02/05/1981 - Advisory Parks & Recreation Commission1
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AGENDA
ADVISORY PARK & RECREATION COMMITTEE
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
FEBRUARY 5, 1981
7:00 P.M.
1. CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE
2. ADOPT AGENDA AND APPROVE NIL4IJTES OF THE JANUARY 8. 1981
ADVISORY PARKS AND RECREATION COMMITTEE MEETING
3. SWEARING IN OF NEW COMMITTEE MEMBER - MR. FEDDE
4. COMMITTEE ORGANIZATION
5. DEVELOPMENT
A. Arthur R. Shields - 4.15 Acres
B. Brandt Engineering - Dineen Addition - 6.2 Acres
C. Galaxie Park Addition - 35.7
6. OLD BUSINESS
A. Bicycle Trails Plan
B. 1981 Committee Objectives
7. NEW BUSINES
A. Bur Oak Pond - Adjustment to N.O.H.W.
B. Consultant Selection Process
C. Softball - Request to Operate Leagues
D. 1981 LAWCON Grant Application
8. OTHER BUSINESS
9. ADJOURNMENT
MEMO TO: PARKS & RECREATION ADVISORY COMMITTEE
• FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: WINTER SKATING RINKS /CONDITIONS
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February 1981
My previous informational memo to the Advisory Committee
concerning the outdoor skating rinks was issued on the 21st
of January. Immediately following that memo there occured
a series of extremely warm temperature days that caused us
to close the rinks until Tuesday, January 27.
Severe melting and ponding of water occured during this
period. Much of the ice melt went below the existing ice
surfaces, and subsequently refreezing, caused extensive
heaving of the ice. Woodhaven, Carnelian, Rahn hockey west
and numerous other locations were severely impacted by this
heaving condition.
Maintenance staff have been flooding in an effort to bring
the rinks back into a good, skateable condition. As of Friday
January 30, most rinks have shown significant improvement.
However, all rink locations still bear the signs of heaving,
and, it is doubtful that rinks will be brought back to as
good of condition as they were. Previous to the warm weather.
Never the less, staff will continue to work on the rinks in
a continuing effort to improve them.
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MEMO TO: ADVISORY PARK AND RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
RE: ADDITIONAL AGENDA ITEM
February 1981
1. Mr. Don Grant appeared before the City Council on Tuesday, February 3,
concerning a ticket given to his son by the Police Department for
parking his vehicle on park property. The incident took place at
Highview Park.
As it relates to parks, Mr. Grant was critical of the fact that there
are no signs posted indicating it is a violation of City ordinance to
drive or park a car on City park land. And that this park does not have
adequate parking spaces /lot.
Mr. Grant has called the department to express his concern and
recommendation, for signs and for parking lots to be built in City
Parks. He asked that this be passed on to the Park Committee.
2. Snowmobile Meeting:
On this past Wednesday evening, the Director of Parks and Recreation met
with the Eagan Valley Ranger Snowmobile Club, along with the Director
and Assistant Director of the Dakota County Park. The purpose of the
meeting was to review the changes the Dakota County Park system has made
in its parks plan /trails and a status of the City of Eagan's snowmobile
trails.
The Dakota County Parks do not now allow snowmobiles west of Johnny Cake
Ridge Road. Trails are designated east of Johnny Cake, extending to
Pilot Knob and from Pilot Knob to Dodd Road.
The County has eliminated the trail crossing Johnny Cake as unreasonably
dangerous, subjecting the County to a law suit should an accident occur.
As it relates to trails to the park, it was indicated that the City would
probably not provide the trail across Johnny Cake, as being too dangerous.
It was also indicated that the City did not now have a snowmobile trails
plan, but would be looking at developing a plan in the near future. Snow-
mobile members agreed that it was their wishes to be told if such a trail
plan could become a reality, rather than a concept plan which could not
be implemented because of lack of land ownership, or unduly high imple-
mentive costs.
One particular member stated that while he would like to be able to leave
his garage and be able to go to the park on trails, he sensed that he may
have to trailer his machine to the park in the near future.
There is no action to be considered at this time on the matter. If you
411 have any questions, staff would be happy to respond.
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Page 2
Additional Agenda Item - Memo
3. A letter from Mr. Kenneth Ketcham, representing the Eagan 4th of July
Association, has been received by the City requesting that Rahn Park be
used for the July 4th celebration. And, because electrical power
would have to be brought into the site, that a long term lease be made
to insure continued use of the Park.
This request was just recently received, and, staff has not had an
opportunity to respond or to evaluate it properly.
Although approval of the use of the park seems justifiable, there are
a number of concerns that must be clarified and agreed upon before
approval should be given. The Advisory Committee should discuss this
item and provide additional comments and concerns that it may have
in regards to this requested use.
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MEMO TO: ADVISORY PARK AND RECREATION COMDMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
RE: ADDITIONAL AGENDA ITEM
February 1981
1. Mr. Don Grant appeared before the City Council on Tuesday, February 3,
concerning a ticket given to his son by the Police Department for
parking his vehicle on park property. The incident took place at
Highview Park.
As it relates to parks, Mr. Grant was critical of the fact that there
are no signs posted indicating it is a violation of City ordinance to
drive or park a car on City park land. And that this park does not have
adequate parking spaces /lot.
Mr. Grant has called the department to express his concern and
recommendation, for signs and for parking lots to be built in City
Parks. He asked that this be passed on to the Park Committee.
2. Snowmobile Meeting:
On this past Wednesday evening, the Director of Parks and Recreation met
with the Eagan Valley Ranger Snowmobile Club, along with the Director
and Assistant Director of the Dakota County Park. The purpose of the
meeting was to review the changes the Dakota County Park system has made
in its parks plan /trails and a status of the City of Eagan's snowmobile
trails.
The Dakota County Parks do not now allow snowmobiles west of Johnny Cake
Ridge Road. Trails are designated east of Johnny Cake, extending to
Pilot Knob and from Pilot Knob to Dodd Road.
The County has eliminated the trail crossing Johnny Cake as unreasonably
dangerous, subjecting the County to a law suit should an accident occur.
As it relates to trails to the park, it was indicated that the City would
probably not provide the trail across Johnny Cake, as being too dangerous.
It was also indicated that the City did not now have a snowmobile trails
plan, but would be looking at developing a plan in the near future. Snow-
mobile members agreed that it was their wishes to be told if such . a trail
plan could become a reality, rather than a concept plan which could not
be implemented because of lack of land ownership, or unduly high imple-
mentive costs.
One particular member stated that while he would like to be able to leave
his garage and be able to go to the park on trails, he sensed that he may
have to trailer his machine to the park in the near future.
There is no action to be considered at this time on the matter. If you
have any questions, staff would be happy to respond.
Page 2
Additional Agenda Item - Memo
3. A letter from Mr. Kenneth Ketcham, representing the Eagan 4th of July
Association, has been received by the City requesting that Rahn Park be
used for the July 4th celebration. And, because electrical power
would have to be brought into the site, that a long term lease be made
to insure continued use of the Park.
This request was just recently received, and, staff has not had an
opportunity to respond or to evaluate it properly.
Although approval of the use of the park seems justifiable, there are
a number of concerns that must be clarified and agreed upon before
approval should be given. The Advisory Committee should discuss this
item and provide additional comments and concerns that it may have
in regards to this requested use.
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MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: ORGANIZATIONAL BUSINESS
February 1981
For consideration at the February 5th committee meeting is
organizational business.
Under this agenda item, the committee should consider the estab-
lishment of it's monthly meeting date, During 1980, the first
Thursday of the month at 7:00 P.N. was established as a date for
the regular monthly meeting.
Action To Be Considered: To establish a time and meeting date
for regular meetings to be held by the Parks and Recreation
Adcisory Committee.
Election Of Officers: The officers for the Parks and Recreation
Advisory Committee include a Chair person, a Vice -Chair person
and Secretary.
Action To Be Considered: To elect individuals to fill the three
Advisory Committee positions for 1981, all positions being a 1
year term.
Committee Appointments: The Parks and Recreation Advisory Committee
has had, in the past, several sub - committees. These committees
have consisted of a development committee and a trails committee.
In addition, the Advisory Committee has established several sub-
committees throughout the year to deal with specific tasks.
Action To Be Considered: To determine how many sub - committees
that the Advisory Committee would wish to appoint at this time,
and to make appointments of members to serve on these committees.
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SUBJECT: REZONING AND PRELIMINARY PLAT - TARA COURT
APPLICANT: ARTHUR R. SHIELDS
LOCATION: NL'1/4 OF THE NWT OF SECTION 10
EXISTING ZONING: A (AGRICULTURAL)
DATE OF PUBLIC HEARING: JANUARY 27, 1981
DATE OF REPORT: JANUARY 20, 1981
REPORTED BY: DALE C. RUNKLE, CITY PLANNER
APPLICATION SUBMI'1
The first application submitted is a request to rezone approximately 4.15 acres
from A (Agricultural) to R -1 (Residential Single District). The second applica-
tion submitted is a request for preliminary plat approval which consists of
dpjiroximately 4.15 acres and contains 3 single family lots.
COMMENTS
CITY OF EAGAN
At the present time, there are two existing hones on the property which have ac-
cess to Lone Oak Road. Mr. Shields presently lives in the hone on the eastside of
the property. He is planning to give his son the home that he is presently living
in and would like to construct a new home on the property.
Mr. Shields has worked with the City staff on the best way to subdivide the property
in order to allow another house to be constructed. In working with the City staff,
the staff suggested that he do an overall design to see haw we could maximize his
land in the future. Mr. Shields did consult an engineer to see how he could feasibly
subdivide the property and maximize the use of the land. The first exhibit is a
sketch plan which shows the maximum use of the land showing that 6 lots could be
provided which would have access f um a cul-de -sac street. The street would meet
the minimum requirements for a public street and all lots would be in excess of
the 12,000 foot requirement. However, Mr. Shields did not want to subdivide the
land in this fashion at this time. However, he has located his house on which
could become Lot 4 of the Addition when platted in the future.
The second exhibit is the preliminary plat, Tara Court, which contains 3 lots. Mr.
Shields would like to plat the property at this time with the three lots and, in the
future, replat this parcel into the 6 lots like shown on the first exhibit. The 3
lots which are under consideration, Lots 1 and 2, contain approximately an acre and
a half. Lot 3 is approximately .6 of an acre. Mr. Shields is proposing to build on
Lot 2, which would have a 50 -foot access to Lone Oak Road. At the present time,
this would only consist of a driveway to Mr. Shield's hare. However, as shown on the
other exhibit,"when the replat would occur a cul- de-sac could be put in to provide
access to this lot. Since Mr. Shields only wants to construct one house, he would
only like to plat the 3 lots at this time. All lots exceed the minimum lot size re-
quirement for a single family residential district. The City has also, in the past,
allowed a 50 -foot wide access to a public street or a stove -pipe lot. Hawever,this will
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CITY OF EAGAN
ARTHUR R. SHIELDS
JANUARY 27, 1981
PAGE TWO
only be a temporary situation the development occurs, the residential street
will be constructed.
If approved, the plat should be subject to the following conditions:
1. The plat should be subject to the Dakota County Plat Commission's review
and comment because the plat abuts a County Road.
2. A park dedication fee shall be required on the newly - created home.
3. All easements shall be required pPr City staff's recommendation.
4. All houses shall be connected to sanitary sewer and water.
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ENGINEERING RECENIDATIONS
1. A 55 -foot half right - of-way must be dedicated adjacent to County Road 26
(Lone Oak Road).
2. All outstanding trunk area assessments for sanitary sewer, water and storm
sewer must be paid prior to final plat approval.
3. A drainage easement must be provided to incorporate the 878.0 contour for
LeMay Lake.
TO: ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER
FROM: THOMAS A. COLRE tT, DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 22, 1981
RE: PRELIMINARY PLAT - TARA COURT (ART SHIELDS)
Public Works Department has the following ca ments to offer pertaining to the
proposed preliminary plat referenced above:
UTILITTFS
Sanitary sewer and watermain facilities of sufficient size and depth are available
adjacent to this plat.
GRADING AND DRAINAGE
Drainage for this proposed plat can be handled by surface runoff into LeMay Lake
immediately adjacent along the south portion of this property. LeMay Lake cur-
rently has its controlled storm water outlet installed. With the future subdivi-
sion of Tara Court, internal storm sewer catch basins will have to be installed
to intercept street drainage directed to LeMay Lake.
STREETS
The proposed subdivision of Tara Court into three lots at this time will lend
itself to future subdivisions into the proposed six lots based on the configura-
tion of the proposed plats submitted. The proposed future cul -de -sac length
is well within City standards.
EASEMENTS AND RIGHTS - OF - WAY
A 55 -foot half right -of -way will be required to be dedicated adjacent to Lone
Oak Road. A drainage easement must be dedicated to incorporate the 878.0 eleva-
tion along the south portion of this proposed plat for LeMay Lake. Additional
common lot line drainage and utility easements will not be required at this time
due to potential for future replatting to avoid the necessity of vacating these
easements should future lot lines change under the proposed future replat. The
existing utility easement for the sanitary sewer line traversing across the
south portion of this plat should be dedicated and shown on all future plats.
OTHER
This property has not yet paid its trunk storm sewer area assessments and should
be conditioned to do so prior to final plat approval. In addition, only a portion
of the trunk area water assessments have been levied on this overall parcel. The
remainder of the trunk area utility assessments should be paid as a condition of
this plat approval.
I will be available to discuss in further detail any item pertaining to the above -
referenced preliminary plat at the Planning Commission Meeting on January 27.
Respectf ly submitted,
Thomas A. Colbert, P.E.
Director of Public Works
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• COMMENTS
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CITY OF EAGAN
SUBJECT: REZONING AND PRE,IMIIWY PLAT - DINEEN ADDITION
APPLICANT: BRANDT ENGINEERING
LOCATION: PART OF THE NEa OF THE SW;, SECTION 25
EXISTING ZONING: A (AGRICULTURAL)
DATE OF PUBLIC HEARING: JANUARY 27, 1981
DATE OF REPORT: JANUARY 20, 1981
REPORTED BY: DALE C. RUNKLE, CITY PLANNER
APPLICATION SUBMITTED
The first application submitted is a request for rezoning 6.2 acres fran A(Agricultural)
to R -1 (Residential Single District). The second application submitted is a request
for a preliminary plat approval, Dineen Addition, which consists of 6.2 acres and con-
tains 7 single family lots.
The proposed development consists of 6.2 acres of which 2.73 acres are below the high
water level. The 7 lots all exceed the 12,000 square foot requirement and all meet
the minimum setback requirements at a public street.
The cul- de-sac is approximately 330 feet in length which is under the cul-de -sac
length requirement for a public street.
All setback requirements and ordinances are net with this proposed addition. Staff has
looked at the possibility of looping the cul-de -sac into Overhill Farm Addition. How-
ever, the topography does not lend itself for this connection. Therefore, the cul -de-
sac street is the most practical way to develop this parcel. If approved, the plat
should be subject to the following conditions:
1. Cash dedication per lot shall be required for the 7 lots. All ordinance require-
ments shall be met.
2. All other City ordinances shall be rrdet.
TO: ADVISORY PANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER
FROM: THOMAS A. COLBERT, DIRE7CTOR OF PUBLIC WORKS
DATE: JANUARY 22, 1981
RE: PRELIMINARY PLAT - DINEEN ADDITION
Public Works Department has the following comments to offer pertaining to consider-
ation of the above- referenced proposed preliminary plat:
UT
Trunk sanitary sewer and watermain facilities of sufficient size and depth are
readily available within the Dodd Road right -of -way. Internal laterals will
have to be installed with the development of this plat to service the individual
lots. It is anticipated that the trunk sanitary sewer will extend across and
parallel to the northern property line of this proposed plat on the southside
of Hay Lake to service the South Oaks Addition and Section 36 south of Cliff Road.
GRADING AND DRAINAGE
The general slope of this property provides for surface drainage directly into
Hay Lake on the northside of this plat. The proposed grade submitted for the
street are within the allowable guidelines. However, the proposed grading along
the northside of the cul- de-sac does not meet the required 3:1 standards and
encroaches within the high water elevation of Hay Lake. Consequently, this cul-
de-sac will have to be shortened and the grades adjusted to eliminate any en-
croachment below the 910.0 elevation of Hay Lake; and either terracing will have
to be performed or a 3:1 slope will have to be provided for to this elevation.
Due to the existing and proposed grades of this property, the configuration of
the cul- de-sac will have to be revised from that submitted dated 10- 24 -80.
EASEMENTS AND RIGHTS
Sufficient right- of-way has previously been acauired for the recently improved
Dodd Road. However, with the extension of the trunk sanitary suer along the
northern portion of this property canbined with the existing Hay Lake, a drainage
and utility easement will have to be dedicated along the northern portion of this
plat incorporating 911.0 elevation. The City staff, through its consulting firm,
is presently working on the alignment for the proposed trunk extension of the
sanitary sewer. The exact easement required for this trunk extension of the
sanitary sewer cannot be accurately determined until more precise detailed infor-
mation is provided pertaining to the legal description and boundary survey for
this proposed plat as it conforms with the existing elevation. In any event,
a drainage easement will be required to incorporate the 911.0 elevation for Hay
Lake.
I will be available to discuss in further detail these items at the Planning Can -
mission Meeting on January 27.
Respectfully submitted,
Thomas A. Colbert, P.E.
Director of Public Works
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CITY OF EAGAN
DINEEN ADDITION
JANUARY 27, 1981
PACER TWO
ENGINEERING RECOMMENDATIONS
1. A drainage easement must be dedicated to inwi.orate the 911.0 elevation
for Hav Lake.
2. A utility easement must be dedicated to incorporate the required extension
of the trunk sanitary sewer along the southside of Hav Lake.
3. Configuration of the proposed plat must be revised to insure that there is
proper 3:1 slopes and that no encroachment of fill material is required
within the 910.0 elevation.
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CITY OF EAGAN
SUBJECT: REZONING AND PRELIMINARY PLAT - GALAXY PARK ADDITION
APPLICANT: THOMAS HEIBERG
LOCATION: E' OF THE N7a, SECTION 32
EXISTING ZONING: A (AGRICULTURAL)
DATE OF PUBLIC HEARING: JANUARY 27, 1981
DATE OF REPORT: JANUARY 22, 1981
REPORTED BY: DALE C. RUNKLE, CITY PLANNER
APPLICATION SUBMITI'EL)
The first application submitted is a request to rezone approximately 36 acres
from A (Agricultural) to PD (Planned Development District). The second appli-
cation submitted is a requet for a preliminary plat of the first phase of Galaxy
Park Addition which will contain approximately 7.9 acres and contain 44 dwelling
units.
COMMENTS
The subject parcel is the land which is west of Ridgecliffe Addition and south
and east of the new alignment of Galaxie Avenue. The proposed planned develop-
ment consists of 35.7 acres and will contain 170 dwelling units. The overall
density for the development is 4.76 dwelling units per acre.
According to the propgsed Comp Plan, the land use indicated for this area is R -2
(Mixed Residential) with a density of 3 -6 units per acre. The proposed planned
development is within this density range. The proposed planned development will
have three different types of housing units. The breakdown on this development
is as follows:
Land Use Acres
Single Family
Duplex
Townhouse
Road Right -of -sway
TOTAL
1.4
10.1
18.6
5.6
Units
4
46
120
Density
2.8 units per acre
4.5 units per acre
6.4 units per acre
35.7 170 4.8 units per acre
The applicant has done a very good job in the layout and design of the proposed
planned development. The proposed plan shows the extension of Covington Lane to
Galaxie Avenue. It also takes into consideration Narvik Drive which also bisects
the northeastern portion of the site. The applicant has pieced together some of
the land - locked parcels in Ridgecliffe Addition, which will make the land - locked
CITY OF EAGAN
GALAXY PARK ADDITION
JANUARY 22, 1981
PAGE TWO
parcel developable at this time. The applicant is also proposing to put duplexes
abutting the Ridgecliffe Addition, then moving to a higher density as you go
west to Galaxie Avenue. All of the proposed land uses for the type of dwelling
meets the zoning ordinance requirements for lot coverage and density. The R -3,
or townhouse development, is proposed to develop as either 6- plexes or 8- plexes.
Which ever type of unit would occur, the development would meet the 6.4 dwelling
units per acre. The applicant is also proposing to develop this planned develop-
ment with the passive solar concept. The buildings are all directed to maximize
the angle of the sun for both summer and winter. The applicant has also indicated
that the construction would be with 2 x 6 walls for maximum insulation versus the
2 x 4, which is presently the standard in the building code.
PRELIMINARY PLAT FIRST PHASE
The first phase of development will contain 13 lots and 2 outlots. The area
which will be developed will contain approximately 7.9 acres and contain 44
dwelling units. The area which is being platted will have access by a looped
street which will connect to Galaxie Avenue. The applicant is also proposing
to plat a stub street to Ridgecliffe Addition in order that Orrin Thompson can
develop the almost land- locked parcel. Another stub street is provided on the
southerly portion of the looped street, which in the future, will be a cul- de-sac
serving the duplex units. The applicant is also proposing to plat Covington Lane
extension from the Ridgecliffe Addition to Galaxie Avenue. The entire 35.7 acres
is taken up with the plat with the First Phase. However, only 7.9 acres can
develop at this time without a re-plat of either one of the too outlots. The
applicant is proposing to construct duplexes on Lots 1 -4 of Block 1; Lot 5, Block
1 will contain 4 townhouse buildings with 6 dwelling units in each building for
a total of 24 units. Lots 1 -3, Block 2 and Lot 1, Block 3 will be single family
homes. Lots 1 -4, Block 4, will also contain duplex buildings. The only lot which
at the present time does not meet ordinance requirements is Lot 1, Block 3. Pre-
sently, this lot contains 11,100 square feet. In the future there will have to
be cooperation between Ridgecliffe Addition and Galaxy Park. There is a small
triangle which should be traded by each one of the developers to make the lots
conform to this addition. With this arlaitional triangle, Lot 1, Block 3 would
then contain 12,150 feet, which is in excess of the square footage requirement
for a single family residential home. The applicant has proposed a phasing plan
for this development. The phasing plan will be done in three phases, the first
being 1981 -1982, the second, possibly 1981 -1983 and the third phase being in 1982-
1986. The applicant is then proposing a 5 -year planned development for Galaxy
Park Planned Development. If approved, the planned development should be subject
to the following conditions:
1. A planned development agreement shall be drafted and executed with the City
of Eagan.
2. There shall be no more than 170 dwelling units allowable for construction
within the planned development.
3. A detailed grading and drainage and erosion control plan shall be approved
by City staff.
4. A detailed landscape plan shall be approved by the City staff, and a land-
scape bond of $2,000 shall be required and not released until one year after
the landscaping has been completed.
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CITY OF EAGAN
GALAXY PARK ADDITION
JANUARY 27, 1981
PAGE THREE
5. A cash dedication shall be dedicated with the platting of each phase. This
dedication shall be based at the current park dedication rate.
6. The sidewalk shall continue on the northside of Covington Lane to Galaxy
Avenue.
7. A homeowner's association bylaws shall be reviewed by the City staff before
final plat approval.
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ENGINEERING RECOMMENDATIONS
1. A 5 -foot concrete sidewalk must be installed as a responsibility of this
developer along the northside of Covington Lane.
2. Drainage easement incorporating the 916.0 elevation for Pond AP -15 must
be dedicated as a part of final plat, in adr71tion to the common drain-
age and utility easements adjacent to property lines.
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• TO: ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER
•
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 22, 1981
RE: PRELIMINARY PLAT - GALAXY PARK ADDITION
Public Works Department has the following comments to offer in regards to the
proposed preliminary plat:
UTILITIES
Sanitary sewer, watermain and storm sewer facilities of sufficient size and depth
to service this proposed addition are anticipated to be installed during 1981 under
Project 316. Public hearings for these public utility installations are anticipated
to be held during April of 1981.
GRADING AND DRAINAGE
The overall drainage for this plat will be picked up by internal storm sewer laterals
as necessary, and directed to the onsite ponding area which will have a controlled
storm water outlet provided under Project 316 as discussed previously.
STREETS AND TRAILWAYS
Due to the configuration and topography of this parcel of property, the proposed
cul-de -sac is acceptable as proposed to the Public Works Department. The developer
is proposing to continue Covington Way fram Ridgecliffe 1st Addition to Galaxie
Avenue. Although this is a minor collector, the proposed 60 -foot right -of -way is
acceptable as proposed. There will be a requirement for a 5 -foot concrete sidewalk
to be installed along the northside of Covington Lane. An 8 -foot bituminous trail -
way will be constructed along the eastside of Galaxie Avenue under Project 316 by
the City.
EASE EN T'S AND RIGHTS - OF - WAY
Sufficient right - of-way has already been acquired for the relocation of Galaxie
Avenue by MnLC1I'. Sufficient drainage Pasenments must be dedicated to incorporate
the 916.0 elevation of Pond AP -15.
I will be available to answer any questions concerning this plat at the Planning
Commission Meeting of January 27.
Respectfully submitted,
Thomas A. Colbert, P.E.
Director of Public Works
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MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: BICYCLE TRAILS PLAN
February 1981
A draft of the Trails Plan was reviewed with a sub- committe
of the Parks Committee on Wednesday January 14.
Copies of the draft were then mailed to all committee members.
At the committee meeting on Thursday, the final draft will be
presented for review. This draft contains the funding section,
as well as some additional changes which have been made from
the first draft. Staff will review those changes and react
to suggestions from the committee for any additional revision/
modification.
Action to be Taken: To review and make any further revision,
and to approve the completed plan and forward to the City
Council.
•
February 1981
MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: 1981 COMMITTEE OBJECTIVES
For several months the committee has been working toward the
establishment of goals /objectives for 1981. At the last
meeting, a sub - committee was appointed to meet with the staff
and refine the objectives. This task was completed, and the
product of that work group is attached.
Committee member Loken has written the goals /objectives and
is prepared to lead the committee in the discussion.
•
•
February 1981
MEMO TO: ADVISORY PARKS AND RECREATION CONNITTEE
FROM: KEN VPAA, DIRECTOR OF PARKS AND RECREATION
RE: BUR OAK POND, ADJUSTMENT TO N.O.H.W.
The City has received a petition for adjustment to the normal
ordinary high water (N.O.H.W.) level at Bur Oak Pond from
806.5 to 809. (see attached memo from Director of Public Works)
The pond elevation is not now controllable, but a storm sewer
project is being planned for the 1981 construction year which
will allow the City to establish the pond level. Currently, the
water elevation of the pond is approximately 814, or 5 feet above
the requested N.O.H.W. of 809.
This issue is being brought before the Advisory Committee in as
much as any adjustment to the N.O.H.W. would affect City park
land, and proposed park land dedication in South Delaware Hills.
The Director of Public Works, and City staff will be present at
the committee meeting to answer your questions.
Action Requested: To either approve, disapprove the adjustment
of the N.O.H.W. from 806.5 to 809., or
•
TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 30, 1981
RE: BURR OAK POND (GP -1) - ADJUSTMENT TO NOHW
As you are aware, we have received a petition from several residents in the Burr
Oak Addition adjacent to Chapel Lane requesting that the City maintain the con-
trolled water elevation (NOHW) at 809.0. Previous discussions with the DNR have
indicated that the NOHW for the NZ of the Burr Oak Pond should be controlled at
806.5 and the south portion of the pond should be controlled at 808.0. The DNR
has indicated that they would have no objection to this water level being con-
trolled at a higher elevation with the condition that all affected riparian
property owners agree to the higher elevation. Research of the petitioners in-
dicate that all property owners that would be affected by this higher water ele-
vation have agreed in concept to raising the water level and will correspondingly
grant whatever easements are necessary to maintain that water elevation. The
major developer and property owner to the south of Burr Oak Pond (Dick Parranto -
South Delaware Hills Development) has indicated his concurrence and the willing-
ness to agree to the higher water elevation of 809.0. The only remaining property
owner that would be affected by this change in water elevation is the City of
Eagan due to its park property. Therefore, would you please respond and review
with the Park Committee if necessary any counts or objections that should be
taken into consideration pertaining to the proposed new controlled water eleva-
tion (NOHW) of 809.0?
I am forwarding to you a copy of a location map showing those property owners
who petitioned for the high water elevation along with a contour elevation map
indicating the following limits:
1. Burr Oak Park property boundaries
2. Existing water elevation (814.0)
3. The petitioned elevation (809.0)
4. The DNR established elevation (806.5 N. and 808.0 S.)
I will also have a large -scale color -coded map available for the Park Committee
meeting if this is a formal item for their consideration. If you need additional
information, please contact me. I will be happy to conduct the presentation of
this item before the Parks & Recreation Committee if you so desire. I will await
your response.
Respectful submitted,
Thomas A. Colbert, P.E.
Director of Public Works
TAC /j ac
•
MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: CONSULTANTS SELECTION - RIDGE CLIFFE PARK
At the last Advisory Committee meeting, the committee recommended
to the City Council that a consultant be hired to do a master
parks plan for Ridge Cliffe Park. The City Council approved
that recommendation and has authorized staff to seek a consultant
to do the master plan.
A paragraph indicating the scope of the project and soliciting
interested consulting firms to submit a letter of interest and
capabilities was placed in the Minnesota Society of Landscape
Architects Newsletter. This newsletter was to have been mailed
out late in January so as to have been received by firms as of
February 1. It is the intent of staff to allow up to 10 days
for interested firms to submit their proposals. These proposals
will be reviewed and reduced to approximately 4 to 6 firms. At
that time the firms selected will be requested to make a presenta-
tion as well as answer questions in a structured interview format.
A rating sheet of criteria has been developed for assessing each
firms capabilities to handle this project and will be used as a
guide in selecting the firm to do the project. The selection
committee will consist of the Director of Parks, the City
Administrator and a member of the Parks and Recreation Committee.
It is hoped that the committee will complete its task and be able
to make a recommendation to the City Council by the first meeting
in March so that the consultant can begin the task immediately.
Design Sequence: Immediately following the selection of the
consultant, the firm will begin Phase I of the park plan. This
requires the consultant to do an analysis of the site including
topography, natural features, neighborhood characteristics, etc.
Following analysis the consultant will be asked to meet with staff
and either the Advisory Parks Committee or Sub - Committee for in-
put into what elements should be considered as potential elements
in the park design.
The consultant will then develop three concept plans, based on
their analysis of the site, staff's and Advisory Committee input
as well as their professional judgment. After review of the
three plans by staff, a preliminary plan will be developed along
with cost estimate. The preliminary plan will then be presented
to the Advisory Committee /City Council for approval, prior to
the development of the final park plan.
Advisory Committee Requirements: The Advisory Committee should
determine who from the committee will be involved in the consultant
selection process. This will require a commitment of 4 to 6
hours of time in an interview session (s).
•
Page 2
Consultants Selection - Ridge Cliffe Park
The committee should also determine whether it wishes to meet
as a group for input into the design process, or to appoint 3
to 4 members from the sub - committee. Please be aware that a
meeting of this type may last from 1 to 2 hours and would be
held at a time other than the regular committee meeting.
Action To Consider:
1. Appointment of one member to the Consultant Selection
Committee.
2. Determine sub- committee (or whole committee) to meet
with` consultant for park design input.
•
•
MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
• FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
February 1981
RE: REQUEST FROM SOFTBALL LEAGUES
Background: On or about the 12th of January the Department of
Recreation received individual calls from the League Director of the
Eagan's Couples Softball League and the Director of the Over 35 Men's
Softball League asking if the Department of Parks and Recreation
would be receptive to the department administrating their respective
softball programs. At the time the calls were received staff gave
no indication whether it would or would not be able to conduct their
program, but merely asked for additional information on the league
and requirements that the leagues might have. This information would
help to evaluate the time constraints that the department might have
if it were to assume the responsibilities for the operation of these
leagues.
In the letter received from the Eagan's Couples League (Kittenball),
the request was being made because of the time constraints and
problems for one person to handle all aspects of running the league.
In 1980 there were 16 teams in the league which were divided in two
divisions of 8 each. The entry fee for the teams was approximately
$135 which was to pay for balls, umpires, trophies and the chalk for
lining of the fields. Teams played 14 games over a 7 week time span
with a league torunament at the end of the season.
The league director from the Eagan Men's Over 35 Softball League has
requested that the department conduct this program in as much as the
league has continued to grow and now requires additional time and
professional management by qualified staff people, She has also
indicated that the league could be run more effectively on an official
basis under City jurisdiction. The league consists of 9 teams who
paid an entry fee of $135 per team. Again this covered the umpire
fees, league tournaments and trophies, sanction fees, director fees
and printing costs. Each team was required to supply their own soft-
balls.
Both League Directors have indicated their willingness to work with
the City staff in helping the Parks and Recreation Department assume
the responsibilities for the leagues.
Existing Programs: As the Parks and Recreation Advisory Committee is
aware, the department already assumed jurisdiction for the 40 Team
Eagan Men's League for 1981. It appears that this league will grow
and be the core of the adult softball programs that will be offered
in the City of Eagan in the foreseeable future. In addition, the
department has been advertising the creation of a Women's Over 30
League, to be run by the department, as a new program offering for
1981. The department's intention was to compliment the Over 30 League
for men but offer it under the jurisdiction of the department. These
two programs will consume a considerable amount of the recreation
department's staff time in planning, implementing, and supervising the
leagues throughout the summer.
Page 2
Request From Softball Leagues
Other Communities: A check on what other communities are doing in
regards to adult softball, reveals a mix between communities which
offer softball as a City sponsored program, and those which offer
it strictly through associations, Burnsville and Richfield do not
administer the adult softball program for its men and women within
the community. This is done by an association. However, these
Cities do assign the fields to the league, nights of play, time of
play, as well as provide maintenance of the facilities in question.
Actual league operation such as collecting fees, disbursements,
scheduling of games, is done by the adult association itself.
Bloomington, St. Louis Park, Hopkins - Minnetonka, are a few communities
which operate the adult program in its entirey. The department is
responsible for the complete administration and operation of the league
including collection of the fees, disbursements, field maintenance,
assignment of umpires, tournaments, etc.
Issue: The Department of Parks and Recreation could assume responsi-
bility for the operation of these two additional leagues, however,
there is some concern among staff as to the direction that the
department wishes to take in programming for adult activities. With
the recreational programmer now employed as a full 40 hour a week
staff person it was intended that this individual would have greater
opportunities to spend on researching new program opportunities,
refining and improving existing programs, as well as developing and
implementing additional programs for recreational opportunities within
the community. In short, the additional time was seen as an opportunity
to enhance the recreational offerings of the City. However, if the
department is to assume responsibility for these two leagues it would
be obvious that some of the burden for the operation of the league
would rest on the shoulders of the recreation programmer. Hence, the
time previously planned to be devoted to developing and improving new
recreation programs, may be reduced in some manner so effort could be
spent on the two new softball programs. There are other program costs
also involved that should be noted: These include the secretarial
time for typing and mailing, telephone calls, etc., as well as other
administration costs and the directors time for reviewing, administer-
ing and involvement in the softball program. Although, maintenance
time is already being expended in support of these activities it is
likely that the leagues will grow at a faster pace than might other-
wise be expected. It is likely that increasing maintenance costs may
come as growth, development and interest in recreational activities
continues to grow. the likelihood that it will come sooner as a result
of the departments involvement appear probable. Request for field
striping and improvements to all field locations seem likely, this
means the employment of part time or additional full time staff may be
required to care and maintain these fields for league and informal
play at some point in the future.
Discussion: It appears that there is one of two choices to be made:
1. Refuse to accept the responsibility for the league. Although
it appears that the existing league directors may not continue
to fill the function, perhaps someone else within the league
could be found. Efforts by the League Director have, as yet,
been unsuccessful. If an individual could not be found the
league would most likely disband. The department might then
•
Page 3
Request From Softball Leagues
face, assuming sufficient interest, request from individual
adults for some form of other adult play.
2. The second choice involves the department accepting the
responsibility for the league direction. If this were the
choice, it would mean that the department would be expected
to devote, at least initially, a considerable amount of
time to the program. Although some of the planning time
could be done at less busy periods, it still would involve
a committment by staff during the busy summer months.
Further, several conditions for the City's involvement would
have to be understood:
a. That the department would not offer, as part of the
program, tournaments.
b. That the "live or work" rule would be implemented;
with a grand- fathering of existing players.
c. That fee's would be established, by the department,
based upon both direct program costs and anticipated
administration costs.
d. That extra field maintenance could not be done i.e.
striping of infields.
e. Selection of umpires, rain out policies, length of
season, scheduling, standard of conduct and all other
administrative procedures and policies would at
the direction of the Department of Parks and Recreation.
f. Approval of the increases in the budget expenditure
to finance purchases, umpires, etc. This cost would
be off -set by revenues from fees.
Action: The staff is asking the committee to review the request from
the League Directors and discuss the pros /cons of the issue, providing
input into the decision making process.
KV /bp
•
February 1981
MEMO TO: ADVISORY PARKS & RECREATION COMMITTEE
FROM: KEN VRAA, DIRECTOR. OF PARKS & RECREATION
RE: LAWCON GRANT APPLICATIONS
The next round of applications for LAWCON /LCMR grants are to
be submitted, tentatively, by May 1, 1981. In order for the
department to prepare an application in a timely and accurate,
manner it will be necessary to determine what the next priority
is for the community. As members will recall, their was some
discussion on this issue at the November meeting.
Staff has been reviewing several possible parks for either
acquisition or development as possible grant applications.
Briefly, these include Thomas Lake Park; it was felt that in
as much as the total park area to be acquired through the PUD
has not yet been received, and several issues are still to be
resolved, an application for additional acquisitions /development
would be premature for this park. Northview Athletic Complex:
This park has received the grant maximum. For this reason an
application would be disqualified from additional funding. Patrick
Eagan Park: It is felt that from the criteria that the State
Planning Agency is currently using in reviewing the applications,
and with the parkway connecting Patrick Eagan Park to the proposed
City Hall location not yet acquired, that an application for
development would be premature. Other park sites were looked
at as potential applications but were rejected by staff because
they were neighborhood parks and consequently would receive low
rankings by the review agencies who have placed emphasis on community
parks.
Staff has reviewed the potential application for a development
grant for Rahn Park as the most likely LAWCON application. A
development grant, which would seek to develop this park facility,
appears to have the greatest likelihood of success of those park
sites reviewed in Eagan.
Recommendation: The staff recommendation to the Advisory Parks
and Recreation Committee is for a LAWCON application to be sub-
mitted for the development of Rahn Park to include the additional
acreage currently being acquired.
Further, if the Advisory Parks and Recreation Committee is in agree-
ment with this recomuuendation and proceeds to make this as a
motion, the committee should be aware of the fact that in pre-
paring a grant application for a development project, technical
assistance will be required. This technical assistance could
become involved and extensive because of the size of the park
acreage and the need to develop a concise plan for submission and
review. The application must contain sufficient design detail
and cost estimates to give the application every chance of
succeeding.
•
•
Page 2
LAWCON Grant Applications
Action To Be Considered: To either approve or disapprove of
the preparation and submission of a LAWCON /LCMR development
grant application for Rahn Park. And, to secure technical
assistance, to develop the application from either the City's
consultant or from the consulting firm currently being sought
for Ridge Cliffe Park.