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2017-08-15 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota AUGUST 1S, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, August 15, 2017 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Director of Finance Pepper, Director of Community Development Hutmacher, City Planner Ridley, Public Works Director Matthys, Director of Parks & Recreation Pimental, Director of Communications Garrison, Police Chief McDonald, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 RECOGNITIONS AND PRESENTATION Police Chief McDonald introduced new Police Officers Jacob Peterson and Tyler Goodling to the Council and community and administered the Oath of Office. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the July 18 and July 21, 2017 regular City Council meeting, as presented or modified. B. Personnel Items: It was recommended to approve the hiring of seasonal employees as Building Attendant, and Park Maintenance. 2. It was recommended to accept the resignation of Brendan Wind, Volunteer Firefighter C. It was recommended to ratify the check registers dated July 28 and August 4, 2017. D. There were no contracts to approve at this time. E. It was recommended to approve a temporary on -sale liquor license and waive the license fee for the Caponi Art Park on September 8, 2017 at 1210 Diffley Road. F. It was recommended to adopt a resolution to show support towards the continued greenway work identified in the Dakota County Greenway Trail Master Plan. G. It was recommended to accept the resignation of Energy and Environment Advisory Commission member Aditya Jayam Prabhakar. H. It was recommended to authorize staff to advertise for Request for Proposals for the exclusive food/beverage/liquor catering services within the Eagan Community Center and other defined city facilities to accommodate meetings and events. City Council Meeting Minutes August 15, 2017 2 page I. It was recommended to receive the Final Assessment for Project 1229 (Waterview Cove — Street Improvements) and schedule a public hearing to be held on September 19, 2017. J. It was recommended to receive the Final Assessment Report for Project 1230 (Pinetree Forest— Street Improvements) and schedule a public hearing to be held on September 19, 2017. K. It was recommended to receive the Final Assessment Report for Project 1231 (Lexington Pointe 11th, 12th, & 10 — Street Improvements) and schedule a public hearing to be held on September 19, 2017. L. It was recommended to receive the Final Assessment Report for Project 1232 (Gardenwood Ponds 1st — 3 d — Street Improvements) and schedule a public hearing to be held on September 19, 2017. M. It was recommended to receive the Final Assessment Report for Project 1233 (South Hills 1st — Street Improvements) and schedule a public hearing to be held on September 19, 2017. N. It was recommended to receive the bids for Contract 17-18 (Carlson Lake and Apollo Storm Lift Station Rehabilitations —Storm Sewer Improvements), award the contract to Minger Construction for the base bid in the amount of $541,000.00, and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to approve the final payment for the City of Eagan's portion of the 2017 South Metro JPA for Roadway Maintenance Services — Sealcoating in the amount of $304,201.40 to Pearson Bros. Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. P. It was recommended to approve modifications to building elevations for property located at 1420 Yankee Doodle Road. Q. It was recommended to approve a Final Planned Development upon approximately four acres located at 2100 Silver Bell Road. R. It was recommended to approve a Final Planned Development upon approximately 4.17 acres located north of Yankee Doodle Road and west of Central Parkway. S. It was recommended to approve a Final Plat (Eagandale Office Park 7th Addition) for property located at 1335 Corporate Center Curve. T. It was recommended to approve Change Order No. 8 to Contract 16-04 (Central Maintenance Facility Renovations) and authorize the Mayor and City Clerk to execute all related documents. U. It was recommended to approve a temporary on -sale liquor license and waive the license fee for the Eagan Foundation on September 28, 2017 at 1501 Central Parkway. V. It was recommended to approve a resolution approving termination of Tax Regulatory Agreement for Aspenwoods of Eagan Apartments. W. It was recommended to reject all bids for Lexington — Diffley Skate Park Materials Purchase, and authorize the rebidding of the contract. X. It was recommended to approve a resolution to accept in-kind donation from Piada Italian Street Food. Y. Pulled for further discussion. A request was made to pull Item Y for further discussion. Several residents from the Birchpond neighborhood noted their concern with the proposed assessment to build a noise wall. Staff responded to their concerns. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the plans and specifications for Contract 17-21 (Central Maintenance Facility — Landscaping and Noise Mitigation), and City Council Meeting Minutes August 15, 2017 3 page authorize the advertisement for a bid opening to be held at 10:30 a.m. on Wednesday, September 6, 2017. Aye:5 Nay:0 PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS New City Logo Authorization and Implementation City Administrator Osberg introduced the item noting Strategy Five of the Eagan Forward initiative was to update the City logo and corresponding identity system. The 2017 budget included funding for Phase II of the project which brought draft concepts to the Council workshop on March 21, 2017. In April focus groups were held with staff and members of the public and based on those results, the Communications Committee recommended a preferred logo. Osberg noted a proposed phased implementation schedule has been developed for the next several years. Communications Director Garrison gave a presentation and walked through the proposed implementation schedule which calls for converting the majority of City -branded signs, beginning in Fall, 2017 and vehicles, water towers, etc. in 2018-19. Garrison noted a media roll out event is scheduled for October 3, 2017 (in the 5 o'clock hour prior to the City Council meeting). Councilmembers Hansen and Tilley expressed their appreciation for having the Communications Committee involved in the process. Hansen noted it was a fun process, enlightening, informative and it opened our eyes on a number of possibilities that could be captured in a new logo for the City of Eagan. It was another opportunity to follow up on recommendations by the Eagan Forward initiative. Councilmember Tilley moved, Councilmember Hansen seconded a motion to authorize the new City logo and direct staff and City Attorney to take the necessary steps to implement it. Aye: 5 Nay: 0 NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Fields noted the Food Truck Festival is this Friday, August 18 from 4-8:30 p.m. Mayor Maguire noted the City of Eagan and Art Works Eagan closed on Tuesday the purchase of the Fire Administration Building. He noting this is a win for Eagan to get an art center and an Eagan Forward goal. City Council Meeting Minutes August -15, 2017 4 page There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:05 p.m. Aye: 5 Nay: 0 Se� • 1�1,�1�- Date Mayor City Clerk 10011' 1