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2010-03-09 Special City Council Minutes MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 9, 2010 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CAMPUS City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Parks and Recreation Director Johnson, City Planner Ridley, Public Works Director Colbert, City Engineer Matthys, Communications Director Garrison, Planner Dudziak, and Planner Thomas. I. ROLL CALL AND AGENDA ADOPTION Mayor Maguire called the meeting to order. City Administrator Hedges requested that two items be added to Other Business—1.) Request the Finance Committee’s review of the Fire Safety Campus financing; and, 2.) Discuss April Special City Council meeting dates. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye: 3; Nay: 0 (Councilmember Fields and Tilley not yet present.) II. VISITORS TO BE HEARD There were no visitors to be heard. III. RETAIL DEVELOPMENT AND MARKET PRESENTATION Mayor Maguire welcomed members of the Advisory Planning Commission (APC). Hedges noted that it is the goal of the City Council to meet with each of their Advisory Commissions at least one time each year. Steven Chavez, Chair of the APC, introduced Peter Dugan, who is a member of the APC as well as a Retail Services Broker with CB Richard Ellis. Mr. Dugan provided a presentation to the City Council and Planning Commission on retail trends that could impact the City’s economic development, including redevelopment in the Cedar Grove Redevelopment Area. Councilmember Fields arrived at 5:45 p.m. The City Council and Planning Commission discussed retail trends and their affects on the Eagan market. Mayor Maguire thanked Mr. Dugan for his presentation. Special City Council Minutes March 9, 2010 Page 2 IV. REGIONAL ROADWAY VISIONING STUDY – UPDATE City Administrator Hedges introduced the item noting that in 2006-2007, the cities of Eagan and Inver Grove Heights, along with Dakota County completed a joint “North-South Corridor Travel Demand Study” to perform a preliminary analysis for a variety of roadway options in the north-central portion of Dakota County. Hedges added that the next phase (Regional Roadway System Vision Study – RRSVS) evaluates the travel demand impact on existing area roadway for 20 years, plus ultimate full build out. Public Works Director Colbert provided a presentation on the RRSVS. The City Council and staff discussed the study. Director Colbert also noted that Eagan has been contacted by staff from the City of Mendota Heights, who is requesting a meeting between Eagan and Mendota Heights City Council representatives to discuss Mendota Heights’ opposition to the study and its potential impact to their community. There was City Council consensus to decline a meeting at this time with the City of Mendota Heights and, rather, schedule such a meeting upon completion of the Regional Roadway Visioning Study so that both cities have the benefit of the findings from the study. V. CONTRACT 09-18, DUCKWOOD DRIVE OVERPASS/FEDERAL DRIVE BRIDGE/STREET IMPROVEMENTS City Administrator Hedges introduced the item noting that the City’s Comprehensive Transportation Plan includes the development of a “Ring Road” circulator around the intersections of Pilot Knob Road, Yankee Doodle Road and I-35E. Hedges added that the City has been coordinating the development and improvement of related infrastructure to accommodate this transportation element for the past 15 years. It was also noted that the Northwood Parkway Overpass component of the Ring Road was completed in October 2008, and the last remaining component is the Duckwood Drive extension with a similar overpass of I-35E. Public Works Director Colbert introduced City Engineer Matthys, who provided a presentation to the Council on the proposed Duckwood Drive improvements and related financing opportunities to be used to complete the Duckwood Drive Overpass. Councilmember Tilley arrived at 7:05 p.m. The City Council discussed the proposed improvements and provided direction to add the Duckwood Drive Overpass to the 2011-2015 CIP to help facilitate the pursuit of MnDOT plan approval and federal stimulus funding. The City Council recessed at 7:34 p.m. The City Council reconvened at 7:43 p.m. Special City Council Minutes March 9, 2010 Page 3 VI. DRAFT ORDINANCE AMENDMENT REGARDING SELF SERVICE FOR TOBACCO SALES City Administrator Hedges introduced the item noting that at the February 1, 2010 Listening Session, the City Council directed staff to survey neighboring cities and prepare a draft ordinance amendment that would allow self service of tobacco products in establishments that do not permit anyone under 18 years to enter. The City Council discussed the research done by staff and the City Attorney’s office and voiced their consensus to proceeding with an ordinance amendment, stating that with respect to self service merchandising, the retailer must: 1) derive at least 90 percent of its revenue from tobacco or tobacco products; and 2) prohibit any person under 18 years of age from entering the store at any time. The City Council provided direction to staff to prepare an ordinance amendment for formal City Council consideration at an upcoming regular City Council meeting. VII. OTHER BUSINESS The City Council directed that a Finance Committee meeting be held with the purpose of reviewing financing for the Fire Safety Campus. The City Council discussed Special Council meeting dates during the month of April. There was consensus to cancel the April 13, 2010 meeting and schedule April 27, 2010 as a Special City Council meeting for the purpose of interviewing Advisory Commission applicants, with Monday, April 26, as a backup date should two evening be necessary to conduct the interviews. City Administrator Hedges noted that the April meeting dates would be included on the March 16 Consent Agenda for formal consideration. VIII. ADJOURNMENT Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:08 p.m.