10/22/2012 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
MONDAY, OCTOBER 22, 2012
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Assistant City
Administrator VanOverbeke, Finance Director Pepper, Communications Director Garrison, Director of
Public Works Matthys, Superintendent of Utilities Eaton, Water Resources Manager Macbeth, Director
of Parks and Recreation Johnson, Superintendent of Operations Mesko, and Campus Facilities Manager
Vaughan.
I. ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye: 5 Nay: 0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
III. JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION
Mayor Maguire welcomed members of the Airport Relations Commission (ARC). The Commissioners
introduced themselves. City Administrator Hedges introduced the item noting it is the practice of the
City Council to meet with each of their advisory commissions at least once per year.
Airport Relations Commission Chair Thorkildson introduced Mr. Carl Rydeen, Assistant Air Traffic Control
Manager at the MSP Tower, and Mr. Chad Leqve, Manager- Noise, Environment and Planning at the
Metropolitan Airports Commission (MAC), who gave a presentation on the proposed MSP Performance -
Based Navigation (PBN) procedures. The City Council, along with Mr. Leqve and Mr. Rydeen, responded
to questions raised by residents in attendance at the meeting.
Chair Thorkildson gave an overview of the proposed ARC Work Plan for 2012 -13. The City Council
discussed the issue.
The Council thanked the Commission for their work and directed the 2012 -2013 ARC Work Plan be
included on an upcoming City Council consent agenda for formal consideration.
IV. 2013 EAGAN CONVENTION AND VISITORS BUREAU BUDGET
City Administrator Hedges introduced the item. Communications Director Garrison noted the 2013
ECVB budget features a 2% increase over 2012, and total spending of $926,000. ECVB President & CEO,
Brent Cory gave an overview of the proposed 2013 budget and was available for questions.
Communications Director Garrison and Director of Finance Pepper were also available for questions.
The Council discussed the proposed budget.
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October 22, 2012
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The Council directed the 2013 Eagan Convention and Visitors Bureau budget be included on an
upcoming City Council consent agenda for formal consideration.
V. E -TV BUDGET
City Administrator Hedges introduced the item. Communications Director Garrison highlighted the
proposed 2013 -E -TV budget, noting that Eagan Television (E -TV) continues its award- winning
partnership for Eagan's public access studios, located on Thomson Reuter's corporate campus. Garrison
added that in 2012, E -TV expanded high school sports coverage, sold out all three sessions of "E -TV
Summer Video Camp ", and received 3 awards for E -TV productions. Garrison noted the normal year -
over -year budgeting represents a proposed 4.5% increase; however, because of expertise needed for
franchise renewal (occurring once every 10 -15 years), the budget is proposed to increase by 17 %.
Studio Supervisor Ongstad gave a brief overview of the proposed 2013 budget and was available for
questions.
The Council discussed the proposed budget.
The Council directed the 2013 E -TV budget be included on an upcoming City Council consent agenda for
formal consideration.
The Council took a 10 minute recess.
VI. 2013 ENTERPRISE FUND BUDGETS (CASCADE BAY, COMMUNITY CENTER,
WATER, SANITARY SEWER, STREET LIGHTING, STORM DRAINAGE, AND WATER QUALITY)
City Administrator Hedges introduced the item, noting by definition, enterprise funds are established to
account for self- supporting activities with revenues primarily from user fees at rates set by the City
Council.
City Administrator Hedges introduced Cascade Bay's 2013 operational budget noting the proposed
budget represents a status quo and reflects a 4.5% reduction in operating expenses.
City Administrator Hedges introduced the Community Center's 2013 operational budget noting the
proposed budget is proposed to increase 2.2% from 2012. Hedges noted that the budget reflects the
long -term objective of staffing the building to provide the level of service that the public demands
during peak and non -peak times.
City Administrator Hedges introduced the Public Utilities - Water 2013 operational budget noting the
proposed Water Utility budget shows an overall increase of 1.7% over the 2012 budget. The City Council
discussed the issues.
City Administrator Hedges introduced the Public Utilities — Sewer 2013 operational budget noting the
proposed budget shows an overall increase of 6.0% over the 2012 budget, primarily due to increased
charges from the Metropolitan Council Environmental Services (MCES) and the purchase of a
replacement sewer televising vehicle and its equipment.
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October 22, 2012
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City Administrator Hedges introduced the Public Utilities — Street Lighting 2013 operational budget
noting the proposed budget shows an overall increase of 5.5 %, due to increased energy costs and
maintenance of an aging system.
City Administrator Hedges introduced the Public Utilities - Storm Drainage 2013 operational budget
noting the proposed budget shows an increase of 22.6 %, primarily due to correcting an artificially low
electricity budget line item. Hedges added that operations are essentially unchanged.
City Administrator Hedges introduced the Public Utilities — Water Quality 2013 operational budget
noting an increase of 2.3%, due primarily to adding the City's cost -share for professional services for the
2012 -2015 Neighborhood Lakes Management Plans Clean Water Partnership grant (from Minnesota
Pollution Control Agency, which is offset by a decrease in chemicals associated with the operation of the
Fish Lake Alum Dosing station.
The Council directed the 2013 Enterprise Fund Budgets (Cascade Bay, Community Center, Water, Sewer,
Sanitary Sewer, Street Lighting, Storm Sewer and Water Quality) be included on an upcoming City
Council consent agenda for formal consideration.
The Council directed the Finance Committee to review options with respect to anticipated capital
renewal /replacement needs for Cascade Bay over the next few years.
VII. CITY ADMINISTRATOR PROFILE / DISCUSSION WITH RECRUITER
City Administrator Hedges introduced the item noting on September 19, 2012, the City Council
authorized the retention of Brimeyer Fursman, LLC to serve as the executive recruitment firm to assist
the City in its search for the next City Administrator. Hedges added that over the past several weeks,
recruiters Richard and Irina Fursman have been meeting one -on -one with Councilmembers, department
directors, and staff groups to learn about the City of Eagan, understand expectations for the new City
Administrator, and develop a position profile.
Richard Fursman with Brimeyer Fursman, LLC gave an overview of the proposed process and timeline for
the recruitment and selection of a new City Administrator.
The City Council discussed the draft profile. There was Council consensus to proceed with the position
profile as presented.
The City Council discussed the proposed recruitment timeline, and provided direction to hold the finalist
interviews on January 17 & 18, 2013.
There was no other business to be heard.
VI. OTHER BUSINESS
VIII. ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn at 7:50 p.m.
Aye:5 Nay:O
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October 22, 2012
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