09/14/2010 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
TUESDAY
SEPTEMBER 14, 2010
5:30 P.M.
EAGAN ROOM -EAGAN MUNICIPAL CENTER
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. OPPORTUNITY CITY UPDATE
IV. ZONING PERMIT CONCEPT DISCUSSION
V. PROPOSED AD HOC COMMITTEE STRUCTURE FOR FRANCHISE
ENFORCEMENT
VI. REVIEW SPECIAL ASSESSMENT POLICY FOR TRUNK AREA
ASSESSMENTS
VII. OTHER BUSINESS
VIII. ADJOURNMENT
Agenda Information Memo
Eagan City Council Workshop
September 14, 2010
FACTS:
III. PROGRESS UPDATE FOR RCM/ULI OPPORTUNITY CITY STUDY
PROJECT
NOTE: While this workshop is not a joint meeting, because of the topics covered by this
project, members of the APC and APrC and representatives of the MVTA and 360
Communities have been invited to present for this presentation and discussion.
DIRECTION TO BE CONSIDERED: To receive a presentation regarding Eagan
Community Change demographic information, housing program audit and next steps in the
study process and provide feedback and direction for upcoming project elements.
• The Urban Land Institute and Regional Council of Mayors developed the Opportunity
Cities Program as a tool for cities interested in receiving assistance in pursuing their goal
of supporting a full range of housing choices in suburban cities for a stronger, more
prosperous region.
• In early 2010, RCM and ULI invited applicants for a second round of studies. The City
of Eagan responded to the invitation and, at its meeting of March 16, 2010, the City
Council approved an agreement to move forward with the project.
• In consideration of the role the Dakota County CDA plays in coordinating CDBG and
other HUD housing programs for Dakota County cities, Dan Rogness of the CDA staff is
also participating with City staff and the project team.
• The Opportunity Cities project team consists of Cathy Bennett of Bennett Community
Consulting, Dennis Welsch, the former Community Development Director for the Cities
of Roseville and Apple Valley and John Carpenter of Excensus. Ms. Bennett will lead
the presentation on Tuesday evening and respond to questions about the work to date and
next steps for Council input and direction.
ATTACHMENTS:
• Project Update Summary on pages 3 through S
• Community Change Report on pages 4 through c2 3
Eagan Opportunity City Program
September 14, 2010 - 2nd Policy Leader Meeting - Housing Audit & Community Change Data Summary
Summary prepared by ULI MN /RCM - Cathy Bennett
There are four key steps involved in the Opportunity City Program.
Page 1 I
Background:
The City of Eagan was selected by the Urban Land Institute Minnesota (ULI MN) and the
Regional Council of Mayors (RCM) to participate in the Opportunity City Program which is part
of the RCM Housing Initiative. The Housing Initiative builds on the collaborative relationships
among RCM and ULI Minnesota professionals. The goal of the Opportunity City Program is to
provide technical assistance to identify and implement tools and strategies within cities in
support of a full range of housing choices for economic stability and regional prosperity.
The process engages policy leaders, key city staff and program providers. The policy leader
engagement is provided at two -three key points in the process through group meetings to
identify community needs, gauge the perceived success of existing tools and strategies and
discuss outcomes and implementation methods to support a full range of housing choices in
the city.
The Opportunity City Program is lead by a project team consisting of ULI MN /RCM contracted
consultant, Cathy Bennett as the project manager with additional technical assistance provided
by John Carpenter, Excensus, responsible for the Community Change Data, and Dennis Welsch,
consultant to Cathy Bennett providing expertise in land use tools and strategies.
1. Community Change Data - provides a report including data that identifies demographic
trends, household relocation patterns, housing accessibility and utilization and access to
jobs to help enhance local understanding of demographics and to guide goals, priorities,
policy development and implementation. Reviewing local data is very important in helping
local policy leaders make informed decisions about supporting a full range of housing
choices and about what tools and strategies they should invest in for a prosperous
community. The data helps the cities answer the questions - what is the makeup of the
community? Who lives in the city and in what type of housing? Where did the households
come from and /or where did they go when they moved? (See attached draft Community
Change Report for Eagan).
2. The Housing Audit - which consist of a review of the city's use of housing programs and land
use tools. As part of this process we look at what key external factors hinder the city's
ability to provide a full range of housing choices. These are barriers that typically are out of
the local policy control but a result of the market, state and regional policies. In addition,
through the housing audit we review the effectiveness of local programs and how the city is
applying current and available land use tools that support a full range of housing choices.
3. Site Evaluation - a team of ULI experts will provide site evaluation that provides assessment
of how city identified locations can meet the future housing growth needs with a focus on
the connection to jobs, services and transportation networks. The site evaluation helps to
apply what has been learned through the housing audit process related to specific
opportunity site(s) in the city. Policy leaders and staff are able to apply the knowledge they
Eagan Opportunity City Program
September 14, 2010 - 2nd Policy Leader Meeting - Housing Audit & Community Change Data Summary
Summary prepared by ULI MN /RCM - Cathy Bennett
have gained through the review of community data and the housing audit to a specific
site(s). Technical expertise is applied to the site review through ULI MN and their partners
in two specific ways. The City will determine which method will best meet their local
community needs.
In each case, there is an opportunity to apply what has been learned through the housing
audit to specific opportunity site(s) in the City.
Page 2 I
3.1. Evaluation of city identified Opportunity Sites - A team of ULI MN members will
review up to three city sites by applying ULI MN community site principles and
professional expertise against current identified land use plans. The land use team
will provide general suggestions to improve the city (re)development plan or vision
for those sites.
3.2. Technical Assistance Panel (TAP) — This process provides a more detailed approach
to site evaluation using a team of ULI MN professionals. Real estate, land use and
development professionals provide expertise to dig deeper into the land use
opportunities of one specific property and /or site in the City. The TAP is a ULI
national model that includes detail review of a site and its current and future
conditions. The process includes a site visit, professional site review and SWOT
analysis - strengths, weaknesses, opportunities and threats, and the development
of detailed recommendations by a ULI MN professional team. The panel
approaches the assignment from all perspectives; including market potential, land
use and design, financing and development strategies, and implementation. The
process evolves over the course of 3 -4 meetings (2 with policy leaders at the
beginning and end of the process).
4. Development of Recommendations. - The discussion provides an opportunity to
understand what can be done to improve and the tools and strategies being utilized and
develop new ideas based upon best practices identified through the Opportunity City
Program process. The outcome of the process is an opportunity for the city leaders to learn
about their community, backed by concrete data and determine ways that they can change
their policies and priorities to be better prepared to support a full range of housing choices
moving forward. This is an opportunity for policy leaders and staff to apply what they learn
through the process and inform the recommendations that will be included in the final
report.
Eagan Opportunity City Program
September 14, 2010 - 2nd Policy Leader Meeting - Housing Audit & Community Change Data Summary
Summary prepared by ULI MN /RCM - Cathy Bennett
Policy Leader Meeting - Review Community Change Data & Housing Audit Findings:
The policy leader meeting on September 14, 2010 will consist of a presentation by the
consulting team to review the key findings of the Community Change Report (Step 1) and the
Housing Audit (Step 2). The City Council will have an opportunity to respond to these findings
and key observations and considerations brought forward by the consulting team. In addition,
the Council will review and discuss options for conducting the Opportunity Site Evaluation (Step
3) that will be completed in November /December. The Opportunity City Program
recommendations (Step 4) will be developed by the City Council upon completion of the
Opportunity Site Evaluation in December with a final report completed in January.
At the meeting on September 14th, the consulting team will review the following:
HRA /City Goals & Policies
Provide Community Change Data Key
Findings
Outline City's Current and Use Tools &
Strategies
Review: Team Observations & Opportunity
Site(s) Evaluation
The next steps in the process will include the following components with key Council
participation in December and January.
Page 3 I
September 14th - Feedback /Comments &
Determine Site Evaluation Process
ober - Complete Site Evaluation Process
Nov /Dec. — Review Site Evaluation Findings
& Develop Program Recommendations
January Review Final Report Findings
2010 Excensus Change Report — Eagan, MN
ULI MN /Regional Council of Mayors — Opportunity City
September 7, 2010 (Revised Draft)
Summary
This report spans a recent and critical period of demographic and economic changes in the City of Eagan.
The initial years, May 2004 through April 2006, reflect an expanding housing market with increasing
housing availability and demographic gains in all age categories. The second phase, from May, 2006
through April, 2008, shows a reversal in the region's housing market with dramatically reduced resident
turnover. In the final year, May of 2008 through April of 2009, there are initial signs of a housing
market recovery for some demographic segments. These economic swings have affected communities
and household age groups in different ways.
Overall, Eagan has a stable household base with some diversity of housing options, in both owner and
renter - occupied housing. The City has experienced interesting changes in household characteristics
including the types of housing that residents are living in. The most significant trend is the drop in
turnover of households, particularly for those 55 and over living in single family homes. While low
turnover indicates that residents may be happy with their housing choice, turnover that is too low could
reduce opportunities for younger households to locate in the City or could indicate that older residents
are not able to move due to underwater mortgages, loss of jobs or lack of downsizing options. The
following observations are intended to provide a basis for Eagan's policy discussions as part of the
Opportunity City Program.
• Household Growth. From 2004 to 2009, the City saw its occupied housing base grow from 24,752
to 25,588 households. There was a net loss of households under age 55 (- 1,313) while significant
increases were seen in households ages 55 or more ( +2,149). In 2009, twenty -five percent of the
City's households were age 55 or older. Much of the gain in the age 55+ category can be attributed
to "aging in place ".
• Turnover: The housing turnover rate (the rate that the City's housing is changing hands) declined
steadily over the period and particularly during the housing downturn beginning in 2007. Average
turnover (2004 -09) was significantly lower for older households age 55 to 74 (at 3.8 %) than it was
for households under age 35 (14.8 %) and ages 35 to 54 (5.5 %). Turnover appears to have bottomed
out in the 2007/2008 period when single family detached housing dropped to 1.8 percent and
apartments dropped to 12.6 percent. In 2009, turnover rebounded to 2.1 percent for single family
detached housing and 15.1 percent for apartments. Even with the rebound, housing turnover in
2009 was still well below the levels at the start of the period. Seventy percent of all households did
not move during this five year period.
• Mix. Between 2004 and 2009, owner - occupied housing dropped only marginally as a percent of all
housing from 74.1 to 73.7 percent. Occupied single family housing dropped from 60 to 58 percent
of all housing in Eagan. The percent of single family detached homes in 2009 that were rented was a
relatively low 1.8 percent. Nearly half (47.8 %) of the City's young households (under age 35) were in
rental apartments. This percentage is high relative to the 33.6 percent for Dakota County as a
whole. Nineteen percent of the young households in Eagan were owners of single family detached
housing and 20.9 percent were owners of a multi - family unit.
• Value of Housing. A very small percent (3 %) of the owned single family detached homes in 2009
were valued at less than $200,000 of which 14 percent were occupied by households under age 35.
Homes valued at $300,000 or more accounted for 47 percent of all housing in the City. Households
1
age 55 or older occupied 33 percent of these higher value "move -up" homes. Between 2004 and
2009, there was a 12 percent increase in homes under $200,000 owned by households age 55 or
older.
• Age of Single Family Housing. Two - thirds of the City's owned single family detached housing was
built between 1980 and 1999 and approximately 3,650 housing units were built before 1980. With
low turnover and aging in place, two hundred of these older homes are now occupied by
households ages 75 or older.
• Retention. From 2004 to 2009, twenty -eight percent of the Eagan households that moved within the
7- county area ended up choosing another home in Eagan. Households in either owned single family
housing or rental apartments are the most likely to choose another home in the City.
• Migration. Half of the household moves into the City (2004 to 2009) from within the metro area
came from St. Paul, Minneapolis, or Bloomington. Half of all residents that moved from Eagan
chose a home in St. Paul, Minneapolis, Bloomington, Woodbury, Richfield, Eden Prairie, or Savage.
• Foreclosures. Sheriff's sale home foreclosures increased more than four -fold from 2004 to 2008 (49
foreclosed homes in 2004 to 220 homes in 2009). Just over half (56 %) of these foreclosures involved
resident households between the ages of 35 and 54. The trends were sharply up between 2004 and
2008, but down in 2009.
2
7
Report Findings:
Availability of housing is just as important to a household wishing to move into the City as home style,
location, and affordability. Eagan has a mix of housing that is helping to ensure that housing options
remain available even during a slowdown in the housing market. This mix is important since much of
the City's single family housing stock has not been turning over fast enough to ensure that incoming
households have sufficient housing choices. With opportunities to develop vacant land and redevelop
older apartments and housing developments, the City remains in a good position to once again provide
housing choices that can meet the needs of new households, growing families, and existing single family
residents seeking other housing in Eagan.
Housing needs are changing. These changes are being driven by long term population aging patterns as
well as the recent downturn on the economy. This report uses detailed, household -level tracking data
based on actual counts to show how the City's household base has changed over the period from May of
2004 to May 2009. This information was developed by Excensus LLC using data shared for research
purposes by state and local governmental units. Definitions and a description of the methodology used
in developing this data set are provided at the end of this report.
Eagan Demographic and Housing Profiles (2004 to 2009)
A. Trends in Householder Ages 2004 to 2009
Eagan has a resident base dominated by households ages 35 to 54. The large number of middle aged
residents coupled with low housing turnover, is causing the City's demographic profile to age rapidly.
Household Age Curve - Eagan Householder Ages (May, 2010)
V1 l0 00 O N V VD CO O N V
N N M M M M M q V V
V u l n Ol . M V I n CO .-1 M
N N N men M m o l d . V
Eagan's Householder Ages (2009)
Distribution of Households by Householder Age
(Data set covers 25,588 households in 2009 *)
Source: Excensus LLC
auz
N
v v
HouseholderAges
*The Metropolitan Council's 2008 household estimate is 25,561.
O N V l0 00 0 N V LID CO 0 N V 00 00 0 N d
N IA to to M l0 b lD l0 lD n r n N N CO 00 00
Ol M V1 n Ol e-1 M VI n pl M N n PI . M
V Ul N Nn tel L l0 lD l0 VD lD N n N n n 00 03
3
' Median Householder Age
in 2009 was 48 years
N
W
EXINsisat
In 2009, there were 25,588 occupied housing units in Eagan. Nearly half (49.1 %) of all head -of-
households were between the ages of 35 and 54 and another 29 percent were between 55 and 74 years
of age. One third were age 55 or older.
Eagan Householder Ages (May, 2004)
5,451 601 3%
22%
2004
5,037
20%
Eagan Households by Age (2004 to 2009)
▪ Under Age 35
® Age 35 to 54
® Age 55to74
® Age 75+
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
2004 2005 2006 2007 2008 2009
Householder Ages (May, 2009)
—4— Under Age 35
—f— Age 35 to 54
Age 55 to 74
-+-Age 75+
4
C�
® Under Age 35
® Age 35to54
Age 55 to 74
® Age 75+
There were 1,313 fewer householders under age 55 in 2009 than in 2004. The number of households
under age 55 increased during the years of the expanding housing market (2004 to 2006) but all of this
growth was lost in the later years with the downturn in the housing market. Households age 55 to 74
increased significantly — growing by 1,870 households. The number of older households (ages 75 or
more) increased by 279 during this same period. Much of the gains in both groups can be attributed to
"aging in place."
B. Household Aging
There are costs to an aging household base. Local commercial areas, built on an expectation of young
families or workers, may become less viable in the face of an aging community. Community services
may have to retool to meet the changing needs of an aging community. And, as workers age, employers
may feel the need to relocate in order to find the workforce they need. For local workers, commuting
distances to work may increase. Furthermore, there is an impact to local schools as families with
children age and leave the community and are not replaced.
The primary cause of community aging is "aging in place." Households that would otherwise move to
accommodate a growing family or to meet the needs of a changing lifestyle choose instead to remain in
their existing homes. With only limited turnover, housing availability is reduced and there are fewer
opportunities to attract and retain a more balanced mix of households. Seventy percent of all Eagan's
households remained in their existing home through the period 2004 to 2009. For households age 55
and older, eighty -seven percent remained in place through this period.
Eagan Households — Year Moved into Current Dwelling
r
Under Age 35
Age 35 to 54
Age 55 to 74
Age 75+
0% 20% 40% 60%
80% 100%
• < 2004
• 2004/05
O 2005/06
• 2006/07
O 2007/08
02008/09
Net t1 of Householders that Aged into ( +) or Aged out of (-) an Age Category by Year
Under Age 35 Age 35 to 54 Age 55 to 74 Age 75+
2004/2005 (491) (36) 388 139
2005/2006 (449) (140) 445 144
2006/2007 (448) (190) 489 149
2007/2008 (411) (228) 500 139
2008/2009 (428) (218) 490 156
Source: Excensus LLC
Eagan currently needs 428 new households (under age 35) each year (9% of total) just to maintain its
existing base of younger households. Conversely, 156 householders age 75 or older (18% or their total)
would need to move out of the City and be replaced by younger households each year for this age
segment to keep from growing. The impact of aging in place can be mitigated over time through new
housing construction or by leveraging turnover so that as existing households move they are replaced
with younger households.
C. The Demographics of Homeownership — 2004 to 2009
Overall, 73.7 percent of the City's households live in owner - occupied housing. Owner - occupied single
family housing accounts for about half (51.8 %) of the City's housing stock. Forty -two percent of all
households under age 35 are homeowners. These households are using a wide variety of owned and
renter - occupied housing. Forty -one percent of the City's 6,728 rental units are in the hands of
households under the age of 35. This is higher than Dakota County's average of 34.7 percent indicating
that younger households in Eagan are more dependent on rental housing options. (Note that nursing
homes are not included in this analysis.)
Eagan Homeowners and Renters — Percent by Householder Age Group (2009)
Householder Age
Under Age 35
Age 35 to 54
Age 55 to 74
Age 75+
Occupied Housing Units
Source: Excensus LLC
All HHs
4,825
12,562
7,321
880
25,588
Owners Pct. Owners Renters Pct. Renters
2,010 41.7% 2,815 58.3%
9,965 79.3% F 2,597 20.7%
6,284 85.8% 1,037 14.2%
601 68.3% r 279 31.7%
18,860 73.7% 6,728 26.3%
5
Eagan Aqe Curve — Homeowners and Renters by Householder Aqe (2009)
3,500
3,000
2,500
2,000
1,500
1,000
500
1500 •
1250
1000 '!
750
500 1 .
250
250
500 •
750 •
100
8,000 1-
6,000
4,000
2,000
Eagan's Owners and Renters
Homestead Status by Householder Age (2009)
(Data set covers 25,588 households *)
Source: Excensus LLC
Homeowners comprise
73.7% of all households
and 41.7% of households
under age 35
0 ner. ( 8 .60)
Percent Homeowners:
41.7%
>
79.3%
4 • • •
) .( ) )<
2004 2005 2006 2007 2008 2009
Renters by Householder Aqe (2004 to 2009)
><
2004 2005 2006 2007 2008 2009
85.8%
> <
Y 9 4 4 v ` ti W N `4 ■ 4. 4
Householder Ages
"The Metropolitan Councils 2008 household was 25,561.
Eagan's homeowner base is aging — with significantly more households age 55 or older in 2009 than at
the start of the period. The number of homeowners under age 35 dropped by 205 and homeowners
between 35 and 54 dropped by 1,171. Usage of rental housing increased for households age 55 to 74
but was relatively stable for all other groups.
Homeowners by Householder Age (2004 to 2009)
12,000 - -.
10,000 r —
-P- Under Age 35
--Age 35 to 54
--.- -Age 55 to 74
-Age 75+
-4- Under Age 35
-f-Age 35 to 54
-Age 55 to 74
Age 75+
6
68.3%
D. Housing Usage and Home Tax Values — 2004 to 2009
Owner - occupied single family detaching housing dominates housing usage for the two middle age
categories. Each age group, however, shows a significant share of other owned and rental options. This
is particularly true for households under age 35 and those ages 75 or more where there is a large
concentration in owned single family, owned and rental multi- family, and apartments. Currently, 252
households age 75 or more are living in owned single family housing. This is a relatively small (2 %)
portion of the City's single family detached housing.
All Households by Housing and Ownership Type (2009)
1,192
Households Under Age 35
All Households in 2009
• Owned SFD
• Rental SFD
o Duplex /Triplex
• Owned MF
IS Rental MF
O Rental Apt
Households Ages 55 to 74
HH Under Age 35
HH Age 55 to 74
• Owned SFD
• Rental SFD
121 Duplex /Triplex
• Owned MF
® Rental MF
O Rental Apt
101
• Owned SFD
• Rental SFD
O Duplex /Triplex
® Owned MF
O Rental MF
Rental Apt
Households Aqe 35 to 54
7
All Households in
Housing Type
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
All Occupied Units
HH Age 35 to 54
300
265
Households Ages 75+
HH Age 75+
2009
Occupied Percent
Dwellings of Total
13,258 51.8%
459 1.8%
557 2.2%
5,197 20.3%
1,192 4.7%
4,925 19.2%
25,588 100.0%
• Owned SFD
• Rental SFD
O Duplex /Triplex
• Owned MF
® Rental MF
O Rental Apt
• Owned SFD
• Rental SFD
o Duplex /Triplex
• Owned MF
IN Rental MF
Rental Apt
The tables below show the changes in housing usage since 2004. The most significant changes are in
single family housing and owned multifamily housing. An increasing proportion of this housing is owned
by households ages 55 or older and a decreasing share by younger households. Some of this may be
related to increases in home foreclosures in recent years. A reduction in the base of young households
could also affect the City's ability to attract other young homebuyers to existing homes and may impact
school enrollment levels for those neighborhoods with increased aging and fewer young households.
Housing Usage Trends by Householder Age (2004 to 2009)
All Occupied Housing Units
14,000
12,000
10,000
8,000
6,000
4,000
2,000
3,000
2,500
2,000
1,500
1,000
500
5,000
4,500
4,000
3,500
3,000
2,500
2,000
1,500
1,000
500
• • • • • •
2004 2005 2006 2007 2008 2009
Households Under Age 35
Households Aqe 55 to 74
2004 2005 2006 2007 2008 2009
2004 2005 2006 2007 2008 2009
-• -Owned SFD
-a•- Rental SFD
-0- Duplex/Triplex
--X-Owned MF
-f Rental MF
Rental Apt
0 01
• Owned SFD
-0- Rental SFD
-0- Duplex /Triplex
-X -Owned MF
>_E Rental MF
- Rental Apt
-• -Owned SFD
- e-Rental SFD
--14,-Duplex/Triplex
Owned MF
-- Rental MF
-0- Rental Apt
8
Housing Usage - 2004 to 2009
Housing Types - All Occupied Units
Housing Types
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
All Occupied Units
Households Age 35 to 54
10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
Households Ages 75+
400
350
300
250
200
150
100
50
2004
12,997
454
567
4,892
1,161
4,635
24,706
2,009
13,258
459
557
5,197
1,192
4,925
25,588
2004 2005 2006 2007 2008 2009
2004 2005 2006 2007 2008 2009
Chg '04 -'09
261
5
(10)
305
31
290
882
-4-Owned SFD
-f- Rental SFD
-4-- Duplex/Triplex
+ Owned MF
-«- Rental MF
Rental Apt
• Owned SFD
-E- Rental SFD
-4-Duplex/Triplex
-X-Owned MF
- Rental MF
-0- Rental Apt
The City has a relatively small base of affordable single family homes. This study identified 13,258
owner- occupied single family detached homes in Eagan. Twenty -nine percent had a tax value in 2009
under $250,000 and just four percent were valued at less than $200,000.
Single Family Homeownership by Tax Value of Home (2009)
506 2009 SF Home Values
3.8%
• LT $200K
■ $200 -249K
▪ $250 -299K
• GE $300K
Households under the age of 35, apart from an apparent resurgence in 2009, have been moving away
from the higher priced single family homes. Households age 35 to 54 also declined in all but the lowest
price range. Rather than young households leaving Eagan, this pattern suggests that there are not
enough new homeowners coming into the City to overcome the inertia of households aging in place.
Mix of Owned Single Family Homes by Tax Value (2009) and Aqe of Householder
Households Under Aqe 35
450
350
300
250 -...
200
150 ...
100
50 •
Households Aqe 55 to 74
0
.. ... ... . ....
2004 2005 2006 2007 2000 2609
4 • •
2004 2005 2006 2007 2008 2009
-a -LT $200K
--E- 5200 -249K
»- 1r°5250 -299K
GE5300K
--P-- LT $200K
-6-$200-249K
$250 -299K
-aF-GE $300K
9
Households Age 35 to 54
5000 .__
4500
4000 �---
3500
3000
2500
2000
1500
1000 -
500
100
90
80 h
70
40
0
•
Households Ages 75+
2004 2005 2006 2007 2008 2009
30 r -
20
10
0
2004 2005 2006 2007 2008 2009
-4- LT $200K
--a- $200 -249K
$250 -299K
- -GE $300K
t LT $200K
-44-$200-249K
--.04-$250-299K
-x- -GE $300K
E. Usage and Age of Owned Single Family Detached Homes
The City's owned single family detached housing is aging. Just over a quarter of these homes (3,450
units) were built before 1980 and half of all owned single family homes were built before 1986. As
these homes age, maintenance becomes increasingly more important.
Aqe of Owned Single Family detached Housing in Eagan (2009)
Year Built - Owned SF Homes
808 452
6.1% 3.4%
As indicated earlier, the share of younger households in owned single family housing has been
decreasing. Most of this decline is seen in homes built between 1980 and 1999. Due to slow turnover
and aging in place, a growing proportion of the homes built before 1980 are in the hands of households
ages 55 and older. Two hundred of these homes are occupied by households ages 75 or older. The city
can expect this trend to continue and the need for housing maintenance services to increase with it.
Mix of Owned Single Family Homes by Year Built and Aqe of Householder
Households Under Aqe 35
800
700
600
500
400
300 6 —�— .--
200 •
100
0__
2004 2005 2006 2007 2008 2009
Households Aqe 55 to 74
3000
2500
2000
1500
1000 k -�
500
0 .._ ,.... *
2004 2005 2006 2007 2008 2009
▪ Before 1960
■ 1960 -1979
u 1980 -1999
• 2000 or later
–#– Before 1960
t -1960 -1979
1980 -1999
– 0-2000 or later
–4–Before 1960
-- !-1960 -1979
-, -1980 -1999
--,r --2000 or later
10
Households Age 35 to 54
7000
6000
5000
4000
3000
2000
1000
0 .4.4
Households Ages 75+
–4–Before 1960
– 0-1960 -1979
.. -1980 -1999
E 0 ■ ■ E • –* --2000 or later
2004 2005 2006 2007 2008 2009
160
140
120
100
80
60
40
20
0 E 3( <
2004 2005 2006 2007 2008 2009
–4-- Before 1960
– 0-1960 -1979
a 1980 -1999
–4+ -2000 or later
F. Housing Usage and New Birth Families — 2004 to 2009
The number of new births in the metro area tends to remain relatively stable year to year. Between
2004 and 2009, the number of Eagan households with new births increased by 2.9 percent. Births by
households in owned single family housing, however, decreased by 15 percent.
There were steady increases in birth families living in both multi - family units and apartments. Over the
period, forty -five percent of the City's new births occurred in housing other than an owner- occupied
single family home. Sixteen percent of these non - traditional housing units had a birth reported during
the period 2004 to 2009. This trend towards more families with young children living in non - traditional
housing is a metro wide trend and points up the changing expectations for rental and multifamily
housing.
Housing Usage by Eagan New Birth Families (2004 to 2009)
NewHousType 2004 2005 2006 2007 2008 2009
Owned SFD 422 426 410 412 364 359
Rental SFD 27 21 21 20 16 24
Duplex /Triplex 19 21 26 25 16 25
Owned MF 102 113 96 110 121 127
Rental MF 25 24 20 25 36 42
Rental Apt 140 122 139 146 149 179
All Housing Units 735 727 712 738 702 756
Sources : MN Dept of Health, Public Birth Records; Excensus LLC
Total Pct. Of Total
2,393 54.8%
129 3.0%
132 3.0%
669 15.3%
172 3.9%
875 20.0%
4,370 100.0%
G. Housing Turnover and Retention - 2004 to 2009
Household turnover is a measure of mobility and an important indicator of housing availability.
Turnover is defined as the percentage of all households that moved from their home in a given year. In
2009, Eagan's turnover rate was at 5.7 percent. This is a moderate rate, but well below the City's 8.7
percent rate at the beginning of the period. The fact that this rate is up from 2008, shows some
increasing housing market activity - a positive outcome following the housing downturn in 2007/2008.
While slow turnover rates are seen across the metro area, the City's 2009 single family homeowner
turnover rate of 2.1 percent is at the low end of the 2.5 to 3.0 percent range seen in other metro area
communities. This rate is also up from the rate in 2007/2008.
The turnover rate differs dramatically depending on type of housing - ranging from two percent for
moves from owner- occupied single family housing to 15 percent for moves from rental apartment units.
The low turnover for owner - occupied single family households translates into limited availability of
owner- occupied housing in the City for new households wishing to move into the City and for existing
households looking to move within the City.
Housing Turnover Trends in Eagan - May 2004 through April 2009
Percent of All HHs that Moved
Housing Types 2004/05 2005/06 2006/07 2007/08 2008/09
Owned SFD 3.8% 3.4% 2.7% 1.8% 2.1%
Rental SFD 13.8% 11.9% 11.6% 7.0% 9.8%
Duplex /Triplex 13.1% 7.8% 8.3% 7.2% 7.0%
Owned MF 8.8% 7.3% 6.4% 3.9% 4.4%
Rental MF 14.5% 14.1% 13.4% 8.1% 10.2%
Rental Apt 20.1% 18.9% 16.9% 12.6% 15.1%
All Occupied Units 8.7% 8.0% 7.0% 4.8% 5.7%
Source: Excensus LLC
Turnover rates, particularly for owned single family detached homes, have been fa ling steadily through
most of this period. Turnover dropped in other types of housing as well, but not to the same degree. As
single family turnover has decreased, rental apartments and multi - family properties have been taking on
a more significant role providing a foothold for new households wishing to find a home in the City,
providing transitional housing, and supporting a broader range of households types and needs. The
section of new birth families supports this point.
11
A,
Of the 8,608 households that moved from a home in Eagan during this five year period, fifty -seven
percent (4,978) were tracked to a new residential address in the 7- county metro area. Twenty -eight of
these moves both originated and ended in Eagan. Existing Eagan households represent a substantial
share of the market for housing in Eagan.
Turnover and Retention -All Eagan Household Moves (May, 2004 to May, 2009)
Housing Types
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
All Occupied Units
Source: Excensus LLC
All HH Ages Moved Turnover Relocated in Eagan
Rate 7 -Co. Area Eagan Retention
1,147 328 28.6%
139 32 23.0%
154 37 24.0%
858 221 25.8%
415 118 28.4%
2,265 660 29.1%
4,978 1,396 28.0%
5 -year Base 2004 -09
65,688 1,805 2.7%
2,223 240 10.8%
2,793 243 8.7%
25,388 1,550 6.1%
5,881 712 12.1%
24,274 4,058 16.7%
126,247 8,608 r 6.8%
This next table shows turnover of households under age 35. This group had higher levels of turnover
across all housing types (14.8 percent) including owner- occupied housing (7.2 percent). Twenty -three
percent of these younger Eagan households were able to find another residence in Eagan.
Turnover and Retention - Moves by Households under Age 35 (May, 2004 to May, 2009)
Housing Types
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
All Occupied Units
Source: Excensus LLC
HHs <35 Moved Turnover Relocated in
5 -year Base 2004 -09 Rate 7-Co. Area
4,833 347 7.2% 242
450 72 16.0% 44
578 79 13.7% 51
5,263 557 10.6% 314
1,705 286 16.8% 175
11,814 2,299 19.5% 1,322
24,643 3,640 r 14.8% 2,148
Eagan
Eagan Retention
56 23.1%
9 20.5%
9 17.6%
59 18.8%
38 21.7%
340 25.7%
511 23.8%
Turnover drops sharply starting with households age 35 to 54. Turnover among households age 55 to 74
age groups (55 or older) was the lowest overall at 3.8 percent and for owned single family housing at
two percent. Retention rates were highest for households age 35 to 54.
Turnover and Retention - Moves by Households Age 35 to 54 (May, 2004 to May, 2009)
Housing Types
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
All Occupied Units
Source: Excensus LLC
HHs 35 -54 Moved Turnover Relocated in
5 -year Base 2004 -09 Rate 7-Co. Area Eagan
42,115 1,078 2.6% 696
1,266 126 10.0% 74
1,603 134 8.4% 86
10,636 641 6.0% 375
2,241 281 12.5% 161
8,886 1,390 15.6% 760
66,747 3,650 r 5.5% 2,152
226
19
24
119
55
257
700
Eagan
Retention
32.5%
25.7%
27.9%
31.7%
34.2%
33.8%
32.5%
12
/7
Eagan HHs ('04 -09)
Previous Housing Types for Incoming Households
Move -Ins
Percent
Single Family Duplex /Triplex
Condo/TH
Mobile Home
Apartment
1,158
24. 0
(66.6% )
3.2%
13.4%
0.8%
16.1%
131
%
613%
3.8%
13.0%
0.0%
22.1%
134
2.9%
36.6%
7.5%
7.5%
3.0%
45.5%
980
20.9%
50.7%
3.1%
12.0%
0.8%
33.4%
355
7.6%
47.3%
3.9%
13.5%
1.4%
33.8%
1,931
41.2%
(42.2 %%
3.3%
8.9%
1.2%
44.4%
4,689
100.0%
50.8%
3.4%
11.1%
1.0%
33.7%
Turnover and Retention - Moves by Households Aqe 55 to 74 (May, 2004 to May, 2009)
HHs 55 -74 Moved Turnover Relocated in Eagan
Housing Types 5 -year Base 2004 -09 Rate 7 -Co. Area Eagan Retention
Owned SFD 17,781 349 2.0% 197 43 21.8%
Rental SFD 449 39 8.7% 20 4 20.0%
Duplex /Triplex 592 28 4.7% 15 3 20.0%
Owned MF 8,127 301 3.7% 142 38 26.8%
Rental MF 1,379 122 8.8% 69 22 31.9%
Rental Apt 2,923 337 11.5% 172 61 35.5%
All Occupied Units 31,251 1,176 ' 3.8% 615 171 27.8%
Source: Excensus LLC
Turnover and Retention - Moves by Households Aqe 75 or more (May, 2004 to May, 2009)
HHs 75+ Moved Turnover Relocated in Eagan
Housing Types 5 -year Base 2004 -09 Rate 7 -Co. Area Eagan Retention
Owned SFD 959 31 3.2% 12 3 25.0%
Rental SFD 58 3 5.2% 1 0.0%
Duplex /Triplex 20 2 10.0% 2 1 50.0%
Owned MF 1,362 51 3.7% 27 5 18.5%
Rental MF 556 23 4.1% 10 3 30.0%
Rental Apt 651 32 4.9% 11 2 18.2%
All Occupied Units 3,606 142 - 3.9% 63 14 22.2%
Source: Excensus LLC
H. Housing Choices - Housing Type Before and After the Move
Choices in housing are important to Eagan residents. Between May 2004 and May 2009 a total of 4,689
households moved into an Eagan home from a home either in Eagan or elsewhere in the 7- county metro
area. A quarter of these moves were to an owned single - family. Of these moves to single family
housing, two - thirds (771 households) had come from another single family home. Most of the
remaining third came from an apartment or condo /townhome. Of the 1,931 households entering an
apartment in the City, forty -two percent had been previously living in a single family home and 44
percent had come from another apartment.
All Households Moving Into a Home in Eagan (May, 2008 to May, 2009)
Eagan Housing
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
In -City Moves (2004 -09)
Type of Housing After the Move (2004 -2009)
Move -Outs
Move -Outs
Percent
Single Family Duplex /Triplex
Condo/TH lobile Home
Apartment
415
28.1%
( 73.7 %)
1.9%
17.8%
0.2%
6.3%
46
3.1%
73.9%
0.0%
17.4%
2.2%
6.5%
41
2.8%
61.0%
12.2%
9.8%
0.0%
17.1%
246
16.6%
58.9%
1.6%
25.6%
0.4%
13.4%
113
7.6%
46.9%
3.5%
27.4%
0.0%
22.1%
618
41.8%
28.0%
5.5%
18.6%
0.6%
47.2%
1,479
100.0%
C %
3.7%
19.9%
0.5%
(6.1%
Eagan HHs ('04 -09)
Distribution of Destination Housing Types for Move -out Households
Move -Outs
Percent
Single Family Duplex/Triplex
Condo /TH lobile Home
Apartment
1,054
24.7%
( 73.4 %p
1.8%
18.0%
0.4%
6.4%
132
3.1%
74.2%
0.8%
14.4%
1.5%
9.1%
137
3.2%
65.7%
5.8%
12.4%
2.2%
13.9%
745
17.4%
60.9%
2.4%
22.0%
0.8%
13.8%
342
8.0%
55.0%
4.4%
20.2%
0.3%
20.2%
1,864
43.6%
44.8 %)
3.5%
17.5%
1.1%
33.0%
4,274
100.0%
57.1%
3.0%
18.4%
0.9%
20.7%
Move -Ins
Top Origination Cities for New HH Moves into Eagan (2004 -2009)
New to Co.
St. Paul
Minneapolis
Bloomington
Richfield Woodbury Eden Prairie
St. Louis Park
Savage
Cottage Grove
519
113
105
56
35 19
21
17
11
4
59
17
15
7
1 -
1
3
-
1
42
9
12
5
4 -
2
1
-
2
518
118
82
67
26 14
22
17
10
5
151
25
35
15
8 9
3
4
2
4
898
176
164
90
32 36
18
20
25
24
2,187
458
413
240
106 78
67
62
48
40
In looking at single family residents that moved out of a home in Eagan, nearly three - quarters (73 %)
moved to another single family home and 44 percent of those leaving an apartment moved to a single
family home. Overall, fifty -seven percent of all moves ended in a single family home.
Households Moving from a Home in Eagan (2004 to 2009)
Eagan Housing
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
A total of 1,479 Eagan households moved to another home in the City over the five year period.
Seventy -three percent of all single family homeowners found another single family home in the City and
about half (47.2 %) of all apartment renters moved to another apartment in the City. Twenty -eight
percent of apartment renters moved to a single family dwelling. This compares to 35.7 percent for
Dakota County as a whole.
Housing Choices for Eagan Moves that began and ended in Eagan (2004 to 2009)
Eagan Housing
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
I. Household Migration - Eagan's Resident Origins and Destinations
Between 2004 and 2009, half (51 %) of all metro area moves into Eagan came from three cities (St. Paul,
Minneapolis, and Bloomington).
Top Metro Area Origination Cities for Moves into Eagan (May, 2004 to May, 2009)
Eagan Housing
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
14
/ 9
Move out
of City
Top Destination Cities for Moves to a Single Family Home Outside of Eagan (2004 -2009)
Top Destination Cities for Moves out of Eagan (2004 -2009)
Bloomington
Cottage Grove
St. Paul
Minneapolis Bloomington
Woodbury
Richfield
Eden Prairie
Savage
Cottage Grove
Edina
302
44
29
13
27
6
15
10
8
8
43
9
2
3
-
2
-
1
2
-
42
2
9
6
2
2
1
2
2
-
323
35
37
28
16
15
6
15
9
11
151
28
22
13
6
3
5
3
1
2
822
133
106
82
38
35
34
29
28
15
1,683
251
205
145
89
63
61
60
50
36
Moves to SF
Outside of City
Top Destination Cities for Moves to a Single Family Home Outside of Eagan (2004 -2009)
Minneapolis St. Paul Woodbury
Bloomington
Cottage Grove
Savage
Shakopee
Blaine
Brooklyn Park
204
14
24
25
9
7
4
6
6
2
32
2
3
-
3
2
1
1
1
2
30
8
-
2
5
2
1
1
-
2
184
25
16
13
9
9
10
5
2
7
86
14
14
4
5
-
3
1
2
1
418
67
68
24
33
17
12
14
11
7
954
130
125
68
64
37
31
28
22
21
Of those households that moved out of Eagan, half ended up in one of these seven neighboring cities:
St. Paul, Minneapolis, Bloomington, Woodbury, Richfield, Eden Prairie, or Savage.
Top Destination Cities for Moves from Homes in Eagan (May, 2004 to May, 2009)
Eagan Housing
Owned SFD
Rental SFD
Duplex/Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
The table below shows those households that moved from Eagan to a single family home in one of the
other six metro area counties. Half of these moves were to these seven cities: Minneapolis, St. Paul,
Woodbury, Bloomington, Cottage Grove, Savage, and Shakopee.
Top Destination Cities for Eagan Household Moves to a Single Family Dwelling (2004 -2008)
Eagan Housing
Owned SFD
Rental SFD
Duplex/Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
J. Home Foreclosure (Sheriff's Sale) Demographics — 2004 to 2009
Sheriff's sale home foreclosures increased more than four -fold from 2004 to 2008 (49 foreclosed homes
in 2004 to 220 homes in 2009). Just over half (56 %) of these foreclosures involved resident households
between the ages of 35 and 54. The trends were sharply up between 2004 and 2008, but down in 2009.
Washington County Sheriff's Sale Foreclosures by Resident Householder Age (2004 to 2009)
Eagan Foreclosure Trends (2004 -09)
Householder Age 2004 2005 2006 2007 2008 2009
Under Age 35 18 16 22 49 55 17
Age 35 to 54 24 44 67 93 122 44
Age 55 to 74 7 8 20 34 41 18
Age 75+ - - 1 2 1
Foreclosed Total 49 68 109 177 220 80
Source: Excensus LLC
15
Metro Area Moves ('04 -08)
Housing Type Chosen Following 7- County Metro Area Move
Move -Outs
Percent
Single Family
Duplex /Triplex
Condo /TH
Mobile Home
Apartment
12
25.0%
25.0%
16.7%
25.0%
8.3%
8.3%
5
10.4%
40.0%
20.0%
20.0%
0.0%
20.0%
2
4.2%
50.0%
0.0%
0.0%
0.0%
50.0%
12
25.0%
33.3%
0.0%
16.7%
0.0%
41.7%
10
20.8%
20.0%
10.0%
0.0%
0.0%
30.0%
7
14.6%
0.0%
0.0%
0.0%
0.0%
0.0%
48
100.0%
29.2%
8.3%
12.5%
2.1%
31.3%
On a proportionate basis, household under the age of 35 and ages 35 to 54 have been equally hard hit.
Overall, less than one percent (0.35 %) of households under age 54 had a foreclosed property in 2009.
Trends in Eagan Foreclosures (2004 to 2009)
140
120
100
80
60
40
20
1
2004 2005 2006 2007 2008 2009
-�-- Under Age 35
- 111- Age35to54
Age55to74
-4E-Age 75+
Resident Householders in Foreclosed Homes as a Percent of All Households (2009)
Eagan Foreclosures as Pct. of All HHs (2009)
Householder Age
Under Age 35
Age 35 to 54
Age 55 to 74
Age 75+
Foreclosed Total
Source: Excensus LLC
HHs in Foreclosured Units
Total Percent
17 0.35%
44 0.35%
18 0.25%
1 0.11%
80 0.31%
All HHs
4,825
12,562
7,321
880
25,588
For households that went through a sheriff's sale foreclosure, very few have as yet shown up in new
housing in the Twin Cities metro area. Some of this may be because those households moved in with
parents or a roommate, left the metro area, or have not yet settled into a new home. Of the 48 that
were tracked to a new dwelling in the metro area, 29 percent were living in single family housing, 31
percent in an apartment, and 13 percent in a condo or townhome. These choices did not seem to vary
much based on the type of foreclosure housing.
Housing Choices after Foreclosure - Housing Type After Relocation (7- County Metro Area - 2004 -2008)
Eagan
Foreclosed Dwellings
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Tota l
Source: Excensus LLC
16
9? /
Metro Area
Moves ('04 -08)
County Destination following Eagan Sheriff's Sale
Dakota
Washington
Anoka
Carver
Hennepin
Ramsey
Scott
12
41.7%
8.3%
0.0%
0.0%
25.0%
25.0%
0.0%
5
40.0%
0.0%
0.0%
0.0%
20.0%
40.0%
0.0%
2
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
12
75.0%
0.0%
0.0%
0.0%
16.7%
8.3%
0.0%
10
70.0%
0.0%
0.0%
0.0%
10.0%
10.0%
10.0%
7
28.6%
0.0%
0.0%
14.3%
57.1%
0.0%
0.0%
48
56.3%
2.1%
0.0%
2.1%
22.9%
14.6%
2.1%
More than half (56 %) of the tracked foreclosure households ended up in another home in Washington
County. Housing type does not appear to be a factor in determining the likelihood of foreclosed
households finding another residence in Washington County.
Housing Choices - Destination Cities following Eagan Home Foreclosures (Metro Area - 2004 -2008)
Foreclosure Type
Owned SFD
Rental SFD
Duplex /Triplex
Owned MF
Rental MF
Rental Apt
Grand Total
Source: Excensus LLC
K. Data Description and Definition of Terms
The information presented in this report is based on household -level profiles and tracking data
developed and maintained by Excensus LLC. All rights to this information remain the property of
Excensus LLC.
Data Sources
The demographic profiles have been created by Excensus from administrative data sets shared for
research and planning purposes by Federal, State, and local government sources. Principal data sets
include the US Postal Service resident file, the Minnesota Department of Public Safety driver's license
and vehicle registration files, the Minnesota Department of Health Live Birth data, City foreclosure data,
and the MetroGIS parcel and property ownership files. All private and confidential information on
individuals and households is protected by non - disclosure agreements, usage licenses, and /or
Minnesota privacy statutes and may not be released by Excensus.
Methodology
All charts and tables used in this report refer to actual household counts. The 7- County metro area data
set consists of more than 1 million households and their occupied housing units. Each household
record is linked to its individual property parcel using GIS. This helps provide address verification and
permits household and housing attributes to be mapped and linked by means of a relational database.
This is a longitudinal data set. All householders and other adults in these households are assigned a
unique identifier which permits the tracking of householders as they move from location to location
within the 7- county metro area.
Definitions of Terms
Household - For purposes of this analysis, a household is equivalent to an "occupied housing
unit." Note that households may be created or lost as members of a single household relocate to
separate dwellings or where separate households come together into a single housing unit. This differs
from the definition used by the Census Bureau which permits multiple households (unrelated individuals
or families) to occupy a single housing unit.
Householder - This is the oldest adult living in an occupied housing unit. Note that the
householder may change from year to year as the members of the household change. In the Excensus
system, the householder in each dwelling is updated annually.
Turnover -The base consists of household moves from an existing home. A move is indicated
when the household is no longer residing at a particular address. The turnover rate is the percent of all
households that moved and is computed as an average annual rate.
17
Retention — Moves within the 7- county metro area where the householder relocated in the
same geographic area (i.e., City for purposes of this report). The retention rate is the proportion of all
moves that are retained in the same geographic area.
Move -up Housing — Typically a larger, more expense home that a homeowner buys in response
to an expanding household or increasing income.
Aging in Place — Householders that remain in their current home rather than moving.
Household members age during that period. A community that is aging -in -place may appear to be
unchanged, but the needs of the residents change due of aging.
Housing Choices — These are the housing options (type, style, price and location) available to a
household looking for new owned or rental housing. This analysis shows "choice" based on actual
market behavior —that is, what different groups of households are buying or renting.
Single Family Housing — Generally, this is a dwelling with a separate, private entrance. A single
family detached (SFD) home is a dwelling that is not attached to another dwelling unit. A single family
attached (SFA) home is a dwelling that is physically attached to at least one other dwelling unit.
Examples of single family attached homes include townhomes, duplexes, triplexes and quad homes.
Mobile homes are also considered single family attached dwellings for purposes of this research.
Multi- Family Housing — Generally, this is a group of attached dwelling units with a common
entrance. Examples of a multi - family home would include most condominiums and apartments.
Lifecycle Segments — These are groupings of householders by age that a representative of
different stages in the life of a household — "forming households" (under age 35), "growing households"
(ages 35 to 54), "mature households" (ages 55 to 74), and "aging households" (ages 75 +). This typology
is useful for describing underlying household needs and housing requirements.
18
?,5
Agenda Memo
September 14, 2010 Special City Council Meeting
IV. ZONING PERMIT DISCUSSION
DIRECTION TO BE CONSIDERED: To receive a presentation and to provide staff with
input regarding the potential use of this type of tool for future private property improvement
activities.
FACTS:
> There are a number of property improvement activities that do not require a Building
Permit or any formal review by Planning, Building and/or Engineering staff. These
include accessory structures 120 SF (or less) in size, patios and sidewalks, sport and
tennis courts, fences, retaining walls (less than four feet in height), etc.
➢ As the City Council may recall, certain improvements that have been made to properties
over the years have resulted in the need for the property owner to seek a Variance or a lot
line adjustment (replat or subdivision) due to a private improvement resulting in a non-
conforming situation that requires correction before the property can be sold or granted a
Building Permit for additional improvements.
➢ This type of permit would be required for improvements that do not require a Building
Permit. The purpose of this type of review is to insure standard zoning requirements are
adhered to such as setbacks and impervious surface coverage.
➢ Planning staff researched other communities to see how others manage these types of
improvements. The city of Chanhassen has a program (handout attached) that we believe
would provide Eagan staff the opportunity to provide information and suggest corrections
before an investment is made and the site has been altered.
ATTACHMENTS: (1)
City of Chanhassen Zoning Permit Handout/Application on pages
through, 7.
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Owner: Contact Person:
Address: Phone:
Review for:
Retaining Wall ( <4 feet) Patio Sidewalk Deck Other
Explain:
Planning
Setbacks, hard surface coverage, wetlands, shoreline, tree /vegetative preservation, bluff zone /setbacks.
Approved: Y / N Date: By:
Required corrections:
Revised survey /plans approved: Y / N Date: By:
Engineering
Elevation, grading /drainage /utility easements, erosion control.
Approved: Y / N Date: By:
Required corrections:
Revised survey /plans approved: Y / N Date: By:
Comments:
g: \plan \forma\zoning permitdoc
RESIDENTIAL ZONING PERMIT
-J7
Permit No.
Date Received
Agenda Information Memo
Special City Council Meeting
September 14, 2010
V. PROPOSED AD HOC COMMITTEE STRUCTURE FOR FRANCHISE
ENFORCEMENT
ACTION TO BE CONSIDERED:
• Provide direction to staff regarding desired alternative for franchise enforcement and
public access programming appeals. Direct the matter to a future regular City Council
meeting for formal ratification.
FACTS:
• Staff was directed at the June 8 work session to bring back for consideration, by the City
Council, structure possibilities for a proposed ad hoc committee or modified and
downsized commission to handle governance of the Eagan cable franchise.
• Attached is a memo on pages �`/ to 33 from Communications Director Garrison
outlining the pro's and con's of five streamlined governance options and the public
policy questions for the City Council to consider. All options have been reviewed with
Eagan's cable law attorney, Bob Vose, and with the City Administrator.
• It should be noted that there is an unstated 6 option, which is the status quo —to
continue on as we are currently with staff oversight only, and without a Commission, or
an ad hoc committee.
• Council is asked to provide direction in three areas:
1) The appropriate division of authority between the Council itself and its desired
franchise enforcement structure (ad hoc committee, streamlined Commission, or
status quo.)
2) The Duties /responsibilities committee /Commission will have, and
3) The frequency needed to accomplish these duties (only as needed meetings,
biannual, etc.).
• The Director Garrison will briefly give an overview of the powers delegated to the
previous Commission shared with Burnsville, and review the narrowed options for
meeting frequency and scope of authority for franchise governance going forward.
• The Council's answers to the questions about desired responsibilities and division of
authority, plus meeting frequency will quickly narrow the options. Director Garrison can
provide additional background, if needed, or answer questions concerning the merits of
the remaining /narrowed options.
ATTACHMENTS:
• Narrowed Franchise Enforcement Options Memo cited above.
4 City at Eaaau Memo
To: CITY ADMINISTRATOR HEDGES AND CITY COUNCIL
From: COMMUNICATIONS DIRECTOR GARRISON
Date: September 10, 2010
Subject: NARROWED OPTIONS FOR CABLE FRANCHISE ENFORCEMENT
AND PROGRAMMING APPEALS
At the June 8, 2010 work session, the Eagan City Council briefly discussed future
governance options for the Eagan cable franchise. (Options included Council as the
hearing authority, a cable commission, a modified commission with Councilmember,
City Administrator and one other citizen that meets when necessary, etc.)
Staff was directed to come back to a future workshop with structure possibilities for a
proposed ad hoc committee or modified commission similar to the third option listed
above, and to indicate the pros and cons of such a structure. (See page two.)
Policy Decisions
Prior to reviewing those options, it may be helpful to determine three matters:
1) The duties and responsibilities needed or expected;
2) The frequency of meetings needed to meet those responsibilities;
3) The appropriate authority to be vested with the City Council and /or delegated to
an ad hoc committee or commission.
What's Changed
Many things have changed since Eagan's franchise was first agreed to in 1999 and since
the dissolution of the former Burnsville /Eagan Telecommunications Commission in
2008:
➢ City staff research and prepare budgets for review by the budget team and
approval by the City Council. Years ago the Commission was involved in
budget approvals and operational decisions.
➢ As opposed to when cable was first being installed, there are far fewer
franchise- related cable customer complaints and most are resolved by Comcast
first, or by Eagan's cable franchise administrator (Director Garrison) working
through existing expedited complaint procedures with the company.
➢ Likewise, complaints about cable access programming are rare.
➢ However, unlike most of the City's advisory commissions, most of the former
BETC's duties were delegated powers. (See note below.)
➢ What is more constant are threats to local authority arising from proposed state
or federal law changes, or FCC decisions, but even this is variable.
Though more occasional now, below is a list of the duties related to franchise
enforcement and public access television governance. Such matters may or may not take
on more urgency during or just after franchise renewal. The list may assist the Council in
gauging which model or structure is the most appropriate match to the Council's wishes.
Primary Responsibilities
• As the Local Franchise Authority (LFA), monitor compliance with terms of
franchise, particularly regarding customer service standards, PEG Support
obligations, payment of Franchise fees, I -Net performance standards, disturbance
of property and restoration of Rights -of -Way provisions.
• In conjunction with the designated franchise administrator (Director Garrison)
review any previous unresolved cable customer service complaints and act, if
necessary, as hearing officers should a member of the public wish to make
complaint to the LFA.
• Direct, as necessary, any needs assessments, and technical or rate reviews
necessary to determine City expectations in a franchise renewal and proper
payment of existing PEG or franchise fee obligations.
• Hear public appeals, if necessary, of staff decisions regarding programs accepted
or rejected and sponsorships allowed or denied. Provide oversight, as needed, of
sponsorship rules and Public, Educational and Governmental (PEG) access
procedures.
• Receive applications from any new providers for a video franchise.
Secondary Responsibilities
• Receive briefings on state or federal regulatory issues affecting cable
franchises, PEG eligibility, etc.
• Suggest, as appropriate, cable issues the City Council may wish to contact its
legislative delegation about.
Meeting Frequency
It would appear, based on what's changed, that there is little need to meet more than is
necessary to carry out responsibilities. The options would appear to be three:
1. Schedule meetings 2 -3 times a year to receive updates
2. Called or special meetings only as necessary
3. Or a combination of a couple of regular meetings (say twice a year) augmented
only as necessary with a special meeting if circumstances arise.
Appropriate Authority
There are several options for scope and authority of a modified commission or ad hoc
committee, depending on the City Council's wishes:
1) Advisory to the City Council only
2) Delegated authority from the City Council
3) A combination of reserved powers by the City Council and delegated authority
4) A division of responsibilities where staff first, and then the City Council only as
necessary handles franchise enforcement matters. Split off from that would be a
separate ad hoc group that would meet or be appointed only if programming
complaints or issues arise.
NOTES:
• In the previous commission structure, the City Council delegated most
powers except it reserved to itself the right to revoke a franchise (and the
public hearing necessary to effect a revocation), approvals of sales or
transfers of a franchise (such as when AT &T Broadband sold to Comcast),
lawsuits or other actions for non - compliance with the franchise, and release
or capture of the franchisee's performance bond /letter of credit.
• The Ad Hoc Committee or small commission structure should not be confused
with negotiations for a new franchise. Closer to renewal date, the Council will be
asked to formally establish a negotiating committee, which typically includes a
cable attorney representing our interests, a lead staff member, a Council
representative, and technical experts, as necessary.
A 7
Option
#
Members
Frequency
Role &
Authority
Pros
Cons
#1
(3)
• One City Council
Member,
• City Administrator
• Member of public
Meet only
as needed
Advisory
only. Ad hoc
committee
recommends
action to full
Council
• Advisory in
nature.
Authority still
resides at
Council level
• Council has
direct insight
into cable
franchise
enforcement
issues and
programming
matters
• Meets only as
necessary
• If there is a
thorny
programming
complaint,
Council still
has to weigh
in on content
matters
• Direct
involvement
by Council or
Administrator
in
programming
may not be
viewed
positively
#2
(3) Same as above
Twice a
year unless
needed
more
frequently
Actual
Commission
status.
Delegated
authority to
handle
programming
appeals and
franchise
enforcement
short of
initiating
lawsuit
• Twice a year
provides for
regular
update
without
being
overwhelming
• Commission
can handle
matters short
of lawsuit
without
bogging
down Council
• Nimble way
and size to
handle
franchise
enforcement
similar to
other cities
• Direct
involvement
by even a
single
Councilmbr or
Administrator
in
programming
may not be
viewed
positively,
though such
complaints
are rare.
#3
3 Members
• One from Tech
Task Force or
Planning Cmsn.
• Person selected
with skills of
evaluating content
• City Administrator or
designee
Meet only
as needed
twice a
year
Either option
outlined
above
• Keeps most
cable
matters at
arm's length
from Council
• Previous
commission
had
delegated
powers
• A Library
member, for
instance,
might be
used to
weighing
issues of
content
• No direct
Council
involvement
• Tech
Working
Group may
or may not
be ongoing
body.
Options for Structuring Franchise Governance:
3
:,1_
#4
3 Members
• Councilmember
or their designee;
• City
Administrator or
designee
• Access volunteer
or someone expert
in customer
service complaints
or dispute
resolution
Meet only
as needed
or twice a
year
Either option
outlined
above
• Council has
direct insight
into cable
franchise
enforcement
issues and
programming
matters
• Meets only
as necessary
• Access
volunteer
may have
vested
interest in
outcome of
complaint
• May add
additional
interview to
Council
commission
candidate
interviews
#5
Council as franchise
Meet only
Reserved
• Nothing
ongoing;
• Nothing
ongoing;
enforcement if staff
as needed
powers for
meets only
meets only
can't resolve; ad
Council;
as needed
as needed
• Provides staff
• May take
hoc panel of 3
delegated or
authority
getting up
citizens named if
advisory
with Council
back -up as
to speed;
• May be
programming
powers for
needed for
harder to
complaint cannot
ad hoc
franchise or
enforcement
find ad hoc
citizen
be resolved
programming
complaints
issues
• Keeps
programmin
g complaints
arms - length
from Council
committee
members at
spur of the
moment.
Option
it
Members
Frequency
Powers
Pros
Cons
Final Notes & Legal Questions
As Eagan Television matures, we're beginning to see an uptick in subscriber complaints
and inquiries regarding cable provider billings specifically and service response. The
standards to be enforced are covered by Eagan's franchise. Most matters are resolved
through expedited complaint procedures, but if the matter is not resolved, there is no
current mechanism short of the full Eagan City Council for airing of such a grievance or
to enforce Eagan's franchise.
Likewise, though extremely rare, Eagan may be faced with a programming dispute about
whether a program is appropriate for its public access channels.
Our cable law attorney, Mr. Bob Vose, indicates that while a Commission structure is
more common, from a legal standpoint there is no difference between an "ad hoc
committee," as one councilmember suggested, or from a staff, Commission or Council
enforcement structure. All would derive their powers, as appropriate and as specifically
delegated, from the City Council itself. It really depends on what the City Council's
preference and direction is regarding duties, powers and frequency of updates.
Special Council Workshop
Agenda Memo
September 14, 2010
VI. REVIEW SPECIAL ASSESSMENT POLICY
FOR TRUNK AREA ASSESSMENTS
DIRECTION TO BE CONSIDERED: Review the current Special Assessment Policy on
Trunk Area Assessments and provide direction for possible revisions or amendments, if any.
FACTS:
• The City's Special Assessment Policy Guide was originally compiled and formally
adopted by the City Council on December 13, 1977. During the ensuing development
growth years, several amendments were adopted as special circumstances dictated
when the Policy didn't adequately address the various and unique issues that were
encountered during the many public improvement projects. On February 19, 1991 the
Council adopted an updated/revised Special Assessment Policy that reiterated,
amended and incorporated the numerous previous City policies into a single unified
document. These policy guidelines continue to be the basis for proposing special
assessment financing for public improvement projects.
• At the public hearing for Project 1033 (Cliff Rd — Trunk Watermain), trunk area
assessments were proposed to 40 parcels owned by 30 individuals. Several property
owners expressed concerns regarding the amount of their assessments and their
limited ability to get any immediate benefit from this trunk facility without laterals
and individual services being installed to their property. Staff presented and explained
the Assessment Policy for Trunk area improvements and the various assessment
financing & payment options provided by the City (i.e. long term spread, deferments,
postponements, etc).
• After discussing the area credits currently provided for dedicated ponding easements,
the Council inquired about potential credits for any conservation easements that
might be dedicated prior to the Final Assessment Hearing. Since Conservation
Easements were not a common occurrence when the current Special Assessment
Policy was adopted in 1991, there is no specific reference to such a credit being
applicable. If it is deemed beneficial by the Council, the Policy would have to be
amended accordingly. If so, consideration should be given to possible applications of
minimum/maximum size, restrictive uses, compliance enforcement, permanency,
agreement on deferment of impacted assessment and property tax obligations if ever
vacated, etc
3//
Special Council Workshop
Agenda Memo
July 27, 2010
Page 2 of 2
• There are other options that are in the current policy that could be considered for
trunk area assessments on larger platted properties. The fee schedule states that the
2010 rate for trunk area water main oversizing assessments for single family
properties are $2,770 /acre OR $1,325 /platted lot. Project 1033 proposed assessments
at the per acre rate (with ponding credits applied). Of the 40 total parcels to be
assessed, 31 properties are recorded platted lots within one of the following
subdivisions:
o Lakewood Hills (19 lots) o Rockwood's Woods Add (3 lots)
o Lakewood Hills 2 (2 lots) o Wilderness Retreat (1 lot)
o Acorn Pond Addition (3 lots) o Noreen Addition (3 lots)
and another 9 parcels are unplatted. Some of the platted lots are much larger than the
typical single family platted lot and have the ability to further subdivide. Others are
representative of typical single family property with frontages less than 150'. One of
the tenants of special assessment law requires that all similar property be assessed
similarly; hence the justification of using the area method.
• Prior to the opening of the public hearing on August 2, 2010, the Director of Public
Works distributed a handout entitled "Project 1033, Cliff Rd Trunk Watermain,
Special Assessment Options." The information included in the handout addressed
types of public improvements, funding mechanisms, bond financing options, and
special assessment levy options. This handout has been updated with information
regarding the manner in which special assessments are calculated. An additional
handout specifically addressing potential assessment credits that are included in the
current City Special Assessment Policy is also attached for your reference.
ATTACHMENTS
• Map of assessable area, page 3 6 .
• Special Assessment Options, pages through
• Assessment Credit Options, page / f / .
I
+ +
0
PROJECT 1033
CLIFF RD TRUNK WATERMAIN
SPECIAL ASSESSMENT OPTIONS
August 1, 2010
(Updated September 9, 2010)
TYPES OF PUBLIC IMPROVEMENTS
Types of City Utilities (Sewer, Water & Storm Drainage)
• "Trunk" Utilities are oversized mains that are greater than the minimum standard
requirements for direct connection service needs. They constitute the "backbone" of the
comprehensive citywide distribution /collection system. Trunk Utilities provide
opportunities for branches or lateral extensions into specific developments or
neighborhoods. All Trunk Utilities are installed by the City under a Public Improvement
process.
• "Lateral" Utilities are mains that provide direct service to a limited area as necessary to
allow direct connections to the Utility. Lateral Utilities can be installed either by the City
under a Special Assessment Public Improvement process, or privately by a developer and
then turned over to the City for perpetual ownership and maintenance.
• "Services" are the individual connections from the structure to the City's Utility system.
Individual Services are typically installed by the property owner with the Building Permit.
FUNDING PUBLIC UTILITY IMPROVEMENTS
In the 1970's, when the City started to install public utilities in accordance with an approved
Comprehensive Plan, it also adopted a Special Assessment Policy that provided a funding
mechanism to pay for the initial construction and installation costs. Ongoing maintenance and
repairs were opted to be paid for through user fees (i.e. Quarterly Utility Billings).
• "Trunk" Utilities are financed through Special Assessments against all properties that lie
within the district that would be serviced by the related trunk main (typically within
mile of the proposed trunk). The Trunk Assessment Rate was determined by estimating
the cost to construct the entire trunk system according to the Comprehensive Plan and
then dividing it proportionately to the various types of land uses based on their
demand /need.
Properties are assessed (at a rate based on their respective land use) when either, a trunk
facility is constructed within their service district, or whenever the property developes,
whichever comes first.
• "Lateral" Utilities have 100% of the related costs funded by the City (Special Assessment
when installed under a Public Improvement) or directly by a developer (with the cost
typically included in the purchase price of the lot).
• "Services" are funded 100% by a developer with a building permit or by the property
owner when a connection is made to the City's system.
FINANCING PUBLIC UTILITY IMPROVEMENTS
For municipalities, Public Improvements are often financed through Special Assessment Bonds,
which required that a minimum of 20% of the improvement cost be covered through a special
assessment against the benefiting properties. This minimum requirement became critical when
financing large Trunk Utility projects in the early stages of the City's development when the
revenue from the assessable area would be substantially less than the costs of the oversized
trunk utility (that would eventually serve other areas with future development and related lateral
extensions.
Throughout the course of the City's history, utility extensions to serve new development would
also provide immediate service to adjacent or nearby property in the service district that wasn't
ready for development or in need of the Utility at that particular point in time.
SPECIAL ASSESSMENTS OVER TIME
Special Assessments can only be levied in accordance with statutory procedures requiring a
formal Public Hearing for both the public improvement and again for the adoption of the Final
Assessment Roll. Also, the amount of the special assessment cannot exceed the increase in value
to the property, nor can the collective special assessment revenue exceed the cost of the project.
Recognizing the financial burden that a premature Special Assessment can sometimes place on a
property, the City adopted several different financing options.
Long Term Payment Options
Trunk Utility Assessments were typically spread over 15 — 20 years for agricultural and residential
properties and 10 years for all other land use classifications. Lateral Utility Assessments are
typically spread over 5 -10 years for all classes of property.
Legislative Deferrals
• Legislative Deferrals include Green Acres (for active cultivated farmland) which are
handled directly by the County
• Senior Citizens (for qualifying age and income limitations) — Agreements must be
approved by the Council and includes accruing interest on the adopted principal amount.
Council Deferrals
• By Agreement. The City Council has the discretionary option to defer an assessment for a
period up to 30 years under terms of an agreement that must be recorded against the
property at the County. The terms of the agreement are flexible to address issues such as
interest, inflationary adjustments to the deferred principal and /or length and installment
terms (i.e. balloon payments, etc). Deferral agreements have historically been processed
in response to an adopted assessment at the request of the affected property owner (i.e.
an assessment typically has to be adopted before it can be deferred).
• By Postponement. A project's benefit or property owner's obligation can also be
"postponed" until the time of connection (applies to sanitary sewer and water
improvements only). A Postponement implies that an assessment will not be levied, but
rather collected in the future (typically at the time of connection) and at some future
undetermined rate deemed to be equitable and appropriate. There is no formal
agreement recorded against the property and the obligation does not show up in a Special
Assessment search to adequately inform prospective buyers of the unusual and
exceptionally large one time upfront cost. The City then has to carry the cost of the
related trunk assessment obligations to an unknown future date. The City has rarely, if
ever, postponed assessments.
5Y
SPECIAL ASSESSMENT CALCULATIONS
As noted previously, Special Assessments can only be levied in accordance with Minnesota
Statutes, Chapter 429. Said statute allows the cost of any improvement to be assessed upon
property benefited by the improvement, based upon the benefits received, whether or not the
property abuts on the improvement. Assessments to properties are accordingly limited by the
benefit received and the actual improvement cost.
Calculations
Special assessments for properties may be calculated in a variety of methods, each method
unique to the individual project, with all similar properties being assessed in a similar fashion.
Per Lot Method
• All Tots served by the improvement would be assessed equally; typically similar lots (i.e. all
subdivided single family or all subdivided commercial /industrial).
Lot Equivalent Method
• Assessment rate is computed using a divisor equal to the total of existing lots AND future
lots that could be created as the result of lots splits. Typically similar land use (i.e. all
single family or all commercial /industrial).
Area Method
• May be expressed in terms of any commonly used method that defines area; typically
similar land use (i.e. all single family or all commercial /industrial).
Linear Method
• Assessment rate is multiplied by the parcels' assessable footage (adjusted frontage).
Fee Schedule
• "Trunk" Utilities are assessed at the following rates (2010 rates, approved annually)
o Sanitary sewer
Un- platted and platted non - residential
Platted residential
o Water main oversize
Un- platted and platted non - residential
Platted residential
o Storm sewer oversize
per sg ft
per sq ft
per sq ft
• "Lateral" Utilities are typically assessed at the actual costs or the following
upon annual actual cost experience (2010 rates, approved annually)
Single- family
Multi- family
Non - residential
o Sanitary sewer
o Water main
Single- family
Multi- family and non - residential
o Storm sewer (based on pipe at 15' depth)
12" storm sewer
15" storm sewer
18" storm sewer
21" storm sewer
24" storm sewer
$ 2,625.00 per acre
1,275.00 per lot
2,770.00 per acre
1,325.00 per lot
.117
.150
.180
62.70 per centerline foot
63.30 per centerline foot
79.75 per centerline foot
68.80 per centerline foot
71.20 per centerline foot
76.40 per centerline foot
82.10 per centerline foot
93.75 per centerline foot
rates based
• "Services" are typically assessed at the actual costs or the following rates based upon
annual actual cost experience (2010 rates, approved annually)
o Sanitary Sewer - 4" service 765.00 per service
o Sanitary Sewer - 8" stub 1,760.00 per stub
o Water - 1" service 855.00 per service
o Water - 6" stub 2,945.00 per stub
CITY OF EAGAN
SPECIAL ASSESSMENT POLICY
CREDIT OPTIONS
September 10, 2010
Credits
• Pond Easements — Area Credit
When calculating net assessable area or frontage in determining assessments, all land
that lies within or abuts a defined, dedicated ponding easement of a designated
Comprehensive Storm Sewer Pond /Lake shall be deleted from area or frontage
calculations. No area or frontage deduction, credit and /or refund would be allowed
without the dedication of a pond easement.
• Public Right -of- Way /Street — Area Credit
o Platted parcels — area of dedicated public right -of -way shall be deducted.
o Unplatted parcels (no dedicated streets) — 20% of gross area shall be deducted.
• Corner Lot — Linear Credit
o Utility Laterals
• Platted parcels — assessments along both sides, 150' shall be deducted
from side lot.
• Unplatted parcels — assessments along both sides, 150' shall be deducted
from adjusted front footage.
o Streets — assess short side and half of long side (up to 150'); maximum of 75'
shall be deducted from adjusted front footage.
`f /