05/05/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MAY 5, 2015
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, May 5, 2015 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Also present were City Administrator Osberg, Director of Finance Pepper, Director of Communications
Garrison, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works
Matthys, Director of Parks and Recreation Johnson, Police Chief McDonald, Fire Chief Scott, City Clerk
Scipioni, and Executive Assistant Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
Director of Parks and Recreation Johnson recognized Don Holz, Joel Klein and Lee Markell for their
volunteer hours at Holz Farm.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
Mayor Maguire pulled Item N for further comment.
A. It was recommended to approve the minutes of April 21, 2015 regular Council meeting
as presented or modified.
B. 1. It was recommended to approve the hiring of seasonal employees in Parks
Maintenance.
C. It was recommended to approve the check registers dated April 17, and April 24, 2015.
D. It was recommended to approve the ordinary and customary contracts with Emerson
Network Power, Liebert Services Inc., the Metropolitan Library Service Agency, Pure
Intensity Basketball, Mad Science, Planet Spirit, Inc., Impact Printing, and The Buske Group.
E. It was recommended to award a construction contract with alternates, to Kue Contractors in
the amount of $1,238,587 for the remodel and expansion of Fire Station Four, and to
approve additional funding of up to $770,000 from the Community Investment Fund.
F. It was recommended to adopt a resolution approving an Exempt Permit for the Eagan High
School Boys Hockey Boosters to conduct a raffle on July 19, 2015 at 3870 Red Pine Lane.
G. It was recommended to approve action to not waive the monetary limits on municipal tort H
liability.
City Council Meeting Minutes
May 5, 2015
2 page
H. It was recommended to approve a Shows License for the Eagan Funfest Committee and a
Temporary On -Sale Liquor License and Off -Site Gambling Permit for the Eagan Lions for the
July 4t" Funfest, and to waive the fees for the Shows License, Temporary On -Sale Liquor
License, Special Event Permit, Eagan Community Center rentals and outdoor park area
rentals.
I. It was recommended to proclaim May 17 through May 23, 2015 as Public Works Week, and
authorize the Mayor and City Clerk to execute all related documents.
J. It was recommended to proclaim June 2015 as Eagan Lakes Appreciation Month and
authorize the Mayor and City Clerk to execute all related documents.
K. It was recommended to approve Change Order No. 7 to Contract 14-04 (TH 55/149 Safety
and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related
documents.
L. It was recommended to approve an amendment to the agreement for Snow Removal
Services on Certain Public Streets with Birch Lawn Maintenance for the 2015-2016 winter
snow and ice season and authorize the Mayor and City Clerk to execute all related
documents.
M. It was recommended to approve the plans and specifications for Contract 15-12 (Witham
Lift Station — Sanitary Sewer Improvements) and authorize the advertisement for a bid
opening to be held at 11:00 a.m. on Thursday, June 11, 2015 at the Utility Administration
offices located at 3419 Coachman Point, Eagan, MN.
N. It was recommended to adopt a proclamation recognizing the week of May 15, 2015 as
National Police Week and recognize the Eagan Police Department for 50 years of service.
PUBLIC HEARINGS
There were no public hearing items to be heard.
APPOINTMENT OF ADVISORY COMMISSION MEMBERS
City Administrator Osberg introduced the item noting the first Commission the Council will be
asked to give consideration is the Advisory Planning Commission appointments. Councilmember
Bakken suggested beginning with the Energy and Environment Advisory Commission. He noted
because of the number of candidates versus the number of openings, we have found ourselves in
situations with the last commission where we are unable to fill all the openings. The Council
agreed to begin with the Energy and Environment Advisory Commission, and continuing with the
Advisory Planning Commission, Advisory Parks and Recreation Commission and Airport Relations
Commission.
The City Council voted via individual ballots on their 2015 advisory commission appointments. The
following were approved by unanimous consent by the City Council:
Energy and Environment Advisory Commission
1. Kevin Hamlin
2. Susan Friedline
3. Thomas Craft (1- year alternate)
City Council Meeting Minutes
May 5, 2015
3 page
Advisory Planning Commission
1.
Jane Vanderpoel
2.
Mark Filipi
3.
Joseph Dierkes
4.
Matthew Woebke
1.
Karina Landmesser (1 -year term)
1.
Ben Weimert (1 -year alternate)
Advisory Parks and Recreation Commission
1.
Dorothy Peterson
2.
Nathan Neumann
3.
Jerry Farlee
4.
David Wietecki
5.
Andrea Todd -Harlin
6.
LaTasha (-1 year term)
7.
Dave Morris (1 -year alternate)
Airport Relations Commission
1. Charles Thorkidson
2. Daniel Johnson
3. Matthew Henderson
4. James Waldhauser
5. Thomas McCauley (1- year alternate)
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the appointments
to the advisory commissions with terms beginning in May 2015. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
Interim Use Permit —Tyson and Stephanie Bramer
City Administrator Osberg introduced the item noting the property under consideration is located at
3672 Pinecrest Court. The property owners have submitted an application for an Interim Use Permit to
allow short-term rentals of their walk -out basement for a period of three years or until the City of Eagan
modifies the City Code to allow for short-term rentals in residential areas, whichever occurs first.
City Planner Ridley gave a staff report.
Attorney Peter Coyle, representing Tyson and Stephanie Bramer, gave a brief summary of the request
and was available for questions.
Mayor Maguire opened the public comment. The following residents addressed the Council with their
concerns regarding the proposed Interim Use Permit: Dale Runkle, 3669 Pinecrest Court, Robert & Deb
City Council Meeting Minutes
May 5, 2015
4 page
Barth, 3668 Pinecrest Court, Peggy Etchison, 3640 Pinecrest Court, Jaime Samuelson, 3656 Pinecrest
Court, John Lodoen, 3660 Pinecrest Court (provided a handout), and Tom Peterson, 3664 Pinecrest
Court. There being no further public comment, the Mayor turned the discussion back to the Council.
The Council discussed the interim use permit request. After further discussion it was the consensus of
the Council that additional information is needed to unpack land uses and policy issues before moving
forward with the request and continued the item to the August 11, 2015 Council workshop. The
applicant agreed on a continuance and waived the 60 day clause noting the item will be brought back
for Council consideration to the September 15, 2015 regular City Council meeting.
Councilmember Fields moved, Councilmember Tilley seconded a motion to continue the Interim Use
Permit to allow short-term rentals of their basement upon property located at 3672 Pinecrest Court to
the September 15, 2015 regular City Council meeting. Aye: 4 Nay: 1 (Bakken apposed)
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
Councilmember Hansen acknowledged an award the Minnesota Valley Transit Authority recently
received from the American Public Transportation Association. Hansen noted the MVTA received
the Gold Award for creating a safety program associated with the opening of the Twin Cities
Premium Outlets Mall. That award recognizes innovative and proactive programs dedicated to
improving safety and security for MVTA's employees, passengers, and the public. He also thanked
E -TV for producing a video for MVTA about the project that was presented at the awards
presentation.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:13
p.m. Aye:5 Nay:0
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Mayor
City Clerk
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