12/09/2014 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
DECEMBER 9, 2014
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Hansen and Tilley.
Councilmember Fields arrived at 6:05 p.m.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Director of Finance
Pepper, Assistant Finance Director Feldman, Director of Parks & Recreation Johnson, Assistant Director
of Parks and Recreation Flewellen, Director of Public Works Matthys, Director of Community
Development Hohenstein, Police Chief McDonald, Fire Chief Scott, and Communications Coordinator
Foote,
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye:4 Nay:0
There were no visitors to be heard.
VISITORS TO BE HEARD
PUBLIC BUILDING FINANCE PLAN
City Administrator Osberg introduced the item noting at the August 11, 2014 budget workshop, five
capital projects related to City facilities were identified for the Council's consideration. Osberg noted
that the focus of tonight's presentation was to illustrate the capacity the City has to take on additional
debt without increasing the tax levy. Osberg indicated that staff is looking for feedback and /or direction
on priority, timing, funding source, and financing options for the proposed capital projects: Fire Station
consolidation, including remodel of existing Station 4, Old Town Hall restoration, Central Maintenance
Facility space needs, Cascade Bay filtration system, and Police /City Hall space needs. Osberg gave a
synopsis on the proposed projects.
Dave MacGillivray, Financial Advisor for Springsted, gave a presentation on the funding capacity
estimate for future City space needs discussion. Director of Finance Pepper was available for questions.
The Council discussed the Public Building Finance Plan and responded to the Public Policy Questions:
Is the Council willing to replace the soon -to -be expiring levies for the Community Center bonds
and overpasses /exchanges with new debt service for public building projects and /or operational
needs?
The Council expressed openness to replace the levies to meet capital needs of the City. It was the
consensus of the Council to use bonds for the new public building projects, but not for operational
needs. It was noted by the Council that all of the space needs projects proposed remain in conceptual
form and no approvals have been granted. The Council expressed their interest in seeing future
analysis on the timing, potential phasing, and funding sources for the proposed projects. It was also
noted that the City may wish to not replace all of the expiring debt with new debt, particularly if
funding for operational needs need to be addressed in the future.
Special City Council Minutes
December 9, 2014
Page 2
2. Are there projects that should be advanced? If so, in what order of priority, and when?
It was the consensus of the Council to use cash financing (e.g. Community Investment Fund) to
proceed ahead on the Old Town Hall restoration, Fire Station #4 remodel, and Cascade Bay pump
house projects. Councilmember Bakken also suggested proceeding on Phase 1 of the Central
Maintenance Facility project in as one of the first capital needs to address. The Council noted the
priority of projects should be based on what will have the greatest impact to City services. There was
Council consensus that the fire station consolidation should not begin until the Fire Administration
Building has been sold or a use for the building has been determined. The Council was open to seeing
how the Fire Administration Building could be used for City services in place of or in conjunction with
remodelling at City Hall /Police. Councilmember Hansen noted that any financial analysis should
include cost impacts by phasing or delaying projects.
3. For the Old Town Hall restoration, Fire Station #4 remodel, and Cascade Bay pump house projects,
which cash source(s) should be used for funding — General Fund balance and /or Community
Investment Fund?
It was the consensus of the Council to use Community Investment Funds.
City Administrator Osberg noted the presentation of the space needs study for City Hall /Police will be
presented to the City Council in February 2015. Osberg also stated that additional financial analysis on
all of the capital needs would be provided to the Council in the future per their direction.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 7:50 p.m.
Aye:S Nay:O
Date
A &ZA
Mayor
Clerk City