08/30/1988 - City Council SpecialMINUTES OF A SPECIAL MEETING OF
THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
August 30, 1988
A special meeting of the Eagan City Council was held on Tuesday, August 30,
1988, at 7:00 p.m., at the Eagan Municipal Center Building. Present were Mayor
Ellison and City Councilmembers Egan, Gustafson and Wachter. City Councilmember
McCrea was absent due to a work assignment for her employer. Also present were
Director of Finance VanOverbeke, Administrative Assistant Hohenstein and City
Administrator Hedges. The purpose of the meeting was to discuss the draft 1989
budget document as presented by the City Administrator.
DRAFT 1989 BUDGET
Subject to Approval
City Administrator Hedges presented the 1989 operating budget for all
general fund activities that was prepared by his office. He stated that
preparation of the budget took into consideration the $10,495,780 direction of the
City Council at the June 20 workshop, includes a sizable contingency, proposes the
sale of an equipment certificate, proposes a control for all public improvement
projects to be contracted by the City and, finally, a new revenue source which is
a storm water user fee. The City Administrator commented in detail on each of the
aforementioned budget considerations resulting in questions and discussion by the
City Council.
City Administrator Hedges provided a brief history of the budget process
which began in May with handouts to all department heads for the preparation of
their departmental budgets. He reported on the process that is used by each
department, the review by his office in the final meetings requesting
reprioritization by departments for their respective operating budgets. The
Director of Finance presented the revenue estimates stating that several revenue
classifications have been refined since the June 20 presentation. He presented
other revenue forecasts including a projection for the mill rate which indicates a
reduction of .2 mills, payable in 1989 from that amount payable in 1988.
The City Administrator and Director of Finance presented graphs and other
material to address various increases and expenditures as well as the offsetting
revenues. The City Administrator stated that the purpose of local government is
to provide the delivery of public services which is labor intensive. The cost for
total personal services was reviewed for various departments by the Director of
Finance.
After a discussion regarding the proposed property tax, further explanation
of the equipment revolving fund that requires the sale of an equipment certificate
and special revenue sources, the City Administrator was asked to review each
departmental budget in detail.
The City Administrator reviewed each of the departmental budgets in detail
and following an explanation by department, the City Council discussed personnel
requests and capital items that were under consideration.
The City Council review reduced the proposed operating budget by
eliminating six new positions, changing the request from 25 to 19, eliminating a
telephone study proposed at $30,000, reducing the East Metro contribution from
$2,500 to $500 which is a non - participating status and other budgetary
considerations.
After considerable discussion of each departmental budget, the new revenue
sources as proposed by the City Administrator, a suitable fund balance and other
considerations, the City Administrator was directed to revise the budget given the
adjustments that were proposed by the City Council.
OTHER BUSINESS
There was no other business to be discussed.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:40 p.m.
Date City Clerk
TLH