11/14/1994 - City Council RegularMEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 15, 1994
SUBJECT: AGENDA INFORMATION FOR DECEMBER 20, 1994 CITY COUNCIL
MEETING
After approval is given to the December 20, 1994 City Council agenda, regular meeting
minutes for the December 7, 1994 City Council meeting, and the special City Council
meeting minutes for December 7, 1994 and December 14, 1994, the following items are in
order for consideration.
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There are no items to be discussed under Department Head Business at this time.
Agenda Information Memo
December 20, 1994 City Council Meeting
There are twenty-five (25) items on the agenda referred to as consent items requiring one
(1) motion by the City Council. If the City Council wishes to discuss any of the items in
further detail, those items should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
PERSONNEL ITEMS
A. PERSONNEL ITEMS:
Item 1. Winter Recreation Leaders --It is the recommendation of Recreation Supervisor
Oyanagi that the following persons be hired as winter recreation leaders for the skating rinks
and sliding hills for this winter season: Shane Johnson, Gregory Martin, Raymond Sperl,
Jason Sakry, Kristi Thompson, Jeffrey Wuertz, Andy Flocchini, Kim Gill, Ryan Gill, Ben
Koenke, Kim Larson, Jason Lay, Connie Somerson, Dillon Saxhoug, Tony Nardi, Eric
Hansen, Martha Buyck, Matthew Torfin and Matthew Buck.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Shane
Johnson, Gregory Martin, Raymond Sperl, Jason Sakry, Kristi Thompson, Jeffrey Wuertz,
Andy Flocchini, Kim Gill, Ryan Gill, Ben Koenke, Kim Larson, Jason Lay, Connie
Somerson, Dillon Saxhoug, Tony Nardi, Eric Hansen, Martha Buyck, Matthew Torfin and
Matthew Buck as seasonal winter recreation leaders.
Item 2. Seasonal Contractual Officials --It is the recommendation of Recreation Supervisor
Oyanagi that the following individuals be contracted with for the following duties for the
City of Eagan's winter sports leagues: Bruce Barry and Dave Schomburg as basketball
scorekeepers; Jerry Korba's Association for basketball officials; Scott Merkley, Chris Larson
and Dan Brettschneider as boot hockey officials; and Vincent Mergens, Lane Fox, Robb
Hagstrom, John Albrecht, Steve Reischauer, Mark Bush, and Dan Brettschneider as broom
ball officials.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve contracting with Bruce
Barry and Dave Schomburg as basketball scorekeepers; Jerry Korba's Association for
basketball officials; Scott Merkley, Chris Larson and Dan Brettschneider as boot hockey
officials; and Vincent Mergens, Lane Fox, Robb Hagstrom, John Albrecht, Steve
Reischauer, Mark Bush, and Dan Brettschneider as broom ball officials, for the winter
sports leagues.
Agenda Information Memo
December 20, 1994 City Council Meeting
Item 3. Compensation/Benefits for Regular, Temporary and Seasonal Non -Collective
Bargaining Employees—Upon direction of the City Council to prepare a compensation
adjustment plan for the City's non -collective bargaining employees, the City Administrator,
in consultation with the management team, has prepared a recommendation for the
Council's consideration. The recommendation takes into account the approved 1994 budget
of the City of Eagan, surveys of other municipalities and the private sector, and the
consumer's price index (CPI). The amount recommended is below the CPI and the private
sector and is roughly equivalent to the average of increases in other municipalities. The
recommendation is for a 3.0% increase in compensation for all non -collective bargaining
employees with the exception of election judges. (NOTE: The compensation for some
seasonal maintenance workers is covered by a collective bargaining agreement.) The
recommendation also includes an increase in the City's contribution toward employee plus
dependent health insurance coverage from $288.21 per month to $291.92 per month.
(NOTE: The employee's contribution would increase from $ 119.88 per month to $123.59 per
month.) The City Administrator also recommends that the car expense allowances for the
City Administrator, Director of Finance, Community Development Director, Director of
Public Works and the Director of Parks and Recreation be increased 3% and that the paid
mileage amount for other employees be set at the Internal Revenue Service mileage amount
for 1995.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a 3.0% increase in
compensation for regular, seasonal and temporary non -collective bargaining employees for
1995 (except for election judges), an increase in the City's contribution toward employee
plus dependent health insurance coverage for those employees who choose such coverage
to $291.92 per month, and increase of 3.0% for car expense allowances and setting the
mileage reimbursement amount at the 1995 IRS mileage amount.
Agenda Information Memo
December 20, 1994 City Council Meeting
PLUMBERS LICENSES
B. Plumbers Licenses—City Code requires that plumbing contractors be licensed on at least
an annual basis. There is one plumbing contractor, One Stop Plumbing Shop, whose
application is in order for consideration by the Council at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumber's license
application for One Stop Plumbing Shop, as presented.
Agenda Information Memo
December 20, 1994 City Council Meeting
ORDINANCE AMENDMENTS
INCORPORATING UTILITY BILLING CHANGES
C. Ordinance Amendments, Incorporating Utility Billing Changes—At the November 1,
1994 City Council meeting, approval was given to discontinue shutting off delinquent utility
accounts and to certify the delinquent bills to the County for collection. Also given approval
was a change to begin charging interest at the rate of 13 percent per month on past du
balances rather than charging a 10 percent penalty. Enclosed on pages 1 through .
is a copy of an ordinance amendment which incorporates these changes into the City Code.
The ordinance also clarifies some information relative to the assessment process.
Also enclosed for approval are three additional ordinances, on pages 9 through L.
which remove references to dates for the certification of delinquent bills related to water
connection and availability charges, storm sewer drainage connection and availability charges
and sanitary sewer connection and availability charges.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the ordinance amendments
incorporating utility billing changes.
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES
AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION
3.05 REGARDING RULES AND REGULATIONS RELATING TO MUNICIPAL UTILITIES;
AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION
3.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Three is hereby amended by
changing Section 3.05, Subd. 1, to read as follows:
Subd. 1. Billing, Payment and Delinquency. A11
municipal utilities shall be billed monthly or quarterly and
a utilities statement or statements shall be mailed to each
consumer. All utilities charges shall be deemed delinquent
if they are unpaid at the close of business on the due date
shown on the billing. A penalty of ton per vent {19$}
thereof shall be added tel -and become part ef, all
delinquent utility billc. If oorvioo is cucpondcd due to
tion -until
a reconnection charge has been paid for each utility
Interest shall be charged at the rate of 1.5 per
cent (1.5%) per month on all delinquent balances. Interest
charges shall be added to. and become part of. the
delinquent balances.
Section 2. Eagan City Code Chapter Three is hereby amended by
changing Section 3.05, Subd. 3, to read as follows:
Subd. 3. Discontinuance of Service. All municipal
utilities may be shut off or discontinued, any time between
any Monday at 9:00 o'clock A.M. and the following Friday at
9:00 o'clock A.M., whenever it is found that:
A. The owner or occupant of the premises served,
or any person working on any connection with the municipal
utility systems, has violated any requirement of the City
Code relative thereto, or any connection therewith, or,
or 000upant of tho promicoc corvod, is unpaid after Attic
notioo thereof, or,
B There is fraud or misrepresentation by the
owner or occupant in connection with any application for
service or delivery or charges thereof.
Section 3. Eagan City Code Chapter Three is hereby amended by
changing Section 3.05, Subd. 7(C), to read as follows:
Subd. 7. Unlawful Acts.
C. It is unlawful for any person to turn on or
connect a utility when the same has been turned off or
disconnected by the City for mon payment of a bill, or for
any -ethlmr reason, without first having obtained a permit to
do so from the City.
* * *
Section 4. Eagan City Code Chapter Three is hereby amended by
changing Section 3.05, Subd. 8, to read as follows:
Subd. 8. Municipal Utility Services and Charges a Lien.
A. Payment for all municipal utility (as that term
is defined in City Code, Section 3.01) service and charges
shall be the primary responsibility of the owner of the
premises served and shall be billed to him unless otherwise
contracted for and authorized in writing by the owner and
the tenant, as agent for the owner, and consented to by the
City of Eagan, Minnesota. The City may collect the same in a
civil action or, in the alternative and at the option of the
City, as otherwise provided in this Subdivision.
B. Eao uo Any delinquent account palance shall
be taxed against is hcreby mads a lion uponthe premises
served. All such accounts which are more than forty-five
(45), days past due may, when authorized by resolution of the
Council, be certified - y- to the City Clerk
tnuea.- who shall oreDare an assessment of the delinquent
accounts against the property served. To each account, there
shall be added a certification chard (vreoaration for
certification of taxes of delinquent accounts) in the amount
provided for by Council resolution. This assesent roll
shall be delivered to the Council for adoption. Such action
shall not be the exclusive remedy for the City. but may be
jn addition to any legal or other action by the City to
collect on the delinquent balance(s).
Section 5. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation" and Section 3.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 6. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES
AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION
3.06 REGARDING WATER CONNECTION AND AVAILABILITY CHARGE; AND BY
ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Three is hereby amended by
changing Section 3.06, Subd. 7, to read as follows:
Subd. 7. Collections. All fees are due on the due date
specified by the City for the respective account and shall
be delinquent 15 days thereafter. It is the duty of the city
to endeavor to promptly collect delinquent accounts, and in
all cases where satisfactory arrangements for payments have
not been made, all such delinquent accounts shall be
certified to the City Clerk who shall prepare an assessment
of the delinquent accounts against the property served or to
be served. To each account, there shall be added a
certification charge (preparation for certification of taxes
of delinquent accounts) in the amount provided for by
Council resolution. This assessment roll shall be delivered
to the Council for adoption on or bcforc Ootobcr 1 of caoh
year. Such action may be optional or subsequent to taking
legal action to collect delinquent accounts.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation" and Section 3.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
9
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES
AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION
3.07 REGARDING STORM WATER DRAINAGE CONNECTION AND AVAILABILITY
CHARGE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND
SECTION 3.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Three is hereby amended by
changing Section 3.07, Subd. 8, to read as follows:
Subd. 8. Collections. All fees are due on the due date
specified by the City for the respective account and shall
be delinquent 15 days thereafter. It is the duty of the city
to endeavor to promptly collect delinquent accounts, and in
all cases where satisfactory arrangements for payments have
not been made, all such delinquent accounts shall be
certified to the City Clerk who shall prepare an assessment
of the delinquent accounts against the property served or to
be served. To each account, there shall be added a
certification charge (preparation for certification of taxes
of delinquent accounts) in the amount provided for by
Council resolution. This assessment roll shall be delivered
to the Council for adoption
—mar. Such action may be optional or subsequent to taking
legal action to collect delinquent accounts.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation" and Section 3.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES - RULES
AND REGULATIONS, RATES, CHARGES AND COLLECTIONS" BY AMENDING SECTION
3.08 REGARDING SANITARY SEWER CONNECTION AND AVAILABILITY CHARGE; AND
BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Three is hereby amended by
changing Section 3.08, Subd. 7, to read as follows:
Subd. 7. Collections. All fees are due on the due date
specified by the City for the respective account and shall
be delinquent 15 days thereafter. It is the duty of the city
to endeavor to promptly collect delinquent accounts, and in
all cases where satisfactory arrangements for payments have
not been made, all such delinquent accounts shall be
certified to the City Clerk who shall prepare an assessment
of the delinquent accounts against the property served or to
be served. To each account, there shall be added a
certification charge (preparation for certification of taxes
of delinquent accounts) in the amount provided for by
Council resolution. This assessment roll shall be delivered
to the Council for adoption - - - - - --
year. Such action may be optional or subsequent to taking
legal action to collect delinquent accounts.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation" and Section 3.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
Agenda Information Memo
December 20, 1994 City Council Meeting
1995 PUBLIC UTILITIES BUDGET ADOPTION
D. Adopting 1995 Public Utilities Budget—Enclosed on pages through•,. are copies
of the revenue projections and expenditure pages for the water, sanitary sewer, streetlights
and storm drainage budgets. These budgets together comprise the public utility fund. These
budgets were reviewed and given preliminary approval by the City Council at the Special
City Council meeting held October 11, 1994.
These budgets contain no reliance on property taxes. However, the same philosophy as
applied to the general fund of controlling expenditures and providing a high level of service
at the most efficient cost is applicable to these departments.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Public Utility Fund
Budget.
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Object
Cede Description
CITY W EAGAN
1995 NMGET
Deportment Da et
1995 1995 1995 1995
1993 1994 DEPT REG DEPT REQ DEPT REQ ADMIN
ACTUAL BUDGET OM 52 N0 LIMIT REMO
220 -PUBLIC UTILITIES
DEPARTMENT 61 • WATER
4110 SALARIES AND WAGES-REMILAR ?37,236 290,200 0 0 305,400 305,400
4111 ACCRUED LEAVE TINE 43,816 0 0 0 0 0
4112 OYERTi1E-MMULAR 7,373 10,000 0 0 11,600 11,600
4130 SALARIES AND WAGES -TEMPORARY 7,987 22,800 0 0 33,700 33,100
4140 ACCRUED RETIREMENT BENEFITS 38,302 39,200 0 0 42,500 42,500
4150 ACCRUED INSURANCE BENEFITS 49,976 50,400 0 0 50,700 50,700
PERSONAL SERVICES 384,690 412,600 0 0 443,900 443,900
4210 OFFICE SUPPLIES 684 S00 0 0 500 500
4215 REFERENCE MATERIALS 54 S00 0 0 500 _44
4220 OPERATING SUPPLIES -GENERAL 1,732 3,200 0 0 3,200 3,200
4221 FILM 1 FILM PROCESSING 202 0 0 0 0 0
4222 ICAL/RE$Q /SAFETY SUPPLIES 1,690 1,700 0 0 1,700 • 1,700
4223 BUILDING/CLEANING SUPPLIES 310 400 0 0 400 400
4224 CLOTNINO/PER80NAL EQUIPMENT 1,878 2,000 0 0 2,000 2,000
4230 RQAIR/ AINTENANCE SUPP-GENT 105 0 0 0 0 0
4231 MOBILE ESUIIP REPAIR PARTS 3,274 6,700 0 0 6,700 6,700
4153 BUILDING REPAIR SUPPLIES 483 800 0 0 800 800
4235 P1EL, LUBRICANTS, ADDITIVES 6,795 14900 0 0 1,100 9,900
480 SMALL TOOLS 1,990 2,000 0 0 2,200 2,000
4244 H17fCAL1 1 COMICAL PRODUCTS 21,363 46,000 0 0 43,300 43,300
4200 LANDSCAPE MATERIAL $ SUPPLIES 4,102 3,000 0 0 1,500 1,500
CITY OF EAWN
1995 BUDGET
Deportment Sudeet
1995 1995 1995 1995
Object 1993 1994 SPT REO OPT REO SPT REO ADMIN
Olde Description ACTUAL BUDGET OX SZ NO LIMIT RECOIep
4255 STREET MIDAIR SUPPLIES 6,169 3,500 0 0 3,500 3,500
4257 8I111 8 STRI►IMO MATERIAL 590 600 0 0 600 600
4260 UTILITY SYSTEM DARTS OUPPLIES 253,006 198,000 0 0 148,100 148,000
SRMLIES,MEPAIRS AMD MTN 285,315 210,800 0 0 224,900 224,600
4310 PROFESSIONAL SERVICES -GENERAL 11,839 30,000 0 0 29,900 29,900
4312 ENGINEERING 34 29,300 0 0 65,000 65,000
4314 AUDITING 4,600 4,900 0 0 5,100 5,100
4323 TESTING SERVICES 5,116 5,000 0 0 5,000 5,000
4330 POSTAGE 10,849 12,600 0 0 13,700 13,000
4331 TELPNOID SERVICE 6 LINE CNG 2,315 1,200 0 0 1,200 1,200
.535 PAGER SERVICE FEES 359 1,100 0 0 1,100 1,100
4336 TELEPHONE CIRCUITS 373 0 0 0 0 0
4338 CELLULAR TELE►NONE SERVICE 598 1,300 0 0 1,600 1,300
4339 ONE CALL SERVICE FEE 5,674 6,000 0 0 6,000 6,000
4350 GENERAL PRINTING AMD SINDING 1,243 1,700 0 0 3,000 2,000
4360 INSURANCE 55,200 58,000 0 0 59,800 59,000
075 ELECTRICITY -SIGNAL LIGHTS 147 0 0 0 0 0
4375 ELECTRICITT-UELL11/I00STER STN !25,880 297,500 0 0 271.400 271,400
4376 NATURAL OM SERVICE 37,509 35,000 0 0 35,000 35,000
4381 NILE EQUIPMENT REPAIR WOR 452 1,000 0 0 1,000 1,000
4383 SLOG OPERATIOIIS/RE►AIR-WOR 337 2,000 0 0 2,000 2,000
4185 STREET REPAIR -LASER 4,871 5,000 0 0 5,000 5,000
1 c�
CITY OF EAGAN
1995 BUDGET
Deportment Budtst
1995 1995 1995 1995
Object 1993 1994 DEPT REG DEPT REO DEPT REO AONIN
Cede Description ACTUAL SUD ET ON 5% ND UNIT REMIND
oesemms mow....
4386 COMMUNICATION SYSTEM 1PR-LA10t 0 600 0 0 2,000 2,000
4390 UTILITY SYSTEM REPAIR -LABOR 194,948 293,900 0 0 710,000 710,000
4397 MACRIIERT ARD EOUIP ENT 1,053 2,500 0 0 2,500 2,500
4411 CONFIRMS AND ICROOLS 3,531 5,000 0 0 5,000 5,000
4413 TUITION AM BOOK REIMBURSEMENT 682 600 0 0 600 600
4414 SUES AND SUBSCRIPTIONS 2,280 2,600 0 0 2,600 2,600
4415 LICENSES, PERMITS AND TAXES 11,002 14,000 0 0 14,000 14,000
4440 PUBLIC UTILITY ADMIN FEE 210,700 221,200 0 0 232,300 252,300
4441 TRANSFER FOR CENTRAL SVCS 97,300 91,800 0 0 89,300 59,300
4454 UMWTE REMOVAL/SAMITATION SERV 0 200 0 0 200 200
4464 LANDSCAPING 6,965 7,000 0 0 7,000 ' `0
.470 MAINTENANCE CONTRACTS 0 6,000 0 0 6,000 6,000
4475 IRCC DISPOSAL CHARGES 0 200 0 0 200 200
OTTER SERVICES AND CHARGES 095,887 1,137,400 0 0 1,305,500 1,583,500
4425 BOND PAIIENT-PRINCIPAL 0 650,000 0 0 675,000 675,000
6426 1010 PAYMENT -INTEREST 1,082,136 996,700 0 0 1,310,200 1,310,200
4427 PAYING ASENNT/GOND DESTRCTN FEE 570 1,000 0 0 1,000 1,000
BEST SERVICE PAYMENTS 1,082,706 1,647,700 0 0 1.986,200 1,986,200
4510 LAMP Aro LAND IMPROVEMENTS 0 30.000 0 0 400,000 400,000
4530 011133 FLATS 0 0 0 0 1,750,000 1,750,000
4531 SPECIAL MOR ON CITY OWNED 123,138 0 0 0 0 0
4570 OTHER EOUINNENT 1,731 15,200 0 0 14,800 14.800 .
CITY OF EAOAM
1995 8Ip0ET
Deportment &Weet
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT REG DEPT REO AOMIM
Code Description ACTUAL *NET Ox 52 SID LIMIT PSCOMPID
INININININININNIIIIIIIININE www wwe
6580 MOBILE ISJIMEMT 0 22,800 0 0 16,000 16,000
CAPITAL OITLAY 125,569 68,000 0 0 2,180,800 2,180,800
4840 NERCMANN* FOR RESALE 0 130,000 0 0 130,000 130,000
MERCMAMOISE FOR RESALE 0 130,000 0 0 130,000 130,000
TOTAL WTER DEPARTMENT 2,774,167 3,674,500 0 0 6,551,300 6,549,000
wows amenam■ s • 11101111111111111111110011 ININNINNIIIIIININ
CITY OF EAGAN
1995 BUDGET
Deportment Sudiet
1995 1995 1995 1995
Object 1993 1994 DEPT REO DEPT RIO DEPT REO ADMIN
Cede Description ACTUAL BUDGET OE SE MO LIMIT RECOIMD
01111111111111111111•1111111W OMOUUMWOMONOMOMOS USIMEMMINIOUOMMMOD MMoae saSear
IMPARTMENT 62 - SEVER
4110 SALARIES MO 1SIOES-RESULAR 189,067 247,200 0 0 061,900 261,900
4111 ACCRUED WYE TIME 26,573 0 0 0 0 0
4112 OMERTIIII BAR 4,656 2,000 0 0 3,000 3,000
4130 SALARIES MO WGES-TEMPORARY 4,690 22,000 0 0 11,000 11,800
4140 ACCRUED RETIREMENT RENEFITS 23,471 33,000 0 0 33,600 33,600
4150 ACCRUED INSURANCE BENEFITS 33,907 43,900 0 0 42,300 42.300
PERSONAL SERVICES
282,364 348,900 0 0 352,600 352,600
4210 OFFICE SUPPLIES 332 200 0 0 200 200
4215 REFERENCE MATERIALS 54 0 0 0 0
4220 OPERATING SUPPLIES -GENERAL 727 1,800 0 0 1,800 1,500
4221 FILM i FILM PROCESSING 139 0 0 0 0 0
4222 MEDICAL/RESCUE/SAFETY SUPPLIES 1,890 1,500 0 0 1,500 1,500
4224 CLOTNING/PERSOMAI EQUIPMENT 2,045 1,600 0 0 1,000 1,800
4230 REPAIR/MAINTENANCE SUPP-GENT 559 0 0 0 0 0
4231 MOBILE EQUIP REPAIR PARTS 2,243 5,000 0 0 4,100 4,100
4235 REL, LIRIRICANTS, ADDITIVES 6,643 7,600 0 0 7,600 7,600
4260 MALL TOOLS 092 1,600 0 0 1,600 1,600
4250 LANDSCAPE MATERIAL 6 SUPPLIES 1,051 S00 0 0 S00 S00
4255 STREET IMPAIR SUPPLIES 0 1.000 0 0 1,000 1,000
4257 Sias i SIRLPING MATERIAL 0 200 0 0 200 200
4260 UTILITY SYSTEM PARTS/SUPPLIES 19,959 20,000 0 0 20,000 20,000
CITY OF EAGAN
1995 BUDGET
Department Sudott
1995 1995 1995 1995
Objet 1993 1994 SEPT REO DEPT Rao SEPT REG ADMIN
Mede Description ACTUAL BUDGET OI; 53 NO LIMIT RECOMD
SUPPLIEU,RE?AIRS AND MTN 36,534 41,000 0 0 40,300 40,300
4310 PROFESSIONAL SERVICES-SENERAL 375 12,000 0 0 12,000 12,000
4312 ENGINEERING 0 27,000 0 0 10,000 10,000
4314 AUDITING 4,600 4,900 0 0 5,100 5,100
•
4330 POSTAGE 5,361 9,600 0 0 10,400 10,400
4335 PAGER SERVICE FEES 493 400 0 0 400 400
4336 TELEPHONE CIRCUITS 1,448 1,000 0 0 1,000 1,000
4338 CELLULAR TELEPHONE SERVICE 434 300 0 0 400 400
4350 GENERAL PRINTING AND BINDING 101 0 0 0 1,300 1,300
4360 INSURANCE 12,700 13,300 0 0 13,300 13,300
374 ELECTRICITY -LIFT STATIONS 14,732 14,000 0 0 15,000 15,000
4375 WATER 437 0 0 0 0 0
4381 MILE ERUIPMENT REPAIR LABOR 86 2,000 0 0 2,000 2,000
4385 STREET REPAIR -LABOR 720 2,000 0 0 3,000 3,000
4386 COMMUNICATION SYSTEM RPR -LABOR 0 400 0 0 400 400
4390 UTILITY SYSTEM REPAIR -LABOR 33,304 25,000 0 0 25,000 25,000
4397 NACIIINERY AID EOUIPNENT 6,138 5,000 0 0 5,000 5,000
4411 OOIIFERENCES AND SCN00LS 1,473 2,000 0 0 2,000 2,000
4412 LOCAL MEETING EXPENSES 15 0 0 0 0 0
4413 TUITION AND 80010 REIMBURSEMENT 118 500 0 0 500 500
4414 OLIN AND SUBSCRIPTIONS 19 100 0 0 200 200
4415 LICENSES, /EMITS AND TAXES 16 100 0 0 100 100
a
CITY of WAN
1995 BUDGET
Department Budget
1995 1995 1995 1995
OOJeet 1993 1994 DEPT REG DEPT REG DEPT REQ ADMIN
Cede Deserlptten ACTUAL 11EGET Ox 52 NO LIMIT RECOME
................
4440 PUBLIC UTILITY ADNIN PEE 105,300 110,600 0 0 116,100 116,100
4441 TRANSFER FOR CENTRAL SVCS 48,700 45,900 0 0 44,700 44,700
4454 WASTE REMOVAL/SANITATION SERV 0 200 0 0 200 200
4456 TREE REMOVAL 0 500 0 0 500 400
4464 LANDSCAPING 1,143 3,500 0 0 3,500 3,500
4475 NIICC DISPOSAL CNARGES 2,536,144 2,530,300 0 0 2,846,000 2,846,000
OTNER SERVICES AND CNARGES
4570 OMR EQUIPMENT
4580 MOBILE EQUIPMENT
CAPITAL OUTLAY
4616 PROJECT -LEGAL 115 0 0 0 0 0
CONSTRUCTION PROJECTS
4840 MERCHANDISE FOR RESALE
NERCNANDISE FOR RESALE 7,730 0 0 0 0 0
TOTAL SEWER DEPARTMENT 3,101,627 3,280,200 0 0 3,533,000 3,533,000
2,776,857 2,810,600 0 0 3,118,100 3,118,100
-1,973 55,500 0 0 22,000 22,000
0 24,200 0 0 0 0
-1,973 79,700 0 0 22,000 22,..40
115 0 0 0 0 0
7,730 0 0 0 0 0
Object
Cede Description
220 -PUBLIC UTILITIES
BEPARTMENT it • STREET LIGHTING
4310 PROFESSIONAL SERVICES•SENERAL
4315 FINANCIAL ...NON -AUDIT
4372 ELECTRICITY -STREET LIGHTS
4373 ELECTRICITY -SIGNAL LIGHTS
4390 UTILITY SYSTEM REPAIR -LABOR
4440 PUBLIC UTILITY ADMIN FEE
OTNER SERVICES AND CHARGES
TOTAL STREET LIGHTING DEPARTMENT
1993
ACTUAL
CITY OF EAGAN
1995 BUDGET
Deportment 8udt.t
1995
1994 DEPT REO
BUDGET Ox
000000000
1995 1995
DEPT REO DEPT REG
58 r0 LIRIT
2,310 0 0 0
0 2,000 0 0
179,903 133,600 0 0
49.250 95,700 0 0
14,417 15,000 0 0
26,600 34,400 0 0
272,480 280,700 0 0
272,480 280,700 0 0
wa__s smss 0 s
a.
0
2,200
148,000
97,000
15,000
36,800
299,000
299,000
1995
ADRIN
0
2,200
148,000
97,000
15,000
36,800
299,000
299,000
Object
Code Description
220 -PUBLIC UTILITIES
DEPARTMENT 64 - STORM DRAINAGE
4110 SALMIS/MD VASES-RESiLAR
4111 AOCSUED WEAVE TILE
4112 OYERTINE-ILAR
4150 SALARIES AND WAGES-TEMPORART
4140 ACCRUED RETIREMENT BENEFITS
4150 ACCSUED INSURANCE BENEFITS
PERSONAL SERVICES
4210 OFFICE SUPPLIES
$215 DRAFTING SUPPLIES
4215 REFERENCE MATERIALS
4220 OPERATINS SUPPLIES -GENERAL
4221 F1LN i FILM PROCESSING
4224 CLOTRIINI/PER$ONAL EQUIPMENT
4231 MOBILE SOUP REPAIR PARTS
4232 SMALL OSRPIENT REPAIR PARTS
4454 FIELD/OT= EQUIPMENT REPAIR
4:55 MRL, LUBRICANTS, ADDITIVES
4a40 SMALL TOOLS
4244 CRAMICALS i COMICAL PRODUCTS
4255 11ODET SINUS SUPPLIES
4257 111 S $ STRIPING MATERIAL
1993
ACM.
CITY OF EAGAN
1095 BUDGET
Deportment IludlloT
Restated
1994
Budget
1995
9997 REO
Ox
1995
DEPT REO
50
wiwa swwe wssssssss wsswwww wewsssews
70.212 30.400 95,100 95,100
3,194 0 0 0
1 1,000
3,040 3,000
1,154 10,000 11,000
0,560 10,000 12,900
1.000 1,000
0 3,000
11,000
12,900
90,938 110,000 121,100 121,000
65 200 200 200
0 100 100 100
97 200 700 200
1,742 300 000 100
430 100 200 250
756 100 100 100
14,094 15.400 15,000 15,000
0 100 100 100
407 2.000. 1,500 2,000
2,55 4.000 4.000 4,450
1,434 •00 SOO 400
7,057 20,000 12,500 15.000
1,514 0 � o •
236 4,000 3,000 4,000
1995
DEPT REO
NO LIMIT
93,100
0
1,000
3,000
11,000
12,900
121,900
200
100
400
1,000
300
300
15,000
100
2,000
4,450
S00
20,000
0
4,000
1995
AONUN
RECOUIO
93,100
0
1,000
3,000
11,100
12,000
'121.100
200
100
200
100
750
100
15,000
100
2,000
4,450
500
15,000
9
4,000
Object
00dt 0eeeriptten
Aimemems
4260 UTILITY SYSTEM PARTS/SUPPLIES
SUPPLIES,REPAIRS AND NTN
4310 PROFESSIONAL SERYICES•SENERAL
4312 ENGINEERING
4313 PLANNING
4323 TESTING SERVICES
4330 POSTAGE
4337 PERSONAL AUTO/PARKING
4330 CAMERAL PRINTING AND RIMING
4360 INSURANCE
471 ELECTRICITY
4373 ELECTRICITY•SIONAL LIGHTS
4374 ELECTRICITY•LIFT STATIONS
4311 MOBILE EQUIPMENT REPAIR LABOR
4385 STREET REPAIR•LAAOR
4390 UTILITY SYSTEM REPAIR•LA$OR
4397 NACNIMERT AND EQUIPMENT
4411 GONFERENRS AND SCNOOLS
4412 LOCAL IEETINO EXPENSES
441E TUITION AND NOOK RE1NNSURSEENT
4414 SUES AND SUBSCRIPTIONS
4415 umiaS. PISNIT$ AND TAXES
CITY OF EAGAN
1995 IKDOET
Deportment Sueytt
RsstatDd 1945 1995 1995 1995
1993 1004 SEPT REO SEPT REG SEPT REG ADMIN
ACTUAL eudgot ON 51I MO MIT RECoMo
9,329 0
0 0 0 0
40,949 40.300 30,200 42,700 48,350 42,700
3,7141 0.000 9,000 9,000 9,000 9,000
9,278 20,000 40,000 50,000 50,000 50,000
2,942 45,000 10,000 10,000 15,000 10,000
25,475 10,500 10,000 10,000 16,000 10,000
1,165 1.200 1,200 1,200 1,200 1,200
52 100 200 200 200 200
1,499 10,800 5,650 5,650 6,500 5,660
1,400 5,700 5,900 5,900 5,900 5,900
224 0 0 0 0 0
7 0 0 0 0 0
69,931 55,000 49,500 49,500 55,000 55,000
516 8,000 11,100 11,100 15,000 11,100
0 0 0 0 0 0
19,115 0 0 0 0 0
328 2,700 2,000 2,700 2,700 2,700
1,330 1,000 1.600 2,000 2.000 2,000
441 200 200 200 200 200
200 700 700 700 700 700
0 200 200 200 200 200
ISO '500 650 650 660 650
a4
Object
Gds Dascrlpdan
CITY 09 EAGAN
1995 MUT
Deportment Wein
Restated 1995 1999 1995 1995
1993 1994 SEPT REO OPT EEO SEPT REO A1NIIN
ACTUAL Budget SE so NO LIMIT RECOMIO
IMP . ww■.aa■ as ssssssss arm ar...aaa
4421 DEPRECIATION 0 0 ; 30,000 20,000 20,000 20,000
4430 MATERS NANAOJOENT ASSESSMNT 10,008 12.000 13,300 15,300 15,500 15,500
4440 PUBLIC UTILITY ADMIN FIE 29,700 41.700 42,500 42,500 42,500 42,300
4430 ORNER CONTRACTUAL SERVICES 935 1,200 1,200 1,200 1,200 1,200
4431 TRANSPORTATION SERVICES 9• 0 0 0 0 0
4414 LANDSCAPING 612 0 0 0 0 0
4471 STREET WPING 22,190 20.000 11,000 11,000 24,300 18,000
O?IQR SERVICES AND CNARGES 212,728 200.200 245,100
256,200 213.950 261,700
4370 OTNER EQUIPMENT 7 12,100 1,000 1,000 1,000 1,000
CAPITAL OUTLAY 7 12,100 1,000 1,000 1,000 .8000
4610 PROJECT -CONTRACT 44,772 0 0 0 0 •
4613 PROJECT -ONSIDE 1110IMEERING 16,050 0 0 0 0 0
4616 NROJECT•LUCAL 33 0 0 0 0. 9
46111 PROJECT•OT1ER CHARGES 8,533 0 0 0 0 0
4653 ORADIMS•PARC CO($T1 25,949 0 0 0 ' 0 •
CONSTRUCTION PROJECTS 95,337 0 0 0 0 0
TOTAL STORM DRAINAGE DEPARTMENT 447,959 401,000 406,100 421,700 455,100 427,200
sr� sss111.1.ss ss�■ w rw �a
Agenda Information Memo
December 20, 1994 City Council Meeting
1995 SPECIAL REVENUE FUNDS BUDGETS ADOPTION
E. Adopting 1995 Special Revenue Funds Budgets—Enclosed on pages ough �e
copies of budgets for the City's six (6) special revenue funds. For tial reporting
purposes, it is required that the City Council adopt each of these budgets. The purpose of
each fund is noted on the budget page. The revenue sources and expenditures categories
are listed as a part of the budget page. There are no tax levies related to any of the funds.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Special Revenue
Funds Budgets.
313 Housine Revenue Bonds Fund
This fund is used to account for the proceeds of the annual fee equal to 1/8 of 1X of the
outstanding principal balance of the revenue bonds or obligations issued to finance
multi -family housing developments. Annual expenditures are for payment to the Dakota
County HRA for monitoring rent restrictions. Per current policy, the fund will be used
to finance future housing -related developments within the City.
1992 1993 1994 1995
Allua1 Actual Budget Mica
Fund Balance, Beginning of Year $389,466 $479.789 $599,848 $681,848
Revenues:
Housing Bond Fees
Interest on Investments
Other Financing Sources:
$ 63,688 $ 91,430 $ 60,000 $ 80,000
29,215 31,405 25,000 40,000
NO
Total Revenues & Other
Financing Sources $ 92,903 $122,835 $ 85,000 $120,000
Expenditures:
Monitoring Fee $ 2,580 $ 2,776 $ 3,000 $ 3,000
Other Financing Uses:
Total Expenditures b Other
Financing Uses $ 2,580 $ 2,776 $ 3,000 $ 3,000
Fund Balance, End of Year $479,789 $599,848 $681,848 $798,848
a?
j14 Police Forfeiture Fund
This fund was created in 1989 to account for money received from the court system and
restricted to police operations. It is expected that transfers will be made from this
fund to the General Fund where eligible expenditures are made.
1992 1993 1994 1995
ARXRAj Actual Eudaat Budget
Fund Balance, Beginning of Year $ 29,400 $ 52,676 $ 71,550 $ 67,550
Revenues:
Fines b Forfeits
Interest on Investments
Other Revenue
Other Financing Sources:
$ 23,797 $ 15,643 $ - $ -
3,025 3,531 2,000 3,500
Total Revenues & Other
Financing Sources $ 26,822 $ 19,174 $ 2,000 $ 3,500
Expenditures:
Other Financing Uses:
Transfer to Other Funds 3,546 300 6,000
Total Expenditures & Other
Financing Uses $ 3,546 $ 300 $ 6,000 $ -
Fund Balance, End of Year $ 52,676 $ 71,550 $ 67,550 $ 71,050
028
115 Single Family Mortgage Revenue Bond Redemption
This fund was established in 1991 to account for proceeds received in the restructuring
of the bond redemption of the 1980 Single Family Mortgage Revenue Bond program. This
fund also received the remaining balance of approximately $90,000 from the Senior Housing
Fund which was closed in 1991. Use of this money will be determined by City Council
policy.
Fund Balance, Beginning of Year
Revenues:
Interest on Investments
Other Financing Sources:
Bond Sale Residuals
Total Revenues & Other
Financing Sources
Expenditures:
Construction - Munic. Ctr.
Construction - Civic Arena
Miscellaneous
Other Financing Uses:
Total Expenditures & Other
Financing Uses
Fund Balance, End of Year
Site
1992
Actual
$ 965,856
1993
Actual
$1,106,879
1994
Eudget
$1,173,277
1995
Budget
$1,073,277
$ 72,061 $ 64,866 $ 50,000 $ 32,000
69,462
1,532
$ 141,523 $ 66,398 $ 50,000 $ 32,000
500
• $ 200,000 $
$ 500 $
900,000
▪ $ 200,000 $ 900,000
$1,106,879 $1,173,277 $1,073,277 $ 205,277
216 Housing and Redevelovment Authoritv Fund
This fund was established to account for the tax increment financing proceeds and
expenditures for the Cinnamon Ridge Apartments interest rate reduction program.
1992 1993 1994 1995
Actual Actual Sudggt Budget
Fund Balance, Beginning of Year $ 81,664 $ 92,586 $ 75,536 $ 76,536
Revenues:
Property Taxes - Tax Increment $174,947 $151,786 $150,000 $160,000
Interest on Investments 1,173 1,514 1,000 1,000
Other Financing Sources:
Total Revenues & Other
Financing Sources $176,120 $153,300 $151,000 $161,000
Expenditures:
Bond Trustee Payment $165,198 $170,350 $150,000 $160,000
Other Financing Uses:
Total Expenditures 6 Other
Financing Uses $165,198 $170,350 $150,000 $160,000
Fund Balance, End of Year $ 92,586 $ 75,536 $ 76,536 $ 77,536
Year -End Receivable $724,398 $894,911 $1,024,398 $1,184,398
117 Recycling
The Recycling Fund was created in 1989 to account for the implementation and ongoing
operation of the City's recycling program. All grant funds and related revenue and
expenditures are consolidated into this fund to allow proper accounting and reporting for
the program. Personal services expenditures relating to recycling and solid waste
abatement activities are recorded in the Administration Department in the General Fund.
Fund Balance, Beginning of Year
Revenues:
3340 State Grants
3358 Solid Waste Abatement Grant
3360 Special Assistance Grants
3810 Interest on Investments
3880 Other Revenue
Other Financing Sources:
3980 Transfers In
Total Revenue & Other
Financing Sources
Expenditures:
4215 Reference Material
4220 Operating Supplies General
4330 Postage
4331 Telephone
4337 Personal Auto/Parking
4340 General Advertising
4350 General Printing and Binding
4360 Insurance
4396 Building Rental
4397 Equipment Rental
4411 Conference and Schools
4412 Local Meeting Expense
4414 Dues and Subscriptions
4450 Other Contractual Services
4570 Other Equipment
Other Financing Uses:
Transfer Out
1992 1993 1994 1995
Actual Actusi Audaat Budaet
$ 42,248 $ 15,268 $ 26,955 $ 27,025
$ 16,611
4,244
40
0
$ 7,500 -
46,102 $ 36,120 $ 35,650
1,320 1,320
2,334 2,000 1,300
30 0 0
0
0 0
$ 20,895 $ 55,966 $ 39,440 $ 38,270
$ 83
16
3,406
290
2,212
1,869
112
8,123
728
252
359
85
1,376
9,381
$ 65 $
140
2,420
218
2,015
15,218
0
1,602
0
195
792
148
420
5,573
19,583 15,473
100
250
9,600
400
2,000
14,400
0
1,320
0
400
900
200
0
0
$ 100
600
5,700
100
450
1,050
10,300
0
1,320
0
300
1,000
200
0
0
9,800 11,850
Total Expenditures & Other
Financing Uses $ 47,875 $ 44,279 $ 39,370 $ 32,970
Fund Balance, End of Year $ 15,268 $ 26,955 $ 27,025 $ 32,325
3�
196 Cable TV Franchise Fees Fund
This fund vas established to account for franchise fees paid to the City from Meredith
Cable, Inc. The money is restricted for cable television related activities, primarily
the City's share of the funding of the Burnsville/Eagan Cable Communications Commission.
1992 1993 1994 1995
Actual Actual Malt Eudget
Fund Balance, Beginning of Year $329,746 $479,520 $604,046 $712,546
Revenues:
Cable TV Franchise Fees
Interest on Investments
Other Financing Sources:
$195,412 $220,918 $210,000 $225,000
31,282 37,282 25,000 35,000
11.
Total Revenues & Other
Financing Sources $226,694 $258,200 $235,000 $260,000
Expenditures:
BECCC Payment $ 61,060 $ 26,171 $ 78,700 $ 72,800
Other Financing Uses:
Transfer to General Funds
Transfer to Municipal Exp. Fund
15,860 107,503 47,800 38,900
287,000
Total Expenditures 6 Other
Financing Uses $ 76,920 $133,674 $126,500 $398,700
Fund Balance, End of Year $479,520 $604,046 $712,546 $573,846
Agenda Information Memo
December 20, 1994 City Council Meeting
1995-1999 CAPITAL IMPROVEMENT PLAN ADOPTION
F. Adopting 1995-1999 Capital Improvement Plan --The five (5) year CIP for 1995-1999 is
ready for City Council approval as it pertains to Part II and Part III. Since Part I requires
more study and analysis by staff and the City Council, with the exception of the land
acquisition for expansion of the water treatment plant, it is suggested that that portion of
the CIP not be considered as a part of the approval. The document can be printed with an
explanation that as soon as Part I, the Fire Department items, are reviewed and a final
capital plan is approved, the CIP for Part I can be included as an addendum to the final
document in early 1995. This will allow the City to proceed with the purchase of equipment,
Part II, and the various public improvement projects under Part III and, finally, the parkland
development and acquisition as outlined and agreed to by the City Council at the work
session held Wednesday, December 14.
It should be noted that there is no distribution included with the City Council packet; the
CIP document should be referred to for all support data.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the CIP, Parts II and III,
and Part I for acquisition of land adjacent to the water treatment plant only, for 1995-1999.
33
Agenda Information Memo
December 20, 1994 City Council Meeting
POLICE DEPARTMENT BUILDING PROJECT CHANGE ORDER
ange Order. Police Department Building Project, Glewwe Doors—Enclosed on pages
through is a memorandum covering Change Order #1 for Glewwe Doors,
covered by project change order #19. The reasons for the changes covered by the order are
outlined in the memorandum. In addition, on pages B- through is a memorandum
from Thorbeck Architects covering the cost, status and requesting party for each of the
changes issued to date.
As noted, the number of change orders is largely a consequence of the number of separate
contractors under the construction management format. The same number of changes might
be handled in a smaller number of aggregate change orders or be absorbed by the
contractor's contingency in a general contractor bid. The status of the current pending
changes is included with the bill list for the building project which is attached to the check
register in your packets.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1/PCO
#19 for Glewwe Doors, in the amount of $2,271, as presented.
3 4
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: DECEMBER 12, 1994
SUBJECT: POLICE DEPARTMENT -MUNICIPAL CENTER EXPANSION
CHANGE ORDER
Attached is a copy of a change order for Glewwe Doors for the building expansion
project. The change represents a net addition to the total construction bid in the amount
of $2,271. It comprises the deletion of 35 door closers as a result of the fire rating
change, the addition of a door in the tactical locker room to secure a storage area which
was originally left open and the addition of a double door in the rear exit corridor. The
door had been shown on the architectural plans and specifications at the time of bidding,
but all bidders "exempted" it because the sole vendor was quoting $4,000 to $6,000 for
the unit. As such, the unit was excluded by the bidders and a less expensive door was
identified after the bids were received to replace the originally specified unit.
While a number of changes have been processed to date, they remain within the
contingency budgeted by the construction manager for the project. As a consequence,
the cost of the changes to date is within the overall budget for the project.
The number of change orders is a consequence of the construction management
approach to this project. Any modification for each of the twenty-nine contractors is
covered by a seperate change order. The number of changes is therefore greater than
projects with a general contractor. The estimate for each change is reviewed by the
construction manager and adjusted with the contractor if appropriate.
This item is in order for consideration by the City Council at this time.
to the City Administrator
CHANGE ORDER
PROJECT: i of Eagan
'ce Facility
Eagan, Minnesota
TO CONTRACTOR
Glewwe Doors, Inc.
935 Apollo Road
Eagan, MN 55121
gLHO,
PCO No. 1994-g0g7
bb�r __11 ttsr•►
CHANGE ORDER NUMBER: 01
INITIATION DATE: October 14, 1994
ARCHITECT'S PROJECT NO: 624.A
CONSTRUCTION MANAGER'S PROJECT NO: 9423
CONTRACT FOR Bid Division 06:
CONTRACT DATE: June 22, 1994
You are directed to make the following changes in this Contract:
o Provide all work associated with the following item(s) stated in Bulletin No.
• Delete closers for 35 doors.
o Provide all work associated with the following item(s) stated in Bulletin No.
• Revise Room Finish for Room 137 to be the same as Room 141.
o Provide all work associated with the following item(s) stated in Bulletin No.
• ,Revise door and hardware for door No. 148A.
7, dated August 18, 1994:
DEDUCT (8862.00)
8, dated August 12, 1994.
ADD S513.00
12, dated August 19, 1994.
ADD $7,620.00
TOTAL ADD 52,271.00
Not valid until signed by the Owner, the Architect and the Construction Manager. Signature of the Contractor indicates agreement
herewith, including any adjustment in the Contract Sum or the Contract time.
The Original Contract Sum was
Net change by previously authorized Change Orders
The Contract Sum prior to this Change Order
The Contract Sum will be increased by this Change Order
The new Contract Sum including this Change Order will be
The Contract Time will be unchanged by
The Date of Substantial Completion as of the date of this Change Order therefore is per original contract.
$ 19,530.00
$ 0.00
$ 19,530.00
$ 2,271.00
3 21,801.00
(0)Days
Recommended bv Construction Manager Approved bv Architect
Thorbeck Architects
Minneapolis, MN
EdtV, Incorporated
Minneapolis, MN
By: TO02( lace_
Date: &D/af/4'9-
Aereed to bv Contractor
Date: /2 -
Authorized
Authorized by Owner
Glewwe Doors City of Eagan
Eagan, MN , Eagan, MN
By:
Date: / = Date:
34
thorbeck
ARCHITECTS
MEMORANDU M
Date December 15, 1994
To: Tom Hedges, City Administrator
Project Eagan Municipal Center
Project No: 624 A&B
Subject Bulletins and Change Orders
Memo By: Dewey Thorbeck
Several Council Members as well as Police Chief Geagan have questioned the number of
Mange Orders on the police facility, and I thought it would be helpful to point out that, as
far as we bow, all of the other metropolitan area police facilities that have been built under
the traditional architect/contractor methodology. In Eagan, however, the work is being done
with a Construction Manager (CM), in lieu of a General Contractor, which operates on a
quite different system.
Under the traditional method a number of price proposals for various changes that have been
requested or are required are grouped under a single Change Order for review and approval by
the City Council. Thus it may result in only a few Change Orders to a single general
contractor even though the number of issues may be the same.
Under the CM system, similar price proposals result in numerous Change Orders because
one issue may affect 5 or 6 different contractors. The CM system gives the appearance of
excessive changes when in actuality it may be the same or less.
Our professional approach is to prepare the most complete set of Construction Documents
that we can. As part of the budget, contingencies are included for unforeseen issues during
construction. In all of our city hall and police projects we encourage the involvement of the
Owner during construction to identify changes that will either improve functional operations
a save money. It is much more effective for the project to make a change during
construction rather than to live with the problem or try and correct it later.
Our goal is to design and construct the most effective, functional, and aesthetically pleasing
building we can within the Owner's programmatic, site, schedule, and budget constraints.
Enclosed is a listing of the Bulletins which have been sent out for price requests on the
police facility. As you can see, there are a variety of reasons for the requests, and not all are
sent forward to the Council for review and approval. Some are deducts and some are adds.
They are, however, all scrutinized far price fairness when the proposals are received.
For the Eagan police facility, which is by far the most complicated of any building the City
will construct, the number of requests is not excessive, based on industry standards and our
police experience.
Please be aware that the city hall project could also have a number of price requirements due
to the more difficult nature of remodeling work. As in the police, a contingency has been
included in the budget to deal with these issues.
Copies: Chief Geagan, Jon Hohenstein, Mike Stowe
1409 willow street
minneapolis, mn 55403
6 1 2 • 8 7 1 • 7 9 7 9
fax : 8 7 1 • 8 0 8 8
3�
1
LIST OF BULLETINS December 14_1994
Eagan Police Facility Job # 624A
Ia. Modal= Cast Status Pica...la
1 Revise beam above garage doors. $340.00 BKBM
2 Add expansion joint at C.H. $2,248 City
3 Delete soap dispensers. — No City
4 Change drain tile to PVC. ($1,100.00) TAL
5 Add pump for foundation drainage. $7,753.00 City
6 A. Md Sallyport wall reinforcement $183.00 TAL
B. Delete low walls in Clerical. ($801.00) drywall City
7 Corridors - delete fire rating $2,708.89 (optional) TAL
8 A. Sump addition $9,799.00 BKBM
B. Delete Tactical shower $1446.00 City
9 Emergency generator ($19,896.00) City
10 Exterior light revisions $1475.80 BKBM/TAL
11 Revise boiler/h.w.heater flues BKBM
12 Revise door 148A (not bid) $2620.00 E & V
13 D.O.0 revisions - mechanical
A. Revise Shower $132.47 BKBM
B. Revise grilles D.O.0
14 D.O.0 revisions - architectural
A. Coverplates D.O.0
B. Sallyport hardware $4,058.00 D.O.0
C. Beam D.O.C.
D. Acoustical ceiling tile (optional) No D.O.0
15 A. Emergency generator screen wall City
B. Light Cove (restrooms) $ 1645.00 TAL
16 H.C. holding cell $3245.95 ADA
2
17 A. Cell Fixtures (faucet) Dept. of Health
B. Door 235 hardware City
C. Sunshade revisions ($355.00) TAL
18 A. Add 4 access panels Midco
B. Revise gas line location BKBM
C. Add junction boxes Midco
19. A Electrical A: Telephone Elert
Electrical B: Sallyport interlock BKBM
Electrical C: Civil defense siren City
Electrical D: Dumbwaiter shop drawings Contractor
B. Revise Hardware per B' above BKBM
20. A. City Hall window to remain TAL
B. Security system revising Midco
C. Add dispatch room conduit Koehnen
21. A. Revise dispatch window glazing TAL
B. Delete carpet in basement corridor TAL
C. Delete door ratings TAL
OTHER
Iksaisisaa
Can Apt al
Alternate o. h. coiling door mfr. ($2667.00) E & V
U=0.039 U -value roof $1500.00 TAL/Contr.
Revise beam flange $340.00 BKBM
Add Sallyport door hardware (not bid) $4062.00 E & V
Add flush pulls @ cell doors 5650.00 City/D.O.0
Reroll steel angles at clerical 5535.00 est. BKBM
NOTE; IT IS DIFFICULT TO ASCERTAIN IF WE HAVE ADDED ALL OF THE PRICES FROM THE
VARIOUS CONTRACTORS CORRECTLY AND THE AMOUNTS COULD VARY SLIGHTLY
FROM E&V"S ACCOUNTING.
Agenda Information Memo
December 20, 1994 City Council Meeting
1995 LICENSE RENEWALS
H. 1995 License Renewals: Tobacco Sales, Refuse Haulers, Tree Contractors, Pet Shops,
Stable Licenses—Enclosed on pages 4.4 / through 01 is a memorandum from the
Finance Department covering the annual license renewals for general business activities
regulated by the City. This item is in order for consideration by the City Council prior to
the year end.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 license renewals
for tobacco sales, refuse haulers, tree contractors, pet shops and stable licenses, as
presented.
4,0
December 12, 1994
TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: 1995 license renewals
The following licenses are renewable with the calendar year:
Tobacco sales
Refuse haulers
Tree contractors
Pet shops
Stable
Renewal applications have been sent to each of the licensees
and they are in the process of completing them.
To my knowledge, we have not had problems with tobacco sales
to minors in 1994.
ACTION REQUESTED:
Approve the licenses as presented subject to completion of
application forms and payment of fees.
CITY OF EAGAN
1995 TOBACCO SALES UCENSE RENEWALS
VENDOR
APPLEBEE'S NEIGHBORHOOD BAR/GRILL
1335 TOWN CENTRE DR.
EAGAN, MN 55122
BIG TOP UGUOR
3900 BEAU DE RUE
1282 TOWN CENTRE DR.
EAGAN, MN 55122
BLACIWAWK UQUORS, INC.
4130 BLAOKHAWK RD.
EAGAN, MN 55122
BROOKS SUPERETTE #43
3390 COACHMAN RD #202
EAGAN, MN 55122
CASPER'S CHEROKEE SIRLOIN ROOM, EAGAN
4625 NICOLS RD.
EAGAN, MN 55122
CEDAR CUFF AMOCO
4600 SLATER RD.
EAGAN, MN 55122
CEDARVALE TEXACO FOOD MART
3830 SIBLEY MEMORIAL HWY.
EAGAN, MN 55122
CEDARVALE LANES
3883 BEAU D'RUE DR.
EAGAN, MN 55122
CUB FOODS
1940 CUFF LAKE RD.
EAGAN, MN 55122
DIAMOND T RANCH
4889 PILOT KNOB RD.
EAGAN, MN 55122
DUCKWOOD 66
3575 PILOT KNOB RD.
EAGAN, MN 55122
EAGAN E -Z STOP
4195 NICOLS RD.
EAGAN, MN 55122
EAGAN AMOCO
4205 NICOLS RD.
EAGAN. MN 55122
FINA SERVE #590
4250 LEXINGTON AVE.
# 576 - 3150 DODD RD.
#594-1286 LONE OAK RD.
APPLE AMERICAN LTD./MN
4551 W. 107TH ST, #100
OVERLAND PARK, KS 86207
O.V.M., INC.
296 NO. PASCAL
ST. PAUL, MN 55104
ASMITA C PATEL
4130 BLACKHAWK RD.
EAGAN, MN 55122
GATEWAY FOODS, INC.
5720 SMETANA DR. #300 (935-2060)
MINNETONKA, MN 55343
HAROLD F. AWE
476 S. SNEWNG AVE #2
ST. PAUL, MN 55105
ROBERT SCHLANGEN
4800 SLATER RD.
EAGAN, MN 55122
HUSSEIN ANSARI
3830 SIBLEY MEMORIAL HWY.
EAGAN, MN 55122
D.V.M., INC.
296 NO. PASCAL
ST. PAUL, MN 55104
SUPER VALU STORES, INC.
11840 VALLEY VIEW RD.
EDEN PRAIRIE, MN 55344
JERRY THOMAS
4889 PILOT KNOB RD.
EAGAN, MN 55122
PHIWPS66CO.
P.O. BOX 199
BARTLESVILLE, OK 74004
CROWN COCO INC.
319 ULYSSES ST. NE
MINNEAPOUS, MN 55413
SO. FRANCE LTD, INC.
3901 W. 70TH ST.
EDINA, MN 55435
NA OIL & CHEMICAL CO.
TTN: PATRICIA JENSEN
SILVER BELL RD #23
EAGAN, MN 56122
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GREAT NORTHERN SPIRITS
1960 CLIFF LAKE RD. #101
EAGAN, MN 55122
HOUDAY STATIONSTORE #232
4594 NICOLS RD.
#247 - 3615 PILOT KNOB RD.
J. DOOLTTLES
2140 CUFF RD.
EAGAN. MN 55122
KENNY'S UQUOR
1444 YANKEE DOODLE RD.
EAGAN, MN 55122
LAFONDA'S
3665 SIBLEY MEM. HWY
EAGAN, MN 55122
LANXANG ORIENTAL GROCERY
3904 BEAU D'RUE DR.
EAGAN, MN 55122
UOUOR SHOPPE
4250 LEXINGTON AVE. S.
EAGAN, MN 55123
LOST SPUR COUNTRY CLUB
2750 SIBLEY MEMORIAL HWY.
EAGAN, MN 55121
MGM UQUOR WAREHOUSE/SPIRITS
4182 PILOT KNOB RD.
EAGAN, MN 55123
PDO #287
1969 SILVER BELL RD.
#214 - 4198 PILOT KNOB RD.
RAINBOW FOODS
1276 TOWN CENTRE DR.
EAGAN. MN 55123
SINCLAIR RETAIL #22028
3946 NICOLS RD.
EAGAN, MN 55122
SNYDER DRUG STORE #32
3914 SIBLEY MEMORIAL HWY.
#61 -1565 CUFF RD.
STARKS SALOON
3125 DODD RD.
EAGAN, MN 55121
PERRIER 8t ASSOC. INC.
1960 CUFF LAKE RD. #101
EAGAN, MN 55122
HOUDAY COMPANIES
4567 W. 80TH ST.
MINNEAPOUS, MN 55437
AMERICAN AMUSEMENT ARCADES
850 DECATUR AVE NO.
GOLDEN VALLEY, MN 55427
KENNEY'S ENTERPRISES
6700 PENN SO.
RICHFIELD, MN 55423
D.V.M. INC.
296 N. PASCAL
ST PAUL, MN 55104
THANOM KEOHAVONG
1325 -79TH AVE N.
BROOKLYN PARK, MN 55444
GREG WARD
8705 -230TH ST. E.
LAKEVILLE, MN 55044
HAROLD F. AWE CO., INC.
476 S. SNEWNG AVE #2 (6985591)
ST. PAUL, MN 55105
OF EAGAN JOHN W. TESLAW
MGM UQUOR WAREHOUSE
4182 PILOT KNOB RD.
EAGAN, MN 55123
PDO FOOD STORES OF MN, INC.
5270 W 84TH ST #260
BLOOMINGTON, MN 55437
GATEWAY FOODS, INC.
1515 EXCELSIOR BLVD.
MORONS, MN 55343
SINCLAIR MARKETING COMPANY
P. 0. BOX 30825
SALT LAKE CITY, UT 841300825
SNYDER DRUG STORES, INC.
14525 HWY. #7
MINNETONKA, MN 55345
GARY STARKS
3125 DODD RD.
EAGAN, MN 55121
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1995 TOBACCO SALES UCENSE RENEWALS (cont.)
Lai largagnt VENDOR Medi OQUIEER
SUPERAMERICA #4049 SUPERAMERICA GROUP, INC. 1
4200 E. HWY. 13 BIRCH BRU INC., DEB JOHNSON
#4182 -1406 YANKEE DOODLE RD. 1240 W. 98TH ST. 1
#4335 -1379 TOWN CENTRE DR. BLOOMINGTON, MN 55431 1
#4464 - 2250 CUFF RD.
TARGET TARGET STORES 1
2000 CUFF LAKE RD. 2000 CUFF LAKE RD.
EAGAN, MN 55122 EAGAN, MN 55122
TEXACO SUPERSTORE
1579 CUFF RD.
EAGAN, MN 55122
TOBAK SHACK
3950 SIBLEY MEMORIAL HWY.
EAGAN, MN 55122
YOCUM OIL CO.
2719 STILLWATER RD.
ST. PAUL, MN 55119
LARRY SCHONHER
1762 TURQUOISE TR.
EAGAN, MN 55122
1
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TOM THUMB #166 TOM THUMB FOOD MARKETS, INC. 1
1446 YANKEE DOODLE RD. 110 E. 17TH ST.
#259 - 2125 CUFF RD. HASTINGS, MN 55033 1
#273 -1815 DIFFLEY RD. 1
TOTAL PETROLEUM TOTAL PETROLEUM, INC. 1
4206 NICOLS RD. 8148 PILLSBURY AVE S
EAGAN, MN 55122 MINNEAPOUS, MN 55420
2000 RAHNCUFF CT.
VALLEY LOUNGE
3385 SIBLEY MEMORIAL HWY.
EAGAN, MN 55122
WAL-MART #1786
1360 TOWN CENTRE DR.
EAGAN, MN 55121
D.V.M., INC.
296 NO. PASCAL
ST. PAUL, MN 55104
WAL-MART STORES INC.
DEPT. 8013
BENTONVILLE, AR 72716-8013
1
1
WALGREENS WALGREEN CO. 1
1278 TOWN CENTRE DR. 300 WILMOT RD.
EAGAN, MN 55123 DEERFIELD, IL 60015
2010 CUFF RD. ATTN: TAX DEPT. 1
YANKEE SQUARE AMOCO ACA MGMT 1
1424 YANKEE DOODLE RD. 2288 W. CTY RD C
EAGAN, MN 55121 ROSEVILLE, MN 55113
ATTN: SHELLY
CITY OF EAGAN
1995 REFUSE HAULERS LICENSE RENEWALS
1. Aagard Environmental (comm)
3291 Terminal Dr.
Eagan, MN 55121
686-2371
2. Action Disposal -BFI
4325 E. 66th St.
Inver Grove Hts., MN 55076
455-8634
3. All-Star Disposal (comm)
7845 E. Boyd Ct.
Inver Grove Rte., MN 55076
455-4941
4. Aspen Waste Systems Inc.
2576 Doswell Ave.
St. Paul, MN 55108
644-3488
5. Buckingham, Inc. (comm)
12444 Hwy. 13
Savage, MN 55378
890-6441
6. Dick's Sanitation Sery
21338 Dodd Blvd.
Lakeville, MN 55044
469-2239
(Lakeville Sanitation)
7. Eagan Sanitation/
Roadway Rubbish
2400 Dodd Rd.
Mendota Hts., MN 55120
454-7152
8. Knutson Rubbish Service
15120 Chippendale Ave.
Rosemount, MN 55068
423-2294
9. Lightning Disposal (comm)
333 -14th Ave S.
P. 0. Box #27
80. St. Paul, MN 55075
457-4434
**comm denotes commercial haulers
10. Mendota Heights Rubbish
20700 Donnelly Ave. E.
Farmington, MN 55024
437-6786
11. Mike's Disposal/Recycling
19784 Kenrick Ave.
Lakeville, MN 55044
469-2833
12. Ken Oehrlein Sanitation (comm)
1811 Century Ave.
Newport, MN 55055
459-0120
13. Poor Richard's Inc. (comm)
400 Whitall St.
St. Paul, MN 5101
776-2323
(Haulaway Systems)
14. Quality Waste Control
1901 W. 144th St.
Burnsville, MN 55306
435-3454
15. Triangle Services
1881 Lexington Ave.
Mendota Hts., MN 55118
454-1848
16. Waste Management
12448 Pennsylvania Ave. S.
Savage, MN 55378
890-1100
17. Wildwood Sanitation
Box 176
Newport, 101 55055
459-7926
18. C & J Roll Off
P. O. Box 41
Belle Plain, MN 56011
873-2873
CITY OF EAGAN
1995 .
LICENSED TREE CONTRACTORS
1. A. C. Tree
7575 Upper 167th St. W.
Lakeville, MN 55044
612-431-1185
2. S & S Tree Specialists
6214 Concord Blvd. E.
Inver Grove Hts., MN 55076
612-451-8907
3. Davey Tree Expert Company
2500 Fernbrook Lane N.
Plymouth, MN 55447
612-553.9740
4. The Tree -Stump Co.
Robert Hutcheson
13677 Dan Patch Dr.
Savage, MN 55378
447-6187
5. Henning & Rohde (comm/contract work)
3259 Terminal Dr.
Eagan, MN 55122
454-9511
6. Outdoor Specialities
Christopher Rossmann
1535 Cliff Rd.
Eagan, MN 55122
454-4500
7. Roggenbuck Tree Service
3967 Westbury Way
Eagan, MN 55123
454-9570
8. Huston's Tree Service
13401 Morgan Ave. S.
Burnsville, MN 55337
890-4859
9. Sherwood Tree Service
12195 Upper 167th St.
Lakeville, MN 55044
898-1988
10. Ciardelli Construction Company
1200 Duckwood Tr.
Eagan, MN 55123 .
456-9734
Heartland Pets
1960 Cliff Lake Rd.
Eagan, 101 55122
Walaart
1360 Town Centre Dr.
Eagan, 101 55123
Wetvorld
3390 Coachman Rd. 0206
Eagan,.NN 55121.
Diamond T Ranch
4889 Pilot Knob Rd.
Eagan, 101 55122
1995 Sagan Pet Shop
1995 Stable License
4-1
Agenda Information Memo
December 20, 1994 City Council Meeting
LAND DEDICATION/NORTHWESTERN MUTUAL LIFE INSURANCE COMPANY
L Land Dedication, Northwestern Mutual Life Insurance Company, for Outlot B,
Eagandale Industrial Park #3, Located in the NE 1 of Section 11 on Lone Oak Road and
Lunar Lane—Northwestern Mutual Life Insurance Company desires to give Outlot B,
Eagandale Industrial Park, to the City of Eagan for public purposes. It is anticipated that
this outlot will be needed for the future upgrading of Lone Oak Road. Northwestern
Mutual Life is planning to develop the property directly north of Outlot B and will be
obtaining an easement for access to Lone Oak Road over the outlot. The resolution
accepti,n�nthe gift of land and a map indicating the location of the parcel is enclosed on
pages `t"1 through ..
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the resolution accepting a
gift of land, Outlot B, Eagandale Center Industrial Park #3.
CITY OF EAGAN
A RESOLUTION ACCEPTING A GIFT OF LAND,
OUTLOT Si EAGANDALE CENTER INDUSTRIAL PARK NO. 3
WHEREAS, the Northwestern Mutual Life Insurance Company
("Northvstern"), a Wisconsin corporation, is the fee owner of Outlot
B, Eagandale Center Industrial Park No. 3, according to the recorded
plat thereof, which is located in the City of Eagan, County of
Dakota, State of Minnesota;
WHEREAS, Northwestern desires to gift Outlot B, Eagandale Center
Industrial Park No. 3 to the City of Eagan for public purposes;
WHEREAS, the City understands and acknowledges that if the City
accepts Northwestern's gift of land, then the City will be taking the
land subject to a access and utility easement and storm sewer
easement over, under and across Outlot 8 for the benefit of Lot 1,
Eagandale Center Industrial Park No. 2 which is adjacent to the north
Outlot B, together with other existing easements of record;
WHEREAS, the City understands and acknowledges that the gift of
land is further subject to the City's waiving its right to levy
special assessments in connection with any public improvements to
Lone Oak Road against that portion of Lot 1, Eagandale Center
Industrial Park No. 2 that directly abuts the northerly lot line of
Outlot B; and
WHEREAS, it is in the best interest of the City's public health,
safety and welfare that it accept this gift of land, subject to the
above -stated easements and restrictions.
NOW, THEREFORE, be it resolved by the City Council of the City of
Eagan, Minnesota, that the City of Eagan accept, as grantees, a
Quitclaim Deed for Outlot Be Eagandale Center Industrial Park No. 3
subject to the following:
1. A access and utility easement and storm sewer easement over,
under and across Outlot B for the benefit of Lot 1,
Eagandale Center Industrial Park No. 2 which is adjacent to
the north Outlot B, together with other easements of record;
and
2. A waiver of the City's right to levy any special assessments
in connection with any public improvements to Lone Oak Road
against that portion of Lot 1, Eagandale Center Industrial
Park No. 2 that directly abuts the northern lot line of
Outlot B.
4c-\
BE it further resolved, that City staff is authorized to take any
actions necessary to facilitate and complete the City's receipt of
this gift of land.
ADOPTED, by the Council this day of , 1994.
ATTEST:
E. J. VanOverbeke, Clerk
Thomas A. Egan, Mayor
SSD
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Agenda Information Memo
December 20, 1994 City Council Meeting
AUTHORIZATION/CONTINUE CONSULTING SERVICES/BRW,INC.
J. Authorization to Continue Consulting Services with BRW, Inc.—The Community
Development Department is requesting Council authorization to execute a continuing
consulting services contract with BRW related to the design of the central area and tkp
related trap poytation improvements. A staff report on this item is enclosed on pages 3
_ through
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize staff to execute
appropriate contracts with BRW to provide continued design services for the development
of the northeast quadrant and related transportation improvements.
£Sa
MEMO
city of eagan
TO: Tom Hedges, City Administrator
FROM: Peggy A. Reichert, Director of Community Development
DATE: December 15, 1994
SUBJECT: Consultant Services -BRW, Inc.
Central Area Plan/Opus Development
This memorandum is to provide the necessary background to the City Council concerning
the proposed contract and scope of services with BRW, Inc. for professional consulting
services related to the central area plan, staffing of the task force, and
development/transportation improvement coordination.
BACKGROUND: Last summer the City Council went through a visioning process for the
Central Area. BRW, Inc. was retained by the City to facilitate that process. As an
outcome of that process BRW, Inc. developed the summary document, Eagan Central
Area Framework Plan: Principles, Visioning, Issues/Forces, Models, Goals/Criteria, and
Development Options. At the December 1, 1994 Council meeting the Central Area
Planning Task Force was established by the City Council. This task force will review the
overall status of development around the intersection of Pilot Knob and Yankee Doodle
Roads and consider opportunities for strengthening the area as the central hub of the
community.
In order to further develop the design work initiated by the City Council's central area
vision process, staff is requesting to retain BRW, Inc. for urban design expertise
throughout the task force duration and during the transportation improvement design
phase. As you know this project will be on a tight time frame and we need to have such
expertise available to expedite and enhance the process. Because of the need for
flexibility in the work program to staff this process, the services will be requested by the
city as needed and will be billed on an hourly basis with the cost not to exceed budget
limits established below.
SCOPE OF SERVICES: The task areas requiring BRW involvement are as follows:
Task 1 Completion of Phase I - Design Report, Preliminary work sessions with
Opus.
Estimated Cost: $9000.
Funding Source: 1994 Planning division consultant services budget.
53
Consultant Services -BRW
December 15, 1994
Page Two
Task 2 Provide urban design support to Central Area Task Force as directed by city
staff.
Estimated Cost: $5,000.
Funding Source: 1995 Planning division consultant services budget.
Task 3 Coordination of land use plans for northeast quadrant with design of
transportation improvements.
Estimated Cost: $15,000
Funding Source: Project 669 (I -35E Interchanges/Overpasses)
ACTION TO BE CONSIDERED: To authorize staff to execute a contract with BRW,
Inc. to provide the services outlined above.
Director of Community Development
PR:Ijf
Agenda Information Memo
December 20, 1994 City Council Meeting
CONTRACT 94-14/AWARD OF CONTRACT
K. Contract 94-14, Award of Contract, Miscellaneous Water Quality Improvements --Bids
for Contract 94-14 will be opened on Friday afternoon, December 16 and a tabulation of
the bids will be provided with the Additional Information packet on Monday. At that time,
it will be in order for the City Council to award the contract to the qualified low bidder.
ACTION TO BE CONSIDERED ON THIS ITEM: To award Contract 94-14, Miscellaneous
Water Quality Improvements, to a contractor to be identified.
Agenda Information Memo
December 20, 1994, City Council Meeting
APPROVE CHANGE ORDER #12
(CLIFF ROAD WATER TREATMENT FACILITY)
L. Contract 89-13, Approve Change Order #12 (Cliff Road Water Treatment Facility) --
After extensive compliance and warranty corrective work, City staff has tried to bring closure
to the contract that constructed the Water Treatment Facility on Cliff Road at Pilot Knob
Road. Due to the fact that the contractor is unable to satisfactorily correct some drainage
swale grading and provide quality trees for the final landscaping, staff has negotiated a
S3,700 deduct to the contract and is presenting this to the City Council for their
concurrence. Several attempts by the contractor to perform this work have been frustrated
by subcontractors no longer in business and others, being unfamiliar with the original design,
are unable to perform to the City's satisfaction.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #12 to
Contract 89-13 (Cliff Road Water Treatment Facility) for a deduct of $3,700.
APPROVE STIPULATION AGREEMENT WITH CP RAIL SYSTEM
(RED PINE LANE - RR CROSSING)
M. Project 673, Approve Stipulation�ment With CP Rail System (Red Pine Lane -
Railroad Crossing) --Enclosed on pages through S°1 is a Stipulation Agreement
that has been drafted for Council's consideration of approval to allow for the new Red Pine
Lane railroad crossing with related signals and gate crossing arms. Once this agreement has
been approved, it will be counterexecuted by CP rail and sent to the Minnesota Department
of Transportation with a request for funding participation.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Stipulation Agreement
with CP Rail System for Project 673 (Red Pine Lane - Railroad Crossing) and authorize the
Mayor and City Clerk to execute said document.
STIPULATION AGREEMENT
THIS AGREEMENT made and entered into by and between the City of Eagan, Minnesota,
hereinafter referred to as the "ROAD AUTHORITY", and CP Rail System, hereinafter referred
to as the "COMPANY".
WITNESSETH
THAT, WHEREAS, the ROAD AUTHORITY proposes to construct Red Pine Lane across the
right-of-way and track of COMPANY within the City limits; and
WHEREAS, the proposed Red Pine Lane construction will require establishment of a new public
at -grade crossing of the COMPANY's main track of its Rosemont spur line; and
WHEREAS, the ROAD AUTHORITY proposes to construct Red Pine Lane substantially as
shown on the plan attached hereto and marked Exhibit "A"; and
WHEREAS, the parties hereto desire to set forth the terms and conditions for establishment,
construction, operation, and maintenance of said crossing; and
WHEREAS, authorization must be received from the state of Minnesota, Commissioner of
Transportation, for establishment of the proposed new grade crossing; and
WHEREAS, the parties hereto desire to set forth the terms and conditions for compliance with an
anticipated Order of the Minnesota Commissioner of Transportation authorizing the proposed
provision of Red Pine Lane and establishment of said grade crossing.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreement
as hereinafter contained, the parties hereto agree as follows:
,cP1"fnrl 1. The "Standard Provisions for Highway -Railroad Agreements" attached hereto are
hereby made a part of this Agreement.
SW -TIM 9. The COMPANY agrees that it shall convey, by separate instrument and subject to
the COMPANY's rights therein, a right-of-way easement required for the construction and
maintenance of said Red Pine Lane.
SPrrtrnNt 3. The ROAD AUTHORITY shall secure, or cause to be secured, all rights-of-way
or easements required for its project in addition to that provided for in Section 2 hereof and shall
construct and complete its project all without cost or assessment to the COMPANY.
491$3cp
57
SPf'TtON 4. The parties hereto shall construct, or cause to be constructed, the following items
of work:
1. WnRK RY TAE CAMPANY The COMPANY shall furnish, or cause to be
furnished, at the expense of the ROAD AUTHORITY, all of the labor, materials,
and work equipment required to perform and complete:
a. The preparation of the track installation of a ballast subdrainage system
as required and installation of a 46 -foot rubber crossing surface with
treated timber extension across the sidewalk area on the south end.
b. The installation of half roadway gates and flashing light cantilever
signals that will be interconnected to the traffic signal to be installed at
TH 3 and Red Pine Lane, subject to Mn/DOT approval.
c. Incidental work necessary to complete the items hereinabove specified.
2. WORK BY THE ROAD AITTH)RTTY The ROAD AUTHORITY shall furnish
or cause to be furnished, at its expense, all of the labor, material, and work
equipment required to perform and complete:
a. The construction of proposed Red Pine Lane, including utility work,
grading, paving, installation of approach signs and pavement markings,
and all required drainage facilities.
b. The paving of the roadway and sidewalk approaches up to the edge of
the rubber crossing surface and up to and between the treated timber
extensions installed by COMPANY under 1.a. above.
c. The closure and removal of the existing Gun Club Road crossing of the
tracks.
d. Incidental work necessary to complete the items hereinabove specified.
SPI'T(ON 4. In compliance with the Federal Highway Program Manual, Volume 6, Chapter 6,
Section 2, Subsection 1, dated April 25, 1975, and supplements which determine COMPANY
benefit and liability, the proposed grade crossing improvement meets Classification 1 of Paragraph
6(b), a category not considered as a benefit to the COMPANY, and no contribution by the
COMPANY is required.
sizr'n )N 6. Upon completion of this project, the ROAD AUTHORITY shall maintain, repair,
and renew the roadway and crossing approaches up to the ends of the track ties at its expense.
The COMPANY shall maintain, repair, and renew the crossing and the crossing warning devices
at its expense in accordance with Federal or State lase as it shall be from time to time in the future
while it operates its line of railroad over such trackage and crossing, but this obligation to
maintain, repair, and renew said crossing and warning devices shall cease in the event the
COMPANY abandons its railroad operations over said track in the future, in which event the
ROAD AUTHORITY may, if it desires, remove the trackage and restore the resulting pavement
void and maintain at its sole cost and expense.
SP TW)N 7. The Agit shall be binding upon the parties hero, their successors or assigns.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in
duplicate counterparts, each of which shall be considered as an original by their duly authorized
officers, as of the dates below indicated.
Executed by the ROAD AUTHORITY this
day of 19
ATTEST:
Executed by the COMPANY this
By
day of , 19_ CP RAIL. SYSTEMS
WITNESS:
495.131iresiseot.op
'5'1
By
J.A. Inshaw
Chief Engineer
Agenda Information Memo
December 20, 1994, City Council Meeting
CLIFF ROAD UPGRADE (CHES MAR DR TO LEXINGTON AVE).
N. Project 680, Cliff Road Upgrade (ChesMar Drive - Lexington Avenue) --As a part of
the approved 1995-1999 5 -Year Capital Improvement Program, Cliff Road (County Road
32) has been identified to be upgraded to a 5 -lane urban roadway section with trailways on
both sides from ChesMar Drive through the Lexington Avenue intersection. It would be
appropriate for the City Council to authorize the preparation of a detailed feasibility report
identifying the scope of the improvements, related costs and financing proposal.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a
feasibility report for Project 680 (Cliff Road Upgrade - ChesMar Drive to Lexington Ave.
FICOLS ROAD RECONSTRUCTION
(SILVER BELL RD - RR CROSSING)
O. Project 681, Nicols Road Reconstruction (Silver Bell Road - RR Crossing) --During
the winter of 1994-1995, the Metropolitan Council of Wastewater Services (MCWS) is
constructing a new sanitary sewer crossing of the MN River Valley from Bloomington to the
Seneca Wastewater Treatment Plant. The alignment of this sewer syphon follows Nicols
Road from the Cedar Avenue bridge south to the railroad crossing. Subsequently, that
portion of Nicols Road will be reconstructed with the completion of this project.
Concurrently, the City has programmed the reconstruction/upgrade of the remaining portion
of Nicols Road from the railroad crossing south to Silver Bell Road for 1995 as a part of
the recently approved 5 -Year CIP (1995-1999). Therefore, it would be appropriate for the
City Council to authorize the preparation of a feasibility report to identify the scope of the
project, related costs and financing proposals.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a
feasibility report for Project 681 (Nicols Road Upgrade/Reconstruction - Silver Bell Road
to railroad crossing).
Agenda Information Memo
December 20, 1994, City Council Meeting
APPROVE CHANGE ORDER #1
(RED PINE LANE)
P. Contract 94-17, Approve Change Order #1 (Red Pine Lane - Storm Sewer)—Due to
the need to provide storm water drainage to the recently approved Red Pine Elementary
School and Pines Edge Addition residential development, the City Council directed sta£o
investigate the acceleration of the storm sewer along Red Pine Lane from propose
Contract II scheduled for 1995 to a new alignment north from Biscayne Lane to Pond LP -27
as a part of the current phased Contract I (94-17). Previous Council action on December
7 authorized staff to proceed with the acquisition of ponding and utility easements to
accommodate this storm sewer realignment and accelerated schedule. Approval of this
change order would result in a net deduct of $28,910 to the current contract. In addition,
it will result in decreasing the second phase of this project to be constructed in 1995 by an
estimated $60,185. Approval of this change order will allow the staff to release the hold
presently in place on the issuance of building permits within the Pines Edge Addition
allowing construction to be begin. However, staff will ensure that no Certification of
Occupancies will be issued until all utilities, including storm water drainage, have been made
available to service any affected lot.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to
Contract 94-17 (Red Pine Lane - Storm Sewer) and authorize the Mayor and City Clerk to
execute all related documents.
Agenda Information Memo
December 20, 1994 City Council Meeting
FINAL SUBDIVISION/EASTER ADDITION
Q. Final Subdivision, Easter Addition, Located on the SE Corner of Diffiey and Pilot Knob
Roads --The final plans, development contract and security agreements have been reviewed
and approved by staff. The approval of the final subdivision for Easter Addition is,
therefore, in order. Enclosed on page (,p3 is a copy of the final plat as it appears for
recording at Dakota County.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final subdivision for
Easter Addition located on the southeast corner of Diffley and Pilot Knob Roads.
CAIllti1 1
EASTER ADDITION
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Agenda Information Memo
December 20, 1994 City Council Meeting
RESOLUTION/BREMER FOUNDATION GRANT/YOUTH DEVELOPMENT PROGRAM
R. Resolution to Approve Grant Application to Bremer Foundation for Youth Development
Program—The City's Parks and Recreation Department has prepared a grant application to
the Bremer Foundation for a qualified youth development program. No matching funds are
required by this grant from the City. If the grant administrators do require a resolutio by/
the governing board, together with submission of the application. Enclosed on page 0 .)
is a copy of the resolution in this regard.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution authorizing
grant application to the Bremer Foundation for a youth development program.
Resolution of the
Eagan City Council
A proclamation in support of
a grant application to
The Otto Bremer Foundation
for Youth Development Capital needs
Whereas the City of Eagan places high value on youth, and
Whereas youth in some neighborhoods within the City are at -risk, and
Whereas, the City of Eagan has established a Youth Development Coordinator position, to
provide recreation opportunities in neighborhoods where at -risk youth reside, to support
the programming efforts in progress, and
Whereas, public funding of recreation programs is substantial, youth at -risk participant
resources are few and opportunities for youth at -risk to achieve experiences outside of the
neighborhoods is important.
Now, Therefore, Be it Resolved that the Eagan City Council proclaims its support of a
grant proposal submitted to the Otto Bremer Foundation for Capital needs for the Youth
Development Program.
City of Eagan
City Council
By:
Mayor
By:
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
Agenda Information Memo
December 20, 1994 City Council Meeting
FIRE RELIEF ASSOCIATION BYLAWS & PENSION CHANGES
S. Approve Fire Relief Association Bylaws and Pension Changes --Several pension changes
were presented for consideration at the October general meeting of the Eagan Fire
Department. According to the Relief Association Bylaws, before any changes to the Bylaws
can occur, a second reading and presentation is required. Subject to approval of the
changes at a general meeting on Monday, December 19, changes identified on pages �?
through (D6 will be in order for consideration by the City Council. The only change is
under 'Lump Sum Payment" whereby the amount is changed from S3,500 to $3,750 and the
maximum from $105,000 to $112,500. Obviously, this action changes the vested retirement
benefit which is also outlined in the attachment. This action is consistent with the Council's
authorization during 1994 to adopt the three (3) year plan as approved by the Minnesota
State Legislature regarding a maximum lump sum payment.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the changes to the Fire
Relief Association's Bylaws and pension as presented.
4
BYLAWS Eagan Fire Department Relief Association
ARTICLE VI - BENEFITS (continued)
Sec. 2. Service Pensions
Upon request of a retired member, who has at least 20 years of active service, and upon approval of
the application therefor, the sum of $560.00 per month shall be paid to each retired member of the
Association during the remainder of his/her natural life. At the discretion of the Board of Trustees
a sum not more than $28.00 per month for each year of active service over twenty years in the
Eagan Fire Department may be added to this amount, but in no event shall the total amount paid
per month exceed the sum of $840.00.
Sec. 3. Deferred Pension
A member of the Association who is otherwise qualified for a service pension but who has not
reached the age of fifty years may retire from the Eagan Fire Department without forfeiting his/her
right to such pension. Upon the application of such member, he/she shall be placed on a deferred
pension roll and shall be entitled to receive said service pension upon reaching the age of fifty years
and making application therefor.
The value of a deferred pension shall be based on the pension rates in effect at the time the member
separates from the Eagan Fire Department.
Sec. 4. Lump Stun Payment
Page 9
Upon request of a retired member, who has at least 20 years of active service, and approval of the
Board of Trustees, the said service pension may be paid in a lump sum which shall be computed on
the basis of 53366 75p per year of active service, prorated monthly, of said member in the Eagan
Fire Department to a maximum of *105,000 00 511,400 (for 30 years of active service). Said
lump sum payment shall be in lieu of all rights to further service pension, widow's pension and
children's pension.
L9
4/5/94
BYLAWS Eagan Fire Department Relief Association
ARTICLE VI - BENEFITS (continued)
Sec. 5. Vested Retirement Benefit
In the event a member with five years or more but less than twenty years of active service on the
Eagan Fire Department resigns or otherwise becomes a nonmember, that person shall be entitled to
the following benefits:
(a)
(b)
Page 10
Each member with five years or more of active service shall be vested according to the
following table:
Portion of Additional
Earned Benefit for
Years of Lump Sum Lump Sum Fractional
Active Benefit Benefit for Years
Service Described in Whole Years per Month
Article VI, Sec. 4
5 40% -PAW
6 44% 944G
7 48% 447760
8 52% 4+560
9 56% 17,610
10 60% ;how
11 64% 21,610
12 68% 28,560
13 72% 32,760
14 76% 37,210
15 80% 413000
16 84% 17,010
17 88% 52,360
18 92% 67#60
19 96% 63;840
Ffisgo
Pfri
04190
$11667
42843
110.00
44414;
163.33
-14144
44144;
49843
24040
224147
13343
24540
264467
36841
280.00
PP°
Upon request of a vested member who has reached the age of fifty years and upon approval of
the Board of Trustees, the above determined vested benefit will be paid in a lump sum to the
vested member.
4/5/94
Agenda Information Memo
December 20, 1994 City Council Meeting
FINDINGS OF FACT/DENIAL OF RF{QUEST FOR REZONING/
EAGAN FAMILY HOUSING PARTNERSHIP
T. Findings of Fact on Denial of a Request for Rezoning from Eagan Family Housing
Partnership—The City Attorney's office has developed the Findings of Fact on denial of the
re est for rezoning from the Eagan Family Housing Partnership, which is enclosed on page
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact on
Denial of the request for rezoning from Eagan Family Housing Partnership.
SW BY:
12-16-84 ;11:25AN ;SEVERSON WILCOX SHEL- 812 681 4612;# 2/ 4
TEs OXTY OF EAGAN
RESOLUTION DENYING THE REQUEST BY EAGAN FAMILY HOUSING LIMITED
PARTNERSHIP FOR REZONING CHANGING THE DESIGNATION OF APPROXIMATELY
8.1 ACRES LOCATED ON THE EAST SIDE OF JOHNNY CAKE RIDGE ROAD, NORTH
OF OAK RIDGE ELEMENTARY SCHOOL FROM R-4 (MULTIPLE RESIDENTIAL) TO
P.D. (PLANNED DEVELOPMENT) .
The Advisory Planning Commission of the City of Eagan held a
public hearing on this matter on November 22, 1994.
The application was beard by the Eagan City Council on December
7, 1994. At the December 7, 1994 meeting, the Council heard testimony
from all interested parties and considered the matter in conjunction
with all of the files, records and prior proceedings.
HZ IT RESOLVED, by the City Council of the City of Eagan, Dakota
County, Minnesota, that the request by Eagan Family Housing Limited
Partnership for the rezoning of approximately 8.1 acres of property
located on the east side of Johnny Cake Ridge Road, north of Oak
Ridge Elementary School from R-4 (Multiple Residential) to P.D.
(Planned Development) be denied based upon the following:
1. The type of residential development proposed is incompatible
with the higher valued residential units adjacent to the
property.
2. The existing R-4 zoning is more appropriate than the
proposed P.D. zoning to meet the City's multiple -family
housing needs by preserving R-4 land to allow a full range
of housing types.
3. The property, as currently zoned, provides a viable economic
use of the property.
BASED ON THE FOREGOING, the Council fid that the applicant has
not poet its burden of proof and that the application is hereby
denied.
Dated: ,., 1994. CITY OF RAGAN
City Council
ATTEST:
R. J. VanOverbeke, Clerk
Thomas A. Egan, Mayor
'70
B•9596 612 432 3780 12-16-94 11:29AM P002 #45
Agenda Information Memo
December 20, 1994 City Council Meeting
FINDINGS OF FACT/DENIAL OF COMP GUIDE PLAN AMENDMENT/
EASTER LUTHERAN CHURCH
U. Findings of Fact on Denial of a Comp Guide Plan Amendment for Easter Lutheran
Church—The City Attorney's office has drafted the findings of fact for denial of the
comprehe guide plan amendment for Easter Lutheran Church enclosed on pages 7�
through
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact for
denial of the comp guide plan amendment for Easter Lutheran Church.
SENT BY:
12-16-84 ;11:25AM ;SEVERSON WILCOX St -' 612 681 4612;# 9/ 4
?12 CITY OF MOAN
RESOLUTION DENYING THE REQUEST BY FASTER LUTHERAN CHURCH FOR AN
AMENDMENT TO THE COMPREHENSIVE GUIDE PLAN CHANGING THE LAND USE
DESIGNATION OF APPROXIMATELY 12.9 ACRES LOCATED AT THE NORTHWEST
INTERSECTION OF PILOT KNOB ROAD AND CLIFF ROAD, FROM D-1 (SINGLE
minx) TO P.F. (PUBLIC FACILITY) .
The Advisory Planning Commission of the City of Eagan held a
public hearing on this matter on November 22, 1994. The Advisory
Planning Commission recommended a denial of the Amendment to the
Comprehensive Guide Plan.
The application was heard by the Eagan City Council on December
7, 1994. At the December 7, 1994 meeting, the Council heard testimony
from all interested parties and considered the matter in conjunction
vith all of the files, records and prior proceedings.
BE IT RESOLVED, by the City Council of the City of Eagan, Dakota
County, Minnesota, that the request by Easter Lutheran Church for an
amendment to the Comprehensive Guide Plan changing the designation of
approximately 12.9 acres located at the northwest intersection of
''ilot Knob Road and Cliff Road, from D-1 (Single Family) to P.F.
,Public Facility) be denied based upon the following:
1. The applicant has the burden of persuasion to establish the
basis for the Amendment to the Comprehensive Guide Land Use
Plan.
2. The property is designated D-1 in the Comprehensive Guide
Land Use Plan. The designation of D-1 is appropriate for
this property.
3. There has not been a significant change in circumstances to
the property or within the area of the property.
4. The type of Public Facility development requested is
incompatible with the adjacent uses.
5. The property, as currently guided, provides a viable
economic use of the property.
6. The applicant has presented no compelling reason to amend
the Comprehensive Guide Land Use Plan.
7. The proposed project at ultimate development is too intense
for the surrounding land uses.
8.94l6 612 432 3780 12-16-94 11:29AM P003 #45
SENT BY
12-16-24 ;11:26AM ;SEVERSON WILCOX SH 612 681 4612;# 4/ 4
8. The proposal will not further the City's nater quality goals
for Thomas Lake.
BASED ON TH8 FOREGOING, the Council finds that the applicant has
not net its burden of proof and that the application is hereby
denied.
Dated: , 1994. CITY OF £GAN
City Council
Thomas A. Egan, Mayor
ATTEST:
E. J. VanOverbeke, Clerk
R -94X 612 432 3780
12-16-94 11:29AM P004 #45
Agenda Information Memo
December 20, 1994 City Council Meeting
1995 PARKS/TRAILS DEDICATION RATES APPROVAL
V. Approve 1995 Parks/Trails Dedication Rates—With the exception of the Parks and Trails
Dedication Rates, the 1995 Comprehensive Fee Schedgie was appr d at the December
7, 1994 City. Council meeting. Enclosed on pages 1S through 00 is a copy of the
material being presented to the Advisory Parks, Recreation and Natural Resources
Commission for approval at their meeting on Monday, December 19, 1994.
If they are approved by the Commission, the rates will be in order for review by the City
Council. However, if they are changed or not approved by the Commission, this item will
be modified or pulled from the consent agenda at the City Council meeting.
These land value rates also set the rates for water quality dedication requirements.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995 Parks/Trails
Dedication Rates.
1110111°
MEMO
_ city of eagan
DATE: DECEMBER 8, 1994
TO: ADVISORY PARKS, RECREATION AND NATURAL
RESOURCE COMMISSION
FROM:
SUBJECT: 1995 PARKS/TRAILS DEDICATION
KEN VRAA, DIRECTOR OF PARKS AND RECREATION
HISTORY
At the November commission meeting, the Advisory Parks, Recreation and Natural
Resources Commission reviewed the formula for the dedication for parks and
trails. This item was deferred to the sub -committee meeting of November 28.
FOR REVIEW AND ACTION
The sub -committee reviewed three tentative proposals for the establishment of
parks dedication fees. After review of the proposals, there was a recommendation
by the Sub -Committee to increase the fees as follows.
1414
0.AI Vu', 1,'ts Housing Tyne
Fit , en # day Single Family
8 , (ol.l. # to'c Duplex
.9D, 41)3 5 0 Townhouse/Quad
:?M, q 110 4 S 15 Apartment/Multiple
6 ! 03 Trails
,rof3q,l ooP.05t,c,5 Industrial/Commercial
SID Trails
Land Value
$20,400
$23,070
$28,317
$31,460
/12,2Doi;i54,440
Unit Change
$875.00
$791.00
$723.00
$726.00
$105.00 Per Unit
.065/sq. ft./$2,831 Per Acre
5880.00/Acre
The rationale for this fee structure recommendation by the sub -committee is based on:
1) The rapid increase of the value of land in Eagan. Sited was sale of property to the
school district by a willing seller in the amount of approximately $25,000.00. Other land
sales of greater value were reviewed to make the case for increasing the value of land
and hence the parks dedication.
2) Review of other communities parks dedication for 1994 clearly shows that Eagan'
parks dedication was below the "average" for growth communities.
1995 PARKS/TRAILS DEDICATION
PAGE 2
3) At least one developer has indicated that it would be cheaper for him to make a cash
dedication, based on the 1994 rate, than to make a land dedication. Since the essence of the
parks dedication policy is to make it equitable between developers who are providing land
dedication and those that are providing cash dedication; it's important that the cash dedication
be placed at an equitable level.
FOR COMMISSION ACTION
The Advisory Commission should review the above recommendations and formally adopt
them for recommendation to the City Council, or revise them as is appropriate.
cc: Tom Hedges, City Administrator
Gene VanOverbeke, Finance Director
KV:dm
di :prktrail
Agenda Information Memo
December 20, 1994 City Council Meeting
LANDFILL ABATEMENT/JOINT POWERS AGREEMENT
W. Approve 1995 Landfill Abatement Funding, Joint Powers Agreement, Dakota County—At
its meeting of September 20, 1994, the City Council passed a resolution authorizing
submission of a grant application to Dakota County for 1995 landfill abatement funding.
That application has been approved by the County and this joint powers agreement has been
prepared to permit the distribution f those funds to the City. A copy of the joint powers
agreement is enclosed on pages'7K through 2 ( for your review.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the third amendment to the
1992 joint powers agreement between Dakota County and the City of Eagan for 1995
landfill abatement funds as presented.
THIRD AMENDMENT TO 1992 JOINT POWERS AGREEMENT
BETWEEN DAKOTA COUNTY AND
THE CITY OF EAGAN FOR
1995 LANDFILL ABATEMENT FUNDS
This Agreement is between Dakota County (hereinafter "County")
and the City of Eagan (hereinafter "Municipality"), through their
Board and Council, respectively.
WHEREAS, effective January 1, 1992, the County and the
municipality entered into a Joint Powers Agreement (hereinafter
"Agreement") in order to provide for cooperation between the County
and the Municipality to implement and operate a local comprehensive
landfill abatement program; and
WHEREAS, the Agreement was in effect from January 1, 1992; and
WHEREAS, the First Amendment to this Agreement was executed in
December, 1992 to provide Landfill Abatement Funds for 1993; and the
Second Amendment to this Agreement was executed in January, 1994 to
provide Landfill Abatement Funds for 1994; and
WHEREAS, on July 5, 1994, by Resolution No. 94-535, the Dakota
County Board of Commissioners adopted its Community Abatement
Funding Program Guidelines for 1995; and
WHEREAS, on December 6, 1994, by Resolution No. 94-878, the
Dakota County Board of Commissioners approved the 1995 Community
Funding requests for abatement activities in 1995; and
WHEREAS, the parties wish to amend the Agreement to provide
funding for 1995 to enable both parties to continue to enjoy the
mutual benefits it provides; and
Page 1 of 4
1REREAS, Paragraph 18 of the Agreement provides that any
amendments, alterations, variations, modifications, or waivers shall
be valid only when reduced to writing duly signed by the parties.
MOW, TREREFORE, in consideration of the mutual covenants
contained herein, the parties agree that the Agreement is hereby
amended as follows:
1. Paragraph 2 of the Agreement shall be amended to read as
follows:
2. Term. This Agreement shall be in effect from
January 1, 1995, and shall continue in effect until terminated
in accordance with the provisions herein. This Agreement may be
amended in accordance with paragraph 18, by the attachment and
incorporation of subsequent years' approved funding
applications.
2. Paragraph 3 of the Agreement shall be amended to read as
follows:
3. program. The Municipality shall implement and operate a
local comprehensive landfill abatement program that
substantially complies with the current program guidelines for
Community Landfill Abatement Administration and Education as
approved by County Board Resolution No. 94-535. 'The
Municipality must demonstrate that a recycling program is:
currently in operation in its municipal buildings; that the
program is consistent with the approved Dakota County Solid
Waste Master Plan; and that the Targeted Community Program
outlined in the Dakota County Recycling Implementation Strategy,
as amended, is maintained. The Target Community Program for
single family dwellings includes at least bi-weekly recyclables
collection using a recycling container. All multi -family
dwellings also must have recycling containers available. Under
both programs, newspapers, magazines, cans (food & beverage) 3
colors of glass, corrugated cardboard, and plastic containers
with a neck must be collected for recycling, and residential
office paper (as of December 1, 1995) and other such items as
required by County Board resolution. The program must continue
to recycle 20% of the residential waste stream. Dakota County
will determine the residential generation upon which this
percentage is calculated, unless a community is able to measure
its residential generation amount. Failure to achieve this
percentage goal will result in the requirement that a plan to
increase recycling be submitted for Dakota County approval
within 90 days of the submittal of the Community Annual Report.
Page 2 of 4
cl
The Municipality shall implement the activities
substantially as set forth in its 1995 Funding Application,
attached as Exhibit 1, as approved by the County. The Dakota
County Physical Development Director or his designee shall have
the authority to approve modifications to the Municipality's
program and funding as requested by the Municipality, as long as
the amount payable under this Agreement does not exceed the
amount approved by the County Board and so long as the proposed
modifications are consistent with the County's guidelines.
3. Paragraph 4 of the Agreement shall be amended to read as
follows:
4. payment Schedule and Annual Report. Upon receipt and
approval of progress reports as prescribed by the County, the
County will pay the Municipality the grant amount approved by
the County Board for 1995 in two (2) equal installments on the
following dates:
1. February 1, of the grant year
2. August 1, of the grant year
By January 30 of the year following the grant, the Municipality
shall submit its Annual Report in the form prescribed by the
County. The County shall evaluate the Municipality's
performance pursuant to this Agreement. The following
evaluation formula shall be utilized:
o promotional Reauirement. as outlined in
the application and approved by the County
o Educational Requirement. as outlined in
the application and approved by the County
60 pts total
40 pts total
The amount payable in 1995 shall not exceed Thirty-five Thousand
Six Hundred Fifty-one and No/100 Dollars ($35,651).
The Dakota County Physical Development Director or his designee
shall have the authority to approve modifications to the grant
so long as the proposed modifications do not exceed this amount
and are consistent with the County's guidelines and the
Municipality's request.
4. A new paragraph twenty-one shall be added and shall read as
follows:
21. It is understood and agreed by the parties that the 1995
Community Landfill Abatement Funds used to reimburse the
Municipality will be available for reimbursement only so long as
the County is able to collect the landfill surcharge which funds
the reimbursement.
Page 3 of 4
5. The remaining paragraphs of the Agreement, as amended by the
First and Second Amendments, shall remain in full force and effect
until terminated in accordance with the provisions herein.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be duly executed.
Approved as to form: COUNTY OF DAKOTA
J2/3/' By
County Attor y/ ate Louis J. Breimhurst
Physical Development Director
Date of Signature
Approved as to execution:
Assistant County Attorney/Date
Approved by Dakota County
Board Resolution No.(94-878)
Dakota County Attorney's Office
Dakota County Judicial Center
1560 West Highway 55
Hastings, MN 55033-2392
Telephone: (612) 438-4438
mt-jpea
017 EAGAN Aille
ate • Sig atur-
Attest
Date of Signature
Page 4 of 4
, City Clerk
Agenda Information Memo
December 20, 1994 City Council Meeting
SPECIAL HUNTING PERMIT/MICHAEL HOENE
X. Special Hunting Permit, Michael Hoene—Enclosed without page number is a copy of a
special bow hunting permit application for Michael Hoene. Attached to the application is
a copy of the owner's written permission for Mr. Hoene to hunt on the property indicated.
The application has been reviewed by staff and is in order for consideration by the City
Council at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special bow hunting
permit for deer for Michael Hoene, as presented.
Agenda Information Memo
December 20, 1994 City Council Meeting
EXTENSION FOR RECORDING FINAL SUBDIVISION/RED OAKS
Y. Extension for Recording Final Subdivision, Red Oaks, SE 1/4 of Section 14 --The
developer of Red Oaks is requesting an extension of 30 days to record the final subdivision
due to some requirergents by the Dakota County Surveyor's Office. Their request is
enclosed on page
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 30 day extension for
recording the final subdivision for Red Oaks as requested.
December 7, 1994
Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Red Oaks Plat
Dear Mayor and City Council,
The recording of the Red Oaks plat is being delayed due to requirements by the
Dakota County surveyors office. These requirements have to do with the recording of the
resolution vacating Birch Street and the subsequent directive of the Examiner of Titles to
join the vacated parcel with the rest of the plat on the Certificate of Title. These things
are being done sequentially and it is doubtful that we can record the plat by December
18, 1994.
Therefore we request a 30 day extension of the final plat approval which will give us
enough time to ready the plat for recording.
Yours truly,
-4
Howard R. y110
Consultant
14713 Oak Run Lane
Burnsville, MN 55306
cc: Brad Stricker
Agenda Information Memo
December 20, 1994 City Council Meeting
pis & sPEC TIOwann opiti, map ;mamt
A. Consider Final Plans and Speclflcat ons for Municipal Center Ezpaudon/Remodeling-
Endoeed without page number is a memorandum outlining the current construction
estimates for the City Boll remodeling/expansion pordon of the Municipal Center Buil ding
Project. As outlined in the memorandum, circumstances have resulted in a prelhninary
construction estimate in excess of the approved budget. The memorandum outlines
alternatives developed by the Steering Committee, architect and construction manager to
revise the project and bring it within budget. In particular, staff is recommending Council
consider separating a number of items from the base bid of the project and identifying them
as alternates in much the same way as certain items have been proposed in the civic arena
project.
Final plans will be presented by the architect at Tuesday's meeting: Upon direction by the
City Council of an appropriate base amount and alternates, the construction manager will
prepare a final construction estimate. With the exception of Council direction on these
alternates, this item is in order for consideration at this time.
ACTION TO BB CONSIDERED ON MIS ITEM: To approve or deny final plans and
specifications and authorize bids for the Municipal Center expansion/remodeling project.
Agenda Information Memo
December 20, 1994, City Council Meeting
PUBLIC WORKS COMMITTEE RECOMMENDATION
(WEST LONE OAK ROAD - STORM SEWER)
B. Public Works Committee Recommendation (West. Lone Oak Road - Storm Sewer)—
On November 15 and again on December 7, the City Council considered action to authorize
the preparation of a feasibility report to investigate drainage concerns, alternative solutions,
related costs and financing methods for West Lone Oak Road. After discussion, the City
Council recommended that this issue be reviewed by the Publicorks Commi , which
met at 6:00 p.m., on Thursday, December 8. Enclosed on pages , 7through is the
staff report and recommendation of the Public Works Committee for considers on and
further action by the City Council.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the recommendation of the
Public Works Committee regarding Project 679 (West Lone Oak Road - Storm Sewer) and
approve/deny the preparation of a feasibility report.
Public Works Committee
Meng
Thursday, 12-1 , MOO P.M.
Eagan Municipal Center
Cali To Order/Adopt Agenda
11. Consider Authorization of Feasibility Report
(West Lone Oak Road - Storm Drainage)
PUBUC WORKS COMMITTEE MEETING
THURSDAY, DECEMBER 16, 1994
Following are those who were in attendance for the Public Works Committee meeting held
at 6:00 p.m., on Thursday, December 16:
Ted Wachter (Chairman)
Mayor Tom Egan
Tom Colbert (Public Works Director)
Dave Everds (County Highway Engineer)
Mark Hanson (BRM Consulting Engineer)
Review Drainage Problem for 1555 Lone Oak Road
(Proposed Project 679 - W. Lone Oak Road Storm Drainage)
After a brief review of previous correspondence by the City and the County to the affected
property owners (Jim and Bernie Schwab), Dave Everds provided polaroid photos of the
drainage ditch, culverts and aerial photos further describing the location of the problem
and identifying other areas of similar drainage and erosion concerns along Lone Oak
Road (County Road 26). He reviewed the natural (historical) flows based on topographic
contour maps and the previous efforts made by the County Highway Department to
stabilize erosion on the side slope in 1990 and, most recently, placement of a bituminous
shoulder along the north edge of Lone Oak Road to further stabilize any upstrearn
erosion.
The Public Works Director reviewed the historical information in the parcel file relating to
the original building permit issuance including an architectural site plan (containing
reference: contractor to provide positive drainage away from residence) and a
topographic contour map that showed a proposed house location further to the north out
of the historical drainage way. After reviewing this information, the Committee concluded
that there appeared to have been a shift in the house location from the building permit
reviewed to its current location in the drainage way.
In response to questions regarding the proposed timing of upgrading Lone Oak Road,
the Public Works Director responded that it is identified in both the County and the City's
5 -Year CIP as being a 'future" project with no defined year. Dave Everds indicated that
the County would be receptive to a requested year by the City.
1
Chairman Wachter asked Mark Hanson various questions regarding the drainage shed
and temporary versus permanent u=sewer, requirements. Mark Hanson responded
with various bald cost estimates for vary scenarios that ranged from $20,000 -
$60,000. Mayor Egan tndfc ated that there appeared to be a benefit and ability to assess
the costs associated with the full-fledged storm drainage project if it was built, but also
recognized that it wouldn't solve the internal drainage problem that is presently being
handfed by the property owner's sump pump. Chairman Wachter located that both the
temporary and permanent storm sewer options would be premature and uneconomical
if done in advance of the urban upgrading of Lone Oak Road. Both Committee members
Wachter and Egan then questioned what would be involved with temporary erosion
control measures in Neu of a storm drainage system installation. Through a collective
response by Everds, Colbert, and Hanson, it was determined that the stabilization of the
side slope from the nearest upstream culvert to the bottom of the slope could cost
approairnately $3,000 in material, with design and labor installation being provided through
a concerted joint effort of City and County. employees. To continue the erosion control
and drainage stabilization across the Schwab's property would cost additional dollars.
After a summary review of all information, the Committee recommended that the City and
County jointly perform a temporary erosion control improvement from the nearest
upstream culvert outlet to the bottom of the hill and offer to continue it across the
Schwab's property tf they are willing to pay the related expenses. Further, they indicated
that if the property owners wanted to have a full-fledged storm drainage analysis done,
including a permanent storm sewer system, the City should do so if the Schwabs are
to pay the estimated $4,400, or submit a peen of more than 50% of the
downstream Osiied:prof Owners Ot
the proposed Street upgrade, Rather. fits
would be subject to the property owners granting a right-of-entry to the City and County
to perform such work and signing a Release of lia,bility to both agencies.
The meeting adjourned at 7:00 p.m.
Minutes prepared and submitted by,
TAC/J
Agenda Information Memo
December 20, 1994 City Council Meeting
r �a
PRELIMINARY SUBDIVISION/EAGAN OAKS
A. Preliminary Subdivision, Eagan Oaks - Citywide Development, Southwest Intersection
of Yankee Doodle Road and Elrene Road --Citywide Development is requesting approval of
a preliminary subdivision consisting of 46 lots with 45 townhouse units on 8.1 acres located
at the southwest intersection of YankeeOdle Road and Elrene Road in the northeast
quarter of Section 14. Enclosed on page through // is a copy of the Community
Development Department staff report on this item.
The Advisory Planning Commission conducted a public hearing on this item at its meeting
of November 22, 1994. There were no major issues raised with this proposed townhouse
development. The Planning Commission recommends approval of the preliminary
ivision subjf ct to the seventeen conditions set forth in their minutes. Enclosed on pages
through f ( is a copy of the APC minutes relative to this item.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary
subdivision for Eagan Oaks at the southwest intersection of Yankee Doodle Road and
Elrene Road subject to the seventeen conditions recommended by the Advisory Planning
Commission.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: October 31, 1994 CASE #: 14 -PP -32-9-94
APPLICANT: Citywide Development, Inc. HEARING DATE: November 22, 1994
PROPERTY OWNER Same PREPARED BY: Mike Ridley
REQUEST: Preliminary Subdivision (Eagan Oaks)
LOCATION: NE 1/4 Section 14
COMPREHENSIVE PLAN: D -III, Mixed Residential (6-12 units/acre)
ZONING: R-3, Townhouse
SUMMARY OF REOUEST
Citywide Development is requesting approval of a Preliminary Subdivision consisting of
46 lots with 45 townhouse units on 8.1 acres located at the southwest intersection of Yankee
Doodle Road and Elrene Road in the NE 1/4 of Section 14.
AUTHORITY FOR REVIEW
City Code Chapter 13, Section 13.20, Subd. 6. states: In the case of subdivision, the Planning
Commission and the Council shall be guided by criteria, including the following, in
approving, denying or establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and
the Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water
storage, and retention are such that the site is suitable for the type of development
or use contemplated.
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvements is not likely to
cause environmental damage.
Planning Report - Eagan Oaks
November 22, 1994
Page 2
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with
easements of record or with easements established by judgement of court.
H. That completion of the proposed development of the subdivision can be completed
in a timely manner so as not to cause an economic burden upon the City for
maintenance, repayment of bonds or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook
on Solar Access).
J. That the design of public improvements for the subdivision is compatible and
consistent with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved
and filed with the office of the City Clerk hereinafter referred to as the "Water
Quality Management Plan". Said document and all of the notations, references and
other information contained therein shall have the same force and effect as if fully
set down herein and is hereby made a part of this Chapter by reference and
incorporated herein as fully as if set forth herein at length. It shall be the
responsibility of the City Clerk to maintain the Water Quality Management Plan and
make the same available to the public.
BACKGROUND/HISTORY
The majority of the site (six acres) was platted as Outlot G, Wescott Square in late 1990.
Citywide Development submitted a preliminary subdivision proposal in July 1993 that
included Outlot G, Wescott Square and an unplatted 2.1 acre parcel for a total site size of
8.1 acres. The developer requested to be continued from the August 24, 1993 Advisory
Planning Commission meeting and no further activity occurred.
EXISTING CONDITIONS
The unplatted parcel contains the old Edmund Schwanz house, garage, barn, and several
outbuildings. Portions of the site contain severe topography with elevation changes of up
to 44' and the northwestern half of the site is heavily -wooded with significant hardwood
trees.
Planning Report - Eagan Oaks
November 22, 1994
Page 3
SURROUNDING USES
The following uses, zoning and comprehensive plan designations surround the subject
Pim"•
North - Dakota County Compost site; zoned PD; designated Industrial
South - The Woodlands North; zoned PD; designated D -II, Mixed Residential (0-6 u/ac)
East - West Publishing; zoned PD, designated Industrial
West - Wescott Square; zoned R-3; designated D -III, Mixed Residential (6-12 u/ac)
EVALUATION OF REQUEST
Preliminary Subdivision
Compatibility With Surrounding Area - The proposed development should be compatible
with the other multiple family development in the vicinity and the request is consistent with
the existing zoning and Guide Plan designation of the property.
Homeowners Association - The developer should be responsible for preparing and
recording, with the subdivision, appropriate documents establishing a Homeowners'
Association. The documents should be submitted and approved by the City Attorney's office
prior to final subdivision approval. Transfers of common areas to the Homeowners'
Association should be recorded with the subdivision.
Density - The applicant is proposing 45 townhome units on 8.1 acres, resulting in a gross site
density of 5.6 units/acre which is consistent with the R-3 zoning and below the guided D -III
density of 6-12 units/acre.
Setbacks - With minor revisions to Lots 22 and 23, all R-3 district parking and drive aisle
setbacks will be met.
Part - The Preliminary Site Plan provides City Code required parking of two spaces per
unit (one of which enclosed) and the developer is also providing 12 additional stalls for
overflow/guest parking.
Acc esj - Two units take access direct from Trails End Road, 32 units take access via a
private cul-de-sac from Trails End Road, and the remaining 11 units are served with access
to the existing private drive along the west edge of the site. All private drives serving 5 or
more units should be constructed with concrete curb & gutter.
Planning Report - Eagan Oaks
November 22, 1994
Page 4
There is an existing curb cut and stub street off of the private street that will not be utilized
with the current design and should be removed by the developer. The private street cul-de-
sac dead -ends should have an outside street pavement diameter of at least 72'.
Grading/Wetlands - The Grading Plan is acceptable. Dakota County will be upgrading and
widening of Yankee Doodle Road in this area in 1995. The applicant and City staff have
been working with the county regarding the proposed street grades of the road and the
impact of the construction limits to the north edge of this development and a 20' wide strip
of trees located along the north property line just west of Elrene Road should be saved.
There is one small jurisdictional wetland located in the northcentral portion of the site that
will not be disturbed by this development.
Tree Preservation Plan - The Tree Preservation Plan is acceptable. The Plan depicts a total
of 148 significant trees on site. Site grading, utility work, parking areas, driveways, private
streets, and building construction will result in the loss of 37 trees or 25% of the total. The
developer believes this will be the maximum number of trees to be lost but that they will
attempt to reduce that number even further in the field as grading and construction take
place.
Prior to any site grading, the developer should install fencing at the critical root zone (a
distance of one foot away from the tree trunk for every inch in diameter as measured 54"
above grade) around all trees depicted on the Plan to be saved . Once this is completed,
the developer should contact the City so an inspection can be performed prior to any site
grading, trenching, filling, compaction, or change in soil chemistry taking place.
Storm Drainage/Water Ouality - The northern portion of the site drains to the storm sewer
system in Yankee Doodle which drains to Pond EP.2, which is located within and adjacent
to the Borchert-Ingersol property. The City is proposing acquisition of this property for park
purposes. Pond EP.2 is currently classified as a sediment basin; however, if the Borchert
property is acquired, EP.2 will likely be reclassified as a recreational water body.
The southeastern portion of the site drains to the south to an existing storm sewer in Trails
End Road which drains to a sediment basin, Pond JP -33.1, located in Drainage Basin J.
The nearest downstream recreational water body in Basin J is separated from the proposed
development by a series of sediment and nutrient traps.
Because site drainage to EP.2 is limited and the drainage to JP -33.1 will have little impact
on high class water bodies downstream, staff is recommending a cash water quality
dedication. Off-site alternatives for protecting the water quality in EP.2 are available.
Planning Report - Eagan Oalcs
November 22, 1994
Page S
I ities - The Utility Plan is acceptable. The developer is proposing to extend an existing
8" sanitary sewer line that was constructed with the Wescott Square Addition development.
The developer is proposing a watermain connection to an existing 8" line in Trails End Road
and 6" lines to be extended into the site along the private streets. The 6" water line to serve
the east edge of the site should be looped via a connection to the existing 16" watermain in
Elrene Road. The 6" water line proposed to serve the northwest corner of the site should
also be looped via a connection to the existing 20" watermain in Yankee Doodle Road.
There are sewer and water services stubbed to this site from the existing private road on the
western edge that should be removed and plugged at the main if they are not used. Also,
the developer should locate and abandon all septic systems and wells in accordance with
Dakota County and City requirements.
Easements/Permits - The developer should dedicate appropriate drainage and utility
easements over all utility lines and wetlands. The developer should prepare and record,
with the subdivision, easements for ingress/egress. The easements should be submitted and
approved by the City Attorney's office prior to final subdivision approval.
The developer should also provide a temporary construction easement along the north
property line to accommodate the Yankee Doodle Road improvement project and the
developer will be responsible for obtaining all regulatory agency permits prior to final
subdivision approval.
Parks/Trails - This development is located in Park Service Area A which is served by
Mueller Farm Park and the recently developed Wescott Commons.
A cash parks and trails dedication recommendation by the Advisory Parks, Recreation, and
Natural Resource Commission is appropriate.
Architecture - The applicant has provided building elevations that show buildings that
should be compatible with the existing townhomes in the area. The plans show some brick
on the front of the buildings and maintenance -free siding on the rest of the building.
'The applicant is proposing neutral building colors and the units will range in price from
5120,000 - 5150,000.
Landscaping - With minor revisions, the Landscape Plan is acceptable. The Plan should be
revised to provide additional plantings along the eastern and southern edge of the site.
Additionally, all landscaped and green areas should be served by an underground irrigation
system.
Planning Report - Eagan Oaks
November 22, 1994
Page 6
SUMMARY/CONCLUSION
The proposed land use is compatible with surrounding development and the subdivision
design is consistent with applicable City Codes. The buildings appear compatible with the
surrounding townhouse development. Access and City services are available to serve the
site.
ACTION TO BE CONSIDERED
To recommend approval/denial of the Eagan Oaks Preliminary Subdivision consisting of 45
townhome lots on 8.1 acres located at the southwest intersection of Yankee Doodle Road
and Elrene Road subject to the conditions listed below.
1. These standard conditions of plat approval as adopted by Council action on February
2, 1993 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, 131, El, F1, 01 and H1.
2. The Site Plan shall be revised to ensure that all R-3 setbacks are met.
3. The developer shall be responsible for preparing and recording, with the subdivision,
appropriate documents establishing a Homeowners' Association. The documents
must be submitted and approved by the City Attorney's office prior to final
subdivision approval. Transfers of common areas to the Homeowners' Association
shall be recorded with the subdivision.
4. Access to the site shall be provided as shown on the Preliminary Development Plan,
via Trails End Road and/or private streets.
5. A 20' wide buffer shall be provided to save trees located south of the construction
limits needed for the Yankee Doodle Road improvement project.
6. The 6" watermain to be located along the eastern private drive shall be looped to the
existing 16" watermain in Elrene Road.
7. The 6" watermain to be located along the western private drive shall be looped to the
existing 20" watermain in Yankee Doodle Road.
8. The developer shall locate and abandon all septic systems and wells in accordance
with Dakota County and City requirements.
Planning Report - Eagan Oaks
November 22, 1994
Page 7
9. The private street cul-de-sac dead -ends shall have an outside street pavement
diameter of at least 72'.
10. All private drives serving five or more units shall be constructed with concrete curb
& gutter.
11. The developer shall remove the existing curb cut and stub street off the existing
private drive.
12. The developer shall be responsible for preparing and recording, with the subdivision,
easements for ingress and egress. The easements must be submitted and approved
by the City Attorney's office prior to final subdivision approval.
13. The developer shall provide a temporary construction easement along the north
property line to accommodate the Yankee Doodle Road improvement project.
14. Sewer and water services previously stubbed to the site shall be removed and plugged
at the main by the developer if they are not used.
15. The developer shall install fencing at the critical root zone (a distance of one foot
away from the tree trunk for every inch in diameter as measured 54" above grade)
around all trees depicted on the Tree Preservation Plan to be saved.
16. The developer shall contact the City so an inspection can be performed of the
preventive measures installed prior to any site grading, trenching, filling, compaction,
or change in soil chemistry taking place.
17. The building exteriors shall be constructed with maintenance -free materials and as
shown on the elevation plans submitted.
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Obligations
1. This development shall accept its additional financial obligations as defined
the *tars sport in accordance with the final plat dimensions and the
ales in effect at the time of final plat approval.
S. Easements and Nights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot Ines and, in addition, where necessary to
accommodate existing or proposed utilities for drainage ways within the
plat. The development shall dedicate easements of sufficient width and
location as determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shad dedicate an public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by
the appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requlements.
C. Plans and Specf[ications
1. All public and private streets. drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer In accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
Piet appro-al•
S. A detailed grading, drainage, erosion, and sediment contrd.plan must be
prepared In accordance with current City standards prior to fret plat
3. This development shall ensure that all dead-end public streets shall have s
out -de -sac constructed in accordance with City engineers standards.
�8
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If any improvements are to be installed under a City contract, the
appropriate project must be approved by Council action prior to final plat
approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved: August 25. 1987
LTS#5
STANDARD.CON
City Council
September 15. 1987
Revised: July 10. 1990
Revised: February 2. 1993
FINANCIAL OBLIGATION - Eagan Oaks
There are pay-off balances of special assessments totaling $58,690 on the parcels proposed for
platting. The pay-off balance will be allocated to the lots created by the plat.
At this time, there are assessments of $15 on the parcels proposed for platting.
The estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the fipal plat.
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
City's existing fee schedule and connections proposed to be made to the City's utility system
based on the submitted plans.
Improvement Use Rate Quantity Amount
Lateral Benefit Water R3 27.20/ff 1,145.97 ff $31,170
Lateral Benefit Sanitary R3 18.60/ff 566.44 ff 10,536
Sewer
Storm Sewer Trunk R3 .019/sq ft 98,428 sq ft 1.870
Total S
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PAGE 4/ADVISORY PLANNING COMMIS±bpi °MINUTES
November 22, 1994
EAGAN OARS - CITYWIDE DEVELOPKENT
PRELIMINARY SUBDIVISION
Chairman Voracek opened the next public hearing of the evening
regarding a Preliminary Subdivision consisting of 46 lots with 45
townhouse units on 8.1 acres (Outlot G, Wescott Square and P.I.D.
#10-01400-013-01) located at the southwest intersection of Yankee
Doodle and Elrene Roads in the NE; of Section 14.
Project Planner Ridley introduced this item. Mr. Ridley
highlighted the information presented in the City staff's planning
report dated October 31, 1994. Ridley noted the background and
history of the proposed plat, the existing conditions of the subject
property, the surrounding uses and the compatibility therewith, and
the proposed plat, including the density, setbacks, the tree
preservation, storm drainage/water quality, utility and landscaping
plans. Mr. Ridley specifically noted that the applicant submitted a
preliminary subdivision proposal in July 1993 which was continued
from the August 24, 1993, Advisory Planning Commission meeting by the
applicant and no further action was taken by the applicant.
Ken Gust, a representative for the applicant, advised the
Commission that the subject property has a significant mix of terrain
and vegetation. 'He further advised that the proposed plat provides
that the roads and buildings be located in open areas to reduce any
tree or terrain removal. He further advised that one building may be
slightly shifted as presented in the preliminary plat to provide more
reduction in any tree/terrain loss.
A resident of 817 Ivy Lane in the Woodland Homes development,
questioned the density of units on the subject property and whether
the development involves subsidized housing. Chairman Voracek stated
that the proposal is not subsidized housing and understood that there
would be approximately two to four units per building, which is
within the guidelines of the Zoning Code. The resident further
inquired as to the price of the proposed townhomes to which Chairman
Voracek stated he understood the price to be in the range of
$100,000.00 to $120,000.00 per unit.
Chairman Voracek inquired as to what building the applicant
proposes to move or shift. Project Planner Ridley advised the
Commission that a large mature oak tree is located in the center of
the plat and the proposed buildings and roadways in that area may
"shift slightly" in order to save that tree. Ridley further advised
that the proposed cul-de-sac to the east of the oak tree may also be
shifted slightly in order to save other oak trees in that area.
PAGE 5/ADVISORY PLANNING COMMISSION MINUTES
November 22, 1994
Member Segal inquired with City staff as to how this preliminary
plat differs from the preliminary plat proposed in July 1993. Mr.
Ridley stated that in the July 1993 proposal a majority of the
buildings were two -unit buildings, and thus the building layout would
have disrupted more vegetation and trees than the present proposal.
Member Berkley inquired as to whether the density in the July 1993
preliminary plat proposal is higher than the present proposal to
which Ridley stated it was. Member Heyl inquired with the applicant's
representative as to proposed unit layout and the proposed square
footage. Mr. Gust advised the Commission that he does not have the
information on the proposed square footage or the layout of each
individual unit.
Member Heyl moved, Seidel seconded, a motion to recommend
approval of Preliminary Subdivision consisting of 46 lots with 45
townhouse units on 8.1 acres (Outlot G, Wescott Square and P.I.D.
#10-01400-013-01) located at the southwest intersection of Yankee
Doodle and Elrene Roads in the NE; of Section 14, subject to the
following conditions:
1. The developer shall comply with these standard conditions of
plat approval as adopted by Council action on February 2,
1993:
Al, 81, B2, B3, B4, Cl, C2, D1, E1, F1, G1, and H1.
2. The Site Plan shall be revised to ensure that all R-3
setbacks are met.
3. The developer shall be responsible for preparing and
recording, with the subdivision, appropriate documents
establishing a Homeowner's Association. The documents must
be submitted and approved by the City Attorney's Office
prior to final subdivision approval. Transfers of common
areas to the Homeowners' Association shall be recorded with
the subdivision.
4. Access to the site shall be provided as shown on the
Preliminary Development Plan, via Trails End Road and/or
private streets.
5. A 20' wide buffer shall be provided to save trees located
south of the construction limits needed for the Yankee
Doodle Road improvement project.
PAGE 6/ADVISORY PLANNING COMMISSION MINUTES
November 22, 1994
6. The 6" watermain to be located along the eastern private
drive shall be looped to the existing 16" watermain in
Elrene Road.
7. The 6" watermain to be located along the western private
drive shall be looped to the existing 20" watermain in
Yankee Doodle Road.
8. The developer shall locate and abandon all septic systems
and wells in accordance with Dakota County and City
requirements.
9. The private street cul-de-sac dead -ends shall have an
outside street pavement diameter of at least 72'.
10. All private drives serving five or more units shall be
constructed with concrete curb and gutter.
11. The developer shall remove the existing curb cut and street
off the existing private drive.
12. The developer shall be responsible for preparing and
recording, with the subdivision, easements for ingress and
egress. The easements must be submitted and approved by the
City Attorney's Office prior to final subdivision approval.
13. The developer shall provide a temporary construction
easement along the north property line to accommodate the
Yankee Doodle Road improvement project.
14. Sewer and water services previously stubbed to the site
shall be removed and plugged at the main by the developer if
they are not used.
15. The developer shall install fencing at the critical root
zone (a distance of one foot away from the tree trunk for
every inch in diameter as measured 54" above grade) around
all trees depicted on the Tree Preservation Plan to be
saved.
16. The developer shall contact the City so an inspection can be
performed of the preventive measures installed prior to any
site grading, trenching, filling, compaction, or change in
soil chemistry taking place.
1(�
PAGE 7/ADVISORY PLANNING COMMISSION MINUTES
November 22, 1994
17. The building exteriors shall be constructed with
maintenance -free materials and as shown on the elevation
plans submitted.
All approved in favor.
MEMO
city of lagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: TOM HEDGES, CITY ADMINISTRATOR
DATE: DECEMBER 16, 1994
SUBJECT: FINAL PLANS AND SPECIFICATIONS FOR MUNICIPAL CENTER
REMODELING/EXPANSION
On December 7, the Steering Committee received a preliminary estimate for plans and
specifications for the remodeling and expansion of the Municipal Center building. The
preliminary estimate was $2,774,800. This compares to an approved budget of
$2,568,000, causing an overage of $206,800. The variance is a consequence of several
factors including continued high activity and inflation in the construction market, the
Identification of construction costs associated with the installation of cable television
capabilities in the City Council Chamber and plan changes required by our staff's
preliminary fire code and other building code reviews.
At the Steering Committee meeting, staff was able to identify preliminary revisions
Including the reuse of certain doors and the elimination of some finishes on the lowest
level. These changes, if incorporated in the building plans, would reduce the construction
estimate by $28,000 and reduce the variance from budget to $178,800. At the direction
of the City Administrator and Steering Committee, the Architect and Construction Manager
were asked to prepare options for reducing the cost estimate to match or come under
the approved budget. In addition, the Construction Manager was directed to identify all
costs associated with cable television -related construction. These costs were not
available at the time of Design Development estimate preparation because the Council
had yet to approve an audio-visual design concept. The costs are eligible for payment
from retained cable franchise fees if the Council chooses.
EBV has identified approximately $70,000 in construction costs that relate to the
cablecasting capability of the City Council Chamber. This includes acoustical treatments
of the walls and ceilings, specialized millwork, lighting controls, conduit and power
supplies, soffit and structural modifications and similar details which would not be included
or would be configured differently If the Council chamber did not have cablecasting
capabilities. This work is integral to the design of the Council Chamber and its
relationship to the cablecasting configuration and equipment approved by the City
Council. As such, it cannot be separated from the project as an alternate.
The Items included in this estimate are in addition to the $15,000 previously dedicated by
the Council from franchise fees for the Council dais and the $50,000 allocation from
franchise fees to the building budget authorized by the Council when the project budget
was approved. The $50,000 amount was previously incorporated in the project as the
cable contribution to the construction of the Council Chamber space generally. As noted
above, these costs are eligible to be covered by retained franchise fees if the Council
wishes. Because the construction elements must be bid with the building project and not
as a part of the equipment bid, the building budget would need to be adjusted
appropriately to reflect these items. If this adjustment is approved, the net variance to the
revised budget would be $108,800.
The Architect and Construction Manager have developed the following estimates of cost
associated with items which may be treated as separate elements of the project. As
such, they can potentially be bid as alternates to the project, thereby permitting the
Council the latitude to add them if favorable bids are received in February. Some of these
alternates were considered by the Council at the time of Design Development review at
which time it was determined to retain them in the project (items indicated by asterisk).
The current cost estimates require that these and other options be considered at this
time. The alternate options include:
Stone on main Council wall in lieu of brick
Sunshades on main lobby and lunchroom
Curtainwall in lieu of brick on north side
Wood paneling in lobbies
Transom windows in staff offices
Patio outside of lunchroom
Modifications of existing entry
Carpet in lieu of quarry tile in upper lobby
Wardrobe (coat hanger) units
Additional carpet border
$32,000*
30,000
42,000*
40,000*
4,000
5,000
1,500
6,500
5,600
1.500
$168,100
It may be in the best interest of the Municipal Center Capital Project to bid some or all of
these items as alternates, similar to the process the City has authorized for the Civic
Arena project. The Council should indicate which of the Items it wishes to be part of the
base bid and which should be bid as alternates. ff any are to be part of the base bid, a
funding source will need to be identified and the budget adjusted. If all are bid as
alternates, the base project estimate can be set below the current project budget,
permitting selected alternates to be incorporated on the basis of price at the time of bid
award.
The design team has worked extremely hard to identify options for cost control to meet
the Council's direction and budget. The current construction environment requires that
the City consider options beyond those previously identified. The alternates outlined
provide the Council flexibility without substantially compromising the integrity of the
project. This does not mean that some alternates may not be preferred over others. In
particular, those attemates such as the transom windows and the lunchroom patio were
incorporated to improve the quality of the employees' work environment. It should be
noted, however, that the wood paneling in the lobby area is consistent with the finish
schedule for the Police Department lobby. If the Council wishes to maintain a continuity
of finishes between the two buildings, this item may not be appropriate as an alternate.
If the Council approves the options outlined above, the project estimate would be revised
as follows:
Approved Budget $2,568,000
Additional Cable Franchise Fee Items 70.000
Revised Budget $2.638.000
Construction Estimate $2,746,800
Potential Alternates 168.100
Base Estimate $2,578,700
Estimate under Budget $59,300
This approach will maintain the basic functional and design integrity of the building as
previously directed by the City Council. In addition, it will provide the Council with the
flexibility to incorporate appropriate alternates at the time of bid award. It also gives
downside protection against unfavorable bids and the option of incorporating more of the
originally planned elements in the event of favorable bids.
Both the Architect and the Construction Manager will be present Tuesday evening for this
Item. Upon direction by the City Council, final construction documents and estimates will
be prepared and the project will be advertised for bid.
G. s.
City Administraato
TLH:DLP
Community Development Director Reichert discussed the need to proceed with the concept and
composition of the Task Force and recommended that Its first meeting be scheduled for January 9. She
further stated that the developer has desici*Opdpianned a retail use for this property and Is very anxious
to get City approval and begin devetopment::::Si"i.edthe need for the City Council and staff to remain
noncommittal regarding the current proposals fpr tKfa ;..She further stated that the developer may
try to pressure the City with a 'take It or Ieave:r approach,by glaiming a Iimlted window of opportunity
exists in which this development may occur.(;Jr. Cjitiirs stated that the City needs to develop
a vision and pian for this area, rather than .fo cls# krin•iitivironmental/zoning guidelines in discussions
regarding this area.
Mayor Egan relayed his impressions of the City's needs and vision for this area. He stated that he
does not believe there is public support for more retail stores like K -Mart. There was consensus that a
development along the lines of a Lund's or Byerly's would best fit the needs of the City.
Discussion about composition of :1.0 f oto e J UD* d. M agreed that membership should
include representatives of the City Council., ttii�'C38v li iimi Commission, Advisory Parks, Recreation
& Natural Resources Commission, Advisory Planning Comttiktsion, and members of the community.
Members of the Task Force would serve as liaison W.gle varbj advisory bodies and the community at -
large, and thus should be people capable of buildir ;; upport Oil consensus for the vision. Public Works
Director Colbert suggested that perhaps It would tiewise to ;Jude a county representative in the Task
Force. It was also suggested that someone representing the school district be involved.
The meeting adjoumed to executive session at 5:45 p.m.
Date
City Clerk
MINUTES 000iitit&MEETINIS OF THE
WAN CITY COUNcig
gan, Minnesota
A special meeting of the Eagan City Coi:i:4411i*iiid. on Wednesday, December 14, 1994 at 7:00
p.m. at the Eagan Municipal Center. Present were Mayor Egan and Counclimembers Awada, Masin and
Hunter. Absent was Counclimember Wachter. Also present were City Administrator Tom Hedges, and
Finance Director Gene VanOverbeke.
• • •,.• •
Tatrni-IN-TAXXIINIAINOWARING
Mayor Egan introduced this kern as the %iih-lri-TaWon subsequent hearing. After a brief
Introduction by Administrator Hedges, Mayor Egan gigiifined theit*ring to anyone wishing to speak. There
bieng no one wishing to speak, Mayor Ew:siq!).tigi01.1:.1),Mb the public.
Awada moved, Masin seconded a motion to do public hearing and adopt the 1995 budget
as presented. Aye: 4 Nay: 0 Awada moved, Masin seconded a motion to adopt the 1995 levy. Aye: 4
Nay: 0
Hunter moved, masin seconded gi motion to adjoum the meeting at 7:13 p.m. Aye: 4 Nay: 0
DLP•
•
Date City Clerk
MINUTES OFMSpit int I$1¢ OF THE
;Oban, Minnesota
D p.mber 7, 1994
A regular meeting of the Eagan Citytfigoo was:hgy 'Tuesday, December 7,1994 at 6:30 p.m.
at the Eagan Municipal Center. Present were Ma t0tiuncImembers Wachter, Awada, Masin and
Hunter. Also present were City Administrator Teitif•fiiiitios, Community Development Director Peggy
Reichert, Director of Public Works Tom Colbert, City Attorney Jim Sheldon, and Finance Director Gene
VanOverbeke.
Counclmember Hunter requested 4 *i tdtredt *1t4 page 7. In paragraph 2, first sentence, he
requested that the words 'View the property' be changed 't0 tiled 'View all properties to be subdivided'. He
also requested that language be added that describes what the loophole in the tree preservation policy is.
He requested that the language of the driveway` be added to the end of condition #4. On page 8, he
requested that Language be added to paragraph 4 to read, 'The Council concurred that the applicant should
be responsible for the cost of the boardwalk only up to the cost of a bituminous trail. Any overage will be
borne by the City.' Wachter moved, Huntn acctnded a motion to approve the minutes as amended. Aye:
4 Nay: 0 (Awada abstained.)
''r=
Hunter moved, Masin seconded a mQtk,n: gi app#tiite the minutes as presented. Aye: 3 Nay: 0
(Awada and Wachter abstained.)
Miffs".. • ,Jt ,i
• •l.Ln A' rvf% +IF V, :WC S. •.A •• i
Hunter moved, Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0
At this time, Mayor Egan stressed: lilt.:aeetr:lengthy and people need to be cognizant
of how much time is being spent on eacti: Radii::Meriiiiit40 b viewpoint has been shared, it does not
need to be repeated, and requested the audience atttmbers t4,be courteous and respectful of the time
limitations.
Paulette Lewis raised the Issue of shoveling sidewalks. She feels the City of Eagan should enforce
an ordinance requiring people to clear sidewalks. it is not safe for people to walk in the winter.
Counclmember Hunter noted that traits need to be differentiated from sidewalks and suggested there needs
to be two policies. Counclmember Wachter noted that it hasq',:tieen done in the past to keep taxes down.
He doesn't think the City even has the equipment to do this. 4fttif some discussion, Mayor Egan requested
that It be placed on the next workshop. :•:•:.:
Mayor Egan acknowledged the resignation of John ViiiiiiitUnde, and expressed his disappointment
in the loss of such a good employee. He feels It is an indto'iln of the quality of people that the City of
Eagan has.
Item 2. It was recommended to approve contracting with John Glynn and Kim Hopkins to provide ice
skating lessons for the winter season.
item 3. it was recommended to approves ontracting with Irene Vyatkins as a temporary contractual dog
obedience Instructor.
Item 4. It was recommended to award the contiact'fiiit a tADBD/Long Term Disability Insurance to the
CIGNA Group Insurance as presented by the i;T Group, sublect:to CIGNA's final rates.
Item 5. It was recommended to accept ttia.:resi ioii' bf Superintendent of Parks John VonDeUnde.
Item 6. It was recommended to accept die resignation of Administrative Assistant Unda Cummings.
Item 7. It was recommended to accept the resignation of Utility Maintenance Worker Brett Collier.
Item 8. It was recommended to appnove.the.: hiring: of ,$heUa Dandurand M conjunction with Eagan High
School's business internship program.
B. plumbers Ucenses. It was recommended to ape the pt umbers licenses for Loren Brown Plumbing,
Property Repair Service Inc., and R.C.I. MechanIcal preserQ.
C. Amendment. Eagan City Code Chanter 6.37. "other Buss Licensing and Regulation' to Enact a
Moratorium on Issuance of Additional Residentialand ombinationflefuseand Recvdina Haulino Ucenses.
It was recommended to approve the ordinance as presented.
D. Change Orders. Police Deoartment Bulding Project, it was recommended to approve the 18 change
orders as presented in the amounts indicated with the under ding that the amount of $9,244.87 will be
charged against the project contingency. The $2,371.51 amot t i<o Peterson Electric wII be charged against
General Fund balance as approved in til,.pr#14:bucilget..pn.A19vember 1, 1994.
E Contract 94-19. Approve Plans and Soecligitloris.'`IKutlidtlte Advertisement for Bids. Miscellaneous Water
Quality Improvements. It was recommended to approve t tplans and specifications for water quality
improvement projects and authorise the advertisement for 1::Wor Contract 94-19.
H. Recommendation. Solid Waste Abatement Ommission. to Add Mixed Office Paoer to Residential
Recycling Collection. It was recommendlit. . 0...W. mendation and adopt the resolution as
presorted. •:•:•:•:••••:.:••••%*:*:
• • • •••••••
•.::::::::
Pas in a Nelohborhood Business Zoning
as amended by the Counc.11.
I. Ordinance Amendment Allowing Car Washes as it
District. It was recommended to approve the
J. Spode! Hunting Permft. Gerald R. to approve the special bow hunting
permit as presented.
K. Contract 92 -JJ. Acknowledge Completion/Authorize City Maintenance: Sts. Martha and Mary Addition
Storm Sewer. It was recommended to acknowledge completion of Contract 92 -JJ and authorize the release
of the financial security.
•
L Contract 95-01. Approve Plans and tiorke Advertisement for Bids. Civic Arena Project.
11 was recommended to approve plans and specifiCitfaritWituthorize advertisement for bids for Contract
95-01.
•
Hunter moved, Wachter secondect.a::..mtoItt.prwe the consent agenda. Aye: 5 Nay: 0
. .
Schedule Bid Award/Relocation of Radio Equipment and Tower. Hunter moved, Awada seconded
a motion to accept the specifications for relocation of radio equipment and tower and schedule a bid
opening for 2:00 p.m. on Tuesday, Decel•Ptiff.27,..1001. Old Sward scheduled for the Jarman/ 3,1995
regular City Council meeting. • •
• •:•:•:•:•:•:•:•:•:•::•:••••••••
Winter Recreation Leaders. Administrator dges rigtti that the City has had some difficulty in
hiring warming house attendants for ice skating rinkK•Councitjjimber Hunter reviewed the options as laid
out in the staff memo, indicating he doesn't in favoElgjt payingiOre to rink attendants, but he doesn't think
the rinks should be closed. He suggested the City (*Orate thiltiOks with timers on the lights and not open
the shelters If an attendant isn't available. He suggested putting a sign on the shelter doors indicating there
are openings avalable. Counclmember Mashi suggested that families might volunteer to attend the shelters.
After some discussion, Hunter moved, Masin seconded a motion to open as many warming shelters as
possible but continue to maintain all rink locations for skatinstpurposes. Aye: 5 Nay: 0
1995 PROPERTY
liffeAAL FUND BUDGET
Mayor Egan introduced this item as 1995 budget an4it.4105 property tax levy. Administrator Hedges
upland the Truth -in -Taxation law and the process used. iiiiindicated that he and the Finance Director
would be happy to meet with a group of residents about any'aspect of the budget He noted that the City
Mr. Henning noted that there are tot of new homes in Eagan which should increase the tax base,
and although more homes increase the ici *.services, he would like to see the tax rate reduced so
property taxes aren't Increased in the future:'•tib*14n161>7bde.r Hunter noted that in order to do that, the City
would have to decrease the amount of services,.. tli ii j while commercial properties generate more
tax revenue than they cost in services, resIdentI I: property, gosta..ore for services than the increase in the
tax base. Counclmember Awada asked for a#i. 10ii iff:how the valuation dropped as a result of
commercial property. The Finance Dlrectp iaiiip itteii''that the City lost commercial/industrial market
valuation through decrease in market r?eii`of approximately $15 million between 1994 and 1995.
Approximately 68% of the increase in marRet value relates to new construction. The rest relates to increased
value on existing properties. Mayor Egan added that the City contributed $30 million In the last three years
to fiscal disparities.
There being no one else wishing:to..wals..1Vl�yor Egan turned the hearing back to the Council.
Hunter moved, Awada seconded a motio#::g7: :{M i * ;blearing, and that another public hearing be
set for 7:00 p.m. on December 14, 1994: • Aye: �t Nay' •t>•
DUCKWOOD ESTATES Iti*MONi STREETLIGHTS
Mayor Egan introduced this item as Projeci.616, DuoiOiirood Estates Additional Streetlights. After
a brief introduction by Administrator Hedges, Public Works Director Colbert gave a staff report on this
project. Mayor Egan then opened the hearing for public testimony. There being no one wishing to speak,
Mayor Egan turned the hearing back to the Council. Wachter moved, Hunter seconded a motion to close
the public hearing and approve Project 676, authorizing Its installation through Dakota Electric Association
in accordance with the standard franchise agreement provls100. Aye: 5 Nay: 0
VACATION CETER:$it;RDANT ACRES)
Mayor Egan introduced this item as4acaffon 'Oi''ptibil right-of way, Verdant Acres. Public Works
Director Colbert gave a staff report on this project May, :::Egan then opened the, hearing to public
testimony. There being no one wishing to speak, Mayor El* tumed the hearing bck to the Council.
Awada moved, Masin seconded a motion to close the public hearing and approve the vacation of a portion
Mayor Egan introduced this Item as the final assessment hearing on delinquent weed cutting and
miscellaneous bels and opened the hearing to public testimony. There being no one wishing to speak,
Mayor Egan turned the hearing back to the,C md, Hunter moved, Wachter seconded a motion to close
the public hearing and approve the fin iijc i*Oij kiti t r delinquent weed cutting notices and
misceI aneous bus and authorize certiticatibii tcrth i:O itinty o!i llection. Aye: 5 Nay: 0
AUTHORiZAT1O0D PAAE::FVSl$ILITY REPORT
(WEST LORE' A1C.ROAt :& ONM SEWER)
Mayor Egan introduced this item as Project 679, authorization to prepare feasibility report, West
Lone Oak Road Storrn Sewer. Public Works Director Colbert gave a staff report on this project, reviewing
the history of drainage problems on the property at 1555 Lone Oak Road and reviewed some alternatives
to alleviate these problems. He indicated.:that in order to evaluate these alternatives, a feasibility report
needs to be done. The county has agreoif; Ci d.5(% of the cost of the study. Counuomember Hunter
stated he feels the City's share of $2200''i$:li. tc . ..fponey to spend on one resident of the City.
Coun dmember Wachter stated he feels the P4tbiic'VVil i* mmittee should have reviewed this. Other
Cotmdlmembers agreed. After some discussioft Wachter tncinted, Hunter seconded a motion to refer this
to the Public Works Committee Aye: 5 Nay:
REQUEST TO FI ji NCEIEMPORARY STORM SEWER
(RED PINE''LANE - PINES EDGE ADDITION)
Mayor Egan introduced this Rem as Project 673, request to finance temporary storm sewer, Red
Pine Lane - Pines Edge Addition. Public Works Director Colbert gave a staff report on this project. He
noted that he has made contact with the p pertx;pwcXtrs.en .they appear to be willing to work with the city
to acquire the necessary easements: Hui iae 0101 eft, M ded a motion to authorize the acquisition
of utlity and drainage easements from Pari efs 010992;'01ig'f5;'021-75 and 022-08 through condemnation
with appraisals if necessary. Aye: 5 Nay: 0
WAIVER OF PLAT tRYKEI *DDmON
Mayor Egan introduced this item as waiver of plat for Lot 1, Block 1, Stryker Addition. along Beau
D'Rue Drive in the Northeast Quarter of Section 19. After a brief introduction by Administrator Hedges,
Community Development Director Reichert gave a staff report on this issue. Hunter moved, Awada
seconded a motion to approve the waiver of plat for Stryker Addition as presented to split the parcel Into
two separate tax parcels subject to the fdlowtng conditions:
1. Waiver of plat shall be recorr�ied .dA .d, ,. action with docunwntatlon provided
to the City. .......... ...............
2. The new legal description for Hillside ApartmerdlOtall be combined througt a tot combination
with the approximately 6.5 acre tot abutting the pin iperty to the southeast (PID #10-01900-010-
10)
FINAL SUBDMS113At;:yERDA :ACRES
Mayor Egan introduced this Item ids ffrial subdlor Verdant Acres. Wachter moved, Masin
seconded a motion to approve the final subdivision. Aye: 5 Nay: 0
REZONING/PREUMINARY SUBDIVISION
PINES EDGE 2ND ADDITION/SHAMROCK DEVELOPMENT
Mayor Egan introduced this Itetti:44:::e.; ;rezoning for Pines Edge 2nd Addition - Shamrock
Development, of .89 acres from Public Faciifty'*: ;' $late Famfly, and Preliminary Subdivision for 1.37
acres, north of Biscayne Avenue and east of HiciftwaySI:Aftiii4i.brief introduction by Administrator Hedges,
Community Development Director Reichert ggO a staff report {rn this project. Wachter moved, Masin
seconded a motion to approve a rezoning for Pittieg .gdg* t #Jididition/Shamrock Development of .89 acres
from Public Facility to R-1 Single Family.. Aye:::: 6::
•
Awada moved, Wachter seconded a motion to approve the preliminary plat of 4 lots on 1.37 acres
subject to the following conditions:
1. The developer shall comply with standard conditions of plat approval Al, B1, B2, C1, C2, 01,
El, F1, G1 and H1 as adopt9..�yth�..CawtU4^� ,Qn February 3, 1993.
2. The development shall be resporisi6re f r'ireirfii$vg1 aithe existing gravel driveway from Weston
HMIs Drive to the east edge of the
3. The developer will be responsible for titVgnating :private access easement across the north
property line of the site. ....
Aye: 5 Nay: 0
REZONING/EAGAN FAMILY HOUSING LIMITED PARTNERSHIP
Mayor Egan introduced this Item as a rezoning for n Family Housing Umled Partnership, of
8.1 acres from R-4 to Planned Developrne :9A:pk: i;;ide . f Johnny Cake Ridge Road, north of Oak
Ridge Elementary School. After a briefds io i:i#40tfk8strator Hedges, Community Development
Director Reichert gave a staff report on tthlsiprojecf:�"'fekiiewed the current zoning and history of the
zoning on this property. She noted that zoning cannot be use5tgi regulate the price offigmes, whether they
can be rental or owner -occupied, or what type of person:Arlin live there. She noted that the City is
committed, through its Comprehensive Plan, to provide a full range of housing types throughout the City.
The pen also states that types of housing d
b.?„ scatterec;quAughout the city, and that certain types
should not be concentrated In one area of tti;,ic. ,e plan, :Torts the need for executive housing, and
reinforces the qty's commitment to prcMde a14 i ; ;r ising, inducting moderate and low-income
housing. The City has cxxcslstentiy stated it eii f afffeller developments and that they should be
scattered throughout the community. The HRA has indk ated that there Is a need for low Income housing
in the dty and that there is a long wafting Hs_RA._
for this type of housing. The City Gourd has met several
times on this and It was felt this area would be the most appropriate for this type of lousing. She noted
that under the current zoning, the owner ccld.;tye: up to 16 .apartment units per acre on this property.
Kerry Gil, Deputy Director of the Dalian �Coti#r iffki4; fit representing the Eagan Family Housing
Partnership, gave a presentation on the project, reiifsv Ong th .70 of construction, landscaping, tenant
screening, rent structure, and management. :ii::
Yvette Ouarfot, Finance Coordina t4::.-'::.::. minty HRA, explained the criteria used for
potential tenants and reviewed statistics suppid'tting the'tioa6'(or affordable housing.
Todd Iliff, attorney representing the Trak of Thomas Lake Townhouse Association, stated he feels
the land use is not compatible with the neighboring properties and is inconsistent with the City's
Comprehensive Guide Plan. There are very few rental units M this area. It may result in stagnation or
diminution of the value of the properties. TtaAulde Plan calls for more single family homes and fewer rental
units. The Orfield report ranks Eagan higtr tails' iabie housing. He doesn't feel the HRA can compare
their other projects with this one because niiiiiiiii:44fdatesl in predominantly single family areas. If this
is approved, they would like to ensure the davelopmai::eement provides for sufficient screening,
landscaping and buffering to minimize the impoi of this derOgnent on the surrounding properties.
Jeannie Taylor, Northwood Gate t,atjiiiite'lier opposition due to traffic and safety concerns
for the children in the neighborhood. 8tie::la::ispposed to the extension of Clemson Drive. She is also
concerned about overcrowding of Oak Ridge Elementary, and the necessity of changing school boundaries
because of it. She feels this type of development should be placed in an undeveloped area, so surrounding
neighbors can choose whether they want to build next to this type of complex.
Mayor Egan asked about the extension :;Cdarngon Ariyl3• Public Works Director Colbert indicated
that the extension of Clemson Drive has; f tsY iE:ice range transportation plan. He feels it is
adequate to handle both vehicle and pedestrian trail i<.
Peter Yacukowicz, 4231 Wexford Way, state410 is coriined about the potential residents who will
live there. Many of them may not have vehicles, ares thi:iveiopment should be located in an area
accessible to grocery stores and retail establishments Publicisportation at this location is limited. The
HRA used examples of wages at several Eagan businesses, and feels the project should be located near
those businesses. This would create an island of rental property surrounded by owner occupied single
family homes and townhomes. He feels there are more appropriate sites, and feels the HRA should look
at alternative sites.
Counclmember Hunter asked whether there are any fomes on how many residents in the other two
HRA owned developments own a vehidq(; .. .. c;;pilre9tor of Property Management for the HRA,
indicated that 95% own their own vehiiiiiii'i:V it iih : 8lopment Director Reichert reviewed the
prodmly to shopping, and public tmnsportattoii avayable in'ffils area.
Marie Dalton, 1530A Clemson Drive, stated she is Oiiiiised because she feels it will Impede her
safety. Mayor Egan stated that the Council needs to look at the legal criteria and neighborhood concerns
and balance those Issues In an objective manner.
Counclimember Masin asked abod a criminal histo .; becks and how much authority the HRA
has to enforce the information they receive: ;# ssica Copk:OeOWed the process used for doing criminal
history checks. She noted that there doesn'Y:> E ifionviction for them to tum down a potential
tenant. N there is an arrest for something that woUi& ma..lhem a poor tenant, they deny them access to
the units.
Councilmember Hunter addressed the intensity of development on this site. He reviewed the zoning
history of this area, noting that a downzonigp#O :was.49aarouPd 1990, and It was decided that this area
should not be downzoned to R-1 becat ei :* : i#Cifih* could face damages as a result of an
unconstitutional taking without compensation. City Amey Strcn explained the standard of vesting. He
noted that this property was found to have vested1Vhts in lietedsting zoning of R-4. Therefore, If the
property is rezoned by the City, it would have to pr a comp Marion to the owner. If the property owner
makes the request to rezone the propert, ft •; pertt. pWi gives up their rights to compensation.
Coundlmember Hunter added that It was de at>niki>9d tliat itthii:property were rezoned to R-1, that the land
value would drop $40,000 per acre. Mayor Egan added''f because of this, it is inconceivable that this
property will be rezoned to R-1. This project is nearly half the density that would be allowed on this
ProPerty
John Mullaney, 1585 Wexford Circle, noted that the Council acknowledged that this property should
be zoned R-1. Although it is unlikely that title;wpl be rezoned to R-1, planned development is about as far
away from R-1 as you can get. He asked tiiii*:lype ;Of tax base this project will generate. He noted that
this wit be the biggest development the HRA viil1l fiaii ::: li et A$ked that Council members be sensitive to the
location. - -
Mark tillers, Executive Director of the P iA, xptaii 'tfiat this will be a for-profit private partnership,
owned privately, with the HRA being the ggii snn< : Enke the limited partner is a private entity, the property
is subject to the same taxation as any otlier'property.
Counclmember Hunter noted that he received many calls on this, and he retumed as many of them
as possible. Other Coundtmembers concurred with this.
Jim Mayasich, 4235 Wexford Wa : 4 eE.:pr4me:Sf�tistics for Wescott Commons, the Duckwood
area, Cinnamon Ridge, and Meadowlandsi: :t ., • 2-4 times the police calls of other areas
in the city. He noted that buffers and Landscaping: ire not a deterrent to crime. He expressed a concern
that juvenile records would not be avalable to the:t:ii3A, andittiAt crimes committed in other areas would
not be included in these statistics. Community Devment Diiictor Reichert reviewed the memo from the
Police Chief regarding police calls to the other HRA4eveloprOltits. She noted that he spoke to the Police
Chiefs from Apple Valley and Bumsvlle, and neither felt theaareas presented a problem. Discussion
followed concerning these statistics. Mayor Egan noted that some of the finest housing is going in right next
to Wescott Commons. Mr. Mayasich noted that they did not have the choice of purchasing their property
next to this type of development.
Bill Dubisar,1560B Clemson Drive, noted he has had glance with this type of housing. Buildings
have deteriorated and he has heard of some bad experienc et fom people who live in these areas. He is
concerned about vandalism, and about Viiiiii0liririgiff:qtporgor Drive. Councilmember Masin noted that
this proposal is much less dense than witieleitiiiiiiitiliriWifti,ificilmember Awada asked whether he would
prefer apartments to this proposal. Mr.. Dubisar stated he is looking at the caliber of the neighborhood. No
matter what is proposed, he would oppose the extension ofpOnson Drive. He doesn't favor low income
housing in this area.
EAGAN CRY COUNCIL MINUTES; DECEMBER 7, 1
PAGE 9
Steven Seme, stated he was told :# representative,*IpImus Industries that they wanted this
property zoned R-1. Community Developmi ipk for Re ;%:3idicated she has not been contacted by
them.
Tom Carlin, 1597 Wexford Circle, stated he doesn't feet the Councl is being objective about this.
R seems like opinions have already been formed.
Counclmember Hunter noted that:: ;l�; ,,,�o.,� it�1l py� t some pertinent fads relative to this
decision. Counclimember Masin added thii , Ci#110 f. received a lot of calls on this and they
are trying to get responses back to the people vito*i i':iUe ;
LaVome Hamper, 4302 Clemson Circle, a*pd haw tpikwil impact market values In this area.
Mayor Egan responded that it woad be specgla vp s ;!ay n tithe impact would be. He reiterated the
situation of high value homes being built *W. Cfpi# i4s. He noted It is something they will have
to take that into consideration.
John Soderberg, 4282 Boulder Ridge Point, spoke in favor, stating he feels this type of project will
reduce violence in the country. He feels people need to reach out to others and build community.
Joel Nelson, 1554 Wexford Court,Agiced whether there is a subsidized housing quota Eagan must
meet in order to get state or county fundiii : oc .Egan responded that there isn't. He referred to the
Orfield legislation wherein that would have o:; :not been for the govemor's veto. Had that
passed, these units would be placed where the Nate iiiiiiWitiriiiifeemed appropriate for affordable housing.
Counclimember Awada emphasized that the offield st icR that Eagan is providing adequate
affordable housing. She asked why there are ari< a ;s b*'tf two and three bedroom units when it was
detemlrred that three bedroom units are: tsar:: #�larlk Ulfers responded that he found that in their
experience with affordable housing, a mt Ositi'tif two and three bedroom units works the best.
Amy Nelson, 1554 Wexford Court, stalled she feels the Councl needs to take the feelings of the
people Into consideration when making this decision. She requested information from the HRA relative to
what types of people they have turned down in their other developments and why they were turned down;
what their actual questionnaires are; and: i .. :1P.. ;current developments and what types of
crimes have been committed. . .
Jessica Cook of the HRA responded that Oro Is **portant Issue, and she feels that good
property management Is the most effective and aunt me* of preventing crime. She reviewed the
screening process, how unauthorized occupancies >isii tarda ;lnd crime statistics. She noted there have
been no reports of violent crime in their other two deveiopmei it : They have an on-site 24 hour caretaker,
an on-site management office. They make every effort to prevent alma, and respond quicidy to any Issue •
that arises.
Barb Blumer, spoke in favor of this development, that this Is a high quality, low density
project and is needed In Eagan. There is a need for ...•. income housing in Eagan. This Is much
lower density than what is allowed on this property. The firiiinkting mechanism provides a great deal of
hto provide affordable housinik#0:911,0440:ime0y taxes. The developer is an outstanding
scamps of the kind of manager of low 1
Harry Mueller, 4162 Countryside Drive, spoke in falitiiii* this development, indicating a concem
about concentrating low income housing into certain areas ot$ city. He is concerned about the distance
to shopping.
EAGAN CITY COUNCIL MINUTES; DECEMBER 7, 1
PARE 10
Joe Martin, 4311 Clemson Drive, *Rued his oppositjlpn to Iow income housing in this area.
Mayor Egan then dosed the discusstd4 a ; e; :i buncilmember Masin expressed a concem
about deterluation of the units. City Attorney ttefdititf.:netfid that one of the reasons the CIty requested
a planned development agreement was so the HRA would manage It. Community Development Director
Reichert added that it could be put in the contract that the project be maintained at a certain level.
Councilmember Hunter asked whettiec 9:Crux can.deny s rezoning request that is consistent with
the Comp Guide Plan because of the kxcpt'�tQ;«:$? ::Occupants. City Attorney Sheldon stated
there is no criteria in the ordinance that relefes fo 1n;giid'B City of Eagan is committed to being an
equal opportunity housing city. Councilmember Hurit*rasked vaitither the City can deny a rezoning request
that is consistent with the Comp Guide Plan becaumjhey like.i4 current zoning. City Attorney Sheldon
responded that If the City feels the currentzoninq.i :.ilii ! f appX date and there has not been a legitimate
basis proffered that would make the propt s ; 4t tf iNilAiAitisting zoning, that is a basis to retain the
current zoning. 11 is the applicant's burdelf'bf'proof to.CeWM ice the Council that the new zoning Is better
than the existing zoning. Councilmember Hunter pointed out that If this is denied, and another applicant
comes In with an R-3 proposal, the Council would have to tum It down because ff it didn't, it would be
construed as discriminating based on income. Community Development Director Reichert noted that the
property is guided D -II; therefore the current zoning is not consistent with the established Comprehensive
Plan. The current proposal is consistent w*p the Comprehensive Guide Plan. The zoning takes precedence.
Councilmember Awada stated she iiliet:OtiVihmxl.. that this rezoning is better than the current
zoning. Mayor Egan noted that these proposegynkiiiiiiiildliave a value of approximately $70,000. The
current zoning would allow a Targe number of partments .that:eikuld not be near this value. He feels this
rezoning would be better than the current zoni#i.beailf:i'Conslstent with the Comprehensive Guide
Plan. Councilmember Awada responded tJ t e ere' other possibilities for this property. It may not
develop at R-4 densities. She feels owner;#ibcapled housing Is preferred to rental housing. Councilmember
Hunter concurred with that, asking whether that preference can be a basis to deny a rezoning. City Attorney
Sheldon Indicated that cannot be a basis for a zoning classification.
Councilmember Wachter noted the Council cannot prejudge what will go in here because there isn't
another proposal before them. He feels CJs:is.*rl:knptp.lgcation for this proposal. Mayor Egan noted
that the Council looked at ten locations, aiii3: lded til * * iia the appropriate site. Discussion followed
concerning how this site was arrived at and how raieiny'eiti fiVere considered. Councilmember Awada
emphasized that the Council didn't encourage anyM these 10$s. Several sites the Council stated they
definitely did not want
Mayor Egan stated he reluctantly supports this projei ' He is doing what he feels is socially and
legally the right thing to do. The density is a lot less than what is allowed, and this property will not be
rezoned to anything besides multiple residential. These units are intended to be rented to families with 60%
of the median income. He doesn't feel that people with these income levels should have to Ilve in the core
city because there is no affordable housing in other areas. Marry people working for major employers in
Eagan fit this income level. It is inappropriate to locate tti units near these places of employment
because they are located in industrial parks. He doesn't friMl: people should have to live In or near an
industrial park merely because there are Atkrt,Ognrykokfroy.ommunity that don't want them near them.
This is not welfare housing; they need tki;.;i;:: He feels It is our social responsibility to
provide affordable housing.
Councilmember Masin stated she feels this is prefer$ to going with R-4 zoning.
Masin moved, Egan seconded a Miliffpn to approve s;:,t oning from R-4 to Planned Development
for the Eagan Family Housing Limited Panneiiiihttftx 42 tow.p1 a units on the 8.1 acre parcel located east
of Johnny Cake Ridge Road, north of Oaf c:: ttary School, subject to the conditions
recommended by the Advisory Planning Commii§fo»::•:tounclimember Hunter noted that this cannot be
dented based on income of the potential tenants. If the Council denies this, it is not consistent with what
the Counci has done In the past, which Is to support downzoning. There is a lot of neighborhood
opposition; however, he feels they would be more opposed to R-4 zoning. Aye: 3 Nay 2 (Awada and
Wachter voted against the motion. This mof(Qp i td.dl .to thq int that four affirmative votes were needed
in order for this to pass.) .......
Hunter moved, Masin seconded a motion tiflfrect staifid prepare findings to support this denial.
Aye: 5 Nay: 0
COMP GUIDE PLAN AMENDMi miff: !fiiEUj i f PLANNED DEVELOPMENT/
CONDITIONAL USE'PERMIT/EA'LUTHERAN CHURCH
Mayor Egan introduced this Item as a Comp Guide Plan Amendment, Easter Lutheran Church, from
D-1 Single Family Residential to PF Public Facility and preliminary planned development/conditional use
permit, on the northwest corner of Piot Knob Road and Cliff Road. After a brief introduction by
Administrator Hedges, Community Devek ept Director Reichert gave a staff report on this request. Rich
Brasch, Water Quality Coordinator, review$c) .tater,quality issues impacting Thomas Lake based on this
proposal and the current policies related to viiitiitifkiAlyi•:Spnsiderable discussion followed concerning the
alternatives to the on-site mitigation requirements and ffiii:A ality of Thomas Lake.
Pastor Jim Borgschatz, Easter Lutheraf fpho %* ad'touncil approval.
•
Fred Hoisington, President of HoieM ton Koegler Group, representing the church, discussed the
storm water management issue. He feels they have a sound storm water management plan that warrants
an increase in hard surface coverage. He then reviewed the plan. The county wants to take an additional
15 feet of right-of-way, which reduces their lot size. They Intend to meet the nondegradation requirements,
and indicated they agree with the revised conditions as proposed by staff. He discussed impact on
phosphorus concentration, indicating that• h:.oft. . nt<i lost, they could get down to nondegradation
and with a cash dedication and other in- * tt i :«Nitf neflt the lake. He feels on-site mitigation
is more efficient than off-site mitigation. He has c errii'tti lid that they will contribute 1.4% of the total
phosphorus of this lake at full development, which nips n'1 happip i for 10-12 years. They Intend to meet the
nondegradation standard on -she until the third phaSi3s deveii gd. They k tend to maintain this lake at its
highest possible quality. ....
Erik Erikstrup, owner of the property, gave the history of the property, noting that several measures
were taken to eliminate the erosion on the property. He urged Council approval.
Dermis Bechiy, 1465 Thomas Lane; and John Coo;(cps, 1486 Lake Park Circle expressed their
opposition to this plan due to the water quality issues and it. bf trees.
Glen Christiansen,1393 LaicesiderWER4y4eggettiartin, 914 Park Knoll Drive; and Brian Malloy,
1237 Meransor Court spoke in favor of ti:;4M:their contributions to the community, and
their willingness to mitigate off-site and pay a cash dedl tion;
Mayor Egan tumed the discussion back to the Cour::
EAGAN OTY COUNCIL MINUTES; DECEMBER 7, 1
PAGE 12
• • •
Counclmember Wachter stated thi00 Cky needs tophasIze that water quality Is a problem In
the community and that phosphorus shouldiWwiped Counclmember Hunter suggested this
be discussed by the Advisory Parks, Recreatidieiftig#:iiiurces Commission.
Counclmember Awada raised the Issue of surface area coverage. Counclmember Hunter stated
that the intensity of the use is the main issue. Other developers have had to adhere to these requirements,
and he doesn't think It is fair to excuse them in this case. It is surrounded by low Intensity uses, so he
doesn't feel It is consistent with the surroumilnitiekekilt#91§.:10re are other sites available for a church
01 11* size to locate. He feels it is simply • • • Counclmember Masin concurred. She
Is Impressed with the proposal, but feels It is too
Mayor Egan stated k 15 extremely difficult tOte a chum)) in Eagan. He commended the church
for subiriting an honest proposal for their arAcip*Itipmith.:•Iffieels It is a good location for the church.
The nature of this lot is such that It williiiiiiffAraforieg.:Witeneity. 11 18 an Intense use, but will be
predominantly used only a couple of days per week. HelitiPports this proposal.
Counclmember Awada asked how the Planning Department feels about this proposal and the
revised conditions. Community Development Director Reichert stated she feels the use is generally
appropriate for the site; however it would be preferable If they could find a way to reduce the amount of
parking. It appears that the water quality itio.:goy.t:4) impacted marginally if they comply with the conditions.
There is still a risk, but the conditions 411C:.0801latgit lot of that. Considerable discussion followed
concerning the parking needs for thls church. iiifethi.10.,..:::i!xtV?!.age requirement.
After considerable discussion, CounclOnber Hungftuested a five minute break At 12:25 a.m.,
the Council recessed for five minutes At 12 3G tfeounc reconvened.
Wachter moved, Awada secondetiiiiiiotion to approve a comprehensive guide plan amendment
for Easter Lutheran Church changing the land use designation of approximately 12.9 acres from D-1 Single
Famly to PF Public FacMty located at the northwest intersection of Plot Knob and Cliff Roads in the
Southeast Quarter of Section 28. Aye: 3 Nay: 2 (Hunter and Masin voted against the motion. The motion
was defeated due to the fact it required four afflrmative votes.)
Hunter moved, Masin seconded:tekik4Wiik#4019tlWo prepare findings relative to this denial.
Aye: 5 Nay: 0 Some discussion followed conce93199 vihetnpdifications might generate more support
from the Council. Mayor Egan stated he would like gOkee thisOject come back, and encouraged church
officials to work with staff on bringing back an alte*e prop.
1995 COMPREHENSIVE FEeSCHEDULE
Mayor Egan introduced this Item as the 1995 comprehensive fee schedule. After a brief introduction,
and a question regarding water quality dedication fees, Awada moved, Wachter seconded a motion to
approve the fee schedule. Aye: 5 Nay: 0
• •
Community Development Directailiekbett:invaltit members to attend a special workshop
with the Economic Development Commission on Thursday qt.1;90 p.m.
•
Administrator Hedges indicated action Is needed forincial workshop on December 14 prior to
the Truth in Taxation hearing. Hunter moved, Awada seconded a motion to schedule a special workshop
on December 14 at 5:00 p.m. Aye: 5 Nay: 0
EAGMI CITY COUNCIL MINUTES; DECEMBER 7, 1Ak4
PAGE 19 .. .....
Councflmember Wachter stated heiiikild like to see tic :rnany deer were taken as a result of the
special hunting permits issued by the City.
Councilmember Awada urged the Public Vliorli'Committee to meet on the Lone Oak Road project
prior to the next Council meeting so a decision can be made at that time.
Counclmember Masin suggested the City send a letter to the City of Minneapolis, the League of
Minnesota Cities, and possibly even the N400grt~p€;glas•c ornmending them on the fine job they
did on the annual conference that was hekltii :tt etl : is 1t k was very well done. She noted the
conference emphasized public-private partnerships sugge .. the city look into doing more of them.
After several questions, Wachter r i '•£yari:*** a motion to approve the check register
dated December 2, 1994 in the amount of $3,631,618.20. ' Aye: 5 Nay: 0
Wachter moved, Egan seconded a motion to adjourn the meeting at 12:47 a.m. on December 8,
1994. Aye: 5 Nay: 0
DLP
Date
City perk
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the Cfty of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535).
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