10/08/2013 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
OCTOBER 8, 2013
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City staff present: City Administrator Osberg, Communications Director Garrison, Finance Director
Pepper, Assistant Finance Director Feldman, Public Works Director Matthys, Superintendent of Utilities
Eaton, Superintendent of Operations Mesko, Campus Facilities Manager Vaughan, Fitness Coordinator
Grange, IT Manager Cook and E -TV Studio Supervisor Ongstad.
I. ROLL CALL AND ADOPTION OF THE AGENDA
City Administrator Osberg noted under Other Business a status report about the Old Town Hall will be
provided.
Councilmember Fields moved, Councilmember Tilley seconded a motion to adopt the agenda as
amended. Aye:5 Nay:0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
III. 2014 ENTERPRISE FUND BUDGETS (WATER, SANITARY SEWER, STREET LIGHTING,
STORM DRAINAGE, WATER QUALITY, CIVIC ARENA, CASCADE BAY, COMMUNITY CENTER,
AND ACCESSEAGAN /FIBER INFRASTRUCTURE)
City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff
regarding the proposed 2014 enterprise fund budgets. By definition, enterprise funds are established to
account for self - supporting activities with revenues primarily from user fees at rates set by the City
Council.
Finance Director Pepper gave an overview of the revenues for Public Utilities Enterprise Fund. Public
Works Director Matthys and Superintendent of Utilities Eaton were available for questions.
City Administrator Osberg introduced the Public Utilities - Water 2014 operational budget noting the
proposed Water Utility budget shows an overall increase of 9.1% over the 2013 budget. Osberg
provided an overview of the highlights and changes.
City Administrator Osberg introduced the Public Utilities — Sewer 2014 operational budget noting the
proposed budget shows an overall increase of 0.8 0% over the 2013 budget, primarily due to increased
charges from the Metropolitan Council Environmental Services (MCES). The Council discussed the
Inflow & Infiltration program.
City Administrator Osberg introduced the Public Utilities — Street Lighting 2014 operational budget
noting the proposed budget shows an overall increase of 0.1 %, due to increased energy costs and
installations of new street lights.
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October 8, 2013
Page 2
City Administrator Osberg introduced the Public Utilities - Storm Drainage 2014 operational budget
noting the proposed budget shows an increase of 2.9 %, primarily due to projected capital construction
costs. Osberg added that operations are essentially unchanged.
City Administrator Osberg introduced the Public Utilities — Water Quality 2014 operational budget
noting an increase of 8.0 %, due primarily to two significant contingency items addressing requirements
from the Gun Club Lake Watershed Management Organization and Minnesota Pollution Control Agency.
2014 CIVIC ARENA OPERATIONAL BUDGET
Finance Director Pepper provided background information. City Administrator Osberg introduced the
Civic Arena's 2014 operational budget noting an increase of 1.4 %, due primarily to staffing costs. The
budget also reflects the first phase of reorganization of full time staff to prepare for department -wide
reorganization that will occur in 2013 due to attrition. Osberg noted the budget also includes a $5
increase in the prime -time hourly ice fees and the potential changes with the hockey school Northern
Educate and their plans to expand into three additional ice arenas in the Twin Cities for the 2013/2014
school year. Campus Facilities Manager Vaughan and Superintendent of Operations Mesko were
available for questions.
The Council discussed the 2014 Civic Arena operational budget.
2014 CASCADE BAY OPERATIONAL BUDGET
Finance Director Pepper provided background information. City Administrator Osberg introduced
Cascade Bay's 2013 operational budget noting the proposed budget represents a status quo and reflects
a 4.5% reduction in operating expenses, due primarily to staffing costs. The budget also reflects the first
phase of reorganization of full time staff to prepare for department -wide reorganization that will occur
in 2013 due to attrition. Superintendent of Operations Mesko and Campus Facility Manager Vaughan
were available for questions.
The Council discussed the 2014 Cascade Bay operational budget.
2014 COMMUNITY CENTER OPERATIONAL BUDGET
Finance Director Pepper provided the background information. City Administrator Osberg introduced
the Community Center's 2014 operational budget noting the proposed budget is proposed to increase
2.9% from 2013. Osberg noted that the budget reflects the long -term objective of staffing the building
to provide the level of service that the public demands during peak and non -peak times. The budget
also reflects the first phase of reorganization of full time staff to prepare for department -wide
reorganization that will occur in 2013 due to attrition. Superintendent of Operations Mesko was
available for questions.
The Council discussed the 2014 Community Center operational budget.
2014 ACCESSEAGAN /FIBER INFRASTRUCTURE FUND
Finance Director Pepper provided the background information. Communications Director Garrison
introduced the AccessEagan /Fiber Infrastructure Fund 2014 operational budget and provided a progress
update. Garrison presented the Public Policy questions related to operations and 2014 budget
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October 8, 2013
Page 3
assumptions for Council's consideration and response. IT Manager Cook provided additional
information as needed.
1. Does the City Council concur that market flexibility is important to the success of the network by
budgeting for occasional, limited specials, effective immediately in 2013 and carrying forward into 2014?
The Council concurred and agreed with Budget Highlight Change #5.
2. Does the City Council concur that there can be unplanned route extension opportunities and /or
unforeseen requests from other agencies to relocate fiber facilities that the City must be in a position to
respond to in a timely fashion, as long as those contingencies fall within budgeted amounts? (Existing
budget balance will be used in the event of 2013 contingencies, and the allocation proposed within the
2014 budget for contingencies would be utilized if needed next year.) Criteria will be developed for
when it is appropriate to spend the budgeted contingency. The Council concurred with Budget Highlight
Change #4.
3. As an economic development strategy in pursuit of the City's goals, does it make sense, in the City
Council's view, to attend a select number of trade shows this coming year to market the Eagan
opportunity for a south of the river carrier hotel /colocation data center?
Given the time sensitive and competitive nature of data center placement decisions and the impending
construction of the Vikings stadium (across the street from the region's only major carrier hotel, called
the 511 Building), Councilmember Bakken suggested maybe the marketing effort to attract such a data
center isn't aggressive enough and asked if there are other opportunities to promote the Eagan location.
Garrison noted the budgeted amount is a starting allocation, sufficient for now, but that during the
coming year staff will research additional opportunities and come back to the Council with a marketing
and business plan. After further discussion the Council concurred with Budget Highlight Change #2.
The Council directed the 2014 Enterprise Fund Budgets (Water, Sanitary Sewer, Street Lighting, Storm
Drainage, Water Quality, Civic Arena, Cascade Bay, Community Center, and AccessEagan /Fiber
Infrastructure) be included on the December 3, 2013 City Council consent agenda for formal
consideration.
IV. 2014 EAGAN CONVENTION AND VISITORS BUREAU BUDGET
City Administrator Osberg introduced the item. Communications Director Garrison noted the 2014
ECVB budget, approved by the ECVB Board in September, features a 5.2 %increase over 2013, and total
spending of $974,250. ECVB President & CEO, Brent Cory gave an overview and provided highlights of
the proposed 2014 budget and was available for questions.
The Council reviewed the proposed budget, and had no objection. The City's legal agreement with the
ECVB to provide services and utilize the lodging tax requires City Council concurrence since the City
authorizes the tax.
The Council directed the 2014 Eagan Convention and Visitors Bureau budget to be included on the
December 3, 2013 City Council consent agenda for formal consideration.
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October 8, 2013
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V. 2014 E -TV BUDGET
City Administrator Osberg introduced the item. Communications Director Garrison provided an
overview of the proposed 2014 E -TV budget, noting Eagan Television (E -TV) continues its award - winning
partnership for Eagan's public access studios located on Thomson Reuter's corporate campus.
E -TV Studio Supervisor Ongstad noted the last three years E -TV's Summer Youth Video Camps have
more than tripled in attendance to four sold out camps. E -TV has expanded coverage of 13 high school
sports, and it recorded the entire summer music concert season at Market Fest with 12 productions, and
three full length plays from local theatre groups. Ongstad added new technology enabled live off -site
coverage of the State of the City Address at the Eagan Community Center for the first time.
The Council discussed the proposed budget.
The Council directed the 2014 E -TV budget be included on the December 3, 2013 City Council consent
agenda for formal consideration.
VII. OTHER BUSINESS
City Administrator Osberg noted city staff will be prepared in the near future to provide more details
and options for Council's consideration on the Old Town Hall and are seeking direction from the Council.
The Council discussed the issues. It was the consensus of the Council to bring further discussion of the
Old Town Hall to a future Finance Committee meeting.
VIII. ADJOURNMENT
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 7:38 p.m.
Aye:S Nay:O
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