06/09/2015 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
JUNE 9, 2015
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Hansen and Tilley.
Councilmember Fields was not present.
City staff present: City Administrator Osberg, Director of Finance Pepper, Director of Community
Development Hohenstein, Director of Communications Garrison, IT Manager Cook.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Bakken moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye:4 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
UPDATE ON DAKOTA COUNTY BROADBAND STUDY
City Administrator Osberg introduced the item noting there has been discussion on the possibility of
broadband network collaboration in Dakota County. With the CDA stepping forward and agreeing to be
the implementing agency, it hired Craig Ebeling as the local consultant to review the process with the
help of Design Nine of Blacksburg, Virginia. The core recommendation of the report is that the County
and its Cities form a joint powers agreement agency for the purpose of creating a shared institutional
network. Osberg noted the information being provided is an update, no specific action is required.
IT Manager Cook was available for questions.
Craig Ebeling and Lisa Alfson from the Community Development Agency gave an update on the status of
the countywide broadband efforts and provided a presentation explaining the process and progress to
date.
The Council discussed the study.
CITY CAPITAL / SPACE NEEDS PROJECTS SCHEDULE AND FINANCING
City Administrator Osberg introduced the item and provided an overview of the City Capital/Space
Needs projects. Osberg noted City staff is looking for feedback and direction on the possible schedule
for the sale of the bonds and the construction of the Fire Station #1 project, and renovation and
expansion of the Central Maintenance Facility and the City Hall/Police Station buildings.
Finance Director Pepper walked through the financing options.
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June 9, 2015
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Dave McGillivray from Springsted discussed two financing scenarios — one with utilization of excess
General Fund balance to reduce the bond issue size, and one without. Mr. McGillivray also discussed
the possible schedule for phase one of City facilities, and the requirements for assuring compliance with
the Minnesota Statutes 475.521.
The Council discussed the City Capital/Space Needs projects schedule and financing. After further
discussion, the Council provided the following feedback:
1. Is the City Council in support of moving forward with the proposed schedule of construction
and financing plans? It was the consensus of the Council to move forward with the proposed
schedule of construction and financing plans.
2. To what extend does the City Council support using excess General Fund balance to reduce the
amount of borrowing needed? It was the consensus of the Council to go with Funding Option 2,
which includes utilization of $3.1 million in excess General Fund balance to reduce the amount of
bonding required.
City Administrator Osberg gave a summary of facts regarding the Fire Administration building and noted
the Council is being asked to provide direction regarding the use of the Fire Administration building.
The Council discussed the Fire Administration building. After further discussion, the Council directed
staff to actively market the Fire Administration building and to look into a non-exclusive broker listing.
Councilmember Fields arrived at 6:53 p.m.
2016 BUDGET PROCESS UPDATE
City Administrator Osberg noted in late April, staff began the 2016 budget process. Department
Directors are currently preparing the 2016 budget proposals. The General Fund, Public Utilities and
Recreation facilities proposals were submitted on June 1. Osberg noted the recommended budget is
scheduled to be presented to the City Council for formal and detailed review at the August 11, 2015
Special City Council meeting.
The Council agreed they would like to see a food truck event in the proposed 2016 budget.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 7:07 p.m.
Aye:S Nay:O
Special City Council Minutes
June 9, 2015
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Date
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Mayor
City Clerk