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09/11/2001 - City Council SpecialMINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL TUESDAY, SEPTEMBER 11, 2001 COMMUNITY ROOM 4:30 P.M. Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields and Tilley, City Administrator Hedges, Director of Administrative Services VanOverbeke, Police Chief Therkelsen, and Intern to the Administrator Lord. ROLL CALL & AGENDA ADOPTION Mayor Awada moved, Councilmember Bakken seconded a motion to adopt items II, III, and IV of the agenda, and to eliminate the remainder of the agenda due to the terrorist attacks that took place in New York and Washington D.C. earlier in the day. Aye: 4 Nay: 0 The Council observed a moment of silence in honor of all the people affected by the day's disaster. The Council asked staff to publicize the dates of the next two blood drives that will be occurring in Eagan. The drives will take place on September 14 at Christ Lutheran Church and September 21 at Praise Lutheran Church. VISITORS TO BE HEARD There were no visitors to be heard. STORM MITIGATION ITEMS 1.) Gibraltar Trail (Project 841) Project Consideration —City Engineer Matthys gave a brief history on the project. Matthys informed the Council that all of the properties being studied on Gibraltar Trail meet City standards. Councilmember Carlson moved, Councilmember Bakken seconded a motion to direct staff to research the property, and bring back findings to the Council at a Council workshop for discussion. Aye:5 Nay: 0 2.) Project 824, Beacon Hill / Almquist Lake —City Engineer Matthys gave a brief history on the project. Matthys suggested that a sediment basin /pond be created in order for storm sewer water to enter the basin prior to flowing into Almquist Lake. Mayor Awada moved, Councilmember Tilley seconded a motion to approve ponding for Project 824 and direct Water Quality to secure funding. The motion was withdrawn after a brief discussion in favor of changing the motion. Following discussion on the Mayor's original motion, Councilmember Bakken moved, Councilmember Carlson seconded a motion to direct staff to negotiate with the property owner whose land would be used for the proposed pond in Project 824 and to direct Water Quality to secure funding for the Project. Aye: 5 Nay: 0 3.) Storm Mitigation Easement Acquisition Status —City Engineer Matthys gave an update on easement acquisitions for projects 822 and 824. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve Projects 822 and 824. Aye: 5 Nay: 0 COMMUNITY VISIONING PROCESS /CARL NEU The Council, via telephone, listened to Carl Neu's proposal for Community Visioning in the City of Eagan. The Council discussed the proposal, and voiced their support of the project. Mr. Neu suggested that a community -based steering committee be selected by the Council to lead the project. It was agreed upon that once the Council approves the Community Visioning project, Mr. Neu will be invited to Eagan to discuss the specificities of the project. OTHER BUSINESS Councilmember Carlson inquired about the City's policy for placing citizens and citizen groups on the City Council agenda using a recent request from ISD 196 to present the levy proposal at a recent City Council meeting. Councilmember Tilley stated she did not understand the current policy and requested that the policy be put in writing. Councilmember Bakken suggested that the policy for placing persons on the agenda should include considerations such as the time and resources that permit, relation to official City business, and authorization by the City Council. City Administrator Hedges informed the Council that whenever a citizen approaches him requesting to be placed on the Council agenda regarding a non - action item, he brings it to the Council for direction. Mayor Awada moved, Councilmember Carlson seconded a motion to direct staff to put the current policy on placing persons on the agenda into writing and bring the written policy to a Council workshop for further discussion. Councilmember Tilley moved a friendly amendment to research other cities' policies on the issue of placing a person or group of persons on the agenda. Aye:1 Nay: 4 The original motion carried. Aye: 5 Nay: 0 The meeting adjourned at 6:23 P.M. ADJOURNMENT Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651- 681 -4600, (TDD phone: 651- 454- 8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.