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2010-06-08 Special City Council Minutes MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 8, 2010 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CAMPUS City Council members present: Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. City Staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Communications Garrison, Director of Community Development Hohenstein, City Planner Ridley, Parks and Recreation Director Johnson, Superintendent of Parks Olson and Studio Supervisor Ongstad. I. ROLL CALL AND ADOPTION OF THE AGENDA The Mayor called the meeting to order. City Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. III. INTRODUCTION AND OVERVIEW OF REGIONAL COUNCIL OF MAYORS/URBAN LAND INSTITUTE OPPORTUNITY CITY STUDY PROJECT City Administrator Hedges introduced the item noting that the Urban Land Institute (ULI) and Regional Council of Mayors (RCM) developed the Opportunity Cities Program as a tool for cities interested in receiving assistance in pursuing their goal of supporting a full range of housing choices in suburban cities for a stronger, more prosperous region. Hedges added that in 2009, RCM and ULI partnered with five cities around the Twin Cities in applying the study process and developing individualized reports outlining findings and possible strategies or opportunities to futher their housing and livability priorities. In early 2010, according to Hedges, the RCM and ULI invited applicants for a second round of studies. The City of Eagan responded to the invitation and at its meeting of March 16, 2010, the City Council approved an agreement to move forward with the project. Community Development Director Hohenstein provided a summary of the key components to the Opportunity Cities Program, and introduced Cathy Bennett, of Bennett Community Consulting, who provided a further overview of the Opportunity Cities Program. Special City Council Minutes June 8, 2010 Page 2 Bennett noted that a summary of the housing audit will be brought to the City Council in the fall of 2010. The City Council discussed the program and acknowledged representatives of the MVTA, 360 Communities, Advisory Planning Commission and Advisory Parks and Recreation Commission who were in the audience. IV. REVIEW OF CURRENT PLANNED DEVELOPMENTS City Administrator Hedges introduced the item noting that as one if its 2007-2008 City goals, the City Council directed the preparation of an analysis of the City’s planned developments (PD’s) to form the basis for a review by the Advisory Planning Commission and City Council to determine whether any of the PD’s that had exceeded their terms should be extended, modified or terminated. Hedges added that while PD’s have terms, they do not expire at the conclusion of the term. Rather they remain in place unless or until they are extended, modified or terminated by an action of the City Council. Hedges noted to the City Council that staff is seeking direction from the Council on which, if any, PD’s they would like to extend or modify upon reviewing those PD’s that are nearing expiration, but have not been terminated. Community Development Director Hohenstein provided additional information regarding the PD review completed by City staff. City Planner Ridley reviewed 9 PD’s for the City Council’s review and consideration. The City Council discussed the individual PD’s. It was suggested that the owners of the Eagan Woods Office Park (first and second) meet with the owners of Lost Spur Golf Course to discuss possible campus opportunities. There was Council consensus that by taking no action on the PD’s that they were by default extending the terms of the PD. The Council provided direction to staff that they are comfortable bringing PD’s back for review every couple of years. The City Council recessed from 6:40 p.m. to 6:50 p.m. V. FRANCHISE ENFORCEMENT AND LONG RANGE E-TV FINANCING City Administrator Hedges introduced the item noting that when Burnsville and Eagan mutually dissolved its partnership in the former Burnsville Eagan Community Television (BECT) operation, one of the byproducts was dissolution of the previous franchise enforcement method. Hedges noted that Communications Director Garrison and E-TV Studio Supervisor Ongstad are present to review a variety of options of how Eagan could enforce its franchise going forward to the end of its term in early 2015. Communications Director Garrison provided an overview of recent FCC and Federal Court decisions pertaining to how a municipality may spend the Public, Educational and Governmental (PEG) fee dollars it receives. The City Council discussed franchise enforcement options and directed that staff come back to a future workshop with a proposed ad hoc committee that would include a Special City Council Minutes June 8, 2010 Page 3 Councilmember, City Administrator, and one other citizen that meets as needed. The Council requested that pros and cons be formulated as to addressing franchise enforcement with such an ad hoc committee and requested that a committee structure be formulated both with a City Councilmember and without. The City Council and staff reviewed long-term financial projections for E-TV, including the use of PEG fees and franchise fees. The City Council and staff discussed the options associated with the current mobile production truck that is shared with the City of Burnsville. The Council directed staff to proceed with a dialogue with the City of Burnsville with regard to the mobile production truck and bring back a recommendation to the City Council on the optimum time to consider a future purchase of a new mobile production unit/vehicle. VI. 2011 BUDGET PROCESS UPDATE City Administrator Hedges introduced the item noting that in late April, staff began the 2011 budget process and Department Directors are currently preparing 2011 budget proposals for the various divisions and departments. Hedges added that the General Fund and Civic Arena proposals are to be submitted to the City Administrator by June 18, 2010. Following submission, budgets will be reviewed by the staff budget team with departmental meetings beginning in late June and continuing into July. Hedges added, that as a starting point, Directors have been instructed to prepare budges that are limited to a 2% increase to the non-personnel sections from the approved 2010 department non-personnel budgets. Hedges also noted that in the personnel section, the preliminary budgets prepared at the department level will include step adjustments and only the changes to benefit levels that are in place (such as PERA contributions). Hedges added preliminary budgets will not include any other changes in compensation and no additional personnel are to be included in the department budgets. City Administrator Hedges noted that a request has been made to reschedule the July 13 City Council workshop. The City Council voiced their consensus that July 27 would be acceptable for a workshop to discuss the 2011 General Fund budget. The City Council directed that the rescheduled workshop be added to the June 15 Consent Agenda for formal consideration. VII. CAMPUS MASTER PLAN OVERVIEW City Administrator Hedges introduced the item noting that the presentation of the proposed master plan for the Municipal Center Campus is intended to serve as a check point with the City Council and an opportunity for the Council to provide comment to staff. Hedges noted that no projects are currently being proposed; rather, comments will be used to guide future renewal and replacement projects. Superintendent of Parks Olson summarized the proposed master plan. Special City Council Minutes June 8, 2010 Page 4 The City Council discussed the master plan and potential funding sources. The Council provided direction to staff to proceed with discussions with Dakota County regarding the elements proposed within the plan. VIII. OTHER BUSINESS There was no other business IX. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:20 p.m. Aye: 5, Nay: 0