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2017-07-11 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING JULY 11, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Bakken, Hansen and Tilley. The meeting began at 5:35 p.m. Councilmember Fields arrived at 5:37 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Community Development Director Hutmacher, City Planner Ridley, and Director of Public Works Matthys. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 4 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. SHORT TERM RENTAL CONSIDERATIONS City Administrator Osberg introduced the item noting back in May staff shared with the Council correspondence received regarding Airbnb's operating in the City of Eagan. The property owners are requesting the Council to reconsider the current short-term rental stance. Osberg noted the topic of Short -Term Housing Rentals was discussed by the Council at a work session in 2014 where a significant amount of information was submitted and considered by the Council. Earlier this year a short-term rental complaint was made and staff's research revealed approximately one dozen Eagan residential properties that were listed on short-term rental sites. City Planner Ridley gave a staff report. Murphy McCann, 1601 McCarthy Road and Rosemarie Ndupuechi, 1485 Lone Oak Road, addressed the Council regarding their Airbnb businesses in Eagan and were available for questions. The City Council discussed short-term housing rentals. After further discussion, the Council directed staff to research how other metro and out-of-state cities handle short-term rentals, policies and local regulations regarding Airbnb-type uses and bring back to a future Council workshop. MULTI -FAMILY PARKING CONSIDERATIONS City Planner Ridley introduced the item noting the City Council and Advisory Planning Commission have encountered parking deviations from the parking standards with enough frequency over the past several years that Council requested staff research requirements in other metro cities. Ridley noted Eagan's City Code parking standard for multi -family residential is two stalls per unit, with at least half of the spaces required to be enclosed. The City Code does not differentiate between senior living and market -rate apartments. The Council discussed multi -family parking considerations. Special City Council Minutes July 11, 2017 Page 2 The Council provided the following direction regarding the public policy questions/issues: 1. Should the City Code be modified to require parking for multi -family units based on bedroom count as opposed to unit count? The Council prefers to keep required parking based on number of units rather than bedrooms, but agreed to reduce the number of required stalls to 1.5 per unit. 2. Should the City Code be modified to require parking for senior living facilities at a ratio of one stall per unit? Yes. 3. Should the City Code be modified to allow a smaller stall dimension for stalls located underground or within a structure? The Council agreed to reduce all required stall dimensions for multifamily residential to 9 V x 18; but wanted to keep stall dimensions consistent for surface and structured parking. RESIDENTIAL OVERLAY DISTRICTS Community Development Director Hutmacher introduced the item noting at the 2017 Council retreat, the Council discussed the possibility of using residential overlay districts to encourage reinvestment in residential neighborhoods and upgrade of the City's housing stock. The City Attorney advised that the City could implement a residential overlay district to provide flexibility from bulk standards in residential neighborhoods without rezoning and apply within specific geographical boundaries. Hutmacher noted if the Council considered an overlay district, City staff suggests flexibility for setbacks and building coverage as these standards are most likely to inhibit home additions. The Council discussed residential overlay districts. The Council provided the following direction regarding the public policy questions/issues: 1 Does the City Council want to consider creating a residential overlay district? Yes. 2. If so, should the overlay district allow flexibility for setbacks and/or building coverage requirements? The Council agreed to allow flexibility for building coverage requirements and continue with the variance process for setbacks. 3. Should overlay districts be located based on building age or on other factors? The Council agreed to consider the average age of the housing stock and the average lot size as factors in choosing the location. COMPREHENSIVE GUIDE PLAN UPDATE City Administrator Osberg introduced the item noting City staff and consultants have been working on components of the Comprehensive Plan update for several months and anticipates completing the draft plan in the first quarter of 2018. Community Development Director Hutmacher noted the City is well underway with community engagement and is taking a more interactive approach than has been used previously. Interaction at community events has been very positive, and City staff is pleased with the level of response to the on-line social engagement tool. Hutmacher gave an update on the 2040 Comprehensive'Guide Plan. Special City Council Minutes July 11, 2017 Page 3 There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn at 7:18 p.m. Aye:S Nay:O 5U l 3 Date K Aaa�� Mayor City Clerk