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2017-04-18 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 18, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, April 18, 2017 at 6:00 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Director of Community Development Hutmacher, City Planner Ridley, Public Works Director Matthys, Deputy Police Chief New, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the April 4, 2017 regular City Council meeting and April 12, 2017 Special City Council meetings as presented or modified. B. Personnel Items: 1. It was recommended to authorize the hiring of the following seasonal employees: Benjamin Kosel, Robert Rausch, Brady Weldon, and Benjamin St Martin. 2. It was recommended to authorize the hiring of Cavan Denning, Water Quality Intern. 3. It was recommended to authorize the hiring of Ashley Gengler, Finance Intern. 4. It was recommended to accept the resignation of Scott Ingalsbe, Volunteer Firefighter. C. It was recommended to ratify the check registers dated March 31 and April 7, 2017. D. It was recommended to approve the ordinary and customary contracts with SELECTACCOUNT, and St. Crois Harley-Davidson. E. It was recommended to approve agreement allowing HealthEast Transportation to house an ambulance at Fire Station Three. F. It was recommended to approve a resolution to accept a donation from the Eagan Lion's Club in the amount of $10,000 for the Fire Department and authorize the necessary budget adjustment. G. It was recommended to approve the final payment for Contract 16-14 (Central Maintenance Campus — Salt Storage Building) in the amount of $30,015.55 to A & B Construction and accept the improvements for perpetual City maintenance subject to warranty provisions. City Council Meeting Minutes April 18, 2017 2 page H. It was recommended to receive the quotes and award Contract 17-14 (Citywide Traffic Signal Painting) to OLS Restoration, Inc., for the Base Bid in the amount of $26,330 and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 1251 (Lexington Avenue (CSAH 43)/Lone Oak Road (CSAH 26) Intersection Improvements), and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve a Water Main Interconnection Agreement with the City of Inver Grove Heights and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to approve a resolution to accept a $200 cash donation from Minnesota Valley In -Fisherman Club in support of the 2017 "School of Fish" class and direct the Mayor and City Clerk to execute all related documents. L. It was recommended to reject all bids for Contract 17-08, Vikings Parkway — Streetlight Materials Purchase, and authorize the rebidding of the contract. M. It was recommended to approve a resolution to accept a fabric donation from Debra Haupt of Haupt Antiek Market for Eagan Forward. N. It was recommended to award Contract 17-10 to ComLink Midwest LLC for the extension of fiber into Northeast Eagan development area. 0. It was recommended to approve a Final Plat (Cloverleaf Cold Storage) for property located south at 2864 Eagandale Boulevard. P. It was recommended to adopt a resolution approving a Second Amendment and Restated Development Agreement with MG Eagan, LLC. Q. It was recommended to approve a resolution to accept a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant. R. It was recommended to approve Project 1178 (Community Center Parking Lot Improvements), authorize preparation of detailed final plans and specifications, and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to approve a Sound Amplification Permit for an outdoor event with electronic sound system/audio equipment use after 10 p.m. to be held May 5 and 6 at 3665 Sibley Memorial Highway. PUBLIC HEARINGS Adopt a Resolution Authorizing an Amendment to a Minnesota Investment Fund Agreement with the Department of Employment and Economic Development For the Benefit of Databank Holdings LP Community Development Director Hutmacher introduced the item noting on April 21, 2015 the City of Eagan was awarded a $135,000 grant from the Minnesota Investment Fund (MIF) program administered by the State Department of Employment and Economic Development (DEED) to provide a forgivable loan to Databank Holdings LP for equipment costs as part of a new datacenter at 3255 Neil Armstrong Boulevard. The grant contract with DEED and loan agreement with Databank Holdings LP requires the company to meet a job creation goal of 18 new employees within a two-year period or payback a pro rate share of the loan. The two-year deadline is May 1, 2017. Hutmacher noted the grant contract allows the City (grantee) to extend the grant period for one year from the compliance date to May 1, 2018, provided the City holds a public hearing and authorizes the extension by resolution. Databank Holdings City Council Meeting Minutes April 18, 2017 3 page LP indicated they are close to meeting their hiring goals but, due to turnover, complexity of their ramp up and local economic factors, they would like a one-year extension to be certain they meet the compliance date. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and adopt a resolution authorizing execution of a one-year extension to the Minnesota Investment Fund Agreement with the Department of Employment and Economic Development for the benefit of Databank Holdings LP. Aye: 5 Nay: 0 OLD BUSINESS There was no old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:41 p.m. Aye: 4 Nay: 0 MCI__, a. ab�� Date 1d'!AR7.A / No.