08/16/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
AUGUST 16, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire,
Councilmembers Bakken, Fields, Hansen and Tilley.
Paul Overby, an Eagan resident, asked the City Council to consider a domestic partner registration program and offered
resources to assist the City in establishing such a program.
Police Chief McDonald requested a change to the dog licensing ordinance for future City Council consideration. The
Council directed the revised ordinance to a future City Council meeting.
Police Chief McDonald noted 70 neighborhoods raised a total of 17,000 pounds of food on National Night Out.
A regular meeting of the Eagan City Council was held on Monday, August 16, 2011 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present
were City Administrator Hedges, Assistant City Administrator Miller, Director of Administrative Services
VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Police Chief McDonald, Director
of Parks and Recreation Johnson, Chief Building Official Schoeppner, Communications Director Garrison, City
Engineer Matthys, and Fire Chief Scott.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda with the removal of
Consent Item H.
Aye: 5 Nay:0
RECOGNITIONS AND PRESENTATIONS
There were no recognitions or presentations.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda, with Item
H. being pulled from the agenda. Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the August 1, 2011 regular City Council meeting as presented
B. Personnel Items:
1. Approve hiring of Scott Nitti, Streets Maintenance Worker
2. Approve hiring of Melissa Guttormson, Utility Billing/Special Assessments Specialist
3. Approve hiring of Training/Office Support Specialist, Barbara Showalter, at the Eagan Community Center
4. Approve the reclassification of J. Hauth, Engineering Technician in the Utilities Division from Level 8 to 10
5. Approve Pilot Program for daytime Fire Department Duty Crew from September 2011 up to December 2011
with the option to renew
C. It was recommended to approve the Check Registers dated July 27, 2011 and August 4, 2011
D. It was recommended to approve a Resolution accepting a donation from Bossardt Corp. for the Fire Safety
Center Grand Opening
E. It was recommended to approve an On -Sale Liquor License and Sunday License for Zest! Bar & Grill Restaurant
LLC, doing business as Zest! Bar & Grill, 525 Diffley Road
F. It was recommended to approve Tree Maintenance Contractor License for Specialty Tree Service
G. It was recommended to approve Kennel License for Dimmen Incorporated, doing business as Four Paws Pet
Resort, 4020 Old Sibley Memorial Highway
H. It was recommended to approve the Dark Fiber License Agreement between the City and the MVTA — Item
PULLED — to be considered at a future Council meeting
I. It was recommended to approve the final plat extension for recording the Pomroy Addition
City Council Meeting Minutes
August 16, 2011
2 page
J. It was recommended to approve the Public Works Committee recommendation regarding civil actions as an
option for Code Enforcement cases
K. It was recommended to authorize preparation and execution of Agreement with Xcel Energy for City Requested
Facility Surcharge (CRFS) payment method to underground utility lines at Cedar Grove
L. It was recommended to approve Project Change Order in the amount of $2,000 with Quality Business Solutions
for Payment Card Industry (PCI) compliance consulting services
M. It was recommended to receive petition and schedule Public Hearing on September 20, 2011 to vacate drainage
and utility easement on Lot 21, Block 3 Oakbrooke 5 Addition
N. It was recommended to approve change to Scope of Services — Blackhawk and Thomas Lake management plans
O. It was recommended to reject bids and cancel Contract 11 -05, high zone water main improvements
P. It was recommended to approve an amendment of the site plan to permit a minor building expansion of
approximately 900 SF for the Eagan Heights Commercial Park PD for Pet Food Outlet — 1254 Town Center
Drive
Q. It was recommended to approve final plat extension for recording Ruth Addition
R. It was recommended to approve Massage Therapy Establishment License for Teri Dale, Ambition Training
Academy, LLC, 2020 Silver Bell Road, Suite 26
PUBLIC HEARINGS
VACATION OF DRAINAGE & UTILITY EASEMENT
LOT 1, BLOCK 1, GOPHER EAGAN INDUSTRIAL PARK No. 3 & No. 6
City Administrator Hedges introduced the item regarding the vacation of drainage and utility easement for Lot 1, Block
1, Gopher Eagan Industrial Park No. 3 and No. 6. City Engineer Matthys gave an overview and background on the item.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the City
Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the vacation of drainage and
utility easement for Lot 1, Block 1, Gopher Eagan Industrial Park No. 3 and No. 6. Aye: 5 Nay: 0
OLD BUSINESS
APPROVE AN ORDINANCE AMENDMENT TO CHAPTER 6 TO PROVIDE A REGISTRATION
PROGRAM FOR RESIDENTIAL RENTAL PROPERTIES
City Administrator Hedges introduced the item regarding an Ordinance Amendment to Chapter 6 to provide a
registration program for residential rental properties. City Planner Ridley gave a staff report.
There was a brief discussion by the City Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an Ordinance Amendment
to Chapter 6 by adding Section 6.55, regarding Rental Property Registration requirements. Aye: 5 Nay: 0
APPROVE AN ORDINANCE AMENDMENT TO CHAPTER 4 ESTABLISHING A TIMELINE FOR
COMPLETION OF EXTERIOR MATERIALS UNDER BUILDING PERMITS
City Administrator Hedges introduced the item regarding an Ordinance Amendment to Chapter 4 establishing a
timeline for the completion of exterior materials under a building permit. Community Development Director
Hohenstein and Chief Building Official Schoeppner gave a staff report.
There was a brief discussion by the City Council.
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment to
Chapter 4 establishing a timeline for the completion of exterior materials under Building Permits. Aye: 5 Nay: 0
City Council Meeting Minutes
August 16, 2011
3 page
LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE
There were no items for discussion.
CITY COUNCIL COMMENTS
Councilmember Bakken noted Eagan has a higher bond rating than the United States Federal Government.
Mayor Maguire welcomed a Boy Scout in the audience.
ADMINISTRATIVE AGENDA
CONTRACT NO. 11 -03 DEERWOOD RESERVOIR REPAINTING
City Administrator Hedges introduced the item regarding the Deerwood Water Reservoir, located in the southeast
corner of Deerwood Drive and I -35E, south of the Skywood Lane cul -de -sac, and the need for a full interior and
exterior reconditioning and repainting of the tank and to allow construction activity on Sundays between 7:00 a.m.
and 7:00 p.m. from August 21 through October 23, 2011 to complete the project. City Engineer Matthys gave an
overview and background on the item.
There was a brief discussion by the City Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to authorize a modification to the
specifications for Contract 11 -03, Deerwood Reservoir repainting, to allow construction activity on Sundays
between 10:00 a.m. and 5:00 p.m. from August 21, 2011 through October 23, 2011 for Classic Protective
Coatings, Inc. Aye: 5 Nay: 0
City Engineer Matthys noted that residents on Skywood Lane would be notified of the Council's action, noting the
action follows past practice in terms of permitted times on Sunday to work. The notice will also offer residents the
opportunity to contact City staff if they have an event or circumstance in which the work on a Sunday would be a
disturbance, which then could be communicated to the contractor.
PROJECT 1050 — JOHNNY CAKE RIDGE ROAD /CLIFF ROAD AND NICOLS ROAD /CLIFF ROAD
INTERSECTION RECONFIGURATION & TRAIL CONSTRUCTION
City Administrator Hedges introduced the item regarding the preparation of a letter supporting Dakota County's
Congestion Mitigation Air Quality (CMAQ) funding application as part of the Metropolitan Council's 2011 SAFETEA-
LU Federal Funding Solicitation for traffic system improvements along 3 miles of Cliff Road to include the upgrade of
two intersections with Cliff Road at Johnny Cake Ridge Road and Nicols Road as well as trail improvements on Cliff
Road in southwestern Eagan between Nicols Road and Cinnamon Ridge Trail. City Engineer Matthys gave an overview
and background on the upgrade of the two intersections and trail improvements and the requested letter of support.
There was a discussion by the City Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to authorize the preparation of a letter
supporting Dakota County's Congestion Mitigation Air Quality (CMAQ) funding application as part of the Metropolitan
Council's 2011 SAFETEA -LU Federal Funding Solicitation for traffic system improvements along 3 miles of Cliff Road
(CSAH 32) within Eagan and authorize the Mayor to sign the letter. Aye: 5 Nay: 0
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
August 16, 2011
4 page
ADJOURNMENT
Councilmember Bakken moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:00 p.m. Aye: 5
Nay: 0
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