06/10/2014 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
JUNE 10, 2014
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Hansen and Tilley. Councilmember
Fields arrived at 6:10 p.m. Councilmember Bakken arrived at 6:40 p.m.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications
Director Garrison, Fire Chief Scott, fire Marshal Bramwell, Deputy Chief Diloia, Director of Finance
Pepper, Director of Parks & Recreation Johnson, Director of Community Development Hohenstein,
Communications Coordinator Foote, and GIS /Community Development Specialist Slettedahl.
ROLL CALL AND ADOPTION OF THE AGENDA
Mayor Maguire moved, Councilmember Tilley seconded a motion to adopt the agenda as presented.
Aye:3 Nay:O
VISITORS TO BE HEARD
There were no visitors to be heard.
FIRE DEPARTMENT STRATEGIC PLANNING
City Administrator Osberg introduced the item noting Fire Chief Scott will be providing a presentation
for informational purposes regarding long term strategic planning for the Eagan Fire Department and
providing an update on next proposed steps in the consolidation of fire stations from five to three.
Fire Chief Scott provided a staff report noting at the Council Workshop on August 28, 2012, Council was
briefed on the challenges the Fire Department was starting to experience regarding volunteer staffing
and provided long term concepts for the sustainability of the Fire Department. Scott provided a
presentation on what has occurred since 2012 and provided an overview of the proposed staffing plan.
Scott provided an overview of the proposed timeline for consolidation, building plans and preliminary
costs. Finance Director Pepper provided additional information on the tax levy impact.
City Administrator Osberg noted staff is seeking feedback and direction from the Council on the
information presented for possible inclusion in the 2015 budget.
The Council discussed the proposed long term strategic plan. After further discussion, it was the
consensus of the Council to include the proposed consolidation and building plans in the 2015 budget
conversation for further consideration.
MAXFIELD COUNTY HOUSING STUDY
(Joint Meeting with the Advisory Planning Commission)
Director of Community Development Hohenstein introduced Mary Bujold of Maxfield Research and
Mark Ulfers, Executive Director with the Dakota County CDA. Hohenstein gave a staff report and noted
the presentation from Maxfield Research represents the needs and recommendations in Eagan and
Dakota County. The Maxfield /CDA Report's general estimates and projections of households and
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June 10, 2014
Page 2
population generally align with those of City staff. Both are a lower level than those incorporated in the
Metropolitan Council Thrive 2040 process.
Mary Bujold gave a summary of the findings on the housing study.
The Council and members of the Planning Commission discussed the housing study with Ms. Bujold and
Mr. Ulfers. It was noted that Eagan is approaching full build out in its residential areas, meaning there
are fewer opportunities to increase density except in some infill and redevelopment circumstances. Mr.
Ulfers said that Eagan already has more diversity of housing types and values than many cities, but the
City may still find opportunities for additional density if it is open to them. Mr. Ulfers also noted that
the availability of resources will affect the number of future senior and workforce housing projects the
CDA will be able to do in Eagan, while it invests in similar projects elsewhere in the County.
Mayor Maguire thanked the Advisory Planning Commission for attending the meeting.
REVIEW FUTURE OPTION FOR OLD TOWN HALL
Mayor Maguire thanked members of the Eagan Historical Society for attending the meeting.
City Administrator Osberg introduced Mark Hansen and Steve Oliver of Mohagen Hansen Architectural
and Stewart MacDonald of MacDonald & Mack Architects. Osberg noted at the February 11, 2014
Council workshop, the Council gave direction to pursue proposals from architects seeking rough cost
estimates and sketches of the following three options associated with relocating /reconstructing the Old
Town Hall: build a stand -alone building on the municipal campus, reconstruct Old Town Hall as a
building addition of City Hall, and to explore use of the former Fire Administration building. On April 16,
2014, the Council approved a professional services agreement with Mohagen Hansen Architectural
Group, in partnership with MacDonald & Mack Architects. The Council is being asked to provide
direction on how best to proceed with the Old Town Hall.
Mark Hansen and Steve Oliver of Mohagen Hansen Architectural Group and Stuart MacDonald of
MacDonald and Mack Architects provided a presentation to the City Council on options available for the
future relocation and restoration of Old Town Hall.
The City Council discussed the options and their preferences, noting their hope to restore the Old Town
Hall structure.
The Council directed staff to continue working with Mohagen Hansen to gather additional information
on the option to relocate Old Town Hall to the Municipal Center Campus. The Council directed that no
addition to City Hall be explored at this time as programming space for the Eagan Historical Society
could be a consideration in the current space needs study underway for the Police Department and City
Hall. The Council asked for additional research on costs to restore Old Town Hall, ranging from a
structure -only with no services (seasonal use only) to a fully restored structure with HVAC, a basement
foundation, etc. Mr. Hansen noted that additional information on a continuum of options for restoring
Old Town Hall could be prepared. The Council also asked for limited options regarding the future of use
of the current Old Town Hall site. The Council noted they support staff continuing to explore the
possible use of the Fire Administration Building for municipal operations, which could include use by the
EHS and arts programming, if the building does not sell on the private market. The Council also
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June 10, 2014
Page 3
suggested that the relocation of Old Town Hall could happen in advance of any decisions being
formalized with regard to space needs.
The Council sought feedback from members of the EHS in the audience. EHS members expressed their
hope that both the outside and inside of the Old Town Hall structure could be restored.
Communications Coordinator Foote noted the space needs of the EHS, particularly as it relates to
programming, file storage and maintaining documents from more recent history (e.g. 1960's- 1980's).
The Council briefly discussed fundraising opportunities, and suggested that once an option is selected
with regard to restoring Old Town Hall, the EHS could then consider fundraising for a specific aspect of
the project (e.g. HVAC system, a monument on site, etc.)
The Council directed that the options being prepared by Mohagen Hansen be brought back to a future
City Council workshop.
2015 GENERAL FUND BUDGET CHECK IN
City Administrator Osberg noted in late April, staff began the 2015 budget process. Department
Directors are currently preparing 2015 budget proposals. The General Fund, Civic Arena and E -TV
budget proposals were submitted on June 6t". Osberg noted the recommended budget is scheduled to
be presented to the City Council for formal and detailed review at the August 11, 2014 Special City
Council meeting.
OTHER BUSINESS
City Administrator Osberg confirmed with the Council that the Special Workshop is scheduled for
Monday, August 11 and the Canvassing Board Meeting on Thursday, August 14 at 8:45 a.m.
ADJOURNMENT
Mayor Maguire moved, Councilmember Tilley seconded a motion to adjourn at 8:40 p.m.
Ayer 5 Nay: 0
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Mayor
City Clerk