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06/14/2010 - Advisory Parks & Recreation CommissionJune 14, 2010 7:00 PM Eagan Municipal Center City Council Chambers Call to Order and Pledge of Allegiance Adopt Agenda Approval of Minutes of Regular Meeting of May 17, 2010 Visitors to be Heard Director's Update Consent Agenda Development Proposals Old Business New Business Other Business and Reports A. Partner Presentation — July 4 Fun Fest Committee B. Partner Presentation — Eagan Senior Board Communications Round Table XIII. Adjournment AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA TOUR Civic Arena & Cascade Bay 6:00 - 6:55 p.m. Meet at Civic Arena front lobby Tour will begin at 6:00 p.m Pages 3 -4 7:00 pm 7:01 pm 7:02 pm 7:03 pm 7:04 pm 7:10 pm 7:10 pm 7:10 pm 7:10 pm 7:10 pm 7:20 pm Page 5 7:30 pm 7:31 pm 7:35 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting July 19, 2010 NAME May 17 Jun 14 July 19 Aug 16 Sept 20 Oct 18 Nov 15 Dec 20 Jan 13 Thurs Feb 10 Thurs Mar 14 Apr 18 May 16 Rebecca Aanning X Phil Belfiori, Vice - Chair X Jennifer Dahlquist, Secretary X Laurie Halverson, Chair X Michael Palmer X ADVISORY PARKS COMMISSION 2010 -2011 MEETING SCHEDULE X = present 0 = absent O* = notified staff of absence prior to meeting Recreation Sub - Committee Natural Resources Sub - Committee Acquisition/ Development Sub - Committee UPCOMING MEETINGS: OPEN ISSUES: ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF MAY 17, 2010 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on May 17, 2010. Commission Members present included Rebecca Aaning, Phil Belfiori, Jennifer Dahlquist, Laurie Halverson, and Michael Palmer. Staff members present included Director Juli Seydell Johnson and Julie Andersen, Recreation Programmer. APPROVAL OF AGENDA Member Dahlquist moved, Member Aaning seconded, with all members present voting in favor to approve the agenda as presented. Member Dahlquist moved, Member Aaning seconded, with all present members voting in favor to approve the minutes of April 19, 2010. There were no visitors to be heard. APPROVAL OF MINUTES OF APRIL 19, 2010 VISITORS TO BE HEARD DIRECTOR'S DEPARTMENT UPDATE Director Johnson started her comments by complimenting the Parks & Recreation staff. She stated that the Eagan Fun Run was on Saturday, May 15 with approximately 400 participants at the new location at the ECC this year. She stated that this event was followed by the Holz Farm Spring Festival on Sunday which was sponsored by the Friends of the Farm in conjunction with the Arbor Day event also at the Holz Farm. There were approximately 1100 people in attendance. Construction is currently going on at the Festival Pavilion and the pavilion will be ready for rentals in August. Director Johnson touched on the subject of the restrooms at the various parks and stated that they will be open for the year starting Memorial Day weekend. Director Johnson mentioned that the ECC had just completed the "Mission Possible" healthy weight loss program and 64 participants took part in it losing a total of 617 lbs. Director Johnson mentioned that the ECC is now running a 90 day ECC membership for $90.00 and has expanded the opportunity to everyone, where in the past it has only been offered for college students. Director Johnson provided an update on the emerald ash borer noting that over 100 trees in the Cedar Grove area have been removed and will be replaced in the very near future. She stated that the emerald ash borer will continue to be an issue for years to come but the City has been on top of this so far. The other forestry issue is buckthorn pick -up for'residents. Director Johnson stated that if the residents call Maintenance and schedule a pick -up date, the City will pick -up the buckthorn debris. Director Johnson stated that Market Fest will be held again on Wednesdays beginning June 30. She also mentioned the Art Festival the weekend on June 26 -27 and that Cascade Bay will be opening June 11 and that we are going to have a great summer. Eagan Advisory Parks Commission Minutes May 17, 2010 Page 2 CONSENT AGENDA There were no Consent Agenda Items for the Commission to review DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS There were no Old Business Items for the Commission to review. NEW BUSINESS There were no New Business Items for the Commission to review. OTHER BUSINESS AND REPORTS Department Partner Report — Dakota Center for the Arts/Eagan Art House Director Johnson spoke briefly regarding the Dakota Center for the Arts and the Eagan Art House and introduced Recreation Programmer Julie Andersen and Terry Davis who is the Chairman of the Dakota Center for the Arts/Eagan Art House. Julie Andersen spoke first and discussed a short history of the Center dating back to 1961. She stated that the City acquired the Lillian McCarthy house, which became the Eagan Art House, and took the house over upon her death in 1997. She further stated that in 1999, the Center for the Arts and the Eagan Art house merged and became one entity. This merger resulted in benefits to the Art House such as financial and supplies support. Terry Davis then spoke regarding a brief history of his affiliation with both the Art House and the Center for the Arts as well as the Eagan Art Festival. He went on to discuss the various partnerships that the Eagan Art House participates in with various organizations. He discussed the importance of promoting the arts in the City as well as in the entire county. Chair Halverson thanked both speakers for their information. COMMUNICATIONS Director Johnson stated that commission members had an invitation in their packets for a seminar from Dakota and Scott counties regarding legacy funding. Eagan Advisory Parks Commission Minutes May 17, 2010 Page 3 ROUND TABLE Member Aaning stated she had participated in the Eagan Fun Run and she felt it was a great event and very well run. Chair Halverson congratulated Members Aaning and Dahlquist on their participation in the Fun Run and stated that some members of the Commission took Director Johnson's running class and they enjoyed it. ADJOURNMENT With no further business to conduct, Member Halverson moved, Member Palmer seconded, with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:30 p.m. Secretary Date TO: FROM: DATE: Tour: 6:00 -6:55 p.m. Please meet at the Civic Arena lobby. The building tour will begin at 6 p.m. followed by a walk to Cascade Bay for a tour of the water park. 7:00 p.m. Regular Meeting ITEM I: ITEM II: ITEM III: ITEM IV: ITEM V: ITEM VI: ITEM VII: ITEM VIII: ITEM IX: ITEM X: ADVISORY PARKS COMMISSION JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION APRIL 17, 2009 Call to order Approval of agenda Approval of minutes of May 17, 2010 Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. Director's Update Director Johnson will provide a brief overview of activities and events within the department. Consent Agenda There are no Consent Agenda items for the Commission to review. Development Proposals There are no Development Agenda items for the Commission to review. Old Business There are no Old Business items for the Commission to review. New Business There are no New Business items for the Commission to review. Other Business and Reports Two of the department's partner groups will present an overview of their events and programs; the July 4 Fun Fest Committee and the Eagan Senior Board. 1 ITEM XI: Communications Enclosed in the packet is letter from an Apple Valley resident who attended the May 16 Holz Farm event and wanted to share her positive experience. ITEM XII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIII: Adjournment 2 JUNE 2010 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE • The Grand Opening of the 4 season of the Eagan Market Fest on Wednesday, June 30 from 4 — 8 pm. Free reusable bags will be given to the first 250 shoppers. Many new market products were added this year including alpaca products & fibers, BBQ sauce, olive spreads, pepper jellies, homemade lefse, bakery goods and flax products. Four theme nights will be featured this year including Family Night (7/14), 150 Celebration & Volunteer Appreciation (7/28), Health & Wellness Night with free community health screenings (8/4) and Classic Car & Elvis Tribute Night (8/18). • Work continues on the new Festival Grounds Pavilion. Park staff is doing a portion of the finishing work at a substantial cost savings. The next major element will be installation of the roof canopy over the deck area. • Planning continues for the installation of Veterans Memorial near the new pavilion in Central Park. The project, funded with State bonding money would include benches, flags, plaques, landscaping and eventually statues. The project would be completed in the late summer • The Eagan Art House received a Creative Collaborations grant in the amount of $8,000 from the Metropolitan Regional Arts Council. The grant will fund a two year project to gather information through community dialogues, and interactive arts participation to address current and future goals of the arts in Eagan. • The Eagan Art Festival will be held on Saturday, June 26 and Sunday, June 27 at the festival grounds. The event includes nearly 100 artists, free entertainment, art activities and demos for all ages and a variety of food. The Eagan Resource center will be collecting canned food items. • Cascade Bay opened for a preview weekend on June 5 and 6 Rained out on Saturday and about 300 in attendance on Sunday. The pool opened for the season on June 11 • The new slide feature at Cascade Bay is expected to be unveiled on Thursday night, June 24 during a joint event with the Dakota County libraries from 5:30 — 8:30 p.m. SUPPORT ECONOMIC DEVELOPMENT • During 2010, there will be 20 tournaments held for soccer, baseball and softball throughout this summer and fall at our outdoor athletic facilities. • Energy improvements to City buildings including the ECC, funded by a Department of Energy grant, are well underway. The next major element will be lighting upgrades that will impact over 2500 fixtures • Negotiations continue for the installation of a data transmission tower in Northview Park, near the tennis courts. As part of the compensation package, lighting may be installed on 3 of the tennis courts • Wedding season is in full swing at the Community Center, with a record number of outdoor ceremonies planned this year. • The ECC welcomed a new regular renter, Faith In Christ Church, who rent several spaces each Sunday and Wednesday for services, and classes. • The Civic Arena construction is ahead of schedule. The new rink floor was poured on June 4 PROMOTE HEALTH AND WELLNESS • Registration for Fall Softball begins June 28 for returning teams and July 6 for new teams. Packets were sent out all electronically this time. • Informational packets for fall basketball, flag football and volleyball will be sent out the beginning of July with registration taking place in August. 3 • The Eagan Fun Run was held on May 15 with 420 runners on 2 & 5 mile routes at the new run location in Central Park. • 90 day summer fitness membership is available at the ECC for $90 • Healthy Conversations was held at the ECC on May 26 with RN Becky Wilken who discussed the benefits of exercise on mental health with approximately 25 people. • T -ball programs will begin on Monday, June 14. 62 children are registered for Daytime T -ball at Walnut Hill Park, and another 133 children plus 133 parents will play in the evenings at Carnelian Park. • Water walking and lap swimming will be offered again this year in the morning before Cascade Bay opens to the public. Great workout if you've not tried it! • New Zumba Gold classes for the 55+ /Seniors will start in July with free demonstrations in June. • Nordic Walking program for 55+ /Seniors is offering Tuesday evening instruction and core exercises. PROTECT ENVIRONMENTAL RESOURCES • LakeFest 2010 was June 12 from 10 am — 2 pm at Blackhawk Park. This was a collaborative event planned by Water Resources and Eagan Parks & Recreation staff to celebrate the 20 Anniversary of Water Resources, National Get Outdoors Day and tied in the city's 150 celebration. • In anticipation of the spread of the Emerald Ash Borer, Forestry staff is continuing the process of proactive treatment of Ash tree located within open areas of parks or park landscapes. The process consists of the removal of poor quality tree and chemical treatment of others. There is no program in place for trees on private property. Residents are urged to treat them following guidelines that can be found on the City Forestry web site FACILITATE COMMUNITY CONNECTIONS • The puppet wagon begins the season of free puppet shows on Monday, June 14 and runs through August 20. Traveling to 7 Parks a week, and special appearances at Lakefest and Marketfest will all be on the agenda! The Puppet Wagon schedule can be found at www.cityofeagan /parksandrecreation.com. PROVIDE RECREATION EXPERIENCES • A new Adapted Hiking & Nature Crafts program began May 30 through June 24 which has youth with disabilities hiking a different Eagan park each week and creating a nature craft. • Tennis leagues, lessons and camps for all ages begin the week of June 7 and continue throughout the summer. There is still room in many classes. Register now! • Summer in the Park begins on June 14. There are 525 youth ages 5 -12 registered. This program is . held at 10 different park locations in Eagan. • Summer program at Dakota Woodlands will start June 14 and continues through August 17. Programs are part of the activities under the County Development Block Grant. KUDO TO STAFF: Congratulations to Loudi Rivamonte, Recreation Supervisor and Lauren Whitacre, Seasonal Recreation Leader for receiving an "Apple Award" from the Dakota County United Educators for their work in the Afterschool program at Dakota Hills Middle School. They were recognized for making a significant contribution to the school with their time and commitment to the program. Dakota County United Educators is an organization that is made up of teachers and nurses in District 196. They recognize that the students are our most important natural resource and that it takes the efforts of an entire community to ensure that they will be well prepared for their future. Loudi and Lauren were recognized at an Awards ceremony in May at Falcon Ridge Middle School. 4 May 26, 2010 Eagan Parks and Recreation 3830 Pilot Knob Road Eagan, MN 55122 Dear Parks and Recreation Board: We visited the Holz Farm on May 16, 2010, for the open house (which you advertised on your city marquee). We had not visited the farm before. It is a beautiful place; well maintained, very educational and informative. It is so nice that the City of Eagan has maintained our heritage and that we are able to tour it right here in our area. We hope you will always keep it looking great and open to visitors. Thank you very much and have a great summer. Sincerely, Terri Anderson PO Box 240611 Apple Valley, MN 55124 -0611 5