11/18/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
NOVEMBER 18, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, November 18, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public
Works Matthys, Director of Parks & Recreation Johnson, Police Chief McDonald, and Executive Assistant
Stevenson.
AGENDA
Mayor Maguire took a moment to comment on the tragic death of Patrick Schoonover, a youth hockey
player for Eastview Hockey Association, and passed along sympathies to the family.
City Administrator Osberg noted the applicant for New Business A. - Comprehensive Guide Plan
Amendment — Ryland Homes /Gift of Mary has requested the item be continued to the December 16,
2014 Council meeting. Osberg also noted Consent Item H. — Approve Extended Working Hours,
Metropolitan Council — Environmental Services Sanitary Sewer Lining Project (McKee Addition /Kenneth
Street /15t Street) was pulled from the agenda.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
amended. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
Director of Parks & Recreation Johnson recognized Steve Taylor, Parks Maintenance Supervisor, for his
more than 35 years of service to the City of Eagan. Mr. Taylor thanked the City for the opportunity to
serve. The City Council thanked Mr. Taylor for his service to the City.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent
Agenda as amended: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of November 5, 2014 regular City Council
meeting.
B. Personnel Items
It was recommended to discontinue offering health insurance to employees with a
status of "part time regular ", which includes any employee working an average of less
than 30 hours per week.
It was recommended to accept the Memo of Agreement between Law Enforcement
Labor Services Local #170, "Union" and the City of Eagan, "City" concerning health
insurance for 2015.
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C. It was recommended to approve the check registers dated October 31 and November 7,
2014.
D. It was recommended to approve a resolution to accept a donation of dryland training
equipment, valued in the amount of $2,100 from the Eagan Hockey Association.
E. It was recommended to award the bid for Cascade Bay pump house improvements to Global
Specialties, Inc. and authorize the Mayor and City Clerk to execute the appropriate
documents.
F. It was recommended to receive the Draft Feasibility Report for Project 1174 (Yankee Doodle
Road /Promenade Avenue /O'Leary Lane — Intersection Improvements) and schedule a public
hearing to be held on December 16, 2014.
G. It was recommended to approve the final payment for Contract 14- 01(2014 Water Quality
Storm Sewer Improvements) in the amount of $91,394.18 to Sunram, Inc., and accept the
improvements for perpetual City maintenance subject to warranty provisions.
H. Item was removed.
I. Item was removed.
J. It was recommended to receive the Draft Feasibility Report for Project 1170 (Wilderness
Run Road, Pilot Knob Road to Capricorn Court — Street Improvements) and schedule a public
hearing to be held on December 16, 2014.
K. It was recommended to receive the Draft Feasibility Report for Project 1167 (Thomas Lake
Road, Cliff Road to Diffley Road — Street Improvements) and schedule a public hearing to be
held on December 16, 2014.
L. It was recommended to receive the Draft Feasibility Report for Project 1159 (Duckwood
Drive, Denmark Avenue to Lexington Avenue — Street Improvements) and schedule a public
hearing to be held on December 16, 2014.
M. It was recommended to receive the Draft Feasibility Report for Project 1141 (Elrene Road,
Yankee Doodle Road to 200' south of Trails End Road —Street Improvements) and schedule
a public hearing to be held on December 16, 2014.
N. It was recommended to approve a Final Planned Development upon approximately 1.25
acres legally described as Lot 1, Block 1, CityVue Commons Addition. It was recommended
to approve a Final Planned Development upon approximately 2.8 acres legally described as
Lot 2, Block 1, CityVue Commons Addition.
O. It was recommended to approve a Final Planned Development upon approximately one acre
legally described as Lot 4, Block 1, Diffley Marketplace 2nd Addition.
P. It was recommended to approve an Easement Vacation of public drainage and utility
easements located on Lot 1, Block 2, Eagan Promenade. It was recommended to approve a
Final Subdivision (Eagan Promenade 4th Addition) to create 2 lots upon property located at
3380 Denmark Avenue. It was recommended to approve a Final Planned Development for a
restaurant with drive - through service (Chick- fil -A), upon Lot 2, Block 1, Eagan Promenade 4th
Addtion.
Q. It was recommended to approve the recommendations of the Public Works Committee
regarding various appeals to Inflow & Infiltration (I &I) Program and Water Meter
Replacement Program surcharges.
R. It was recommended to adopt a resolution authorizing acceptance of $250 from AAA
Minnesota /Iowa to purchase safety training dolls.
S. It was recommended to approve the 2015 Parks and Recreation Department CIP for park
improvements.
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November 18, 2014
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T. It was recommended to approve Change Order No. 3 to Contract 14 -08 (TH 55/149 Roadway
Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize the
Mayor and City Clerk to execute all related documents.
U. It was recommended to approve the renewal of a Joint Powers Agreement allowing the City
of Eagan to continue its participation in the Dakota County Drug Task Force. The signed
agreement would be in effect until December 31, 2019.
PUBLIC HEARINGS
There were no public hearings to be heard.
OLD BUSINESS
PLANNED DEVELOPMENT AMENDMENT — STONEHEAVEN SENIOR LIVING/
CH DEVELOPMENT COMPANY LLC — A PLLANED DEVELOPMENT AMENDMENT TO ALLOW A 137 UNIT
SENIOR HOUSING COMPLEX LOCATED ON OUTLOT E, STONEHAVEN 4T" ADDITION, AND A FINAL PLAT
(STONEHAVEN 8T" ADDITION)
City Administrator Osberg introduced the item noting this request was before the City Council on
October 7, 2014, and was continued to allow the applicant time to refine the plan to better address the
public policy issues and public policy benefits related to the proposed second phase. City Planner Ridley
gave a staff report noting the applicant has submitted a supplemental project narrative that lays out
additional considerations in support of the request for a total of 137 units, construction in two phases,
and describing the public benefit of the proposed Amendment.
Greg Zoidis, development partner, provided additional information; Susan Farr, Vice President of
Business Development for Ebenezer, was available for questions. Link Wilson, architect, narrated a
PowerPoint presentation and was available for questions.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There
being no public comment, he turned discussion back to the Council.
The Council discussed the Planned Development Amendment.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a Planned
Development Amendment to allow a four -story 137 -unit senior housing development located at the
southwest corner of Wescott Woodlands and Station Trail, subject to the following conditions:
Aye:S Nay:O
A Final Planned Development Agreement shall be executed and recorded with the Dakota
County Recorder's office. The following exhibits shall be made part of the Final Planned
Development Agreement:
• Final Site Plan
• Final Building Elevations
• Final Landscape Plan
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• Final Tree Preservation & Mitigation Plan
• Final Site Lighting Plan
• Final Signage Plan
• Final Telecommunications Plan
• Final Utility Plan
2. The property shall be platted.
3. The Planned Development provides for a four -story 137 -unit senior housing facility with
underground parking.
4. This development shall utilize sound attenuation construction standards sufficient to achieve an
interior sound level of 45 dBA.
5. The proposed setback measurements shall be accurately shown on the Site Plan.
6. Building height above 35' shall be permitted per the Final Building Elevations.
7. Deviations to building coverage and parking and pavement setbacks shall be permitted as
shown on the final Site Plan.
8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be
provided for the Final Planned Development Agreement. A Sign Permit is required prior to sign
installation.
9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City
Code.
10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof
mounted vents and other appendages shall match the roof color.
11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and
along sidewalks where pedestrian use is anticipated during hours of darkness.
12. The Final Landscape Plan shall be revised to include additional plant materials between the
surface parking and Station Trail.
13. In accordance with Section 11.70, Subd. 12 -B -3 of the City Code, a financial guarantee for the
site landscaping shall be submitted at the time of Building Permit application. The guarantee
shall cover two calendar years following satisfactory completion and shall be released only upon
inspection and written notice of conformance by the city. For any landscaping that is
unacceptable, the applicant shall replace the material to the satisfaction of the city before the
guarantee is released. Where this is not done, the city, at is sole discretion, may use the
proceeds of the performance guarantee to accomplish performance.
14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation
ordinance.
15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of
Building Permit application for the Phase 2 expansion, for review and approval of the City
Forester. The Plan shall identify additional trees proposed to be removed, and actual mitigation
due will be calculated based on the current plan at that time.
16. The applicant shall protect the preserved individual tree's critical root zones through the
placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot
polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the
Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site.
17. The applicant shall contact the City Forestry Division and set up a pre- construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance
with the approved Tree Preservation Plan and placement of the Tree Protection Fencing.
18. The developer shall dedicate restricted access in favor of the City along the entire length of
Wescott Woodlands, within the development, in a form acceptable to the City Attorney.
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19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff
and incorporation in the Final Planned Development Agreement, to provide
telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party
providers to install FTTH within the neighborhood.
20. The developer shall be responsible for the acquisition of all regulatory agency permits required
by the affected agency prior to final plat approval.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a Final Plat
( Stonehaven Stn Addition) to create one lot upon 3.7 acres currently described as Outlot E, Stonehaven
4tH Addition. Aye: 5 Nay: 0
NEW BUSINESS
COMPREHENSIVE GUIDE PLAN AMENDMENT— RYLAND HOMES /GIFT OF MARY PROPERTY
City Administrator Osberg noted City Staff received a request from the applicant requesting the item be
continued to the December 16, 2014 City Council meeting.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire thanked City staff for their hard work on the 2nd Annual Budget Connect that aired on E-
TV and through the City's website on Monday, November 171H
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at
7:35 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk