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2017-09-19 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 19, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, September 19, 2017 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Director of Communications Garrison, Director of Community Development Hutmacher, City Planner Ridley, Public Works Director Matthys, Director of Parks & Recreation Pimental, Deputy Police Chief New, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the August 15 and September 5 regular City Council meeting and September 12, 2017 Special City Council meeting, as presented or modified. It was recommended to approve the amended minutes of July 19, 2016 as presented. B. Personnel Items: I. It was recommended to accept the resignation of the seasonal employees as Park Maintenance, Recreation Assistant, Engineering Intern, Sound Technician, Water Resources Intern, Recreation Leader, Finance Intern, Site Coordinator, Fitness Instructor, Landscape Crew, Landscape Crew, Park Laborer, IT Network Security Intern. 2. It was recommended to accept the resignation of Lisa Karel, Volunteer Firefighter. C. It was recommended to ratify the check registers dated September 1 and 8, 2017. D. It was recommended to approve the ordinary and customary contracts from Jesse Larson, and the Metropolitan Library Service Agency. E. It was recommended to approve the general insurance renewal for the period of July 1, 2017 to July 1, 2018. F. It was recommended to approve a resolution to temporarily extend the licensed premise of the On -Sale Taproom License issued to Bald Man Brewing LLC on September 23, 2017 at 2020 Silver Bell Road. City Council Meeting Minutes September 19, 2017 2 page G. It was recommended to approve a Joint Powers Agreement between the City of Eagan and Dakota County for Project 1273 Pilot Knob Road (CSAH 31)/Cliff Road (CSAH 32) Intersection Improvements (County Project No. 31-75), and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to approve the final payment for Contract 15-01 (Citywide Street Improvements) in the amount of $70,073.05 to Hardrives, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. I. It was recommended to approve the final payment for Contract 15-02 (Citywide Street Improvements) in the amount of $78,957.15 to Hardrives, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. J. It was recommended to approve an amendment to the agreement for Snow Removal Services on certain public streets with Birch Incorporated for the 2017-2018 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to award City Contract 17-22 (Fitz Lake Alum Treatment) to HAB Aquatic Solutions, LLC, for an amount not to exceed $66,308.00, and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to approve the plans and specifications for Contract 17-06 (Digital Radio System), and authorize the advertisement for a bid opening to be held at 1:30 p.m., on Monday, October 9, 2017. M. It was recommended to approve a Cost Share, Operation and Maintenance Agreement with Andrew and Amanda Lancette (3801 North Ridge Drive) to help implement a Wetland and Upland Buffer Project at City Pond JP -30.6 through the Water Quality Cost -Share Partnership Program and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to approve the final payment for Contract 16-16 (Denmark Avenue Rain Garden Rehabilitation) in the amount of $497.35 to Outdoor Lab Landscape Design, LLC, and accept the improvements for perpetual City maintenance subject to warranty provisions. 0. It was recommended to approve the final payment for Contract 16-25 (Denmark Avenue Rain Gardens Renovation — Phase 2) in the amount of $180.10 to Outdoor Lab Landscape Design, LLC, and accept the improvements for perpetual City maintenance subject to warranty provisions. P. It was recommended to approve a Sound Amplification Permit for an outdoor event with electronic sound system/audio equipment use after 10 p.m. on September 23, 2017, located at 2020 Silver Bell Road. Q. It was recommended to approve a one year extension for recording the Final Plat for Eagan Gateway Business Park 2nd Addition. R. It was recommended to approve a continuation of a Comprehensive Guide Plan Amendment request to change the land use designation from LD (Low Density) to IND (Limited Industrial) upon approximately 7.5 acres located southwest of Red Pine Lane and Hwy 3 to November 6, 2017. S. It was recommended to direct staff to initiate a Comprehensive Guide Plan Amendment and Rezoning for City -owned property located at 3940 Rahn Road and 4701 Galaxie Avenue. City Council Meeting Minutes September 19, 2017 3 page PUBLIC HEARINGS Final Assessments for Project 1229, Waterview, Project 1230, Pinetree, Project 1231, Lexington Pointe 11th, 12th & 14th Project 1232, Gardenwod Ponds 1St — 3rd Project 1233, South Hills 1St, Street Improvements Public Works Directory Matthys gave an overview of Projects 1229, 1230, 1231, 1232, and 1233. Matthys noted the Final Assessment Roll was presented to the City Council on August 15, 2017, with a public hearing scheduled for September 19, 2017 to formally present the final costs associated with this public improvement to the affected benefitting properties. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing and approve the Final Assessment Rolls for Project 1229 (Waterview), Project 1230 (Pinetree Forest), Project 1231 (Lexington Pointe 11th, 12th & 141), Project 1232 (Gardenwood Ponds 1St — 3rd), Project 1233 (South Hills 1St), and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS There was no old business to be heard NEW BUSINESS There was no new business to be heard LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There was no administrative agenda to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:40 p.m. Aye: 5 Nay: 0 City Council Meeting Minutes September 19, 2017 4 page r ,r ,v • 3, I Date #k &61 1 Mayor City Clerk