02/16/2010 - City Council Regular
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
February 16, 2010
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. There were no visitors who wished to be
heard.
A regular meeting of the Eagan City Council was held on Tuesday, February 16, 2010 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and
Tilley. Also present were City Administrator Tom Hedges, City Planner Mike Ridley, Public Works
Director Tom Colbert, Community Development Director Jon Hohenstein, Assistant City Engineer John
Gorder, City Attorney Mike Dougherty and Administrative Secretary / Deputy Clerk Mira Pepper.
AGENDA
City Administrator noted there would be two items added to the Consent Agenda as items T and U.
Mayor Maguire added an item under Recognitions and Presentations.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as
amended. Aye: 5 Nay: 0
RECOGNITIONS AND PRESENTATIONS
Assistant to the City Administrator Miller provided an update in regard to the City’s goal of 150,000
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pounds of donated food as part of the City’s 150 Anniversary celebration.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as amended. Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the February 1, 2010 regular City Council meeting as
presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Susan Kroeger, part time(.6 FTE) Police
Clerical Technician.
2. It was recommended to approve the hiring of Susan Peterson, part time (.6 FTE) Police
Clerical Technician.
3. It was recommended to change the status of M Knoll from .6 FTE part time to 1.0 FTE
vacancies created from two resignations previously named in Item 1.
4. It was recommended to change the status of M Lutofsky from .5 part time to 1.0 FTE (full
time)
5. It was recommended to approve the hiring of an HR Specialist to be named.
C. It was recommended to ratify the check registers dated February 4, 2010 as presented.
D. It was recommended to approve the City’s Investment Policy as revised.
E. It was recommended to approve Tree Contractor Licenses for S & S Tree Specialists and Valley Tree
Services, Inc.
F. It was recommended to authorize Comcast to implement a revised late fee of $8 and a revised late
fee procedure per the terms of its January 19, 2010 letter, as long as those procedures remain in
compliance with the terms of the Eagan cable franchise.
G. It was recommended to approve a Shows License and Parade Permit, and waive fee for the Funfest
Ambassador Coronation for July 4 Funfest Committee.
City Council Minutes
February 16, 2010
Page 2
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H. It was recommended to approve the 2010 July 4 fireworks display contract with RES Specialty
Pyrotechnics in the amount of $24,500 and authorize the Mayor and City Clerk to sign all appropriate
documents.
I. It was recommended to accept the donation of a Dell Computer valued at $3,000 through the Office
of Juvenile Justice and Delinquency Prevention (OJJDP).
J. It was recommended to authorize the issuance of Request for Proposals for insurance broker
services and authorize the advertisement for bids.
K. It was recommended to approve a contract not to exceed $200,000 with ThemeScapes, Inc for the
final design and construction of a themed amenity to be constructed at Cascade Bay.
L. It was recommended to approve a 120-day extension of time to record the final subdivision for The
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Oaks of Bridgewater 3 Addition, located at 3862 Bridgewater Drive.
M. It was recommended to receive the Draft Feasibility Report for Project 1015, (Blackhawk Road –
Street Improvements) and schedule a public hearing to be held on March 16, 2010.
N. It was recommended to approve an update to the City of Eagan’s Special Assessment Policy
addressing premature infrastructure failure and authorize immediate implementation of said policy
amendment.
O. It was recommended to approve the plans and specifications for Contract 10-02 (Citywide Street
Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on
Thursday, April 1, 2010.
P. It was recommended to approve a one month extension of time to record the final plat for Cedar
Grove Park and Ride, consisting of 9 aces, located at 4035 Nicols Road.
Q. It was recommended to approve the Scenario A list of proposed energy conservation and capital
projects for select City buildings and authorize implementation utilizing EECBG funds. Authorize staff
to enter into a guaranteed savings contract for construction management with the firm of McKinstry
and designate the Director of Parks and Recreation to sign associated project documents.
R. It was recommended to approve an amendment to the agreement with Dakota County and Inver
Grove Heights to conduct the Regional Roadway System Visioning Study (RRSVS) and authorize the
Mayor and City Clerk to execute all related documents.
S. It was recommended to approve the On-Sale Wine, Sunday Wine and 3.2 percent malt liquor license
for Smashburger Acquisition-Minneapolis, Inc., dba Smashburger, 1270 Promenade Place.
T. It was recommended to approve a Premise Permit for Finnegans Community Fund to conduct pull-tab
and bar bingo operations at Green Mill Restaurant, 1940 Rahncliff Court.
U. It was recommended to approve a Massage Therapy Establishment License for Jennifer Mikle, (A
Touch of Solitude, LLC) to be located at 1570 Century Point.
PUBLIC HEARINGS
City Administrator Hedges introduced this item regarding Project 1008, Lexington Parkview street
improvements. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to
the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1008
(Lexington Parkview – Street Improvements) as presented and authorize the preparation of detailed plans
and specifications. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items.
City Council Minutes
February 16, 2010
Page 3
NEW BUSINESS
ORDINANCE AMENDMENTS – CITY OF EAGAN
City Administrator Hedges introduced this item regarding Ordinance Amendments to Chapter 11 of the
City Code related to general provisions, signage, use districts and overlays, and performance standards.
City Planner Ridley gave a staff report.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve Ordinance
Amendments to Chapter 11, specifically as they relate to general provisions, signage, use districts and
overlays, and performance standards. Aye: 5 Nay: 0
ORDINANCE AMENDMENT – CITY OF EAGAN
City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapter 11
relating to the expiration of conditional use permits. City Planner Ridley gave a staff report.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve an Ordinance
Amendment to Chapter 11, specifically as it relates to the expiration of conditional use permits.
Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
Assistant to the City Administrator Miller discussed proposed correspondence to the Metropolitan Airports
Commission with comments to the MSP Long Term Comprehensive Plan.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve correspondence to
the Metropolitan Airports Commission with comments to the MSP Long Term Comprehensive Plan on
behalf of the City of Eagan. Aye: 5 Nay: 0
The regular Council meeting was adjourned at 7:20 p.m. to immediately convene a meeting of the
Economic Development Authority.
The regular Council meeting was reconvened at 7:30 p.m.
ADMINISTRATIVE AGENDA
There were no items that required action.
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at
7:30 p.m. Aye: 5 Nay: 0
____________________ _________________________________
Date Administrative Secretary / Deputy Clerk