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2017-10-03 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 3, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, October 3, 2017 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Director of Communications Garrison, Director of Community Development Hutmacher, City Planner Ridley, Public Works Director Matthys, Parks & Recreation Director Pimental, Deputy Police Chief New, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Communications Director Garrison thanked the Fire and Police Honor Guard for presenting the colors. He gave a brief presentation and showed a video regarding the new logo, and shared with the City Council the first printed pieces with the new brand identify system. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the September 19 regular City Council meeting, as presented. B. Personnel Items: 1. It was recommended to accept the retirement of Kurt Schlegel, Streets Maintenance Supervisor and authorize the recruitment and replacement of this position. 2. It was recommended to authorize the hiring of the William Cobbett, Landscape Crew. 3. It was recommended to approve an agreement with Met Law, an affiliate of Met Life, to offer a voluntary legal benefit to eligible employees. 4. it was recommended to authorize the hiring of two Police Officers, to be named. 5. It was recommended to authorize reclassification of Videographer, Campus Facility Operations Supervisor, Rental Coordinator, Campus Facilities Manager, Custodian/Building Maintenance, Senior/GIS Specialist to Planner/GIS Specialist, Parks Maintenance Supervisor and Office Supervisor positions per the Springsted Compensation Study. 6. It was recommended to authorize a request for proposal to seek bids for Dental Insurance. City Council Meeting Minutes October 3, 2017 2 page 7. It was recommended to authorize/acknowledge military leave for George Wexler, SLETA Police Officer. C. It was recommended to ratify the check registers dated September 15 and 29, 2017. D. It was recommended to approve the ordinary and customary contracts from Michael Neisius, Nancy Raddatz Dance Studio, Bandon C Fay D.B.A. WPV, and Minnesota Park. E. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 6.39 regarding massage therapy regulations. F. It was recommended to adopt a resolution approving a Premise Permit for the Prior Lake -Savage Hockey Association to conduct lawful gambling at Axel's Bonfire, 1555 Cliff Road. G. It was recommended to approve an On -Sale Liquor and Sunday License for Frank Eagan LLC doing business as R Taco, located at 3345 Central Park Village Drive. H. It was recommended to approve the final payment for Contract 17-04 (Fitz Lake/Ponds LP - 26.3/26.5 improvements) in the amount of $8,000.00 to Alcon Construction, Inc., and terminate Contract 17-04 with Alcon Construction Inc. I. It was recommended to approve a resolution in support of Dakota County's draft 5 -year Transportation Capital Improvement Program for 2018-2022. J. It was recommended to receive the petition to vacate portions of public drainage and utility and sidewalks, trailway and snow storage easements on Lot 1, Block 1, Eagan Place 4h Addition and schedule a public hearing to be held on November 6, 2017. K. It was recommended to approve a Change Order No. 9 for Contract 16-04 (Central Maintenance Facility Renovations) and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to approve the final payment for Contract 16-04 (Central Maintenance Facility Renovations) in the amount of $357,748.67 to Ebert Construction, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. M. It was recommended to approve Change Order No. 1 for Contract 16-21 (Central Area Street Light Improvements) and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to approve a Cost Share, Operation and Maintenance Agreement with Robert and Gloria Levine (3719 Denmark Court West) for a Shoreland and Upland Buffer Project at City Pond JP -15 (adjacent to Fish Lake) through the Water Quality Cost -Share Partnership Program and authorize the Mayor and City Clerk to execute all related documents. O. It was recommended to authorize submittal of a grant application for $7,200 to Dakota County to control an aquatic invasive species (AIS) in Holz Lake and to conduct AIS prevention activities and related public education and outreach in southeast Eagan. P. Item was removed. Q. It was recommended to approve a Conditional Use Permit for outdoor storage of a storage silo on property located at 940 Lone Oak Road, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The silo shall be maintained at the specified location on the Site Plan received August 29, 2017. R. It was recommended to adopt the 5 -year Capital Improvement Plan for Parks (2018-2022) as presented to City Council on Tuesday, September 12, 2017, and authorize the initiation of the public improvement process for the 2018 programmed improvements. S. It was recommended to accept the resignation of Advisory Planning Commission member Matthew Woebke. City Council Meeting Minutes October 3, 2017 3 page T. It was recommended to receive the petition to vacate public drainage and utility easements on Lot 1, Block 1, Schindeldecker 4th Addition and Outlot D, Galaxie Cliff Plaza, as well as recorded by Easement Document 115260, and schedule a public hearing to be held on November 6, 2017. U. Item was removed. V. It was recommended to approve the Fair and Impartial Policing Agreement, wich would enable the Eagan Police Officers to access copyrighted training material. PUBLIC HEARINGS Final Assessments for Project 1227, Cedar Industrial Park Project 1228, Woodgate 2nd Addition, Project 1234, Gopher Eagan Industiral Park (Kutoff Court) Project 1235, Halley's 1St Addition (Biscayne Avenue) Street Improvements Public Works Director Matthys gave an overview of Projects 1227, 1228, 1234, and 1235. He noted the Final Assessment Roll was presented to the City Council on September 5, 2017, with a public hearing scheduled for October 3, 2017 to formally present the final costs associated with this public improvement to the affected benefitting properties. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember moved Tilley, Councilmember Bakken seconded a motion to close the public hearing and approve the Final Assessment Rolls for Project 1227, Cedar Industrial Park, Project 1228, Woodgate 2nd Addition, Project 1234, Gopher Eagan Industrial Park (Kutoff Court), and Project 1235, Halley's 1' Addition (Biscayne Avenue) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 Lots 1 & 2, Block 1, Viking Lakes Easement Vacation Public Works Director Matthys provided a location map. He noted the action to be considered is to close the Public Hearing and continue consideration of the vacation of public drainage and utility easements on Lots 1 & 2, Block 1, Viking Lakes. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and continue consideration of the vacation of public drainage and utility easements on Lots 1 & 2, Block 1, Viking Lakes. Aye: 5 Nay: 0 City Council Meeting Minutes October 3, 2017 4 page Outlot B, Viking Lakes Easement Vacation for Public Works Director Matthys noted the action to be considered is to close the Public Hearing and continue consideration of the vacation of public drainage and utility easements on Outlot B, Viking Lakes. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and continue consideration of the vacation of public drainage and utility easements on Outlot B, Viking Lakes. Aye: 5 Nay:0 OLD BUSINESS Contract 17-21, Central Maintenance Facility Landscaping and Noise Mitigation City Administrator Osberg introduced the item noting there are two options for the Council to consider when awarding the contract to Urban Companies either: 1) Base Bid in the amount of $50,970.00 (landscaping) and $5,600.00 for spading of Black Hills Spruce, or 2) Base Bid and Alternate Bid in the amount of $236,970.00, adding in the noise wall. On September 19, the Public Works Committee met for an update on the landscaping and noise mitigation considerations for the Central Maintenance Facility. Osberg noted at the conclusion of the meeting, the Committee recommended awarding the landscape bid and an additional landscape contract for large Black Hills Spruce. Public Works Director Matthys gave a staff report. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Field moved, Councilmember Tilley seconded a motion to receive the bids for Contract 17-21 (Central Maintenance Facility — Landscaping and Noise Mitigation), and award a contract to Urban Companies for the base bid in the amount of $50,970.00 (landscaping) and $5,600.00 for spading of Black Hills Spruce (12') by others, and authorize the Mayor and City Clerk to execute all related documents. Aye:5 Nay:0 NEW BUSINESS There was no new business to be heard LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There was no administrative agenda to be heard. City Council Meeting Minutes October 3, 2017 5 page There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:02 p.m. Aye: 5 Nay: 0 Date %. 6� Mayor City Clerk