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2017-02-21 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 21, 2017 A Listening Session was held at 5:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councllmember Fields was absent. A regular meeting of the Eagan City Council was held on Tuesday, February 21, 2017 at 6:00 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councllmember Fields was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, Public Works Director Matthys, Parks and Recreation Director Pimental, Police Chief McDonald, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councllmember Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Swearing-in of Newly Appointed Eagan Police Officer Krishina Mua Police Chief McDonald introduced new Police Of Icer Krishina Mua and administered the Oath of Office. Retirement of Engineering Aide Jeanette Johnson Public Works Director Matthys recognized and presented a plaque to Jeanette Johnson, Engineering Aide, for her 15 years of service to the City of Eagan. Retirement of Utility Operations Supervisor Charlie Barash Public Works Director Matthys recognized and presented a plaque to Charlie Borash, Utility Operations Supervisor, for his 19 years of service to the City of Eagan. CONSENT AGENDA Councllmember Tilley moved, Councllmember Hansen seconded a motion to approve the Consent agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of the February 7, 2017 regular City Council meeting as presented or modified. B. Personnel items: 1. It was recommended to authorize the hiring of Charlene Christensen, Preschool Teachers Assistant. 2. It was recommended to accept the resignation of the listed seasonal employees. C. It was recommended to ratify the check register dated February 3 and 10, 2017. City Council Meeting Minutes February 21, 2017 2 page D. It was recommended to approve the ordinary and customary contracts with Shelter SI, Inc., Eagan Men's Chorus, Mary Gohman, Eagan High School Jazz Ensemble, Premier Latino Events LLC, and Prairie Restorations, Inc. E. It was recommended to adopt the 2013 General Records Retention Schedule for Cities. F. It was recommended to approve an agreement with LA ink for the design, fabrication and installation of a plaza, benches and marker display at Old Town Hall and authorize the Mayor and City Clerk to sign and execute the Contract Agreement. G. It was recommended to approve a resolution allowing the City of Eagan to accept the conditions and funding available through the Tobacco Compliance Check Grant. H. It was recommended to authorize a variance to the Construction Activity Noise Regulations to exempt Verizon Wireless and Zayo for telecommunications improvements at the Deerwood Reservoir (1683 Skywood Lane) before 12:00 a.m. and 5:00 a.m. on March 2 and March 3, 2017. I. It was recommended to approve the Cooperative Agreement with the Minnesota Department of Transportation (MnDOT) for Contract 17-03 (Cliff Lake Protection Project, Pond AP -42 Improvements) and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve a resolution calling for a public hearing on consent to the issuance of refunding revenue bonds and authorizing the publication of a notice of the hearing related to the refunding. K. It was recommended to revoke the 1998 Conditional Use Permit to allow a greenhouse located at 2125 Cliff Road. L. It was recommended to approve the resolution accepting a scholarship donation from the Minnesota Economic Development Foundation for the 2016 Community Development Intern. M. It was recommended to adopt a resolution approving an Exempt Permit for the Pinewood Community School PTO to hold a raffle on April 7, 2017 at 4300 Dodd Road. N. it was recommended to approve a resolution and partnership agreements to accept cash and in- kind advertising donations from the Eagan 55+ Seniors and New Horizon Academy and to authorize the necessary budget adjustments and direct the Mayor and City Clerk to sign the appropriate documents. O. It was recommended to schedule a Public Hearing for March 7, 2017 to consider authorizing an application to the Minnesota Department of Employment and Economic Development for a Minnesota Investment Fund award to Prime Therapeutics, LLC in order to expand operations in the City. P. It was recommended to approve Change Order No. 6 to Contract 16-04 (Central Maintenance Facility Renovations) and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve the issuance of an RFP for architectural services for Improvements at City Hall and the Police Department. R. It was recommended to acknowledge the withdrawal of the Planned Development Amendment and Preliminary Subdivision for the development of a four-story hotel located at 2900 Lone Oak Parkway, legally described at Lot 1, Block 1, Blue Ridge Third Addition PUBLIC HEARINGS There were no public hearings to be heard. City Council Meeting Minutes February 21, 2017 3 page OLD BUSINESS Receive Bids and Approve Resolution Awarding the Sale of $2,350,000 General Obligation State -Aid Street Refunding Bonds, Series 2017A City Administrator Osberg introduced the item noting earlier today through the office of Springsted Incorporated, led by Dave McGillivray, competitive bids were received for the sale of $2,350,000 General Obligation Capital improvement Bonds. Dave McGillivray, Springsted Incorporated, presented the results of the sale. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the resolution awarding the sale of $2,350,000 General Obligation Capital Improvement Bonds, Series 2017A, and to engage Springsted Incorporated to perform future continuing disclosure reporting and arbitrage rebate calculation requirements for the bonds. Aye: 4 Nay: 0 NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:53 p.m. Aye: 4 Nay: 0 Date 0 /Mayor M� City Clerk