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2017-01-17 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 17, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Michelle Machtemes, Eagan resident, addressed the Council with the request to modify City Code to increase the number of chickens one can have on their property. She also suggested possibly reducing the renewal fee on the chicken permit. The Council directed staff to do additional research on permit fees and how other communities permit the number of chickens on a lot, using lot size as a determining factor. A regular meeting of the Eagan City Council was held on Tuesday, January 17, 2017 at 6:00 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director Matthys, Assistant City Engineer Nelson, Police Chief McDonald, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted staff is requesting that Consent Item M — Receive Draft Feasibility Report, Project 1245 — Quarry Road and Schedule Public Hearing for February 21, 2017 be removed from the agenda. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Consent agenda as amended: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of the January 3, 2017 regular City Council 'meeting as presented or modified. B. Personnel Items: 1. It was recommended to authorize the hiring of Police Officer Tyler Gooding. 2. It was recommended to authorize the hiring of Police Officer Matthew Houle. 3. It was recommended to accept the resignation of Jeanette Johnson, Engineering Aide and authorize its recruitment and replacement. 4. It was recommended to authorize the hiring of listed seasonal employees. 5. It was recommended to accept the resignation of listed seasonal employees. City Council Meeting Minutes January 17, 2017 2 page C. It was recommended to ratify the check register dated January 6, 2017. D. It was recommended to approve the ordinary and customary contracts with Lifeworks Services, Inc., The Big Epic Show, and Unite Business Mail. E. It was recommended to authorize the acquisition of a fire engine from CustomFire. F. It was recommended to adopt a resolution to amend the DWI Forfeiture Fund for an expense increase of $44,500 to purchase radars for Police Department squad cars. G. It was recommended to approve a resolution authorizing the issuance and sale on February 21, 2017 of $2,350,000 General Obligation State -Aid Street Refunding Bonds, Series 2017A, related to refinancing of outstanding General Obligation State -Aid Street Bonds, Series 2008A. H. It was recommended to approve an Ordinance Amendment to Section 3.20, Rules and Regulations Relating to Water Service, direct the City Attorney to publish a summary amendment in the legal newspaper, and direct updates to the 2017 Fee Schedule addressing related surcharges/fees. I. It was recommended to authorize the Request for Proposal for Cross Connection Control Services. J. It was recommended to approve the Sperry Tower Lighting Policy for staff implementation. K. It was recommended to approve the plans and specifications for Contract 17-04 (Fitz Lake Water Quality Improvements, Ponds LP -26.3 / LP -26.5) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 2, 2017. L. It was recommended to approve Change Order No. 1 to Contract 16-14 (Central Maintenance Campus — Salt Storage Building) and authorize the Mayor and Deputy City Clerk to execute all related documents. M. It was removed. N. It was recommended to approve the plans and specifications for Contract 16-22 (Vikings Parkway — Street & Utility Improvements), and authorize the advertisement for a bid opening to be held Thursday, March 2, 2017. 0. It was recommended to acknowledge the completion of Project 14-A (Great Oaks 2nd Addition), and authorize perpetual City maintenance subject to warranty provisions. P. It was recommended to approve a six-month extension of Preliminary Subdivision approval for Cedar Grove Parkway 5t" Addition to create 2 lots upon approximately 4.1 acres located at Cedar Grove Parkway and Nicols Road, legally described as Outlot A, Paragon Addition. Q. It was recommended to approve the purchase agreement with Art Works Eagan for the acquisition of the Fire Administration Building and authorize the Mayor and Deputy City Clerk to sign the Purchase Agreement PUBLIC HEARINGS Street Improvements for Project 1227, Cedar Industrial Park, Project 1128, Woodgate 2nd Addition, Project 1230, Pinetree Forest, and Project 1235, Halley's 1St Addition (Biscayne Avenue) Assistant City Engineer Nelson introduced the item giving an overview of the proposed street improvements for Projects 1227, 1228, 1230, and 1235. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes January 17, 2017 3 page Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and approve Project 1227, Cedar Industrial Park, Project 1128, Woodgate 2nd Addition, Project 1230, Pinetree Forest, and Project 1235, Halley's 1st Addition (Biscayne Avenue), Street Improvements. Aye: 4 Nay: 0 2017 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS City Administrator Osberg noted that organizational business is considered at the second regular City Council meeting in January. The following items were acted on: Acting Mayor Mayor Maguire moved, Councilmember Tilley seconded a motion to appoint Councilmember Bakken as Acting Mayor. Aye: 4 Nay: 0 Official Legal Newspaper Councilmember Fields moved, Councilmember Tilley seconded to approve retention of the Burnsville/Eagan Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. Aye: 4 Nay: 0 City Depositories Councilmember Tilley moved, Councilmember Hansen moved to designate Anchor Bank and US Bank Trust as the City's depositories. Aye: 4 Nay: 0 City Council Meeting Schedule Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2017 schedule of City Council meetings as presented noting the alternate dates. Aye: 4 Nay: 0 2017 Schedule of Regular City Council Meetings (Including January 2018 meetings) JANUARY 3 MAY 16 OCTOBER 3 JANUARY 17 JUNE 6 OCTOBER 17 FEBRUARY 7 JUNE 20 NOVEMBER 6 3 Monday FEBRUARY 21 JULY 5 1 Wednesday NOVEMBER 21 MARCH 7 JULY 18 DECEMBER 5 MARCH 21 JULY 31 2Monday DECEMBER 19 APRIL 4 AUGUST 15 JANUARY 2, 2018 City Council Meeting Minutes January 17, 2017 4 page APRIL 18 MAY 2 SEPTEMBER 5 SEPTEMBER 19 'Wednesday, July 5 due to Independence Day ZMonday, July 31 due to National Night Out 3Monday, November 6 due to School District 196 Elections JANUARY 16, 2018 There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 2017 Schedule of Special City Council Meetings, Workshops and First January 2018 Meeting JANUARY 10 MAY 23 (tentative) OCTOBER 10 JANUARY 24 (Council Retreat) JUNE 13 OCTOBER 24 (tentative) FEBRUARY 14 February 28 (tentative) MARCH 14 MARCH 28 (tentative) APRIL 12 1 Wednesday APRIL 25 (tentative) MAY 9 JUNE 27 (tentative) JULY 11 JULY 25 (tentative) AUGUST 8 AUGUST 22 (tentative) SEPTEMBER 12 SEPTEMBER 26 (tentative) 'Wednesday, April 12 due to Passover NOVEMBER 14 NOVEMBER 28 (tentative) DECEMBER 12 No tentative meeting the week of Christmas JANUARY 9, 2018 JANUARY 23, 2018 (tentative) City Council Meeting Procedures Councilmember Tilley moved, Councilmember Hansen seconded a motion to acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the guidelines for public participation in City Council meetings. Aye: 4 Nay: 0 City Council Meeting Minutes January 17, 2017 5 page Councilmember Hansen moved, Councilmember Tilley seconded a motion to formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Aye: 4 Nay: 0 Standing Committee Appointments / Representative Appointments Councilmember Tilley moved Councilmember Hansen seconded a motion to ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as presented. Aye:4 Nay:0 Standing Committees: Communications Committee: Councilmember Tilley and Councilmember Hansen Finance Committee: Mayor Maguire and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Public Works Committee: Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons: Advisory Parks and Recreation Commission: Councilmember Tilley Advisory Planning Commission: Councilmember Hansen Airport Relations Committee: Councilmember Fields Energy and Environment Advisory Commission: Councilmember Bakken Intergovernmental Committee Appointments: Capon! Art Park Board: Recreation Supervisory Andersen DCC 2015-2016 Board: Councilmember Hansen (Councilmember Fields as alternate) DCC 2015-2016 Executive Board: City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau: Mayor Maguire Eagan Funfest Board: Director of Parks & Recreation Pimental LOGIS Board of Directors: Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee: Assistant City Administrator Miller (Councilmember Fields as alternates) Minnesota Valley Transit Authority Board: Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts: Mayor Maguire Municipal Legislative Commission Board: Mayor Maguire Other: (No appointment by City Council — information only) LMC & Metro Cities Policy Advisory Committees: Councilmember Hansen Metro Cities Board of Directors: Councilmember Hansen Testimony at Legislature: All as needed Fire Relief Association Board of Trustees: State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting City Council Meeting Minutes January 17, 2017 6 page of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. OLD BUSINESS There was no old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:17 p.m. Aye: 4 Nay: 0 Dat Mayor Deputy Ci Clerk