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2017-08-08 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING AUGUST 8, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Bakken, Fields, Hansen and Tilley. The meeting started at 5:38 p.m. Councilmember Bakken arrived at 5:45 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Assistant Finance Director Feldman, Finance Intern Gengler, Communications Director Garrison, Parks & Recreation Director Pimental, Police Chief McDonald, Fire Chief Scott, Community Development Director Hutmacher, Director of Public Works Matthys and IT Manager Cook. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 4 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. 2018-2019 DRAFT BUDGET PRESENTATION City Administrator Osberg introduced the item, noting preparation of the 2018 and 2019 preliminary General Fund budget has been ongoing since April. This the first year that City staff has prepared a 2 year budget. The Council's goal to "maintain the City's long-standing, fiscally prudent and responsive budgeting approach while pursuing fiscal independence and self-reliance in long-term budgeting" provided the basis for preparation of the proposed 2018 budget and for the tax levy considerations. The general narrative is laid out in a fashion similar to previous years. Osberg noted any modifications to the proposed levy and budget will be presented to the Council at the September 5, 2017 regular City Council meeting. Osberg walked through the budget memo. Police Chief McDonald and Fire Chief Scott each spoke to the proposed police and fire positions for 2018 and 2019, and how public service will be improved. Osberg provided an overview of the proposed General Fund Budget as it relates to specific departments and operations, and summarized the public policy issues for the City Council's consideration. Finance Director Pepper walked through the General Fund Budget and Fund Balance, Market Value and Tax Capacity and the levy. The Council discussed the proposed 2018-2019 budgets and the proposed payable 2018-2019 Property Tax Levy. Special City Council Minutes August 8, 2017 Page 2 There was Council consensus that the overall general fund budget increase of 7.1 percent for 2018 and 5.6 percent for 2019 was appropriate, and that the proposed department budget items were also appropriate. There was Council consensus that the proposed total tax levy of 5.2 percent in 2018 and 5.9 percent in 2019 and the allocation of the preliminary tax levy were appropriate. There was Council consensus the proposed staffing changes were appropriate. There was Council consensus that each of the two budget years shall include using funds from the 2017 contingency that was allocated to allow for implementation of the compensation study, with the transfer of $210,000 from the general fund balance in both 2018 and 2019. It was noted that the 2020 levy percentage increase from 2019 will be roughly 0.6 percent higher than it would have been without this one-time use of contingency. There was Council consensus to proceed with the adoption of a preliminary levy and budgets at the September 5, 2017 Council meeting. The Council agreed they would like to see illustrated the difference in impact of taxes paid by an average homeowner versus a business and/or commercial owner. It was also noted to separate out for 2018 and 2019 the impact of staffing increases for fire and police, and bring back for Council review at the September 5, 2017 meeting. Osberg noted formal action on the levy and preliminary 2018-2019 General Fund budgets are scheduled for the regular City Council meeting on September 5, 2017. The City Council will be asked to adopt the final 2018-2019 budget and levy at the December 5, 2017 regular City Council meeting. City Administrator Osberg noted staff is working on getting more communication out on public safety needs. Currently there is information coming out in the September Experience Eagan newsletter. The Council took a 5 minute break. COUNTY -WIDE FIBER EFFORT Assistant City Administrator Miller introduced the item noting for several years, Dakota County and the cities within Dakota County have been working on a way to aggregate fiber network resources to offer improved institutional network (INET) services and to have the capacity to provide services to commercial parcels (CNET). Miller summarized the study efforts to date, the proposed Joint Powers Agreement, and the cost implications if Eagan were to join the County's efforts. IT Manager Cook presented the pros and cons to the City of Eagan to join the County -wide effort. The Council discussed the County -wide fiber effort. It was the consensus of the Council not to move forward with the Joint Powers Agreement. The Council agreed they would be willing to work with the JPA group and Dakota County on a case by case basis and through ad hoc. partnerships, as needed. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Special City Council Minutes August 8, 2017 Page 3 Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 7:28 p.m. Aye:5 Nay:O Date h Mayor Mww IFF/i