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2017-09-12 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING SEPTEMBER 12, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Bakken, Fields, and Tilley. Councilmember Hansen was unable to attend the meeting. The meeting started at 5:34 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Communications Director Garrison, Parks & Recreation Director Pimental, Assistant Parks and Recreation Director Flewellen, Superintendent of Parks Graham, Police Chief McDonald, Community Development Director Hutmacher, and Director of Public Works Matthys. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to adopt the agenda as presented. Aye: 4 Nay:0 There were no visitors to be heard. VISITORS TO BE HEARD GREATER MSP PRESENTATION City Administrator Osberg introduced the item noting the City of Eagan is an original member of Greater MSP, a Minneapolis -St. Paul Regional Economic Development Partnership. Osberg introduced Matt Lewis, Director of Make.It.MSP. Mr. Lewis provided an update and presentation on the activities of Greater MSP. POLICE DEPARTMENT AND CITY HALL REMODEL SCHEMATIC DESIGN Assistant City Administrator Miller noted in May 2017, the City Council approved a contract with Wold Architects and Engineering for architectural design services and construction support for the building improvements at the Police Department and City Hall. Over the past four months, Wold has led an inclusive and participatory process with City staff to prepare schematic designs of the building modifications. Miller noted it is anticipated that a final design will be brought to the Council in November. John McNamara, Wold Partner -in -Charge and lead architect on the project, gave a presentation on the proposed schematic design and project budget. The Council provided feedback on the proposed schematic design. City Administrator Osberg and Finance Director Pepper walked through the proposed funding sources for the City's capital building projects. It was noted the City will not exceed its current level of debt as a result of the capital building projects. Special City Council Minutes September 12, 2017 Page 2 JOINT MEETING WITH ADVISORY PARKS & RECREATION COMMISSION Parks and Recreation 2018-2023 Capital Improvement Plan Director of Parks and Recreation Pimental introduced the Advisory Parks and Recreation Commission members. Each of the Commissioners introduced themselves to the City Council. Pimental gave a presentation on the 2018-2023 five-year Parks Capital Improvement Plan program highlighting the proposed 2018 projects. The Council and members of the Advisory Parks and Recreation Commission discussed the Capital Improvement Plan. Mayor Maguire thanked the Parks and Recreation Commission for attending the meeting. It was the consensus of the Council to include the Capital Improvement Plan on a future City Council consent agenda for formal action. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 8:05 p.m. Aye:4 Nay:O sr,:A . 1% Date Mayor City Clerk