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03/15/2010 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA WORKSHOP 6:30 -7:00 pm Conference Rooms 2 A & B March 15, 2010 7:00 PM Eagan Memorial Project Eagan Municipal Center City Council Chambers I. Call to Order and Pledge of Allegiance 7:00 pm IL Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of February 11, 2010 7:02 pm IV. Visitors to be Heard 7:03 pm V. Director's Update Pages 34 7:04 pm VI. Consent Agenda 7:08 pm A. Ni^ * " ate pulled from agenda VII. Development Proposals 7:09 pm VIII. Old Business 7:10 pm IX. New Business A. Request to Place Art in Public Space Pages5 -6 7:11 pm X. Other Business and Reports A. Civic Arena Geothermal Project Update Page 7 7:20 pm B. Department of Energy Block Grant Project Update Psges 8 -9 7:25 pm XI. Communications 7:30 pm XII. Round Table 7:31 pm XIII. Adjournment 7:35 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting April 19, 20-10 ADVISORY PARKS COMMISSION 2009 -2010 MEETING SCHEDULE s �> May Jun Aug 14 Oct Nov 14 Jan Feb Mar Apr May NAME 18 15 17 No 19 16 ;:. No 14 11 15 19 y Tour Na 17 Mtg` Thurs Thurs only ► Rebecca Aanning X X O* X X -4 X O* Thor Anderson X X O* O* X X X .;; Phil Belfiori, Chair X X ng ., X X X ,: X X Jennifer Dahlquist X O* X X X O* O* F� ar Bruce Goff, Secretary X X X X X X O* Laurie Halverson, V Chair X X X X O* X X tee, °..: Duane Hansen X X X X X O* O Michael Palmer (Alternate) O* X O* X x X X X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub - Committee Natural Resources Sub - Committee Acquisition/ Development Sub - Committee UPCOMING MEETINGS: OPEN ISSUES: ■ Sub - committee appointments (Sustainability /Green Initiatives) Subject to approval ADVISORY PARKS COMMISSION EAGAN. MINNESOTA M1NUTESi t1kAEGUY,AP. WE OF FEBRUARY 14, 2 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Thursday, February 11, 2010. Commission members present included Thor Anderson, Phil Belfiori, Laurie Halverson, and Michael Palmer. Members Aanning, Dahlquist, Goff, and Hansen were not present. Staff members included Juli Johnson, Director of Parks & Recreation; Cherryl Mesko, Superintendent of Operations and Paul Olson, Superintendent of Parks. APPROVAL bF ASE MA Member Palmer moved, Member Anderson seconded, with all present members voting in favor to approve the agenda as presented. APPROVAL ©F MINUTES (1F+#1 14, 201#1 Member Halverson moved, Member Anderson seconded, with all present members voting in favor to approve the minutes of January 14, 2010. VISITORS;TU,B HE ` There were no visitors to be heard. P,WCTOR'S DEPARTM ! T PDATE Director Johnson provided the Commission with events coming up and ones that are ending. She indicated that it was a great season for the tubing hill, ice rinks and warming houses but the last day these facilities will be open is Monday, February 15. The ice will continue to be maintained as long as staff is able to but the warming houses will be closed. It was noted that the Spring Home & Leisure Show is March 12 -14 at the Eagan Civic Arena which will be tied in with Eagan's 150 birthday celebration. Director Johnson added that February started Mission: POSSIBLE at the Eagan Community Center which is a 12 -week program focusing on fitness and weight loss. A lot of members and non - members are taking part and in addition, fitness memberships are booming this time of year. Director Johnson noted the grant recently received for the Emerald Ash Borer control which will fund the replacement of 100 boulevard trees in the Cedar Grove area. She added that it is unfortunate that we will lose a number of mature trees but because of the grant, we are able to start the process of replacement. The final item noted by Director Johnson was the F.A.N.tastic Saturday series happening most Saturday nights at the Eagan Community Center. It is a drop -in program which costs only $2.00 per person or a maximum of $10.00 per family. It provides access to The Blast, open gym, and other wonderful activities happening throughout the building on those nights. CONSENT AGt* There were no Consent Agenda Items for the Commission to review. Advisory Parks Commission February 11, 2010 Page 2 DEVEIDP� P.IROT0SA .S Stonehaven — Lennar After a brief overview of the proposed Stonehaven development, Superintendent Paul Olson that he would be discussing issues of parks and trails dedication, tree preservation, and wetland preservation for the former site of Carriage Hills Golf course. He also noted this is a Planned Development Agreement which was developed for this site giving guidelines to the developer and requirements of the site so there are limited issues for the Advisory Commission to respond to. Regarding parks and trails, Superintendent Olson pointed out on the map the dark line that represented the public trail. He noted that Lennar has incorporated 35.76 acres of open space which will be owned by the Home Owners Association but maintained in an open space condition including the wetland areas and planted with native grasses and wetland edge materials. There is good access to the public trail from Yankee Doodle. Member Belfiori asked what the reasoning was for having no public trail in the SE corner. Superintendent Olson stated that the Public Works Department is looking at expanding and that they are trying to identify some easement and set back requirements. In addition there are several private parcels. Right now there are just some physical limitations to making a direct connection into the school site. Regarding wetlands, Superintendent Olson noted that one of the requirements for the developer is to re- delineate the wetlands. Once the delineation to these wetlands is complete, water quality staff will be working with the developer to fine tune and make some adjustments as to the setbacks to the locations of the trails. Member Belfiori wanted to make sure that the trails are put into the wetland buffers once they have been determined. He also wanted to ensure to protect the integrity of the wetlands so that the trails don't get too close and if they do, that they are properly seeded and that they don't cause any additional erosion. Superintendent Olson assured the Commission that Water Resources Coordinator, Eric Macbeth has had this discussion with the developer. A lot of the fine tuning will be done once the delineation is made and because of the scale of the project staff is going to have to be on -site and walk the trail once the delineation is done to create the alignment and identify it. It was noted that the developer is well aware of the requirements he has to meet. Member Belfiori asked if there is a way to keep the trails out of the wetland buffers and keep the area completely natural. Superintendent Olson stated that was the intention. Regarding tree preservation, Superintendent Olson noted that the allowable removal limit for a site like this is 41% yet this development has a removal of 36% so the developer is well under what is required. Olson continued that there is a pretty significant number of trees that will be planted on the boulevard throughout this development adjacent to the sidewalk so there will be some re- greening going on in those areas and of course being a golf course, a lot of this is open right now. Member Halverson asked if they understood correctly that the developer worked with some of the neighborhoods to get some feedback. Superintendent Olson stated that the developer held a meeting with the neighbors. Member Halverson was interested in the feedback that Lennar received. Paul Olson invited the Lennar representative to address the commission. The representative from Lennar stated that they had a smaller neighborhood meeting and from that meeting, they once had a road connection, and based on feedback from that meeting, that road has been eliminated and switched to a trail. He also stated that they did have a larger neighborhood meeting last night that everyone within 350 feet of the property was invited and they seemed pretty happy with what Lennar was proposing and excited that they were preserving as much open space and making it usable. Member Anderson asked if there was any signage on Yankee Doodle or roads leading in. Lennar stated that they didn't have an exact location but there would be entrance signage or monument on Yankee Doodle Road and one coming off Duckwood and that those are the two primary locations. After further brief discussion Member Halverson moved, Member Palmer seconded, with all present members voting in favor to make the following recommendations to the City Council regarding the proposed Stonehaven development: 1. This proposal shall fulfill the Park Dedication requirement through the designation of a proposed 35.76 acres of open space /natural area to be owned and managed as open space /natural area by the HOA. The Developer and the City shall give consideration to the creation of conservation easements. 2. The Developer shall give consideration to the creation of tot -lots and play spaces for the residents within the development. Advisory Parks Commission February 11, 2010 Page 3 3. This proposal shall fulfill the Trail Dedication requirements through the development of an agreement with the City Attorney to allow the public full access to those portions of the proposed on -site trail system, constructed by the Developer to City standards, that are determined by the City to have public value. The provision of trail amenities may also be addressed in the agreement. 4. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on -site. 5. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. The applicant shall consider the additional preservation of specimen and other large diameter trees via the field review of specific tree location and proposed grading activities. 7. The developer has indicated the intention to comply with all Development Conditions for water quality. Preliminarily, it appears the proposed development plan will meet these requirements. However, City staff believes the following additional information would be beneficial: a. For modeling scenarios, using average annual precipitation based on the recent 10 -year historical amounts (i.e., 1990 -2008) versus the amounts over 50 years (i.e., approximately 1959- 2009). b. Construction details of proposed infiltration basins for City review, specifically information on sub -soil work (ripping depth, etc.) to ensure infiltration basins function as intended. c. Soil- boring information below each of the proposed infiltration basin areas (matched up with proposed gades), to ensure that the infiltration basins could perform as intended. Even though the general USDA soils map shows most of the proposed infiltration areas with high likelihood of having "sandy loam" to at least the 60" below grade, there may have been substantial grading and alterations to the soil profile over the course of the golf course operation that have affected these conditions. ELI), BtJ5I1�±I There were no Old Business items to review. NEW BUSMSS There were no New Business items to review. (31k2. $US�i+tES�� »AND RT'IRT Census Complete Count Initiative Director Johnson introduced Mario Duarte from the Census Bureau. Mario gave a short presentation about the 2010 Census beginning in March. He noted that the survey has only 10 questions and space for 12 people in one household and the information is kept confidential for 72 years. Mr. Duarte indicated that each person counted is the approximate equivalent of $1,300 per person revenue for the City of Eagan. Mr. Duante concluded by asking the Commission to spread the word that the Census Bureau needs to hire 160 people in Dakota County by the end of February to help with the census. Member Anderson asked how the census information would be delivered to residents. Mr. Duarte stated that they will be mailed out. Member Belfiori asked when the jobs will end and the response was one to three months. Member Halverson asked Director Johnson what role the City can play in terms of getting this information out to the public. Director Johnson stated there is some information on the City's website and in the City's newsletter. CQKMUNICATIC3NS There were no Communication items to review. Advisory Parks Commission February 11, 2010 Page 4 Member Palmer stated that broomball wraps up soon and the rinks were in great shape for the entire season and commented that the league was well run. A>a�fJ�I�fiM�1vT Member Anderson moved, Member Halverson seconded, with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:25 p.m. Secretary Date TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: MARCH 12, 2010 Workshop: 6:30 — 7:00 p.m. Conference Rooms 2 A &B Eagan Memorial Project 7:00 p.m. Regular Meeting ITEM 1: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of February 11, 2010 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda The Nicols Ridge 4` Addition development was pulled from the agenda and deferred to the April 19 meeting ITEM VII: Development Proposals There are no Development Agenda items for the Commission to review. ITEM VIII: Old Business There are no Old Business items for the Commission to review. ITEM IX: New Business Following the workshop session regarding the Eagan Memorial project it would be appropriate for the Commission to open a public comment period to consider the proposed project. 1 ITEM X: Other Business and Reports Staff will provide an overview of the Department of Energy grant projects for geothermal and energy enhancements for the Eagan Civic Arena and Block Grant energy projects for several City of Eagan buildings. ITEM XI: Communications There are no communication items for the Commission's review. ITEM XII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIII: Adjournment NOTE: This is a reminder that terms for the following members will expire with the April 19 meeting: Thor Anderson, Jennifer Dahlquist, Duane Hansen and Michael Palmer 2 MARCH 2010 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE • Signs for the 4 th and final phase of the park entrance sign replacement program have been ordered. This year's replacements will include several prominent signs such as Blackhawk, Northview and Thomas Lake. • The Preschool Art Show and Children's Singing Performance was held on Monday evening, February 22 from 6:00- 7:00pm. Art work was on display and each class performed 4 songs; 85% of the children attended and brought proud parents, grandparents and siblings totaling about 200 people. • Daily activities have been planned for the Home & Leisure Show. Activities are free of charge and include Kid's Night (Jumpers available, face painting, coloring contest), Presentation by KARE I I's Bobby Jensen - "Going Green in the Garden ", performances by the Eagan Men's Chorus and Eagan Women of Note, and Eagan's 150 Anniversary celebration. SUPPORT ECONOMIC DEVELOPMENT • Getting good quotes for the construction elements of the new pavilion in Central Park. Work is expected to start in April pending weather conditions with completion in late summer. • The holidays created many newly engaged couples and the 2011 season is booking quickly at the ECC. • Just Between Friends will hold their bi- annual sale, expanding both in size and duration, from March 16 -21 in the ECC gymnasiums. • The Civic Arena geothermal project began in earnest on March 1. The geothermal well field is being drilled in the east parking lot and the site looks like a true construction site. • The Civic Arena is hosting its l I Annual Home & Leisure Show. 85 vendors rented space to showcase their product and /or service. • Cascade Bay received nearly 500 seasonal applications for 150 positions; interviews will be starting soon. PROMOTE HEALTH AND WELLNESS • Currently, there are 190 teams registered for basketball, softball, volleyball and wiffleball leagues. Registrations are still being accepted. • Once the snow has melted off of the paved trails, staff will begin the process of sweeping trails throughout the City • A new trail extending from the Cedarvale area (near the bowling alley) to Woodhaven Park is being designed and will be installed this spring /summer using grant funds • Offered a Healthy Conversation on February 24 with Mary Gruber from Health East who discussed heart disease as it'relates to females and to raise awareness regarding the difference in symptoms compared to males. The next Healthy Conversation in April will focus on financial wellness. • A membership promotion will be offered on St. Patrick's Day; stop in for a wee bit of good luck! • New register for programs at the ECC will start in late March. They include Youth Sports Performance classes, Introduction to Yoga, and partners Yoga. PROTECT ENVIRONMENTAL RESOURCES • EAB Project — The emerald ash borer management project is well underway with work commencing late March. One hundred at -risk boulevard ash trees will be removed and replaced, where appropriate, with a variety of deciduous trees. In addition 20 high quality boulevard ash trees will be protected against emerald ash borer via pesticide injection. All of 3 the tree debris from removed ash trees within this project will be recycled as either saw timber to be incorporated into the new Public Safety Center, or as shredded mulch to be used in parks. • Staff has fielded many calls regarding the clearing of power lines in Eagan. The power companies are operating under a Federal mandate to provide clear corridors and the City has very little control over the project. A number of parks will also be impacted. Xcel has indicated that any damages will be repaired in the spring. • The City does not monitor ice conditions on area lakes and ponds, conditions are changing daily .... be very cautious if you choose to venture out. FACILITATE COMMUNITY CONNECTIONS • Implemented a program that connected special needs and English Language Learner middle school students to the City and Dakota County Library's resources • Supervisor of Forestry, Gregg Hove is in the process of visiting 10 elementary schools in Eagan to introduce the Arbor Day poster contest to the 3` graders. This will be the 21 year of the program. • Arbor Day Festivities will be held at Holz Farm on May 16 in conjunction with the Holz Farm Spring Festival from I 1 -4pm. • Eagan Art House provided activities at Glacier Hills Art Night on March 4 th . PROVIDE RECREATION EXPERIENCES • New afterschool program at Dakota Hills Middle School incorporates the art of improvisation to build and develop life skills in youth. • Winter class registrations for the Eagan Art House are up 4% over 2009. • Over 350 people have taken advantage of the F.A.N.tastic Saturday program at the Eagan Community Center. This program will continue indefinitely due to the high interest. • Registrations for Spring and Summer preschool classes and camps are now being accepted. Fall classes will be available in Early May, for those planning ahead! • Winter preschool session will wrap up on March 19, and 267 children ages 1 -5 participated in Eagan Parks and Recreation programs. 58 of the children were involved with a new partnership with `Let's Play! Music Together' programming. STAFF NOTES: • Park Maintenance/Forestry worker Dan Olsen has resigned to pursue other opportunities .... we wish him well. The vacancy will be filled by a transfer of Park Maintenance Worker Rob Muller to Forestry. The vacant position in Parks will not be filled at this time. GENERAL ANNOUNCEMENTS • The outdoor ice rinks officially closed on February 15 with rinks being open for 55 days. Attendance for the season was 14,322. • Trapp Farm Park Tubing Hill was open for 49 days with an attendance for the season of 4,027, which was the most days open on record due to a very snowy season. • Petitions to add trail segments to the approved trail plowing routes are due by April 1. Contact the Street Department at 651- 675 -5300 for more information... connectivity is a priority when the requests are considered by the Council. 4 Date: March 15, 2010 Agenda Item: IX; Request to Place Art in Public Space — Eagan Art House lqpl� Action X City of Ea non Information MEMO Attachments X 1. Proposal 2. Policy AGENDA ITEM: IX- REQUEST TO PLACE ART IN PUBLIC SPACE TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Review a proposal received to place art in public spaces and open up the public comment period. BACKGROUND/HISTORY: In December 2009 the Eagan American Legion and Eagan Lioness groups approached the City of Eagan to gather support for the installation of a memorial project to honor public servants lost in the line of duty. The City Council adopted a resolution on December 15 that supported the concept of a memorial tribute to public servants to be located on City of Eagan property. The resolution was needed in order for the Eagan American Legion and Eagan Lioness groups to actively solicit funding for this memorial project. The next step in the process for considering this project is for the Advisory Commission to discuss potential locations and then bring this request through the process approved by the City Council to consider public art and memorial installations in City of Eagan parks by opening a 30 day public comment period. A full copy of the policy is included within the packet for your review however portions of the policy are below: Statement of Purpose The purpose of this policy is to encourage the display of public art in the City of Eagan and to provide a mechanism for the inclusion of public art and memorial structures throughout the city's parks and open spaces. Public art can play a vital role in transforming the community into a destination, a distinct place within the metropolitan area. Public art can also acknowledge and celebrate the City's history through commemorative art, memorials, and interpretive projects. While public art and memorials may enrich a park experience for park users, public open space is also a very precious commodity. New structures should be carefully reviewed to balance these two public benefits. 5. Process for Selection Artwork and memorial structures may be acquired through donation, open competition, invitational competition or direct selection. The process for evaluating proposals is as follows: 1. Proposals for placement of artwork or memorial structures must be made in writing to the Director of Parks & Recreation. 2. Public comment period announced at APrC meeting. 3. Evaluation by the APrC with a recommendation based upon the public benefit of the action made to the City Council. 4. Action by the City Council. ALTERNATIVES FOR COMMISSION CONSIDERATION: • Open up the public comment period and invite review and comments on the proposal by the Eagan American Legion and Eagan Lioness to place art in public spaces. The comment period shall be for a period of 30 days that will end April 19, 2010. Fi. i i EAGAN ltlS�tilK !1 -IY �• I i ±� CITY of "� �I A tz5A (P A�S� t (2 M i L-lTA R: Bk'Ncf� B�'NcM E:NC-4 END C�N M O MEN i f t�:F� E- f E�A64A 10 P o L t cE B ir AREA l (� PI-ANTIN.IS — 3 G INS I De Gi g GLc- f=EA 1 3 � f� av��u- S I'TI✓ L AN. T' bow t D'P6�- A. UNTrL'D STA't575. t -A,4 CITY OF F- A,:;A , 4 ri�t B, S'(,h7tr oF°{ ttt - rA F'l.Aq NoVE:MF75TZ, ZDo9 ��vfStor` .1 c . GL O 5h <qAN "4Q �Y:.�oF -}M 4LAt j uw z.T Item: ]$• A+io "I ru .3jee� Attachment: Public Art and Memorial Installations in City of Eagan Parks Statement of Purpose The purpose of this policy is to encourage the display of public art in the City of Eagan and to provide a mechanism for the inclusion of public art and memorial structures throughout the city's parks and open spaces. Public art can play a vital role in transforming the community into a destination, a distinct place within the metropolitan area. Public art can also acknowledge and celebrate the City's history through commemorative art, memorials, and interpretive projects. While public art and memorials may enrich a park experience for park users, public open space is also a very precious commodity. New structures should be carefully reviewed to balance these two public benefits. Process for Selection Artwork and memorial structures may be acquired through donation, open competition, invitational competition or direct selection. The process for evaluating proposals is as follows: 1. Proposals for placement of artwork or memorial structures must be made in writing to the Director of Parks & Recreation. 2. Public comment period announced at APrC meeting. 3. Evaluation by the APrC with a recommendation based upon the public benefit of the action made to the City Council. 4. Action by the City Council. Conflicts of Interest Any member of the APrC with a connection or interest in one of the artists or pieces of art must disclose this conflict of interest. Public Review and Comment Period Each proposal will be announced to the public at an APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC. Required Proposal Information The written proposal must include: 1. A photo or drawing of the structure. 2. Appraised value of the structure. 3. Description of materials used to create structure including materials needed to display /secure the structure in the park. 4. Dimensions of structure including appropriate base materials needed at the park site. 5. Description, including materials, dimensions, wording and location, of interpretive signage for the structure. 6. Statement regarding relationship to proposed site including aesthetic, cultural, or historic ties. 7. Statement of probable lifespan of structure and* annual maintenance needed to maintain structure integrity. . 8. Statement as to whether the work is unique or duplicates other work by the same artist. 9. Statement regarding the significance of the person or event to be memorialized in relationship to the community and to the proposed site. (Memorial proposals only) Public Art and Memorial Guidelines All art and memorial structures must comply with applicable statues such as the Uniform Municipal Contracting Law, environmental laws, and disability /accessibility laws. In addition, all art and memorial structures must meet the following guidelines before being considered for placement in a City - owned park or open space: 1. Absolute ownership and control of the art or memorial structure must pass to the City, including all drawings, proposals, sketches, and other conceptualizations of the art or memorial. All intellectual property rights, including patents, copyrights and moral rights, must be assigned to the City. The applicant artist or donor shall waive all intellectual property rights, including moral rights, to the art or memorial structure. 2. Donations will not be accepted where a condition of donations requires permanent exhibition. 3. In the judgment of the majority of the APrC and the City Council, the structure must be appropriate for display to the general public. 4.. Cost of on -going maintenance and repair anticipated throughout the lifespan of the structure must fall within normal park maintenance budget allocations. 5. Donations that require the City to pay installation, framing, restoration, or repair are not encouraged. 6. Artist or provider may request a specific site. However, each placement will be evaluated based upon suitability of the structure for the site. The APrC will make a recommendation to the Council concerning an appropriate site for each structure. 7. If proposal accepted by the City is a concept or design then the final product must match the approved concept or design. 8. The person to be memorialized shall have been deceased for a minimum of five years. (Memorials only.) Criteria for Review The APrC will make a recommendation based upon the following criteria: 1. The proposed structure should be compared with the artists' best work and the best works in the City collection. The acquisition should strengthen, rather than dilute the City's collection. 2. If the structure is to be erected outdoors, the physical condition of the structure should be considered in terms of durability in an outdoor setting. Any requirements for immediate or future conservation should be noted. 3. The structure must add interest and meaning to the environment in which it is placed. It must be compatible in scale, material, form and content with its surrounding and form an overall relationship with the site. Structure must conform to any existing Master Plan for the site. 4. The structure must have social, cultural, historical and physical context to the site, both existing and planned. 5. The City's overall collection shall strive for diversity in style, scale, media, and artists. There shall be encouragement of exploratory types of work as well as established art forms. 6. In addition to the criteria for a piece of art, memorials will be judged on the significance of the person or event being memorialized in relation to local social, cultural or historical context and must represent broad community values. 7. Structures whose messages are exclusively religious in nature will not be accepted. 8. Structures whose messages are exclusively political in nature will only be considered if the political. message is of a historical context Removal of Public Art and Memorials The City shall remove and dispose of works of art and memorials in its collection when it finds such action to be in the public interest based upon the following: 1. As a means of improving the quality of the City's collection a. The structure has no relevance to the collection or serves no exhibition function. b. The structure has a duplicate in the collection. .c. The structure no longer meets the current standards for public art and memorials. 2. Due to concerns for public safety when a structure becomes a hazard or a public liability. 3. The structure is in a seriously deteriorated condition. 4. Removal should not be based on current fashion or taste. Attention should be paid to maintaining a collection which forms a continuum of the City's visual art history. Recommendations for removal shall be made to the APrC who will then make a recommendation based upon the public benefit of the action to the City Council for final approval. Each request for removal will be announced to the public at an APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC. Once approval for removal is granted, the structure shall be disposed of in accordance with Minnesota Statues Chapter 471. FAttachments March 12, 2010 X -A- Geothermal Grant X City of Ea Ed� MEMO AGENDA ITEM: X -A; CIVIC ARENA GEOTH ERMAL PROJECT UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: The City has received a $1.338 million dollar grant to install a ground source heat pump demonstration project at the Civic Arena. Staff will provide an overview of this project. BACKGROUND/HISTORY: • In August 2009 the City of Eagan submitted a grant application to the Department of Energy for a grant as part of Recovery Act — Geothermal Technologies Program for Ground Source Heat Pumps. The grant was a 50% matching grant for the Civic Arena. • The City was notified on October 30, 2009 that it had been selected for negotiations leading to an award of $1.338 million in grant dollars to pursue the project. • The proposal set forth would replace the existing compressors, boiler and domestic hot water heater within the ice arena with a centralized geothermal heat pump system. This will almost eliminate natural gas costs for the buildings. • The grant was one of 29 demonstration projects awarded in the United States and the only one in this category in Minnesota. There were 88 total grants in 6 geothermal categories awarded with only 3 of them in Minnesota. The University of Minnesota and Honeywell are the other two grant recipient. • The City Council took action on February 1 to formally accept the grant and to enter into a Guaranteed Energy Savings Contract with Harris Companies to complete the geothermal project along with several other energy saving enhancements. The contract with Harris guarantees energy and operational savings after the completion of the project. The first year savings is expected to be close to $130,000. • In addition to the energy saving measures, the construction project presented a good opportunity to address a long- standing issue with the west arena floor and as part of the overall project that floor will be completely replaced. • The total project cost is $3.194 million. The cost share portion of the project will be funded by bonds that will be repaid by the Civic Arena and not part of the general fund. 7. Date: March 12, 2010 Agenda Item: X -13; DOE Grant Update f n Action Ci Ol Ea Information X MEMO Attachments X i.Project Summary AGENDA ITEM: X -B; DEPARTMENT OF ENERGY BLOCK GRANT UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: The City has received a Federal Stimulus Block grant through the Department of Energy to make energy conservation improvement to City facilities. Staff will review the approved project list BACKGROUNDIHISTORY: • In 2009, the City received a grant award of $657,100 of Federal stimulus funding through the EECBG program administered by the US Department of Energy to implement energy conservation improvements. • Shortly thereafter, the City contracted with the consulting firm of McKinstry to conduct a preliminary energy Audit of select City buildings and assist with procurement of the grant. • The grant was submitted in the category of "Energy Efficiency and Conservation Programs for Buildings and Facilities ", the goals of which are consistent with the Council initiative of reducing the City's "carbon footprint" through the implementation of initiatives to improve energy efficiency and conservation it City buildings. • Upon approval of the grant, McKinstry conducted a detailed audit of City buildings and developed a list of potential projects for review by City staff. The projects selected (Scenario A) were determined to have the greatest potential for a prompt payback, maximization of the grant proceeds and discernable results and savings. • Additional input was sought from energy providers for the provisions of rebates that could be included in the final cost estimate calculation. • The estimated cost of the select improvements, including consulting the contracts is $714,207. With rebates and the grant proceeds the estimated actual cost to the City will be $8,407. • The improvements will provide an annual energy savings of approximately $37,312, save 1,430,924 gallons of water and reduce the carbon output by 550,000 pounds. Approximately 15 jobs will be created or saved through the use of local contractors. U� • A construction management contract for implementation of the project will be negotiated with McKinstry and will follow the guidelines for a guaranteed savings contract as prescribed by the State and Federal requirements, the contract will be funded through the grant and the energy cost savings. Any additional contracts beyond the year one reporting requirements will require a separate negotiation and approval. ANALYSIS: The City Council has approved the list of proposed projects. Work is anticipated to begin this spring with completion expected in approximately 12 months. ALTERNATIVES FOR COMMISSION CONSIDERATION: This item is presented for information only, no action is required at this time. i q. e � 000 � S ten{ P t it ' HIM 1 oil = g S UN ?, 4 3 3 3 g�IMM3 P IT °aa 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Of: t y Y O O O O ]w O O O O N C V V O S o $ V Z 0 o v 8 • C C 8 C C C C C ., s s s s s a a ' �g $ a g d El I Er a of n lN1 d 3 c a l l s$ 9 3 d a � 3 cr F. p v �' �•c a s.. pa Ul N C O j„ O o 0 0 0 0 0' W 7 O O O p p a G A S o o '� S O o � 'g b' o g 's g t v �N OO.O O O O O O O 0 0 0 0 o o b o b o b c a Gr: 30- 7 :0 pm City of Eapn MEMO TO: APrC Members FROM: Juli Seydell Johnson, Director of Parks and Recreation Paul Olson, Superintendent of Parks DATE: March 10, 2010 SUBJECT: Services Memorial Location The Eagan American Legion has proposed the 2010 construction of a memorial tribute to members of the active military, veterans, police and fire protection on City property at a location to be determined. The construction would also coincide with the Eagan 150 celebration. The Legion has approached the local legislation delegation with a request to include the estimated cost of $100,000 in the State Bonding Bill that is currently being deliberated. The proposed memorial would encompass a circular area approximately 50 feet in diameter. It would consist of a paver surface, engraved stone monuments, benches, landscape plantings and multiple flag poles. The Legion and City staff has discussed several potential sites for the memorial at a number of City sites, primarily focusing on the City Hall campus and the Central Park/Community Center grounds (CP/ECC). Primary criteria include visibility, proximity to existing parking, accessibility, compatibility with existing amenities and the extent of any site modifications that would be needed. After consideration it was determined that the CP/ECC site would be the most appropriate location. Staff has identified two sites at the CP/ECC that appear to be the most appropriate; 1. Northwest of the Band shell; This location is within close proximity to the band shell and the new pavilion (fall 2010 completion), both of which, are, or will be, front and center for special events including the 4 of July and Marketfest. The site is fairly level, requiring a minimal amount of earthwork. The confluence of multiple trails is within close proximity. The down side would be the proximity to active and potentially loud amenities (band - shell/playground /pavilion) which on occasion could detract from the contemplative nature of the memorial. 2. West of the Upper Parking; This location is immediate adjacent to parking and in close proximity to an existing trail. The site is fairly level, requiring a minim amount of earthwork. It would be very visible from a nearby access road and the primary entrance. The more remote location is conducive to contemplation though the parking lot could detract. The down side may be the more secluded location away from centers of activity. The APrC is being asked to review the options and make a recommendation. i EAGAN 1 `1K'1 r- - .Fw •ix. �aYypiryy4 PLAT Fo �M Sw rZFo�y- V A F-E (PA BF NCH PA V r95- EN Gi RAY �D g j TONE LONG �"10N,•tMEt�IT pAV �(Z h 10 55D AREA P ANT►N((S 4 3► i ov a S cTc L-r R T W/ 1[) r A. UNR'IvD STaT S• f:VA(; CITY OF F- ACANI M�t1DEZl� B• ST �7� D� °Mtt�Nl Sot'/ -E L�� NOVEM5F� , ZODq (��YrSior C. G L OIF 5/k C tq �1- .4cC -� 3Y ' �o �{ M (� N►-SU (z.T \ \ \, \ \�� \`0,, � o „, . 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