06-16-1995 Meeting•
•
MEMO
city of eagan
DATE: JUNE 16, 1995
TO: RECREATION SUBCOMMITTEE
FROM: !'DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
SUBJECT: SPONSORSHIP
Background
Two years ago staff began to request information on sponsorship from other agencies to
ascertain how other communities approach sponsorship. What was learned initially was
that only a limited number of communities have formal policies concerning sponsorship.
Examples of practice were received from Eden Prairie, Brooklyn Park, Chanhassen and
• Roseville. The City of Plymouth shared information they had received from the League
of Minnesota Cities. In most instances, what was received demonstrates a program in
effect, not the policy behind it. Hennepin County provides an exception with a policy
statement.
Facts
For Committee Review
Enclosed are copies of the information received from other agencies.
Based on the information, Committee member and staff perspectives; discussion will
proceed toward development of a policy proposal in the fall.
cs2 /sponsors.hip
• The terms sponsorship /donations /gifts are used interchangeably.
• Policy concerning sponsorships /donations /gifts are typically City wide, not the
Department of Parks and Recreation only.
• Formal means for solicitation, documentation and acknowledgement of
donations are evident.
• Clarification among the terms sponsorship /donation /gifts may be important to
this Committee's task at hand.
City of Eden Prairie
City Offices
IA Mitchell Road • Eden Prairie, MN 55344 -4485
Phone (612) 949 -8300 • TDD (612) 949 -8399 • Fax (612) 949 -8390
April 4, 1994
TO: Eden Prairie Businesses
SUBJECT: Contributions for Community Events
01
Eder,
prairie
Spring is in the air, and City staff is busy planning several summer community events, including
the Staring Lake Concert Series and the annual "Hometown" 4th of July Celebration.
Approximately 10,000 - 15,000 people are expected to attend each event this year.
The continued success of these popular events relies heavily on community sponsorship, whether
it be through financial contributions or donations of services, gift certificates or merchandise.
It is through the generous support of local organizations, businesses and individuals that we have
been able to present these memorable events in our community each year.
OPPORTUNITY TO SPONSOR
As a sponsor, you can help support the Staring Lake Concert Series and the 4th of July
Celebration through direct financial contributions, which assist in underwriting the costs of
both events. Donated services, gift certificates and merchandise can be used throughout the
4th of July Celebration as prizes, and volunteers are always welcome to lend a hand at
either event.
In appreciation, sponsors will be recognized in promotional materials, which will be
distributed to more than 11,000 households through the Eden Prairie News. This publicity
provides you and your organization visibility as a community supporter of these Eden Prairie
traditions.
To include your name as a sponsor on the promotional materials, please respond
verbally or in writing by May 15, 1994. Please send or give your donation by July 4,
1994. Additional information is available by calling 949 -8452 (Telecommunication
Device for the Deaf: 949 - 8453).
Thank you for your consideration.
Sincerely,
Tria D. Vikesland, Contribution Coordinator
• TDV:mdd
Enclosure: 1994 Promotional Flyer
1994 Contribution Form
4,s
P• 1,
Recycled Paper
City of Eden Prairie
City Offices
Mitchell Road • Eden Prairie, MN 55344 -4485
Phone (612) 949 -8300 • TDD (612) 949 -8399 • Fax (612) 949 -8390
April 4, 1994
TO: Eden Prairie Nonprofit Service Organizations
SUBJECT: Contributions for Community Events
Spring is in the air, and City staff is busy planning several summer community events, including
the Staring Lake Concert Series and the annual "Hometown" 4th of July Celebration.
Approximately 10,000 - 15,000 people are expected to attend each event this year.
The continued'success of these popular events relies heavily on community sponsorship, whether
it be through financial contributions or donations of services, gift certificates or merchandise.
It is through the generous support of local organizations, businesses and individuals that we have
been able to present these memorable events in our community each year.
As a sponsor, you can help support the Staring Lake Concert Series and the 4th of July
Celebration through direct financial contributions, which assist in underwriting the costs of
both events. Donated services, gift certificates and merchandise can be used throughout the
4th of July Celebration as prizes, and volunteers are always welcome to lend a hand at
either event.
In appreciation, sponsors will be recognized in promotional materials, which will be
distributed to more than 11,000 households through the Eden Prairie News. This publicity
provides you and your organization visibility as a community supporter of these Eden Prairie
traditions.
To include your name as a sponsor on the promotional materials, please respond
verbally or in writing by May 15, 1994. Please send or give your donation by July 4,
1994. Additional information is available by calling 949 -8452 (Telecommunication
Device for the Deaf: 949 - 8453).
Thank you for your consideration.
Sincerely,
Tria D. Vikesland, Contribution Coordinator
• TDV: mdd
Enclosure: 1994 Promotional Flyer
1994 Contribution Form
OPPORTUNITY TO SPONSOR
ti
Recycled Paper
OP
Eden
prairie
• Yes! I /we would like to help sponsor the Staring Lake Concert Series and /or the 4th of July
Celebration.
Thank you, but I /we will not be able to contribute at this time.
Organization /Business /Individual:
(please indicate donor name or title as you want it to appear in publication)
Contact Name:
Address: Zip:
Telephone (work): (home):
Enclosed is my /our contribution:
STARING LAKE CONCERT SERIES
Grand Sponsorship ($500 or more)
Pioneer Sponsorship ($350 - $500)
Prairie Sponsorship ($200 - $350)
Patron Sponsorship ($100 - $250)
Other Contributions of:
monitarium
volunteers
services
merchandise
4th OF JULY CELEBRATION
Stars & Strips Contributor ($500 or more)
Silver Salute Contributor ($300 - $500)
M -80 Contributor ($200 - $350)
Cherry Bomb Contributor ($100 - $200)
Zebra Contributor ($50 - $200)
Black Cat Contributor ($25 - $50)
Lady Finger Contributor ($5 - $25)
Sparkler Contributor of:
Gift Certificates
Volunteers
Merchandise
Services
I/We
have enclosed the contribution
will have the contribution available for pick up on:
want more information on volunteering
want more information on each program
Please make checks payable to:
City of Eden Prairie
Return by May 15, 1994 to:
Tria Vikesland
• Eden Prairie City Center
8080 Mitchell Road
Eden Prairie, MN 55344
contform/16
1994 DONOR OPPORTUNITY FORM
4th OF JULY CELEBRATION AND STARING LAKE CONCERT SERIES
Thank you for your generosity and support!
For additional information please call:
Tria Vikesland
Contribiution Coordiantor
949 -8453
(TDD: 949 -8453 for hearing impaired)
•
•
excellence
Through
giving
GIFT BOOK
CITY OF EDEN PRAIRIE
PARKS, RECREATION 6 NATURAL RESOURCES DEPARTMENT
•
F A C I L I T I E S
dren and adults alike discover the
agical world of water through the
mmunity Center's swim lesson programs.
In addition to lessons, more than 136,000
people used the pool for recreation last year.
• Another 125,000 laced up to skate on the
facility's ice rinks, while more than 6,000
nature lovers visited Staring Lake's Outdoor
Center. Other well -used community facilities
include the Senior Center andrthe Staring
Lake Amphitheatre.
COMMUNITY CENTER
Treadmill
- Nordic Track
Enclosed bulletin board for lobby
Enclosed bulletin board for new arena
Popcorn machine
Portable sound system
Rowing machine
Cotton candy machine
Hot dog warmer
Sno-Kone machine
19" color television set for training and
meeting room use
Video cassette recorder for meeting room use
30" x 8' laminated folding tables•(5)
Portable coat racks (2)
Orange 12 " -15" cones for rinks (3 dozen)
22" stacking chairs (12)
52,000
1,899
1,000
1,000
900
700
699
600
500
,400
400
400
85 each
75 each
60
30 each
OUTDOOR
CENTER
12 - passenger
van; used model in presentable
condition and roadworthy is acceptable 55,000
Lined curtains to hang from
wooden rods 1,000
Snowshoes 80
Wood router tool for making signs 50
- Small power tools for wood shop,
including cordless drill, grinding wheel,
saber saw, etc.; used items acceptable 50
SENIOR CENTER
Ceramics kiln
Hand tools, work benches, small
power tools to complete workshop
Bunn '0' Matic with hot water hookup
Overhead projector
Sewing machine
STARING LAKE AMPHITHEATRE
Traveler curtain -
Electric keyboard and synthesizer
Floodlights
Follow spotlights (2)
Speaker /sound system (2)
Xylophone
Curtain for backdrop
Mirrors for makeup area
Road case
Bass drum and stand
Miscellaneous drum equipment
Banners to hang from theatre
Curtains or partition for dressing area
Speaker stands (4)
52,000
1,500
865
400
400
52,000
1,500
1,000
1,000 each
1,000 each
1,000
800
600
600
500
500
400
200
100 each
3
4
art to Zambonis, the park and recrea-
on system offers a wide variety of classes
a programs for people of all ages. So whether
your interests lie indoors or out, from Gershwin
to figure skating, there's a program for you.
R ECREATION
Indoor batting cages (2)
Pitching machines (2)
Basketball frames on portable stands (2)
padding for frames
Archery equipment
Bats, baseballs, softballs and helmets
Coif nets inciudirig frames, mats and balls
Air hockey table
Table soccer
Indoor soccer goals, free standing (2)
Badminton equipment
Indoor tennis net
Broomball equipment for ice arena
Floor hockey equipment
Volleyball equipment .
PROGRAMS
$ 1,500
1,500
1,300
200
1,000
800
800
700
500
500
400
400
250
200
175
ADAPTIVE
Accessible van
`Count Me In° puppet package
Adjustable basketball hoop
Multiple battery charger
Gymnastic mats
Aerosling, portable and adaptable swing
Earth ball
Activity tray
Safe - hockey
Institutional Bingo set
Puff polo
Paddle /tennis games
Head floats for adaptive swim lessons
Big Red.Button
Neckloop Toil coupler
Big Bounce
Dycem pad
Bean bag chair
Tennis racquets (12)
Lightweight headphones
Rechargeable batteries
T- Handle one - handed scissors (2)
Dual loop training scissors (8)
Small loop - to-loop scissors (6)
AQUATICS
Pool inflatables
Video camera
Resusci Anne
Resusci Jr.
,Resusci Baby
Pool basketball hoop
Emergency telephone (pool)
Water polo equipment
Water volleyball equipment
Aqua joggers (6)
$36,000
3,740
300
299
200
180
150
140
140
103
100
97
90 .
80
47
40
36
30
20 each
18
17
16 each
10 each
9 each
$600-3,000
1,500
500
500
300
500
450
400
400
50 each
•
•
The Parks, Recreation & Naturrl'Resources
Department strives to make its programs and
classes available to all Eden Prairie youths.
To accomplish this, a Youth Scholarship
Program was established in 1988 to help
families in need of financial assistance. _
After meeting eligibility guidelines, scholar-
ship recipients may attend one session of
swimming lessons per season free of charge
and receive $50 worth of programs during
one calendar year.
1993 SCHOLARSHIP DISTRIBUTION
(JANUARY THROUGH MAY)
Preschool Playground
552
Youth Baseball Karate
540 568
Since its inception, the program has
required additional funds annually as it
continues t� serve more children each year.
In 1993, allocated funds were almost
completely distributed by the end of May,
with 93 scholarships awarded to 51 Eden
Prairie youths.
You can.help ease the financial burden
facing some families in our community by
donating money to the Youth Scholarship
Program.
Activity Camp
5100 Afternoon Playground
• $10
Afternoon Adventures
5114
Youth Trips
5198
Miscellaneous Classes
5193
5
secret's outl We're not the only ones
o know Eden Prairie is a great place
to live. 9 50 Fabulous Places to Raise Your
Family" ranks our city as one of the best
communities in the country According to
the authors, In Eden Prairie, the parks and
preserves are vast and beautiful, offering
everything from bike trails to beaches."
GENERAL PARK NEEDS
Picnic shelters for community parks 5200,000
Play structure for community parks 100,000
Play structure for neighborhood parks ' 20,0
Sun shelters for neighborhood parks 15,000
Play structure for mini parks 10,000
Wildlife viewing blind for conservation parks 5,0
Fitness station
Small self- contained sound system
Information kiosks
Park benches (fancy, 6 long)
Permanent picnic concrete tables
Bike rack (large)
Swing set
Hand -held sound system
Spring animal play equipment
Diggers play equipment
Vinyl clad picnic tables
Bike rack (small)
Park benches (standard, 6 long)
Pedestal- mounted barbecue grill
Trees (deciduous, omamental and evergreen)
Pedestal- mounted barbecue grill (smal
Tulips and daffodils
ADA rubber tiles (playground surface)
Wetland boardwalks
PARKS
3,000
1,600
1,000
800 each
800 each
700
700
600
600
450
400 each
350
300 each
300
250 each
150
50 per 100
30 /foot
20 /foot
HOMEWARD ITILLS PARK
Slide projector
Gymnastic equipment
Microwave oven
Video cassette recorder
Small refrigerator
Storage cabinet for VCR and TV
- Gymnastic mats
MILLER PARK
Scoreboards (8)
ROUND LAKE PARK
Fountain (cost will vary with design)
Gazebo (shelter)
(cost will vary with design)
Tennis court viewing area
Scoreboards (6)
Sailboats (2)
Paddleboats (2)
Water kayaks (4)
Life preservers (25)
Boat oars (10 pairs)
5450
200 -400
300
250
250
200
• 200
52,000 each
580,000
60,000
50,000
2,000 each
1,200 each
400 each
200 each
15-25 each
15-25 each
•
No person was ever honored for what he
received. Honor has been the reward for
what he gave.
r interest is important to us. Thank
u for reviewing Excellence Through
ving. If you choose to donate a selected
*item, complete the Donor Opportunity Form,
found on the following page, and send it to
the Gift Book Coordinator, or call 949 -8452.
Additional ideas for giving are welcome and
may be discussed with the coordinator.
All donations will be recognized through a
five- level, City- endorsed program.
A Thank You Letter
will be sent for mon-
etary contributions
of less than $1,000.
Unmounted
Certificates of
Appreciation or
Participation will
APPRECIATION
— Calvin Coolidge
be awarded for program involvement on a
large scale.
Mounted Certificates of Appreciation will
be presented for financial contributions of
11,000- 14,999, service that significantly
benefits the community, or outstanding
achievement that benefits or contributes
to the community.
A Laser - cut Plaque with suitable engraving
will be given to honor financial contributions
of more than 15,000 or for outstanding one-
time contributions.
For those deserving special recognition, a
Key to the City will be presented. "
In order_to avoid
conflicts of interest,
the City of Eden
Prairie reserves the
right to review all
donation requests.
•
03/28/94 12:15 FAX 612 431 8884
Maxy E. Mueller, City Clerk
CITY OF APPLE VALLEY
RESOLUTION NO. 1994-
AV CITY HALL 444 LMC
A RESOLUTION ACCEPTING DONATION.
SAMPLE FORK
WHEREAS, the City Council o£ Apple Valley encourages public
donations to help defray the costs to the general public of
providing services and improve the quality of life in Apple Valley,
and
WHEREAS, North Star Concrete Company has offered to donate
$50.00 to the Fire ' Department, and
WHEREAS, MinnesotarStatates 465.03 requires that all gifts and
donations of real or.psrsonal property be accepted only with the
adoption of a resolution approvea by two - thirds of the members of
the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Apple Valley, Dakota County, Minnesota, that this donation is
hereby accepted for use by the City.
BE IT FURTBER RESOLVED that the City sincerely thanks North
Star Concrete Company for its gracious and generous donation.
ADOPTED this • day. of
Y. B. Braooaing, Mayor
NOTE: Bill, we do not have other criteria for accepting
donations except that it must be done by resolution of
the Council.
Posswr brand fax transmittal memo 7671 Isat pow ► j
• REQUEST FOR COUNCIL ACTION
•
•
Department Approval:
Manager Reviewed: Agenda Section:
Item Description: General Donations to the City of Roseville
DATE:
ITEM NO:
BACKGROUND
Over the years the City of Roseville has received many donations from citizens and program
participants. These gifts have been in the form of -both materials and monies. When staff is
notified of a potential donation, they first make a determination of whether to recommend
acceptance based on the suitability of the item for the city. A request for authorization is then
forwarded to the City Council.
POLICY
The following is the City of Roseville's policy regarding the acceptance of donations:
• Minnesota Statute requires all donations to be officially accepted by the City
Council.
• The staff will not solicit donations.
• Donors will be informed that no conditions or promises of future favorable city
action on their behalf may be attached to the gift.
• Following Council acceptance, staff will send a letter of appreciation to each
donor.
FINANCIAL IMPLICATIONS
Approved donations for budgeted items will result in a budget reduction. Items or monies for
items or programs not budgeted will not be purchased or conducted unless the Council approves
the donations.
STAFF RECOMMENDATION
Staff recommends acceptance of these donations.
REQUEST FOR COUNCIL ACTION
Motion authorizing acceptance of the following donations:
Roseville Parks and Recreation Department
2800 Arona Street - Roseville, Minnesota 55113
612/628 -0088
OPERATING POLICY # 8A DATE: October, 1987
POLICY TITLE: Donations - Memorials
PURPOSE:
From time to time, citizens may wish to memorialize friends or relatives November,
ar
donation to the Parks and Recreation System. The revised city policy of
1988, allows for this process.
DESCRIPTION:
The process for memorialization within the Parks and Recreation System will be as
follows:
1) Recognition plaques, memorial plaques or dedications may be placed throughout
the Parks and Recreation System by the Parks and Recreation Director and with
the recommendation of the Parks and Recreation Commission.
2) The cost of the recognition or memorialization will be included within the donated
amount.
3) The Roseville City Council must accept all donations.
4) Should the recognition, dedication or memorialization plaque be damaged or
destroyed, it will be the responsibility of the original donor to repair or replace
such plaques.
accred \polic8a.o87
•
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Volunteer
Opportunities
The City of Roseville has alwpys bene-
fited from the many selfless hours of
voluntary service donated by'commuL
nity minded residents: There are a
variety of opportunities available for ,
you or your organization to carryon
this fine tradition.
Serve as a member of an advisory'
committee or commission:
• Ethics Commission
• Human Rights Commission
• Parks and Recreation Commission
• Planning Commission
• Police Civil Service Commission
• Water Management Organization
• Other special study groups and
task forces
Phi in and help keep Roseville ,
tiful:
• Become a member of the "Flower
Power' program. Plant and maintain a
flower bed in a Rosevi)le park. ;'
• Clean a park. Get your neighbors
together and choose a park
• Adopt a park.'four community' I
group can help by mowing, trimming,
painting, etc. ; Your group ndme will be
,placed on a park,sign. .■
• Adopt a tree. Help trim and water
trees'on boulevards and in parks: ,
• Promote recycling: Place a recy-
cling reminder sign in your ydrd.
Share your talents and skills: •
:Teach a class. , (''
• General office assistance.
• Demonstrate a craft.
• Assist when foreign 'and sign lan-
guage skills 9re needed. 1 ,
• Coach a group ofeager children.
•
Assist in maintaining Roseville as o'
safeplace to live: ') • ' 1
, • Join the Roseville 'Policy Reserve
unit.
• Join( the Roseille'Volphteer,Fire
Department.
• Participate in a Neighborhood
Watch program.
• Become an outdoor warning, siren
volunteer. ,, , , i )
•l•
•
•
$500-$2,500 per concert •
f
Strike up the band and bring
the good times to Roseville!
•
Summer Entertainment Series: ,
A variety of concerts three evenings a
week during' the summer at the
Central Park- Amphitheatre
Rose Parade: I, ,
Parade includes over 150 units, .
including the top Marching in
Minnesota
$250 to $4000 dqpending on unit
Rosefest Events: ( , •
Annual community festival includes
dozens of fun activities for everyone.
Your group sponsor and be
recognized for specific ev,ents.
Event cost'vOries from $50
Everything's Coming Up Roseville:
Annual skating spectacular, featurifl ?
hundreds of _participants.
4 Any size donation appreciated
Put a smile on children's faces!
The Parks and Recreation Department
sponsors a series of special events for
youth throughout the year. Help is
needed in providing refreshments;
prizes, awards, and entertainment.'
Sponsorship can be in the form of
materials or money. Amounts needed
vary from $50 to $500.
Youth special events are:
• Easter Egg Hunt
• Halloween Party
• Family Circus Day
• Gymnastrada
• Figure Skating Competition
• Tapand Ballet Recital
• Christmas Party
• New Year's Party
•
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Introduction
WHY A CATALOG?
• We often get requests from individuals
and groups wishing to make contributions
to the City of Oakdale.
• It is a great way to show pride in your
community and provide something you,
your family, and neighbors will enjoy
and appreciate.
• Fewer dollars from state and federal
governments in recent years have made
it difficult to maintain services once
taken for granted.
• A catalog is one way to identify City
needs and provide suggestions
for contributions.
WHO CAN CONTRIBUTE?
Anyone! Individuals,families,community
organizations, and businesses may make
contributions.
WHAT CAN 1 CONTRIBUTE?
• Volunteer your time and talent.
• Dollars to pay the partial or full cost
of a catalog item.
• Designated materials or equipment.
• Land.
WHY SHOULD 1 CONTRIBUTE?
• Personal involvement.
• Improving the quality of life for
Oakdale residents.
• Tax deduction. Receipts are available.
How Do I MAKE A
CONTRIBUTION?
• Look through the catalog and identify
items which interest vou.
• Contact the City Administrator's office,
730 -2704, regarding any questions you
may have.
• Send a Donation Opportunity form,
provided in the back of this catalog to:
City Administrative Office
City of Oakdale
1584 Hadley Avenue North
Oakdale, MN 55128
Donations will be reviewed by the City
Council and accepted based on City priorities
and benefits to the public. Conflict of interest
will be avoided in the acceptance of donations.
If you or your organization desire, you will
receive appropriate recognition such as a
plaque or media publicity.
Vo1un1
Oppo
A gift to your co
to material Things
gift of oneself. Yo
effort to enhance
of Oakdale is alw,
volunteers to fulfi
available to you o
SERVE ON A
COMMISSION
• Planning and
• Economic De•
• Solid Waste A
• Other special
HELP GET T
To keep residents
events, and other
can help get the
• Write news ar
• Prepare comn
• Create banne
• Those with sl
data entry, sy.
programmin
• Experienced 1
operate came
produce com
HELP KEEP
BEAUTIFUL
• Educate our
during speck
presentation.
• Stencil storm
Volunteer
Opportunities
A gift to your community should not be limited
to material things. One of the greatest is the
gift of oneself. Your time is invaluable in the
effort to enhance the community. The City
of Oakdale is always looking for qualified
volunteers to fulfill a variety of opportunities
available to you or your organization.
SERVE ON AN ADVISORY
COMMISSION OR COMMITTEE
• Planning and Parks Commission.
• Economic Development Commission.
• Solid Waste Advisory Commission.
• Other special study groups and task forces.
HELP GET THE WORD OUT
To keep residerits informed of special City
events, and other matters of interest, volunteers
can help gee the word out.
• Write news articles and news stories.
• Prepare community handouts.
• Create banners and pamphlets.
• Those with skills in desktop publishing,
data entry, systems analysis, and computer
programming are needed.
• Experienced broadcasters are needed to
operate cameras, video broadcast, edit, and
produce community events.
HELP KEEP OAKDALE
BEAUTIFUL
• Educate our citizens. Hand out literature
during special events or give a school
presentation.
• Stencil storm drains.
• Get involved in special events such
as Earth Week, Park Clean up Day,
Waste Reduction Week and ocher
beautification projects.
• Adopt a park. 1ou and your
organization can help by mowing,
trimming, and painting.
• Adopt a tree, help mini and waver Trees
on boulevards and in parks.
• Survey parks.
• Plant and maintain a flower bed in an
Oakdale park.
SHARE YOUR SKILLS AND
TALENTS
• Teach a class.
• Demonstrate a craft.
• Become a coach for the Oakdale
Athletic Association.
ASSIST IN KEEPING OAKDALE A
SAFE PLACE TO LIVE
• Make your house a McGruff house.
• Participate in a Neighborhood
Watch program.
Parks and
Recreation
IT'S MAGIC AT SUMMERFEST
Summerfest Parade:
Parade includes over 50 units including top
marching bands. Sponsorship costs $250 to
$1,000 depending on the unit.
Summerfest Events: •
Annual community festival includes many
activities for everyone. Your group can sponsor
and be recognized for specific events. Event cost
varies from $50 to $500.
PROVIDE RECREATIONAL ITEMS
Picnic equipment sets: play equipment that can
be checked out for group outings - $20 -$100.
Popular games equipment: provide various
recreation equipment such as volleyball and
bocce ball - $120 /sec.
YOUTH SPECIAL EVENTS
The Parks and Recreation Department sponsors
a series of special events throughout the year.
Help is needed in providing refreshments,
prizes, awards, and entertainment.
Sponsorship can be in the form of materials,
money, or volunteerism. Amounts needed vary
from $50 to $500.
• Grand Finale Picnic
• Halloween Party
• Safety Camp
• Holiday Party with Santa
• Easter Egg Hunt
CONSIDER ONE OF THESE
PROGRAMS:
• Teen program. Provide entertainment for
teens 12 -18 years of age - $50 to $200
• Senior Citizens Program. Help coordinate
new senior programs or events - $50 to $200
• Volunteer recognition. Sponsor a dinner,
provide pins and certificates or sponsor an
advertisement in the newspaper recognizing
volunteer services - $50 to $500
• Park information brochure. Have an
attractive brochure developed describing
Oakdale's parks and amenities - $250 to $1,000
• National Youth Sports Coaches Association
(NYSCA): The NYSCA's mission is "Better
Sports for Children" The national member-
ship program is open to all volunteer coaches
working with children in out -of- school
youth league sports - $15 per coach
•
t
• Bus for Recreatio
provides 10 to 12
for the residents
needed for transF
$100 to $400
• Center for Indoo
indoor space for
SUPPORT OAK
Warming House Im
Horseshoe Pits - $5
Volleyball Courts -
Attractive Waste Re
Picnic Tables - $50(
Park Benches - $35
Grills - $200 each
Playground Equipn
Flowers - $50 per p
Trees - $50 to $20C
Bike Racks - $500
Back Stops - $2,76
Portable Toilets - $
Park Signs - $100
Donor's name will
each donated item.
Disabi]
Impro
Oakdale's goal is u
and services access
Contributions for
be helpful:
• Curb Cuts - $(
• Public Bathroc
• Door Handles
• Electronic Doi
• Handicap Part
lit
• Bus for Recreation Activities: Oakdale
provides 10 w 12 recreational activities
for the residents each year. Bus rental is
needed for transportation to the events -
$100 to $400
• Center for Indoor Activities: Provide
indoor space for activities on rainy days
SUPPORT OAKDALE'S PARKS
Warming House Improvements - $100 to $500
Horseshoe Pits - $50 to $200
Volleyball Courts - $50 to $200
Attractive Waste Receptacles - $300 each
Picnic Tables - $500 each
Park Benches - $350 each
Grills - $200 each
Playground Equipment - $18,000
Flowers - $50 per plot
Trees - $50 to $200
Bike Racks - $500 each
Back Stops - $2,760
Portable Toilets - $100 to $500
Park Signs - $100 to $500
Donor's name will be affixed to
each donated item.
Disability Access
Improvements
Oakdale's goal is to make all public facilities
and services accessible to all of our residents.
Contributions for the following items would
be helpful:
• Curb Cuts - $600
• Public Bathrooms - 3800
• Door Handles - $35
• Electronic Door Openers - 5500
• Handicap Parking Signs - 345
Environment,
Recycling
Oakdale is an environmentally conscious
community. The following items would
help in our effort to make recycling as
convenient as possible for residents to recycle:
• Curbside recycling containers - $8 each
• Drop -off Center Containers - $800
• Drop -off Center Recycling Station -
$16,000
• Recycling and hazardous waste educational
materials - $200
•
•
•
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4.I •N
•
•
•
ADMINISTRATIVE
MANUAL
RELEASE DATE:
REPLACES ISSUE DATED:
DEPARTMENT RESPONSIBLE:
POLICY
GENERAL INFORMATION
- POLICY
- GENERAL INFORMATION
- PROCEDURE PAGE: 1
DONATIONS /MEMORIALS
June 1, 1994
June 1, 1992
Special Services
SECTION: D 1
The Suburban Hennepin Regional Park District actively seeks
donations to further the purposes of the Park District. (Memorials
are considered donations or gifts.) Gifts of personal and real
property shall be encouraged and accepted if they are consistent
with the interests of the Park District. Gifts which are not
consistent with the overall plans of the Park District may be
accepted by the Board if they benefit the Park District by
production of income or, in the case of land, may be used for trade
or sale.
Any land offered as a gift may be accepted if it is compatible with
the overall Hennepin Parks' System of Parks or if it is devoid of
limiting conditions except those consented to by the Park District.
As required by law, the terms of each significant donation or trust
shall be approved by the District Court before being accepted by
the Hennepin Parks Board of Commissioners.
All offered gifts will be reviewed for their compatability with Park
District aims, goals and general philosophy to determine that any
conditions attached are reasonable before being accepted.
Approval of the Superintendent or designee is required prior to the
expenditure of any donation funds. Expenditures over $5,000
require Board approval.
Hennepin Parks will provide appropriate donor recognition. As
a general policy, Hennepin Parks will not allow plaques or other
public displays recognizing donations or memorials within park
properties, unless approved by the Board to recognize substantial
contributions.
Hennepin Parks is specifically empowered to accept donations or
other property according to Minnesota Statutes, Chapter 398.09,
paragraph b.
All donations or gifts over $300 in value are subject to approval by
the District Court.
Past gifts and donations have provided significant benefits to the
District.
PROCEDURE
Hennepin Parks Foundation
The Hennepin Parks Foundation has been established specifically
for the purpose of promoting donations and gifts to further the
purposes of the Park District. Donations may, however, be
accepted by either the Park District or the Foundation on behalf of
the Park District.
Acceptance /Notification
Notification of the receipt of all donations and gifts and copies of
letters of appreciation should be forwarded to the Director of
Special Services.
All inquiries regarding memorials should be directed to the
Director of Special Services for review. The Director will be
responsible for securing approval by Park District staff or the
Board of Commissioners, as appropriate, prior to the acceptance of
any memorial.
All donations and gifts offered to the Park District. which are
valued over $100 should be coordinated with the Director of
Special Services prior to acceptance.
Approval by the Superintendent and appropriate Park District staff
or Board, as necessary, will be secured by the Director of Special
Services when there is any question as to the usefulness or terms
of the donation.
Receipts /Expenditures
All checks and cash donations should be coded as specified by the
Finance Section for deposit in donations funds. Acceptance of
property gifts should be coordinated with the Director of Special
Services for proper accounting.
The Superintendent or designee must approve the expenditures of
any donation funds. Expenditures over $5,000 require Board
approval.
Purchase Requisitions or Check Requests Should be sent to the
Director of Special Services prior to submission to the Finance
Section.
Recognition
All donors will receive a notecard or letter of appreciation from
Hennepin Parks' staff, as appropriate, depending on the donation
designation.
The Director of Special Services will insure that letters of
appreciation and other recognitions are extended by Park District
staff and /or Board to the donor and family.
As appropriate, donations totalling over $500 will be recognized by
a "Certificate of Appreciation" from the Board.
As appropiate, donations totalling over $1,000 will be recognized
2
•
•
MSI:ADMLD.
by a suitable "Plaque of Appreciation" from the Board.
All donors, unless wishing to remain anonymous, will be
recognized in a SEASONS in Hennepin Parks publication.
Reporting
All significant donations shall be submitted to the District Court
for approval on an "as needed" basis, prior to acceptance by the
Hennepin Parks Board of Commissioners.
The Director of Special Services shall keep a record of all
memorials donors, receipts and expenditures.
A report of all donations will be brought to the Board as an
information item on a quarterly basis, or as needed. Requests for
anonymity will be respected.
3
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PAGE 7 - HENNEPIN PARKS POLICY STATEMENT
POLICY V - DISTRICT FINANCE POLICIES
DISCUSSION
The citizens of suburban Hennepin County have assumed primary financial responsibility for the acquisi-
tion, development, and operations of the Park District. Pursuant to the Park District's enabling legislation,
taxes levied on property within suburban Hennepin County have been the Hennepin Parks main source of
operating funds. Operating funds have been supplemented by revenue derived from fees and charges,
grants, and gifts.
With regard to capital funds, the Park District originally relied on its own bonding authority with some
federal and state assistance. However, with the creation of the Metropolitan Regional Park System in 1974,
the Metropolitan Council, through State authorized bonding programs, became the primary source of capital
funds. In the late 1980's the monies available through the Metropolitan Council began to diminish
substantially; thus Hennepin Parks began to revert to self - sufficiency for acquisition and development funds.
In addition, private support, such as donation of land and money, has also contributed significantly to the
growth and development of the Park District.
As the Park District's primary focus has changed from acquisition to development and operations, a growing
concern has been the adequacy of funding for these purposes. Increased emphasis must be placed on fees
and charges and other innovative means for generating revenue. Evaluation of Hennepin Parks' expendi-
tures with regard to effectiveness, efficiency, and public accountability should continue to be of high priority.
The Board recognizes the value of formal financial planning as a sound policy directive to guide the
administration of Park District financial resources. The Financial Management Plan is designed to protect
and optimize the use of financial resources in the best interest of the public and to maintain a high standard
of financial integrity for the Park District.
POLICIES
A. Financial Management Plan
The Park District Board of Commissioners shall adopt and maintain a Financial Management Plan.
The Plan will establish programs and procedures that will enable Hennepin Parks to continue to
operate according to sound fiscal practice.
B. Tax Supported Financing
The Park District will rely largely upon taxation for operating revenue commensurate with responsi-
bilities for providing quality recreation opportunities and stewardship of park resources.
C. Fees and Charges
As a publicly financed park system, the Park District shall provide some elements of service free to the
public. However, fees and charges are considered to be a responsible and necessary means to
supplement tax revenue and regulate park use where appropriate. Revenue from this source shall be
applied toward the administration, operation, and maintenance of District parklands, facilities, and
programs.
The following types of fees and charges for park operations and services are considered appropriate:
user fees, parking, special services, reservations, special use, rental of equipment, merchandise resale,
and recreational and interpretive program fees.
Consideration of available resources, public need, and public acceptance shall be the basis for
establishing fees and charges. In cases where certain areas and facilities are highly specialized by
activity and design and appeal to a select user group, the Park District shall also take into account fees
charged by private operators of competitive services.
•
D. Enterprise Operations
Certain facilities, as determined by the Board, shall be operated on an enterprise basis. Sites operated
in this manner are intended to generate revenue to meet a portion of all operating costs, or revenue in
excess of operating costs, as designated by the Board.
E. Capital Improvements Funding
Hennepin Parks will utilize a variety of sources for funding acquisition and development of the park
system. Regional facilities will look first to the Metropolitan Council and State of Minnesota for grant
allocations. However, the Park District will utilize its own resources such as bonding capacity to
develop those facilities for which regional funding is not available.
F. Supplemental Funding
The Park District shall actively pursue available regional, state, and federal grants available to support
the capital, operating, and natural resources management activities of the Park District. Hennepin
Parks shall also pursue any other available funding sources as appropriate to carry out its capital and
operating programs including both public and private sources.
G. Gifts
Gifts of personal and real property shall be encouraged and accepted if consistent with the overall plans
and in the interest of the Park District. Where applicable, Hennepin Parks will make available the
opportunity for donors to include a stipend creating a perpetual trust for the continued care and
maintenance of the gift. Monetary contributions will also be encouraged. Gifts which are not •
consistent with the' overall plans of the Park District may be accepted by the Board if they benefit the
Park District by production of income or, in the case of land, may be used for trade or sale.
H. Foundations for Parks
The Board recognizes the value and encourages the development of park foundations and other
philanthropic efforts to advance the purposes of the Park District and the regional recreation open
space system.
•
The Board may approve exceptional fees or fee waivers upon dote rm i nation thatsuch fee arrangements
will provide benefits in the public interest.
•
s
4.
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, •• M
HENNEPIN PARKS POLICY STATEMENT - PAGE 8
•
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ti
March 17, 1993
Instant Web Companies
Ms. Jane Shanard
Director of Corporate Affairs
7951 Powers Blvd.
Chanhassen, MN 55317
Dear Ms. Shanard:
CITY OF
On behalf of the City of Chanhassen, we would like to introduce an all new annual sponsorship program
for Chanhassen's special events. This new program is being implemented to provide you the opportunity
to be involved in the city's special events. You can do so by providing financial assistance, merchandise
gifts, or labor, and other personal resources. However, more importantly, we would like to gain your
interest and your trust while building the cooperative relationships necessary to make special events
"special!"
The Easter Egg Candy Hunt, the Fourth of July Celebration, and Septemberfest are community events
offered FREE of charge. The Halloween Party costs $2.00 per person. Chanhassen takes great pride in
promoting "community" through special events. We would like to hear your ideas for improving,
expanding, changing or further promoting the community and our special events. The following
information is provided to acquaint.. you with each individual cerebration:
Easter ESQ Candy Hunt: The Easter Egg Candy Hunt will celebrate its tenth anniversary this
spring. Over 600 children, ages 2 -10, and their parents will attend this annual event on Saturday,
April 10. The program includes Iive entertainment, a coloring contest, and the candy hunt. This
event is held on the playground at the Chanhassen Elementary School, weather, permitting.
Fourth of July Celebration: Chanhassen's premier community event_ This - annual celebration is
a year -round topic of the conversation in the community and is. renowned throughout the state.
Participation levels top 3,000 persons per day„ with this year's activities taking place on July 2,
3 and 4. Highlights include a free community picnic serving 4,000 people, a kiddie parade,
camival games, adult and children fishing„festivals, beach games, the Chamber of Commerce
Trade Fair, softball toumaments, a street dance featuring the Hi -Tops, and the spectacular
fireworks display over Lake Ann. City Center Park, adjacent to City Hall, and Lake Ann
Community Park are the venues for this event.
Septemberfest: Septemberfest (formerly Oktoberfest) is being introduced this fall on Saturday,
September 25. The present day Oktoberfest began in 1988 featuring traditional German food,
CIIANIIASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Mr/ March 17, 1993
Page 2
/
•
•
kid's games, bingo, hot air balloon rides, a petting zoo, and a street dance. Septemberfest will
grow to include the addition • of a fun run, a Taste of Chanhassen, and an all new street dance.
This one day celebration draws 2,000+ visitors each year to City Center Park.
Halloween Party: The Halloween Party has provided children with Halloween fun and
entertainment for the past nine years. The "Friendly Witch's Trail of Good Natured Ghosts" and
the "Evil Witch's Dark and Mysterious Pas sage, along with authentic horse -drawn hayrides, and
refreshments await families at this special event. A targeted service level of 1,000 children and
parents has been set for this year's celebration on Saturday, October 30.
How can you become involved? It's easy! You make the choice as to how you would like to
participate:
• Provide personal services to assist in creating, promoting, and administering these events;
• Donate merchandise or business - related services;
• Become a Gold, Silver, or Bronze Sponsor.
Categories and annual contribution levels are:
Corporate
(100 employees or more)
In addition, Gold sponsors will receive:
Gold Sponsor $3,000 and up
Silver Sponsor $2,000- $2,999
Bronze Sponsor $1,000- $1,999
Business Gold Sponsor $750 and up
Silver Sponsor $500 -$749
Bronze Sponsor $250 -$499
Individual Gold Sponsor $100 and up
Silver Sponsor $75 -$99
Bronze Sponsor $50 -$74
As you are aware, the great thing about special events is that your investment in them pays
dividends in multiple ways.
• Sponsoring special events enhances your image in the community and region;
• Your company name is highlighted in publicity material for all four events. Printed materials
include thousands of flyers, schedule of events, and city newsletters and newspaper ads;
• Increased employee morale;
• Improves customer relations; and
• By helping to ensure the health and vitality of your community, you are helping yourself!
•
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march 17, 1993
Page 3
1. Reserved VIP seating at the community
picnic and street dance during the Fourth of
July and Septemberfest Celebrations.
Corporate
Business
Individual
3. Lake Ann Park Seasonal Parking Permits:
Corporate 100 free permits
Business 25 free permits
Individual 2 free permits
Silver sponsors will receive:
Seating for 30 people
Seating for 10 people
Seating for 2 people
1. Complementary 4th of July T- shirts
Corporate 30 free T- shirts
Business 10 free T- shirts
Individual 2 free T- shirts
Bronze sponsors will receive:
1. Lake Ann Park Seasonal Parking Permits
Jerry Ruegemer
Recreation Supervisor
Sincerely,
Corporate
Business
Individual
Dawn Lemme
Program Specialist
PR:k
100 free permits
25 free permits
2 free permits
We hope you consider this once a year invitation to become involved in your community of value. We
will be contacting you by phone during the week of March 29 to answer any questions you may have.
All commitments for becoming a 1993 sponsor need to be confirmed by April 1, 1993. If you have any
questions regarding this sponsorship program, please call us at 937 -1900. Thank you.
Todd Hoffman
Park and Recreation Director
2. Complementary 4th of July T- shirts:
Corporate
Business
Individual
30 free T- shirts
10 free T- shirts
2 free T- shirts
4. 50% discount on any group picnic reservation
2. Lake Ann Park Seasonal Parking Permits:
Corporate 100 free permits
Business 25 free permits
Individual 2 free permits
•
Dear Ms. Gibson,
A very important program for the youth in our community was implemented in 1991. The City of Brooklyn Park Recreation and
Parka Department, in partnership with community organizations, businesses, churches, and government sponsored a city -wide
recreational outreach program to the many school aged children and preschoolers who reside in our city's apartment communities.
This program, called OUR KIDS and OUR LITTLE ONES, has grown tremendously in the first three years indicating to us a great
need for a program of this nature. Thanks to the financial collaboration of many organizations, OUR KIDS and OUR LITTLE ONES
is a huge success with over 800 children participating and 22 apartment complexes and /or low income multi - housing complexes being
served.
The OUR KIDS and OUR LITTLE ONES program has become a model of community- govemment collaborative success in Brooklyn
Park. It is a program which has positive impact toward the quality of life for our city's kids. Not only do school aged children,
preschoolers, and families reap the benefits from this program, but teens do too. The employment opportunities made available
through the Junior Leader aspect of this program employ teenagers living in each complex to assist the recreation staff. These teens
have became role models and mentors to children in their apartment community and have moved on to other meaningful employment
opportunities in our community. Recently, the Brooklyn Park City Council approved the funding for a Youth Worker to focus on
teens in Brooklyn Park. In 1994, our plans are to expand this recreational outreach program to teens. This program will be titled
OUR TEENS.
There is a growing need, as our enrollment numbers indicate, to continue our outreach efforts towards the city's youth who are
lacking quality supervision during the summer months, are isolated from community programs due to lack of transportation and
education, and are in great need of positive social interactions with other children and adults.
WE NEED YOUR FINANCIAL SUPPORT MORE THAN EVER IN 1994. Our goal is to raise 510,000. This will allow us to
be able to continue offering the OUR KIDS and OUR LITTLE ONES program. Our 1993 contributors include:
St. Joseph The Worker Church
Dain - Bosworth Foundation
St. Gerard's Church
Brooklyn Park Lions Club
Brooklyn Park Community Organizations, Inc. (B.P.C.O.)
Brooklyn Park Recreation & Parks Department
Community Development Block Grant (Hennepin County)
Doug Pearson, City Council
MN Classic- Ladies Professional Golf Association Tournament at Edinburgh, USA
Please consider a contribution for 1994. Your investment will go towards our city's most precious resource - OUR KIDS. We would
welcome the opportunity to speak with your organization about this most worthwhile program. Join us in our community's efforts
to take care of all OUR KIDS!
Sincerely,
Dennis C. Palm
Director
Parks and Recreation Department
Enc: 1993 OUR KIDS, OUR LITTLE ONES summary
March 19, 1994
Sincerely,
Janet Ficken
Assistant Director - Community Recreation
Parks and Recreation Department
•
Mr. Tom Kourajian
President, Brooklyn Park Lions
8912 Montegue Terrace
Brooklyn Park, MN 55443
March 8, 1994
Dear Mr. Kourajian:
Year after year the Lions have shown their generosity to the City and the Parks and
Recreation Department through the funding of various projects and programs. Since
1967, when the Lions became involved in the initial development of River Park, this
generosity has been virtually endless in funding innumerable civic and community
needs such as Senior Citizen fishing outing, Christmas baskets for those in need,
public safety equipment, funds for the Children's Arts Festival, Spooktacular, Our Kids
and Our Little Ones, BPAA Babe Ruth dugouts, and several improvement projects at
the Community Activity Center.
With your known generosity in mind, the Parks and Recreation Department
respectfully submits the following list of projects that we have collectively put
together. In the past, various requests have been forwarded to the Lions Club from
various individuals in the department. It was our thought that this would be a more
systematic and organized approach to appraise you of our needs at this time.
Community Activity Center
2 -Delux Tapsters for beer dispensing. Model #2 -D -654 Superior Products.
$730.00 each.
1 -Over head video camera to finish the Community Room projector package -
EV368 $3050.00
1 LV 308 -Elmo Light Kitchen Fan EV 368 $223.00
•
2 Speakers for sound system
2 Cerwin Vega V -12B speakers $250.00 each
2 commercial dishwasher units
Model 7J -212 Superior Products $2645.00 each
Recreation Programming
After School Programs at Zanewood and Crestview for financially needy
children - $6,000.00
Summer Our Kids Program - $2,000.00
Halloween Spooktacular at Community Activity Center - $1,500.00
Childrens Arts Festival - $2,000.00
Concerts in the Park at Community Activity Center - $2,000.00
Community Resource Center
Funding for family entertainment in Schilling Park - $500 - $ 1000
Transportation for families /youth from CRC to city facilities for
Tater Daze, Penny Carnival, Children's Arts Festival, Spooktacular, etc.
- $100 per trip average
Park Improvements
Apple tree for Historical Farm - $500.00
Enhancements to park signs - $2,500.00
(Park logo sandblasted or etched to attach to park signs)
Handicapped accessible picnic table - $500.00 each
Handicapped accessible drinking fountain for River Park - $800.00
After review of the list if you would desire to discuss it in more detail please do not
hesitate to call me at 493 -8370 and we can arrange a time to sit down and review
the items.
Very Truly Yours,
Dennis C. Palm, Director
Parks and Recreation Department
DCP /bIs
•
•
When a donation is received, either by mail or by person, contact
Mike Bassett (Assistant Director) in the Parks Department.
Barb (secretary) will then enter the donation information into the
system.
A letter of thanks should be generated by the person who has been
in contact with the organization, person, etc., making the
donation. The letter should include the. amount of the donation,
what expenditure the donation will go towards, and a statement
similar to "this donation will be officially acknowledged by the
City Council at the meeting on (date of next meeting) ". Denny
Palm's name should be included in the letter for his signature.
The letter should be sent to Denny for his signature.
A copy of the letter is sent to both Marian Mortenson and Michelle
Perry.
Marian Mortenson will than generate the appropriate forms to
present the donation to the. council at the next meeting.
These steps will insure the following:
411 It will give immediate notification to our office that a donation
has been received.
Our records will be up -to -date on donations through our computer no
matter what stage of the process the donation itself is in.
It notifies the donator of the date that their donation will be
presented to the city council. They are welcome to attend that
meeting if they so desire.
It gives us one central place to keep all donations on file whether
they are donated through the CAC or the Parks Department office.
•
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