10/14/2014 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
OCTOBER 14, 2014
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications
Director Garrison, Director of Finance Pepper, Director of Public Works Matthys, Assistant Parks &
Recreation Director Flewellen, Campus Facilities Manager Vaughan, Community Center Manager
Grange.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye:5 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
2015 EAGAN CONVENTION AND VISITORS BUREAU BUDGET AND
ANNUAL UPDATE ON ECVB PROGRAMMING
Communications Director Garrison introduced the item. Eagan Convention and Visitors Bureau (ECVB)
President & CEO, Brent Cory gave an overview and provided highlights of the proposed 2015 budget.
Cory noted the 2015 ECVB budget, approved by the ECVB Board in September, features a 13.31%
increase over 2014, and total spending of $1,103,900. Cory noted the anticipated increases in revenue
from the addition of two new hotels in Eagan.
The Council reviewed the proposed budget, and had no objection. The City's legal agreement with the
ECVB to provide services and utilize the lodging tax requires City Council budget concurrence since the
City authorizes the tax.
The Council stated they would like to see sports marketing as part of the ECVB's overall research efforts.
The Council directed the 2015 Eagan Convention and Visitors Bureau budget to be included on a future
City Council meeting consent agenda for formal consideration.
2015 ENTERPRISE FUNDS BUDGETS (WATER, SANITARY SEWER, STREET LIGHTING,
STORM DRAINAGE, WATER QUALITY, CIVIC ARENA, CASCADE BAY, COMMUNITY CENTER,
AND ACCESSEAGAN /FIBER INFRASTRUCTURE)
City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff
regarding the proposed 2015 enterprise fund budgets. By definition, enterprise funds are established to
account for self- supporting activities with revenues primarily from user fees at rates set by the City
Council.
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October 14, 2014
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Director of Public Works Matthys introduced the Public Utilities — Water 2015 operational budget noting
the proposed Water Utility operating budget shows an overall increase of 6.07% over the 2014 budget.
Matthys provided an overview of the highlights and changes for 2015.
Director of Public Works Matthys introduced the Public Utilities — Sewer 2015 operational budget noting
the proposed budget shows an overall increase of 0.2% over the 2014 budget, primarily due to
increased charges from the Metropolitan Council Environmental Services (MCES).
Director of Public Works Matthys introduced the Public Utilities — Street Lighting 2015 operational
budget noting the proposed budget shows an overall increase of 7.0 %, due to increased energy and
repair costs as well as installations of new street lights.
Director of Public Works Matthys introduced the Public Utilities - Storm Drainage 2015 operational
budget noting the proposed budget shows an increase of 0.29 %, primarily due to projected capital
construction costs. Matthys noted operations portion of the budget are essentially unchanged.
Director of Public Works Matthys introduced the Public Utilities — Water Quality 2015 operational
budget noting an increase of 0.2 %, due primarily to an alum treatment project in Lemay Lake.
The Council discussed each of the individual 2015 Public Utilities operational budgets.
2015 CIVIC ARENA OPERATIONAL BUDGET
Campus Facilities Manager Vaughan introduced the Civic Arena's 2015 operational budget noting a
decrease of 2.0% from 2014, due primarily to the charter hockey school no longer renting space at the
Civic Arena. The budget reflects an updated repair and replacement (R &R) schedule to reflect more
accurate replacement costs. The budget also reflects a recommended $5 increase in the prime -time and
non -prime hourly ice /turf rates to remain competitive with other area ice rinks.
The Council discussed the 2015 Civic Arena operational budget.
2015 CASCADE BAY OPERATIONAL BUDGET
Campus Facilities Manager Vaughan introduced the Cascade Bay 2015 operational budget noting the
proposed budget reflects an increase of 0.4% over 2014. Vaughan gave an overview and provided
highlights of the proposed 2015 budget. A higher minimum wage rate for 2015 is offset by a reduction
in staffing due to closing the pool a half -hour earlier. Inflationary increases are offset by no longer
having to pay sales tax on purchases. Vaughan gave an overview and provided highlights of the
proposed 2015 budget.
The Council discussed the 2015 Cascade Bay operational budget. Councilmember Fields noted with the
evening schedule change if staff could provide Council with an update next year on any complaints from
residents regarding the change.
2015 COMMUNITY CENTER OPERATIONAL BUDGET
Community Center Manager Grange introduced the Community Center 2015 operational budget noting
the proposed budget is proposed to increase 0.7% from 2014. The budget reflects the long -term
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October 14, 2014
Page 3
objective of staffing the building to provide the level of service that the public demands during peak and
non -peak times. The budget also reflects the second phase of reorganization of full time staff due to
retirement of the Operations Superintendent. Grange gave an overview and provided highlights of the
proposed 2015 budget.
The Council discussed Highlight /Change 5 — Trail and Parking Lot Expansion. Director of Public Works
Matthys provided the Council with an exhibit of the proposed trail and parking lot improvements.
Councilmember Fields and Hansen noted their preference of the trail in the middle. Mayor Maguire
suggested using more wayfinding signage to guide pedestrian traffic in the area and presenting the final
proposal to the Council prior to the contract award.
The Council discussed the 2015 Community Center operational budget.
2015 ACCESSEAGAN /FIBER INFRASTRUCTURE FUND
Communications Director Garrison introduced the AccessEagan /Fiber Infrastructure Fund 2015
operational budget. Garrison gave an overview and provided highlights of the proposed 2015 budget.
The Council discussed the 2015 AccessEagan /Fiber Infrastructure Fund operational budget.
The Council directed the 2015 Enterprise Fund Budgets to be included on a future City Council meeting
consent agenda for formal consideration.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 6:30 p.m.
Aye:5 Nay:O
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Date
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Mayor
City Clerk