Tree Preservation Plan to be saved. 16. The developer shall contact the City so an inspection can be performed of the preventive measures installed prior to any site grading, trenching, filling, compaction, or change in soil chemistry taking place. 17. The building exteriors shall be constructed with maintenance -free materials and as shown on the elevation plans submitted. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined the *tars sport in accordance with the final plat dimensions and the ales in effect at the time of final plat approval. S. Easements and Nights -of -Way 1. This development shall dedicate 10 -foot drainage and utility easements centered over all lot Ines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shad dedicate an public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requlements. C. Plans and Specf[ications 1. All public and private streets. drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer In accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final Piet appro-al• S. A detailed grading, drainage, erosion, and sediment contrd.plan must be prepared In accordance with current City standards prior to fret plat 3. This development shall ensure that all dead-end public streets shall have s out -de -sac constructed in accordance with City engineers standards. �8 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission Approved: August 25. 1987 LTS#5 STANDARD.CON City Council September 15. 1987 Revised: July 10. 1990 Revised: February 2. 1993 FINANCIAL OBLIGATION - Eagan Oaks There are pay-off balances of special assessments totaling $58,690 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are assessments of $15 on the parcels proposed for platting. The estimated financial obligation presented is subject to change based upon areas, dimensions and land uses contained in the fipal plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Lateral Benefit Water R3 27.20/ff 1,145.97 ff $31,170 Lateral Benefit Sanitary R3 18.60/ff 566.44 ff 10,536 Sewer Storm Sewer Trunk R3 .019/sq ft 98,428 sq ft 1.870 Total S wale •••.. au!' .1 grown 3. oriel emwe 13 Svelte& , • nw 14 ‘•..111 4 \ • . ,. • , ',.:•.., . . Ig.I. 44" • ..f,:t! -"ii11 Al • 1 /) r ,... • I • Itt, ,,.;../ , ..,„,,,, tee \ 4" .1 I.. 1/ ‘'!; II 44a,/. ft 611,1 • 11 — r i .4P -t •—• • ee - • ...• • 1 4 • , - r--$:i"1l:i8,5'•"••I:)4t 1" ,\.;GGI. AS.O1%11I/- t-' • 1,* e tt4:.*,...EPeI.P e• t ., 4. ,., 1 1. .P- . ..I .. 4 .. ;•r "P.P IrIa: 4.' .1 GI i7 T1 41•1 °) I A.4b t .. ...„. . ?.. s • • 111E f ti I 111101111114 • *WM K 111111•14I't • POMP *PO 11L,.. 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JP = 33 870.0 8795 FIGURE No. 17 STORM SEWER LAYOUT MAP CITY OF EAGAN - SITE N - T I 12" lq YANKE DOOtiRD. C (90 E 1 MSN-WS 2 o 12" • •; 'RR _i r FIG. NO. 7 SANITARY SEWER TRUNK LAYOUT CITY OF EAGAN UD YANKE DOODLE • 28 18" 8- 81 RD. 20" SITE 54.5/ 63.0 5; e/45 ;7, 24" 24' 59.9/ a- 74 0 c r.- 5 33 2. I/ mZ 3 10 M.G. XI GROUND STOR/ H.W.L. 1 05i 16" 16" si. MD WIN 4 16" ,11... IND =Mt 41111 IIIM .I. OW 4111111i an ,...:....) r,), „...... ...... .....i, r...... . k . 4l r'''., ,, •:. ..i. ..., , I:1...c 7 .., ... 1.7....:" ' • , ... ' ,. .. • ' 1.7$ IN.., `ed5=4,... ..-. - ..,.\:,,,,, N. . . V "- -- -...."-4/ • .. A ,........• li.1, ij 4 t . Am . • ^ . , ' • -4 • • " ..;.• ,V. ..* 6 .17S.: FIG. NO. 8 WATER DISTRIBUTION SYSTEM CITY OF sP. EAGA(1-( • • Orr 60 M.Y4010► �=�te. V. 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Project Planner Ridley introduced this item. Mr. Ridley highlighted the information presented in the City staff's planning report dated October 31, 1994. Ridley noted the background and history of the proposed plat, the existing conditions of the subject property, the surrounding uses and the compatibility therewith, and the proposed plat, including the density, setbacks, the tree preservation, storm drainage/water quality, utility and landscaping plans. Mr. Ridley specifically noted that the applicant submitted a preliminary subdivision proposal in July 1993 which was continued from the August 24, 1993, Advisory Planning Commission meeting by the applicant and no further action was taken by the applicant. Ken Gust, a representative for the applicant, advised the Commission that the subject property has a significant mix of terrain and vegetation. 'He further advised that the proposed plat provides that the roads and buildings be located in open areas to reduce any tree or terrain removal. He further advised that one building may be slightly shifted as presented in the preliminary plat to provide more reduction in any tree/terrain loss. A resident of 817 Ivy Lane in the Woodland Homes development, questioned the density of units on the subject property and whether the development involves subsidized housing. Chairman Voracek stated that the proposal is not subsidized housing and understood that there would be approximately two to four units per building, which is within the guidelines of the Zoning Code. The resident further inquired as to the price of the proposed townhomes to which Chairman Voracek stated he understood the price to be in the range of $100,000.00 to $120,000.00 per unit. Chairman Voracek inquired as to what building the applicant proposes to move or shift. Project Planner Ridley advised the Commission that a large mature oak tree is located in the center of the plat and the proposed buildings and roadways in that area may "shift slightly" in order to save that tree. Ridley further advised that the proposed cul-de-sac to the east of the oak tree may also be shifted slightly in order to save other oak trees in that area. PAGE 5/ADVISORY PLANNING COMMISSION MINUTES November 22, 1994 Member Segal inquired with City staff as to how this preliminary plat differs from the preliminary plat proposed in July 1993. Mr. Ridley stated that in the July 1993 proposal a majority of the buildings were two -unit buildings, and thus the building layout would have disrupted more vegetation and trees than the present proposal. Member Berkley inquired as to whether the density in the July 1993 preliminary plat proposal is higher than the present proposal to which Ridley stated it was. Member Heyl inquired with the applicant's representative as to proposed unit layout and the proposed square footage. Mr. Gust advised the Commission that he does not have the information on the proposed square footage or the layout of each individual unit. Member Heyl moved, Seidel seconded, a motion to recommend approval of Preliminary Subdivision consisting of 46 lots with 45 townhouse units on 8.1 acres (Outlot G, Wescott Square and P.I.D. #10-01400-013-01) located at the southwest intersection of Yankee Doodle and Elrene Roads in the NE; of Section 14, subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council action on February 2, 1993: Al, 81, B2, B3, B4, Cl, C2, D1, E1, F1, G1, and H1. 2. The Site Plan shall be revised to ensure that all R-3 setbacks are met. 3. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowner's Association. The documents must be submitted and approved by the City Attorney's Office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. 4. Access to the site shall be provided as shown on the Preliminary Development Plan, via Trails End Road and/or private streets. 5. A 20' wide buffer shall be provided to save trees located south of the construction limits needed for the Yankee Doodle Road improvement project. PAGE 6/ADVISORY PLANNING COMMISSION MINUTES November 22, 1994 6. The 6" watermain to be located along the eastern private drive shall be looped to the existing 16" watermain in Elrene Road. 7. The 6" watermain to be located along the western private drive shall be looped to the existing 20" watermain in Yankee Doodle Road. 8. The developer shall locate and abandon all septic systems and wells in accordance with Dakota County and City requirements. 9. The private street cul-de-sac dead -ends shall have an outside street pavement diameter of at least 72'. 10. All private drives serving five or more units shall be constructed with concrete curb and gutter. 11. The developer shall remove the existing curb cut and street off the existing private drive. 12. The developer shall be responsible for preparing and recording, with the subdivision, easements for ingress and egress. The easements must be submitted and approved by the City Attorney's Office prior to final subdivision approval. 13. The developer shall provide a temporary construction easement along the north property line to accommodate the Yankee Doodle Road improvement project. 14. Sewer and water services previously stubbed to the site shall be removed and plugged at the main by the developer if they are not used. 15. The developer shall install fencing at the critical root zone (a distance of one foot away from the tree trunk for every inch in diameter as measured 54" above grade) around all trees depicted on the Tree Preservation Plan to be saved. 16. The developer shall contact the City so an inspection can be performed of the preventive measures installed prior to any site grading, trenching, filling, compaction, or change in soil chemistry taking place. 1(� PAGE 7/ADVISORY PLANNING COMMISSION MINUTES November 22, 1994 17. The building exteriors shall be constructed with maintenance -free materials and as shown on the elevation plans submitted. All approved in favor. MEMO city of lagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: TOM HEDGES, CITY ADMINISTRATOR DATE: DECEMBER 16, 1994 SUBJECT: FINAL PLANS AND SPECIFICATIONS FOR MUNICIPAL CENTER REMODELING/EXPANSION On December 7, the Steering Committee received a preliminary estimate for plans and specifications for the remodeling and expansion of the Municipal Center building. The preliminary estimate was $2,774,800. This compares to an approved budget of $2,568,000, causing an overage of $206,800. The variance is a consequence of several factors including continued high activity and inflation in the construction market, the Identification of construction costs associated with the installation of cable television capabilities in the City Council Chamber and plan changes required by our staff's preliminary fire code and other building code reviews. At the Steering Committee meeting, staff was able to identify preliminary revisions Including the reuse of certain doors and the elimination of some finishes on the lowest level. These changes, if incorporated in the building plans, would reduce the construction estimate by $28,000 and reduce the variance from budget to $178,800. At the direction of the City Administrator and Steering Committee, the Architect and Construction Manager were asked to prepare options for reducing the cost estimate to match or come under the approved budget. In addition, the Construction Manager was directed to identify all costs associated with cable television -related construction. These costs were not available at the time of Design Development estimate preparation because the Council had yet to approve an audio-visual design concept. The costs are eligible for payment from retained cable franchise fees if the Council chooses. EBV has identified approximately $70,000 in construction costs that relate to the cablecasting capability of the City Council Chamber. This includes acoustical treatments of the walls and ceilings, specialized millwork, lighting controls, conduit and power supplies, soffit and structural modifications and similar details which would not be included or would be configured differently If the Council chamber did not have cablecasting capabilities. This work is integral to the design of the Council Chamber and its relationship to the cablecasting configuration and equipment approved by the City Council. As such, it cannot be separated from the project as an alternate. The Items included in this estimate are in addition to the $15,000 previously dedicated by the Council from franchise fees for the Council dais and the $50,000 allocation from franchise fees to the building budget authorized by the Council when the project budget was approved. The $50,000 amount was previously incorporated in the project as the cable contribution to the construction of the Council Chamber space generally. As noted above, these costs are eligible to be covered by retained franchise fees if the Council wishes. Because the construction elements must be bid with the building project and not as a part of the equipment bid, the building budget would need to be adjusted appropriately to reflect these items. If this adjustment is approved, the net variance to the revised budget would be $108,800. The Architect and Construction Manager have developed the following estimates of cost associated with items which may be treated as separate elements of the project. As such, they can potentially be bid as alternates to the project, thereby permitting the Council the latitude to add them if favorable bids are received in February. Some of these alternates were considered by the Council at the time of Design Development review at which time it was determined to retain them in the project (items indicated by asterisk). The current cost estimates require that these and other options be considered at this time. The alternate options include: Stone on main Council wall in lieu of brick Sunshades on main lobby and lunchroom Curtainwall in lieu of brick on north side Wood paneling in lobbies Transom windows in staff offices Patio outside of lunchroom Modifications of existing entry Carpet in lieu of quarry tile in upper lobby Wardrobe (coat hanger) units Additional carpet border $32,000* 30,000 42,000* 40,000* 4,000 5,000 1,500 6,500 5,600 1.500 $168,100 It may be in the best interest of the Municipal Center Capital Project to bid some or all of these items as alternates, similar to the process the City has authorized for the Civic Arena project. The Council should indicate which of the Items it wishes to be part of the base bid and which should be bid as alternates. ff any are to be part of the base bid, a funding source will need to be identified and the budget adjusted. If all are bid as alternates, the base project estimate can be set below the current project budget, permitting selected alternates to be incorporated on the basis of price at the time of bid award. The design team has worked extremely hard to identify options for cost control to meet the Council's direction and budget. The current construction environment requires that the City consider options beyond those previously identified. The alternates outlined provide the Council flexibility without substantially compromising the integrity of the project. This does not mean that some alternates may not be preferred over others. In particular, those attemates such as the transom windows and the lunchroom patio were incorporated to improve the quality of the employees' work environment. It should be noted, however, that the wood paneling in the lobby area is consistent with the finish schedule for the Police Department lobby. If the Council wishes to maintain a continuity of finishes between the two buildings, this item may not be appropriate as an alternate. If the Council approves the options outlined above, the project estimate would be revised as follows: Approved Budget $2,568,000 Additional Cable Franchise Fee Items 70.000 Revised Budget $2.638.000 Construction Estimate $2,746,800 Potential Alternates 168.100 Base Estimate $2,578,700 Estimate under Budget $59,300 This approach will maintain the basic functional and design integrity of the building as previously directed by the City Council. In addition, it will provide the Council with the flexibility to incorporate appropriate alternates at the time of bid award. It also gives downside protection against unfavorable bids and the option of incorporating more of the originally planned elements in the event of favorable bids. Both the Architect and the Construction Manager will be present Tuesday evening for this Item. Upon direction by the City Council, final construction documents and estimates will be prepared and the project will be advertised for bid. G. s. City Administraato TLH:DLP Community Development Director Reichert discussed the need to proceed with the concept and composition of the Task Force and recommended that Its first meeting be scheduled for January 9. She further stated that the developer has desici*Opdpianned a retail use for this property and Is very anxious to get City approval and begin devetopment::::Si"i.edthe need for the City Council and staff to remain noncommittal regarding the current proposals fpr tKfa ;..She further stated that the developer may try to pressure the City with a 'take It or Ieave:r approach,by glaiming a Iimlted window of opportunity exists in which this development may occur.(;Jr. Cjitiirs stated that the City needs to develop a vision and pian for this area, rather than .fo cls# krin•iitivironmental/zoning guidelines in discussions regarding this area. Mayor Egan relayed his impressions of the City's needs and vision for this area. He stated that he does not believe there is public support for more retail stores like K -Mart. There was consensus that a development along the lines of a Lund's or Byerly's would best fit the needs of the City. Discussion about composition of :1.0 f oto e J UD* d. M agreed that membership should include representatives of the City Council., ttii�'C38v li iimi Commission, Advisory Parks, Recreation & Natural Resources Commission, Advisory Planning Comttiktsion, and members of the community. Members of the Task Force would serve as liaison W.gle varbj advisory bodies and the community at - large, and thus should be people capable of buildir ;; upport Oil consensus for the vision. Public Works Director Colbert suggested that perhaps It would tiewise to ;Jude a county representative in the Task Force. It was also suggested that someone representing the school district be involved. The meeting adjoumed to executive session at 5:45 p.m. Date City Clerk MINUTES 000iitit&MEETINIS OF THE WAN CITY COUNcig gan, Minnesota A special meeting of the Eagan City Coi:i:4411i*iiid. on Wednesday, December 14, 1994 at 7:00 p.m. at the Eagan Municipal Center. Present were Mayor Egan and Counclimembers Awada, Masin and Hunter. Absent was Counclimember Wachter. Also present were City Administrator Tom Hedges, and Finance Director Gene VanOverbeke. • • •,.• • Tatrni-IN-TAXXIINIAINOWARING Mayor Egan introduced this kern as the %iih-lri-TaWon subsequent hearing. After a brief Introduction by Administrator Hedges, Mayor Egan gigiifined theit*ring to anyone wishing to speak. There bieng no one wishing to speak, Mayor Ew:siq!).tigi01.1:.1),Mb the public. Awada moved, Masin seconded a motion to do public hearing and adopt the 1995 budget as presented. Aye: 4 Nay: 0 Awada moved, Masin seconded a motion to adopt the 1995 levy. Aye: 4 Nay: 0 Hunter moved, masin seconded gi motion to adjoum the meeting at 7:13 p.m. Aye: 4 Nay: 0 DLP• • Date City Clerk MINUTES OFMSpit int I$1¢ OF THE ;Oban, Minnesota D p.mber 7, 1994 A regular meeting of the Eagan Citytfigoo was:hgy 'Tuesday, December 7,1994 at 6:30 p.m. at the Eagan Municipal Center. Present were Ma t0tiuncImembers Wachter, Awada, Masin and Hunter. Also present were City Administrator Teitif•fiiiitios, Community Development Director Peggy Reichert, Director of Public Works Tom Colbert, City Attorney Jim Sheldon, and Finance Director Gene VanOverbeke. Counclmember Hunter requested 4 *i tdtredt *1t4 page 7. In paragraph 2, first sentence, he requested that the words 'View the property' be changed 't0 tiled 'View all properties to be subdivided'. He also requested that language be added that describes what the loophole in the tree preservation policy is. He requested that the language of the driveway` be added to the end of condition #4. On page 8, he requested that Language be added to paragraph 4 to read, 'The Council concurred that the applicant should be responsible for the cost of the boardwalk only up to the cost of a bituminous trail. Any overage will be borne by the City.' Wachter moved, Huntn acctnded a motion to approve the minutes as amended. Aye: 4 Nay: 0 (Awada abstained.) ''r= Hunter moved, Masin seconded a mQtk,n: gi app#tiite the minutes as presented. Aye: 3 Nay: 0 (Awada and Wachter abstained.) Miffs".. • ,Jt ,i • •l.Ln A' rvf% +IF V, :WC S. •.A •• i Hunter moved, Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 At this time, Mayor Egan stressed: lilt.:aeetr:lengthy and people need to be cognizant of how much time is being spent on eacti: Radii::Meriiiiit40 b viewpoint has been shared, it does not need to be repeated, and requested the audience atttmbers t4,be courteous and respectful of the time limitations. Paulette Lewis raised the Issue of shoveling sidewalks. She feels the City of Eagan should enforce an ordinance requiring people to clear sidewalks. it is not safe for people to walk in the winter. Counclmember Hunter noted that traits need to be differentiated from sidewalks and suggested there needs to be two policies. Counclmember Wachter noted that it hasq',:tieen done in the past to keep taxes down. He doesn't think the City even has the equipment to do this. 4fttif some discussion, Mayor Egan requested that It be placed on the next workshop. :•:•:.: Mayor Egan acknowledged the resignation of John ViiiiiiitUnde, and expressed his disappointment in the loss of such a good employee. He feels It is an indto'iln of the quality of people that the City of Eagan has. Item 2. It was recommended to approve contracting with John Glynn and Kim Hopkins to provide ice skating lessons for the winter season. item 3. it was recommended to approves ontracting with Irene Vyatkins as a temporary contractual dog obedience Instructor. Item 4. It was recommended to award the contiact'fiiit a tADBD/Long Term Disability Insurance to the CIGNA Group Insurance as presented by the i;T Group, sublect:to CIGNA's final rates. Item 5. It was recommended to accept ttia.:resi ioii' bf Superintendent of Parks John VonDeUnde. Item 6. It was recommended to accept die resignation of Administrative Assistant Unda Cummings. Item 7. It was recommended to accept the resignation of Utility Maintenance Worker Brett Collier. Item 8. It was recommended to appnove.the.: hiring: of ,$heUa Dandurand M conjunction with Eagan High School's business internship program. B. plumbers Ucenses. It was recommended to ape the pt umbers licenses for Loren Brown Plumbing, Property Repair Service Inc., and R.C.I. MechanIcal preserQ. C. Amendment. Eagan City Code Chanter 6.37. "other Buss Licensing and Regulation' to Enact a Moratorium on Issuance of Additional Residentialand ombinationflefuseand Recvdina Haulino Ucenses. It was recommended to approve the ordinance as presented. D. Change Orders. Police Deoartment Bulding Project, it was recommended to approve the 18 change orders as presented in the amounts indicated with the under ding that the amount of $9,244.87 will be charged against the project contingency. The $2,371.51 amot t i<o Peterson Electric wII be charged against General Fund balance as approved in til,.pr#14:bucilget..pn.A19vember 1, 1994. E Contract 94-19. Approve Plans and Soecligitloris.'`IKutlidtlte Advertisement for Bids. Miscellaneous Water Quality Improvements. It was recommended to approve t tplans and specifications for water quality improvement projects and authorise the advertisement for 1::Wor Contract 94-19. H. Recommendation. Solid Waste Abatement Ommission. to Add Mixed Office Paoer to Residential Recycling Collection. It was recommendlit. . 0...W. mendation and adopt the resolution as presorted. •:•:•:•:••••:.:••••%*:*: • • • ••••••• •.:::::::: Pas in a Nelohborhood Business Zoning as amended by the Counc.11. I. Ordinance Amendment Allowing Car Washes as it District. It was recommended to approve the J. Spode! Hunting Permft. Gerald R. to approve the special bow hunting permit as presented. K. Contract 92 -JJ. Acknowledge Completion/Authorize City Maintenance: Sts. Martha and Mary Addition Storm Sewer. It was recommended to acknowledge completion of Contract 92 -JJ and authorize the release of the financial security. • L Contract 95-01. Approve Plans and tiorke Advertisement for Bids. Civic Arena Project. 11 was recommended to approve plans and specifiCitfaritWituthorize advertisement for bids for Contract 95-01. • Hunter moved, Wachter secondect.a::..mtoItt.prwe the consent agenda. Aye: 5 Nay: 0 . . Schedule Bid Award/Relocation of Radio Equipment and Tower. Hunter moved, Awada seconded a motion to accept the specifications for relocation of radio equipment and tower and schedule a bid opening for 2:00 p.m. on Tuesday, Decel•Ptiff.27,..1001. Old Sward scheduled for the Jarman/ 3,1995 regular City Council meeting. • • • •:•:•:•:•:•:•:•:•:•::•:•••••••• Winter Recreation Leaders. Administrator dges rigtti that the City has had some difficulty in hiring warming house attendants for ice skating rinkK•Councitjjimber Hunter reviewed the options as laid out in the staff memo, indicating he doesn't in favoElgjt payingiOre to rink attendants, but he doesn't think the rinks should be closed. He suggested the City (*Orate thiltiOks with timers on the lights and not open the shelters If an attendant isn't available. He suggested putting a sign on the shelter doors indicating there are openings avalable. Counclmember Mashi suggested that families might volunteer to attend the shelters. After some discussion, Hunter moved, Masin seconded a motion to open as many warming shelters as possible but continue to maintain all rink locations for skatinstpurposes. Aye: 5 Nay: 0 1995 PROPERTY liffeAAL FUND BUDGET Mayor Egan introduced this item as 1995 budget an4it.4105 property tax levy. Administrator Hedges upland the Truth -in -Taxation law and the process used. iiiiindicated that he and the Finance Director would be happy to meet with a group of residents about any'aspect of the budget He noted that the City Mr. Henning noted that there are tot of new homes in Eagan which should increase the tax base, and although more homes increase the ici *.services, he would like to see the tax rate reduced so property taxes aren't Increased in the future:'•tib*14n161>7bde.r Hunter noted that in order to do that, the City would have to decrease the amount of services,.. tli ii j while commercial properties generate more tax revenue than they cost in services, resIdentI I: property, gosta..ore for services than the increase in the tax base. Counclmember Awada asked for a#i. 10ii iff:how the valuation dropped as a result of commercial property. The Finance Dlrectp iaiiip itteii''that the City lost commercial/industrial market valuation through decrease in market r?eii`of approximately $15 million between 1994 and 1995. Approximately 68% of the increase in marRet value relates to new construction. The rest relates to increased value on existing properties. Mayor Egan added that the City contributed $30 million In the last three years to fiscal disparities. There being no one else wishing:to..wals..1Vl�yor Egan turned the hearing back to the Council. Hunter moved, Awada seconded a motio#::g7: :{M i * ;blearing, and that another public hearing be set for 7:00 p.m. on December 14, 1994: • Aye: �t Nay' •t>• DUCKWOOD ESTATES Iti*MONi STREETLIGHTS Mayor Egan introduced this item as Projeci.616, DuoiOiirood Estates Additional Streetlights. After a brief introduction by Administrator Hedges, Public Works Director Colbert gave a staff report on this project. Mayor Egan then opened the hearing for public testimony. There being no one wishing to speak, Mayor Egan turned the hearing back to the Council. Wachter moved, Hunter seconded a motion to close the public hearing and approve Project 676, authorizing Its installation through Dakota Electric Association in accordance with the standard franchise agreement provls100. Aye: 5 Nay: 0 VACATION CETER:$it;RDANT ACRES) Mayor Egan introduced this item as4acaffon 'Oi''ptibil right-of way, Verdant Acres. Public Works Director Colbert gave a staff report on this project May, :::Egan then opened the, hearing to public testimony. There being no one wishing to speak, Mayor El* tumed the hearing bck to the Council. Awada moved, Masin seconded a motion to close the public hearing and approve the vacation of a portion Mayor Egan introduced this Item as the final assessment hearing on delinquent weed cutting and miscellaneous bels and opened the hearing to public testimony. There being no one wishing to speak, Mayor Egan turned the hearing back to the,C md, Hunter moved, Wachter seconded a motion to close the public hearing and approve the fin iijc i*Oij kiti t r delinquent weed cutting notices and misceI aneous bus and authorize certiticatibii tcrth i:O itinty o!i llection. Aye: 5 Nay: 0 AUTHORiZAT1O0D PAAE::FVSl$ILITY REPORT (WEST LORE' A1C.ROAt :& ONM SEWER) Mayor Egan introduced this item as Project 679, authorization to prepare feasibility report, West Lone Oak Road Storrn Sewer. Public Works Director Colbert gave a staff report on this project, reviewing the history of drainage problems on the property at 1555 Lone Oak Road and reviewed some alternatives to alleviate these problems. He indicated.:that in order to evaluate these alternatives, a feasibility report needs to be done. The county has agreoif; Ci d.5(% of the cost of the study. Counuomember Hunter stated he feels the City's share of $2200''i$:li. tc . ..fponey to spend on one resident of the City. Coun dmember Wachter stated he feels the P4tbiic'VVil i* mmittee should have reviewed this. Other Cotmdlmembers agreed. After some discussioft Wachter tncinted, Hunter seconded a motion to refer this to the Public Works Committee Aye: 5 Nay: REQUEST TO FI ji NCEIEMPORARY STORM SEWER (RED PINE''LANE - PINES EDGE ADDITION) Mayor Egan introduced this Rem as Project 673, request to finance temporary storm sewer, Red Pine Lane - Pines Edge Addition. Public Works Director Colbert gave a staff report on this project. He noted that he has made contact with the p pertx;pwcXtrs.en .they appear to be willing to work with the city to acquire the necessary easements: Hui iae 0101 eft, M ded a motion to authorize the acquisition of utlity and drainage easements from Pari efs 010992;'01ig'f5;'021-75 and 022-08 through condemnation with appraisals if necessary. Aye: 5 Nay: 0 WAIVER OF PLAT tRYKEI *DDmON Mayor Egan introduced this item as waiver of plat for Lot 1, Block 1, Stryker Addition. along Beau D'Rue Drive in the Northeast Quarter of Section 19. After a brief introduction by Administrator Hedges, Community Development Director Reichert gave a staff report on this issue. Hunter moved, Awada seconded a motion to approve the waiver of plat for Stryker Addition as presented to split the parcel Into two separate tax parcels subject to the fdlowtng conditions: 1. Waiver of plat shall be recorr�ied .dA .d, ,. action with docunwntatlon provided to the City. .......... ............... 2. The new legal description for Hillside ApartmerdlOtall be combined througt a tot combination with the approximately 6.5 acre tot abutting the pin iperty to the southeast (PID #10-01900-010- 10) FINAL SUBDMS113At;:yERDA :ACRES Mayor Egan introduced this Item ids ffrial subdlor Verdant Acres. Wachter moved, Masin seconded a motion to approve the final subdivision. Aye: 5 Nay: 0 REZONING/PREUMINARY SUBDIVISION PINES EDGE 2ND ADDITION/SHAMROCK DEVELOPMENT Mayor Egan introduced this Itetti:44:::e.; ;rezoning for Pines Edge 2nd Addition - Shamrock Development, of .89 acres from Public Faciifty'*: ;' $late Famfly, and Preliminary Subdivision for 1.37 acres, north of Biscayne Avenue and east of HiciftwaySI:Aftiii4i.brief introduction by Administrator Hedges, Community Development Director Reichert ggO a staff report {rn this project. Wachter moved, Masin seconded a motion to approve a rezoning for Pittieg .gdg* t #Jididition/Shamrock Development of .89 acres from Public Facility to R-1 Single Family.. Aye:::: 6:: • Awada moved, Wachter seconded a motion to approve the preliminary plat of 4 lots on 1.37 acres subject to the following conditions: 1. The developer shall comply with standard conditions of plat approval Al, B1, B2, C1, C2, 01, El, F1, G1 and H1 as adopt9..�yth�..CawtU4^� ,Qn February 3, 1993. 2. The development shall be resporisi6re f r'ireirfii$vg1 aithe existing gravel driveway from Weston HMIs Drive to the east edge of the 3. The developer will be responsible for titVgnating :private access easement across the north property line of the site. .... Aye: 5 Nay: 0 REZONING/EAGAN FAMILY HOUSING LIMITED PARTNERSHIP Mayor Egan introduced this Item as a rezoning for n Family Housing Umled Partnership, of 8.1 acres from R-4 to Planned Developrne :9A:pk: i;;ide . f Johnny Cake Ridge Road, north of Oak Ridge Elementary School. After a briefds io i:i#40tfk8strator Hedges, Community Development Director Reichert gave a staff report on tthlsiprojecf:�"'fekiiewed the current zoning and history of the zoning on this property. She noted that zoning cannot be use5tgi regulate the price offigmes, whether they can be rental or owner -occupied, or what type of person:Arlin live there. She noted that the City is committed, through its Comprehensive Plan, to provide a full range of housing types throughout the City. The pen also states that types of housing d b.?„ scatterec;quAughout the city, and that certain types should not be concentrated In one area of tti;,ic. ,e plan, :Torts the need for executive housing, and reinforces the qty's commitment to prcMde a14 i ; ;r ising, inducting moderate and low-income housing. The City has cxxcslstentiy stated it eii f afffeller developments and that they should be scattered throughout the community. The HRA has indk ated that there Is a need for low Income housing in the dty and that there is a long wafting Hs_RA._ for this type of housing. The City Gourd has met several times on this and It was felt this area would be the most appropriate for this type of lousing. She noted that under the current zoning, the owner ccld.;tye: up to 16 .apartment units per acre on this property. Kerry Gil, Deputy Director of the Dalian �Coti#r iffki4; fit representing the Eagan Family Housing Partnership, gave a presentation on the project, reiifsv Ong th .70 of construction, landscaping, tenant screening, rent structure, and management. :ii:: Yvette Ouarfot, Finance Coordina t4::.-'::.::. minty HRA, explained the criteria used for potential tenants and reviewed statistics suppid'tting the'tioa6'(or affordable housing. Todd Iliff, attorney representing the Trak of Thomas Lake Townhouse Association, stated he feels the land use is not compatible with the neighboring properties and is inconsistent with the City's Comprehensive Guide Plan. There are very few rental units M this area. It may result in stagnation or diminution of the value of the properties. TtaAulde Plan calls for more single family homes and fewer rental units. The Orfield report ranks Eagan higtr tails' iabie housing. He doesn't feel the HRA can compare their other projects with this one because niiiiiiiii:44fdatesl in predominantly single family areas. If this is approved, they would like to ensure the davelopmai::eement provides for sufficient screening, landscaping and buffering to minimize the impoi of this derOgnent on the surrounding properties. Jeannie Taylor, Northwood Gate t,atjiiiite'lier opposition due to traffic and safety concerns for the children in the neighborhood. 8tie::la::ispposed to the extension of Clemson Drive. She is also concerned about overcrowding of Oak Ridge Elementary, and the necessity of changing school boundaries because of it. She feels this type of development should be placed in an undeveloped area, so surrounding neighbors can choose whether they want to build next to this type of complex. Mayor Egan asked about the extension :;Cdarngon Ariyl3• Public Works Director Colbert indicated that the extension of Clemson Drive has; f tsY iE:ice range transportation plan. He feels it is adequate to handle both vehicle and pedestrian trail i<. Peter Yacukowicz, 4231 Wexford Way, state410 is coriined about the potential residents who will live there. Many of them may not have vehicles, ares thi:iveiopment should be located in an area accessible to grocery stores and retail establishments Publicisportation at this location is limited. The HRA used examples of wages at several Eagan businesses, and feels the project should be located near those businesses. This would create an island of rental property surrounded by owner occupied single family homes and townhomes. He feels there are more appropriate sites, and feels the HRA should look at alternative sites. Counclmember Hunter asked whether there are any fomes on how many residents in the other two HRA owned developments own a vehidq(; .. .. c;;pilre9tor of Property Management for the HRA, indicated that 95% own their own vehiiiiiii'i:V it iih : 8lopment Director Reichert reviewed the prodmly to shopping, and public tmnsportattoii avayable in'ffils area. Marie Dalton, 1530A Clemson Drive, stated she is Oiiiiised because she feels it will Impede her safety. Mayor Egan stated that the Council needs to look at the legal criteria and neighborhood concerns and balance those Issues In an objective manner. Counclimember Masin asked abod a criminal histo .; becks and how much authority the HRA has to enforce the information they receive: ;# ssica Copk:OeOWed the process used for doing criminal history checks. She noted that there doesn'Y:> E ifionviction for them to tum down a potential tenant. N there is an arrest for something that woUi& ma..lhem a poor tenant, they deny them access to the units. Councilmember Hunter addressed the intensity of development on this site. He reviewed the zoning history of this area, noting that a downzonigp#O :was.49aarouPd 1990, and It was decided that this area should not be downzoned to R-1 becat ei :* : i#Cifih* could face damages as a result of an unconstitutional taking without compensation. City Amey Strcn explained the standard of vesting. He noted that this property was found to have vested1Vhts in lietedsting zoning of R-4. Therefore, If the property is rezoned by the City, it would have to pr a comp Marion to the owner. If the property owner makes the request to rezone the propert, ft •; pertt. pWi gives up their rights to compensation. Coundlmember Hunter added that It was de at>niki>9d tliat itthii:property were rezoned to R-1, that the land value would drop $40,000 per acre. Mayor Egan added''f because of this, it is inconceivable that this property will be rezoned to R-1. This project is nearly half the density that would be allowed on this ProPerty John Mullaney, 1585 Wexford Circle, noted that the Council acknowledged that this property should be zoned R-1. Although it is unlikely that title;wpl be rezoned to R-1, planned development is about as far away from R-1 as you can get. He asked tiiii*:lype ;Of tax base this project will generate. He noted that this wit be the biggest development the HRA viil1l fiaii ::: li et A$ked that Council members be sensitive to the location. - - Mark tillers, Executive Director of the P iA, xptaii 'tfiat this will be a for-profit private partnership, owned privately, with the HRA being the ggii snn< : Enke the limited partner is a private entity, the property is subject to the same taxation as any otlier'property. Counclmember Hunter noted that he received many calls on this, and he retumed as many of them as possible. Other Coundtmembers concurred with this. Jim Mayasich, 4235 Wexford Wa : 4 eE.:pr4me:Sf�tistics for Wescott Commons, the Duckwood area, Cinnamon Ridge, and Meadowlandsi: :t ., • 2-4 times the police calls of other areas in the city. He noted that buffers and Landscaping: ire not a deterrent to crime. He expressed a concern that juvenile records would not be avalable to the:t:ii3A, andittiAt crimes committed in other areas would not be included in these statistics. Community Devment Diiictor Reichert reviewed the memo from the Police Chief regarding police calls to the other HRA4eveloprOltits. She noted that he spoke to the Police Chiefs from Apple Valley and Bumsvlle, and neither felt theaareas presented a problem. Discussion followed concerning these statistics. Mayor Egan noted that some of the finest housing is going in right next to Wescott Commons. Mr. Mayasich noted that they did not have the choice of purchasing their property next to this type of development. Bill Dubisar,1560B Clemson Drive, noted he has had glance with this type of housing. Buildings have deteriorated and he has heard of some bad experienc et fom people who live in these areas. He is concerned about vandalism, and about Viiiiii0liririgiff:qtporgor Drive. Councilmember Masin noted that this proposal is much less dense than witieleitiiiiiiitiliriWifti,ificilmember Awada asked whether he would prefer apartments to this proposal. Mr.. Dubisar stated he is looking at the caliber of the neighborhood. No matter what is proposed, he would oppose the extension ofpOnson Drive. He doesn't favor low income housing in this area. EAGAN CRY COUNCIL MINUTES; DECEMBER 7, 1 PAGE 9 Steven Seme, stated he was told :# representative,*IpImus Industries that they wanted this property zoned R-1. Community Developmi ipk for Re ;%:3idicated she has not been contacted by them. Tom Carlin, 1597 Wexford Circle, stated he doesn't feet the Councl is being objective about this. R seems like opinions have already been formed. Counclmember Hunter noted that:: ;l�; ,,,�o.,� it�1l py� t some pertinent fads relative to this decision. Counclimember Masin added thii , Ci#110 f. received a lot of calls on this and they are trying to get responses back to the people vito*i i':iUe ; LaVome Hamper, 4302 Clemson Circle, a*pd haw tpikwil impact market values In this area. Mayor Egan responded that it woad be specgla vp s ;!ay n tithe impact would be. He reiterated the situation of high value homes being built *W. Cfpi# i4s. He noted It is something they will have to take that into consideration. John Soderberg, 4282 Boulder Ridge Point, spoke in favor, stating he feels this type of project will reduce violence in the country. He feels people need to reach out to others and build community. Joel Nelson, 1554 Wexford Court,Agiced whether there is a subsidized housing quota Eagan must meet in order to get state or county fundiii : oc .Egan responded that there isn't. He referred to the Orfield legislation wherein that would have o:; :not been for the govemor's veto. Had that passed, these units would be placed where the Nate iiiiiiWitiriiiifeemed appropriate for affordable housing. Counclimember Awada emphasized that the offield st icR that Eagan is providing adequate affordable housing. She asked why there are ari< a ;s b*'tf two and three bedroom units when it was detemlrred that three bedroom units are: tsar:: #�larlk Ulfers responded that he found that in their experience with affordable housing, a mt Ositi'tif two and three bedroom units works the best. Amy Nelson, 1554 Wexford Court, stalled she feels the Councl needs to take the feelings of the people Into consideration when making this decision. She requested information from the HRA relative to what types of people they have turned down in their other developments and why they were turned down; what their actual questionnaires are; and: i .. :1P.. ;current developments and what types of crimes have been committed. . . Jessica Cook of the HRA responded that Oro Is **portant Issue, and she feels that good property management Is the most effective and aunt me* of preventing crime. She reviewed the screening process, how unauthorized occupancies >isii tarda ;lnd crime statistics. She noted there have been no reports of violent crime in their other two deveiopmei it : They have an on-site 24 hour caretaker, an on-site management office. They make every effort to prevent alma, and respond quicidy to any Issue • that arises. Barb Blumer, spoke in favor of this development, that this Is a high quality, low density project and is needed In Eagan. There is a need for ...•. income housing in Eagan. This Is much lower density than what is allowed on this property. The firiiinkting mechanism provides a great deal of hto provide affordable housinik#0:911,0440:ime0y taxes. The developer is an outstanding scamps of the kind of manager of low 1 Harry Mueller, 4162 Countryside Drive, spoke in falitiiii* this development, indicating a concem about concentrating low income housing into certain areas ot$ city. He is concerned about the distance to shopping. EAGAN CITY COUNCIL MINUTES; DECEMBER 7, 1 PARE 10 Joe Martin, 4311 Clemson Drive, *Rued his oppositjlpn to Iow income housing in this area. Mayor Egan then dosed the discusstd4 a ; e; :i buncilmember Masin expressed a concem about deterluation of the units. City Attorney ttefdititf.:netfid that one of the reasons the CIty requested a planned development agreement was so the HRA would manage It. Community Development Director Reichert added that it could be put in the contract that the project be maintained at a certain level. Councilmember Hunter asked whettiec 9:Crux can.deny s rezoning request that is consistent with the Comp Guide Plan because of the kxcpt'�tQ;«:$? ::Occupants. City Attorney Sheldon stated there is no criteria in the ordinance that relefes fo 1n;giid'B City of Eagan is committed to being an equal opportunity housing city. Councilmember Hurit*rasked vaitither the City can deny a rezoning request that is consistent with the Comp Guide Plan becaumjhey like.i4 current zoning. City Attorney Sheldon responded that If the City feels the currentzoninq.i :.ilii ! f appX date and there has not been a legitimate basis proffered that would make the propt s ; 4t tf iNilAiAitisting zoning, that is a basis to retain the current zoning. 11 is the applicant's burdelf'bf'proof to.CeWM ice the Council that the new zoning Is better than the existing zoning. Councilmember Hunter pointed out that If this is denied, and another applicant comes In with an R-3 proposal, the Council would have to tum It down because ff it didn't, it would be construed as discriminating based on income. Community Development Director Reichert noted that the property is guided D -II; therefore the current zoning is not consistent with the established Comprehensive Plan. The current proposal is consistent w*p the Comprehensive Guide Plan. The zoning takes precedence. Councilmember Awada stated she iiliet:OtiVihmxl.. that this rezoning is better than the current zoning. Mayor Egan noted that these proposegynkiiiiiiiildliave a value of approximately $70,000. The current zoning would allow a Targe number of partments .that:eikuld not be near this value. He feels this rezoning would be better than the current zoni#i.beailf:i'Conslstent with the Comprehensive Guide Plan. Councilmember Awada responded tJ t e ere' other possibilities for this property. It may not develop at R-4 densities. She feels owner;#ibcapled housing Is preferred to rental housing. Councilmember Hunter concurred with that, asking whether that preference can be a basis to deny a rezoning. City Attorney Sheldon Indicated that cannot be a basis for a zoning classification. Councilmember Wachter noted the Council cannot prejudge what will go in here because there isn't another proposal before them. He feels CJs:is.*rl:knptp.lgcation for this proposal. Mayor Egan noted that the Council looked at ten locations, aiii3: lded til * * iia the appropriate site. Discussion followed concerning how this site was arrived at and how raieiny'eiti fiVere considered. Councilmember Awada emphasized that the Council didn't encourage anyM these 10$s. Several sites the Council stated they definitely did not want Mayor Egan stated he reluctantly supports this projei ' He is doing what he feels is socially and legally the right thing to do. The density is a lot less than what is allowed, and this property will not be rezoned to anything besides multiple residential. These units are intended to be rented to families with 60% of the median income. He doesn't feel that people with these income levels should have to Ilve in the core city because there is no affordable housing in other areas. Marry people working for major employers in Eagan fit this income level. It is inappropriate to locate tti units near these places of employment because they are located in industrial parks. He doesn't friMl: people should have to live In or near an industrial park merely because there are Atkrt,Ognrykokfroy.ommunity that don't want them near them. This is not welfare housing; they need tki;.;i;:: He feels It is our social responsibility to provide affordable housing. Councilmember Masin stated she feels this is prefer$ to going with R-4 zoning. Masin moved, Egan seconded a Miliffpn to approve s;:,t oning from R-4 to Planned Development for the Eagan Family Housing Limited Panneiiiihttftx 42 tow.p1 a units on the 8.1 acre parcel located east of Johnny Cake Ridge Road, north of Oaf c:: ttary School, subject to the conditions recommended by the Advisory Planning Commii§fo»::•:tounclimember Hunter noted that this cannot be dented based on income of the potential tenants. If the Council denies this, it is not consistent with what the Counci has done In the past, which Is to support downzoning. There is a lot of neighborhood opposition; however, he feels they would be more opposed to R-4 zoning. Aye: 3 Nay 2 (Awada and Wachter voted against the motion. This mof(Qp i td.dl .to thq int that four affirmative votes were needed in order for this to pass.) ....... Hunter moved, Masin seconded a motion tiflfrect staifid prepare findings to support this denial. Aye: 5 Nay: 0 COMP GUIDE PLAN AMENDMi miff: !fiiEUj i f PLANNED DEVELOPMENT/ CONDITIONAL USE'PERMIT/EA'LUTHERAN CHURCH Mayor Egan introduced this Item as a Comp Guide Plan Amendment, Easter Lutheran Church, from D-1 Single Family Residential to PF Public Facility and preliminary planned development/conditional use permit, on the northwest corner of Piot Knob Road and Cliff Road. After a brief introduction by Administrator Hedges, Community Devek ept Director Reichert gave a staff report on this request. Rich Brasch, Water Quality Coordinator, review$c) .tater,quality issues impacting Thomas Lake based on this proposal and the current policies related to viiitiitifkiAlyi•:Spnsiderable discussion followed concerning the alternatives to the on-site mitigation requirements and ffiii:A ality of Thomas Lake. Pastor Jim Borgschatz, Easter Lutheraf fpho %* ad'touncil approval. • Fred Hoisington, President of HoieM ton Koegler Group, representing the church, discussed the storm water management issue. He feels they have a sound storm water management plan that warrants an increase in hard surface coverage. He then reviewed the plan. The county wants to take an additional 15 feet of right-of-way, which reduces their lot size. They Intend to meet the nondegradation requirements, and indicated they agree with the revised conditions as proposed by staff. He discussed impact on phosphorus concentration, indicating that• h:.oft. . nt<i lost, they could get down to nondegradation and with a cash dedication and other in- * tt i :«Nitf neflt the lake. He feels on-site mitigation is more efficient than off-site mitigation. He has c errii'tti lid that they will contribute 1.4% of the total phosphorus of this lake at full development, which nips n'1 happip i for 10-12 years. They Intend to meet the nondegradation standard on -she until the third phaSi3s deveii gd. They k tend to maintain this lake at its highest possible quality. .... Erik Erikstrup, owner of the property, gave the history of the property, noting that several measures were taken to eliminate the erosion on the property. He urged Council approval. Dermis Bechiy, 1465 Thomas Lane; and John Coo;(cps, 1486 Lake Park Circle expressed their opposition to this plan due to the water quality issues and it. bf trees. Glen Christiansen,1393 LaicesiderWER4y4eggettiartin, 914 Park Knoll Drive; and Brian Malloy, 1237 Meransor Court spoke in favor of ti:;4M:their contributions to the community, and their willingness to mitigate off-site and pay a cash dedl tion; Mayor Egan tumed the discussion back to the Cour:: EAGAN OTY COUNCIL MINUTES; DECEMBER 7, 1 PAGE 12 • • • Counclmember Wachter stated thi00 Cky needs tophasIze that water quality Is a problem In the community and that phosphorus shouldiWwiped Counclmember Hunter suggested this be discussed by the Advisory Parks, Recreatidieiftig#:iiiurces Commission. Counclmember Awada raised the Issue of surface area coverage. Counclmember Hunter stated that the intensity of the use is the main issue. Other developers have had to adhere to these requirements, and he doesn't think It is fair to excuse them in this case. It is surrounded by low Intensity uses, so he doesn't feel It is consistent with the surroumilnitiekekilt#91§.:10re are other sites available for a church 01 11* size to locate. He feels it is simply • • • Counclmember Masin concurred. She Is Impressed with the proposal, but feels It is too Mayor Egan stated k 15 extremely difficult tOte a chum)) in Eagan. He commended the church for subiriting an honest proposal for their arAcip*Itipmith.:•Iffieels It is a good location for the church. The nature of this lot is such that It williiiiiiffAraforieg.:Witeneity. 11 18 an Intense use, but will be predominantly used only a couple of days per week. HelitiPports this proposal. Counclmember Awada asked how the Planning Department feels about this proposal and the revised conditions. Community Development Director Reichert stated she feels the use is generally appropriate for the site; however it would be preferable If they could find a way to reduce the amount of parking. It appears that the water quality itio.:goy.t:4) impacted marginally if they comply with the conditions. There is still a risk, but the conditions 411C:.0801latgit lot of that. Considerable discussion followed concerning the parking needs for thls church. iiifethi.10.,..:::i!xtV?!.age requirement. After considerable discussion, CounclOnber Hungftuested a five minute break At 12:25 a.m., the Council recessed for five minutes At 12 3G tfeounc reconvened. Wachter moved, Awada secondetiiiiiiotion to approve a comprehensive guide plan amendment for Easter Lutheran Church changing the land use designation of approximately 12.9 acres from D-1 Single Famly to PF Public FacMty located at the northwest intersection of Plot Knob and Cliff Roads in the Southeast Quarter of Section 28. Aye: 3 Nay: 2 (Hunter and Masin voted against the motion. The motion was defeated due to the fact it required four afflrmative votes.) Hunter moved, Masin seconded:tekik4Wiik#4019tlWo prepare findings relative to this denial. Aye: 5 Nay: 0 Some discussion followed conce93199 vihetnpdifications might generate more support from the Council. Mayor Egan stated he would like gOkee thisOject come back, and encouraged church officials to work with staff on bringing back an alte*e prop. 1995 COMPREHENSIVE FEeSCHEDULE Mayor Egan introduced this Item as the 1995 comprehensive fee schedule. After a brief introduction, and a question regarding water quality dedication fees, Awada moved, Wachter seconded a motion to approve the fee schedule. Aye: 5 Nay: 0 • • Community Development Directailiekbett:invaltit members to attend a special workshop with the Economic Development Commission on Thursday qt.1;90 p.m. • Administrator Hedges indicated action Is needed forincial workshop on December 14 prior to the Truth in Taxation hearing. Hunter moved, Awada seconded a motion to schedule a special workshop on December 14 at 5:00 p.m. Aye: 5 Nay: 0 EAGMI CITY COUNCIL MINUTES; DECEMBER 7, 1Ak4 PAGE 19 .. ..... Councflmember Wachter stated heiiikild like to see tic :rnany deer were taken as a result of the special hunting permits issued by the City. Councilmember Awada urged the Public Vliorli'Committee to meet on the Lone Oak Road project prior to the next Council meeting so a decision can be made at that time. Counclmember Masin suggested the City send a letter to the City of Minneapolis, the League of Minnesota Cities, and possibly even the N400grt~p€;glas•c ornmending them on the fine job they did on the annual conference that was hekltii :tt etl : is 1t k was very well done. She noted the conference emphasized public-private partnerships sugge .. the city look into doing more of them. After several questions, Wachter r i '•£yari:*** a motion to approve the check register dated December 2, 1994 in the amount of $3,631,618.20. ' Aye: 5 Nay: 0 Wachter moved, Egan seconded a motion to adjourn the meeting at 12:47 a.m. on December 8, 1994. Aye: 5 Nay: 0 DLP Date City perk M you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact the Cfty of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the poll f tbat :pie :hili 9 equal access to its programs, senrlces, activities, facilhies and employment without regardA race, .9p.Ior, creed, religion, national origin, sex, disability, age, marital status or status with regard *public a +istance.