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2017-02-14 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING FEBRUARY 14, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Maguire, Bakken, and Hansen. Fields and Tilley were absent. City staff present: City Administrator Osberg, Fire Chief Scott, and Director of Public Works Matthys, Recreation Program Supervisory Andersen, and Finance Director Pepper. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 3 Nay:0 There were no visitors to be heard. VISITORS TO BE HEARD UPDATE ON FIRE STATIONS City Administrator Osberg introduced the item noting the Council is asked to provide direction on the next steps for Fire Stations #1, #3 and #5. Osberg noted during the presentation there will be several questions for the Council to consider on each of the fire stations. The new Fire Station #1 is scheduled to open in the spring 2017, thus completing the goal of consolidating 5 fire stations into 3. Fire Chief Scott walked through the details on the excess Fire Stations #1, #3, and #5. City Administrator Osberg walked through the questions for the Council to consider for each of the excess fire stations. 1) Would the City Council consider providing direction to demolish former Fire Station #1, clear the site, and allow for the construction of a small pocket park to memorialize the location of the City's first Fire Station? If not, are there different uses the City Council would suggest staff consider for additional research and study. It was the consensus of the Council to solicit proposals for the reuse of former Fire Station #1 and/or reuse of the property. 2) Is the City Council comfortable continuing to hold onto Fire Station #3 until a long term usage is firmly established which will become clearer after the study work is complete for the City Hall and Police Station projects? It was the consensus of the Council to hold onto Fire Station #3 until a long term usage is firmly established. 3) Would the City Council consider soliciting proposals for the reuse of former Fire Station #5 and/or the reuse of the property? It was the consensus of the Council to solicit proposals for the reuse of former Fire Station #S and/or reuse of the property. STREETSCAPE/ENTRY MONUMENT GUIDELINES — CEDAR GROVE City Administrator Osberg introduced the item noting on May 12, 2015, the Council received an assessment of the existing conditions of the landscaping and entrance monuments within the Cedar Grove Redevelopment Area and provided direction to staff on addressing future modifications. Special City Council Minutes February 14, 2017 Page 2 Public Works Director Matthys gave a staff report. Jeff Feulner, Landscape Architect with WSB & Associates Inc., gave a presentation on the draft streetscape and entrance monument element revisions, and provided examples at the existing intersections of Cedar Grove Parkway, Nicols Road and Silver Bell Road near Trunk Highway 13 and was available for questions. The Council discussed the proposed guidelines and gave the following feedback: Monuments: Limestone/natural stone Public Art: Lease art, provide venues to display elements and incorporate into the updated features Columns: Update modern, integrated lights in the column Lights: Incorporate modern light elements, such as in the Sperry Tower Street Signage: Minimize impact to monuments, cut back where appropriate/meet standards Gathering space: Create additional spaces where appropriate Design concept: Include features with common community theme, such as the Sperry Tower Wayfinding: Add additional signage where needed; also consider directing to other City sites The Council noted support for restoration/replacement of some of the existing streetscape and entrance monument features in the Cedar Grove Redevelopment Area during 2017, with a partial funding from the Redevelopment Incentive Grant (RIG) and the City funding the remainder of the cost for improvements at the intersection of Cedar Grove Parkway / Nicols Road / Silver Bell Road. The Council indicated the long term cost for maintenance of the design shall be addressed when the final design is presented. The Council would also like to get cost participation from local businesses/properties in the area. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn at 7:47 p.m. Aye:3 Nay:O _ March 21 0 ;1511 - Date A, 1 Mayor City Clerk